9/24/2002 - Regular Board Meeting/'N
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2002 SEPTEMBER 24,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.
2.
3.
4.
5.
6.
7.
8.
CALL TO ORDER
O CANADA
SPECIAL MUSICAL PRESENTATION
St.George's P.S.,London
APPROVAL OF AGENDA
OFFICIAL RECORD
RECOGNITIONS
a."Hands Across the Teddy Bear"
Princess Elizabeth P.S.,London
CONFLICTS OF INTEREST
DIRECTOR'S ANNOUNCEMENTS
9.CONFIRMATION OF MINUTES
CTaT^Regular Board Meeting,2002 August 27
10.REPORTS FROM THE ADMINISTRATION
a.Departmental Updates
b.Ontario Secondary School Literacy Test Results
c.Information Committee of the Whole Topics -2002-03
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11.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2002 September 10 M
b.Committee of the Whole,2002 September 10 M
r
c.Ad Hoc Committee Submission to Education Equality M
Task Force,2002 September 17
d.Chairs'Committee,2002 September 18 M
e.Committee of the Whole,In Camera,2002 September 24 V
12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
13.ADDITIONAL BUSINESS
14.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.Student Trustee Update V
c.Thames Valley Children's Centre M
d.CSBA Conference Report M
e.Ministry of Education -London District Office M
f.Oxford County Council M
g.London District Catholic School Board M
h.Thames Valley District School Board M
i.London District Catholic School Board M
j.Thames Valley District School Board M
k.Thames Valley District School Board M
I.Ministry of Agriculture and Food M
m.London District Catholic School Board M
15.NOTICE OF MOTION
16.GOOD NEWS ITEMS -"Did you know..."
17.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2002 SEPTEMBER 24
The Board met in regular session on 2002 September 24 in the Board Room at the Education Centre,meeting
in Committee of the Whole,In camera,at 5:00 p.m. on motion of L.Stevenson and T.Roberts,followed by
a public session at 7:00 p.m. The following were In attendance:
TRUSTEES
J.Bennett
G.Hart
S.Deller
P.Schuyler
ADMINISTRATION AND OTHERS
B.Bryce .
P.Gryseels
B.Greene
C. Murphy
J.Thorpe
M.Sereda
G.Jazey
K.Havelka
Regrets:P.Jaffe,J.Hunter
D.Anstead
S,Peters
T.Roberts
L.Stevenson
A.Cartier
J.Empringham
K.Wilkinson
K.Dalton
L.Hutchinson
D.Blair
B.Tucker
K.Bushel!
J.Neville
D.Stewart'
P.Sattler
M.McTaggart
S.Killlp
S.Book
C.LInsdell
S.Dawson
C.Dennett
S.Christie
D.Bradford
W.Scott
1./2.CALL TO ORDER
3.SPECIAL MUSICAL PRESENTATION
The appreciation of the Board was extended to the St.George's Public School Grades 2/3 and 3/4
Class Choir,conductor Karen Butler and accompanist Harvey Fife for leading in the singing of O
Canada and performing a musical number.
4.APPROVAL OF AGENDA
The agenda was approved on motion of L.Stevenson and S. Deller.
5.OFFICIAL RECORD
The Executive Secretary read into the minutes the following recognitions:
We regret to record the death of:
-Jonathan Wiebe,a 17 year-old student at East Elgin Secondary School,Aylmer, on 2002
September 09;
Maggie Bell-Granger,a 10 year-old student at Ashley Oaks Public School,London, on
2002 September 11;
Caedan Gallagher,a 9 year-old student at Byron Southwood,London,on 2002
September 12;and,
Lisa Kloot,an elementary teacher at Northridge Public School,London,on 2002
September 10.
2002 September 24...2
6.RECOGNITIONS
Princess Elizabeth P.S.,London "Hands Across tlie Teddy Bear"
Danielle Lambert, an Grade 8 student at Princess Elizabeth P.S., London,was recognized for her
fundraising ideaof "miracle boxes"thatraised $12,000 forthe"HandsAcrosstheTeddyBear"Project
that provides food and school supplies to childrenin Haiti.Danielle's leadership skillshave resulted
in her being nominated forthe Governor General's Award.She expressed thanks to her mother, Beth
Lambert, and her French teacher, Tina Birkholm,fortheir encouragement and support in helping
make this project a success.
7.CONFLICTS OF INTEREST -No conflicts of Interest were declared.
8.DIRECTOR'S ANNOUNCEMENTS
Bill Bryce, Director of Education,announced that the Request for Proposal for a Communications
Consultant has been concluded.The six-month contract was awarded to communications specialist
Chris Dennett who will be auditing the Board's communication practices.Mr.Dennett was introduced
and welcomed.
9.CONFIRMATION OF MINUTES
a.The minutes of the Regular Board Meeting,2001 August 27 were adopted on motion ofT.Roberts
and S.Peters and carried.
The following motion was moved by P.-Sattler and D.Anstead and carried:
That the tabled motion related to establishing an ad hoc committee to address specific
concerns raised by the Queer Art/Queer Action:Seen and Heard and Safe Group, be lifted
from the table.
Trustee Sattler advised that she wouldwithdraw the motion as the issue would be brought forward
inthe Report of the Chair's Committee of 2002 September 18.
10.REPORTS FROM THE ADMINISTRATION
a.Departmental Updates
Business Services
Executive Superintendent Greene attended the following meetings/events:Ad Hoc
Committee on the Submission to the Education Equality Task Force,Strathroy District
Collegiate Institute site sale,2002-03 budget finalization of submission to the Ministry,
-John Neville,Manager,was appointed Chair ofOASBO Operations Maintenance Committee.
Updates were provided on Financial Services,Transportation Service,Printing and Mail
Services,Payroll Services,and Facility Services Projects and Maintenance.
Director's Services
Bill Bryce, Directorof Education,participated/attended the following events: Supervisory
Officer Planning Session,United Way meeting,OISE meeting,New Teacher Orientation
Session,District Principals'and Managers'meeting,Education Equality Ad Hoc Committee,
Strathroy District Collegiate Institute opening day ceremony,Board of Directors for Junior
Achievement of London and District,City of London Recreation Master Plan Focus Group;
Staff Development initiatives included the Leadership Development Program,New Teacher
Program,Professional Reading Groups,Professional Learning Program,Communication,
Growing a Caring Leaming Community Conference,Attainment of Our Vision discussion
paper,Attainment of Our Vision In-service,School Council Support and Vision Research.
2002 September 24...3
REPORTS FROM ADMINISTRATION,cont'd
a.Director's Services -cont'd
Public Affairs and Community Relations update Included: Board pubiications revisions,
Education Equality Task Force presentation,LINKS,International Plov\/ing Match,25-year
Recognition Reception,Electronic Publishing and Graphics projects.Supplies for Students
Programs,and Take Our Kids to Work.
Human Resource Services
HR staff responding to questions regarding the new rate structure for benefits;
Disability managements initiatives underway to assist employees returning to work;
Tenders for formalized priority physiotherapy program being reviewed;
-^Health and safety staff relocation with department has been finalized;
Elementary/secondaryoccasionalfigures are adequatewithemphasison French continuing;
196 elementary and 37 secondary teachers were hired for 2002 September;
Upcoming events scheduled forSchool Council/Home &School Assoc.,were highlighted;
- Train the Trainer sessions underway re:Absence Reporting/Replacement Information
System.
Operations Services
W.Daggett's presentation to PrincipaisA/ice Principals scheduled for September 26;
Elementary/Secondary enrolment/staffing figures under review by Supts.of Education;
-Supts.reviewing Accommodation Report before presentation to the Board on October 08;
Fifty-five new administrators participated inthe in service sessions held 2002 August 29,
-Safe Schools program initiatives/resources are being reviewed through fall and winter,
Research &Assessment Services continues to provide a broad range of services/resources
supporting school-based/district-level improvementactivities;as well as conducting a variety
of assessment and evaluation projects;support/consultation to school/district staff on
local/provincial initiatives;data reportingincludes:EQAO,Ontario Secondary School Literacy
Test,Partnerships for Excellence,Early Learning Initiatives,Trillium.
Program:
- An Intensive Support Amount (ISA)update was provided;
Vaulted files based on the 2000 ISAaudit are being verified by school and program staff;
Verificationof files that would qualifyfor portabilityfor students from other districts;
SEAC developing action plan for review of 2003 Special Education Plan;
An recognition provided of the Partnership for Excellence community programs;
- The FAST program at F.D.Roosevelt P.S.was highlighted by Principal Bev Noble.
- Applied studies and the Arts update was provided including: Skills Ontario-Canada hosted
at Beal SiS.,Orchestra Londonnew educational series kick-off,Arts in Schools programs,
and the International Plowing Match 2002/Rural Expo held 2002 Sept.17-22. Over 4,500
students attended and participated with 500 students representing the Board at the tvdsb
display booth;congratulations was extended to organizer Margaret Smith and her committee.
11.b.ONTARIO SECONDARY SCHOOL LITERACY TEST RESULTS
Executive Superintendent P.Gryseels introduced a report of the 2002 February results fromthe
2001-2002 Ontario Secondary School Literacy Test (OSSLT).
Karen Wilkinson,Superintendent of Education;Dorothy Meyer,Department Head,Thames S.S.;
Susan Blokker,Learning Coordinator,Program Services;and Larry Schneider,Principal,West
Elgin S.S.,provided an overhead presentation highlighting school level preparations and plans,
the OSSLT marking process and school level analysis.
2002 September 24...4
11.b.ONTARIO SECONDARY SCHOOL LITERACY TEST RESULTS -cont'd
Background;
The Ontario Secondary School Literacy Test is a five-hour literacy assessment containing a
reading and writing component.Itisadministered on two consecutive mornings. Beginningwith
grade 10 students in the 2001-2002 school year,successful completion of the O.S.S.L.T. is
required in order to receive an Ontario Secondary School Diploma.
Students who faii either the readingor writing component or who fail bothcomponents may re
take the assessment.Students who pass only one component need only pass the other
component In a subsequent administrationinorder to complete the diploma requirement. The
assessment was first administered in 2000 October on a pilot basis across Ontario.For students
participating inthe pilot,successful completion was not a diploma requirement.
In 2002 February in Grade 10 across Ontario participated In the (O.S.S.L.T.). This is the first
cohort of students for whom completion of the assessment is a diploma requirement.
School administration andstaffreceived training andsupportinpreparationforthe2002February
administration including in-servicefromthe EducationQualityand Accountability Office (EQAO),
trainingmaterial posted on the EQAOweb site, board staff support,practice material for students,
and in-school literacy initiatives.
Reporting Process
Schools received preliminaryindividual student results forthe 2002 February assessment inlate
2002 June.Official Individual Student Reports (two copies)were received by schools Inearly
2002 September and were distributed beginning 2002 September 09 to parents/students.One
copy must be retained at the school.
