4/24/2018 - Regular Board Meeting
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING
2018 APRIL 24, 7:00 P.M.
BOARD ROOM, EDUCATION CENTRE
The Board met in regular session on 2018 April 24 in the Board Room at the Education Centre, meeting
in public session at 7:00 p.m. The following were in attendance:
TRUSTEES
ADMINISTRATION AND OTHERS
M. Reid (Chair)
J. Bennett
R. Campbell
C. Goodall
G. Hart
P. Jaffe
T. Kennedy
S. Kim
N. Lavdas
B. McKinnon
A. Morell
S. Polhill
P. Schuyler
J. Skinner
R. Tisdale
J. Todd
L. Elliott
V. Nielsen
J. Pratt
S. Builder
A. Canham
R. Culhane
M. Deman
L. Griffith-Jones
K. Edgar
R. Kuiper
D. Macpherson
S. Mark
P. McKenzie
M. Moynihan
S. Powell
P. Sydor
A. Chabar
T. Testa
B. Keast
B. Williams
M. Ferdinand (-8:14)
V. Fernandez (-8:14)
R. Ferrara (-8:14)
D. Kettle (-8:07)
J. Kurita (-8:14)
B. Moore (-8:07)
L. Munro (-8:10)
1. CALL TO ORDER
Board Chair M. Reid called the meeting to order at 7:00 and acknowledged the traditional territory on
which the Board meeting is held. A moment of silence was observed in honour of the victims and
lives lost in Toronto.
2/3. O CANADA
The appreciation of the Board was extended to Stoney Creek Public School jazz band for their
performance and to Conductor L. Gracey for leading in the playing of O Canada and two musical
selections.
4. APPROVAL OF AGENDA
The agenda was approved on motion of Trustee P. Jaffe, seconded by Trustee R. Campbell.
5. OFFICIAL RECORD
Supervisor Williams read the following into the official record.
“We regret to record the death of Mary Mischenko, a teacher at Byron Southwood Public School”
6. RECOGNITIONS - None
7. CONFLICTS OF INTEREST - None
8. CHAIR’S ANNOUNCEMENTS - None
9. DIRECTOR’S ANNOUNCEMENTS
Director Elliott recognized National Volunteer Week that is being celebrated across Canada.
Appreciation was extended to the thousands of TVDSB volunteers.
2018 April 24…2
L. Elliott further announced Variety Is’ is scheduled for Thursday, April 26, 2018 at Budweiser
Gardens and the TVDSB Arts Festival runs April 30 – May 3, 2018. Art Festival events will be held at
various schools and at the Education Centre.
10. PUBLIC INPUT - None
11. MINUTES OF THE 2018 MARCH 27 REGULAR AND 2018 APRIL 10 SPECIAL BOARD MEETING.
a. Confirmation of Minutes
The minutes of the Regular Board Meeting of 2018 March 27 and Special Board Meeting of 2018
April 10 were adopted on motion of Trustee S. Polhill seconded by Trustee R. Campbell and
CARRIED.
b. Business Arising from the Minutes - None
12. STUDENT TRUSTEES’ UPDATE
Student Trustees N. Lavdas and S. Kim provided the Student Trustees’ update . N. Lavdas reported
Student Trustees are preparing for the upcoming Student Leadership Conference. S. Kim highlighted
the upcoming Student Trustees elections scheduled for Thursday, April 26 and Monday, April 30,
2018.
13. REPORTS FROM THE ADMINISTRATION
a. Western Middlesex Attendance Area Review (2018) Initial Report
Superintendent S. Mark D introduced Learning Supervisor L. Munro, Planning Coordinator B.
Moore and Planning Analyst D. Kettle. S. Mark referred to the Western Middlesex Attendance
Area Review (2018) Initial Report (item 13.a) provided to Trustees in advance of the meeting. It
was noted this report was prepared in response to the following motion of 2017 November 28:
THAT Administration provide an Initial Attendance Area Review Report for the Komoka-
Kilworth area by 2018 April 24.
S. Mark reviewed the slide-deck provided in the agenda package. S. Mark reported in order to
address the accommodation challenges in the Komoka-Killworth and Delaware areas of Western
Middlesex County the creation of a Holding Zone and designation of a Holding School is
recommended.
Administration responded to questions of clarification.
The following recommendation was moved by Trustee Morell, seconded by Trustee J. Bennett and
CARRIED:
THAT an Attendance Area Review be conducted for the attendance area (inclusive
for assigned/future holding zones) of Parkview P.S., Valleyview P.S., Oxbow P.S.,
and Delaware Central P.S.
THAT the review, as per the TVDSB Attendance Area Review procedure, be
commenced no later than 2018 November 27 with the final report presented to
Trustees no later than 2018 May 28.
THAT, during the review, consideration of boundary adjustments be given to the
boundaries for Caradoc P.S., East Williams Memorial P.S. and Centennial Central
P.S.
In consideration of the above, the following deferred motion of 2018 November 28 was
withdrawn.
THAT the Kilworth Holding Zone be created for subdivision plans 39T-MC-CDM1704,
39T-MC1301, 39T-MC0902 as outlined on Figure 16 of the Western Middlesex
2018 April 24…3
Attendance Area Review (2018) Initial Report, designated to Delaware Central PS as a
Holding School.
b. Membership of the Naming Committees for the New Sparta French Immersion Public
School and the Consolidated Port Stanley Public School
Learning Supervisor L. Munro reported in accordance with the Board’s Policy and Procedures,
regarding Naming of Schools, requests were made for individuals to serve on the Naming
Committee. The Naming Committee membership request was advertised at the school level
through School Councils, and all forms of regular communication used by the school to
communicate information. An advertisement, requesting submissions for school names, was
published in the Seeking Public Input domain of the TVDSB website. All submissions were to be
received by March 28.
The following recommendations were moved by Trustee R. Tisdale, seconded by Trustee J. Todd
and CARRIED:
THAT the Naming Committee Membership for the new Sparta French Immersion
Public School be approved as follows: C. Goodall (Trustee), L. Munro (Learning
Supervisor, S. Dyke (Parent, Pierre Elliott Trudeau F.I. P.S.), D. Douglas (Parent,
Pierre Elliott Trudeau F.I. P.S.), T. Ellis (Parent, Pierre Elliott Trudeau F.I. P.S.), E.
Rivers (Parent, Pierre Elliott Trudeau F.I. P.S.), V. Dukelow (Parent, Pierre Elliott
Trudeau F.I. P.S.) and the Principal (New Sparta French Immersion Public School).
THAT the Naming Committee Membership for the Consolidated Port Stanley Public
School be approved as follows: C. Goodall (Trustee), L. Munro (Learning
Supervisor), J. Wilkins (Parent, Sparta P.S.), J. Magri (Parent, Sparta P.S.), L.
Johnston (Parent, Port Stanley P.S.), N. Dunn (Parent, Port Stanley P.S.) and the
Principal (Consolidated Port Stanley Public School).
c. 2018-19 Budget Proposed Staffing
Associate Director J. Pratt reported Senior Administration is requesting approval, preceding the
final stages of Budget development for the next year, for the inclusion of certain school-based staff
in the Preliminary budget. This timing allows for the complement of staff to be included in the usual
staffing hiring timelines as stipulated in various Collective Agreements, as well as address es
industry hiring pressures. All proposed incremental staff has offsetting revenues and therefore
there is no impact on the 2018-19 net financial position.
The following recommendation was moved by Trustee R. Tisdale, seconded by Trustee J. Bennett
and CARRIED:
THAT the following incremental positions, to commence September 2018, be
included in the 2018-19 Budget:
3.0 FTE Social Services (Social Workers);
3.0 FTE Speech-Language Pathologies;
3.0 FTE Psychological Services Staff;
2.4 FTE Social Workers/School Support Counsellors;
2.4 FTE Psychological Services Staff;
17.7 FTE Elementary Guidance Teachers;
15.4 FTE Educational Assistants; and
2.0 FTE Social Workers/School Support Counsellor.
14. REPORTS FROM BOARD COMMITTEES
a. First Nations Advisory Committee, 2018 March 20
Trustee Bennett referred to the written report of the First Nations Advisory Committee (item 14.a)
provided to the Trustees in advance of the meeting. There were no recommendations.
b. Chair’s Committee Report, 2018 March 27
2018 April 24…4
Trustee Morell referred to the written report of the Chair’s Committee (item 14.b) provided to the
Trustees in advance of the meeting. There were no recommendations.
c. Policy Working Committee Report, 2018 March 27
Trustee Morell referred to the written report of the Policy Working Committee (item 14.c) provided
to the Trustees in advance of the meeting. The following recommendation was moved by Trustee
Morell seconded by Trustee R. Tisdale and CARRIED:
THAT the Environmental Education and Management Policy be approved.
d. Special Education Advisory Committee, 2018 April 3
Trustee Tisdale referred to the written report of the Special Education Advisory Committee (Item
14.d) provided to the Trustees in advance of the meeting. There were no recommendations.
e. Program and School Services Advisory Committee Report, 2018 April 3
Trustee Bennett referred to the written report of the Program and School Services Advisory
Committee (Item 15.e) provided to the Trustees in advance of the meeting. There were no
recommendations.
f. Audit Committee Report, 2018 April 10
Trustee Tisdale referred to the written report of the Audit Committee (item 14.f) provided to the
Trustees in advance of the meeting. There were no recommendations.
g. Planning and Priorities Advisory Committee Report, 2018 April 10
Trustee Goodall referred to the written report of the Planning and Priorities Advisory Committee
(item 14.g) provided to the Trustees in advance of the meeting. There were no recommendations.
h. Thames Valley Parent Involvement Committee Report, 2018 April 12
Trustee Tisdale referred to the written report of the Thames Valley Parent Involvement Committee
(item 14.h) provided to the Trustees in advance of the meeting. It was noted the Thames Valley
Parent Involvement Committee’s 2016-2017 Annual Report was included in the report for
information. There were no recommendations.
i. Chair’s Committee Report, 2018 April 17
Trustee Morell referred to the written report of the Chair’s Committee (Item 14.i) provided to the
Trustees in advance of the meeting. The following recommendations were moved by Trustee
Morell, seconded by Trustee J. Bennett and CARRIED:
THAT Trustee C. Goodall be appointed as the voting delegate at the OPSBA 2018
Annual General Meeting.
THAT Trustee M. Reid be appointed as the alternate voting delegate at the OPSBA
2018 Annual General Meeting.
j. Planning and Priorities Advisory Committee Report, 2018 April 17
Trustee Goodall referred to the written report of the Planning and Priorities Advisory Committee
(item 14.j) provided to the Trustees in advance of the meeting. There were no recommendations.
k. Committee of the Whole, In-Camera Report, 2018 April 24
Trustee Morell advised the Committee of the Whole met in-camera from 5:00 p.m. to 5:50 p.m.
The committee discussed confidential personal and legal matters.
The following recommendation was moved by Trustee Morell, seconded by Trustee G. Hart and
CARRIED:
THAT the motions approved at the in-camera session of 2018 April 24 related to
personal matters be approved.
15. TRUSTEE UPDATES FROM EXTERNAL COMMITTEES
2018 April 24…5
a. Ontario Public School Boards’ Association (OPSBA) Update
Trustee Morell reported Trustee Reid and Morell attended the OPBSA meeting on Saturday
noting discussion focused on policy development. Trustee Morell further reported resources for
Trustee candidates will be available at the beginning of May.
b. Thames Valley Education Foundation (TVEF)
Trustee McKinnon reported the Foundation met on April 8, 2018. The FundRun event is
scheduled for June 3, 2018 at Parkside Collegiate in St. Thomas.
16. COMMUNICATIONS - none
17. NOTICE OF MOTION – none
18. MOTION – NOTICE OF WHICH HAS BEEN GIVEN – none
19. ADDITIONAL ITEMS – none
20. QUESTIONS/COMMENTS BY MEMBERS
Trustee Goodall recognized East Elgin S.S. for being selected as one of the 2018 Staples
Superpower Your School Contest winners. Appreciation was extended to school staff and students
for their work and assistance. They were awarded with a $20,000 gift card to Staples.
Trustee McKinnon extended appreciation to students and staff at Woodstock C. I. for their
organization of the Tri-County dance.
Trustee Hart highlighted the Musical Festival in Woodstock and reported 200 trees were planted
during the Spring Arbour Day Project. Appreciation was extended to all the students involved.
Trustee Jaffe distributed flyers for an upcoming Father’s Day Breakfast on Thursday May 31, 2018 at
the Western Fair.
21. ADJOURNMENT
The meeting adjourned at 8:30 p.m. on motion of Trustee J. Todd, seconded by Trustee R. Tisdale
and CARRIED.
Confirmed:
Chairperson
2018 April 24…6
SUMMARY OF APPROVED RECOMMENDATIONS OF 2018 APRIL 24
THAT an Attendance Area Review be conducted for the attendance area (inclusive
for assigned/future holding zones) of Parkview P.S., Valleyview P.S., Oxbow P.S.,
and Delaware Central P.S.
THAT the review, as per the TVDSB Attendance Area Review procedure, be
commenced no later than 2018 November 27 with the final report presented to
Trustees no later than 2018 May 28.
THAT, during the review, consideration of boundary adjustments be given to the
boundaries for Caradoc P.S., East Williams Memorial P.S. and Centennial Central
P.S.
THAT the Naming Committee Membership for the new Sparta French Immersion
Public School be approved as follows: C. Goodall (Trustee), L. Munro (Learning
Supervisor, S. Dyke (Parent, Pierre Elliott Trudeau F.I. P.S.), D. Douglas (Parent,
Pierre Elliott Trudeau F.I. P.S.), T. Ellis (Parent, Pierre Elliott Trudeau F.I. P.S.), E.
Rivers (Parent, Pierre Elliott Trudeau F.I. P.S.), V. Dukelow (Parent, Pierre Elliott
Trudeau F.I. P.S.) and the Principal (New Sparta French Immersion Public School).
THAT the Naming Committee Membership for the Consolidated Port Stanley Public
School be approved as follows: C. Goodall (Trustee), L. Munro (Learning
Supervisor), J. Wilkins (Parent, Sparta P.S.), J. Magri (Parent, Sparta P.S.), L.
Johnston (Parent, Port Stanley P.S.), N. Dunn (Parent, Port Stanley P.S.) and the
Principal (Consolidated Port Stanley Public School).
THAT the costs of hiring the following incremental positions, to commence
September 2018, be included in the 2018-19 Budget:
3.0 FTE Social Services (Social Workers);
3.0 FTE Speech-Language Pathologies;
3.0 FTE Psychological Services Staff;
2.4 FTE Social Workers/School Support Counsellors;
2.4 FTE Psychological Services Staff;
17.7 FTE Elementary Guidance Teachers;
15.4 FTE Educational Assistants; and
2.0 FTE Social Workers/School Support Counsellor.
THAT the Environmental Education and Management Policy be approved.
THAT Trustee C. Goodall be appointed as the voting delegate at the OPSBA 2018
Annual General Meeting.
THAT Trustee M. Reid be appointed as the alternate voting delegate at the OPSBA
2018 Annual General Meeting.
THAT the motions approved at the in-camera session of 2018 April 24 related to
personal matters be approved.
We build each student’s tomorrow, every day
Date of
Meeting, 2018 April 24
Item #:
REPORT TO:
☒
PUBLIC ☐ IN-CAMERA
☐
Administrative
Council
☐ Program and School Services
Advisory Committee
☐ Planning and Priorities
Advisory Committee
☒
Board
☐ Policy Working Committee
TITLE OF REPORT: Western Middlesex Attendance Area Review (2018) Initial Report
PRESENTED BY:
Susan Mark, Superintendent of Facility Services and Capital Planning
Brooke Moore, Planning Coordinator
Danielle Kettle, Planning Analyst
PRESENTED FOR: ☒ Approval ☐ Information ☐ Advice
Recommendation(s): THAT the Kilworth Holding Zone be created for subdivision plans 39T‐MC‐CDM1704, 39T‐MC1301, 39T‐
MC0902 as outlined on Figure 16 of the Western Middlesex Attendance Area Review (2018) Initial Report,
designated to Delaware Central PS as a Holding School.
Purpose: The following Western Middlesex Attendance Area Review (2018)‐Initial Report is in response to the
approved motion created by Trustees:
THAT Administration provide an Initial Attendance Area Review Report for the Komoka‐Kilworth
area, by 2018 April 24.
This motion was created in response to a recommendation presented by Administration on 2017
November 28, in order to address the accommodation challenges from demographic shifting in the Komoka
‐ Kilworth and Delaware areas of western Middlesex County. Administration proposed the creation of a
Holding Zone and designation of a Holding School.
THAT the Kilworth Holding Zone be created for subdivision plans 39T‐MC1301, 39T‐MC0902 as
outlined on Figure 5.1.1 of the 2017 Annual Planning Report, designated to Delaware Central PS as
a Holding School, effective immediately.
Following a discussion by Trustees surrounding the Holding Zones, the recommendation was deferred to
2018 April 24.
Content:
This Initial Attendance Area Review (AAR)Report will highlight the current situation of enrolment, facility
condition, analysis parameters, options for student accommodation, Administration’s recommended option
and rationale, and a new proposed community input process.
In accordance with the TVDSB Attendance Area Review Procedure (4015c), this report will include timelines
for the proposed Attendance Area Review, an appended planning report which contains several attendance
area options including Senior Administration’s preferred option, and timelines for implementation.
