3/26/2002 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2002 MARCH 26,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M-material
1.CALL TO ORDER
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION -
Central Elgin Collegiate Institute,St.Thomas
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD
6.RECOGNITIONS
a.Central S.S.Organ Transplant Program V
7.CONFLICTS OF INTEREST V
8.DIRECTOR'S ANNOUNCEMENTS V
9.CONFIRMATION OF MINUTES
a.Regular Board Meeting,2002 February 26 M
b.Special Board Meeting,2002 March 05 M
10.REPORTS FROM THE ADMINISTRATION
a.Departmental Updates M
11.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,M
2002 March 05
b.Report of the Professional Development M
Committee,2002 March 05 and March 19
c.Report ofthe Committee ofthe Whole,2002 M
March 19
d.Chairs'Committee,2002 March 20 M
e.Report of the Committee of the Whole,In V
Camera,2002 March 26
12.MOTIONS -NOTICE OF WHICH HAS BEEN
GIVEN-none
13.ADDITIONAL BUSINESS
14.COMMUNICATIONS
a.Ontario Public School Boards'Association-V
Update
b.Student Trustee Update V
c.Ontario Association for Families of Children M
with Communication Disorders
d.Community Living London M
e.Thames Valley District Alliance Home and M
School Council
f.Catholic District School Board of Eastern M
Ontario
g.GreaterEssexCounty District School Board M
15.NOTICE OF MOTIONS
16.GOOD NEWS ITEMS -"Did you know..."
17.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING
2002 MARCH 26
The Board met in regular session on 2002 March 26 In the Board Room at the Education Centre,meeting in
Committee of the Whole,in camera,at 5:00 p.m.followed by a public session at7:00 p.m.The following were
in attendance:,•
TRUSTEES
J.Bennett,-Chair
G.Hart
P.Schuyler
A.Cartier
S. Deller(-8:58+9:12)
D.Stewart (-7:55 +7:58)
P.Sattler
P. Jaffe (-8:55 +9:00-9:04)
S.Peters
L.Stevenson
D.Anstead
M.Rhoden
Regrets:J.Hunter,T.Roberts
ADMINISTRATION AND OTHERS
B. Bryce
P.Gryseels
B.Greene
J.Thorpe
R.Murray
M.Sereda
G.Jaze^
K.Dalton
L.Robertson
R. Murray
K.Wilkinson
L.Hutchinson
K.Bushel!
J.Roth
J.Neville
K.Meeson
J.Huff
S.Christie
W.Scott
1./2.
3.
4.
5.
CALL TO ORDER -Chairperson Bennett called the meeting to order with the singing of OCanada.
SPECIAL MUSICAL PRESENTATION
The appreciation of the Board was extended to the Central Elgin Collegiate Institute Choir from St
Thomas,conductor Kathyrn Frank and accompanists Richard Frank and Don Whitehead for leading
in the singing ofO Canada and performing two musical selections.
APPROVAL OF AGENDA
Chairperson's Announcement was added as item 8(b)to the agenda and approved on motion of L
Stevenson and P. Schuyler.
OFFICIAL RECORD
The Executive Secretaryreadthe following recognition into the minutes:
We regret to record the death of:
-Michael Maxwell,a 17-year old student at Ingersoll District Collegiate Institute Inqersoll
on 2002 March15;'
-Michael Voskamp,a 18-year old student at College Avenue Secondary School
Woodstock,on 2002 March 21;
-Michael Sheridan,a 11-year old student at Caradoc North Public School.Strathrov on
2002 March 23; and '
-staff member Bemie Fogarty,a custodian at H.B.Beal Secondary School;London on
2002 March 21.
2002 March 26...2
6.RECOGNITIONS
Leo Hutchinson,Superintendent of Education,provided an overview of an Ontario Secondary School
Curriculum Initiative entitled "Organ and Tissue Donation for Transplantation Aw/areness".
Transplant professionals from the London Health Sciences Centre Multi-Organ Transplant Program
in London collaborated with educators in a "Partners In Education"initiative designed to raise the
profile of organ and tissue donation and transplantation with secondary school students With funding
from The Kidney Foundation of Canada,a .project team facilitated the design,development,pilot,
teacher In-service and evaluation of the implementation of curriculum resources for a Health and
Physical Education course (Healthy Active Living Education,grade 11.Open (PPL30)in Ontario's
new curriculum.
Using a case study approach,senior students are exposed to authentic life situations that require
them to practise the skills of independent learning and make Informed decisions.Teachers and
students are supplied with a variety of resources,i.e..text,video.CD.internet and community
partners that provide information about the health,ethical,legal,spiritual and societal issues
associated with organ and tissue donations and transplantation.Working in small groups,students
apply their new knowledge and develop oral presentations that aredesigned to stimulate in-class and
at-home discussion.The series of nine 75-mlnute periods encourages students to discuss this life-
giving Issue with parents,siblings and friends.The activity concludes with each student making an
'informed decision regarding organ and tissue donation which includes the opportunity of signing an
organdonorcard with the supportoftheirparents orguardians.
Tfie following members of the Working Group were introduced and welcomed*Rodger Dusky Co
operative Education,Central S.S.Dr.William Wall.Director,Multi-Organ Transplant Program London
Health Sciences Centre and Sharon Young-Kipp.Physical and Health Education Central SS DrWa^ll highlighted the educational initiatives developed In collaboration with London Central Secondary
Trustee L.Stevenson'congratulated the team on the partnership.
7.CONFLICTS OF INTEREST -No conflicts ofInterestwere declared.
8. a.^DIRECTOR'S ANNOUNCEMENTS -none
b.CHAIRPERSON'S ANNOUNCEMENTS
Chairperson Bennett expressed appreciation to the Administration and the Communications/Public
Affairs Department and Finance Department support staff for their participation and organization of
the budget public information sessions held 2002 March 25 at locations in London St Thomas
Strathroy,and Woodstock.Trustees G.Hart.S.Deller,P.Sattler,D.Stewart and S Peters
highlighted some of the issues discussed at the sessions they attended.
9.CONFIRMATION OF MINUTES
a.The minutes of the Regular Board Meeting,2002 February 26 were adopted on motion of P
Jaffe and L.Stevenson.
b.The minutes of the Special Board Meeting,2002 March 05 were adopted on motion of P
Jaffe and L.Stevenson.
2002 March 26...3
10.REPORTS FROM THE ADMINISTRATION
a.Departmental Updates
Business Services
-ExecutiveSuperintendentGreeneattendedthefollowingmeetings:Ontario School Boards'
insurance Exchange (OSBIE)board meeting he was elected as Vice-Chair for 2002-03;
Northrldge School/Community Library;a Provincial pre-budget meeting in Waterloo*Bus
.Operators Association and Ministry of Transportation;Facility Services Custodial Staff
Development Day;Budget Advisory Committee;
-Departmental appointments:Jane Roth -Manager of Finance,Karen Meeson -Manaaer
of Payroll;^
-Facility Services/Maintenance Projects updates included:Strathroy SS Multi-Use Project
School Renewal Program,Preventive Maintenance Program,Energy Management-
-Department projects were presented by Finance,Distribution Services and Transportation
Services.
Director's Services
Director of Education Bryce visited several schools during the month;he participated/
attended the following events:System Principals'and Managers'Meeting,London South
Rotaiy,Club,Aylmer Rotary Club,Bishop Townshend Awards Banquet,Variety Is,
Principals'Course -Althouse College;Meetings were held with:London Public Libraries
CEO.London Council of Home and School Presidents,Regional Education Council In
^3t®'"'po,ExecutiveofCUPE4222,CECSouthCommunityofSchools,FamllyofSchools,Council of Presidents;and a Special Report on Financial Pressures presentation to
Standing Committee on Finance In Waterloo on2002 March 07.
-Staff Development initiatives included:Leadership Courses,Leadership 2002 Conference
-New Teacher Program,Reading Groups,Professional Learning Program Distance
Learning,CUPE Orientation,Attainment ofOur Vision;
-Public Affairs and Community Relations update Included:Thames Valley Education
Foundation,Student Awards and Scholarships,Communications,Award of Distinction.
Human Resources
-Benefits preparation for new enrolment packages for Con.Ed.Instructors
-WSIB mandate under review;
Health &Safety monthly inspection schedule with-Facility Services being prepared;
-Occasional teachers (elementary/secondary)numbers were provided;
-Applications received for elementary pool hiring -Interviews scheduled for 2002 April 06;
-Board initiatives discussed with District School Council during March/April;
- SupportStaff orientation program scheduledfor2002 March 26.
Operations Services
-Review of R.DuFour and Professional Learning Communities at Community of Schools
meetings;
-Dr.Lezotte presentation to School Administrators on 2002 May.09;
-Planning Department projected enrolment approved by Executive Council;
-District Staffing Committee reviewing teaching staff requirements;
-Research and Assessment supporting ongoing Initiatives such as:EQAO assessments
summaries.Grade 10 Literacy Test,Student Reports,Partnerships for Excellence,Trillium
Implementation,System Review Projects data collection and analysis;
-Accommodation and Planning Report tabled at Board on 2002 March^'l9;
-Corporate student database development continuing;
- Year1 New Administrators in service held 2002 March 26;
Copies of memorandum to SS Principals re:Student Fees:Secondary distributed.
2002 March 26...4
10.REPORTS FROM THE ADMINISTRATION-confd
a.Departmental Updates,cont'd
Program Services
-Final stages of planning for Spring United Nations Student Assembly:
-Second annual Art Symposium being held on Saturday,2002 April 13;
-Over fifty schools participating in the first Arts Festival April 30 -May 03 at Ed.Centre;
-Art Beat from Oxford County schools being presented at Woodstock Art Gallery;
- Curnoe Art Exhibition In early planning stages;
-Curriculum preparation underway for fall by Grade 5 Social Studies/Grade 8 History Team;
-Grade 1-8 Social Sciences Units available on CD for the new teacher conference;
-Exemplar training for Grade 10 Civics,History-Academic and Applied on 2002 Mar.01;
-Annual secondary music department presentation "Variety Is"held 2002 Feb.28;
-Science.Mathematics Technology and Environmental Science initiatives highlighted;
-Community Living London.no longer partnering Development Summer School;
-Administration recommending the discontinuation of Developmental Summer School.
The following motion was moved byP. Jaffe and P. Sattler and carried:
That the Thames Valley District School Board write to Premier Elect Ernie Eves and the
current Ministers of Education,Community and Social Services,and Health to inform them
of the special needs of developmentally challenged students,as well as other vulnerable
students over the summer to meet their ongoing educational,recreational and social
challenges,and the lack of funding In this area.This funding Is beyond any dollars available
in the existing provincial government formula for education.The Board urges a solution that
maximizes the partnership amongst thethree designated ministries.
11.REPORTS OF COMMITTEES
a. REPORTOF THESPECIAL EDUCATION ADVISORY COMMITTEE
y
Members
P. Gillis,Chairperson
J.Bennett (-2:55)
C.Ekins
P. Gallln (-3:05)
B.Hopkins
R.Hurwitz
G. McGahey (-2:40)
A. Morse (-3:00)
P.Sattler (-3:05)
L.Stevenson
M.A.Tucker
J. Worthihgton (-2:45)
2002 March 05
12:18 p.m.- 3:15 p.m.
