5/28/2002 - Regular Board Meetingr "•
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THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2002 MAY 28,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M-material
1.CALL TO ORDER
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION
-Valleyview P.S.,llderton
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS
a.Ekcoe Central P.8.-Environmental Projects V
b.OSSTF -Peter Jaffe,Lamp of Learning V
c.OSSTF -Student Crystal Alves,SDCI,V
Marion Drysdale Award
d.Jesse's Journey Presentation V
7.CONFLICTS OF INTEREST V
8.DIRECTOR'S ANNOUNCEMENTS V
9.CONFIRMATION OF MINUTES
a.Regular Board Meeting,2002 April 23 M
b.Special Board Meeting,2002 April 30 M
c.Special Board Meeting,2002 May 07 M
d.Special Board Meeting,2002 May 14 M
e.Special Board Meeting,2002 May 21 M
2
10.REPORTS FROM THE ADMINISTRATION
a.Departmental Updates M
b.Summer Approval Process M
11.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2002 May 07 M
b.CommitteeoftheWhole,2002 May21 M
c.Committee of the Whole,In Camera,2002 May 21 M
d.Chairs'Committee,2002 May 22 M
e.Committee of the Whole,In Camera,2002 May 28 V
12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
a.Trustee D.Anstead M
13.ADDITIONAL BUSINESS
14.COMMUNICATIONS
a.Ontario Association for Families of Children
with Communication Disorders M
b.Ontario Public School Boards'Association -Update V
c.Student Trustee Update M
d.Epilepsy Support Centre M
15.NOTICE OF MOTION
16.GOOD NEWS ITEMS -"Did you know..."
17.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING
2002 MAY 28
The Board met in regular session on 2002 May 28 in the Board Room at the Education Centre,meeting in
Committee ofthe Whole,in camera,at 5:00 p.m.followed by a public sessionat 7:15 p.m.The following were
in attendance:
TRUSTEES
J.Bennett,Chair
G.Hart
P.Schuyler
A.Cartier
T.Roberts
Regrets:J.Hunter
ADMINISTRATION AND OTHERS
B.Bryce
P.Gryseels
B.Greene
J.Thorpe
C.Murphy
M.Sereda
G.Jazey
S.Deller(+7:30)
D.Stewart
P.Sattler
P.Jaffe
K.Havelka
P.Mennill
L.Robertson
K.Wilkinson
L.Hutchinson
B.Beatty
K.Bushell
S.Peters
L.Stevenson
D.Anstead
M.Rhoden
K.Meeson
D.Duff
C.Kurucz
D.Bradford
S.Christie
W.Scott
1.12.CALL TO ORDER •Chairperson Bennett called the meeting to order with the singing ofO Canada.
3.SPECIAL MUSICAL PRESENTATION
The appreciation of the Board was extended to the "Valleyview Voices"a primary choir from
Valleyview P.S.,llderton,conductor Penny Jones and accompanist Susan Doherty for leading in the
singingofO Canada and performing four musical selections.
4.APPROVAL OF AGENDA
The agenda was approved on motion of L.Stevenson and P.Schuyler.
5.OFFICIAL RECORD
The ExecutiveSecretary read the following recognition into the minutes:
We regret to record the death ofJanet Alyea,a secretary at Sweaburg Public School.
Woodstock,on 2002 May 05.
6.RECOGNITIONS
a.Ekcoe Central P.S.-Environmental Projects
The students and staff of Ekcoe Central P.S., Glencoe, were recognized for receiving the
Society,Environment and Energy Development Studies (SEEDS)Foundation ofCanada Earth
School Award.By receiving bronze,silver,and gold levels,Ekcoe Central has demonstrated
itscommitmentto environmental issues that affectthe planet. Ekcoe Central students Caroline
Rabideau and Erin Towers highlighted some oftheir environmental projects.
2002 May 28...2
6.RECOGNITIONS,cont'd
b.Lamp of Learning
Trustee Peter Jaffe was honoured by the Ontario Secondary School Teachers'Federation
(OSSFT)with the 2002 Lamp of Learning Award for his significant contribution to violence
prevention in public education across the province of Ontario.
c.Marion Drysdaie Award
Crystal Alves,an OAC student at Strathroy District Collegiate Institute,Strathroy,is the recipient
of the Ontario Secondary School Teachers'Federation (OSSFT)Marion Drysdaie Award.The
Award is presented annually to a student who has demonstrated outstanding leadership skills.
d.Jesse's Journey
Director Bryce,on behalf of the TVDSB students and staff,presented a cheque for $32,000 to
John Davidson for Jesse's Journey.The District-wide FUNraising activities were held on 2002
April05 with students and staff using creative activities/events to raise money for research.Mr.
Davidson accepted the cheque with thanks and applauded the significant contribution the
Board's students and staff have committed in to this campaign.
7.CONFLICTS OF INTEREST -No conflicts of interest were declared.
8.DIRECTOR'S ANNOUNCEMENTS
Director Bryce advised that in order to reduce administrative costs,the Board has confirmed onlytwo
of the three open Supervisory Officer positions will be filled for next year.Effective 2002 August 15,^
there will be 14 Supervisory Officers, a reduction of 10 (or almost 40 percent)from the pre-
amalgamation period.
The Director announced that Don Blair,Principal, Masonville P.S.;and Bill Tucker,Principal,Locke's
P.S.,have been promoted to the position of Superintendent of Education effective 2002 August 15.
Both of these individuals bring tremendous experience and leadership as teachers and school
administrators to their new role.
9.CONFIRMATION OF MINUTES
a.The minutes of the Regular Board Meeting,2002 April23 were adopted on motion of T.Roberts
and D.Anstead.
b.The minutes of the Special Board Meeting,2002 April30 were adopted on motion of T.Roberts
and D.Anstead.
c.The minutes of the Special Board Meeting,2002 May 07 were adopted on motion of T.Roberts
and D.Anstead.
d.The minutes of the Special Board Meeting,2002 May 14 were adopted on motion of S.Peters
and L.Stevenson.
The following motion was moved by T.Roberts and seconded by A.Cartier and carried:
That an Accommodation Study Committee be established to meet the needs of students at
Empress,Jeanne Sauve and Oxford Park Public Schools and that representatives of these
.school communities be invited to participate Inthis important exercise with the results of study
to be available by 2003 September.
e.The minutes of the Special Board Meeting,2002 May21 were adopted on motion ofT.Roberts
and D.Anstead.
2002 May 28...3
10.REPORTS FROM THE ADMINISTRATION
a.Departmental Updates
Business Services
-Executive Superintendent Greene attended the following meetings:Co-chaired Budget
Development Group;for the 2002-03 draft budget;;OPSBA and CODE;OASBO
workshops:Capital Related Debt Committee;Strathroy Secondary School Multi-Use
ProjectSteering Committee;and, StrathroySecondary School Multi-Use Projectupdate
- Updates were provided on Facility Services Projects and Maintenance, Transportation
Service,Distribution Services and Financial Services.
Director's Services
-Director of Education Bryce visited several schools during the month;he participated/
attended the following events: Student Trustee Election,Councilfor Exceptional Children
Special Education Celebrate EducatorsCaring Awards Ceremony,ETFO New Directions
Conference, NewAdministratorsStaffDevelopment Session,London Council ofHomeand
School Associations Annual Dinner Meeting, Award of Distinction Ceremony,E. C.
McTavish AwardsCeremony, London Community FoundationAwards Ceremony,.Kiwanis
Club of Middlesex, OSSTF Lamp of Learning Presentation to Dr. P.Jaffe;Editorial Board
of London Free Press,Quest for Optimism Conference,TVDSB/LDCSB Supervisory
Officers;Madame Vanier Children's Services;"Roots and Wings"Fundraising Evening;
UnitedWay;and, LondonCrime Stoppers Annual Jailathon as celebrityprisonerand raised
bail of $750.00,
- StaffDevelopment initiatives included:Leadership Courses,Leadership 2002Conference,
New Teacher Program,Professional Learning Program,Distance Learning Program,
Attainment of Our Vision Inservice;
- Public Affairs and Community Relations update included: Retirement Recognition
Reception,Student Trustee Election, Award of Distinction, Education Week, Budget
Advisory Committee Communications;
- Thames Valley Education Foundation (TVEF)Board has received $110,000 from
Government ofOntarioEarlyYears Challenge Fund presented to the Foundationas "lead
agency"for the TV Neighbourhood Early Learning Program;
- Lawson Literary Award presentation planned for June 11.
Human Resources
-Retiree's benefits packages being prepared and premiums rates under review;
-Physio program and WSIB costs being reviewed:
- Air quality testing inschools in process and water testing partnership with City of London;
-Elementary/Secondary Occasional Teachers update provided;
-Recruitment initiatives for 2002-2003 highlighted;
-Preliminary plans undenway forthe Growing ACaring Learning Community Conference;
- On-line application process for transfers/promotion being created.
Operations Services
- Update provided re: Attainment of the Vision- School Improvements focus;
-Elementary and Secondary enrolment and staffing update provided;
-Research and Assessment supporting ongoing initiatives such as:EQAO assessment,
EQAOActionPlan,Partnerships for Excellence,Trillium Implementation,System Review
Projects;
-Accommodation and Planning Report was presented and public input has occurred;
- New Administrators session re:Teacher Supervision/Evaluation were held 2002 April 25;
- Stand ByMePartnership Agreement signed with Big Brothers/BigSister ofWoodstock;
-International Field Trips recommencing effective 2002 September 02.
