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2/27/2001 - Regular Board Meeting
THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2001 February 27,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA 1.CALL TO ORDER 2.O CANADA 3.SPECIAL MUSICAL PRESENTATION •Biddulph Central P. S.Concert Choir 4.APPROVAL OF AGENDA 5.OFFICIAL RECORD 6.RECOGNITIONS Family Studies Recognition Thames Valley Teacher-Librarians'Association Recognition 7.CONFLICTS OF INTEREST /- •8.CONFIRMATION OF MINUTES Regular Board Meeting,2001 January 23 approve separate 9.REPORTS FROM THE ADMINISTRATION Director's Announcements receive verbal Departmental Updates receive pages 2-30 Business Services -1999-2000 Audited Statements approve pages 31-34 Deloltte&Touche I 10.REPORTS OF COMMITTEES Special Education Advisory Committee,2001 February 06 approve pages 35 - 39 Committee of the Whole,2001 February 13 approve pages 40-54 Chairs'Committee,2001 February 21 receipt pages 55 - 57 Committee of the Whole,2001 February 27 verbal 11.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN -none 12.ADDITIONAL BUSINESS 13.COMMUNICATIONS Ontario Public School Boards'Association -Update receive pages 58 - 59 14.NOTICE OF MOTIONS 15. GOOD NEWS ITEMS •"Did you know..." 16.ADJOURNMENT X THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING,2001 FEBRUARY 27 The Board met in regular session on the above date in the Board Room at the Education Centre, meeting in Committee of the Whole, in camera,at 5:00 p.m. on motion of Peters and Stevenson,followed by a public session at 7:00 p.m. The following were in attendance: TRUSTEES D.Stewart J.Bennett S.Deller (-9:30) J.Hunter D.Anstead ADMINISTRATION AND OTHERS J.Laughlin P. Askey P.Gryseels B.Bryce B.Greene C.Murphy M.Sereda Regrets:P.Jaffe S.Peters T.Roberts L.Stevenson P. Schuyler (-9:05 p.m.) A.Cartler G.Jazey J.Thorpe P.Mennill L.Robertson R. Murray G.Treble L.Peck G. Hart (-9:05 p.m.) P.Sattler P.Doelman (+7:00 -9:30 p.m.) J.McKenzie K.Bushell D.Boate P.Thorup S.Galati D.Gurnham S.Christie W.Scott O CANADA -BIDDULPH CENTRAL P.S.CONCERT CHOIR The appreciation ofthe Boardwas extended to the BIddulph Central Concert Choir, Lucan,conductor Janine De Vree and accompanist Suzanne Herbert for leading inthe singing of 0 Canada and performing three special musical numbers. AGENDA APPROVAL The agenda was approved on motionof Roberts and Stevenson. OFFICIAL RECORD We regret to record the death of two students,Christopher Harvey, an 11-year-old student at AshleyOaks PublicSchool, London, on 2001 February 16, and Jessica Thompson,an 18-year-old student at Glendale High School, Tillsonburg, on 2001, February 18. 2001 February 27...42 FAMILY STUDIES RECOGNITION The congratulations ofthe Boardwas extended toJan Witte,a teacher from Norwich High School,whowas the recipient ofthe Phyllis Meiklejohn Award for Excellence in Teaching Family Studiesfor2000. Jan was recognizedforher dedication tostudents and exemplary teaching of Family Studies that provides students with an opportunity to discuss and reflect ona variety of social structure and relationships and develop essential skills necessary for students to become successful intheir personal and professional lives. THAMES VALLEY TEACHER-LIBRARIANS'ASSOCIATION The congratulations of the Board were extended to the Thames Valley Teacher- Librarians"Association (TVTLA)and its umbrella organization the Ontario Library Association who were the recipients ofthe Ontario School Library Association (OSLA "Award of Merit".Cheryl Dinnin-and Dave Hall,Executive Members,TVTLA provided an overview ofthe role ofthe teacher-librarian entitled:'Teacher-Librarians:The Keys to Information Skills and Literacy". 34-A.No conflicts of Interest were declared. CONFIRMATION OF MINUTES 35-A.The minutes ofthe Regular Board meeting,2001 January23were adopted on motion of Hart and Peters. REPORTS FROM THE ADMINISTRATION 36.A Director's Announcements None at this time. 36*B.Departmental Updates TheAdministration presented departmental updates onthe following issues: Business Services -Superintendent participated In Custodial Focus Group meetings; -Superintendent attended Senior Business Officials'Workshop; > i / 2001 February 27...43 -Superintendent attended OSBIE Board of Directors meeting;< -Deloitte &Touche reviewing audit issues; - Joint Use of Facilities agreement meetings with Cityof London; - Orientation sessions for Trustees completed; -Strathroy S.S.Multi-Use Project meetings ongoing; -School Council/Home &School met re:Playground equipment; • FieldSupport Services staff performing an indepth review; -In-sen/ice sessions by Field Services Staff Secondary schools; -Reconciliation of scholarship and awards for 2000 completed for T4A's; Annual Charities Information Return filing completed; -Accounts Payable/Supply Management staff training In PRS system; • New process developed for follow-up on Payroll billings; -Supervisor attended Management/Leadership skills seminar; - Financial Reporting and Accountability update provided; - Future development of BAS financial system being discussed; -Finance Staff participating in computer-based training courses; -School Renewal Program update provided; -Status of Ministry Accountability Reports provided; •Capital Projects update provided; -Removal/repair of playground equipment being coordinated; -Support Services update provided; -Transportation Services developing automated budget system. Directors Services - The Director continues to visit schools,meeting with staff and students; -The Director met with TVD Alliance of Home &School Assoc.Executive; -The Director co-presented workshop at SOQP workshop; -Co-Instructional Activities recommendations presented to MinistryGroup; Director representing CODEon Ministry's Task Force on Effective Schools; -established to improve performance of student/individual schools; The Director attended Regional Education Councilmeeting Feb.15 &16; 2001 Jan/Feb edition of LINKSprinted and distributed; 2001 February 27...44 -Award of Distinction Selection Committee setting criteria foraward; - EducationWeek Cte. planning promotional activities/media events; •Election ofnewStudentTrusteesclieduled for2001May 17; -OASBO - Support StaffConference presenters announced; - School profiles being established for Board's web site; - PublicAffairs and Community Relations update provided; - SeveralStaff Development initiatives-underway; -Attainment ofOur Vision National Conference plans underway; -Consolidation of 111 school-based vision inserviceprojects underway; -Attainment ofOur Vision Research findings soon to be published. Human Resource Services - School Council Chairsto review NewSchool Council Regulations; - Inservice sessions linidng Foundation Principles completed; - Benefit Information bookletsprepared for mailing to staff; - Occasionalteachers added to elementary/secondary lists; -Recruitment of French teachersfor elementary panel occurring; - Joint Health and Safety Committee annual update presented; -Pilot Project of Physiotherapy sen/Icesforstaff being conducted; - RetirementSeminar beingconducted forstaff; Operations Services - Superintendents focussing onschool growth plans; -Principal workshops re timelines/provisions in collective agreement; - Reports to Ministry re:average class sizes finalized;. - Detailed analysis of EQAO data continues; -Early Development Indexes being completed by Wndergarten teachers; - SirIsaac Brock and Arthur Ford P.S.accommodation report provided; -Trillium implementation in final stages; -New Administrator inservicescheduled for 2001 February 28; -Draft Elementary/Secondary school-year calendaroutfor public input; - Safe Schools Committee reviewing new Ministry requirements; - Summaryof projected enrolment for 2001 -2002presented. Program Services -History/Geography teachers writing units for Ministry publication in June; -Arts Task Force organizing Arts Symposium for elementary teachers; 2001 February 27.