In early September,principals were able to download their school summary results from the
EQAO web site.These 14-page reports contained overall and detailed results for the school.
District results were made available to Central Officestaff inearly 2002 September on the EQAO
web site.Provincial results are not available to Board staff until September 30, at which,time
provincial,district and school results will be publically released by EQAO.
School summaries,using a common template,willbe available at all schools for staff,school
council members,and interested parents and students.Results also will be available through the
Board web site.
Results
Overall, 68% of Thames Valley District School Board students eligible to participate in the
O.S.S.L.T.passed both the reading and writing components of the assessment and therefore
have completed this Ontario Secondary School Diploma requirement.
A further 6% of all students passed the reading component only and 8%passed the writing
component only.These students must pass the writing or reading components respectively on
subsequent administrations of the O.S.S.L.T..
2002 September 24...5
11.b.ONTARIO SECONDARY SCHOOL LITERACY TEST RESULTS -cont'd
Results for the remaining students include: 11%did not pass reading or writing, 4%were absent
from the testing on either one or both days,and 3%were deferred to a subsequent administration
of the test.All students in these three categories must still pass both components of the
O.S.S.LT..
Analysis of the results Indicates that students in ESL had a lower pass rate than non-ESL
students,students Identified as receiving special education had a lower pass rate than non-
special education students,and males had a lower pass rate than females.Students enrolled
In Academic level courses have a higher pass rate.
District Plans
Research and Assessment Services will examine the school and district results in detail.These
efforts will focus on identifying areas of strengths and weaknesses across components of the
assessment,as well as identifying instances where school performance differed from district
trends.
An interpretation team,consisting of school and board staff, will examine the district results in
detail and utilize the expertise of administrators,teaching staff,and markers to Identify
Implications for school and district Improvement plans.
District staff will examine the material developed by EQAO for use In staff development sessions
and sharing of resources.
Information gleaned from examination of the current O.S.S.L.T.results and administration will be
used by district staff to further enhance workshops currently available to school staff.
School Plans
School level plans for improvement will be developed using Input from staff and school council,
while at the same time examining the school results to identify strengths and weaknesses.An
important component will include the utilization of information and resources developed at the
board level.
Individual students will receive assistance through a variety of means In order to prepare forthe
next administration of the O.S.S.L.T.,and more generally to Improve their literacy skills.
Future Directions
EQAO requires that a Board Improvement Plan be submitted by 2003 March 01.Preparation is
currently underway for the next administration of the test which willoccur on 2002 October 23 and
24.
Supt.Gryseels summarized that Improvements will,and can,occur;however.Itis unreasonable
to assume that ail students have the abilityto pass the test and it will take three years to set the
trends.
2002 September 24...6
10.C.INFORMATION COMMITTEE OF THE WHOLE TOPICS 2002-03
A calendar of topics for Information Committee of the Whole was presented.The calendar,as set
out below,was developed with input from Trustees and Superintendents.Currently,no topic is
scheduled for 2003 June so that the date could be used for a publicInput session on the 2003-04
budget or the addition of emergent topics.
INFORMATION COMMITTEE OF THE WHOLE TOPICS
2002-2003
Meeting Date Topics
September 3,2002 e-Solutlons - J.Thorpe
Bill 110:Performance Appraisal - J.Thorpe
October 1 Elementary Portal - C. Murphy
Budget Planning - B.Greene
November 5 OlSE Research Report: Attainment of Our Vision - B. Bryce
Results from EQAO Testing - P.Gryseels
Funding Model Review - B.Greene
December 3 Election of Chair and Vice-Chair
Thames Valley Education Foundation - B.Bryce
Funding Model Review - B.Greene
January 7,2003 Succession Planning - B. Bryce
Various Alternative Programs to Meet the Unique Needs of
Students and Safe Schools - P.Gryseels
Funding Model Review - B.Greene
February 4 Shopping Cart: On-Line Purchasing - B.Greene
Double Cohort - C. Murphy
Funding Model Review -B.Greene
March 4 E-Learning Courses • C. Murphy
New Teacher Mentoring- B. Bryce
Funding Model Review - B.Greene
April 1 Attainment of Our Vision - B. Bryce
Funding Model Review - B.Greene
May 6 Budget 2003-2004 - B.Greene
June 3
2002 September 2A...7
11.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
Members
P.Gillis,Integration Action for Inclusion
J.Bennett,Trustee
B. Hocking, (Alt:)Thames Valley Children's
Centre
P. Gallln,Autism Society
E.Hager,London Down Syndrome Association
B.Hopkins,District School Council
R.Hurwitz Association for Bright Children
Administration and Others
B. Bryce,Director of Education
P.Cook,OPC -Elementary
V.Corcoran,Learning Supervisor
S.Lundrigan,Recording Secretary
2002 September 10
12:19 p.m.-2:55 p.m.
00.McGahey Chippewas of the Thames
A. Morse,Easter Seal Society
J.Ross,Epilepsy Support Centre
P.Sattler,Trustee (-2:50)
D.Smith,{Alt.)TVD Alliance of Home &School
Councils
L.Stevenson,Trustee
J. Worthington,VOICEfor Hearing-Impaired
Children(-2:37)
C. Murphy,Executive Superintendent of
Program Services T.Holden,(Alt.)Autism
Society
B.Tucker,Superintendent of Special Education
L.Welham,(Alt.)VOICEfor Hearing-Impaired
Regrets:W.Dupuis,S.Seymour,C.Ekins,J.Steele,L.Vince
Absent:J.Williamson,W.Graham
1.CHAIR'S OPENING REMARKS
ChairP.Gillis welcomedeveryone tothefirstmeetingofthe 2002-2003school year with specific
greetings to Bill Tucker as he assumes the new portfolioof Superintendent of Special Education.
Patty extended the appreciation ofthe committee to MaryAnnTucker,Thames Valley.Chiidren's
Centre, and Lori Fraser,Administrative Assistant inProgram Services, for all of theirsupport,
knowledge and assistance.It was noted that Jane Parker,Assistant to Bill Tucker,will be the
official contact forSEAC. Tomore fully understand the roleof each association.Bill encouraged
all members of SEAC to call Jane (452-2046)and arrange a time for Bill to meet with them.
Director of Education Bill Bryce recognized the significant contributions that SEAC has made to
the Board. The Committee has offered valuable insights and suggestions that have aided inthe
decision-making process.Bill noted that as the Board competes for scarce resources,SEAC's
requests may not always be fulfilled,however,in most instances,SEAC's advice Isfollowed.The
Director noted that Bill Tucker has brought a great deal of enthusiasm to the newly created
portfolio of Superintendent of Special Education and wished the Committee well for the 2002-
2003 school year.
2.CONFLICTS OF INTEREST
No conflicts of interest were declared.
3.CONFIRMATION OF AGENDA
A.Morse requested the addition of the item ISA Update under number 7.2 and discussion on the
Grade 10 Literacy Test was added under number 7.3.
2002 September 24...8 x
11.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
4.REPORTS OF MEETINGS FROM 2002 MAY 27,2002 JUNE 04 AND 2002 JUNE 13
Report of 2002 May 27
J.Bennett is incorrectly listed under Administration and Others:
Report of 2002 June 4
J.Worthington requested an update on Information mentioned at the meeting of2002 June 4 that
the Board's audlologists were being replaced by technicians.It was noted that Bill Carr Services
has been employed to handle the FM systems with qualified audlologists from the hospital
overseeing the work.All the FM systems have been cleaned over the summer and have been
distributed back to the schools.Jill mentioned that some ofthe systems are missing crystals or
wires. V. Corcoran noted that some parts are back ordered and that Jill can discuss specifics
with her after the meeting. A database forequipment has been established and a secretary has
been assigned to track the equipment and manage the database.
R.Hunwitz would like the following statement from the June 4 meeting to be posted on the wall:
SEAC believes that the best placement option foran exceptional childis the most enabling, that
is,best suited to the Instructional and social needs of the child, while respecting health and
physical needs.In order to provide the opportunity for fitting the option to the child's needs,a
range of placements including special class placement must be preserved (see Minister's Memo
of July,1994).
Afurther request from R. Hurwitzwas to have onlySEAC members sit around the square so that
issues can be discussed openly.
5.BUSINESS ARISING
5.1 SPECIAL EDUCATION PLAN -JUNE 2002
Copies of the Special Education Plan -June 2002 were made available at the meeting.V.
Corcoran noted that Ministry recommendations fromthe 2001 plan can be Incorporated intothis
new plan.G.McGahey made several corrections to information in Section 20.The Committee
discussed a proposed process fordevelopingthe plan inlightofthe fact that fundingmay not be
known until Spring 2003.Several options were mentioned including producing two scenarios
(one with increased funding and one with decreased funding); organizing an open brainstorming
session that can be further discussed at a regular SEAC meeting; and bringing forward a plan,
reviewed by SEAC last year,for further development.It was expressed that SEAC should
approach the Special Education Plan from the perspective of supporting the needs of the
students rather than focusing on fittingItinto any budget.
It was noted that during Alex Bezzlna's visitin March, he mentioned several items that should be
included in the plan.Itwas suggested that Vicki contact Janet Pennerfrom the London office and
Alex Bezzlna to pursue ideas they have for Improving the Board's submission.Discussion on the
need to have the program standards for each exceptionality released prompted the suggestion
that each association as well as SEAC send letters to the Ministry encouraging the distribution
of the standards.
6.UPDATES
6.1 PLANNING FOR 2002-2003
B.Tucker noted on an overhead the following elements for a proposed development process:
sharing results of the ministry review;reconsidering the current plan; being mindfulof previous
reviews -I.e.gifted,behavioural,developmental,etc.; performing a gap analysis -where are the
gaps and what are the pressure points; noting funding and regulatory issues;and examining our
philosophy.
20Q2 September 24...9
11.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
The Committee discussed the extent to which SEAC shouid be Involved in drafting the plan. An
ad hoc sub committee will take a look at the Special Education Plan and bring recommendations
regarding what SEAC's involvement in the process should be, to the 2002 October 1 SEAC
meeting.P.Gillis,A. Morse, P.Gallin,L.Stevenson,B. Hopkins, P. Cook, V.Corcoran and B.
Tucker agreed to serve on the subcommittee.
7.OTHER BUSINESS
7.1 RESULTS OF 2001 SPECIAL EDUCATION BOARD PLAN REVIEW
A handout was distributed detailing the feedback received from the Ministry. Overall the review
was positive but areas identified as needing improvement were public consultation and
communication to parents.
Information was requested on the role and responsibilities of the Special Education Learning
Coordinators,as well as on the numbers of identified children by exceptionality.
7.2 ISA UPDATE
V.Corcoran noted that In Cycle 1,23 files were approved,in Cycle 2,330 were approved.There
were 1180 files submitted for Cycle 3.The expectation is that we may have around 300 more
files once the Cycle 4 data has been collected.The approval rating is over 90%.A memo
received from the ministry indicated that there would be additional funding to assist Thames
Vailey with the assessments.
