6/25/2002 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
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REGULAR BOARD MEETING,PUBLIC SESSION
2002 JUNE 25,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
CALL TO ORDER
O CANADA
SPECIAL MUSICAL PRESENTATION
Ashley Oaks P.S.,London
APPROVAL OF AGENDA
OFFICIAL RECORD
RECOGNITIONS
a.Ingersoll District Collegiate Institute -Fundraising
b.Harry Jerome Leadership Award
c.OSSTF IVlarion Drysdale Award
d.Associate Teacher's Award of Excellence
e.Prime Minister Awards for Teaching Excellence
7.CONFLICTS OF INTEREST
8.DIRECTOR'S ANNOUNCEMENTS
9.CONFIRMATION OF MINUTES
(a.Regular Board Meeting,2002 May 28
b.Special Board Meeting,2002 June 04
V-verbal
M-material
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10.REPORTS FROM THE ADMINISTRATION
a.Departmental Updates M
b.Special Education Plan Review -2002 M
(Please bring material distributed 2002 June 04)
11.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2002 June 04 M
b.Committee of the Whole,2002 June 11 M
c.Special Education Advisory Committee,2002 June 13 M
d.Chairs'Committee,2002 June 19 M
e.Committee of the Whole,In Camera,2002 June 25 V
12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
13.ADDITIONAL BUSINESS
14.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.Student Trustee Update V
c.Learning Disabilities Association M
d.Autism Society Ontario M
e.Municipality of Dutton/Dunwich M
15.2002-03 Budget Approval V
16.NOTICE OF MOTION
17.GOOD NEWS ITEMS -"Did you know..."
18.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING
2002 JUNE 25
The Board met in regular session on 2002 June25 in the Board Room at the Education Centre,meeting in
Committee oftheWhoie,in camera,at 4:00 p.m.followed by a public session at 7:00 p.m.The following were
in attendance:
TRUSTEES
J.Bennett,Chair
G.Hart
P.Schuyler
A.Cartier
T.Roberts
ADMINISTRATION AND OTHERS
B.Bryce
P.Gryseels
B.Greene
J.Thorpe
C. Murphy
M.Sereda
J.Empringham
8.Deller
D.Stewart
P.Sattier
P.Jaffe
J. Hunter (+9:30)
G.Jazey
K.Havelka
L.Hutchinson
K.Dalton
B.Beatty
K.Bushell
J.Neville
S.Peters
L.Stevenson
D.Anstead
M.Rhoden (+9:00)
J.Roth
K.Meeson
S.Dawson
J.Tiliey
S.Christie
W.Scott
D.Bradford
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CALL TO ORDER •Chairperson Bennett called the meeting to order with the singing of 0 Canada.
SPECIAL Musical presentation
The appreciation ofthe Board was extended totheAshley Oaks P.S.Choir,London;conductor Julie
DeVree and accompanist Carolyn Edwards for leading in the singing of O Canada and performing
two musical selections.
APPROVAL OF AGENDA
The agenda was approved on motionofT. Roberts and D.Anstead.
OFFICIAL RECORD
The Executive Secretary ofthe Board read the following recognition into the minutes:
We regret to record the death of:
I\/lelanieZylstra.a 16year-old student,at Montcalm Secondary School,London,on 2002
May 26;
Elaine Lo,a 16 year-old student,at Central Secondary School,London,on 2002 June 06,
and,
Jesse Vander Velden,a 13year-old student,at Colborne Street Public School,Strathroy
on 2002 June 17.
RECOGNITIONS
a.Ingersoll District Coliegiate Institute
Congratulations from the Board was extended to the students and staff of Ingersoll District High
School,Ingersoll.for their "If only they cared...IDC!cares"campaign launched in 2001 September
which raised in excess of $14,400.Keith Veldhuis,IDCI School Parliament President,highlighted the
various local,national and intemational charities that have benefitted from IDCI's outstanding
generosity.
2002 June 25...2
6.RECOGNITIONS,cont'd
b. Marion Drysdale Award
Crystal Alves,an OAC studentat Strathroy District Coiiegiate Institute,Strattiroy,was honoured-
as recipient ofthe Ontario Secondary School Teachers'Federation's (OSSFT)Marion Drysdale
Award.The annual award,consisting of a framed certificate and $300, was presented to
Crystal for winning the Senior,Grades 11 and 12 General/BasicAA^orkplace Prose/Poetry
Division with her poem entitled, "Going Places on the WorldWide Web."
c.Associate Teacfier's Award of Excellence
Jane Perkins, Jack Chambers P.S.;Gerard Charrette, Parkside Collegiate institute;Janice
Manning,Laurier S.S.and Kim Bloomfield,Central S.S., were honoured as this year's recipients
ofthe Associate Teacher's Award of Excellence recognizing theiroutstanding commitment and
dedication to teaching.
d.Prime Minister's Award for Teaching Excellence
Jaye Herbert,a teacher at Banting S.S.,London,was honoured as recipient of the Prime
Minister's Award forTeaching Excellence.Jaye was recognizedforherextensive commitment
and enthusiasm inthe fieldof Computer Science.
7.CONFLICTS OF INTEREST
TrusteeJaffedeclareda conflict ofinterestrelatedtopersonnelmatters inthe budget deliberations.
8.DIRECTOR'S ANNOUNCEMENTS -none
9.CONFIRMATION OF MINUTES
a. The minutes of the Regular Board Meeting,2002 May 28 were adoptecJ on motion of L.
Stevenson and G.Hart.
b. The minutes of the Special Board Meeting,2002 June 04 were adopted on motion of L.
Stevenson and G.Hart.
10.REPORTS FROM THE ADMINISTRATION
a.Departmental Updates
Business Services
Executive Superintendent Greene attended the following meetings:Co-chaired Budget
Development Group forthe 2002-03 Preliminary Budget;Strathroy Secondary School Multi-Use
Project.Finance Services and Payroll;2002-03 Vice-Chair of OSBIE Elections;Major
accomplishments,future departmental goalsand objectives forthe Executive Superintendent
were presented,as well as forthe following department sections:Facility Services, Support
Services:Printing and Mail Services,Distribution Centre,Supply Management,Property
Management,and Transportation Services.
Director's Services
.Director of Education Bryce visited several schools during the month.He participated/attended
the following events:Thames Valley Staff Retirement Celebration,Supervisory Officer
Retirement Function,System Principal and Manager Meeting,ETFO Spring Banquet,Principals'
Course,Education Centre Gift Fund Luncheon,Thames Valley Education Foundation -
Neighbourhood,Early Learning Program,Lawson Essay Award Reception,Thames Secondary
School Commencement,Southside Public School Grade 8 Graduation^Ceremony,
7007 June 25...3
10 REPORTS FROMTHE ADMINISTRATION - cont'd
a.DEPARTMENTAL UPDATES,cont'd
DIRECTOR'S SERVICES -cont'd
Program Services Year-End Staff Meeting,Retirement Celebrations of Individual Staff Members.
Children's Hospital FoundationFundraisingReception and Concert,London Garrison Officers'
Mess Annual Garden Party,V\/olseley Barracks.Recognition Reception for newlyappointed
Chief of Police; and a meeting with Members of Provincial Parliament;
StaffDevelopmentinitiatives included the Leadership 2003Conference,New Teacher Program,
Professional Learning Program,OlSE/UT Master Cohort,Weilness seminars and Attainment
of Our Vision In-service;
The Public Affairs and Community Relationsupdate included Retirement Recognition Reception,
Middlesex County 2002 International Plowing Match &Rural Expo County Exhibit,
Communications,Thames Valley Education Foundation (TVEF) Lawson Literary Awards,
Student Awards and Scholarships.-c
Human Resource Services
Human Resource Services reported on the following initiatives:
-Retirees benefit plan options being completed;
- Renewal packages for existing retirees being prepared;"
-Disability reserve requirements forupcomingschool year being reviewed;
- Airquality testing in schools continuing;
- Elementary and Secondary Occasional teachers'figures were provided;
-Recruitment initiatives were provided;
-Elementary and Secondary School Council Reports being collected.
Operations Services
Operations Services reported on the following:
- Superintendents currently reviewing Attainmentof the Vision - School Improvements with
Principals;
- Elementaryand Secondary enrolment and staffing updates were provided;
- Accommodation/Planning Report being developed for Empress,Jeanne Sauv§,and Oxford
Park P.S.Area Accommodation Committee;
-New Administrators'final in-service session was held 2002 June 13;
-Safe Schools initiatives were provided.
Program Services
Program Services updated trustees on the following activities;
-Secondary School Network Infrastructure Upgrades are underway during the summer;
- Windows XP Professional operating system is being tested at HilicrestP.S., Woodstock;
-Student Portal currently being developed for piloting in 2002 Fall;
- An extensive Applied Studies update was provided.
10.SPECIAL EDUCATION PLAN
b. C.Murphy,Executive Superintendent, Program Services, provided an update regarding the
Report tothe Minister of Education onthe Review ofthe Provision ofSpecialEducation Programs
andSpecialEducationSen/ices, (SpecialEducationPlan)for2002-03 In accordance with Ontario
Regulation 306•Special Education ProgramsandServicessection2(3)(4"2(3)Every boardshall
ensure that the special education plan ofthe board is reviewed annuallyby the board and that
the review Is completed prior to July 31 in each year. "2(4)In any year where the special
educationplanisamended bythe board,the amendment shall be submitted to the Minister for
review on or before July 31 in that year."
2002 June 25..A
10 b.SPECIAL EDUCATION PLAN -cont'd
Supt.Murphy noted that the latest areas which have been changed/updated by the Special
EducationAdvisoryCommittee(SEAC).Additional changes were alsooutlinedat the Information
Committee ofthe Whole meeting held on 2002 June 04.itwas noted that the entire Special
Education Plan 2001-2002 is available onthe Board's Web site.Section 11.0Special Education
Staff, has not been updated pending budget deliberations.
