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11/27/2001 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2001 NOVEMBER 27,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M-material 1.CALL TO ORDER 2.O CANADA 3.SPECIAL MUSICAL PRESENTATION - Westmount P.S.,London 4.APPROVAL OF AGENDA Wl 5.OFFICIAL RECORD WI 6.RECOGNITIONS a.Kyle Heffernan -Educational Leader of the Year Award V 7.CONFLICTS OF INTEREST V 8.DIRECTOR'S ANNOUNCEMENTS V 9.CONFIRMATION OF MINUTES a.Regular Board Meeting,2001 October 23 M b.Special Board Meeting,2001 November 13 M 10.REPORTS FROM THE ADMINISTRATION a.Departmental Updates M 11.REPORTS OF COMMITTEES r"'--a.Special Education Advisory Committee, 2001 November 06 M b.Committee ofthe Whole,2001 November13 M c.Chairs'Committee,2001 November 21 M 12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN -none 13.ADDITIONAL BUSINESS 14.COMMUNICATIONS a.Ontario Public School Boards'Association - V Update b.Children's Safety Village Update V c.Learning Disabilities Association of London M -Middlesex -Recommendation for Appointment d.Corporation of the City of St.Thomas M e.Near North District School Board Re:M Audiology f.Ottawa-Carleton District School Board M 15.NOTICE OF MOTIONS 16.GOOD NEWS ITEMS -"Did you Itnow..." 17.CHAIRPERSON'S VALEDICTORY ADDRESS V 18.ADJOURNMENT THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2001 NOVEMBER 27 BOARD ROOM, EDUCATION CENTRE The Board met in regular sessionon 2001 November 27 in the Board Room atthe Education Centre,meeting inCommitteeofthe Whole,incamera, at 5:00 p.m. on motion of L.Stevenson and G. Hart,followed by a public session at 7:00 p.m. The following were in attendance: TRUSTEES D.Stewart J.Bennett S.Deller J. Hunter (-8:05 +8:08) ADMINISTRATION AND OTHERS B.Bryce P.Gryseels B.Greene C.Murphy J.Thorpe M.Sereda G.Jazey K.Havelka Regrets:P.Schuyler D.Anstead S.Peters T.Roberts L.Stevenson A.Cartier P.Menniii L.Robertson J.Empringham R.Murray K.Wilkinson K.Dalton B.Beatty J.McKenzie G.Hart P.Sattler P.Jaffe M.Rhoden K.Bushell S.Dawson V.Corcoran D.Duff K.Heffernan S.Christie S.Gaiati D.Bradford W.Scott O CANADA The appreciation ofthe Board was extended to the Westmount Public School Choir,conductors Cathy Clark and Jill Channer,and accompanist Syd Holody for leading in the singing of0 Canadaand performing three musical numbers. APPROVAL OF AGENDA The agenda was approved on motion ofT. Roberts and P. Sattler. OFFICIAL RECORD The Executive Secretary read intothe minutes the following recognitions: We regretto record thedeathofstaff member Lawrence Walsh,Principal ofJohnDearness Public School,London,on 2001October 26;Joshua Ryan Heffernan-Hickman,a 15-year old student at Ashley Oaks Public School,London,on 2001 October 26;Wanda Lee Pike,an 18-yearold student at A.B.LucasSecondary School,London,on 2001 November 06;Hailey Carroll,a9-year old student at Knollwood Park PublicSchool, London, on 2001 November 12;and Jeremy Taylor, a 5-year old student at Eastdale Public School,Woodstock,on 2001 November 13. 2001 November 27...348 EDUCATIONAL LEADER OF THE YEAR AWARD Executive Superintendent Cathy Murphy extended congratulations on behalf of Thames Valley to Kyle Heffernan,LearningCoordinator-Special Education,as this year's recipientofthe 2001 Educational Leader ofthe Year Awardfor Zone II presented by the Ontario Provincial Federation Councilfor Exceptional Children. The award recognizes Kylefor her outstanding contribution to exceptional children and youth. 112.CONFLICTS OF INTEREST - No conflicts of interest were declared. 113.DIRECTOR'S ANNOUNCEMENTS Bill Bryce, Director of Education,advised that the Ministry of Education has issued a press release regarding a parental survey on education inOntario to be included inits 2001-2002 publication ofON. A telephone survey to a random selection of parents will also be conducted.It was emphasized that Ontario citizens with a clear cogent understanding of educational issues have been provided with a forum to respond directly to the government. CONFIRMATION OF MINUTES 114-A.The minutes ofthe Regular BoardMeeting,2001 October 23 were adopted on motionofP. Jaffe and L.Stevenson. 114-B.The minutes of the Special Board Meeting,2001 November 13 were adopted on motionof P. Jaffe and L.Stevenson. REPORTS FROM THE ADMINISTRATION 115-A.Departmental Updates Business Services Executive Superintendent Greene attended the following meetings/events:OSBIE Risk Management Seminar, City of St. Thomas;as well,discussions continue re: Strathroy S.S.Multi-Use Project, Northridge P.S. Joint School/Library Project; Cityof London Joint Use of Facilities Facility Services -Capital projects update provided; Department projects were presented by: Distribution Centre and Transportation Services. Director's Services Bill Bryce,Director of Education visited several schools and facilities during the month;The Director participated/attended inthefollowing events:Lion'sClubof Woodstock,Forest CityKiwanis,TVTeacher- Librarians'Association,Secondary School Vice-Principals'Retreat;25-Year Employees'Recognition Celebration;Take Our Kids to Work Program,Welcome Coffee Break,System Principal/Managers Meeting;Attainment of Our Vision Facilitators;Remembrance Day Service;Rededication ceremonies 2001 November 27...349 at Forest City,Northdale Central,Forest City,Central School;Japanese Education delegation visitation; and Entry Plan meetings; StaffDevelopment initiatives include:Administrative Mentoring Program;Reading Groups,NewTeacher Program,Principals/Manager meetings,Three-day Leadership course;SchoolSecretarialStaff Inservice Planning,CrisisPrevention Intervention training programs.Attainment ofOur Vision In-service; PublicAffairs updates:Twenty-five Year Recognition Reception held 2001 Nov.06, Hosteda Japanese Educational Study Team; Special December Edition of LINKS is being prepared. Human Resources: Retirement Seminar held for 300 employees; Joint Health/SafetyCommitteeTerms of Reference submitted to OntarioLabourRelationsBoard; Occasional teachers (elementary and secondary)numbers provided; Recruitment pians are underway forwintervisits to seven faculties ofeducation; District School Council second meeting was held 2001 November 22; Promotional Practices for hiring administrators undenway for the Fail of 2001. Operations Services: Community School meetings are focusing on data analysis of EQAO and report card results; Enrolment and Staffing figures for elementary and secondary are provided; Research and Assessment extensively supporting ongoing initiatives; Operationsand Business jointly developing a reportre:accommodation &enrolment initiatives; Dave Williams&Peter Thorup facilitated a legal issues session for New Administrators; Safe Schools prevention initiatives are nearing completion at the secondary level; Partnerships to support Distance Learning are being Investigated; international field trips and exchanges are postponed until 2002 January. Program Services: Acomprehensive review of IntensiveSupportAmount assessment system is underway; Development Class Program review recommendations are being addressed by a workinggroup; Plans underway for "Variety is...2001" being held 2002 Febnjary at Alumni Hall,UWO; Arts Resource Lists being distributed to all elementary schools; Grade 1 -6 Visual Arts resource document being developed; Components of Learning Conference 2001 held2001 October 26 were highlighted; Teachers inArts and Social Science disciplines completing Grade 11 Subject Specific training; Thames River Project inconjunctionwithMuseum London displaying artwork of34 students; United Nations Assembly for all secondary schools being held Dec. 6- 7 at NorwichCommunity Centre; CEC Central Recycling Information update provided. 2001 November 27...350 REPORTS OF COMMITTEES 116-A.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2001 November 06 12:21 p.m.-3:00 p.m. Members Administration and Others J.Bennett L Phillips (+1:18) C. Murphy C.Ekins,M.Secco P.Cook P.Gallin L.Stevenson V.Corcoran P.Gillls R.Teichrob B.Bryce W.Graham M.A.Tucker S.Killip B.Hopkins J.Tyler K.Heffernan R.Hunvitz L.Vince R.Richardson G.McGahey J.Worthington S.Lundrigan A.Morse M.Stoop Regrets:E.Hager,W.Gowers,0.Hawthorne Guest Trustee D.Anstead 1.CHAIRS'OPENING REMARKS J. Bennettwelcomed everyone to the meeting and introducedThames Valley'snew Director,Bill Bryce, who thanked the committee for their work. 2.CONFLICT OF INTEREST No conflicts of Interest were declared. 