10/23/2001 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2001 OCTOBER 23,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M-material
1.CALL TO ORDER
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION -New Sarum
Public School Band
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD -Nil
6.RECOGNITIONS
a.W.John Laughlin,Director of Education V
7.CONFLICTS OF INTEREST V
8.DIRECTOR'S ANNOUNCEMENTS V
9.CONFIRMATION OF MINUTES
a.Regular Board Meeting,2001 September 25 M
10.REPORTS FROM THE ADMINISTRATION
a.Departmental Updates M
11.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,
2001 October 02 M
1 .
b.Committee of the Whole,2001 October 09 M
c.Chairs'Committee,2001 October 17 M
12.IWOTIONS -NOTICE OF WHICH HAS BEEN
GIVEN-none
13.ADDITIONAL BUSINESS
14.COMMUNICATIONS
a.Ontario Public School Boards'Association - V
Update
b.Canadian School Boards'Association M
Conference Report
c.Autism Society of Ontario,London and M
District -Recommendation for Appointment
d.Chippewas of the Thames First Nation - M
Recommendation for Appointment
e.Chippewas of the Thames First Nation - M
Recommendation for Appointment
f.Peel District School Board M
g.Greater Essex County District School Board M
15.NOTICE OF MOTIONS
16.GOOD NEWS ITEMS -"Did you know..."
17.ADJOURNMENT
v.,..'
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,2001 OCTOBER 23
The Board met in regular session on 2001 October 23 inthe Board Room at the Education Centre,meeting
in Committee of the Whole, ina public session at 7:00 p.m.The following were in attendance;
TRUSTEES
D.Stewart S.Peters G.Hart
J.Bennett T.Roberts P.Sattler
8.Deller L.Stevenson P.Jaffe
J.Hunter P.Schuyler M.Rhoden
D.Anstead A.Cartier
ADMINISTRATION AND OTHERS
J.Laughlln P.Mennill K.Bushell
P.Gryseels L.Robertson S.Dawson
B.Bryce R.Murray C.Graves
B.Greene K.Wilkinson J.Neville
C.Murphy L.Hutchlnson S.Galati
J.Thorpe K.Dalton D.Bradford
M.Sereda B.Beatty S.Christie
G.Jazey J.McKenzie W.Scott
K.Havelka
0 CANADA
The appreciation ofthe Board wasextendedtothe NewSarum Public SchoolBandfor leading In the singing
ofO Canada and performing two musical selections..
APPROVAL OF AGENDA
The agenda was approved on motion of Anstead and Hunter.
OFFICIAL RECORD -None
RECOGNITION OF RETIRING DIRECTOR OF EDUCATION
Chairperson David Stewartpaidthe following tribute on behalfofthe BoardtoW.John Laughlln,Director of
Education,regarding his pending retirement.
Tonlghfs meeting is a very special occasion forus, yet itis also one thatwe cometo with deep
regret.It isthe last BoardmeetingthatJohn Laughlin will serve as our Director ofEducationpending
his retirement at the end ofthis month.Overthe past fouryears, we have been privileged to work
with Johnand learn from his leadership.Under his tutelage,the four forming boardscame together
as distant cousins to uniteas a cohesive family unit.
•-A
2001 October 23...308
Our^s was one of the most complex amalgamations in the province in 1998,yet today we stand as
a role model for what can be accomplished when partners share a common goal,while others in the
province are still working their way through the amalgamation process.This is due in no small
measure to the leadership John has demonstrated since assuming the position of Director of
Education with the former London Board in 1997 and in 1998 with the new Thames Valley District
School Board.Little did we know how we would come to rely on John's experiences,knowledge
insigh s,and personal and pedagogical skills in order to develop into the caring learning community
we celebrate today.«»/
John began his teaching career in 1966 with the York Region Board of Education where he
progressed through administrative positions of Vice-Principal,Principal,Superintendent of Education
and Student Support Services,and Divisional Superintendent of Human Resources.In 1993 he
assumed his first position as Director of Education starting with the Lanark County Board of EducationbeforecomingtoLondon.John not only brought a significant level of pedagogical expertise finely
honed throughout his career to Thames Valley,he also brought his educational philosophy of
TOllaborative and transformational leadership.Over the past four years,he has role modeled his
. .beiief-in empowerment,encouraging risk-taking,and developing a learning culture that enhances
open,honest discussion and promotes innovative thinking.Without a doubt,John has brouaht
Thames Valleyto this level ofeducation excellence.
He has been successful because he is a man of vision dedicated to the weil-being and success of
young people.Thomas Edward Lawrence'said,"Those who dream during the day are wondrous
people for they dream with their eyes open to make it possible."John Laughlin is a wondrous person.
He has rnade his dream of developing our system Into a caring learning community a reality because
he lives it every day.
As Thames Valley's Director,he epitomizes the empathy and commitment necessary to inspire the
system to capture our hearts,minds,souls and trust.He has shown he is a man of substance,willing
to disclose his weaknesses and demonstrating he is genuine and approachable-human and humane
He has awakened our power to create values through his sincerity,compassion,benevolence,
stnctness,integrity and courage../r .,
John,as you leave Thames Valley you do so with our utmost respect,admiration and thanks.We
realize he long hours you have donated to the system at the expense of your family and personal
time.We realize how much a part of your life the success of our system became;and we^reaiize how
.veiyrriuph we will miss your Insights and wisdom.As a result ofyour commitment to serving youngpeoplethroughoutyourcareer,thousands have reaped the rewards of your unending dedication.
Iknow Ispeak with the voice of hundreds of your students,your colleagues and your friends when
Isay thank you-thank you for caring,thank you for your dedication,thank you for being a teacher in
every sense of the word,thank you for your leadership,but most of all,thank you for your friendship.
We wish you continued health and happiness in retirement.
presented Director Laughlin with a plaque with the following
?innITn1h ®f .to recognize thefareasofsteffdevelopmentandleadershiptrainingofW.John Laughlin,the founding
q/Jn f through the establishment of the W.John Laughlin.Thames Valley
thP Leadership Award.This award will be presented annually bytheThamesValleyEducationFoundationtoaPrincipalwhocontinuouslydemonstratesthefoundation
2001 October 23...309
principles of our caring learning community--2001 October 23"Trustees expressed their personal
appreciation and thanks tothe Director for his leadership and guidance throughout the amalgamation process
and the subsequent four years.
Director Laughlin responded with the following comments:
"Mr.Chairperson and all trustees,thank you for those kind words.Thirty-five years ago, I initially
entered teaching because of myloveof athletics,a strongdesire to coach and a sincere love of
children.1have oftensaid pubiically you can teach newstaffto be better mathor history teachers
but you cannotteachthemto love kids -you bring that innate attribute with you Into the profession
and itis what allowsyou to make a difference inthe lives ofyoung leamers.
Ihave always loved children andhave always been motivated bythedesiretomakea difference and
Iwanttoexpress my sincere appreciation to this Board andthepredecessor London Board for giving
me the opportunity to positively contribute tothe lives ofstaffand students overthe last 514 years.
Overthoseyears, Ihavehadthegood fortune ofworking with thousands of outstanding studentsand
hundreds ofexemplarystaff,trustees and five Chairs,Bill Brock,HeatherWice,Pat Smith,Peter Jaffe
and David Stewart that are second to none In the Province of Ontario.
As Ilookback on my5 Vz years in thisarea, Iam proudofthe manychallenges we have collectively
conquered.Certainly,the amalgamation of fourfomiing boards was the most complex.Harmonizing
60 program inequities,dealing with over40 collective agreements and working with youto design a
governance modelthat isthe envyofthe provinceare just a fewofthe challenges thatwe dealt with
together.I guess,however, the concepts ofTogether, WeAre Better and Students Firstare, inmy
opinion, the cornerstone of this Board.
From Day One, we have put students first In our decision-making process and we collectively
developed a working relationship between staffand trustees that was based on mutual respect and
trust-respect fortheroleeach ofus played ontheteamandtrustthat Information will beshared and
debated around Issues rather than personalities.I believe that all leaders both at the staff and
political levels in the future must continue to refine a social architecture that builds a culture of
respect,caring and trustworthiness. I fundamentally believethat the Foundation Principles inour
Attainment of Our Vision initiative are the framework for that culture and that we truly have a system
that models the principles of a Caring, Learning Community.
To each teacher,administrator,supportstaffmember, supervisory officerand trustee thatworked with
me,supported me, was loyal to me, forgave me when I made mistakes,encouraged me and
celebrated with me, a sincere thank you. Ibelieve Iam a better person as a result ofthe time I spent
with each of you."
The following motion was moved by J.Bennett and P.Jaffe and carried:
That the Chairperson's address be includedinthe minutes ofthe October and posted tothe Board's
web site
100.CONFLICTS OF INTEREST -No conflicts of interest were declared.
101.DIRECTOR'S ANNOUNCEMENTS -None
2001 October 23...310
CONFIRMATION OF MINUTES
100.The minutes of the Reguiar Board Meeting.2001 September 25 were adopted on motion of T
Roberts and G.Hart.
REPORTS FROM THE ADMINISTRATION
103-A.Director's Announcements - None
103-B.Departmental Updates
The Administration presented departmental updates on the following Issues and responded to Questions
posed by trustees:.
Business Services
~Executiye Superintendent Greene attended the following:ASBO Annual Conference,OSBIE BoardofDirectors'meeting,City of London on the Joint Use Agreement meeting.Joint Community/School
Library Project -Northridge Public School meeting;
Facility Services -Capital Projects update provided;
Financial Reporting &Accountability update presented;
Department projects were presented by:Payroll Services,Prints Mall Services,Supply Management;
Replacement of the public address system in the Board Room will be going to Tender.
Director's Services
The Director presented workshops at the Caring Learning Communities Conference held 2001
September 27 - 29;
B.Bryce,Director Designate co-presented the topic Teambullding for Parent Leaders;and gave the
Saturday luncheon address atthe Conference;
B.Bryce entry plan is to meet with supervisory officers,trustees staff and community representatives-
During the month B.Bryce has toured a number of schools and facilities;B.Bryce attended the following events;United Way Management/Union Breal<fast.United Way
Campaign Launch,Poor.Boy Luncheon at Education Centre,ETFO New Teachers Celebration
Knights of Columbus,Women ofthe Moose;Staff Development Initiatives include;Reading Group Program,New Teacher Program,Leadership,
Attainment of Our Vision Inservice,Caring Learning Communities Conference Sept.27-29
Administrator Mentoring Program.'