RECOMMENDATIONS:
1.That the trustees approve the amendments to the Special Education Plan 2002-03.
2. ThatSection 11.0,Special Education Staff,be amended in accordance with the approved Board
budget.
3.That the Special Education Plan 2002-2003 be forwarded to the Minister of Education.
The recommendations were adopted on motion of L.Stevenson and S.Peters.
11.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
Members
P.Gillis,Chair
J.Bennett
C.Ekins
P. Gallin (-2:57)
W.Graham
E,Hager
B.Hopkins
R.Hurwitz
G.McGahey (-2:51)
A. Morse (-3:02)
P.Sattler
M.Secco
D.Smith
L.Stevenson
M.A.Tucker (-2:57)
L.Vince
J.Worthington (-2:57)
Regrets:
Absent:W. Dupuis, J. Williamson
2002 June 04
12:30 p.m. - 3:32 p.m.
Administration and Others
D.Anstead
M.Barbeau
P.Cook
V.Corcoran
C.Graves
M.Harris
T.Holden
S.Kiliip
K.Koyanagi
B.Martin
N. McDougall
C. Murphy
G.Orr
R.Salazer
D.Sands
J.Steele
T.Thompson
L.Welham
S.Lundrigan
1.CHAIR'S OPENING REMARKS
Chairperson,P.Gillis welcomed everyone tothe meeting.It was supported by SEAC that an
additional meeting Is tobe held onJune 13 from 4:00p.m.until 7:00p.m.In the Elgin Room.
2.CONFLICTS OF INTEREST
No conflicts of interest were declared.
3.CONFIRMATION OF AGENDA
The following changesweremadetotheagenda:Learning Coordinator,G.Orr,will be presenting
an ISA Update under item number 5.2;under Item number 5.3. R.Hurwitz,ABC,will discuss
motions thatare still onthetable;the SpecialEducationPlanUpdate will be presented underitem
number 5.4;Learning Coordinator Dave LeConte will not be attendingto present itemnumber
6.2,however,a summary will be distributed.
2QQ2 June 25...5
11.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
4.REPORT OF MEETING FROM 2002 MAY 07
The report of 2002 May 07 was confirmed as distributed.Trustee L.Stevenson provided an
update on the recommendations from this report that went to the Board on 2002 May 28,The
actions carried by the Board are highlighted.
Recommendations from the SEAC meeting of 2002 IVIay 07:
1.That the revised letter regarding the inadequacy of Special Education funding be sent to
Minister Witmer.Approved by the Board.
2.Whereas the Thames Valley District School Board has a Special Education Plan in force
which includes congregated classes for the gifted,learning disabled,and minimally
developmentally challenged,among others,and
Whereas the Board of Trustees made the decision to close those congregated classes
without consulting SEAC,In contravention of the Ministry of Education standard that SEAC
make "recommendations to the Board with respect to any matter affecting the establishment,
development,and delivery of special education programs and services for exceptional
students within the Board,"
Therefore,we move that SEAC recommends to the Trustees that the decision to eliminate
congregated classes (gifted,learning disabled, and minimally developmentally challenged)
be reversed,and that,for those students,there be a moratorium on changes in
placements.Approved as amended by the Board.
SEAC b&Heves that the best-ptecement option for an exceptional child is the most
enabling,that is,best suited to the inatruetional and social needs of the child,while
respecting health and physical needs.In order to provide the opportunity for fitting
the option to the child's needs,a range of placements Including special class
a recommendation and was removed by the Board.It is to remain in the body of the
report.
4. SEAC recommends that measures be undertaken immediately to ensure that the Board has
fulfilled Its responsibility to inform parents of their rights regarding Identification and
placement procedures;namely,to distribute a copy of Soeciai Education:A Parent's Guide
to the parents of every student directly affected by the proposed closures of the congregated
classes and to report back to SEAC at the next meeting,on the actions taken.
Approved by the Board.
5.SEAC recommends to the Board that a review of the philosophical and pedagogical basis of
programs and services for gifted students (Including experts from within the Board and
outside of the Board)be considered a priority for the next school year.
Defeated by the Board.
6.That all members of SEAC be given information and research pertaining to the new model
of Special Education Services referred to Innotice ofclosing of congregated programs (2002
May) in order that full and informed debate can occur within the SEAC.
Approved by the Board.
2QQ2 June 25...6
11.REPORTS OF COWIWllTTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
5.BUSINESS ARISING
5.1 Communication Sub-Committee Report
A.Morse,Easter Seal Society, indicated that the reviewofsection 16 ofthe Special Education
Plan will not be a comprehensive one. The sub-committee is refining this section, adding
information,and looking for any inconsistencies.
An ad hoc committee has undertaken a pilot project to evaluate the effectiveness of the lEP and
related accountability issues.Alisonnoted that several key pieces ofinformation are notavailable
yet,so this discussion will resume in the fall.
The proposed routingofa letter regarding ISA funding and Thames Valley'spossible $10 million
in documented needs was discussed.Itwas suggested that the Ministerof Education, local
MPPsand community associations allreceive a copyofthe letterand thatitshouldbe posted on
the Board's website.
The following motions by A.Morse and J.Worthington,VOICE,were carried:
That SEAC send two letters:one letter to Education Minister Witmer,and one
letter to local MPPs asking the ministry to provide funding for all validated ISA
claims.
Suggestions regarding content were noted by A. Morse who will prepare and draft the letters.
Itwas proposed that individual organizations contact local MPPs to request a short meeting to
outline the inadequacy of the ISA funding.
5.2 Gwen Orr provided an ISA summary as of 2002 May 15.It was noted that there are 363
vaulted (grandparented)files but that number is variable because some of these students will
have graduated or moved by the time funding goes live in September 2003.We have received
validation forthose student files submittedincycles 1 and 2. Student files submittedincycle3
are going through the ministry's validation process.Cycle 4 submissions are due in 2002
November.
5.3 Tabled motions from R.Hurwitz,ABC
Deferred.
5.4 Special Education Plan Update
V.Corcoran Indicated that until the trustees pass the final budget at the end of month,section 11
will not be complete.A. Morse suggested that a final meeting of SEAC be scheduled for late
June,early July. R.Hunwitz noted that budget restrictions may have an Impact on how the
programs and services specified in the Special Education Plan are carried out.
6,UPDATES
6.1 Partnerships for Excellence
Learning Supervisor Brenda Martin,Attendance Counsellor Teri Thompson,School Support
Counsellor Danlela Sands,Learning Supervisor Charmaine Graves,Coordinator -Speech and
Language Roslne Salazer,Coordinator -Research Services Steve Killip and Research and
Assessment Assistant Kim Koyanagi provided an overview of the Partnerships for Excellence
Initiative.The ministry has provided additional ongoing funding to improve literacy skillsand to
offer additional support and program enhancements for early interventions for Junior
Kindergarten-Grade 3 students.The focus of the project is on student learning. The objective
is to improve student learning by building the capacity of all stakeholders.
2002 June 25...7
11.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
6.2 "Making a Difference"Report -Deferred.
7.OTHER BUSINESS
7.1 Hearing impaired Program
VOICE Co-chair Michelle Barbeau outlined the hearing-impaired program offered at Fairmont
P.S. The half-daypreschool program forchildren ages twoand three years moves intoa full day
program for the junior and senior kindergarten students.For students in the kindergarten
classes,the afternoon is spent witha teacher of the deaf for intensive training. Itis anticipated
inthe future that 64 babies inthis area will benefit fromthe services provided inthe preschool and
kindergarten programs.
Michelle reported that her son has done very well inthe program and hopes he will be able to
return to his home school with adequate supports inplace. It was stated that this isa successful
program and is a model for the province.
Atthe school VOICECo-chair Linda Welham's son attends,the entire class uses FM Systems.
Because ofthe set up, tuning and maintenance time needed forthe FM Systems,Linda estimates
that the hearing-impaired students receive 30% less Instructionaltime than their hearing peers.
One of VOICE'S concems is that audiologists employed bythe Board will not have experience
in an educational setting.
Jill Worthington noted that even though the enrolment In the hearing-Impaired program at
Montcalm Secondary School may be increasing by three students,the resource support is cut
in half.The varied needs ofthe students (some have new cochlear implants,others are English-
as-a-Second-Language students)will require additional supports.Eachofthese students qualifies
for ISA funding.
Itwas noted byExecutive Superintendent ofProgram Services C. Murphythat ISAfunds are not
attachedtoan individual studentbut also provide services for students whoneed support,yetdo
not qualifyfor special funding. Not all exceptionalities can be submitted for consideration to the
ISA process.There are high cost services and programs in place for students that do not
generate ISA funding.
The following motion by J. Worthingtonand L.VInce,Community Living Education Committee,
was carried:
SEAC recommended that services to hearing-impaired students be maintained at or
increased from the current level.
8.FUTURE AGENDA ITEMS
The followingitems were requested to be on the agenda for the meeting of 2002 June 13:
Draft letters regarding the inadequacy of ISA funding;
OAFCCD questions (handout distributed)
Partnerships for Excellence questions;
Special Education Plan.
9.ASSOCIATION UPDATES
10.CORRESPONDENCE
11.FORUM
L.Vince requested a writtenreport be presented at the 2002 September 03 meeting regarding
the Developmental Review undertaken last year and the seven recommendations that came
forward.
2QQ2 June 25...8
11.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
11.FORUM.Cont'd
Details ofthe suspension ofa developmental high needs student will be provided by L.VInce to
V.Corcoran for follow-up.
Concern that not all developmental students were given the opportunity to participate in the
recent Special Olympicscompetitionwas expressed.Itwas noted that individual principalsand
teachers in the programs decided if their school/students would participate.
12.ADJOURNMENT
The meeting adjourned on a motion by L.Stevenson at 3:32 p.m.