Administration and Others
P.Cook
V.Corcoran
M.Harris
C. Kelday -
J.McKenzie
Guest Trustee
D.Anstead
C. Murphy
L.Pressey
J.Roth
D.Smith
S.Lundrigan
Regrets: E.Hager,M.Stoop,L.Vince,Z.Watt
Absent:W.Graham.M.Secco,S.Seymour,J.Williamson
1.CHAIR'S OPENING REMARKS
Chairperson,P.Gillis welcomed everyone to the meeting and noted that there have been
membership changes.
2002 March 26...5
V -•
11.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
1.CHAIR'S OPENING REMARKS,cont'd
Aletter has been received from Vanda Braunton,announcing that Wayne Gowers has resigned.
Zetta Watt has been nominated as the representative and David Smith as the alternate on SEAC
for the Thames Valley District ALLIANCE Home and School Councils.SEAC extends its
appreciationtoWayneforhis participation on the committee.
Linda Vinee will not be attending meetings until she has recovered from recent surgery SEACs'
best wishes for a speedy recovery are extended to Linda.Bill Mates the Community Livina
Association alternate has resigned and Marlene Harris has been nominated as the new alternate
Patricia Gallin introduced her guest,Cathy Kelday,who may become the alternate for the Autism
Society.
2.CONFLICTS OF INTEREST
No conflicts of interest were declared.
3.CONFIRMATION OF AGENDA
The agenda was confirmed as distributed.Items 6.4 and 7.1 are deferred to ttie May aqenda
tenns 10.2 Correspondence from VOICE and 10.3 Correspondence from the Trillium Lal<elands
District School Board were added to the agenda.R.Hunwitz,Association for Bright Children will
be introducing a motion regarding ISA preparations under Item 5.5 in the Business Arising portion
of the agenda.
4. REPORTOF MEETING FROM 2002 FEBRUARY 05
P.Gillls has a copy of "Special Education;AGuide to Educators",if any one wants to look at it
If you would like your own copy,note your request on the attendance sheet.
5.BUSINESS ARISING
5.1 Communication Sub-Committee Report
A.Morse,Easter Seal Society,will revise the Key Messages,given the committee's
suggestions.The sub-committee will check with V.Corcoran to verify the accuracy of the
statistics.It was emphasized that all students need to be Included,not just those identified.
5.2 Vrsit from Alex Bezzina -Questions
has cmfirmed his attendance for March 21.A.Morse has a previous commitment
on that date so L.Stevenson,Tmstee,will be themoderatorforthis session.Two other SEACs
have indicated an interest in attending.As the host organization,the sub-committee has
developed seven questions that were discussed and fine tuned.Other questions were
developed regarding inservice dollars to support mandated change,SEACs desire to have a
direct link (rapport)with the ministry,and coordinated services Issues (le focus of NECTAR)
A.Morse will forward the list of questions to V.Corcoran by Friday.
A.Morse noted that the sub-committee is still collecting information on the Parent Education
Strategy.An advocacy guide has been developed In Chatham and is available on the famllv
net web site at www.familvnet.on:ca.
The SEAC web site needs to have Information on each organization.Please email vour
information to Lori Fraser at l.fraser@tvdsb.on.ca.
2002 March 26...6
11.REPORTS OF COMMITTEES-cont'd i
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
5.3 Amethyst School Resources
V.Corcoran,Learning Supervisor -Special Education Programs and Services,will Invite a
representative from the Amethyst School to give a presentation to SEAC In the new school year
to discuss resources available and projects Amethyst Is involved In with community partners
(including the virtual classroom venture).Our Learning Support Teachers and Coordinators
frequently access resources at Amethyst and attend their onslte workshops.
5.4 Auditor's Recommendations
V.Corcoran presented a table listing recommendations from the Provincial Audit the ministry's
responses and the status within our Board.It was noted that the working groups are still
developing the report card and Its accompanying handbook'which will be presented to SEAC
when Itis completed.
Asuggestion to develop a pilot project to track a sample of students with lEPs to see if their
needs are being met and If the dollars are being spent wisely,will be investigated by a sub
committee of V.Corcoran,A.Morse,R.Hurwitz,C.Ekins,Learning Disabilities Association
and M.A.Tucker.Thames Valley Childrens'Centre.
It was clarified that funding for ISA is.part of the total Special Education funding available to all
students.
5.5 ISA Preparations
Recommendation from the ABC Organization moved by R.Hurwitz and L.Stevenson;
1.That the Board total the cost to prepare and submit ISA applidatlons.'
2.That the Chair of the Board write a letter on behalf of SEAC requesting that the
Ministry of Education,prepare a best estimate of their costs of development,
implementation and review of the ISA comprehensive review process.
After considerable discussion,the committee decided to table the motions,review the
submission made by the Peel District School Board and bring this forward at the meeting on
2002 April 02........
6.UPDATES
6.1 Feedback from "Making a Difference"Conference
This item was deferred to the 2002 Aprii 02 meeting,because the committee has not met to
review the data yet..
6.2 Budget Update
Jim McKenzie,Manager of Finance and Jane Roth,presented a table showing special
education revenues and expenditures.The Thames Valley District School Board has spent in
excess of 4.2 rnlllion for special education than was in the funding envelope.J.McKenzie
explained how increased spending for transportation,utility costs and increases in salaries
have affected how the money is allocated within the envelope.It Is anticipated that the Board
will continue to experience declining enrolment and this will create a decrease in revenue
(SEPPA grants).
L.Stevenson Indicated that a press release will be issued today detailing the March 25
Information sessions on budget pressures that will be held at 7:00 p.m.in various locations
throughoutThames Valley.'^
r •
V ,•
!
2002 March 26...7
11.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE - cont'd
6.3 Gifted Screening Results
V.Corcoran presented the summary of grade 4 OLSAT results.Every Thames Valley school
participated with parents required to sign permission forms.In the majority ofcases the results
were sent home with the student.Concern was expressed that this process comes too late in
the school year.The budget process will dictate to some extent how we can realign the
workloadand schools covered by each gifteditinerant teacher.
6.4 Partnerships for Excellence Review
Deferred
7.PRESENTATION BY ASSOCIATION
7.1 Community Living Education Committee
Deferred
8.OTHER BUSINESS
8.1 Special Education Plan
Direction from the Ministry is that we are not going to receive feedback regarding last years'
Special Education plan in time to prepare this year's plan.Boards are required to update
relevant sections.
h.2 Special Education Priorities
This item was deferred tothe02 April 2002 meeting.
9.ASSOCIATION UPDATES
None at this time.
f
10.CORRESPONDENCE 4
10.1 Letterfrom Peter Gooch -Director,Education Finance Branch
Deferred
11.FORUM
12.ADJOURNMENT
The meeting adjourned at 3:15 p.m.on motion of L.Stevenson and C.Eklns
P.GILLIS,
Chairperson
b.REPORTS OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE
2002 March 05
2:00 p.m.-3:30.p.m.
PRESENT:ADMINISTRATION AND OTHERS ^
Stewart Deller,Chair S. Pullam
Diana Anstead
REGRETS:ArtCartier
2002 March 26...a
11. REPORTS OF COMMITTEES -cont'd
b.REPORTS OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE
PD Funds Update
JlZl ""f regarmg the actual amount of funding per person for P.D.opportunitiestakingintoaccountthesystem-wide reductions.Any trustee who would Iii<e to attend aPD
opportunity after AprH 01 shouid submit the Trustees'Professionai Development Form to Sue
r.ndrn"fnVfh '<=°sting should be included andfundingforthesesubmissionswillbedeterminedafter2002April01
To date,the following is a summary of conferences attended or committed to attend:
OPSBA Symposium - 7 trustees
Labour Relations Symposium - 2 trustees'
OPSBA AGM - 2 trustees
CSBA Conference -1 trustee
Date of next meeting:Tuesday,2002 April 09,3:30 p.m.
2002 March 19
2:00 p.m. - 3:00 p.m.
Snf Anl^ead ADMINISTRATION AND OTHERSS.Pullam
LoriUttley.
REGRETS:Stewart Deller,Chair
Professional Development FundsLoriUttley,Financial Analyst from Business Services attended as a resource to assist the Committee
rprn^mp®Hr fTh allocation of funds as per the Board's approval of therecommendationsofthePDCommittee.ui um
There was discussion regarding the current status of the PD account and the new process which will
by thelrfsL's •a'IXtiv^/Slfst^^^
Next meeting:2002 April 09 1:00 pm -3:00 pm.Dining Room
V.-
2002 March 26...9
11.REPORTS OF COMMITTEES -cont'd
0.REPORT OF THE COMMITTEE OF THE WHOLE
Members
J.Bennett,Chairperson
G.Hart
J.Hunter
S.Peters
L.Stevenson
D.Anstead
D.Stewart
M.Rhoden
A.Cartier (-8:30)
S.Deller (-8:30)
Adnninistration and Others
B.Bryce
B.Greene
P.Gryseels
J.Thorpe
C. Murphy
M;Sereda
G.Jazey
K.Havelka
P.Mennill
J.Empringham
R. Murray
K.Wiikinson
Regrets:T.Roberts,P.Schuyler,P.Sattier,P.Jaffe
Absent:
2002 March 19
7:00 p.m.-11:10 p.m.
L Hutchinson
K.Daiton
B.Beatty
K.Bushel!
J.Neviile
J.Roth
G.Owens
J.Roth
D.Bradford
S.Christie
W.Scott
1 iiAPPROVAL OF AGENDA
Director'sAnnouncementwas added as item3tothe agenda on motion ofS.Deller.Theamended
agenda was approved on motion of D.Stewart and carried.
2.CONFLICTS OF INTEREST - No conflicts of Interestwere declared,^
3.DIRECTOR'S ANNOUNCEMENT
B.B'ryce,Director of Education,announced that he has accepted a letter of resignation to
retirement from Rick Murray,Superintendent of Education,Human Resources.The Director
extended his appreciation to Rick on behalfofthe Thames Valley District School Board and the
former Elgin County Board of Education for his many years ofdedicated service the system.
Chairperson Bennett commended Rick for his outstanding coritributidn to the Board during his
career as an educator.
4.MONTHLY FINANCIAL REPORTING
The Administration presented a financial statement asat 2002 January 31.Jane Roth,Manager,
Financial Services,described the following significant factors that have contributed to the projected
deficit of approximately $5.2M for 2002-2003:
Significant Factors
Collective Agreements
Employee Benefits
Utilities
Transportation
$2.5M
$0.6M
$1.5M
$0.6M
Peter Gryseels,Executive Superintendent of Operation Services,presented an enrolment report
as at 2001 October 31 noting a decline in enrolment which has resulted in an additional $1.8M
funding loss. The enrolment difference wasdue to:an Increase In the number of part-time students
In the secondary panel; a greater decline than anticipated in the birth rate and reductions in
revenue for the current fiscal year in the elementary panel.Discussion ofthe fiscal impact of
declining enrolment was presented during the Planning Report portion ofthe meeting.
