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4/23/2002 - Regular Board MeetingI o THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2002 APRIL 23,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M-material 1.CALL TO ORDER 2.O CANADA 3.SPECIAL MUSICAL PRESENTATION - Ryerson P.S.,London 4.APPROVAL OF AGENDA M 5.OFFICIAL RECORD M 6.RECOGNITIONS a.John Gummow Effective Speaking Awards V b.Project Love V c.Ontario Association of Junior Educators'V Award 7.CONFLICTS OF INTEREST V 8.DIRECTOR'S ANNOUNCEMENTS V 9.CONFIRMATION OF MINUTES a.Regular Board Meeting,2002 March 26 M 10.REPORTS FROM THE ADMINISTRATION a.Departmental Updates M b.French Immersion In CEC East M 11.REPORTS OF COMMITTEES ^a.Budget Assumptions 2002-03 from M ('2002 March 05 Budget Advisory Committee Meeting 2 b.Special Education Advisory Committee,2002 April 02 M c.Professional Development Committee,2002 April 09 M d.Committee of the Whole,2002 April 09 M e.Chairs'Committee,2002 April 17 M f.Committee of the Whole,In Camera,2002 April 23 V 12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN a.Trustee P.Sattler M b.Trustee S.Peters M 13.ADDITIONAL BUSINESS 14.COMMUNICATIONS a.Minister of Finance M ^b. Ontario Public School Boards'Association - Update V c.Student Trustee Update V 15.NOTICE OF MOTION a.Trustee S.Deller M 16.GOOD NEWS ITEMS -"Did you know..." 17.ADJOURNMENT THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING 2002 APRIL 23 The Board met in reguiar session on 2002 April 23 inthe Board Room at the Education Centre, meeting in Committee ofthe Whole, in camera,at 5:00 p.m.,followedbypublicsession at 7:15 p.m. The following were in attendance: TRUSTEES J.Bennett D.Anstead A.Cartier S.Deller G.Hart Regrets:P.Jaffe ADMINISTRATION AND OTHERS B.Bryce K.Dalton J.Empringham B.Greene P.Gryseels J.Hunter 8.Peters M.Rhoden T.Roberts K.Havelka L.Hutchlnson G.Jazey P.Mennill C.Murphy P.Sattler P.Schuyler L.Stevenson D.Stewart R.iVlurray L.Robertson M.Sereda J.Thorpe K.Wilkinson K.Bushel! B.Martin S.Killip S.Christie S.Lundrigan 1J2.CALL TO ORDER -Chairperson Bennett called the meeting to order with the singing of O Canada. 3.SPECIAL MUSICAL PRESENTATION The appreciation of the Board was extended to the Ryerson Public School Orchestra from London, and conductor Lois Lanteigne for leading in the singing of O Canada and performing two musical selections. 4.APPROVAL OF AGENDA The agenda was approved on motion of T.Roberts and L.Stevenson. 5.OFFICIAL RECORD The Executive Secretary read the following recognition into the minutes: We regret to record the death of: -Adam Hale,a 18-year old student at Sir George Ross Secondary School,London,on 2002 March 31;and staff member Carol Clark, a teacher at St.George's Public School,London, on 2002 April 06. 6.RECOGNITIONS a.John Gummow Effective Speaking Awards Tia Kennedy,student of Oxbow P.S.,liderton,and Lisa de Groot,student of Medway High School,Arva,presented their winning speeches for the John Gummow Award for Effective Speaking. The award Is presented to the highest ranked elementary student and secondary students in Middlesex County schools.Appreciation and congratulations were expressed to the students for their originality and excellence in effective speaking. 2002 April 23...2 6.RECOGNITIONS -cont'd b.Project Love HelenAdams, Principalof Westmount P.S.,described Robin Richardson's effortsinProjectLove whichhave been recognized bythe Canadian Government.She noted that the endeavor began 11 years ago ahd encourages children to collect pens, pencils, paper, notebooks and other supplies,pacl<age them into kits and send them to children In developing countries.Over 700 schools across Canada are now involved inthis drivewhichtakes place in February. c.Ontario Association of Junior Educators'Award Polly Stringle and Sheila Powell commended the Ontario Association of Junior Educators'Award winner,Jan Adams,a grade 6 teacher at While Oaks P.S.,for her many years of commitment to education and to her students.Letters of support from past students and colleagues were presented. 7.CONFLICTS OF INTEREST -No conflicts of interest were declared. 8.a.DIRECTOR'S ANNOUNCEMENTS -none 9.CONFIRMATION OF MINUTES a.Regular Board Meeting,2002 March 26 The minutes of the Regular Board Meeting. 2002 March 26 were adopted on motion of G. Hart and A.Cartier. 10.REPORTS FROM THE ADMINISTRATION a.Departmental Updates Business Services Executive Superintendent Greene attended the following meetings: Budget Development Group, London DistrictCatholic School Board, Cityof London, and Ministry of Education. • Updates were provided on the StrathroySecondary School Multi-Use Project;2002-2003 School Addition Projects;the School Renewal Program; Training initiatives for plumbers, boiler mechanics and lead hands;Energy Management; Finance; Supply Management; and Printing Services. Director's Services Director of Education Bryce visited sixelementaryand secondary schools during the past month.He brought greetings and made presentations to the following groups:Joint Management CUPE Professional Development Committee;Thames Valley Student Chess Tournament; Thames Valley Science Fair Awards Ceremony; St. Thomas Rotary Club; Thames ValleyJunior Math Challenge; Program Services -An Evening with Rex Murphy; Leadership 2002: The Leader as Staff Developer;Elgin Regionalschool Council Meeting; Ontario Home and School Association Conference.Director Bryce participated in the following meetings:Council of Directors of Education;Dalton.McGuinty,Official Leaderofthe Opposition;London and Middlesex United Way;Community Living London; Laurier/Westminster Familyof Schools;Ministry of Education. •Department fundraising efforts onbehalfofJesse's Journeyresultedin $859.25 being raised. - Staff Development updates and Initiatives Included:Leadership:The T.V.D.S.B.Picture, Leadership: Exploring the Responsibilities,Leadership 2002 Conference; Planning from Expections;Assessment and Rubrics;On Becoming a School Leader; Leadership from Within;Professional Learning Program;CUPE Orientation department and AttainmentofOur Vision. Public Affairs and Community Relations update included:Communications,Electronic Publishingand Graphics;Thames ValleyEducation Foundation (TVEF);Education Week; and the Award of Distinction. 2002 April 23...3 10.REPORTS FROM THE ADMINISTRATION -cont'd a.Departmental Updates -cont'd Human Resource Services • Updates provided included tlie foiiowing areas:Benefits;Disability IVlanagernent:Health and Safety; OccasionalTeachers;Recruitment;School Councii/Association Partnerships;and Support Staff. Operations Services •Updates provided included the foiiowing areas:Attainment of the Vision - School Improvement;Enrolment and Staffing;Research and Assessment;Accommodation and Planning;New Administrators;and Safe Schools. Program Services , -Updates provided included the following areas;Northeast London Community Development Project;Special Olympics:Kids CountConference;CircusArts Magic Partnership (C.A.M.P.); Young Parents in School Program;Partnerships for Excellence; Skills London Oxford Middlesex Elgin (SLOME);Skills Canada -Ontario;and Infonnation Technology. 