~Affairs updates:Sept/Oct LINKS,Organizational Overview distributed;TV EducationFoundationmeetingOct.29,Take Our Kids to work Program Nov.7;25 -Year Recognition Reception
Nov.6;Communication Workshops being conducted;
2001 October 23...311
Human Resource Services
Growing A Caring Learning Community Conference held Sept.29was highlighted;
-Copies of Ministry's publication:School Councils:A Guide for Members has been distributed;
District School Council held first meeting on Oct.11;
Regional School Councils have scheduled meeting dates;
Board withHomeandSchoolmembersare planning HomeandSchool Provincial Annual Conference
for 2002;
Promotional practices are underway forthe fall of 2001;
Fifteenacting principals have been appointedto Boardforthe 2001-2002 school year;
Procedure for continuation of benefits while employees are on a leave of absence under review;
Occasional teacher interviewswere held on October 10 adding to both elementary/secondary list;
Recruitment results: 240 elementary and 85 secondary teachers hired;
WHMIS and First Aidtraining scheduled for employees during the fall semester;
Early and Safe Return to Work Committee representing CUPE employeesheld quarterly meeting:
Operations Services
Major emphasis during months ofSept/Oct. on preparation for session by Dr.DuFour;
Presentation by Willard Daggett to PrincipalsA/ice Principals on October 25"^;
Enrolment &Staffing figures for ES and SS provided;
Research and Assessment supporting ongoing initiatives;
Ontario Secondary school Literacy Test postponed due to breach ofsecurity;
Rededication ceremonies scheduled for Northbrae,Forest Park Central and Northdale Centre P.S.
New administrator's second session held October 25;
Safe School prevention program enrolment Increased;
The distance Education learning initiative is moving forward;
Program Services
Information and Communication Technology update provided on following:Problem Resolution,
School Local Area Networks, Wide Area Network,Recent Service Improvement Initiatives, School
Technical Support Enhancements, Remote Software Management and Upgrades,Infrastructure
Renewal/Replacement,Software Distribution &Standards with Zenworks;
Technology/Library Media recentaccomplishments include:Partnerships forExcellence,Secondary
Group Counselling,Northeast London Community DevelopmentProject,Early YearsChallengeFund;
Language portfolio trainingofGr.1-3 teachers in identified schools completed;
2001 October 23...312
REPORTS OF COMMITTEES
104-A.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
Members Present
J.Bennett
C.Ekins
P.Gallin (-2:50)
P.Gillis (-2:30)
W.Gowers (-3:00)
W.Graham
E.Hager
B. Hopkins (-2:45)
R.Hurwitz
A.IVIorse
L.Stevenson
R.Teichrob
M.A.Tucker (-2:20)
J.Tyler
L.Vince.
J.Worthington (-1:10)
2001 October 02
12:00 noon-3:04 p.m.
Administration and Others
C. Murphy
V.Corcoran
P.Cook
B.Martin
G.Orr
L.Pressey
K.Moore
Guest Trustee
D.Anstead
Regrets:
Absent:
G. McGahey
C.Hawthorne
1,
4.
5.
CHAIRS'OPENING REMARKS
Chairperson Joyce Bennett weicomed everyone explaining that she missed the first meeting due to
vacation,but she understood that Patty Gillis,Integration Action Group,ran an excellent meeting,
CONFLICT OF INTEREST
No conflicts of interest were declared.
CONFIRMATION OF AGENDA
Joyce Bennett explained that item 8.1 ISA Process would be presented before item 4.0 Report of
Meeting from 2001 September 11,and the meeting would start with Item 5.1 because Jill Worthington
VOICE,needed to leave the meeting early.
Linda Vince;Community Living Education Committee,enquired if the issues raised by the
Superintendent's survey had been resolved,specifically the impact of the transportation problems on
the 300 instructional minutes per day.Vicki Corcoran,Learning Supervisor,explained that concerns
are being addressed bythe principals with their superintendents.
REPORT OF MEETING FROM2001 SEPTEMBER 11
The report of the 2001 September 11 meeting was reviewed and accepted.
BUSINESS ARISING
a.Hearing Impaired Program at Fairmont P.S.(Update)
Vicki Corcoran explained that the Fire Marshall will be visiting Fairmont P.S.to conduct a final
inspection of the completed renovations.In the meantime,visual fire aiarms are being installed
starting in locations where children may not be with a hearing person (e.g.halls);The storage
problems are being addressed.
2001 October 23...313
Both formal and informal in-service training is tal<ing place and the integration ofthe Hearing Impaired
students into the school is progressing.An independent assessment wiii be done on the noise level
oftheair conditioning unit.It is not possible to air condition the entire school because of insufficient
duct work
Jill Worthlngton advised that the renovations are beautiful and provide a very quiet atmosphere for
students andteachers. She noted thata hearing parenthas concernthat during a fire drili,itwasnot
possible to hear the alarm.Vicki Corcoran advised that she would discuss this with the Principal.It
was suggested that perhaps the bells need to be adjusted.
In response tothe concern of population growth in the area resulting in Hearing Impaired students
^being placed in portables,Vicki commented that there areother holding schools in the area that could
accommodateextrastudents.If Hearing Impaired studentsare returnedtotheirhomeschools,there
isa possibility of placement in a portable as well.She noted thatthe Hearing Impaired program has
only been operating at Fairmont P.S.for fours weeks andthata period of adjustment is necessary.
b.Communication Sub-Committee Report
Alison Morse,EasterSeals Society,advised thatthe Communications Sub-Committee meetings will
be held immediately before the regular SEAC meetings.Therefore,she will provide a verbal report
ofthe current meeting anda written report for the preceding monthly meeting.The Sub-Committee
discussed possible activities and feedback for the following year.It was decided thatcommunication
with the Ministry of Education wasa priority.Trustee Linda Stevenson advised the Sub-Committee
thatatthe meeting with MPPs,they appeared informed and interested in SEAC.All future copies of
correspondence will be forwarded to them.
Following the discussion,itwas supported that Alison Morse drafta letter for SEAC's approval
requesting the Board write tothe Minister of Education as a follow-up tothe Special Education Plan
emphasizing adequate resourcesare neededto implement the Plan and requesting the issuebe
resolved Immediately.
The Sub-Committee requestedthatsomeone from the Regional Office ofthe Ministry of Education
be invited toa subsequent meeting to talk abouttheSpecial Education Plan.Vicki Corcoran agreed
to extend an Invitation for the December SEAC meeting.
The.Sub-Committee requested suggestions for key messages to be included in a public media
'campaignbe brought tothe next SEAC meeting.
The Sub-Committee discussed inviting a Ministry of Education representative to a parent education
meeting todiscussthe Special Education Standards Unit headedby Mr.Bezzina.The invitation will
also be extended toother SEAC organizations In the area. Since this would entail a great dealof
preparation and organization,perhaps another way to communicate could be found,it was
suggested thata letter besenttothe Ministry of Education andthat Mr.Bezzina be invited tospeak
at a SEAC meeting.
0.IPRC Statistics (Update)
Vicki Corcoran presentedthelatest available numbers of identified students noting all schools have
not yet submitted their totals.
x'yj
2001 October 23...314
The elementary schools have a total of3351 students who are formally identified with lEPs.Atotal
of 118 .students have been de-identified to SPAs and 1842 students havebeen moved from inforrhal
lEPs to SPAs.At the secondary level,2892 students have formal lEPs,501 students have been de-
identified from lEPs toSPAs,and 234have been moved from informal lEPs toSPAs.
Cathy Eklns,Learning Disabilities,asked if the 501 studentsthatwere de-identified would continue
to receive accommodations for testing.VIcki explained that EQAO will only allow accommodations
that are clearly spelled out on the student's lEP for the Grade 10 testing,but usual accommodations
would be allowed In Grades 3 and 6.Catharine IVlurphy,Executive Superintendent,discussed the
problem of EQAO not recognizing SPAs with retired Executive Superintendent Peter Askey.At the
time SPAs were introduced,the senior administration believed that EQAO would recognize SPAs;
however,if accommodations are critical then EQAO accommodations will be requested.
Catharine Murphy explained that if students were exempt or accommodated when writing the EQAO
tests,their results would be removed when calculating by method 2;however the Board is required
by EQAO to report according to method 1.Thames Valley's exemption rate of 4-6%Is very close to
the provincial average which the government has indicated it would like to see reduced.
Gwen Orr,Learning Co-ordinator,Vision/Hearing/ISA Coordination,explained that students who
require small accommodations or adjustments will be given SPAs instead of formal or informal lEPs
to reduce the administrative burden on staff.
Alison Morse observed that the number of Identified students is approximately 6000 but it had been
closer to 10,000 in the past.She wondered if the number of students could be broken down by
exceptionality and noted that there are only 1292 students that qualify for ISA.Vicki Corcoran•advised that in the future,it will be possible to break down the number by exceptionality and ISA
numbers will changebecause ofprocesschanges.
d. Monthly SHAG Schedule
After a lengthy discussion,the following dates/times for SEAC meetings were approved.Three extra
Wednesday evening dates requested for extra discussion were tentatively set in 2002 mid-April,May
and June regarding the Special Education Plan and government funding issues.Members were
requested to bring dates for the tentative spring meetings to the November meeting.
Dates for SEAC Meetings 2001-2002
Time Location
2001 November 06 11:45 a.m.-3:00 p.m.CEC Central -London Room
2001 December 04 11:45 a.m.-3:00 p.m.CEC Central -London Room
2002 January 08 11:45 a.m.-3:00 p.m.CEC Central -London Room
2002 February 05 11:45 a.m.-3:00 p.m.CEC Central -London Room
2002 March 05 11:45 a.m.-3:00 p.m.CEC Central -London Room
2002 April02 11:45 a.m.-3:00 p.m.CEC Central -London Room
2002 May07 11:45 a.m.-3:00 p.m.CEC Central -London Room
2002 June 04 11:45 a.m.-3:00 p.m.CEC Central -London Room
2QQ1 October 23...315
6.