2002 March 26...1D
11.REPORTS OF COMMITTEES -cont'd
c. REPORTOF THE COMMITTEE OFTHE WHOLE - cont'd
5.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING
Members
P. Schuyler, Chairperson
D.Charles
W.Hill
G. McGahey
T.Smith
L.Stevenson
Administration and Others
J.Fitzslmmons
E.Good
D.Gordon
C.Graves
V. Hopkins
R.Jackson
Regrets: A.Cartier,L.Doxtator,P. Jaffe
Absent:'
2002 February 12
3:10 p.m.-4:40 p.m.
S.Miller
J.Robertson
T.Sillaby-Ramsey
B.Taylor
J.Upsdell
S.Lundrlgan
1.APPROVAL OF AGENDA •
The agenda was approved as distributed.
2.CONFLICTS OF INTEREST
\ Noconflictsof interest were declared.
3.WELCOME AND INTRODUCTIONS
P.Schuyler,Chairperson,welcomed everyone to the meeting and all present introduced
themselves.
4.CONFIRMATION OF VOTING MEMBERS y
Trustees:P.Schuyler,L.Stevenson"
O. K.T.Representatives:D.Charles
Chippewas of the Thames:G.McGahey,T.Smith
Munsee-Delaware Nation: W.Hill
.5.REPORTOFMEETING-2002 January15
The report was confirmed as distributed.As a follow-up to the video presentation at the January
meeting,the following motion was moved by P.Schpyler and L.Stevenson and carried:'
That Media Services purchase 6 copies of the Healing Journey video,with the cost divided
between Social Services and the Arts,and the Languages budget lines.
6.PRINCIPALS'UPDATE
Westminster Central P.S.
Principal J.Fitzslmmons reported that the cultural day held In November with face painting
dancing,prayers and food was a tremendous success.Many native students are havina furi
participating on the basketball team.
V
2002 March 26...11
11.REPORTS OF COMMITTEES -cont'd
c. REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING - cont'd
6.PRINCIPALS'UPDATE,cont'd
Beal S.8.
Anumber of students have Indicated an Interest In attending post-secondary Institutions and are
attending Information sessions at different schools.The students enjoyed their tour of Western
and give thanks to the Band for supplying the buses.Mohawk College will host the students for
a tour of their facility.Aspare classroom has been designated as the students'study and social
room.Students are currently organizing and decorating the room while deciding on a name for
the centre.The students are looking for any Band or group to donate a meaningful group smudge
pot for their room.Principal J.Upsdell noted that the students know the balance in their cultural
fund and were preparing a budget,it is important that the Band contact the school when
ceremonial or cultural days are planned so the absences can be recorded appropriately.
The students are preparing for the EQAO testing on Friday.Adating and healthy relationships
group Is winding up.Three grade 12 graduates will be undertaking testing at Fanshawe College
next week.Second semester has begun and some girls are going into the welding program.
Students are fundralsing for the end of year trip by selling beading and leather work projects
Thames students will also be participating in the tour of Mohawk College.
Saunders S. S.
j Reports cards went home on February 8.Saunders is trying to offer counselling groups for
semester two that proved beneficial during semester one.The EQAO math testing has been
completed.AToronto District School Board video presentation on native studies will tape a round
table discussion tomorrow at Saunders featuring students in a number of venues.The video will
be viewed bythe committee at a future meeting.
Duffield P.S.
The grade 8students have visited high schools and are looking fonward to next year There are
fundralsing projects underway for the end of the year trip.Several girls and boys are participating
on the basketball teams.Duffield's winter carnival was held last Friday and several grade 7and
8 students provided leadership at the events.Askiing trip to Boler is planned for Thursday.
The committee discussed the new guidelines for graduation set forth by the ministry"In which a
Grade 10 Native Peoples course does not satisfy the Grade 10 Canadian History course
requirement for graduation.This puts pressure on the viability of offering a Native Peoples
course.It was moved by Linda Stevenson and GIna McGahey and carried:
That a letter be sent from the Native Advisory Committee to the Ministry requesting that the
Aboriginal Peoples In Canada"(grade 10,Open)course be recognized as fuifuliing the
requirements ofthe compulsory grade 10 history credit.
L.Stevenson suggested that Steve Kllllp,Coordinator of Research and Assessment,provide
year over year EQAO results for grades3and6and other comparative dataatthe March orAoril
meeting.
C.Graves displayed information on the Native Education program offered at Sault College The
college supports its students through a native counsellor and a native activities coordinator.
Meetings are underway at the secondary schools to discuss plans for pow wows.This event Is
expensive to hold and each school is leaning toward having their own but not on as grand a
scale.
2002 March 26...12
11.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
7.INDEPENDENT PROCEDURE:FIRST NATIONS LANGUAGE INSTRUCTION
C.Graves noted that this procedure was sent by mail to the Chiefs and is on the web for Input
Asignificant hurdle for the teaching of native languages is finding a qualified teacher.Concern
statement that 15 students must be requesting NSL before the Board isobligatedtoprovideaNSLprograminthatschool.The possibility of virtual classrooms was
discussed and further exploration of the viability of this concept is required.It was moved by G
McGahey and T.Smith and carried:
That a letter be sent from the Native Advisory Committee to the Ministry of Education
requesting an adjustment to the minimum number of 15 students enrolled in a course before
It IS run*
It was discussed that the Bands also send the same letter to the Ministry.
8. REPORT ON CULTURAL FUND SPENDING
The Native Cultural Fund spending should be completed by early March.With the exception of
McEachren,everyone is sitting at about 50%spent.If your allocation is not spent,the money
returns to Linda Doxtator and Gina McGahey.You need to transfer any unused funds into a
.school account.C.Graves will contact Michele Helps (452-2527)to clarify the process and email
the principals tomorrow.J.Upsdell noted that it was a great benefit that the dollars could now
be spent on transportation.
9.ADJOURNMENT
The meeting was adjourned at 4:40 P.M.on a motion by T.Smith.
Next Committee Meeting Date:Tuesday,2002 March 19,3:00 p.m.,Elgin Room
P.SCHUYLER,
Chairperson
6.REPORT OF THE BUDGET ADVISORY COMMITTEE 2002 February 26
1:00 p.m.-3:00 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
P.Sattler (Chair)L.Stevenson K.Meeson D Bradford
J.Tilley
Regrets:A.Cartier
Trustee Visitor:D.Anstead
!reviewed and approved the final draft of the communication document anddiscussedthenextstepsinthe process.uwoumcm duu
Acopy of the document w^ill be faxed to the system's IVlPPs prior to its release to the public on
IVidrCn 5.
Next Meeting -Tuesday,March 5,9:00 a.m..Trustee Conference Room
P. SATTLER,
Chairperson
2002 March 26...13
11.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE BUDGET ADVISORY COMMITTEE 2002 March 05
9:00 a.m.-11:30 a.m.
MEMBERS PRESENT ADMINISTRATIONAND OTHERS
P.Sattier (Chair)L.Stevenson J.iVlcKenzie D.Bradford
A.Cartier J.Bennett .J.Roth K.IWeeson
J. Tiiiey J.Berl<in
Trustee Visitor:D.Anstead
1.APPROVAL OF AGENDA
Theagendawas approved foliowing a discussion thatthe accompanying report shouid nothave
been deemed 'confidentiai'.
2.CONFLICTS OF INTEREST -none declared
3.DISCUSSION ON THE QUESTIONS AND ANSWERS DOCUMENT
Committee members discussed responses to questions that may be asked at the public
infbrmation meetings.
4.PUBLIC PRESENTATION OVERHEADS
Don Bradford provided a draft ofthe overheads planned for the public meetings.It was agreed
that Trustees would make the introductions.
A slide will be included reiterating the Director's commitment to students-in a recent issue of
LINKS.Discussion took place on who would be present at the meetings,and the roles they
would play. Itwas agreed that Finance staff will be present as a resource. The value ofalso
having an Executive Superintendent at each session was noted.
Don requested that Finance staff check the assumptions he made lirpreparihg the slides.He
showed copies ofthe Ottawa diagrams heused and members agreed that they supported the
visual effect.Trustee Sattler asked that a slide be includedwith reference to the Education Act
aboutthe supply,of transportation.Itwas agreedthatastatementdescribing the Board's actions
in attempting to attain a new transportation model should also be included.
Discussion took place around theSpecial Education slide.Itwas agreed thatV.Corcoran's input
would be sought.Trustee Sattler will provide data to Don on a survey done by People for
Education tobeused in an additional slide.Theslide"Next Steps"will bechangedto "Where do
we go from here?"
Itwas agreed a statement should bemade regarding thestepsthathave already taken place in
the budget process (Budget Development Group/Budget Advisory Committee,etc.)as well as
clarifying the public input opportunities after the draft budget has been prepared following the
release of the grants.^
Donagreed to take responsibility forthe AV equipment,flip charts, overheads, etc. needed for
the presentations.Finance and Public Affairs will record notes.
2002 March 26...14
11.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE BUDGET ADVISORY COMMITTEE
5.BUDGET ASSUMPTIONS,PROCESS,TIMELINES
Jim spoke to the budget assumptions,process,timeiines.Karen provided a revised assumptions
list following the Budget Development Group meeting of2002 March 04.
Trustee Bennett noted that the second paragraph of the report should refer to the Budqet
Development Group making "recommendations"on communications and process for public input
to the Budget Advisory Committee.It was agreed that a summary of the results of the four oublic
meetings should be prepared.
Amotion to approve the budget assumptions document was moved by Trustee Cartier and
C3ITi6d.
6.NEid*MEETING
The next meeting was scheduled for Tuesday.2002 March 19.at 3:00 pm.In the Trustee
Conference Room.It will be chaired by Trustee Stevenson in Trustee Sattler's absence.
7.ADJOURNMENT - Amotion to adjourn was moved by Trustee Cartier and carried at 11:30 am.
P.SATTLER,
Chairperson
8.REPORT OF THE POLICY WORKING COMMITTEE 2002 March 05
5:05 p.m.->5:27 p.m.
MEMBERS ADMINISTRATION AND OTHERS
D.Anstead (Chair)S.Peters j Thorpe
P-Jaffe P.Sattler (5:09)S.Christie
Regrets:T.Roberts
Trustee Visitor:L.Stevenson
1.APPROVAL OF AGENDA
The agenda was approved on motion ofS. Peters.
2.CONFLICTS OF INTEREST-none declared
3.COiVliVIITTEE REPORT OF 2002 FEBRUARY 05 AND TRACKING SHEET -provided for
information piwiucu jui
4.iNTRODUCTiON OF DRAFT POLICY/PROCEDURE -none
2002 March 26...15
11.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8. REPORTOF THE POLICY WORKING COMMITTEE-cont'd
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT
a.lndependentProcedure:AccommodatlonProcedure;TeachingStaffReturningto Work Executive
Superintendent John Thorpe attended to report on the Independent procedure "Accommodation
Procedure -Teaching Staff Returning to Work".No public Input was received when it was
posted for comment during the period 2002 January 09 to February 08.Mr.Thorpe noted that
this Is an extremely Important procedure which has been vetted by the federations.
