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THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSIOM
2001 SEPTEMBER 25,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M-material
CALL TO ORDER
O CANADA
SPECIAL MUSjCAL PRESENTATION -Nil
APPROVALOF AGENDA
OFFICIAL RECORD
RECOGNITIONS ."
a-2001 United Way Campaign
CONFLICTS OF INTEREST
DIRECTOR'S ANNOUNCEMENTS
CONFIRMATION OF MINUTES
a.Special Meeting, 2001 June 12
b-Regular Board Meeting,2001 June 26
REPORTS FROM THE ADMINISTRATION
a.Departmental Updates
b.Business Services -Monthly Financial Reporting
REPORTS OF COMMITTEES
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b.
c.
Information Committee of the Whole,2001 September 04
Special Education Advisory Committee,2001 September 11
Chairs'Committee,2001 September 19
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12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN - none
13.ADDITIONAL BUSINESS
14.COMMUNICATIONS
a..Ontario Public SchoolBoards'Association -Update V
St. Thomas Public Library Board - Recommendation for M
Appointment
15.NOTICE OF MOTIONS.
16. GOOD NEWS ITEMS Did you know..."
17.ADJOURNMENT
THAMES VALLEYDISTRICT SCHOOL BOARD
REGULAR MEETING,2001 SEPTEMBER 25
The Board met in regular session on September 25,2001 in the Board Room at the Education Centre,
meeting in Committee of the Whoie,in camera,at 5:00 p.m.on motion of D.Anstead and J.Hunter,'
followed by a public sessionat 7:15 p.m.The following were in attendance:
TRUSTEES
D.Stewart
J.Bennett
S. Deller (7:30)
J.Hunter
ADMINISTRATION AND OTHERS
J. Laughlin
P.Gryseels
B. Bryce
B.Greene
C. Murphy
M.Sereda
Regrets:M.Rhoden
D.Anstead
S.Peters
T.Roberts
L.Stevenson
P.Schuyler
G.Jazey
J.Thorpe
P.Mennill
L.Robertson
R. Murray
A.Cartier
G.Hart
P.Sattler
P.Jaffe
J.McKenzie
S.Galati
D.Bradford
S.Christie
W.Scott
CALL TO ORDER
The Chair of the Board,David Stewart,called the meeting to order and made the following comments
related totheSeptember11,2001 tragedy in the United States:
"On 2001 September 11 we all became acutely aware that we live in a very small world -a world that is
Indeed a global village.We also became aware that hatred and violence have no boundaries.Because of
the terrible events in New York and Washington many people were severely traumatized and many
thousands have lost their lives.As an educational institution we have to be aware of our respohsibllity to
create a caring community where hatred and violence would have no place.I ask you all to rise and take
a moment to think of those people and identily with those families In their great sorrow."
O CANADA -The Chair led those present in the singing ofO Canada.
APPROVAL OF THE AGENDA
The agenda was approved on motionof Roberts and Jaffe.
2001 September 25...283
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OFFICIAL RECORD
The Executive Secretary read into the minutes the following recognition:
"We regret to record the death ofAnthonySplndler, an 9-year old student at Nicholas WilsonPublic
School, London, on 2001 July 13;Cuong Nguyen, an 9-year old student at Sir John A. Macdonald Public
School,London,on 2001 July 17;Adam Frankovich,an 17-year old student at Glencoe District High
School,Glencoe,on 2001 September 16,Austin Dawe,an 9-yearoldstudent at St. George's Public
School, London, on 2001 September 24; and staff members:Muriel Raine, an Educational-Assistant at
Byron SouthwoodPublicSchool,London,on 2001August31;Mary Trudell,an Occasional Teacher, on
2001 September 15."
2001 UNITED WAY CAMPAIGN
Mary-Ellen Brown,Campaign Coordinator,United Way,presented the information regarding the United
Way campaign thatis scheduled tobe held In schools and work sites officially from 2001 October 09to
October 26:
"To kick off the campaign a poor boy style luncheon is planned for Wednesday,October 10 at noon in the
cafeteria here atthe Education Centre and I hope any ofyou who may be In the area will stop in for lunch
that is being partially subsidized by Chartwells.
I personally feel that this Is going tobethebest campaign that Thames Valley hasever had.Senior
Administration have given their support,the teaching federations,CUPE and non-union employee groups
have endorsed the campaign as well as the students throughstudent Trustee Marlon Rhoden. Thiscan
be the yearthatwe all band together to live our vision ofa "Caring,Learning Community,"
In thenear future you will each receive a donor card.Please review the card,the options and the need In
our communities and return tothe Executive Secretary Sharron Christie.For those wanting toassist with
the September 11 th Disaster,Local United Ways will be forwarding any designated funds to United Ways
ofAmericafor distribution inthe areas of greatest need.
Throughout the canipaign,each school will be organizing their own special eventsand Sharron Christie
has representation from every department here at the Education Centre on her campaign cabinet so if you
as a group of Trustees would like to run a special event,1would be more than willing toassistor put you
intouch with our friends at the United Way Offices in Woodstock,St. Thomas or London.
The slogan adopted by the United Ways of Oxford and Elgin-SL Thomas,is The Spirit of Community"and
what better example of community is the Thames Valley District School Board and Its representatives.
The United Way of London-Middlesex adopted the slogan "Without you,there is no way"getting down to
the personal level.It illustrates that without ongoing personal donations.Breakfast Programs would not
run In Elgin,the At Risk Youth Program would not be available in Middlesex,The Learning Disabilities
Association in London would lack funding and so would the Upper Deck Youth Centres In Woodstock and
Ingersoll.
^2001 September 25...285
91-B.The minutes ofthe Regular Board meeting of2001 June26were adopted on motion ofPeters
and Hunter.
REPORTS FROM THE ADMINISTRATION
92-A.Departmental Updates
The Administration presented departmental updates on the following issues:
Business Services
-Executive SuperintendentGreene attended the following meetings:Joint Community/
School Library Project-Northridge P.S.;City of London onthe JointUse Agreement:
CityofSt.Thomas to review portable issues;Capital Related Debt Committee; London
District Catholic School Board re:Strathroy District Collegiate Institute financing;Ministry
of Educationand Business Services staff re:Pupil Accommodation Funding;school
sites under constructionpriortothe school opening visited. Department projectsand
maintenancewere presented by:Facility Services, Finance,SupportServices,
Transportation Services and Distribution Centre
Directors Services
-Director presented to participants ofthe Supervisory Officers'Qualification Program;
and attended New Teacher Orientation August 24;
-Bill Bryce addressed the Principals'Course on July 03;
Caring Learning Communities from Vision toPracticeConference planning unden/vay;
Major renovated school sites toured;
- Districtprincipals meeting, StaffWelcome Back Reception,
- B.Bryce, Director Designate attended the following meetings/events:London Council
of Home&School Reps re: Springconference planning;Back to School Program
Reception,Executive Director of Investing in Children,
- Staff Development initiatives provided;
Public Affairs updates:Working Together-Resolving Concerns brochure completed,
department planningunder review,TVEducationFoundation membership expanded.