10.b.Frencii Immersion In CEC East Executive Superintendent of Program Services C. Murphy presented a report on student enrolment and proposed recommendations regarding class organization for French Immersion Programs in CEC East. The followingmotion was moved by S. Deller: That effective September 2,002 French Immersion programs in the East be organized as follows: Tollgate Public School SK Grade 1,2 Victory Memorial P. S.Grade 1,2 The motion was defeated as there was no seconder. The following motion was moved by L.Stevenson,seconded byS.Peters and carried: That effective September 2002, French Immersion programs inthe East be organized as follows: Tollgate Public School SK,Grade 1,Grade 2 Victory Memorial P.S.Grade 2 The following motion was moved by L.Stevenson,seconded byT.Robertsand carriedona poll vote: •That forthe 2003-2004 school year and beyond, the introduction of any new French Immersion classes in CEC East be contingent upon a minimum student enrolment requirement of 24 students. YEAS:D.Stewart.J.Hunter,D.Anstead,S. Peters, T. Roberts,L.Stevenson, P.Schuyler,A. Cartier,G.Hart,P.Sattler,J.Bennett NAY:S.Deller 2002 April 23...4 11.REPORTS OF COMMITTEES a.BUDGET ASSUMPTIONS The following Budget assumptions were discussed for use In preparing the draft 2002-03 budget: General Assumptions •Thames ValleyDistrict School Board will continue to prioritize the needs ofour students congruent with the Attainment of Our Vision •Reductions to the budget will be implemented ina manner which will minimize the effect on the students in the classroom •Available resources will be redeployed in accordance with the needs of our students. •The budget for 2002-03 will be balanced providing for deficits from previous years •The budget for 2002-03 will be compliant withthe four Ministry of education enveloping provisions.These enveloping provisions are: •Funds may not be moved from the classroom to non-classroom category •The special education allocation establishes the minimum that must be spent on special education •The allocations for new pupil places and school renewal establishes the minimum that must be spent on these components •The grant for school board administration and governance establishes the maximum that may be spent on these functions •All areas within the Board where expenditures exceed the Ministry funding formula will be reviewed. Revenues Assumptions •The budget will be developed using the enrolment projections for 2002-03 •Provincial funding will be projected using the 2001-02 student focused funding model until the release of the 2002-03 grant regulations The following motion was moved on motion of P.Sattler and A.Cartier and carried: That the General and Revenues Budget Assumptions forthe 2002-2003 Budget fromthe 2002 March 05 Budget Advisory Committee Report be approved. b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2002 April 02 12:18 p.m. - 3:24 p.m. Members P.Gllils A.Morse (-2:45) P.Gallin L.Stevenson R.Hurwitz M. Harris (-2:00) C.Ekins D.Smith J.Worthington (-2:00) M.A.Tucker E.Hager Administration and Others P.Cook W. Dupuis V.Corcoran S.Lundrigan K. Dalton C. Murphy Guest Trustee D.Anstead Regrets:J.Bennett,B. Hopkins, P.Sattler,M.Secco Absent:W.Graham,G.McGahey,S.Seymour,J.Williamson 1.CHAIR'S OPENING REMARKS Chairperson,P. Gillis welcomed everyone to the meeting and introduced Superintendent Karen Dalton. Alison Morse,Easter Seals Society,introduced Wendy Dupuis who is considering becoming the OAFCCD alternate.The appreciation of the committee was expressed to Lori Fraser for helping to organize the meeting with Alex Bezzina. 2002 April 23...5 11.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 2.CONFLICTS OF INTEREST No conflicts of interest were declared. 3.CONFIRMATION OF AGENDA The agenda was confirmed as distributed.J.Worthington,VOICE,inquired about information provided at the public input budget meetings on March 25.Trustee Linda Stevenson noted thatthe meetings were well attendedandthe questions from the community encompassed a varietyofeducation issues,itwas notedthatthe Boardis atthe beginning ofthe budget processand everything isonthe tabie.An updateonthe budget will bean item onthe May agenda. 4.REPORT OF MEETING FROM 2002 MARCH 05 The report of 2002 March 05 was confirmed as distributed. 5.BUSINESS ARISING 5.1 Deveiopmentai Summer Program Boardrepresentativeshave been meeting with community agenciesto look atwaysthat the Special Olympics program and the DevelopmentalSummer School programcould be offered.Thanks to Investing in Children and its staff member Anita Gilvesy,the Special Olympicsprogram will runwith assistance fromDave Gosset,Program Services Officer. Program Services staff have met with community agencies to explore ways that deveiopmentai summer school could be continued.TVDSB offered accommodations in schools for the program and a principal and other staff development as would be required. Nocommunity agency has come fonArard to organize the program. In an effortto transfer the lead responsibility for the Developmental Summer School Program, Program Services staff have been meeting with community agencies.The Boardcan offersupplementary supports butis no longer able to be the lead organizer. Community Living London has requested a meeting with the Director of Education on April 9 to discuss this issue.Parents will be notified if the program will not run this summer. 5.2 Special Education Priorities in an attempt to Identify special education priorities while keeping In mind budget pressures,Program Services staff have discussed the types of programs and services we currently offer in order to determine how to maintain our focus but improve our deliveryof programs and services. After considerable discussion by the committee It was agreed that a "bralnstorming"session to identify areas ofpossible budget savings could be brought forward at a special meeting on April 17 at 4:00 o'clock inthe Dundas Room. 5.3 Special Education Plan Deferred to the May meeting. 5.4 Communication Sub-Committee Report In light of budget pressures the sub-committee wanted feedback to decide if SEAC should tryto connect with the MPPs through the trustees.Aftera brief discussion,it was 2002 April 23...6 11.REPORTS OF COMMITTEES •cont'd b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd decided that the subcommittee would present strategies to the May meeting. A. Morse, Easter Seals Society,encouraged ail associations to contact their MPPs at the provincial and local level to illustrate the problem with underfunding. 5.5 ABC Recommendations Deferred to the May meeting. 6.ASSOCIATION UPDATES None 7.CORRESPONDENCE 7.1 Article:Special Education In Canada To be distributed with the May agenda. 7.2 Community ActionAward To be distributed with the May agenda. 8.FORUM 9.ASSOCIATION UPDATES 9.1 Feedback from "Making a Difference"Conference Deferred to the May meeting. 9.2 STEPS Program -Behavioural Annie Timms,Team Coordinator,and Anne Martin,Shelley Wybo and Roy Raimundo, Team Leaders,presented an overview of the STEPS for Success program that provides strategies and interventions for elementary school students with behaviour issues.A child does not have to be Identified before entering this program. The process forentry into the program and the documentation required were discussed.So far this year, the program has had 700 - 800 individual referrals,and served 500 students Insmall social skills groups. 10.ADJOURNMENT The meeting adjourned at 3:24 p.m. 11. c.REPORT OF THE PROFESSIONAL DEVELOPMENT COMMITTEE 2002 April09 1:00 p.m.-2:30 p.m. PRESENT:ADMINISTRATION AND OTHERS Stewart Deller (Chair)SuePulIam Diana Anstead Art Cartier Terry Roberts 1.A verbal report of Professional Development (P.D.)fund commitments and funds available after 2002 April01 was presented.Surplus P.D.funds were estimated to be approximately $2500.00.Exact expenses will not be complete until after all the conferences have occurred. A year-end summary/report will be prepared and provided after 2002 August 31. 