3.CONFIRMATION OF AGENDA The agenda was confirmed with the addition of item, 8.1 Report on lEPs for Gifted Students in Secondary School,by R.Hurwitz,Association for BrightChildren. 4.REPORT OF MEETING FROM 2001 OCTOBER 02 in regard tothe hearing Impairedprogram at FairmontPS., V.Corcoran,Learning Supervisor,clarified that the Fire Marshallwas not required to physicallyinspect the building,just to approve the plans. L.Vince,Community Living EducationCommittee,explainedthat Community Living Londonprovides leisure activities in the summer,not a "summer camp". 5.BUSINESS ARISING 5.1 Communication Sub-Committee Report The Sub-Committee was unable to find an alternate time to meet and files no report at this time. 2001 November 27...351 5.2 Motion re-drafted The letter to the Minister of Education on the inadequacy of funding (attachment 1) was amended. The following motion was moved by L.Stevenson and seconded by R.Hurwitz: "That the letter regarding the inadequacy offunding, be signed bythe Board Chair and the SEAC Chair,and forwarded to the Minister of Education,other special education advisory committees,local ministry officials,and local members of parliament." The motion was carried (see recommendation 1). The letter to the Minister of Education on the Intensive Support Amount Grant Profiles (attachment 2)was amended. The following motion was moved by L.Stevenson, Trustee and seconded by P.Gallin, Autism Society Ontario - London &District: "Thatthe letterregarding IntensiveSupport AmountGrant Profiles,be signed by the Board Chair and the SEAC Chair, and forwarded to the Minister of Education, other special education advisory committees,local ministry officials,and local members of parliament." The motion was carried (see recommendation 2). 5.3 Invitation to Local Ministry Office Ministry officials have been Invited to the 2001 December 04 SEAC meeting. V. Corcoran requested questions that can be forward to the ministry so they can prepare responses in advance of their visit.The Committee discussed several areas of concern.Members' questions can be sent tov.corcoran@tvdsb.on.ca byFridayNovember9 at 4:00 p.m. 5.4 Priority Setting Revisions C.Murphy,Executive Superintendent -Program Services,presented an overhead detailing the focus for the SEAC meetings for the 2001-2002 year.Some of these items may carry over tothe nextschool year. P.Gallin requested that areas of concern not included with the list be documented.V.Corcoran is to provide information on NECTAR (Network for the Education,Care,and Treatment of At-Rlsk Children). NECTAR, a group composed of community partners,deals with issues surrounding cliildren with significant mental health needs and social/emotional/behavioural challenges. 5.5 Letterwith respect to representation by Learning DisabilitiesAssociation The letter from the Learning DisabilitiesAssociation nominating Cathy Ekins as its SEAC representative will be forwarded to the Board for approval. 6.REVISION TO SCHEDULE V.Corcoran stated that refreshments would not be provided at the three additional SEAC meetings,and that the May meeting will be in the Dundas room. 2001 November 27...352 7.PRESENTATION BY ASSOCIATION 7.1 Association for Bright Children (ABC) R. Hurwitz noted that a common goal for each member organization of SEAC is to have exceptional children perform to their highest potential. Her presentation highlighted the characteristics of a gifted child,ways inwhich gifted children are vulnerable in the system, and the reasons forwhichthey need advocacy. ABC's summer newsletter was distributed for Information.The Committee discussed the process for screening gifted children,dual diagnosis problems,and other issues relating to gifted children. C. Murphy briefly outlinedthe PriorLearning Assessment and Recognition (PLAR)process. The ministry is planning a PLAR training session on December 7. 8.OTHER BUSINESS 8.1 EQAO Grade 3 &6 Results - Overall Summary Dr.Steve Killip,Coordinator of Research and Assessment,provided an overview of the EQAO Grade 3 and 6 results.A request to find out how we are doing in the special education area will require a three to four month Investigation. Dr.Killip will present these findings at a future meeting. 8.2 Developmental Class Review -Update All of the recommendations from the review have been analyzed and divided into two areas; those concerns best addressed at the school level;and those that are system responsibilities. The results ofthe developmental program review Implementation should come back fromthe schools on November 15.This information will aid the work group composed of elementary and secondary teachers,V.Corcoran,K. Heffernan, Learning Coordinator -Elementary, Developmentally Challenged Program,and R.Richardson,Learning Coordinator • Secondary,Developmentally Challenged Program,to develop a process to address each area of concern. The Committee discussed the transition issues faced by students going from secondary school into the world of work. V.Corcoran and the coordinators Involved will present Information to the Committee as it becomes available. 8.3 Report on lEPs for a Gifted Students in Secondary Schools R. Hurwitz raised a concern regarding what, in her opinion,is a lack of accountability with the lEP process.Inearly October,R. Hurwitz contacted the resource teachers at five secondary schools to ascertain the extent the lEP's for gifted students reflect interventions and evaluation of same.According to R. Hurwitz,the resource teachers indicated that there was no information on the lEP or in the report card,necessarily,that reflected actions taken to meet the specified needs.Based on these findings,R.Hurwitz suggested that SEAC not pursue an extensive review of whether service is being delivered through the lEP to gifted A 2001 November 27...353 secondary students,butrather to survey teachers.The Committee discussed focussing the Special EducationReviewon lEPs and IPRCs.Asuggestion was made to have a parental inputsection to determine how the lEP is being implemented. 9.ASSOCIATION UPDATES When an Association has information to share,a motionto be supported,an item ofconcern or an item to be discussed at the next meeting, submission should be made to Lori Fraser, Program Services (452-2330),at least twoweeks priorto the next meeting. 10.CORRESPONDENCE 10.1 Aletter with respectto representation by Autism Society resolution has beentothe Board. 11.FORUM P.Gallin distributed a flyer onthe Autism Society's quarterly meeting,"ParentsDiscuss Dealing with Pervasive Developmental Disorders",that isscheduledforTuesday,November 20. If a member organization would like to makea presentation to SEAC,email V.Corcoran. 12.ADJOURNMENT The meeting adjourned at 3:00 p.m. on motionof P.Gallin and M.A.Tucker. RECOMMENDATIONS: 1.Thatthe letter regarding the inadequacyof funding,be signed bythe BoardChairandthe SEAC Chair, and forwarded to the Minister of Education, other special education advisory committees, localministry officials,and local members of parliament. 2. That the letter regarding Intensive SupportAmountGrant Profiles,be signed bythe BoardChair and the SEAC Chair, and forwarded to the Ministerof Education,other special education advisory committees,local ministry officials,and local members of parliament. J.BENNETT, Chairperson The recommendations from the November 6 SEAC meeting were adopted on motion of Bennett and Stevenson. 2001 November 27...354 116-B.REPORT OF THE COMMITTEE OF THE WHOLE Members J.Bennett,Vice Chairperson J.Hunter D.Anstead S.Peters L.Stevenson P.Schuyier (-8:01) A.Cartier G.Hart P.Sattier M.Rhoden (-8:01) 2001 November 13 7:00 p.m.-8:30 p.m. Administration and Others B.Bryce P.Gryseeis B.Greene J.Thorpe 0.Murphy M.Sereda G.Jazey K,Haveika P.IVIenniii L.Robertson R.iVIurray K.Will<inson L.Hutchinson K.Daiton B.Beattie J.IVIcKenzie S.Gaiati S.Christie W.Scott Regrets:S.Deiier,T.Roberts,P.Jaffe,D.Stewart 1.APPROVAL OF AGENDA The agenda was approved on motion of L.Stevenson and carried. 2.CONFLICTS OF INTEREST - No conflicts of Interest were declared. 3.RECOGNITIONS -None at this time. 4. The Administration presented Financial Statements as at 2001 September 30. 