12/16/2003 - Regular Board Meeting^THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2003 DECEMBER 16,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
REVISED AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION
-Westmount P.8.Choir V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS
a. North Norwich P.S.Fundraising Initiative V
b.2003 United Way Campaign V
c.Saunders/Oakridge 8.8.Volleyball Championships V
7.CONFLICTS OF INTEREST V
8.DIRECTOR'S ANNOUNCEMENTS V
9.CONFIRMATION OF MINUTES
a.Regular Board Meeting,2003 November 25 M
b.Special Board Meeting,2003 December 02 M
c.Inaugural Board Meeting,2003 December 09
10.REPORTS FROM THE ADMINISTRATION
a.Rural Education Strategy M
b.Monthly Financial Reporting M
11.REPORTS OF COMMITTEES
a.Native Advisory Committee,2003 November 11 M
b.Information Committee of the Whole,2003 December 02 M
c.Chairs'Committee,2003 December 03 M
d.Committee of the Whole,In Camera,2003 December 16 V
>e.Annual Report of the Director/System Review Committee M
/
Ns:./'
12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
a.Tnjstees Jaffe and Sattler M
13.ADDITIONAL BUSINESS -none
14.COMMUNICATIONS
a.Ontario Public School Boards'Association V
b.Student Trustee Update V
15.NOTICE OF MOTION -none
16.GOOD NEWS ITEMS -"Did you know..."
17.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING
2003 DECEMBER 16
The Inaugural Meeting was held on 2003 December 16 in the Board Room atthe Education Centre,rrieeting
in Committee ofthe Whole,in camera at 5:00 p.m.on motion ofM.Reidl and S.Peters,followed by a public
session at 7:20 p.m. The following were in attendance:
TRUSTEES
J.Hunter (Chair)
D.Anstead
J.Bennett
S.Doxtator(+5:13)
ADMINISTRATION AND OTHERS
B.Bryce
P.Gryseels
B.Greene
C. Murphy
J.Thorpe
D.Blalr
K.Daiton
Absent:A.Cartler
1.CALL TO ORDER.
G. Hart (+5:40)
P.Jaffe
D. Mugford
S.Peters (+5:07)
M.Reid
J.Empringham
K.Havelka
L.Hutchinson
G.Jazey
M.Sereda
B.Tucker
K.Busheil
M.Reidl
T.Roberts
P.Battler .
L.Stevenson
S.Christie
S.DaWson
C.Dennett
J,Roth
W.Scott
2.13.O'CANADA AND SPECIAL MUSICAL PRESENTATION
The Westmount P.S.Junior Choir,London,with conductor Cathy Clarke and accompanist Syd
Holody,led In the singingof "O 'Canada" and performedtwo musicalnumbers.
4.APPROVAL OF AGENDA
The agenda was amended to add Item 9 -"Moratorium on School Closings"and the agenda
numbering realigned.Theamended agenda was approvedon motion of M.Reidl and 8.Peters.
5.OFFICIAL RECORD
S.Christie,Supervisor,Corporate Services,readthe following notice Into the minutes:
Weregretto record thedeathof Catherine Saxon,an adult studentat Wheabie Centre,London,
on2003 November 27;and Johnny Partridge,an 8 year-old studentat Trafalgar P.Si,London,
on 2003 November 29.
6.RECOGNITIONS
a.NORTH NORWICH P.S.FUNDRAISING INITIATIVES
M.Sereda,Superintendent of Education,and Karen McSpadden,a teacherat North Norwich
P.S.,Burgessville,highlighted the school's outstanding fundraislng accomplishments on behalf
ofthe Terry Fox Foundation.Ms.McSpadden advised thatoverthepast1p years,the staff and
former teacher,Rick Esseltlne,have been committed to this Initiative and continue by
accomplishing an equally amazing feat this yearas demonstrated bythe school's 281 students.
Their goal was towork within their community and raise $10 000forresearch.
Last month,Terry's brother,Darrel,accepted a cheque for $12600on behalf ofthe Terry Fox
Foundation.During the past 10years,more than $80 000 has been raised by the Kintore
community toward fulfilling Terry's dream.Posters,designedbythe Norwich P.S,students,and
a school photograph were presented to Chairperson Hunter for display atthe Education Centre.
It was alsosuggestedthatthe Norwich P.S.photograph appear onthe Board's website.
Chairperson Hunter extended congratulations to Norwich P.S.,for its outstanding achievement.
2003 December 16...2
6.RECOGNITIONS-cont'd
. b.2003 UNITED WAY CAMPAIGN
B. Bryce, Director of Education, highiighted a number of United Way fundraising initiatives
conducted by Thames Valley students and staff in campaigns held inLondon -Middlesex, Elgin
and Oxford Counties.United Way campaign representatives Helen Connell,Executive Director;
.AbbeySculleyandAnthonyGattwere introducedand welcomed. Staff representative Mary-Ellen
Brown,London-Middlesex;Juile Ter-Vnjgt,Oxford;and Carol Hen*,Elgin-St.Thomas,were also
introduced and presented a cheque for $223 788.00 representing the combined 2003 United
Way fundraising efforts of the three areas.
0.SAUNDERS/OAKRIDGE S.S.VOLLEYBALL CHAMPIONSHIPS
,W.McConnell,SecondaryAthletlcCo-ordlnatorofProgramServices,highlightedanoutstanding
example of the secondary athletics four-year program and cited the significant provincial
achievements accomplished this year by the Saunders and Oakridge S.S.students of London.
TheSaundersteam won their first OFSAA Volleyball Championship.
K.Vanhulzen,Leaming Co-ordinator,Introduced members,Eric Simon and Seamus Strutt, ofthe
Oakridge S.S.team.Saunders S.S,coach Rob Atkinson introduced team members Devon
Atchinson, Gord Clark,Sarder Ratsep and Derek Esterbrooks.Coaches Jeff Moore and J.
Auerback were also recognized.
The students were congratulated on their extraordinary accomplishment ofwinning the Volleyball
Gold and Sliver medals.After competing against allthe schools inthe province, they finished the
season playing each other for the provincial championship.
7.CONFLICTS OF INTEREST
. Aconflict of interest was declared by Trustee Jaffe related to in camera Item 5.a.-"Negotiations",
citing spousal employment.
8.DIRECTOR'S ANNOUNCEMENTS
B. Bryce,Director of Education,described the Board's prpactive response to the most recent
Influenza epidemic.He advlsed'thatthe London-Middlesex Health Unit requires schools to report any
student absenteeism above 10%of its population. It was noted that an absenteeism rate as high as
30%has occurred in a scattered pattern throughout the District. C. Dennetti Manager,Public Affairs
.and Community Relations,together with the Health Unit and individual school administrators will
continue to closely monitor the health and wellness of students.