Human Resource Services
- The annual conference forSchool Council members, Homeand School, Parent Group
and School Leaders -Growing ACaringLearning Community planned in conjunction
with the Caring Learning Communities National Conference being held2001 September
29 at the Education Centre;
Harassment Policyin service underway;
- Retiree enrolment brisk inthe standard retiree benefit plan;
Occasional Teacher Interviewing completed;
Recruitmentresults: 228 elementary and 83 secondary teachers hired;
WHMIS training provided to 300 new employees;
Earlyand Safe Return to Workprogram developed during summer.
Operations Services
Superintendents of Education 2001-2002departmental goals were highlighted;
ES and SS staffing and enrolment figures provided;
2001 September 25...286
Research and Assessment supporting ongoing initiatives;
First NewAdministrators session held 2001 September 20;
Update on Safe Schools resources sent to schools;
-2001-2002 School Year Calendars distributed to all schools.
Program Services
- Special Education update provided re:Developmental SummerSchool,Hearing
Impaired Program,Gifted Screening,ISA Funding;
-Information &Communication Technology accomplishments highlighted;
- Wide area network services improvements completed;
- This year's Secondary School Athletics programplans highlighted;
-Teacher Workshopre: newGrade 11 curricula heldSept. 17-25;
Scienceand Technology Life System Strand for Grade4 developed;
New Environmental Management Collection System Implemented;
- CEC Recycling Implementation Program update;
- StaffDevelopment Learning Conference 2001 plans provided.
93-A. Monthly Financial Reporting
The Administration presented the following Monthly Financial Report for 2001 July 31:
MONTHLY FINANCIAL REPORTING
Financial Statement - 2001 July 31
Approved Budget 2000 June 27 $545 gi6 206
Add:Ministry of Education Additional Grants
Ministry Funding Adjustment -Revised Estimates -6 901 109
Grade 10 Textbooks -i-
Ministry Funding for Increased Utility Costs 1 215 088
One TimeTransportation Funding 1 453 260
1 274 893
Add:Revenues from Special Grant Initiatives
Literacy and Basic Skills 573 942
RuralYouthJob Strategy 40 000
Summer Career Program - Human Resources Dev't
Canada 5 488
Canada Trust Environment 4 918
Breakfast for Learning 904
CISCO Networking 16 369
Native Cultural Fund 6 680
Grade 4-6 Math Implementation Resource 15 938
-2 952 868
664 239
2001 September 25...287
Add:Miscellaneous Revenue Items
Transfer from Reserves -Contractual Obligations 3 300 000
1999/2000 School Budget Carryforward 2 805 918
Food Services Rebate 317 623
Registrations - Worl<shopsand Seminars 66 829
Continuing Education 259 629
Arts in Action 55 953
Sale of Vehicles/Equipment 232 551
EQAO -Testing Gr.3,6,9 52 472
Rental for Community Use 161 173
Recycling Carts 27 000
Values,Influences,Peers 2000 1 147
Other Revenue Items 21 644
Revised Expenditure Budget - 2001 July 31
Revised Revenue Budget - 2001 July 31
7 355 939
$550 983 516
$550 983 516
REPORTS OF COMMITTEES
94-A.Information Committee of the Whole •PUBLIC SESSION 2001 September 04
7:00 p.m.-10:05 p.m.
Members
T.Roberts,Committee Chairperson
J.Bennett
S.Defler
D.Anstead
8.Peters
T.Roberts
L.Stevenson
A.Cartier
G.Hart
P.Sattler
P.Jaffe
M.Rhoden
Regrets:D.Stewart,J.Hunter
Absent:P.Schuyler
Administration and Others
J.Laughlin
B. Bryce
P.Gryseels
B.Greene
J.Thorpe
C. Murphy
IV].Sereda
G.Jazey
P.IVIennill
J.Empringham
R.Murray
K.Wilkinson
L.Hutchinson
K.Dalton
B.Beatty
J.McKenzie
K.Bushel!
S.Dawson
S.Moore
S.Galati
D.Bradford
S.Christie
W.Scott
1.APPROVAL OF AGENDA
Approval oftheagendawas moved by D.Anstead.It was moved byP.Sattlerthat "Update on
Covey Material" be added to the agenda and carried.The item was added as #7.
2.CONFLICTS OF INTEREST - No conflicts of interest were declared.
2001 September 25...288
3.UPDATE ON SCHOOL RENOVATION PROJECTS
John Laughlin,Director of Education,presented astatus report onthe following seven major
construction projects undertaken bythe Board this year;
Elgin .Court Public School,St.Thomas
Forest Park Public School,St.Thomas
Northbrae Public School,London
Northdale Central Public School,Dorchester
Central Public School,Woodstock
Northdale Public School,Woodstock
Woodstock Collegiate Institute,Woodstock
Strathroy SecondarySchools Multi-Use Project (Strathroy)
The following 2000-2001 School Renewal Program and other major initiatives undertaken by Facility
Services were also highlighted:
2000-2001 School Renewal Program
Portable Classrooms
Water Treatment at Rural Schools
Playground Equipment
Appreciation was extended to the Facility Services staff for their efficiency in successfully completing
the majority of renovations and additions during the summer months in preparation for school
opening on 2001 September 04.
4.TEACHER TESTING/l'ROFESSIONAL LEARNING UPDATE
Director Laughlin provided an overview ofthe Teacher Testing/Professional Learning Program
developed bythe Ministry of Education.
The professional learning required to maintain certificates ofqualification and registration were
highlighted as follows:'
T Completion ofa professional learning program of 14 courses every 5 years;
- Each course must be at least 5 hours inlength;
-Program includes 7 core (required)courses and 7 elected courses (choices)
The Seven Core Course Areas requiredare:
-Curriculum
-Student Assessment
-Special Education
-Teaching Strategies
-Classroom Management
-Leadership
- Use of Technology and Communication
Potential providers ofthe Teacher Testing/Professional Learning Program could bea school
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board, a faculty,university,federation,professional association',consortiumor privatebusiness.
Tlie Director reported that the pilotproject to be conducted during the Fall of 2001 will include
40,000 classroom teachers randomly selected and all new teachers certified In 2001.These
teachers have until 2006 December 21 to complete the program. The remaining members begin
theirfive-year cycle on 2002 September 01 and must be completed by 2007 December 31.
The Directoradvised that he has arranged a meeting on 2001 September 05 withthe individual
responsible forthe Teacher Testing pilotproject to seek Information on the feasibility of the Board
being a service provider for the program.