COMMUNITY ENGAGEMENT
During the most recent Annual Community Planning and Facility Collaboration Meeting with Middlesex
County listed community organizations (including municipalities) held 2017 June 22, Administration
Revised April 23, 2018
We build each student’s tomorrow, every day
discussed the growth from development affecting the formerly named Middlesex 02 study area of
Delaware Central PS and Parkview PS. A potential Attendance Area Review was not discussed. The next
Annual Community Planning and Facility Collaboration Meeting for Middlesex County is tentatively
proposed for 2018 June 13 or 14 at which point listed Community Organizations will be presented with the
Western Middlesex Attendance Area Review (2018) Initial Report.
If the Holding Zone option is considered by the Board, Administration will solicit input from the School
Council and and/or Home and School Associations for both Delaware Central PS and Parkview PS. A report
outlining the feedback received would then be presented to the Board prior to the end of this school year.
Cost/Savings: N/A
Timeline: OPTION 1A: COMMUNITY IMPUT AND IMPLEMENTATION TIMELINE
DATE ITEM
2018 APR 24 Initial Attendance Area Review Report presented to the Board
2018 MAY School Community Input through the School Council and/or Home
and School Association
2018 JUN 13 or 14 Annual Community Planning and Facility Collaboration Meeting
2018 JUN 26 Decision of Board on Holding Zone Recommendation
2018 JUN 27 Implementation ‐ Notification to School Community and Municipality
In accordance with the Attendance Area Review Procedure (4015c), the chart below outlines the proposed
key dates for important events related to a potential Western Middlesex Attendance Area Review
(2018)(report, presentation, meeting dates).
DATE ITEM
2018 NOV 27 Initial Attendance Area Review Report presented to the Board
2018 NOV 28 Meeting with Principals of respective AAR Schools
2018 DEC 12 Attendance Area Review Committee (AARC) is formed
2019 JAN 16 AARC Meeting
2019 JAN 28 School‐Level Meeting
2019 APR 30 Final Attendance Area Review Report presented to the Board
2019 MAY 15 &16 Public Delegation Meeting
2019 MAY 28 Decision of Board on Final Attendance Area Review Report
Communications: As proposed in the Holding Zones and Holding Schools Summary Report (2018 April 10), prior to a Board
debate and decision, community input could be solicited. Administration is proposing reaching out to the
School Council and/or Home and School Association for Delaware Central PS and for Parkview PS to
request their respective input on any proposed Holding Zone(s). Once feedback has been received, a report
would be created to share this feedback with the Board before the end of this school year.
Appendices: Western Middlesex Attendance Area Review (2018)
Form Revised: January 2016
Relation to Commitments:
☒ Putting students first. ☒ Actively engaging our students, staff, families and communities.
☒ Recognizing and encouraging leadership in all its forms. ☒ Being inclusive, fair, and equitable.
☐ Ensuring safe, positive learning and working environments. ☐ Inspiring new ideas and promoting innovation.
☒ Taking responsibility for the students and resources entrusted to our care.
Revised April 23, 2018
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Revised April 23, 2018
Page 2 of 25
WESTERN MIDDLESEX ATTENDANCE AREA REVIEW (2018) INTIAL REPORT
BACKGROUND
In order to address the accommodation challenges from demographic shifting in the Komoka-Kilworth and
Delaware areas of western Middlesex County, on 2017 November 28, Administration proposed the creation of a
Holding Zone and designation of a Holding School:
THAT the Kilworth Holding Zone be created for subdivision plans 39T-MC1301, 39T-MC0902 as outlined
on Figure 5.1.1 of the 2017 Annual Planning Report, designated to Delaware Central PS as a Holding
School, effective immediately.
The report presented included a detailed review of neighbouring schools to determine an appropriate location for
the residential growth in Kilworth. The chart below outlines the list of schools presented in the report.
Figure 01
Attendance Area
Current 2017 - 2018 Projected Enrolment Distance from Kilworth (km) Enrolment OTG
Percent
Capacity
Spaces
(+/-)
Portable /
Portapaks
2018-
2019
2022-
2023
2026-
2027
Schools within Study Area
Byron Northview PS 561 452 124% -109 6 584 568 514 5
Byron Southwood PS 547 570 96% 23 0 554 502 463 7
Caradoc PS 355 424 84% 69 0 376 452 498 10
Delaware Central PS 144 259 56% 115 0 121 111 105 8
John Dearness PS 251 248 101% -3 1 246 263 265 6
Oxbow PS 560 501 112% -59 4 554 524 505 6
Parkview PS 641 602 106% -39 2 647 727 793 22
Valleyview Central PS 178 245 73% 67 0 189 283 309 4
Current Board Approved Holding Zone
East and West Ilderton
Holding at Valleyview
PS
<9 - - - - 10 100 146
Note: Enrolment has been revised with the principal’s projections detailing 2018-19 registrations
Of the surrounding schools, only Delaware Central PS has available space to receive students from the Kilworth
residential development, the remaining schools percent capacity ranges from 73 to 124 and lack sufficient empty
space to accommodate anticipated students.
Following a discussion by Trustees on the proposed recommendation to create the Kilworth Holding Zone, the
decision was deferred to 2018 April 24. Additionally, Trustees proposed and approved the following motion:
THAT Administration provide an Initial Attendance Area Review Report for the Komoka-Kilworth area, by
2018 April 24.
This Western Middlesex Attendance Area Review (2018) - Initial Report is a result of the approved motion.
Revised April 23, 2018
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Revised April 23, 2018
Page 4 of 25
Current Situation: Total Study Area Utilization
While Caradoc PS and Parkview PS are beginning to experience enrolment pressure due to residential expansion
in their communities, Delaware Central PS is facing challenges due to declining enrolment. Figure 03 illustrates
the total historical and projected enrolment and the total existing On-The-Ground (OTG) capacity within this study
area.
Figure 03
Figure 04 - Western Middlesex Study Area - Status Quo Enrolment and Capacity
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Historical Enrolment 1090 1090 1106 1074 1147
Projected Enrolment 1114 1144 1129 1122 1122 1125 1143 1130 1137 1133
Development 30 64 104 136 176 198 220 248 266 278
Total Enrolment 1090 1090 1106 1074 1147 1144 1208 1233 1258 1298 1323 1363 1378 1403 1411
Capacity 1285 1285 1285 1285 1285 1285 1285 1285 1285 1285 1285 1285 1285 1285 1285
EPP 195 195 179 211 138 141 77 52 27 ‐13 ‐38 ‐78 ‐93 ‐118 ‐126
Total Utilization of
(3) Three Schools 85% 85% 86% 84% 89% 89% 94% 96% 98% 101% 103% 106% 107% 109% 110%
As noted in Figure 04, the current capacity existing in western Middlesex cannot sustain the projected enrolment
over the next 10 years. Further accommodation whether through portables or permanent space will be required.
Following is a school by school assessment of the existing enrolment, OTG capacity and facility condition.
Total Capacity 1285
700
800
900
1000
1100
1200
1300
1400
1500
Student CountWestern Middlesex ‐Status Quo
Capacity Development Projected Enrolment Historical Enrolment
Revised April 23, 2018
Page 5 of 25
STATUS QUO - SCHOOL BY SCHOOL SITUATION
CARADOC PS – As of 2017-18, the OTG capacity is 424 and the enrolment is 355 FTE. School utilization is 84%,
with no portables on site. Over the past 10 years (2007 to 2017) the enrolment has grown by 30 students. The
school was built in 1960 with additions in 1970, 1995 and 2010. Currently, there are approximately 320 residential
units circulated within the town of Mount Brydges and surrounding area. For reference, see also Appendix A -
Land Use and Settlement Area for Mt Brydges, extracted from the Strathroy-Caradoc Official Plan.
Figure 05
DELAWARE CENTRAL PS – As of 2017-18, the OTG capacity is 259 and the enrolment is 144 FTE. School
utilization is 56%, with no portables on site. There are currently 14 First Nation Students attending Delaware
Central PS. The original school was built in 1938 and later demolished with the exception of the mechanical room.
The school was rebuilt in 1965 with additions in 1967 and 1991. Over the past 10 years (2007 to 2017) the
enrolment has declined by 32 students. There are minimal residential units currently circulated within the
community of Delaware and surrounding area. For reference, see also Appendix B - Community Settlement Area
for Delaware, extracted from the Middlesex Centre Official Plan.
Figure 06
0
100
200
300
400
500
600
Student CountCaradoc PS ‐Status Quo
Capacity Holding Zone Development Projected Enrolment Historical Enrolment
0
50
100
150
200
250
300
Student CountDelaware Central PS ‐Status Quo
Capacity Holding Zone Development Projected Enrolment Historical Enrolment
Revised April 23, 2018
Page 6 of 25
PARKVIEW PS - As of 2017-18, the OTG capacity is 602 with an enrolment of 641 FTE. School utilization is
106%, with 2 portables on site. The school was originally built in 1964 with additions in 1966, 1969, 2003 and
2014. Over the past 10 years (2007 to 2017) the enrolment has grown by 215 students, due to continued
residential growth. There are approximately 1,200 residential units currently circulated (yielding 210 students over
the next 10 years) within the communities of Komoka - Kilworth. For reference, see also Appendix C - Komoka-
Kilworth Urban Settlement Area and Secondary Plan, extracted from the Middlesex Centre Official Plan.
Figure 07
PERMANENT SPACE ROOM SUMMARY
Figure 08 Figure 09
Caradoc PS Delaware Central PS
4 Kindergarten Classrooms 104 2 Kindergarten Classrooms 52
13 Standard Classrooms 299 9 Standard Classrooms 207
1 Special Ed. Classroom 9 Special Ed. Classroom
1 General Arts/Instr. Music 0 General Arts/Instr. Music
1 Learning Support Rooms 12 Learning Support Rooms
1 Library Learning Commons 0 1 Library Learning Commons
1 Gymnasium 0 1 Gymnasium
1 Primary Activity Room 0 Primary Activity Room
2017-18 OTG 424 2017-18 OTG 259
Figure 10
Parkview PS
5 Kindergarten Classrooms 130
20 Standard Classrooms 460
Special Ed. Classroom
1 General Arts/Instr. Music 0
1 Learning Support Rooms 12
1 Library Learning Commons 0
1 Gymnasium 0
1 Primary Activity Room 0
2017-18 OTG 602
0
100
200
300
400
500
600
700
800
900
School CountParkview PS ‐Status Quo
Capacity Holding Zone Development Projected Enrolment Historical Enrolment
Revised April 23, 2018
Page 7 of 25
SUMMARY OF FACILITY CONDITION DATA AND RENEWAL
The Ministry of Education’s School Facility Assessment Program retained third-party consultants to inspect,
assess and catalogue the condition of schools across Ontario. The Facility Condition Index (FCI) is a snapshot in
time which compares the relative condition of a building’s 5 year renewal needs and the cost to rebuild the facility.
The higher the FCI the greater the renewal needs. In the 2015-16 school year the Provincial FCI average was
28% and the TVDSB average was 37%. The school condition data collected identified the following backlog of
High and Urgent needs for Caradoc, Delaware Central and Parkview PS’s.
Figure 11 – Ministry of Education School Facility Condition Data (release 2017 October 10)
School Location
Gross Floor
Area (m2)
Year of
Assessment
Facility
Condition
Index
Replacement
Value
Total 5 Year
Renewal
Needs
Caradoc Mount Brydges 3992 2015 2% $9,033,383 $140,490
Delaware Central* Delaware 2408 2013 64% $6,307,070 $4,020,085
Parkview Komoka 4230 2012 6% $12,303,441 $784,544
As noted in the above chart Caradoc and Parkview PS’s have very low FCI percentages, while Delaware Central
PS has an above average FCI. In the past, the Ministry of Education has identified a building with 65% FCI or
greater as Prohibitive to Repair
*Since this data was published by the Ministry, TVDSB has addressed $908,308 of renewal needs at
Delaware Central PS, adjusting the FCI to 49%. Delaware Central PS is scheduled to be reassessed in
2018.
SUMMARY OF BEFORE AND AFTER SCHOOL CARE
TVDSB and third party childcare providers work collaboratively to provide before and/or after school programming
at schools that have sufficient parental interest. Each year, operators survey the community via the school to
determine if the demand has changed, either by opening a new program, closing a program or expanding on an
existing program. At the operators discretion, the need has to be viable and affordable for the operator to provide
the program. All schools do not presently have a need for childcare programs.
Before and after school operators and services for the schools in the study area for the 2017-18 school year are:
o Caradoc PS – London’s Children’s Connection, 7:30 am to School start / School end to 6:00pm
o Delaware Central PS – None at this time
o Parkview PS – White Hills Childcare Association, 7:15 am to School start / School end to 6:00pm
Revised April 23, 2018
Page 8 of 25
ENROLMENT BREAKDOWN
Figure 12, in conjunction with Figure 13 (Section Area Map) indicates the geographic area, the current (2017-18)
students and the residential units circulated within the section areas. The breakdown provides an overview of the
rationale used in the creation of the proposed attendance areas while allowing for the exploration of alternate
attendance area options that fit the parameter set out within the document.
Figure 12 - Current Enrolment and Residential Development by Section
Section Total Students
(2017‐18 SCHOOL YEAR)
Residential
Development
(UNIT COUNT)
Residential
Development
(STUDENT COUNT)
10 years
Area A 0 1020 165
Area B 109 0 0
Area C 47 0 0
Area D 43 10 2
Area E 22 100 16
Area F 17 0 0
Area G 9 72 12
Area H 159 0 0
Area I 162 15 4
Area J 82 0 0
Area K 52 56 13
TOTAL AREAS 702 1273 212
Remaining 442 247 54
STUDY AREA TOTAL 1144 1520 266
Note: Student counts are as of 2018 March 20 and unit counts are estimated by land area where lotting has not been
established
TOTAL AREAS ‐ is the total of sections A through K
REMAINING is total remaining students outside of the section (study area ‐ Total Areas. )
TOTAL is the entire study area
Residential Development STUDENT COUNT is projected students in 10 years
Revised April 23, 2018
F
Figure 13: Section Arrea Map
Pagge 9 of 25
Revised April 23, 2018
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Revised April 23, 2018
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Revised April 23, 2018
Page 12 of 25
ANALYSIS PARAMETER
In the development of accommodation options, Administration has identified the following parameter to be used in
the analysis of possible options for the accommodation of students in this area:
Sustainability with respect to enrolment projections and school utilization
School enrolment should be balanced between schools - enrolment should not be low at one school and high at
the other school. The projected enrolment must support a sustained optimal utilization of the proposed school’s
existing permanent capacity in order to maximize both staff and student resources. A healthy utilization for any
elementary school would range from 80%-90%. A better distribution of students and the higher utilization of
schools would be the goal of any attendance area review. Resolution of residential growth accommodation will
allow the Board to properly plan for and provide long term stability for schools in the area.
From a program perspective, small grade cohorts can create challenges for organizing classes that meet Ministry
class-size caps or targets and averages, and can result in multi-grade classes. This can also result in other
operational challenges such as teachers having fewer opportunities for team teaching and collaboration, fewer
teachers being available for supervision and reduced offerings of extra-curricular activities. TVDSB and the
Ministry consider a sustainable school enrolment to be approximately 400 students, or two classes per grade, to
allow for greater program and operational opportunities.
Residential development and municipal Official Plan direction can cause a disproportionate arrangement of
students at schools. Residential growth area schools can experience higher enrolment and yields than older
neighbourhoods. Changing demographics, socio-economic perception of certain locales as well as housing
density within smaller rural towns/villages can result in over capacity pressures at one school and empty pupil
place issues at other schools nearby.
The tools available to the TVDSB to achieve long term sustainability are: the creation of (temporary) Holding
Zones, the modification to attendance areas (Attendance Area Reviews), school closures (Pupil Accommodation
Reviews) and requests for Capital Priorities funding for the construction of additional pupil accommodation (such
as additions, renovations, or new schools).
In all situations, it is a priority of the Board to minimize displacement of students wherever possible and create a
smooth transition when relocation is required. In the timelines proposed, a one year transition is allocated to
prepare the students, parents and administration for the approved changes.
