10/22/2002 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
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REGULAR BOARD MEETING,PUBLIC SESSION
2002 OCTOBER 22,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
CALL TO ORDER
O CANADA
SPECIAL MUSICAL PRESENTATION
Annandale School,tillsonburg ~
APPROVAL OF AGENDA
OFFICIAL RECORD
RECOGNITIONS
a.Oxford Region School Council
b.Margot Code,White Oaks P.S.
7.CONFLICTS OF INTEREST
8.DIRECTOR'S ANNOUNCEMENTS
9.CONFIRMATION OF MINUTES
a. .Regular Board Meeting,2002 September 24
b.Special Board Meeting,2002 October 08
V-verbal
M -material
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10.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2002 October 01 ^M
b.Committee of the Whole,2002 October 08 M
c.Chairs'Committee,2002 October 16 M
d.Committee of the Whole,In Camera,2002 October 22 V
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11.REPORTS FROM THE ADMINISTRATION
a.Departmental Updates M
12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
13.ADDITIONAL BUSINESS
14.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.Student Trustee Update V
15.NOTICE OF MOTION
16.GOOD NEWS ITEMS -"Did you know..."
17.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2002 OCTOBER 22
The Board met in regular session on 2002 October 22 Inthe Board Room at the Education Centre,meeting
inCommittee ofthe Whole, in camera,at 5:00 p.m. on motionofS.Peters and P. Jaffe,followed bya public
session at 7:10 p.m.The following were In attendance:
TRUSTEES
J.Bennett (Chair)
J.Hunter
A.Cartier
D.Stewart
ADMINISTRATION AND OTHERS
B.Bryce
P.Gryseels
B.Greene
C.Murphy
J.Thorpe
M.Sereda
G.Jazey
D.Anstead
S.Peters
T.Roberts
L.Stevenson
K.Havelka
J.Empringham
D.Blair
B.Tucker
K.Wilkinson
K.Dalton
C.Llnsdell
G.Hart
P.Sattler
P.Jaffe
M.McTaggart
Regrets:T.Roberts,P.Schuyier
Absent:S.Deller
L.Hutchlnson
K.Bushell
J.Roth
8.Christie
S.Dawson
K.Meeson
W.Scott
C.Dennett
1./2.CALL TO ORDER
3.SPECIAL MUSICAL PRESENTATION
The appreciation of the Boardwas extended to the Annandale School Band from Tlllsonburg and
conductor Kathy Steer forleading Inthe singingofO Canada and performing three muslcai numbers.
4.APPROVAL OF AGENDA
The agenda was approved on motion of L.Stevenson and A.Cartier.
5.OFFICIAL RECORD
The Executive Secretary read into the minutes the following recognitions:
"We regret to record the death of:
Victoria Aveiro,a 8 year-old student at Mountsfield PublicSchool,London,on2002 September
25;Randy Kent, a 16 year-old student at Clarke Road Secondary School,London,on 2002
October05;and, Sarah Burrows,a 19 year-oldstudent at Oakridge Secondary School,London,
on 2002 October 16."
2002 October 22...2
6.RECOGNITIONS
(a)Oxford Region School Council
The following individuals from Oxford Region School Council were welcomed and introduced:
Mary Lu Hearns,Kari Burns,Drumbo Central P.S.
Lynda Bartlett,East Oxford/Sweaburg P.S.
Brenda Hopkins,Harris Heights P.S.,Chairperson Oxford Regional School Council &District
School Council Chair
Vicky-Lynn Case,Hillcrest P.S.
Bob Jones,Princess Elizabeth P.S.
Shannon Hart,ToIIgate Central P.S.
Will Prinzen,Westfield P.S.
Reid Perron,Westfield P.S.
Wilma Molinaro,College Avenue S.S.
(b)Margot Code,White Oaks P.S.
Margot Code,a teacher at White Oaks P.S.,has been awarded the Queen's Golden Jubilee
Medal for Outstanding Sen/ice to a Canadian Community. Margot was nominated because of
her outstanding career as a kindergarten/grade one teacher at White Oaks P.S.over the past 17
years,as well as her role as key teacher in the Parent/Teacher Association and liaison with the
multi-cultural community.Congratulations of the Board was extended to Margot for her
achievements and for making a difference In the lives of her students.
7.CONFLICTS OF INTEREST -No conflicts of interest were declared.
8.DIRECTOR'S ANNOUNCEMENTS
Bill Bryce,Director of Education,advised that the Growing a Caring Learning Community Conference
was held at the Education Centre on Saturday,2002 October 19.Special thanks was extended to
School Council members for organizing and facilitating a successful conference.
Mr.Bryce also advised that school board directors have received communication from Dr.Mordechai
RozanskI of the Education Equality Task Force advising that over the 25-day period,a total of 775
submissions regarding education funding were received.Dr.RozanskI'advised that his report isto
be presented to the Ministerof Education by the end of November.The timeframe for releasing the
details to the public will be determined by the Ministry.
9.CONFIRMATION OF MINUTES
a.The minutes of the Regular Board Meeting,2002 September 24 were adopted on motion of S.
Peters and D.Stewart.
b.The minutes of the Special Board Meeting,2002 October 08 were adopted on motion of S.Peters
and D.Stewart.
2002 October 22...3
10.REPORT OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
2002 October 01
12:20 p.m.-2:51 p.m.
Members ,
J.Bennett,Trustee J.Ross,Epilepsy Support Centre
B. Booking,Thames Valley Children's Centre D.Smith,(Alt)TVDAlliance of Home &School
P.Gallln, Autism Society Councils (-1:30)
B.Hopkins,District School Council J.Steele,(Alt)Learning Disabilities Association
G.McGahey Chippewas of the Thames (-2:32) L.Stevenson,Trustee
A. Morse,Easter Seal Society (-2:35) J. Worthlngton, VOICEfor Hearing-Impaired Children
(+12:55)
Administration and Others
M.L.Anderson,Principal,Thames S.S.S. Lundrlgan,Executive Secretary's Assistant
V.Corcoran,Learning Supervisor B.Tucker,Superintendent of Education
Regrets:P. Glllls, W.Dupuls,
P.Sattler,L.VInce
Absent:R.Hurwitz,E.Hager,J.Williamson
1.CHAIR'S OPENING REMARKS
Trustee L.Stevenson assumed the position ofchair In P.GIIIIs'absence,and welcomed everyone
to the meeting.
2.CONFLICTS OF INTEREST
No conflicts of interest were declared.
3.CONFIRMATION OF AGENDA
The agenda was confirmed with the following additions:an update from A.Morse of the Ad Hoc
Subcommittee lookingat the Individual Education Plan (lEP)under Item #6.1;and Prep time for
Teachers of Developmental Classes will be discussed under Item #7.1.
The Item#10.1 Correspondence from PAACon SEAC was Incomplete. The letter InItsentirety
will be attached to this report,(attachment #1)
4.OTHER BUSINESS
4.1 Thames Secondary School Literacy Initiatives
Principal Mary Lou Anderson's provided a handout and an overhead presentation on Literacyat
Thames S. S. outlining their strategies for Improving literacy for special needs secondary
students.It was stated that at Thames S.S.,literacy Is everybody's Issue,not just an English
department Issue.The school goal states that "Students will improve their literacy through the
explicit teaching and learning of reading and writing skills."
M. L.Anderson noted that success Is measured In small stages at Thames so administrators
were elated that nine of their students passed both the reading and writing components of the
province-wide Literacy Test that was administered over two days in February 2001.It was an
Increase over the 2000 results where no one passed either component of the test.Attendance
Is an Issue with 20 out of 81 students failingto show up to write the test last February.
2002 October 22...4
10.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
4.OTHER BUSINESS,cont'd
To help students successfully pass the challenging test,Thames staff:prepare practice tests and
mock exams;communicate with parents/guardians;group students according to ability;have
students write the exam Ina familiar setting;and provide breakfast and snacks for students taking
the test.
Because successful completion of the Literacy Test is a graduation requirement,Thames strives
to ensure that students who may never pass the test will have employability skills and a
Certificate of Accomplishment.Teacher Rob Chick from Thames Is piloting a literacy portfolio
being developed by the greater Toronto area.
5.REPORT OF MEETING FROM 2002 SEPTEMBER 10
Clarification was sought regarding item 7.3 on the Grade 10 Literacy Test.It has been estimated
that as many as 30%of students may not have the necessary requirements to receive a
graduation diploma because they have not passed the literacy test.
V.Corcoran noted that under item 6.1 Planning for 2002-2003 she had provided a handout
(attachment #2).This chart will be updated and brought to a future meeting.
6.BUSINESS ARISING
6.1 lEP Update
A.Morse,P. Glllls, V.Corcoran,B.Booking and B.Hurwitz have formed a subcommittee to look
at the lEP.A handout was distributed by A.Morse providing Information on the history of the
Individual Education Plan,SEAC's concerns,and the report from the subcommittee's meeting on
2002 September 30.(attachment #3)
The subcommittee discussed the idea of developing a pamphlet to help educate and inform
parents about the lEP process.P. Gallin commented that many parents do not realize that the
IPRC and the lEP are two separate entities.Content for the pamphlet would detail what should
be In the lEP,when itIs reviewed,what the review entails,and roles of the parent and the school.
L.Stevenson suggested that alternatives to the pamphlet be explored by the subcommittee.
A.Morse also proposed a satisfaction survey be sent out to parents possibly In the spring to help
assess the effectiveness of lEPs.SEAC discussed the need to have the survey In point form,
with the information completed anonymously and that It is returned confidentially fo the
assessment department.It was noted that whatever Is measured,needs to be accurate.
The Ad Hoc Subcommittee on the lEP will report at the meeting on November 5.
6.2 Recommendations from the Ad Hoc Committee Looking at SEAC's Input to the Special Education
Plan
It was expressed at the SEAC meeting on 2002 September 10 that there are appropriate sections
in the special education plan for SEAC to provide input and feedback without doing the actual
writing. An ad hoc committee consisting of B.Hopkins,P. Gillis, B.Tucker.P.Cook and A.Morse
met to highlight areas In which SEAC may want to be Involved.
V.Corcoran stated that she talked to the local ministry office regarding the line In the letter from
the ministry regarding the Special Education plan that says,"Board and school authorities will be
advised ofany changes to the standards inFall2002, in time for the preparation of the next plan
that is due on July 31,2003."The local office has not received any news as to when to expect
revisions to the standard.
2002 October 22...5
10.REPORT OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
6.2 Recommendations fromthe Ad Hoc Committee Lookingat SEAC's Inputto the Special Education
Plan,cont'd
The direction fromthe provincialministryofficeIsto use the feedback Information as a guideline,
as well as the current document. We are to make note ofany changes to the deliverymodels.
General feedback about the plans submitted by the Boards was that a Board should look at it as
a plan,and are not required to include historical data/Information.Some Boards'submissions
were more historical than a plan. B.Tucker and V.Corcoran will be attending the Regional
Special Education Council and will bring back any updates.
B.Tucker discussed the email sent to SEAC members that included suggestions on SEAC's
involvement inthe process,posed six questions and outlined severaMssues.Also presented was
an overhead entitled, "Special Education Plan: Proposal For Development Process",that
addressed tasks required to be completed inthe development process.In response to task # 3,
V.Corcoran provided information regarding the reviews that have been completed to date.
System reviews have been done on the Gifted Itinerant Program,the Developmental Class,and
the Special Learning Class.Program updates have been given on the following topics: Keysto
Literacy;STEPS BehaviourProgram;Partnerships for Excellence;Gifted Screening Protocol; and
the Facilities Audit:Accessibility Grant.
Task #4 Involves the development of each section of the new Special Education Plan. SEAC
members indicatedwhichsections onwhichthey would like tohave input.Volunteerssigned up
for the following ad hoc subcommittees.
Section 2:SEAC
A.Morse,B.Hopkins,G.McGahey
Section 5:IPRC Process
D.Smith
Section 6:Appeal Process
D.Smith
Section 7:Education and Other Assessments
G.McGahey,B. Booking
Section 8: MOE Categories of Exceptionalities and Definitions
J.Worthlngton,P. Gallin
Section 14:In-School Support
B.Hopkins,B.Booking
Section 15:Accountability Framework
J.Worthington,and a Trustee
Section 16:Communication
D.Smith,B.Hopkins,L.Stevenson,A.Morse
Section 17:Special Education Resources
L.Stevenson,A.Morse,B.Booking
Section 19:Links to Government Initiatives
P.Gallin,L.Stevenson
2002 October 22...6
10.REPORT OF COWINIITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
6.2 Recommendations from the Ad Hoc Committee Lookingat SEAC's Input to the Special Education
Plan,cont'd
Section 20:Links to Local Community Initiatives
G.McGahey,L.Stevenson,P.Gallln
An additional meetlng(s)v^/ill be scheduled to discuss section #9 Special Education Programs and
Services.SEAC members and trustees are invited to participate on any of the ad hoc
subcommittees.Please call Jane Parker at 452-2046 to attend.
B.Tucker will assign staff to the ad hoc subcommittees to start v^^ork imminently.Program staff
v/lli chair the committees and will contact each participant.
7.UPDATES
A.Morse has drafted a letter (attachment #4)to Alex Bezzlna,Project Leader,Special Education.
It was supported that the letter be sent to Minister Witmer and copied to Alex Bezzlna.
V.Corcoran provided an update on the Program Summary sheet for Supervised Alternative
Learning Program (SALEP).
Number of applications 192
Number approved:157
Full time:94
Part time:63
An update on the statistical Information regarding the number of lEPs by exceptionality was
provided by V.Corcoran.This Information cannot be gathered electronically from the database.
The possibility has been Investigated with Operations Services and It has been determined that
this data wouldhave to be tabulated manuallybyschool. Program Services staff will attempt to
provide the Information Intwo forms:those who are on lEPs and formally Identified;and,those
who are on lEPs and are not formally identified. V.Corcoran will continue to provide SEAC with
the status of this endeavor.
7.1 Developmental Special Education
A.Morse broughtforwarda request she had received regarding the amount ofprep timeallotted
to developmental special education teachers.B.Tucker noted that this was a contractual Issue
and Is a separate Issue from SEAC.
7.2 ISA Update
There have been 1179 files approved In submission 3,so TVDSB Is over the 1500 mark in
approvals.Six files were turned down,but Program has already managed to correct the data
missing from one ofthe files.Some files were reduced froma category 3 to category 2 but more
were upgraded from 2 to 3. It was noted that there were excellent Speech and Language and
Occupational Therapy reports and that all Thames Valley Children's Centre reports were very
well written.Our approval rating is around 99%.
8 FUTURE AGENDA ITEMS
•At risk students attendance Issues
•lEP Subcommittee
Program Reviews -current and proposed
•Students by Exceptionality
•Food provided at SEAC meetings
An additional SEAC meeting has been scheduled for Tuesday,November 19,.2002 from 5:00
p.m. until 7:00 p.m. in the Dundas Room (lower level).
/">
2002 October 22...7
\'10. REPORT OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
9.ASSOCIATION UPDATES
On November 3, 4 and 5 the Canadian Association for Community Living will be holding an
"inclusion &Diversity in Education"conference at the Delta Meadowvale in Mississauga.
A.Morse and B.Hopkins willprovide association updates for the November 5 meeting.J.Steele
and P. Galiin will provide their associations'updates at the December 3 meeting.
10.CORRESPONDENCE
10.1PAAC on SEAC -September 10,2002
Received as information.
10.2 Bluewater Family Support Services -September 4,2002 Letter
J.Bennett and P.Gillis will respond to the letter from W.Graham and J.Tyler of the Bluewater
Family Support Services indicating their resignation from SEAC.V.Corcoran will discuss
membership with Vanier Children's Services or CPRI.
10.3 Ministry Memorandum -September 6,2002 Re:Results of 2002 lEP Review
Provided as information.
11.FORUM
VOICE is hosting a workshop on October 26 and 27 in Niagara Falls for the entire family. Ministry
people will be in attendance so ifyou would like Jill to ask questions on your behalf,forward them
to writeon@primus.ca.
A Parent Conference will be held on October 19 at the Education Centre.Bill Bryce,Joyce
Bennett,Helen Adams,Sharron Christie,John Thorpe,Peter Gryseels and JoAnne Tilley will be
presenting.
Minister Witmer attended the Annual General Meeting of the Learning Disabilities Association of
Ontario and announced that $1 million would be directed into the early years'initiatives tied into
early literacy programs.Anyfunding announcements are expected to come in January 2003.
12.ADJOURNMENT
The meeting ended at 2:51 p.m.
P.GILLIS,
Chairperson
The following motion was moved by L.Stevenson and seconded by P.Jaffe and carried:
That a letter to the Minister of Education be forwarded on behalf of SEAC regarding the release
of Program Standards for each exceptionality.
2002 October 22...8
10.REPORT OF COMMITTEES
b.REPORT OF THE COMMITTEE OF THE WHOLE
2002 October 08
7:15 p.m.-10:57 p.m.
Members
J.Bennett,Chair
S.Deller
G.Hart
J.Hunter
P.Jaffa
M.McTaggart (-8:05)
S.Peters
T.Roberts
P.Sattler
L.Stevenson
D.Stewart
Regrets:D.Anstead,P.Schuyler
Absent:A.Cartier
Administration and Others
B.Bryce
P.Gryseels
B.Greene
J.Thorpe
C.Murphy
M.Sereda
G.Jazey
L.Hutchinson
K.Havelka
D.Blair
W.Tucker
J.Empringham
K.Wilkinson
K.Dalton
C.Linsdell
J.Roth
K.Bushell
S.Christie
S.Lundrigan
D.Bradford
C.Dennett
1.APPROVAL OF AGENDA
The agenda was approved on a motion of L.Stevenson.
2.CONFLICTS OF INTEREST
No conflicts of Interest were declared.
3.DIRECTOR'S ANNOUNCEMENTS ,
Director B.Bryce commented on the very successful opening of the new Strathroy District
CollegiateInstitute. Education Minister WItmerwas on hand forthe opening and commended the
efforts ofbothschoolboardsforthe joint Initiative noting thatover65 percentofthe building will
be shared space.
4.PROPOSED ADDITIONS TO PARKVIEW P.S.AND PLATTSVILLE P.S
Executive Superintendent of Operations P.Gryseels provided background information on the
development of the proposed additions.