A question-and-answer session followed.
5.The Administration presented information regarding the Draft Information and Communications
Technology (ICT)Plan Including next steps and the consultation process.The draft Plan Includes
an overviewof the activitiesto be accomplished Inorder to successfully integrate technology into
everyday teaching and learning activities in Thames Valley classrooms.
ICT Vision.
Trustees were told that technology has the potentialto enhance the abilityof students to develop
essential skills and apply them In today's digital age.Students must be able to work collaboratively
Inapplying problem-solving and criticalthinking skills together with basic skill competencies
through online communication,analysing and processing of data,and designing and producing
products.
New technology can engage students In real-life applications of academics and encourage
students to be more independent and responsible for their own learnlng.With the rapid rate of
change inherent inour knowledge-based society.It is important that students have the
self-confidence, knowledge base and technological fluency that will enable them to continue to
learn throughouttheir liveis.''"
Technology adds a powerful tool to teachers'repertoires,enabling them to meet the individual
learning needs of their students more effectively.WideArea Networktechnology also serves to
break down the Isolation of the teaching profession,allowing teachers to connect with each other
across vast distances and exchange Ideas,share resources and improve practice.
Technology can be an effective catalyst for education reform,as It requires educators to rethink
current practices and inspires them to make fundamental Improvements inthe system.
Connecting learning to the world beyond the classroom can add relevant,real-life context to the
study of basic skills,workskillsand critical thinking.This creates an opportunityfor students to
access information resources,communicate with experts and peers and make contributions to
knowledge bases through electronic publications. Inaddition,technology creates an Important link
between the home and the school.
The following goals of the plan were provided:
Goal One -Improve Student Learning
All students will have access to and use technology to enhance leaming and productivity across
the curriculum.
2001 September 25...290
GoalTwo •Staff Development to Improve Instructional Practices using Information and
Communication Technology
All teachers will have access to and use technology to enhance Instructionand assist with
administrative tasks.
All staff will have access toa wide variety of technology In-service training and support programs
and resources.
Goal Three -Integrate Information and Communication Technology into the Curriculum
All teachers will Integrate technology routinely In theireveryday Instruction using appropriate
software and hardware.
The Integration of technology Into classroom instruction will Include building students'skills onthe
effective useofthe technology so thatstudents will beabletouse technology effectively when
working toward meeting the expectations of the Ontario Curriculum.
Goal Four •Establishment of a Clear Decision Making Process
Aclear planning and decision-making process regarding the allocation of Ministry computer funds,
the allocation of resources,the renewal ofresourcesandthe use of technology resourcesateach
school (i.e.,school Information and communication technology plans)will be developed,
communicated and in-serviced throughout the District.
Research and Development Is vital tothe decision-making process as ittakes into accountcurrent
understandings and future trends.
School ICT growth plans will bean integral partof school planning regarding the allocation,
locations and integration of technology and will also guide the professional development needsof
school staff.
GoaiFive •Provide ExcellentInfrastructure and Technical Support
District and on-sitetechnicalsupport will be provided to assist schools.
Avariety of Infrastructures will be established and maintained to enable complete integration of
techriology throughout the District in order to maximize the TVDSB's investment in technology.
IMPLEMENTATION
During the spring of2001,five elementary schools,Central (Woodstock),Northdale Central
(Dorchester),Northdale (Woodstock),Northbrae (London),and Forest Park School (St.Thomas)
underwent renovations.As part ofthe projects,each school received new computer hardware
and infrastructure In accordance with the system formulae and plan.In conjunction with this,staff
were provided with sufficient In-service and resources to maximize the useof the equipment being
located within their schools.It was proposed that these five schools become pilot sites for the
Implementation ofthe ICT plan.
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2001 September 25...291
A Technology Learning Co-ordlnator will be assigned to each school.These individuals will work
with the staffsto Implement,ina co-ordinated manner,the five goals ofthe system ICT plan.The
majority ofthe in-service and softwareresources ofthe Technology Division ofProgramServices
will be allocated tothese schools and the development and Implementation of all programs
described under the five ICT goals.
The courses and structures created throughthis pilot will be refinedand communicatedthrough
the rest ofthe Valley schools beginning 2002September.All aspects ofthe five goals including
student assessment and achievement,and reporting will be addressed.
CONSULTATION PROCESS
As part ofthe consultation process the draft ITC Planwas presented in the Springof2001to
Operations' Counciland Executive Council. During 2001August-October 31, all TVDSB
stakeholders will be givenan opportunity to reviewthe draft Plan and providesuggestions for
change and Improvement.Following receipt of the input,the draft Plan will be revised and
presented to the Board for approval.
The Administration responded to question of clarification.
6.2001-2002 INFORMATION COMMITTEE OF THE WHOLE SUGGESTED TOPICS
The proposed topics for future meetings for the year 2001-2002,were reviewed and amended.A
copy of the revised topics is attached.
7.COVEY MATERIAL UPDATE
The Director reviewedthe Board's Vision and Mission Statement notingThe Vision -- "ACaring
Learning Community"defines the Board and Its commitment to students.The Attainment of Our
Vision Initiative is a framework which guides the process of puttingthe Missionand Belief
statements into action and supports the system's primary responsibility ofeducational excellence
and service to students.
He further reviewed the three areas of emphasis of the Vision as follows:
Leadership Initiative
The Attainment ofOur Vision In-servicehas evolved from learningabout, to usingthe Foundation
principles.The Leadership initiative primarily focused on Succession Planning, Operational
Practices and Principled-centred Initiatives.However, the overall objective Is connected to school
improvement and enhanced student achievement.
Extensivestaff Input In the planning stages has resulted in providing a dynamic,continuous
process rather than being a one-time event.
Learning Initiative
The Learning initiative focuses on building teacher capacity and Incorporating higher-order
thinking skillsfor students while providingmaximum access to programs and resources.
2001 September 25...292
School Improvement Initiative
During thepast two years,the focus has beenon improving student iearning viathe schooi
Improvement plan.The resuits are data driven usingreportcards,EQAO results and standardized
testing. A high focus is beingplaced on Principal development using effectiveschools research.
The Director advised thatthe Covey principles are among many tools used to promote
system/professional development.Sincethe 1998 amalgamation ofthe four forming boards,the
Board with the collaboration ofTrustees,staff,parents,studentsand community members has
developed and established a strategic planning framework, entitled Attainment of Our Vision,it is
supported by research on school improvement bywriters such as MichaelFullanand Richard
DuFour.
Director Laughlin described the development of the Vision's eight Foundation Principles (Integrity.
Student Learning,Continuous Improvement,Teamwork,Comrhunicatlon,Problem-solving/
Decision-making,Coaching andJob Specific Skills)by staff and noted thatthese principles form
the basis on which staff are recmited,hired,trained,promoted and evaluated and arean integral
part of the Board's staff development initiatives.