Revised April 23, 2018
A
O
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ACCOMMO
OPTION 1A
By creating a
students. An
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01, 2018 and
July 01, 2020
Figure 16 - O
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Revised April 23, 2018
Page 14 of 25
OPTION 1A & 1B Enrolment and Capacity
Figure 17
Figure 18
0
100
200
300
400
500
600
Student CountCaradoc PS ‐Option 1A and 1B
Capacity Holding Zone Residential Development Projected Enrolment Historical Enrolment
0
50
100
150
200
250
300
350
Student CountDelaware Central PS ‐Option 1A and 1B
Capacity Holding Zone Residential Development Projected Enrolment Historical Enrolment
Revised April 23, 2018
Page 15 of 25
Figure 19
OPTION 1A & 1B Community Input and Implementation Timeline
Figure 19
OPTION 1A ‐ Holding Zone
DATE ITEM
2018 APR 24 Initial Attendance Area Review Report presented to the Board
2018 MAY School Community Input through the School Council and/or Home
and School Association
2018 JUN 26 Decision of Board on Holding Zone Recommendation
2018 JUN 27 Implementation ‐ Notification to School Community and Municipality
OPTION 1B ‐ AAR Permanent Designation of Area A
DATE ITEM
2018 NOV 27 Initial Attendance Area Review Report presented to the Board
2018 NOV ‐ APR AAR Committee process as per TVDSB Attendance Area Review
Procedure (4015C)
2019 MAY 28 Decision of Board on Final Attendance Area Review Report
2019 MAY 29 Notification to School Community
2020 JULY 01 Implementation – Student reorganization
OPTION 1A and 1B: SUMMARY
Relieves pressure for Parkview PS
Improves program opportunities at Delaware Central PS, through increased enrolment
No displacement of existing students
Portable Classrooms would be reduced at Parkview PS and required at Caradoc PS
Official plans indicate further residential designated lands in the growth community of Komoka-Kilworth and
Mt. Brydges which could be accommodated at a new school
Accommodation for the long term through new school in Kilworth and future addition at Caradoc PS
A new school located within residential development would increase walkability to school and reduce
transportation costs
Plan for a new school in Kilworth in approximately 10 years dependent on the pace of residential construction
0
100
200
300
400
500
600
700
School CountParkview PS ‐Option 1A and 1B
Capacity Holding Zone Residential Development Projected Enrolment Historical Enrolment
Revised April 23, 2018
O
O
A
d
e
P
F
OPTION 2:
Option 2 is an
Areas C, F an
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existing stude
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Figure 20 - O
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OPTION 2 Atte
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, G, F
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elaware Cent
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Page
are Central PS
e residential
aware Central
aradoc PS. P
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Parkview
Revised April 23, 2018
Page 17 of 25
OPTION 2: Enrolment and Capacity
Figure 21
Figure 22
0
50
100
150
200
250
300
Student CountDelaware Central PS ‐Option 2
Capacity Holding Zone Residential Development Projected Enrolment Historical Enrolment
0
50
100
150
200
250
300
350
400
450
500
Student CountCaradoc PS ‐Option 2
Capacity Holding Zone Residential Development Projected Enrolment Historical Enrolment
Revised April 23, 2018
Page 18 of 25
Figure 23
OPTION 2: SUMMARY
Displacement of existing students
Portable Classrooms would be required at each school
Students would be relocated a second time, if a PAR were conducted in the future
Official plans indicate further residential designated lands in the growth community of Komoka-Kilworth and
Mt. Brydges which would put further pressure at Parkview PS and Caradoc PS.
0
100
200
300
400
500
600
700
800
School CountParkview PS ‐Option 2
Capacity Holding Zone Residential Development Projected Enrolment Historical Enrolment
Revised April 23, 2018
O
O
A
c
D
F
Option 3: A
Option 3 is an
Areas A and G
capacity at Pa
Delaware Cen
Figure 24 - O
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G from Parkvi
arkview PS an
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OPTION 3 Atte
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nd Caradoc P
on 3 would cr
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ent which relo
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ocates 52 exi
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This relocatio
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n harmonizes
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ware Central
Page
e Central PS
s enrolment a
ntial growth to
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and
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Revised April 23, 2018
Page 20 of 25
OPTION 3: Enrolment and Capacity
Figure 25
Figure 26
0
50
100
150
200
250
300
350
400
450
Student CountDelaware Central PS ‐Option 3
Capacity Holding Zone Residential Development Projected Enrolment Historical Enrolment
0
50
100
150
200
250
300
350
400
450
500
Student CountCaradoc PS ‐Option 3
Capacity Holding Zone Residential Development Projected Enrolment Historical Enrolment
Revised April 23, 2018
Page 21 of 25
Figure 27
OPTION 3: SUMMARY
Displacement of existing students
Portable Classrooms would be required at each school
Student enrolment would exceed Delaware Central’s capacity (permanent and non-permanent)
Future Attendance Area Review would be required
Official plans indicate further residential designated lands in the growth community of Komoka-Kilworth and
Mt. Brydges which would put further pressure at Parkview PS and Caradoc PS.
0
100
200
300
400
500
600
700
School CountParkview PS ‐Option 3
Capacity Holding Zone Residential Development Projected Enrolment Historical Enrolment
Revised April 23, 2018
S
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Revised April 23, 2018
Page 23 of 25
The uneven distribution of students within Middlesex 01 requires the need for a range of long term planning
strategies to properly accommodate students. This long term plan may include the interim use of Holding Zones,
the subsequent need for a Pupil Accommodation Review, potentially closing some schools with low enrolment,
and the construction of new schools in the growth communities of Ilderton and Kilworth. Figure 29 outlines the
enrolment and preliminary timelines of when the Pupil Accommodation Review could occur, Ministry submission,
construction and implementation.
Figure 29 - 2018 Draft Elementary Accommodation Study: Middlesex 01 - All Schools
Status Quo 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Enrolment 3158 3094 3146 3271 3194 3272 3388 3442 3502 3556 3624 3672 3712 3762 3801
OTG 3532 3532 3532 3532 3532 3532 3532 3532 3532 3532 3532 3532 3532 3532 3532
EPP 374 438 386 261 338 260 144 90 30 ‐24 ‐92 ‐140 ‐180 ‐230 ‐269
School Utilization 89% 88% 89% 93% 90% 93% 96% 97% 99% 101% 103% 104% 105% 107% 108%
School Closure
Scenario 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
OTG (School Closure) 3532 3532 3532 3532 3532 3532 3532 3532 3532 3532 3532 3532 3532 3532 2628
EPP (School Closure) 374 438 386 261 338 260 144 90 30 ‐24 ‐92 ‐140 ‐180 ‐230 ‐1173
Pupil Accommodation Review
Capital Funding Requests
Construction Timeline
Full Implementation
School boards are primarily funded on a per-student basis through Ministry of Education grants. Boards, and
therefore schools, lose funding as enrolment declines or if Boards continue to retain low enrolment schools. As
this funding decreases, the costs of maintaining empty pupil places increases. The TVDSB must respond to the
reality of the current funding model if we are to continue to operate schools in a sustainable manner. Small
schools are more expensive to operate than larger schools. However regardless of school size, the Board’s
continuing priority is to offer the best educational experiences to all students. The focus for the TVDSB must be
on what is in the best interests of all students, their learning needs and aspirations, and their future in a world that
is changing.
TIMELINES AND IMPLEMENTATION
In the options presented there are two different scenarios that would create alternate timelines of implementation.
Holding Zone Timelines and Implementation
As proposed in the Holding Zones and Holding Schools Summary Report (2018 April 10), prior to a Board debate
and decision, community input could be solicited. Administration is proposing reaching out to the School Council
and/or Home and School Association for Delaware Central PS and for Parkview PS to request their respective
input on any proposed Holding Zone(s). Once feedback has been received, a report would be created to share
this feedback with the Board before the end of this school year.
Revised April 23, 2018
Page 24 of 25
Figure 30 - Holding Zone Community Input and Implementation Timeline
DATE ITEM
2018 APR 24 Initial Attendance Area Review Report presented to the Board
2018 MAY School Community Input through the School Council and/or Home and
School Association
2018 JUN 13-14 Community Planning and Facility Collaboration Annual Meeting
2018 JUN 26 Decision of Board on Holding Zone Recommendation
2018 JUN 27 Implementation - Notification to School Community and Municipality
Attendance Area Review Timeline and Implementation
Section 9.4.3 of the TVDSB Attendance Area Review Procedure (4015c) states that:
The Trustees will endeavor, so long as circumstances permit, not to make their final decision regarding an
Attendance Area review during TVDSB’s summer holiday period (typically from July 1 to the day after
Labour Day). In no circumstances will the Trustees make a final decision regarding an Attendance Area
review between September 1, and October 31, in a year in which a regular election under the Municipal
Elections Act (Ontario) is to occur.
Given the AAR procedure timeline requirements and section 9.4.3, and that the next municipal election will be
held Monday, October 22, 2018, potential AAR timelines need to be considered.
Figure 31 - Potential AAR Timeline
AAR START AAR FINISH DETAILS
2018 April 2018 September Would need to extending through the summer holiday period
2018 April 2018 November Not viable. September 1 to October 31 Municipal Election blackout
2019 January 2019 June Viable. System reorganization required, implementation 2020 July 01
2019 September 2020 February Viable. System reorganization required, implementation 2020 July 01
Appendix E fully outlines the potential AAR timelines for consideration, all beginning after the municipal election.
Revised April 23, 2018
Page 25 of 25
Figure 32 - Attendance Area Review Implementation Timeline
DATE ITEM
2018 NOV 27 Initial Attendance Area Review Report presented to the Board
2018 NOV - APR AAR Committee process as per TVDSB Attendance Area Review
Procedure (4015C)
2019 MAY 28 Decision of Board on Final Attendance Area Review Report
2019 MAY 29 Notification to School Community
2020 JULY 01 Implementation – Student reorganization
SCHOOL COMMUNITY FEEDBACK
Part of an Attendance Area Review is to hear from members of the school and wider communities through a
process of public consultation and community input. Senior Administration will carefully consider any attendance
area options brought forth by the School AAR Committees. Based on feedback gathered from the public
consultation process of the AAR, Senior Administration will make final recommendations to the Board. Ultimately,
the decision on the attendance areas will be made by the Board.
CONCLUSION
Following the analysis of the options presented for the Western Middlesex Attendance Area Review, Senior
Administration recommends Option 1A as the most viable, as a temporary solution, until a permanent solution can
be implemented.
Senior Administration’s preferred option, as outlined in this report, will ensure that the TVDSB meets the needs of
our students today and into the future by providing a solution that achieves sustained harmonization student
enrolment with the available capacity in area schools.
Revised April 23, 2018
APPENDIX ARevised April 23, 2018
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Revised April 23, 2018
Middlesex 01
Planning and Priorities April 10th, 2018 - 2018 Draft Elementary Accommodation StudyRevised April 23, 2018
2008 - 20092012 - 20132016 - 20172017 - 2018OTG Percent CapacitySpaces (+/-)Portable / Portapaks2018 - 20192022 - 20232026 - 2027Caradoc PS JK-8 328 396 329 355 424 84% 69 0 376 452 498
Centennial Central PS JK-8 339 392 414 237 323 73% 86 1 264 363 459
Delaware Central PS JK-8 175 167 132 144 259 56%115 0 121 111 105
East Williams Memorial PS JK-8 252 230 212 202 317 64%115 0 197 189 192
McGillivray Central PS JK-8 115 103 119 117 164 71% 47 0 123 115 103
Oxbow PS JK-8 433 503 558 560 501 112%-59 4 554 524 505
Parkview PS JK-8 446 516 609 641 602 106%-39 2 647 727 793
Parkhill-West Williams PS JK-8 225 232 220 214 236 91% 22 0 220 201 201
Valleyview Central PS JK-8 178 134 160 178 245 73% 67 0 189 283 309
Wilberforce PS JK-8 0 467 527 554 461 120%-93 5 589 591 598
Total -2163 2744 2951 2847 3108 92% 261 12 2904 3104 3264
Valleyview Central PS JK-8 178 134 151 169 245 69% 76 0 179 242 238
East and West Ilderton
Holding at Valleyview PS JK-8 ‐0<9<9----104171
Centennial Central PS JK-8 339 193 405 228 323 71% 95 1 264 363 459
Fox Hollow Holding at
Centennial Central PS JK-8 132 199
Total -‐2744 2951 2847 3108 92% 261 12 2914 3145 3335
Schools within Study Area
Total Study Area Enrolment
Current Board Approved Holding Zone
Total Study Area Enrolment Inlcuding Holding Zone
Middlesex 01
Attendance Area Grade StructureHistorical Enrolment Current 2017 - 2018 Projected Enrolment
Observations:
Total enrolment for this study area is 2,847
5 schools are operating with 200 students or less
Total existing capacity is 3,108
School utilization in this study area varies from 71% to 120%
Within this study area there are 521 EPP or 62.4% of 2017-18 Middlesex County Elementary EPP
Schools in this study area have been identified by the Ministry as eligible for Rural and Northern Education Funding
(RNEF)
Rural enrolment for Middlesex County is projected to continue to decline with small pockets of growth (located in the
Komoka/Kilworth and Ilderton communities within this study area)
There are roughly 1,140 circulated unbuilt residential units in this study area (yielding an additional 200 TVDSB students
over the next 10 years).
Potential Next Steps:
Future accommodation pressure could be eased through the continued use of Holding Schools. Efficiencies and long term
sustainability could be achieved for this area by school closures and consolidation of student populations. Permanent
accommodation of Holding Zones would require additional pupil accommodation..
Planning and Priorities April 10th, 2018 - 2018 Draft Elementary Accommodation StudyRevised April 23, 2018
Middlesex 01
Planning and Priorities April 10th, 2018 - 2018 Draft Elementary Accommodation StudyRevised April 23, 2018
Middlesex 01
Growth Observations:
EASTERN MIDDLESEX
Schools -Caradoc PS (Eastern rural portion)/ Delaware Central PS / Parkview PS / Centennial Central PS (Northeast rural
portion)/ Parkview PS and Valleyview PS (Southern rural portion)
Residential Development - There are roughly 1,200 circulated unbuilt residential units in Kilworth currently designated to
Parkview PS (yielding an additional 210 TVDSB students over the next 10 years)
There are roughly 320 circulated unbuilt units in Mount Brydges currently attending Caradoc PS (yielding an additional 52
TVDSB students over the next 10 years)
Interim Solution - Delaware Central PS becomes a Holding School for Kilworth residential development
CENTRAL MIDDLESEX
Schools -Valleyview PS (Northern portion) / Ilderton PS / Wilberforce PS (Southern rural portion) /Centennial Central PS
(Northern rural portions)
Residential Development - There are roughly 540 circulated unbuilt residential units in Ilderton (yielding an additional 145
TVDSB students over the next 10 years).
There are roughly 1,250 circulated unbuilt residential units in Uplands subdivision and 170 units in the town of Arva
currently designated to Centennial Central PS (yielding an additional 260 TVDSB students over the next 10 years)
Interim Solution - Valleyview PS remains a Holding School for Ilderton residential Development
NORTHERN MIDDLESEX
Schools -East Williams Memorial PS, McGillivray Central PS, Parkhill-West Williams PS, Wilberforce PS (Lucan and
Northern portion) and Centennial Central PS (Northern portions)
Residential Development - There are roughly 380 circulated unbuilt residential units in Lucan (yielding an additional 65
TVDSB students over the next 10 years)
Interim Solution - Status Quo
Potential Next Steps:
Efficiencies and long term sustainability could be achieved for this area by school closures and consolidation of student
populations, the permanent accommodation of Holding Zone students, attendance area adjustments and the construction of
additional pupil accommodation.