5.REPORT OF THE POLICY WORKING COMMITTEE,2001 NOVEMBER 06 2001 November 06 2:00 p.m. - 3:50 p.m. MEMBERS PRESENT S.Peters (Chair) T.Roberts D.Anstead L. Stevenson A.Cartier ADMINISTRATION AND OTHERS B. Bryce S.Christie J.Thorpe R.Murray K.Daiton M.Smith M.Rhoden (a) APPROVAL OF AGENDA -approved as written (b) CONFLICTS OF INTEREST-none declared (c)COMMITTEE REPORT OF 2001 OCTOBER02 -presented for information and reference as required. /' 2001 November 27...355 (d)INTRODUCTION OF DRAFT POLICY/PROCEDURE i) School Hours:Procedure for Changing ExecutiveSuperintendent John Thorpe explainedthe need forthe independent procedure forchanging school hours to ensure that a process is inplace to consider ali factors when a school wishes to change schools hours. He noted that the Executive Superintendent of Operations is responsible for communicating approval ordenial ofthe proposed change to the principal and the superintendent of education who will notify the Transportation department. The principal will assume responsibility for notifying the school community.If no costs are anticipated, the decision maybe made a the school levelinconsultationwiththe superintendent. The following motion was moved by D.Anstead and carried: That the draft independent procedure for changing school hours be posted on the Board's web site for public input. (e)CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT i)Hiring of Support Staff Independent Procedure Exec.Supt.Thorpeadvised that public inputhad been receivedonthe draft Hiring ofSupport Staff independent procedure and will be brought tothe next meeting ofthe Committeeforits information. (f)DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION i)Progressive Discipline of Employees Exec. Supt.Thorpe advised that the procedure has been amended to follow current practice. Paragraph 1 of Section 6.3, "Supervisory Officers, Principals , Vice-Principals, Managers" clarifies the current practice and paragraphs 2, 3 and 4 provide parallel language and consistency of approach across the system. The following motion was moved by A.Cartier and carried: That the Progressive Discipline of Employees procedure be referred to the Board at Its November 27 meeting for information and posted to the Board's web site. il)Suspension of Students,c. Expulsion of Students Exec.Supt.Thorpe described the cosmetic changes required to the Suspension of Students and Expulsionof Students procedures to be consistent withthe new legislation. The following motion was moved by T.Roberts and carried: That the revised Suspension of Students and Expulsion of Students procedures be forwarded to the November 27, 2001 Board for information and posted to the Board's web site. 2001 November 27...356 (g)SUGGESTED POLICY/PROCEDURE REVISIONS i)Student Representative on the Board Policy Superintendents Rick Murray and Karen Dalton,and Margaret Smith, School Community Liaison Officer, and student representative Marlon Rhoden joined the meeting to discuss developinga newprocedure underthe"StudentRepresentative onthe Board"policy."They described a proposal toestablish a student senate to address student communication v/ithin Thames Valley. Itwas suggested a committee be formed chaired by Superintendent Karen Dalton to study the proposal and draft the procedure in this regard. It was noted that costs to operate the senate and to hold the student trustee election would be deducted from the funds allocated to the student trustee for travel and professional development. Itwas suggested that one student representative and an alternate be identifiedfrom each secondary school. The following amendments to the draft motionwere offered: -2."The student senate recommend...": • 6. That expenses covered be identified by the student senate; - 7. That a secondary school administrator be included. The following motion was moved by T.Roberts and carried: That the recommendation to establish a committee to study the proposal and draft a procedure forconsideration bythe Policy Working Committee at a future date be approved and that the committee include Superintendent Karen Dalton as advisor, a secondary school administrator,the student trustee mentor and such other members as deemed appropriate. Proposed changes to the existing policy were described: - amending the position to "student trustee" from"student representative"; -the term of office to run from August 1 to July 31; -the election of the new student trustee occur before the end of April annually; -the student trustee to have the same opportunity for participation at public meetings ofthe Board and at public meetings of committee of the Board as granted to elected Board members other than voting. The following motion was moved by T.Roberts and carried: That the revised Student Representative on the Board policy be referred to the Board at the 2001 November 27,meeting for approval. h)OTHER BUSINESS 1)Operative Norms for Policy Working Committee Director of Education Bill Bryce described the proposed process for referring draft and amended policies and procedures to the Policy Working Committee for approval or information. The approved protocol will be fonA/arded to supervisory officers,managers and trustees for their information.He noted that Committee members may recommend the time lines for receiving public inpuf on draft policies/procedures and that a process Is in place for draft documents to be removed from the web following the public input expiry date. 2001 November 27...357 A motion to receive the operative normswas moved byT. Roberts and carried. li)"No Sweat Procurement" Policy Request Director Bryce and Trustee Anstead presented a recommendation to add the following sentence to the Supply Management policy in response to ETFO's request to develop a policy on no sweat procurement: "The Board shall endeavour to ensure that child labour has not been used in the production ofanygoodspurchasedbyandonbehalfofthe Boardbyits employees." The following motion was moved by D.Anstead; Thatthe draft sentence be includedinthe Supply Management policy and forwarded to the 2001 November 27,Board for approval. Discussionsurrounded the Board's ability to ensure that child labour has not been used in the production ofgoods purchasedand the need to drafta philosophical statement onthis issue for Board approval. Itwas agreed that such a statement is inferred in the policy statement. iii)Twinning/De-twinning of Schools Procedure Theprocedurerelatedto Twinning/De-twinning ofSchools will be posted tothe Board'swebsite forpublicinputand returned tothe Policy Working Committeeforconsideration. (i) ADJOURNMENT • 3:50 p.m. A motionto adjourn was moved by L.Stevenson and carried. NextCommittee MeetingDate:Tuesday,2001 December 04, Governor Simcoe Room,timeto be advised. RECOMMENDATIONS: 1.Thatthe (attached) revised policy relatedtoStudent Representation onthe Boardbe approved. 2.That the sentence "The Board shall endeavour to ensure that child labour has not been used inthe production ofany goods purchased byand on behalfofthe Board byitsemployees." be included in the Supply Management policy. Recommendation 2 was deleted on motion ofS.Peters and carried.Thefollowing motion was moved by S.Peters: Thatthe proposedchanges tothe Supply Management Policy be posted to the Board'swebsite for public input and brought back to the Policy Working Committee on 2001 December 04 for consideration. S.PETERS, Chairperson 2001 November 27...358 6.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,Public Session 2001 November 06 7:00 p.m.-10:15 p.m. Members J.Hunter,Chairperson D.Stewart (-8:40) S.Peters L.Stevenson A.Cartler P.Sattler p]Schuyler (-8:40) J.Bennett T.Roberts D.Anstead M.Rhoden Regrets:S.Deller Administration and Others B.Bryce P.Giyseels B.Greene C.Murphy M.Sereda J.Thorpe P.Mennill K.Havelka J.Empringham R.Murray K.Wilkinson L.Hutchinson K.Dalton S.Killip D.Shippey D.Duff C.Graves N.Lizmore P.Strlngle S.Galatl S.Christie W.Scott (a) APPROVAL OF AGENDA Approvalofthe agenda was moved byT. Roberts, (b)CONFLICTS OF INTEREST - No conflicts ofinterestwere declared. (c)WELCOME AND INTRODUCTION OF NEW DIRECTOR OF EDUCATION Chairperson Hunter welcomed and introduced Bill Bryce,thenew Director of Education with the following comments: On behalf of my colleagues,itis my pleasureto formally welcome Bill Bryce as heassumes the roleofDirectorofEducationforthe Thames ValleyDistrictSchool Board. As mostofyou know, Bill isnostrangeraroundhereandhehas worked tirelessly,along with manyofus,through the unique initial years of our amalgamation. Bill beganhisjourney into the education system asasecondaryteacher with the Windsor Board of Education.Bill,didyou have any idea, at the time,just howfarthat road would eventually take you?While itwas his profound love ofteachingthat spearheaded our new Director into a world focussed on the bettermentofyoung people, he has contributedto their growth and enrichment on many, many different levels. Bill has heldleadership positions with the OSSTFand has served as both Vice-Principal and Principal before moving into Human Resources. Heworked with the former Middlesex Board in Personnel and Operations before assuming the post of Executive Superintendent ofHuman Resources with the newly amalgamated Thames ValleyDistrictSchool Board. 