7.3 GRADE 10 LITERACY TEST
Concern was expressed that Grade 11 students who have failed all or part of the Grade 10
Literacy Test will not have access to remedial support.V.Corcoran noted that schools are
required to have in place a school based action plan that identifies areas and strategies that will
improve their results.As well, it is the expectation that the literacy team withinthe school will
focus on Individual students needing assistance and provide the extra support needed to
enhance their scores.
It has been estimated that as many as 30%of students may not have the necessary
requirements to receive a graduation diploma because they have not passed the literacy test.
8.FUTURE AGENDA ITEMS
None discussed
9.ASSOCIATION UPDATES
None
10.CORRESPONDENCE
10.1 LETTERTO EDUCATION MINISTER WITMER RE:ISA FUNDING
V.Corcoran noted that the letter has not been sent to Minister Witmer because the auditors did
not complete their Cycle 3 evaluations in June and will be coming back in September.
Associations were encouraged to meet with their MPPs to continue the discussion on the
inadequacy of ISA funding.
10.2 NEWS RELEASE -AUGUSTS.2002 -EDUCATION EQUALITY TASK FORCE BEGINS
CONSULTATION
Distributed at the meeting.
2002 September 24...10
11.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
11.FORUM
12.ADJOURNMENT
The meeting adjourned on a motion by L.Stevenson at 2:55 p.m.
P.GILLIS,
Chairperson
11.b.REPORT OF THE COMMITTEE OF THE WHOLE
2002 September 10
7:15 p.m. - 8:26 p.m.
Members
J.Bennett,
Chair
D.Anstead
G.Hart
8.Peters
M.McTaggart
T.Roberts
P.Sattier
L.Stevenson
Administration and Others
B.Bryce
B.Greene
P.Gryseeis
J.Thorpe
C. Murphy
K.Havelka
G.Jazey
J.Empringham
L.Hutchinson
M.Sereda
K.Wilkinson
D.Blair
B.Tucker
K.Dalton
J.Roth
D.Bradford
S.Christie
W.Scott
Regrets:J. Hunter, P. Jaffe, A.Cartler, S.Deller,P.Schuyler
Absent:D.Stewart
1.APPROVAL OF AGENDA
Two Items were added to the agenda:"Howard Hampton Meeting"and "Education and
Disabilities Consultation Paper".The agenda as amended was approved on motion of L.
Stevenson.
2.CONFLICTS OF INTEREST -No conflicts of Interest were declared.
3.MONTHLY FINANCIAL REPORTING
The Administration presented a financial statement as at 2002 July 31. J. Roth, Manager,
Business Services,advised that the 2002-03 budget process has been completed and that the
deficit of $5.2M remained unchanged. BusinessServicesis In the process of closing thebooks
for the current fiscal period and following an audit by Deloitte and Touche in 2002 October,a
report will be presented to the Board. The Administration responded to questions from trustees.
Additionalinformationwas requested pertaining to Trustees'Supplies and Services Expenditures,
Goods and Service Tax Rebate on Transportation,and Capital Interest and Debenture Debt.
Executive Superintendent B.Greene advised that the use of reserves was a one-time,short-term
solution to the deficitand that future reductions inother areas will be required to pay back the
money.
4.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING
2002 June 11
3:10 p.m.5:10 p.m.
Members
P.Schuyler,Chairperson
D.Charles
G.McGahey
T.Smith
L.Stevenson
Administration and Others
J.Antone
E.Good
C.Graves
V.Hopkins
S.Miller
Regrets:
Absent:
A.Cartier,L.Doxtator,W. Hill,P.Jaffe
C. Murphy
T.Sillaby-Ramsey
D.Susi
J.Upsdell
S.Lundrigan
2002 September 24...11
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
4.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING,cont'd
1.APPROVAL OF AGENDA
D.Charles requested that the Native Attendance Counsellor Position be added as
item number 10,and J.Antone added Multi-Faith Reference Document/Calendar as
agenda item 11.
2.CONFLICTS OF INTEREST
No conflicts of interest were declared.
3.WELCOME AND INTRODUCTIONS
P.Schuyler,Chairperson,welcomed everyone to the meeting.
4.'CONFIRMATION OF VOTING MEMBERS
Trustees:P.Schuyler,L.Stevenson
O. K.T.Representatives:D.Charles
Chippewas of the Thames:G.McGahey,T.Smith
Munsee-Delaware Nation:
5.REPORT OF MEETING-2002 May 14
It was noted that T.Sillaby-Ramsey,J.Antone and V. Hopkins are Native
Counsellors.The report was confirmed as amended.
Business Arising from the Minutes
-Status of Native Language Procedure
Learning Supervisor C.Graves reported that the Independent Procedure:Native
Languages has been fonwarded to the Board by the Policy Working Committee.
Questions arose regarding section 5.1 on the minimum number of elementary First
Nations students required to have a First Nations Language course. The Policy
Working Committee reviewed the input on this issue and recommended no revisions
regarding a minimum enrolment of 15 students.It was clarified that section 5.1 deals
with urban Native elementary students only;not those covered under a tuition
agreement.
Native Counsellor V. Hopkins was concerned that under section 5.3,Thames S.S.
was omitted even though approximately 20% of the student population at Thames
is comprised of Native students.Trustee L.Stevenson indicated that when this
procedure Is discussed at tonight's Board meeting,she will recommend that it be
sent back to administration for an amendment to Include Thames S.S.under item
5.3.
-Available Funding
E. Good, Learning Coordinator, reported on her research into grants to support
literacy skills for Native students.Not a lot of grants were available for Native
Languages students.Many of the literacy initiatives aid students of preschool age
or those 15 years of age or older.Boards of education are not eligible to receive
assistance from the National Literacy Centre.Eleanor will look Into the criteria
Involved and pass this Information on to community partners such as the N'Amerind
Centre so they may apply for funding.S. Miller suggested that Literacy Links South
Central could provide information on contacts and methods to bolster what the Board
currently offers.
-Draft Letter to EQAO
The Committee supported the forwarding the draft letter to EQAO.
6.STRUCTURE OF MEETINGS
•Frequency
Committee members were consulted on their thoughts on the frequency of the
Native Advisory Committee meetings.G.McGahey noted that this issue is tied to
the tuition agreement and could be discussed in the formulation of new agreements.
T.Smith supported the monthly meeting schedule but suggested that the start time
be adjusted.
2002 September 24...12
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
4.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
6.STRUCTURE OF MEETINGS -cont'd
-Professional Development
A session on the tuition agreements was requested fora futureCommitteemeeting. Ifthere
are any other suggestions regarding professional development topics,contact 0.Graves or
E.Good. T.Smith inquired aboutthe possibility oflaunchinga Native Advisory web page on
the TVDSB website.It was endorsed that an Invitation be extended to an Information
Technologyrepresentative to discuss design ofthe webpage at the meetingon September
10.
-Construction of Agenda
If possible,agenda items shouldbe submitted toC.Gravestwoweeks prior tothe meeting.
It was supported that the agenda remain "open"for items to be added at the meeting.
Principal J.Upsdell commentedthatschooladministratorsare availabletoanswer questions
or provide information as situations arise. T. Smith suggested that the mailing listfor the
Committee meetings be distributed.
-Timing Agenda Items
The timing of agenda items was endorsed.
7.SUGGESTIONS FOR PROFESSIONAL DEVELOPMENT
Contact C.Graves to add a professional development itemto the agenda.This issue will be
revisited at the September 10 meeting.
8.APPROVAL OF NATIVE CULTURAL FUND
The handout "Expenditure of CulturalFunds 2002-2003" was distributed by C.Graves.It
was emphasized that the funds have to be spent during the designated school year.
Charmaine is investigating ways to have the money heid-over ifthe funds are not spent.
Responding to a question byV.Hopkins,itwas explained that this money could be used for
books,beads and resources.
The following was moved by T. Smith and D.Charles and can-led:
That the report, Expenditure ofCultural Funds 2002-2003,be approved.
9.PRINCIPALS'UPDATES
Thames S.S.
Native Counsellor,V.Hopkins announced that Thames held its graduation ceremony last
Friday. There were three valedictorians - one ofthem a Chlppewa of the Thames student
won numerous awards.Eleven First Nations students graduated.Thames students are
preparingforexams and are polishing their resumes and interview skills with the hope of
finding a summer job. Ata recent baseball tournament,Thames students placed third. A
presentation by Sgt.Tim Kunkel about the PEACE program which offers students summer
jobs with police departments was well received.Graduating students enjoyed the
presentation of guest speaker,ChrisGeorge. Today isthe lastformal meeting of tlie "Talking
Circle"and participants have expressed a desire to meet informally during the summer.
Some students are considering taking summer school courses.
M.B.McEachren P.S.
Principal D. Susi announced that all students participated in an afternoon of skipping
activitiesforJump Rope for Heart on May23. Three grade 7 Oneida students qualifiedfor
the regional track and field meet at Saunders S.S.after McEachren's school level meet.One
grade 7 Oneida student did very wellat the regional meet and she qualifiedfor the Softball
Throw at the Thames Valleyfinals today. Four grade 8 students participated in the Junior
Achievement "Stay In School"workshop for Aboriginal students.On June 6 a Musical
Cabaret was held and two grade 8 Oneida students played inthe orchestra.The grade 8
graduation ceremony will be held at Saunders S.S.on Monday,June 24.
2002 September 24...13
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
4.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
9.PRINCIPALS'UPDATES -cont'd
Beal S.S.
Principal J.Upsdell noted that Murray McDonald is transferring to Medway and Drew Cook is
comingtoBealas Vice-Principal.The Administration isverybusysettingtimetablesfornextyear
and students are encouraged tohave timetableconflictsresolved now. Everyavailableroom has
been used so that Beal will have only one lunch hour in September which will allowthe kids to
come at 8:30. Bealis cun-ently advertisingfor Ojibway and Native Studies teachers - ifyouknow
of qualified teachers contact Judy.Student Noah John came in fourth at the all-Ontario final in
highjump.Students were very busy planning and participatinginthe mini "powwow"on June
5 which allowed them to take leadership roles. A presentation by Sgt. Tim Kunkel about the
PEACE program whichoffers students summer jobs withpolice departments was well received.
A carwash was held at Oneida for fundralslng.
Saunders S.S.
Native Counsellor J. Antone noted that three students representing Saunders enjoyed the Beal
mini "pow wow".A presentation by Sgt. Tim Kunkel about the PEACE program which offers
students summer jobs with police departments was well received.A recent carwash at Oneida
had a good turnout and one is planned for this Saturday.