-45 - An Evening with Stephen Lewis scheduled for2001 March 28; - ElementaryArtsProfessional DevelopmentsSeries undenvay; - System P.D. (LearningConference 2001)scheduled forOctober 26; - 2001 Summer Institutes scheduled for August 20 •24; - In sen/ice for Library Automation Program Horizon underway; - Elementary computer In service sessions for teachers during Feb. The report was received on motion of Roberts and Jaffe. 37-A.Business Services 1999 -2000 Audited Financiai Results The Administrationprovided an oven/iew ofthe 1999-2000 audited financial results. Atthe Board meeting of 2000 November 21,the Board received an overview ofthe 1999-2000 financial results and approved the recommendations forthe transfers to reserve funds. The audit of the 1999-2000 financial statements has been completed by Deloitte &Touche and their report was presented for review. Inaddition, the report provides a high level overview of the Board's financial results for the past fiscal year.The Board is compliant withthe Ministryof Education's four funding envelopes as follows: -Classroom Expenditures -Special Education Expenditures -School Renewal and New Pupil Places -Administration and Governance However,the Board is in a deficit position and under the Education Act must filea deficit management plan withthe Ministryof Education.The report must outline contributions for retiring the deficit in the 2000-2001 and 2001-2002 fiscal periods. The Executive Superintendent of Business Services presented the following chart of the proposed deficit management plan: DEFICIT MANAGEMENT PLAN $500,000 School Operations 800,000 Program Services 2001 February 27...46 1,900,000 Facilities •Maintenance Property (.8M} - Program Enhancement (.5M) School Renewal (.3M) -Security Cameras (.3M) 1,600,000 Supplies &Services Furniture &Equipment -Global reduction to administrative depart ments 7%and school-based accounts 3.5%) 1,000,000 2001 -2002 Budget Reductions $5,800,000 Prior to the start of the 2001-2002 budget process Business Services staff will be bringing fonvarda financial projectionforthe current fiscalyear; The Education Act requires that we provide for any projected surplus or deficit when preparing the budget estimates for 2001 -2002. David Gurnham,External Auditor for Deloitte &Touche,reported that, in accordance with accepted auditing standards,an audit was conducted ofthe Board's balance sheet as at 2000 August 31,and the revenue fund statement of operations,capital fund statement of operations,trust funds statement of continuityand the reserve funds statement ofcontinuityfor the year. The Auditors' Report states that these financial statements present fairly,in allmaterial respects,the financialposition ofthe Board as at 2000 August 31, the results of its operations and the continuityofits reserves and trust funds for the year then ended in accordance with the accounting principles disclosed in Note 1 to the financial statements. (See recommendation 1) Recommendation: 1.That the 1999-2000 Audited Financial Statements be approved. The report was received and the recommendation was adopted on motion of Peters and Stevenson. REPORTS OF COMMITTEES 2001 February 27...47 38-A. Special Education Advisory Committee Members J. Bennett,Chairperson P.Gillis P.Gallin L Stevenson J. Worthington M.Tucker B.Hunwitz W.Gowers W.Graham L.D'Ariano L.Vince C.Hawthorne P.Sattler G.McGahey Regrets:E.Hager,J.Williamson Absent:C.Cochrane 2001 February 06 12:00 noon-3:20 p.m. Administratton and Others P. Askey B.Merifield K.Dalton R.Guthrie B.Connell Z.Watt W.Scott 1.No conflicts of interest were declared. 2.The agenda was confirmed. 3. Copies ofa revised listofSEAC membership informationwere circulated and any changes submitted at the end of the meeting to Bob Merifield,Program Supervisor. 4. The Executive Superintendent ofProgram Sen/ices advisedthat the procedures relatingtothe election ofthe ChairpersonA/lce Chairperson forSEACare being reviewed by staff and a report will be presented at a future meeting. 5. Becky Hurwitz,Association for BrightChildren (ABC),expressed concern that the written report of the 2001 January 09 meeting did not accurately reflect all the comments and discussion that occurred regarding the report of the proposed Gifted Identification Pilot Project. The process followedforthe preparation and distributionofthe writtenreport of the monthly SEAC meeting was reviewed.It was reported that the draft SEAC report is posted to the Board's website to ensure that Members have an opportunity to review its contents and provide feedback to the SEAC 2001 February 27...48 Chairperson prior,to being submitted to the Board. It was noted that an opportunity Isalso provided atthe beginning ofeach meeting for Members to discuss and, if necessary, amend the previous month's report.It was suggestedthatinfuture Members maywish to submit their written presentation, in its entirety,to the recording secretary to be attached to the subsequent agenda. If the timing ofthe SEACreportto the Boardcontinues to be a concern the matter may have to be tal<en to the Board for consideration. 6. PeterAskey,Executive Superintendent,Program Services,provided a detailed reportofthe Partnershipsfor Excellence Accountability Plan,a research-based project designed to examine the Impact ofthe inten/entions andstrategiesin47 schoolsparticipating inthe Partnerships forExcellence Initiative.Copiesofthe Pian were distributed. Peter Askey reviewed the three broad areas inwhich research Information is to be coliected to assess the Impact ofthe Partnership for Excellence Project: School-BasedStudent Performance Data;System Level Indicators and Process Indicators.Information regarding the DRA Instrument will be brought backto the Marchmeeting. 7. Aquestion and answer period followed. PeterAskeypresented an overview ofthe Gifted identification Pilot Project.The purposes of the piiot are to determine If the number of students being nominated for gifted Identification can be increased through the training of classroom and learning supportteachers (LSTs)on learning characteristics, associated with intellectually superior students; and,through the use of '\ standardized group testing. / The procedure,conditions and questions tobe addressed through the Gifted Identification Pilot Project werediscussed.It is anticipated thatthe resultsof this pilot project will be reported atthe 2001 June 05 meeting. 8.Linda Stevenson,Trustee,reported onthe SEAC In service training session held on 2001 January 31 with Lynn Ziraido,Chairperson Ministry's Advisory Council on Special Education.It was suggested thatthe SEAC regulations and presentation overheads usedby Lynn Ziraido beaddedtothe appendices of theSEAC Parent Handbook.It wasalso suggested that theSEAC Chairperson prepare a letterof appreciation to Lynn Ziraido.Bob Merlfleld,Program Supervisor and Lori Fraser,Secretary,were congratulated for their efforts in organizing a successful in service session. 