2001 November 27...359 \' An avid supporter and volunteer with tiie United Way for many years,Bill has always kept a full schedule with his nurnerous roles and chairmanships. Perhaps the most distinctive quality that Director Bryce brings to his new role is his own personality.Hehas exhibited a unique ability toreach many people within the Valley on many levels with a true sense of caring.Itisthis insight and humanistic approachthathas made Bill stand outabove the crowd.This personableaspect ofhischaracter will,1believe,make him an approachable,effective team leader. I would like tosay thankyouto Bill's wife,Elizabeth,andtohistwo children,Kathryn and Matt, for sharing him with us. I know only too well the long hours he already dedicates to the education of children throughoutthe Valley and we are grateful foryoursupport.Without it,we couldn'tmove forward on this exciting journey,a journeythat involves a cornmitment toequity and excellence and to the education ofall students through effective teaching and learning. Once again Bill,on behalfofthe Board,I would like towelcomeyou warmly as our newest Directoror Education for the Thames ValleyDistrictSchool Board. Trustee Peters moved that Chairperson Hunter'scomments be included In the minutes. (d)REVISED 2001-2002 INFORMATION COMMITTEE OF THE WHOLE SUGGESTED TOPICS Therevisedtopicsforfuture meetingsfortheyear 2001-2002,were presented. TrusteeAnstead requested that two additional topics Mentorship Information andSuccession Planning be added to the schedule.Acopy of the revised topics was attached. (e) RESULTS OF EQAOTESTING The Administration presented information on the Education Quality and Accountability Office (EQAO)results.Copies of the documents:Province.Board and School Results.Board Summary of Overall Level of Achievement Percentaces for Grade 3 and 6 Students,and the slide presentation were distributed. P. Gryseels,Executive Superintendent of School Operations,explained that the information contained inthese documents was complied from the mostcurrentdata availableand isupdated periodically as newor amended student Information is added. The Board Summary contains tatiles that show the overall level ofachievement in reading,writing and mathematics,as well as the results for categories and strands within each subject area.The figures represent the percentage ofstudents who received the following designations: Exempt and No Data These categories include students who were formally exempted from participation inoneormore components of the assessment and non-exempt students from whom EQAO did not receive completed assessment booklets. Not Enough Information to Score This designation is for student work that is deemed to be Insufficient to be given a level of achievement In any givencategoryorstrand within a subject orfor overall achievement.This category is used ifiarge sections ofwork are missing due to absence or other reasons. Not Enough Evidence for Level 1 This isthe reporting designation for studentswhohave provided enough information toscorebut who have notdemonstrated enough evidence ofknowledgeand understanding to be assigned Level 1. Level 1,Level 2, Level 3 and Level 4 EQAO reports on student achievement using a four-level scale.This scale Is based on The Ontario Curriculum.Grades 1-8 and sets level 2 as the provincial standard. 2001 November 27...360 Percentages were shown using two reporting methods. Method 1 All data was reported and expressed the number of students achieving each level as a percentageof all ofthe students In thegrade,Including students whowere exemptedandthose whotookpart in the assessment but did notproduceenough work to be scored. Method 2 An alternative wayof presenting thedata,Method 2,expressed the distribution ofstudentresults as a percentageofthose studentswho actually tookpart in the assessment and producedwork that couldbe scored.Students whowere exempt orforwhomwe have no performance data are excluded.Overall scores are adjusted for year-to-year differences in assessments. Following Is a table comparing provincial and Board results for the grade 3 and grade 6 assessments under both Method I and Method 2: EQAO Method 1 and Method 2 Statistical Comparison 2001-2002 Grade 3 Method 1 Method 2 Grade 6 Method 1 Method 2 Reading TVDSB -50% Prov.-50% TVDSB -53% Prov.-53% Reading TVDSB-52% Prov.-54% TVDSB-54% Prov.-57% Writing TVDSB-51% Prov.-52% TVDSB-53% Prov.-55% Writing TVDSB-51% Prov.-52% TVDSB -53% Prov.-54% Math TVDSB-65% Prov.-61% TVDSB -67% Prov.-65% Math TVDSB -55% Prov.•54% TVDSB-57% Prov.-56% In comparison to the provincial results,grade 3 students in Thames Valley were above in mathematics:the same in reading and below in writing.Results for Thames Valley grade 3 students this year showed improvement in reading,writing and mathematics compared to last year. In comparison to the provincial results,grade 6 students in Thames Valley were<above In mathematics,and were belowthe provincial results in reading and writing. This year's results for Thames Valley grade 6 students showed improvement in mathematics,reading,and writing compared to last year. At Thames Valley,6 012 grade 3 students and 5 895 grade 6 students participated inthe five-day EQAO assessment.The assessment identified students as demonstrating achievement at one of four performance levels with Level 3 identified as the provincial standard and Level 4 considered to be above expectations. The Administration emphasized that the EQAO assessment provides the Board with valuable Information to students,parents,school and District staff,and has been used to shape District Action Plans and examine school improvement efforts. It was noted that it represents just one source of information and Is best used in conjunction with other Information on student achievement and progress. r 2001 November 27...361 Individual Student Assessment reportsare tobe distributed to parents within the nexttwoweeks and contain useful information regarding the child's achievements.The Information will provide an important link betweenschooland homeand will reinforce this partnership that isso critical to the success of students at school. During a lengthy question-and-answer session, factors related to improving EQAO results through school goal planning,classroom instnjctlonal practice, alignment with curriculum expectations and establishinga student/parent level ofcomfortwere discussed. Director of Education Bill Bryce extended appreciation to the Senior Administration and the Superintendents of Education fortheircollective efforts in providing professional development and supportto Principals,teachers andsupportstafftowards improving EQAO performancein2000- 2001.He noted that significant gains have been achieved and that projections are on target toward sustainable long-termimprovementin student learning;however,energies must continue to focus on improving and exceeding the Provincial averages. The Committee recessed from 8:35 p.m.to 8:45 p.m. (f)ELEMENTARYANDSECONDARY ARTS PROGRAMS The Program Services staff provided a comprehensive reportofthe elementary and secondary Arts Programs across the District. Elementary Panel The four strands of the Arts (dance,drama,music and visual arts)are taught Inthe elementary and secondary panel. The Ontario Arts Curriculum.Grades 1-8mandates that all four strands are to be included inthe elementary program and student evaluations of progress are reported each term. In the elementary panel, vocal music Is taught from grade 1 through grade 6. In all but 39 elementary schools,instrumental music Is taught at the grade 7 and 8 