2.All P.D.opportunities requested were approved. 2Q02 Aoril 23...7 11.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE PROFESSIONAL DEVELOPMENT COMMITTEE -cont'd 3. The P.D. Committee approved the request bythe Bylaw Committee forfundingofa Trustee Professional Development in-service on board bylaws. An amount not to exceed $500.00 was approved for this purpose.These funds are to be taken from remaining Trustee P.D. funds not committed after 2002 April 01. This decision was unanimous. Additional discussion tool<place regarding the use of these surplus P.D.funds for requests in non-election years where there Is a shortfall.This topic was left as a possible future agenda item If required. All remaining P.D.funds after 2002 August 31 will be reserved for in-service and the lil<e of new taistees inan election year as per the recommendation approved bythe Board. 4.Considering the importance ofthe development ofindividual trustees and the positive effects this has on the Board as a whole,the P.D.Committee discussed the need to access information regarding various professional development opportunities within the TVDSB. There should be opportunities to attend/observe meetings/functions which would enhance and provide professional growth for individual trustees. 5.Adjourned. Prepared by Stewart Deiler It was moved by S.Deiler and D.Anstead and carried: That trustees be provided with additionaf Professional Development opportunities through updated departmental infonnation or their monthly calendar that Includes dates,times and locations regarding activities/functions within the Board. 11.d.REPORT OF THE COMMITTEE OF THE WHOLE 2002 April 09 7:30 p.m. •10:40 p.m. MEMBERS PRESENT ADMINISTRATION AND OTHERS J.Bennett,Chair D.Stewart S.Deiler (-7:35) J.Hunter D.Anstead S.Peters T.Roberts Regrets: P.Schuyler L.Stevenson A.Cartier G.Hart P.Sattler P.Jaffe M.Rhoden B.Bryce P.Gryseels B.Greene C. Murphy J.Thorpe M.Sereda G.Jazey K.Havelka P.Menniii L.Robertson J.Empringham R. Murray K.Wilkinson L.Hutchlnson J.Roth B.Beatty S.Christie D.Bradford W.Scott REMEMBRANCE A minute of silence was held In memory of the Queen Mother,Queen Elizabeth. 1.APPROVAL OF AGENDA "Director's Announcements"was added as item 3 of the agenda.The agenda as amended was approved on motion of T.Roberts. 2Q02 April 23.»8 11.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 2.CONFLICTS OF INTEREST - No conflicts of interest were declared. 3.DIRECTOR'S ANNOUNCEMENTS Directorof Education Bryce advised trustees that he has received a letterof retirementfrom Paul Mennill,Superintendent of Education, Operation Services.The Directorextended his appreciationtoSupt.Mennill for his support andexpertise duringtheamalgamationprocess, the implementation of new curriculum and secondary school reform. He highlightedmany of Mr.Menniil's accomplishments as an educator over his 35-year career. Director Bryce aiso announced that Dr. Lorayne Robertson,Superintendent of Education, CEC Soutii,has accepted a three-year secondment to the Faculty of the University of Toronto Inthe Ontario Institute Studies in Education (OlSE)Master of Teaching Program. The Director extended congratulations on behalf of the Board to Dr.Robertson for her significant contributions to Thames Valley. The Director advised that Superintendents Murray,Menniil and Robertson will be formally recognized at reception on 2002 June 17 at the Education Centre. He highlighted the following activities planned for Education Weel<;The New PL will be filming unique programs provided at Beal and Clarke Road Secondary Schools,Bonaventure Meadows and Oxford Park Public Schools:an Arts Festival involving 1,200 students at the Education Centre from 2002 April 30 to May 03;Education Week displays at several shopping mallsInLondon,St.Thomas,and Woodstock;the Student Tmstee Electionon April 29; and, the Awardsof Distinction reception and presentations at the Information Committee of the Whole meeting on 2002 May 07. 4.MONTHLY FINANCIAL REPORTING The Administration presented a financial statement as at 2002 February 28. J. Roth, Manager,Financial Services,advised that the department Is continues to update projections towards reducing the deficit. B.Greene,Executive Superintendent,Business Services, advised that Ministryof Education's funding announcements are not expected before midto late May. 5.REPORT OF THE BUDGET ADVISORY COMMITTEE 2002 March 19 3:00 p.m. - 5:30 p.m. MEMBERS ADMINISTRATION AND OTHERS L.Stevenson (Chair)B. Bryce (-3:35) J.Tilley A.Cartier B.Greene D.Bradford J.Bennett J.Roth S.Christie " K.Meeson J.Huff Regrets:P.Sattler Tnjstee Visitors:D.Anstead,S.Peters, M.Rhoden,S.Deller (-5:20) 1.APPROVAL OF AGENDA The agenda was approved on motion of A. Cartier. In the absence of Chair Peggy Sattler,Trustee Stevenson led the meeting. 2.CONFLICTS OF INTEREST-none declared 2002 April 23...9 11.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 5.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd 3.DISCUSSION OF QUESTIONS AND ANSWERS In anticipation of questions that may be asked at the public information sessions on March 25,responses were reviewed for accuracy. Concern was raised that the document maynothave been distributed to parents to date inpreparation forthe March 25 public meetings. The Director advised that schools may have held them over tha March Break for distribution on March 18. 4.PRESENTATION FORMAT AND CONTEXT FOR MARCH 25 BUDGET MEETINGS An appropriate length of the overhead presentation at the March 25 meetings was ^discussed.It was agreed that the slides should be succinct and provide sufficient information forbothparents ofThames Valley students and members ofthe community who do not have students In the system.The presentation was reviewed and amended. Itwas agreed thatthemeetings will be chairedbya trustee with supervisory officers and Finance staffavailableas a resource. Trustees will serve as moderators. Aquestion- and-answer period will followthe overhead presentation. 5.DATE.TIME AND LOCATION OF NEXT MEETING -TBA 6.ADJOURNMENT - 5:30 p.m. RECOMMENDATIONS:none 6. REPORTOFTHE POLICY WORKING COMMITTEE 2002 April,02 5:00 p.m. -6:10 p.m. MEMBERS ADMINISTRATION AND OTHERS D.Anstead (Chair) T.Roberts B.Bryce P.Jaffe P.Settler S.Christie Regrets:S.Peters Trustee Visitor:L.Stevenson J.Thorpe 1.APPROVAL OF AGENDA - The agenda was approved on motionof T. Roberts. 2.CONFLICTS OF INTEREST-none declared 3.COMMITTEE REPORT OF MARCH 5,2002 AND TRACKING SHEET 4.INTRODUCTION OF DRAFT POLICY/PROCEDURE -none 5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT a.Use of Designated Substances Procedure Executive Superintendent John Thorpe joined the meeting to describe the draft procedure on Use of Designated Substances noting that no public Input had been received during the posting period of February 7 to March 8,2002. 2QQ2 April 23...10 11.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE •cont'd 6.REPORT OF THE POLICY WORKING COMMITTEE -cont'd The procedure has been written in a generic form to cover the 11 designated substances recognizingthat aii substances listed maynotbe used InThames Valiey schoois.The Human Resource Services Department,aiong with Faciiity Services and Program Services,wiil ensure that system staff are made aware of the policy. following referral to the Board. The following motion was moved by P.Jaffe and carried: That the draft procedure on Use of Designated Substances be approved for referral to the April 23 Board for information. 