The Director reported that the Board's $2M annual staff development budget Is used to support
the ongoing professional development needsof 8,000 staff.He clarified that Covey courses are
not a prerequisite for promotion within the Board and is not included in the system's required
leadership programs.
It was noted that the course profiles,documents written by teachers for teachers and funded by
the Ministry of Education,identify both the 7 Habits of Highly Effective People and the 7 Habits of
Highly Effective Teens as resources for use in courses for Ontario public and Catholic schools.
Trustees expressed iheir individual views regarding the useof Covey materials as part ofstaff
development program and in schools.,The Director responded to questions of clarification.
Trustee Stevenson indicated thatshe wantedto introduce twonoticesof motion.A discussion
followed regarding the appropriateness ofthe motions being presented as a "notice of motion"at
the Infomiation Committee ofthe Whole meeting.The Chairperson ruled that,according to
parliamentary procedure,they should be brought to the regular Board agenda of 2001 September
25.as notices of motion.
Trustee Roberts left the Chair to clarify his role and relationship with the Covey organization.He
indicated that,in his opinion,hewas not in a conflict of interest position in this area.
8.ADJOURNMENT -The meeting was adjourned at 10:05 p.m.on motion ofS.Delier.
T.ROBERTS,
Committee Chair
94-B.BOARD RESPONSE RELATED TO THE USE OF COVEY MATERIALS IN THE BOARD'S
ATTAINMENT OF OUR VISION INITIATIVE
Brian Greene,Executive Superintendent of Business Services,presented financial data
related to the purchase of material and services fi-om Franklin Covey Inc.and Premier
2001 September 25...293
School Agendas In response to recent questions raised.Ue noted that the Director tabled a
144-page report,2000 May 02,on the status of the Attainment of Our Vision,including
financial information.He presented the second annual report In 2001 May.
Supt.Greene advised that each year a budget,that is in accordance with Ministry of
Education requirements.Is tabled and audited financial statements are posted on the
Board's web site.He noted thata monthly financial report is regularly presented at
Committee ofthe Whole meeting.He also clarified that the Board By-laws outlines the
process for delegations and individuals to approach Board committees.This process also is
posted on the Board's website.
He clarified that the Board's budget does not include a line specifying Covey expenditures or
its related company,Premier School Agendas.Costs are spread across various lines that
also include costs for all professional development opportunities.
Supt.Greene presented and distributed an official Board response clarifying all ofthe
relevant issues related totheuseof Covey material.This Board response was
subsequently posted on the Board's web site.
Ageneral discussion occurred related to how the Board might refine its existing budget process.
The following motion was moved by Trustee P.Jaffe,seconded by J.Bennett and can-led:
That the budget development process be referred to the Budget Advisory Committee
for review.
94-B.REPORT OF THE SPECIAL EDUCATION ADVISORY 2001 September 11
COMMITTEE 12:00 noon -3f20 p.m.
ADMINISTRATION AND OTHERS
J.Thorpe
C. Murphy
V.Corcoran
S.Christie
L.Pressey
P.Cook
D.LeConte
C.DeDecker
M.Vita
S.Killlp
K. Koyanagi
K.Moore
MEMBERS
P.Gillis -Vice-chair
P.Gallln
W.Gowers
B.Hopkins
R.Hurwitz
G. McGahey(-3:00)
A.Morse
R.Peterson
L. Phillips
GUEST TRUSTEE
D.Anstead
P.Sattler
M.Secco
S.Seymour
L.Stevenson
M.Stoop
M.A.Tucker
L.Vince
J.Williamson
J. Worthington
Regrets: J.Bennett,W.Graham, E. Hager
Absent:L. D'Arlano, C.Hawthorne
1.WELCOME AND INTRODUCTIONS
Patty Gillis,Integration Action Group,Vice-Chairperson,welcomed everyone back after the
2001 September 25...294
summer break.John Thorpe,Executive Superintendent of Human Resources,introduced
Catharine Murphy,the new Executive Superintendent of Program Services.John Thorpe
acknowledged the tragic events unfolding today inthe United States and expressed profound
regret about current global affairs.Nevertheless,he indicated that the important work ofSEAC
must continue on this challenging and eventful day.John Thorpe expressed a sincere welcome
and congratulationsto Cathy Murphy and offeredhis support to her inher new role. John Thorpe
added that the roleofthe SEAC Committee,whichwas mandated bythe government, Is important
and unique.
Cathy Murphy thanked John Thorpe for his comments and advised that her background Includes
a position ofSuperintendent ofProgram inthe past, responsible forall areas except Special
Education.Cathy Murphy indicated thatshe is qualified inSpecial Education,E.S.L.and Reading.
, . , As Executive Superintendent ofthe Program DepartmentCathyexpects to be a Championof
Spec Ed kids.
2.CHAIRS'OPENING REMARKS
Patty Gillis welcomed Catharine Murhpy to SEAC and extendedthanks toJohn Thorpeforhis
comments.
Sharron Christie,Executive Secretary ofthe Board,introduced departmentstaffmember Karen
Moore and explained thatthe Executive Secretary's Office provides recording services to official
and statutory Board committees.She noted that Karen will serveas recorder for SEA meetings in
future replacing Wendy Scott who has assumedother department duties after serving as SEAC
recorder for the past twelve years.Patty Gillis expressed thanks on behalf of SEAC to Wendy
Scott for her past service to the Committee.
Vicki Corcoran,Learning Supervisor,Program Services,introduced two new learning co-"
ordinators, Carol Dedecker, CEC-South, and Dave LeConte,CEC-East.'.
Patty Gillis introduced Paul Cook,Vice-Principal,Medway SS,who is replacing Karen Dalton.
Patty commented that previous meetingshave been continuing past their allotted time and this
problem needs tobe addressed.Some suggestions to complete the agenda In a timely manner
were:members could speak only oncetoeach item,time limits could be placed oneach speaker,
andeach agenda item be given a specific time frame.Alison Morse agreed andaddedthat
members needtokeepthe discussion on topic at all times toget more satisiying meetings andto
complete the agenda.Rebecca Hurwitz,ABC,suggested that the committee needs to decide
whattheywantto accomplish,andwhat their priorities are,andalsothattheagenda Items should
appear in priority order,and Information reports be distributed in writing prior tothe meeting to limit
discussion time.Linda VInce,Community Living Education Committee,and MaggI Stoop,Parent-
to-Parent for Down Syndrome,suggested following Robert's Rules more closely so there would
be time atthe end ofthe meeting to raise new Issues.Jill Worthington,V.O.I.C.E,suggested
having meetings oftwo hours duration twice per month because the issues are now more serious
than In thepast.Brenda Hopkins,School Council,advised that for any members who are
working,It Is easier to come toone long meeting than two short meetings per month.Patty asked
2001 September 25...295
for a showofhands if members agreed with speaking oncetoeach item,with a time limit of five
minutes.Thiswas passed. Pattyagreed toadviseJoyce Bennettofthe decision.