The Director commented ona press conference heldon 2003 piecember 05 related tothe impacton
the mental health of staff in school boards which has resulted in a reduction in services.The Board's
Special Education program has received publicrecognition across the province and has assisted in
creating awareness ofthe number'of citizens requiring special support to become active members
of their community and the realization that existing supports are not enough to meet the needs as
evidenced in the report.
9.MORATORIUM ON SCHOOL CLOSINGS
Director Bryce provided opening remarks regarding Premier McGuint/s announcements,for a
moratorium on school closures.He noted that on 2003 December 12,Education Minister Gerard
Kennedy announced that all Ontario school boards place a moratorium on school closures until after
2004 September:
2003 December 16...3
9.MORATORIUM ON SCHOOL CLOSINGS,cont'd
Mr.Kennedy's comments included the following;
"Our goal is to ensure Ontario students get best schools and the best education possible.That's why
we're going to take the time to review and revise provincial guidelines to help boards make the best
possible school closure and building planning decisions.We believe our goal of making public
education the best education and improving student performance can best be met if we treatour
schools as leaming communities rather thanJust bricks and mortar."
The iWinister noted that in somecases boards may choose to proceed with closures where there is
a widespread consensus within the school community,for example,where a new replacement school
is being built.
Under provincial legislation,the decision to close schools is made by local school boards.However,
boards are required to have school-closure policies based oh provincial guidelines,and these are in
the process of being revised by the new government.In addition,many of the provincial funding
policies that influence board decisions onthe viability ofschools under their control will be reviewed.
The Minister also advised that school boards in .Ontario will be asked specifically to assess the
education and community value ofthe schools being considered for closure with special consideration
for rural schools.'
The following motionwas moved byTrustee Reidi:
Whereas the Thames Valley District School Board has six Area School Accommodation Studies
undenA/ay,and
Whereas someofthe alternatives for consideration specify school closures,and
V Whereas the McGulnty government calls for a moratorium on school closures until after
September,2004,and
Whereas the government has asked boards to "specifically assess the education and community
value ofthe schools being considered for closure,with.special consideration for rural schools",
Be it resolved that the Thames Valley District School Board proceed with extreme caution
pertaining to Area School Accommodation Studies undenvay until we get clear and explicit
-guidelines from the Liberal government on school closures and the funding associated with the
government's plan.In assessing the''education and community value of the school being
. considered forclosure,with special consideration for rural schools,"we need to considerthe
option of investigating the feasibility of multi-community useof school facilities.
The motion was not put on the floor as there was no seconder.
The following motion was moved byP. Jaffe and D.Anstead:
That the Chair of the Board write the Minister iDf Education and acknowledge receipt of the
memorandum regarding school closures and inform the Minister of the Board's policies,,
procedures and studies currently underway regarding schoolaccommodation.
Following a lengthy discussion,Trustee Anstead moved thatthe question be called.The motion to
callthequestionwasdefeated.Following continued discussion,the motion onthe floor was carried;
2003 December 16...4
10.CONFIRMATION OF MINUTES
a. The minutesofthe Regular Board Meeting,2003 November 25,"were adppted on motion of L.,'
Stevenson and D.Anstead.
b. The minutes of the Special Board !\4eeting,2003 December 02,were adopted on motion of L.
Stevenson and D;Anstead.
c. The minutes of the Inaugural Board Meeting, 2003 December 09,were adopted on motion of
L.Stevenson and D.Anstead.
11.REPORTS FROM THE ADMINISTRATION
a.RURAL EDUCATION STRATEGY
P. Gryseels, Executive Superintendent,Operations,presented infomiation related to the Rural.
Education Strategy funds toward seeking approval of the expenditure of such funds.
-During the 2002-03 budget year, approximately $386 000 was received to assist with small
schools.During the 2003-04 school year,approximately $830 000 under the Rural Education -
Strategy grant Is to be received.The following report complies with the direction received from
the Ministry with respect to these funds.
^Introduction:
' The Board is required to release to the public the reportconcerning implementation ofthe Rural
Education Strategy by 2003 December 15.As a result of the timing of Board meetings and the
new Board tal<lng office, the Ministry has extended the date.
The Ministi^of Education requires the report to contain the following elements;
- "an estimate of the board's total distant schools allocation (exclusive of the principal's
component)and the enhanced top-up for school operations;.
•.an explanation ofhow \he boardplans toapplythese fundsto provide supportsfor distant
schools In the following areas:additional teachers,increased adult presence In eligible
schools(principals,vice-principals,otherteachers with administrative duties and secretaries),
more learning resources and more resources to meet the operational cost of distant schools,
and
-an explanation of how these supports will address the educational needs of the pupils In the
distant schools."
The following background information was provided:
.. -information riecelved from the Ministry regarding the Rural Education Strategy,
Board funds received in the past under the Small School Grants;
-estimate of funds to be received under the Rural Education Strategy grant.
Itwas-noted that the Ministry of Education has not as yet sent the information In order to finalize
the calculations and therefore,the following estimatesare approximate and should becloseto
the final grant amount.
Under the Smail Schools Grant initiative,five (5)elementary schools qualified for funds. Under
. the Rural.Education Strategy initiative,thirty(30)elementary schools,will qualifyfor a total of
approximately $831633.This amount isapproximately$445 000 more than was received under
the Small School Grant.The Ministry requires that these new funds be spent on new initiatives-
and cannot be applied to budget lines that are already supporting rural schools.There are no
funds for secondary schools.
2003 December 16...5
11.REPORTS FROM THE ADMINISTRATION-cont'd
a.RURAL EDUCATION STRATEGY -cont'd
Use of Funds:
In the past, the funds received under the Small Schools Grant have been used to pay for
additional personnel resources.For example, a school such as A.J. Baker PublicSchool with
a student population of 160 F.T.E.(full-time equivalent)students have been allocated 0.80
Principal.Underthe Ministry's Student Based Funding formula,a schooi the size of Baker P.S.,
would receive the following Principal allocation:
160 X 2.75 =0.44
1000
The difference in Principal allocation is 0.36ora dollar equivalent of approximately:
0.36 X $95 000 =$34 200
It was noted that Baker P.S.;is typicalofthe thirty(30)schools on the list.