6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION a.Community Partnership Policy Superintendent Thorpe presented the rewording of the draft policyon Community Partnership.He noted that it confirms the Board's support for Initiating and responding to appropriate opportunities for partnership and ensures that they are consistent with the Board's belief statements.The second sentence will be amended to, "Such partnerships must suooort the missionand belief statements of the Board and..." The Issue of handling corporate sponsorship requests in light of this policy was discussed.It was clarified that the policy is designed to enhance leaming opportunities for students and/or staff rather than to pursue business sponsorships for the Board. It was suggested that the words "community"and "partnership"be defined. The issue wiil be addressed at the next meeting followingpublic input. The following motion was moved by P.Jaffe and carried: That the revised draft policy on Community Partnership be approved for posting to the Board's website for public Input. 7.SUGGESTED POLICY/PROCEDURE REVISIONS a.Advertising in Schools Policy The Director described proposed amendments to the policy on Advertising in Schoois updating responsibility for administering the policy from the Corporate Planning and Communication Services department which was eliminated approximately three years ago, to Director's Services. it was suggested that a set of procedures be drafted to address the second paragraph of the policy related to school principals'responsibility for determining which advertisements may be posted or distributed at their schools.. The following motion was moved by T.Roberts and can'led: That the revised policy on Advertising in Schools be referred to the April23 Board for approval. 2002 April 23...11 11.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE •cont'd 6.REPORT OF THE POLICY WORKING COMMITTEE -cont'd 8.OTHER BUSINESS A process to review Board policies at the end of the current committee's term was suggested.It was also suggestedthata policy onthe useof pesticides be developed. The Director will determineifpesticidesare used at Thames Valley Schoolsand report back at the next meeting. 9.ADJOURNMENT - The meeting adjourned at 6:10 p.m. on motionof P. Jaffe. NextCommittee IVleeting Date: Tuesday, 2002 May07. RECOIviMENDATION: 1.That the revised policy on AdvertisingIn Schools be approved. D.ANSTEAD, Chairperson 7.REPORT OFTHE INFORMATION COMMITTEE OFTHE WHOLE 2002 April 02 7:00 p.m.-10:40 p.m. MEMBERS PRESENT J.Hunter,Chair G. Hart (7:13) D.Stewart P.Sattler A.Cartier S.Peters (7:15) L.Stevenson D.Anstead T.Roberts ADMINISTRATION AND OTHERS B. Bryce P.Gryseels B.Greene C. Murphy J.Thorpe M.Sereda K.Havell<a G.Jazey P.Menniii L.Robertson K.Wilkinson L.Hutchlnson K.Dalton B.Beatty K.Button J.Roth G.Bereznick J.Huff J.Hill- D.Paxton S.Christie W.Scott Regrets:J.Bennett,P.Jaffe,S.Deller,P.Schuyler,M.Rhoden 1.APPROVAL OF AGENDA- The agenda was approved on motion of L.Stevenson. 2.CONFLICTS OF INTEREST -No conflicts of interest were declared. 3.PUBLIC INPUT PRESENTATION a. Gary Davies, Brain Injury Association of London and Region Gary Davies,Executive Director of the Brain Injury Association of London and Region (ABI),presented a comprehensive report on the objectives and services offered by the Association to assist people with functional deficits resulting from a traumatic brain injury. Jennifer Scollard,Past President of ABI,outlined strategies and practical methods used by teachers to assist students with cognitive,physical and behavioural and emotional brain injuries. 2002 April 23...12 11.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 7.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE •cont'd 3.PUBLIC INPUT PRESENTATION a. Gary Davies,Brain Injury Association of London and Region,cont'd Mr.Davies advised that the Association is committed to maximizing the qualityoflife of individuals living w/ith the effects of brain injury,their families and friends through peer and community support,information about services resources and programs, publicawareness ofthe causes and effects,prevention ofbraininjuryand advocacy. A research project supported through the generosity of the Ontario Neurotrauma Foundation Is being conducted at Brock University's Psychology Department to address the difficulties that teachers encounter when accommodating students with ABI In the classroom.The primary focus of the project is the development and dissemination to teachers of practical Information on ABI along with useful strategies for the classroom.Materials are being formatted Intoa curriculum module for pre- service training in the Faculties of Education.Teachers may access resources and consultation on Individual cases on their website at vi/ww.abieducation.com. Trustee Hunter extended her thanks to Mr.Davies and Ms.Scollard for their Informative presentation. 4.ATTAINMENT OF OUR VISION 2002 B. Bryce, Director of Education,introduced the 2002 annual report of the Attainment of Our Vision explaining the Board's Vision, "A Caring Learning Community"defines the Board's commitment to students.The Attainment of Our Vision initiative Is a framework which guides the process ofputting the Board's Mission and Belief statements into action and supports the system's primary responsibility of educational excellence,service to students,and ultimately the Improvement of student learning. The third annual report responded to the questions:Where have we been?Where are we now?and Where are we going?and was facilitated by Gregg Bereznick,the program's supervisor.Staff from Parkhiil-West Williams P.S.described how their school is implementing its goals and Improvement plans based on the Foundation principles in order to improve student learning.Highlights of the presentation included school initiatives in relation to communication and collaboration,community partnerships, curriculum planning,data collection,evaluation and assessment,understanding positive change,leadership distribution and progress tracking. Examples of Attainment of Our Vision Initiatives undertaken at Carodoc Central P.S.,Mt. Brydges;Glendale High School,Tiiisonburg;Beachvtlle,P.S.,Beachville;and Princeton Central P.S.,Princeton,were also provided. School Council John Thorpe, Executive Superintendent of Human Resources,and Margaret Smith, School/Community Liaison Officer presented an overview of District and Regional School Council/Association partnerships.The Annual Growing and Caring Learning Community Conference scheduled for 2002 October will focus on leadership sessions with topics specific for School Councils.It was also noted that the Ministryof Education and the Board co-host leadership sessions throughout the year while the School/Community LiaisonOfficer provides day-to-day contact with Council leaders and assists with information meetings in the four areas ofthe District to strengthen the ^ partnership between the Board,parents and the community In the education of Thames Valley students.^- 2002 April 23...13 11.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 7.