level. The types of instrumental programmingincludestrings, guitar,winds and keyboard. Inthe schools that donot offeran Instrumental program, vocal music is taught and in some schools recorders are added as a supplement. The strands of visual arts,dance and drama are requirements of the Ontario Arts Curriculum. Grades 1-8.Generally,within most elementary schools,dance and drama are integrated into other subject areas (e.g..Language Arts, Physical Education). Most elementary schools offera variety of co-Instructional activitiesthat include dance,drama, music and visual arts.These clubs,choirs,bands and string orchestras meet before and after school and during the lunch hour. Many schools present plays,music nights,dance and art exhibitions.The style and formatof these events vary according tothe interest ofthe community and the extent of school resources. The Administration highlighted the following challenges in delivering an Arts program within elementary schools: specific qualifications are not required forteaching the Arts unlike French as a Second Language,Library,Englishas a Second Language and Special Education.Thiscan mean that specialized teachers may not be hired and the deliveryofthe Artsprogram isthe sole responsibility of the classroom teacher; teacher expertise is inconsistent inthe area ofthe Arts; sufficientfunds to maintain current equipment and funds for renewal ofexisting resources; time allocated for the instruction of the Arts varies widely throughout the District; 2001 November 27...362 creative timetabling is required to provide sufficient time and appropriate space to deliver an Arts program based on the Ontario Curriculum. school size impacts timetabling. Secondary Panel Atthesecondary level,students havethe opportunity toselect one or moreoftheArtsas credit toward the graduation requirements.Program Serviceshas receivedsecondaryschoolstatistics regarding co-instructional activities for the school years 1999-2001 Indicating the level ofco- instructional activities intheschoolyear 2001-2002has returnedtoasimilarlevel of participation offered in the school year 1999-2000. The challenges in delivering an Arts program within secondary schools were highlighted as follows: sufficientfunds to maintaincurrent equipment and funds forrenewal ofexisting resources; lack of provincial funding forthe textbooks and funds to sustain the Arts; numberofyears ofsecondary schooleducationhas been reduced to fouryears which reduces the time available for optional courses; Graduation diploma (OSS) has the requirement of one Arts credit; acquisition of skills necessary for success in Senior Arts credits is restricted by one prerequisite (grade 9 or grade 10 course); additional mandatary courses In grade 10 reduce thenumberof optional subjects astudent may choose; linksbetween the Artsprograms in the elementary panel and secondary panel are keyto curriculum connections and program growth. PROFESSIONAL DEVELOPMENT ProgramServices has supporteda wide variety of professional development initiatives which Include resources and curriculum support,communications,networking and celebrations of learning.Following are several ofthe professionaldevelopment Initiatives: School Visits After School Workshops Arts in the Schools Arts Symposium Summer Institutes Elementary Arts Task Force Grade 7 and 8 Music Teachers'Grade 9 Exemplar Training Meetings Grade 11 Subject Training Learning Conference 2000 and 2001 Subject Associations (Dance, Drama, Music,VisualArts) COMMUNITY LINKS Creatingand maintaining an Artsculture within the school requires community support.Cultivating an Arts culture with feeder programs maintains and sustains a strong connection with the Arts community.Following isa listofpartnershipsthathave been established with a numberArtsgroups within Thames Valley: Grand Theatre Museum London Orchestra London Children's Safety Village Woodstock ArtGallery London Children's Festival University of Western Ontario LESTER B.PEARSON SCHOOL FOR THE ARTS Established in 1989,the Lester B.Pearson School for the Arts provides the regular academic curriculum as well as an enriched program in dance,drama, music and visual arts for grade 4 through8.All Thames Valley students are eligible toapplyand acceptance is based onan intensive ^^2001 November 27...363 group workshop experience. EachSeptember, 56 students are admitted to the grade 4 program. The school is funded and staffed through the same process as other schools and an ambitious community fundraising program supports the costs. FUNDING It wasemphasizedthatthereisan ongoing need for additional resources tosupportthenew Ontario Curriculum expectations.Within the current funding formula thereare no additional dollars forArts programming and textbooks;no additional moniesare allocated centrally forresources, orforthe repair/renewal of equipment. During a lengthy discussion,concernswere expressed with the lackofadequate funding from the Ministry ofEducationtosupporta full range ofelementaryand secondary Arts programming across the District.It was emphasized that research findings over the past decade confirm that improvement instudent learninginthe areas of writing,reading and reading comprehension are promoted through experiencing and participating in dance, drama, music and visual arts. The Importanceof lobbying the Provincial governmentto providethe necessary funding tosupport and enhance Arts culture as an integral component of the students'experience must be initiated. Clearly,there isa need to advocate forthe necessary funds within the communityand the province. Itwas suggested that the Administration considered preparing a report regarding the dollaramount that wouldbe requiredto expand and enhance ArtsPrograms across the District forconsideration by the Thames Valley Education Foundation. Trustee Jaffe requested the status of a previous motionby Trustees Smithand Bennett giving direction tothe Administration toundertakea feasibility study to expand the School forthe Artsthrough additional sites. (g) ADJOURNMENT The meeting adjourned at 10:15 p.m. on motion of P. Jaffe. The following motion was moved by J.Hunter and carried: That the Chairperson of the Thames Valley District School Board send a letter to the Ministry of Education indicating the Board's continued concern regarding the underfunding of the Arts component oMhe curriculum. 7.REPORT OF THE BYLAWS REVIEW COMMITTEE Trustee Anstead reported that the Bylaws ReviewCommitteemet on2001 November 13.Copies oMhe draft revised Board Bylaws related to Section 7 -Delegations were provided.Trustees were requested toreviewthe proposed amendments and provide forward theirinputtoCommitteeChair T. Roberts through the Trustees'Officepriorto the next meeting of2001 November 27.Trustee Anstead also advised that Sections 12 and 8 will be discussed at that meeting. 8.EXPLORING FUTURE DIRECTIONS IN PUBLICLY FUNDED EDUCATION The Ontario PublicSchool Boards'Association (OPSBA)has developed a Discussion Paper entitled: Exploring Future Directions for Publlclv-Funded Education.The purpose ofthe document Isto have an open discussion withOPSBAboard members witha viewto definingthe Association's position on the future of publiceducation. The document includes a Discussion Framework as a structure for discussion and decision-making.This Framework will facilitate member boards'examination of the issues,and helpdeterminethe option(s)that best represent the organization's position and will form the basis for future political action by the Association, it has requested that member boards complete the Discussion Framework and return itto the OPSBA officeby2001 December 15. 2001 November 27...364 Trustee Hartrequested that Trustees decide as a groupthe best process for responding to the discussion paper. Itwas agreed that the document would be posted to the Board's web site until January 8 to give system stakeholders an opportunity to provide input.Itwas agreed that the Framework would be considered at the Board meeting of 2002 January 22. The public session ofthe Committee recessed at 8:01 p.m.and reconvened in camera at 8:15 p.m.on motion of L.Stevenson. 9.