Planning and Priorities April 10th, 2018 - 2018 Draft Elementary Accommodation StudyRevised April 23, 2018
| Meetings of the Trustees| Internal Tasks| External Deadlines|CPCC/Admin Council| Public/School Meetings|2018-19 Proposed(NOV18-MAR19)2018-19 Proposed(NOV18-APR19)2018-19 Proposed(NOV18-MAY19)ItemTimelineProc.2018 APR 10 2018 APR 10 2018 APR 10Initial Attendance Area Review Report presented to CPCC2018 APR 12 2018 APR 12 2018 APR 12Initial Attendance Area Review added to Admin Council AgendaDeadline: Thursday prior to the meeting at 9:00am2018 APR 16 2018 APR 16 2018 APR 16Initial Attendance Area Review presented to Admin Council2018 APR 19 2018 APR 19 2018 APR 19Initial Attendance Area Review added to Board PackageDeadline: Thursday prior to the meeting at 9:00am2018 APR 23 2018 APR 23 2018 APR 23 Initial Attendance Area Review posted on TVDSB WebpageThe Report is posted on the website prior to the date the report is to be presented to the Trustees. Should the Report be approved, it will remain posted until the Final Attendance Area Review Report is posted on the TVDSB website 4.22018 APR 24 2018 APR 24 2018 APR 24 Initial Attendance Area Review Report Presented to the Board. AAR decision deferred until 2018 NOV 27. (Option of Holding Zone would nullify this timeline)4.02018 JUN 132018 JUN 142018 JUN 132018 JUN 142018 JUN 132018 JUN 14Input received from Community OrganizationsInformation received in connection with the most recently occurring Community Planning and Facility Collaboration Opportunities Annual Meeting4.1.62018 NOV 27 2018 NOV 27 2018 NOV 27 Initial Attendance Area Review Report Presented to the Board4.02018 NOV 28 2018 NOV 28 2018 NOV 28 Meeting with Principals of respective AAR Schools(this is not in the procedure but was completed in EPAR to communicate with Principals and provide them with information on the process2018 NOV 29 2018 NOV 29 2018 NOV 29 Deadline for Principal to inform of recruitment objectives and post notice of membership on school websiteWithin 2 days of the Trustees’ decision to undertake an AAR5.42018 DEC 07 2018 DEC 11 2018 DEC 12 Attendance Area Review Committee (AARC) is formed. Deadline for Principals to confirm membership for the AARCWithin 10 days of the Trustees’ decision to undertake an AAR5.52018 DEC 21 2018 DEC 17 2019 JAN 02 Invitation sent to AARC regarding AARC MeetingAt least 10 days prior to the date of the Meeting 6.22018 DEC 21 2018 DEC 17 2019 JAN 02 AARC Meeting notice posted on websiteAt least 10 days prior to the date of the Meeting 6.22019 JAN 07 2019 JAN 07 2019 JAN 16 AARC MeetingTo be held Monday, Tuesday, Wednesday, or Thursday, between 5:00pm and 10:00pm6.32018-19 Attendance Area Review - Proposed TimelineCOMPLETED DATES 2018 April Draft Attendance Area Review TimelinesPage 1 of 2APPENDIX ERevised April 23, 2018
| Meetings of the Trustees| Internal Tasks| External Deadlines|CPCC/Admin Council| Public/School Meetings|2018-19 Proposed(NOV18-MAR19)2018-19 Proposed(NOV18-APR19)2018-19 Proposed(NOV18-MAY19)ItemTimelineProc.2018-19 Attendance Area Review - Proposed TimelineCOMPLETED DATES2019 JAN 08 2019 JAN 14 2019 JAN 21 School-Level Meeting notice is posted on School’s website At least 5 days prior to date of the Meeting 7.2.12019 JAN 11 2019 JAN 17 2019 JAN 23 School-Level Meeting Agenda is posted on the School website At least 2 days prior to date of the Meeting7.2.32019 JAN 11 2019 JAN 17 2019 JAN 23 Hard copy of School-Level Meeting Agenda is sent home with studentsAt least 2 days prior to the date of the Meeting 7.2.32019 JAN 14 2019 JAN 21 2019 JAN 28 School-Level MeetingTo be held Monday, Tuesday, Wednesday, or Thursday, between 5:00pm and 10:00pm7.32019 FEB 01 2019 FEB 22 2019 MAR 15 Deadline for school-level meetingsMust be completed within 45 days of the AARC Meeting7.72019 JAN 25 2019 FEB 15 2019 MAR 08 Deadline for request of additional information to TVDSB (planning@tvdsb.on.ca)Must be received within 35 days of AARC Meeting 7.62019 FEB 01 2019 FEB 25 2019 MAR 15 Deadline for Report of School AARC Committee to be submitted to planning@tvdsb.on.caWithin 55 days of AARC MeetingOption 1: 55 days = 2019 Mar 278.12019 FEB 12 2019 MAR 05 2019 APR 09 Final AAR Report presented to CPCC2019 FEB 14 2019 MAR 14 2019 APR 11 Final AAR Report added to Admin Council Package2019 FEB 19 2019 MAR 18 2019 APR 15 Final AAR Report presented to Admin Council2019 FEB 21 2019 MAR 21 2019 APR 25 Final AAR Report added to Board Agenda for “Final Report Presentation Meeting”Such meeting will be an Agenda item at a meeting of the Trustees9.2.12019 FEB 25 2019 MAR 25 2019 APR 29 Final AAR Report emailed to all members of the AARC and posted on TVDSB’s websiteWithin 90 days after the AARC Meeting9.1.12019 FEB 25 2019 MAR 25 2019 APR 29 Notice of Public Delegation MeetingAt least 10 days prior to the date of the meeting 9.3.22019 FEB 26 2019 MAR 26 2019 APR 30 Final AAR Report Board presented to Board at “Final Report Presentation Meeting”Trustees may ask TVDSB Senior Administration questions of clarification regarding the Report but there will be no debate of vote on the Final AAR Report at this time9.2.22019 MAR 132019 MAR 142019 APR 102019 APR 112019 MAY 152019 MAY 16Public Delegation MeetingPublic Delegation Meeting OverflowNot less than 10 days after the Final AAR Report has been sent via email and posted on the TVDSB website9.3.12019 MAR 21 2019 APR 25 2019 MAY 23 Final AAR Report added to Board Package2019 MAR 26 2019 APR 30 2019 MAY 28 Final AAR Report presented to the BoardWithin 90 days after the AARC MeetingOption 1: 90 days = 2019 May 169.1.1 2018 April Draft Attendance Area Review TimelinesPage 2 of 2APPENDIX ERevised April 23, 2018
We build each student’s tomorrow, every day
Date of
Meeting, 2018 April 24
Item #:
REPORT TO:
☒
PUBLIC ☐ IN-CAMERA
☐
Administrative
Council
☐ Program and School Services
Advisory Committee
☐ Planning and Priorities
Advisory Committee
☒
Board
☐ Policy Working Committee
TITLE OF REPORT: Western Middlesex Attendance Area Review (2018) Initial Report
PRESENTED BY:
Susan Mark, Superintendent of Facility Services and Capital Planning
Brooke Moore, Planning Coordinator
Danielle Kettle, Planning Analyst
PRESENTED FOR: ☒ Approval ☐ Information ☐ Advice
Recommendation(s): THAT the Kilworth Holding Zone be created for subdivision plans 39T‐MC‐CDM1704, 39T‐MC1301, 39T‐
MC0902 as outlined on Figure 16 of the Western Middlesex Attendance Area Review (2018) Initial Report,
designated to Delaware Central PS as a Holding School.
Purpose: The following Western Middlesex Attendance Area Review (2018)‐Initial Report is in response to the
approved motion created by Trustees:
THAT Administration provide an Initial Attendance Area Review Report for the Komoka‐Kilworth
area, by 2018 April 24.
This motion was created in response to a recommendation presented by Administration on 2017
November 28, in order to address the accommodation challenges from demographic shifting in the Komoka
‐ Kilworth and Delaware areas of western Middlesex County. Administration proposed the creation of a
Holding Zone and designation of a Holding School.
THAT the Kilworth Holding Zone be created for subdivision plans 39T‐MC1301, 39T‐MC0902 as
outlined on Figure 5.1.1 of the 2017 Annual Planning Report, designated to Delaware Central PS as
a Holding School, effective immediately.
Following a discussion by Trustees surrounding the Holding Zones, the recommendation was deferred to
2018 April 24.
Content:
This Initial Attendance Area Review (AAR)Report will highlight the current situation of enrolment, facility
condition, analysis parameters, options for student accommodation, Administration’s recommended option
and rationale, and a new proposed community input process.
In accordance with the TVDSB Attendance Area Review Procedure (4015c), this report will include timelines
for the proposed Attendance Area Review, an appended planning report which contains several attendance
area options including Senior Administration’s preferred option, and timelines for implementation.
COMMUNITY ENGAGEMENT
During the most recent Annual Community Planning and Facility Collaboration Meeting with Middlesex
County listed community organizations (including municipalities) held 2017 June 22, Administration
Revised April 23, 2018
We build each student’s tomorrow, every day
discussed the growth from development affecting the formerly named Middlesex 02 study area of
Delaware Central PS and Parkview PS. A potential Attendance Area Review was not discussed. The next
Annual Community Planning and Facility Collaboration Meeting for Middlesex County is tentatively
proposed for 2018 June 13 or 14 at which point listed Community Organizations will be presented with the
Western Middlesex Attendance Area Review (2018) Initial Report.
If the Holding Zone option is considered by the Board, Administration will solicit input from the School
Council and and/or Home and School Associations for both Delaware Central PS and Parkview PS. A report
outlining the feedback received would then be presented to the Board prior to the end of this school year.
Cost/Savings: N/A
Timeline: OPTION 1A: COMMUNITY IMPUT AND IMPLEMENTATION TIMELINE
DATE ITEM
2018 APR 24 Initial Attendance Area Review Report presented to the Board
2018 MAY School Community Input through the School Council and/or Home
and School Association
2018 JUN 13 or 14 Annual Community Planning and Facility Collaboration Meeting
2018 JUN 26 Decision of Board on Holding Zone Recommendation
2018 JUN 27 Implementation ‐ Notification to School Community and Municipality
In accordance with the Attendance Area Review Procedure (4015c), the chart below outlines the proposed
key dates for important events related to a potential Western Middlesex Attendance Area Review
(2018)(report, presentation, meeting dates).
DATE ITEM
2018 NOV 27 Initial Attendance Area Review Report presented to the Board
2018 NOV 28 Meeting with Principals of respective AAR Schools
2018 DEC 12 Attendance Area Review Committee (AARC) is formed
2019 JAN 16 AARC Meeting
2019 JAN 28 School‐Level Meeting
2019 APR 30 Final Attendance Area Review Report presented to the Board
2019 MAY 15 &16 Public Delegation Meeting
2019 MAY 28 Decision of Board on Final Attendance Area Review Report
Communications: As proposed in the Holding Zones and Holding Schools Summary Report (2018 April 10), prior to a Board
debate and decision, community input could be solicited. Administration is proposing reaching out to the
School Council and/or Home and School Association for Delaware Central PS and for Parkview PS to
request their respective input on any proposed Holding Zone(s). Once feedback has been received, a report
would be created to share this feedback with the Board before the end of this school year.
Appendices: Western Middlesex Attendance Area Review (2018)
Form Revised: January 2016
Relation to Commitments:
☒ Putting students first. ☒ Actively engaging our students, staff, families and communities.
☒ Recognizing and encouraging leadership in all its forms. ☒ Being inclusive, fair, and equitable.
☐ Ensuring safe, positive learning and working environments. ☐ Inspiring new ideas and promoting innovation.
☒ Taking responsibility for the students and resources entrusted to our care.
Revised April 23, 2018
APPENDIX ARevised April 23, 2018
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BQU SHA.Wellness CentreNPSWMSWMCPThames RiverSWM Proposed Draft PlanNPNPCITY OF LONDONSWM SPA #12SPA #2SPA #18SWMSPA #25SPA #23SPA #24SPA #22SPA #24SPA #22Deferred via OPA 28SCHEDULE A-2: KOMOKA-KILWORTH URBAN SETTLEMENT AREA & SECONDARY PLANMUNICIPALITY OF MIDDLESEX CENTREq 0HWHUVLegendOFFICIAL PLAN DESIGNATIONCOMMUNITY USETRANSPORTATION:MEDIUM DENSITY RESIDENTIALCOLLECTOR ROADRESIDENTIALPARKS AND RECREATIONSTRATEGIC EMPLOYMENT AREAAGRICULTUREOFFICIAL PLAN NATURAL HERITAGE ENHANCEMENT AREAHAZARD LANDSCOMMUNITY PARKCPNEIGHBOURHOOD PARKNPRECREATION FACILITYSCHOOLFUTURE SCHOOL SITEARTERIAL ROADVILLAGE CENTRE SPECIAL POLICY AREA #SETTLEMENT BOUNDARYAGGREGATE OVERLAYDESIGNATIONSETTLEMENT COMMERCIAL SETTLEMENT EMPLOYMENTNATURAL ENVIRONMENTRURAL COMMERCIAL OTHER:FUTURE COLLECTOR ROADFUTURE LOCAL ROAD CONNECTIONMULTI-USE TRAILSWASTEWATER TREATMENT FACILITYCOMMUNITY GATEWAYSTORMWATER MANAGEMENTPROPOSED COLLECTOR ROADNOTE: Schedules should be read in conjunction with applicable policies of the Plan and other SchedulesAPPENDIX CRevised April 23, 2018
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Revised April 23, 2018
Middlesex 01
Revised April 23, 2018
Middlesex 01 Revised 4/23/2018
2008 - 20092012 - 20132016 - 20172017 - 2018OTG Percent CapacitySpaces (+/-)Portable / Portapaks2018 - 20192022 - 20232026 - 2027Caradoc PS JK-8 328 396 329 355 424 84% 69 0 368 452 498
Centennial Central PS JK-8 339 392 414 237 323 73% 86 1 264 363 459
Delaware Central PS JK-8 175 167 132 144 259 56%115 0 121 111 105
East Williams Memorial PS JK-8 252 230 212 202 317 64%115 0 197 189 192
McGillivray Central PS JK-8 115 103 119 117 164 71% 47 0 123 115 103
Oxbow PS JK-8 433 503 558 560 501 112%-59 4 554 524 505
Parkview PS JK-8 446 516 609 641 602 106%-39 2 647 727 793
Parkhill-West Williams PS JK-8 225 232 220 214 236 91% 22 0 220 201 201
Valleyview Central PS JK-8 178 134 160 178 245 73% 67 0 189 283 309
Wilberforce PS JK-8 0 467 527 554 461 120%-93 5 589 591 598
Total -2491 3140 3280 3202 3532 91% 330 12 3272 3556 3762
Valleyview Central PS JK-8 178 134 151 169 245 69% 76 0 179 183 163
East and West Ilderton
Holding at Valleyview PS JK-8 ‐0<9<9----10100 146
Centennial Central PS JK-8 339 193 405 228 323 71% 95 1 264 363 459
Fox Hollow Holding at
Centennial Central PS JK-8 132 199
Total -‐2941 3271 3193 3532 90%339 12 3262 3456 3616
Schools within Study Area
Total Study Area Enrolment
Current Board Approved Holding Zone
Total Study Area Enrolment Excluding Holding Zone
Attendance Area Grade StructureHistorical Enrolment Current 2017 - 2018 Projected Enrolment
Observations:
Total enrolment for this study area is 3,202
5 schools are operating with 200 students or less
Total existing capacity is 3,108
School utilization in this study area varies from 71% to 120%
Within this study area there are 521 EPP or 62.4% of 2017-18 Middlesex County Elementary EPP
Schools in this study area have been identified by the Ministry as eligible for Rural and Northern Education Funding
(RNEF)
Rural enrolment for Middlesex County is projected to continue to decline with small pockets of growth (located in the
Komoka/Kilworth and Ilderton communities within this study area)
There are roughly 1,140 circulated unbuilt residential units in this study area (yielding an additional 200 TVDSB students
over the next 10 years).
Potential Next Steps:
Future accommodation pressure could be eased through the continued use of Holding Schools. Efficiencies and long term
sustainability could be achieved for this area by school closures and consolidation of student populations. Permanent
accommodation of Holding Zones would require additional pupil accommodation..
Revised April 23, 2018
Middlesex 01
Revised April 23, 2018
Middlesex 01
Growth Observations:
EASTERN MIDDLESEX
Schools -Caradoc PS (Eastern rural portion)/ Delaware Central PS / Parkview PS / Centennial Central PS (Northeast rural
portion)/ Parkview PS and Valleyview PS (Southern rural portion)
Residential Development - There are roughly 1,200 circulated unbuilt residential units in Kilworth currently designated to
Parkview PS (yielding an additional 210 TVDSB students over the next 10 years)
There are roughly 320 circulated unbuilt units in Mount Brydges currently attending Caradoc PS (yielding an additional 52
TVDSB students over the next 10 years)
Interim Solution - Delaware Central PS becomes a Holding School for Kilworth residential development
CENTRAL MIDDLESEX
Schools -Valleyview PS (Northern portion) / Ilderton PS / Wilberforce PS (Southern rural portion) /Centennial Central PS
(Northern rural portions)
Residential Development - There are roughly 540 circulated unbuilt residential units in Ilderton (yielding an additional 145
TVDSB students over the next 10 years).
There are roughly 1,250 circulated unbuilt residential units in Uplands subdivision and 170 units in the town of Arva
currently designated to Centennial Central PS (yielding an additional 260 TVDSB students over the next 10 years)
Interim Solution - Valleyview PS remains a Holding School for Ilderton residential Development
NORTHERN MIDDLESEX
Schools -East Williams Memorial PS, McGillivray Central PS, Parkhill-West Williams PS, Wilberforce PS (Lucan and
Northern portion) and Centennial Central PS (Northern portions)
Residential Development - There are roughly 380 circulated unbuilt residential units in Lucan (yielding an additional 65
TVDSB students over the next 10 years)
Interim Solution - Status Quo
Potential Next Steps:
Efficiencies and long term sustainability could be achieved for this area by school closures and consolidation of student
populations, the permanent accommodation of Holding Zone students, attendance area adjustments and the construction of
additional pupil accommodation.