The Board approved Inthe Spring of2002 that Administration plan for additions to Parkview and
Plattsville Public Schools and to report back to the Board on or before 2002 November 01 with
respect to:
•budget
•schedule
•funding
•detailed plans
The report updated the Board on the status of these Issues and sought approval to tender the two
projects. Thetender resultsand relatedrecommendations will be presented atthe Boardmeeting
on 2002 November 26.
PROCESS
In the Spring of 2002,after the Board approved the additions at Parkview and Plattsville Public
Schools,each school formed an in-school design committee chaired by the Principals and
composed of community and staffrepresentatives, Superintendents of Education,the Manager
of Projects and Maintenance,Project Coordinators and representatives from the Oxford County
Library Board for the Plattsville design committee.Each of these committees worked with the
following architectural firms:
PARKVIEW P.S.
PLATTSVILLE P.S.
Cornerstone Architecture Incorporated;
Dickson Partnership Incorporated Architect.
2002 October 22...9
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
4.PROPOSED ADDITIONS TO PARKVIEW P.S.AND PLATTSVILLE P.S.cont'd
During July and August 2002,design committee meetings were held to receive input and refine
proposed designs.The proposed designs were presented to the school communities during the
month of September.The reception bythe communities has been excellent.The process to date
has been most fruitful and has resulted in plans to meet the needs of students,staff and
community.
OVERVIEW OF ADDITIONS
Project Synopsis -Parkview Public School,Komoka
Kevin Bushell,Manager of Projects and Maintenance commented on the overall scope of the
project, the breakdown ofthe estimated costs and their budget lines. Apower point presentation
detailingthe proposed changes to the ParkviewP. S. floorplan and to the site plan was givenby
Alison Hanney from Cornerstone Architecture and Nancy Hindmarsh, Financial Accountability
Coordinator.Charlie Attard,
Project Co-ordinator-General,was Introduced as the Co-ordinatorforthe Parkview P. S. addition.
Acting Principal Dick Donaldson and Chair of the Parkview School Association,Terri Powers,
commented on the development process of the design team and detailed the many benefits the
proposed addition will offer to staff,students and the community.
The objective ofthe project isto create additional instructional spaces to accommodate students
presently In portables.The project will consist of a new addition to the school and alterations of
existing spaces.The additionand renovated facility will be ready for occupancy for September
2003.The Board received funding for 105 New Pupil Places through the 2001-2002 Enrolment
Pressure Grant for Parkview and was increased to 125 New Pupil Places by the Board at Its
March 26,2002 meeting to allow for five additional instructional spaces to be constructed.
New Addition
The new addition will consist offour classrooms,general purpose room,stage,servery,storage
and washrooms.
Renovation/Alterations
The scope of renovation work to be completed in the existing building Is based on the most
efficient use of existing areas.The existing gymnasium will be converted to two classrooms and
the office area,and one classroom will be renovated to allow for a more functional office area as
well as a learning support room.
School Renewal Items
The replacement of boilers,ventilation system,electrical services,fire alarm,intercom and two
roof sections are proposed.These Items were identifiedon the facilityaudit for replacement and
will be tendered with this project.Also,the construction of the stage will be funded through the
2002-2003 Program Enhancement budget. The school's existing lighting will be replaced under
the current Energy Management Program at the completion of the project.
Project Synopsis -Plattsvllle Public School,Plattsville
Kevin Bushell,Manager of Projects and Maintenance,commented on the overall scope of the
project, the breakdown ofthe estimated costs and their budget lines'. Apower point presentation
detailing the proposed changes to the Plattsville P.S,. floor plan and to the site plan was given
by Lance Dickson from DIckson Partnership Inc.Architects and Nancy Hindmarsh,Financial
Accountability Coordinator.Paul Schepens,Project Co-ordinator-General,was introduced as the
Co-ordinatorforthe Plattsville P.S.addition. Principal LIsaTrewin,and parent Dave Mairdetailed
the many benefits the proposed addition will offer to staff,students and the community.
2002 October 22...1Q
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
4.PROPOSED ADDITIONS TO PARKVIEW P.S.AND PLATTSVILLE P.S,cont'd
Inhis introduction of Don Woolcottfrom the Oxford County LibraryBoard,Trustee Graham Hart
commended the Library Board for assisting with the cost of the Plattsville P.S. library. Mr.
Woolcott acknowledged the efforts of Sam Coughlin,Chief Librarian,and noted that the Oxford
County Library Board welcomes the opportunity to share in partnerships that will result in greater
community access to library facilities.
The objective of the project isto create additional instructional spaces to accommodate students
presently located ina portapak.The project also includes a 5000 ft^libraryto be constructed and
operated as a joint venture between the TVDSB and the Oxford County Library Board. The
addition and renovated facilities will be ready for occupancy for September 2003.The Board
received funding for 116.875 new pupil places through the 2001-2002 Enrolment Pressure Grant
for Plattsville.
Addition
The addition will consist of two classrooms,learning support room, joint library,computer lab,
washrooms,general officeand staff room. The jointlibrary will be approximately 5000ft^insize
and will be funded by the OCLB (3000 ft^)and TVDSB (2000 ft^).Presently cost sharing and
operational arrangements are being finalized in the form of a lease.
Renovation/Alterations
The existing Library will become two classrooms.The existing kitchen area will be altered to
allowfor a larger kitchen/meeting room and the existing general officeand Principals office will
become a meeting room and work room.
School Renewal items
The additional cost for poor soils,asbestos abatement,window replacement,installation of
ventilation system,new fire alarm, electrical service upgrade and construction of a student/bus
drop-off area are proposed.These items were identified inthe facility audit for replacement or
installation and will be tendered with this project. The school's existing lighting will be replaced
under the current Energy Management Program at the completion ofthe project.
The projects will be funded as follows:
All design and construction costs for the additions and renovations will be funded from the
Enrolment Pressure Grant received by the Board for 2001-2002.
PARKVIEW P.S. 125 New Pupil Places =$1,433,250 (Increased by 17 NewPupil
Places to allow for a fifth
classroom to be built)
PLATTSVILLE P.S.116.875 New Pupil Places =$1,367,437
All School Renewal Items to be funded from the 2002-2003 School Renewal Grant.
Parkview's stage to be funded from the 2002-2003 Program Enhancement Program (School
Renewal Grant).
Oxford County Libraryportion of addition to be funded by the County of Oxford.
2002 October 22...11
BUDGET
SECTION PARKVIEW PLATTSVILLE
Design and Construction ofAddition &Renovation $1,385,930 $1,294,920
i:;®I^FO^VIEW i PtJVTOVILLE
Project Disbursements
1.Relocation of Portables
2.Building Permits &Fees
3.Asbestos &Soil Testing
4. Building &Topographical Survey
5.Cabling &Telephone
20,000
9.000
6,000
4,000
' 8,000
30,000
6,000
10,000
4,000
10,00
Sub Total $1,432,930.00 $1,354,920.00
Enrolment Pressures Grant $(1,433,250.00)$(1,367,437.00)
Oxford County Library Portion of Joint Library
N/A
$497,642.00
Sctiool Renewal Items $644,000.00 $508,500.00
;;$2,372-.920
NOTE:
1.5% construction contingency allowance carried In estimated cost for design and construction
section.
2.All costs are net GST.
3.See attached listofSchool Renewal items and estimated cost for each project (AppendixB).
4.All School Renewal costs will be taken fromthe 2002-2003 School Renewal Program budget.
5. All other costs will be paid through the Enrolment Pressure Grant.
PARKVIEW •PLATTSVILLE
Public Meeting 2002 September 19 2002 September 12
Review of Projects and Board Report by Executive
Council
2002 September 30
Presentation -Committee of the Whole 2002 October 08
Tender Period 2002 November
Board approvals to award contracts 2002 November 26
Construction to commence 2002 December 01
Substantial Completion of Projects 2003 August 14
2002 October 22...12
Commissioning of Projects 2003 August 15 to 2003 September 02
Set-up of Schools 2003 August 15 to 2003 September 02
School Occupancy 2003 September 02
The following recommendation was moved by G. Hart and carried:
That administration proceed to tender the proposed additions and renovations to Parkview
and Plattsvllle Public Schools.i
5.COLLEGE AVENUE S.S.PARTNERSHIP PROPOSAL -OXFORD MANUFACTURING AND
TECHNICAL TRAINING CENTRE
Superintendent of Education Jim Empringham and College Avenue S. S.Principal John Verbakel
provided background information, outlined the proposal and site plan,and discussed funding of
an initiative to build a technical training centre in partnership with Oxford Manufacturing.The
concept of establishing a Manufacturing Training Centre at a Woodstock area secondary school
has been on-going over the past two years with school and industry representatives identifying
local educational and training needs.
The proposed initiative issimilar to the agreement previously undertaken between Glendaie High
School and Fanshawe College (Fall 1998)but is additionally complemented by the involvement
of the Oxford Manufacturers having direct links to Woodstock area industries.
The steering committee for this project included the following people:Harry Vieuten,
Manufacturer's Association;Sheri Knott, Principal,Fanshawe College;Richard Resch,
Manufacturer's Association;
Jim Empringham,Superintendent of Education; John Verbakel,Principal,College Avenue
SS(CASS);Lance Elliott,Co-op Teacher CASS; Ian Cunningham,Technical Studies Head,
CASS;Dave Hewitt,Manufacturer's Association;Glen McDonald,Oxford Training Board;John
Kish,Learning Supervisor,Technical Studies;Earl Shea,Chamber of Commerce;Kevin Bushell,
Facilities Services.
The proposal is for TVDSB/CASS to contribute existing Technical Education lab/shop space to
house the Manufacturing and Heating, Venting and Air Conditioning (HVAC)training areas of the
Training Centre,while Fanshawe College and the Oxford Manufacturers'contribute required
program equipment (including maintenance)and consumable materials.Federal,provincial and
private funding to enhance this initiative will also be pursued by the TVDSB partners.
There are two components to the proposal.CASS is partnering with Fanshawe College for the
HVAC and gas fittingprogram and equipment.Fanshawe College would be responsible for any
necessary renovations and ongoing maintenance.The second component involves all three
partners,CASS,Fanshawe College and the Oxford Manufacturers group.The Oxford
Manufacturing and Technical Training Centre would provide a well-equipped facility to support,
secondary school Manufacturing Technology programs,the Ontario Youth Apprenticeship
Program,adult apprenticeship training,Fanshawe College certificate programs and specific local
industry training needs withinthe manufacturing sector.Additionally,the HVAC lab would add
a specialty area for secondary school Construction Technology courses.(See Appendix D.)
While decisions regarding the delivery of service technology have not been made,this project
should not negatively impact on such decisions when made.
2002 October 22...13
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
5.COLLEGE AVENUE S.S.PARTNERSHIP PROPOSAL -OXFORD MANUFACTURING AND
TECHNICAL TRAINING CENTRE,cont'd
The cost of renovations and installation of equipment will be borne by the Oxford Manufacturing
group and Fanshawe College. Ongoing maintenance will be the responsibility of both of tliose
partners.Utility costs will be metered separately and charged to the appropriate partner.
Contracts with each partner will be developed under the direction of the Business Services
department.The longterm needs ofthe manufacturing sector suggest that this partnership will
be an on-going one.
Any contract developed would include contingencies to Insure that the Interests of all partners
would be protected should the partnership dissolve.Aswith all partnership projects,renovations
and Installation will be supervised by Facility Services staff.
There should be no additional costs to the TVDSBor CASS budgets to create and maintain this
partnership.
Preliminary research on available funding from city foundations,training boards and local'
manufacturers indicates that there is a significant level of interest In this project. There are
already fifteen local manufacturers who have expressed significant interest In being partners.
Official proposals will be made to these potential sources offunding once this project receives
the approval of the TVDSB trustees.
The proposed timelines are as follows:
December 2002 Partnership agreement signed.Funding and marketing established.
June 2003 Machines and equipment installed.Facility accommodations begin.
September 2003 Training Centre operational for educational and training purposes.
The following was moved by S.Deller and carried:
ThataManufacturlngTechnologies Training Partnershipwith CollegeAvenue Secondary
School,Fanshawe College and the Oxford Manufacturers be approved to develop/
upgrade technical training labs within the existing CASS Technical Education facilities
to create the OxfordManufacturingand Technical TrainingCentre. Such development
and upgrading will be at no cost to the Board.
The following motion was moved by P.Jaffe and carried by a two-thirds majority:
That items #10 Accommodation Study Report and #11 Designation of Holding Schools forSpecific
Holding Zones be moved up on the agenda to Items#6 and #7 respectively, and that the remaining
agenda items be renumbered accordingly.
6.ACCOMMODATION STUDY REPORT
Executive Superintendent of Operations Peter Gryseels noted that the purpose ofthis report was
to present to the Board an accommodation study in accordance with the Board motion Included
In the budget process which stated there should be a review of the number of school facilities.
With the assistance of Cathy Bear, Administrative Assistant and Gil Owens,Planning Officer,
Executive Superintendent Gryseels provided information via a slide show presentation and
detailed accommodation reports-which reviewed the 156 elementary schools and 30 secondary
schools within the Thames Valley School Board.
Our current average school size is 340* pupils elementary and 935* pupils secondary with
student populations of 58,249 elementary and 28,750 secondary as of 2001 October 31.
*From 2002 March 19 Planning Report to Board
2002 October 22...14
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
6.ACCOMIVIODATION STUDY REPORT,cont'd
Previous accommodation reports were tabled with the Board on the following dates:
March 1999
December 1999
March 2000
•-2002 March 19
In those reports,School Area Accommodation Study Committees were established for the
following areas:
Dorchester
Northbrae
St.Thomas
Woodstock
As a result of those accommodation reviews,the following schools were closed:
Broadway Public School
Chapel Public School
Victoria Public School
Mary Bucke Public School
Early Childhood Education Centre
Major additions or renovations were undertaken at the following schools as a result of those
accommodation reviews:'
Woodstock Collegiate Institute at a cost of $3,977,355
Central Public School at a cost of $2,681,497
Forest Park Public School at a cost of $2,980,695
Northdale Central Public School at a cost of $1,501,301
A new secondary school has been built in partnership with the separate school board in the Town
of Strathroy.Other schools where additions have been completed are F. D.Roosevelt,
Masonvllle,and Oxbow Public Schools.Additions are proposed at Parkview and Plattsville Public
Schools.
As a result of the 2002 March 19 report,the Board is currently undertaking a School Area
Accommodation Review with respect to Empress,Jeanne Sauv6,and Oxford Park Public
Schools.
In the 2002 March 19 report,there was a thorough analysis of enrolment trends.As indicated
in that report,the elementary school enrolment is now peaking in grade 5.That larger enrolment
will work its way through the remaining elementary and secondary years.At the same time,
secondary schools are being reduced from five to four years which is projected to result In
declining enrolment.The net result is both panels will experience declining enrolment.
In addition to the reviews recommended in this report,there will likely be further reviews
considered overthe next five years.The subsequent reviews that will be undertaken will address
different Issues.This report was an attempt to reduce facilities where there was space in
neighbouring communities to accommodate population or to provide better programming
opportunities.The report does not have a central goal to reduce the number of schools.
If the Board so directed the Administration,future reports could be written with an aim to reduce
the total number of schools.In future reviews,In order to accomplish a reduction in the number
of facilities,students from an existing school would have to be dispersed to a number of
neighbouring schools since there is no neighbouring school that exists that could accommodate
the additional school in its entirety.Therefore,future reviews would require the existing
population to be dispersed to a number of schools,and boundaries would have to be changed
for those schools affected.
2002 October 22...15
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
6.ACCOMMODATION STUDY REPORT,cont'd
The recommended reviews in the report are as follows with each review addressing unique
circumstances in those areas:
Elementary:
Lucas Area
Town of Tillsonburg Area
Town of Ingersoll Area
Central South Oxford Area
West Elgin Area
East Elgin Area
Secondary.*
West Middlesex &West Elgin Area
South East Oxford Area
In previous accommodation reviews, additions were put on existing facilities In order to
accommodate the new student population or to enhance the school. Atthe present time, the
Thames Valley District School Board is very close to the debit limit.As a result,itwould not be
financially prudent to enter Intoa number ofbuilding projects as a result of these accommodation
reviews.
Although Itis financially advantageous to reduce the number of facilities,dollars should not be
the onlyconsideration.In addition,schools shouldnotbecome so largethattheyhave difficulty
meeting the social needs ofstudents.Obviously removal ofa school from a community has a
financial and a social impact on that community.In many communities,the school Isthe social
focus and has an economic benefit to that community.
What Isofutmost importance isthat any school closure or restructuring must have as the highest
priority the educational program of students.As a school's enrolment declines,the breadth of
program and educational opportunities decrease. This is true in both the elementary and
secondary panels. Underany restructuring, the students should receive an educational program
equivalent to or better than they are currently receiving.
The Administration will be undertaking the following reviews.Subsequent reports will be
forwarded to the Board for direction and/or recommendations.
Program Services review of French Immersion boundaries
Program Services review ofthe delivery ofthe services technology program
Secondary boundary rationalization for the St.Thomas and East Elgin areas
INTRODUCTION;
During the recent budget discussions (2002-03),the question of the potential reduction of
elementary and secondary school facilities was raised. The question focused on the potential
of closing schools and thereby reducing the pupil capacity and ongoing regular maintenance
expenditures.Inaddition, long-term major maintenance costs could potentiallybe reduced.The
closure of schools would also see a reduction in some administrative costs in both the academic
and non-academic areas.
The following report looks at potential 'areas'for School Area Accommodation studies which
may result in one or more school closures.These study committees would be established under
the terms of the Board's Policy and Procedure on 'School Accommodation and Facility
Organization'.
2002 October 22...16
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
6.ACCOMMODATION STUDY REPORT,cont'd
The Thames Valley District School Boardcurrently operates 156 elementary school facilities with
full-time equivalent enrolment (PTE)of53.386.50 as of2001 October 31,and a current Ministry
of Education On the Ground Capacity (OTG)of 55,937.00.This equates to an overall operating
capacity of95.44%within the system (see Appendix A).The individual variance ranges broadly
,from a low of 30.87% to a high of 746.88% at Jeanne Sauve Public School. The higher
}percentage in capacity results from portables,port-a-paks and Relocatable Classroom Modules
'(RCM)being excluded fromthe OTGcapacity. Thus these schools appear to be operating well
in excess of capacity.