The following motion was moved byP. Jaffe and carried:
That the Independent Procedure:Accommodation Procedure:Teaching Staff
Returning to Work be referred to the Board at the March 26 meeting for Information.
6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
7.SUGGESTED POLICY/PROCEDURE REVISIONS-none
8^OTHER BUSINESS
a.Community Partner Involvement Policy -Future Directions
Executive Superintendent Thorpe described the background to the development of the draft
policy and provided copies of similar policies from the Ottawa-Carleton DSB.the Waterloo Region
DSB and the Peel DSB.He requested direction from the committee as to whether It felt a policy
was necessary to confirm the Board's support ofcommunity partnerships.Asimilar oolicv Is in
place for school groups.
Following discussion,it was agreed that Supt.Thorpe will prepare a draft generic policy for
consideration at the next meeting.
b. Photocopying/Printingof Documents
Trustee Peters requested that staff be reminded to print documents back to front.
9.ADJOURNMENT -The meeting adjourned at 5:27 p.m.on motion ofP.Sattler.
Next Committee Meeting:2002 April 02
RECOMMENDATIONS:none
D.ANSTEAD,
Chairperson
2002 March 26...1R
11.REPORTS OF COMMITTEES -cont'd
c. REPORT OFTHE COMMITTEE OF THEWHOLE- cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE 2002 March 05
7:00 p.m. - 9:25 p.m.
MEMBERS PRESENT
J.Hunter,Chair
G.Hart
D.Stewart
P.Sattler
J.Bennett
P.Jaffe
S.Peters
L.Stevenson
D.Anstead
P.Schuyler
M.Rhoden
Regrets: A.Cartier, T. Roberts, S. Deller
ADMINISTRATIONAND OTHERS
B. Bryce
P.Gryseels
B.Greene
C. Murphy
J.Thorpe
M.Sereda
K.Havelka
P.Mennill
L.Robertson
K.Wilkinson
L.Hutchinson
K.Dalton
B. Beatty
J.McKenzie
K.Button
J.Roth
D.Bradford
S.Christie
W.Scott
1.APPROVAL OF AGENDA
Agenda Item 3 (a)and (b)were reversed and approved on motion of L.Stevenson.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3^PROFESSIONAL LEARNING
(a)Doug Wilson,Ontario College ofTeachers
Doug Wilson,Registrar.Ontario College of Teachers (OCT),presented a comprehensive
report on the Professional Learning Program as it relates to teacher testing.
He noted that Bill 80 calls for the establishment of a Professional Learning Committee of the
College to implement the professional learning program.The Committee Is responsible for
the following:
-approving persons or entitles as providers of professional learning courses;providers may
include:faculties of education,school boards,teacher federations,Independent schools
professional or private businesses;---.,
-approving coursesas professional learning courses;
establishing the procedure to apply for approval asa provider and approval of a professional
learning course;^
-conducting regular reviews of providers and professional learning courses to ensure that
providers and courses continue to meet the criteria for approval.
BUI 80 requires teachers to complete a professional learning program of seven core courses
and seven elective courses from an approved course list over a five-year cycle.
The Bill also requires the College to implement the professional learning program beginning
2001 September 01.The first cohort of 40,000 randomly selected ciassrodm teachers and all
new teachers certified in 2001 and employed in Ontario classrooms in 2001 September beqan
their five-year cycle in 2001 September.The remainder of the College's members will beain
their five-year cycle in 2002 September.
2002 March 26...17
(11.REPORTS OF COMMITTEES-cont'd
c.REPORTOF THE COMMITTEE OFTHE WHOLE-cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
3. PROFESSIONAL LEARNING,cont'd
The seven core courses will focus on:
- curriculum [knowledge
-student assessment
-special education
-teaching strategies
-classroom management and leadership
-use of technology
-communicating with parents and students.
Mr.Wilson advised that course lengths will vary according to the learning requirements of each
topic but each course must be at least five hours in length.Courses will build on professional
development activities and programs in which many teachers already participate to improve their
skills or to teach a new subject Further information may be obtained by visiting the Colleae of
Teachers web site at www.otc.on.ca
Mr.Wilson responded to questions for clarification.Chairperson Hunter thanked him for his
informative presentation.
'(b)Professional Development In-service and Courses
Karen Button,Supervisor,System Staff Development,presented a report of the professional
development In-service and courses offered to Board staff who are members of the Ontario
College of Teachers.
Asummary of approximately 20%of the professional development in-service and courses
offered to the staff for the period 2001 August 01 to 2002 Febnjary 15 was provided.She
advised trustees that a binder is available In the Trustee Conference Room detailing the full
submission of the 880 courses delivered during this time period and that this is typical of that
particular period annually.
emphasized -that responsibility for staff development ini-service and courses is '
shared by all departments in the system.The largest corriponent of Staff Development for
teaching staff is managed by Programs Services and includes curriculum and technoloqv in-
service, and the annual system PD day held inOctober.
Operations Services dedicates staff development support to the schools through in-service
for Principals,Vice Principals and the New Adrhinistrators'Program as well as supporting
Communities of Schools in their PD initiatives.Human Resource Services is responsible for
Health and Safety training programs.Director's Services,through System Staff
Development,has two components:the Attainment of Our Vision Project and the New
Teacher,and Leadership and Mentoring programs.Business Services addresses the
training needs of Facility Services employees.
Ms.Button responded to questions posedby trustees.
2002 March 26...18
11.REPORTS OF COMMITTEES -cont'd
c. REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,cont'd
3.PROFESSIONAL LEARNING,cont'd
(c)Performance Appraisal and Bill 110
John Thorpe,Executive Superintendent of Human Resource Services,described the
Performance Appraisa!system for teachers as it relates to Bill 110.
He noted that performance appraisal occurs within the ongoing teacher supervision process and
is the formal acknowledgment of the quality of a teacher's work through evaluating teacher
performance over a period of time.
The purpose ofPerformance Appraisal is to:
-supports decisions pertaining toa teacher's probationary period;
-recognize what is being done well and support the continual Improvement of teaching and
learning;.
-recognize the work of teachers working in positions with administrative or other responsibilities
beyond classroom assignments;
-recognize suitability for promotion while identifying and encouraging leadership;and
-identify major concems and facilitate specific recommendations for improvement and Identify
the need for and initiate the Procedures for Teachers Experiencing Difficulty.
•Executive Superintendent Thorpe advised that a component of S///110 provides for parental and
pupil input into the performance appraisal process of teachers.Current procedures for the
Supervision of Teaching Staff are compliant with the Bill.The introduction of specific provisions
will be determined when the Regulations are released for implementation in 2002 September.
Mr.Thorpe responded to questions posedbytrustees.
4.COMPUTERIZED TRANSPORTATION AND MAPPING
Barrie Woodley,Supervisor of Transportation Services,and Sharon Dawson,Manager,Support
Services,presented a comprehensive report on the Board's computerized transportation system.
They explained that EDULOG is the computer program used to:
-determine student eligibility for Board provided transportation;
-ensure cost efficient route optimization,maximize vehicle pairings;
- determine distances vehicles travel; and
-confirm that maximum student capacity is assigned toeach vehicle.
The following topics were described In the presentation:
-schoolattendance,walk,and hazard boundaries;
•-geographic student eligibility;
- school vehicle student stops and runs;
- school information reports; and
-the Board's transportation policy.
On each of the 190 school days per year,the Board provides twice daily transportation for
approximately 29,000 students,or one-third of the total student enrolment.Over 11 million
students are transported by 20 operators,traveling 17 million kilometers in varying and
sometimes challenging,weather conditions.
2002 March 26...19
11.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,cont'd
4.COMPUTERIZED TRANSPORTATION AND MAPPING,cont'd
In conjunction with the School Bus Operator's Association,the Board provides two school vehicle
safety programs-Buster the Bus andthe bus Evacuation Program.
Buster the Bus is a remote controlled mini school bus which communicates safety rules directly
to Junior Kindergarten to Grade 3 students.
The Bus Evacuation program,designed for Grade 4 - 8 students,teaches the proper bus
evacuation method,safety features and devices available on the vehicle.
Trustees were advised that the Board has implemented EDULOG as one of the Ministry's five
approved software systems.Partnerships with coterminous boards to provide additional shared
.transportation continue.to be initiated and developed.As well,Transportation Services continues
to ensure that the technical data supports the requirements of the new transportation funding
grants andthat reports linked to Enrolment Pressures Grants are prepared and verified.
Expanding the communication of transportation information to schools,students and operators
remains a priority for the department.A corporate database has been established that Includes
student information,student eligibility and improvements to the schools ability to access and
•.initiate reports.Ensuring optimum route pairings,vehicle requirements,student loading,picl<-
up/drop-off time,calibration of schools vehicles and road speeds are monitored on an onqoinq
basis.
Adiscussion period followed.Chairperson Hunter commended the presenters for an interesting
and complex presentation.
5. RECOGNITION OF MANAGER OF FINANCIAL SERVICES
Director of Education Bill Bryce recognized Jim McKenzle,Manager,Financial Services,for his
dedication and service as he leaves Thames Valley to assume the position of Superintendent of
Business and Treasurer forthe St.Clair Catholic District School Board.
Director Bryce expressed appreciation for Jim's significant contributions and outstanding
accounting expertise overthe past14yearsto both the former London Board of Education and
the Thames Valley DistrictSchool Board.
Chairperson Hunter extended best wishes to Jim on behalf of trustees in his new endeavour.
6.ADJOURNMENT -The meeting adjourned at 9:25 p.m.,on motion ofS. Peters.
J.HUNTER,
Chairperson
Director Bryce provided background information regarding the Board's application to the Ontario College
of Teachers requesting provider status for professional learning courses.Trustee Hunter will besending
a letter ofthanks to Doug Wilson,Registrar,Ontario College ofTeachers for his informative presentation.
2002 March 26...2Q
11.REPORTS OF COMMITTEES -cont'd
c. REPORTOF THE COMMITTEE OF THE WHOLE - cont'd
10.FRENCH IMMERSION
The Administration presented a report of the French Immersion Boundary Study The followina
motion was adopted at the Board meeting of 2001 May 22;
That the Senior Administration notify the parents of the students currently registered in the French
Immersion programs that the Board will be undertaking a French Immersion boundary study in the
fall of 2001.This review,will look at transportation efficiencies,the possible consolidation of
programs,and the potential altering of boundaries.
At the same meeting,the Board adopted the following motions:
That the Senior Administration notify the parents of the Grade 1students registered in the Victory
Memorial French Immersion program that continuance of the program in Ingersoll for 2002
September and beyond will be contingent upon viable and cost effective student enrolment
numbers.
That French Immersion programs be introduced at Tollgate Public School (SK and Grade 1)and
Victory Memorial Public School (Grade 1)effective 2001 September 01.