0.Developmentally Challenged Summer School Update (Information)
D.C.Summer School operated from Monday to Thursday In four centres-Banting and Clarke Road
SS,and St.George and Ashley Oaks P.S.One hundred and forty-one participants enjoyed outings
In a program that combined summer school and summer camp.Transportation was provided by
parents.The D.C.Summer School cost the Board $80,000.Executive Superintendent Murphy
advised that there isno budget designation for this program and this isan issuethatneedstobe
addressed toensurethat this valuable program continues.The question ofstudentattendance being
restricted to certain areas was aiso observed.Linda Stevenson asked if applications for government
grants for the program are available.
SEAC ISSUES -PRIORITY SETTING
Supt.Murphy presented the following topics that were previously identified as being of interest to
SEAC.
Previously Identified issues
-Developmental Class Review:
Report of Action Plan for Improvement
-Special Learning Class Review
•Partnerships for Excellence Review
New Issues
-New Process for ISA Claims and Eligibility
-Review of the IPRC Process
Ongoing Issues
-Report to the Information Committee of the Whole
-Budget
•Special Education Plan
Presentation
Date
November
December
February/March
October
April
January
January-June
May,June
SEAC
Reference
May 22
June 18
September 11
May 22
September 11
Other topics for discussion include:SPAImplementation in schools,Ministry of Education lEP audit
results, Grade 4 screening of gifted children,Grade 10 testing, IntensiveSupport Classes review,
and Steps for Success update.
7.PRESENTATION BY ASSOCIATIONS
NEED FOR SCHEDULING OF PRESENTATIONS
It was decided that the three remaining Associations who have not yet presented will make
presentations.Subsequent presentations will beonanas-neededbasis.Becky Hun/vitz,Association
^for Bright Children,will presentin 2001 November;Wllf Graham,Bluewater Family SupportServices,
will present in2002January:and Linda Vince,Community Living Education Committee,will present
in 2001 March.
Linda Vince suggested that meetings start at 11:45a.m. instead of 12:15 p.m.to alleviate time
constraints.
2001 October 23...316
8.OTHER BUSINESS
a.ISA Process
.Gwen Orr,Learning Coordinator,gave an overview of the ISA Process which is a funding model
related to school board needs.The criteria for this process was changed this year because of the
administrative burden.
The Intensive Support Amount(ISA)is 46%of the Special Education Funding.Funding begins with
a Foundation Grant for every student.The next level is Special Education Per Pupil Amount funding
for students who do not match criteria for ISA funding.ISA 1funding provides specialized equipment
that costs In excess of $800.ISA 2 funding provides a level of support to a specific benchmark.ISA
3 funding provides additional funding when more extensive support is required.
School boards have the following four dates to submit student profiles to qualify for funding after 2003
September:2001 November,2002 February,2002 iWay and 2002 November.Funding will remain
stable In the Interim with a possibility of an increase next year.Once a board has proven a need for
rISA funding for a certain student,some grandfathering will be allowed-so the process will not have
to be repeated every year.School boards will then be required to report on Incoming and outgoing
students or students with changing circumstances only.
The Board submitted 1292 files last year which will be reviewed to collect any additional Information
andensure completion for submission this year.
Gwen Orr explained that misunderstandings exist regarding the new ISA process and training all
employee groups Involved Is occurring.She reiterated that ISA isa funding model related to school
board needs and the lEP relates to student programing and support for specific student needs.When
feeling overburdened with papenvork,parents should remember that the more information teachers
haveon Individual students,the more help thestudent will receive.
-Appreciation was expressed to Gwen for an informative presentation.
b.Motions re Medical Certlflcates/DSM-IV
Alison Morse presented a motion to members regarding the use of medical labeling,specifically DSM-
IV codes, to obtain funding foreducational needs.
She noted she disagrees philosophically with negative medical labeling for educational supports.
Three other methods exist to Identify educational needs for students who require supports.Gwen Orr
Indicated that the Board has not used DSM-IV labeling In the past and a small number ofstudents
presently have medical certificates with DSM-IV codes from outside agencies.The proposed motion
will not effect these students.
The following motion was moved by Alison Morse and seconded by Linda Vince:
"Whereas the Special Education Advisory Committee of the Thames Valley District School Board
recognizes the right of all students to be treated with respect and dignity,be it resolved that school
board staff or agents do not seek Doctor's Certificates that assign DSM-IV Codes from the
International Classification of Diseases to describe students with developmental disabilities in order
to prove eligibility for Intensive Support Amount (ISA)Grants."
2001 October 23...317
v.,'Aftera lengthydiscussion, the motion was carried
Alison Morse presented a second motion that requested the Board forward a letter tothe Ministry of
Education expressing concern over the need for doctor's certificates to support eligibility for ISA
grants.It was agreed to amend the wording ofthe motion and a letter be drafted by SEAC for
presentation at the November meeting.
9.ASSOCIATION UPDATES
When an Association has information to share,a motionto be supported,an Itemofconcern or an
item to be discussed at the next meeting, submission should be made to Lori Fraser, Program
Services (452-2330),at least twoweeks priortothe next meeting.
Ed Hager,Parent-to-Parent for Down Syndrome,advised that a secondary student in a
developmental class received a report card with a zero in the credits earned area demoralizing this
student who had worked very hard in the course.Mr.Hager wondered ifreportcards could be
changed forstudents in developmental classes.VIckl Corcoran suggested thatthe incorrect report
card may havebeenused for this studentandthatmost report cards for developmental classesdo
not Indicate credits.The matter Is to be investigated.
10.CORRESPONDENCE
E-MAIL FROM L.D'ARIANO
Lisa D'Ariano,The Learning Disabilities Association of London and Area, has submitted her
resignation by e-mail.Chairperson Bennett advised that an official ietter from The Learning
DisabilitiesAssociation of London and Area appointing a new representative is to be submitted.
Cathy Ekins,LDA,indicatedthat a letter will be fonvarded as soon as possible.
11.FORUM '
Linda Stevenson indicated that she was interested in attending "Schools:InThe Eye ofThe Storm",
a school social worksymposium co-hosted bythe London District CatholicSchool Boardand the
Thames Valley District SchoolBoardon Friday,2001October26, butfunds Were notavailableforthis
purpose.
Linda VInce,along with Community Living London and the two school boards, is involved in
organizinga seminarfor Families ofSchoolAge Children with Developmental Disabilities to be held
on Saturday,2001 October 13.
Alison Morse indicated that the O.A.F.C.C.D.newsletter contains an article and draft letter regarding
the delisting of audiology services bythe Ministry ofHealthwhich will place an extra financial burden
on the parents of hearing Impaired children.
12.ADJOURNMENT
The meeting adjourned at 3:04 p.m. on motionof Linda Stevenson and Ed Hager.
...RECOMMENDATION:
1.Whereas the Special Education Advisory Committeeof the Thames Valley District School Board
recognizes the rightofallstudents to be treated with respect and dignity,be itresolvedthat schooi
board staff or agents do not seek Doctor's Certificates that assign DSM-IV Codes from the
International Classification of Diseases to describe students with developmental disabilities In order
to prove eligibility for Intensive Support Amount (ISA)Grants.
J.BENNETT,
Chairperson
2001 October 23...318
The recommendation was adoptedon motion ofJ. Bennettand L.Stevenson.
104-B.REPORT OF THE COMMITTEE OF THE WHOLE -PUBLIC SESSION
Members Present
D.Stewart, Chairperson
J.Bennett
J.Hunter
D.Anstead
S.Peters
T.Roberts
L.Stevenson
A.,Cartier(-7:00).
G.Hart"
P.Sattler
P.Jaffe
M.Rhoden
Regrets:
Absent:
P.Schuyler,S.Delier
2001 October 09
7:15 p.m. - 7:50 p.m.
Administration and Others
J.Laughiln
B.Bryce
P.Gryseels
B.Greene
J.Thorpe
C. Murphy
M.Sereda
G.Jazey
K.Haveika
P.Menniii
R. Murray
K.Wilkinson
L.Hutchinson
K.Daiton
J.McKenzie
S.Dawson
S.GaiatI
D.Bradford •
S.Christie
W.Scott
1.APPROVAL OF AGENDA
Approval ofthe agenda with the addition ofDirector's Announcement (#9)and Report ofthe Committee
ofthe Whole -In Camera,October 9,2001 (#10)was moved by T.Roberts and carried.
2.CONFLICTS OF INTEREST - No conflicts of interest were declared.
3.RECOGNITIONS -Nil
.4,.MPNTHLY.FINANCIAL REPORTING
The Administration presented the Monthly Financial Preliminary Report as of 2001 August 31.
Preparation of the year-end audit Is underway.Afinal,detailed analysis for the fiscal period ending 2001
August 31 is to be distributed to Trustees prior to the next Board meeting.
5. REPORT OFTHE NATIVE ADVISORY COMMITTEE MEETING
2001 June 12
3:00 p.m.-4:55 p.m.
Members Administration and Others
D.Charles
S.Delier
L.Doxtator
J. Hunter (+3:20)
T. Smith (+3:20)
J.Antone
P. Askey
N.Cornelius
E.Good
D.Gordon
C.Graves
V. Hopkins
R.Jackson
B. Taylor
M.Macdonald
R.MacDonaid
P.Menniii ,
L.Nicholas
J.Robertson
T. Sillaby-Ramsey
D.Susi
K.Moore
2001 October 23...319
•Regrets:•P.Schuyler,W.Hill
Absent:K.Albert
1.APPROVAL OF THE AGENDA -The agenda was approved.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.WELCOME AND INTRODUCTIONS
Peter Askey,ExecutiveSuperintendent ofProgramServices, opened the meeting informally beforethe
arrival of the acting Chairperson Terry Smith, Chlppewas of the Thames.Peter explained that
Chairperson Phil Schuylerwouldnotbe at the meeting because ofa death inhis family.Newmembers
to the meeting for the first time were welcomed.