The Thames Valley District School Board currently operates 30 secondary school facilities
including Annandale which is a grade 7 to 9 school.In addition,the adult education sites are
included in the regular day school capacity counts.Excluding the adult day schools from the
capacity count will change the percentage of operating capacity from 84% to 88%. The Ministry
of Education "On the Ground"Capacity (OTG)has yet to be reviewed and final figures may
change once this update is completed.
Before the Board considers a school closure,the Board policy requires that School Area
Accommodation Study Committees be formed.Part of the consideration in forming Area
Accommodation Study Committees is as follows:
the school's current operating costs;
the school's current condition as it relates to short-term and long-term maintenance;
enrolment trends,potential new residential development data and emerging demographic
data that may be available;
alternatives to accommodating the area student population that would result in fewer
facilities;
develop recommendations and alternatives considered for presentation to the Board.
In order to determine potential areas of study,the following steps were completed in order to
structure the report:
criteria for establishing an area accommodation study was developed;
the Thames Valley District School Board was divided into sub-regions;
each sub-region was reviewed as to potential areas of study and how it related to the criteria
for the establishment of an area accommodation study committee;
various options were considered within sub-regions;
a series of potential area accommodation study committees were identified.
BACKGROUND:
The Board's "School Accommodation and Facility Organization"policy and procedure states in
the Elementary Section 2.1.1 and 2.1.2 that,
"The Board may fromtime to time need to undertal<ea review ofits facilities and the learning
opportunities for students."
"In order to facilitate these reviews the Board may undertake this through either an
Elementary School Accommodation Review Plan presented by the Senior Administration or
through the establishmentofan Elementary School Area Accommodation Study Committee."
2002 October 22...17
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
6.ACCOMIVIODATION STUDY REPORT,cont'd
The Board's School Accommodation and Facility Organization Policyand Procedure states inthe
Secondary Section 3.1.1 and 3.1.2 that,
"The Boardmay from time to time need to undertal<e a reviewofits facilities and the delivery of
education."
"In order to facilitate these reviewsthe Boardmay undertake this through either a Secondary
School Accommodation Review Plan presented by the Senior Administration or through the
establishment of a Secondary School Area Accommodation Study Committee."
The intent of the Board policy is to provide the opportunity to undertake individual Area
Accommodation Studies within a community where it is determined to be appropriate or to
undertake a system levelSenior Administrative review forthe Board's consideration. Thisreport
is developed based on the establishment ofan Elementary ora Secondary AreaAccommodation
Study Cornmittee.
The procedures for the establishment of an Elementary Accommodation Review Plan are found
in Section 2.3.1 of the Procedures:
"In order forthe Boardto provide for quality educationalprogramsitmaybe necessary to
undertake a study to ensure that students have access to facilities which meet their
educational needs.
a) If the Board has not undertaken the study of an Elementary or Secondary School
Accommodation Review Plan, the Administration may,present a report to the Board in
sufficient time so that itmay, not later than itsfirst meeting in November,recommend whether
an elementary school area accommodationcommitteeshall be established ina givenyear."
Based on the above section,it would be necessary for the Administration to recommend the
establishment of an Elementary or Secondary School Area Accommodation Committee to the
Committee of the Whole prior to its November 2002 meeting.
ELEMENTARY:
Criteriafor Establishing an Elementary School Area Accommodation Study Committee:
In Section 2.3.1 .b)ofthe Procedures, the criteria identified forestablishingan elementary school
area accommodation study committee are as follows:
"b) An Elementary School Area Accommodation Study Committee maybe considered ifone or
a combinationofthe following criteria applytoapotentialSchoolAccommodationStudyArea
when:
i) the potential exists within the Accommodation Study Area to accommodate the existing
resident students in fewer educational facilities based on the effective capacities ofthe
schools within the defined Accommodation Study Area.
ii)the operational costs of one or more schools negatively impacts on the Board's grants
for school operation.
Hi)the general state of repair of one or more of the educational facilities (i.e.,mechanical
condition,fire safety,general standards)requires immediate attention.
2002 October 22...18
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
6.ACCOMMODATION STUDY REPORT,cont'd
iv)there is a potential restructuring of the type (i.e., JK-8 and JK-6) withinthe
accommodation Study area which may improve program delivery for the resident
students.
v) the accommodation study area can be considered for a potential new educational facility
based on Section 2.5,Procedures for the Establishment of an Elementary School
Educational Facility."
The above criteria willform the basis in the determination of which areas could potentially be
identified for an Elementary School Area Accommodation Study Committee.
The Thames Vaiiey District School Board has been sub-divided Into ten regions for elementary
purposes in order to simplify the analysis.The regions are as follows:
City of London
City of Woodstock
City of St Thomas
Town of Tillsonburg
Town of Ingersoll
Town of Strathroy
County of Middlesex
County of Oxford
County of Elgin
French Immersion Programs
An analysis of each region is contained in the section that follows.
REVIEW OF REGIONS -ELEMENTARY:
City of London:
The CityofLondon isthe largest urban centre withinthe jurisdiction ofthe Thames ValleyDistrict
School Board with 67 elementary schools,exclusive of French Immersion schools.The five
French Immersion schools will be considered as a separate region.The FTE student population
for the schools within this identified region is 27,336.50 as of 2001 October 31.
The City has been divided into 12 sub-regions forthe purpose of the analysis of potential school
area study committees.The enrolment as of 2001 October 31 and current OTG capacities of
these regions can be found in Appendix B.
City of Woodstock:
The City of Woodstock is the largest urban centre in the County of Oxford with 9 elementary
schools and a student FTE population of 2,899.00 for 2001 October 31 (Appendix B). In 1998
and 1999,a School Area Accommodation Study Committee reviewed the accommodation and
programs offered in the schools in Woodstock and the report resulted in the closure of three
schools within the City (Victoria,Broadway and Chapel Public Schools),and renovations and
modifications to Central and Northdale Public Schools.Renovations and modifications were also
made to D.M.Sutherland,Eastdale,Hillcrest, Oliver Stephens,Southside,and Springbank Public
Schools as a result of an earlier study.
2002 October 22...19
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
6.ACCOMMODATION STUDY REPORT,cont'd
City of St.Thomas:
The City ofSt.Thomas is the largesturbancentre In the County of Elgin with 13 elementary
schools and a student PTE population of 4,477.50 as of 2001 October 31 (see Appendix B)
excludingthe French immersion programat Wellington Street PublicSchool. In 1998 and 1999,
an School Area Accommodation Study Committee within St.Thomas reviewed the program
delivery and school capacities,and their report resulted in the closure of two facilities (the Early
Childhood Education Centreand Mary Bucke,)as well as renovations and modifications to Elgin
Court,Myrtle Street,Scott Street and Forest Park Public Schools.
Town of Tillsonburg:
The Town of Tillsonburg is located In the southof Oxford County.Thereare five elementary
schools comprising fourJKto6schools (Maple Lane,South Ridge,Elliott Falrbairn,and Rolph
Street Public Schools)and one 7-9'school (Annandale) (AppendixB).
Tillsonburg, for the purpose of this report,has been considered as one area for review in
determining the potential for establishing an SchoolArea Accommodation Study Committee.
Town of ingersoll:
The Town of Ingersoll is located In the western portionof the County of Oxford. There are 5
elementary schools within the town (Appendix B). In 1998,an School Area Accommodation
Study Committee reviewed the organizational pattern of the schools.The result of this review
was the extension of Harris Heights Public School through to grade 8 from JK to 6. The
Committeeconsidered additional action but no other modifications were approved.
Town of Strathroy:
Strathroy Is located inthe western portionofthe County of Middlesexwith6 schools within the
area of study (Appendix B).All of the existing schools are JK to 8. The six schools within this
area are within the Town of Strathroy or near to the town.
County of Middlesex:
The County of Middlesex, excluding both Strathroy and the City of London,consists of 19
elementary schools.In ordertoreview these facilities,the 19 schools were grouped Into 4 sub-
regions (see Appendix B).The sub-regions created forthis reportare: Southwest Middlesex,
East Middlesex,North Central Middlesex,and North Middlesex.
County of Oxford:
The County of Oxford,excluding the City of Woodstock and the towns of Tillsonburg and
Ingersoll,currentlyhas 16 elementary schools (Appendix B).These schools were grouped Into
4 sub-regions for this report:Southeast Oxford, Central South Oxford,East Oxford,and
Northwest Oxford.
County of Elgin:
The Countyof Elgin,excluding the City ofSt. Thomas and Area, currentlyhas 10 elementary
schools (AppendixB). The 10 elementary schools have been grouped Into 2 sub-regions forthis
review:West Elgin and East Elgin.
French Immersion Programs:
The French Immersion Program IscurrentlyofferedfromSKto grade 8witha late entry in grade
7 at some locations.The program Is delivered in both single track and dual track facilities.There
are 6 single track sights and 5 dual track sights.A listingof these facilities isfound inAppendix
C.
2002 October 22...20
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
6.ACCOMMODATION STUDY REPORT,cont'd
BASIS FOR ANALYSIS -ELEMENTARY;
!n reviewing these 10 sub-regions,there are 28 areas identified for potential study committees.
ASSUMPTIONS FOR ANALYSIS:
The data used in this report are as follows:
enrolment used in the report is for 2001 October 31 and not the ADE figures which are used by
the Ministry for its purposes;
the "On the Ground"Capacities (OTG)are the figures proposed to the Ministry and are subject
to Ministry approval and modification:
portables,port-a-paks,and RCM classrooms are not included in the Ministry OTG Capacity
counts and thus individual school figures may appear out of line.
In the event that a specific area is approved for study,then the OTG Capacities may require updating
during the study period following the Ministry approval or modification of the figures submitted fortheir
review.
STUDY AREA REVIEW:
1.Bantinc Area:
The Banting Area consists of seven schools operating at an overall capacity of 91.35%.The
schools are operating from a low of 30.87%at Empress Public School to a high of 131.00%at
Emily Carr Public School. Whilethe overall area is approximately 8% below 100%capacity, the
potential reduction in the number of schools centres on Jeanne Sauve Public School.The Board
has previously (June 2002)approved the establishment of an Elementary School Area
Accommodation Study Cdmmittee to review vacant capacity at Empress,Oxford Park and
Jeanne Sauve Public Schools
ADMINISTRATIVE DIRECTION:
That no further action be taken with respect to the Banting Area.
2.Oakridoe Area:
The Oakridge Area consists offour schools and the area Is operating at 109%capacity.There
Is still some residential development occurring in three of the four school areas and,as a result,
there is no potential area for consolidation of facilities.
ADMINISTRATIVE DIRECTION:
That no action be taken with respect to establishing an Elementary School Area Acco mmodation
Study Committee Inthe Oakridge Area at this time.
3.Lucas Area:
The five schools that comprise the Lucas Area are at an overall capacity of 105%.This area will
be impacted by new development.There Isa potential for restructuring.The restructuring would
address issues such as long-term operating costs and long-term transportation costs,increasing
student safety,and providing enhanced neighbourhood facilities.There are two facilities south
of Fanshawe Park Road and east of Adelaide Street:Northdale Public School,a small JK to 6
school,and Northridge Public School,a JK to 8 school.
2002 October 22...21
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
6.ACCOMMODATION STUDY REPORT,cont'd
3.Lucas Area <cont'd
Area:Northdale Northridge Total:
South of Fanshawe Park Road 61 409 470
North of Fanshawe Park Road 83 142 225
Note: Figures are from the current Edulog file and do not include any out of area students
attending Northdale or Northridge Public School.
Students attending these facilities come fromboth north (Grenfell)and south of Fanshawe Park
Road. The development adjacent to the Grenfell development is being accommodated at SirJ.
A.Macdonald Public School.There will be a need in the future for a school to serve this entire
residential block. In order to facilitate this development,the closure of Northdale Public School
In conjunction with the construction ofa new facility centralto the Stoney Creek development
would providelongterm accommodation within thisarea. Thiswouldprovidea neighbourhood
facility for the Grenfell Area and students would be able to walk to the new school.
ADMINISTRATIVE DIRECTION:
Thatan Elementary SchoolArea Accommodation Study CommitteecomprisingNorthdaleand
Northn'dge Public Schools be established for the Lucas Area with a view to the closure of
Northdale PublicSchoolin conjunction with the construction ofa new facility inthe Stoney Cree/c
Development ThetimingofthisArea Accommodation Study Committee could be immediate or
delayed until the student population north of Fanshawe Park Road materializes.The
Administration is of the view that,as part of the planning process,this review should be
conducted at this time.
4.Laurier Area:
The LaurierArea consists ofseven schools with an overall operating capacity of93%.While a
number of schools are belowthe 100%capacity figure,two schools {Princess Elizabeth and
Westminster Central Public Schools)are designated as Holding Schoolsand will be receiving
students from approved Holding Zones in the nextyear.There is a long-term need for Holding
School facilities within the CityofLondonto accommodate new residential growth until such time
thatthereis sufficient student enrolment and funding towarranta newschool.It does notappear
possible to reduce the number of facilities at this time.
ADMINISTRATIVE DIRECTION:
Thatno action be taken with respect to establishing an Elementary SchoolArea Accommodation
Study Committee in the Laurier Area at this time.
5.Saunders Area:
The fourschools within the Saunders Areaare operatingat 122%ofcapacity. Three ofthefour
schools are above 100%capacity. There isdevelopmentcurrentlyunderwayinthe Westmount
Public School area,and this growth will Impact future enrolment.
ADMINISTRATIVE DIRECTION:
Thatno action be taken with respect to establishing an Elementary School AreaAccommodatiori
Study Committee in the Saunders Area at this time.
2002 October 22...22
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
6.ACCOMMODATION STUDY REPORT,cont'd
6.Bvron/Lambeth Area:
The Byron/Lambeth Area is comprised offive elementary schools which are currently operating
at 112%of capacity.Development inthe existing school areas will result in added population
over time and,as a result,there is not potential for the closure of a school at this time.
ADMINISTRATIVE DIRECTION:
That no action be taken with respect to establishing an Elementary School Area Accommodation
Study Committee In the Byron/Lambeth Area at this time.
7.Westminster Area:
The three facilities which make up the Westminster Area have an overall operating capacity of
81%.There is a unique APPLE Program currently at Brick Street Public School which runs JK
to 6,and there has been a standing request to extend it through to grade 8.Discussions have
occurred with the APPLE community with respect to relocating their program to another school
and expanding Itat the same time. As part of those discussions,it was communicated that the
APPLE program could be relocated initsentirety at Lome Avenue Public School.Atthe present
time,the APPLE community has not responded.
ADMINISTRA TIVE DIRECTION:
That no action be taken with respect to establishing an Elementary School Area Accommodation
Study Committee in the Westminster Area at this time.
8.Beal/Central Area:
The Beal/Central Area consists of seven centrally located London facilities.The Area is
comprised of generally older facilities,many of which have undergone renovations in recent
years.The overall operating occupancy is currently at 67%.All seven schools are less then
100%of the Ministry OTG Capacity withthe lowest occupancy at Lome Avenue Public School
(43.%)which still has a FTE of 393.00.While it would appear to be 'technically' possible to
reduce the number of facilities through boundary changes,the effect of a school closure would
be a significant increase in transportation costs.
ADMINISTRATIVE DIRECTION:
That no action be taken with respect to establishing an Elementary School Area Accommodation
Study Committee in the Beal/Central Area at this time.
9.South Area:
The six facilities which comprise the South Area are generally located in an area known as 'Old
South.'The schools have an occupancy of 97%with Mountsfield and Victoria Public Schools
acting as Holding Schools forthe Highland area.There does not appear tobe any potential areas
of closure.
ADMINISTRATIVE DIRECTION:
Thatno action be taken with respect to establishing an Elementary School Area Accommodation
Study Committee in the South Area at this time.
10.White Oaks Area:
The White Oaks Area consists of three schools and,while the overall area is below 100%
occupancy,there are no alternatives possible for this area as it relates to potential closure of
schools.White Oaks Public Schools is operating at a capacity of 102%.Ashley Oaks and Rick
Hansen Public Schools are at 89%and 98%capacity respectively.
ADMINISTRATIVE DIRECTION:
That no action be taken with respect to establishing an Elementary School Area Accommodation
Study Committee in the White Oaks Area at this time.
2002 October 22...2Z
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
6.ACCOMMODATION STUDY REPORT,cont'd
11.Montcalm Area:
The Montcalm StudyAreaconsists ofeightschools with an overall occupancy rating of82%. Sir
John A.Macdonald PublicSchoolisa Holding Schoolforthe Stoney CreekArea. Onthesurface
itwould appear that,with boundary changes,a school could be reduced, but with Sir John A.
Macdonald Public School beingused as a Holding School,no action is being recommended.
i-
ADMINISTRATIVE DIRECTION:
Given the fact that a holding school exists,a review should not be undertaken until such timethat
the holding school designation is removed.
12.Clarke Road Area:
The schools in the ClarkeRoadArearange incapacity from a lowof68%at Tweedsmuir Public
School toa high of 189%atJ. P.Robarts Public School.The overall occupancy level is 106%.
Both Bonaventure Meadows and J. P. Robarts Public Schools have a significant number of
portables on site.In order to reduce the number of portables,a major restructuring of
Bonaventure Meadows Public School would have to occur which would impact 23 school
boundaries within the Ministry of Education's radius of 8 km.
Two ofthe facilities operating below capacity (Tweedsmuir and Fairmont Public Schools)are
currently Holding Schoolsforthe Summerside Development and will grow in enrolment as this
development proceeds. Theredoes notappeartobea potential for any reduction in the number
of existing facilities.
ADMINISTRATIVE DIRECTION:
Thatnoactionbe taken with respect toestablishinganElementarySchoolArea Accommodation
Study Committee in the Clarke Road Area at this time.
13.Citv of Woodstock Area:
The City of Woodstock isthe largest urban centre in the County of Oxford with 9 elementary
schoolsanda student FTE population of 2,899.00 as of 2001 October 31 (Appendix B).in 1998
and 1999,an School Area Accommodation Study Committee reviewed the accommodation and
programs offered in the schools in Woodstock, and the report resulted in the closure ofthree
schools within the City (Broadway,Chapel,and Victoria Public Schools).Thearea is operating
at an overall occupancy of 101®/o.There is no opportunity for further capacity reductions,
particularlywithongoing residential growth inthe outlying areas.