A^overview ofthe issues embedded in the French Immersion review included;
The enrolment at Victory Memorial Public School needs to increase in the future if a viable
program is going to exist In this area.Should the enrolment not increase,a possibility is to merqe
the Victory Memorial and Tollgate Central programs.(
Should the enrolment continue to grow at Tollgate Central Public School,consideration should
be given to establishing an SK-8 French Immersion school in Woodstock.
Consideration should be given to expanding Wellington Street Public School to an Senior
Kindergarten to Grade 8 school.
Consideration should be given to relocating the French Immersion students atCentennial Central
Public School to various other locations as noted.This relocating should address both
elementary and secondary students.
Consideration should be given to reorganizing school boundaries for Extended French proqrams
withinexisting London French Immersion schools.
Consideration should be given to the introduction of Extended French programs in St Thomas
Woodstock and Strathroy.
Transportation is a necessary provision for rural students if current programs are to survive.
The Administration recommended that no action be taken at this present time.Alengthy question-and-
answer session followed.
The following recommendation was moved by Trustee J.Hunter and carried;
That the Board not undertake a review to alter boundaries related to French Immersion programs.
Trustee Hartwas absent duringthe vote.
2002 March 26...21
11.REPORTS OF COMMITTEES -cont'd
c. REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.STRATHROYDISTRICT COLLEGIATE INSTITUTE
The Administration presented a report regarding the admission ofstudents to the new Strathrov
District Collegiate Institute (SDCI).
For the purpose of applying the Board's procedure for Attendance Areas for Students and in
order to determine whether there is space in the new school to accommodate but-of-area
students (article 4.0).the Principal will consider SDCI to be.full when the combined Strathrov
Distrfct Collegiate Institute/Holy Cross student population is at 1560 full-time equivalent (FTE)
pupils.\;
The newStrathroy District Collegiate Institute/Holy Cross building was planned to provide space
for 1560 pupils.The public board Is building 960 spaces and the Catholic board is building 600
...spaces..SDCI is projected to enrol 1229 pupils in 2002 September,declining to 960 pupils in
2008 September.Holy Cross is expected to enrol approximately 150 pupils in 2002 and to
increaseto a possible600 pupils by2008.
SDCI currently has 28 out-of-area ("boundary waiver")puplls-13 from the Glencoe District High
School area,4 from the North Middlesex District High School area,5 from the Medway High
School area,5from Lambton County,and 1 other.These pupils have been admitted through a
•careful application of the requirements of the Board procedures,"Attendance Areas for Pupils"
(including Interviews by the sending Principals).In addition,there are out-of-area students
attending SDCIforspecialized programs.
The Administration responded to questions for clarification.
The committee recessed from 8:35 p.m.to 8:45 p.m.
12.PLANNING REPORT
The Administration provided information regarding the Ministry of Education's current funding for
New Pupil Places and how these policies Impact the Board In the 2001-02 budget year and future
years.In addition,the report analysed the long-term options with respect to the New Pupil Place
. ..funding in order-to allow the Board to maxirnize the grants it would beeligible to receive for new
pupil places overthe next25 years.
The report included recommendations regarding the disposal of existing schools and possible
directions with respect to maximizing the Board's opportunity to access Enrolment Pressure
Grants.The Administration sought direction from the Board onthe latter issue.
STUDENT ENROLMENT FISCAL PLANNING ACCOMMODATION GRANTS
An overview of projected enrolment in both the elementary and secondary panel was provided
and the resultant financial Impact was noted.Enrolment in the elementary panel will decline
significantly during the next 10 years and yet new schools In new subdivisions will be needed
Secondary enrolment is projected to remain relatively stable during the first decade of the twenty-
first century, but is expected to decline thereafter.
The Administration recommended that action be taken with respect to the disposal of existing
closed schools,the useof existing Enrolment Pressure Grants,and the useof under-utilized
schools.
2002 March 26...22
11.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE-cont'd
12.PLANNING REPORT, cont'd
PREDICTING ENROLMENT
In order to develop a series of long-term projections,it was necessary to consider a number of
factors which will determine the Macro Level projection (system level)and Impact a Micro Level
projection (school level).
At a macro or system level there are two primary factors ttiat will impact a population projection-
Birth Rates and Net Migration
Birth Rates
As a part of development of a projection,it Is necessary to consider the trends in the birth rate
in order to develop a system forecast.The birth rate for the District has been declining over the
past number of years.During the period 1994 to 1999 the number of registered births within the
Tib-/-.^®"registrar General has declinedby 1,473 or approximatelv17/o.Asummary of the decline in registered births from 1994 to 1999 was presented.
Net Migration;
The second factor impacting a system projection is net migration.This has been a very volatile
factor over the past number of years.Throughout the District,the impact of net migration has
been varied.In only one 5-year period (1986 to 1991-a period of rapid growth and development)
did the net migration exceed the average.In fact,the 1991-96 period was the lowest in the 25-
year period of data.Data is not yet available for the 1996-2001 period.It was noted that Net
migration IS the resulting population change In a city when the total annual immigration (those
moving into a city)is added to the total emigration (those moving out of a city)on an annual basis.
Projections at a micro or school level must take Into account not only the birth rate and net
Th®[1 construction and neighbourhood ageingTheseadditionalfactorsmakeIndividualschool-by-school projections niore complex.
The impact of new constmction In developing areas is the major factor that will impact a school
evel projection.The projected construction rates are provided by the municipalities and reflect
their estimates of housing stock demand over the period of the projection.
There is a declining biiih rate and there is minimal population migration into the.District Most
new housing is being bought by existing population.As a result,the Board will experience
schools with declining student population in the same year that new schools in new subdivisions
are needed.This is similar towhatoccurred In the 1970's.
ENROLMENT TRENDS
Elementary Projected Enrolment
The annualized elementary projections for the period 2001 to 2010 indicate that the Board is
about to enter a period of declining population once the Board peaks In enrolment.This peak in
elem^aVp^children of the baby boom generation moving through the
The major impact of the echo effect of the baby boomers will peak in 2002-03 and decline
approximately 4.300 overthe next 10 years.Children of the baby boomers will have children and
this will result in as ght increase in student population beyond 2012.Since birth rates continue
to decline,there will be little or no impact on total system accommodation.
2002 March 26...23
11.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
12.PLANNING REPORT,cont'd
Secondary Projected Enrolment
The projected secondary enrolment for the Board is anticipated to continue to grow as the peak of
the elementary moves through thesecondary panel.The impact ofSecondary School Reform will
affect the projected enrolment as the double cohort exits the secondaryschoolsat theendofthe
2002-03school year. The degree ofthis impactis difficult to predict.
The summary provided elementary and secondary enrolment projections through to the school year
2010 -2011.Theelementary population will declineby approximately 4,056 between2001and 2010.
The decline,between 2002 and 2010 is 3,875 elementary students;the secondary enrolment will
remain relatively thesame.Since the elementary population is declining during this time period,this
will eventually causethesecondarypopulation to decline beyond 2010-11.The long-term enrolment
projection has obviousfiscal and accommodation implications.
Declining Enrolment
A large portion of funding provided under the Student-Focussed Funding Model is on a per pupil
basis.Changes In enrolment can have a significant impact on the Board's funding.Per pupil grants
are based onAverage Daily Enrolment (ADE)which Is counted in October and IVlarch each year.The
ADE includes adjustments for part-time students such as junior and senior kindergarten in the
elementary panel,and part-time students inthesecondarypanel.All grantsbased on enrolment use
the ADE calculation.
Declining enrolment will have a significant financial Impact on the Board.The projected impact,using
current grant rates,is summarized as follows:
Elementary
•Student pocussed Funding Model:-estimated loss of revenue in excess.of $20 m by 2010-11
•Annual impact will vary based on enrolment,special education students, and other factors.
•Variable expenditures will be reduced as follows:
classroom teachers 24.5:1 formula
•classroom supplies
school support staff
Secondary .^-
•Annual impact includes decline in someyearsand growth in otheryears which will affect annual
budgets
• No significant change in revenue
ACCOMMODATION GRANTS
The Ministry of Education has established under the Student Focussed Funding -Model which was
introduced in 1998,a Pupil Accommodation Grant.Pupil Accommodation Grants are provided on
a per-pupii basis and reflect principles Identified bythe Ministry.
Under the Pupil Accommodation Grant arethe New Pupil Place Grants.These grants are provided
toboards where,as defined bythe Ministry,"School Boards have demonstrated thattheyare using
existing school buildings effectively,and that their enrolment cannot be accommodated withoutnew
space".Generally only boards whose elementary or secondary enrolment exceeds their capacity
will be eligible to receive grants for new pupil places.There are two specific grants for new pupil
places,where a board qualifies.
2002 March 26...24
11.REPORTS OF COMMITTEES -cont'd
c. REPORTOF THE COMMITTEE OFTHE WHOLE - cont'd
11.PLANNING REPORT-cont'd
ACCOMMODATION GRANTS,cont'd
Enrolment in excess of capacity -
To be eligible,a board must have an enrolment in excess of 100%of its capacity.
Enrolment pressure -
To be eligible,a school within a board must be in excess of 100 pupils in each of two consecutive
years and there is no space available in schools within 8 km.
Aboard that is eligible for the Grant for Enrolment Pressure at specific locations could still be
eligible for the Grant for Enrolment in Excess of Capacity.An example of how this would apply
was provided.Once a board becomes eligible for an Enrolment in Excess of 100%Capacity
Grant,it may not receive the Enrolment Pressure Grant;however,any existing grants will
continue.Boards cannot institute an Educational Development Charge unless their enrolment
exceeds 100%capacity.
ACCOMMODATION LEVELS
Generally only boards whose enrolment (elementary or secondary)exceeds the capacity of their
schools will be eligible to receive Grants for New Pupil Places.The Ministry developed In 1998
• a 'School Facilities Inventory System'to determine the capacity of every school in the province
This capacity is compared to a board's average dally enrolment (ADE)to determine first if a
board is eligible for the New Pupil Place Grant and second,the level of funding that would be
generated.This grant will exist for 25 years;however,a board would receive funds in the vear
oryears when It's enrolment exceeds capacity.
Enrolment in Excessof Capacity 'iTobeeligibleaboardmusthaveanenrolmentinexcessof100%of its capacity 'Assuminq that
a board reaches 100%capacity,it will then be eligible for funding for New Pupil Places.The
calculation is done annually based on the number of pupils over 100%capacity This amount of
money is received in the year in which the board qualifies.The following year the calculation is -
done again.It should also be noted that,once a board qualifies for New Pupil Place fundinq
under this grant,it can establish an Educational Development Charge (EDC)This charqe is
added to the cost of a building lot within the district.The funding from this charge is to be used
for the purchase of schooi sites for future faciiities.This EDC can be established at the district
board level or for specific areas within the board's jurisdiction.
Considering the impact of declining enrolment,in order for the Board to qualify for funding under
the Excess in Capacity Grant,the new revised capacity would have to be reduced by 1 068 pupil
places.The average sized elementary school In the District is 340 pupils.In order to be at 100%
capacity,three elementary schools would have to be closed immediately and disposed Taklna
into account the decline In enrolment over the next 10 years,approximately 11 elementary
schools would have to be closed.