In Principal salaries alone, the Board is allocating funds to these schools in excess of that-
provided inthe funding formula by approximately one million dollars,in addition,small schools
receive additional allocations over the fundlngformula for:
I Teachers
ii Custodians
iii Supplies and services
iv General school operating funds
The total is well in excess of the Student Focused Funding model and the Rural Education
Strategy initiative combined. This beingsaid, the Board iscommitted tosupporting smaller rural'
schools where feasible.Obviously funds must be allocated from other areas In order to subsidize
small schools.It Is the Board's belief that the Increase in funds should be used to enhance the
thirty (30)schools.
.Use of Increased Funds:
Asnoted previously,the Board has received approximately $445000moreingrant money.The
following outlines regarding how those funds are to be used was presented.'
in reviewing this Issue with Supervisory Officers,everyone agreed that a major areas that could
help the students In these schools would be the library/technology centres.Often isolation
restricts rural students from use ofurban-based resources.Thus byupdatingand increasingthe
:amount of resources to support curriculum-in the school librarycollection,students will have
enhanced learning opportunities.Stats Canada 2001 states that "anappropriately stocked and
well-organized library Is a critical too!that allows teacher-librarians and teachers to worf<with
students to help them achieve higher leveis of literacy,problem-solving and infomiation and
communication technology sidlls."Other studies indicate that standardized test scores also tend
to be improved.
Therefore,the funds will be allocated to these schools In order to update the library resource
collection,enhance Information technology capability,catalogue resources,acquire furniture and
equipment,and complete minor renovations as necessary as a result of this initiative.
2003 December 16...6
11.REPORTS FROM THE ADMINISTRATION-cont'd
a.RURAL EDUCATION STRATEGY-cont'd
Aprocess is currently in place to prioritize school needs.This includes completing a library needs
assessment bythe school Principal and Teacher-Librarian,and reviewing it with the system
Learning Co-Ordlnators for Technology and Library In order to assess the school's library and
computer resources using Horizon Collection maps foreach school and "Achieving
Information Literacy,Standards for School Library Programs Canada,"(2003)
The findings ofthis review and recommendations for school enhancements areto be presented
to the Senior Administration in 2004 February.Supervision ofthe Implementation process,
including accountability for expenditures,will be managed centrally by Program Services and
Business Services Departments during the months of2004 April to2004June.
Summary:
in summary,the Board remains committed to supporting rural schools where feasible.The
. increase of $445 000 in government funding,is appreciated,however.It was noted that the
provision of$831 000 does riot adequately address the increased cost of maintaining the current
number of rural schools."
The following motion was moved by L.Stevenson, seconded byG, Hartand carried:
Thatthe Board approve the expenditure of funds as outlined in the Rural Education Strategy
Report.
An update ofthe Rural Education Strategy funding for specific schools asat 2003 December 16
.was distributed.Itwas noted that the Deputy Minister of Education has advised boards of
additional rural education strategy funding overwhatwas initially recommended,
Aquestion wasposedbyTrustee Hart regarding financial assistance provided toschoolsthatdo
not fail within the perimeters of rural school funding.Executive Superintendent Gryseels
responded thatschool-based Suppliesand Services and SmallSchoolAllowancesare clarified
underthe2003-04Budget,"ProjectedSchool Allocations".Theformula focuses onsmallschools
and directs fundsfroma poo!ofmoneytowhere itIsmost needed,
b.MONTHLY FINANCIAL REPORTING ^
.B.Greene,Executive Superintendent,Business Services,provided opening remarks regarding
the new funding initiatives from the province (e.g.,ESL,Literacy,Students at Risk).J.Roth.
Manager,Financial Services,presentedthe Monthly Financial-Report for thesecond month of
the fiscal year ending 2003 October 31.Asummary of revenues,expenditures by expenditure
type and area expenditures bytype were reviewed.
12.REPORTS OF COMMITTEES
a. REPORTOFTHE NATIVE ADVISORY COMMITTEE MEETING 2003 November 11
1:30 p.m.-2:30 p.m.
.Meriibers .
P.Schuyler,Chair G.McGahey,Chlppewas oftheThames
D.Charles,O.K.T.T.Smith,Chlppewasofthe Thames
L.Doxtator,O.K.T.L.Stevenson, Trustee
J.Hunter,Trustee
r-"•
I I
2003 December 16...7
12.REPORTS OF COMMITTEES cont'd
a.REPORT OF THE NATIVEADVISORY COMMITTEE MEETING -cont'd
Administration and Others . .
D.Cook,Vice-Principal,Beal 88.P. Cornelius,Native Counsellor
V.Hopkins,Native Counsellor Thames SS McEachren/Duffield
D.Weeden,Vice-Principal,Saunders SS M.Moniz,Vice-Principal,Thames SS
B.Ritchie,Guidance Dept.Head,Saunders SS S.Miller,Attendance Counsellor
A.Charles,Fanshawe/Saunders,C.Murphy,Exec.Supt.of Program Services
C.Graves,Program Services . T.Slllaby-Ramsey,Native Counsellor
•M.A.Hubert, RecordingSecretary J. Antone,NativeCounsellor
W.Scott, Recording Secretary
•Regrets:E. Good,L.Gianeiil
Absent:S.Snake,Munsee-Delaware
The meeting was held in the Library at Tharnes S.S.beginnlng at 1:30 p.m.
1.APPROVAL OF THE AGENDA - The agenda was confirmed on motion of L.Stevenson.
2.CONFLICTS OF INTEREST - No conflicts of Interest were declared.
3.WELCOME AND INTRODUCTIONS
Chairperson Schuyler opened the meeting and welcomed the following ThamesS.S. student
,guests:
Jarrette Cornelius Dawn Sickles Dustin Hendricks •
Rebecca Ireland Lilll Cornelius Aubum NInham
Angeliqiie Snake
4.CONFIRMATION OF VOTING MEMBERS
Trustees:•P. Schuyler,L.Stevenson,J. Hunter
O. K.T.Representatives:D.Charles,L.Doxtator
Chlppewas ofthe Thames: T.Smith,G.McGahey
'Munsee-Delaware Nation:None
5.REPORT OF MEETING -2003 October 14
The following amendments were made to the report of the October meeting under item 10
Principals'Updates:
- ThamesS.S. changedtoread Beal 8.8.andT.SillabyrRamsey changedtoread Raymond
Deleary;
- SaundersS.S.,first sentencedchangedtoread:O.K.t.visited and toured Saunders S.S.;
M.B.McEachren P.8.,secondand third paragraphs should be underthe heading Thames
S.Si
The report was approved as amended.
•Business Arising from the Report of 2003 October 14
C.Graves.Learning Supervisor,advisedthatthe Native StudentSurveysare being delivered to
secondaryschoolsand Alternative Education Program sites within the next few days.Students
will be asked to complete the survey and seal the envelope for return to the Research and
Assessment Office.