2001 February 27...49 9.Patricia Gallin,Autism SocietyOntario,London and District Chapter,presented an overviewofthe Association. TheAutismSociety endeavours toimprovethe quality of life for persons with autism and pervasive developmental disorders and their families,and to ensure that those withthese disorders livewith dignity within theirowncommunities. Copies ofresource information were distributed. 10.LindaVince,Community Living Education Committee,SEAC's resource person tothe Developmental Program Review Committee,advisedthatthe committee has completed theprocessof Identifying theessential components ofan ideal -elementaryandsecondaryschooldevelopmental classroomprogram.Thenine broadcategoriesofthese essentialelementswere outlined In the2001January 09 report to SEAC. It was reported thata template for collecting current statusdata from staff of developmental programshasbeendeveloped.Thirty-two schoollocations have been selected and half day visitsare being made to these locations to collect information.Jhe data collection phase of this review Is scheduled to be completed by the firstweek of 2001 March. 11.LisaD'Ariano,LearningDisabilitiesAssociation, SEAC's resource person tothe Special Learning Class Program Review Committee,advised that the committee has begun identifying the essential characteristics/elements of an Ideal special learning classroomprogram.Ninecategories with sub categories have been established to organize the Information. Itisanticipated that the first phase of this process will be completed during 2001 January and early Februarywiththe data collection phase to be completed by MarchBreak. During the discussion, itwas suggested that a culturalcomponent (e.g First Nations) be included inthe information gathering. 12.Bob Merifield,ProgramSupervisor,presented a draftreportofschool locations and estimated costs forBarrier Free Access Improvements for2000-2001 and beyond. Itwas reportedthata memorandumwas sent toevery Principal across the District and that together with Facility Sen/ices a barrier-free access audit was conducted.It was noted that the Ministry of Education has provided an additional $1 million towards addressing accessibility issues forour district. During thediscussion regarding the Importance ofensuringthat all schoolsand educationcentre buildings havebarrierfree access,itwas supported thatSEAC recommend that the Board submit a letter to the Ministry of Education acknowledging the significance of the $1 million In additional funding and requesting that this funding level continue. (see recommendation 1) 2001 February 27...50 13. Carol Hawthorne, Ontario Association for Families of Cliiidren with Communication Disorders,reportedthattheSEACAnnual Plan SubCommittee has started the review of the Special Education Pian Standards and is completing a gap analysis for presentation at the 2001 March 06 meeting. Suggested additions tothe Parent Handbook and strategies for ensuring that parents can readily access Annual Plan information were also considered Inthe initial review. 14.Peter Askey,Executive Superintendent,Program Sen/ices,presented a report •:.regarding the Individual Education PlanStandards;Operating Principles thatwill move thesystem towards compliance with the new Ministry ofEducation policy. The thirteen pointscontainedinthe reportwere reviewed. The Administration notedthatsomestudentsno longer meetthe criteria tobe deemed "exceptional".While principals have been advised to work with the •families to de-identify these students, the most important factoristo maintain parental confidence in the special program delivery and erisuf©that the students needs are being met. During a lengthy discussion clarification was provided regarding the purpose ofthe Student PlanofAction (SPA)designedto replace the Informal Individual Education Plan (lEP).It wasnotedthatsamplesofStudentPlanofAction will be provided toeach school toassistinthe development and implementation process.Karen Dalton offered toshare a sampleortwoofthe StudentPlanof Action from her schoolat the March meeting.TheStudent Planof Action will be developed in consultation with parents and filed Inthe student's Ontario School Record (OSR).It was emphasized that Principals will continue to be responsible for ensuring that all the Individual Placement Review Committee policies and procedures are adhered to and followed. Itwas reported that this process will ensure that the emphasis is on the classroom and the delivery of programs and services to Special Education students and will reduce the amount ofpaperwork previously associated with an Informal lEP.The Importance ofensuring thata clearprocess continue for providing parents with written notification to attend the annual IPRC review meeting was discussed. 15.Bob Merifield,Program Supervisor,provided Information regarding a Province- Wide Program Standards:Project Oven/iew,a Ministry Initiative developed to improve quality andaccountability to ensure thedelivery ofthe broadest range of programs and services for exceptional students.Following a broad consultation process,the Ministry expects to release the new standards in2001 June. 2001 February 27...51 16.CarolHawthorne, OAFCCD,emphasized the importance for parents/guardians to clearlyunderstand the special education definitions and terms that appear ontheirchild'sreportcard. Staff will reviewtermscommonlyused onthe report cards (e.g.accommodations,modifications)and identify procedures to ensure parental understanding. 17. Peter Askey, Executive Superintendent, Program Services presented information pertainingtothe status ofthe recommendations fromthe Ministry's Intensive Support Allocation (ISA)WorkingGroup. 18.Itwas reported that Thames Valley District School Board stakeholder group representatives met on 2001 February 05 withthe Minister'sAdvisoryGroup on the Provision of Co-Curricular Activities.Joyce Bennett,SEAC Chairperson, was a participant and presented the significant impact that extra-curricular activities have on students with special needs. Itwas supported thatthe Administration send a letter tothe Minister'sAdvisory Groupas afollow uptoChairpersonBennett's presentation advisingthatSEAC strongly recommends a speedy solution to the extra-curricular activities issue. 19.The Committee met in Forum. Recommendation: 1.That SEAC recommends that the Board write to the Minister of Education acknowledging the significantvalue that the additional $1 million has meant to Barrier Free Access Improvements across the Thames Valley DistrictSchool Board this year and encouraging the Ministry to continue this funding at a similar rate in the future. J.BENNETT, Chairperson The report was received and the recommendation was adopted on motion of Bennett and Stevenson. 2001 February 27...52 38-B. REPORT OF THE COMMITTEE OF THEWHOLE,Public,2001 February 13 Members D.Stewart,Chairperson J.Bennett S. Deller (-8:05 p.m.). J.Hunter D.Anstead S.Peters T.Roberts L.Stevenson P.Schuyler A.Cartier G.Hart P.Jaffe P. Doelman (-8:30 p.m.) Absent:P.Sattler 7:00 p.m. -9:45 p.m. Administration and Otiiers J. Laughlin P. Askey P.Gryseels B. Bryce B.Greene G.Jazey J.Thorpe R. Murray L.Peck S.Galati 0.Bradford W.Scott S.Christie 1.No conflicts of interest were declared. 