The Board is at 98.0%enrolment capacity In the elementary panel.Even with the disposal of
the current surplus facilities (Chapel,Broadway,Victoria,Mary Bucke and the E.arly Childhood
Education Centre)and the addition of the new pupii places asa result of the Enrolment Pressure
Grant,the Board will still be below 100%capacity.Therefore,the disposal of current surplus
facilities will not activate this grant.Decisions related to the disposal of these facilities should
reflect criteria other than eligibility for this grant.It is recommended that the existing closed
schools be removed from the Board's Inventory.This will bring the Board's elementary schools
close to full capacity,possibly generate revenue,and could reduce operating costs.
2002 March 26...25
11.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.PLANNING REPORT-cont'd
ACCOMMODATION LEVELS,cont'd
The determination of school closures should continue to be based on the current Accommodation
Policy and Procedures which relate to educational opportunities,to building conditions,reducing
current operating costs,and the Board's ability to access the Enrolment Pressure Grant in
regions within the District.
This report recommends that no action be considered at this time for secondary schools.Beyond
the 2011 -12 schoolyear,the issue ofa 4-y0arsecondaryschool program will cause thestudent
population in some schools tobe relatively low and,therefore,the ability to offer a broad program
will be brought into question.At that time.It may be necessary to look at alternative program
provisions whichmay include closures,twinning,e-learning,etc.
ENROLMENT PRESSURE GRANT
Prior to this budget year, the only accommodation grant available to school boards was the
Enrolment in Excess of 100%Capacity Grant.The Board did not qualify for this grant since both
panels In the District were operating with enrolment less than the 100%capacity as "defined by
the Ministry.This has beenan ongoing concern sincetherearea number of developing areas
within the District where enrolment growth exists.The Board has made representation tothe
Ministry on a number ofoccasions to express concern with respect to this matter and to suggest
,.that the District be divided into subregions for the purposes ofthis grant eligibility.The Ministry
has apparently responded to these concerns and introduced the Enrolment Pressure Grant.•
This grant Is newtothe funding formula for the 2001 -02 budget year..It provides resourcesto
Boards that are not eligible for grants under the Enrolment In Excess of Capacity Grant.This
grant enables boards toaddress significant and persistent enrolment pressures regionally.While
the funds are generated based on specific school sites,the Ministry does not require the Board
touse the money atthose school locations.Aboardcan use the funding at sites which itdeems
appropriate, or It could use these funds to purchase land forfuture schools.Itshould be noted
that,should the Board usethese funds at another school site,the capacity atthe school for which
the fundswere received will be increased, even though an addition was not built at thatschool.
To be eligible for funding,an individual school must be in excess of 100 (ADE)pupils'of its
capacity for two consecutive years and there isnot sufficient capacity in facilities within 8 km
elementary and 32 km secondary.This funding is also provided toa board for 25 years.
.Elementarv Panel:
The Board is eligible for the New Enrolment Pressure Grant Introduced in this year's release of
the Student Focused Funding Model.The grant model which was described previously has
generated 1308.625 New Pupil Places which equates to an annual grant of $1,439,816. This
amount will continue for 25 years - the total the Board will receive over this period is
approximately $36,000,000.
The Board has the 10 elementary and 6 secondary school facilities operating with 100 or more
students over the Ministry capacity in the 2001-02 school year.They presently donot qualify for
Enrolment Pressure Grantsas these schools have nothadtwoconsecutive years with morethan
100studentsovertheir permanent capacity orthereisexcess capacity within 8 km forelementary
or 32 km or secondary.
CONCLUSION AND FUTURE DIRECTION
Presently,the Board has chosento fill neighbouring schoolsratherthan placing portables on
schools adjacent to the development. Taking into account the following:
-the overall decline In elementary enrolment
- potential student growth In developing areas
- the currentvacant space within 8 km of neighbouring schools to developing areas
2002 March 26...26
11 REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.PLANNING REPORT -cont'd
CONCLUSION AND FUTURE DIRECTION,cont'd
The Board may not qualify for funding without the closure of facilities within this growth area It
should continue to accommodate students In facilities within 8 km of a development area in line
with Its current accommodation procedures.It may consider closing under-used facilities In order
totake advantageofthisgrant.Obviously,closing schools musttake Into account:
- the educational impact on the students;
-community Impact;and
- related costs/savings.
RECOMMENDED USE OF EXISTING PRESSURE GRANT
The use of funds generated bythe Enrolment Pressure Grantshouldbe:
-to build additions to schools where the portable accommodation Is not anticipated to be
adequate In the long term;
-to transfer theuseofthese funds to build schools In high growth areas.
The following criteria was presented as guidelines for the use of existing and future funds.
RECOMMENDED CRITERIA FOR USE OF FUNDS WHERE GENERATED:
1.Where a school generates New Pupil Places and the local population Is sustainable
construct an addition to accommodate excess students.
2.Where the majority or total of the students are bused to a school,consideration will be given
to relocating the students in order to maximize grant opportunities orto decrease costs.
3.Where a school generates New Pupil Places because of Relocatable Classroom Modules
(RCM's),the New Pupil Places generated may beallocated to grovrth areas within the Board.
r^:RCM's are classrooms which can be relocated but unlike portable classrooms,they are
constructed on permanent foundations,constructed with non-combustible building comoonents
and are attached to the school.,,.... '
The Ministry does not consider the existing RCM's within the TVDSB as permanent capacity and
thus these schools generate New Pupil Places.In reviewing the existing RCM's at the schools
listed -below It was determined that these classrooms are suitable permanent dudII
accommodation.
With respect to the above criteria,the school configuration which generated New Pupil Places
Is listed below along with the recommended action for these New Pupil Places.
School Structure
New Pupil Places
Generated
Action
Recommended
Byron Somerset
P.S.
RCM 305.125 Funds Transferred
to Growth Area
Emily Carr P.S.RCM 156.5 Funds Transferred
to Growth Area
2002 March 26...27
Jeanne Sauve
P.S.
Port-a-Pacs 299.875 Relocate School
and the
Funds Transferred to
Growth Area
Parkview P.S.Portables 105.25 Addition
Piattsville &
District P.S.
Portables/Port-a-
Pacs
116.875 Addition
Westmount P.S.RCM 157.875 Funds Transferred
to Growth Area
W.Sherwood Fox
P.S.
RCM 167.125 Funds Transferred
to Growth Area -
NoteiThe fastest growing area which would utilize these funds in orderto build newschools isthe
area northof Fanshawe Park Road in the City of London.
POSSIBLE ACTION IN GROWTH AREAS
In reviewing the larger communities,the following actions could be considered:
LONDON
Of the three largest urban areas,the City of London has the greatest number of housing starts.
As noted in the enrolment section,housing starts do notresult in an increase in enrolment.In
fact,there is a migration tothe suburbs.As a result,schools having the lowest utilization rate
should be reviewed in order that the Board can maximize the monies available under the
Enrolment Pressure Grants.The two schools having the lowest utilization rate are Empress P.S.
and Lome Avenue P.S.Unless the Board takes some action to increasethe utilization rateat
these schools.It is virtually impossible to qualify for grant in the new growth areas.
The Administration considers the following option themostviable as itbestmeetsthe educational
needs ofthestudentsand maximizes thegrant opportunity:
Lome Avenue Public School
-Lorne.Ayenue P.S.Jsa.large physical plant which can accommodate in excess of800 students.
It has a resident population In excess of400 students.This "number ofstudents is a stable
number in the foreseeable future and is larger than our average sized school.In addition,If Lome
Avenue were tobe closed,there are no neighbouring schools with vacant space.As such,Lome
Avenue should remain open.Alternatives such asa medical centre,social service offices,etc.,
shouldbe investigated tousetheexcess space.Alternative uses would not decrease thestudent
capacity.
Empress Public School
Empress P.S.has space for approximately 450 students and hasa resident population of 150.
In addition,there are adult ESL programs in the school.Considering thatthe majority ofJeanne
Sauv6 P.S.is temporary facility andthe fact thatthe students attending Jeanne Sauv6.for the
most part,are non-resident studentsand transported tothe school,other options are available.
A viable alternative would be to put an addition on Oxford Park P.S.to house the Empress
student population,move the Jeanne Sauv6 population of350 students to Empress,and relocate
the adult ESL program.This would:
-enhance the educational program forthe Empress students;
- provide permanent accommodation for French Immersion students;
2002 March 26...28
11.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.PLANNING REPORT -cont'd
POSSIBLE ACTION INGROWTH AREAS,cont'd
-maximize grant opportunities;and
-use generated grant inthe best possible manner.
The disadvantage associated with this alternative is that the ESL adult program will be moved,
residentEmpress students will requirebusing,and French Immersion boundaries will need to
be realigned.
WOODSTOCK
Asa result of recent accommodation studies,no action is required.Time will tell if and when
any new school should be built.
__ST.THOMAS
Currently,in all oftheSt.Thomas elementary schools there are37 vacant spaces in total.At
.the present time,we transport 40 students from the Lyndhurst subdivision to Port Stanley which
•is morethan8 kmfrom anyschool in St.Thomas.In addition,the students from the Shawside
and Lake Margaret Holding Zones are scheduled to be transported to Port Stanley.An
alternative is to not transport the students to Port Stanley but to have them transported to a
school within St.Thomas.If this were tobe done,portables would have to be put on that site.
• Thereasontodo this would be togeneratean Enrolment Pressure Grant in theSt.Thomas
area.
TILLSONBURG
An option in Tillsonburg isto accommodate the Junior Kindergarten -Grade-3 children at Elliott
Fairbairn Public School in their twinned school of Maple Lane.This would decrease operating
costs,have little if any impact on the education of the children involved,and maximize
opportunity for grant.However,the growth rate in Tillsonburg Is relatively low.
The Administration recommended that no immediate action betaken in St.Thomas,Tillsonburg
and Woodstock.
SUMMARY
In summary,the preceding report does not address the issue of reducihg the number of
schools.Given the Board's existing financial picture,the declining student enrolment,and the
ability to offer students a broad choice ofsubjects,it may be necessary to reduce the number
of schools orto look at alternative methods of offering programs.Theseissues will be raised
during the budget process.
The public should have the opportunity to provide input with respect to the issues presented in
this report.In the past,two methods have been used by Trustees:
-Area Study Committees
-Public responding to Administrative recommendations at Board meetings
2002 March 26...29
11.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.PLANNING REPORT -cont'd
POSSIBLE ACTION IN GROWTH AREAS,cont'd
The Administration presented the following alternative method which is a combination of the
.two:
That prior to the schedulingofthis public inputmeeting,the opportunity existfor communities
affected torequesta meeting in their community.The meeting would be chaired by a Trustee
who represents that local area, and the Administration would be available to present
recommendations and rationale, and answer any questions for information.
This method would allow individual communities an opportunity to receivethe information
andatthesame time,help them in structuring their presentation,should theychooseto
present to the Board.