3. CONFLICT OF INTEREST - No conflicts of interest were declared.
4.CONFIRMATION OF AGENDA
The agenda was confirmed with the additions of items 8.5 Coaching to Inclusion and 8.6 Investing
In Children Award and Alison Morse wishes to introduce two motions tothe Committee today.
5.REPORT OF MEETINGS OF 2001 JUNE 05 AND 2001 JUNE 18
The report ofthe 2001 June05 meeting was reviewed.Alison Morse,Easter Seal Society,asked
for a final number of staff reductions in the Special Education areadueto the budget reductions.
Vickl Corcoran,Learning Supervisor advised thatshe will answer this later in the meeting.
Linda Vinceasked for clarification as towhysome recommendations ofthe Committeebecome
motions togotothe Board and others do not.Cathy Murphy explained that according to
regulation,SEAC may make recommendations tothe Board.Motions approved by SEAC are
forwarded to the Board.
The report ofthe 2001 June18 meeting was reviewed.Linda Vince wished to clarify that parents
support the Banting S.S.Development Program,buthave reservations about the physical
location of the program In the school.
6. UPDATE OF HEARING IMPAIRED MOVETO FAIRMONT P.S.
Vicki Corcoran reported thatshe had visited Fairmont P.S. andthatthe Hearing Impaired
ProgramIs currently operating with 25 students, and morepreschoolstudents will follow.The
classroom areas are completed with telephone lines connected, but the teacher resource rooms
still require shelving/storage units.The Fairmont school community is excited and have
welcomed the HI students tothe new culture.The HI students are especially happy with the
integrated playground.The principal is investigating funding for the shelving/storage units.Jill
Worthington expressed the following concerns:fire alarms notyet installed;teachers training for
developmental integration;air conditioningconsideration; and accommodation forfuture school
growth.Vickl Corcoran will investigate the concems and reportback tothe Committee.
7.QUESTIONS AND ANSWERS FOR STUDENT PLAN OF ACTION
Vickl Corcoran explained that the definition for the new Student Plan of Action is in the New
Special Education Parent Guide.Alison Morse asked how the school system would be notified of
the Student Plan of Action and howit would be explainedto staff that the newSPA doesn't have
thesame weight as an informal lEP.Vickl Corcoran will investigate the manner of distribution of
2001 September 25...296
the new information.
Lorri Phillips questioned who had the responsibility to make sure that the teachers read the lEPs
and SPAs. Cathy Murhpy explainedthat ExecutiveSuperintendent Peter Askeymet with
Operationsto ensure that all involved were aware ofthe transition to SPAs and the impactof
identifying students with SPAsand deidentifying students with Informal lEPs.Superintendentsof
Education were given instructions to Principals and Learning Co-ordinators will be monitoring the
situation and doing follow-up as required.Cathy Murphy indicated that itisthe responsibility of
the Principals to ensure that their teachers are aware ofthe new process and are informed oftheir
student's lEP or SPA.
Linda Pressey,Elementary Principal,indicated thatat herschoolshe is currently holding joint
meetings with LST staffand teachers reviewing students' progress and planning for identified
students.
8.COMMUNICATION SUB-COMWIITTEE REPORT
Alison Morse presented a report ofthe Communications Sub-committee which met on 2001
August 30.The purpose ofthe meeting was to:identify theissues which could be addressed by
the Communication Sub-committee;brainstorm a list of activities toaddressthe issues;report
back to SEAC and seek direction and prioritization of activities for the 2001-2002 school year.
From a list of potential activities for the Sub-committee,Alison Morse recjuested that Committee
members choosethe four most appropriate andthe sub-committee would proceed.Alison Morse
requested the choices by Friday duetoa scheduled meeting with MPs and MPPs.Cathy Murphy
indicated that the meetingwas forTrustees and Senior Administration,and was notsure ifSEAC
was Invited.TrusteePeggySattler advised thatthese meetings were held,twice a year in the
past,andperhapsanother opportunity would arise. Trustee Linda Stevenson indicated thatshe
would be happy to put'forward a motion to have Alison Morse remain as the chairperson ofthe
Communications Sub-committee.Alison Morse advised that the Communications Sub-committee
meetings will be held one hour priortothe SEACmeetings and at the same location.Jill
Worthington volunteered to help with any writing thatthe sub-committee required but advised she
wouldnot be able to attend the meetings.
Becky Herwitz reminded the committee ofa statement made by Colin Laine,who said that funding
in general for education is not sufficient,and everyone should remember that SEAC isjustone
piece of the education pie.
9.IPRC STATISTICS
Vicki Corcoran advised a reduction of2.2Speechand Language Servicesstaffhas occurred,as
well as 1.0 in Psychological Services,0.8 in Attendance Counsellors,and 1.0 School Support
Counsellor.Last year there were 620 Educational Assistants and this yearthereare 595,not
including the Partnerships for Excellence staff.
Vicki Corcoran cautioned thatthe lEP survey is not totally completed because statistics are
missing for 22 schools,but to date there are 2884 elementary students and 2336 secondary
^2001 September 25...297
^^students with IEPs.118 elementary students and 418 secondary students iiave been deidentified
from lEPs to SPAs.An additional 1169 elementary and 226 secondary students have been
deidentified from informal lEPs to SPAs.
Alison Morse asked if a number oflargeschoolswere missing.Vicki Corcoran indicated that a
databaseto automatically gather special education student information by exceptionality is being
established.
Linda Stevenson indicated that Special Education students datawas gathered two years ago and
suggested a comparison study be made to the cun-ent data.Vicki Corcoran will take the matter
under advisement.
10.MONTHLY SEAC SCHEDULE
Vicki Corcoran apologized for the confusion ofthedateof this meeting.A discussion was held
regarding the timing and location ofthe SEAC meetings overthecourseofthe coming year.It
was agreed thatthe next meeting be held and subsequent meeting times/locations be discussed
at that time.
11.PROPOSED MOTIONS PUT FORWARD BY ALISON MORSE
Allison Morse,Easter Seals Society, distributed copies ofdraft motions for SEAC's consideration.
The motions requestthatthe Board forward a letter tothe Ministry of Education requesting that
the Intemational Classification ofDiseases-DSM-IV codes notbe prerequisites for ISA Grants.
Alison Morse expressed concern that the codes are Inappropriate tools for identification and the
labels are insulting to special needs students,andthat Board staffnot require this typeof
labelling!
Alison Morse suggestedthatan ISA trained personcometothe next meeting to explain the
changestothe ISA program to all members.Patty Glllis addedthatthe Integration Action Group
supports the stand ofthe Easter Seals Society.