P.GILLIS,
Chairperson
RECOMMENDATIONS:
1.That SEAC send two letters:one letter to Education Minister Witmer,and one letter to local
MPPs asking the Ministry to provide funding for all validated ISA claims.
2.SEAC recommends that services to hearing impaired students be maintained at or increased
from the current level.
The recommendations were removed from the table on motion of L.Stevenson and P.Schuyler and carried.
b.REPORT OF THE COMMITTEE OF THE WHOLE
2002 June 11
7:00 p.m.-9:35 p.m.
Members
J.Bennett,Chair
D.Anstead
A.Cartier
8.Deller
G.Hart
J.Hunter
Administration and Others
P,Jaffe
S.Peters
M.Rhoden
T.Roberts
P.Sattler
L.Stevenson
Regrets:D.Stewart,P.Schuyler
B.Bryce
K.Dalton
B.Greene
P.Gryseels
K.Havelka
G.Jazey
C.Murphy
J.Thorpe
J.Empringham
P.Mennill
L.Robertson
M.Sereda
K.Wilkinson
B.Beatty
K.Bushell
J.Roth
J.Tilley
K.Dawson
K.Meeson
R.Princis
D.Bradford
J.Berkin
S.Christie
W.Scott
1.APPROVAL OF AGENDA
The 2002 Lawson Literary Awards (item 5)was moved to item 2 on the agenda.The agenda was
approved on motion of L.Stevenson.
2.CONFLICTS OF INTEREST -No conflicts of Interest were declared.
3.DIRECTOR'S ANNOUNCEMENTS -none.
4.LAWSON LITERARY AWARDS
The following 17"Grade 7 and 8 winners of the 2002 Lawson Literary Award were introduced by
Rena Princis,Co-ordlnator of the Awards.Mrs.Miggsie Lawson,Colonel Tom Lawson,
Chairperson Joyce Bennett, and Director of Education Bill Bryce presented the Awards.
2QQ2 June 25...9
11.REPORTS OF COMIVIITTEES
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
4.LAWSON LITERARY AWARDS,cont'd
Colonel Lawson extended congratulations to the winners,and the Director expressed
appreciation to the Lawson family for continuing to sponsor the Award which encourages
students to research and write about great Canadian heroes as well as their personal
perspectives on Canadian issues of interest.
Student
Nicole Babichuk
Taylor Bryant
Erin DeVeber
James Feiner
Brittany Horlnga
Peter Jones
Victoria Kulczycki
Kari Layng
Kelsey MacDonald
Clare Mak
Peter McCIure
Fred Phromratsamy
Lindsay Pratt
Leanne Shapton
Jessie Tazzman
Heather Vance
Kate Wilkinson
School
Jeanne Sauve P.S.
Lord Roberts P.S.
L.B.Pearson School for the Arts
Wortley Road P.S.
Northdale P.S.
Mountsfield P.S.
Kensal Park P.S.
Oxbow P.S.
C.C.Carrothers P.S.
Huron Heights P.S.
John Dearness P.S.
Caradoc North P.S.
White Oaks P.S.
Jack Chambers P.S.
Leesboro Central P.S.
Sparta P.S.
Byron Somerset P.S.
Family of Schools
Banting S.S.
Central S.S.
Clarke Road S.S.
South S.S.
Woodstock S.S.
South S.S.
LaurierS.S.
Medway S.S.
Beal S.S.
IVIontcalm S.S.
Oakridge S.S.
Strathroy District Collegiate
Westminister S.S.
Lucas S.S.
Lord Dorchester S.S.
Parkside S.S.
Saunders S.S.
Each ofthe students received a commemorative plaque,a cheque for $100.00 and a bound copy
of the winning essays.
5.MONTHLY FINANCIAL REPORTING
The Administration presented a financial statement as at 2002 April 30; additional information was
covered under item 10 -2002-03 Preliminary Budget.
6.REPORT OF THE BUDGET ADVISORY COMMITTEE 2002 May 21
3:05 p.m.-5:00 p.m.
MEMBERS ADMINISTRATION AND OTHERS
P.Sattler (Chair)
A.Cartier
P.Jaffe
J.Bennett (+3:30)
B.Bryce
B.Greene
Trustee Visitors:T.Roberts,L.Stevenson
1.APPROVAL OF AGENDA
The agenda was approved on motion of P. Jaffe.
2.CONFLICTS OF INTEREST-none declared
S.Christie
D.Bradford
2QQ2 June 25...10
11.REPORTS OF COMMITTEES
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
3.SUGGESTIONS FOR MAY 31 MEETING WITH MPPS
Issuesof concern and challenges facing the Board were Identified for discussion atthe May
31 meeting with MPPs of the Thames Valley District.Handouts will be prepared for
distribution atthe meeting.A sub-committee was formed todraftthe format forthe meeting.
4.UPDATE FROM OTHER BOARDS
Executive Superintendent Brian Greene distributed information from the Kawartha Pine
Ridge,Toronto and Ottawa-Carieton DS Boards related to their budget preparation
highlighting the impact ofdeveloping compliance budgets and addressing theirdeficits.
5.DRAFT AGENDA FOR MAY 27 EMERGENCY MEETING
Adraft agenda forthe May27 emergency budget information meeting with Chairs ofSchool
Councils,Home and School,Parent/Teacher Associations and school administrators was
developed.
6.DRAFT PRESS RELEASE FOR MAY 27 EMERGENCY MEETING
A draft press release regarding the May 27 meeting was distributed and discussed.The
release will be prepared for distribution at the meeting.
7.PUBLIC INPUT ON JUNE 11 DRAFT BUDGET
Itwas agreed that a meetingtoreceive public input will be scheduled forTuesday, June 18,
from 3:00-6:00 p.m.to hear staff input and from 7:00-11:00 p.m.for public input.A notice
seeking staff input will be posted to the Board's web site.
8.ADDITIONALITEMS-none
9. DATE,TIME AND LOCATION OF NEXT MEETING - to be determined
10.ADJOURNMENT - The meeting adjourned at 5:00 p.m. on motionof P. Jaffe.
RECOMMENDATIONS -none
P.SATTLER,
Chairperson
7.REPORT OF THE POLICY WORKING COMMITTEE 2002 June 04
4:00 p.m.- 5:07p.m.
MEMBERS ADMINISTRATION AND OTHERS
D.Anstead (Chair) T. Roberts B. Bryce B.Greene
P. Sattler S.Peters S. Christie P.Gryseels
C. Murphy J. Neville
Trustee Visitor - L.Stevenson C.Graves
Regrets:P.Jaffe
1.APPROVAL OF AGENDA
"Policy Review"was added to the agenda as Item8 a. The agenda as amended was moved
by S.Peters and carried.
2.CONFLICTS OF INTEREST-none declared
2QQ2 June 25...11
11.REPORTS OF COWIMITTEES
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
3.COMMITTEE REPORT OF APRIL 2 AND TRACKING SHEET
The 2002 April 02 Committee report and tracking sheet were provided for reference as
required.
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE
a.Pesticide/Herbicide Use
John Neville,Manager -Facility Operations,joined the meeting to discuss formalizing the
procedure on the use of pesticides in Board facilities and control of herbicides at the Board's
outdoor facilities. He noted that the procedure will also assist in restricting members of the
public from using herbicides on Board property.
The draft document will be amended to include a guideline of the maximum percent of
chemical solution recommended to control weed growth.Some wording revisions were
suggested.The practices of other school boards and municipalities inthe use of herbicides
was requested.It was agreed that an opening statement regarding the use of chemicals will
be added to the procedure.Trustee Sattler will prepare draft wordingfor consideration by
the committee.
5.CONSiDERATlON OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT
The following motion was moved by P.Sattler and carried:
Andresolved thatthe draft independent procedure on Pesticide/Herbicide Use be posted
on the Board's website for public Input.
a.First Nations Language Instruction Procedure
Executive Superintendent Cathy Murphy and Learning Supervisor Charmaine Graves
joined the meeting to provide an overview of public input received from the Native
Advisory Committee and the Education Director of Chippewa of the Thames.They
expressed concern over the Board's requirement of a minimum of 15 students in a
school who have requested Native Language instruction before a program may be
offered.
It was also suggested that a fluent speaker be hired on a letter of standing and that there
be First Nation representation on the hiring committee.The latter recommendation to
include a fluent First Nations speaker in the hiring process where possible has been
reflected in the draft document in Section 4.2.
The following motion was moved by T.Roberts and carried:
And resolved that the draft procedure on First Nations Language Instruction be
foHA/arded to the Board at its June 25 meeting for information.
b.French as a Second Language -Core French Elementary Procedure
Charmaine Graves advised that one letter from a core French teacher was received
supporting the minimuminstruction of38 minutes per day in Section 3.1 ofthe procedure
on French as a Second Language -Core French Elementary.
;inn2 June 25...12
11.REPORTS OF COMMITTEES ^
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT,cont'd
b.French as a Second Language -Core French Elementary Procedure,cont'd
The following motion was moved by S.Peters and carried:
And resolved that the draft procedure on French as a Second Language-Core
French Elementary be referred to the Board at the June 25 meeting for information.
6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
7.SUGGESTED POLICY/PROCEDURE REVISIONS
a.Twinning/De-twinning Policy and Procedures
Executive Superintendent Peter Gryseels joined the meeting to discuss amending the
policyand procedure on Twinning/De-twinning in order to allow greater flexibility.The
amendments provide the Board with greater latitude to consider factors such as
availability of administrative staff.
It was suggested that a statement regarding public input be included in the document.
It was agreed that the matter will be discussed further at the next meeting in September.
8.OTHER BUSINESS
a. Policy Review
The Chair will speak with the Director regarding a Board policy review.
9.ADJOURNMENT -The meeting adjourned at 5:07 p.m. on motion of S.Peters.