Revised April 23, 2018
| Meetings of the Trustees| Internal Tasks| External Deadlines|CPCC/Admin Council| Public/School Meetings|2018-19 Proposed(NOV18-MAR19)2018-19 Proposed(NOV18-APR19)2018-19 Proposed(NOV18-MAY19)ItemTimelineProc.2018 APR 10 2018 APR 10 2018 APR 10Initial Attendance Area Review Report presented to CPCC2018 APR 12 2018 APR 12 2018 APR 12Initial Attendance Area Review added to Admin Council AgendaDeadline: Thursday prior to the meeting at 9:00am2018 APR 16 2018 APR 16 2018 APR 16Initial Attendance Area Review presented to Admin Council2018 APR 19 2018 APR 19 2018 APR 19Initial Attendance Area Review added to Board PackageDeadline: Thursday prior to the meeting at 9:00am2018 APR 23 2018 APR 23 2018 APR 23 Initial Attendance Area Review posted on TVDSB WebpageThe Report is posted on the website prior to the date the report is to be presented to the Trustees. Should the Report be approved, it will remain posted until the Final Attendance Area Review Report is posted on the TVDSB website 4.22018 APR 24 2018 APR 24 2018 APR 24 Initial Attendance Area Review Report Presented to the Board. AAR decision deferred until 2018 NOV 27. (Option of Holding Zone would nullify this timeline)4.02018 JUN 132018 JUN 142018 JUN 132018 JUN 142018 JUN 132018 JUN 14Input received from Community OrganizationsInformation received in connection with the most recently occurring Community Planning and Facility Collaboration Opportunities Annual Meeting4.1.62018 NOV 27 2018 NOV 27 2018 NOV 27 Initial Attendance Area Review Report Presented to the Board4.02018 NOV 28 2018 NOV 28 2018 NOV 28 Meeting with Principals of respective AAR Schools(this is not in the procedure but was completed in EPAR to communicate with Principals and provide them with information on the process2018 NOV 29 2018 NOV 29 2018 NOV 29 Deadline for Principal to inform of recruitment objectives and post notice of membership on school websiteWithin 2 days of the Trustees’ decision to undertake an AAR5.42018 DEC 07 2018 DEC 11 2018 DEC 12 Attendance Area Review Committee (AARC) is formed. Deadline for Principals to confirm membership for the AARCWithin 10 days of the Trustees’ decision to undertake an AAR5.52018 DEC 21 2018 DEC 17 2019 JAN 02 Invitation sent to AARC regarding AARC MeetingAt least 10 days prior to the date of the Meeting 6.22018 DEC 21 2018 DEC 17 2019 JAN 02 AARC Meeting notice posted on websiteAt least 10 days prior to the date of the Meeting 6.22019 JAN 07 2019 JAN 07 2019 JAN 16 AARC MeetingTo be held Monday, Tuesday, Wednesday, or Thursday, between 5:00pm and 10:00pm6.32018-19 Attendance Area Review - Proposed TimelineCOMPLETED DATES 2018 April Draft Attendance Area Review TimelinesPage 1 of 2APPENDIX ERevised April 23, 2018
| Meetings of the Trustees| Internal Tasks| External Deadlines|CPCC/Admin Council| Public/School Meetings|2018-19 Proposed(NOV18-MAR19)2018-19 Proposed(NOV18-APR19)2018-19 Proposed(NOV18-MAY19)ItemTimelineProc.2018-19 Attendance Area Review - Proposed TimelineCOMPLETED DATES2019 JAN 08 2019 JAN 14 2019 JAN 21 School-Level Meeting notice is posted on School’s website At least 5 days prior to date of the Meeting 7.2.12019 JAN 11 2019 JAN 17 2019 JAN 23 School-Level Meeting Agenda is posted on the School website At least 2 days prior to date of the Meeting7.2.32019 JAN 11 2019 JAN 17 2019 JAN 23 Hard copy of School-Level Meeting Agenda is sent home with studentsAt least 2 days prior to the date of the Meeting 7.2.32019 JAN 14 2019 JAN 21 2019 JAN 28 School-Level MeetingTo be held Monday, Tuesday, Wednesday, or Thursday, between 5:00pm and 10:00pm7.32019 FEB 01 2019 FEB 22 2019 MAR 15 Deadline for school-level meetingsMust be completed within 45 days of the AARC Meeting7.72019 JAN 25 2019 FEB 15 2019 MAR 08 Deadline for request of additional information to TVDSB (planning@tvdsb.on.ca)Must be received within 35 days of AARC Meeting 7.62019 FEB 01 2019 FEB 25 2019 MAR 15 Deadline for Report of School AARC Committee to be submitted to planning@tvdsb.on.caWithin 55 days of AARC MeetingOption 1: 55 days = 2019 Mar 278.12019 FEB 12 2019 MAR 05 2019 APR 09 Final AAR Report presented to CPCC2019 FEB 14 2019 MAR 14 2019 APR 11 Final AAR Report added to Admin Council Package2019 FEB 19 2019 MAR 18 2019 APR 15 Final AAR Report presented to Admin Council2019 FEB 21 2019 MAR 21 2019 APR 25 Final AAR Report added to Board Agenda for “Final Report Presentation Meeting”Such meeting will be an Agenda item at a meeting of the Trustees9.2.12019 FEB 25 2019 MAR 25 2019 APR 29 Final AAR Report emailed to all members of the AARC and posted on TVDSB’s websiteWithin 90 days after the AARC Meeting9.1.12019 FEB 25 2019 MAR 25 2019 APR 29 Notice of Public Delegation MeetingAt least 10 days prior to the date of the meeting 9.3.22019 FEB 26 2019 MAR 26 2019 APR 30 Final AAR Report Board presented to Board at “Final Report Presentation Meeting”Trustees may ask TVDSB Senior Administration questions of clarification regarding the Report but there will be no debate of vote on the Final AAR Report at this time9.2.22019 MAR 132019 MAR 142019 APR 102019 APR 112019 MAY 152019 MAY 16Public Delegation MeetingPublic Delegation Meeting OverflowNot less than 10 days after the Final AAR Report has been sent via email and posted on the TVDSB website9.3.12019 MAR 21 2019 APR 25 2019 MAY 23 Final AAR Report added to Board Package2019 MAR 26 2019 APR 30 2019 MAY 28 Final AAR Report presented to the BoardWithin 90 days after the AARC MeetingOption 1: 90 days = 2019 May 169.1.1 2018 April Draft Attendance Area Review TimelinesPage 2 of 2APPENDIX ERevised April 23, 2018
REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE (FNAC) MEETING
2018 March 20
3:12 p.m. to 4:55 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J. Bennett, Trustee
B. McKinnon, Trustee
F. Huff, Chippewas of the Thames (-4:25)
B. Antone, Oneida Nation of the Thames
B. Summers, Oneida Nation of the Thames
S. Smith, Oneida Nation of the Thames
O. Correia, Munsee-Delaware Nation
Regrets:
P. Schuyler, Trustee
P. McKenzie, Superintendent of Student
Achievement
B. Nielsen, FNMI Learning Supervisor
S. McGahey-Albert, FNMI Education Advisor
V. Jones, Vice-Principal, B. Davison S.S.
D. Clarke, Principal, Strathroy District C. I.
R. Tamminga, Vice-Principal, Beal S.S.
S. Chams, Vice-Principal, Saunders S.S.
L. Williams, Principal, Lambeth P.S.
B. Keast, Corporate Services
T. Whiteye, Teacher, Lambeth P.S. (-3:30)
P. Sydor, Superintendent of Student Achievement (-
4:04)
Guests:
C. Kechego, Chippewas of the Thames
K. Baros
1. CALL TO ORDER
The meeting convened at 3:12 p.m. at Lambeth Public School.
2. APPROVAL OF AGENDA
The agenda was approved on motion.
3. CONFLICTS OF INTEREST – none declared
4. REPORT OF MEETING- 2018 FEBRUARY 20 – provided for information.
5. PROGRAM SPOTLIGHT
a. Lambeth Public School
Appreciation was extended to the two student greeters for welcoming the committee to Lambeth
P.S.
L. Williams introduced T. Whiteye to provide an update on how technology is incorporated with
the teaching of Oneida at Lambeth P.S. T. Whiteye provided examples of student work created
using iPads and Adobe Spark.
L. Williams shared paintings created by staff during a Paint Night organized by T. Whiteye. The
paintings incorporated FNMI culture and are displayed in the library.
6. BUSINESS ARISING FROM MINUTES
a. Follow Up Presentation and Input Re: Draft Policy and Procedure: ‘Supporting Students
with Prevalent Medical/Health Concerns’
P. McKenzie introduced P. Sydor to present the Supporting Student with Prevalent
Medical/Health Concerns policy and procedure. P. Sydor provided background information
regarding to the development of the documents and reported the policy and procedure are
currently posted for 60 days of public input.
The committee divided into small groups to review and provide input into the policy and
procedure.
7. LEARNING SUPPORT SERVICES UPDATE
a. Board Action Plan (BAP) Update (Standing Item)
B. Nielsen reported the dates for upcoming in-service meetings are April 19-20, 2018. The focus
of these meetings is supporting staff with the TRC Curriculum revisions. Two additional dates will
be available in May.
S. McGahey-Albert reported the City of London approached TVDSB to participate in the Early
Years development for Indigenous children and families centre planning. This initiative is
supported by capital funding provided to the City of London to support the development of an
Early Years Centre that is Indigenous lead.
S. McGahey-Albert reported the FNMI Literacy camp is currently advertised for students in
grades 1-4 with a full day program available at Woodland Heights P.S. and Prince Charles P.S. A
half-day program will run at Aberdeen P.S. Registration is limited to FNMI Students only until April
13, 2018.
Trustee McKinnon noted the importance of providing transportation for students to the summer
literacy camps. P. Sydor will investigate if transportation can be offered to students and provide
an update in April.
S. McGahey-Albert reported four Lunch & Learn sessions were scheduled to take place at the
Education Centre. Information regarding the themes of the sessions was provided. The first
Lunch & Learn session is scheduled for Monday, March 26 in the auditorium.
P. McKenzie provided an update on the Student Athlete Academy.
b. Upcoming FNAC Meeting Items
Based on committee input, B. Nielsen reported the following agenda items may be discussed at
future FNAC Meetings:
Student Engagement Report from C. Sanders
Update on Student Success Practices
Credit Recovery/Rescue Strategies
Use of Data Sharing Portal
Staffing Update
Review of Alternative School Sites Processes
Budget Update from Finance
Suggestions for additional agenda item may be sent to B. Nielsen.
c. Capacity Building Sessions: ‘Lunch and Learns’ at the Board Office – an Invitation
Discussed under item #7.a
8. SCHOOL COUNSELLING AND SOCIAL WORK SERVICES UPDATE (Standing Item) - None
9. PRINCIPALS’ UPDATE (Standing Item)
a. Lambeth P.S.
L. Williams reported transition meetings took place on 2018 February 21. On 2018 April 11,
Learning Coordinator, Environmental Education and Management, E. Mutch will attend Lambeth
P.S. to discuss opportunities for a students, in grade 6 at Lambeth P.S. and Delaware Central
P.S., to participate in outdoor learning activities.
b. Delaware Central Public School
A report was provided to the committee prior to the meeting.
c. H.B. Beal Secondary School
R. Tamminga reported S. McGahey-Albert and C. Camillo will be offering the Blanket Exercise to
staff during the 2018 April 22 PD sessions. Committee members or staff from other schools are
welcome to attend. R. Tamminga highlighted upcoming student activities including a learning
event at Palasad and student preparation for the literacy test. Lastly, R. Tamminga shared the
Aboriginal Youth and Entrepreneurship class is hosting four days of learning and will be attending
Fanshawe College’s First Nations Centre year-end gathering to watch and support two students
dancing at the event on 2018 March 22.
d. B. Davison Secondary School
V. Jones shared S. McGahey-Albert and C. Camillo attended B. Davison to lead the Blanket
Exercise. Senior students also participated in the event and supported grade 9 students. A
student success story in the welding department was shared. In response to a question,
additional information was provided regarding the Time to Think Club.
e. Saunders Secondary School
S. Chams reported report cards were distributed before March break. Parent interviews will take
place this week with a student success meeting to follow. Past and upcoming student activities
were highlighted. The Blanket Exercise offered by S. McGahey-Albert and C. Camillo was very
well received.
f. Strathroy District Collegiate Institute
D. Clarke reported the SST team has met regularly to discuss student success. Parent teacher
interviews are Wednesday, March 27. Strategies to support FNMI students are a focus with the
curriculum changes on the horizon.
10. COMMUNITY UPDATE (Standing Item)
a. Chippewas of the Thames First Nation - None
b. Munsee-Delaware Nation
O. Correia provided an update on the Anishinabek Education System (AES) and reported P.
McKenzie and B. Nielsen attended the last meeting. During March break students (ages 4-13)
attended Munsee-Delaware for engaging activities. A drug awareness workshop for students in
grades 7-12 is scheduled in April. Munsee-Delaware is in the middle of elections as the term has
ended; additional information will be provided as it is available.
c. Oneida Nation of the Thames
B. Summers noted the importance of making connections between home and school. B.
Summers reported tuition agreement discussions are still ongoing. Key issues in the tuition
agreement were highlighted. Lastly, the AIAI is having a Promising Practices gathering next
week. Information for the Promising Practices gathering was distributed to Principals earlier via e-
mail.
11. ADDITIONAL ITEMS - None
12. FUTURE MEETING DATES
All meetings will start at 3:00 p.m.
Date Location
Tuesday, 2018 April 17 B. Davison Secondary School
Tuesday, 2018 May 15 Strathroy District Collegiate Institute
Tuesday, 2018 June 19 Munsee-Delaware Nation
13. ADJOURNMENT
The meeting adjourned at 4:55 p.m. by motion.
Recommendations: None
J. Bennett
Committee Vice-Chair
REPORT OF THE CHAIR’S COMMITTE
2018 March 27
12:11 p.m. – 12:32 p.m.
MEMBERS
J. Bennett C. Goodall
M. Reid
Regrets: A. Morell, R. Tisdale
ADMINISTRATION AND OTHERS
L. Elliott
B. Williams
1. APPROVAL OF AGENDA
The agenda was approved by motion.
2. CONFLICTS OF INTEREST – none declared
3. REVIEW AND APPROVAL OF THE ADVISORY COMMITTEE AGENDAS
The meeting agendas for the 2018 April 3 Program and School Services Advisory Committee and the
2018 April 10 Planning and Priorities Advisory Committee were reviewed and discussed.
4. CORRESPONDENCE
A memo addressed to Directors of Education from the Deputy Minister, Ministry of Education
regarding feedback on five governance topics was received and discussed. It was noted the memo
had been sent to Trustees for information.
5. STRATEGIC PLANNING FOLLOW UP (Standing Item)
It was noted the Chair’s Committee meeting will convene on April 17 at 10:30 a.m. to review the data
collected from the Strategic Consultation sessions. The Strategic Planning Ad Hoc Committee
meeting is scheduled for 2018 April 30, 6:00 p.m.
6. TRUSTEE TRANSITION/NEW TRUSTEE ORIENTATION (Standing Item)
Committee members were reminded to submit their suggested edits to the Trustee Manual to Trustee
A. Morell. Discussion considered the timing for formally inviting trustee candidates to a Board
meeting; it was suggested this be scheduled for the May, June, and/or September Board meeting.
7. UPCOMING EVENTS AND INITIATIVES
- Student Trustee Debate and Election, April 26, 2018
- Variety Is, April 26, 2018
- Student Trustee (Indigenous) Debate and Election, April 30, 2018
- Award of Distinction, May 10, 2018
- TVDSB Student Leadership Conference, May 24, 2018
- International Certificate Program Graduation, May 31, 2018
- Lawson Literacy Awards, June 5, 2018
- Annual Retirement Reception, September 12, 2018
8. OTHER BUSINESS - none
9. DATE AND TIME OF NEXT MEETING - 2018 April 17, 10:30 a.m.
10. ADJOURNMENT
The meeting adjourned at 12:32 p.m. by motion.
RECOMMENDATIONS: none
MATT REID
Chair
REPORT OF THE POLICY WORKING COMMITTEE
2018 March 27
3:05 p.m. – 4:14 p.m.
Member Attendance
MEMBERS
C. Goodall M. Reid (ex-officio)
A. Morell (+4:07) J. Bennett
ADMINISTRATION AND OTHERS
L. Elliott B. Keast
R. Culhane (-3:16, -3:24) S. Armstrong (-3:12)
A. Chahbar E. Mutch (-3:08)
M. Roes (+3:25, -3:40) M. Moynihan (+3:25, - 3:40)
REGRETS
R. Tisdale
L. Griffith-Jones (+3:59, -4:11)
J. Tozer (+3:59, -4:11)
1. APPROVAL OF AGENDA – The agenda was approved on motion.
2. CONFLICTS OF INTEREST – none declared
3. COMMITTEE REPORT OF 2018 FEBRUARY 27 AND 2018 MARCH 27 TRACKING SHEET
The tracking sheet was reviewed and amended.
4. NEW DRAFT POLICIES/PROCEDURES - None
5. POLICY/PROCEDURES – REQUESTED FOR REVIEW BY COMMITTEE - None
6. EXISTING POLICIES/PROCEDURES UNDER REVISION
a. Live Animals in the Classroom Independent Procedure
Superintendent R. Culhane reported minor housekeeping changes were made to the
Independent Procedure #9010, Live Animals in the Classroom.
The following motion was moved and CARRIED:
THAT the revised Live Animals in the Classroom Independent Procedure #9010
be approved and provided to the Board for information.
b. Homework Guidelines Independent Procedure
R. Culhane reported minor changes were made to the Homework Guidelines Independent
procedure. R. Culhane highlighted the changes. The committee noted the changes were
more than housekeeping and suggested the procedure be posted for public input.
The following motion was moved and CARRIED:
THAT the revised Homework Guidelines Independent procedure #9054 be
posted for 60 days of public input.
c. FirstClass Conferences and FirstClass E-mail Procedures Independent Procedure
Superintendent M. Moynihan highlighted the changes and revisions to the FirstClass
Conferences and FirstClass E-mail Procedures Independent procedure. M. Moynihan
reported the procedure was revised to incorporate current practices as well as the new
corporate email platform. The procedure was reviewed by the EIE Committee and
Administrative Council.
The following motion was moved and CARRIED:
THAT the FirstClass Conferences and FirstClass E-mail Procedures Independent
Procedure be posted for 60 days of public input.
d. Information Technology Appropriate Usage Procedure
M. Moynihan and M. Roes highlighted the revisions to the Information Technology
Appropriate Usage Procedure. The procedure was revised to incorporate current practices
as well as a new corporate email platform. The procedure was reviewed by the EIE
Committee and Administrative Council.
The following motion was moved and CARRIED:
THAT the revised Information Technology Appropriate Usage Procedure be
posted for 60 days of public input.
e. Harassment Procedure
Superintendent L. Griffith-Jones introduced Manager J. Tozer. L. Griffith-Jones reported
Human Resources reviewed the Harassment procedure to ensure alignment with the
Occupational Health and Safety Act Code of Practice. Suggested revisions for the
procedure were outlined. There were no revisions to the policy. The draft procedure was
previously reviewed by legal counsel, Human Resources Administration, the Joint Health
and Safety (teaching and non-teaching) Committees and Administrative Council.
Suggested revisions were captured by L. Griffith-Jones and J. Tozer.
Administration responded to question of clarification.
The following motion was moved and CARRIED:
THAT the revised Harassment Procedure be posted for 60 days of public input.