10.NATIVE ATTENDANCE COUNSELLOR POSITION
Chair P. Sculler indicated that there is a possibility that this position may be eliminated due to
budget cuts. Philpraised the effortsof the Native Attendance Counsellor notingthat It isvery
difficult for a non-native person to work within the Native community.Phi!commended the
Counsellorforher professionalism,courage and perseverance. She has gainedthe respect of
the families within the Native community.Phil noted that this was the best year ever for
graduations and some of that credit has to go to the Counsellor and her efforts. A letter in
support of continuing this position will be submittedtothe Director ofEducation from P.Schuyler.
The proposed reorganization of attendance counselling services would result in a significant
decline inservice to Nativestudents. Bands are encouraged to submit a letter In support of
retaining this position to Sharron Christie, Executive Secretary,for inclusion with the materials
for the Public Input Meeting on the Budget,scheduled for 2002 June 18.
11.MULTI-FAITH REFERENCE DOCUMENT/CALENDAR
J.Antone noted information on the multi-faith reference document/calendar is Inaccurate.James
was informed that Nancy Warner in Operations Services looks after the calendar.
12.ADJOURNMENT
The meeting was adjourned at 5:10 p.m., on a motionby D.Charles.
Next Committee Meeting Date:
Tuesday,2002 September 10
3:00 p.m.
Elgin Room
P.SCHUYLER,
Chairperson
RECOMMENDATIONS:none
2002 September 24...14
1.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE •cont'd
5.REPORT OF THE POLICYWORKING COMMITTEE 2002 September 03
4:10 p.m.-4:56 p.m.
MEMBERS ADMINISTRATION AND OTHERS
T.Roberts (Chair)B. Bryce M.Sereda
J.Bennett J.Thorpe S. Christie
P.Sattler C. Murphy
Regrets:D.Anstead,S.Peters,P.Jaffe
In the absence of a quorum,committee members present discussed the following agenda items.
Trustee Roberts led the discussion.
1.APPROVAL OF AGENDA -deferred
2.CONFLICTS OF INTEREST-none declared
3.COMMITTEE REPORT OF 2002 JUNE 04 AND TRACKING SHEET
Copies ofthe committee reportfromthe 2002 June 04 meeting and the document tracking sheet
were distributed for information.A date for postingthe Pesticide/Herbicide draft policy on the
websitefor public Input was sought. Itisanticipatedthatthe document will be readyforposting
shortly and will be considered at the October 1 meeting.
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE
a.Tagging of Unsafe Equipment Procedure
Executive Superintendent John Thorpe and Manager Peter Martin attended the meeting to
introducethe draftprocedure on taggingunsafe equipment,developed to protectthe safety of
employees andstudents and toprovideseveral optionstostaff in theeventtheydiscovera piece
of equipment they perceive to be unsafe.
Some wording amendments were suggested.OPC will be asked to examine the policy and
provideany comments.The procedure was providedfor trustees'information and will be posted
to the web site for public Input.
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT
a.Community Partnership Policy
Executive Superintendent Thorpe advised that no public Input was received on the draft
Community Partnerships policy posted on the Board's web site from June 30 toAugust 30. The
Board will be asked to approve the adoption of the draft policy at the September 24 Board
meeting.
6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
7.SUGGESTED POLICY/PROCEDURE REVISIONS
a.TwInning/De-twInning Policyand Procedures - deferred to the October 1 meeting
• b. ISA4 Educational Program Independent Procedure
Executive Superintendent Cathy Murphy,Superintendent Mike Sereda,Principal Ted McTavish
and Vice-Principal Faye Sutherland joined the meeting to describe changes to the ISA 4
Educational Program independent procedure.
It was clarified that since the "Suspension"legislation does not apply to Section 19 students,
home school principals may invoke the Education Act,Section 265 (m)when they need to
withdraw a Section 19 student from their school.The changes to the procedure amend the
wording to reflect the above.All agencies are in agreement with the document and process.
r 2002 September 24...15
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.REPORT OF THE POLICY WORKING COMMITTEE,cont'd
7.SUGGESTED POLICY/PROCEDURE REVISIONS
Itwas agreed that thedocument will be referredtothe September 24 Boardmeetingfor tmstees'
Information.
8.OTHER BUSINESS
Trustee Sattler inquired as tothe establishment ofan ad hoc committeeto respond to concerns
raised by the gay/lesbian group-Queer Art/Queer Action.The Item will be considered bythe
Chairs'Committee at Its next meeting.
9.ADJOURNMENT -4:56 p.m.
RECOMMENDATIONS:none
6.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE
2002 September 03
7:10 p.m.-8:45 p.m.
MEMBERS PRESENT
J.Bennett,Chair
G.Hart
D.Stewart
P.Sattler ^7:45)
A.Cartler
S.Delier
S.Peters
L.Stevenson
T.Roberts
M.McTaggart
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
P.Gryseels
C. Murphy
J.Thorpe
M.Sereda
K.Haveika
K.Wilkinson
L.Hutchlnson
K.Dalton
J.Emprlngham
B.Tucker
D.Blair
P.Martin
B.Strong
J.Cuddie
S.Dawson
C.Linsdell
J.Neville
D.Bradford
S.Christie
W.Scott
Regrets:P.Jaffe,J.Hunter,D.Anstead,P.Schuyier
Trustee J.Bennett chaired the meeting In the absence of Trustee J.Hunter.
1.APPROVAL OF AGENDA -The agenda was approved on motion of T.Roberts.
2.CONFLICTS OF INTEREST -No conflicts of Interest were declared.
Trustee Bennett Introduced and welcomed incoming Student Trustee Maggie McTaggart. Maggie
provided information regarding her personal and educational Interests.
3.DIRECTOR'S ANNOUNCEMENTS
(a) Director of Education B. Bryce advised that pride and excitement marked the day's official
opening ofthe jointStrathroy District Collegiateinstituteand the Holy Cross Catholic Secondary
School multi-use facility.
As part of the opening celebration,approximately 1200 student and staff, along with citycouncil
members,and several communities representatives participated In 3.2km march to the new site.
As well.Superintendent of Education K.Wilkinson welcomed visitors,students and staff upon
their arrival at the school.The Mayor of Strathroy greeted marchers on route while many
residents took photographs.At the assembly,the Directors of Education presented opening
remarks and Student Council presidents exchanged gifts.
(b) Director Bryce advised that a moment of silence will be held on 2002 September 11 to recognize
last year's tragic event.He reported that the Board's Psychologists have been consulted to
ensure that the recognition Is appropriate in commemorating the event.
2002 September 24...16
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,cont'd
4.E-SQLUTIONS
J.Thorpe,Executive Superintendent of Human Resource Services,and P. Martin,Manager,
Human Resource Services,provided an update on the Thames Valley Absence Reporting and
Replacement Information System (TVAARRIS)designed to streamline attendance
management.
Mr.Martin advised that by using the telephone keypad ofa touch tone phone or the WebCentre,
the TVARRIS allows employees and administrators to enter staff absences.It then creates a
Job Order for each absence,if required.The system processes the Jobs through the database
and,at defined calling times,calls appropriate replacements to fill these positions.A file is
included in the database which is used to match absentees with the best qualified
replacements.The Board,as well as individual locations,can define "priority" lists of
replacements preferred to replace absentees in a specific subject or work assignment
classification.
Each location may set up its own general replacement pool.Replacements may be permitted
to indicate work assignments,the locations in which they wish to work and the days they
choose to be available,as well as periods they are temporarily unavailable.
Employees and replacements identify themselves to the System by their Personal Identification
Number (PIN),assigned when they register into the System.Administrators are assigned a PIN
for the purpose of obtaining daily absence information for their location and entering absences
on behalf of their employees if necessary.
The following process is used when dealing with a staff absence:
•employee calls TVARRIStoreport an absence,creating a jobfora replacement if necessary;
•System finds the employee's records,identifies the location and primary classification;
•System searches the Priority List matching the Employee's classification;
• ifno match is found,the System searches the "District Subject List"for replacements with
matching classification;
• Ifan available replacement is not found,the System will search the "District General Lisf for
a replacement willing to work at the location.
Once a replacement has been identified as qualified and available,the System places a call and
offers the Job to that replacement.The replacement may accept or decline the offer. Ifthe job
is accepted,a number is assigned to that replacement.If the replacement does not answer or
does not accept the job,the System follows the same procedure to select and call other
replacements until the job is assigned.The assigned replacement,administrator and employee
may call the System to hear all pertinent information about this job.
Administrator Access
Using the telephone system,administrators are able to;
-report an absence for one employee;
-report absences for multiple employees;
•review,cancel or modify jobs;
-record /erase announcements;
-create,modify, review Priority Lists;
-report a Vacancy.
2002 September 24...17
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE ,cont'd
4.E-SOLUTIONS .cont'd
The following implementation timetable for the system was presented:
Elementary Teachers,Occasionals,Elementary Principals &V.P's 37563
Secondary Teachers,Occasionals,Secondary Principals &V.P.'s 2003 March
Support Staff (excluding Custodians)2003 late Spring
Custodians 2003 Summer
WebCenter
The WebCenter component of TVARRIS expands capabilities to include Internet/Intranet access
for employees,replacements,administrators and supervisors.
Employee Access
Employees may create an absence.Specifying and pre-arranging substitutes are allowed,based
on the TVARRiS parameter settings.A new feature allows the absence to be a multiple-day
recurring absence,e.g.:Employee will be absent on Monday for the next 3 weeks,if special
instructions need to be recorded,a telephone call must be placed to the System to record the
message.Employees may review and print past,present,and future absences by entering a
date range.Absences may be cancelled from the absence review screen If they have not yet
started.
Replacement Access .
Replacements can modify their profile, which includes their callback number,period of
unavailability,and daily availability; review and print past,current and future assignments by
entering a date range;cancel assignments from the review screens ifit has not yet started;and
search for available jobs by entering a date range.The list of jobs may change at any time.
Administrator Access
Administrators and Supervisors configured with Quick View Reports may view and print job
reports, withAdministratorAccess have additional features availabletothem,including:creating
an absence,creating a vacancy,modifying job information,and modifying the job status;and
access the region, type or specific location, forwhich they have been authorized.
Administrators and Supervisors may view and print job reports by entering a date range.The
date range allows for past,present,and future jobs.
Login Information
LoginInformation requires that two identifiers be entered.Numeric information only is allowed (no
dashes).Employees and replacements must first register with TVARRISusing the telephone to
obtain their PIN before logging onto WebCenter.
Create a Vacancy
After completing a "create a vacancy" form,validation of the form occurs and a confirmation
screen allows the administrator to verify that the Information is correct before the job is created.
Review Jobs (QuickView Reports)•
This step allows administrators to search,view and print job reports for their authorized
location(s). Withthe configuration ofAdministrator Access,job information can be modified.The
configurationofQuickViewReports will NOTallowjob modification.
Following the presentation,the Administration responded to question for clarification.