ADMINISTRATIVE DIRECTION:
Thatnoactionbe taken with respect toestablishinganElementarySchoolArea Accommodation
Study Committee in the City of Woodstock Area at this time.
14.Town of Tillsonburo Area:
Thereare currently five elementary schools with a JK-6 configuration (Maple Lane,Southridge,
Elliott Fairbairn and Rolph Street Public Schools),as well as AnnandaleSchool which isa grade
7-9 school. Priorto amalgamation, the Oxford County Board of Education reconfigured the
Tillsonburg area Into the aforementioned school organizations (1995-96).
There are two issues in this region.The first issue is whether Elliott Fairbairn Public School
should remain inoperation. The second issue is the organization of secondary schools inthe
southern portion of Oxford County. The secondary school organization will be addressed later
in this report.A decision is still required as to whether Elliott Fairbairn Public School should
remain open.
2002 October 22...24
10.REPORT OF COWIWIITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
6.ACCOMMODATION STUDY REPORT,cont'd
Town of Tillsonburg,cont'd
ADMINISTRATIVE DIRECTION:
That an Elementary School Area Accommodation Study Committee be established for Elliott
Fairbairn and Maple Lane Public Schools.
15.Town of Inoersoll Area:
There are 5 elementary schools within the town (Appendix B). In 1998, an School Area
Accommodation Study Committee reviewed the organizational pattern ofthe schools.The result
of this review was the extension of Harris Heights Public School through to grade 8 from a JK to
6 school.The Committee considered additional action but no other modifications were
Since there is development east of Princess Anne Public School,this area should be reviewed
in order to determine whether the school should be extended to grade 8 and,as such,whether
an addition to the school is warranted.Secondly,there should be consideration as to whether
Westfield Public School should remain open since the students can be accommodated at Victory
Memorial Public School.
ADMINISTRATIVE DIRECTION:
That an Elementary School Area Accommodation Study Committee be established for Princess
Anne,Victory Memorial,and Vi/estfield Public Schools.
16.Southeast Oxford Area:
The overall occupancy level inthe Southeast OxfordArea is 115%.All of the three schools are
near or above the 100%occupancy level and no study is considered based on the occupancy
level.
ADMINISTRATIVE DIRECTION:
That no action be taken with respect to establishing an Elementary School Area Accommodation
Study Committee in the Southeast Oxford Area at this time.
17.Central South Oxford Area:
This area of Central South Oxford consists of three schools,all of which are operating below
100%capacity.The overall capacity for this area is just over 80%.Sweaburg Public School is
a JK-3 school with a PTE of 73.5.This facility is twinned with East Oxford Public School.A
review of this area would address the issue as to whether the schools should be combined on
one site.Although Beachville Public School is under capacity,due to distance and the lack of
alternatives,no efficiencies can be gained at this time from the closure of this school.
ADMINISTRATIVE DIRECTION:
That an Elementary School Area Accommodation Study Committee be established for Sweaburg
and East Oxford Public Schools.
18.East Oxford Area:
The four schools in the East Oxford Area have an overall occupancy which exceeds 105%.
Plattsville &District Public School is slated to have an addition.There are no efficiencies to be
gained in this area.
ADMINISTRATIVE DIRECTION:
That no action be taken with respect to establishing an Elementary School Area Accommodation
Study Committee inthe East OxfordArea at this time.
2002 October 22...25
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
6.ACCOMMODATION STUDY REPORT,cont'd
19.Northwest Oxford Area:
The six schools inthe area of Northwest Oxfordare at an overall occupancy of 88%. Mostof
the schools are below 100%capacity.While itwould appear that a reduction in the number of
facilities would technically be possible,the distances required for transportation and the impact
of boundary modifications would make any reduction difficult.As a result, no change is
considered.
ADMINISTRA TIVE DIRECTION:
Thatno action be taken with respect to establishing an Elementary SchoolArea Accommodation
Study Committee In the Northwest Oxford Area at this time.
20.City of St.Thomas and Area:
The City ofSt.Thomas isthe largest urban centre in this County of Elgin with 13 elementary
schoolsand a student FTE population of 4,477.50 as of 2001 October 31 (see Appendix B),
excludingthe French Immersionprogram at Wellington Street PublicSchool. In 1998 and 1999,
an School Area Accommodation Study Committee within St. Thomas reviewed the program
delivery and school capacities; their report resulted in the closure of two facilities (the Early
Childhood EducationCentre and Mary Bucke Public School). The previousstudy inSt.Thomas
outlined the long-term facility requirements, and are subject to enrolment and funding.The
currentoccupancy levelisjust below99%and,with ongoingresidentialdevelopment, this space
will be filled.No additional consolidation Is possible.
At the present time, there are a number of students who reside in the Lyndhurst and Lake
Margaret subdivisions located in the north-west and south areas of St.Thomas who are bussed
to Port Stanley Public School. Itwould be possible to bus those students to existing facilities
withinthe CityofSt.Thomas;i.e.,Scott Street and ElginCourt Public Schools.These students
couldbe accommodated within theschool atScottStreet and portablescouldbe locatedat Elgin
Court. The primary purpose inthis relocation would be in order that potentially the Boardcould
availItselfofthe Enrolment Pressure Grantsince PortStanley PublicSchool is beyond the 8 km
radius.
ADMINISTRATIVE DIRECTION:
Thatno action be taken with respect to establishing an Elementary SchoolArea Accommodation
Study Committee in the City of St Thomas and Area at this time.
21.West Elgin Area:
The West ElginArea iscomprised ofthree schools whichcurrentlyare configured as SK-6,JK-6,
and JK, 7 &8. The overall occupancy is just over 95%.While there is no potential for any
closure, a reviewofthe current delivery ofthe elementary program Isworthyofstudy.
ADMINISTRATIVE DIRECTION:
That an Elementary School Area Accommodation Study Committee be established for the West
Elgin Area.
22.East Elgin Area:
East Elgin isat an occupancy level ofjust under85%. There is a possibility within this grouping
of schools to relocate Springfield Public School into Summers'Corners Public School.
ADMINISTRATIVE DIRECTION:
That an Elementary School Area Accommodation Study Committee be established for the East
Elgin Area.
2002 October 22...26
10.REPORT OF COMWllTTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
6.ACCOMMODATION STUDY REPORT,cont'd
23.Town of Strathrov Area:
Strathroy is located Inthe County of Middlesexwith6 schools withinthe area of study (Appendix
B).Atthe time of building North Meadows Public School,boundaries were altered Inthis area.
Since the school has been built,the growth and development surrounding North Meadows has
been extensive.As a result,North Meadows is at 143%capacity while a neighbouring school,
Adelaide-MacDonald Public School (which was part of the boundary restructuring)is at 67%
capacity.There is a potential to re-examine the boundaries in order to have both schools closer
to 100%capacity and to reduce the number of portables.
The Administration Is not recommending a restructuring of boundaries because of the potential
growth in the subdivision across the street from North Meadows Public School.If the boundaries
were restructured,the majority of those students inthis neighbouring subdivision would have to
be bussed away from North Middlesex to Adelaide-W.G.Macdonald Public School,creating the
situation not unlike that at Jack Chambers and Centennial Central Public Schools.
ADMINISTRATIVE DIRECTION:
That no action be taken with respect to establishing an Elementary SchoolArea Accommodation
Study Committee in the Town of Strathroy Area at this time.
24.Southwest Middlesex Area:
The five schools In the Southwest Middlesex Area are at 106%occupancy with space only at
Delaware and Mosa Central Public Schools.The limited available space and student population
does not permit consideration of any reduction in schools.
ADMINISTRATIVE DIRECTION:
That no action be taken with respect to establishing an Elementary School Area Accommodation
Study Committee in the Southwest Middlesex Area at this time.
25.East Middlesex Area:
The three schools in the East Middlesex Area are at 101%occupancy.Two of the schools were
part of the recent Dorchester School Area Accommodation Study Committee and restructuring
of the elementary schools did take place along with some facility modifications.As part of this
review,a reconfiguration of Lord Dorchester Secondary School was considered.The School
Area Accommodation Study Committee,and subsequently the Board,rejected the reorganization
to a grade 7-12 school.As a result,no further review of schools is recommended.
ADMINISTRATIVE DIRECTION:
That no action be taken with respect to establishing an Elementary School Area Accommodation
Study Committee in the East Middlesex Area at this time.
26.Central North Middlesex Area:
This area ofCentral North Middlesex has six schools and is at an occupancy leyel of just under
100%.Many ofthe school facilities inthis area are experiencing the Impact of rural/urban fringe
growth as a result of new residential development In small communities.This would Include
areas such as Arva,llderton,Komoka and Kilworth.This pattern is anticipated to continue.
It should be noted that,when the addition was put on to Oxbow Public School,provision was
made in the design to add a port-a-pak.Parkview Public School is currently under design for an
addition and similar provisions will be made in its design.
ADMINISTRATIVE DIRECTION:
That no action be taken with respect to establishing an Elementary School Area Accommodation
Study Committee in the Central North Middlesex Area at this time.
A
/A
2002 October 22...27
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
6.ACCOMMODATION STUDY REPORT,cont'd
27.North Middlesex Area:
This area of North Middlesex has fourschools with anoveralloccupancy level of 108%.Nostudy
would be considered for this area based on the occupancy rate.East Williams MemorialPublic
school now qualifiesfor an Enrolment Pressure Grant. The Administration will be presenting a
proposal in the future to build an addition to this school.
ADMINISTRATIVE DIRECTION:
Thatnoaction be taken with respect toestablishing an Elementary SchoolArea Accommodation
Study Committee in the North Middlesex Area at this time.
28.French Immersion Programs:
The French Immersion Program iscurrentlyoffered from SKto grade 8 witha late entry In grade
7 at some locations.The program is delivered inboth single track and dual track facilities.There
are 6 single track sites and 5 dual track sites. A listing of these facilities isfound inAppendixC.
The enrolment as of2001 October 31 inthe 6 single track schools is 2,119.00 FTEand 312.00
FTE in the 5 duai track schools.
There are two issues to be considered with respect to French immersion.The first issue is the
existence ofdual track and single track schools.Inreviewing the history ofsingle track schools,
these schools were established in urban settings where there was significant population to
warrant a school dedicated to French Immersion and space was available.The view was that
schools dedicated entirely toFrench Immersion would providean enrichedprogram.Historically,
dual track schools were established where there was not enough resident population to dedicate
an entire school (e.g., Tollgate,Victory Memorial),or there was no space available (e.g.,
Homedale).
The question has arisen as to whether the resident population inthe single track schools could
be returned to their home school whichwouldresult in more dual track schools.Obviously the
students wouldnot return to their home schools since the populations would be relativelysmall
and would notjustify a dedicated program in French immersion.Dual track schools would serve
designated regions.This configuration would not be efficient since additions would have to be
put on schools in order to accommodate the populationcurrently housed insingle track sites.
There are no efficiencies to be gained by disbanding single track schools.
The Administration is of the view that itIs necessary to review boundaries for French Immersion
Programs.The Program Services Department will bereviewing these boundaries and presenting
a report to the Board in the future.
SECONDARY:
Criteria for Establishing a Secondary School Area Accommodation Study Committee:
Section 3.3.1 .b)ofthe Board procedures provides the criteriaforestablishing a secondary school
area accommodation study committee as follows:
"b) The Board may establish a Secondary School Area Accommodation Study Committee
for one or a combination of the following reasons:
i economic factors related to the secondary school panel require a study ofthe long-term
.operation of the current number of secondary schools;.
a the operational costs of one or more schools negatively impacts on the Board's
grants for school operation:
Hi long-term program considerations for the secondary panel;
iv such other factors as the Board considers necessary."
2002 October 22...28
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
6.ACCOMMODATION STUDY REPORT,cont'd
BASIS FOR ANALYSIS -SECONDARY:
In the review of secondary schools within the District,the 30 regular day school facilities and two
adult school facilities have been divided into 7 study areas.
ASSUMPTIONS FOR ANALYSIS -SECONDARY:
The data used in this report is as follows:
enrolment used In the report is the annualized secondary figures for the 2001/02 school year;
the "On the Ground"Capacities (OTG)were not used inthis analysis since it has not been
reviewed by Facility Services.The Ministry Operating Capacities were used;
portables,port-a-paks,and ROM classrooms are not included in the Ministry OTG Capacity
counts and thus individual school figures may appear out of line.
In the event that a specific area is approved for study,then the OTG Capacities may require
updating during the study period following the Ministry approval or modification of the figures
submitted for their review.
PROGRAM AND SCHOOL REORGANIZATION
OVERVIEW:
Commencing in the 2003-04 school year,all secondary schools in the Province of Ontario will
provide a 4-year program instead of the current 5-year program.It is anticipated that the
subsequent reduction in the number of students will phase in over 3-5 years.Over the 5-year
period,three impact scenarios have been considered by the Province.Under these scenarios,
Secondary School Reform is expected to reduce secondary school enrolment by between 59,000
and 78,000 students in the Province which represents a change in the 2001 -02 ADE figure from
8.7%to 11.5%.
As mentioned in the previous accommodation report dated 2002 March 19, the elementary
student population is peaking at the current grade 5/6 level. As a result,this population will
progress through the remaining years of elementary school and into secondary school.
In summary,two things will happen at the secondary level:the population will decrease as a
result ofmovingfroma 5-year to a 4-year program and, at the same time, it will be impacted by
the increased elementary enrolment entering the secondary panel.The net impact will be very
littleoverall change in the secondary school population during the next 5-7 years.After that time
period,there will be a decline In enrolment in both panels.The previous report projected the
following long-term decline:
Year:Elementary:Secondary:
2002-03 53125 26691
2003-04 52700 26700
2004-05 52000 26600
2005-06 51350 26575
2006-07 50700 26600
2002 October 22...29
2007-08 50300 26000
2008-09 49800 26700
2009-10 49300 26900
On the surface it would appear that there is significant vacant space at schools such as Sir
George Ross and Clarke Road Secondary Schools.In reviewing the room usage of those
schools,in actual fact they are near or at capacity.The lower occupancy rate results from the
difference of how the space is calculated by the Ministry of Education.For example,gyms
(excluding first gymnasium space)are counted as classroom space inthe secondary panel but
not in the elementary panel.The Ministry of Education capacity loading factors for the secondary
panel is attached in Appendix E.
It should also be noted that the OTG capacity Inthe secondary schools has not been verifiedby
Facility Services nor by the Ministryof Education.This process is currently being undertaken and
may result in some changes to the capacity rating,itis anticipated that those resultant changes
will not affect the administrative direction In this document.
With respect to Montcalm Secondary School,although the capacity rating is relatively low, a
factor that does exist is the growth in the north end of London.In the long-term,students north
of Fanshawe Park
Road will have to be bused to Sir Frederick Banting, A. B.Lucas,Medway Secondary Schools,
and/or Montcalm Secondary School. At the present time, A. B. Lucas Secondary School and
Medway High School are at full capacity,and Banting is at 91%capacity.Therefore,it is
anticipated that a significant number of students will be bused to Montcalm Secondary School.
The other alterative is to do a boundary restructuring,close Montcalm Secondary School, and
eventually builda newsecondary school north of Fanshawe Park Road.This Isnot an alternative
we would recommend.
The issue oftechnology sen/ices programs at Thames and Sir George Ross Secondary Schools
is an issue that has been raised by the Administration in a technology services review.The
Program Department will be bringinga modelto the Board forthe future direction oftechnology
services.Until that report is dealt with,any review of Thames and Sir George Ross Secondary
Schools would be premature.
STUDY AREA REVIEW:
1.St.Thomas/East Elgin Area:
The four schools in the St.Thomas/East ElginArea have an overall occupancy rate of83%.
The following chart indicates the FTE students for the 2001-02 school year and the capacity
for each school:
School
Ministry
OTG
Annualized
Enrolment
2001-02
Percentage
Capacity
Arthur Voaden 1260 649.65 51.56
Central Elgin 744 739.79 99.43
East Elgin 1305 1261.22 96.64
Parkside 1029 966.73 93.95
2002 October 22...30
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
6.ACCOMMODATION STUDY REPORT,cont'd
STUDY AREA REVIEW:,cont'd
Giventhe long-term impacton going from five years tofouryears, and a decline inelementary
enrolment,there may be a possibility In the future to close one of the schools.Atthe present
time,the Administration is not recommending a Secondary School Area Accommodation Study
committee;however, the Administration will beundertakinga boundary rationalizationand review.
The purpose ofthisreviewistoestablish boundaries and appropriate feeder school designations.
ADMINISTRATIVE DIRECTION:
That no action be taken with respect to establishing a Secondary School Area Accommodation
Study Committee in the St Thomas/East Elgin Area at this time.
2.West Middlesex and West Eloin Area:
This region is comprised ofthe following secondary schools: Strathroy District Collegiate,
Glencoe,NorthMiddlesex and West Elgin Secondary Schools.Their student enrolment and
capacity ratings are as follows:
School
Ministry
OTG
Annualized
Enrolment
2001-02
Percentage
Capacity
Glencoe 618 411.43 66.57
North Middlesex 462 400 •.86.58
Strathroy 1197.00*1164.71 97.3
West Elgin 693 505.63 72.96
*Note: The new Strathroy District Collegiate Institute was built for a public school student
population of960.The overall school capacity,including Holy CrossSecondary School,
is 1560.
Anewjoint secondary school opened on 2002 September 02. Atthe same time,there remains
three relatively small secondary schools in this area.TheIssuehereis two-fold,the first being
capacity rating.
The more significant issue,however,isthat given the move from a 5-yearto a 4-year program
inthe secondary panelandthe relatively smallstudent population,the program offerings inthese
three schools is significantly smallerincomparisontothe average size secondary school in the
District.While maintaining a secondary school in each of these communities may be seen as
advantageous by the community,the reality is that the students will be unable to receive the
same breadth ofprogramas afforded tomoststudents within the Thames Valley District School
Board.It is for these reasons that the administrative direction is cited below.The review would
also include Strathroy since there are out of area students currently being drawn to the new
facility.
ADMINISTRATIVE DIRECTION:
Thata Secondary SchoolArea Accommodation StudyCommitteebe undertaken involving West
Elgin,Glencoe,North Middlesex and Strathroy Secondary Schools.