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd 4. ATTAINMENT OF OUR VISION 2002,cont'd Learning Initiative Executive Superintendent of Program Services,Cathy Murphy,described strategies to be implemented in the Learning Initiative of the Vision noting the following: - providing in-service to the 50 remaining school (132 schools have completed full vision In-service); designing and implementing distance learning leadership courses; -exploring methods ofproviding leadership support to Schooi Council members;and ^-consolidating a Customer Service component of Attainment of Our Vision. Learning Supervisor Doug Duff provided an overview of strategies for increasing the use of Information and communications technology across-the curriculum to build understanding about quality learning. Future directions will continue to focus on enhancing instructional practice at the system and school level using the Quality Learning fi-amework,expanding the use ofinformation and communication technology, and refinements to the Special Education delivery models. School Improvement Initiative School improvement equates to improving student learning through the Impactofculture and classroom practice and foundation principles given that each school Is unique and will generate data to measure and focus on Improving student achievement.Every schools success will be measured by Its commitment to increasing student achievement through the use of EQAO results,periodic measurement of goals,and the analysis ofan ever changing culture. A high focus Is being placed on Principal to develop initiatives that will continue to improve teaching practices and create a team effort within each school and Its community. Bob Jackson,Principal,of Hickson Central PS and Cheryl MicacchI,Principal of Eastdale PS in Woodstock,described innovative programs at their schools to enhance student learning.Aquestion-and-answerperiodfollowed.Trustee Hunterexpressedherthanks to the participants for an informative presentation. 5.DRAFT BYLAW REVISIONS TrusteeTerry Roberts presented highlights ofthe draft revised Board Bylaws along with an overview of the amendments.Trustees offered suggestions/revisions for further consideration by the Bylaw Review Committee. The draft document will be posted tothe webforpublicinputforthe period April 3 toMay 3. It was suggested that,following revision by the Bylaw Review Committee,the document be presented forfurther debate and discussion atthe Committee ofthe Whole meeting of 2002 May 21.The followingmotion was subsequently moved by D.Anstead and carried: That the draft Revised Bylaws be brought back to the May 21 Committee of the Whole meeting forfurther discussion. 6.ADJOURNMENT -The meeting adjourned at 10:40 p.m., on motion of P.Sattler. J.HUNTER, Chairperson 2002 April 23...14 11.REPORTS OF COWIMITTEES -cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 7.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd Trustee Hunter advised that she will send a letter of thanks to Gary Davies and Jennifer Scollard for their informative presentation. 8.2002 2003 SCHOOL YEAR CALENDARS The Administration presented the 2002-2003 School Year Calendars in compliance with the Ministry regulations.Superintendent of Education Karen Dalton advised trustees that the calendars were developed in consuitation with Operations Council and Executive Council considering the following priorities: adherence to Ministryof Education guidelines for the 2002-2003 school year (i.e.194 school days,includingno more than four professional activity days between Labour Day and 2003 June 26); An opportunity for one system-based professional activity day to address Program Services curriculum initiativesearly in the school year;and maximizing transportation efficiencies. The consultation process has included all stakeholder groups as well as the London District Catholic School Board and the French Language Boards to maximize transportation efficiencies. The greatest savings are effected by a common calendar withinthe Board and among the coterminous Boards.Copies ofthe proposed 2002-2003 Elementary,Secondary,and Ross SS School Year Calendars were provided. A discussion was held regarding the potential for an alternative school year calendar that would Increase the Mid-Winter Break (March) to 10 days.^additional S-days of school/board facility closure during March would result In substantial financial savings to the Board realized through employee salaries,transportation,and heat/hydro costs across the District. P.Gryseels,Executive Superintendent,Operation Services,advised that a special application to alter the number of Instructional days must be submitted to the Ministry of Education for approval. The following motion was moved by P.Jaffe and carried: That the Board approve for referral,to the Minister of Education the 2002-2003 Elementary School Year Calendar,Secondary School Year Calendar,and the Modified School Year Calendar for Sir George Ross Secondary School. 9.INCREASE IN SECONDARY CLASS SIZE RATIO John Thorpe,Executive Superintendent,Human Resources,presented a report to adjust the secondary maximum Pupil Teacher Ratio (PTR) in accordance with the provisions contained in Bill 80 and consistent withthe practice initiated last year and approved by the Board at the 2001 June 26 meeting. Bill 80 allowed district school,boards to increase the secondary average class ratio of 21:1 provided inthe Education Actto no greater than 22:1 for purposes of addressing workload issues and to encourage the re-establishment of co-instructional activities inthe secondary, schools.Foliowing approval and royal assent of this bill on 2001 June 28,an annual requirement exists to address this issue.The return to the 21:1 average class ratiowould entail significant additional costs not currently contemplated In budget development. 20Q2 April 23...15 11.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 9.INCREASE IN SECONDARY CLASS SIZE RATIO -cont'd The following motion was moved by P.Jaffe and carried: That the Board adjust the secondary average class ratio of 21:1 established in the Education Act,Section 170.1 (3),such that itnot exceed 22:1 for the 2002 -2003 school year. 10.EARLY DISMISSAL DAYS IN 2002-2003 Catherine Murphy,Executive Superintendent,Program Services,presented a report regarding the proposed three early dismissal days in 2002-2003-2002 September 25,2003 Febnjary 26,and 2003 April 23. For the 2000-2001 schooi year, the Board introduced the concept of three early dismissal days to support the major curriculum reform Initiativesbeing introduced and to support the Board'sr corporate focus on student learning: While teachers have been actively engaged in workshops during the summer,on P.O.days and at after-school programs,the early dismissal days provide time for the entire staff of a school to meet and learn together in support of program Implementation and improved student learning. in 2000 March,a memorandum was forwarded to Schooi Council Chairs,IHome &School .Chairs and other parent organizations requesting feedback on the early dismissal plan. In 2001 March,surveys were distributed to the same organizations,as well as to schools and employee groups to gather inputon the effectiveness of these days.Although nofinal survey was conducted this year,feedback was sought via discussions at Community of Schools meetings and at school-based staff meetings.Principals were requested to inform School Councils of the plan to continue the early dismissal days.Dialogue has also occurred with the teachers'federations. The following benefits of early dismissal days to schools and the system and suggestions for improvements were noted: Benefits: permitted timeforthestafftoworkcollaborativelyon program Initiativesincludingliteracy, secondary school reform, quality learning,and curriculum design all teachers have taken part in a common Inservlce without the cost in both effort and dollars of finding supply teachers provided time for cross-department and inter-disciplining planning Increased teacher confidence in applying new concepts in dally teaching situations provided opportunities for teachers to share successful methods provided time forstaff to focus together on school Improvement goals. Suggestions: lengthen the time available/Increase the number of days encourage that some of the time be used for department or divisional meetings allow schools to partner inproviding teacher professional development include the early dismissal days on the school year calendar The London District Catholic Schoo!Board also introduced the Early Dismissal Day concept inthe 2000-2001school year. Theirstaff have indicated they are planning to continue the programinthe same formatfor2002-03.Identifying the same dates andstructure will ensure cost effectiveness forthe transportation purposes and will ensure effectivecommunications to all stakeholders. 