7. POLICIES/PROCEDURES FOLLOWING PUBLIC INPUT
a. Environmental Education and Management Policy and Procedure
R. Culhane introduced Learning Supervisor S. Armstrong and Learning Coordinator E.
Mutch. R. Culhane reported three submissions of public input were received regarding the
proposed amendments to the Environmental Education and Management Policy and
Procedure. One minor revision was made as a result of the input received.
The following recommendation was moved and CARRIED:
THAT the revised Environmental Education and Management Policy be
approved.
The following motion was moved and CARRIED:
THAT the Environmental Education and Management Procedure be approved
and provided to the Board for information.
8. POLICY/PROCEDURE REQURING ADDITIONAL CONSIDERATION - None
9. OTHER BUSINESS
a. Director Evaluation Review Process
The sub-committee will meet on Tuesday, April 4 at 4:00 p.m. to continue discussion.
10. DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Tuesday, 2018 April 24 in the Governor Simcoe Room.
11. ADJOURNMENT
The meeting adjourned by motion at 4:14 p.m.
RECOMMENDATIONS:
THAT the Environmental Education and Management Policy be approved.
MATT REID
Acting Committee Chairperson
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
2018 April 3
12:19 p.m. to 1:33 p.m.
MEMBERS ADMINISTRATION AND OTHERS
M. Barbeau, Voice for Hearing Impaired Children
J. Bennett, Trustee
P. Cook, Learning Disabilities Association of Ontario
M. Cvetkovich, Children’s Aid Society of London and Middlesex
C. Dendias, Chippewas of the Thames
J. Gritzan, Thames Valley Children’s Centre
C. Goodall, Trustee
B. Harvey, Epilepsy Support Centre
J. Nuyens, Thames Valley Council of Home & School Associations
J. Simpson, Children’s Aid Society of London and Middlesex
R. Tisdale, Trustee (+12:33)
S. Walker, Vanier Children’s Services
Regrets:
S. Dobaczewski, Vanier Children’s Services
W. Corforzi, Fetal Alcohol Spectrum Disorder Network-ELMO
T. Grant, Fetal Alcohol Spectrum Disorder Network-ELMO (Chair)
S. McDougall, Thames Valley Children’s Centre
A. Morse, Easter Seals
J. Schaeffer, VIEWS for Visually Impaired
C. Thammavonga, Association for Bright Children
L. Turner-Otte, Ontario Parents Advocating for Children with Cancer
S. Weis, Association for Bright Children
S. Young, Autism Ontario
S. Builder, Superintendent of Special Education
R. Ferrara, Learning Supervisor
J. Bruce, Elementary Principal
M. Chevalier, Elementary Principal
D. Clark, Secondary Principal
T. Birtch, Secondary Principal
B. Keast, Corporate Services
1. CALL TO ORDER
Vice-Chair C. Goodall called the meeting to order at 12:19 p.m. in the London Room at the Education
Centre.
2. CONFIRMATION OF AGENDA
The agenda was approved on motion and carried.
3. CONFLICTS OF INTEREST – none
4. MINUTES OF THE MEETINGS FROM 2018 MARCH 5 – provided for information
5. BUSINESS ARISING FROM THE MINUTES OF 2018 MARCH 5 - None
6. FINAL SELF-CONTAINED CLASSES FOR 2018-19
S. Builder reported the application process for self-contained class placements for 2018-19 has
closed. Information was shared regarding additional self-contained classes in secondary schools and
the closure of self-contained classes in elementary schools. S. Builder noted these program changes
are due to the students moving from elementary schools to secondary schools. S. Builder reported
one Autism Spectrum Disorder (ASD) class will be moving from Knollwood Park Public School to
University Heights Public School to allow for an equal distribution of program availability in the City of
London. Class closures include: one elementary DE class at Woodland Heights P.S., one elementary
DE class at Arthur Stringer P.S. and one elementary DE class at Eastdale P.S. Classes will be
opened at South Collegiate Institute (Secondary DE class), B. Davison S.S. (Secondary DE class)
and Sir Wilfrid Laurier S.S. (Secondary Transitions Resource Program).
7. SUB-COMMITTEE SPECIAL EDUCATION PLAN SUMMARY
S. Builder reported that the SEAC sub-committee working on the Special Education Survey
recommended a one-page summary be created to assist in raising awareness and understanding for
the public of the Special Education Plan. The draft one-page summary was shared with the
committee. The committee completed an activity to provide feedback on the summary page.
Feedback was captured by S. Builder.
2018 April 3…2
8. IEP AUDIT RUBRIC
S. Builder noted the committee previously requested information be shared regarding the evaluatio n
process for IEPs. During the audit conducted last year approximately 200 IEPs were reviewed. S.
Builder described the audit process and reported the next audit is tentatively scheduled for May 9,
2018. S. Walker and J. Gritzan previously took part the IEP audits and reported using the IEP Rubric
was very helpful.
It was suggested IEP’s be numbered (tracked) by administration to allow additional feedback after the
audit is complete. Committee members were asked to contact S. Builder if they are interested in
taking part in the upcoming audit.
9. PPM 161 PUBLIC INPUT
S. Builder referred to the PPM 161 information provided in the agenda package. Background
information regarding the process for drafting the Supporting Students with Prevalent Medical
Conditions Policy was shared. S. Builder highlighted changes between the draft and final PPM 161
Memorandum and noted the impact of the changes on the draft Supporting Students with Prevalent
Medical Conditions policy and procedure.
Administration responded to questions of clarification.
Feedback was captured by R. Ferrara and S. Builder.
S. Builder reported training must be provided to all staff within the first 30 days of implementing the
policy and procedure. Funding to support training initiatives will not be provided by the Ministry.
Public input to the policy and procedure will close on May 10, 2018. Additional feedback may also be
sent to S. Builder.
10. EXCEPTIONALITY TRENDS
Appreciation was extended to R. Tisdale for creating the Excel charts for exceptionalities. S. Builder
referred to the exceptionality trend charts provided to the committee. The information was compiled
by Research and Assessment. The number of IEPs and the number of exceptionality and non-
exceptionality students are both increasing.
11. SPECIAL EDUCATION ADVISORY COMMITTEE PRIORITIES (STANDING ITEM)
Discussed under item #7.0
12. SPECIAL NEEDS STRATEGY UPDATE (STANDING ITEM)
J. Gritzan reported there is a delay in the transitions of data from the Local Health Integration Network
(LHIN). The length of the delay is unknown. School boards are filling out the TVCC forms during this
delay.
13. SPECIAL EDUCATION PLAN (STANDING ITEM)
Discussed under item #7.0
14. MODIFIED DAY GUIDELINES (STANDING ITEM)
S. Builder reported 10 elementary students are currently on a modified day program. Since the
beginning of the school year, there have been a total of 84 elementary students who have been on a
modified day plan this year.
Members of SAL will be attending the May meeting to discuss programming.
15. CORRESPONDENCE (STANDING ITEM)
a. TVDSB Letter Re: Transportation
S. Builder reported T. Grant and other committee members worked on a letter with respect to the
Ministry of Education’s consultation for the transportation discussion paper. The letter was sent to
all SEAC’s last week and will be shared with this committee by e-mail.
b. Grand Erie District School Board, Letter RE: Bill 191
2018 April 3…3
C. Goodall reported the letter was shared for information. S. Builder indicated F.A.S.D will provide
an update on the status of Bill 191 at the May meeting.
16. OTHER BUSINESS
a. Gifted Timelines
Applications are due 20 April 2018. The student selection committee is scheduled for 2018 May
3. Communication will be sent through the schools program development team (PDT) meetings.
17. FORUM: ASSOCIATION UPDATES
J. Bennett reported “Variety Is” is scheduled for 2018 April 26 at Budweiser Gardens; committee
members were invited to attend.
R. Ferrara reported the Learning Disabilities Symposium is scheduled for 2018 April 14 at St. Andre
Bessette. P. Cook reported the committee will meet this Thursday afternoon. Additional information
regarding breakout groups at the symposium will be available later this week.
18. MEETING DATES
2017-2018 Meeting Dates – London Room
Monday, May 14 6:30 p.m.
Tuesday, May 29 12:15 p.m.
Monday, June 4 6:30 p.m.
Tentative meeting dates for 2018-2019 will be discussed in May.
19. FUTURE AGENDA ITEMS
Exceptionality Data & Trends (December & May)
Informal Suspension (ongoing)
Creating a Survey for Gifted Program (D. Ensing)
SAL – Supervised Alternative Learning (May 2018) R. Kuiper
SEAC Membership Applications (May 2018) B. Williams
20. ADJOURNMENT
The meeting adjourned at 1:33 p.m. by motion.
CHRIS GOODALL
VICE-CHAIRPERSON
RECOMMENDATION: None
REPORT OF THE PROGRAM & SCHOOL SERVICES ADVISORY COMMITTEE 2018 April 3
6:00 p.m. – 7:57 p.m.
Members: Trustees J. Bennett, R. Campbell, Goodall, G. Hart, P. Jaffe, A. Morell, S. Polhill, M. Reid, P.
Schuyler, J. Skinner, R. Tisdale, J. Todd; Student Trustees N. Lavdas, S. Kim
Regrets: Trustees P. Schuyler, B. McKinnon, Student Trustee T. Kennedy
Administration: L. Elliott (Director), V. Nielsen (Associate Director), B. Keast (Corporate Services), R.
Culhane (Superintendent), H. Gerrits (Manager, -7:00), S. Builder (Supervisor, -6:37), M. Damen
(Learning Coordinator, -6:37), R. Ferrara (Learning Supervisor, -6:37), T. Testa (Manager), A. Chahbar
(Legal Counsel),
1. APPROVAL OF AGENDA – The agenda was approved on motion.
2. CONFLICTS OF INTEREST – none declared
3. MINUTES OF PREVIOUS MEETING – Provided for information
4. BUSINESS ARISING - none
5. READING INTERVENTION PILOT UPDATE
S. Builder provided historical information on the Ministry of Education’s three-year pilot for Reading
Intervention. S. Builder introduced Learning Supervisor R. Ferrara and Learning Coordinator M.
Damen. A video was viewed highlighting the impact of the pilot on elementary students within
TVDSB. M. Damen and R. Ferrara reviewed the slide-deck, highlighting the staff teams involved in
the pilot, the assessment and evaluation process, the use of assistive technology, social and
emotional supports for students, opportunities for parent engagement and student achievement.
In response to a Trustee question, S. Builder reported Cleardale P.S. is the only school offering this
pilot program; however, students were not necessarily from Cleardale P.S. Students that participate
in this project will be tracked to determine their overall achievements.
Administration responded to questions of clarification.
6. ONTARIO’S RENEWED EARLY YEARS AND CHILD CARE POLICY FRAMEWORK
R. Culhane introduced Manager of Early Years, H. Gerrits. R. Culhane and H. Gerrits reviewed the
slide-deck prepared for Trustees, highlighting Ontario’s Renewed Early Years and Child Care Policy
Framework’s seven areas of action. These seven areas of action are inclusive of licensed before and
after school programs. The seven areas of action are:
Increasing access to early years and child care programs and services;
Ensuring a more affordable early years and child care system;
Establishing an early years workforce strategy;
Determining a provincial definition of quality in the early years;
Developing an approach to promoting inclusion in early years and child care settings;
Creating an outcomes and measurement strategy; and
Increasing public awareness of Ontario’s early years and child care system .
The presentation identified steps TVDSB will be taking to address each of the seven areas of action.
Administration responded to questions of clarification. Trustees noted their concerns regarding
additional traffic the Early Years Centre may create for existing school communities.
7. COMMUNICATIONS DEPARTMENT AUDIT – FOLLOW UP
L. Elliott introduced Manager T. Tesa and reported in the fall of 2015, the Centre of Excellence for
Public Sector Marketing conducted an audit with the former Public Affairs and Community Relations
Department. The goal was to analyze the department’s current organization and operations to ensure
effective corporate communications through the Thames Valley. T. Testa reviewed the slide-deck
prepared for Trustees and identified the recommendations and accomplishments as a result of the
audit. Next steps were highlighted.
Trustees provided their input with regards to rebranding. T. Testa responded to questions of
clarification.
In response to a Trustee question, L. Elliott suggested additional discussion regarding the website
could be added to a future advisory meeting.
L. Elliott and T. Testa responded to questions of clarification regarding the Thames Valley Education
Foundation’s governance and operating structure. L. Elliott confirmed the governance structure of the
Thames Valley Education Foundation will not be changed.
In response to a comment, T. Testa reported the Communications Department will continue to work
with Trustees to ensure their mandate is communicated.
8. COMMUNITY ADVISORY COMMITTEE UPDATES (STANDING ITEM)
Trustee Todd reported on the meeting held between Thames Valley District School Board and the
City of St. Thomas. Plans for St. Thomas’ new outdoor athletic facility as well as their long and short
term residential plans were presented.
9. OTHER BUSINESS - None
10. QUESTIONS AND COMMENTS OF MEMBERS (STANDING ITEM) - None
11. DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Tuesday, May 1 at 6:00 p.m., in the Board Room.
12. ADJOURNMENT
The meeting adjourned on motion at 7:57 p.m.
RECOMMENDATIONS:None
J. Bennett
Chairperson
REPORT OF THE AUDIT COMMITTEE
2018 April 10
3:30 p.m. - 4:16 p.m.
MEMBERS PRESENT
M. Laprise M. Reid (+3:49)
M. King R. Tisdale (Chair)
Regrets: A. Morell
ADMINISTRATION AND OTHERS
C. Beal
J. Pratt
J. Knight
C. Dowding
L. Elliott
B. Williams
S. Macey
S. Bedi (by phone,
+3:32,-3:40)
C. O’Connor (by phone,
+3:32, -3:40)
1. CALL TO ORDER
Committee Chair R. Tisdale called the meeting to order at 3:30 p.m.
2. APPROVAL OF AGENDA
The agenda was approved by motion.
3. CONFLICTS OF INTEREST - none declared
4. MINUTES OF THE PREVIOUS MEETING – provided for information
5. IN-CAMERA
On motion, the Committee moved in camera at 3:32 p.m., reconvening in public session at 3:49
p.m.
6. PD ON FRAUD PREVENTION – JUNE 20, 2018
J. Knight provided information on the professional learning opportunity being offered 2018 June 20 ,
1:30 p.m. to 2:45 p.m. on fraud prevention noting it is a mandatory session for staff in payroll and
finance. Audit Committee members were invited to attend.
7. DELOITTE 2018 AUDIT SERVICE PLAN
C. Dowding from Deloitte attended the meeting to present the audit service plan for Thames Valley
District School Board for the year ending August 31, 2018. Key features of the plan including scope
and approach, materiality, planned communications with the committee, and fees were described.
Questions of clarification regarding the scope of the audit were addressed by C. Dowding.
8. ADDITIONAL ITEMS
a. Audit Committee Attendance
As per Regulation 361/10 of the Education Act, the following motion was moved and carried:
That the absence of A. Morell from the Audit Committee meeting of 2018 April 10 be
authorized.
9. DATE AND TIME OF NEXT MEETING
The Audit Committee will not meet in May; the next meeting was scheduled for 2018 June 12, 3:30
p.m.
10. ADJOURNMENT
A motion to adjourn was approved at 4:16 p.m.
RECOMMENDATIONS: None
RUTH TISDALE
Chairperson
REPORT OF THE PLANNING AND PRIORITIES ADVISORY COMMITTEE
2018 April 10
7:05 p.m. – 9:55 p.m.
Members: Trustees J. Bennett, R. Campbell, C. Goodall (Chair), G. Hart (-8:35), P. Jaffe, B. McKinnon,
A. Morell (by phone, intermittent attendance), S. Polhill (+7:12, -9:20), M. Reid (+7:45), P. Schuyler, J.
Skinner, R. Tisdale, J. Todd
Regrets: Student Trustees T. Kennedy, S. Kim, and N. Lavdas
Administration: L. Elliott (Director, +7:20), J. Pratt (Associate Director), V. Nielsen (Associate Director),
C. Beal (Superintendent), S. Mark (Superintendent), S. Builder (Superintendent), A. Canham
(Superintendent), R. Culhane (Superintendent), M. Deman (Superintendent), K. Edgar (Superintendent),
L. Griffith-Jones (Superintendent, +7:17), R. Kuiper (Superintendent), P. McKenzie (Superintendent), S.
Powell (Superintendent), P. Sydor (Superintendent), S. Macey (Manager, Finance), B. Moore (Planning
Coordinator, -8:25), D. Kettle (Planning Analyst, -8:25), L. Cutler (GIS/Planning Technician, -8:25), A.
Chabar (Counsel), D. Munro (Supervisor, Finance). S. Macey (Manager, Finance), C. Glazer (Manager,
ITS), B. Williams (Supervisor)
1. APPROVAL OF AGENDA – The agenda was approved on motion.
2. CONFLICTS OF INTEREST – none declared
3. MINUTES OF PREVIOUS MEETING – provided for information.
4. BUSINESS ARISING - none
5. HOLDING ZONES AND HOLDING SCHOOLS SUMMARY REPORT
S. Mark presented, for discussion, the utilization of Holding Zones and Holding Schools as a planning
tool to manage student accommodation in areas of intense residential development.
Information on the benefits/disadvantages of holding zones, the historical use of holding zones by
TVDSB, the use of holding zones in rural and urban settings, the timeline of a new subdivision build,
and the use of holding zones by other school boards was provided and reviewed.