2002 September 24...18
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6. REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,cont'd
5.Bill 110 -PERFORMANCE APPRAISAL
Executive SuperintendentJ. Thorpeadvised thatallboards In compliance w/lth the Ministry
of Education are required to address Teacher Performance Appraisal (Bill 110)-the
standards introduced formally last year.Superintendents of Education M.Sereda and K.
Haveika provided an overhead presentation highlighting the requirements of the Teacher
Performance Appraisal process.
Framework
The framework for the appraisal process Includes:
-standards forthe teaching profession (general categories ofdescriptions for the teaching
profession);
-Competencies:skills,knowledge and attitudes;
-Look Forindicatorsofobservable behaviours;level ofperformance (evidence ofteaching
performance);and,
- Rating Scale (overall rating of teachers'performance).
Standards of Practice for the Teaching Profession
The standards of practice are a commitment to the students and student learning,
professional knowledge, teaching practices,leadership and community and ongoing
professional leamlng.
Rating Scale
The following are the four levels of teacher performance:
-exemplary (consistently exceeds expectations),
-good(consistently meets the expectations),
-satisfactory(does notalwaysmeetallthe expectations-performanceshouldbe Improved),
- unsatisfactory (does not meet expectations-performance must be Improved).
Scheduling
A three-year cycle for evaluation for experienced teachers must be scheduled (to be
evaluated at least twice during the year); twoyears must elapse between evaluationyears
(principalsmay choose to,ora teacher may request duringa nonevaluation year).Teachers
new tothe profession or board are considered newforthe first24 months.Following hiring,
they are to be evaluated In each of the first two years of employment with the board
(minimum four appraisals).
Parental and Student Input (Surveys)
All boards mustdevelopan annual written parent and student (gr.11,12 and OAC)survey
to gather Information about each teacher.The board must do so in consultation with Its
school councils,principals,SEACand Interested parents,students and teachers.The parent
survey must ask forinputonthe levelofsatisfactionwithcommunication between parent and
teacher regarding the child's learning and progress.The student survey must ask for input
on the communication with their teachers and whether each teacher effectively promotes
student learning.
Boards must ensure that the survey information is available to principals for a performance
appraisal and that itis used properly.Responses must notbe disclosed to any person other
than the principal,teacher towhomthe response relates, the appropriate Supervisory Officer
and the school board.
At the request ofa parent or student,a principal must remove any words or names that would
identifythe parent or student froma document before providinga copy to the teacher.During
the appraisal process,the teacher has an opportunity to review the input and respond to the
principal. Inputfrom parents and students cannot be the sole factor in a teacher receiving
an unsatisfactory rating or a teacher's employment be terminated.Parent and student
surveys will be conducted every year and boards must make provisions for storage of the
information.
2002 September 24...19
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE ,cont'd
5. Bill 110 -PERFORMANCE APPRAISAL,cont'd
Procedures for Appraisal
The appraisal process includes a pre observation meeting,classroom observation,and a post
observation meeting; a review of current parental and student input; and completion of a
summatlve report including a rating of the teacher's overall performance to be completed and
copied to the teacher within 20 days of the classroom observation.The records of both
signatures and the teacher's Annual learning Plan must be sent to the board for filing.
Annual Learning Plan
All teachers must have an Annual Learning Plan inplace every year. The plan is prepared In
consultation withthe appropriate principaland addresses the teacher's professional growthand
contains a proposed action plan with timelines.
In the evaluation years,the plan is part of the pre and post observation meetings.In a non
evaluation year,the teacher and principal coordinate the annual review.
Process Following the Rating
Where the first appraisal is exemplary,good or satisfactory the principal and teacher will meet
to discuss the summatlve report, ifeither party requests a meeting.Teachers must sign the
report to acknowledge receipt and the report is then sent to the board with the Annual Learning
Plan.
Where the first appraisal is unsatisfactory,within 15 school days,the principal must give the
teacher writtennoticeofthe unsatisfactory ratingwithan explanationforthe rating. The principal
must explain what is lacking inthe teacher's performance,the expectations inthe areas that the
performance is lacking, and take inputfromthe teacher before recommending steps and actions
that may assist toward improvement. The teacher and the appropriate Supervisory Ojfice (S.O.)
will be providedwitha copyofthe appraisal report:a briefwrittensummary ofthe rating including
what is lacking and what is expected in those areas.Awritten Improvement Plan setting out the
steps and actions necessary to Improve must also be provided.
Where two consecutive appraisal ratings are unsatisfactory,the teacher will be placed on review
status.Within 15 school days,the principal must give the teaclier written notice of the
unsatisfactory rating with an explanation for the rating and advising of the review status
placement.
The notice must cleariy state what is lacking inthe performance,expectations for Improvement,
and ways, ifany, that the performance has changed since the last appraisal.The principal is
required to seek Input from the teacher as to what steps and actions could help improve
performance.Awrittensummatlve report together with allrelated documents must be provided
to the S.O.and the teacher.The principal must consult withthe S.O.before preparing a written
Improvement Plan and provide a brief summary of the explanation to both the S.O.and the
teacher.
Review Status
A teacher is placed on review status after two consecutive unsatisfactory ratings.The principal
will monitor the teacher's performance,consulting regularly with the S.O.and provide feedback
and recommendations for Improvement.There is a provision for a third performance appraisal
during the 120 school days starting the day on which the teacher is advised of the review status.
If the third performance appraisal results In a performance rating of exemplary,good or
satisfactory,the teacher will immediately cease to be on review status.
2002 September 24...20
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE ,cont'd
5.Bill 110 -PERFORMANCE APPRAISAL,cont'd
Provision for Termination of Teacher's Employment
Following a third unsatisfactory appraisal,a recommendation of termination will occur.The
principal must promptly send a written recommendation to the Board for termination.The
recommendation must be accompanied by written reasons for the termination,as well as copies
ofall three performance appraisals and relevant documentation.The principal must provide the
teacher with a copy of the recommendation,written reasons for the recommendation and all
performance appraisal documents and other relevant documentation.
Termination may occur without a third appraisal where prompt action Inthe best interest of the
students is required.If at any time in the 120-day period the principal and the S.O.jointly
determine that the delay necessitated by conducting a third performance appraisal is not inthe
best Interest of the students,they must promptly send a joint recommendation to the Board that
the teacher's employment be terminated.
On receipt of a recommendation to terminate a teacher's employment,the Director of Education,
pending the Board's decision to terminate,must suspend the teacher with pay or reassign duties
deemed appropriate.The Board must, by majority vote,decide whether to terminate a teacher's
employment within60 days of receiving the recommendation (ifthe teacher is not terminated,
reassignment ceases and the teacher,unless the Board and teacher agree otherwise,will
resume the formerposition).Wherethe Board terminates a teacher's employment,the Secretary
of the Board must promptly file a complaint with the Ontario College of Teachers regarding the
conduct or actions related to the termination.Where a teacher resigns while on review status,
the Secretary of the Board must promptly file a complaint with the Ontario College of Teachers
regarding the conduct and actions that relate to the teacher having been placed on review status.
Arbitration
The finaland binding settlement by arbitration, without work stoppage,of differences that may
arise between the Board and Its teachers with respect to the implementation ofthe performance
appraisal system may be provided for in the collective agreement.
Documentation Requirements
Everyboard must retain each performance appraisal record (including the AnnualLearningPlan)
for at least six years from the date of the summatlve report. Copies of the last two appraisal
documents,if either resulted in an unsatisfactory rating, and copies of any documents relating
to the termination of a teacher's employment or resignation while on the review status must be
exchanged between boards.
Gap Analysis
A standard system across the province will exist with common process,prescribed performance
indicators (look-for),rubrics, forms and documentation.They are very congruent withthe current
Thames Valley process
The rating scale consists of:
-exemplary -consistently exceeds expectations;
-good -consistency meets expectations;
•satisfactory -does not always meet all expectations performance should be.lmproved;
-unsatisfactory -does not meet expectations-performance must be improved;
- a two-year cycle for new teachers (new to the board- two appraisals in each of the first two
years -three year cycle begins inthe third year;
-parental and student (gr.11,12,and OAC) input surveys required every year;
- the Annual Learning Plan for every teacher (compares to our current expectation of a yeariy
personal,goal plan);
-Review Status following unsatisfactory evaluations (compares to our current 'letter of concern',
'letter of doubt process')
2002 September 24...21
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE ,cont'd
5. Bill 110 -PERFORMANCE APPRAISAL,cont'd
Gap Analysis,cont'd
Itwas noted that some record keeping requirements are different (parent/student surveys,
Annual Learning Plans,etc.)
Implications for This Year
Current Board practice will continue until the new policy can be fully implemented.There is
a need to design and undertake appropriate consultation regarding parent/student input
surveys,school councils,principals,SEAC,and interested parents,students and teachers.
Principal in-service will be required-for the new process to begin In 2003 March with some
piloting occurring inthe thirdterm.Full implementationis to be inplace by2003 September.
Trustees posed questions to the presenters following the presentation.Concerns were
expressed over tlie potential in-service costs and the time commitment associated witli
implementing the peiformance appraisal process as well as the issue of document storage
for the required six years,as well as the communication required to ensure that parents
understand the purpose ofthe parental/student Input surveys.The Director advised that the
Board must be mindfulofthe timethat Administration spends on other bureaucratic activities
that alone may not be a burden but accumulatively,results in a loss of time that could be
dedicated to other areas to ensure that students are well served.
6.ADDITIONAL BUSINESS
(a)Trustee Bennett reminded Trustees to return their meeting folders to the Executive
Secretary's Office.
(b)Trustee Roberts advised that the Board By-laws in-service scheduled for 2002
September 14 has been rescheduled to follow the election of2003 Chairperson and
Vice-Chairperson.
7. ADJOURNMENT-The meeting adjourned at 8:45 p.m. on motion of A.Cartler.
J.BENNETT,
Chairperson
Trustee Stevenson asked ifthe Administration had approached the Ministryof Education foradditional
fundingfor the Implementationof Bill 110 to cover in-service costs associated withthe performance
appraisal process.
Executive Superintendent J.Thorpe advised that,as with any new procedure being developed,a
summary ofthe associated costs will be available, but notfor a period offour orfive months.Trustee
Hart suggested that this issue may be best addressed through the Ontario Public School Boards'
Association.Trustee Stevenson indicated she would prepare a Notice of Motion for presentation at
the regular Board meeting of 2002 September 24.
2002 September 24...22
11.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7. AD HOC COMMITTEE SUBMISSION TO EDUCATION EQUALITY TASK FORCE,
2002 September 17
Chairperson Bennett advised that the Ad Hoc Committee to draft a submission to the Education
Equality Task Force met several times to produce the third draft.She advised that the Board's
presentation date will be either 2002 September 25 or 26 and has yet to be confirmed.
The draft submission emphasizes the importance of the Board's Mission statement and includes
recommendations that demonstrate a commitment to quality education inOntario bydeveloping
a funding model that enables school boards to meet the needs of all students.