Linda Stevenson requestedthatthe wording be amended.Alison Morse agreedto reword the
motions,preparea position paper and gather newspaperarticlesas background Information.
12.PRESENTATION BY ASSOCIATION -An association did not make a presentation.
13.MULTIPLE KEYS TO LITERACY SURVEY
Mike Vita,Learning Co-ordinator -Multiple Keysto Learning,presented an overview ofthe
Multiple Keys to Literacy Program.The Multiple Keys to Literacy Program isa daily supplemental
multi-sensory reading program forGrade 2 and Grade3 struggling readers,which began in the.
former Oxford County Board of Education.This program is currently in 132 of 143 Thames Valley
schools. Lastyear over2500 children were involved inthe program,which has a strong
foundation in phonics andsight patterns.This year,because ofbudgetcuts,1500 to 1800
2001 September 25—298
children will receive the program, which is delivered by specially trained teachers to selected
groups ofsix to eight students.Literacy teachers workdailyinthe classroom for a 10 week
period. The programwas recently improved based on teacher and parent surveys.Mike Vita
provided a slide presentation illustrating the improvementin students reading skills.Multiple Keys
to Learning is recognized as identifying students who may require additional testing.
A question-and-answer period followed.
MaryAnnTucker,Thames ValleyChildren's Centre, remarked that this excellent program was
affected bybudget cuts, and asked If a control grouphad been tested forimprovementoverthe
same period of time.Cathy Murphy advisedthata control groupwas tested at the Oxford County
Board of Education before amalgamation took place, whichproved that intensive one on one work
will achieve results with struggling readers.
Peggy Sattler asked for information regarding the numberofstudents needingthis program and If
all those in need would actually receive it.Mike Vita indicated thatthe Keysto Literacy Program
fell underSpecial Educationso ithad to take a share ofthe funding cuts.Alison Morsewondered
if this program should be included In Special Education or if It should be partof regular •'"
programming because itIs dealing with literacy. -
Becky Hurwitz wondered ifthe program couldbe delivered byvolunteers, but Mike Vita indicated
thattheteachers in this program received extensive training in orderto deliver the program
effectively.
Cathy Murphy advised that this isa proactive program that falls underthe Special Education
Department because most ofthe students served will be Special Educationstudents. This
question could be looked atbutthe decision will bebasedon staffing issues.Peggy Sattler agreed
that this programmightnot belong under Special Education.
Mike Vita advised thatthereisa video available describing the Multiple Keys to Literacy Program.
14.D. G.SUMMER SCHOOL UPDATE
An update tothe D.C.Summer School was deferred tothe October meeting.
15.READINESS TO LEARN SURVEY
Steve Klllip,Chief,Research and Assessment,presented information regarding the Readiness to
Learn Survey.TheReadinessto Learn Survey Is an early development instrument createdat
McMaster University,basedonthe Kindergarten population,to profile theneedsand strengths of
a group of students,or school community.The survey is conducted In February toensurethatthe
classroom teacher is aware ofthe students strengths and weaknesses.Questions are grouped
under the following categories:physical health and well being,social competence,emotional
maturity,language and cognitive development and communication skills and general knowledge.
The Readiness to Learn Survey has been completed at forty-seven schools in Thames Valley,
based on community needs.McMaster University extracted the following findings:girls scored
better than boys on all five scales,students who attended Junior Kindergarten scored better
^2001 September 25...299
V readiness to learn levels,students In Senior Kindergarten scored better on social and emotional
scales thanstudents in Junior Kindergarten/Senior Kindergarten splits,students bornearlierinthe
year scored better than students born later inthe year, ESL students score worse on the two
language based scales.
Peggy Sattler requestedthe number ofstudentswho did notattendJunior Kindergarten.Steve
Killip advisedthatoutof6000Grade 1students approximately 95%had attended Senior
•Kindergarten,and approximately 75%hadattended Junior Kindergarten.PeggySattler
suggested thatthisdata could be used todemonstratethe valueofJunior Kindergarten.
Linda Stevenson advised that the EarlyYears Challenge Committee would be interested Inthis
l<ind of Information,and itshouldbe shared with them. Cathy Murphy will make enquiries about
contacting the Early YearsChallenge Committee three regional managers. Steve Killip advised
that research Isbeing done to assemble proposals through the Children's Secretariat
Alison Morse wondered how often thesurvey would be administered and when we could expectto
receiveextra government funding.Steve Killip advisedthat the survey can be doneeveryyear in
February but is quite intense time wise for teachers.
Becky Hurwitz questioned howthissurvey benefittedthe very able students, and wondered If the
very able students were at risk of neglect because all resources are aimed at the students who
are struggling.Steve Killip advised thatthe Principals would need toaddress those questions.
JillWorthington wondered why teacher time was being used when individual results will not be
available tohelp individual students. Cathy Murphy wonderedifthe surveyresults could be used
,in individual ways to help individual students.
16.ASSOCIATION UPDATE - Anassociation update was not presented.
17.CORRESPONDENCE
Letterto Gerry Townsend,District Manager,Ministry of Education -Chairperson Glllis reviewed
this letter.
18.FORUM -Coaching to Inclusion was discussed in Forum.
19.ADJOURNMENT •The meetingwas adjourned at 3:20 p.m.
P.GILLIS,
Vice Chairperson
2001 September 25...300
94-C.REPORT OF THE CHAIRS'COMMITTEE
2001 September 19
9:00 a.m.-11:50 a.m.
Members Administration and Others
D.Stewart (Chair)J.Laughlin
P.Jaffe B. Bryce
Regrets:J.Bennett S.Christie
1.AGENDA REVIEW OF 2001 SEPTEMBER 25 BOARD MEETING
The jn-camera and pubic agendas forthe 2001 September 25 Boardmeetingwere approved.
2.INTENT TO FILE NOTICES OF MOTION FROM 2001 SEPTEMBER 05 INFORMATION
COMMITTEE OF THE WHOLE MEETING
The Committee was apprized that on 2001September 13,Trustee Stevenson advised the
Executive Secretary's Officethat she would not be filing either of the two notices of motion at the
September 25 Board meeting.
3.TRUSTEE PD COMMITTEE
Trustees Anstead,Pet.-rs and Robertshave indicated an Interest In servingontheTrustee
Professional Development Committee.Trustee Roberts asked that his name be removed for
consideration foi appointment tothis committee.Itwas agreed thatthe following recommendation
would be referred to the Boardfor approval:
That Trustees Diana Anstead and Sharon Peters serve on the Trustee Professional
Development Committee.
The Committee will be askedto define a process for application and approval oftrustees'
requests,report back to the Chairs'Committee for discussion and referral to the Board for
approval.