2002 October 22...31
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
6.ACCOMMODATION STUDY REPORT,cont'd
STUDY AREA REVIEW,cont'd
3.London Area:
The City ofLondon has 13 regular secondary day schools and 1adult secondary school with an
overall capacity rating of 83%.This rating Includes the adult school.If the G. A.Wheable Centre
for AdultEducation Is reduced from the total, the overall capacity for the remaining schools is
90%.Within the Cityof London,the four schools that have the lowest percentage capacity are
Clarke Road at 64%,Montcalm at 68%,Sir George Ross at 60%,and Thames at 60%Given the
comments in the overview,no restructuring is being recommended.
The Program Services Department is undertaking a review of service technology programs with
a view to determining program breadth and required facilities.
ADMINISTRA TIVE DIRECTION:
Thai no action be taken with respect to establishing a Secondary School Area Accommodation
Study Committee in the London Area at this time.
4.Woodstock Area:
An accommodation review was undertaken ofWoodstock Collegiate Institute in 2000.Adecision
'was made not to close the school and subsequently,$3,977,354.53 was spent on renovations
to the school In the summer of 2001. Woodstock Collegiate Institute Is currently at 64% of
capacity and will continue to decline.Atthis time,however,itis not necessary to do a review of
Woodstock Collegiate as a stand-alone entity.It may,however,have an Impact on other studies
inthisarea.Huron Park Secondary SchoolIsat 96%capacity;however,CollegeAveSecondary
School has the potentialtoaccommodate an additional 310 students. Itscurrentoccupancy rate
Is 67%.
ADMINISTRATIVE DIRECTION:
That no action be taken with respect to the Woodstock Collegiate Institute and Huron Park
Secondary School.
5.North-East Oxford Area:
There is no secondary school in this area.Most students attend school In the Waterloo District
School Board area and a smallnumberattend WoodstockCollegiate Institute.AsofJune 2002,
there were 62 graduating students from Plattsville and District and Tavlstock Public Schools.Of
the graduating students,3 attended Woodstock Collegiate Institute.A total of 210 students from
the Thames Valley District School Board area currently attend Waterloo-Oxford District
Secondary School.
The following table illustrates the pattern of student choice for the 2001-02 school year:
School
Grade 8 Destination
Total TVDSB
Other
Jurisdiction
Plattsville &District P.S.31 0 31
Tavistock P.S.34 3 31
TOTAL:65 3 62
2002 October 22...32
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
6.ACCOMMODATION STUDY REPORT,cont'd
STUDY AREA REVIEW:,cont'd
it should be noted that the Waterloo Board just put on an addition at this school,in part to
accommodate the non-resident students.There is a previous court ruling of involving the
previous Middlesex County Board of Education and the Cityof London w/hich allows students to
attend a school in another jurisdiction (i.e.,another Board),provided the Principal determines
there is room.As a result of this court ruling,the Thames Valley District School Board does not
have the right to order these students graduating from the aforementioned elementary schools
to attend at Woodstock Collegiate Institute.No review in this area is needed.
ADMINISTRATIVE DIRECTION:
That no action be taken with respect to establishing a Secondary School Area Accommodation
Study Committee in the North-East Oxford Area at this time.
6.South East Oxford Area:
South East Oxford consists of Norwich and Glendale Secondary Schools,Annandale School,
and,for the purpose of this report,College Avenue Secondary School.When reviewing these
four sites,the following capacities are Indicated:
7.
School
Ministry
OTG
Annualized Enrolment
2001-02
Percentage
Capacity
Annandale 252 236.5 98.85
College Ave.981 649.13 66.17
Glendale 732 735.44 100.47
Norwich 408 378.38 92.74
It Is possible to restructure the boundaries and restructure the school organizations in order to
eliminate one facility. This could result in increasing the number of students at College Avenue,
Annandale,and Glendale which would result inthe closure of Norwich Secondary School. As
mentioned in the North Middlesex-West ElginArea section ofthis report,a primary consideration
should be the program offerings for the relatively small student population at Nonvlch.
ADMINISTRATIVE DIRECTION:
That a Secondary School Area Accommodation Study Committee be undertaken involving
Norwich,College Avenue,Glendale and Annandale.
Lord Dorchester Area:
At the time of the review in this area,a reconfiguration of Lord Dorchester Secondary School
was considered.The School Area Accommodation Study Committee,and subsequently the
Board,rejected the reorganization to a grade 7-12 school.As a result,no further review of
secondary schools is recommended.
ADMINISTRA TIVE DIRECTION:
That no action be taken with respect to establishing an Secondary School Area
Accommodation Study Committee in the Lord Dorchester Area at this time.
2002 October 22...33
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
6.ACCOMMODATION STUDY REPORT,cont'd
SUMMARY
In summary,in reviewing the capacity ofsecondary schools forthe next five years,it is possible to
reduce one or two secondary schools Immediately.In the long-term,given the restructuring of
secondary schools and the decline in elementary enrolment,it may be possible to reduce more
secondary schools beyond this 5-year time period. The Board should consider reviews at that time.
The decision tocloseany school is highly emotional,especially a secondary school as itwill havea
significant Impact on the community.What should be of primary importance is the educational
opportunity forstudents.Decisions shouldnotbe based solelyon economic reasons.
The followingmotion was moved by G. Hart and carried:
That consistent with the Board Policy and Procedures,"School Accommodation and Facility
Organization",the following elementaryschoolarea accommodation study committeesbe
established for the;
- Aldborough, Dunwich-Dutton, and West Elgin Senior Public School
- Davenport, McGregor, South Dorchester,Springfield, and Summers'Corners Public
School areas
Elliott Fairbairn and Maple Lane Public School areas
East Oxford and Sweaburg Public School areas
Northdale and Northridge Public School areas
-Princess Anne (Ingersoil), Victory Memorial and Westfield Public School areas
The following motion was moved by T.Roberts and carried:
That consistent with the Board Policy and Procedures,"School Accommodation and
Facility Organization",the following secondary school area accommodation study
committees be established for the:
- Annandale, CollegeAvenue,Nonwich and GlendaleSecondary School areas
- Glencoe,North Middlesex,Strathroy and West Elgin SecondarySchool areas
The following motion was moved by P.Jaffe and carried:
That the Director and Chairperson enter into discussions with the London District
Catholic School Board Director and Chairperson regarding Thames Valley's planned
study committees,and to explore the feasibility ofjoint studies to seek efficiencies In
building utilization and student programs.
7.DESIGNATION OF HOLDING SCHOOLS FOR SPECIFIC HOLDING ZONES
Executive Superintendentof Operations P. Gryseelsnotedthat the purpose ofthisreportisto
designate Elementary and Secondary Hplding Schools for developing residential development.
With the assistance Gil Owens,Planning Officer,P.Gryseels provided information and detailed
holding zone reports and maps.
The Thames Valley District School Board has designated a number of Holding Schools for
developing areas where there is not a neighbouring school with space to accommodate the
anticipated student population.The attached excerpt forthe Board's School Accommodation and
FacilityOrganization Policyprovides the background forthe determinationofthe Holding School.
There are currently no school age children residing In these residential developments.The
designation of Holding Zones is done priorto homes being builtinorder that home buyers know
which schools their children will be attending.
2002 October 22...34
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
7.DESIGNATION OF HOLDING SCHOOLS FOR SPECIFIC HOLDING ZONES,cont'd
The following are the recommended Holding Schools in the city of London for the Holding Zones
for which an immediate designation is required:
Stoney Creek North- Sir John A. Macdonald Public School is already the Holding School
for the Stoney Creek HoldingZone area immediately to the south. Existing transportation
from this area could potentially be used to minimize costs at least in the early stages of
development.
Hyde Park North-Emily Carr PublicSchool, whileover capacity, is within walking distance
of the current Holding Zone,and the addition of portables would enable the school to
accommodate the first phase of the residential development.
Hyde Park South -Wilfrid Jury Public School,while near capacity,is withinwalking distance
of the current Holding Zone,and the addition of portables would enable the school to
accommodate the .first phase of the residential development which is close to the existing
residential development.
River Bend - Byron Northview Public School,while near capacity,is the nearest school and
the area has historically been a part of the Byron Northview Public School attendance area.
The addition of portables would enable the school to accommodate the first two phases of
the residential development.
Kllally -Chippewa Public School,while near capacity,is the nearest school and the area has
historically been a part of the Chippewa Public School attendance area.The addition of
portables would enable the school to accommodate the first two phases of the residential
development which is close to the existing residential development.
There will be transportation costs as all students in Holding Zones qualify for transportation under
the Board policy.
2.5 Procedures for Establishing Holding Schools and for the Establishment ofan Elementary
Educational Facility
Prior to the establishment of a new elementary educational facilitywithin a community,
students may be accommodated within a holding school.
The following criteria shall be employed in establishing a holding school:
Students from a holding zone shall be accommodated in as few holding schools as
possible.Holding schools shall be as dose to the developing community as possible.
If feasible,the students shall be placed so that further relocations will not be necessary
during their accommodation in a holding school.
Holding schools should not exceed their effective capacity as a result of accommodating
pupils from outside the community,however,portable accommodation may be required
to provide space on holding school sites.
2002 October 22...35
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
7.DESIGNATION OF HOLDING SCHOOLS FOR SPECIFIC HOLDING ZONES,cont'd
The following was motion moved by L.Stevenson and carried:
That the following Holding Zones be designated to elementary Holding Schools and
secondary schools:
Holding Zone
North Stoney Creek
Hyde Park North
Hyde Park South
River Bend
Kilally
Elementarv School
Sir.J.A.Macdonald P.S.
Emily Carr P. S.
Wilfrid Jury P. S.
Byron Northview P. S.
Chippewa P. S.
Secondarv School
Medway S.S.
Banting S.S.
Banting S.S.
Saunders S. S.
Montcalm S.S.
8.MONTHLY FINANCIAL REPORTING ,
The Administration presented the prelihiinary financial statement as at 2002 August 31.
Executive Superintendent of Business Services B.Greene reviewed the figures but noted that
these are not final numbers ~many year end adjustments will be made.The Administration
responded to questions from trustees.
9.REPORT OF THE NATIVE ADVISORY COMMITTEE 2002 September 10
3:05 p.m.-4:29 p.m.
Members
D.Charles.OKT
L.Doxtator,OKT
G.McGahey,Chippewas of the Thames
Administration and Others
M.L.Anderson,Principal,Thames S.S.
J.Antone,Native Counsellor (+3:25)
J.Fitzsimmons,Principal,Westminster Central
P.S.
E.Good,Learning Coordinator
C.Graves,Learning Supervisor
B.Greene,Executive Supt.Business Services
V.Hopkins,Native Counsellor
R.Jackson,Principal,A.E. Duffleld P. S.
Regrets:
Absent:
A.Cartier,W. Hill. P.Jaffe
1.APPROVAL OF AGENDA
The agenda was approved as distributed.
2.CONFLICTS OF INTEREST
No conflicts of interest were declared.
P.Schuyler,Trustee
T.Smith,Chippewas of the Thames
L.Stevenson,Trustee
S.Lundrigan,Recording Secretary
C. May,Vice Principal,Beal S.S.
S.Miller,Attendance Counsellor
M. Moniz, Vice Principal,Thames S.S.
C. Murphy,Executive Supt.Program Services
J.Roth,Manager,Financial Services
T.Siilaby-Ramsey,Native Counsellor
D.Susi,Principal,M.B.McEachren P.S.
3.WELCOME AND INTRODUCTIONS
P.Schuyler,Chairperson,welcomed everyone to the meeting and all present introduced
themselves.
2002 October 22...36
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
9.REPORT OF THE NATIVE ADVISORY COMMITTEE,cont'd
4.CONFIRMATION OF VOTING MEMBERS
Trustees:P.Schuyler,L.Stevenson
O. K. T.Representatives:D.Charles,L.Doxtator
Chippewas of the Thames:G.McGahey,T.Smith
Munsee-Delaware Nation:
5.REPORT OF MEETING-2002 June 11.
The report was confirmed as distributed.
Business Arising from the Minutes
C.Graves provided answers to questions concerning the Independent Procedure:First
Nations Language Instruction.
M.L.Anderson noted that Thames S. S offered a Native Languages course but few students
were interested,so the course will not be run.Beal S.S.has sufficient enrolment to run their
Native Languages courses.
6.NATIVE TUITION AGREEMENTS
C.Murphyreported that representatives fromOneida and the Boardare making progress on
the native tuition agreement.There is one item outstanding that deals with trustee
representation.Cathy wants to ensure that ifany other band is referenced in another band's
agreement that there is knowledge ofsuch. Meetingshave been scheduled for September
26 and October 8 to finalize the agreement.The previous native tuition agreement withthe
Board of Education for the city of London was signed by the Chair of the Board,the Director
of Education,the Chair of the Band and the Chief of the Band.
7.SUGGESTIONS FOR PROFESSIONAL DEVELOPMENT
C.Graves displayed the Turtle Island newspaper and encouraged members and
administration to share any other relevant resource materials.
Suggestions for professional development sessions included:inviting a representative from
each of the bands to talk about their ceremonies/celebrations;requesting an information
session with ministry personnel to provide training regarding provincial changes and the
funding formula;holding our Native Advisory meetings at a band office;bringing parents in
for a parents'night;and scheduling a brainstorming session for ideas on how to increase the
attention rates of native students.
L.Stevenson introduced the idea of a student and parent survey that would attempt to
ascertain which programs and services are beneficial to students and which areas need to
be restructured.M. L.Anderson noted that Thames S.S.scheduled interviews with at-risk
native and non-native students last year to learn about the obstacles the students face as
they struggle to earn their graduation diplomas.
An ad hoc committee comprised of G. McGahey, S.Miller,V. Hopkins, L.Stevenson,C.
Graves and L.Doxtatoragreed toreviewthe issues thatshouldbe addressed bythe survey.
M.L.Anderson will provide the ad hoc committee with the questions asked of Thames'at-risk
students last year.
In response to T.Smith's question,C. May noted that Beal S.S.schedules at least one
auditorium per semester to speak about the importance of attendance and goal setting for
native students.Terry would also like to see more career workshops or fairs and
motivational speakers at the secondary level. It was indicated that Junior Achievement has
started a special workshop for grade 8 students.
2002 October 22...37
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
9.REPORT OF THE NATIVE ADVISORY COMMITTEE,cont'd
8.PRINCIPALS'UPDATES
Beai S.S.
Drew Cookhas joined Beal's administrative team as a Vice Principal and will be attendingsome
Native Advisory meetings In the future.Jessica Hill has been hired as a Native Studies teacher.
C.Maynotedthat Jessica Is "in tune"with nativestudents and isvery kind.Arestructuringofthe
timetable has allowed Beal to have one 60 minute lunch hour which has been well received.The
school opened this year with 2156 studentsonthe role however,registration is ongoing.C.May
offered congratulations to L.Doxtator and D.Charles for the wonderful graduation ceremony
Carolyn attended on August 21.It was notedthata numberof native students are participating
in extra-curricular activities.
Westminister Central P.S.
Four native students graduated from Westminster Central In June - 2 were from the Special
Education program.Schoolstaffwhoattended the Munsee Delaware powwowinAugusthad
a wonderful timeand have assembled a bulletin boardat the school celebrating the event. This
year theschool'sfocusison reading.Thegoalisthatbythe end ofgrade one everystudent will
be reading.Concern has been expressed about six students - 4 of whom are native. J.
Fitzsimmons noted that the school will focus their resources on these students in an accelerated
reading program.Overall,ithas been an excellentstart to the newschool year.
M.B.McEachren P.S.
D.Susi reportedthat everyoneis settling in well toa newschoolyear.Eleven grade 7 Oneida
students and thirteen grade 8 Oneida students are registered.A few of the students have
volunteered to be lunch hour helpers.NSL teacher Joan Doxtator is scheduled to teach in the
morning at McEachren.
A.E.Duffield P.S.
R.Jackson noted NSL teacher Joan Doxtator is teaching inthe afternoon at Duffield.Seventeen
native students are registered in grades 7 and 8 thisyear. Verysmooth opening to the school
year.
Thames S.S.
M.L.Anderson introduced Vice Principal Manuel (Mel)Moniz who will be attending future
Committee meetings.Thames hopes to have their enrolment stabilized around 445-450 students.
There is a "Meet the Teacher"barbecue tonight from 5:30 p.m.until 7:00 p.m. with the food
services students doing the cooking.
WhenThames participated in the pilot Grade 10 Literacy test, nostudents passed the reading
or writingportion. Intheir latest EQAOresults, 8 students passed both parts of the test and 14
students passed one part of the test or the other.Ten or more students are close to the
provincial standard.A celebration auditorium was held to congratulate the students on their
successes.The testing held over two days is very demanding.Attendance has been a concern
because some students do not believe this is an attainable goal for them.
Saunders S.S.
Registration isongoing at Saunders withVPs doingthe interviews. There are approximately 10 •
12 students waiting to register.Current enrolment is around 95 -100 native students.The
student association had their first meeting last night. Quite a few students are trying out for the
football team.
It was requested that a letter be sent to Saunders Principal,Tony Jones,reminding him of the
Native Advisory meeting schedule.
2002 October 22...38
10.REPORT OF COWIWIITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
9.REPORT OF THE NATIVE ADVISORY COMMITTEE,cont'd
9.ADJOURNMENT
The meeting was adjourned at 4:29 p.m. on a motion by D.Charles.
Next Committee Meeting Date:
Tuesday,2002 October 8
3:00 p.m.
Elgin Room -
P.SCHUYLER,
Chairperson
10.REPORT OF THE POLICY WORKING COMMITTEE
2002 October 01
4:00 p.m. - 6:00 p.m.
MEMBERS ADMINISTRATION AND OTHERS
T.Roberts (Acting Chair)J.Bennett B.Bryce P.Gryseels
S.Peters P.Settler (4:45)S.Christie P. Martin
J.Thorpe B.Tucker
Regrets:D.Anstead
Absent:P.Jaffe
Trustee Visitor - L.Stevenson
1.APPROVAL OF AGENDA -The agenda was approved on motion of S.Peters.
2.CONFLICTS OF INTEREST-none declared
3.COMMITTEE REPORT OF SEPTEMBER 3,2002 &TRACKING SHEET
The committee report of September 3, 2002, and the updated tracking sheet was provided
for members'information and reference as required.