The current community engagement strategy used to notify home buyers within the holding zone was
described. Administration further proposed the engagement strategy be expanded to include
gathering feedback from the affected school communities.
Administration recommended the continued use of Holding Zones as a strategy for managing student
accommodation and that the proposed engagement strategy be implemented. It was clarified that
this strategy would be used going forward with newly proposed holding zones.
There was general support to expand the engagement strategy as proposed with the suggestion the
Holding Zone/Holding Schools procedure be amended to encompass this strategy. It was further
suggested the procedure be amended to include the kinds of information to be provided to trustees
when they are making a decision regarding the implementation of a holding zone.
Questions of clarification were addressed by the Capital Planning Team of D. Kettle, D. Moore, and
S. Mark; and Associate Director J. Pratt.
In response to a question about the number of students required before a new build will be
considered by the Ministry, B. Moore advised the number is 400. It was further confirmed that once
there is a new build the yield of students generally increases.
2018 April 10…. 2
A couple of rural trustees noted the impact of holding zones/schools on their communities suggesting
students are often lost to other boards. To address this issue, a trustee suggested consideration be
given to allowing students designated to a holding school/zone the choice of schools.
6. 2018 DRAFT ACCOMMODATION STUDY
S. Mark presented for information and input the 2018 draft Accommodation Study. The rationale for
the study was outlined noting there are both urban core and rural elementary schools which continue
to experience declining enrolment; in contrast there are other areas of the Board experiencing
enrolment pressures from residential development, migration, and immigration.
Three areas of priority were identified as follows:
London 03 – Eagle Heights PS
London 08 – New Southwest London PS/Sir Isaac Brock PS
London 07 – Arthur Stringer/Nicholas Wilson
Each of the three areas of study included the attendance area map, the affected elementary schools,
grade structure, historical and projected enrolment, and potential next steps.
Seven additional areas marked as future planning also were described.
An update was provided on the Board approved planning initiatives currently in progress aimed at
addressing accommodation pressures.
Questions of clarification were addressed by the Capital Planning team.
In response to a question, B. Moore advised on how the areas of priority are identified and ranked.
It was clarified the reports provided under items 5 and 6 of the agenda will be shared in June during
the scheduled Community Planning and Facility Collaboration sessions.
In response to a question, S. Mark shared the Ministry is not making any commitments regarding
timelines for moving forward with Pupil Accommodation Reviews.
Discussion considered the timelines for moving forward with the three priority areas identified in the
report. B. Moore advised the timeline generally is November to November with proposed changes
being implemented the following September to allow for the time needed to do the work required to
support the changes. Trustees inquired about steps that could be taken in the interim at both Eagle
Heights and Sir Isaac Brock to alleviate the pressures at those schools.
In regards to next steps, the Hold Zone/School Procedure will be reviewed.
As per the previous request of Trustees, an Initial Attendance Area Review Report for the
Komoka/Kilworth area will be presented at the 2018 April 24 board meeting.
7. BUDGET
a. 2018-2019 Budget Initiatives
C. Beal presented the budget initiatives identified by Senior Team and Trustees in preparation for
the 2018-19 budget process. Each item was reviewed; administration responded to questions of
clarification regarding the purpose and rationale/intent of a number of items.
In response to a question regarding the sustainability of adding permanent staffing, C. Beal
advised that while definitive information on the GSN is not expected until the end of April, all
indicators suggests the financial position of the board is positive.
On motion, the meeting was extended to 10 p.m.
2018 April 10…. 2
b. Special Education Revised Estimates 2017-2018
S. Macey presented for information the 2017-2018 Revised Estimates for Special Education
noting the information was provided to the Special Education Advisory Committee (SEAC) in
February at their request. S. Macey highlighted the increased revenues due to enrolment and the
increases in expenditures. The use of the deferred revenues was explained. The continued
investment of the Board in meeting student needs was highlighted and applauded.
R. Tisdale commented on the statistical information received recently at SEAC demonstrating
increasing numbers of students and complexity of presenting needs requiring supports through
the Special Education department.
c. Projected Enrolment
C. Beal reported on the enrolment projections for elementary and secondary in 2018-2019 noting
these will be used to allocate staffing in the 2017-2018 budget. It is projected there will be an
increase in enrolment of 1700 students over the current year. After years of declining enrolment,
C. Beal advised TVDSB is now a growing board requiring a shift in thinking to meet needs.
L. Griffith-Jones advised on the work HR is doing to proactively recruit teachers in preparation for
the next school year.
d. In-Camera
On motion the committee moved in-camera at 9:46 p.m. reconvening in public session at 9:54
p.m.
8. OTHER BUSINESS - none
9. QUESTIONS AND COMMENTS BY MEMBERS
In response to a question, S. Mark advised the City of London has not approached her regarding their
Surplus School Strategy. S. Mark further described efforts being taken to meet with City of London
planning staff.
On behalf of a community member, P. Schuyler extended appreciation to the board for the First
Robotics program being offered in some schools.
10. DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Tuesday, April 17, 2018 at 6:00 p.m.
11. FUTURE AGENDA ITEMS - None
12. ADJOURNMENT
On motion, the meeting adjourned at 9:55 p.m.
RECOMMENDATIONS: None
CHRIS GOODALL
Committee Chair
REPORT OF THE THAMES VALLEY PARENT INVOLVEMENT COMMITTEE
2018 April 12
6:47 p.m. to 9:06 p.m.
MEMBERS ADMINISTRATION & OTHERS
A. Willsher, Co-Chair
R. Tisdale, Trustee
R. Kuiper, Superintendent
M. Bayes, Parent Member
J. Bugorski, Parent Member
C. Cordes, Principal, Elementary Principal
S. Doxtator, Parent Member
M. Flumerfelt, Secondary Principal
K. Frisa, Parent Member
L. Gonzalez, Thames Valley Council of Home & School
Associations
J. Jacob, Community Member
C. Rahman, Parent Member (-7:47)
S. Vries, Parent Member
B. Cumming, Secretary, Learning Support Services
E. Fahmy, Parent Engagement Lead
P. Hicks, Supervisor, Infrastructure and Operation
Information Technology (-7:31)
B. Keast, Assistant, Corporate Services (+7:00)
D. MacPherson, Superintendent of Student
Achievement (-7:10)
D. Parsons, Parent
S. Tucker, Operator, Graphic Services
Regrets:
A. Enriquez-Johnson, Community Member
L. Honsinger, Co-Chair
J. Pollard, Parent Member
1. CALL TO ORDER
Co-Chair A. Willsher called the meeting to order at 6:47 p.m. in the Katherine Harley Room at the
Education Centre in London.
C. Cordes reported Louise Arbour F.I. P.S. recognized the tragedy in Humboldt by encouraging staff
and students to wear jerseys in honour of the Humboldt community. Staff were asked to address the
event within their classrooms, as opposed to a larger assembly. Schools have approached the
situation in diverse ways, but the overall messaging was that we are all thinking of the Humboldt
community.
A. Willsher extended congratulations to S. Vries for receiving an Award of Distinction.
2. CONFIRMATION OF AGENDA
The agenda was approved on motion.
3. CONFLICTS OF INTEREST – none declared
4. MINUTES OF THE MEETING FROM 2018 FEBRUARY 8- provided for information
5. BUSINESS ARISING FROM THE MINUTES OF 2018 FEBRUARY 8 - none
6. REPORTS AND PRESENTATIONS
a. Alternate E-mail System Proposal
A. Willsher reported the TVPIC e-mail system continues to experience technical issues.
Information Technology was contacted to help determine a solution.
P. Hicks described Outlook/Office 365 and demonstrated how it could be used for TVPIC. P.
Hicks suggested a working group be created to look at transitioning to Outlook. The e-mail
addresses for TVPIC would remain the same (school@tvpic.ca). The use of Outlook/Office 365
would come at no additional cost for TVPIC.
In response to a question P. Hicks noted integration between Outlook and the website is currently
not available, as it relates to posting of TVPIC tip-sheets and documents.
A. Willsher suggested the Communications sub-committee discuss the use of Outlook further.
The committee emphasized the need to establish an e-mail account as soon as possible to allow
for communication between the community and the TVPIC chair. A. Willsher will begin testing
Outlook.
b. PPM 161 – Supporting Students with Prevalent Medical Concerns
D. MacPherson provided information on the Supporting Students with Prevalent Medical
Concerns policy and procedure. The policy and procedure are currently out for public input. He
noted this policy and procedure will replace the Asthma and Students policy and procedure and
the Medical/Health Supports for Students policy and procedure. Training will be required for over
9,0000 employees and will be delivered over multiple days. As a result of the new policy and
procedure a “Plan of Care” will be required for students with medical concerns. There will be
some integration between registration and filling out the Plan of Care form. He reported TVDSB
will be required to maintain medical equipm ent for each of the students in their care. Maintaining
the medical equipment will come with additional costs for the board.
Questions of clarification were answered by Administration.
The committee provided additional feedback and input. D. MacPherson recommended input be
provided through the Public Input process and that additional comments or questions may be
sent to him by e-mail.
c. TVPIC Facebook Page
S. Tucker reported the current social media platform used by TVPIC is Twitter. The challenges of
operating a Facebook page were described and included determining the level of interaction,
responding to inquiries in a timely basis, selecting an administrator/moderator and access rights.
It was suggested the Communications sub-committee discuss social media and communication
strategies. S. Tucker agreed that a clear plan of action is required.
It was noted posts on the Facebook page would need to align with the ideas and plans of TVPIC
and not individual members.
d. TVPIC Annual Report 2016-2017
A. Willsher extended appreciation to S. Tucker for assisting with the Annual Report document
(TVPIC-1).
Suggested revisions were captured by R. Tisdale. Corrections to the report will be made by S.
Tucker.
The following motion was moved and CARRIED.
THAT the TVPIC Annual Report 2016-2017 be approved.
7. MEMBER UPDATES FROM TVDSB REPRESENTATIVES (Standing Item)
a. Director of Education/Delegate
R. Kuiper reported Associate Director V. Nielsen has announced her retirement. Superintendent
R. Culhane was selected as the new Associate Director effective August 31.
Upcoming events at the Education Centre were highlighted. A message from the Director and
video testimonials will be distributed next week to recognize volunteers within TVDSB.
The Award of Distinction event is scheduled for May 10, 2018 at the Four Points Sheraton.
Members wishing to attend were asked to contact D. Giesbrecht to RSVP their attendance.
b. Trustee
R. Tisdale referred to the written report distributed to the committee in the agenda package.
In response to a concern regarding the proposed School Council Policy and Procedure, currently
out for public input, R. Tisdale provided the rationale for limiting voting to one family member
noting multiple family members may attend School Council meetings, but only one member of the
family would be able to vote.
8. TVDSB ADMINISTRATION, TVCSA, and COMMUNITY REPORTS (STANDING ITEM)
a. Thames Valley Administrators’ Committee – Elementary
C. Cordes highlighted past and upcoming events in the Elementary panel including, Pride Fest,
Dance Fest and Mathletics. Schools are encouraged to have math mornings and to focus on
math learning tasks. The math Learning Coordinator has distributed samples to help guide
schools with their learning.
Staffing and school organization for 2018-19 are currently underway.
b. Thames Valley Secondary School Administrators’ Council
M. Flumerfelt reported the OSSLT was completed on April 10. M. Flumerfelt shared information
regarding the Secondary High Skills Major (SHSM) program. Lastly, he reported Superintendent
S. Builder recently attended a meeting to discuss upcoming changes in the Special Education
Department.
c. Thames Valley Council of Home and School Associations
L. Gonzalez referred to the report provided in the agenda package and highlighted the upcoming
OFHSA conference. The conference is free for all Home and School members. Non-Members
may attend for $50.00. S. Tucker will continue to promote this event on Facebook. The Annual
General meeting for TVCHSA is scheduled for May 14, 2018.
d. Community Member Reports
J. Jacob highlighted events within the Cedar Hollow P.S. community.
9. REPORTS FROM MEMBERS ON TVPIC SUBCOMMITTEES (STANDING ITEM)
a. Event Planning
M. Bayes reported the sub-committee discussed the possibility of hosting a networking event on
June 6th or 7th. Committee members voiced concerns regarding the short timelines and the
inability to effectively communicate this with all community members without an active e-mail
address.
Discussion considered the location (central or regional) of the event and the possibility of sending
a ‘thank-you’ package to each School Council instead of hosting an event.
R. Tisdale suggested each sub-committee meet to determine who will chair the sub-committees
and that a mandate for each sub-committee and a proposal highlighting the planning for next year
be drafted and provided at the next TVPIC meeting.
b. Membership
The following motion was moved and CARRIED:
THAT K. Frisa and S. Vries be appointed to the Membership Sub-Committee.
The membership form was shared with the committee for information and review, noting it will be
distributed tomorrow. Principals are asked to encourage parent involvement with TVPIC and
School Councils.
c. Finance
D. Parsons referred to the report distributed to the committee in the agenda package. Parent
involvement funds and pro-grant expenses were highlighted. A question was brought forward as
to whether or not TVPIC was approached to offer support for the upcoming Mental Health session
on May 5th.
R. Kuiper will reach out to the Mental Health team to determine if funding is still required for the
event. If required, an electronic vote to determine support for the request will be sent
electronically by Corporate Services to TVPIC members.
C. Cordes and M. Flumerfelt were asked to remind Principals that funds are available for Parent
Engagement activities in their schools.
d. Communications
The following motion was moved and CARRIED:
THAT M. Bayes and S. Vries be appointed to the Communications Sub-Committee
e. Parent Enhancement Fund
M. Bayes reported a strong launch in September is planned.
f. Resources for School Councils - Deferred
10. REPORTS FROM MEMBERS REPRESENTING TVPIC ON OTHER COMMITTEES
a. Active & Safe Routes to School
A. Willsher reported he is receiving e-mail updates but has been unable to attend meetings. The
meetings are held during the afternoon which makes it difficult for parents to attend. A. Willsher
noted many schools are struggling with their safe drop-offs and other parking issues.
b. Think About It - none
c. TVDSB Parent Engagement Steering Committee
R. Kuiper reported a draft document is in progress and will be shared with this committee at a
later date.
11. TVDSB SUPPORT UPDATES (STANDING ITEM)
a. Communications – none
b. Parent Engagement Lead
E. Fahmy reported the Toronto District School Board plans three TVPIC events each year (Fall,
Winter and Spring). The focus of each event was noted. E. Fahmy suggested a similar model for
our TVPIC events could be used.
D. Parsons reported the Ministry provides a Pro-Grant PowerPoint each year. In the past an
event was held at the Lamplighter to demonstrate the pro-grant process for parents. It was
suggested this presentation could take place in the fall for parents.
12. CORRESPONDENCE (Standing Item)
a. PIC Symposium
The Minister’s 9th Annual PIC symposium is scheduled for April 20-21 in Toronto. TVPIC is
eligible to send up to 7 members. Accommodation, food and mileage will be reimbursed. School
Council and PIC members are eligible to attend.
It was suggested a letter be sent from the TVPIC Chair to the Ministry regarding concerns with
the location and date of the PIC meeting.
13. OTHER BUSINESS
a. Cultural Training – deferred until the May meeting
14. FUTURE MEETING DATES, SPEAKERS AND LOCATION
2018 May 9, 6:30 p.m. – Roch Carrier F.I. P.S. (Woodstock)
2018 June 14, 6:30 p.m. – Katherine Harley Room
15. FUTURE AGENDA ITEMS
Fundraising FAQ’s (May 2014)
Internal Audits (May 2013)
Copyright
Support Document for Parents (Future)
Webinar (Future)
TVPIC Volunteer Recognition (Future)
16. ADJOURNMENT
The meeting adjourned at 9:06 p.m. by motion.
RECOMMENDATIONS: None
A. WILLSHER
CO-CHAIR
2016-2017
ANNUAL REPORT
Thames Valley Parent Involvement Committee
chair@tvpic.ca
Our Purpose
The purpose of a Parent Involvement Committee is to support, encourage and enhance parent engagement
at the Board level in order to improve student achievement and well-being. Ontario Regulation 612/00
2016-17 was an excellent time for growth in TVPIC membership. After a careful recruitment process, TVPIC added
many new parent and community members who contributed their time and passion to parent engagement.
Principal Mark Flumerfelt (Central Elgin Collegiate Institute) and Principal Connie Cordes (Louise Arbour
French Immersion Public School) acted as secondary and elementary administrator representatives to TVPIC,
respectively.
Trustee Ruth Tisdale continued to provide TVPIC with her wisdom, expertise and knowledge of parent engagement
and Thames Valley District School Board (TVDSB) governance.
Superintendent of Student Achievement Rose Anne Kuiper completed her first full year as the Director’s Delegate
to TVPIC, contributing to TVPIC’s overall strategy and direction. She was assisted by Bonnie Cumming, who
handled a wide range of administrative and financial responsibilities and Shaun Tucker, who continued to support
TVPIC with graphics, communication, social media and marketing.
Bonnie Williams, Laurie Abell, Leanne Kite and Becky Keast provided corporate support, including the preparation
of meeting agendas and minutes, securing meeting rooms and sending important matters to trustees for approval.
Alicia Sodawater, of the TVDSB finance department, helped to manage TVPIC accounts and prepared monthly
statements regarding school spending with respect to the Parents Reaching Out (PRO) Grants and Parent
Involvement Funds (PIF).
Our Vision
Our Mission
Our Meetings
Membership
We are committed to investing in parent engagement in our schools and their communities.