2.MONTHLY FINANCIAL REPORTING The Monthly Financial Statements as at 2000 December 31were received. Financial Statement •2000 December 31 Approved Budget 2000 June 27 $545 916 206 Add:Ministry of Education Additional Grants -6 901 109 1 215 088 -5 686 021 Add:Revenues from Special Grant initiatives MinistryFunding Adjustment -Revised Estimates Grade 10 Textbooks 2001 February 27...53 Summer Career Program-Human 1488 Resources Dev't Canada EQAO -In service 5 597 Canada Trust Environment 4 918 Add:Miscellaneous Revenue Items Transferfrom Reserves -Contractual 3 300 000 Obligations 1999/2000 Schooi Budget Carryforward 2 805 918 Food Services Rebate 126 758 Registrations -Workshops and Seminars 11 902 Other Revenue Items 216 598 12 003 6 461 174 Revised Expenditure Budget •2000December 31 $546703362 Revised Revenue Budget - 2000 December 31 $546 703 362 3.REPORT OF THE NATIVE ADVISORYCOMMITTEE,2001 JAN. 09 Itwas reported thata formal meeting ofthe Native Advisory Committee was not heldon 2001 January 09duetothe lackofa quorum.However,the members ofthe committeeand school representatives proceeded to meet onan informal basis. 4.REPORT OF THE POLICY WORKING COMMITTEE,2001 JAN.09 The Reportofthe Policy Working Committee which meton 2001January 09 was received. Members Administration and Others D.Anstead T.Roberts J.Thorpe. A.Cartier L.Stevenson P. Martin S.Peters L.Purser S.Christie a) Sharon Peters was re-elected Chair ofthe Committeefor 2001. b) No conflicts ofinterest were declared. 2001 February 27...54 c) The draft policy on Conflet of Interest related to hiring practices and employees'involvement was presented.Considerationwas given as to whetherthe policy shouldbe broaderthan hiring,dealingalso with any potential conflict ofinterest related to requests forproposals, orpotential forfinancialgain. Itwas agreed that the policy will be re-written to deal withthe three issues separately. The draft policy will be posted on the Boardweb site forinput. d) Inputwas received on the draftFirst Aid and Trainingprocedure as well as an overviewof system processes in providingfirstaid. It was clarified that it is not necessary to have a policy stkement onthe matter as.the Board is compelled to comply with the Education Act. Where language is less clear or there is a choice on how the Board is abletoaddress issues, a policy statementmustaccompanyaprocedure. The Committee requested clarification as to whether firstaid training is requiredforschool busA^an operators. Areport will be broughttothe next Committee meeting inthis regard. 6.REPORT OF THE POLICYWORKING COMMITTEE,2001 FEB. 06 The Reportofthe Policy Working Committee,whichmeton 2001 February 06,was received. Members Administration and Others S. Peters (Chair)L.Stevenson S. Deller(5:03)-J. Thorpe D.Anstead T.Roberts.J.Laughlin S.Christie A.Cartier P. Askey B.Bryce a) No conflicts of interest were declared. b)CONFLICT OF INTEREST Directorof Education J. Laughlin attended to clarifythat the intent ofthe draftConflict ofInterestpolicy Istodefineaprocess todeal with potential conflicts ofInterest. Legalcounsel suggested a procedure wouldnotbe necessary.The draft policy was posted to the Board's web site for consultation, withno response received fromthe public. Trustee D.Anstead moved the following motion: "And resolvedthat the policy on Conflict of Interest be approved and recommended to the Board for consideration."Defeated 2001 February 27...55 c)COPYRIGHT RIGHTS PERTAINING TO CURRICULUM MATERIALS. Executive Superintendent P.Askey joined the meeting to provide background to the draft policy regarding copyright rights pertaining to curriculum materials. On legal counsel's advice,Mr.Askey recommended that the policy address situations where staff receive release time, honoraria, a salary or stipend for preparing curriculum materials that are made availabie for purchase.Adirect mailingof the draft policy will be sent tothe teacher federationsfor input. Amotionto receive the draft policyfor posting on the Board's web siteJo provide an opportunity for public inputwas movedbyTrusteeT.Roberts and carried. (see recommendation 1) d) HARASSMENT Executive Superintendent B. Bryce joined the meeting to provide an overview of the Harassment policy and its origin. Input has been received from school councils,OPC,teachers,and Board solicitors in its development. Following a discussion on suggested revisions to the draft policy and procedure an amendment movedbyTrustee L.Stevenson todelete "and worth"fromthe policy statement was carried. Trustee Stevenson moved to amend the first paragraph of the policy statement to read "It is the policyofthe Boardthat every person within the Thames Valley educational communityhas a righttoworkand study in an environment free of harassment and supportive of productivity, personal goals, dignityand self-esteem."Carried Amotion to approve the draft policy was moved by Trustee Stevenson and carried. ExecutiveSuperintendent B.Bryceresponded toquestions relatedtothe accompanying procedures and noted suggestions forrevision. A motion to receive the draft procedures was moved by Trustee T. Roberts and carried. e) RESPONSERE UPDATE ONFIRST AID TRAINING FOR BUS/VAN OPERATORS Clarification was received that first aid training for school busA/an operators is not a requirement in their contract to transport Thames Valley students.Instructions and protocols are in place for drivers to followin emergency situations. The meeting adjourned at 6:05 p.m. on motionof Trustee D.Anstead. 2001 February 27...56 A discussion was held regarding the defeated motion pertaining to the Draft Conflictof Interest Policy. Concerns were expressed that the approval or defeat of this significant policy should have been the decision of the full Board.This motion results in the absence ofan opportunityforthe full Boardto consider and debate the Conflict of Interest Policy. It was supported that the item pertaining to the Draft Conflict of Interest be referred back tothe PolicyWorking Committee for reconsideration and that copies of the draft Policy be distributed to all Trustees, (see recommendation 2) The draft Harassment Policy was supported. (see recommendation 3) During the review of the draft Harassment Procedures,amendments to the Fundamental Guiding Principles and Definitions were suggested.A statement will be included directing that unresolved concerns be referred to the Executive Superintendent of Operations Services or his delegate. The amendments to the draft Harassment Procedures were referred back to the Administration for consideration. (see recommendation 4) Information regarding the process and time lines associated with posting policies/procedures tothe Board's web site for community input was requested. Itwas emphasized that communication guidelines need to be inplace to ensure that School Councils and parent representatives are notified as soon as possible when policy/procedures are posted on the Board's web site for community input. 7.