2002 May 28...4
10.REPORTS FROM THE ADMINISTRATION -cont'd
a.Departmental Updates,cont'd
Program Services
- An update of the ISA funding process viras provided;
- Special Olympics underway at T.D.Waterhouse Stadium the week of May27;
-Science,Mathematics,Technology and Environmental Science reports included:
EnvironmentalEducationand Management Update,Secondary Science,MinistryTextbook
Initiatives,Investment in Secondary Learning Resources - Gr12, Allocation forTextbooks
and Learning Resources;
-Social Sciences and the Arts update provided;
-Update on Professional Learning Initiatives provided.
b.Summer Approval Process
The report provides a process forapproval of personnel changes during the summer months
when the Board does not hold regular meetings.Duringthe summer months there may be
a need to provide personnel changes which would normally go to the Board for approval
during the regular year.This process was used last summer by the Board.These personnel
changes are usually mutual consent resignations in order to hire replacement staff. Each
summer Human Resource Services receives a few requests from employees to resign at the
end ofAugust,whichrequiremutual consent approval,before hiring forthe resultingvacancy.
Any such approval would be reported at the first regular meeting of the Board in 2002
September.
Recommendation:
That the Chair of the Board be authorized on behalf of the Board to approve personnel
changes as required during July and August,2002.
The recommendation was adopted on motion of D.Stewart and A.Cartier.
11.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
2002 May 07
12:15 p.m.-3:26 p.m.
Members Administration and Others
P.Gillis,Chair
J.Bennett
C.Ekins
P.Gallin (-3:15)
W.Graham
E.Hager (-2:20)
B.Hopkins
B.Hurwitz
A.Morse (-2:20)
Regrets:
P.Sattler
S.Seymour (-2:44)
M.Secco (-3:22)
D.Smith (-3:22)
L.Stevenson
M.A.Tucker
Z.Watt
J.Worthington
Absent:M. Harris, G.McGahey,J. Williamson
D.Anstead
P.Cook
V.Corcoran
W.Dupuis
C.Murphy
S.Nugent
G.Orr
L.Phillips
C.Sinclair
J.Steele
S.Lundrigan
2002 May 28...5
11.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE - cont'd
1.CHAIR'S OPENING REMARKS
Chairperson,P.Gillis welcomed everyone to the meeting.SEAC supported the request to have
any questions from non-members directed through their organization's representative on the
Committee.
2.CONFLICTS OF INTEREST
No conflicts of interest were declared.
3.CONFIRMATION OF AGENDA
The agenda was confirmed as distributed.Items 5.6 ABC Recommendations and 6.2
Partnerships forExcellencewere deferredto the meetingon 04 June.
4.REPORT OF MEETING FROM 2002 APRIL 02
The reportof2002 April 02 was confirmed as distributed.
The report of 2002 April 17was confirmed after a correction to indicate thatP.Gallin was in
attendance.
5.BUSINESS ARISING
5.1 Communication Sub-Committee Report
A.Morse,EasterSeal Society,presenteda draftletteraddressed to E.Witmer,Minister of
Education,and the committee discussed changes to the letter's content.
The following motion byA.Morse andC.Ekins,Learning Disabilities Association,was supported:
That the revised letter regarding the inadequacy of Special Education funding
be sent to Minister Witmer.
On April 26anadhoc group looked attheissueofaccountability as recommended bythe Provincial
Auditor's report.Several issues regarding the measurability of achievement for students on
Individual Education Plans (lEPs)were discussed.V.Corcoran,Learning Supervisor- Special
Education ProgramsandServices,andS.Killip,Coordinator-Research and Assessment Services,
will report further at the hext meeting.
There are concernsthatparents are not receiving a copyofSpecial Education:AGuideforParents.
V. Corcoran will reviewthe distribution with principals and LearningSupport Teachers (LSTs).
Consistency in distributing the guide to parentsneeds to be addressed. A suggestion to have
parents indicatereceiptofthe guideon the lEP was proposed.
A. Morse noted that sub-committee members had various versions of the Special Education Plan.
The Special Education Plan.Mav2001 is posted on the Thames Valleywebsite.
5.2 SEAC Priorities -follow-up to April 17,2002
A detailed overview of the programs and services affected by the proposed reduction of 10.0
elementary special education teachersand7 secondary special education teacherswas presented
byC.Murphy,Executive Superintendent ofProgramServices,and V.Corcoran.
A handout entitled,"Questions/Clarification,Response/Input" was distributed to allow SEAC
members to give theirfeedback on the proposed changes. The news release discussing the
changes was distributed.
2002 May 28.-.6
11.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
5.2 SEAC Priorities - follow-up to April 17,2002,cont'd
It was noted that to ensure the Board's staffing needs are met in September,and to be in
accordance with teacher collective agreements,the Board felt it necessary to generate preliminary
staffing numbers so itcould commence the staffing process.When the Board knows the impact
of the budget and has had an opportunity for public consultation, it will assess the financial
feasibility of adding to these preliminary staffing numbers.Administration does not know when the
Ministry will release information regarding grant revenues.
V.Corcoran discussed the creation of teams in the elementary panel to service areas based on the
superintendents of education's families of schools.Administration is looking at the itinerant
positions to buildthe staff capacity inthe home environment. Maintainingthe LST in each school
has been a priority.
It was noted that due to the way the prep time was calculated in the secondary panel,it will not
affect classroom time to a great extent.
Each learning coordinator will be responsible for their teams and the itinerant teachers.
Questions regarding the effectiveness of the itinerant model were raised.0.Murphy offered to
append to the SEAC report,or distribute at the next meeting of SEAC,research supporting
itinerant/inclusive models of program delivery.
Several members requested clarification as to whether these changes were solely motivated by
budget pressures.C. Murphy indicated that this is part of the aligning of all areas of the Board
incorporating feedback that administration has received from stakeholders.It was noted that
funding is always a factor and that to maintain those congregated classes the Board would have
to take teachers from the regular staff complement.
A lengthy discussion by members on the proposed changes to special education programs and
services culminated .with the following motions.
It was moved by C. Ekins and B. Hurwitz, ABC,and carried:
Whereas the Thames Valley District School Board has a Special Education Plan
in force which includes congregated classes for the gifted,learning disabled,and
minimally developmentally challenged,among others,and
Whereas the Board of Trustees made the decision to close those congregated
classes without consulting SEAC,in contravention of the Ministry of Education
standard that SEAC make "recommendations to the Board with respect to any
matter affecting the establishment,development,and delivery of special
education programs and services for exceptional students within the Board,"
Therefore,we move that SEAC recommends to the Trustees that the decision
to eliminate congregated classes (gifted,learning disabled,and minimally
developmentally challenged)be reversed.
2002 May 28...7
11.REPORTS OF COMMITTEES -cont'd
а.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
5.2 SEAC Priorities - follow-up to April 17,2002,cont'd
It was moved by Z.Watt and C. Ekins and carried:
We move that the following statement be forwarded to the Trustees:
SEAC believes that the best placement option for an exceptional child is the
most enabling,that is,best,suited to the instructional and social needs of the
child, while respecting health and physical needs.In order to provide the
opportunity for fitting the option to the child's needs,a range of placements
including special class placement must be preserved (see Minister's Memo of
July.1994).
It was moved by B. Hurwitz and C. Ekins and carried:
SEAC recommends that measures be undertaken immediately to insure that the
Board has fulfilled its responsibility to inform parents of their rights regarding
identification and placement procedures:namely,to distribute a copy of Special
Education:A Parent's Guide to the parents of every student directly affected by
the proposed closures of the congregated classes and to report back to SEAC
at the next meeting,on the actions taken.
It was moved by B. Hurwitz and J.Worthington,VOICE,and carried:
SEAC recommends to the Board that a review of the philosophical and
pedagogical basis of programs and services forgifted students(including experts
from within the Board and outside of the Board) be considered a priorityfor the
next school year.
It was moved by C.Ekins and L.Stevenson,Trustee,and carried:
That all members of SEAC be given information and research pertaining to the
new model of Special Education Services referred to in notice of closing of
congregated programs (May,2002)in order that full and informed debate can
occur within the SEAC.
5.3 Program Services Attainment of the Vision -Deferred
5.4 Special Education Plan -Update -Deferred
5.5 Developmental Summer Program -Deferred
5.6 ABC Recommendations -Deferred
5.7 ISA Expenses -Deferred
б.UPDATES
6.1 Students Leading Students
Medway Secondary School students
In response to a request from B. Hurwitz, ABC, to defer this item to a future meeting,it was
supported by SEAC that Medway S.S.students proceed with their 30 minute presentation.
2002 May 28...8
11.REPORTS OF COMMITTEES -cont'd
а.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
б.1 Students Leading Students,cont'd
Paul Cook, Vice Principal of Medway S. S., provided an overview of the "Students Leading
Students"initiativethat works collaboratively with self-advocates,secondary school students and
selected school boards to advance understanding and acceptance of students with disabilities
throughout Ontario.Susan Nugent,teacher-advisor was introduced.
Medway OAC Student, Jordan Thompson, noted that the students'inandate was to put together
a workshop on inclusion to be presented to Medway students.The grade 11 parenting class will
participate in the workshop on May 21 and 22.
There are four areas that the student group has focused on:Language Integration; Physical
integration; Social Integration; and Building Community. To develop these concepts,the students
use games and role-playingtohelp participants conceptualize the difficulties faced bya person with
disabilities.
The demonstration concluded witha PowerPoint presentation highlighting images of inclusion..
6.2 Partnerships for Excellence -Deferred
6.3 Developmental Report Card -Deferred
7.OTHER BUSINESS
8.FUTURE AGENDA ITEMS
9.ASSOCIATION UPDATES
10.CORRESPONDENCE
10.1 Letter from Windsor-Essex Catholic DSB SEAC -Deferred
11.FORUM
12.ADJOURNMENT - The meeting ended at 3:26 p.m. due to lack ofa quorum.
P.GILLIS,
Chairperson
Recommendations;
1.That the revised letter regarding the inadequacy ofSpecial Education funding be sent to
Minister Witmer.