Jim Robertson,Vice-principal at North MiddlesexDistrictS. S.,will be movingto Saunders S. S.as Vice-
principal.Leo Nicholas,Munsee-Delaware will be replacingWayne Hill,who is ill.Peter is retiring and
Catharine Murphywill be replacing himas Executive Superintendent.Superintendent ofEducation Paul
Mennill will be representing the Administration next year, to assist Charmaine Graves,Learning
Supervisor, and Eleanor Good, Learning Coordinator -ESL/ELD,NSL.Paul's background Includes
implementation of Secondary School Reform and Principal of Saunders S. S.
4.CONFIRMATION OF VOTING MEMBERS
Trustees:_'S.Deller,J.Hunter
O.K.T.Representatives:D.Charles,L.Doxtator
Chlppewas of the Thames:T. Smith
Munsee-Delaware Nation:
5.PROFESSIONAL DEVELOPMENT
Eleanor Good introduced Neil Cornelius,Southern First Nations Secretariat,Moraviantown.
Neil Corneliusexplainedthat the Southern FirstNations Secretariat providescounsellingand funding
for First Nations students to continue their post-secondary education.This program was instituted 11
years ago when the post-secondary education fundingresponsibility was moved outofthe Department
of Indian Affairs.Atthis time, the majority ofclients were mature students returningto school after a
break.Neil reported that the number of secondary school graduates has increased although the
Secretariat continues to assist a number of mature students.Secondary school graduates usually know
their programs interests and counseling is providedformature students toprovide guidance inselecting
a post-secondary program to fit their individual needs and interests.
The Southern First Nations Secretariat iscurrently funding First Nations students inmany local colleges
and universities and inthe United States.Funding is available for courses in community colleges and
•urider-graduate/graduate universitystudies. The program provides fundingforthe first post-secondary
degree only;however,counselors will assist students inobtainingfundingfromother sources forfurther
education.
2001 October 23...32Q
Ateam of three counselors travels to secondary schools in the area who have graduating First Nations
students to explain the program and complete the necessary application forms.The deadline to register
forfundingfor2001,Septemberwas 2001,June 12.Thefunding arrangement includes tuition and book
and housing allowances while in attendance at school.Statistics could be forwarded to the Board if
requested.
Neil Cornelius indicated that the majority of colleges and universities have First Nations Student Centres
and their clients are encouraged to join to take advantage of the camaraderie and the counselinp
services available.
Beth Taylor,Vice-principal,Thames SS,asked if funding was available for apprenticeship programs or
programs at Marvel Beauty Schools,orWestervelt College.Mr.Cornelius explained that the Southern
First Nations Secretariat did not provide'funding for students in apprenticeship programs,and students
attending private colleges would be funded according to the tuition charged at Community Colleges.
•.-Student loanscan sometimesbe obtained forthe difference In tuition.
Tracey Sillaby-Rarrisey,Native Counselor,Beal SS,asked if students had to travel to the Southern First
Nations Secretariat for information and counselling.Mr.Cornelius indicated that the Counsellors try to
accommodate clients and will travel to their communities to meet with students for personal Interviews
toensure programs chosen are appropriate.
Paul Mennill,Superintendent of Education,asked if certain programs are more popular.Mr.Cornelius
indicated that the Secretariat's clients are registered in a wide range of courses with the most popular
being Early Childhood Education,Social Work and Computer Studies.Law,Education,and teacher
training are also currently popular fields of study.
Beth Taylor enquired if students enrolled in the linkage program offered at Fanshawe College would be
eligible for funding from the Secretariat.Neil Cornelius advised that programs offered at the colleae
qualify.^
Eleanor Good thanked Mr.Cornelius for his informative presentation.He provided a copy of the
Secretariats policy and contract for information.He will be finished teacher training in July and is
looking forward to working in the classroom in 2001,September.
6. REPORT ON FIRST NATIONS/LANGUAGE FUNDING
Peter Askey indicated that Jim McKenzie,Finance Manager,has been preparing a report of Native
however,he was unable to attend the meeting because of the budget preparations.PeteradvisedthattheMinistryofEducation,who had hosted workshops for First Nations'members"to help
establish Tuition Agreements with local school boards,was contacted.Subsequent workshops will be
conducted inviting First Nations'Counsellors to establish best practices regarding the Tuition
Agreements.
He indicated that the last signed Tuition Agreement between the Board and the neighbouring First
Nations'communities was dated 1991.Leo Nicholas,Munsee-Delaware,commented that he had
negotiated a Tuition Agreement in 1995,but it was not signed.Supt.Mennill advised that the old
agreement is still being used.
The Tuition Agreement being used currently allows for elementary tuition of $5,720':i6/year and
secondary tuition of $6,764.56/year.This Includes a pupil accommodation charge which covers building
upkeep of approximately $130./elementary student and approximately $200./secondary student.There
are no charges for transportation because the First Nations'communities transport their own students.
2001 October 23...321
Terry Smith,Chippewas ofthe Thames,and Leo Nicholas questioned much higher tuition charges than
in the past.Supt,Asl<ey indicated that education charges are aligned with the taxation base;however,
he did nothave enough Information to comment about individual cases. The matter istobe taken under
advisement.
Siipt.Askey advised thatthere Is a good opportunity for the Committee to discuss and build a strong
Tuition Agreement between the Board andthe First Nations'Communities.He indicated thatthe Board
prefers one agreement orthree parallel agreements.Leo Nicholas advised thatthe Munsee-Deiaware
Nation prefers separate documents.
Supt.Askey distributed copies ofa document entitled "First Nations Support Staff',listing staff supporting
First Nations'students in elementary and secondary schools,their joli titles,and school assignments.
Staffincludes Native LanguageTeachers/Instructors,Native Counsellors,Alternative School Teachers,
NativeStudies Teachers, an Educational Assistantand an Attendance Counselor/SALEP member. He
estimated the salaries ofallof the staffto be approximately $600,000.All staffare paid from Tuition
Fundsexcept two Native Counsellors whose salaries/benefits are billed directly to First Nations.In
addition to the costs of the"above staff, First Nations'students also incur costs for the standard course
teachers,guidance teachers,principals, etc.
Supt.Askey explained that urban First Nations'Students Language Funding comes directly from the
Federal government.In theelementary panel,$43,000.is provided and inthesecondarypanel $1,900.
is provided.A total of 1.9 teachers are allocated forurban First Nations Language instruction.Eleanor
Good will provide a report regarding urban First Nations'Students Language Funding at a subsequent
meeting.
It was noted that the government provides approximately $6,000./student/year,which will fund
classrooms at 22 students per teacher.Ifa student leaves the roll part way through the year, the costs
are still there but the Board has lost the funding.
Supt. Askey used the example ofa student enrolledina secondary school inSeptember. OnOctober
31,the Board forwards enrollmentfigurestothe Federal government who pays the Board based on the
number of students.Ifthe student is deleted from the roll on November 1 and goes to an alternative
school, the Board will receive funds from the government. If s/he enrolls In Anishnaabe Sklniiw but
leaves the roll before the next enrollment submission date of March 31,s/he will have received
educational services but the Board will not be paid by the government. Supt. Askey suggested the
committee have a close lookat overlaystaffingand regularstaffingin September to ensure thatthe First
Nations"communities are getting good value for their educational funds.
Tracey Slllaby-Ramsey wonderedifitwasKenAlbert,Chippewas oftheThames, who originally enquired
about the funding.Supt.Askey replied thatthe Committee needs to pursue answers tosuch questions.
Leo Nicholas asked if students did not attend school on October 31 and March 31 if they were removed
from the roll.Supt.Askeyrepliedthat bylawifa student does notattend schoolfor1Sconsecutivedays
they must be removed from the roll.
Charmaine Graves Indicatedthat itmay be possible to amend the agreement forthe CulturalFund so
that transportation to the RowWow could be covered.
Supt. Askey distributed copies ofa salary sheet foreach person on the "First Nations SupportStaff'
document.
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2001 October 23...322
Terry Smith commented that there is a need for better negotiations to ensure that Tuition Agreements
between the First Nations'communities and the Board are improved.-Ross McDonaid,Prlncipai,
Westminister Central PS,indicated that in thepast there was a full-time First Nations staff member at
Westminister Centrai and the school received $2,300.from the Cuiturai Fund,but now the staff member
is gone and funding has ceased.Supt.Asi<ey agreed with both comments and added that the Tuition
Agreements must be more specifically worded,based on the number of students,number of overlay and
reguiar staff and Incorporate an understanding of the Board's staffing process.
Leo Nichoias expressed concern with the First Nations'teacher/counseiior being removed from
Westminister Centrai PS when the need was stiii there but Indicated that negotiations are underway to
return a First Nations'staff member tothe school In September.
Doug Gordon,Learning Coordinator -History/Social Studies,indicated that although not ail courses
require funding,there are three new courses coming In the fall that would be enhanced by funds from
the Native Cultural Fund.
..Supti ^key,commented-that the elementary schools located at First Nations'communities are very
beneficial tothe OKT and Chippewas of the Thames communities because there is more control over
3 school.An alternative secondary school would not be possible in the First Nations'communities
because there are not a sufficient number secondary students.He advised that a solution must befound
to mal<e this a win/win situation for all First Nations'students.
Supt.Paul iVIennill indicated that he was Principal at Saunders SS for six and a half years and during that
time,he attempted to get First Nations'language courses into the reguiar curriculum paid for by regular
funding like Chemistry or Math courses.There was limited success dueto the Insufficient number
students registered in the courses.There must be 20 to 22 students for a viable class due to
staffing/funding restraints,or separate funds must be used.He advised that this is a very Important goal
to work towards.Supt.Askey added that sometimes there are enough students for a First Nations'
Language course buta qualified teacher cannot be found.
Doug Gordon indicated that he,recently attended a conference in Sudbury where two-thirds of the
audience were from a private First Nations secondary school.He advised thatsix new Native Studies
courses will be Introduced this fall and emphasized that Thames,Ross,and Beal SS require these
courses to keep the First Nations students inschool.
Dee Charles,OKT,thanked Supt.Askey for all of his help over the years and offered best wishes from
the First Nations communities on his retirement.Thanks and best wishes were also extended to Ross
McDonald on his retirement.
7.REPORT ON FIRST NATIONSGRADUATES
Charmaine Graves Indicated that an update would be coming In September regarding First Nations
graduates.