A lengthy discussion occurred.The following recommendation was moved byTrusteeS.
Peters and carried:
That Broadway,Chapel,Victoria and Mary Bucke Public Schools,andthe Early Childhood
Education Centre be declared surplus and offeredat no charge to the coterminousschool
boards, and the Ontario Realty Corporation as required underthe Education Act,Ontario
Regulation 444/98,in order to have the properties removed from the Board's Inventory of
schools inthe calculation of pupil accommodation grants.
The following recommendations were moved by Trustee L.Stevenson and carried:
Thatwherea school generates New Pupil Placesand the local population is sustainable,
construct an addition to accommodate excess students.
That where the majority or total ofthe students are bused toa school,consideration be given
to relocating the students in orderto maximize grant opportunities orto decrease costs.
That where a school generates New Pupil Places because of Relocatable Classroom
Modules (RCM's),the New Pupil Placesgenerated may be allocated to growth areas within
the Board."'
The following recommendation was moved by D.Anstead and carried:
That the Board direct the Administration to proceed with an addition to Parkview Public
School and Plattsville &District Public School using the Enrolment Pressure Grants
generated by the schools.
The following recommendations were moved by G. Hartand carried:
That prior tothe scheduling ofa public input meeting,the opportunity ekist for communities
affected to request a meeting in their community.The meeting would be chaired by a
Trusteewho represents that local area,andthe Administration would be available topresent
recommendations and rationale, and answer any questions for Information.This method
wouldallow individual communitiesan opportunitytoreceive the information and at the same
time,helpthem instructuringtheirpresentation shouldthey choose to present tothe Board.
2002 March 26...30
11.REPORTS OF COMMITTEES -cont'd
c. REPORT OFTHE COMMITTEE OF THE WHOLE - cont'd
11.PLANNING REPORT -cont'd
POSSIBLE ACTION IN GROWTH AREAS,cont'd
That pubiic input be received during the month of 2002 May.related to the following schools:
Byron Somerset P.S.
Emily CarrP.S.
Jeanne Sauve P.S.
Oxford Park P.S.
Westmount P.S.
W.Sherwood Fox P.S.
A motion byTrusteeS. Peters tositpast 11:00 p.m.was carried.
The Committee supported the following timelines with respect to the report:
2002 May 07 Information Committee of the Whole -Public Input
2002 May 14 Committee ofthe Whole -Discussion/Debate
2002 May28 Board Meeting - Decision
1^.ADJOURNMENT -The meeting adjourned at 11:10 p.m.on motion of J.Hunter.
J.BENNETT,
Chairperson
RECOMMENDATIONS OF THE 2002 MARCH 19 COMMITTEE OF THE WHOLE:
That the Board not undertake a review to alter boundaries related to French Immersion programs.
That Broadway.Chapel,Victoria and Mary Bucke Public Schools,and the Early Childhood Education
Centre be declared surplus and offered at no charge to the coterminous school boards,and the Ontario
Realty Corporation as required under the Education Act,Ontario Regulation 444/98,in order to have the
properties removed from the Board's inventory of schools in the calculation of pupil accommodation
grants.
That where a school generates New Pupil Places and the local population is sustainable,construct an
addition to accommodate excess students.
That where the majority or total of the students are bused to a school,consideration be given to relocating
the students inorderto maximize grant opportunities orto decrease costs.
That where a school generates New Pupil Places because of Relocatable Classroom Modules (RCM's)
the New Pupil Places generated may be allocated to growth areas within the Board.
That the Board direct the Administration to proceed with an addition to Parkview Public School and
Plattsville &District Public School using the Enrolment Pressure Grants generated by the schools.
2002 March 26...31
11.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
RECOMMENDATIONS OF THE2002 MARCH 19 COMMITTEE OF THEWHOLE:
That prior tothe scheduling ofa public input meeting,the opportunity exist for communities affected to
request a meeting in their community.The meeting would be chaired by a Trustee who represents that
local area,and the Administration would be available to present recommendations and rationale,and
answer any questions for information.This method would allow individual communities an opportunity
to receive the information and at the same time,help them in structuring their presentation should they
choose to present to the Board.
That public input be received during the month of2002 May,related to the following schools:
Byron Somerset P.S.
Emily Carr P.S.
Jeanne Sauv6 P.S.
Oxford Park P.S.
Westmount P.S.
W.Sherwood Fox P.S.
The recommendations were adopted on motion of G. Hart and S.Peters.
Trustees S.Delier and P.Jaffe were absent during voting.
d.REPORT OF THE CHAIRS'COMMITTEE
2002 March 20
1:00 p.m.-4:15 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair)B.Bryce
D.Stewart S.Christie
G;Hart '"/_
1.-APPROVAL OF AGENDA
The in-camera and public agendas for the March 26 Board meeting were discussed and
approved.
2 CORRESPONDENCE
The following correspondence received from area boards was discussed and routed as
appropriate:
a.Ottawa Carleton DSB
i.Letter to the Minister of Education re SEAC concerns related to the delay in approval and
release ofstandards for special education.The letter will be routed to SEAC for response.
b.Durham DSB to Minister of Education
i.Re change in formula of full-time librarians
-posted in Trustee Conference Room for trustees'information
2002 March 26...32
11.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE,cont'd
ii.Re support of OSTA's report "Investing in Education,Investing in Ontario's Future"
-Support has been previously confirmed bythe Board.
iii.Re GST rebate on school transportation costs to members of parliament
-posted in Trustee Conference Room for trustees'information The Director will prepare a
similar letter on behalf of the Board;.•
c.Peel DSB
1.Re support of OSTA's report "Investing in Education,Investing In Ontario's Future"
-as noted above
ii.Re The Qualityinthe Classroom Act
-posted in Trustee Conference Room for trustees'information
d.Limetone DSB
1.Re GSTrebate onschool transportation costs
-The Director will preparea letter on behalf ofthe Board as noted above.
e. Waterloo Region DSB
i. Re ecological/environmental education
.- posted in Trustee Conference Roomfor trustees'information
ii.ReGSTrebate onschool transportation costs
-The Director will preparea letter on behalf ofthe Board as noted above
ill.Re support of action of Greater Essex County DSB related to special education funding
- posted inTrustee Conference Room for trustees'information
f.Catholic DSB of Eastern Ontario
AHTotion will be taken to the Board recommending the integrity commissioner be assigned to
conduct an independent review ofthe compensation of school trustees.
g.Ontario Student Trustees'Association
"^response will be issued to OSTA along with a copyof the letter previously sent on their
behalf to the Minister of Education.
h. Greater Essex County DSB
-to be included with the March 26 Board agenda under "Communications"for information
i Rainbow DSB Trustee Letter
- postedinthe TrusteeConference Room fortrustees'information
3. LEGAL ADVICE RE FEES ISSUE
The Chairs'Committee reviewed a letter from legal counsel confirming the memo to principals was
a correct interpretation of the law.
4.REQUEST TO PRESENT TO THE BOARD
A request from the Brain Injury Association of London and Region to present to the Board was
considered and approved for the April 2 Information Committee of the Whole meeting.
5. OPBA'S INVESTING IN OUR CHILDREN'SFUTURE
The Funding Gap template prepared by OPSBA will be forwarded to the Budget Advisory Committee
for information.
2002 March 26...33
11.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE,cont'd
6.OPSBA AWARDS
The nomination pacltage forthe OPSBA Awards Program was perused. A recommendation will be
•taken tothe Board nominating former Director of Education John Laughlin forThe FredL Bartiett
Award. Acopy of the award criteria .Is available inthe Trustee Conference Room.
7. W.J.LAUGHLIN THAMES VALLEY EDUCATION FOUNDATION STAFF DEVELOPMENT AND
LEADERSHIP AWARD
The operation of the W.J.Laughlin Thames Valley Education Foundation Staff Development and
Leadership Award was discussed.
8.STAFFING ISSUES
The Director describedthe status ofcurrent staffing issues.
9.PLANNING OF PUBLIC INPUT SESSION RE ACCOMMODATION ISSUES
The Director noted that the Award of Distinction presentations are planned for May 7 and suggested
that the public input session regarding accommodation issues be scheduled for May 14 deferring the
Committee ofthe Whole meeting until May 21.It was.recommendedthat a motion be taken tothe
Board in this regard.
10.PUBLIC INFORMATION SESSIONS
The Director distributed an overview ofstaff who will serve as a resource at the public Information
sessions on March 25.
11 .DATE AND TIME OF NEXT MEETING
-Wednesday,April 17,2002,1:00 p.m.. Governor Simcoe Room
12.ADJOURNMENT-4:15 p.m.
J.BENNETT
Chairperson
RECOMMENDATIONS:
1. Thatthe public input session regarding accommodation issues bescheduled for 2002 Mav14
reschedulihg the Committee ofthe Whole meeting to2002 May '21'.
2.That a request be forwarded to the Minister of Education that the Integrity Commissioner be
assigned to conductan Independent review ofthe compensation ofschooltrustees.
3.That the Thames Valley District School Board nominate W.John Laughlin for the OPSBA Fred
L.Bartiett Award.
Recommendations 1 and 2 were adopted on motion of G. Hart and D.Stewart.
Recommendation 3 was withdrawn.
The following motion was moved by D.Anstead and L.Stevenson and carried.
That a director ofOPSBA facilitate a process to get a nomination forthe 2002 Fred L.Bartiett Award
,prepared by the due date of 2002 April26.
2002 March 26...34
11.REPORTS OF COMMITTEES -cont'd
e. REPORTOF THE COMMITTEE OF THE WHOLE,IN CAMERA
2002 March 26
MEMBERS PRESENT
G. Hart (Chair) P.Jaffe
J.Bennett
J.Hunter
D.Anstead
D.Stewart
L.Stevenson
P.Schuyler
A.Cartler
S.Deller (5:20)
P.Sattler'
Regrets:8.
Peters
T.
Roberts
The Committee met in camera from 5:05 p.m.to 5:45 p.m.
1.APPROVAL OF AGENDA - Theagenda was approvedon motion of D.Anstead.
2. CONFLICTS OF INTEREST- No conflicts of interest were declared.
3.Confidential personal and property matters were discussed.
4.Amotiontorlseandreportwasmovedby L.Stevenson and carried.
ADMINISTRATION AND OTHERS
B. Bryce
P.Gryseels
B.Greene
C. Murphy
J.Thorpe
M.Sereda
G.Jazey
K.Havelka
L.Robertson
R. Murray
K.Wilkinson
L.Hutchinson
K.Dalton
S.Dawson
S.Christie
J.Huff
RECOMMENDATIONS:
1.That the motions approved at the In-camera session of 2002 March 26 related to retirements and
resignationsby mutual consent be approved;
2.That,inaccordance with the Independent Procedure-Promotional Practices:Selection Procedure.^
and Appointment of Principals and Vice-PrlnclDals.the following "pool"of candidates be approved for
appointed tothe position of Principal,Elementary Schools:
Candidates
Nicola Bahkes
Donna Baran
Dan Collison
Paul Cook
Sheryl Cooke-Sawyer
Ronald Daykin
Sue Easton
Wendy Farwell
Barbara Fehier
James Kelly
Mary Jane Kraehling
Catherine Paul
Present Assignment
Princess Elizabeth PS (London)
Forest Park PS
Elmdale PS
Medway SS
Knollwood Park PS
Davenport PS
Northdale Central PS
Glen Cairn PS
retired from TVDSB
Emily Carr PS
Elgin Court PS
Amethyst School
2002 March 26...35
11.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE COMMITTEE OF THE WHOLE, INCAMERA-cont'd
Joe Sheik F D Rooseveit PS
Doug Shippey Program Services
Lisa Trewin Algonquin PS
3.That the offer to purchase a section of property at University Heights not be accepted;
G.HART.