2002 April 23...16 11.REPORTS OF COMMITTEES •cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 10.EARLY DISMISSAL DAYS IN 2002-2003 -cont'd A question-and-answer period followed. The following motionwas moved by L.Stevenson and carried. That the Boardapprovethe inclusion ofthree early dismissal days inthe 2002-2003 school year calendar. The meeting recessed at 8:45p.m.to Committee ofthe Whole in-cameraon motion of D. Anstead. 11.REPORT OF THE COiVlMITTEE OF THE WHOLE • IN CAMERA MEMBERS PRESENT G. Hart (Chair) J.Bennett J,Hunter D.Anstead D.Stewart P.Jaffe L.Stevenson S.Peters (5:47) A.Cartler S.Deller P.Sattier ADMINISTRATION AND OTHERS B.Bryce P.Gryseels B.Greene C.Murphy J.Thorpe M.Sereda P.Mennil! G.Jazey K.Havelka L.Robertson R.Murray K.WiIl<inson L.Hutchinson 2002 April 09 J.Empringham K.Dalton S.Dawson J.Roth S.Christie D.Bradford Regrets:P.Schuyler The Committee met in camera from 5:10 to 6:35 p.m.and from 9:00 to 10:35 p^m. 1.APPROVAL OF AGENDA - The agenda was approved on motionof L.Stevenson. 2.CONFLICTS OF INTEREST - No conflicts of interest were declared. 3. Confidential personal,legal and negotiation matters were discussed, 4. Amotionto rise and report was moved by J. Hunter and carried. RECOMMENDATIONS: 1.That the Administration be authorized to negotiate with the Bus Operators'Association under the terms of the existing agreement. 2. That approval be granted to enter intonegotiations with,and finalizea contract with eSchool Solutions Inc. to acquire a Board-wide license for the SEMS Advantage Product. The licensingcost forthis productis estimated to be $102,000.00. G.HART, Chairperson The Committee of the Whole reconvened at 10:35 p.m.on motion of J.Hunter.,The recommendations of the Committee of the Whole in-camera meeting were adopted on motion of D.Anstead. 12.ADJOURNMENT The meeting adjourned at 10:40 p.m. on motionofS.Peters. J.BENNETT, Chairperson 2QQ2 April 23...17 11.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE •cont'd RECOMMENDATIONS OF THE 2002 APRIL 09 COMMITTEE OF THE WHOLE: That the revised policyon Advertisingin Schools be approved. That the draft Revised Bylawsbe brought baci<tothe May 21 Committee ofthe Whole meeting for further discussion. ThattheBoardapprovefor referral tothe Minister of Education the 2002-2003 Elementary School Year Calendar,Secondary School Year Calendar, and the Modified School Year Calendar forSir George Ross Secondary School. Thatthe Boardadjustthesecondary average class ratioof 21:1 established inthe Education Act, Section 170.1(3),such that itnot exceed 22:1 forthe 2002 - 2003 school year. That the Board approve the Inclusion of three earlydismissal days inthe 2002-2003 school year calendar. That the Administration be authorized to negotiate withthe Bus Operators'Association under the terms of the existing agreement. That approval be granted to enter Into negotiations with,and finalize a contract with eSchool Solutions Inc.to acquire a Board-widelicense forthe SEMS Advantage Product. The licensing cost forthis product is estimated to be $102,000.00. The recommendations were carried on a motion by L.Stevenson and D.Stewart. 11.e.REPORT OF THE CHAIRS'COMMITTEE 2002 APRIL 17 11:00-2:15 p.m. MEMBERS ADMINISTRATION AND OTHERS J.Bennett (Chair)B. Bryce D.Stewart S.Christie G.Hart 1.APPROVAL OF AGENDA The in-camera and public agendas for the April 23, 2002 Board meeting were discussed, amended as required,and approved. itwas agreed that the BudgetAssumptionsfor2002-03- Expenditures,previouslyapproved by the Budget Advisory Committee on March 5, 2002,will be brought to the Board at its in- camera meeting of April 23, 2002. The General and Revenue assumptions were added tothe public agenda ofthe April 23, 2002 meeting. 2.CORRESPONDENCE a.St.Clair DSB A letter from the St. Clair Catholic DSB has been received supporting the Peel DSB requestthatthe Minister of Finance assignthe Integrity Commissioner to conduct an independent review ofthe compensation of school trustees.It is available in the Trustee Conference Room for trustees'information. 2002Aorll 23...18 11.REPORTS OF COMMITTEES -cont'd e.REPORT OF THE CHAIRS COMMITTEE -cont'd b.Response from Minister of Finance re GST Rebate A letter from the Minister of Finance has been received acl<nowledging the Chair's letter concerning the proposed amendment to the Goods and Services Tax for school authoritiesand the student transportation services they provide. Itwas added tothe April 23 public agenda under "Communications". 3.W.J.L-AUGHLIN STAFF DEVELOPMENT AND LEADERSHIP AWARD Implementation of the W. J.Laughlin Staff Development and Leadership Award was discussed.The Chairs'Committee will seek clarificationforfurther discussion at the May22 meeting. 4.BUDGET ADVISORY COMMITTEE MINUTES OF APRIL 9,2002 The reporting process to bring the recommendations of the April 9 Budget Advisory Committeetothe May28 Boardforapprovalwas discussed inviewofthe significant delay that will result In acting on the recommendations.The process to review the issue sheets was also discussed. 5.BOARD BYLAWS Additional suggestions for revision to the Board Bylaws were offered.They will be referred to the Bylaw Review Committee for consideration at its May 10 meeting. 6.REPORT ON MEETING WITH MET OFFICIALS REGARDING BUDGET Director Bryce updated the Committee on the meeting with Ministryof Education officialsto discuss the Board's current deficit.He will apprise trustees ofthe discussion at the April 23 Board meeting. 7.INTERVIEW COMMITTEE FOR SUPERVISORY OFFICERS OF MAY 23.2002 The Chair will callfor names of trustees interested inparticipating on the Supervisory Officer Interview Committee on May 23,2002. 8.COST OF PRINTING "FINANCIAL PRESSURES FACING TVDSB" The appropriate budget account to cover publishing costs of the public information document "Financial Pressures Facing TVDSB"was discussed.Itwas noted thatthe printing costs may over extend the Public Affairs and Community Relations Printing budget line. 9.LETTER TO ERNIE HARDEMAN A letter from the the Victory Memorial PS Home and School Association to MPP Ernie Hardemann was distributed. It will be posted inthe Trustee Conference Room inthe Budget Communication file for trustees'information. 10.UPDATE ON PROVISION OF CO-INSTRUCTIONAL ACTIVITIES The Director noted slight amendments to the Plan for the Provision of Co-Instructional and OtherSchoolBased Activities have been made for clarity.The Boardisrequiredtodevelop and Implement a plan for the delivery of co-instructional and other school-based activities under the Education AccountabilityAct, 2000.It will be included withthe Program Services departmental update of April23,2002. 