2001 October 23...323
8.LITERACY RECOMMENDATIONS FOR SECONDARY SCHOOLS
Charmaine Graves distributed a memo from Peter Askey to Secondary Principais entitled
"Recommendations toSupport Literacy Development atthe Secondary Level".It noted thatanyor all
ofthe following strategiesmaybe implemented to help all studentsachieve success onthe EQAO Grade
10 Literacy Test.
1.Identify the key literacy expectations within the curriculum foreach subject area and
within each subject-specific course.Develop a school-based plan for the
.interdisciplinary teaching of literacy skills in order to achieve consistency across
departments.Included in this plan should bethe key components of specific types of
writing (e.g., paragraph writing,summary writing,news reports and opinion pieces),
student writing templates and assessment criteria for these tasks.
Askdepartment heads to identify and track strategies for literacy development being
used within the departmentandtoshare these strategies at heads' meetingsand staff
meetings.
- Requestthatteachers in each department incorporate thekey reading and writing skills
outlined by EQAO forthe Secondary School Literacy Test Into classroom instruction
and assessment.
Devotea portion ofstaffmeetings to Literacy Focused Professional Development.
Explicitly teach Before,During anrf/^ffer Reading and Writing strategiesineverysubject
area.Whilethis is Importantforall students,EQAO test results indicatethat the explicit
teaching of these strategies is particularly critical for students at the Essential and
Applied level.
Establish a cross panel literacy team with grades 7-10 teachers from different subject
areas.Ensure that this team has opportunities to share curriculum expectations,
'literacy-related teaching strategies,assessment practices,EQAO results and
implications,and teaching resources.
Provide students frequent opportunitiestowritefora varietyof purposes and audiences
inallsubject areas.Ensurethatstudents have multiple experiences writing paragraphs,
summaries,news reports, and opinion pieces Invarious subjects at the grade nineand
ten levels. Constructive feedback must be providedfor students to helpthem tofurther
.develop and refine
the content,clarity and coheslveness of their writing.The Language portfolio will
continueto support literacy development through newsletters, the Program services
website, the creation ofspecific writing tasks, and ongoing inservice.
Develop a professional library of literacy resources for teachers.The Language
Portfolio will be sending each school a literacy"starter"kit in September to helpsupport
this recommendation.
Identify students who struggle with reading and writing In grades seven and eight.
Share the names of these students and the strategies that have been used with
teachers at the secondary level. Ensure that these students have the resources and
requiredsupport inorder todeveloptheir literacy skillsat the secondary level.Where
feasible,encourage these students to enroll In the Learning Strategies course.
Offer as wide a range ofcore English courses as possible, especially in grades 9 and
10 (e.g..Essential,Applied and Academic). This will allow students to enroll In the
English course which best meets their needs.
2001 October 23...324
Where possible,staff Applied and Essential courses so that they are taught by teachers
who have a background In special education or literacy development.
Offer ELS 30 (English Literacy Skills)at the grade eleven level.Schools will strongly
recommend that this course be taken by students who do not successfully complete the
Secondary School Literacy Test.Aresource package is currently being developed to
support the course profile for this course. The package will be made available to
schools and inservice will be provided in September.If ELS is not available In the
school,It Is the responsibility of the school to provide appropriate literacy intervention
and remediation for students.Charmalne Graves indicated that the English Literacy
Skills Grade 7 and 8 course will be available at the OKT summer school program this
summer.
9.PRINCIPALS'UPDATE
Charmaine Graves distributed postcards,pamphlets,and workbooks entitled "Share in the
Celebration I",that,were produced-by Indian and Northern Affairs Canada to publicize National
Aboriginal Day 2001,June 21.Trustee Stewart Deller distributed corresponding bookmarks.
Dee Charles explained that school buses would not be running from the First Nations communities
to elementary schools on June 21 because of National Aboriginal Day.Buses would,however,be
running to the secondary schools because of the exam timetable.First Nations students may request
a deferral for writing an examination If itis scheduled on 2001,June 21.
Donna Susi,Principal.IVl.B.McEachren P.S.asked ifthere would be activities in the First Nations
Communities to celebrate National Aboriginal Day.Dee Charles replied that it is a holiday and
everyone in the First Nations communities would be celebrating.
A.E.Duffield P.S.
slow pitch teamsare doing well In play-offs
-Oneida students volunteered at the London Children's Festival in the Math Magic Tent and
demonstrated and taught First Nations'games to Festival participants
- DougGordon filmed the activities at the London Children'sFestival
- students are going to see Twelfth Night"at Stratford June 13
• a field tripis plannedto "Long Horn Ranch"nextweek
-graduation ceremonies will be held on 2001 June 21st
- Grade 6 students from StandingStone School will visit nextweek
M.B.McEachren P.S.
-Native Cultural Funds were used by students to make quilts and pillows decorated with the Bear
and Wolf clans forMother'sDay
- a careerdaywas held forgrade7students with 30presenters
-girls grade 7-8 exhibition soccer season underway Including two First Nations'students
-thegrade8's stayed overnight in Toronto ona field trip
- the grade 7's will be going to "Long Horn Ranch"
- Graduation will be Monday,June 25
2001 October 23...325
Westminister Central P.S.
.a co-ed baseball team was fielded in the spring
- the grade 7 and 8 students went to a Celtic sports camp - funds were raised by recycling,etc
-thirteen students are going to the Olympiad
-June 14 students will be erecting signs at Kirk Cousins Management Area (Kettle Creek
Conservation Area)
-Principal Ross McDonald will be retiring inJune afterten years at WestministerCentralP.S. and
stated that itwas a privilegeto have worked on the NativeAdvisoryCommittee
Thames SS
-last assignments are being done and exams will be starting soon
-students enjoyed themselves at the Row Wow on May 30
-students volunteered at the London Children's Festival
grade 9 students competed in Sarnia at a Western Ontario AthleticAssociation competitionand
won bronze medals
-Val Hopkins will be taking students to Walpole Island to collect Sweetgrass
-because grade 9 students only take a-half English course,all students will have the EQAO Grade
10 Reading and Writing test deferred until the spring to aid in their success
<graduation ceremonies willbe held on Friday June 15
- five First Nations'students will graduate includingthe valedictorian Kah^thyo John
-the nineteenth awards ceremony was held
-road runners are getting extra help and will graduate
Saunders S.S.
•students and staff enjoyed themselves at the Row Wow May 30
- many positive comments have been received and it is hoped that the RowWow will become an
annual event
-James Antone thanked staff at the Education Centre for helping to make the RowWowa success
- four applications have been received for the A. C. Askew Native Bursary
- a mini-committee has been formed to pick one of the four applicants
H.B.Beal S.S.
-seven First Nations'students will be graduating in June
- Beal has a very multicultural student body
- in May presentations were given to staff on First Nations'culture and traditions which were well
received by staff
- in September nine First Nations'courses will be offered including two courses in the Oneida
language and one in the Ojibwa language
-thanks to the organizers for a very successful Row Wow
-a Native Health Seminar was presented
-Traditional Dances will be performed in the Auditorium June 13th at the Awards Ceremony
-exams start on June 20th
-five students have been recommended for the A. C.Askew Native Bursary
-a number of students will also receive bursaries from N'Amerind
2001 October 23...326
10.ROUNDTABLE DISCUSSION
Doug Gordon congratulated the three schools Involved in staging the Pow Wow on 2001 IVIay 30 and
noted that (production ofthe video is progressing.Doug captured footage at the Pow Wow and at the
London Ciiiidren's Festival.He will film students leaving school in June,and returning to school in
September.
Trustee Delleradvised that he had attended the OxfordChildren's Ground Water Festivalwhere he
meta former acquaintance,Bernadette Wabie,whois working forthe Woodland Cultural Centreas
a Public Education Extension Officer.Ms.Wabie is available for classroom presentations for grades
3 to 6,and grades 9,10 and 12,or classes may visit the museum at the Woodland Cultural Centre
in Brantford.Presentation topics include;Then and Now,Stereotypes,First Nations Art,Hunting and
Fishing,Residential Schools/Educatfon,Creation Stories and Legends,Music and Art,Contributions
of First Nations to Society, Geography and Land Claims,World War I and II - First Nations
Contributions,20th Century First Nations People,Social Issues and Self-government.
Gharmalne Graves suggested that at the September meeting'a discussion should take place
regarding having professional development opportunities every second meeting because of the
difficulties in covering the agenda topics ineach meeting.
Terry Smith requested a review of The Terms of Reference for the Native Advisory Committee,as
well as the process for submitting recommendations tothe Boardto assist FirstNations'students.
Doug Gordon indicated that the model for the Grade 11 Ontario curriculum will be going on the
Internet and can be found at viAwv.curriculum.orQ.
Supt.Mennill commended Doug Gordon for his outstanding work that setsa model for everyone.
11.ADJOURNMENT
The meeting was adjourned at4:55 p.m.by Terry Smith.
Next Committee Meeting Date:
Tuesday,2001 September 11,3:00 p.m.-4:30 p.m.,Room 111
P.SCHUYLER
Chairperson
2001 October 23...327
5.REPORT OF THE NATIVEADVISORY COMMITTEE MEETING
Members Present
P.Schuyler,Charlperson
D.Charles
S.Deller(+3:40)
L.Doxtator
W.Hill (-4:20)
G.McGahey
Guest Trustee:Linda Stevenson
2001 September 11
3:00 p.m.-4:45 p.m.
Administration and Others
C.Murphy
P.Mennill
M. L.Anderson
J.Fitzsimmons
E.Good
D.Gordon
C.Graves
V.Hopkins
C. May
8.Miller
J.Robertson
T.Sillaby-Ramsey
B.Taylor
J.Upsdell
K."Moore
1.APPROVAL OF AGENDA -The agenda was approved.
2.CONFLICTS OF INTEREST - No conflicts of interest were declared.
3.WELCOME AND INTRODUCTIONS
Phil Schuyler,Chairperson,welcomed everyone to the meeting and all present introduced
themselves.
4.CONFIRMATION OF VOTING MEMBERS
Trustees:
O. K.T.Representatives:
Chippewas of the Thames:
Munsee-Deiaware Nation:
P.Schuyler,S.Deller
L.Doxtator,D.Charles
G.McGahey
W.Hill
REPORT OF MEETING -2001 JUNE 12
Following friendly amendments, the minuteswere reviewedand friendly amendments supported.