We promote the involvement of family and community in the education of children by providing
resources, knowledge and training to facilitate student success in a caring, learning environment.
The Thames Valley Parent Involvement Committee (TVPIC) meetings were open to the public and were held at the
Thames Valley Education Centre, usually from 6:30pm – 8:30pm on the second Thursday of the month. The 2016-
17 meetings were held in September, October, November, January, February, April and June.
Programs and special efforts make a difference…
TVPIC’s symposium was held on Saturday, November 12, 2016 at Clarke Road Secondary School. The keynote
speaker was Ann Douglas, an expert on parenting and education, and the author of Parenting Through the
Storm: How to Handle the Highs, the Lows, and Everything in Between. Sharon Gowdey and Dana Parsons led
a committee of other TVPIC members and volunteers who assisted with the day’s event and the wide range of
break-out sessions that were available to attendees including mental health, literacy, school council administration,
math instruction, and early years programs. Child care, for this event, was provided by TVDSB’s Manager of the
Early Years program, Holly Gerrits, and her team.
TVPIC applied for and received a Ministry of Education Regional Parent Reaching Out (PRO) grant. TVPIC
worked in collaboration with the TVDSB, the London District Catholic School Board (LDCSB), the LDCSB Parent
Involvement Committee, Kings College and the Mental Health Leads from both school Boards, Gail Lalonde
(TVDSB) and Sandra Savage (LDCSB). The committee members organized a successful series of events which
provide attendees with information about mental health and well-being. These events were held in each region of
Thames Valley to ensure easier access to families throughout the district.
Highlights
2
Family and Community Involvement can have a powerful impact on student achievement…
TVDSB school councils continued to support parent engagement through a variety of programs and initiatives that
were funded through the Ontario Ministry of Education.
Each year, all TVDSB schools may apply for parent engagement funding through the Ministry’s Parent Reaching
Out (PRO) Grants. Individual schools may apply for up to $1,000 each year, or up to $10,000 to enhance parent
engagement on a regional basis. During 2016-17, a total of 48 schools received PRO Grant funding. Of those
48 schools, 31% organized a math event, 27% organized an event on another topic including heritage and
multiculturalism celebrations; 23% organized an event relating to mental health and well-being, 17% organized a
technology event (such as social media and internet safety), and 8% organized a literacy event.
In addition to the PRO Grant funding, approximately 90 schools used their allocation of Parent Involvement Funds
(PIF) which they received from the Ministry. A number of schools (23%) held a math event, reflecting the board’s
emphasis on improving math performance; 18% held social and cultural events, 13% used the funds to host a
technology event; and approximately 10% held an Early Years event or an event for new parents. Other events
included EQAO information nights, tools to enhance communication with parents and meet the teacher events.
School Council Initiatives
TVPIC partnered with the Thames Valley Council of Home and School Associations for a well-attended event at
Clarke Road Secondary School on April 6, 2017. Dr. Alex Russell delivered a presentation called, Raising Resilient
Children Ready to Thrive in Anxious Times.
TVPIC was represented by parent members at the Ministry of Education’s Parent Involvement Conference, held
regionally in London in April. This gave members an opportunity to network with PIC members from other school
districts, learn from Ministry experts and further develop their parent engagement skills.
During 2016-17, TVPIC members formed a subcommittee which conducted a thorough review of the existing
bylaws. The subcommittee brought revisions to members, who passed the new bylaws in June 2017. The
revised bylaws align with board and provincial policies, and help clarify the roles of committee members. TVPIC
bylaws can be viewed at: https://www.tvdsb.ca/en/parents/resources/Documents/TVPIC/Resources/Bylaws/
tvpicbylawsjune2017.pdf
Throughout the year, TVPIC members continued to provide informal advice and mentorship to TVDSB school
councils, particularly focusing on building membership.
There is much to celebrate in our elementary schools and here are a few brief highlights. We have been involved
with Culture for Learning, focus on math across the Valley, ongoing partnerships with our parent groups and
numerous extra-curricular activities offered before and after school.
Another highlight is in the area of math. To support and extend educator learning in math, Instructional Coaches,
Math Facilitators, Learning Networks and Principal Instructional Coaches make up a part of our professional
learning. Additionally, the math portfolio sends out regular communication, Home Connections, shared through
schools. Information for parents about instructional strategies, problem solving tips, and ways to incorporate
everyday math are outlined.
Parent partnerships continue to be key. Our focus while reporting on student achievement is the use of clear
and concise language that is strength-based and personalized. Educators communicate with parents through
formalized processes, such as Report Cards, as well as many other modes like websites, Twitter, e-mail, phone
calls, and apps such as Remind.
We have also enjoyed many of the traditional activities offered throughout the school year that promote a sense of
community, collaboration and celebration. Events such as: Book Fairs, Spirit Days, Coffee Hours, Fun Fairs, Family
Math Nights, Literacy Nights, Science Fairs, Dance-a-thons, concert performances and Family Movie Nights
provide us opportunities to celebrate our students and meet families.
Connie Cordes
Principal, Louise Arbour French Immersion Public School
School Council - Elementary School Principal Perspective
3
The Thames Valley Parent Involvement Committee is a partnership of the Thames Valley District School Board, Schools Councils, the Thames Valley Council of Home and
School Associations and other parent groups.
Parent Members:
Adrian Willsher, Co-Chair, London
Loretta Honsinger, Co-Chair, London
Dana Parsons, Past Co-Chair, Middlesex County
Matt Holmes, Parent Member, London
Jacqueline Kappers, Parent Member, London
June Schweitzer, Parent Member, London
Melissa Bayes, Parent Member, Middlesex County
Samantha Bantam, Parent Member, Oxford County
Jo-Ann Pollard, Parent Member, Oxford County
Carolyn Walker, Parent Member, Elgin County
Jocelyne Asselin, Parent Member, Elgin County
Stacey Vries, French Immersion Representative, Oxford County
Other Members:
Superintendent of Student Achievement Rose Anne Kuiper, Director’s Delegate
Ruth Tisdale, Trustee
Principal Connie Cordes, Thames Valley Administrators’ Committee Elementary
Principal Mark Flumerfelt, Thames Valley Secondary School Administrators’ Council
Laura Gonzalez, Thames Valley Council of Home and School Associations
Sarah Thomson, Thames Valley Council of Home and School Associations
Thames Valley District School Board
Parent Involvement Committee
Thames Valley Parent Involvement Committee Membership 2016-2017
REPORT OF THE CHAIR’S COMMITTEE
2018 April 17
11:00 a.m. – 1:15 p.m.
MEMBERS
J. Bennett M. Reid
R. Tisdale
Regrets: C. Goodall, A. Morell
ADMINISTRATION AND OTHERS
L. Elliott
A. McKerlie (-12:25)
C. McCullough (-12:25)
B. Williams
S. Powell (-12:25)
D. Macpherson (-12:25)
V. Nielsen (-12:05)
1. APPROVAL OF AGENDA
The agenda was approved by motion.
2. CONFLICTS OF INTEREST – none declared
3. REVIEW AND APPROVAL OF THE 2018 APRIL 24 BOARD AGENDAS
The public and in-camera Board meeting agendas for 2018 April 24 were reviewed and discussed.
4. CORRESPONDENCE
A letter from the Trillium Lakelands District School Board to the Ontario Public School Boards
Association regarding rising costs of sick leave coverage was received. Correspondence was shared
with Trustees.
A letter from the Bluewater District School Board to the Ministry of Education requesting the
establishment of a Provincial Think Tank to plan for future technologies was received.
Correspondence was shared with Trustees.
5. SUPERINTENDENT OF STUDENT ACHIEVEMENT INTERVIEWS
The Board Chair and Vice Chair were confirmed to participate on the Superintendent of Student
Achievement interviews scheduled for 2018 May 16.
6. JOINT MEETING WITH ELGIN COUNTY, LONDON DISTRICT CATHOLIC SCHOOL BOARD
(LDCSB) AND THAMES VALLEY DISTRICT SCHOOL BOOARD (TVDSB)
The draft agenda for the 2018 April 19 meeting between Elgin County, LDCSB, and TVDSB was
reviewed and discussed.
7. COMMUNITY PLANNING AND FACILITY COLLABORATION MEETINGS
The Community Planning and Facility Collaboration meetings were confirmed for 2018 June 13 and
14.
8. TRUSTEES’ PROFESSIONAL DEVELOPMENT (PD) REQUESTS
Professional development requests were reviewed.
The following motion was moved and carried:
That Trustees C. Goodall and M. Reid be approved to attend the Ontario Public School Boards’
Association Annual General Meeting and PD sessions 2018 May 31-June 2.
Voting delegates for the OPSBA 2018 Annual General Meeting were confirmed. The following
motions were moved and carried:
That Trustee C. Goodall be appointed as the voting delegate at the OPSBA 2018 Annual
General Meeting.
That Trustee M. Reid be appointed as the alternate voting delegate at the OPSBA 2018
Annual General Meeting.
9. PROFILING THE ROLE OF THE TRUSTEE – COMMUNICATION STRATEGY
Discussion considered how best to profile the role of the T rustee noting the gap in general community
awareness. L. Elliott offered to convene a meeting between a small group of Trustees and
Communications. The need to have messaging in place for the upcoming election was identified, but
the need to have an on-going communication strategy was emphasized.
10. JOINT MEETING WITH MIDDLESEX COUNTY AND LDCSB
L. Elliott advised Middlesex County is now interested in meeting with TVDSB and LDCSB. L. Elliott
offered to coordinate a meeting time.
11. TRUSTEE TRANSITION/NEW TRUSTEE ORIENTATION (Standing Item)
Deferred.
12. STRATEGIC PLANNING FOLLOW UP (Standing Item)
C. McCullough facilitated a discussion regarding the scope and sequencing of next steps in the multi-
year strategic plan process. The three strategic priorities were confirmed. There was a request the
descriptor information for each priority be reviewed. It was agreed to ask feedback of the Strategic
Planning Ad Hoc Committee regarding the commitments from the previous strategic plan to
determine how or if they should be included in the plan.
The roles and responsibilities of the Director and Trustees was reviewed and discussed. With
respect to the Trustee role, discussion considered how the final plan will be shared with the
community, how it will be communicated when someone walks into a school/Education Centre, and
how it will be monitored and reviewed. The importance of ensuring the plan is aligned with the
Director’s Annual Report, the Director’s performance review and corporate communications was
noted.
Research and Assessment Assistant A. McKerlie provided an overview of the process used to
summarize the data collected during the community consultation sessions and online survey.
In reference to the contextual information provided regarding student achievement, there was a
suggestion to include other relevant contextual information such as the parent engagement survey
results, safe schools survey results, school climate survey results, and the TVDSB community profile.
C. McCullough commented on the significant engagement demonstrated in Thames Valley through
the community consultation process.
Discussion considered the development of the goals. C. McCullough responded to questions of
clarification. It was agreed to invite all Trustees to the next Chair’s Committee meeting to participate
in the development of preliminary draft goals. It was noted these draft goals will be presented to the
Strategic Planning Ad Hoc Committee 2018 April 30.
13. UPCOMING EVENTS AND INITIATIVES
- Student Trustee Debate and Election, April 26, 2018
- Variety Is, April 26, 2018
- Student Trustee (Indigenous) Debate and Election, April 30, 2018
- Award of Distinction, May 10, 2018
- TVDSB Student Leadership Conference, May 24, 2018
- International Certificate Program Graduation, May 31, 2018
- Lawson Literacy Awards, June 5, 2018
- Annual Retirement Reception, September 12, 2018
14. OTHER BUSINESS - none
15. DATE AND TIME OF NEXT MEETING - 2018 April 24, 10:30 a.m.
16. ADJOURNMENT
The meeting adjourned at 1:15 p.m. by motion.
RECOMMENDATIONS:
That Trustee C. Goodall be appointed as the voting delegate at the OPSBA 2018 Annual
General Meeting.
That Trustee M. Reid be appointed as the alternate voting delegate at the OPSBA 2018
Annual General Meeting.
MATT REID
Chair
REPORT OF THE PLANNING AND PRIORITIES ADVISORY COMMITTEE
2018 April 17
6:02 p.m. – 7:34 p.m.
Members: Trustees J. Bennett, R. Campbell, C. Goodall (Chair), G. Hart, P. Jaffe, B. McKinnon, M. Reid,
P. Schuyler, J. Skinner, R. Tisdale, J. Todd, Student Trustees T. Kennedy, S. Kim, and N. Lavdas
Regrets: Trustee A. Morell,
Administration: L. Elliott (Director), J. Pratt (Associate Director), C. Beal (Superintendent), S. Mark
(Superintendent), S. Macey (Manager, Finance), D. Munro (Supervisor, Finance). S. Macey (Manager,
Finance), E. Ng (Finance), B. Williams (Supervisor, Corporate Services), S. Builder (Superintendent,
+7:04), R. Culhane (Superintendent, +7:06), P. McKenzie (Superintendent, +7:07), D. Macpherson
(Superintendent, +7:08)
1. APPROVAL OF AGENDA – The agenda, as amended, was approved on motion.
2. CONFLICTS OF INTEREST – none declared
3. BUDGET
a. Grants for Student Needs
C. Beal presented highlights of the 2018-2019 Grants for Student Needs (GSN) announcement
as per Ministry of Education Memorandum 2018:B06 noting funding in the education sector has
increased overall. The full B Memorandum is available on the Ministry of Education website at:
https://efis.fma.csc.gov.on.ca/faab/Memos.htm
C. Beal advised a report will be presented to Trustees at the 2018 April 24 Board meeting
regarding the hiring of professional staff in advance of the budget process.
Questions of clarification regarding the GSN announcements were addressed by Administration.
C. Beal advised detailed grant calculations cannot be completed until the EFIS (Education
Finance Information System) estimates are released to the board. Current messaging from the
Ministry is that EFIS will not be available before April 27. This represents a much later date than
in previous years; this may impact the current schedule of budget meetings.
S. Macey referred to the presentation materials provided to Trustees in advance of the meeting
regarding the Grants for Student Needs (GSNs) funding from the Ministry of Education. Included
in the materials was a description of major sources of funding for school boards noting 98%
comes from the GSN. It further was noted enrolment is a key driver in two thirds of GSN funding.
Questions of clarification regarding funding that is not driven by enrolment were addressed by S.
Macey.
b. EPO Funding
S. Macey presented highlights of the 2018-2019 Education Programs – Other (EPOs) Funding as
per Ministry of Education Memorandum 2018:B07. The list of EPOs announced was reviewed.
Where information was available, the amount of the grant for 2018-2019 was indicated.
In response to a question, Administration identified projects/programs included in the GSNs for
2018-2019 previously funded through an EPO.
Further questions of clarification were address by Administration.
c. Elementary and Secondary Staffing
S. Macey presented for information the 2018-2019 preliminary Elementary and Secondary
staffing (teaching) numbers based on the projected enrolment.
2018 April 17…. 2
In response to a question, S. Macey and C. Beal identified additional staffing included in the
budget not otherwise driven by enrolment. Included were secondary teachers for high credit and
the additional secondary teachers and teacher librarians previously approved by the Board. Also
included was additional library staffing as stipulated by the collective agreement.
In response to a question regarding the hiring for new positions, J. Pratt advised he is confident
the teaching positions will be filled. He further recognized, however, the potential impact on the
supply list of occasional teachers.
d. Budget Initiatives
A revised chart of the Budget Initiatives was distributed. J. Pratt provided an overview of changes
to two budget initiatives detailing the funding request change and rationale.
Discussion considered the provision and non-provision of bussing to various programs in the
school board noting the inequity that exists. Administration was asked to bring forward a report
on the cost savings resulting from removing bussing for students attending the Beal Art Program
and the potential cost to the board for bussing students to Lester B. Pearson School for the Arts.
In consideration of the shortened timeline for budget development and the availability of funds in
the Accumulated Surplus, C. Beal requested Trustee feedback on the inclusion of budget
initiatives, earmarked for funding through the Accumulated Surplus, in the preliminary budget.
There was general support to include initiatives as proposed, with the understanding all initiatives
would need to be approved through the regular budget approval process.
e. Collective Agreement Extensions- Staffing
C. Beal presented for information the staffing hired through the Ministry of Education’s funding
within the collective agreement extensions (Local Priorities Fund). It was noted 2018-2019
represents the second year of the 2-year agreements. In response to a question, C. Beal advised
it is unknown at this time whether the commitments will continue beyond the next year but
discussions likely will be part of central bargaining.
C. Beal distributed a report on the hiring of 15.4 FTE permanent Educational Assistants and 2.0
FTE Social Worker/School Support Counsellors. The staffing represents unspent funding from
the current year in the CUPE 7575 and PSSP agreements. Questions of clarification were
addressed by Administration. The report and recommendation for hiring in advance of the budget
process will come forward to the Board at their 2018 April 24 Board meeting for consideration.
f. Public Input
C. Beal shared information on the scheduling of public input. Written submissions and
applications for delegations will be accepted until June 5. Public delegations have been
scheduled for June 12.
4. QUESTIONS AND COMMENTS BY MEMBERS
Trustee J. Todd expressed his appreciation for the number of budget initiatives aimed at supporting
the functions in the Human Resources department.
5. DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Tuesday, May 8, 2018 at 6:00 p.m.
6. FUTURE AGENDA ITEMS - None
7. ADJOURNMENT
On motion, the meeting adjourned at 7:34 p.m.
RECOMMENDATIONS: None
CHRIS GOODALL
Committee Chair