2003 December 16...8
12.REPORTS OF COMMITTEES cont'd ^
а.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
б.CANADIAN FORCES ABORIGINAL PROGRAM
Chairperson Schuyler provided opening remarks related to the three-weel<Canadian Armed
Forces Aboriginal(CFAEP) Entry Program held InSt.Jean,Quebec during 2003 September.
Jarrette Cornelius,Thames S,S.,student,attended the Pre-Recruit Training Course and tallied
.about first-hand experience of military life routines as he explored various military occupations
in the Canadian Forces and attended cross-cultural awareness sessions.Students received a
$1,200.00 bonus for completing the course as well as a certificate of military achievement and
applied the time toward the community service requirement for a secondary school diploma.
Chairperson Schuyler presented Jarrett with a commemorative gift purchased In St.Jean,
Quebec.
A similar gift was also presented for Amber Chrisjohn who had attended the program but was
-absent from the meeting.
itwassuggestedthata storyaboutthestudentsand their participation in the Canadian Forces
Aboriginal Program be featured in an upcoming Issue of the Board's publication LINKS.
Chairperson Schuyler will contact C. Dennett,Manager,Public Affairs &Community Relations,
regarding this matter.•
7.MINISTEROF EDUCATION'S RESPONSE RE:INCLUSION OF DIVERSITY IN CURRICULUM
Chairperson Schuyler read the Ministerof Education's response to his letter of 2003,June 24
requesting funds to reinstate the position of a Race,Multicultural,and Ethnic Relations Officer.
The letter Indicates that school boards are projected to have flexiblefunding that can be used for
local priorities and that decisions riegarding allocationof these funds remain withthe individual 'v
board.
Following a lengthy discussion it was suggested that an Informal bommittee comprised of
representatives from the Committee and the First Nations student body be established to discuss
therationaleforrecommendingtheappointmentofan Officer as well as determiningthe roleand
responsibilities of the position. It was also suggested that representation on the committee be
broadened to include delegates from various ethnic and cultural groups.
G.McGahey,T.Smith,L.Doxtator andTrustee Schuyler agreed to represent the Native Advisory
Committee;
8.CULTURAL FUND INFORMATION
C.Graves provided an update regarding the Native Cultural Fund. Ms.Graves advised that
-Saunders S.S.has accessed the funds and that a detailed report will be provided at the meeting
next month.Chairperson Schuyler advised that Nokee Kwe's Conference is lookingforfinancial
support ($300 - $500) for the Career Fair.
9.ADDITIONAL BUSINESS
-STAFF SERVICE RECOGNITION
C. Murphy,Executive Superintendent,Program Services,explained that the Board has .
established a Staff Service Recognition Program that awards staff who have achieved 5 to 40
years of service .in 2003 witha bronze, silverorgold pin.Supt. Murphypresented James Antone,
Native Counsellor,with a bronze pin recognizing hisfive-yearmilestone with Thames Valley.
2003 December 16...9
12.REPORTS OF COMMITTEES cont'd
a.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
9.ADDITIONAL BUSINESS,cont'd
-SUMMER SCHOOL
A question was raised by G.McGahey regarding
program for First Nations students.
the continuation of the Summer School
Supt.Murphy provided clarification related to the 2003 Summer School report presented at the
2003 October 28 meeting ofthe Board. Ms. Murphy advised that as a result of the review of2003
Summer School future directions were developed and aretobe part ofthe planning process ifor
the 2004 Summer School. A historical lookat summer school course offerings and retention
•percentages mustbe considered in the planning for2004 SummerSchool.It wasrequestedthat
Supt.Emprlngham be invited to the December meeting to discuss the First Nation summer
.school program.
10.ADJOURNMENT
The meeting.adjourned at 2:30 p.m. on a motion byT. Smith
Next Committee Meeting Date:
Tuesday,2003 December 09
3:00 p.m.
Elgin Room
RECOMMENDATIONS:none
P.SCHUYLER
Chairperson
Mr.P. Schuyier, former First Nations'Trustee,was recognized for his successful leadership role as
Chairperson to the Native Advisory Committee.
b.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE
MEMBERS
P.Sattier,Chair
D.Anstead
J.Bennett
A.Cartier
S. Doxtator (-8:00)
G.Hart-(9:10)
J.Hunter
P.Jaffe
D.Mugford
S.Peters
M.Reid
M.ReidI
T.Roberts
L.Stevenson
2003 December 02
7:45 p.m.T9:22 p.m.
ADMINISTRATION AND OTHERS
B. Bryce
B.Greene
C. Murphy
J.Thorpe
D.Blair
K.Dalton
J.Emprlngham
L.Hutchinson
M.Sereda
W.Tucker
K.Wilkinson
K.Bushell
S.Christie
S.Dawson
C.Dennett
C.Linsdell
K.Meeson
J.Neville
J.Roth
M.Hubert
W.Scott
1.APPROVAL OF AGENDA r The agenda was approved on motion of J.Bennett.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
2003 December 16...10
12.REPORTS OF COMMITTEES cont'd
b.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
•3.ELECT1ONOF2004INFORMAT1ONCOMMITTEEOFTHEWHOLECHAIRPERSON AND
VICE-CHAIRPERSON
Board Chairperson Hunter presided over the election of the 2004 Infomiatlon Committee of
the Whole Chairperson.^
Trustees Anstead,Hart,Peters and Sattler were nominated.Trustees Hart and Sattler
accepted the nomination while Trustees Anstead and Peters declined.Following a vote,
Trustee Sattler was elected Chairperson of the Information Committee of the Whole for 2004.
Amotiontodestroythe ballotswas movedbyS. Peters,seconded by A.Cartierand carried.
Trustee Sattler assumed the Chair for the election of the Vice-Chairperson.Trustees
Anstead,Hart,Jaffe,Peters andStevensonwere nominated.Trustees Anstead,Hart,Jaffe
and Stevenson declined the nomination. Trustee.Peters was acclaimed the 2004 Vice-
Chairperson ofthe information Committee ofthe Whola A motion to destroy the ballots was
moved by D.Anstead,seconded byJ. Bennett,and carried.
.4.DIRECTOR'S ANNOUNCEMENTS -none
5.PRESENTATION -"PROTECTING CHILDREN IS EVERYBODVS BUSINESS"
•Trustee Jaffe Introduced and welcomed Dr.Allan W.Leschled,Ph.D.C.Psych.,Faculty of
Education,University of Western Ontario,noting Dr,Leschled isa leading expertinthe field
ofChildrenand FamilyStudies.