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE
a.Recognitions:Staff,Students,System - IP
Director Bryce described the background to the draft independent procedure on system
recognitions.He noted that the procedure was developed prior to the establishment of the
Policy Working Committee and has not been through the Committee process.
The revised document has been updated to reflect the Board's current practices relative to
staff,student and system recognitions and has been appropriately identified as an
independent procedure.
The following motion was movedbyS. Peters and carried:
That the independent procedure "Recognitions: Staff,Students,System"be posted to
the Board's website for public input for a one-month period."
b.and c.Early and Safe Return to Work Procedure for PSSP and AAPSP Staff - IP
Peter Martin and John Thorpe joined the meeting to present the draft Independent
procedures for Early and Safe Return to Work Procedure for both Professional Student
Services Personnel (PSSP)and Association of Administration,Professional and Support
Personnel (AAPSP) staff.
2002 October 22...39
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
10.REPORT OF THE POLICY WORKING COMMITTEE,cont'd
4. b.and c. Early and Safe Return to Work Procedure for PSSP and AAPSP Staff - IP
The independent procedures identifythe key parties inthe return towork program, define the
major types of work available and the required documentation to ensure a safe and
productive return to work for employees.
Itwas agreed that the groups will initially be referenced intheir respective documents bytheir
full name for clarity,and the acronym then used throughout the remainder of the document.
Mr.Martin noted the documents are very similar to the procedure for teaching staff. It was
agreed that the titleofthe Teachers*independent procedure will be changed to "Earlyand
Safe Return to Work for Teaching Staff' to provide consistency with the other employee
groups and to better reflect the purpose of the independent procedures.
The following motion was moved by S.Peters and carried:
That the draft independent procedures "Early and Safe Return to Work Procedure for
Professional Student Services Personnel (PSSP)and the "Early and Safe Return to
Work Procedure forAssociation of Administration,Professional and Support Personnel
AAPSP"be posted to the web site for publicinputfor a one-month period.
5.-CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT -none
6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
7.SUGGESTED POLICY/PROCEDURE REVISIONS
a. Provincial Report Card:Guidelines for Students with Special Learning Needs
Superintendent Bill Tucker and Learning Supervisor VIcki Corcoran attended to describe
suggested revisions to the independent procedure related to the provincial report card
guidelines for students with special learning needs.
VIcki described the amendments and reorganization of the revised procedure.Re
organization changes include the rationale clearly delineated at the beginning of the
document and the procedures for elementary and secondary report card completion
separated and clearly delineated.It was agreed that special education terms will be written
in full at the beginning of the document and their acronyms used through the balance ofthe
text.
The following motion was moved by J.Bennett and carried:
That the draft Independent procedure "Provincial Report Card:Guidelines for Students
with Special Learning Needs"be posted to the web site for public input for a one-month
period.
An email will be sent to SEAC members advising them the document is on the web for input.
2002 October 22...40
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
10.REPORT OF THE POLICY WORKING COMMITTEE,cont'd
7.SUGGESTED POLICY/PROCEDURE REVISIONS,cont'd
. b.Twlnnlng/Detwlnnlng of Schools Policy and Procedure
Executive Superintendent Peter Gryseels described the background to suggested revisions
to the policy and procedure on Twinning/Detwinning of Schools noting It was recommended
that a section be added to allow for public Input.Section 3 of the procedure adds that
provision.
The policy has been revised to note that the Board reserves the right "to consider
administrative twinning even where the average number of students is in excess of 12
students per grade or where the number of students is In excess of 120 where,in all
circumstances,such twinning is warranted."The policy will reference the Education Act
noting that a principal may supervise more than one school.
The following motion was moved by J.Bennett and carried:
That the revised policy and procedure on "Twlnnlng/Detwlnnlng ofSchools" be posted
to the web site for public input for a three-month period.
c.Response Protocoland CommunicationPlan-Revised IndoorEnvironmental Quality Survey
Questionnaire
Peter Martin described revisions to the Indoor Environmental Quality Survey Questionnaire
designed to provide information to the Health Unit to assist In determining if a further
investigation of the classroom environment is necessary.It was emphasized that it is a
Health Unit questionnaire to be used to initiate contact with schools where they deem it
necessary.
it was suggested that,as part of the distribution process,the questionnaire be circulated to
the original members of the committee who drafted the policy.
The following motions were moved by P.Sattler and carried:.
That the document be circulated to the original members of the committee who drafted
the policy for their Information.
That the draft procedure "Response Protocol and Communication Plan -Revised Indoor
Environmental Quality Survey Questionnaire"be approved and forwarded tothe October
22 Board for information.
8.OTHER BUSINESS
a.Committee Mandate
Adraftmandate forthe Committeewas examined. The following motion was moved byJ.
Bennett and carried:
That the following PolicyWorking Committee mandate be approved for referral to the Chairs'
Committee and Board for approval:
"The Policy Working Committee initiates and/or considers draft policies related to the
Board's operations and philosophies and makes recommendations for approval to the
Board. Itreceives draft procedures and independent procedures fordiscussion and may
offer suggestions for consideration by the originating department,with subsequent
referral to the Board for information.
2002 October 22...41
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
10.REPORT OF THE POLICY WORKING COMMITTEE,cont'd
8.OTHER BUSINESS
a.Committee Mandate
The committee ensures that community input is sought on all policies,procedures and
independent procedures priorto being referred to the Board for approval or information.
The committee is responsible for directing the maintenance of accurate and current
records of all Board policies and mayconduct a reviewof policies every three years or
when referred to the Committee for review.
The Committeemeets the firstTuesday ofeach month during the school year."
9. ADJOURNMENT-The Committee adjourned at 5:27 p.m. on motion of S.Peters.
RECOMMENDATIONS:None
T.ROBERTS,
Acting Chairperson
11.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE 2002 October 01
7:05 p.m.-9:04 p.m.
MEMBERS PRESENT
S.Peters
L.Stevenson
T.Roberts
M.McTaggart
J.Hunter,
Chair
G.Hart
P.Sattier
A.Cartier
J.Bennett
Regrets:
Absent:
D.Anstead,D.Stewart
P.Schuyler,S.Deller,P.Jaffe
ADMINISTRATION AND OTHERS
B.Bryce
P.Gryseels
B.Greene
J.Thorpe
K.Haveika
K.Wilkinson
L.Hutchinson
D.Blair
K.Dalton
J.Roth
K.Meeson
D.Bradford
S.Christie
W.Scott
1.APPROVAL OF AGENDA -The Item"Education Equality Task Force Update"was added to
the agenda as Item3. a. The agenda as amended was approved on motion ofL.Stevenson.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.a.EDUCATION EQUALITY TASK FORCE UPDATE
Chairperson J.Bennett extended appreciation to allwho participated in the preparation ofthe
Education Equality Task Force submission presented to Dr.Rozanski on 2002 September
25.Special thanks was extended to everyone who showed their support by attending the
presentation.
Trustee Roberts extended his appreciation on behalf of all the trustees to Chairperson
Bennett for so effectively presenting the submission to the Task Force.
b.DIRECTOR'S ANNOUNCEMENTS
DirectorofEducation Brycereferred tothe 2002 September 24 Boardmeeting where a report
was presented on the Grade 10 Provincial Literacy Testing Program (OSSLT) and noted that
at that time,the results for the Province and other school Districts were not available.The
assessment was conducted Province-wide in 2002 February.
2002 October 22...42
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
11.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,comt'd
3.b.Director's Announcements
The Education Qualityand AccountabilityOffice(EQAO)has now released the results which
provide a summary of both reporting methods.It was noted that the District and Provincial
results are very similar. For example,68% of the students in Thames Valley passed both
components of the literacy test, while provincially69%passed both components.Director
Bryce advised that trustees could contact either Superintendent Karen Wilkinson, or
Executive Superintendent Peter Gryseels for additional information.Copies of the
comparison chart were provided.
Concern was expressed with the number of special needs students who are required to write
the Provincial literacy test even though they are not capable of earning a secondary school
diploma.Supt.Wilkinson advised that various exemptions are available for eligible students
and that decisions are handled on an individual basis at the school level for these students.
It was noted that,at present,the Ministryof Education has directed that all students write the
literacy test. It was suggested that at a future date, a letter be sent to the Ministryreflecting
concerns over the frustration level caused to this group of students in writing the test.
4.-PUBLIC INPUT PRESENTATION
a.Active and Safe Routes to School (ARTS)
Sue Schnurr,Public Health Nurse,Middlesex-London Health Unit,and Catharine Kurucz,
Environmental Education and Management Coordinator,presented information regarding the
international program "Active and Safe Routes to School"(ARTS).
The program Includes a variety of timely activities such as Walking School Bus, Walking
Wednesdays,Neighbourhood Walkabout,No-Idling Areas,Blazing Trails and 1Walk 2002
(International Walk to School Day).The ARTS philosophy and activities emphasize to
children the pleasure of walking and encourage healthy,lifelong habits.They noted that
when children walk to school,they become better acquainted with their neighbourhood and
increase their physical activity level.
They suggested that when parents walk their children to school,they support the
environment by reducing automobile emissions that contribute to global warming."It was
noted that 50 schools are participating In the Walk to School Day being held on 2002 October
02.
Trustee Hunter extended her thanks for an informative presentation.
5.INTERNET SECURITY PROGRAM AND STUDENT PORTAL
Superintendent of Education Leo Hutchinson introduced two new Information Technology
Services initiatives regarding Internet Security Program and the Student Portal.
Internet Security Program
Technology Learning Coordinators Leslie Atkinson, Daryn Bee,Alison Slack,Bill Schreiter,
Karen Hatch and Vince Vecchio provided,an overhead presentation of the Thames Valley
Internet Safety Program.The program has three parts and is based on an extensive
program developed at the Peel DistrictSchool Board. Itis currently being implemented in
Thames Valley schools and will support principals,teachers,students and parents inmaking
safe,effective use of Internet resources.
2002 October 22...43
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
11.REPORT OF THE INFORMATIONCOMMITTEE OF THE WHOLE,comt'd
5. INTERNET SECURITY PROGRAM AND STUDENT PORTAL,cont'd
Information and Communication Technology (ICT)Vision Statement
Presenters noted that It is Board's vision that all students and educators are able to use
information and communication technology confidently and creatively toenhance their ability
to communicate,create,organize, manipulate and apply knowledge. The Coordinators
reviewed the following ICT Goals:
Goal 1 -Improve Student Learning
Goal 2 -Staff Development
Goal 3 -Integrates iCT and Curriculum
Goal 4 -Clear Decision Making process
Goal 5 -Excellent Infrastructure
Pilot Project
The ICT Projectisbeing piloted at eightschools across the District.ALearningCoordinator
forTechnology was assigned to each school forone day per week. Inaddition, funds were
providedforthe purchase ofsoftwareand release timefor teachers.An initial teacher survey
assessing the existing level of teacher computer use and literacy was distributed to all
teachers and analyzed.Funds were allocated to provide three days of teacher release time
for those teachers inthe project schools who required a supply. Ageneral outline ofthe in-
service training provided was provided.
ICT Plan Next Steps 2002-2003
The ICT goals and actions were extracted from the original ICT Plan written in the 2000-01
schoolyear.It wasnotedthatthe Learning Coordinators havemajorresponsibility for the ICT
Next Steps 2002-2003 as a whole. Their assignments for the following nine individual
components were explained:
Responsibility Learning Coordinator
Student Expectations L.Atkinson
Report Cards L.Atkinson
Budget Allocation V.Vecchio
Equity W.Schreiter
Core Software Standards V.Vecchio
Leadership Skills A.Slack
Infrastructure W.Schreiter
School ICT Plan K.Hatch
Training D.Bee
Distance Education A.Slack
Internet Safety D.Bee
The Internet Safety Program is being developed and Implemented for students,teachers,
parents and principals.The components of the Internet Safety Program include:
Student Link 2 Internet sites that have been screened by the teacher and arranged by
grade,subject and strand matching the Ontario curriculum;
Student E-mail (ePals)that is curriculum driven and monitored by the teacher and
provides a rich collaborative learning environment for our students.All users must
formerly apply to
participate;
2002 October 22...44
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
11.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,comt'd
5.INTERNET SECURITY PROGRAM AND STUDENT PORTAL,cont'd
Cyberproofed series of classroom lessons and activities that focus on student safety on
the Internet;
School "Code of Conduct"that incorporate the appropriate use of computers and
technology.
Student Portal
Stew Spence,Group Leader for Client Support and Applications,assisted by J.Selman,
Information Technology Services,presented a new application developed by Information
Technology staff called "The Student Portal".Mr.Spence noted that this application has
great potential for providing students with access to information and resources about
themselves,their schools,and learning materials needed to complete their work. Using a
preauthorized student portal, he demonstrated the steps for accessing information related
to courses,timetables,current year marks,course credits,community hours.
A question-and-answer period followed.
6.2003-04 BUDGET PLANNING PROCESS
Brian Greene,Executive Superintendent,Business Services,opened the presentation by
noting that as part of the 2003-04 budget planning,the process should begin earlier in the
year and referenced the many significant provincial issues that will have a major impact on
the budget including:
Education Equality Task Force and Provincial response;
Multi year funding;and
ISA funding.
The following ongoing issues will also have an Impact on the budget:
Negotiations;
Special Education Plan;
Transportation;
Accommodation;and
the use of reserve funds to balance the 2002-03 budget.
B.Greene advised that,as part of the planning process,a communication plan should be
developed and reviewed by the Board.Itis necessary that the budget process be flexible in
order to adjust to the many issues that will arise during the planning.
2002 October 22...45
10.REPORT OF COMWllTTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
11.REPORT OF THE INFORMATIONCOMMITTEE OF THE WHOLE,comt'd
6.2003-04 BUDGET PLANNING PROCESS -cont'd
Jane Roth,Manager,Financial Servicespresentedthe following draft ofthe 2003-04 Budget
Planning Process:
DRAFT 2003-04 BUDGET PLANNING PROCESS
Budget Issue Sheets -2002-03 Budget
Track progress and update budget issue sheets
Review multl year savings from budget issue sheets
Provincial Issues
Board presentation to the Education Equality Task Force September 25, 2002
Reviewand monitoringofthe provincialsupervision ofthe Toronto DistrictSchool Board,
Ottawa-Carleton District School Board and Hamllton-Wentworth District School Board
Monitor and analyze the multi year funding whenannounced bythe Ministry of Education
Review and monitorthe recommendation ofthe Education Equality Task Force
Project and determine the impact of changes to the funding model on TVDSB
Budget Planning
High level, multi year projections
Analysis of declining enrolment
Analysis of multl year funding
Analysis of changes to the funding model
Development of a communications plan
Budget Development
Establish budget assumptions
Incorporate budget Issues from 2002-03 budget
Determine detailed revenue budgets
Generate a detailed budget document and analysis
Public Process
Presentation to the Education Equality Task Force September 25, 2002
Monthly review of the funding model
Public presentation and Input
Presentation of the 2003-04 Preliminary Budget
Board review,discussion and debate
Board approval
The following timelines were provided:
2002 Oct.-2003 Jan.-Monitor and track budget Issue sheets
2002 Nov.- Develop assumptions for the 2003-04 draft budget
2002 Nov. -2003 Jan.-Projections and analysis of major issues
2003 Jan.-2003 Mar. -Detailed budget development
2003 Mar.-Funding Model analysis
2003 Apr. -2003 June -Budget presentation to the public
2002 October 22...46
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
11.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,comt'd
6.2003-04 BUDGET PLANNING PROCESS -cont'd
Supt.Greene advised that the role and responsibility of the Budget Advisory Committee will
need to be defined as the Board approaches the 2003-04 budget planning.A question-and-
answer period followedthe presentation.
Director Bryce advised trustees that the 2002-03 budget process was delayed due to the
Ministry of Education's late release of the funding figures on 2002 May 12.The current
Minister of Education has made a commitment to provide the funding figures for 2003-04
earlier to allow school boards sufficient time to review their budgets well in advance of the
submission date.
A key component of the budget process is a clear communication plan that provides the
budget information.in its correct context to all the shareholders.The Director emphasized
that significant changes may occur if multi-year funding is available as well as
recommendations from the Education Equality Task Force Report to be made public in 2002
-November.
In response to the question,"Is there evidence of multi-year funding being economically
effective?",Supt.Greene advised that itis a useful tool for planning key budget issues and
although itis viewed as a generic commitment and not Board specific,it would assist boards
to plan over the long term.
7.ADJOURNMENT -The meeting adjourned at 9:04 p.m., on motion of L.Stevenson.
J.HUNTER.
Chairperson
12.REPORT OF THE COMMITTEE OF THE WHOLE -IN CAMERA 2002 October 08
MEMBERS PRESENT
G. Hart (Chair)
J.Bennett
J.Hunter (5:12)
S.Peters (5:57)
D.Stewart (5:22)
L.Stevenson
P.Schuyler
T.Roberts
S.Deller
P.Sattler
P.Jaffe
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
P.Gryseels
C.Murphy
J.Thorpe
M.Sereda
G.Jazey
K.Havelka
D.Blair
W.Tucker
K.Wilkinson
J.Empringham
L.Hutchinson
K.Dalton
S.Christie
D.Bradford
K.Bushell
Regrets:D.Anstead
Absent:A.Cartier
The Committee met In camera from 5:10 p.m.to 6:13 p.m.
1.APPROVAL OF AGENDA
Agenda Item 3 was amended to "Chair's Announcements".The agenda as amended was
approved on motion of L.Stevenson.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
2002 October 22...47
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
12.REPORT OF THE COMMITTEE OF THE WHOLE -IN CAMERA,cont'd
3.Confidential property and negotiation matters were discussed.
4.RISE AND REPORT
A motionto rise and report was moved by L.Stevenson at 6:13 p.m. and carried.
RECOMMENDATIONS:
1.That tiie motions approved at the in-camera session of2002 October 08 related to negotiations
be approved;
2.That the Board approve the relocation ofthe East Community Education Centre into Woodstock
Collegiate Institute, and that Administration be authorized to spend the appropriate funds as
noted in the report;
3. That the Board not accept the unsolicited offerto purchase the South Community Education
Centre in St.Thomas;
4.That the South Community Education Centre and Facility Services remain at the current site.
G.HART,
Chairperson
^'Recommendations 2,3,and4were approved at a special Board meeting on October 8,2002.
v,•
13.ADJOURNMENT
The meeting was adjourned at 10:57 p.m. on motion by L.Stevenson.