The draft submission was reviewed.Several suggestions were offered for consideration by the
Ad Hoc Committee includinga statement which acknowledges that Music/Drama/Arts programs
and co-curricular activities are Integral components of a weli-rounded education and should be
recognized in the funding model.
Trustee Hart advised that the recommendations contained in the submission are specific and
important to Thames Valley and highlight Intensive Support Allocation (ISA)flinding and
transportation for special needs students.He reported that in preparing the submission,
members focussed on local needs in order to keep the report brief and concise.It was agreed
that,with the emphasis on maintaining an adequate funding formula for Special Education
programs and services and Transportation services,funding for smaller schools in rura!areas
and unique programs across the Districtwould no longer be at risk.
The Ad Hoc Committee is scheduled to meet on 2002 September 11 in the Governor Slmcoe
Room from 1:00 - 4:00 p.m. to complete the report.Chair Bennett requested that any further
comments/suggestions be submitted by noon on September 11.The final report is to be
presented to the Board for approval on 2002 September 24.
8.HOWARD HAMPTON MEETING
Chairperson Bennett advised that In the Spring of2002 a letter was sent tothe three MPP leaders
requesting an opportunity to meet with the Board to discuss concerns related to educational
Issues.The Board met in May with Dalton McGuinty,Leader of the Ontario Liberal Party.
HowardHampton,Leader ofthe OntarioNOPParty,has requested a meeting to discuss its policy
paper entitled "A Brighter Idea for Ontario's Schools:An NDP Education Vision for the 21st
Century,as well as the Board's concerns regarding current educational issues.
Mr.Hampton has advised that he will be available on 2002 September 18.The date will be
confirmed with himand a memorandum prepared for Trustees providing details ofthe meeting.
9.EDUCATION AND DISABILITY CONSULTATION PAPER
Trustee L.Stevenson asked if the Administration Intended to prepare a response to the Human
Rights Commission's Education and Disability Consultation Paper.
Director Bryce advised that he has reviewed the Consultation Paper and felt that the Special
Education Advisory Committee (SEAC) would be the appropriate vehicle to address the paper
and provide Input to the Board.
Executive Superintendent C. Murphy noted that copies of the Paper were forwarded to SEAC in
2002 July providing an opportunity for individuals or their Associations to make a submission.
She advised that at the SEAC meeting held on 2002 September 10,there was no discussion of
the document.She advised that presently the Program Services Department Is preparing to meet
the ISA claims deadline of 2002 September 16 and that resources are not available to prepare
a formal presentation.She noted that together with Supt.Tucker and V.Corcoran,Program
Supen/lsor,a written response to items 5 and 6 of the Paper would be appropriate.
The following motion was moved by L.Stevenson and defeated:
That the Administration prepare and submit a response to the Ontario Human Rights
Commission on the Education and Disability Consultation Paper.
2002 September 24...23
11.REPORT OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE •cont'd
10.ADJOURNMENT
The meeting adjourned at 8:26 p.m. on motion of S.Peters.
J.BENNETT,
Chairperson
RECOMMENDATIONS OF THE 2002 SEPTEMBER 10 COMMITTEE OF THE WHOLE -none
The followingmotion was moved by T.Roberts and A. Cartier and carried:
That the Community Partnership Policy,as set out below,be approved.
11.0.AD HOC COMMITTEE SUBMISSION TO THE EDUCATION EQUALITY TASK FORCE
The draft submission to the Education Equality Task Force was presented.
On August 21,2002,an ad hoc committee was appointed to prepare a submission to the Education
Equality Task Force which is examining the provincialfunding formula.
The submission presents and describes 12 recommendations to address concerns about the funding
formula which seriously Inhibit the Board's ability to meet the needs of Its students.The
recommendations are described under the following concerns:
•inflationary Increases;
•Special Education;
•Transportation;
•Salary Negotiations;
•Visual and Performing Arts;
• Information Technology;
•Newly-Mandated Duties of Boards;
• Flexibilityto Address Local Needs and Priorities;
• Pupil to Teacher Ratio -Junior Kindergarten to grade 3;
•Multi-Year Funding.
The Task Force will be hearing presentations In the Thames Valley region on September 25 at
9:45-10:00 a.m.,in the Grand Ballroom, HiltonHotel,London Ontario,On approval by the Board,
Chairperson Joyce Bennett will present the draft submission at that time,(see appendix A)
RECOMMENDATION:
That the Board approve the draft submission to the Education Equality Task Force.
The recommendation was adopted on motion of D.Anstead and G. Hart.
2002 September 24...24
11.REPORTS OF COMMITTEES,cont'd
d.REPORT OF THE CHAIRS'COMMITTEE
2002 September 18
12:00-3:00 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair)B.Bryce
D.Stewart S.Christie
G.Hart
1.APPROVAL OF AGENDA •
The in-camera and public agendas for the 2002 September 24 Board meeting were discussed
and approved.
2 CORRESPONDENCE
The following pieces of correspondence are available In the Trustee Conference Room for
trustees'information:
• MPP Steve Peters regarding the TVDSB request for emergency funding;
•Ministry ofEducation (MOE)refunding of summer programs for students withdevelopmental
disabilities;
•President of London District Council of Scouts Canada to Premier of Ontario re effects of
provincial funding formula on community access to school space;
• Near NorthDSBto MOEre request foradditional resources and temporary transition funding
to their Board;
•Huron-Perth Catholic DSB re resolutions related to Bill 110 and Teacher Performance
Appraisal;
•Bluewater DSB to the MOE regarding supervision and evaluation of teachers.
The following correspondence will be Included In the "Communications"section of the 2002
September 24,Board package;
•Regional MOE re the Director's Annual Report;
• Deputy Ministerof Agriculture and Food re Rural Youth Transportation Grant;
•Letters to the London District Catholic School Board regarding a request to the MOE for
transition funding for co-operative transportation planning;
•County of Oxford re Integrated Plattsville community/school library.
A letter from the Bluewater Family Support Services Inc.regarding SEAC membership was
referred to SEAC for discussion and response expressing its regret and requesting that the
organization's representatives reconsider their decision.
Chair Bennett will respond to a request from Citizens Concerned about Education and Origins'
to make a presentation noting previous communications with the group regarding creationism and
the Ontario curriculum.
2002 September 24...25
11.REPORTS OF COMMITTEES,cont'd
d.REPORT OF THE CHAIRS'COMMITTEE,cont'd
3.AD HOC COMMITTEE TO ADDRESS STUDENT GAY AND LESBIAN ISSUES
Trustee Peggy Sattler attended the meeting to discuss the establishment of anad hoc committee
to address student gay and lesbian issues emanating from a meeting held recently with students.
Aftera lengthy discussion,the following motion was moved by G. Hart and carried:
That an ad hoc committee,comprised of three trustees and the student trustee,be
established to dialogue with,and consider concerns raised by,gay/lesbian students and to
bring an interim report back to the Board by the end of January,2003.
Approval of committee members who indicate an interest to sit on the committee will be sought
through an electronic vote
4.DRAFT INFORMATION COMMITTEE OF THE WHOLE TOPICS
Suggested topics forthe 2002-03 Information Committee ofthe Whole meetings.The completed
schedule will be referred to trustees for their Information at the September 24,2002 Board
meeting.
5.BYLAW IN-SERVICE -RESCHEDULED DATE
The rescheduled date for the bylaw in-service will be discussed with members of the Bylaw
Review Committee at its next meeting.
6.COMMUNICATIONS RFP
In response to the communications Request for Proposal,submissions have been received by
individuals/companies to conduct an audit of the Board's communications practices and to
provide communication sen/ices over a six-month contract.Once a selection Is made,the
Director will report to the Board.
7.PERSONNEL ISSUE - A personnel issue was discussed.
8.FUTURE MEETING DATES WITH MPPS
Future meeting dates have been requested with MPPs of the Thames Valley District School
Board region.
9.FUTURE MEETING DATES FOR CHAIRS'COMMITTEE
The following Chairs'Committee meeting dates were scheduled:
October 16,12:00-3:00 p.m.
November 20,12:00-3:00 p.m.
December 11,12:00-3:00 p.m.
January 21,2003,12:00-3:00 p.m.
10.OXFORD REGiON SCHOOL COUNCIL TOUR
Members of the Oxford Region School Council have indicated that they plan to attend the
October 22 Board meeting.Atour ofthe Education Centre will be organized forthe Council prior
to the meeting.
11.ADDITIONAL BUSINESS -none
12.ADJOURNMENT -The meeting adjourned at 3:00 p.m.
RECOMMENDATION:
1.That an ad hoc committee comprised of three trustees and the student trustee be established to
dialogue with and consider concerns raised by gay/lesbian students and to bringan interimreport
back to the Board by the end of 2003 January.
J.BENNETT,
Chairperson
2002 September 24...26
11.REPORTS OF COMMITTEES,cont'd
d.REPORT OF THE CHAIRS'COMMITTEE,cont'd
The recommendation was adopted on a poll vote as follows:
YEAS: D.Anstead, S.Peters,T. Roberts, L.Stevenson,P.Schuyler,P.Sattler,G. Hart,
D.Stewart,J.Bennett
,NAYS:S.Deller,A.Cartier
The following motion was moved by L.Stevenson,seconded by P.Schuyler and carried:
That Trustees P.Sattler,L.Stevenson,and G. Hart and Student Trustee M.McTaggart be
appointed to the Ad Hoc Committee to dialogue with gay/lesbian students.
e.REPORT OF THE COMMITTEE OF THE WHOLE - In Camera
2002 September 24
MEMBERS PRESENT ADMINISTRATION AND OTHERS
G. Hart (Chair)L.Stevenson B. Bryce John Neville
J.Bennett P.Schuyler B.Greene S.Christie
J. Hunter A. Cartier C. Murphy D. Bradford
D.Anstead T."Roberts J.Thorpe
S.Peters S.Deller.
D.Stewart P.Sattler
Regrets:P.Jaffe
The Committee met In camera from 5:10 p.m. to 5:44 p.m. The Directorindicated that many ofthe
supervisory officers were absent fromthe meeting to review elementary school enrolments.
1.APPROVAL OF AGENDA-The agenda was approved on motion of S. Deller.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential personal and property matters were discussed.
11.RISE AND REPORT
A motion to rise and report was moved by L.Stevenson at 5:44 p.m.and carried..
RECOMMENDATIONS:
1.That the motions approved at the in-camera session of 2002 September 24,related to teacher
resignations and retirements by mutual consent be approved;
2.That the proposals outlined in Appendix A of the report related to snow plowing,snow removal
and salt and sanding services at the Board locations as listed be approved.
G.HART,
Chairperson
The recommendations were adopted on motion of G. Hart and S.Deiler.
2002 September 24...27
12. *MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN -none
13.ADDITIONAL BUSINESS -none
14.COMMUNICATIONS
a.Ontario Public School Boards'Association (OPSBA)
Trustee Hart advised that he and Trustee Schuyler will be attending the OPSBA Board of
Directors meeting on 2002 September 27 and 28 at the Sheraton Centre Hotel in Toronto.