2.Whereas the Thames ValleyDistrictSchool Board has a Special Education Plan inforce
which includes congregated classes for the gifted,learning disabled, and minimally
developmentally challenged,among others,and
Whereas the Board of Trustees made the decision to close those congregated classes
withoutconsultingSEAC,incontravention ofthe Ministry ofEducation standard thatSEAC
make "recommendations to the Board with respect to any matter affecting the
establishment,development, and deliveryofspecial education programs and services for-
exceptional students within the Board,"
2002 May 28...9
11.REPORTS OF COMMIT
a.
EES -cont'd
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
Recommendations,cont'd
Therefore,we move that SEAC recommends to the Trustees that the decision to eliminate
congregated classes (gifted,learning disabled,and minimally developmentally challenged)
be reversed.
3.That the following statement be forwarded to the Trustees:
SEAC believes that the best placement option for an exceptional child is the most enabling,
that is,best suited to the instructional and social needs of the child, while respecting health
and physical needs.In order to provide the opportunity for fitting the option to the child's
needs,a range of placements including special class placement must be preserved (see
Minister's Memo of July,1994).
4.SEAC recommends that measures be undertaken immediately to insure that the Board has
fulfilled its responsibility to inform parents of their rights regarding Identification and
placement procedures:namely,to distribute a copy of Special Education:A Parent's Guide
to the parents of every student directly affected by the proposed closures of the
congregated classes and to report back to SEAC at the next meeting,on the actions taken.
5.SEAC recommends to the Board that a review of the philosophical and pedagogical basis
of programs and services for gifted students (including experts from within the Board and
outside of the Board) be considered a priorityfor the next school year.
6.That all members of SEAC be given information and research pertaining to the new model
of Special Education Services referred to in notice of closing of congregated programs
(May,2002)in order that full and informed debate can occur within the SEAC.
Recommendations 1,2,4,and 6 were adopted on motion of L.Stevenson and G. Hart.
Recommendation 5 was defeated on motion of L.Stevenson and G.Hart.
Recommendation 3 was withdrawn.
b.REPORT OF THE COMMITTEE OF THE WHOLE
2002 May 21
7:13 p.m.-8:45 p.m.
Members
J.Bennett,
Chair
D.Anstead
A.Cartier
S.Deiler
G.Hart
J.Hunter
P.Jaffe
Administration and Others
S.Peters
M.Rhoden
T.Roberts
P.Sattler
L.Stevenson
D.Stewart
Regrets:P.Schuyler
B.Bryce
K.Dalton
B.Greene
P.Gryseels
K.Havelka
G.Jazey
C.Murphy
J.Thorpe
J.Empringham
P.Mennill
L.Robertson
M.Sereda
K.Wilkinson
B.Beatty
K.Bushell
D.Bradford
V.Corcoran
K.Meeson
J.Roth
S.Christie
S.Lundrigan
2002 May 28...10
11.REPORTS OF COWIWIITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
1.APPROVAL OF AGENDA
The agenda was approved with the addition of "Chair's Announcemenf,on motion of T.Roberts.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.CHAIR'S ANNOUNCEMENT .
Chair J.Bennett provided information with respect to the accommodation input that was
presented at the Special Board meeting of 2002 May 14. A report on Empress,Jeanne Sauve.
and Oxford Park Public Schools accommodation will be discussed at the regular Board meeting
on 2002 May 28.
4.MONTHLY FINANCIAL REPORTING
Director Bryce reported three good news funding items:
a.The Ministry has announced funding for the joint-use project in Strathroy of $1.8 million per
year for the'next 25 years.
b Thames Valley's share of the textbook grants would equate to approximately $2.6 million.
Executive Superintendent of Program Services C. Murphy provided information regarding the
manner in which the previous textbook grant was distributed to the schools.
c East Williams Memorial P. S.has qualified for pressure funding grant of approximately
$100,000 per year.Once the funding is confirmed,the process for expansion at the school,
will begin.
A suggestion by Trustee Jaffe that the Chair write a letter to the Minister of Education
thanking her for recognizing the uniqueness of the Strathroy Secondary School Multi-Use
Project was supported.
Executive Superintendent of Business Services B.Greene noted that controls and measures
have been put in place for the remainder of the fiscal year to aid in addressing the projected
deficit.
Finance Manager J. Roth noted that in 2002 March, the projected deficit was $6.7 million.
However,unfilled positions and positions not replaced by permanent staff have reduced the
deficit to its current level of $5.2 million.In response to a trustee's question,Executive
Superintendent Greene responded that there has been no information forthcoming regarding
the GST situation.
A public input session regarding budget issues will be determined once a draft budget is
established.
2002 May 28...11
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.REPORT OF THE BUDGET ADVISORY COMMITTEE 2002 April 09
3:00 p.m.-.5:05 p.m.
MEMBERS ADMINISTRATION AND OTHERS
P. Sattler (Chair)B.Greene (-3:30) D. Bradford
A.Cartier J.Roth S.Christie •
L.Stevenson K.Meeson
Trustee Visitors: D.Anstead,S.Deller,T,Roberts (3:30), P.Jaffe (4:35)
M.Rhoden (4:45)
1.APPROVAL OF AGENDA
The agenda was approved on motion of L.Stevenson.
2.CONFLICTS OF INTEREST-none declared
3.UPDATE FROM OTHER BOARDS
The item was deferred to the next meeting pending receipt of the updates from other boards.
4.DEBRIEFING FROM MARCH 25 BUDGET MEETINGS
The general consensus ofthefourregionalmeetings to discuss the financial pressures facingthe
Board was that good questions were raised by the public and all were well attended.
Trustees described concerns raised at each meeting including French Immersion,the abilityto
run a deficitand a request for ongoing informationrelated to the budget.
In preparingthe reportnextyear, itwas suggested that public inputbe sought morestrenuously
as well as providingan overview of the financial pressures facing the Board.
5.NEXT STEPS
a.Calendar/Timetable
Executive Superintendent Brian Greene advised that itis unlikely thatthe revenue figures will
be received until mid-May.Inthe interim,a draftbudget will be prepared based onthe status
quo.
It is anticipated that a second set of publicinformation meetings will be scheduled to discuss
the draft budget.
b.Internal Budget Review Process
Brian Greene described the process of developing the approximate 60 issue sheets by the
BudgetDevelopment Group. Committeemembers requested copies ofthe issues identified
by principals. Itwas suggested that they be presented at an upcoming Board Budget
meeting ingroups of 10,grouped bytopic,and posted to the web for public information and
input,including the process for response.A press release will be prepared inthisregard. A
summary list of the issues was requested to assist in determining,topic groupings for
consideration at the April 17 Budget Advisory meeting. Atthat time, a recommendation will
be made as to how the issue sheets will be brought to the Board.
2002 May 28...12
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.REPORT OF THE BUDGET ADVISORY COMMITTEE-2002 April 09-cont'd
5.Next Steps,cont'd
c.Public Input and Employee Groups
A proposed communication plan will be developed for discussion at the April23 Board meeting
including a recommendation that at all trustee meetings,time be allocated to discuss budget
issues.
Don Bradford will investigate having a web bulletin board established to allow the public to post
their comments.Finance and Public Affairs staff will monitor Input received and provide copies
to trustees.Peggy Sattler will draft a proposed communications plan for consideration at the April
17 meeting.
It was suggested that specific Input be sought from School Councils.Finance staff are willingto
attend Council and Home and School meetings to discuss budget Issues upon request.
Input from the employee groups will be considered after the draft budget has been tabled and
posted for public input. An invitation will also,be extended to the employee groups to present
their views to the Board.
d.MPP Outreach
It was recommended that MPPs be invited to participate Ina round table discussion related
to budget concerns and that the Chair of the Board or the Director arrange such a meeting
as soon as possible.
6.BUDGET COMMUNICATIONS
Discussion surrounded developing a communications piece to describe the draft budget.The
difficultyin developing a succinct,two-page summary was noted in lightof the complexity of the
issues under consideration.
Once the draft budget has been released,a second special report will be considered to explain
Itscontent. Adecision to proceed was tabled inthis regjard.
The following communication strategies were considered:
a notice to school councils be Included In LINKS and In the news clips to principals for
publishing In their May school newsletters;
a supply of cards ofsupport per school be developed and distributedfor completionbythe
public and forwarding to the Premier,or
tear-out forms be included inthe May Issue of LINKS.
Don Bradford will follow up on the suggestions.
7.DATE.TIME AND LOCATION OF NEXT MEETING
The next meeting was scheduled for April 17, at 2:00 p.m. inthe Governor Simcoe Room.
8.ADJOURNMENT -5:05 p.m.
P.SATTLER,
Chairperson
Trustee P.Sattler responded to questions regarding the BudgetAdvisorymeetings of April 9, May7 and
May 14 (agenda Item numbers 4, 6 and 8 respectively).Clarification on the distribution process forthe
post card campaign was provided. To lessen printing costs.Itwas suggested that the post card wording
be placed on the website so that itcan be downloaded, signed and mailedto the Ministry of Education.
2002 May 28...13
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING 2002 April 09
3:10 p.m.-4:28 p.m.
Members
P.Schuyler,Chairperson
D.Charles
L.Doxtator
P.Jaffe
G.MoGahey
Regrets:W.Hill
Absent:A.Cartier,T.Smith
Administration and Others
E.Good
D.Gordon
V.Hopkins
C. May
S.Miller
C. Murphy
J.Robertson
T.Sillaby-Ramsey
S.Lundrigan
1.APPROVAL OF AGENDA
The agenda was approved as distributed.
2..CONFLICTS OF INTEREST
No conflicts of interest were declared.
3.WELCOME AND INTRODUCTIONS
P.Schuyler,Chairperson,welcomed everyone to the meeting.
4.CONFIRMATION OF VOTING MEMBERS
Trustees:P.Schuyler,P.Jaffe
O. K. T.Representatives:D.Charles,L.Doxtator
Chippewas of the Thames:G.McGahey
Munsee-Deiaware Nation:
5.REPORT OF MEETING -2002 February 12
The report was confirmed as distributed.Executive Superintendent of Program Services,C.