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2001 November 13 MEMBERS PRESENT J.Bennett,Chair J.Hunter D.Anstead S.Peters L.Stevenson A.Cartier G.Hart P.Sattler ADMINISTRATION AND OTHERS B.Bryce P.Gryseels B.Greene C. Murphy J.Thorpe M.Sereda G.Jazey K.Wilkinson K.Havelka L.Hutchinson P.Mennill K.Dalton L.Robertson S.Christie R.Murray S.Galati Regrets: D.Stewart, S. Deller,P. Jaffe, T. Roberts, P. Schuyler The Committee met in camera from 8:15 p.m. to 8:30 p.m. 1.APPROVALOFAGENDA-The item "Secondary School Incidenf was added and the revised agenda approved on motion of L.Stevenson. 2.CONFLICTS OF INTEREST - No conflicts of interest were declared. 3.Confidential personnel matters were discussed. 4. A motion to rise and report was moved by S.Peter and carried. RECOMMENDATION: 1.That the motions approved at the 2001 November 13 in-camera session related to Teacher Resignations by Mutual Consent be approved. 9.ADJOURNMENT The meeting adjourned at 8:30 p.m. on motion of L.Stevenson. J.BENNETT, Vice Chairperson RECOMMENDATIONS OF THE 2001 NOVEMBER 13 COMMITTEE OF THE WHOLE: 1.That the attached revised policy related to Student Trustee on the Board be approved. c:2001 November 27...365 2.That the proposed changes tothe Supply Management Policy be posted tothe Board's web sitefor public input and brought back tothe Policy Working Committee on 2001 December 03 for consideration. 3. Thatthe Chairperson oftheThames Valley District School Board senda letterto the Ministry of Education indicating our continued concern regarding the underfunding ofthe Arts componentofthe curriculum. 4. Thatthe motions approved atthe 2001 November 13 in-camera session related toTeacher Resignations by Mutual Consent be approved. The recommendations were adopted on motion of Stevenson and Cartier. 116-0.REPORT OF THE CHAIRS'COMMITTEE 2001 NOVEMBER 21 1:30 p.m. -5:10 p.m. MEMBERS ADMINISTRATION AND OTHERS D.Stewart (Chair) J. Bennett B.Bryce P.Jaffe S.Pullam 1.APPROVAL OF AGENDA The in-camera and public agendas forthe Boardmeetingwere discussed and approved. 116-C.REPORT OF THE CHAIRS'COMMITTEE OF NOVEMBER 21,2001,cont'd 2.CORRESPONDENCE The letters received from the Near NorthDSB and Ottawa-Carlton DSB will be added tothe agenda under Communications.In reference to the letter from the Near North DSB information from our Program Services Department will be provided related to the impact ofthe provincial changes in audiology testing onThames Valley students. The letter from Ted McMeeken MPP regarding the Private Member Bill will be sent to the next meeting of the Special Education AdvisoryCommittee on 2001 December 04.. 3.TRUSTEE P.D.COMMITTEE The Chairs' Committeereceived and reviewed the reportfromthe AdHocProfessional Development Committee and endorsed and recommended the following: 1.That the OPSBA membership fee budget line be moved to the corporate area ofthe Budget. 2. That within the existing funding formula provisions,each Trustee be allocated $2000.00 tobe used for Trustee PD expenses. 3. That allTrustee PDmoney,as established in section 2. notexpended or committed by April 01 of each budget year be put into a central PD fund on that date. 2001 November 27...366 4. That 3 trustees be appointed to a PD Committeewho shall allocate any PD funds from the central PD fund established insection 3.Trustees will apply to the PD Committee for use of these funds to cover additional PD expenses. 5. Thata separate budget line of $2000.00 beestablishedforOPSBA andother meeting expenses for trustees who are Invited to represent the Board at said meetings in the event that the expenses are not covered by the meeting organizers. 6. Thatat the end ofeach financial year, any budgetsurplusupto a maximum of $4000.00 from trustee accounts be put intoa reserve fundfor use for newlyelected trustees for orientation and/or professionaldevelopmentafterthe next municipal elections. 7. Thata separate budget line be establishedas outlined inthe existing funding formula forthe student trustee.Within that budget line,the student trustee shall be allocated $2000.00 forPD expenses with the remaining funds being used for expenses relatedto Board business suchas travel,meetings and student elections as outlined in attachment. 4.STUDENT TRUSTEE UPDATE Itwas agreed that a student trustee update be included underCommunicationson the regularBoard agenda. 5.COMMITTEE APPOINTMENTS Committee appointments for the 2001-2002 year were reviewed. 6.2002 TRUSTEE BOARD ROOM SEATING The Trustee Board Room seating configuration for 2002 was discussed. 7.CHAIR'S INAUGURAL-2001 December 11 -7:00 p.m. 8.ELEMENTARY BENEFITS UPDATE Bill Bryce indicated that an update wiii be brought to the next in-camera meeting. 116-C.REPORT OF THE CHAIRS'COMMITTEE,cont'd 9.ADJOURNMENT -5:10 p.m. RECOMMENDATION: 1.That #1 through #7 in Item 3 be approved as outlined. Next Committee Meeting Date:Wednesday,2001 December 12 12:30 p.m - 2:30 p.m. D.STEWART Chairperson 2Q01 November 27...367 The recommendation was withdrawn on motion of Bennett and Jaffe. The original report ofthe Professional Development Committee will be submitted atthe 2001 December 18 meeting ofthe Board in accordance with Bylaw 11.5. 116-D.REPORT OF THE COMMITTEE OF THE WHOLE • In Camera MEMBERS PRESENT 2001 November 27 ADMINISTRATION AND OTHERS J.Bennett,Chair L.Stevenson B.Bryce G.Jazey L.Hutchinson J.Hunter P.Schuyler P.Giyseels K.Havelka K.Dalton D.Anstead G.Hart B.Greene P.Mennill S.Christie S.Peters P.Sattler C. Murphy L.Robertson S.Galati T.Roberts D.Stewart J.Thorpe K.Wilkinson B.Beatty S.Deller (5:17)M.Sereda Regrets:A.Cartier P.Jaffe The Committee met in camera from 5:10 p.m. to 6:10 p.m. 1.APPROVAL OF AGENDA -The agenda was approved. 2.CONFLICTS OF INTEREST - No conflicts of interest were declared. 3. Confidentialpersonal and negotiation matters were discussed. 4. Amotion to rise and report was moved by S.Peters and carried. RECOMMENDATIONS: 1.Thatthe motions approvedat the in-camera session relatedtoa teacher retirement by mutual consent and appointments to permanent teaching status be approved; 116-D.REPORT OF THE COMMITTEE OF THE WHOLE - In Camera 2. That,in accordance with the Independent Procedure -Promotional Practices: Selection Procedures and Appointment ofPrincipals and Vice-Principals, the following "pool"of candidates be approved for appointment to the position, Principal,Secondary Schools: Candidates Marie Chambers Don Macpherson Ron Olson Larry Schneider .Douglas Shippey Barbara Sonier Present Asslonment Huron Park SS Strath roy DCl G.A.Wheable Centre for Adult Education West Elgin SS Program Services A.B.Lucas SS JOYCE BENNETT. Chairperson 2001 November 27...368 117.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN -none 118.ADDITIONAL BUSINESS -none COMMUNICATIONS 119-A.Ontario Public Scliooi Boards'Association (OPSBA) Trustee Anstead advised that the planning and program development has begun for the OPSBA Symposium scheduled tobe held on 2002 January 24-26 attheSheraton Hotel in Toronto.A block ofroomshas been reserved by OPSBA and Trustees interested in attending were encouraged to make arrangements early. Trustees Anstead and Hart will be attending the OPSBA Board of Directors' meeting scheduled for 2001 November 30 and December 01;Trustee Hart will also be attending an OPSBA Labour Relationsmeetingon 2001 November29. Anupdate regarding these meetings Isto be provided at the December 18 meeting of the Board. Trustee Hart thanked the members who have already submitted input regarding the OPSBA Discussion Paper entitled Exploring Future Directions for Publicly-Funded Education. 119-B.Trustee Bennett distributed copies ofa booklet entitled,Children's Safety Village of London Area, Theteachingsafety village was established In the Spring of 2001 and provides a hands-onpractice offire and road safety to children in London and the surrounding area . 119-C.The following resolution was adopted on motion of Jaffe and Stevenson. And resolvedthatCathy Ekins be appointed the representative ofthe Learning Disabilities Association of London - Middlesexon the Special Education AdvisoryCommittee. 119-D.Aletter from P. J. Leack,City Clerk.Corporation ofthe City ofSt. Thomas,confirming the Council's, appointment of Ms.Mary MacLachlan tothe St. Thomas Public Library Board. 