Dr.Leschled spoke to the report "Protecting Children is Everybod/s Business",a project
Investigating the Increasing demand ofservice "at the Children's Aid Society of London and
Middlesex.He noted that the United Way of London and Middlesex directed the project
funded by the United Way,Children's Aid Society,TheCity ofLondon,Middlesex County and
an anonymous donor and explained the role ofChild Welfare in promoting safety for children
and supporting families.
A statistical analysis was presented.The research conducted indicates a dramatic increase
of.56 percent since 1998 March31 in the demand for Child Welfare Service in Ontario.
Presently,18,126 children are underthe careofOntario's child welfare system reflecting the
changing nature of children and families.
. •Dr.Lescheid advised that educators are among the leading referral sources (1 in 5)of
children tothe Children's Aid Society along with police officers,physicians and children's
service providers. Early identification of difficulties can lead to earlier and more effective
support and intervention for young people and theirfamllies.Teachers are in an idea!position
to identify when a student Is having difficulty.School-based interventions and prevention
initiatives can assist in reducing risk and Increase protective factors for students,itwas
noted that teachers may bethe caring adults who make a difference Inthe lives of students
experiencing difficulties at home.
The next steps identified in the study included raising awareness through the media,
educational fonjms,Provincial and Municipal government interventions and community-wideeffortstoaddresstheidentifiedareas of risk dueto socio-economic bamers.Copies ofa
Teacher's Handbook and CD entitled,"Children Exposed to Domestic Violence"were
provided.
Following a question-and-answer period,Chairperson Sattler extended appreciation to Dr.
Leschied for his informative presentation.
2003 December 16...11
r , 12. REPORTS OF COWIWIITTEES cont'd
b.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
5.PRESENTATION;"PROTECTING CHILDREN IS EVERYBODrS BUSINESS"-cont'd
Director Brycecommended Dr.Leschiedforhis research and presentation that highlights the
many challenges teachers face every day In the classroom. He applauded the efforts of
teachers,administrators andsupportstaffwhoassist children tobesuccessfuland learn in spite
of known and unknown emotional and behavioural problems.
6..MONTHLY REPORT OF THE CHAIR
The following activities were highlighted inthe Chair's monthly report.
Chair Joyce Bennett attended/participated in the following meetings andevents during 2003
November/December:
-South East Oxford Area S.S.Accommodation Study Committee Meeting at College Avenue
S.S.;
-Thames Valley EducationFoundation Meeting;
- APPLE Program Workshop at CEC South Office;
-Remembrance Day observance at CEC Central:
Children's Safety Village Fundralsing Meeting with LCSSB;
- Children'sSafety Village Board of Directors'Meeting;
-Meeting with newly elected.trustees to provide basic orientation and information;
- Health and Safety and the Department of Labour;
- West Middlesex and West Elgin area S.S.Accommodation Study Committee Meeting at
West Elgin S.S.:
- Dinner&Graduation of "Families &School Together"at F.D,Roosevelt P.S.
Mrs.Bennett brought greetings on behalf oif the Board at the following events:
-OSSTF Citizenship Awards at Thames S.S.;
- G.A.Wheable AdultEducation Commencement;
- CEC Central Employee Recognition Presentations;
-i25-Year Employee Recognition Reception;
-Parkview Public School.Re-dedication;
- H. B.Beal S. S.Cpmmencement.
She advised that she attended the London District Catholic School Board's Inaugural meeting
held on2003 December 01 atthe Monsignor Feeney Centre for Catholic Education,London.Mr.
John Ferriswas appointedthe 2004 Chairperson.
>.DEPARTMENTAL UPDATES
Human Resources Services
- A disability management seminar presented by School Boards'Cooperative and Workers'
Compensation Board was recently held for 65 supervisors;
-Dr.Warshawsky,Associate Medical Officer of Health,spoke at the Regional Disability
Management Officers' meeting;
-•Elementary and secondary long-term -occasional teachers-figures were presented.
Approximately 300 new occasional teachers were interviewed and added tothe lists.The
following short term list numbers were presented:'
Elementary 1146 (455retirees)
Secondary 643 (237 retirees)
-Ministry ofLabour approval was received for the Board's Joint Health and Safety Committees
re:structure and function;
-Ministry of Labour orders have been issued with respect to Beal S.S.(Art areas)and West
•Elgin Senior Elementary School (woodworking shop).Safety Specialists assist School
Administration inensuring compliance with the specified time frames ordered;
2003 December 16...12
12.REPORTS OF COMMITTEES confci
b.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
/.DEPARTMENTAL UPDATES -cont'd
Human Resources Services,cont'd
- A series of School Council leadership workshops were held focusing onthe issues facing
School Council leaders every day;
-A District School Council meeting was held on 2003 November 27 with 29 people in
attendance.
- One hundred and twenty temporary Educational Assistants have been hired since the
completion of the 2002-2003 school year to address the needs established through the
increaseinthe EA complement.Permanent hiring Is commencing as the Internal posting
processes conclude.to allow newly hired staffto begin In 2004January.
•Staffing Officers presented at the Secretarial P.D.Dayand Leadership course;
-Apayequitysettlementwas reached providing child minding services to participants inthe
Board's Language Instruction program for Newcomers to Canada (LINC)funded by
Citizenship and immigration Canada since 1993;
-- A2003 recruitment analysis for hiring was provided.Datawas analysedandthe graphs
prepared bytwograde nine students attendingthe November5 "Bring Your Kids to Work
Day";
".Orientation and processing ofan additional 100 occasional secondary teachers are being
completed;
•Continuing Education positions of added responsibilities as required under the last
Federation agreement are being reviewed;
- .TVARRIS initiatives Include implementation of an electronic time sheet for elementary
teachers and elementary occasional teachers effective 2003 November 17.