Murphy will have attached to this report a copy of the letter from the Native Advisory Committee
to the Ministry of Education regarding the request to recognize the "Aboriginal Peoples in
Canada"(grade 10,Open)course'as fulfilling the requirements of the compulsory grade 10
history credit.
Executive Superintendent Murphy noted that the Ministry has recommended that a minimum of
15 students be enrolled in a course before it is run,however,ultimately,the Board has the
flexibility to set the minimum.Therefore,it was moved by D.Charles and G.McGahey:
That the Native Advisory Committee have their request to have an adjustment to the
minimum number of 15 students enrolled in a course before it is run,used as
feedback for the Independent Procedure:First Nations Language Instruction,which
Is out for public input.
The motion was supported.
6.DOUG GORDON.NATIVE STUDIES PROGRAM -SECONDARY
Learning Coordinator,Doug Gordon,provided a comprehensive overview of the Native Studies
Program at the Secondary School level.The leadership role the Thames Valley Board has taken
inwriting course profiles by assembling interested and knowledgeable writers from across the
province was noted.D.Gordon discussed some of the difficulties and the need for flexibility in
approach to secondary school staffing to allow Native Studies courses to run.
2002 May 28...14
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.REPORT OF THE NATIVE ADVISORY COMMITTEE OF THE WHOLE,APRIL 09 -cont'd
6.DOUG GORDON,NATIVE STUDIES PROGRAM -SECONDARY,cont'd
It was moved by P.Jaffe and G.McGahey;
that we encourage our administration to look at ways to protect the fragility of "
some of the courses as in Native Languages and Native Studies.
The motion was supported.
The motion was rescinded at the meeting of 2002 May 14, item 5.
7.MARY ELIJAH. ONEIDA LANGUAGECURRICULUM-Not presented
8.PRINCIPALS'UPDATE
^BealS.S.
Mid-term evaluations starting next Thursday at all grade levels.Reports will go out on or about
April 27.Grade 9 and 10 report cards go out monthly.Several Native students are members of
the rugby team.First Nations workshop held on March 27.Looking for students for the
"Gathering of Good Minds"Planning Committee.An update on the "pow wow"will be given on
Friday. A young women's Native support group is running with six girls attending.
Saunders S. S.
Mid-term reports will be out on April 22.Parent-Teacher night is scheduled for April 25. At-risk
report cards were issued in March.Several Native students are members of the rugby team.
Thames S.S.
Native students enjoyed attending the "Energizing Your Spirif conference that promoted healing
through laughter and play. Twelve students are Involved in planning the Grad on June 15.The
work experience programs willrun from April29 - May 10.A Chlppewa student won a gold medal
in badminton at the recent Western Ontario Athletic Association (WOAA)competition.Students
will be fundraising for a trip with a plant sale on May 11.Thames students will not be hosting a
"pow wow" but are planning a social.Stan Hill Is preparing to start a group for Native male
students.Applications for Outward Bound are being prepared.Thames Night Tonight will be held
on May 15.A number of students are Involved with the Duke of Edinburgh Award.
D. Gordon noted that several representatives from Thames Valley spent a day at the Toronto
District School Board discussing our Native Studies'program.The response was gratifying and
Thames Valley rriay be used as a model for this area.
9.INDEPENDENT PROCEDURE:FIRST NATIONS LANGUAGE INSTRUCTION
Discussed under agenda Item 5.
10.ADJOURNMENT -The meeting was adjourned at 4:28 P.M. on a motion by P.Jaffe.
Next Committee Meeting Date:
Tuesday,2002 May 14,3:00 p.m. in the Elgin Room
P.SCHUYLER,
Chairperson
Trustee P. Jaffe responded to questions regarding the Native Advisory meetings of April 9 and May 14
(agenda Item numbers 5 and 9 respectively).
2002 May 28...15
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.REPORT OF THE NATIVE ADVISORY COMMITTEE OF THE WHOLE,APRIL 09 -cont'd
Recommendation:
That the Native Advisory Committee have their request to have an adjustment to the minimum
number of 15 students enrolled in a course before it is run,used as feedback for the Independent
Procedure:First Nations Language Instruction,which is out for public input.
7.REPORT OF THE BUDGET ADVISORY COMMITTEE
2002 May .07
3:35 p.m.-4:55 p.m.
MEMBERS ADMINISTRATION AND OTHERS
P.Sattler (Chair)
J.Bennett
A.Cartier
P.Jaffe
B.Greene
J.Roth
S.Christie
D.Bradford
Trustee Visitors:D.Anstead,T.Roberts,
L.Stevenson (-4:45)
1.APPROVAL OF THE AGENDA
The agenda was moved on motion of A.Cartier.
2.CONFLICTS OF INTEREST -none declared
3.UPDATE FROM OTHER BOARDS
Jane Roth distributed copies of budget information prepared by the Greater Essex County DSB
identifying concerns and including recommendations to the Minister of Education.Trustee
Anstead noted that weekly public meetings were held by the Board regarding budget preparation
and its implications.
A news release from the Toronto D§B was distributed related to reduced Music instructors and
Outdoor Education programs as well as general budget information and a synopsis of their
funding gap anticipating $163M In reductions.The Board has prepared a compliance budget as
well as a needs budget for public consultation.
The Hamilton Wentworth DSB held presentations to discuss the funding model,changes since
amalgamation,staff cuts,retirement gratuities,professional development,etc.
4.EMERGENCY MEETING WITH SCHOOL COUNCILS
Trustee Jaffe outlined the plan to hold an emergency meeting with School Council Chairs and
Home and Schools Presidents to describe the Impact to the system next year as a result of the
need to develop a balanced budget,e.g.larger classes,reduced transportation,reduced
classroom resources,more integrated classes.The meeting would discuss what is happening
with other boards and provide each President with a supply of support cards for completion and
forwarding on to the Minister.The meeting will be scheduled once the issue sheets have been
completed and provided to the Board.It is expected that they will be completed for trustee
consideration by May 20.
It was suggested that the meeting be combined with the regional School Council meeting planned
to receive input.All Council presidents.Home and School representatives and principals will be
invited.P.Sattler will speak with the President of the Regional School Council regarding the
meeting which is intended to both provide and receive information from participants.
2002 May 28...16
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE BUDGET ADVISORY COMMITTEE -2002 MAY 07 -cont'd
4.EMERGENCY MEETING WITH SCHOOL COUNCILS,cont'd
It was suggested that a brief two-page summary of the budget situation and the impact on schools
be prepared for discussion at the meeting and a more detailed version be posted to the web.
The importance of stakeholders receiving the same message and sharing in the information flow was
emphasized.It was agreed that one central emergency meeting will be held to discuss the impact
of a balanced budget on the system and four regional meetings scheduled,to receive public input
once the budget has been prepared.
5.POST CARD CAMPAIGN
Don Bradford provided an update on costs of the post card campaign and samples of a template.
Revisions were suggested.P.Sattler will draft a sample card for committee consideration at the next
meeting.
6.MPP MEETING OF MAY 31,2002
It was agreed that a pre-meeting will be planned to identify issues to be brought to the.meeting with
MPPs for discussion on May 31.
7.DATE,TIME AND LOCATION OF NEXT MEETING
'The next meeting was scheduled for May 14 .from 3:00-5:00 p.m.
8.ADJOURNMENT
A motion to adjourn was moved by P.Jaffe and carried at 4:55 p.m.
Recommendation:none
P.SATTLER
Chairperson
8.REPORT OF THE BYLAW REVIEW COMMITTEE 2002 May 10
2:00 p.m.-4:00 p.m.
MEMBERS ADMINISTRATION AND OTHERS
.T.Roberts (Chair) J. Hunter ' B. Bryce
D.Anstead J.Bennett 8.Christie
Regrets:P.Jaffe,D.Stewart
1.APPROVAL OF AGENDA
The agenda was approved on motion of D.Anstead
2.CONFLICTS OF INTEREST-none declared
3.COMMITTEE DISCUSSION OF APRIL 16.2002
The following discussion report in the absence of a quorum at the April 16,2002 meeting,was
approved on motion of J.Bennett:
a.Suggestions from Trustees re Draft Revised Bylaws
Discussion centred around suggested'revisions from trustees offered at the April 2
Information Committee of the Whole Meeting. Additional changes recommended by the
Bylaw Review Committee will be identified by underlining when presented to the Board for
consideration.
2002 May 28...17
11.REPORTS OF COMMITTEES-cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE BYLAW REVIEW COMMITTEE -2002 MAY 10 (cont'd)
3.COMMITTEE DISCUSSION OF APRIL 16.2002
b.Additional Housekeeping Items
It was noted that Section 5.6 (Board Inaugural Meeting) is not consistent with the Bankers
and Signing Officers bylaw which includes the Manager of Financial Services as a signing
officer of the Board.A recommendation will be taken to the Committee at its next meeting
to delete the words "signing officers" in Section 2 of the Banking bylaw.
c.Future Meeting Dates
The next meeting was scheduled for Friday, May 10,from 2:00-4:00 p.m. in the Governor
Simcoe Room to consider any public input received and prepare the revised document for
trustees'consideration.
4.REPORT RE PUBLIC INPUT
No public input was received following posting on the Board's website for the period April 3 to
Mays,2002.