RECOMMENDATIONS FROM 2002 OCTOBER 08 COMMITTEE OF THE WHOLE:
Recommendations 3 and 4 were separated out on motion of J.Hunter and S.Peters.
Recommendations 1, 2, 5, 6, 7, 8, 9 and 10 were adopted on motion of G. Hart and D.Stewart.
1.That administration proceed to tender the proposed additions and renovations to Parkview and
Plattsville Public Schools.
2.That a Manufacturing Technologies Training Partnership with College Avenue Secondary School,
Fanshawe College and the Oxford Manufacturers be approved to develop/upgrade technical
training labs within the existing CASS Technical Education facilities to create the Oxford
Manufacturing and Technical Training Centre.Such development and upgrading will be at no
cost to the Board.
5.That the Director and Chairperson enter into discussions with the London District Catholic School
Board Director and Chairperson regarding Thames Valley's planned study committees,and to
explore the feasibility of joint studies to seek efficiencies in building utilization and student
programs.
2002 October 22...48
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
RECOMMENDATIONS FROM 2002 OCTOBER 08 COMMITTEE OF THE WHOLE,cont'd
6. That the following Holding Zones be designated to elementary Holding Schools and secondary
schools:
Holding Zone Elementary School Secondary School
North Stoney Creek Sir. J. A.Macdonald P. S.Medway S. S.
Hyde Park North Emily Carr P. S.Sir Frederick Banting S. S.
Hyde Park South Wilfrid Jury P. S.Sir Frederick Banting S. S.
River Bend Byron Northview P. S.Saunders S.S.
Kilaily Chippewa P. S.Montcalm S. S.
7.That the motions approved at the in-camera session of October 8,2002 related to negotiations
be approved.
8.That the Board approve the relocation of the East Community Education Centre into Woodstock
Collegiate Institute, and that Administration be authorized to spend the appropriate funds as
noted in the report.
9.That the Board not accept the unsolicited offer to purchase the South Community Education
Centre in St.Thomas.
10.That the South Community Education Centre and Facility Services remain at the current site.
3. That consistent with the Board Policy and Procedures,"School Accommodation and Facility
Organization", the following elementary school area accommodation study committees be
established for the:
Aldborough,Dunwich-Dutton,and West Elgin Senior Public School
Davenport,McGregor,South Dorchester,Springfield,and Summers'Corners Public School
areas
Elliott Falrbairn and Maple Lane Public School areas
•East Oxford and Sweaburg Public School areas
•Northdale and Northridge Public School areas
•Princess Anne (Ingersoll),Victory Memorial and Westfield Public School areas
Related to Resolution3, the following recommendation was moved byJ. Hunter,seconded byS.Peters and
carried:
Whereas the Board is a caring learning community;
Whereas the Board is a partnership of students,parents,employees and community committed to
excellence as leader in public education;
Whereas it is understood that the mandate of the Education Equality Task Force lead by Dr.
Mordechai RozanskI,is to review the following six aspects of Ontario's student-focused funding
formula:
1.The effectiveness ofthe model fordistributionfunding between different types of boards,
for example,between urban and rural boards;small and large boards;
2. The structure of cost benchmarks (for example -does per pupil funding reflect
appropriate per pupil costs?);
2002 October 22...49
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
RECOMMENDATIONS FROM 2002 OCTOBER 08 COMMITTEE OF THE WHOLE,cont'd
3. The degree of local expenditure flexibility that school boards should have;
4. Approachestoaddressingschool renewal (maintenance,repairs,and renovations,etc.);
5. Whetherthe currentapproachto funding specialeducationisthe mostresponsibleway
to meet students'needs;
6.The approach to funding student transportation -Including ways to maximize
opportunities for sharing busing services between school boards that serve the same
communities.
Whereas,the Task Force has been asked to ensure that its recommendations ensure that Ontario's
student-focused funding formula:
promotes the principles on which the funding mechanism was built,which Includes fairness,
equity,responsiveness to learners'needs and accountability;
improve the stability of the education system;
respects the legislative and constitutional framework for education In Ontario which includes
public, Catholic,French and English language school boards;and
takes into account the fiscal situation of the Province.
Whereas itisfurtherunderstood that the Provincial government will Indicateinthe springof2003the
actions that it will take as a resultofrecommendations made bythe Education Equality Task Force.
Whereasthose Provincial govemmentactionsmay Impact onthe viability and sustainabillty ofschools
that are currently significantly smaller in student populationthan the average school sizes contained
in the current provincial government funding formula.
I move thatthe matterofthe establishment of elementary school area accommodation study
committees for the following school areas:
Davenport,McGregor,South Dorchester,Springfield and Summers'Corners Public School
areas;
Northdale and Northrldge Public School Areas;
Princess Anne (Ingersoll),Victory Memorial and Westfield Public School areas.
be tabled until such timeas the provincial government, by Itswords or actions,has responded
to the recommendations contained In the Report ofthe Education Equality Task Force.
Trustee Hart challenged the Chair that the foregoing motion was out of order in that Motion #3 had not been
put on the floor prior to Its being tabled.Following discussion,the challenge was withdrawn.
2002 October 22...50
10.REPORT OF COWIWIITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
RECOMMENDATIONS FROM 2002 OCTOBER 08 COMMITTEE OF THE WHOLE,cont'd
The following amended motion #3 was moved by P.Jaffe,seconded by L.Stevenson and carried:
3.That consistent with the Board Policy and Procedures,"School Accommodation and Facility
Organization", the following elementary school area accommodation study committees be
established for the:
•Aldborough,Dunwich-Dutton,and West Elgin Senior Public School
• Elliott Fairbairn and Maple Lane Public School areas
•East Oxford and Sweaburg Public School areas
Motion #4 was moved by P.Jaffe and seconded by G. Hart:
4. That consistent with the Board Policy and Procedures,"School Accommodation and Facility
Organization",the following secondary school area accommodation study committees be
established for the:
Annandale,College Avenue, Norwichand Glendale Secondary School areas
Glencoe,North Middlesex,Strathroy and West Elgin Secondary School areas
Related to Motion #4, the following recommendation was moved byJ. Hunterand seconded byS.Peters:
Whereas the Board is a caring learning community,
Whereas the Board is a partnership of students,parents,employees and community committed to
excellence as a leader in public education.
Whereas it is understood that the mandate of the Education Equality Task Force, lead by Dr.
Mordechai Rozanski, is to review the following six aspects of Ontario's student-focused funding
formula:
1. The effectiveness ofthe modelfor distribution funding between different types ofboards, for
example,between urban and rural boards;small and large boards;
2. The structure ofcost benchmarks (for example- does per pupil funding reflect appropriate
per pupil costs?);
3.The degree of local expenditure flexibility that school boards should have;
4. Approaches to addressing school renewal (maintenance, repairs and renovations, etc.);
5. Whetherthecurrentapproach funding specialeducationisthe mostresponsible waytomeet
students'needs;
6. The approach to funding student transportation -Including ways to maximize opportunities
for shared bussing services between school boards that serve the same communities.
Whereas,the Task Force has been asked to ensure that its recommendations ensure that Ontario's
student-focused funding formula:
promotes the principles on which the funding mechanism was built, which include fairness,
equity,responsiveness to learners'needs and accountability;
improve the stability of the education system;
respects the legislative and constitutional framework for education in Ontario which includes
public.Catholic,French and English language school boards;and
takes into account the fiscal situation of the Province.
r
2002 October 22...51
10.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
RECOMMENDATIONS FROM 2002 OCTOBER 08 COMMITTEE OF THE WHOLE,cont'd
Whereas itisfurther understood that the Provincial government will indicate inthe spring of2003 the
actions that it will take as a result of recommendations made by the Education Equality Task Force.
Whereas those Provincial government actionsmayimpactonthe viability and sustainabilityof schools
that are currently significantly smaller in student population than the average school sizes contained
in the current provincial government funding formula.
I move that the matter of the establishment of secondary school area accommodation study
committees for the following school areas:
Annandale,College Avenue. Norwich and Glendale Secondary School areas;
Glencoe,North Middlesex,Strathroy and West Elgin Secondary School areas
be tabled until such time as the provincial government, by its words or actions,has responded
to the recommendations contained inthe Report ofthe Education Equality Task Force.
The recommendation was adopted on a poll vote as follows:
YEAS: D.Stewart,J.Hunter,S.Peters,L.Stevenson.A.Cartier.P.Sattler,
NAYS:D.Anstead,G.Hart,P.Jaffe
c.REPORT OF THE CHAIRS'COMMITTEE 2002 October 16
12:25p.m.-4:00p.m,
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair)B. Bryce
G.Hart S.Christie
D.Stewart
P.Jaffe
1.APPROVAL OF AGENDA
The in-camera and public agendas forthe 2002 October 22, Board meeting were discussed and
approved.
2 CORRESPONDENCE
The following correspondence has been received and is available in the Trustee Conference
Room for trustees'information:
letter from MPP Dianne Cunningham re the double cohort
Dr.Graham Pollet.Middlesex-London Health Unit re 2001-02 Grade 7 Hepatitis B
Immunization Rates
Peel DSB to the Ministry of Education re Bill 110 and Regulations
A letter has been received from Janet McDougald.Chair,Peel DSB.re Federal Immigration and
Refugee Protection Act.The Payroll Services Manager will be asked to write to OPSBA if there
are TVDSB concerns related to implementation of the Act.
2002 October 22...52
10.REPORT OF COMMITTEES,cont'd
c.REPORT OF THE CHAIRS'COMMITTEE,cont'd
3.W.JOHN LAUGHLIN LEADERSHIP AWARD
Trustee Jaffe joined the meeting to present a draft criteria and process for administering the W.
John Laughlin Staff Development and Leadership Award.
The following motion was moved by G.Hart and carried:
That the criteria and administrative process of the W.John Laughlin Staff Development and
Leadership Award be approved.
Strategies to support the award were also discussed.The following motion was moved by D.
Stewart and carried:
"Notwithstanding the existing trustee direction to put excess trustee professional development
dollars at the end of the financial year Into the account for the newly-elected trustees'
professional development,that for the 2002-03 budget year,each trustee be allowed to
allocate their portion of the surplus funds to the W.John Laughlin Staff Development and
Leadership Award.
4.SCHOOL BOARDS AT THE DAWN OF THE 21®^CENTURY
Director Bryce described the Executive Summary of the School Boards at the Dawn of the 21^'
Ce/?ft//ysurvey.The American report draws on the results ofan extensive study to highlightthe
nature of large and small school boards and the challenges they face.
5.STANDING COMMITTEE MANDATES
The Committee discussed and revised draft mandates of the following standing committees:
-Budget Advisory Committee;
-Communications and Public Relations Committee;
-Native Advisory Committee;
-Negotiations Advisory Committee;
-Policy Working Committee.
The following motion was moved by G. Hart and carried:
That the following mandates of the Board's standing committees be approved:
Budget Advisory Committee -
The Budget Advisory Committee assists In the development of the annual budget of the Thames
Valley District School Board by providing information,advice and liaison between the trustees and
the staff charged with the development of the budget.
The Committee participates in the development and implementation of a communications plan to
provide budget Information to the community and receive inputfrom parents,students,staff and other
stakeholders on budget issues.
The Committee monitors provincial budget issues and considers the Impact of provincial Issues on
the Thames Valley District School Board. Italso considers the impact of other budgetary pressures
that may be unique tothe Thames Valley,and makes recommendations tothe Board on the budget
assumptions for each fiscal year.
The Committee meets as required.Three trustees serve on the Committee.
2Q02 October 22...53
10.REPORT OF COMMITTEES,cont'd
c.REPORT OF THE CHAIRS'COMMITTEE,cont'd
5.STANDING COMMITTEE MANDATES,cont'd
Communications and Public Relations Committee
The Communications and Public Relations Committee:
- providesa vehicleforstrengthening communications across the Thames Valley
District School Board;and
-provides a collaborative forum for buildinga strong image for public education across
the District.
The Committee functions as an important source of advice and feedback to the Public Affairs and
CommunityRelations department regardingcorporate-levelcommunications programs and initiatives,
it also provides a fonjm,involving a wide range of stakeholders,for addressing communications
challenges and opportunitiesthat affectthe District,andfordeveloping appropriaterecommendations.
The Committee consists of representatives of the following groups:
-Ontario Principals'Council -TVDSB
-ETFO,OSSTF
-CUPE locals
-School Councils
-Home and School Associations
-Community Education Centres (Operations)
-Program Services
-Human Resource Services
-Professional and Support Staff Personnel Association
- 2 Trustees and the Student Trustee
- TVDSB Managers'Group
The Committee normally meets on the second Thursday ofeach monththroughoutthe schoolyear.
Native Advisory Committee
The Native Advisory Committee makes recommendations to the Board,provides a forum to share
issues or concerns withregard to programs and services,and celebrates the accomplishments ofits
native students.
The Committee consist of the following members
Voting Members:
-representatives from the First Nations
- 2 TVDSB trustees
Non-voting Members:
-Executive Superintendent of Program Services or designate
-Elementary and secondary Principal representatives
-Native Counsellors
-other TVDSB support staff
The Committee normally meets on the second Tuesday of each month throughout the school year.
Negotiations Advisory Committee
The Negotiations Advisory Committee provides Information,advice,and liaison between the Thames
Valley trustees and Human Resources staff responsible for negotiations with employee groups.
The Committee meets regularly,at the request of either group,with members of the Human Resource
Services Administration team to develop strategy for negotiations,to provide advice on compensation
levels and priorities,and to receive progress updates on collective bargaining.The Committee,in
turn,communicates with the Board and assists Itin addressing matters related to negotiations.
The Committee consists of three trustees.
2002 October 22...54
10.REPORT OF COMMITTEES,cont'd
c.REPORT OF THE CHAIRS'COMMITTEE,cont'd
5.STANDING COMMITTEE MANDATES,cont'd
Policy Working Committee
The Policy Working Committee Initiates and/or considers draft policies related to the Board's
operations and philosophies and makes recommendations for approval to the Board.It receives draft
procedures and independent procedures for discussion and may offer suggestions for consideration
by the originating department,with subsequent referral to the Board for Information.
The Committee ensures that community input is sought on all policies,procedures and Independent
procedures prior to being referred to the Board for approval or information.
The Committee is responsible for directing the maintenance of accurate and current records of all
Board policies and may conduct a review of policies every three years or when referred to the
Committee for review.
The Committee consists of five trustees and utilizes the resources through the Administration
appropriate to the agenda topics.It normally meets the first Tuesday of each month during the school
year.
6.SPECIAL SEAC MEETING
Chair Bennett advised that trustees will be Invited to attend a SEAC meeting planned for November
19,2002,from 5:00-7:00 p.m. to discuss Section 9 of the Board's Special Education Plan.She will
prepare a memo to trustees In this regard.
7.ACCOMMODATION COMMITTEE MEMBERSHIP
Committee membership for the Accommodation Study Committees was discussed.The following
motion was moved by G. Hart and carried:
That the following trustees be appointed to the Area Accommodation Study Committees:
AREA
Aldborough,Dunwich-Dutton,
West Elgin Senior
CHAIR
Stewart
Davenport,McGregor,South Dorchester,Stevenson
Springfield,Summers'Corners
Elliott Fairbairn,Maple Lane
East Oxford,Sweaburg
Northdale,Northridge
Deller
Anstead
Sattier
Princess Anne,Victory Memorial,Westfield Deller
Jeanne Sauve,Empress,Oxford Park Roberts
Annandale,College Avenue,Norwich,Hart
Glendale
Glencoe,North Middlesex,Strathroy,Peters
West Elgin SS
TRUSTEE
Hunter
Sattier
Jaffe
Hart
Roberts
Bennett
Cartier
Anstead
Hunter
2002 October 22...55
10.REPORT OF COMMITTEES,cont'd
c.REPORT OF THE CHAIRS'COMMITTEE,cont'd
8.MPP MEETING
Plans for the upcoming meeting on October 18 with area MPPs were discussed.
9.ADDITIONAL ITEMS
It was agreed that,in accordance with the February 26,2002,Board motion,an ad hoc committee
would be established to review student fees.The followingmotion was moved by D.Stewart and
carried:
That an ad hoc committee to review student fees be established.
At the October 22,2002,membership on the committee will be sought.
10.ADJOURNMENT -4:00 p.m.
RECOMMENDATIONS:
1.That the following mandates of the Board's standing committees be approved:
Budget Advisory Committee
The Budget Advisory Committee assists in the development of the annual budget of the
Thames Valley District School Board by providing information,advice and liaison between
the trustees and staff charged with the development of the budget.
The Committee participates in the development and Implementation of a communications
plan to provide budget information to the community and receive Input from parents,
students,staff and other stakeholders on budget issues.
The Committee monitors provincial budget issues and considers the impact of provincial
issues on the Thames Valley District School Board.It also considers the impact of other
budgetary pressures that may be unique to Thames Valley,and makes recommendations
to the Board on the budget assumptions for each fiscal year.
The Committee meets as required.Three trustees serve on the Committee.,
Communications and Public Relations Committee
The mandate of the Communications and Public Relations Committee is:
to provide a vehicle for strengthening communications across the Thames Valley District
School Board;
to provide a collaborative forum for building a strong image for public education across
the District.
The Committee functions as an important source of advice and feedback to Public Affairs and
Community Relations department within Director's Services regarding corporate-level
communications programs and initiatives. It also provides a forum involving a wide range of
stakeholders for addressing communications challenges and opportunities that affect the
District,and for developing appropriate recommendations.
2002 October 22...56
10.REPORT OF COMMITTEES,cont'd
c.REPORT OF THE CHAIRS'COMMITTEE,cont'd
RECOMMENDATIONS,cont'd
The Committee consists of representatives of the following groups:
-Ontario Principals'Council - TVDSB
-ETFO,OSSTF
-CUPE locals
-School Councils
-Home and School Associations
- Community Education Centres (Operations)
-Program Services
-Human Resource Services
-Professional and Support Staff Personnel Association
- 2 Trustees.
-Student Trustee
-TVDSB Managers'Group
The Committee normally meets on the second Thursday of each month.
Native Advisory Committee
The Native Advisory Committee makes recommendations to te Board,to provide a forum to
share issues r concerns with regard to programs and services and to celebrate the
accomplishments of its native students.