119-E.Acopy ofa letterfrom EuniceSaari,Chairperson,Near North District School Board toTony Clement, Minister of Health,regarding concerns over the delisting of audiology services from the OHIP fee schedule. Trustees Peters and Stevenson moved that the Director of Education write a letter to the Minister of Health urging reconsiderationofthedecisiontodelist audiologyservices from the OHIP feeschedule due to Its impact on those least able to pay. 119-F.A letter from Jim Libbey,Chairperson,Ottawa-Carleton District School Board, regarding the underfunding of education in Ontario and the necessity of lobbying the Government to increase its investment in public education. A motion byTrustees Jaffe and Stevenson that an Ad Hoccommitteebe established to develop a communications planto address budget issues the Board will be facing inthe next budget year, was withdrawn. 120.NOTICE OF MOTIONS -none 121.GOOD NEWS ITEMS The following good news items were offered by trustees; Trustee Stevenson thanked Bill Tucker, Principal,Locke's Public School,St.Thomas,for his pledgeto "Puckerup with Heifer"as partof the schoolcampaignthat raised almost $10,000 for playground equipment. 2001 November 27...369 Trustee Deller extended appreciation tothe various stakeholders that faciiitated a successful drug awareness program for Grade 718 students in Oxford County schoois. Trustee Delleradvised that a successful concert was heldat IngersoII DistrictCollegiateInstitute and that through a high level of participation students and staff raised over $3,000. ... .-Trustee Deller reported that the Secondary School hockey season commenced this week. Trustee Anstead advisedthatshe participated in the Students Against Violence Everywhere (SAVE)conference held at Althouse College,University ofWestern Ontario,London,on 2001 November23.Approximately 300 Grade 7/8 students attended the conference and appreciation was extended to TVDSB facilitators Ray Hughes and Sharon Pinylo. Trustee Anstead advised that she attended a Kid'sPrintProgram at LordNelson P.S., London, on Monday,November 26;the program is designed to teach children how nottoget lost. Trustee Peters advised that she attended what was the final commencement program at the current building ofthe Strathroy District Collegiate Institute. Trustee Roberts sited the South vs Medway Secondary School Football Championshipsas an excellentexamplethat extra-curricular programsare now successfully underway. 122-A.CHAIRPERSON'S VALEDICTORY ADDRESS 2001 Chair David Stewart presented the following valedictory address: Iam grateful for this opportunity toshare with yousome reflections on my yearas your Chair. In that office you certainly geta different perspective onthe Board's activities andonthe role we all play to support our students'learning.It Is not my intention to cover,oreven highlight Board activities overtheyear,buttoconcentratemyremarksonwhatIhaveobservedtobe two ofthe fundamental responsibilities ofa Board of Education. Putting students first Iwould be remiss ifIdid not recognize th6 significant contribution of all staff of the Thames Valley District School Board-whether businessor teaching staff.All are involved in the service to students.In particular,I want to recognize our front line workers in our schools who demonstrate our commitment to our students on a daily basis.This is something that cannot change ifwe are to uphold our responsibilityto them. It is good to remember that this Is whatweare really all about.Astrustees,werantobe elected so that we could serve students.Many ofour staffare either teachers or came up the ranks from being teachers.It wasno doubt their desireto work with studentsthat attracted them into that profession.Our motto has been well chosen-Our Students, Our Future. It was the late John F.Kennedy who said, "The course of civilization is a race between educationand catastrophe." YetIam not convinced thatour politicians have thisat the topof their list of priorities.That is.putting students first and doing whatIs in the best Interests of students.These words can so often be used to cover other agendas and can so easily become the cliches of languages about education. In putting students first this evening,I would like topay tribute toourstudenttrustee,Marlon Rhoden.Marlon,youare oneofour front linepeople with thestudent population.Weare proud of how youare dealing with your role andwewant you to know thatweare always available to support you.We are depending on you for thatspecial contact with the student population that we would not otherwise have. Speaking of contact with students,Ihave often reflected during this past year on how little contact most ofus have withthe students.Howmany ofour 8,000 staff, and we can includein this number,ourselves-the trustees, have any significant contact with the student population? We allwork for the students but often we are speaking to adults about them. 2QQ1 November 27...370 Butthere are employees who do Interacton a daily basis with our students.Ithinkofthose people In our schools like our custodians, oursecretaries, and, ofcourse, our teachers and educational assistants.These.are ourfront line people.These are the people who reallymake a difference,who really Influence ourstudents. These peopleneed our constantsupportand encouragement.It Is here that our vision is attained. It is here that the caring learning community Isforged each day...and Itis not always an easy task. Ithink especially oftheteachers In this group.Often inrecenttimeswhenIhave beenspeaking to a school council a teacher or a thoughtful parent will come up to me and say,"Mr.Stewart, are the trustees aware ofour morale problem?" Of course,I assure them that we are keenly aware and understand some ofthe reasons why. Itellthem that as a Board, we do appreciate that theyare on thefrontlinesforus. not only in delivering the programs butalso In Influencing our students and modeling for them the kind of citizens we would likethem to be. ItIsquiteclear that this government's style has been confrontational.We have known thisfor some time and have been aware that some cabinet members were uncomfortable with this.Just lastweek, ElizabethWitmer,nowrunningforPremierofthe Province, had thistosay, "Weneed a different style...in both healthcare and education. As our government rebuildsour physical structure,we must not neglect what Icallthe 'human Infrastructure'..."and she went on to say, "even a new school with dissatisfied teachers will never allow us to achieve excellence In education."This Is indeed an Interesting reflection by a senior minister on where the government has been and where it should be going. Havingsaid this, however, Iwouldoffera fewwords ofconsolation to our teachers.Recently, I came across a document called, The 1870CodeforTeachers.Apparently this was distributed bythe, then Edmonton Pubic Schools'Authority as a kind often commandments, a guide to teachers for carrying out their professional duties. One read, "Men teachers may take one night off each week for courting purposes...or two evenings a week Ifthey go to church." Another read, "Women teachers who marry or engage In unseemlyconduct will be discharged." Itdoesn't definethe unseemly conduct. Astosalary grids, itsaid, "The teacher who performs his duties regularlyand faithfully and withoutfaultfor five years,will be given an Increase of 25 cents a week in his pay,providing the Board of Education approves." Notice there Is no mention of women teachers getting an Increase. However, it issues this warning to those men teachers,"Any teacher who smokes,uses liquor inany form,frequents poolhalls or publichalls,(I assume this mean pubs) or gets shaved Ina barber shop, shallgivegood reason to suspect hiswork,Integrity and honesty," Ithinkwe have moved a little way from that in this Board. What I have said of the front line workers is not in any way to belittle what the rest of us are doingtosupportand improve and even inspire thesystem. Icontinueto be most Impressedby all our administrators and those who workso conscientiously to support them. Indeed, Ibelieve that itis the qualityof the commitment ofallour people in the Thames Valley District School Board that has made Ita model for the province. This past year has seen some significant changes Inour Board personnel.Last June,Iwas amazed as I addressed that multitude of retirees in the auditorium.A lot of expertise and commitment was leaving the system.Then, three ofour very respected administrators would retire-Peter Askey, Linda Peck and Gerry Treble, followed by our Director's retirement. Imust say I began to wonder Ifallthis had anythingto do withmybeing Chair. Iwas so glad recently to participate inthe 25^^anniversary