5.FURTHER SUGGESTED REVISIONS FOR CONSIDERATION
a.Provision for In-camera Committee Meetings
'In accordance with the Education Act and Robert's Rules of Order, provision is made forany
committee of the Board to move in-camera for discussions related to personal,legal,property
or negotiation matters.A clarification will be added to Section 11.9.
b.Vice-Chair as Chair of Information Committee of the Whole
Discussion surrounded a suggestion that the Vice-Chair of the Board serve as Chair of the
Information Committee of the Whole as well as the in-camera Board and Committee of the
Whole meetings.It was agreed to maintain the recommendation that the Chair of the
Information Committee of the Whole be a member of the Chairs'Committee.
c.Rules of Order -Reconsideration
It was recommended that Section 8.6 be amended to indicate that a motion may be
reconsidered at a regular meeting of the Board following notice given to that effect at a prior
regular Board meeting.
d.Chair as Board Spokesperson
A statement will be included in Section 8.20 (Duties of the Chair) indicating the Chair of the
Board shall be the official spokesperson for the Board as well as in Section 14.0 -Code of
Conduct.
Amendments adopted by consensus of the Committee members emanating from suggestions
at the April2 Information Committee of the Whole will be highlighted for discussion with trustees
at the May 21 Committee of the Whole meeting.
6.BYLAW IN-SERVICE SESSION
An in-service session to review the revised bylaws will be scheduled for late summer,possibly
September 14 from 9:30 to 2:00 p.m.
7.ADDITIONAL ITEMS
a.Committee Mandates
Following discussion on the matter,the Chairs'Committee will be requested to develop a
process to establish a mandate for each of the Board's standing committees for Board
approval.
2002 May 28...18
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE BYLAW REVIEW COMMITTEE-2002 MAY 10 (cont'd)
8.NEXT MEETING DATE -to be advised
9.ADJOURNMENT
The meeting adjourned at 3:50 p.m. on motion of J.Hunter.
Recommendation:
1.That the draft revised bylaws of May 21,2002 be approved.
T.ROBERTS,
Chairperson
Trustee T.Roberts responded to questions posted by trustees and highlighted additional revisions
emanating from the 2002 April 02 meeting and discussed suggestions,not endorsed by the
committee.The following motion moved by D.Stewart was defeated:
That the report be referred back to the Bylaws Committee for further consideration.
Minorprinting corrections and the following friendly amendments were offered and have subsequently
been included in the draft bylaws:
Section 3.11 -reworded
7.1.5 -"...to the Information Committee of the Whole"deleted
7.3.1 -reworded
9.3 - A Member...and may then return to the speakers'list.
11.11 -Board and ad hoc committees...unless otherwise specified in the mandate of the
committee.
The following motion was moved by T.Roberts and carried:
That the draft revised bylaws of 2002 May21 be approved.
Trustee Roberts asked trustees to reserve September 14 for a bylaw in-service session from 9:30 -
2:00p.m..More information will be available as plans are finalized.
9.REPORT OF THE BUDGET ADVISORY COMMITTEE 2002 May 14
3:05 p.m.-4:55 p.m.
MEMBERS ADMINISTRATION AND OTHERS
P.Sattler (Chair) A. Cartier B. Bryce S. Christie
J.Bennett B.Greene D.Bradford
J.Roth
Regrets:P.Jaffe
Trustee Visitors: D.Anstead,T.Roberts (-4:35)
1.APPROVAL OF THE AGENDA
-The agenda was approved on motion of A.Cartier.
2002 May 28...19
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE BUDGET ADVISORY COMMITTEE
2.CONFLICTS OF INTEREST -none declared
3.UPDATE FROM OTHER BOARDS
Jane Roth distributed news releases from the Toronto District School Board regarding their
budget concerns and announcing planned closures,reductions and program cancellations
resulting from a projected shortfall of$123M. Also distributed was an information paper from the
Kawartha Pine Ridge DSB describing their $30.5M budget shortfall.
2.IMPLICATIONS OF GOVERNMENT FUNDING ANNOUNCEMENT
Director Bryce and Exec.Supt.Brian Greene described the impact of the recent funding
announcement of $350M noting $86M is for enrolment growth boards,or 25%of the funds
released.
3.POST CARD CAMPAIGN
Trustee Sattler distributed draft wording for a post card designed to lobby the provincial
government for additional funds to maintain current levels of service to Thames Valley students.
Wording revisions were suggested.Following discussion,it was agreed that a sample card will
be provided to trustees and an electronic vote taken regarding support for proceeding further.
4.EMERGENCY MEETING WITH SCHOOL COUNCIL/HOME &SCHOOL AND PTA CHAIRS
An emergency meeting withSchool Council,Home and School and PTAChairs is planned for
May 27 at 7:30 p.m. in the Sir Adam Beck Auditorium at the Education Centre in order for trustees
to share budget information with community representatives and school administrators.An
opportunity will be presented for public input once the revenue figures have been received from
the Ministry of Education.A handout and press release will be prepared for distribution at the
meeting.
5.IDEAS FOR MPP MEETING
It was agreed that Chair Bennett,Director Bryce,and Trustees Sattler and Roberts will meet to
develop the list of issues for discussion with MPPs on May 31.Ideas will also be sought from
trustees.
6.ADDITIONAL ITEMS
a.Summary of Budget Issues
Business Services will prepare a prioritized summary of proposed reductions,describing the
issues and potential savings.
7.DATE.TIME AND LOCATION OF NEXT MEETING
The next meeting was scheduled for May 21,from 3:00-5:00 p.m. in the Governor Simcoe Room.
8. ADJOURNMENT - A motion to adjourn was moved by A.Cartier and carried at 4:55 p.m.
Recommendation:none
P.SATTLER,
Chairperson
2002 May 28...20
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING
Members
P.Schuyler,Chairperson
D.Charles
L.Doxtator
L.Stevenson
G.McGahey
Administration and Others
C.Good
S.Miller
V.Hopkins
J.Antone
D.Susi
A.Antone
G.Lanuette
Regrets:
Absent:
A.Cartler,W. Hill.P.Jaffe
2002 May 14
3:06 p.m.-4:55 p.m.
J.Young
T.Slllaby-Ramsey
R.Jackson
C.Graves
8.Lundrigan
D.Gordon
1.APPROVAL OF AGENDA
The agenda was amended to include the EQAO Results for item number 6, Principal Updates
were moved to item number-7,and the Roundtabie discussion was moved to item number 8.
2.CONFLICTS OF INTEREST
No conflicts of interest were declared.
3.WELCOME AND INTRODUCTIONS
P.Schuyler,Chairperson,welcomed everyone to the meeting.Beal S. S.student J.Young who
is job-shadowing T.Slllaby-Ramsey was introduced.
4.CONFIRMATION OF VOTING MEMBERS
Trustees:P.Schuyler,L.Stevenson
O. K. T.Representatives:D.Charles,L.Doxtator
Chippewas of the Thames:G.McGahey
Munsee-Delaware Nation:
5.REPORT OF MEETING -2002 April 09
The report was confirmed as distributed.D.Gordon noted that the motion listed under item
number 6 from the April 9 meeting indicating the desire to "protect the fragility of some of the
courses",was incorrectly worded.
Secretary's Note:Previously,it was thought that P.Jaffe needed to amend the original motion
however,after further consideration by Chair Schuyler,the motion may be
rescinded and a new motion brought forward.
^On a motion by L.Stevenson and G.McGahey and supported by the committee,the motion
of April 9, item number 6 was rescinded.
The following motion by L.Stevenson and G.McGahey was supported:
That the Native Advisory Committee encourage Administration to protect and
maintain some of the courses such as Native Languages and Native Studies
due to flexible enrolment numbers.
2002 May 28...21
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -2002 MAY 14 -cont'd
6.EQAO RESULTS
E.Good presented the 2001 EQAO results from grade 3 and grade 6 students from Manor and
Highland,Aberdeen, LomeAve.,and Westminster CentralPublicSchools. Itwas noted thatthis
Information had to physicallybe collected as there is no area on the class formto indicate ifthe
student isaboriginal.A handout was distributed giving a breakdown ofthe results forthe 20 grade
three students and the 15 grade six students sampled.Clarification was sought on the process
for exemption for a student from the EQAO test.
EQAO action plans have been established at each school to address the concerns that have
arisen in response to the results from the testing.
The following motions by L.Stevenson and G.McGahey were supported;
That the EQAO Committee ask the provincial body to extrapolate the information
with regard to Native students and assemble comparative data from other boards.
That administration pursue grant opportunities with regard to assisting Native
students in reading,writing and mathematics at the elementary level.
7.PRINCIPALS'UPDATE
M.B.McEachren P.S.
Principal D.Susi provided an update on the activities of Native students at the school,noting that
since September many Oneida students have been active in co-curricular programs.Three
Oneida speakers visited the school and students were able to sample Nativefoods.In October,
two Native students attended the Aboriginal Career Symposium in Ottawa.Thanks to OKTfor
the Cultural funds which were used to cover the admission charge of all grade 7 and 8 students
and staff at the Aboriginal Festival in Toronto in November.It was a very positive experience for
all attending.Oneida students were the experts in teaching non-Native students to make Dream
Catchers.Several Oneida students participated inthe annual Home and School Talent Show
Night. Many Native students took part In the musical melodrama,"Virtueand Justice,Triumph
Again".
Thames S. S.
Native Attendance Counsellor V. Hopkins announced that Thames Native students had a great
time at the Duke of Edinburgh campout but got lost on the hike. At the Children's Festival on
June 9 some
Thames students will be volunteering inthe math tent highlighting aboriginal math techniques.
There will be a cultural component at the Thames Night Tonight with food,dancers and crafts.
There are some really fast Oneida students that Val is hoping will become involved in long
distance track and field events.Commencement will be on June 7.Stan Hill's talking circle has
eight Nativemale participants.V.Hopkinsand T.Sillaby-Ramsey went tothe Oneika conference
and spent some time with Susan Aglukark.Arrangements for Ms. Aglukark to visit seven bands
in seven days this fall has begun.
2002 May 28...22
11.REPORTS OF COWIWIITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -2002 MAY 14 -cont'd
7.PRINCIPALS'UPDATE,cont'd
Saunders S'S.