PROFESSIONAL DEVELOPMENT
Charmaine Graves, LearningSupervisor, Program Services, proposed that although the monthly
Professional Development sessions are very rewarding,the Committeeshouldconsider altemating
Professional Development sessions and Principal updates with regular business meetings ona bi
monthly basis to facilitate completing the agenda. She suggested Professional Development
sessions be held in November,January,March and May.
2001 October 23...328
Chairperson Schuyier agreed that this was a good idea and the Committee agreed to proceed with
the suggestion.Ferguson Plain,Native Storyteller,Is scheduled to speai<at the 2001 November
meeting,which is to be held in the auditorium at Beai S.S.,to accommodate Native students in the
audience.Charmaine requested that suggestions for future Professional Development sessions be
broughttothe October meeting.
Paul Mennill,Superintendent of Education,commented that a Committee meeting was held in a
'•"Native Community last year and suggested that this be repeated.GinaMcGahey.ChippewasoftheThames,offered to host the 2C010ctober 9 meeting at 2:00 p.m.at her community centre.
7.REPORT ON FIRST NATIONS GRADUATES -UPDATE
Charmaine Graves presented a report on First Nations Graduates from 2001 June.
Saunders S.S.
- six First Nations graduates -• - •--.
- one is planning on working fora year
• three wiil be attending college
- two have uncertain plans
Beai S.S.
-two First Nations graduates,five urban First Nations graduates
•four First Nations students talking summer courses who hoped to graduate In 2001
September
-one Beai S.S.graduate is worl<lng and one has enrolled at Fanshawe College
Thames S.S.
- nine First Nations graduates
-one graduate is attendingcollege
•three have returned to Thames S.S.
one.ls attending Beai S.S.
- plans ofthe other graduates are not known.
Charmaine explained that after graduation students across the Thames Valley are not tracked so it
IS difficult to acquire this Information.
Gina McGahey stated that First Nations students are still having problems achieving credits and that
this needs to be addressed from a First Nations perspective.She noted that Chlppewas of the
Thames are offering monetary rewards to students who achieve credits,as well as the student
allowance;however,something Is still missing.Doug Gordon,Learning Co-ordinator,advised that
with Secondary School Reform there will be more Native Studies courses available.Superintendent
Mennill,advised that students must enroll In these classes In February or March to ensure the course
IS offered the following September,as well as address the staffing Issues.
Trustee Linda Stevenson suggested that the Ministry of Education be petitioned for special interest
funding to provide First Nations Language courses similar to funding for courses for the Hearing
Impaired.She offered to put forward a recommendation to the Board to that effect which was
2001 October 23...329
seconded by Gina McGahey. Supt.Mennill suggested that a report be prepared prior to a
recommendation being forwarded to the Board.Trustee Phil Schuyler suggested that the First
Nations IVIembers discuss this with their Band Councils and Doug Gordon offered to speak to the
Band Councils for clarification.
Wayne Hill,Munsee-Delaware,circulateda colouringbook"Shake the Feather Colouring",designed
by FirstNationsartist Ray Peters Jr.Principals Beth Taylor,Thames S.S., and Judy Upsdell,Beal
S.S.,suggested that the book could be used as a resource in Grade 9 and 10 classrooms to Illustrate
First Nations themes.Cathy Murphy,Executive Superintendent of Program Services,and Eleanor
Good.Learning Co-ordinator,ESL/ELD/NSL,suggested adding written explanations to accompany
the pictures to aid non-Native users.Sandra Miller,Attendance Counsellor,will advise Wayne Hill
on possible avenues to publish the colouring book.
Gina McGaheydescribed a new40 minute video production entitled "A Healing Joumey"featuring
interviews of ten First Nations elders.The video demonstrates how the experience of living at
residential schools impacted ail parts of their lives, and continues to impact First Nations families
today.The video is available for $40.00 from Chippewas of the Tharnes,and may be used as a
resource in university or college level courses.Charmaine Graves suggested that the video be
shown for the January Professional Development session.
8.TERMS OF REFERENCE AND PROCESS FOR SUBMITTING RECOMMENDATIONS TO BOARD
'"'ItWasfejDorled thatTermsofReferenceforthe Native Advisory Committeehave notbeen established
with the Thames Valley District School Board. Prior to amalgamation,Terms of Reference were
included InTuition Agreements;however current Tuition Agreements withthe Bands have not been
signed.Supt.Mennill set a deadline ofthe end ofthe calendar year to have the Tuition Agreements
signed and in place with the three First Nation Band Councils. Linda Doxtator, O.K.T., and Gina
McGahey agreed to set a date for negotiations.Trustee Schuyler volunteered to speak to Wayne Hill
directly about the Tuition Agreement with the Munsee-Delaware Nation.~
It was noted that recommendations from the Native Advisory Committee are reported to the
Committee of the Whole,and if supported,are forwarded to the Board for approval.
g.ROUNDTABLE DISCUSSION
Trustee Schuyler advised that additional agenda items not covered will be deferred to the meeting
of 2001 October 9.
Linda Doxtator invited everyone tothe Oneida FallFairwhich will be held Friday,September 21 from
12:00 p.m. to 3:00 p.m.,and on Saturday,September 22 allday; a parade is scheduled for 1 p.m.
Gina McGahey asked for clarification on hiring an employee to replace Graham George, who retired
at the end of 2001 June.Charmaine Graves explained that Mr.George accepted an incentive
program offered by the government to help the Board reduce staff. A requirement of this program
was the Board not filling these positions. Reallocating existing staff from withinthe complement was
•Vthe-only option available to the Board.Sandra Miller explained that there were previously 16
employees inher department but due to Mr.George's retirement, staff have been reduced to 15 who
are now sharing the workload.
.J
2001 October 23...33Q
Trustee Stephenson advised that she received a call from a First Nations parent who was concerned
about a speciai program being offered to her child and erroneously thought that this might result in
the child being sent to a residential school.Supt.Mennill explained that the principal has the
responsibility for explaining programming to parents.Beth Taylor,ThamesSS,commented that all
parents are concernedwhenspecialplacementsare suggested fortheir children.
it was suggested that First Nations'community members could assist with communication strategies
between parents and the school.Trustee Schuyler added that miscommunication occurs especially
if there is only one First Nations family ata school and agreed that First Nations parents need to be
educated in the policies and proceduresofthe Board .
Superintendent Mennill noted that two messages are presently being circulated from the Board
-vv^tragicevents that occUrred todayinthe United States.
10.ADJOURNIMENT -The meeting was adjourned at4:45 P.M.ona motion of Dee Chades.
NextCommittee MeetingDate:
Tuesday,2001 October 9,2:00 -3:30 p.m.
Chippewas ofthe Thames Community Centre
P.SCHUYLER,
Chairperson
7.REPORT OF THE POLICY WORKING COIWMITTEE 2001 October 02
3:00 p.m.-4:20 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
S.Peters (Chair)B.Bryce B.Strong
D.Anstead S.Christie J.,Cuddle
A.Cartier j.Thorpe P.Martin
'"•S.GalatI
Regrets:T.Roberts
L.Stevenson
1..APPROVAL OF AGENDA -The agendawas approved with no additional items added.
2.CONFLICTS OF INTEREST-none declared
3.COMMITTEE REPORT OF JUNE 12,2001
Copies of the June 12,2001 report were provided for information and reference as required.
A"
2001 October 23...331
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE
a. Hiring of Support Staff
Executive Superintendent John Tiiorpe introduced the independent procedure regarding hiring
of support staff. Beth Strong provided an overview of the document noting Its intent Is to mirror
the process for teacher hiring,ensuring compliance w/ith employee agreements and the
legislation.The document identifies hiring responsibility throughout the process and Is set out
in five sections:Procedures for Hiring Permanent and Temporary Support Staff, External
Advertisements,Screening Process,Interview Process and the hiringand orientation process for
successful candidates.
The following motion was moved by Trustee 0.Anstead and carried:
That the independent procedure regarding hiringof support staff be received and posted to the
web for public input.
b.Twinning/Untwinnlng of Schools
John Thorpe introduced the procedure Twinning/Un-twinning of Schools"on behalf of
Executive Superintendent Peter Qryseels.The following revisions were suggested and
approved:
-amend the title to "Twinning/Detwinning of Schools"consistent with the policy amend Item
• 1 to read "The following are the criteria and procedures..."
-amend Item 2 to read "The criterion cited above..."
The following motion was moved by Trustee Cartler and carried:
That the independent procedure regarding twinning/detwinning of schools be received as
amended and posted on the Board's website for public input.
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT
a.Grant Co-ordination for Schools and Departments
Sam GalatI joined the meeting and advised that no public input had been received from
posting the draft Grant Co-ordination for Schools and Departments Independent procedure
on the web.
The following motion was moved by D.Anstead and carried:
That the Independent procedure related to grant co-ordination for schools and departments
be received and forwarded to the Board for Information.
2001 October 23...332
-Employees Seeking/Holding Public Office Independent Procedure
John Cuddie joined tiie meeting and advised tiiat public input received emptiasized that
Board collective agreements include a statement that a leave will be granted to an employee
elected to public office.Wording will be amended to "shall grant leave".As well,the
supporting resources to the procedure will be listed.
c.Teacher Exchanges Independent Procedure-No public Input was received.
d.External Teacher Hiring Independent Procedure
John Cuddie noted that a siiggestion was received through public input to include a point
that,In accordance with occasional teacher agreements,three occasional teachers from the
elementary orsecondary teaching list will be Interviewed.It was agreed that this statement
will be Included in the procedure and the title amended to Teacher Hiring".The appropriate
...resources will be listed.
The following motion was moved by Trustee A.Cartier and carried:
That the independent procedures related to employees seeking/holding public office,teacher
hiring,and teacher exchanges be received as amended and sent to the Board for
information.
e.Hazardous Waste Disposal IndependentProcedure
Peter Martin joined the meeting to describe the public input received from Facility Services
to reference their department In the first nugget as users of construction materials.The
procedure will be amended to reflect thatit is administered by the Human Resource Services
Department through Health and Safety.