RECOMMENDATIONS;none
Next Committee Meeting Date;2002 September 03
D.ANSTEAD,
Chairperson
Trustee Stevenson advised that at the Native Advisory Committee meeting of June 11,concerns
were expressed that the Policy Working Committee Report,2002 June 04,regarding the
Independent Procedure for First Nations Language instruction (Item 5.3)does not include
Thames S.S.The First Nation student population at Thames S.S,is approximately 20% of the
total enrolment.Executive Superintendent of Program Services C.Murphy will take the matter
under advisement.
2002 June 25...13
11.REPORTS OF COMMITTEES
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE
2002 June 04
7:28 p.m. -8:00 p.m.
ADMINISTRATION AND OTHERSMEMBERSPRESENT
J.Hunter,Chair
G.Hart
D.Stewart
P.Sattler
A.Cartier
8.Deller
S.Peters
L.Stevenson
D.Anstead
T.Roberts
J.Bennett
Regrets: P. Jaffe, P. Schuyler, M.'Rhoden
B.Bryce
P.Gryseels
B.Greene
C.Murphy
J.Thorpe
M.Sereda
G.Jazey
K.Havelka
L.Robertson
K.Wilkinson
L.Hutchinson
K.Dalton
B.Beatty
J.Roth
K.Meeson
J.Tilley
V.Corcoran
B.Martin
D.Bradford
S.Christie
W.Scott
1.APPROVAL OF AGENDA -The agenda was approved on motion of L.Stevenson.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.SPECIAL EDUCATION PLAN 2002-2003
C.Murphy,Executive Superintendent,Program Services,providedbackground information
regarding the submission of the Report to the Minister of Education on the Review of the
ProvisionofSpecial Education Programs and Special Education Services,(Special Education
Plan)for 2002-2003.
It was noted that, in accordance with Ontario Regulation 306 -Special Education Programs
and Services,Section 2(3)(4):
(3) "Every board shall ensure that the special education plan of the board is reviewed
annually by the board and that the review is completed prior to July 31 in each year"
(4)"In any year where the special education plan is amended by the board,the amendment
shall be submitted to the Minister for review on or before July 31 in that year."The Board's
2001-2002 Special Education Plan is available on the Board's web site.
V.Corcoran,Learning Supervisor,provided an overhead presentation of the following
revisions to the current Special Education Plan.
Section 3.0 Early Identification of Children's Learning Needs
Section 4.0 Informal Approaches to Solving Problems Priorto Identification,Placement
and Review Committee (IPRC)
Section 5.0 IPRC Process
Section 7.0 Educational and Other Assessments
Section 10.0 Provincial and Demonstration Schools
Section 11.0 Special Education Staff
Section 16.0 Communications
Section 18.0 Provision of Transportation
Section 20.0 Links to Local Community Initiatives
V.Corcoran advised that the revisions have also been presented to the Special Education
Advisory Committeeforits reviewand input. A question-and-answer period followed.
?nn2 June 25...14
11.REPORTS OF COMMITTEES
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
4,BUDGET PROCESS UPDATE
Brian Greene,Executive Superintendent,Business Services,provided the following 2002-03
preliminary budget figures related to revenues and expenditures:
Projected Revenue 541956
MOE Legislative Grants 6951
Other Revenue 548907
Preliminary Expenditure Report June 11 557151
Projected Shortfall 2002-03 -6244
Projected Deficit 2001-02 5200
Total Shortfall 11,444
Supt.Greene reported that the 2002-2003 Preliminary Budget will be presented at the Committee
ofthe Whole meeting on 2002 June 11.Public Input meetings are scheduled for2002 June 18,
and2002June 22ifrequired,with the final deliberations tobe heldatthe Regular Board meeting
of 2002 June 25.
Supt.Greene provided a report showing declining enrolment figures (approximately 1,000
students this year) resulting in an impact on staffing levels of 13.27 elementary and 39.47
secondary;and,Special Education andOther reductions in theelementaryandsecondarypanel,
for a total grant reduction of expenditures of $6.2i\/1.
The Administration responded to questions for clarification.
5.ADJOURNMENT -The meeting adjourned at 8:00 p.m., on motion of D.Anstead.
J.HUNTER,
Chairperson
9.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2002 June 11
MEMBERS PRESENT ADMINISTRATION AND OTHERS
G. Hart (Chair) L.Stevenson B. Bryce P.IVlennill S.Christie
J.Bennett A.Cartier B.Greene L.Robertson D.Bradford
J. Hunter (+5:38) T. Roberts (+5:18)C. Murphy K.Dalton
D.Anstead S. Deller (+5:12)J. Thorpe J. Empringham
S,Peters P.Sattler M.Sereda J.Roth
P.Jaffe K.Havelka
Regrets:D.Stewart,P.Schuyler
The Committee met in camera from 5:10 p.m. to 6:22 p.m.
1.APPROVAL OF AGENDA -The agenda was approved on motion of A.Cartier.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential negotiation matters v/ere discussed.
2Q02 June 25...15
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA
4.RISE AND REPORT
A motion to rise and report was moved by S.Deller at 6:22 p.m.and carried.
RECOMMENDATION:none
G.HART.
Chairperson
10.2002-03 PRELIMINARY BUDGET
Bill Bryce, Director of Education, provided opening remarks regarding the 2002-03 Preliminary
Budget and advised that the Administration will be tabling the report that evening.
The Director advised that school boards have become completely dependent on provincial
funding since amalgamation and no longer exercise the ability to raise tax dollars to meet the
education needs oftheir communities.The Student-Focussed Funding Model controls the level
of funding which determines the expenditure levels with various envelopes.Under the
Education Act231 (2)school boards cannot approve a deficit budget and must comply withthe
enveloping provisions.
Brian Greene,Executive Superintendent of Business Services,and Jane Roth,Manager,
Financial Services,provided an overhead presentation of the 2002-03 Preliminary Budget.
The following budget assumptions were approved by the Budget Advisory Committee and the
Board on 2002 April23 to guide the development of the 2002-03 budget:
The Board will continue to prioritize the needs of our students congruent with the
Attainment of Our Vision;
Reductions to the budget will be implemented in a manner which will minimize the effect
on the students in the classroom;
Available resources will be redeployed in accordance with the needs of our students;
The budget for 2002-03 will be compliant withthe four Ministiy of Education enveloping
provisions.These enveloping provisions are:
-Funds may not be moved from the classroom to non-classroom category;
-The special education allocation establishes the minimum that must be spent on special
education;
-The allocations for new pupil places and school renewal establishes the minimum that
must be spent on these components;
-The grant for school board administration and governance establishes the maximum
that may be spent on these functions;
-All areas within the Board where expenditures exceed the Ministryfunding formula will
be reviewed.
DEFICIT MANAGEMENT PLAN
The Board continues to deal with significant budget pressures and prior years'deficits.
2QQ2 June 25...16
11.REPORTS OF COIVIMITTEES
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
10.2002-03 PRELIMINARY BUDGET •cont'd
The following summary of the deficit analysis was provided:
1999-00 2000-01 2001-02 2002-03
1999-00 Actual Deficit 5.8
1999-00 Deficit Management Plan -4.8 -1
2001-01 Actual Deficit 6.6
2000-01 Deficit Management Plan -4.2
2000-01 Deficit Shortfall--2.4
Reductions 2002 March
2001-02 Projected Deficit 5.2
2002-03 Deficit Management Plan -5.2
The Board is legally required (Education Act231 (1 )(b)) to make budget reductions of$5.2M as
partofthe 2002-03 budget toeliminatethe deficitcarryforward. Itisalso fiscallyprudent tomake
permanent reductions and eliminate the carry over effect of prior years'deficits.
2002 REVENUE HIGHLIGHTS
The 2002-03 provincial fundingwas announced on 2002 May 10.The late release ofthe grant
regulation resulted in a compressed timeframe for the analysis of data, development of
implications forthe Boardand public input. The province announced 2002-03 fundingforschool
boards in the amount of $14.21 B representing a provincial increase of 2.5%,or $350M over the
funding provided last year.The funding allocation does not translate into a 2.5%increase for the
Board.Due to declining enrolment,its share of the new revenues is $4.9M,an increase of less
than 1%.
ENROLMENT GROWTH
The Board does not qualify for this revenue due to its declining enrolment numbers.Enrolment
is projectedto decline by approximately 994 students (335 Elementaryand 659 Secondary).
This projected decline of994 students results inthe Board receiving $5.6M less than the amount
received last year inper pupilfunding. Although the lower enrolment will require lower numbers
of classroom teachers,many costs associated with administering a school,such as maintenance,
custodial,secretarial,utilities and transportation,remain similar regardless of the number of
students.
The revenue Implications of declining enrolment will continue to present a challenge.In a
planning report presented to the Board in 2002 March, it was projected that the Board,due to
declining enrolmentof approximately 4 056 students,will lose an estimated revenue of $20M by
the end ofthe decade (2010-2011).This will have a significant impacton school capacityand
school closures.
LOCAL PRIORITIES GRANTS
The Boardisreceiving $7.8M ofthe $208M designated as local priorities funding. Combined with
the flexibility funding amount received last year, this means a total of $15.9M in local priorities
dollars or S200 per pupil. This provides flexibility in making local decisions as boards are able
to use this funding without restriction.
2Q02 June 25...17
11.REPORTS OF COMMITTEES
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
10.2002-03 PRELIMINARY BUDGET -cont'd
LEARNING OPPORTUNITIES
The Board's share of the provincial increase of $15.0M allocated to Learning Opportunities is
$.3M.This grant assists students who may be at greater riskofnot achieving educational goals
due to socioeconomic factors (poverty, single parent families.First Nation status,recent
immigration,etc.). Expenditures must follow guidelinesand must be reported to the Ministry.
TRANSPORTATION
The Board is receiving $1 .OM ofthe additional $23M allocated for transportation.This enhanced
transportation funding,Isan interim step, to help boards manage increased costs, in anticipation
of the Ministry's new transportation funding model.In 2001-02,the Board received one time
transportation funding of $1.3M.