4.STUDENT TRUSTEE EXPENSE PROCESS
TheChairs'Committee reviewed the requests anticipated bythe student trustee. Itwas agreed
that a recommendation will be made tothe PDCommitteeto providethe student trustee with
... sufficientfundingto rneet his trustee responsibilities.
The Committee agreedto reimburse thestudenttrustee from a trusteeaccount for expenses
incurred until the PD Committee determines the process.
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2001 September 25...3Q1
5.REQUESTS TO PROVIDE INPUT TO THE BOARD
The Chairs'Committee reyiewed two requests to present information tothe Board.
A request from the Public Education Rights Coalition has beeh received.It was agreed that,In
accordance with Board bylaws,the presenter will be requestedto provide additional information.
This decision will be communicated to the Individual.
The Chair has received a second request from Dr.David Herbert requesting an opportunity to
present informationto the Board regarding curriculum materials.
•It was agreed that the Chair's earlier correspondence to Dr.Herbert will be resubmitted indicating
that itis the responsibilityof the Ministry of Education to determine cumculum content.
RECOMMENDATION:
1.That Trustees Diana Anstead and Sharon Peters serve on the Trustee Professional Development
Committee.
Next Committee Meeting Date:October 17,2001.8:30 a.m.
D.STEWART
Chairperson
The recommendation was approved on motionofJaffe and Hunter.
MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
95.None
ADDITIONAL BUSINESS
96.None
COMMUNICATION
97-A.REPORT OF THE ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION MEETING,
2001 SEPTEMBER 21 -22
Trustees D.Anstead andG.Hart presentedthe following report onthe Ontario Public School
Boards' Association meeting of 2001 September 21:
2001 September 25...302
Effective Schools
A presentation was held on Effective Schools to develop a process to reward the best schools
In the province.Included in the discussion were suggestions to encourage school/student
performance via community of stakeholders and presentations of improvement plans could
result in funding.
ISA
The issue of how boards will accomplish systematic reviews for the new ISA programs was
discussed.Remaining files are to be re-submitted or submitted as. new files. Four cycles
have been proposed for school boards to submit student profiles.
Tax Credit
OPSBA continues to promote concerns to the Government and the press that OPSBA must
be part of talks regarding legislated accountability and teacher certification.Concern was
expressed that limited post secondary education in certain private opportunic secondary
schools preclude some credited courses from being offered,limiting some students from a
earning post secondary education qualifications.
Teacher Shortage
A presentation bythe Ontario Teachers'Federation was held seeking responses froma
number of boards to determine the number of supply teachers available.
Funding
Funding issues were discussed withthe general consensus that all boards expect to be ina
deficit position by 2003.
Teacher Testing
Although rfjquirements have been finalized on criteria for teacher testing,funding issues have
not been answered by the Ministry.
The issue of provincial education fundingwas discussed.It was recognized that boards are in
a difficult situation withprofessional development issues being under funded and inone board
in particular where no PD funds are available.
Future Directions -Governance Model
Adocument with several optionsto seek inputregarding religion,heritage issues, etc.,will be
sent to Chairs for board input by 2001 December 15th.
D.ANSTEAD,
Trustee
The following resolution was adopted on motion of S.Peters and J. Hunter.
97-B.,And,resolvedthat the Thames Valley District SchoolBoardsupport the recommendation to
appoint Mary MacLachlan as the Board's representative on the St.Thomas Public Library
Board and thatthissupportbe acknowledged tothe Clerk ofthe City ofSt. Thomas.
2001 September 25...303
98 NOTICE OF MOTIONS -none
99 GOOD NEWS ITEMS
Trustee Hunter commended all stakeholders for their positive contribution towards ensuring
that extra-curricular activities were up and running at the secondary schools.
Trustee Hart extended thanks to the Superintendents of Education that listened to the parents'
concerns regarding students changing schools and assisted in making a smoother start this
September for many students.
Trustee Sattler advised that due to a lack oflunchroom supervisors a survey has been sent to
parents requesting them to commit to supervising lunchroom activities.
Trustee Anstead advised that she participated fora halfday Ina "hands-on"leadership session
held for South Secondary School students at the Circle "R"Ranch.
ADJOURNMENT
The meeting adjourned at 10:14 p.m.on motion ofP.Sattler andS.DeJIe;
CONFIRMED:
Chairperson
2001 September 25...304
SUMMARY OF APPROVED RECOWIWIENDATIONS OF 2001 SEPTEMBER 25 BOARD MEETING:
-That Trustees Diana Anstead and Sharon Peters serve on the Trustee Professional Development
Committee.
-And resolved that the Thames Valley District School Board support the recommendation to appoint
Mary MacLachlan as the Board's representative on the St.Thomas Public Library Board and that this
support be acknowledged to the Clerk ofthe City ofSt.Thomas.
-That the budget development process be referred to the Budget Advisory Committee
for review.
BOARD RESPONSE RELATED TO COVEY
Thames Valley District School Board,
September 25,2001
In response to concems expressed by a few individuals we are re-issuing the essential text of a news
bulletin that was released on 2001 September 06, by Treasurer Brian Greene and supplementing that
material with additional information which we believe again clarifies the situation and should be viewed as
our Board response related to this matter.
The supplementary material includes additional financial information on Board expenditures relating to
material and services paid to Franklin Covey and Premier School Agendas.The request to provide the
information was made by Director of Education,John Laughiin,in consultation with the Chair of the Board.
David Stewart.
As a public school board,we recognize our duty to be accountable to the government and to the public. We
are and have always been an open book.Each year,we table a budget that is in accordance with all
Ministry of Education requirements.Our audited financial statements are posted on our web site for anyone
to see.We also regularly provide information at Board meetings related to the costs of various initiatives.
As well,we have a clearly defined process in our by-laws for how delegations and individuals approach
Board committees to have concerns addressed.This process is on our website.
The public should know that there is no line in our budget which specifies expenditures with Covey and its
related company,Premier School Agendas.That's not how the budget is developed.These costs are
spread out across various lines that would also include costs for other non-Covey professional development
items. In order to provide information regarding materials and services for Covey training, we were required
to go through a number of budget lines over five fiscal periods and tally invoices specific to Covey materials
and services.
As was reported on 2001 September 06, during the four fiscal periods starting from January 1998 to August
2001,the Board's expenditures for materials and services paid to Covey and Premier amounted to
$520,321.For September 2001 to August 2002,the budget for these materials has been projected at
$40,575.
During those same budget years,the Board's overall budgeted expenditures were $2.4 billion.
During the five fiscal periods,the Board's average annual expenditures paid to Covey and Premier
amounts to $112,179.In comparison,the Board's average annual budget is $530 million.As well,the
average annual budget for staff development is $2.1 million.