The following motion was moved byTrustee A.Cartier and carried:
That the Hazardous Waste Disposal independent procedure be received and forwarded to
the Board for information.
6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
7. SUGGESTED POLICY/PROCEDURE REVISIONS - none
8.OTHER BUSINESS
a."No Sweat"Procurement Policy Request from ETFO
Copies of a sample policy from the ETFO website regarding No Sweat Procurement were
2001 October 23...333
distributed for consideration following tiie request from ETFO to boards of education in
Ontario to consider developing a similar policy.Trustee Anstead moved to defer a decision
on the development ofa policy regarding No Sweat Procurement to the next meeting.The
motion carried.
In the interim,Trustee Anstead and Director Designate Bill Bryce will prepare a draft
statement for consideration.Trustees who wish to have input into the policy wording are
•invited to contact a committee member priorto the November 06 meeting.
b.Process for Referring Draft Policy/Procedures to the Policy Working Committee
Bill Bryce requested clarification on the routing process for material referred to the
Committee,it was agreed that once the date for receipt ofpublic input has expired, the draft
policy or procedure will be removed from the web site and reposted once the policy and
procedure have been referred to the Board for approval or information. The originating
department will providea written summary ofany public ihf5ut receivedforthe Committee's
consideration.
Director Designate Bryce will prepare a memoto supervisory officersand managers clarifying
the process.
ADJOURNMENT -The meeting adjourned at 4:20 p.m. on motion of Trustee D.Anstead.
NextCommittee Meeting Date: Tuesday, 2001 November6, 3:00 p.m.
RECOMMENDATIONS:>none
S.PETERS,
,Chairperson
2001 October 23...334
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -
PUBLIC SESSION
2001 October 02
7:00 p.m.-8:30 p.m.
Members Present
J. Hunter (Chair)
D.Stewart
J.Bennett
D.Anstead
S.Peters
L.Stevenson
P.Schuyler
A.Cartier '
P.Sattler
P.Jaffe
l\/l.Rhoden
Regrets:S. Deller, T.Roberts,G. Hart
Absent:
Administration and Others
B. Bryce
B.Greene
J.Thorpe
C.iVlurphy
K.Havelka
P.Mennill
L.Robertson
K.Wilkinson
L.Hutchinson
K.Daiton
S.Christie
S.Galati
K.Bushell
N.Hindmarsh
1 ..APPROVAL OF AGENDA
Approval oftheagendawas moved by D.Anstead with the addition of "City of London Anti-Racism
Awareness"and carried.
Trustee Anstead described hand-outs distributed to trustees through the City of London related to
Bomb Threat telephone procedures.The brochures are available toschools upon request.As well,
a multi-coloured set of ribbons indicating supportfora strong,inclusive community free of racism,
hatred and discrimination was distributed by the London Race Relations Advisory Committee.
2.CONFLICTS OF INTEREST - No conflicts of interest were declared.
3.ENERGY MANAGEMENT PLAN
On 2001 June26,the Board approved an Energy i\/lanagement Agreement with'Ontario Hydro Energy
with respectto energy reduction initiatives within Board facilities to be paid for bythe energy saving
achieved.Brian Greene,Executive Superintendent of Business Services,provided an overview of
utilities usage bythe Boardand the Energy Management Plan being Implemented.
Supt.Greene noted thatthe Board's operational grants are based on $5.20 persquare foot,and
include expenditures for custodial/maintenance fijnctions along with utilities (Natural Gas,Oil,Propane,
Water and Sewage,Electricity).This funding has remained unchanged sincethe restructuring of
school boards in 1998.
tDrit^rid Hydt-o Energy representatives described the impact of the government's plans for deregulation
andthe Energy Management Program currently being implementing for the Board Including the present
status of utility consumption and strategic planning toreduce utility consumption.
2001 October 23...335
Through the process of bill consolidation,all utility bills are consolidated and fulfilled resulting inno late
payment charges;detailed cost management/tracl<ing for each facility;and reporting services. The
Board realizes significant cost savings through reduced administration,obtains necessary information
for Ministryof Education School Operations Reports as well as providing a vehicle for gathering base
data for electricity usage which is valuable in being ready for electricity deregulation.
Some ofthe unique features ofthe Program include: no capital requirements needed to implement the
program since facility upgrades are paid for out of the energy saving;savings are tested,monitored
and guaranteed with excess savings being credited to the Board;reconciliation occurs to ensure that
savings are realized and corrected/adjusted to meet changes in weather,electricity/natural gas
commodity.pricing,delivery costs,occupancy,facilityor asset additions/deletions and operation of the
buildings.
All facilities will be Individually audited to assess the opportunities for savings through changes in
lighting, building controls,HVAC water conservation and building envelope changes.Facility Services
will approve all measures on a school by school basis.Audit information will assist in reporting to the
Ministry of Education regarding requirements on building infrastructures.
IMPLEMENTATION
A phased approach of using a blockoffiveto seven schools at one time is proposed with each block
of schools being reviewed and approved based on financial and payback criteria established by the
Board.ItIs intended that implementation ofall feasible measures for building in the District will occur
withina 5.75 year payback criteria. As workis proceeding on one block of schools,the next block will
be audited,assessed,justified and approved by Facility Services.
As the work-within each block of buildings is completed,payback";terms will commence.
Communication co-ordination will be arranged with each school prior to work being commenced.All
work will be performed after school hours unless otherwise authorized.A Web-Based Project
Management System will allow access to audit information,tracking of work progress of each block,
etcetera.
"A"BLOCK OF SCHOOLS
Auditingof lighting,buildingcontrols,HVAC,Building envelope,water and metering requirements for
the first block of seven schools (BlockA)has been completed.The findings and benefits resulting
froni the first audit include:
Findings
Two options are available for metering:install interval meters or utilize traditional energy-
demand meters with pulse output.
Portable classrooms will be considered a distinct block requiring a comprehensive energy
review to optimize energy efficiency and building environment.
2001 October 23...336
Benefits
For the seven buildings audited,a reduction in energy costs of $129,032 per year wili be
realized.
Atotal potential savings for the Board of $2.9 Mper year upon completion of the project with
an energy savings equivalent to the energy consumption of2,900 homes In a year.
Energy savings will offset some of the anticipated energy increases.The energy efficiency
improvements are risk free andno capital is required.
Significant reduction In maintenance costs will occur with no compromise to the learning or
working environment for student and staff.
Potential credits for greenhouse gas emissions will be determined and ownership retained by
the Board.Greenhouse gas emissions will be significantly reduced through the Energy
Management Plan making Ontario and Canada a better place to live.
Assistance to access financial incentives from existing programs -Government and Utility
Education
Education/incentive programs for custodians and staff will be Implemented.
Students awareness of this important initiative will be increased by providing travelling displays,
••••*T^he Plan Is designed to enhance overall cost savings on an ongoing basis.
A question-and-answer period followed the presentation.
4.ADJOURNMENT -The meeting was adjourned at 8:30 p.m.,on motion of L.Stevenson.
J.HUNTER.
Chairperson
9.DIRECTOR'S ANNOUNCEMENT
Director John Laughlln reported that Franklin D.Roosevelt P.S.,London,has been selected as one of 16
schools to participate in an Ontario Government's initiative to improve reading in primary grades.He read
the following news release Issued by Janet Ecker,Minister of Education,on 2001 October 09 regarding
the funding to Improve student's reading skills.
2001 October 23...337
TORONTO -The Ontario government wiil provide $5 I\4illion in funding to improve students'reading
si<ills in 16 schoois selected to get extra help.
*We must ensure that all ofourstudents have strong readingand writing skills,"Eckersaid todayat
St.Anthony Catholic School in Toronto,one ofthe 16 schools selected for extra help.We are
providing support so that all studentscan develop strong literacy skills.'
Aschool improvement team wWi be developed v^^ithin eachofthe 16 selected schools to help improve
reading in the primary grades.Each team w/ill include the school principal,teachers,a school council
representative and a community representative,and they will have tlie assistance of early literacy
specialists.Achievement will be measured by the annual province-wide,standardized Reading test
inGrade 3. Schoois and school boards will report annuallyto parents on progress made toward
meeting their goals.
The school improvement teams were first promised in Blueprint and are partofthe Ontario Early
Reading Strategy,which began this year. The Ontario Early Reading Strategy requires every school
'and school board to set goals to Improve the reading skills of students from Junior Kindergarten to
Grade 3.
The Ontario Government is currently spending$70 million each yearto improve the reading skills of
students from Junior Kindergarten toGrade3-a commitment announced In the2000OntarioBudget.
An additional$24 Million insupport is being provided In 2001-2002 forthe Ontario Early Reading
Strategy.
'Oneofthemost important thingsschoolscandoisensurethatstudents have solid reading skills and
aloveof reading early In their lives,'Ecker said. 'Ourgoal istoensurethat all studentscan succeed."
10.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2001 October 09
MEMBERS PRESENT
D.Stewart
J.Bennett
J.Hunter
D.Anstead
S.Peters
,T..Roberts.
Regrets:
L.Stevenson
A.Cartler
G. Hart (5:30 pm)
P.Sattler
P.Jaffe
S.Deller,
P.Schuyler
The Committee met in camera from 5:15 to 6:30 p.m.
ADMINISTRATION AND OTHERS
B. Bryce
P.Gryseels
B.Greene
C. Murphy
J.Thorpe
M.Sereda
K.Wilkinson
G.Jazey
K.Havel ka
P.Mennill
L.Robertson
J.Empringham
R.Murray
L.Hutchinson
K.Dalton
S.Christie
D.Bradford
1.APPROVAL OF AGENDA-
Theagenda was approved with the addition of "Director's Announcements"on motion ofP.Jaffe.
2001 October 23...338
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential propertyand legalmatterswere discussed.
4.The committee rose and reported to the Committee ofthe Whole -Public Session on motion of J.Hunter.
RECOMMENDATION:
I.That the motions approved at the in-camera session related to the Bus Operators'Association Agreement
for Student Transportation be approved by the Board as follows;
That the Bus Operators'Association'agreement with the Board for the term
July 1,2001 toJune30,2006be approved;
That the rates be reviewed and negotiated on an annual basis for Board approval.