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,2001 JANUARY 09 The Report of the Information Committee of the Whole, which met on 2001 January 09,was received. Members Administration and Others J. Hunter,Chairperson J. Laughlin L.Peck T.Roberts P.Askey J.McKenzie D.Stewart P.Gryseels K.Bushell J.Bennett B. Bryce J. Neville D.Anstead B.Greene S.Galati S.Peters M.Sereda D.Bradford 2001 February 27...57 L.Stevenson G-Jazey N.Hindmarsh P.Schuyler J.Thorpe S.Christie A.Cartier P.Menniil W.Scott G. Hart J. Empringham P.Sattier P.Jaffe P.Doelman (+7:40) Regrets:S.Deiler a)Election of ChairpersonA^lce Chairperson Director John Laughlln chaired the meeting for the eiection of the Committee Chairperson.Trustee Hunter was eiected Chairperson for 2001.Chairperson Hunter assumed the chair,and Trustee Roberts was elected Vice Chairperson for 2001. b) Noconflictsof interest were declared. c)Proposed Topics for 2000-2001 A review of the general purpose of the InformationCommittee of the Wholemeeting was presented.The following proposed topics forfuture meetings for the year 2000-2001,were received: February -Compensatory and At Risl<Programs March - Accountability Framework - Board Profiles April -Attainment of Our Vision 2000 -2001 May - 2001 -2002 Budget . June -Environmental Policies and Procedures -School to Work Framework d)Attainment of Our Vision Director John Laughlln provided background information regarding the AttainmentofOur Visioninitiativethat guides the process ofputtingthe Board's Mission and Belief statements into action.The Vision initiative supports the system's primary responsibility, that of education excellence and service to students.Developed collaboratively by Thames Valley partners,this initiative builds on the best practices of the forming partners - Elgin,Middlesex,Oxford and London boards of education. 2001 February 27..:58 Anannual reviewofthe Attainmentof Our Visionwill be presented at the 2001 April ttieetirig ofthe Information Committee ofthe Whole.It wiD . include research data-obtained at the school level that.:wi[l providea benchmarkformeasuringthe effectiveri'ess ofthe Vision initiative and assist i'n.setting new areas of focus.. Itwas reported that as part of future directions, for Attainment of Our Vision,the Boardis.presenting a nationalcdnference, entitled,"Caring, Learning.Oommuriities:From Vision to Practice".The three-day ..conference is.scheduled for '2001 .September 27 to 29 and will be held - at the Hilton Hotel in Lor?don:Copies ofthe conference'poster which included registratiori fnformation were distributed. e) Role of Supierlntendent of Education A comprehensive overview of the role of the Superintendents of Education was presented. ;The Superintendent of Education is responsible for the supervision of Principals and VicePrincipalsthrough the Supervision Model and ofthe supervisionofschoplimprovementsthroughthe SchoolGrowthPlans as defined by the EffectiveSchools: Policy.Ttte monitoring of curriculum implementation ensures that system expectations are bemg met at the school site'.-The Superintendent of Education also acts as a mentor In tiie development of existing and future Principals and.Vice Principals. Itisexpectedthatthe Superintendentsof Education will visitthQirschoois ' on a regularbasis to provide support and monitor the school's growth plan,expectations for the year as stated in the School -Growtli Plan. Appropriate eyaluatlbn reportsand status reports wIH be completedas required!' Ail Superintendents of Education have both system responsibilitles.and . Familyof Schools assignments.-System roles vary from several smaller assignments,to fewer,larger assignments in. an .effort.tb ensure a reasonable balance In the wprkload.The balance takes Into account- geographical regions,numbers'of schools,scope of system . .responsibilities and lengthof experience for each Superintendent.•Fifty peccerit.of the Superintendents' tirneIs spent in schools wpridrig with Principals and preparing docuniientatlon towards improving,student learning. . . • 2001 February 27...59 The Superintendents of Education ensure that each Community Education Centre (CEO)meets its mandate to provide service to the* public and are responsible for the overall supervision ofthe OEC's. Woridng with Principals,Trustees,School Councils and other community groups,the Superintendents gain a thorough understanding of the characteristics and needs of each school community.Although Principals arethe primary link with School Councils,the Associate Superintendent of Education is expectedto be a direct resourceto the Principal and, where necessary,the School Council. The primary emphasis at the Community of Schools/Community Education Centre level Is to co-ordinate school resource teams, professional development of Principals and Vice Principals,leadership development of aspiring candidatesand,to provide input to Supervisory Officers'Council. Superintendents are expectedto hold regular Community of Schools meetings regarding coordinating implementation,input/consultation, professional development and discussion of elementary andsecondary joint matters. An overhead presentationwas provided byJohnThorpeandGaryJazey, Superintendents of Education, summarizing their respective administrative system responsibilities and activities. Peter Gryseels,Executive Superintendent of Operations Sen/ices, advised that the results of a Superintendent of Education Survey completedbyPrincipalsduring2000 June ratedthe overallperformance ofSuperintendents as excellent (90%).A summary ofthe departmental goals with an emphasisonschool growth plansand professional growth was highlighted. 2001 February 27...6Q School Growth Plans < The Administration presented a report of the School Growth Plans developed to provide a site based non-proceduralfocus at the school level.The planis measurable, data driven and providesa correlation betweenthestudentreportcardandthe provincial Education Quality and Accountability Office (EQAO)Grade 3 and Grade 6 Assessment of Reading,Writing and Mathematics,results. Theplanisalsoalignedwith the staffsupervision model, isongoing and must enhance the classroom and student learning. Paul Mennill,Superintendent ofEducation,presented an overviewofthe structure,organization,function and purposes of the Community of Schools (Family ofSchools).Samplesof Community ofSchools meeting agendas and the resulting outcomes were also presented. Keith Gordon,Principal of Northridge P.S., London,presented his school's Growth Planto increase the percentage of Northridge students who are achieving at or above the provincial standard in Mathematics problem-solving skills. EricRoss,Principal ofStoneybrook P.S., London,presented hisschool's Growth'Plan as it relates to improving student literacy skills (reading levels)throughincreasingthe number and complexity of books being read. A question-and-answer period followed. In response to the question "What does the future hold?", it was suggested thatthe following priorities will need.to be'addressed: - the mentoring programs for new administrators; -clarification on the role of Trustees as the involvement of School Councils increases; - the need to refine the process for the assessment of secondary school growth plans. 8. REPORT OF THE INFORMATION COMMITTEE OF THEWHOLE, 2001 FEBRUARY06 The Reportofthe Information Committeeofthe Whole,whichmeton 2001 February 06,was received. 