Again, at the request of Director of Education,John Laughiin the Treasurer,Brian Greene has further
clarified the expenditures paid to the two companies in question.The first chart organizes the expenditures
into three categories:Training Materials,Vision Materials and Facilitation costs.The second chart
compares the expenditures paid to Franklin Covey versus Premier School Agendas.
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Funds Paid to Franklin Covey/Premier School Agendas
1998-2001
Year Training Materials Vision Manuals Facilitation Total
Stub 1998 $8,645 $-$.$8,645
98/99 $73,995 $1,784 $39,897 $115,676
99/00 $107,212 $224,865 $14,903 $346,980
00/01 $49,020 $-$-$49,020
Subtotal $238,872 $226,649 $54,800$520,321
Total $520,321
Vendor Analysis
Year Franklin Covey Premier School Total
Agendas
Stub 1998 $8,645 $$8,645
98/99 $13,376 $102,300 $115,676
99/00 $12,149 $334,831 $346,980
00/01 $9,382 $39,638 $49,020
Total $43,552 $476,769 $520,321
At the request of the Director of Education,John Laughlin, we subsequently asked our Board approved
auditor,Deloitte and louche to review the invoices to determine the amount paid to specific vendors within
the Board 1998 January 01 to 2001 August 31. Deloitte and Touche concluded that the total amount paid
to Franklin Covey and Premier School Agendas was in fact the amount the Treasurer of the Thames Valley
District School Board reported publlcally on 2001 September 06.
Greene also stressed that it is important to distinguish between Covey training that takes place at the
Board and the Board's Attainment of Our Vision initiative,which represents the system's strategic planning
framework.Attainment of Our Vision has three areas of focus -leadership,learning and school
improvement.Attainment of Our Vision represents everything we are about and what we are trying to
achieve as an organization.It is integrated into all areas of our operations.It is much more than a staff
development initiative,although there is a staff development component to it.Staff development refers
to all the staff training and development we do for all our over 8,000 employees,including building teacher
expertise in curriculum,technology training,and leadership readiness.
Part of our staff development efforts focus on making staff more effective by providing training in our Board's
Foundation principles.Covey-related training is only a small part of these efforts.
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In response to the previous Board's inquires,the Director tabled a 144-page report. May 2, 2000, on the
state of the Attainment of Our Vision, including financial information.The Director presented the second
annual report in May of 2001.
It is important to note that a portion of the Board's expenditures with Franklin Covey and Premier School
Agendas covers the initial costs of facilitation that took place with our school administrators,federation
stewards and branch presidents when Attainment of Our Vision was launched in 1999.It also covers the
cost for a stock of in-service manuals to support Attainment of Our Vision that are still being used today as
this initiative is rolled out at schools and work-sites across the District.The Board's strategic planning
framework is not,as has been stated in some news reports,based on a Covey framework.However,it is
one of many tools used to facilitate implementation of this initiative. We would also like to indicate that our
solicitor, at our request,has confirmed that neither Trustee Roberts nor any Thames Valley District School
Board staff has received any form of remuneration from Premier,a Franklin Covey Company to perform
duties as a trainer within our district.
The Board wishes to stress that staff are not required to take any Covey programs.Covey courses are not
pre-requisites for promotion.Schools are not required to purchase student planners produced by Covey-
related organizations.Neither is Covey the basis for our Board's set of Foundation Principles (including
integrity, focus on student learning,continuous improvement,teamwork, communication,, problem-
solving/decision making,coaching,job-specific skills) which relate to behaviours and values we feel all staff
need to develop in order for us to achieve our mission.These principles,identified collaboratively,are the
basis for much of our staff development.
What is accurate to say is that Covey concepts are among many tools we use to promote staff
development.While Covey's 7 Habits for Highly Effective People are useful to some of our staff and schools,
this is not to say our Board ascribes to a Covey philosophy.
The Board also wishes to clarify that there is no contract between The Thames Valley District School Board
and either Premier School Agendas or Franklin Covey.
Following amalgamation of four distinct predecessor boards in 1998,the new Board recognized that it
needed to build a new culture,a new set of practices and a new vision.
These were developed locally and collaboratively with over 1,000 individuals including Trustees,staff,
parents,students and community members.Our strategic planning framework, called Attainment of Our
Vision,has also been developed collaboratively.It is not based on a Covey framework.The Attainment
initiative is focussed on improving student achievement and has three areas of focus ~Leadership,Learning
and School Improvement.If anything,it is supported by our understanding of 'school improvement'writers
such as Michael Fullan and Richard DuFour.
Staff development is essential in any sector,particularly in one that has undergone as much change as
education.It results in a more focussed,effective staff,thereby benefiting students.
Dowe currently make use of Covey courses in our staff development?Yes,but only when staff request
them.Some staff do find the 7 Habits helpful in terms of professional growth ~and we are able to provide
these courses cost effectively.It would be absolutely Incorrect to say,however,that Covey is the focus of
our professional development. In2000/2001, less than 100 staff (out ofover 8,000)requested to take Covey
programs.While we don't keep detailed information related to the position of individuals taking this course,
our records indicate that less than five principals have taken Covey course in 2000/2001 and less than a
dozen principals have taken these courses in 1999/2000. We have 191 principals inthe Thames Valley
District School Board school system.Taking a Covey course is not a prerequisite for promotion in our
Board ~ and Covey has no part in our system's required leadership programs.
3/4
Neither do we force Covey daily planners or concepts on students.We have never encouraged or mandated
the use of any particular planner.This is a matter for principals to decide.These school-based decisions
are often made in consultation with School Councils,Home and School Associations,Parent Associations
or Student Councils depending on the grade level in question.Some schools choose to use Covey.Some
do not. Infact, we are aware that some of our schools use a planner that is developed and printed at the
Board office.
As well, a few schools have, on a pilot basis,chosen to use Covey materials in leadership development
programs for students.The public should be aware that schools are required to help students develop
academic,as well as organization skills, critical thinking skills and goal-setting strategies that allow them
to realize their potential.Some schools are using Covey material to help do this.In any case.Ministry of
Education course profileswhich are written by teachers for teachers and funded by the Ministry of
Education identify both 7 Habits of Highly Effective People and 7 Habits of HighlyEffective Teens as
recommended resources for Ontario public and Catholic schools.Whether a school uses this material,
however,is a school based decision.Again,these decisions are often made in consultation with school
councils and student council representatives.
Finally,If Covey's material promoted values that are solely Monmon,then itwould be inappropriate for use in
our system.The Board recognizes the concepts underlying Covey's 7 Habits are prevalent in countless
texts on leadership,personal development and change.They are not Covey's concepts exclusively though
he does present a language that many individuals and organizations find useful.These materials are used
in over 3,600 school districts including 20 boards in Ontario,in business and non-profit organizations
across North America,and are listed as resources in Ministry of Education funded documents.
September 25,2001
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