Trustee Hart suggested that members read the Fast Reports 2002 September 23 publication for
a good summary of the Annual General Meeting held in Sault Ste.Marie.
b.Student Trustee Update
M.McTaggart,Student Trustee,advised that the students have set a goal for the this year's
United Way campaign at $45 000.Fundraising events include a stair climb at 1 London Place
in October,a Red Feather Game and many other initiativesby Student Council Presidents to put
forth fund raising efforts intheir own school.A meeting of secondary school presidents has been
scheduled for 2002 September 26 to discuss the UnitedWay goals.A Student Advisory meeting
is planned for the end of 2002 October once the campaign has been settled.
C.THAMES VALLEY CHILDREN'S CENTRE
A letter was received from MaryAnnT ucker.Director,Thames Valley Children's Centre,advising
of her resignation from the Special Education Advisory Committee.Barb Booking has been
nominated as the Association's representative to SEAC and Brent Duncan will act as the
alternate for the remainder of the term.
And resolved that Barb Booking be appointed the representative for the Thames Valley
Children's Centre and Brent Duncan as the alternate on the Board's Special Education Advisory
Committee for the term 2001-2003.
The recommendation was adopted on motion of S.Deiier and L.Stevenson.
d.CSBA CONFERENCE REPORT
Awrittenreportwas received from Trustee S.Peters regarding the sessions she attended at the
CSBA Conference held 2002 July 04 - 06.
e.MINISTRY OF EDUCATION
A letter was received from Gerry Townshend,District Manager,Ministry of Education,
acknowledging receipt of the Director's Annual Report.
f.OXFORD COUNTY COUNCIL
A letter was received from K.Whiteford, CAO, Oxford County, advising ofa resolution adopted
by the Oxford County Library to proceed with the design and construction of an integrated
community/school libraryin Plattsviiie.
g.LONDON DISTRICT CATHOLIC SCHOOL BOARD
A copy of a letter was received from P. Dunn, Director of Education, London District Catholic
School Board,to the Ministry of Education,requesting documentation regarding compliance
under the new transportation funding model.
h.THAMES VALLEY DISTRICT SCHOOL BOARD
A copy of a letter was provided from B. Bryce, Directorof Education, to P. Dunn, Directorof
Education,London District Catholic School Board regarding the new Transportation Funding
Model.
1.LONDON DISTRICT CATHOLIC SCHOOL BOARD
A letter was received from P.Dunn,Director of Education,London District Catholic School Board,
advising that the Ministry had not responded to theirrequest for criteria/guidelines forthe new
transportation funding model.
2002 September 24...28
14.COMMUNICATIONS,cont'd
j THAMES VALLEY DISTRICT SCHOOL BOARD
A letter was sent B.Bryce,Director of Education TVDSB to P.Dunn,Director of Education,
London District Catholic School Board,advising that Chairperson Bennett will be writing to Bill
Hall,Chairperson of London District School Board to ascertain LDCSB's willingness to jointly
address the Transportation Funding Model.
k.THAMES VALLEY DISTRICT SCHOOL BOARD
A letter was sent from Chairperson Bennett to Bill Hall,Chairperson,London District Catholic
School Board,regarding jointly approaching the Ministryfor transition funds to assist both boards
Ina partnership to move forward with a common mapping program for school transportation.
1."MINISTRY OF AGRICULTURE AND FOOD
A letter was received from Frank Ingratta,Deputy Minister,Ministry of Agriculture and Food,
responding to the Board's concerns regarding the Rural Youth Transportation Grant.
m.LONDON DISTRICT CATHOLIC SCHOOL BOARD
A letter was received from Bill Hall,Chairperson,London District Catholic School Board,In
response to Chairperson Bennett's letter regarding the common mapping program for school
transportation.
15.NOTICE OF MOTIONS -none
16.GOOD NEWS ITEMS
The following good news items were offered by trustees:
a.Trustee Stevenson advised that she has received several positive telephone calls from parents
regarding the smooth start of the new school year.She advised cleanliness ofschools was often
commented on.
b.Trustee Deller advised that he attended a very moving memorial service for deceased student
Mike Maxwell.
17.ADJOURNMENT
The meeting adjourned at 10:25 p.m., on motion of S.Peters and D.Stewart.
CONFIRMED:/td
Chairperson
2002 September 24...29
SUMMARY OF APPROVED RECOMMENDATIONS OF 2002SEPTEMBER 24
-That the tabled motion related to establishing an ad hoc committee to address specific concerns raised by
the Queer Art/Queer Action:Seen and Heard and Safe Group,be lifted from the table.
-That the Community Partnership Policy be approved.
-That the Board approve the draft submission to the Education Equality Task Force.
-That an ad hoc committee comprised of three trustees and the student trustee be established to dialogue
withand consider concerns raised by gay/lesbian students and to bringan interimreport back to the Board
by the end of 2003 January.
-That Trustees P.Sattler,L.Stevenson,and G. Hart and Student Trustee M.McTaggart be appointed to
the Ad Hoc Committee to dialogue with gay/lesbian students.
-That the motions approved at the in-camera session of2002 September 24,related to teacher resignations
and retirements by mutual consent be approved;
-That the proposals outlined in Appendix Aof the report related to snow plowing,snow removal and salt and
sanding services at the Board locations as listed be approved.
-That Barb Booking be appointed the representative for the Thames Valley Children's Centre and Brent
Duncan as the alternate on the Board's Special Education Advisory Committee for the term 2001-2003.
2002 September 24...3Q
Thames Valley District School Board PQUGY
Title COMMUNITY PARTNERSHIP Policy No.
Department Human Resource Services Status Approved
Reference(s)Effective Date 2002 09 24
Itis the policyof the Board to initiate and respond to appropriate opportunities for partnership with
community organizations,businesses,industries and agencies.Such partnerships must support
the Mission and Belief Statements of the Board and provide enhanced opportunities for students
and/or staff.
Administered By Human Resource Services Board Resolution/Date
Date of Last Amendment
Appendix A
narT
Thames Valley District School Board
DISTR CT SCHOOL BOARD
Presentation to the
Education Equality Tasl<Force
September 25,2002
Trustees of the Thames Valley District School Board appreciate the opportunity to provide input
totheEducation Equ^ity TaskForce.Wewillpresent recommendations ontheareasofthe
fimding formula that have restrictedthe Board's abilityto provide programs and servicesatthe
level expected by parents and guardians of our students and other members of our community.
Our Mission is to be a partnership ofstudents,parents,employees and community committed
to excellence as a leader in public education.Ourfocus is to enable learners to acquire
knowledge and develop critical thinking skills and values that allow them to realize their
potential and contribute positively to their community.
To help Thames Valley fulfill its mission, we challenge the Ministry of Education to demonstrate
its cormnitment to quality education in Ontario by developing a fimdingmodel that enables
school boards to meet the needs of all students.
Introduction
OnJanuary 1,1998,the former ElginCountyBoardof Education,Board ofEducationfor
theCityof London,Middlesex County Boardof Education andOxfordBoard of
Education amalgamatedto formtheThamesValleyDistrict SchoolBoard. As a result of
this highly complex amalgamation,one ofthe largestschoolboards in Ontariowas
created,spanning over 7,000 square kilometres m Southern Ontario witha diverse urban
andruralstudent population.Today,approximately 8,000staff members provide
programs and servicesto more than 80,000 students.
A fimding formula basedonthe one-size-fits-all concept doesnotworkin aprovinceas
diverseas Ontario.The imiqueness of eachschoolboardmust be carefully consideredand
reflected in the establishment of a new funding model.
Takinginto accountchangesin studentenrohnent,ourgrants fromtheMinistry of
Education for operatingexpenseshaveincreaseda total of 7.9 per cent since the
introduction of the funding formula.If our grantshad evenkept pacewith the inflation
rate of 10.4per centoverthe sameperiod(August1998 CPI 108.8- August 2002 CPI
120.1),we would havereceived approximately $13.5million more in grants for the
2002/2003 budget year.
Thames Valley recognizes and appreciatesthat the work of the Education Equality Task
Forcewill be guidedby the fiveprinciples of quality,equity and fairness,responsibiHty
to local needs, accountability and affordabiUty.We trust that these principles will be
considered equally in the finalReport to the Minister of Education.
This submission outlines our concems about the current funding formula which seriously
inhibit our ability as a school board to meet the needs of our students.We are fortunate to
sharein this opportunitytohelp shapethe future of educationin theprovince of Ontario.
Presentation by the Thames ValleyDistrict School Board
Recommendations
._J
Inflationary Increases
Recommendation
That built-infactors for both inflation and
escalating non-controllable items he reflected in a
revisedfundingformula.
The rising cost of utilitiesis a tremendousbudgetarypressure forThamesValley. Since
the 1998/1999 school year, the Board's expenditures on utilities have spiraled 39.8 per
cent. The Board receives$5.20per squarefootperpupil to maintain, heat,Hght and clean
186 schools and 22 facilities. While utility costs have escalated by almost 40 per cent, the
amount the province provides for this expense has not changed since 1997.
The projected increase to the Board's budget due to electricity de-regulation and
transmission charges is estimated to be $1.04 million - an increase of 14:8 per cent for
the 2002/2003 school year alone.
Over the last several years, benefit costs in both the public and private sectors have risen
an average of 10 to 15per cent annually, and are expected to continue rising. For
example,the cost to the Board of providing health benefits for teachers increased 91.76
per cent since 1998. {SeeTable l.for more detail.)
Table 1,
Teacher Benefit Compensation Comparison 1998 - 2002
1998 2002 Change
Funding Formula $6,000 per
FTE^
$6,117 per
Kl'H^
1.95%
Employer CPP $1,069 $1,668 56.03%
Employer El $1,345 $1,088 -19.11%
Employer Health Tax $1,140*$1,200*5.26%
Health Benefits SU0A4**$2,002**91.76%
Dental Benefits $688**$1,280**86.04%"
Gratuity/RRSP $600 $600
Total $5,886 $7,838 33.16%
Surplus (Deficit)$114 ($1,721)
Special Education
Presentation by the Thames Valley District School Board
Notes on Table 1.
Employer CPP and El based on
maximum for tax year.
Average teacher salary -
1998:$58,500 2002:$61,500.
PTE =full time equivalent
teacher
*Calculated at 1.95%of
average salary
**Premium calculation based
on family coverage
Recommendation
Thatfunding for special education programs and
services beprovided congruent to the needs ofall
students.
The services required by students with special needsarebeingreducedby organizations
within our communities. Reductions are being made with the community expectation that
school boards will meet the need for these services.