Operations Services .r
- Supt.,Wilkinson advised that a two-day P.D.session was held 2003 November 06-07with
• Dr.Barrle Bennett facilitating the workshoptothe cohortschools.Teachers and Principals
discussed new innovative teaching strategies.A one-day follow up session Is to be held
2004 January at three regional sites.
Superintendents of Education will follow up through Communityof Schools meetings re:
Improving Instructional Intelligence workshops.Tnjstees were Invited to attend an
Instructional Intelligence session facilitated by Dr.Bennettto be heldon 2004 February 11
and March 30;
-Two comparisoncharts ofthe actualvs.projected enrolmentforthe 2003-04schoolyear
were provided. The differencebetween projectedand actualis approximately248 students
on an annuallzed basis whichis less than 1-1/2students per school with a majority of the
dIfferenceintheelementarypanelbeingintheJK/SKgrades.ThePlanningDepartmentwas
applauded for accuracy of the projections being within 124 students at this pointinthe
secondary panel,given the unknown in the spring with the double cohort;
- A secondary average class size summary as of 2003 October 31 was provided;
The average class size varies significantly from school to school, ranging from 17.09 to
25.27 averaging close to 22:1 ratio. During the accommodation studies,the Issue ofsmall
schools and average class size is being discussed.The report.Indicatesthat the average
class size needs to be smaller inorder to runthe program at small schools.Larger schools
need to run large classes In order to assist the smaller schools;
- • As a result of the Board motion passed with respect to the boundary changes at Jack
Chambers and Elgin CourtP.S., meetings have been scheduled with the Principals inorder
. to facilitate an easy transition.The Board's website contains thecurrent accommodation ^
studies information;
2003 December 16...13
12.REPORTS OF COMMITTEES cont'd
b.REPORT OFTHE INFORMATION COMMITTEE OF THE WHOLE - cont'd
7.DEPARTMENTAL UPDATES -cont'd
Operations Services,cont'd
- ANew Administrators*session was held 2003 November 27 regarding School Growth Plans
with the second part to be held 2004 January 22;•j
Safe Schools Initiatives included:
AStudents Against Violence Everywhere Conference held on2003 November 14atAlthouse
College with Grade 7 and 8 student leaders participating.Actors from Banting S.S.and
White Oal<s P.S.presented 16 performances of the play written by Banting teacher,Reed
Needles,entitled,.Tou're It".Approximately 7,000 grade 7/8 students attended.
-Actors from Westminster S.S.completed nine performances of the play entitled "Head
Game",written by fornier Westminster S.S.,student Marcus Savard.The play focuses on
Issues related to "female aggression"and female bullying prevention.Over 5,000 students
in grades 9-12 viewed the play and participated in follow up activities lead by peer facilitators.
Two theatre troupes from Laurier S.S.completed seven performances of the play entitled
"Fail On Deaf Ears".Jhe play focuses on a boy who is bullied In high school and examines
the role bystanders can play In preventing bullying.
-in an effort to address the topic of teen relationship violence,the Board has once again
partnered with the University ofWestern Ontario.UWO students have facilitated sessions
with grade 11/12 students focusing on the early warning signs of abuse and the prevention
of dating violence;
-Eva Oisson presented a message of tolerance and respect to approximately 5 000 grade
11/12 students from ten secondary schools.Ms.Oisson a Holocaust survivor,told her story
that was powerful In Its content and emotiorial impact and that challenged students to speak
out against evil and hatred.•.
Research &Assessments updates included:
2002-03 grade 9 EQAO Math results,released In late 2003 November indicate District
level performance results similar to 2001-02.TVDSB results were stronger (higher
percentage of students at Levels 3 and 4)than the Provincial results for both the applied
and academic programs.School level results will be available in mid-December;
r Two-year summary data from the Partnerships for Excellence project was shared with
Superintendents In late November.Further detailed analyses will be undertaken Data'
collection Included Phonological Awareness (SK)and Developmental Reading Assessment
(Grades 1-3),Early Development Index (SK),Canadian Achievement Test (Grade 2),and
EQAO (Grade 3).Analyses that examine student outcomes and program components Is
ongoing.
Research and Assessment has provided services,support,project development and
consultation over thepast month In the following numerous areas:
-Analysis,reporting,and presentation of EQAO Grade 3,6 and 9 results;
-Partnership for Excellence -Year 1and2 summary data;
-In service on data use for all elementary principals and lead math and reading teachers;
-Collection of Fall phonological awareness and DRA data;
Grade 4 OLSATtesting;
-Procedure and mechanism to provide enrolment/class size figures;
School-basedand system-level surveys;
2003 December 16...14
12.REPORTS OF COMMITTEES cont'd
b.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
/.DEPARTMENTAL UPDATES -cont'd
Operations Services,cont'd
Program evaluations;
School-based reading and math assessments.
A question was raised by Trustee Hartregarding following Board Bylaws as it relates to the Jack
Chambers P.S.public input session heldatthe2003 November25Boardmeeting.Director Bryce
and Supt.Thorpe clarified the accommodation issues related to Jack Chambers P.S.and the
process for receivingpublicinput. They explained that accommodation study issues at Caradoc
South P.S.and Nonvlch DistrictHighSchool, and the boundary reviewat Jack Chamber P.S.,were
beingconducted at the same time butwere different processes.Tnjstee Hart requested that the
Chairs'Committee checkthe Board Bylaws regarding public presentationsat Board meetings.
Program Services:
- The London Life "Making Art,Creating Community"PilotProject istobe held 2003 November 11
to28at Museum.London.Thenew pilot projectdesigned to provide students with an experience
that enriches their lives.Presented byMuseum London,the Thames Valley District School
. Board, and the LondonDistrictCatholicSchool Board,this program targets students who are
enrolledin identified 'high needs'(PartnershipSchools In TVDSB)schools, and bringsthem to
• the museum forthree workshops which combine literacyand art to providea rich exploration of
.. cultureand self,while building self-esteemand fostering creativity.Formanyofthese students
it istheirfirstvisitto a museum and theirfirst experience increating art witha professional artist
- Two classes from the London District Catholic School Boardand from the Thames Valley District
School Board will take part in the Initial program.All four classes will come from schools Identified
bytheirrespective Boards as being'highneeds'. Factorssuch as a lackofresources,literacy
concerns,and socio-economic barriers,serve to define a 'high needs'school.Museum London
will provideItsArtStudioand offer access to Its extensive collectionoforiginal Canadian Artwork,
Including FirstNations Art.Awardwinning author and illustrator,MaryIntven-Wallace will conduct
the workshops. Ms. Intven-Wallace,author and illustratorofArtfor the Heart (Owl 2001)and
Make Your Own !nuksuk Book (Owl 2001)has served as a University Lecturer at the Faculty of
Education,University ofWestern Ontario.Additional information is available by contacting Polly
Stringle,LearningCoordinator(452-2484)or Steve Mavers, Curator of Education (661 -0333 ext
266).
- Health&Physical Education - RiskWatch Implementation continues to expand.During 2003
September local Tim Horton franchiseownersdonated approximately $15 000 worthof curriculum
tothe London &Middlesex RiskWatch Coalition (shared with TVDSB and LDCSB).Itisanticipated
.that the partnership will continue next year.
- The RCMP Racing Against Drugs program for grade 5 students was held during 2003 October in
Delaware, St.Thomas orWoodstock with approximately 4,384 students participating. Plans are
beginningfor the program to be hosted In London in2004 May.