DECLINING ENROLIVIENT GRANT
Of the $23M provided provinclally for declining enrolment,the Board will receive $1.0M.
Declining enrolment will result in$5.6M In grant reductions.The declining enrolment grant gives
boards additional time to make the transition to potential reduced costs as a result of reduced
enrolment.
SPECIAL EDUCATION
The Special Education Per Public Amount (SEPPA) portion of the special education grant is
calculated on a per pupil basis for all students.While the basic per pupil amount remains the
same as last year,declining enrolment causes the Board to receive $.3M less than in 2001-02;
This decrease Is despite an Increase inthe numbers of some groups of exceptional students.
The SEPPA per pupil amounts for all pupils of the Board are:
$500 JK to Grade 3
$376 Grade 4 to Grade 8
$243 Grade9toOAC
The Intensive Support Amount (ISA)component ofspecial education fundingremains stable for
2002-03,The Board will receive the same amount of ISAfunding as in 2001-02.The Board will
continue a comprehensive review to establish a new baseline of ISAeligiblefiles for 2003-2004.
It is anticipated that the number of validated ISA eligible files will Increase over the number
currently approved for the stable funding.Special education continues to be a protected
envelope.
PUPIL ACCOMMODATION GRANTS
Incorporated intothe 2002-03 pupil accommodation grants isa new provisionto providefunding
for schools deemed prohibitiveto repair. As a result, the Board will receive annual funding of
$1.8M for 25 years to fund its share of the new Strathroy District Collegiate Institute;part of the
Strathroy Secondary School Multi-Use Project
In addition,as part ofthe Enrolment Pressures component ofNew Pupil Place funding, the Board
will receive funding for 107 pupil places at East Williams Memorial School.
The 2002-03 preliminary expenditure budget has been prepared based on existing staffing and
levels of service,adjusted for contractual obligations such as transportation,utilities and other
contracts.There is no increase infunding for any other known and anticipated cost pressures,
including ongoing inflationary costs of 3.1%(Consumer Price Index for Ontario).Some of these
cost pressures are as follows:
Collective agreement issues
Increased benefit costs
Growth in special education enrolment
2QQ2 June 25...18
11.REPORTS OF COMMITTEES
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
10.2002-03 PRELIMINARY BUDGET -cont'd
PUPIL ACCOMMODATION GRANTS -cont'd
-Pricing of natural gas
Hydro de-regulation
Backlog of maintenance work
Inflation
The Board's funding increase will be consumed by the 2001-02 projected deficit,leaving minimal
funding for these cost pressures and the priorities of the Board.The major financial pressures
of the Board are summarized as follows:
SALARIES &BENEFITS
One of the greatest pressures is in employee salaries and benefits which comprise more than
83%of the operating budget.The province requires school boards to engage in collective
bargaining with our employee groups,but does not provide sufficient funding to negotiate
competitive wages.The provincial funding of teacher salaries and benefits falls far short of
boards'actual costs,The Board's teacher salaries are inthe lowest 30% inthe province. The
base funding in the Foundation Grant for other salaries such as professional/para-professional
supports and school secretaries does not match the reality of actual salaries.In addition, the
provincial funding formula has not kept pace with the rising costs of benefits.The amount
provided for mandated (CPP,EHT, El,WSIB)and negotiated benefits (health,dental,life
insurance,LTD) Is not adequate to cover the actual costs of these benefits,which continue to
Increase each year.
TRANSPORTATION
The Boardis receiving an additional$1 .OM fortransportation, as an interim step tohelp manage
increased costs.Funding has remained frozen at 1997 levels,other than amounts received as
one-time grants. Boards have been waiting five years fora realistic and equitable new funding
model for transportation.Each day,more than 28,000 students,almost 33%of our student
population,are bused a total of 85,000 km.Despite frozen funding levels,the Board is committed
to offering students transportation services to provide access to programs throughout the district.
The Board Is not able to provide the same level of transportation as our coterminous Catholic
Board, which is reflected inpolicies on walking distances.Itis time forthe province to implement
a new, fair and equitable funding model.
SCHOOL FACILITIES OPERATING COSTS
The School Operations Grant is providedto heat,light,clean and maintain schools.The funding
has remained frozen at 1998 levels and has not kept pace with inflation or the rising costs of
utilities. It Is projected that utilities costs will increase $2.2M in 2002-03:
Electricity De-regulatlon $1.4M
The cost ofelectricity and the transmission based on government projections and market
analysis.
Natural Gas $.8M
Although the market fornatural gas has stabilized,the outlookfor 2002-03 has projected
a shortfall in supply with resulting higher prices.
These cost increases are beyond the Board's control and should be funded by the province.
2002 June 25...19
11.REPORTS OF COMWIITTEES
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
10.2002-03 PRELIMINARY BUDGET -cont'd
SPECIAL EDUCATION
The Board continues to spend in excess ofthe fundingformulaforspecial education.Declining
enrolment,system wide,has resulted in a loss of $.3M in funding,while the number of students
needing services continues to increase.The ISA component of special education funding
remains stable for 2002-03, whilethe number of ISA claims increases significantly.
The following 2002-03 Provincial Funding Formula Compliance Budget (OOO's)was provided;
2002-03 Provincial Funding Formula Compliance Budget (OOO's)
Projected Revenue
MOE Legislative Grant $541 956
Other Revenue 6 951
548 907
Preliminary Expenditures Report -2002 June 11 555 151
Projected Shortfall 2002-03 6 244
Projected Deficit 2001-02 5 200
Shortfall 11444
Less:Teacher Reductions -declining enrolment (3 1001
8 344
Less:Teacher Reductions - special education and other (3 146)
Less:Reductions Required -compliance (5 1981
Balanced Budget 0
COMPLIANCE
The Board is required to be incompliance with allofthe Ministry enveloping provisions as
follows:
Provision must be made for the projected deficit of $5.2M for.2001-02;
The approved budget for 2002-03 must be balanced;
Classroom expenditures exceed the amount established in the funding model;
Special education expenditures exceed the amount established in the funding model;
Administration and governance expenditures are below the amount established In the
funding model;
School renewal and new pupil places funding are placed in the pupil accommodation reserve
fund. This reserve must be used only for new pupil places and school renewal.
GOVERNMENT ANNOUNCEMENT
In the 2002 May 09 Throne Speech,the government announced two initiatives relating to
elementary and secondary education.The government will develop a model which will introduce
three year base funding for school boards.In collaboration with stakeholders the government is
to develop a model formulti-year base funding that ensures improved accountability,accessibility
and fairness.
?nn2 June 25...20
11.REPORTS OF COMMITTEES
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
10.2002-03 PRELIMINARY BUDGET -cont'd
GOVERNMENT ANNOUNCEMENT,cont'd
Additionally,Dr.Mordechai Rozanski,president ofthe Universityof Gueiph,will be leading a task
force to review the current funding model. The process has begun and the Education Equality
Task Force will report by 2002 November 01 with recommendations for improvement.
Itwas noted that the Preliminary 2002-03 Budget Document is available on the Board's Web Site
www.tvdsb.on.ca and the Student Focussed Funding Model is available at www.edu.aov.on.ca
The Administration responded to questions for clarification.
The following upcoming Budget dates were highlighted:
11.
Staff and Public Input
Budget deliberation and decision
Ministry of Education submission
-2002 June 18;
-2002 June 25
-2002 July 02.
11.ADJOURNMENT
The meeting adjourned at 9:35 p.m. on motion of J. Hunter.
J.BENNETT,
Chairperson
RECOMMENDATIONS OF THE 2002 JUNE 11 COMMITTEE OF THE WHOLE
1.And resolved that the draft procedure on French as a Second Language-Core French Elementary
be referred to the Board at the June 25 meeting for information.
The recommendation was adopted on motion of G. Hart and S.Deller.
c.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
Members
P.Gillis
W.Dupuis
P.Gallin
B.Hopkins
R.Hurwitz
P.Sattler
D.Smith
L.Stevenson
M.A.Tucker
J.Worthington (+4:34)
Regrets:E.Hager,A.Morse
Absent:
2002 June 13
4:24 p.m.-7:15 p.m,
Administration and Others
S.Book
P.Cook
V.Corcoran
C.Graves
B,Greene
K.Gregory
B.Martin
N.McDougall
C.Murphy
Y.Nieuwesteeg
L.Nagle
G.Orr
L.Pressey
R.Salazer
J.Tilley
B.Tucker
J.Warr-Leaper
S.Lundrigan
2QQ2 June25...21
11.REPORTS OF COMMITTEES
c.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE-cont'd
1.CHAIR'S OPENING REMARKS
Chairperson, P.Gillis welcomed everyonetothe meeting. ExecutiveSuperintendent ofProgram
Services C. Murphyexplained some of the changes taking place inthe Board's administrative
structure and introduced Bill Tucker. In September,Superintendents of Education Leo
Hutchinson and Bill Tucker will be reportingto Program Services.Leo will have responsibilities
in the Information Technology area and Bill will be involved in the area of Special Education.
2.CONFLICTS OF INTEREST
No conflicts of interest were declared.
3.CONFIRMATION OF AGENDA
Planning for 2002-2003 was added to the agenda under Item number 9. The agenda was
confirmed as amended.
4.BUDGET UPDATE
Executive Superintendent of Business Services Brian Greene and Supervisor of Financial
Management and Accountability Joanne Tilley distributed a handout detailing special education
revenues and expenditures. The Thames Valley District School Boardhas an estimated deficit
of8.3 million and has identifiedapproximately 18 million inpotential reductions. Itis anticipated
that the Board will continue to experience declining enrolment and this will create a decrease in
revenue.
B.Greene and J. Tilleyprovided informationduring a lengthy discussion on budget issues bythe
Committee.
5.PARTNERSHIPS FOR EXCELLENCE
Committee members asked questions held over from the 2002 June 4 presentation.Strategies
to aid in building parent capacity were detailed. It was noted that principals gave input to
Learning Supervisor Brenda Martin,outlining their desired staff allocation.