J.Antone,Native Attendance Counsellor,indicated that attendance for Native students at the
school has improved slightly over past years.More students are completing their high school
education than before.Students seem to be more in tune with school than in the past.There is
a new student council in place setting up new activities and planning functions.Students rallied
around a family whose house burned down and the parents picked up a large donation this
morning.
Beal S.S.
Native Attendance Counsellor T.Sillaby-Ramsey noted that attendance at Beal has improved.
Wednesday June 5from 10 a.m.until 2 p.m. Is Seal's "powwow".Advance tickets are $1,tickets
at the gate are $2. Native students are doing a lot of fundraising for the "pow wow"and the end
of the year trip.There will be a car wash on Oneida on May 25 and students are looking for any
donations of soap,sponges,etc.to help with their expenses.Three students will be helping at
the Wiiji "powwow". A young women's Native support group is meeting every Friday. A process
to commence elections has begun.Tracey and James Antone are on the "Gathering of Good
Minds"Committee that will be holding its solidarity day on June 21.
A.E.Duffield P.S.
Principal R.Jackson indicated that several Oneida students participated inthe dance festival and
have been active in track and field activities.Students study of The Hobbit.culminates in a trip
to see the production at the Grand Theatre.Several Native students will serve as referees at the
Gus Macker Basketball tournament.Duffield students will be helping at the Children's Festival
in the math tent.On June 8 all of the grade 8 students are going to participate in a pilot project ~
the Junior Achievement Aboriginal Program.
8.ROUND-TABLE DISCUSSION
The committee discussed upcoming changes in staffing at two alternative schools and in the
Native Studies Program at Beal.It is anticipated that a staffing update can be provided at the
June meeting.Bands would like to participate in the selection process for teachers in Native
specific programs.
Native Attendance Counsellor S. Miller discussed incentive programs offered to Native students
to attend school.Currently,Native students wait one month before they receive their monetary
incentive.It was suggested that the incentive be offered on a weekly basis.G.McGahey would
like a written report because this would require that band policy be changed.
J.Antone commended the program at Byron Somerset P. S.that his son has attended.L.
Doxtator noted that a wonderful program has also been operating at Whiteoaks P.S.
9.ADJOURNMENT
The meeting was adjourned at 4:55 P.M. on a motion by L.Stevenson
Next Committee Meeting Date:Tuesday,2002 June 11,3:00 p.m.. Elgin Room
2002 May 28...23
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -2002 MAY 14 -cont'd
Recommendations:
1.That the Native Advisory Commitee encourage Administration to protect and maintain some of
the courses such as Native Languages and Native Studies due to flexible enrolment numbers.
2.That the EQAO Committee ask the provincial body to extrapolate the information with regards to
Native students and assemble comparative data from other boards.
3.That administration pursue grant opportunities with regards to assisting Native students in
reading,writing and mathematics at the elementary level.
P.SCHUYLER,
Chairperson
The recommendations were approved on motion of L.Stevenson.Trustee Stewartwas absent during
the vote.
11.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE 2002 May 07
7:00 p.m.-7:53 p.m.
MEMBERS
J.,Hunter (Chair)
J.Bennett
S.Deller
D.Anstead
S.Peters
T.Roberts
Regrets:D.Stewart
L.Stevenson
P.Schuyler
A.Cartier
G.Hart
P.Battler
P.Jaffe
M.Rhoden
ADMINISTRATION AND OTHERS
B.Bryce
P.Gryseels
B.Greene
C.Murphy
J.Thorpe
M.Sereda
G.Jazey
K.Havelka
P.Mennill
J.Empringham
R.Murray
K.Wilkinson
L.Hutchinson
K.Dalton
S.Christie
D.Bradford
B..Beatty
1.APPROVAL OF AGENDA
The agenda was confirmed on motion of T.Roberts and carried.-
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.AWARD OF DISTINCTION PRESENTATIONS
The Director announced that the Award of Distinction recognizes that a caring learning
community requires the dedication,commitment and efforts of staff,students,parents,and other
members of the community.
The Award is given to approximately 20 people who have made a significant and positive
contribution to public education,through exemplary practices demonstrating initiatives,
innovation,vision and positive influences upon colleagues.Candidates should also demonstrate
loyalty of service,integrity,sincerity and a commitment to learning.All Thames Valley
employees,volunteers,parents,trustees and individuals who have contributed to the system or
at the school level were eligible for nomination for the Award.
2002 May 28...24
11.REPORTS OF COMWIITTEES -cont'd .
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -2002 MAY 7 -cont'd
' 3.AWARD OF DISTINCTION PRESENTATIONS,cont'd
The following 2002 Award of Distinction recipients were introduced by Superintendent Gary
Jazey..
Joyce Bennett,Chair of the Board,and Bill Bryce,Director of Education,presented each of the
Award winners with a Certificate and a commemorative gift;
Barbara Abel,Principal,Ealing PS,London;
Gary Baker,Volunteer,Elmdale PS,St.Thomas;
Lois Boland,Teacher,Westmount PS,London;
Rosie Bonney,Guidance Secretary,Huron Park SS,Woodstock;
Vanda Braunton,Chair,Thames Valley District Alliance of Home &School Associations;
Shirley Brown,Education Assistant,Clarke Road SS,London;
Terry Burgess,Charge Custodian,Elgin Court PS,St.Thomas;
Cheryl Dinnin,Teacher-Librarian,Caradoc Central/Parkview PS,Mt Brydges/Komoka;
Richard Donaldson,Principal,North Meadows PS,Strathroy;
Jane Edwards,Teacher,Chippewa PS,London;
Dawna Evanski,Volunteer,Ashley Oaks PS,London;
Nick Karalis,Principal,Springbank PS,Woodstock;
Joseph KungI,Teacher,Annandale School,Tillsonburg;.
Donna McLlnchey,School bus Driver, McGillivray Central PS,Ailsa Craig;
Eleanor Ovington,Teacher,East Oxford/Sweaburg PS,Woodstock;
Jill Pariser,Volunteer'Princess Elizabeth PS,Ingersoll;
Cynthia Rutledge,Teacher,New Sarum PS,New Sarum;
Frank Shoebottom,Volunteer,Prince Andrew PS,Denfield;
Margaret Smith,School/Community Liaison Officer, TVDSB;
Ann Marie Thompson,School Council Chair,Oakridge SS,London;
Dennis Winkler,Volunteer,Central SS,London.
A total of 86 people were nominated for the Award.The Nominees in attendance were
introduced,congratulated and presented with their certificates.
Ann Marie Thompson,School Council Chair of Oakridge Secondary School,responded on behalf
of the recipients.
Chairperson Jan Hunter thanked the Nomination Committee for its hours of preparation and
acknowledged the exemplary contributions to Thames Valley of all the nominees.
4.ADJOURNMENT
The meeting adjourned at 7:53 p.m. on motion of L.Stevenson.
J.HUNTER.
Chairperson
12.ADJOURNMENT
The Information Committee of the Whole meeting adjourned at 8:45 p.m. on motion of S.
Deller.
J.BENNETT,
Chairperson
A
2002 May 28...25
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
12.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA May 14.2002
MEMBERS PRESENT ADMINISTRATION AND OTHERS
G. Hart (Chair)L.Stevenson B.Bryce •K.Havelka L.Hutchinson
J.Bennett A.Cartier B.Green P.Mennill • K.Dalton
D.Anstead T.Roberts P.Gryseels L.Robertson S.Christie
S.Peters (5:47)P.Sattier C.Murphy R.Murray D.Bradford
0.Stewart J.Thorpe
M.Sereda
K.Wilkinson
J.Empringham
Regrets:J.Hunter G.Jazey
P.Schuyler
P.Jaffe
S.Deller
The Committee met in camera from 5:07 p.m.to 6:35 p.m.
1.APPROVAL OF AGENDA -The agenda was approved on motion of D.Anstead.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential personal and legal matters were discussed.
4. A motion to rise and report was moved by J.Bennett at 6:35 p.m.and carried.
RECOMMENDATION;
1.That,in accordance with the Independent Procedure -Promotional Practices:Selection Procedures
and Appointment of Principals and /vice-Principals,the following pool of candidates be approved for
appointment to the position,Vice-Principal,Elementary Schools:
Candidates Present Assignment
Sue Bandeen Ekcoe Central
Michelle Deman FD Roosevelt
Jane Falls White Oaks
Jill Gilmore William Merifield VCPS
Diana Goodwin Lome Avenue
Marcia Hesse Prince Charles
Jeff Hill Wilfrid Jury
Kelly Horvath Staffordville
Linda Imrie Fairmont
Peter Kuracina Thamesford
Colin Milligan White Oaks
Don Naylor Forest Park
Jason Pratt W.Sherford Fox
Heather Smith Ashley Oaks
Pamela Spicer Bonaventure Meadows
Fay Sutherland W D Button
Ramona Taylor Cieardale
2002 May 28...26
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
12.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA,May 14,2002 cont'd
2.That,in accordance with the Independent Procedure -Promotional Practices:Selection
Procedures and Appointment of Principals and /vice-Principals,the following pool of candidates
be approved for appointment to the position,Vice-Principal,Secondary Schools:
Candidates
Drew Cook
Donna Ellis
Pauia Greenberg
Byron Murray
Sheila Powell
Devon Weeden
Present Assignment
East Elgin SS
GAWheable
Sir George Ross SS
Glencoe District MS
Program Services
Glencoe District MS
GRAHAM HART
Chairperson
RECOMMENDATIONS OF THE 2002 MAY 21 COMMITTEE OF THE WHOLE:
1.That the draft revised bylaws of 2002 May 21 be approved.
2.That the Native Advisory Committee have their request to have an adjustment to the minimum
number of 15 students enrolled ina course before itis run,used as feedback for the Independent
Procedure:First Nations Language Instruction,which is out for public input.