- The Values, Influencesand Peers (VIP)program is presented to grade 6 students Incooperation
withour area police officers. Every year a full day training program is provided.During 2003
October and November,47 Thames Valley grade 6 teachers,24 London District Catholic School
Board teachers,independentschools teachers, and 17 police officers,participated inthe training
program;
r
2003 December 16...15
12.REPORTS OF COMMITTEES-cont'd
V ^b.REPORT OFTHE INFORMATION COMMITTEE OF THE WHOLE - cont'd
/.DEPARTMENTAL UPDATES -cont'd
Program Services -cont'd
-Children's Safety Village continues to focus onthe following grades:
-.Fall -Grade 1;Winter-Grade 2;and Spring-Grade 4. Aone-week kindergarten program
istobe held in 2003 December and a two-weeks program In 2004 April.;
-The Picture of Health Project is a Joint venture ofLondon Health Sciences Centre and St.Joseph's
Hospital focussing on the "Year ofHealthy Living".Grade 6 classes within the City ofLondon were
Invited to participate In this year's project;c ,
- The TVDSB and LDCSB Ontario Youth Apprenticeship Program hostedthe Business-After Five
event at Arthur Voaden S.S.,St.Thomas;
-The Woodstock Home Builders'Association and TVDSB Ontario Youth Apprenticeship Program
hosted a tour In 2003 October for 21 Huron Park S.S.construction class students.Trades people
were on-site to exjDiain the opportunities available,inthe constructionsector.
-Presentations,on OYAP/ApprenticeshIp were provided to Grade 9,10,and 11 secondary school
students to promote the program.AYouth Employment Skills Program presentation was made at
the Technological Education Renewal Training Session hosted by the Ministry of Education.
-Secondary Athletics TVRAA (Thames Valley Region Athletic Association)Fall sports wrap-up has
occurred and football,girls'basketball,and boys'volleyball enjoyed enthusiastic crowds at
championship finals across the Valley.Teams in all four classifications will represent Thames
r ^.Valley at OFSAA Provincial Championships In venues all over the province.Media coverage has
been positive and abundant.
-.Winter sport team tryouts commenced with exhibition games and eariy tournaments.Conveners
are busy posting website schedules and an-anging coaches'preseason meetings.The OFSAA
Boys'Hockey Committee is planning the provincial tournament scheduled for2004 March ,In
London.Trustees are welcome to attend any TVRAA event and observe student athletes learning
•through sport;
-The OFSAA Volleyball Championship Final was held 2003 Nov.29 "in Rockway Saunders S.S.
defeated Oakridge S.S.winning the Gold medal and Oakridge S.S.was awarded the Silver medal.
An extraordinary accomplishment for thetwo TVRAA schools that competed against all the schools
in the province to finish the season playing each other for the provincial championship;
Information Technology Services in consultation with Human Resource Services has implemented
an application for principals and vice-principals to administer/report Teacher*Appraisal guidelines.
Aweb-based application for parents and students to provide input into the survey portion has been
developed and piloted for2004 Implementation;
-ITS staffhavebeen working diligently to track and eliminate computer viruses;
-Reorganjptlon of ITS has been completed with re-structuring focussing on Client Services re-
organization including reviewing the Help Desk operation,establishing performance metrics and
escalation standards with the TSAs,implementing remote management of the networks and
Identifying major repair issues for special attention.Work is proceeding to identify a new Network
Operating System;
2003 December 16...16
12.REPORTS OF COMMITTEES-cont'd
b.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
/.DEPARTMENTAL UPDATES -cont'd
Program Services -cont'd
- TheWideArea Network contractexpiresin2005 May.Asystem committee has been developing,
an Request For Proposal (RFP)to generate the new contract that includes data,voice and video
capability and upgraded fibre optic at all sites withinthe system;
- Thenew IT Council metto establish operating norms andconsider first project application.Aset
ofoperating standards has been established and presented to ITSCouncilfor consideration;
-- ITSstaff are workingwithevery school and Operations staff to register all students forthe Ontario
Education Number (OEN)assignedtoeach student In the province's elementary and secondary
.education system that clearly identifies an individual in the.education system becoming the key for
collectingand storing student leveldata.Presently most students are registered and match records
are b^eing resolved.School secretarial staff training is underway re: the acquisition and
management of the OEN number for new students.
-An updatewas provided onthenewprogramsand initiatives underthe provincial Student Pathways
for Success portfolio that reflect the thinking and recommendations ofthe At-Risk Working Group.
In early 2003, the At-Risk Working Group developed an action plan which included the
establishment of provincial Expert Panels on literacy,numeracy and pathways for success;
Implementationofthe new Grade 12 Literacy course;a province-wide "network of stiidents-at-risk
leaders; newsupportsforteaching literacy and numeracyinGrades 7to 12;and development of
innovative programpathwaymodels for students enteringthe workplacefrom secondary school.
.-Thames Valley teachers Involved with the Grade 12 Literacy Course (Ontario Secondary School
Literacy Course)received training and resources In 2003 October,and will receive further inservice
on2003 December 5. This course allows students whohave failed the Grade 10 Literacy Test to
meetthe literacy requirement for diploma purposes In an alternate way.M.Chambers,Learning
Supervisor,meets regularly with other at-rlsk leaders from the London region,and periodically with
at-risk leaders across the province. ASteering Committee has been established todevelop action
plans and give direction to the Student Pathwaysfor Success initiatives in literacy,numeracy,and
pathwaysto employabllity.Adistrict-wide advisorycommitteeIsalsobeingestablished togive Input
to this,Steering Committee andistorepresenta wide variety ofstakeholders with the responsibility
tosupporta variety ofsuccessful pathways forstudents whoare at risk,to closeanygaps in their
literacy and numeracy skills,and to Instill students with a sense of excitement and pride about
pursuing educational,choices that lead to significant opportunitiesinthe workplace.
Business Services
r A summary of Facility Services Projects and Maintenance Included:Capital Projects at North
Meadows P.S.,East Williams Memorial P.S.,Oxford Park P.S.;
-Energy-saving initiatives completed included:lighting retrofits at42schools',24boilerreplaced,and
Byron Northview P.S.pilot project re:water conservation measures;
- Payroll Services began a system of paying Elementary Occasional teachers from electronic time
sheet submissions.
- Commencing 2003 December Payroll Services will begin using ROEWeb to record earnings;
- New software was installed 2003 October improving the process of responding to employee
questions and reduclng.paperwork;
-Support Services updates included: Supply Management and Printing and Mail Services.