6.OAFCCD QUESTIONS
The listofquestions from the OntarioAssociationforFamiliesof Children with Communication
Disorders (OAFCCD)which were distributed at the 2002 June 4 meeting, were reviewed. The
administration provided information on each issue raised.
7.SPECIAL EDUCATION PLAN UPDATE
LearningSupervisor Vicki Corcoranprovidedan update on the SpecialEducationPlan regarding
changes not previously discussed.Sections 16.1.1 and 16.2.1were amended afterspeaking to
the Communication Sub-committee.A chart listingCommunity Links was moved from section 16
to section 20. Proposed amendments to the content and format of the community links were
noted by V.Corcoran.
Itwas moved byR.Hurwitz,ABC,and J,Worthington,VOICE,thatthe following motion betaken
from the table and carried;
SEAC recommends that the current Special Education Plan be approved withthe usual
and appropriate administrative adjustments forthe 2002-03 year.
2002 June 25...22
11.REPORTS OF COMMITTEES
c.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE-cont'd
8.OTHER BUSINESS
Planning for 2002-2003
Deferred to September 4 meeting.
9.ADJOURNMENT -Tlie meeting adjourned on a motion by L Stevenson at 7:15 p.m.
P.GILLIS,
Chairperson
RECOMMENDATIONS;
1.SEAC recommends that the current Special Education Plan be approved with the usual and
appropriate administrative adjustments for the 2002-03 year.
d,REPORT OF THE CHAIRS'COMMITTEE
2002 June 19
2:00 p.m.-4:25 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair)B. Bryce
D.Stewart S.Christie
G.Hart
1.APPROVAL OF AGENDA
The in-camera and public agendas for the June 25,2002 Board meeting were discussed and
approved.
2.CORRESPONDENCE
The following correspondence is available inthe Trustee Conference Room for information:
•Halton DSB re announced review of the funding formula;
•Ottawa-Carleton DSB re funding formula;
•Premier of Ontario re the restructuring ofelectricity resolution and its implications.
3.MUNICIPALITY OF DUTTON/DUNWICH COUNCIL MOTIONS
A letter received from the Municipality of Dutton/Dunwich regarding school closures was
discussed.It will be added to the June 25 Board agenda under "Communications".
4.EDUCATION RIGHTS TASK FORCE
Aletter fromthe Education Rights Task Force regarding access to school by students who
do not have Landed Immigrant status and Student Authorization to attend was discussed.
5.ACCOMMODATION STUDY COMMITTEE MEMO
Trustee representation on the Jeanne Sauve/Empress/Orchard Park Area Accommodation
Study Committees was identified. The following recommendation will be referred to the
June 25 Board for consideration:
That Trustees Terry Roberts and Stewart Deller be appointed to the Jeanne
Sauve/Empress/Oxford Park PublicSchools Area Accommodation Study Committee.
2002 June 25...23
11.REPORTS OF COMMITTEES
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
6.STUDENT ADMISSION - in camera
7.OPSBAANNUAL MEMBERSHIP FEES .
It was agreed that a recommendation will be made to the Board that Trustees D.Anstead,and
G.Hart be appointed directors to OPSBA for 2002-03 and that Trustee P.Schuyler be appointed
the alternate.
8.INFORMATION COMMITTEE OF THE WHOLE TOPICS 2002-03
Topics forthe 2002-03 Information Committee of the Whole meetings were requested.Trustees
will be asked to submit suggestions to the Director by June 30.
9 NEXT MEETING -SeptemberlS,2002
10.ADJOURNMENT-4:25 p.m.
RECOMMENDATIONS:
1.That Trustees Terry Roberts and Stewart Deller be appointed to the Jeanne
Sauve/Empress/Oxford Park Public Schools Area Accommodation Study Committee.
2.That Trustees Diana Anstead and Graham Hart be appointed delegates to OPSBA for 2002-
03 and Trustee Phil Schuyler the alternate,and that subsequent appointments be made
annually in May.
J.BENNETT,
Chairperson
The recommendations were adopted on motion of G. Hart and D.Stewart.
e.REPORT OF THE COMMITTEE OF THE WHOLE,IN CAMERA
2002 June 25
MEMBERS PRESENT ADMINISTRATION AND OTHERS
G. Hart (Chair)
J.Bennett
P.Jaffe
D.Anstead
S.Peters
D.Stewart
L.Stevenson (4:20)B. Bryce
P.Schuyler (5:00) B.Greene
A.Cartier (4:16)
T.Roberts
S.Deller
P.Sattler
P.Gryseels
C. Murphy
J.Thorpe
M.Sereda
Regrets:J.Hunter
The Committee met in camera from 4:14 p.m.to 5:45 p.m.
K.Havelka
P.Mennill
R. Murray
J.Empringham
G.Jazey
L.Hutchinson
K.Dalton
S.Christie
D.Bradford
K.Meeson
P.Thorup
1. APPROVAL OF AGENDA-The agenda was approved on motion of T.Roberts.
2. CONFLICTS OF INTEREST-A conflictof interest was declared by P.Jaffe on any items related
to negotiating matters.
2002 June 25...24
11.REPORTS OF COMMITTEES
e.REPORT OF THE COMMITTEE OF THE WHOLE,IN CAMERA -cont'd
3. Confidential personal,legal and property matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved by D.Anstead at 5:45 p.m.and carried.
RECOMMENDATIONS:
1.That the motions approved at the in-camera session of 2002 June 25,related to a student
admission request,a custodial contract and a summary of employment status be approved.
2.That the Thames Valley District School Board approve the following:
(i)The conceptual plans for the additions to Parkview and Plattsville Public Schools;
(li)That the Enrolment Pressure Grant allotment be increased to $1,433,250.00 from
$1,231,425.00 to allow for the construction of the proposed additions at Parkview Public
School;
(iii)That an additional $169,000.00 be added to the Plattsville PublicSchool additionproject to
cover the additional cost of special footings and foundations required due to unstable soil
conditions.The additional budget is to be funded from the Pupil Accommodation Reserve
Fund.
G.HART,
Chairperson
The recommendations were adopted on motion of G. Hart and T.Roberts.
12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN -none
13.ADDITIONAL BUSINESS -none
14.COMMUNICATIONS
a. ONTARIO PUBLIC SCHOOL BOARDS' ASSOCIATION (OPSBA)
Trustee Hart advised that an update regarding the OPSBA Annual meeting held in Sault Ste
Marie on 2002 June 20-22 was previously shared with Trustees.Trustee L.Stevenson has
retained her position as representative on the OPSBA Western Region Policy Committee and
Trustee Anstead was appointed Vice Chairperson of the OPSBA Ontario Western Region forthe
upcoming year.
b.STUDENT TRUSTEE UPDATE
Marlon Rhoden presented the following remarks as he concluded his term of office as student
trustee:
Madam Chairperson,Mr. Director,and fellow trustees:
Letme begin my remarks this evening bytaking a moment to express my deep gratitude and
appreciation to students,staff, and trustees fortheir encouragement and support duringmy
term as Student Trustee.I cannot imagine a set of people more inspiring and enjoyable to
work with. Iam profoundly grateful to everyone for giving me the honour to serve,to work
with you to create a local public education system withwhich we should all be very proud.
2QQ2 JunQ25...25
/""
14.COMMUNICATIONS-cont'd
b.STUDENT TRUSTEE UPDATE -cont'd
Although, being a trustee inthe past year has not been easy,having been asked by students
to serve Thames Valleyinthis way isthe highest honour i have experienced inmy academic
career.The position of Student Trustee has afforded me with an opportunity to experience
the many critical issues facing public education,and has given me an behind the scenes look
at what truly makes the wheels of our education system continue to turn. During every
opportunity I have working with each of you, I have been astounded by the hard work and
commitment you share for the betterment of our education system and students as a whole.
During my election day in 2001 May,1 stated that in these challenging times of education
reform,students must be able to voice their opinions on issues that are pertinent to them.
As a result the Thames Valley Student Advisory Council was created to enable students to
share their opinions on education related decisions being made by the Board. Imust thank
Superintendent Karen Dalton,Grant McCumber Vice Principal at Lucas S.S., and Trustee
Peter Jaffe who helped provide the framework forthis Initiativeand have supported it since
its humble beginnings.This chance for students to dialogue about issues that primarilyaffect
them will be my gift to Student Trustees who are to follow.
The creation of the position of Student Trustee is very unique,and has provided boards of
education with a direct means to student Input. The Ontario Student Trustees'Association
(OSTA)~founded by Peter Doelman, my predecessor,has helped to provide Student
Trustees with an opportunity to network and attain greater understanding of their role.In
addition, the Association's strong politicalaction has lead to Queens Park recognition that
students are the foundation of the education system.This year OSTA has continued the
fight,advocating for public education through the creation offour very effective reports,and
several press releases that have garnered much media attention.As 1conclude my time as
Student Trustee,I am more confident than ever that this Board's best days lie ahead.Iam
reminded of our Chairperson's remarks during her inaugural address when she stated,"I
believe we can make a difference for (students)by ensuring that they are surrounded with
a community of adults who care about them.If we do, we'll watch them enjoy Increased
motivation and self-esteem,and academic success,and ultimately becoming more
productive members of society. We will have done our job." Tonight each one ofyou has
done your job and for that students are so very grateful for your support and dedication.
Finally,Iwouldliketo thank the Chair,Vice-Chair, Director,trustee mentors Peter Jaffe and
David Stewart,administrative mentor Karen Dalton,all the trustees,and superintendents for
making me feel a part of this Board and for carefully listening to each of my concerns.I
would liketo especially thank Sue Pullam, Administrative Assistant to the Trustees,forher
assistance throughout this year. Andof course,thank you tomy parents,my family,as well
as my extended family at LondonCentralS.S.--Mr.Scanlon,Mr.Stewart, and Mrs.Wilkinson
for helping me bring my dream of being Student Trustee into fruition.