3.That Administration be encouraged to protect and maintain some of the courses such as Native
Languages and Native Studies due to flexible enrolment numbers.
4.That the EQAO Committee ask the provincial body to extrapolate the information with regard to
Native students and assemble comparative data from other boards.
5.That Administration pursue grant opportunities with regard to assisting Native students In reading,
writing and mathematics at the elementary level.
6.That,in accordance with the Independent Procedure -Promotional Practices:Selection
Procedures and Appointment of Principals and /vice-Principals,the following pool of candidates
be approved for appointment to the position,Vice-Principal,Secondary Schools:
Candidates
Drew Cook
Donna Ellis
Paula Greenberg
Byron Murray
Sheila Powell
Devon Weeden
Present Assignment
East Elgin SS
GAWheable
Sir George Ross SS
Glencoe District HS
Program Services
Glencoe District HS
2002 May 28...27
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7 That,in accordance with the Independent Procedure -Promotional Practices:Selection
Procedures and Appointment of Principals and /vice-Principals,the followingpool of candidates
be approved for appointment to the position, Vice-Principal,Elementary Schools:
Candidates
Sue Bandeen
Michelle Deman
Jane Falls
Jill Gilmore
Diana Goodwin
Marcia Hesse
Jeff Hill
Keliy Horvath
Linda Imrie
Peter Kuraclna
Colin Milligan
Don Naylor
Jason Pratt
Heather Smith
Pamela Spicer
Fay Sutherland
Ramona Taylor
Present Assignment
Ekcoe Central
FD Rooseveit
White Oaks
William Merifield VCPS
Lome Avenue
Prince Charles
WilfridJury-
Staffordville
Fairmont
Thamesford
White Oaks
Forest Park
W.Sherford Fox
Ashley Oaks
Bonaventure Meadows
W D Sutton
Cleardale
The recommendations were adopted on motion of T.Roberts and G. Hart and carried.
c.REPORT OF THE COMMITTEE OF THE WHOLE,IN CAMERA
2002 May 21
MEMBERS PRESENT ADMINISTRATION AND OTHERS
G. Hart (Chair) L.Stevenson B. Bryce G.Jazey J. Empringham
J.Bennett A.Cartler - B.Greene K.Havelka K.Dalton
. J. Hunter T.Roberts ' P.Gryseels P.Mennill S. Christie
D.Anstead S.Deller{5:15)C. Murphy L.Robertson D.Bradford
D.Stewart P.Sattler J. Thorpe R.Murray
P.Jaffe M.Sereda K.Wilkinson
Regrets:P.Schuyler,S.Peters
The Committee met in camera from 5:07 p.m. to 5:55 p.m.
1.APPROVAL OF AGENDA
The item"Potential Savings withthe Coterminous Board"was added tothe agenda.The agenda,
as amended,was approved on motion of T.Roberts.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential personal,property and negotiation matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved by A. Cartier at 5:55 p.m. and carried.
2002 May 28...28 /"N
11.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE, INCAMERA. May 21,2002,cont'd
RECOMMENDATIONS:
•1.That the motion approved at the in-camera session of 2002 May 21,related to appointments to
permanent teaching status be approved.
2. That the Thames Valley District School Board award the contract to supply telephone
maintenance,service and equipment to Omni Telecommunications Inc.forthe period 2002 June
01 until 2003 August 31with an option to renew for 2004 and 2005.
3. That Cornerstone ArchitectureIncorporatedand DicksonPartnership IncorporatedArchitectsbe
•awarded contracts to provide architectural services for the 2002-2003 school addition projects.
4. That the Administration be authorized to investigate withthe County of Oxford and the Oxford
County Library Board the joint building of an integrated public/school library at Plattsville and
District Public School and report back on the design,costs and ownership issues for a final .
decision.
G.HART,
Chairperson
The recommendations were adopted on motion of G. Hart and D.Anstead.
d.REPORT OF THE CHAIRS'COMMITTEE
2002 May 22
1:20 p.m.-4:06 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair)•B. Bryce
D.Stewart S.Christie
G.Hart
1.APPROVAL OF AGENDA
The in-camera and public agendas for the 2002 May 28, Board meeting were discussed and
revised as required.
2.CORRESPONDENCE
The following correspondence has been received and is posted Inthe Trustee Conference Room
for trustees'information:
a. Durham DSB - letter to the Ministerof Education regarding the delay in EQAO assessment
results
b. Windsor Essex Catholic DSB - letter to Premier Eves related to hydro deregulation
c. Conseildes ecoles publiquesde I'Est de i'Ontario - lettertothe Minister ofEducation (MOE)
related to co-ordinating school calendars among school boards
d.Community Living London - letter to the MOE related to cancellation of the developmental
summer school program
e.Trillium Lakelands DSB - letter encouraging the MOEto amend the funding formula
2002 May 28...29
11.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
2.CORRESPONDENCE,cont'd
f. PremierofOntario-letter from Premier Evesthankingthe Boardfor advising himof concerns
related to the summer school program for developmentally challenged students
3.ONTARIO STUDENT TRUSTEES*ASSOCIATION REQUEST
The request from the Ontario Student Trustees'Association regardingmembershipfees forall
boards across the province was referred to the Board for consideration at the May28 meeting
under "Student Trustee Update".Student Trustee Rhoden will speak to the issue.
4.REVENUE GENERATION
Amotiontoestablish an EconomicDevelopmentCommitteeto pursue revenue generating ideas
w/ill be included in the budget deliberation process.
5.USE OF BOARD LETTERHEAD
Itwas agreed that use ofBoardletterhead will be limited to the Chair,as spokesperson forthe
Board, and trustee correspondence approved by the Chair.
6.AGENDA FOR MEETING WITH MPPS
issues were identified for trustees'discussion with Thames ValleyMPPs.
7.STANDING COMMITTEE MANDATES
Itwas agreed that each standing committee will be asked to prepare a committee mandate for
submissionto the Chairs'Committee bySeptember 13,2002,for considerationbythe Board at
its September 24, 2002 meeting.
8.DONATION PROPOSAL
Following discussion regarding a donationproposal,a policy will be draftedfor consideration by
the Policy Working Committeeto provide directionforfuture requests.
9.TEACHER RECERTIFICATION
The issue ofthe Board providing a professional learning program for teacher certification was
discussed. The Chair will respondtoa letter received from ETFO.Theletter will be postedin
the Trustee Conference Room.
10.DATE AND TIME OF NEXT MEETING
The next meeting is scheduled for2002 June 19 at 1:00 p.m.
11.ADJOURNMENT -4:06 p.m.
RECOMMENDATION:
1.That each standing committeeprepare a committeemandate forsubmission to the Chairs by
2002 September 13,and considerationbythe Boardat its2002 September 24 meeting.
J.BENNETT.
Chairperson
The recommendation was adopted on motion of G.Hart and P.Jaffe.
2002 May 28...30
11.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE COMMITTEE OF THE WHOLE,IN CAMERA
MEMBERS PRESENT
2002 May 28
ADMINISTRATION AND OTHERS
G. Hart (Chair)
J.Bennett
P.Jaffe
D.Anstead
S.Peters
D.Stewart
Regrets:
J.Hunter
L.Stevenson
P.Schuyler
A.Cartier
T.Roberts •
S.Deller
P.Sattler
(5:10)
B.Bryce
B.Greene
P.Gryseels
C.Murphy
J.Thorpe
M.Sereda
G.Jazey
K.Hayelka
P.Mennill
L.Robertson
R.Murray
K.Wilkinson
J.Empringham
L.Hutchinson
S.Christie -
D.Bradford
K.Bushel!
The Committee met in camera from 5:05 p.m.to 6:16 p.m.
1.APPROVAL OF AGENDA -The agenda was approved on motion of S.Deller.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential personal,property and legal matters were discussed.
.4.RISE AND REPORT
A motion to rise and report was moved by D.Anstead at 6:16 p.m.and carried.
RECOMMENDATIONS:
1.That the motion approved at the in-camera session of 2002 May 28 related to resignations by
mutual consent be approved.
2. That Don Blair and Bill Tuckerbe appointedto the position ofSuperintendent of Education with
the Thames Valley District School Board.
J'
3.That the Thames Valley District School Board approve the following regarding the Strathroy
Secondary School Multi-Use Project:
the Secondary Schools Agreement;
the Facility Management Agreement;
to enter into a contract with General Maintenance Services (GMS)as the Facility Management
Firm for the Strathroy Secondary School Multi-Use Project for a term of 2002 June 01 to 2004
August 31.
G.HART,
Chairperson
The recommendations were adopted on motion of G.Hart and S.Peters.
2002 May 28...31
12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
It was moved by D.Anstead and A.Cartier:
That the Board write to Premier Eves,Minister Witmer and.Minister Ecker requesting that the
Provincial Government increase the per pupilfunding currently given to elementary students by
$751.00 thus equalizing the current per pupil funding given to secondary schools.
Rationale:
The present funding "gap"between dollars given to elementary students and secondary students has
been an issue of contention for many years.In the historical context the basis for the difference in
dollars was based on a variety of claims:
Those secondary students were bigger and needed more space.
Those secondary students needed more sophisticated facilities and resources.
When the gap originally appeared teachers did not need university degrees to teach inan elementary
school.At that time "Normal School"was the training route for elementary teachers.
Today those differences do not apply and It is time,once again to press the government to stop
discriminating against our eleinentary students.
The motion was tabled to a later date when the report on the funding formula is received on motion of A.
Cartier and D.Anstead
13.ADDITIONAL BUSINESS -none
14.COMMUNICATIONS'
a.ONTARIO ASSOCIATION FOR FAMILIES OF CHILDREN WITH COMMUNICATION
DISORDERS (OAFCCD) REVISE
A letter from Genese Warr-Leeper,President of OAFCCD advising that Wendie Dupuis has been
nominated as the Association's representative on the Board's Special Education Advisory
Committee has been received. The resolution was adopted on motionof P.Sattler and P. Jaffe.