J.BENNETT,
Chairperson
The recommendations were adopted on motion ofG.Hart and carried.
II.ADJOURNMENT
The meeting adjourned at 7:50p.m.on motion ofS. Peters.
D.STEWART,
Chairperson
APPROVED RECOMMENDATIONS FROM THE OCTOBER 9,2001 COMMITTEE OF THE WHOLE
MEETING
1.That the Bus Operators'Association agreement with the Board for the term 2001 July 01 to 2006 June
30, be approved;
2.That the rates be reviewed arid negotiated on an annual basis for Board approval.
2001 October 23...339
104-C.REPORT OF THE CHAIRS'COMMITTEE 2001 October 17
9:00 a.m.-11:15 a.m.
MEMBERS ADMINISTRATION AND OTHERS
D.Stewart (Chair)J. Laughlin
J.Bennett B.Bryce
P.Jaffe S.Christie
1.AGENDA REVIEW OF OCTOBER 23.2001 BOARD MEETING
The public agenda forthe2001 October 23 Boardmeetingwas discussed and approved. There were no
items for the in-camera meeting.
2.CORRESPONDENCE
Letters received fromthe Peel DistrictSchool Board and the Greater Essex County DistrictSchool Board
will be added to the "Communications"section of the 2001 October 23 Board agenda for trustees'
information.
3.TRUSTEE BUDGET LINE
The Ministry has allocated $5 000 to support traveland expenses ofthe student trustee. The Past Chair
and Jim MacKenzle willwork with the Board's student trustee to identify expense categories and develop
a budget.The Chair of the Board will apprize the Trustee P.O.Committee of the budget plans related
to the student trustee.
The Chair will also inquire if the PD Committee is able to bring a draft process for application and approval
of PD requests to the Chairs*Committee on 2001 November 21 for consideration.It was agreed that, in
the Interim, PD requests will go through the Chair.
4.DRAFT TERMS OF REFERENCE
Draft terms of reference regarding a proposed student senate were discussed.It was agreed that the
sub-committee discussing proposed revisions to the Student Representation policy will be asked to
prepare a report for consideration at the 2001 November 6 Policy Working Committee.
5.REQUESTS TO ADDRESS THE BOARD
.:,...it,wasagreed that community requests to address the Board will be added tothe agenda ofthe December
6 Information Committee of the Whole,The Executive Secretary will contact the speakers and confirm
the presentation format.
2001 October 23...340
6.DISCUSSION RE BYLAW AMENDMENTS RELATED TO PUBLIC INPUT
The Committee discussed proposed draft amendments to the existing bylaw regarding the receipt of
public input.The concepts will be referred tothe Bylaw Review Committee for consideration.
8.RESPONSE TO CHAIR'S LETTER RE BYLAW REVIEW
Requests for membership on the Bylaw Review Committee were reviewed with all who indicated an
Interest assigned (Trustees Diana Anstead,Terry Roberts,Jan Hunter,Joyce Bennett,Peter Jaffe,and
David Stewart>.Pending approval by the Board,a brief meeting of the Committee will be held following
the October 23 Board meeting toset future meeting dates.
9.FOLLOW-UP TO INFORMAL MEETING'OFTRUSTEES
It was_agreed that a follow-up meeting to the informal meeting of trustees will be scheduled In early
November.The Chair will apprize trustees In due course when a datehas beenset.
RECOMMENDATION:
1.That Tnjstees Diana Anstead,Terry Roberts,Jan Hunter,Joyce Bennett,Peter Jaffe,and David
Stewart be appointedto the Bylaw Review Committee.
Next Committee Meeting Date:November 21,9:00a.m.
D.STEWART,
Chairperson
The recommendation was adopted on motion of 8.Delier and P.Schuyler.
MpjIO^^has BEEN GIVEN - none
106.ADDITIONAL BUSINESS
COMMUNICATIONS
107-A.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -Nil
107-B.REPORT OF CANADIAN SCHOOL BOARD ASSOCIATION CONFERENCE
Chairperson Stewart provided the foliowing overview of the Canadian School Board Association
Conference:
2001 October 23...341
r~''
^This was my first opportunity to be Involved with the Canadian School Board Association and it gave
mean interesting perspective on the educational scene across the country.Probably the most useful
part of the conference was dialoguing with tmstees and Board chairs from other provinces.
Interestingly,all are involved In the same pursuit but are dealing with different political realities.
Thekeynote speaker atthe conference was Rick Hanson.As he told his story,Iwondered why It was
relevant to a Canadian School board event. However,on reflection,Irealized that hisreal message
wasnotwhathe said,but rather the positive image he projected for all thosewith physical handicaps
within the educational system.His message had a lot of power as we reflected onthe challenges of
our students who have physical limitations.
It seems clear,in spite ofsome misgivings in Ontario,that trustees and school boards arenot about
to disappear.The only province that attempted this was New Brunswick which in March 1996,
abolished their provincial school boards.In May of this year,they reinstated them with the general
conclusion that the experiment was quite disastrous.
'The issue of child property is high on theagenda ofthe CSBA.In the workshops,wewere given
profiles of two pilot projects in St.Boniface,Manitoba,and in Lethbridge,Alberta.Much of the
discussioncentred around the Issueof aboriginal poverty so the issue of child poverty nation-wide
wasnot addressed totheextentthatdelegateshad anticipated.However,itwasmadeveryclearthat
government promises in this regard have been quite hollow and that poverty radically impacts the
success ofour young people who live with It.Moreover,itwasstressed that it Isa problem for society
at large and requires co-ordination among all community agencies.The CSBA is using all boards to
recognizethat child proverty isa reality across the country and an urgent educational concern.
The funding of education Isan important consideration in most provinces.It Is interesting tonotethat
in 7 of10 provinces,funding foreducationis,forthe mostpart,provided-by the province with little or
no opportunity to raise taxes locally.
In the workshop on becoming a better Chair,the role ofthetrusteehad significant discussion.We
were reminded that trustees are not simply policy makers but are involved in many other
administrative andquasi judicial functions.Theychair meetings,hear suspension appeals,sitas a
board to discipline staff (e.g.firings)and are members of SEAC and SALEP committees etc.
However,itwas stressed that the trustee-only functions as part ofthe corporate bodyand does not
have a role inthe day-to-day runningofthe organization.
This report but touches onsomeofthe topics aired atthe conference.To help complete the picture,
Iam including the motion to reaffirm resolutions passed in 1996 which gives a good overview ofthe
substance of the conference and the direction in which the CSBA is moving.
107-C.The following resolutions were adopted on motionof Hartand Roberts.
And resolvedthat Rachelle Petersen be appointed thealternaterepresentativeforthe Autism Society
Ontario,London and District,onthe Board'sSpecial Education Advisory Committee forthe period
2001 November to 2003 November.
And resolvedthatGina McGahey be appointed tothe Native Advisory Committee fortheterm 2001 -
2003.replacing Ken Albert.
2001 October 23...342
And resolved that Gina McGahey be appointed the Chippewas ofthe Thames First Nation liaison and
representative tothe Special Education Advisory Committee ofthe Board for the term 2001-2003.
107-D.Acopy of a letter from Peel District School Board to Janet Ecker,Minister of Education,requesting
that the Integrity Commissioner be assigned to conduct an independent review of trustee
compensation.
107-E.A copy of a letter from Greater Essex County District School Board to Janet Ecker,Minister of
Education,regarding increasing services and funding between the Ministry's of Community and Social
Services,Health and Education to support students with social emotional/mental health challenges.
108.NOTICE OF MOTIONS
t
109.GOOD NEWS ITEMS
Trustee Linda Stevenson advised that she attended the Commencement Ceremony for Adult
-Education at St.Thomas Adult Learning Centre and that over one-hundred graduates participated
Inan enjoyable evening.
Trustee Sharon Peters had an opportunity to participate in the opening of the GIAN Centre,Strathroy,
a partnership Integrating various levels of Government -Federal,Municipal and Educational (library,
employment,pension,Fanshawe College).The GIAN Centre is a unique facility offerlna diverse
services.
Trustee Peter Jaffe reported that heand Superintendent ofEducation Karen Dalton attended a Crime
Stoppers workshop eariier this month.Ainformative presentation was provided by a former student
from Columbine College,rated the best college in Colorado demonstrating that violence can happen
anywhere.
Trustee Art Cartier advised that he had an opportunity to visit a very well prepared class of grade 7/8
students at Wilton Grove P.S., London.
Trustee Graham Hart participated in a day emphasizing the Race Against Drugs and expressed
congratulations at the number of schools involved in this well organized event.
Student Trustee Marlon Rhoden advised that he attended the commencement ceremony atCentral
S,S.,London,representing the Board's student population.
Various'activities being held to support the United Way campaign were highlighted.
ADJOURNMENT
The meeting adjourned at 9:55 p.m.on motion ofJ,Hunter andS. Peters.
D. STEWART,
Chairperson
2001 October 23...343
SUMMARY OF APPROVED RECOMMENDATIONS OF 2001 OCTOBER 23:
Whereas the Special Education Advisory Committee of the Thames Valley District School Board
recognizes the right of all students to be treated with respect and dignity,be it resolved that school
agents do not seek Doctor's Certificates that assign DSM-IV Codes from the
International Classification of Diseases to describe students with developmental disabilities In order
to prove eligibility for Intensive Support Amount (ISA)Grants.
That the Bus Operators'Association agreement with the Board for the term 2001 July 01 to 2006
June 30,be approved;
That the rates be reviewed and negotiated on an annual basis for Board approval.
That Trustees Diana Anstead,Terry Roberts,Jan Hunter,Joyce Bennett,Peter Jaffe,and David
Stewart be appointed to the Bylaw Review Committee.
And resolved that Rachelle Petersen be appointed the alternate representative forthe AutismSociety
Ontario,London and District, on the Board's Special Education Advisory Committee for the period
2001 November to 2003 November.
And resolved that Gina'McGahey be appointed to the NativeAdvisoryCommitteeforthe term 2001-
2003 replacing Ken Albert.
And resolved that Gina McGahey be appointed the Chippewas ofthe Thames First Nationliaisonand
representative to the Special Education Advisory Committee of the Board for the term 2001-2003.
CONFIRMED
Bavid Stewart,Chair offthe Board