2001 February 27...61 Members J. Hunter,Chairperson T.Roberts D.Stewart J.Bennett S. Deller (-8:30 p.m.) D.Anstead 8.Peters L.Stevenson P.Schuyler • A.Cartler P.Sattler P.Doelman Regrets:P.Jaffe Absent:G.IHart Administration and Others J.Laughlin P.Asl<ey P.Gryseels B.Bryce B.Greene M.Sereda J.Thorpe B.Merifield G.George 0.Graves A.Timms B.Martin S.Book S.Galati D.Bradford S.Christie W.Scott a) Noconflictsof interest were declared. b) DIRECTOROF EDUCATION - UPDATE J.Laughlin,Directorof Education,advised that the Thames ValleyDistrict School Board stakeholder groups and representatives met on 2001 February 05 withthe Minister's Adwsory Group on the Provision of Co- Curricular Activities.Copies of the Board's submission entitled, "Co- Instructional Activities inOntario:Searching for theThird Altemative"were distributed. The following concepts as options that the AdvisoryGroup might consider recommending to the government were highlighted:' - Return flexibility and local autonomy to boards to interpret and apply Bill 74 in the best Interest of the students; -Expand the definition of instructional time; - Assign a credit value to co-instructional activities; -Considerscheduling a 25-minuteperday remedial and/or enrichment activity for every student. The proposal will: -ensure that participation in 0.5 co-instructional activity is at least equivalent to a 0.5 instructional credit; -ensure that co-instructlonal activities counting towards a teacher's 6.67 workload involve direct teacher-student contact; 2001 February 27...62 • allowone or more co-instructional activitiesto comprise the 0.5 co« instructional period; -ensure flexibility for site-based decision-making through board procedures that assign a value to co-instructional periods and allocates co-instructional periods at the school level; • recognize student involvementinthe co-instructional activity inthe Annual Education Plan. The proposal supports the recommendation tohireadditional teachers as needed to maintain an aggregate average of 21:1, and assign all teachers 6.67 periods including 6.17 instructionalperiods plus either a0.5 co-instructional period or a 0.5 instructional period. c)PROGRAMS THAT PROVIDE ADDITIONAL SUPPORT FOR STUDENTS Program Services staffpresented a comprehensivereportofthe many programs across the Thames VaileyDistrict Boardthatprovideadditional support for students?'* Brenda Martin,LearningSupervisor, and Suzanne Book,Coordinator, Program Services,described a number of initiatives that have been developed to provide additional supportstoaddress barriers to learning. These programs provide special interventions whichfocus on the social, emotional and behavioural needs of students to enhance academic success. Byrecognizing and supporting the needs of learners,students are able to reach their potential;Creative programming,parent and community partnerships, and a multi-disciplinary team approach are consistent components in each of these unique programs. The following list represents someofthe many programs developed and implementedto provideadditionalsupport: - Supervised Alternative Learning forExcusedPupils (SALEP) - Alternative Programs -Social Skills and Peer Mediation - Investing in Children-Kids Count -Counselling and Support Services for First Nations Students -Art Therapy Initiative forRefugeeand Immigrant Persons -Participate - Group Counselling for Secondary School Students - SirGeorgeRossSecondarySchool Community Resource Project • Young Parents in School -Steps for Success -Partnerships For Excellence 2001 February 27...63 Throughout the overhead presentation, several students,teachers, counsellors,and principals related personal experiences and successes achieved through their respective programs. Alengthy question-and-answer period followed. Trustee Bennett and Director Laughlin extended their thanks and appreciation to all the participants who, through their dedication and commitment to the programs,exemplify a caring learning community. 9.PROPOSED RE-CONFIGURATION OF SIR ISAAC BROCK P.S. The Administration presented information regarding the proposed re configuration ofSir Isaac BrockPublic School, London. The report responds tothe request from Sir Isaac BrockSchool Councilfor re configuration and to conform with Board preference relative to elementary school organization. From its opening, Sir Isaac Brock Public School was designated a Junior Kindergarten to grade 6 school by the former London Board of Education. Pupils from Sir Isaac Brock moved to nearby Arthur Ford Public School for grades 7 and 8. Enrolment ofboth schools has grownto the point where each has portables on site.Since pupils are accommodated in portables in either configuration,it was recommended that the pupils at Sir Isaac Brock be permitted to remain in their school through to graduation from grade 8. The principalsof each school directed processes offormaland informalconsultation with students,staff,parents and School Councils at the two schools. Unanimous support was given by both School Councils at a joint meeting held to discuss the proposal in 2000 November. Costs would be incurred to move portables from the Arthur Ford P.S.site to the Sir Isaac Brock P.S. site overtwo years.There will be some minor costs related to materials,text books and equipment which will be addressed within current school budgets and the new classroom grantthrough Operations Seivices.The timelines for completing the reconfiguration forSir Isaac Brock P.S.will be 2001 September for grade 7 pupils and 2002 September for grade 8 pupils, (see recommendation 5) The Committee recessed at 8:10 p.m.and reconvened at 8:30 p.m. in camera with the public excluded. 2001 February 27...64 10.Report of the Committee of the Whole,In Camera 2001 February 13 8:30 p.m.-9:45 p.m. iVIembers J.Bennett,Chairperson T.Roberts D.Stewart (-9:00) P.Schuyler J.Hunter A.Cartier D.Anstead Q.Hart S.Peters P.Jaffe L.Stevenson Regrets:P.Sattier Administration and Others J.Laughlin P.Asl<ey {-9:07) P.Gryseels (-9:07) B. Bryce (-9:07) B.Greene ('9:07) G.Jazey (-9:07) R. Murray (-9:07) L.Peck (-9:07) D. Bradford (-9:07) S.Christie T.Levschuk The Committee met in camera from 8:30 p.m. to 9:45 p.m.and discussed confidential personal,negotiation and property matters. No conflicts of interest were declared. APPROVAL OF AGENDA Amotion to amend the agenda as follows was moved by Trustee J.Hunter and carried:Add "Update on Discoloured Ice at Thames Valley Schools"and "Saunders SS Incident". AlVIENDMENT TO ELEMENTARY COLLECTIVE AGREEMENT The followingmotion was moved by Trustee T.Roberts and carried: "And resolved that the Board approve the proposed amendment to Article 32.01 of the 2000-2001 Collective Agreement between the parties." UPDATE ON DISCOLOURED ICE AT THAMES VALLEY SCHOOLS Executive Superintendent Peter Gryseels provided an update on the discoloured ice that had appeared on CityofLondon property adjacent to White Oaks P.S.following a recent thaw and refreezing of decomposing plantmaterial and surface water,a condition known as Irost boils". 2001 February 27...65 Executive Superintendent Brian Greene advised trustees that the school hab been cleaned and wouldbe open to students on February 14. Ameeting will be held on the 14th withthe Health Unitand Cityof London officials. If tests indicate no contamination, they will remove the snow feticing from the area. Parents ofchildrenattendingAshleyOaks,Arthur Stringer,RickHansen,Wilton Groveand White Oaks Public Schools had been notifiedbytheirschool and the HealthUnitofthe steps taken. Itwas later confirmedthat noanimalfecal matter was found. (9:00 p.m. - D.Stewart leftthe meeting) A motion to receive the report was moved by Trustee P. Jaffe and carried. SAUNDERS SECONDARY SCHOOL INCIDENT ExecutiveSuperintendent Bill Bryceapprised trustees of a concern raised at Saunders Secondary School regarding teaching strategies which offend the Board's Safe Schools policy.The matter isbeing addressed withthe personnel involved. MINUTES OF THE JANUARY 29.2001 STEERING COMMITTEE The minutes of the 2001 January 29 meeting of the Steering Committee regarding recruitment of the new Director of Education were presented to trustees.The following recommendations were moved by Trustee P.Jaffe and carried: 1.That a Bequest for Proposal be issued foran Executive Search Firmto recruit the new Director of Education. 