And resolved that Wendie Dupuis be appointed the representative of the Ontario Association
for Families of Children with Communication Disorders on the Board's Special Education
Advisory Committee for the term 2001-2003.
b.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)
Trustee L.Stevenson advised that she will be attending an OPSBA meeting on 2002 May 31 and
that the entire agenda will be devoted to the double cohort issue.
c.STUDENT TRUSTEE UPDATE
Marlon Rhoden,Student Trustee,presented information related to the Ontario Student Trustees'
Association (OSTA)regarding the implementation of rhembership fees for all boards across the
province.
The proposed membership fee structure was discussed and approved in principle,however.
Executive Council was not asl<ed to move forward with the implementation of the current plan.
Student Trustees discussed the ongoing budget pressures and felt this additional fee would only
add to the currently stressed budgets that most large urban boards are experiencing.
2002 May 28...32
14.COMMUNICATIONS,cont'd
c.STUDENT TRUSTEE UPDATE,cont'd
As a result, It was felt that itwould be best to wait for the Education Ministryto direct another line
offunding directly targeted for OSTA instead of relying on Student Trustee expense accounts or
the Director's discretionary fund.
Therefore,I recommend that the request by OSTA for membership fees be deferred pending the
following issues become resolved and that the Chairperson on behalf of the Thames Valley
District School Board send a letter outlining the following:
1.That the OSTA-AECO executive further consult with its members at the upcoming OSTA
Annual General Meeting with regards to the membership fee structure and voting system.
2.That a meeting be set up with the Ministries of Finance and Education to further dialogue
about the lack of funding and request an additional line in the provincial grant regulations.
3.That the year-end financial statements be provided to each board across the province.
Trustee Rhoden advised that he will be attending the OSTA Annual General Meeting to be held
in Ottawa.on 2002 May 31 to June 02. Marlon will be chairing the large urban boards'budget
discussions.A presentation isto be provided by Peter Gooch,Ministry of Education, Directorof
Education and Finance.
-r-
Trustee Rhoden advised that he attended a meeting with the London Transit Commission (LTC)
and Board staff regarding acquiring LTC bus passes for students at a reduced rate.
Recommendations 1,2,and 3 were adopted on motion by P.Jaffe and S.Peters and carried.
d.EPILEPSY SUPPORT CENTRE
Aletterfrom Mary Secco,ExecutiveDirectorofEpilepsySupport Centre, advisingthatJimRoss
has been nominated as the Association's representative on the Board's Special Education
Advisory Committee has been received. The resolution was adopted on motionofS.Deller and
L.Stevenson:
And resolved that Jim Ross be appointed the parent representative forthe Epilepsy Support
Centre on the Board's Special Education Advisory Committee for the term 2001-2003.
14.NOTICE OF MOTIONS -none.
15.GOOD NEWS ITEMS
Trustee Deller commended and applauded the efforts of teachers at Victory Memorial P.S.,St.
Thomas for creating a fun atmosphere by using theme days during the Grade 3 EQAO provincial
testing.
Trustees Anstead and Cartier attended the 50th Anniversary celebration at Prince Charles P.S.,
London on 2002 May 25.Trustee Anstead attended a London Central S.S.music concert held at
Centennial Hall,London and extended congratulations to the students for an excellent performance.
2002 May 28...33
15.GOOD NEWS ITEMS,cont'd
Trustee Battler attended a Social Justice Now Conference at Althouse College with 600 participants
attending the excellent workshops being provided.
Trustee Bennett and Executive Superintendent Gryseels attended the 10th Anniversary celebration
for Jack Chambers P.S.London. A unique highlightof the celebration Included the Junior and Senior
Kindergarten Choirsinging songs that were performed at the opening ceremonies of Jack Chambers
P.S.
16. ADJOURNMENT - The meeting adjourned at 10:40 p.m., on motion of S.Peters and D.Anstead.
CONFIRMED:,^'(gL^«!^
Chairperson
2002 May 28...34
SUMMARY OF RECOMMENDATIONS OF 2002 MAY 28 BOARD MEETING
That an Accommodation Study Committee be established to meet the needs of students at Empress,
Jeanne Sauve and Oxford Park Public Schools and that representatives of these school communities
be invited to participate in this important exercise with the results of study to be available by 2003
September.
That the Chair of the Board be authorized on behalf of the Board to approve personnel changes as
required during July and August.
That the revised letter regarding the inadequacy of Special Education funding be sent to Minister
Witmer.
Whereas the Thames Valley District School Board has a Special Education Plan in force which
includes congregated classes for the gifted,learning disabled,and minimally developmentally
challenged,among others,and
Whereas the Board of Trustees made the decision to close those congregated classes without
consulting SEAC, in contravention of the Ministry of Education standard that SEAC make
"recommendations to the Board with respect to any matter affecting the establishment,development,
and delivery of special education programs and services for exceptional students within the Board,"
Therefore,we move that SEAC recommends to the Trustees that the decision to eliminate
congregated classes (gifted, learning disabled,and minimally developmentally challenged)be
reversed.
That measures be undertaken immediately to insure that the Board has fulfilled its responsibility to
inform parents oftheir rights regarding identificationand placement procedures:namely, to distribute
a copy ofSpecial Education: A Parent's Guide to the parents ofevery student directlyaffected bythe
proposed closures 'ofthe congregated classes and to report back to SEAC at the next meeting, on
the actions taken.
That all members ofSEAC be given informationand research pertaining to the new model ofSpecial
Education Services referred to in notice ofclosing of congregated programs (2002 May) in order that
full and informed debate can occur within the SEAC.
That the draft revised bylaws of 2002 May 21,be approved.
That the Native Advisory Committee have their request to have an adjustment to the minimum
number of 15 students enrolled in a course before itis run,used as feedback for the Independent
Procedure:First Nations Language Instruction,which is out for public input.
That Administration be encouraged to protect and maintain some of the courses such as Native
Languages and Native Studies due to flexible enrolment numbers.
That the EQAO Committee ask the provincial body to extrapolate the information with regard to Native
students and assemble comparative data from other boards.
That Administration pursue grant opportunities with regard to assisting Native students in reading,
writing and mathematics at the elementary level.
That the motion approved at the in-camera session of 2002 May 21,related to appointments to
permanent teaching status be approved.
J
2002 May 28...35
SUMMARY OF RECOMMENDATIONS OF 2002 MAY 28 BOARD MEETING -cont'd
That the Thames Valley District School Board award the contract to supply telephone maintenance,
service and equipment to Omni Telecommunications Inc. for the period 2002 June 01 until 2003
August 31with an option to renew for 2004 and 2005.
That Cornerstone Architecture Incorporated and Dickson Partnership Incorporated Architects be
awarded contracts to provide architectural services for the 2002-2003 school addition projects.
That the Administration be authorized to investigate with the County ofOxford and the Oxford County
Library Board the joint building of an integrated public/school library at Plattsville and District Public
School and report back on the design,costs and ownership issues for a final decision.
That each standing committee prepare a committee mandate for submission to the Chairs by 2002
September 13,and consideration by the Board at its 2002 September 24 meeting.
That the motion approved at the In-camera session of 2002 May28 related to resignations by mutual
consent be approved.
That Don Blair and Bill Tucker be appointed to the position of Superintendent of Education with the
Thames Valley District School Board.
That the Thames Valley District School Board approve the following regarding the Strathroy
Secondary School Multi-Use Project:
the Secondary Schools Agreement;
the Facility Management Agreement;
• to enter into a contract with General Maintenance Services (GMS)as the Facility Management
Firm for the Strathroy Secondary School Multi-Use Project for a term of 2002 June 01 to 2004
August 31.
That the OSTA-AECO executive further consult with its members at the upcoming OSTA Annual
General Meeting with regards to the membership fee structure and voting system.
That a meeting be set up with the Ministries of Finance and Education to further dialogue about the
lack of funding and request an additional line in the provincial grant regulations.
That the year-end financial statements be provided to each board across the province.
And resolved that Wendie Dupuis be appointed the representative of the Ontario Association for
Families of Children with Communication Disorders on the Board's Special Education Advisory
Committee for the term 2001-2003.
And resolved that Jim Ross be appointed the parent representative for the Epilepsy Support Centre
on the Board's Special Education Advisory Committee for the term 2001-2003.
2002 May 28-36
SUMMARY OF RECOMMENDATIONS OF 2002 MAY 28 BOARD MEETING -cont'd
That, in accordance withthe Independent Procedure - Promotional Practices:Selection Procedures
and Appointment of Principals and /vice-Principals,the following'pool of candidates be approved for
appointment to the position,Vice-Principal,Elementary Schools:
Candidates Present Assignment
Sue Bandeen Ekcoe Central
Michelle Deman FD Roosevelt
Jane Fails White Oaks
Jill Gilmore William Merifield VCPS
Diana Goodwin Lome Avenue
Marcia Hesse Prince Charles
Jeff Hill Wilfrid Jury
Kelly Horvath Staffordville
Linda Imrie Fairmont
Peter Kuracina Thamesford
Colin Miiligan White Oaks
Don Naylor Forest Park
Jason Pratt W.Sherford Fox
Heather Smith Ashley Oaks
Pamela Spicer Bonaventure Meadows
Fay Sutherland W D Sutton
Ramona Taylor Cleardale
That,in accordance with the Independent Procedure - Promotional Practices:Selection
Procedures and Appointment of Principals and /vice-Principals,the following pool of candidates
be approved for appointment to the position,Vice-Principal,Secondary Schools:
Candidates
Drew Cook
Donna Ellis
Paula Greenberg
Byron Murray
Sheila Powell
Devon Weeden
Present Assignment
East Elgin SS
G A Wheable
Sir George Ross SS
Glencoe District HS
Program Services
Glencoe District HS