11.REQUEST TO PRESENT TO BOARD A request to present to the Board regarding gifted programming has been received.It was recommended that the request be included on the public budget presentation agenda. r" 2002 April 23...19 11.REPORTS OF COMMITTEES -cont'd e.REPORT OF THE CHAIRS COMMITTEE -cont'd 12.ADDITIONAL ITEMS a.Ad hoc Committee to Review Student and School Fees In response to the Board motionof February 26,2002,to establish an ad hoc committee to review all student and school fees,the following committee mandate was approved: To review all student and school fees,to research ifsimilar practices are in place in other boards inthe province and to bring recommendations to the Board in the fall of 2002. The Chair will invite tnjstees interested in participating on the committee to submit their names to her. b.Letter from Community Living London The Director noted that a letter will be sent to Community Living London confirming the summer respite program will not be run this year. c.Retirement Acknowledgments Arrangements for the Board's retirement reception were discussed. 13. NEXT MEETING - May 22,2002,Governor Simcoe Room 14.ADJOURNMENT-2:15 p.m. RECOMMENDATIONS:none JOYCE BENNETT Chairperson 11.f.REPORT OF THE COMMITTEE OF THE WHOLE,IN CAMERA MEMBERS PRESENT G. Hart (Chair) J.Bennett J.Hunter D.Anstead D.Stewart P.Jaffe L.Stevenson S.Peters (5:47) A.Cartier S.Deller P.Sattier ADMINISTRATION AND OTHERS B.Bryce P.Gryseels B.Greene C. Murphy J.Tiiorpe M.Sereda P.Mennili G.Jazey K.Havelka L.Robertson R. Murray K.Wilkinson L.Hutchinson 2002 April 23 J.Empringham K.Dalton S.Dawson J.Roth S;Christie D.Bradford The Committee met in camera from 1.APPROVAL OF AGENDA -The agenda was approved on motion of L.Stevenson. 2.CONFLICTS OF INTEREST - No conflicts of interest were declared. 3. Confidentialpersonal, legal and negotiation matters were discussed. 4. A motion to rise and report was moved by J. Hunter and carried. RECOMMENDATIONS:none G.HART, Chairperson 2002 April 23...20 12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN a. It was moved by S.Peters and G.l-iart and carried Tliatthe Board writeto Premier Eves and Education Minister Witmer,requesting funding for tiie Board's portion of tlie new Strathroy District Coliegiate Institute. it was noted that the letter should contain background information on the project, an invitation to tour the old and new facilities and should be distributed to the leaders of all provincial parties,as well as our partners in the project - the town of strathroy and the London District Catholic Separate School Board. b.Thefollowing was moved by P.Sattierand G. Hart: Whereas the cost ofelectricity is a major expenditure for our school board,and Whereas the provincial funding formula is already inadequate to cover the cost of heating, lightingand maintaining our school facilities, and Whereas fluctuations Innatural gas prices have contributed to deficits in our Board's 2000- 2001 Budget and 2001-2002 Budget,and, Whereas one-time funding for utilities In 2000-2001 did not come close to covering our actual cost Increases,and, Whereas the government's plan to deregulate and privatize electricity In 2002 May, would place Ontario In the U.S. electricity market Inwhich rates are significantly higher, and, Whereas the Government of Ontario has not been able to provide any assurances about the stability of electricity rates following privatization and deregulation,and,'^ Whereas based on the experience of other jurisdictions,the government's plan to deregulate and privatizeelectricityin2002 Maycould potentiallydouble hydro rates, BE ITRESOLVED that the Thames Valley District School Board call upon the Government of Ontario to cancel plans for deregulation and privatization of electricity. BE ITFURTHER RESOLVEDthat the Thames Valley District School Board call upon the Government of Ontario to guarantee sufficient funding to cover any Increases in electricity rates incurred by our Board,ifIt plans to proceed with Its plans to deregulate and privatize electricity. After clarification that the term "call upon"Indicated an intent to send a letter,the motion earned. 13.ADDITIONAL BUSINESS -none 14.COMMUNICATIONS a.MINISTER OF FINANCE the response from the Minister of Financeconcerningthe proposed amendment tothe Goods and Services Tax (GST) for school authorities and the student transportation services they provide was noted. b. ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA) The following was moved by D.Anstead and G. Hartand carried. That the Thames Valley DistrictSchool Board nominate W.John Laughlin for the Ontario Public School Boards'Association Fred L Bartlett Memorial Award. Trustee D.Anstead noted that OPSBA's Annual General Meeting will be held in Sault Ste.Marie in June with Trustees Anstead,Bennett,Hart and Schuyler attending. 2Q02 April 23...21 14.COMMUNICATIONS,cont'd b. ONTARIO PUBLIC SCHOOL BOARDS' ASSOCIATION (OPSBA),cont'd The following was moved byD.Ansteadand G.Hart and carried. ThatJoyce Bennett be appointed the Thames Valley delegate member who will be entitled to vote at the annual general meeting ofOPSBA on 2002 June 14. Trustee G.Hartnoted thatthe lobbying effortsof OPSBA In relationtotheGSTand transportation were ongoing. Thames Valley Staffhave been working to develop a type of alternative diploma;There are several different programs underway across the province and there has been an effort to coordinate the expertise to produce an alternative diploma. c.STUDENT TRUSTEE UPDATE Trustee M.Rhoden announced that were three candidates vying for the position of Student Trustee for the 2002-2003 school year. The Student Trustee election will be held on Monday, April 29 from 10:00 a.m.until 3:00 p.m.inthe Thames Room at the Education Centre. 15.NOTICE OF MOTIONS The following noticeof motion was receivedfor consideration atthe2002 May 28Board Meeting from Trustee S.Deiler: That public education and specifically the TVDSB be deemed an appropriate forum for critical thinkinginall areas oflearning especially relativetothe originsofthe human being and withthat, the teachings of multiple perspectives be the acceptable practice ofthe TVDSBIn accordance ^with the Ministry of Education. 16.GOOD NEWS ITEMS Trustee L.Stevenson highlighted the Stand By Me partnership agreement with Big Brothers/Big Sisters ofSt. Thomas-Elgin and the Boardthat was mentioned in Operations Services Departmental Update.Adult mentors will be paired with at-risk youth beginning In September 2002. Trustee D.Anstead attended a meeting ofthe London DistrictHome and School Association during their recent three day conference.Princess Anne P.S. iscelebrating its 10th anniversary as a French Immersion school and provided a "Princess Anne Panther" stuffed animal for each trustee. Trustee P.Sattler reminded the Board that next week is Education Week and many of the activities taking placewereannouncedbythe Director atthe April 9 Committee ofthe Whole.Thetremendous efforts of the Education Week Committee were acknowledged. Trustee J. Hunter announced that Medway High School,Arva,is pert'ormlng/The Odd Couple",from May 7-11 with a twist -some performances will feature males in the lead roles,other showings will have female leads. Trustees were encouraged torecycletheirused inkcartridges. Several companies will reimbursethe schools'green teams for these cartridges. Trustee J.Bennett noted that the Home and School conference was a success.Asmall report inthe newspaper highlighted the Home and School Associations'letter writing campaign to support Boards of Education and OPSBA Inthe pursuit of changes to the funding fonnuia. Congratulations were extended to Trustee M.Rhoden for being selectedthe 2002 recipient ofthe ^Harry Jerome Leadership Award onthe weekend in Toronto. 