2. That the Steering Committee reviewallofthe Request for Proposals from the Executive Search Firms,prepare a short-list and all available trustees be involved in the interviewing and selection process of the final firm. Amotion to rise and report was moved by Trustee J.Hunter and carried. The meeting adjourned on motion of Trustee D.Anstead at 9:45 p.m. 2001 February 27...66 Recommendations from Committee ofthe Whole,2001January 01 Public:< '1.Thatthedraft policy Copyright Rights Pertaining to Curriculum Materials be received and posted on the Board's web site forpublicinput. 2. That the item regarding the draft Conflict of Interest Policybe referred back to the Policy Working Committee for a detailed report and that copies ofthe draft policybe made available to all Trustees. 3.'Thatthe attached draftpolicyon Harassment be approved and fonvarded to the Board for consideration. 4. That the amendments tothedraftprocedures supportingthe Harassment policy be referred back to the Administration for consideration. 5. That the Board designate Sir Isaac Brock Public School as a Junior ,Kindergarten to Grade 8 school effective2001 September 01..~ 6. That the Board approve the proposed amendment to Article32.01 ofthe 2000-2001 Collective Agreement between the parties. 7. That a Request for Proposal be issued for an Executive Search Firmto recruit the new Director of Education. 8. ThattheSteering Committee review alloftheRequestforProposals from the Executive Search Firms,prepare a short-listand allavailable trustees be involved inthe inten/iewing and selection process ofthe final firm. D.STEWART Chairperson The report was received and the recommendations were adopted on motion of Schuyler and Anstead. 2001 February 27...67 38-C.Reportofthe Chairs'Committee 2001 February21 3:00 p.m. - 6:00 p.m. Members Administration and Others D.Stewart, Chairperson J.Laughlin J.Bennett S.Christie P.Jaffe AGENDA REVIEW The publicand in-camera draft agendas forthe February 27,2001 Board meeting were reviewed and approved. PORTABLE AIR QUALITY PROCEDURES 'director of Education John Laughlin provided the background to the.request of the parent group to present their concerns regarding the portable air quality procedures along with an overviewofthe procedure to handle delegations' riequests. Executive Superintendent Brian Greene joined the meeting to respond to queries by the group. London parents Wendi Heale,Cheryl l-!awken,Faye Simon and Nancy Kress presented their request forthe establishment ofa co-ordinatingcommittee to monitor air quality levels in portables. Supt.Greene providedbackgroundto theformation ofthePortableProtocolCommittee and noted that Facility Services will present a report to the Committee ofthe Whole on March 20 addressing issues in the protocol policy,e.g.cleaning,carpeting,etc. The need to maintain communication with the school community through newsletters was raised.Itwas noted that a communication has been distributed to schools recently regarding enhancing communication between the Board and community. Chair Stewart received the group's recommendation and thanked them for their attendance.He advised them that no action will be taken until the Board has had an opportunityto hear the staff response.The request will be looked at inthe context of their report. The Communication AdvisoryCommittee is lookingat the protocol. A copy of the presentation and appendices are available in the Trustees'Officefor trustees'information. LIAISON WITH OTHER PUBLIC EDUCATION PROVIDERS WITHIN TVDSB Trustee Diana Anstead joined the meeting to discuss a proposal to initiate liaison between the publiceducationprovidersIntheThames Valley District.Theliaisonwould establish a forum to discuss concerns,share future plans that would influence the future ofour students and providean opportunityto get to know those whostrive forthe same successes in public education, e.g.separate system.University of Western Ontario and Fanshawe College. 2001 Februaiv27...68 It was suggested that both political and staff representatives meet to maintain th'e concept ofone team workingtowards commons goals. The committee would provide an opportunityto discuss specific agenda items ofmutual interest such as the double cohortissue. Theneedtostart with a purposeandan expectedoutcomebeforegoing to the large venue ofthe four partners was emphasized. Contact will initially be made withPat Dunne, Directorofthe London DistrictCatholic School Boardand possiblymove to a more inclusivemodel including Fanshawe and the UWO.Itwas suggested that MPPDianneCunninghambe invitedto participatein the double cohort discussion. The concept was endorsed in principle.Following Board support,DirectorLaughlin will initiatethe firststep through the separate board following whichhe will speak withDr. Howard Rundie of Fanshawe College,and Paul Davenport ofthe Universityof Western Ontario,to determine their interest in getting together to discuss issues'^of mutual interest. A committeewill beestablished to pursue theconcept. DianaAnstead agreed to serve on the committee. PERSONNEL ISSUES The Directorindicated that he will be providinga verbal report at the February 27 in- camera meeting regarding personnel issues. MINISTER OF EDUCATION -DRESS CODE Aletterfromthe MinisterofEducation outliningthe expectations forschool dress codes was distributed forinformation. Executive Superintendent Bill Bryce will work witha committee to develop a Thames Valleypolicy. TRUSTEE E-MAIL InformationTechnology staff have indicated that itis possible to have e-mail sent direct to trustees with a copy to the Trustees'Office.Concern was raised that direct e-mail would not allow Board-related information to be co-ordinated.Da\^'d Stewart will ask Carolyn Linsdellto set up the e-mail for interested trustees as well as providing an alert to confidential e-mails. OPSBA LABOUR RELATIONS SYMPOSIUM Director Laughlin suggested Executive Superintendent Bryce and the Negotiations Advisory Teamattendthe OPSBA symposium.Acautionwasraisedregardingmonitoring the funds available in the Trustees'staff development budget looking at priorities for attendance.Chairperson Stewart will prepare a memototrustees outlining the process for accessing funds forthe remainder of this year. Itwas recommended that one trustee attend the symposium. r 2001 February 27...69 OPSBA AWARD NOMINATION COMMITTEE Information regardingnominationsforvarious OPSBAawards was distributed. Itwas agreed that the material will be distributed to trustees and noted in the Board's newsletter LINKS.Nominations are to be fonwarded to David. DR.DAVID HERBERT SURVEY Arequest from Dr.David Herberttoincludeevolutionism and creationism insecondary courses was discussed.It was agreed that this request is outside the pun/iew of boards of education in that boards do not set curriculum but are obliged to implement curriculum provided bythe Ministry of Education. Chairperson Stewart will advise Dr.Herbertthat the Boardcannot support his request but that it will be directed through the appropriate channels to the Ministrywith a copy to trustees. CHAIRS'COMMITTEE PROTOCOL Aprotocolregardingthe purpose ofthe Chairs' Committeewill be prepared forthe next meeting.Input will be sought from trustees. ADDITIONAL