celebrations.At least these people were not leaving!I hasten to add that allthe vacancies have been very adequately filled which is an indication of the depth of our expertise in this board of education. On November 1, we welcomed Bill Bryce, one of our own, to the position of Director of Education. Of course,we congratulate Bill on this appointment and know that he will bringa lot of wisdom and caring to that office.Bill has a lotof good will throughout this entire Board and many, many people I have spoken to applaud his appointment and with us, wish Bill every success in this challenging position. Finally, what can 1 say of my year as Chair of this Board?Well,someone has said that, "Experience is something you have when you no longer need it."I had not been Chair of a Board of Education before so the learning curve was quite steep.I am quite sure that those 2001 November 27...371 trustees who came on board last year will know what I mean.Needless to say,1was very honoured to be elected to the position and, as Isay farewell,Isincerely thank you allforyour support. I would like also tosay a very heartfelt thankstoeveryoneinthe Director's Services. Theyare a most friendly,hardworking,supportive group.Sam,I appreciate all the help youhave given me. Andas for Sharron,and Theresa and Sue, Ireallydo not knowhowa Chair could manage without you.You are truly professionals and I thank you...well...I thank you for everything. I look forward tohandingoverthe torch now,and I think 1will be ableto resignmyselfeasilyto the back benches again.Thank you all and God bless. The appreciation ofthe Board was expressed to Board Chairperson David Steward for his leadership skills in building ateam following the municipal elections,andthe Valedictory Address wasspread upon the minutes and posted to the web site on a motion of Bennettand Cartier. ADJOURNMENT The meeting adjourned at 9:25 p.m., on motion of Deller and Peters. CONFIRMED:U % Chairperson 2001 November 27...372 Thames Valley District School Board PDLieY Title STUDENT TRUSTEE ON THE BOARD Policy No. Department CHAIRS'COMMITTEE Status Reference(s)REGULATION 461/97,"Pupil Representation on Boards" Effective Date It is tlie policy ofthe Board to include one non-voting student trustee on its Board to serve for a term of one year. The inclusionof student trustee enables the perspective of students to be considered inBoard decisions and provides students with valuable learning experiences. ELIGIBILITY To be eligible forthis role,students must meet the following criteria: 1 Students must be at least 16 years of age and either entering orenrolled In Year 3 or Year ....,4 as a.full-time student at a secondary school withinthe jurisdiction of the Board; 2 Students must have achieved in the previous school year, and maintain, a minimum average of 60%in all subjects; 3 Students must have demonstrated an interest and prior involvement in school,extra curricular and/or community-based activities; 4 Students must be willing tocommitthe necessary timetoattend meetings and performthe duties and responsibilities of a student representative. RESPONSIBILITIES The responsibilities ofthe student trustee include the following: 1 To regularly attend Board meetings (except the Committee of the Whole in camera sessions); 2 To be knowledgeable about, and willing to comply with,Board Bylaws and Rules of Procedure; 3 To serve as a student liaison representative for the Board at various events; 4 Toconsult with,and to keep,student councils informedabout Board issues of interest and concern to students; 5.To declare a conflict of interest in matters that have a direct pecuniary interest to the student or members of the student's immediate family (e.g.father,mother,sister, brother). Even though the student trustee isa non-voting member ofthe Board,he/she will have the same opportunity for participation at public meetings of the Board and at public meetings of committees of the Board as granted to elected Board members. 2001 November 27...373 SELECTION Each candidate for the position of student trustee will submit a concise application to their principal,outlining their academic,school,extra-curricular and/or community involvement experiences,including a brief explanation of their interest in serving in this role. The principal through an appropriate school process that includes student council input,will select one candidate from each school for submission to the Chairs' Committee of the Board. The Chairs'Committee and the past student trustee,with due consideration for equitable representation,will short-list the nominations toa maximum ofeight candidates. In April ofeach year,a focus meeting will be held by the Board that includes trustees and students at which time an election for the student trustee will take place.Campaigning for the position of student trustee is restricted to the distribution of a one-page outline,and a three- minute presentation at the focus meeting.There will be no opportunity for questioning the candidates. Eachsecondaryschoolpresent will havethe right tocast onevoteforthecandidate oftheirchoice.Elections will be heldbysecret ballot and the candidate with the mostvotes will be announced as the student trustee for a term of one year. TERM OF OFFICE The term of officefor the student trustee shall be one year commencing August 1 to and concluding July 31 of the following year. ORIENTATION Orientation forthe newly-elected student trustee will be provided bythe Chairs'Committee. HONORARIUM/EXPENSES The student trustee will not receive an honorarium,but will be reimbursed for out-of-pocket expenses reasonably incurred in carrying out the duties in accordance with Board policy.Prior approval and reimbursement for attendance at workshops,training sessions and/or conferences must be authorized by the Chairs'Committee. VACANCIES .^. Astudenttrustee may be disqualified by motion ofthe Board if he/she becomes ineligible dunng the term, or is unable to, or fails to fulfill the responsibilities. In theeventa vacancyarises prior tothe expiration ofthe term,thecandidate receiving the next highest votes will be offered the opportunity to fill the vacancy.If the second place candidate declines to accept the position,it will be offered tothe third highest candidate,and so on until the vacancy is filled or until no more candidates remain. CO-OPERATIVE/COMMUNITY SERVICE CREDIT Duetotheexpected time commitment inherent in this position,theelectedstudenttrustee may request that participation in this role be eligible for obtaining a co-operative or community service credit.Upon completion of the student's term in office,the Chairor his/her Designate may recommend tothestudent's principal thata co-operative or community servicecreditbegranted. Administered By Chairs'Committee Board Resolution Date of Last Amendment Date 2001 November 27...374 SUMMARY OF APPROVED RECOMMENDATIONS OF 2001 NOVEMBER 27: That the letter regarding the inadequacy offunding,be signed bythe Board Chair andthe SEAC Chair, and forwarded to the Ministerof Education, other special education advisory committees,local ministry officials,and local members of parliament. That the letter regarding IntensiveSupport AmountGrant Profiles,be signed bythe Board Chairand the SEAC Chair, and forwarded to the Ministerof Education,other special education advisory committees, local ministry officials,and local members of parliament. That the attached revised policyrelated to Student Trustee on the Board be approved. Thatthe proposed changes totheSupplyManagement Policy be posted tothe Board'swebsitefor public input and broughtbacktothe Policy Working Committee on 2001 December03 for consideration. ThattheChairpersonoftheThames Valley District SchoolBoardsend a lettertothe Ministry of Education indicating our continuedconcern regarding the underfunding ofthe Artscomponent ofthe curriculum. Thatthemotionsapprovedat the2001 November13 in-camera session relatedto Teacher Resignations by Mutual Consent be approved. Andresolved that Cathy Ekinsbe appointedthe representative ofthe Learning Disabilities Association of London -Middlesex on the Special Education Advisory Committee. And resolved that the Director of Education write a letter to the Minister of Health urging reconsideration ofthe decision to delist audiology services fromthe CHIPfee schedule due to its impact on those least able to pay.