An increasingnumber of studentsacrosstheDistrictrequire the additionalservices of
special education teachers,otherteacher specialists,educational assistants,psychologists,
speech-language pathologistsandschoolsupportcounsellors.Yet only aportion of these
students areidentifiedas "exceptional"and fewerstillmeet theprovincialcriteriafor
intensive support.
For our students with the highest needs, the Board expects to compile 1896 Intensive
SupportAmount(ISA)submissions,whichcouldrequire$32.0 million in funding.
Current ISA funding is $22.6 million, based on 1292submissions made in April 2000.
This school year, approximately $5.0 million will be diverted from other areas of the
budget to meet theneeds ofall studentswhorequirespecialeducationservices.
Any recommendation that merely redistributes current special education funding will not
be sufficient to meet the needs of special education students.
Recommendation
That special education funding include the cost of
transporting identified special education students.
The average annual cost of providing transportation services for a Thames Valley student
with special needs is $5,400, whereas the cost of transporting a student without special
needs is $690.The Board does not receive extra funds to meet the additional
transportation needs of these students.
Currently, Thames Valley spends about 30 per cent of its transportation budget to
transport students with special needs.
The special education fimding envelope must include the cost of transporting students
with special needs to required programs.
Transportation
Presentation by the Thames Valley District School Board
r
Recommendation
That a new transportation funding model be
implementedwhich is equitable to students in all
publiclyfunded schools in Ontario,and that it
includethe establishment ofcommon walking
distances.
Funding for transportation services has remained frozen at 1997 levels.Although some
provincial reUef has beenprovided in the form of one-time grants,the governmenthas
not yet moved forward on a new transportation frmding model.
Thames Valley receives transportation grants that only support bus transportation for
elementarystudents who hve fartherthan 2.0kilometresfrom their schooland secondary
students who live 4.8 kilometres from their school. Since 1998,our coterminous Board
has received grantsthat provide bus transportationfor elementarystudentswho live
farther than 1.6 kilometres from school and secondary students who live 3.2 kilometres
from their school. Thisunequal flmding has createda discrepancywhichhas prompteda
number of our students to attend schools in our coterminous Board, thus worsening the
underutilization of our facilities.
Incentives should be offered for school boards to harmonize then*walking distances.
Recommendation
That appropriate incentives be developed to
encourage coterminousboards to plan cooperatively
and utilize transportation services efficiently.
We have been sharing some transportation resources with our coterminous Board as well
as the French boards..However, we believe a greater level of cooperative planning would
result in cost efficiencies through the sharing of staff and the use of common software
and mapping technologies.
Salary Negotiations
Presentation by the Thames Valley District School Board
That the newfundingformula address the needfor
Recommendation school boards to negotiate fair and reasonable
salary increases with their employee groups.
Theprovince requires schoolboardstobargain collectively withour employee groups,
but doesnot provide sufficientfundingto negotiatecompetitivewages.
Provincial funding for staffsalaryincreasesis farbelowthe raises alreadynegotiatedby
otherpublicsector employee groups.Toprovideraisesforour employees attheselevels
would requirethat resourcesbe takenfrom otherareaswithin thebudget which are
desperately needed to support classroom learning.
Thames Valley needs to retain and hire quality teachers to ensure student success.
However,comparedto teachersalariesacross Ontario,ThamesValleyteacher salariesare
in the lowest 30 per cent. •
ThamesValley mayhave difficultyrecruitingnew teachersandspecialized staff if we are
unable to offer competitive wages.
Visual and Performing Arts
Recommendation
That the province adequately fund Visual and
Performing Arts programs so that these subjects remain
an importantpart ofa well-rounded education for
elementary and secondary students.
Research has shown that an arts-rich school setting supports and enhances important
learning factors for students such as risk-taking and confidence.Other studies have found
that -following experiences in the Visual Arts and Music -elementary students improve
their skills in writing, reading and comprehension.
It is imperative that the funding formula include sufficient funding for Arts programming.
Some schools are not able to offer equitable program opportunities in the Visual and
Performing Arts because of inadequate funding. The problem is exacerbated in our
smaller schools.
Information Technology
Presentation by the Thames Valley District School Board
r-p
Recommendation
That the province appropriatelyfiind information
technologyand act upon therecommendationscontained
within the report ofthe Ontario Knowledge Network For
Learning 2001.
Being Kterate with respect to Infonnation Technologyis essentialfor today's graduate.
Currently in Thames Valley elementary and secondary schools the replacement rate for
the approximately 17,000 instructional computers managed by the system is once every
12 years even though Computer technology is renewed every 6 to 18 months.
To maintain a leased program of one computer for every five students, replaced every
three years,would require a yearlyinvestment of $10 million for work stationhardware
alone in the schools of Thames Valley.
Ontario secondary school curricula require students to integrate the use of Information
Technologyas part of their learning of those curricula.If schoolboards areunable to •
provide up-to-date instructional computers, students will not be able to fully meet the
expected outcomes of the revised curricula.
Ontario elementaryschool curricularecommendtheintegration of Information
Technologywithin the classroom.The associationsbetween computers and languageare
evident within Ontario curriculum documents.
-In 2001, the Ontario Knowledge of Network For Learning made a series of
recommendations to the Provincial government with respect to the development,
implementation and funding of Information Technology literacy in the elementary,
secondaryand post-secondaryschools of Ontario.Theserecommendationshave notbeen
completely implemented.
Newly Mandated Duties of Boards
Presentation by the Thames Valley District School Board
That when theMinistry adds to the list ofmandatory duties of
Recommendation districtschool boards, adequate additional funding be provided
tosupport thedesired outcome ofthose initiatives.
Recent amendmentsto the EducationActcontinueto expandthe financial obligations of
Boards but commensurate flmding has not been included,
• The EducationAct hasbeen amendedtorequireall schoolsto provide Co-
Instructionalandother school-based activities.(Currentcost for athleticsaloneis
over $600,000.)
• Fundshavenotbeenprovidedtocoverthecosts associated withthe operation of
mandated school councils at the school and district level.
Mandated Criminal Reference checks, Safe Schools initiatives and the significant
increaseinrecordkeeping associatedwith teacherperformanceappraisalshave
not received additional funding.
Flexibility to Address Local Needs and Priorities
^j That local priorities funding be designatedfor use only toRecommendation,,i j x i /i.jaddresstheuniquelocalneedsojaschoolboard.
Thames Valley has been iinable to use local priorities funding for local initiatives because
the fimds have had to be used to cover budget shortfalls in other areas.
The flexibility to use guaranteed local priorities fimdingwould allow school boards to
offer and maintain programs that we and our constituents feel are important, such as
Environmental Centres,Anti-violence Initiatives and Co-instructional Activities.
Designated local priorities funding will guarantee access to programs that provide life
skills opportunities for students at speciahzed schools.
Pupil to Teacher Ratio -Junior Kindergarten to Grade 3
Presentation by the Thames Valley District School Board
That long-term quality in education be ensured by
Recommendation providingfunding to reduce the FTK in JK to grade 3
classes to a ratio ofless than 17:1.
The Ministiy of Education must reflect on the research included in the Report on
Effective Schools (2001) prepared by the Effective Schools Task Force - specifically
recommendation 27 - when developing anew funding model.
According to the Report on Effective Schools (page40), asclass sizes in the JK to grade
3 division approach 15 to 17students(down fromthe current provincially mandated24),
the level of student achievement increases.
Research has shown that,when planned thoroughly and funded adequately,small classes
in the early grades generate substantial gains for students,and those extra gains are
greater when students are exposed to smaller classes longer.
Multi-year Funding
^j .That a multi-year funding model be established toRecommendation11ijiri »enable boards to plan on at least a three-year cycle.
Multi-year funding would include the premise that funding be adequate for at least three
years with built-in adjustments for bo&inflation and escalating non-controllable items
such as fiiel,hydro and natural gas.
Knowledge of adequate, multi-year funding will enable every department within Thames
Valley to plan strategically for a three year period.
A combination of adequate,tolti-year funding along with the student enrohnent figures,
which have beenprojected forthe next tenyears,would allow three-yearplanningfor
accommodations, furniture and equipment needs, staffing requirements, facility
repairs/renewals and other requirements.
Multi-year funding could also lead to multi-year collective agreements with all staff.
This would have a two-fold benefit:
• it would ensure labour peace in our schools for a defined period
• it would allow the time currently devoted to negotiations to be used productively
for other initiatives.
Closing Statement
Again,we would like to thank the Task Force for the opportunity to present our
Presentation by the Thames Valley District School Board
recommendations on the development of anew funding formula.
AS irustees ot the i names Valley JJistnct scnooi tJoara,we strongly Deneve m puttmg smaents
first.It is on this importantprinciplethatwe challengethe Ministry of Educationto demonstrate
its commitmentto quality educationin Ontarioby developinga fimding model that enables
school boards to meet the needs of all students.
We have illustrated todaythat a one-size-fits-all fimdingformuladoesnotwork in Ontario.We
look forward to seeing our suggestions reflected in anew funding formula that allows our
students to learn and develop to their fiill potential.
Appendix A
Presentation bythe Thames Valley DistrictSchoolBoard 10
Summary of Recommendations
Area of Concern Recommendation
Inflationary Increases That built-in factors for both inflation and escalating non-
controllable itemsbe reflected in a revisedfundingformula.
Special Education Thatfunding for special educationprograms and servicesbe
provided congruentto theneeds ofall students.
Thatspecial educationfitnding includethe cost oftransporting
identified special education students.
Transportation Thata newtransportationfunding modelbe implemented whichis
equitable to students inallpubliclyfundedschoolsin Ontario,and
that it include the establishment ofcommonwalkingdistances.
That appropriate incentives be developed to encourage coterminous
boards to plan cooperatively and utilize transportation services
efficiently.
Salary Negotiations Thatthenewfundingformula address theneedfor school hoards to
negotiatefair and reasonable salary increases withtheir employee
groups.
Visual and Performing Arts That the province adequately fund Visual and Performing Arts
programs so that thesesubjectsremain an important part ofa well-
rounded education for elementary and secondary students.
Information Technology Thattheprovince appropriatelyfund information technology and act
uponthe recommendations containedwithinthereport ofthe
Ontario Knowledge Network For Learning 2001.
Newly Mandated
Duties of Boards
That whentheMinistryadds to the list ofmandatory duties of
district school boards,adequate additionalfunding be provided
to support the desired outcome ofthose initiatives.
Flexibility to address local
needs and priorities
That local prioritiesfunding be designatedfor use onlyto
address the unique local needs ofa school hoard.
Pupil to Teaclier Ratio -
Junior Kindergarten to
Grade 3
That long-term qualityin educationbe ensured byprovidingfunding
to reduce the PTR in JK to grade 3 classes to a ratio ofless than
17:1.
Presentation by the Thames Valley District School Board 11
Area of Concern Recommendation
Multi-year Funding Thata multi-year funding model be establishedto enableboards to
plan onat least a three-year cycle.
Presentation by the Thames Valley District School Board 12
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