ITEMS a. It was noted that the Ministry of Education has indicated that boards of education should .be increasing the student/teacher ratio at special needs centres to 8:1 per facility.Concern was raised that agencies have limited budgets to meet the staffinglevel as wellas the public backlash inthe reduction of sen/ice and the lack of coordination between ministries.Vice-Chair Bennett is meeting withMPPs inthe near future and will raise the issue. DirectorLaughlinwill contact the new Project Leader for Special Education Alex Bezzina to determine the government's levelofsupport. He will also speak with Executive Superintendent of Program Peter Askey and the supervisory officers in this regard. b.The need for trustees to be kept up-to-date on current issues and decisions was voiced. c.The Chairs'Committee reviewed and approved Peter Askey preparing a submission to the task force on co-instructional activities on behalf of himself and Joyce Bennett,ChairofSEAC. Supt. Askey will be presenting on February 21. i, 2001 February 27...70 d.Following input from several trustees,the Cliairs'Committee supported providing trustees with lapel name bars and business cards. ADJOURNMENT -The meeting adjournedat 6:00p.m. 38-D.Report ofthe Committee ofthe Whole 2001 February 27 5:00-6:30 p.m. The Committee metincamera from 5:00to6:30 p.m.and from 9:40to 11:50p.m.and discussed confidential personnel,property,legaland negotiation matters. Noconflicts. of interest were declared. ,C-" The following recommendations were approved on motion^qf..Schuyler and Anstead. Recommendation: 1.Thatthe motions approved at the in-camera session related to personnel issues and a suspension appeal be approved. 2. That the tender received on 2001 January 18, fromSierra Constructionfor $966,500 (excluding GST)forthe additionand renovationto Northdaie Public School be accepted and that the Board enter into a contract with Sierra . Construct9ion forthe project. 3. Thatthe tender receivedon2001 January 25,from Bronnenco Construction Ltd. for $1,139,670 (excluding GST) for the addition and renovation to Northbrae PublicSchoolbe accepted and thatthe Boardenter intoa contract with BronnencoConstructionforthe project. 4.Thatthetenderreceivedon2001 FebruarylS,fromTondaConstruction Ltd. for $1,485,643 (excluding GST) for the additions and renovations to Northdaie Central Public Schoolbe accepted and that the Boardenter into a contractwithTonda Constructionforthe project. 5.That the increase In costof$1,581,121 from the original estimates presented to the Board on 2000 May 9, be funded outofthe Pupil Accommodation Reserve Fund (School Renewal Grant). J. BENNETT, Chairperson r 2001 February 27...71 The report was received and the recommendations were adopted on motion of Bennett and Anstead. MOTIONS •NOTICE OF WHICH HAS BEEN GIVEN 39.None ADDITIONAL BUSINESS 40.None. COMMUNICATION 41-A.REPORT OF THE OPSBA 2001 PUBLIC EDUCATION SYMPOSIUM 2001 January 25 -27 In Attendance;Guest: B.BrockG.Hart L.Stevenson A.Cartier P.Sattler P.Schuyler P.Jaffe J.Laughlin D.Anstead The conference offered a wide variety of keynote speakers,sessions and workshops, and concluded withRegional Meetings. Documents/handouts havebeenplaced intheTrustee Loungeforyourperusal. Atthe RegionalMeetingLindaStevenson was elected tothe OPSBAprogram workgroupand DianaAnsteadwas electedtothe policy workgroup. Dates to Note: February 24 March 29-31 April27 - 28 June 14-17 Regional Education Centre London Labour Workshops Directors' Meeting AGM Kingston 10:00 am 2001 February 27...72 Respectfull/Submitted Diana Anstead 41-B.REPORT OF THE OPSBA DIRECTORS'MEETING 2001 February 16-17 From: D.Anstead G.Hart ITEMS DISCUSSED IN CAMERA: Co-instructional -presentation to Task Force -CODE update Negotiations -Provincialand Centralized Bargaining OPSBA Executive Director's Annual Performance Review Labour Relations Update ITEMS DISCUSSED IN GENERAL SESSION; Communications; Reports -President -Executive -Regions -Work Groups:-Policy -Program -Ad Hoc Committee -External Organizations -OPSBA Business Matters -D.Anstead -L.Stevenson -New Data Model -Hydro Costs' 2001 February 27...73 "Emerging Issues -Teacher Shortage -Suspension/Expulsion -Ontario College of Teachers -Task Force on Effective Schools -consultation schedule -Student Dress Code 41-C.REPORT OF THE OPSBA REGtONAL MEETING 2001 February 24 Present from T.V. D.S.B. D.Anstead T.Roberts A.Cartier L.Stevenson Joint Western/Central West Regional Council Meeting of the Ontario Public School Boards'Association was held on Saturday,2001 February 24, at the Education Centre,Thames Valiey District School Board. Paul Anthony, Director of Policy and Standards,Ontario Teacher Testing Project,gave a one-hour presentation to update trustees on the status of the Teacher Testing Program withinthe role of the Ontario College of Teachers and their document entitled Standards of Practice forthe Teaching Profession". A question and answer session was held after the presentation. Concerns raised,which included financial responsibility and adequate timelines for implementation and maintenance of the Teacher Testing Program,were later refined into resolutions to be presented at the June Annual General Meeting. The meeting was adjourned early due to expected arrival of bad weather. Respectfully submitted,D.Anstead Trustee 42.NOTICE OF MOTIONS -none 43.GOOD NEWS ITEMS Trustee Stevenson commended the principals who hosted her visit to a number of schools recently.She noted that the Grade 1 class at Springfield Public School gave her copies of their writing booklets which siie asked trustees to autograph for return to them.Chair Stewart wili prepare a letter of thanks on behalf of the Board to the children. 2001 February 27...74 ADJOURNMENT The meeting adjourned at 12:00 midnighton motionofT. Roberts and P. Sattler. V- Chairperson CONFIRMED;^ 2001 February 27...75 Thames Valley District School Board POLICY Title HARASSMENT Policy No. Department Human Resource Services Status DRAFT Reference(s)Harassment Procedures Effective Date Ontario Human Rights Code It is the policy of the Board that every person within the Thames Valley educational community has a right to work and study in an environment free of harassment and supportive of productivity,personal goals, dignityand self-esteem. The Thames ValleyDistrictSchool Board endeavours to create a climate of understanding and mutual respect consistent with its commitment to provide a caring, learning community,and in accordance with the Ontario Human Rights Code,to recognize the dignity and worth of every individual. The working and learning environment will be free of discrimination or harassment on grounds which includer but are not limitedto the following:race,ancestry,place oforigin, colour,ethnic origin,citizenship,creed,religion,sex,sexual orientation,age,record of offences,marital status,same-sex partnership status,family status,or handicap (as those terms are defined in the Ontario Human Rights Cod^. The Thames Valley District School Board willnot condone any form of harassment.The Board has established a complaint procedure and will protect from reprisal those individuals participating in the process including complainants,witnesses,advisors, representatives,investigators,and decision makers unless the person acts maliciously. The policy shall be administered by the Director of Education,or designate. Administered By Board Resolution Date of Last Amendment Date