The Committee consist of the following members
Voting Members:
-representatives from the First Nations
- 2 TVDSB trustees
Non-voting Members:
Executive superintendent of Program Services or designate
-Elementary and secondary Principal representatives
-Native Counsellors
-other TVDSB support staff
The Committee normally meets on the second Tuesday of each month throughout the school
year.
Negotiations Advisory Committee
The Negotiations Advisory Committee provides Information,advice,and liaison between the
Thames Valley trustees and Human Resources staff responsible for negotiations with
employee groups.
The Committee meets regularly,at the request of either group,with members of the Human
•Resource Services Administration team to develop strategy for negotiations,to provide
advice on compensation levels and priorities and to receive progress updates on collective
bargaining.The Committee,in turn,communicates with the Board and assists it in
addressing matters related to negotiations.
The Committee consists of three trustees.
2002 October 22...57
10.REPORT OF COMMITTEES,cont'd
c.REPORT OF THE CHAIRS'COMMITTEE,cont'd
RECOMMENDATIONS,cont'd '
Policy Working Committee
The Policy Working Committee Initiates and/or considers draft policies related to the Board's
operations and philosophies and mai<es recommendations for approval to the Board.It
receives draft procedures and independent procedures for discussion and may offer
suggestions for consideration by the originating department,with subsequent referral to the
Board for Information.
The Committee ensures that community Input Is sought on all policies,procedures and
Independent procedures prior to being referred to the Board for approval or information.
The Committee is responsible for directing the maintenance of accurate and current records
ofall Board policies and may conduct a review ofpolicies every three years or when referred
to the Committee for review.r
The Committee consists offive trustees and utilizes the resources through the Administration
appropriate to the agenda topics.It normally meets the first Tuesday of each month during
the school year.
2.That the criteria and administrative process of the W.John LaughlinStaff Development and
Leadership Award be approved.
3. Notwithstanding the existing trustee direction toput excess trustee professional development
dollars at the end of the financial year into the account for the newly-elected trustees'PD,
that for the 2002-03 budget year,each trustee be allowed to allocate their portion of the
surplus funds to the W.John Laughlin Staff Development and Leadership Award.
4.That the following trustees be appointed to the Area Accommodation Study Committees:
AREA CHAIR TRUSTEE
Aldborough,Dunwich-Dutton.Stewart Hunter
West Elgin Senior
Davenport,McGregor,South Dorchester,Stevenson Sattler
Springfield.Summers'Corners
Elliott Fairbairn.Maple Lane Deller Jaffe
East Oxford,Sweaburg Anstead Hart
Northdale,Northridge Sattler Roberts
Princess Anne,Victory Memorial,Westfield Deller Bennett
Jeanne Sauve.Empress,Oxford Parl<Roberts Cartier
Annandale,College Avenue,Norwich,
Glendale
Hart Anstead
Glencoe.North Middlesex,Strathroy,
'West Elgin SS
Peters Hunter
2002 October 22...58
10.REPORT OF COMMITTEES,cont'd
c.REPORT OF THE CHAIRS'COMMITTEE,cont'd
RECOMMENDATIONS,cont'd
5.That an ad hoc committee to review student fees be established.
J.BENNETT
Chairperson
Recommendation 1 was adopted on motion of G. Hart and L.Stevenson.
An amendment to Recommendation 1to change the number of trustees serving on the Budget Advisory
Committee from 3 to 5,was defeated.
Recommendation 2 was adopted on motion of G.Hart and P.Jaffe.
Recommendations 3 &4 were withdrawn from the report.
Recommendation 5 adopted on motion of L.Stevenson and G. Hart.
The following recommendation was moved by G. Hart and seconded by D.Stewart:
That the Chairbe directed towritea lettertothe Minister ofEducation in support ofthe letter from
the Chair of the Peel District School Board relating to the inconsistencies that now exist between
the Federal Immigrationand Refugee Protection Actand the relevant provisions ofthe Education
Act.
The following recommendation was moved byJ. Hunter,seconded by L.Stevenson and carried:
That Trustees Jaffe.Sattler,Stevenson and Student Trustee McTaggartbe appointed tothe Ad
Hoc Committee to Review Student Feesand report bacl<tothe Board nolaterthan2003 May 30.
The following recommendation was moved by L.Stevenson,seconded by S.Peters and carried:
That the mandates forthe standing committeesofthe Boardbe posted to the websitefor public
information.
2002 October 22...59
10.REPORT OF COMMITTEES,cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2002 October 22
MEMBERS PRESENT
G. Hart (Chair)
J.Bennett
J.Hunter
8.Peters
D.Stewart
Regrets:L.Stevenson
Absent:P.Schuyler
T.Roberts
S. Deller (5:40)
P.Sattler
P.Jaffe
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
P.Gryseels
C. Murphy
J.Thorpe
M.Sereda
G.Jazey
K.Haveika
D.Blair
W.Tucker
K.Wilkinson
J.Empringham
L.Hutchinson
K.Dalton
S.Christie
The Committee met In camera from 5:08 p.m. to 6:12 p.m.
1.APPROVAL OF AGENDA
The agenda was approved on motion of T.Roberts.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential personal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved by D.Anstead at 6:12 p.m.,and carried.
RECOMMENDATION:
1.That the motion approved at the in-camera session of 2002 October 22 related to a personal
matter be approved.
G.HART.
)Chairperson
The recommendation was adopted on motion of G.Hart and S.Hunter.
11.REPORTS FROM THE ADMINISTRATION
Business Services
Executive Superintendent Greene attended/visited the following meeting/events:Education
Equality Task Force,Deloitte and Touche,Beal S.S.,Ministry of Education Regional
Superintendent Workshop,District 38 Bus Operators'Association,Facility Services Zone
South;
-Updates were provided on Financial Services,Facility Services Operations,Projects and
Maintenance,Support Services:Distribution and Supply Management.
Director's Services
Director of Education Bryce visited schools this month and met with staff students,School
Council, H & S,Parent's Assoc.and Student Councils; he also participated/attended the
following events:UnitedWay representatives,London DistrictCatholic School Board United
Way Kick-off mini-carrace withDirectorof Education Joe Rapai and Chief of Police Brian
Collins; United Way Harvest Lunch; Facility Services Kick-off Breakfast,Education Centre
United Way Poor Boy Lunch,Program Services Staff Meeting, St.Thomas KIwanis Club,
2002 October 22...60
11.REPORTS FROM THE ADMINISTRATION
Lucas S.S.Graduation Ceremony,Rural Expo 2002 International Plowing Match,Youth Start
Launch -Canadian Youth Business Foundation,Junior Achievement Board of Directors'
Meeting,William Daggett International Centre for Leadership in Education Presentation,
Westmount Library Reception,Ontario Early Years Centres London Grand Opening,MPP
Howard Hampton,Opening Ceremonies at Strathroy District Collegiate Institute Holy Cross
S.S.,with Minister Witmer in attendance,Parkwood Hospital Foundation,Rozanski Hearing,
Junior Achievement 12*^Annual London Business Hall of Fame InductionDinner, OPSBA,
and MPPs re;Report to the Education Equality Task Force;
Staff Development Initiatives included:the Leadership Development Program,NewTeacher
Fall Conference,New Teacher Mentoring Program,Professional Reading Groups,
Professional Learning Program,Communication,Attainment of Our Vision In-service and
Departmental Application,School Council Support,Vision Research,Consultation Process
of Attainment of Our Vision;
Public Affairs/Community Relations update included: Electronic Publishing and Graphics,
Thames Valley Education Foundation,Student Awards and Scholarships,Take Our Kids to
Work, Communication documents,and the 25-Year Recognition Reception.
Human Resource Services
Benefits data being prepared forupcoming negotiations with employee groups.Meetingwith
Unions to review experience inthe plans and area employers to review benefit activityand
plan designs in the industry;
Requests for.Proposal for Priority Physiotherapy service being reviewed;
Health &Safety initiatives include air/water quality testing and ergonomic assessments;
Current figures reported138 elementary and 78 secondary long term occasional (LTO)
teachers,short term figures are 1020 Elementary and 540 Secondary;
Upcoming events scheduled forSchool Councils/Home &School Assoc., were provided;
TVARRISproject is operational with elementary schools first group to use the system.
Operations Services
W.Daggett presentation to PrincipalsA/ice-Principals was held 2002 September 26;
October Community of Schools P.D.,session focused on application of Dr.Daggett's
message re: improving student performance;
Currently schools are updating student data towards preparation of the annual end of
October report;
Empress/Jeanne Sauve/Oxford Park Area Accommodation Study Committee met on 2002
October 15;
The NewAdministrators session to be held 2002 October 24 focuses on Special Education;
The Safe Schools Committee met on 2002 September 20 and reviewed several initiatives;
Research and Assessment Services continues supporting the following:EQAO, Ontario
Secondary School LiteracyTesting, Grade 3/6 Writing/Math assessment,Partnerships for
Excellence initiatives,Trillium implementation/datautilization,ViolencePrevention Programs,
Early Learning Initiatives,school entry research project,staffing/enrolment statistics,gifted
screening,school-based assessment,school improvement Initiatives,external research.
Program Services
Information and Communication Technology Services initiatives were highlighted;
Environmental Education and Management Program update was provided;
-Primary/Junior/Inter.Math ShortCourse:problem Solving &Technologyisbeingdeveloped;
Workshops initiatives are underway by Mathematics,Science and Technology team;
-•Language/Social Science initiatives were highlighted.
12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN -none
2002 October 22...61
13.ADDITIONAL BUSINESS -none
14.COMMUNICATIONS
a.Ontario Public School Boards'Association (OPSBA)
Trustee Hart referred Trustees to a number of legislative updates contained in the recent OPSBA
FAST Reports. He also highlighted information received in an e-mail regarding the Ottawa-
CarltonBoardofEducationand expressed concernoverthe potential long-term damage to public
education caused by decisions made by Government Supervisors in the budget process-
Trustee Hart commented on theToronto Board of Education's $90 million deficit and advised that
Supervisors assigned tothe Boardcouldnot identify savings other than the possibilityof twinning
some schools.
Headvisedthatthe2002October 15 FASTReports indicatesthat clarification ofthe ISA profiles,
claim preparation and validation have improved significantly resulting inthe 25%Increase In the
claims approved.All 11,000 claims submitted forthe Cycle Three Review have been processed
bythe Ministry bringingthe number of approved ISA claims to approximately 38 000 with a total
value of $693 million.Consideration is being given to having the funds for ISAreviewed by
another branch of the government.
b.Student Trustee Update
Student Trustee MaggieMcTaggart advised that a meeting ofthe Student AdvisoryCouncilhas
been scheduled for Thursday,2002 November 07 at 4:00 p.m., and invited Trustee's to submit
any topics for discussion to lier.
Other Business
Trustee Peters requested clarification regarding a letterto the Ministry ofAgriculture expressing
concerns regarding an environmental issue resulting from a large livestock farm located next to
a rural school.S.Dawson,Manager,Support Services,advised that an environmental
assessment regarding nutrient management has been filedby Board solicitor Paul Kitely.Itwas
also suggested that the matter be referred to the area School Council.
15.NOTICE OF MOTIONS -none
16.GOOD NEWS ITEMS
The following good news items were offered by trustees:
(a)Trustee L.Stevenson advised that Ijeoma Emesowum,a 16-year-old student at Arthur
Voaden S.S.,St.Thomas,is one of 30 students across Canada to receive the CIBC Youth
Vision scholarship in the amount of $35 000. Miss Emesowum was recognized for her
academic abilities,volunteering in the community and high personal aspirations and awarded
four years of university tuition.Chairperson Bennett will send a letter of congratulations on
behalf of the Board.
(b)Trustee Hart reported that during attendance at various graduation ceremonies,he has been
asl<ed Ifhe anticipates that next year's graduation wiil be able to accommodate the large
volume of double cohort students.He asked Ifthe letter sent to the Ministryof Education
surrounding the issue of double cohort and scholarships had received a response.It was
reported that a response has been received fi"om D.Cunningham,MPP and Premier Eves
and that the Board's request is under consideration.
2002 October 22...62
17.ADJOURNMENT
The meeting adjourned at 9:45 p.m.on motion of D.Stewart and P.Sattler.
CONFIRMED:
Ly Chairperson
j
2002 October 22...63
SUMMARY OF APPROVED RECOMMENDATIONS OF 2002 OCTOBER 22
That a letter to the Ministerof Education be forwarded on behalf of SEAC regarding the release of
Program Standards for each exceptionality.
-That Administration proceed to tender the proposed additions and renovations to Parkview and
Plattsville Public Schools.
- That a Manufacturing Technologies Training Partnership with College Avenue Secondary School,
Fanshawe College and the OxfordManufacturers be approved to develop/upgrade technical training
labs within the existing CASS Technical Education facilitiesto create the Oxford Manufacturing and
Technical Training Centre.Such development and upgrading will be at no cost to the Board-.
That the Director and Chairperson enter Into discussions with the Londpn District Catholic School
Board Director and ChairpersonregardingThames Valley's plannedstudycommittees,andtoexplore
the feasibilityofjoint studies to seek efficiencies In building utilization and student programs.
- That the following Holding Zones be designated to elementary Holding Schools and secondary
schools:
Holdino Zone Elementarv School Secondarv School
North Stoney Creek Sir. J. A.Macdonald P. S. Medway S. S.
Hyde Park North Emily Carr P. S.Sir Frederick Banting S. S.
Hyde Park South Wilfrid Jury P. S.Sir Frederick BantingS. S.
River Bend Byron Northview P. S.Saunders S. S.
Kilally Chippewa P. S.Montcalm S.S.
That the motions approved at the in-camera session of October 8, 2002 related to negotiations be
approved.
That the following mandates of the Board's standing committees be approved:
Budget Advisory Committee
The Budget Advisory Committee assists in the development of the annual budget of the Thames
Valley District School Board by providing information,advice and liaison between the trustees and
staff charged with the development of the budget.
The Committee participates in the development and implementation of a communications plan to
provide budget information to the community and receive input from parents,students,staffand other
stakeholders on budget issues.
The Committee monitors provincial budget issues and considers the impact of provincial Issues on
the Thames Valley District School Board. Italso considers the impact of other budgetary pressures
that may be unique to Thames Valley,and makes recommendations to the Board on the budget
assumptions for each fiscal year.
The Committee meets as required.Three trustees serve on the Committee.
2002 October 22...64
SUMMARY OF APPROVED RECOMMENDATIONS OF 2002 OCTOBER 22 -cont'd
Communications and Public Relations Committee.(Note:The Communications and Public
Relations Committee is an administrative committee.)
The mandate of the Communications and Public Relations Committee is:
to provide a vehicle for strengthening communications across the Thames Valley District School
Board;
to provide a collaborative forum for building a strong image for public education across the
District.
The Committee functions as an important source of advice and feedback to Public Affairs and
Community Relations department within Director's Services regarding corporate-level
communications programs and initiatives. It aiso provides a forum involving a wide range of
stakeholders for addressing communications challenges and opportunities that affect the District,and
for developing appropriate recommendations.
The Committee consists of representatives of the following groups:
-Ontario Principals'Council -TVDSB
-ETFO.OSSTF"
-CUPE locals
-School Councils
-Home.and School Associations
-Community Education Centres (Operations)
-Program Services
-Human Resource Services
-Professional and Support Staff Personnel Association
-2 Trustees
-Student Trustee
-TVDSB Managers'Group
The Committee normally meets on the second Thursday of each month.
Native Advisory Committee
The Native Advisory Committee makes recommendations to te Board, to provide a forum to share
issues r concerns withregard to programs and services and to celebrate the accomplishments of its
native students.
The Committee consist of the following members
Voting Members:
-representatives from the FirstNations j
- 2 TVDSB trustees ^
Non-voting Members:
Executive superintendent of Program Services or designate
-Elementary and secondary Principal representatives
-Native Counsellors
-other TVDSB support staff
The Committee normally meets on the second Tuesday of each month throughout the school year.
2002 October 22...65
SUMMARY OF APPROVED RECOMMENDATIONS OF 2002 OCTOBER 22 -cont'd
Negotiations Advisory Committee
Tlie Negotiations Advisory Committee provides information,advice,and liaison between the Thames
Valley trustees and Human Resources staffresponsible fornegotiations with employee groups.
The Committee meets regularly, at the request of either group, with members of the Human Resource
Services Administration team todevelopstrategyfornegotiations,toprovideadviceoncompensation
levelsand prioritiesand toreceive progress updates oncollectivebargaining. The Committee, inturn,
communicates withthe Board and assists itin addressing matters related to negotiations.
The Committee consists of three trustees.
Policy Working Committee
The Policy Working Committee initiates and/or considers draft policies related to the Board's
operations and philosophies and makes recommendations for approval tothe Board. It receives draft
procedures and independent procedures for discussion and may offer suggestions for consideration
by the originating department,with subsequent referral to the Board for infonnation.
The Committee ensures that communityInputissought on allpolicies,procedures and independent
procedures prior to being referred to the Board for approval or information.
The Committee Is responsible for directing the maintenance of accurate and current records of all
Board policies and may conduct a review of policies every three years or when referred to the
/'^>Committee for review.
•V
The Committee consists of five trustees and utilizes the resources through the Administration
appropriate tothe agenda topics. Itnormally meets the first Tuesday of each month duringthe school
year.
That the mandates for the standing committees of the Board be posted to the website for public
information.
That consistent with the Board Policy and Procedures, "School Accommodation and Facility
Organization",the following elementary school area accommodation study committees be established
for the:
Aldborough,Dunwich-Dutton,and West Elgin Senior Public School
Elliott Fairbairn and Maple Lane Public School areas
East Oxford and Sweaburg Public School areas
That the criteria and administrative process of the W.John Laughlin Staff Development and
Leadership Award be approved.
That an ad hoc committee to review student fees be established.
That Trustees Jaffe,Sattler,Stevenson arid Student Trustee McTaggart be appointed to the Ad Hoc
Committee to Review Student Fees and report back to the Board no later than 2003 May30.
That the Chair be directed to write a letter to the Minister of Education in support of the letter from the
Chair of the Peel District School Board relating to the Inconsistencies that now exist between the
Federal Immigration and Refugee Protection Act and the relevant provisions of the Education Act.
That the motion approved at the in-camera session of2002 October 22 related to a personal matter
be approved.