I hope you joinme inwishing our very best to the next Student Trustee MaggieMcTaggart
a student from A. B.Lucas S.S.,London.I know she will do a great job in leading students
through the challenges that lie ahead.
Thank you Madame Chair.
c.LEARNING DISABILITIES ASSOCIATION
AletterfromCarl Sinclair,Executive Director of Learning Disabilities Association London Region,
advisingthat Jane Steele has been nominatedas theAssociation's Alternaterepresentative on
the Board's Special Education Advisory Committeehas been received. The following resolution
was adopted on motionof L.Stevenson and G. Hart:
2QQ2 June 25...26
14.COMMUNICATIONS-cont'd
c.LEARNING DISABILITIES ASSOCIATION -cont'd
And resolved that Jane Steele be appointed the alternate representative for the Learning
Disabilities Association London Region,on the Board's Special Education Advisory Committee
for the term 2001-2003.
d.AUTISM SOCIETY ONTARIO
Aletterfrom Patricia Gallin,President,Autism Society Ontario,London and District,advising thatTerri
Holden has been nominated as the Association's Alternate representative on the Board's Special
Education Advisory Committee has been received. The following resolution was adopted on motion
of L.Stevenson and G.Hart:
And resolved that Terri Holden be appointed the alternate representative for the Autism
Society Ontario,London and District Chapter,on the Board's Special Education Advisory
Committee for the term 2001-2003.
0.MUNICIPALITY OF DUTTON-DUNWICH
A letter was received from Ken Loveland,Clerk Treasurer,Municipality of Dutton/Dunwich,advising
ofa unanimous motion passedby its Council regarding "the rumoured possible closing ofWest Elgin
S.S.,Dutton".
15.2002-03 BUDGET APPROVAL
The revised Board By-laws Item 8.0 Rules of Order -Debate,were followed during the Budget
deliberation and debate.
B. Bryce,Director of Education,provided background Information regarding the Administration's
recommendations for the 2002-03 Budget. He noted that the Ministry of Education released the
detailed funding formula calculations on2002 May 24,nearly two months laterthan anticipated.The
province announced 2002-03 funding for school boards in the amount of $14.21 B representing a
provincial increase of2.5%or $350M overthe funding provided last year.However,this allocation
didnot translate intoa 2.5%increase forthe Board due to decliningenrolment. The Board's share
of the new revenues was $4.9M an increase of less than 1%.
The Director advised that the guiding principles were followed for developing the 2002-03 budget in
compliance with the Administration's obligations to bring forward a balanced budget. Heextended
thanksto all staffmemberswho worked diligently during thebudgetprocess.B.Greene,Executive
Superintendent,Business Services,provided the following detailed overhead presentation of the
Administration's recommendation for a balanced budget for 2002-03,including proposed staffing
reductions.
<
2002 June 25...27
15.2002-03 BUDGET APPROVAL,cont'd
2002-03 Preliminary Budget
2002 June 25
Administrative Recommendation -Balanced Budget
(OOO's)
Projected Shortfall -2002-03 $ 3 144
Projected Deficit -2001-02 5 200
Shortfall $ 8 344
Proposed Permanent Reductions
Teachers -Special Education (12.0)$ (700)
Teachers -Other (21.7)(1 068)
Educational Assistants (12.0)(220)
Speech and Language Staff (4.0)(162)
Attendance Counsellors (4.0)(161)
Global Staffing (35.1)(800)
Commissionaires -Leathorne Street location (100)
July/August three week school closures (300)
Environmental Centres - field trip fee (200)
Portables -approximately 60 (300)
Special Education Departmental Expenditures (300)
Self-insured Losses (300)
Total Proposed Permanent Reductions $(4 611)
Proposed Sliort Term Reductions
Furniture and Equipment (50%)$(848)
School Based Global Supplies &Services (2.5%)(306)
Central Accounts Global Supplies &Services (10%)(1 199)
Facility Services Global Supplies &Services
(10%less school facility allowance)(738)
Total proposed Short Term Reductions .$(3 091)
Total Proposed Reductions •$(7 702)
Temporary Transfer From Reserves (642)
Total Required to Balance Budget $(8 344)
2QQ2 June 25...28
Proposed Staffing Reductions
(PTE)
Budget Issue Sheet Recommended
Teachers -Special Education 12.0 12.0
Teachers -Other 41.7 21.7
Special Education Support Staff
Educational Assistants 12.0 12.0
Psychologist 1.0 0.0
Psychometrist 1.0 0.0
Speech &Language Staff 9.0 4.0
Attendance Counsellors 4.0 4.0
Global Staff Reductions
Supervisory Officers (6.7%)1.0 1.0
Board Administration (4.0%)10.5 10.5
Other Administrative Staff (2.0%)23.6 23.6
Total 115.8 68.8
2002-03 BUDGET REDUCTIONS -TEACHER STAFFING
A report of the proposed 2002-03 teacher staffing complement was presented.
The Board at its in-camera meeting held on 2002 April 09 received a report on teacher staffing levels.
Superintendents co-ordinating teacher staffing have held meetings with the Federations and
Principals to reviewthe teacher staffingcomplement. Principals received theirstaffingallocationfor
2002 September and staffing proceeded in both panels on the basis of those allocations.Staffing
allocation isto be increased by 10 secondary library/guidance and byan additional 10 teachers to be
held in reserve in order to address identified needs in either panel.The Board is in compliance with
the Ministry class size regulation.The declining enrolment projected at 994 students for the next
school year has resulted Inthe loss of $5.6M revenue.Reductions of 13.27 FullTime Equivalent
(FTE)teachers elementary and 39.47 FTE teachers secondary are incorporated inthe budget which
allows the Board to be in compliance with the Ministry class size regulation.The Board continues to
spend in excess ofthe fundingformulaforspecial education and forthe 2002-03 budget that a figure
is in excess by $4 088 002.
The following teacher staffing reductions were presented:
Total No.Teachers Budget
Reductions
Special Education Reduction 12.00 811 632
Other Reductions 21.72 1 473 930
The Administration presented reductions inthe non-staffing portionofthe budget.
2002 June 25...29
15.2002-03 BUDGET APPROVAL,cont'd
Input to the development of the 2002-03 budget was received from a variety of stakeholders within
the system and budget issues with costs and implicationswere developed based on this input. The
Budget Development Group reviewed all budget issues and Trustees received copies of all the
information.The potential reductions were presented to parent groups at an emergency meeting held
on 2002 May27. On 2002 June 18,the staffand publicwere invitedto give inputon the following list
of potential reductions.
2002-03 PRELIMINARY BUDGET
PROPOSED REDUCTIONS
(OOO's)
Permanent $
Self Insured Losses 300
Commissionaires -Leathorne Street Location 100
July/August - 3 Week School Closures 300
Environmental Centres - Field Trip fees 200
Portables -Approximately 60 300
Special Education Department Expenses 300
1 500
Short-term
Global Supplies and Services
School based 2.5%$306
Central Accounts 10%
Facilities 9882
less school facility allowance SO 738
Other 1199 2 243
Furniture and Equipment 50%848
3 091
Total Proposed Reductions $4 591
SPECIAL EDUCATION AND ATTENDANCE
The Board continues to spend in excess of the funding formula for special education; the 2002-03
budget is in excess of $4 088 022. The savings realized through the proposed reductions,if
approved,would be $543 000.
The following proposed reductions to Special Education and Attendance were presented;
FTE
Educational Assistants 12
Speech and Language Staff 4
Attendance Counsellors 4
GLOBING STAFFING REDUCTIONS
Areviewofallstaffinglevels beyond classroom teachers was identifiedbythe Budget Development
Group.The following global staffing reductions would result in savings of $800 000 in 2002-03:
Supervisory Officers 6.7%
Board Administration 4.0%
Other Administration 2.0%
2QQ2 June25...30
15.2002-03 BUDGET APPROVAL,cont'd
The Board is required to approve a balanced budget under Section 231 of the Education Act for
submission to the Ministryof Education by 2002 July 02.The 2002-03 budget must be in compliance
with all of the Ministry provisions as follows:
Estimated expenditures do not exceed estimated revenues;
The projected deficitof$5 200 000 for 2001-02 budget year is provided forwithinthe 2002-03
approved budget.
In addition,the Board must be in compliance with Ihe Ministryof Education funding envelopes as follows:
Classroom Expenditures
Special Education
Administration and Governance
School Renewal
RECOWIMENDATIONS:
1.That the following teacher staffing reductions be approved:
Total No.Teachers Budget
Reductions
Special Education Reduction 12.00 811 632
Other Reductions 21.72 1 473 930
2.That the list of non-staffing budget reductions for 2002-03 be approved.
3.That the following reductions to Special Education and Attendance be approved:
FTE
Educational Assistants 12
Speech and Language Staff 4
Attendance Counsellors • 4
4.That the following global staffing reductions be approved:
Supervisory Officers 6.7%
Board Administration 4.0%
Other Administration 2<0%
5.That the 2002-03 balanced budget of revenues and expenditures be approved.
6.That $1 000 000 be transferred to the reserve for working funds to provide coverage for
workplace safety insurance.
7.That $9 493 783 be transferred to the pupil accommodation reserve fund for the school renewal
funding as required under Ministry Regulation #446/98.
8.That the projected deficit of $5 200 000 for the 2001-02 budget year be provided for in the
approved 2002-03 budget.
9.That the estimated amount of $3 399 858 for new pupil places be placed in the pupil
accommodation reserve fundforfunding new pupil places as required under Ministry Regulation
#446/98.
20Q2 June 25...31
15.2002-03 BUDGET APPROVAL,cont'd
A lengthy question-and-answer period followed.