2002 Aortl 23...22 17.ADJOURNMENT - The meeting adjourned at 10:20 p.m.on a motion byS.Peters and D.Anstead. CONFIRMED: Chairperson r 2002 April 23...23 Thames Valley District School Board Title ADVERTISING IN SCHOOLS Policy No. Department DIRECTOR'S SERVICES Status APPROVED Reference(s)Effective Date 1998 10 27 Political,sectarian,or religious groups shall not be permitted to advertise on school property or in school buildings without special consent ofthe Director of Education or designate.Such requests shall be made in writing and include a sample ofthe noticeto be distributed.Consent shall be specific to postings in relation to location. The Board authorizes the school principals to determine which advertisements may be postedor distributed attheir respective schoolsconsistent with procedures developed by the Director of Education and Ministry Regulations and directives. AHministftrfid Bv Director's Services Board Resolution 88-C Date 199810 27 Date of Last Amendment 2002 April 23...24 SUMMARY OF RECOMMENDATIONS OF 2002 APRIL 23 BOARD MEETING - That effective September 2002,French Immersion programs in the East be organized as follows: Toiigate Public School SK,Grade 1,Grade 2 Victory Memorial P.S.Grade 2 That for the 2003-2004 school year and beyond, the Introductionof any new French Immersion classes inCEC East be contingent upon a minimum student enrolment requirement of 24 students. -That the General and Revenues Budget Assumptions forthe 2002-2003 Budget from the 2002 March 05 Budget Advisory Committee Report be approved. >That trustees be provided with additional Professional Development opportunities through updated departmental informationor their monthly calendar that Includes.dates,times and locations regarding activities/functions within the Board. -That the revised policy on Advertising in Schools be approved. That the draft Revised Bylaws be brought back tothe May21 Committee ofthe Whole meeting forfurther discussion. -That the Board approve for referral to the Ministerof Education the 2002-2003 Elementary School Year Calendar,Secondary School Year Calendar,and the Modified School Year Calendar for Sir George Ross Secondary School. -That the Board adjust the secondary average class ratioof 21:1 established Inthe Education Act,Section 170.1(3),such that Itnot exceed 22:1 forthe 2002 - 2003 scliool year. -That the Board'approve the Inclusion of three early dismissal days In the 2002-2003 school year calendar. •That the Administration be authorized to negotiate with the Bus Operators'Association under the terms of the existing agreement. - That approval be granted to enter intonegotiations with,and finalize a contract with eSchool Solutions Inc.to acquire a Board-wide licenseforthe SEMSAdvantage Product. The licensing costforthis product is estimated to be $102,000.00. -That the Board write to Premier Eves and Education Minister Witmer,requesting funding for the Board's portion ofthe new Strathroy District Collegiate Institute. •Whereas the cost of electricity is a major expenditure for our school board,and Whereas the provincialfundingformulaIs already inadequate to cover the cost of heating,lighting and maintaining our school facilities,and Whereas fluctuations In natural gas prices have contributed to deficits inour Board's 2000-2001 Budget and 2001-2002 Budget, and, Whereas one-time fundingfor utilities in2000-2001 didnot come close tocovering ouractualcost increases,and, Whereas the government's plan to deregulate and privatizeelectricityin2002 May,wouldplace Ontario inthe U.S. electricitymarket In which rates are significantlyhigher, and, Whereas the Government of Ontario has not been able to provide any assurances about the stability of electricity rates following privatization and deregulation, and, 2002 April 23...25 Whereasbasedonthe experience ofotherjurisdictions,the government's plan to deregulate and privatize electricity in 2002 May could potentially double hydro rates, BE IT RESOLVED thatthe Thames Valley District School Board call upon the Government of Ontarioto cancel plans forderegulationand privatization of electricity. BE IT FURTHER RESOLVED that the Thames Valley District School Board call upon the GovernmentofOntarioto guarantee sufficient funding to cover any increases in electricity rates ,„.incurred,byour.Board,.JfitpIans.tQ,proceed_with-its.plan5._to,dereguLatea.ndp_rivatlze_ele.ctrici.ty. - Thatthe Thames Valley District School Board nominate W.John Laughlin for the Ontario Public School Boards'Association Fred L Bartlett Memorial Award. That Joyce Bennett be appointed the Thames Valley delegate member who will be entitled tovote at the annual general meeting ofOPSBA on 2002 June 14. / THAMES VALLEY DISTRICT SCHOOL BOARD SPECIAL BOARD MEETING FOLLOWING COMMITTEE OF THE WHOLE,IN-CAMERA TUESDAY,2002 APRIL 30 AGENDA V-Verbal IVI -Material 1.CALL TO ORDER 2.APPROVAL OF AGENDA M 3.CONFLICTS OF INTEREST V 4.REPORTS OF COMMITTEES a.Report of the Committee of the Whole,In-Camera,2002 April 30 V 5.ADJOURNMENT THAMES VALLEY DISTRICT SCHOOL BOARD SPECIAL BOARD MEETING 2002 APRIL 30 The Board met inspecial session on 2002 April 30 inthe Board Roomat the Education Centre, meetingin Committee of the Whole, In camera,at 5:05 p.m., on motion of D.Anstead and T.Roberts and movinginto public session at 11:42 p.m. The following were in attendance: TRUSTEES J.Bennett,Chair G.Hart J.Hunter (+7:10-10:20) P.Jaffe D.Anstead L.Stevenson (-11:40) T.Roberts S.Deiler (+7:00-10:20) P.Schuyler (-6:53) ADMINISTRATION AND OTHERS B. Bryce P.Menniii B.Green©L.Robertson J.Thorpe K.Wilkinson C.Murphy G.Jazey J. Empringham M.Sereda P.Sattler (+5:10) S.Peters (+6:00) A.Cartier D.Stewart (-10:20) K.Haveli<a R.Murray L.Hutchinson K.Dalton S.Christie 1. CALLTO ORDER -Chairperson Bennett called the meeting to order. 2.APPROVAL OF AGENDA The agenda was approved on motion of D.Stewart and T.Roberts. 3.CONFLICTS OF INTEREST-No conflicts of interest were declared. 4.REPORTS OF COMMITTEES a.REPORT OF THE COMMITTEE OF THE WHOLE -IN CAMERA 2002 April 30 MEMBERS PRESENT G. Hart (Chair) J.Bennett J. Hunter (+7:10-10:20) D.Anstead S.Peters (+6:00) D.Stewart (-10:20) L.Stevenson (-11:40) P.Schuyler (-6:53) A.Cartier T.Roberts S. Deiler (+7:00-10:20) P.Sattler (+5:10) P.Jaffe ADMINISTRATION AND OTHERS B. Bryce B.Greene C. Murphy J.Thorpe M.Sereda G.Jazey K.Havelka P.Menniii L.Robertson R.Murray K.Wilkinson K.Dalton J.Empringham L,Hutchinson V.Corcoran (-7:15) S.Christie D.Bradford (-7:15) The Committee met in camera from 5:05 p.m. to 7:15 p.m.and from 10:20 p.m. to 11:42 p.m. 2002 Anrl!30..2 2 4.REPORTS OF COMKHTTEES -confd '; a.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA -cont'd 1.APPROVALOF AGENDA- The agenda was approved on motion of D.Stewart. 2.CONFLICTS OF INTEREST -No conflicts of interest were declared. 3. Confidential personal matters were discussed. 4.RISE AND REPORT A motionto rise and report was moved by S.Peters at 11 ;42 p.m. and carried. RECOMMENDATION; 1.That the motions approved at the in-camera session of 2002 April 30, related to staffing be approved. G.HART, Chairperson 5. Amotion to approve the following Committee of the Whole in-camera recommendation of2002 April 30,was moved by D.Anstead and T.Roberts and cam'ed. That the motions approved at the in-camera session of 2002 April 30,related to staffing beapproved.'j CONFIRMED:^ Chairperson -p—f—T-iir'