Chairperson
The recommendations were adopted on motion of G. Hart and A.Cartler.
12.ADDITIONAL BUSINESS -none
13.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA
Trustee Hart provided highlights from the 2002 March 11 meeting ofOPSBA noting that Ontario's 72
directors of education have banded together to speak with the govennment regarding the deficit
position resulting from the funding problem.
Trustees were requested to refer tothe OPSBA Fast Reports of 2002 March 18 regarding the
Supreme Court's decision InNova Scotia pertaining to school closure.
Trustee Stevenson advised that she attended theOPSBA Program Committee meeting on March 22
andthata detailed document regarding basic level courses for Studentsat Risk will be cominq from
OPSBA.
Trustee Anstead advised thatthe Association's 14th Annual General Meeting and program will be
held in Sault Ste.Marie in June.The Association is requesting support and sponsorship in entering
a team in the Sault North RotaryDragonBoatRace Festivaltobe held2002 June 13 to 15 -the same
. .weekend;theAssoclatlonJsin.the Sault.TrusteeAnstead will be collecting pledges In advanceand
"will submit tiiem to OPSBA prior toJune 10.
b.STUDENT TRUSTEE UPDATE
Marlon Rhoden,Student Trustee,advised that preparations are underway for the 2002 April 05
fundraising event for Jesse's Journey.During the Student Advisory meeting held 2002 March 20
Karen Dalton,Superintendent of Education,presented Information regarding this year's budget
process and,Margaret Smith, School Community Liaison Officer,discussed Education Week
initiatives and the Student Trustee Election Day process.
c.ONTARIO ASSOCIATIONS FOR FAMILIES OF CHILDREN WITH COMMUNICATION DISORDERS
(OAFCCD)
A letter from Genese Warr-Leeper,President of OAFCCD advising that Carol Hawthorne has
resigned as the Association's representative onthe Board's Special Education Advisory Committee
has been received.Alternate Susan Seymour will attend meetings until a new representative is
nominated.
2002 March 26...36
13.COMMUNICATIONS,cont'd
d.COMMUNITY LIVING LONDON
The Associationsubmittedthe name of Mariene Harris as its alternate representative on the Board's
Special Education Advisory Committee. The following resolutionwas adopted on motionofP. Jaffe
and L.Stevenson.
And resolved that Mariene Harris be appointed thealternaterepresentativefor Community Living
London, on the Board's Special Education Advisory Committee for the term 2001-2003.
e.THAMES VALLEY DISTRICT ALLIANCE HOME AND SCHOOL COUNCIL
Aletterfrom Vanda Braunton,Chairofthe Alliance Home andSchool Councils,advising thatWayne
Gowers has resigned as the Council's representative on the Board's Special Education Advisory
Committee.The following resolution was adopted on motion of P.Jaffe and L.Stevenson.
Resolved that Zetta Watt be appointed the representative and David Smith the alternate for the
Thames Valley District Alliance Homeand School Councilson the Board's Special Education
Advisory Committee effective Immediately.
f.CATHOLIC DISTRICT SCHOOL BOARD OF EASTERN ONTARIO
A copy of a letter from Ron Eamer,Chair,Catholic District School Board to the Minister of Education
requesting the Integrity Commissioner to review compensation ofschool trustees. The following
resolution was adopted on motion of P.Jaffe and L.Stevenson.
Andresolved that the Thames Valley DistrictSchool Board request that the MinisterofEducation
assign the Integrity Commissioner to conduct an independent review ofthe compensation of
school trustees.-«
g.GREATER ESSEX COUNTY DISTRICT SCHOOL BOARD
Acopy ofa letter fromTom Kilpatrick,Chairperson.Greater Essex County District School Boardto
the Minister of Education regarding proposed solutions tothe inadequacyofeducation funding and
its impact on special needs students.
14.NOTICE OF MOTIONS
The following notices of motions were received for consideration atthe2002 April 23 Board meeting:
a.From Trustee S.Peters and G.Hart:
That the Board write to the Premier elect and the soon-to-be announced new Minister of
Education,requesting funding for the Board's portion ofthe new Strathroy District Collegiate.
b.From Trustee P.Sattler:
Whereas the cost ofelectricityis a majorexpenditure for our school board, and
Whereas the provincial funding formula is already inadequate tocover thecostofheating,lighting
and maintaining our school facilities,and
Whereas fluctuations in natural gas prices have contributed to deficits in our Board's 2000-2001
Budget and 2001-2002 Budget,and,
Whereas one-time funding for utilities in 2000-2001 didnotcome close tocoveringouractual cost
increases,and.
2002 March 26...37
14.NOTICE OF MOTIONS,cont'd
b.Trustee P.Sattler,cont'd:
Whereas the government's plan to deregulate and privatize electricity in 2002 May,would place
Ontario in the U.S.electricity market inwhichrates are significantly higher,and,
Whereas the Governmentof Ontario has not been able to provideany assurances about the
stability ofelectricity rates following privatizationand deregulation, and,
Whereasbased ontheexperienceofotherjurisdictions,thegovernment's plan toderegulateand
privatizeelectricityin2002 Maycould potentiallydouble hydro rates,
BE IT RESOLVED that the Thames Valley District School Boardcall upon the Governmentof
Ontario toguarantee sufficient funding tocoveranyincreases in electricity rates incurred byour
Board,before implementing itsplan to deregulate and privatize electricity.
15.GOOD NEWS ITEMS
TrusteeL.Stevenson advised that information istobe submitted from the Social Development Committee
in Elgin County regarding a partnership with TVDSB.
Trustee S. Peters advised that Ekcoe Central P.S.,Glencoe has been named an Earth School by the
Seeds Canada Foundation for completing 1,000 environmental action projects.Only 201 schools in all
of Canada have attained this level. A letter of congratulations is to be sent to the Ekcoe Central P.S.
students on behalf of the Board.
Trustee G. Hart advised that he attended school presentations at the Woodstock Annual Music Festival.
Trustee Hart attended a Farm Forum In Oxford County,discussions included rural issues surrounding
transportation and the declining student enrollment in rural areas.
16.ADJOURNMENT - The meeting adjourned at 9:25 p.m., on motionof L.Stevenson and S.Peters.
CONFIRMEDiJQ^^Q'^
Chairperson
2002 March 26...38
SUMMARY OF RECOMMENDATIONS OF 2002 MARCH 26 BOARD MEETING
- That the Thames ValleyDistrictSchool Board writeto Premier Elect Ernie Eves and the current Ministers
of Education,Community and Social Services, and Health to inform them of the special needs of
developmentally challenged students,as well as other vulnerable students over the summer to meet their
ongoing educational,recreational andsocialchallenges,andthelackoffunding in thisarea. Thisfunding
is beyond any dollars available inthe existing provincial government formula for education.The Board
urges a solutionthat maximizes the partnership amongst the three designated ministries.
- Thatthe Board not undertake a review toalterboundaries related to French Immersion programs.
. - That Broadway,Chapel.Victoria and Mary BuckePublicSchools, and the Early Childhood Education
Centre be declared surplus and offered at no charge to the coterminous school boards, and the Ontario
RealtyCorporationas required under the EducationAct,Ontario Regulation444/98, inorder to have the
properties removed from the Board's inventory ofschools inthe calculation of pupil accommodation
grants.
- That where a school generates New Pupil Places and the local population issustainable, construct an
addition to accommodate excess students.
-That where the majority ortotal ofthe students are bused toa school,consideration be given to relocating
the students in order to maximize grant opportunities or to decrease costs.
-That \j/here a school generates New Pupil Places because of Relocatable Classroom Modules (RCM's),
the New Pupil Places generated may be allocated to growth areas withinthe Board.
-That the Board direct the Administration to proceed with an addition to Parkview Public School and
Plattsville &District Public School using the Enrolment Pressure Grants generated bythe schools.
- That priorto the.schedulingofa public input meeting, the opportunity existfor communities affectedto
requesta meeting in their community..The meeting would be chairedbya Trusteewhorepresents that
local area, and the Administration would be available to present recommendations and rationale,and
answer any questions for information.This method would allow individual communities an opportunity
to receive the information and at the same time,help them in structuring their presentation should they
choose to present to the Board.
- That public input be received during the month of2002 May,related tothe following schools:
Byrori Somerset P.S.
Emily Carr P.S.
Jeanne Sauv6 P.S.
Oxford Park P;S.
Westmount P.S.
W.Sherwood Fox P.S.
-That the public input session regarding accommodation issues be scheduled for 2002 May 14,
rescheduling the Committee ofthe Whole meeting to 2002 May 21.
- Thata requestbe forwarded tothe Minister of Education thatthe Integrity Commissioner bp assignedto
conduct an independent review of the compensation of school trustees.
-That a director of OPSBA facilitate a process to get a nomination for the 2002 Fred L. Bartlett Award
prepared by the due date of 2002 April 26.
-That the motions approved at the in-camera session of 2002 March 26 related to retirements and
resignations by mutual consent be approved;
2002 March 26...39
SUMMARY OF RECOMMENDATIONS OF 2002 MARCH 26 BOARD MEETING -cont'd
That,inaccordance with the independentProcedure-Promotional Practices:Selection ProcRrinrfis and
Appointment of Principals and Vice-Principals,the followinQ "pool"of candidates be approved for
appointed tothe position of Principal,Elementary Schools:
Candidates
Nicola Bankes
Donna Baran
Dan Collison
Paul Cook
Sheryl Cooke-Sawyer
Ronald Daykin
Sue Easton
Wendy Farwell
Barbara Fehler
James Kelly
Mary Jane Kraehling
Catherine Paul
Joe Sheik
Doug Shippey
Lisa Trewin
Present Assignment
Princess Elizabeth PS (London)
Forest Park PS
Elmdale PS
Medway SS
Knollwood Park PS
Davenport PS
Northdale Central PS
Glen Cairn PS
retired from TVDSB
Emily Carr PS
Elgin Court PS
Amethyst School
F D Roosevelt PS
Program Services
Algonquin PS
-That the offer to purchase a section of property at University Heights not be accepted;
-That Marlene Harris be appointed the alternate representative for Community Living London,on the
Board's Special Education AdvisoryCommittee forthe term 2001-2003.
-That Zetta Watt be appointed the representative and David Smith the alternate for the Thames Valley
District Alliance Home and School Councils on the Board's Special Education Advisory Committee
effective immediately.