The following motion was moved by P.Sattler,seconded by J.Hunter and carried on a poll vote:
.Whereas the Thames Valley DistrictSchool Board is committed to putting students first, and
Whereas the Thames ValleyDistrictSchool Board Trustees are responsible underthe Education Act,
Section 170,and Its regulations,'forthe delivery and quality of public educationforstudents,and
Whereas implementing a balanced budget In order to complywith the provincial government's funding
formula will jeopardize the delivery and quality of public education Thames Valley students receive,
and
Whereas at the 2002 June 18 Staff and Public Input Sessions Thames Valley parents,students,staff
and community members overwhelmingly expressed their support for maintaining a strong public
education system,and raised concerns about the negative Impact of the reductions required to
balance the budget on the quality of education Thames Valley students receive,and
Whereas the Thames Valley Board has demonstrated fiscal responsibility and accountability by
engaging in a comprehensive process to identify potential budget reductions and cost-saving
initiatives,
Therefore be It resolved THAT:
(a)The Thames ValleyDistrictSchool Board reject the compliance budget presented bystaff on
2002 June 25.
(b) The Thames ValleyDistrictSchool Board implementthe following reductions as identified by
administration and released to the public on 2002 May 27 in the document 2002-2003
Provincial Funding Formula Compliance Budget -Potential Reductions:
Attainment of our Vision
internal school audit fees
school year calendars
July and August school closures
elimination of commissionaires
portable reductions
self-Insured losses
6%reduction in supervisory officers
4%reduction in Board administration
reduction of 13 elementary teacher positions to reflect declining elementary enrolment
reduction of40 secondary teacher positions to reflect declining secondary enrolment
2%reduction In non-administrative staff
5%reduction in departmental (not school-based)supplies and services
cancellation of 5 leased vehicles
installation of timers on vending machines
(c)Trustees approve an interimbudget that includes only these reductions, recognizingthatthis
Interim budget will be a deficit budget.
(d) The Chair of the Thames ValleyDistrictSchool Board write to the Ministerof Education to
request transition funding for special circumstances,as provided in the Education Act
Subsection 234 (12), to enable the Board to balance its budget,and communicate this
request to the Ontario Public School Boards'Association,MPs, MPPs, CityCouncillors, and
the broader community.
2QQ2 June 25...32
15.2002-03 BUDGET APPROVAL -cont'd
(e) Inthe event that the Minister ofEducation does notprovidethe additional revenue required,
and orders the Thames Valley District School Board to further reduce Its expenditures to
complywith current provincial revenues or risk bankruptcy, the Thames ValieyDistrict School
Board direct administration to prepare a compliance budget that implements reductions Inthe
foiiowing areas ONLY:
reduce transportation expenditures
further reduce departmental supplies and services
reduce purchases of classroom computers/servers
freeze expenditures for furniture and equipment
eliminate St.Thomas and Woodstock CEOs
introduce user fees for environmental centres
further reduce Board administrative staff
reduce staff development budgets
transfer from reserves
(f) The Thames Valley District School Board reaffirm Its commitment to maintaining the
programs and services all students need to be successful,Includingbut not limitedto:speech
and language services,psychological services,school support services,attendance
counselling services,guidance services,teacher-librarian services,classroom support from
educational assistants,and violence prevention programs.
(g) The Thames Valley District School Board reaffirm its commitment to providing adequate
school-based budgets to enable schools to support students in the classroom through the
purchase of pencils,paper,textbooks and other supplies.
POLLVOTE -Item (a), (b), (c), (d) (e) and (g)
YEAS: D.Stewart,J.Bennett,J. Hunter, S.Peters,L.Stevenson,P.Schuyler,P.Sattler,P.
Jaffe
NAYS:S.Deller,D.Anstead,T.Roberts,A.Cartier,G.Hart
Item (f)
YEAS: D.Stewart,J.Bennett,J. Hunter, S.Peters,L.Stevenson,P.Schuyler,P.Sattler
NAYS:S.Deller,D.Anstead,T.Roberts,A.Cartier,G.Hart
Trustee P.Jaffe abstained from voting.
A motion to sit past 11:00 p.m. to 11:15 p.m.was approved on motion of J. Hunter and S.Peters and
carried.
16.NOTICE OF MOTIONS -none.
17.GOOD NEWS ITEMS
Harry Jerome Leadership Award
Chairperson Bennett extended congratulations to Marlon Rhoden,Student Trustee,recipient of
the 2002 Harry Jerome Leadership Award. The Award for the youth category (ages 16-24)
presented annually by the BlackCommunity recognized Marlonfor his outstanding scholastic
achievement,wide range of community involvement and ongoing leadership skills.
2002 June 25...33
18. ADJOURNMENT -The meeting adjourned at 11:23 p.m. on motion of G. Hart and S.Peters.
C0NFIRiVIEDK2:^g^
Chairperson
2QQ2 Jiine 25...34
SUMMARY OF RECOMMENDATIONS OF 2002 JUNE 25 BOARD MEETING
1.That the trustees approve the amendments to the Special Education Plan 2002-03.
2. That Section 11.0,Special EducationStaff,be amended in accordance with the approved Board budget.
3.That the Speciai Education Plan 2002-2003 be forwarded to the Minister of Education.
4. And resolved that the draft procedure on French as a Second Language-Core French Elementary be
referred to the Board at the June 25 meeting for information.
5.That Trustees Terry Roberts and Stewart Dellerbe appointed tothe Jeanne Sauve/Empress/Oxford Park
Public Schools Area Accommodation Study Committee.
6.That Trustees Diana Anstead and Graham Hart be appointed delegates to OPSBA for 2002-03 and
Trustee PhilSchuyler the alternate, and that subsequent appointments be made annually inMay.
7.That the motions approved at the in-camera session of June 25,2002,related to a student admission
request,a custodial contract and a summary of employment status be approved.
8.That the Thames Valley District School Board approve the following:
(i) The conceptual plans for the additions to Parkview and Plattsville Public Schools;
(li)That the Enrolment Pressure Grant allotment be increased to $1,433,250.00 from
•$1,231,425.00 to allow for the construction of the proposed additions at Parkview Public
School;
(ill)Thatan additional $169,000.00 be added tothe Plattsville Public School addition projectto
cover the additionalcost of special footings and foundations required due to unstable soil
conditions.The additional budget is to be funded from the Pupil Accommodation Reserve
Fund.
9.That Jane Steele be appointed the alternate representative for the Learning Disabilities Association
London Region, on the Board's Special Education Advisory Committee for the term 2001-2003.
10.That Terri Holden be appointed the alternate representative forthe Autism Society Ontario, London and
District Chapter,on the Board's Special Education Advisory Committee for the term 2001-2003.
11.Whereas the Thames Valley District School Board is committed to putting students first,and
Whereas the Thames Valley District School Board Trustees are responsible under the Education Act,
Section 170,and its regulations,for the delivery and quality of public education for students,and
Whereas implementing a balanced budget Inorder to complywiththe provincial government's funding
formula will jeopardize the deliveryand qualityofpubliceducation Thames Valley students receive, and
Whereas at the 2002 June 18 Staff and Public Input Sessions Thames Valley parents,students,staff and
community members overwhelmingly expressed their support for maintaining a strong public education
system,and raised concerns about the negative impact ofthe reductions required to balance the budget
on the quality of education Thames Valley students receive,and
2QQ2 June25...35
SUMMARY OF RECOMMENDATIONS OF 2002 JUNE 25 BOARD MEETING -cont'd
11.cont'd
WhereastheThames Valley Boardhas demonstrated fiscal responsibility and accountability byengaging
in a comprehensive process to identify potential budget reductions and cost-saving initiatives,
Therefore be it resolved that:
(a) The Thames Valley District School Board reject the compliance budget presented bystaff on June
25,2002
(b) The Thames Valley District School Board implement the following reductions as Identified by
administration and released to the public on 2002 May 27 in the document 2002-2003 Provincial
Funding Formula Compliance Budget -Potential Reductions:
Attainment of our Vision
internal school audit fees
school year calendars
July and August school closures
elimination of commissionaires
portable reductions
self-insured losses
6%reduction in supervisory officers
4%reduction in Board administration
reduction of 13 elementary teacher positions to reflect declining elementary enrolment
reduction of 40 secondary teacher positions to reflect declining secondary enrolment
2%reduction in non-administrative staff
5% reduction in departmental (not school-based)supplies and services
cancellation of 5 leased vehicles
installation of timers on vending machines
(c)Trustees approve an interimbudget that includes only these reductions, recognizing that this interim
budget will be a deficit budget.
(d) The Chairofthe Thames Valley District School Board write to the Minister of Education torequest
transition funding forspecial circumstances,as provided inthe Education ActSubsection234 (12),
toenable the Boardtobalance itsbudget,and communicatethis request totheOntario Public School
Boards' Association, MPs, MPPs, CityCouncillors,and the broader community.
(e)In the event that the Minister of Education does not provide the additional revenue required, and
orders the Thames Valley District School Board to further reduce Its expenditures to comply with
current provincial revenues or risk banl<ruptcy,the Thames Valley District School Board direct
administration to prepare a compliance budget that implements reductions in the following areas
ONLY:
reduce transportation expenditures
further reduce departmental supplies and services
reduce purchases of classroom computers/servers
freeze expenditures for furniture and equipment
eliminate St.Thomas and Woodstock CECs
Introduce user fees for environmental centres
further reduce Board administrative staff
reduce staff development budgets
transfer from reserves
2002 June 25...36
SUMMARY OF RECOMMENDATIONS OF 2002 JUNE 25 BOARD MEETING -cont'd
11.Cont'd
(f)The Thames Valley District School Board reaffirm its commitment to maintaining the programsand
services all students need to be successful,including but not limited to:speech and language
services,psychological services,school support services,attendance counselling services,guidance
services,teacher-librarian services,classroom support from educational assistants,and violence
prevention programs.
(g)TheThames Valley District School Board reaffirm its commitment to providing adequateschool-based
budgets to enable schools to support students in the classroom through the purchase of pencils,
paper, textbooks and other supplies.