2003 December 16...17
12.REPORTS OF COMMITTEES cont'd
b.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE-cont'd
V 7.DEPARTMENTAL UPDATES -cont'd
Director's Services
-Director Biyce commended S.Cliristie,Corporate Services,for arranging the seasonal decorations
displayed in the Board Room and Atrium,as partofa community partnership initiative at no cost
to the Board;
-Mr.B.ryce visited Thames S.S.,London,Mosa Central P.S.,Glencoe,Caradoc South P.S.,
Melbourne,J.P.Robarts P.S.,London,Lucas S.iS.London and Plattsville P.S.,Plattsville meeting
with staff,student and parentrepresentatives during his visits;
-Mr.Biyce attended the following meetings and events:Leathorne Street United Way Breakfast,
Garrison Community Council,United Way Cabinet,Garrison Community Council,and United Way
Labour Appreciation Reception;
-Brought greetings and/or presented to OSSTF Grade 10Citizenship Award Ceremony,Iftar Muslim •
Student Association Dinner at Saunders S.S.,Parkview P.S.Rededication Ceremony,Principals'
and Managers'Meeting,Beal S.S.Commencement,Norwich District High School Graduation
Ceremony,Medway S.S.Commencement,SEAC,Supervisory Officers,Phi Delta Kappa,United
Way Stair Climb Team,Education Centre Employee Service Recognition Event,Safety Village,
Quest for Literacy Conference and the partners Involved with London Learning Clinic Pilot Project
Team,
-Staff Development updates Included:Leadership Initiatives:Exploring Responsibilities,Skills and
Strategies,2004 Conference;NewTeacherWinterConference,Professional Reading Group,Staff
.D®velopment Standards,Learning Conference 2003,New Teaclier Mentoring,Administrative
-Mentoring,"Supervisory Officer Internship Program,"Distance Learning PD;
-Vision Updates Included In service continuing forSchools and School Council,Our Vision Advisory
Committee,Refinements and Research;
-Public Affairs and Community Relations update included:Take our Kids to Work Day,LINKS,
Remembrance Day,and Our Vision websitepage;
-C.Dennett,Manager,advised that LINKS will be going to press on 2003 December 03 with 8,700
copies to be printed and delivered to schools within the next two weeks.
7.adjournment-The meeting adjourned at 9:22 p.m.,on motion ofP.Jaffe.
P.sattler,
Chairperson
2003 December 16...18
12.REPORTS OF COMMITTEES cont'd
c.REPORT OF THE CHAIRS'COMMITTEE
2003 December 03
10:00 a.m.-12:55 p.m.
MEMBERS ADMINIST^TION AND OTHERS
J. Hunter (Chair)P. Sattler (-12:35)B.Bryce W.Scott
J.Bennett T.Roberts S.Christie
1.AGENDA REVIEW
The agenda for thei December9 Inaugural Meeting was reviewed and approved.
2.APPOINTMENT OF TRUSTEES TO CARADOC ACCOMMODATION STUDY COMMITTEE
Trustee representationontheCaradoc Accommodation StudyCommitteewas discussed.Chair
Hunter will speal<with potential representatives and will be Included on the 2004 Committee
Appointments report to the Board.
2004 COMMITTEE APPOINTMENTS
Appointmentstothe 2004 Committees ofthe Boardwere discussed.The following motion was
moved by P.Sattler and carried:
That the 2004 Committee Appointments be referred to the December 9 Inaugural
Meeting for approval.
.3.BOARD ROOM SEATING 2004
Trustee seating in the Board Room for 2004 was discussed and assigned.A memo will be r
included with the Boardpackage fortrustee information prior to the Inauguralmeeting.}
4.REQUEST FOR PUBLIC PRESENTATIONS
The following requests fromthe publicto present tothe 2004 January 06 Information Committee
of the Whole were considered:
a.Canadian Parents for French:Thames Valley Chapter
The Director will contact the presenter regarding the'submitted material.The request to
present was approved.
b.Fanshawe Pioneer Village
The request from Fanshawe Pioneer Village to present the Master Development and
Business Plan to trustees was approved.
,5.OTHER BUSINESS
a.School Accommodation Study Process
The process to hear public Input during school accommodation studies was discussed.
b.Board Recognitions
A suggested recognition was offered and will be pursued for the December 16 Board
meeting,
6.FUTURE MEETING DATES
The future meeting dates and times were confirmed:
Tuesday, 2004 January 20 -12:00 noon - 3:00 p.m.
Wednesday,2004 February 18 -12:00 noon - 3:00 p.m.
Tuesday,2004 March 9 -12:00 noon -3:00 p.m.;
Wednesday,2004 April 21 -12:00 noon - 3:00 p.m.
Wednesday,2004 May 19 ,-12:00 noon -3:00 p.m.
Wednesday,2004 June 16 -12:00 noon - 3:00 p.m.
2003 December 16...19
12.REPORTS OF COMMITTEES -cont'd
0.REPORT OF THE CHAIRS'COMMITTEE -cont'd
6.FUTURE MEETING DATES-cont'd
It was noted that in accordance with Board Bylaws 5.0 Inaugural IVIeetlng of the Board,the
Ceremonial Declarationand Oath ofAllegianceand the appointnient ofOfficersof the'^Board are
to be Included and appear on the inaugural Board program.
7.ADJOURNMENT
The meeting adjourned at 12:50 p.m. on motion ofJ. Bennett.
d.
RECOMMENDATIONS:none
J.HUNTER,
Chairperson
REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2003 December 16
MEMBERS PRESENT
T.Roberts (Chair)
J.Bennett
G. Hart (5:40)
S.Peters
p.Stewart
D.Anstead .
Regrets:
Absent:A.Cartier
L.Stevenson
S.Doxtator (5:13)
J.Hunter
S.Delier
P.Sattler
P.Jaffe
ADMINISTRATION AND OTHERS
B. Bryce
P.Gryseels
B.Greene
J.Thorpe
C. Murphy
M.Sereda
G.Jazey
K.Haveil<a
D.Biair
W.Tuci<er
J.Empringham
L.Hutchinson
K.Dalton
S.Christie
C.Dennett
Solicitor D.Williams
The Committee met in camera from 5:05 p.m.to 6:35 p.m.and from 10:08 p.m.to 10:24 p.m.
1.APPROVAL OF AGENDA - The agenda was approved on motionofP. Jaffe.
2.CONFLICTS OF INTEREST
A conflict of Interest was declared by Trustee Jaffe to Item 5.a.Negotiations citing spousal
employment.
3. Confidentialpersonal, property, legal and negotiation matters'were discussed.
4.RISE AND REPORT
A motion to riseand reportwas movedbyJ. Bennettat 10:24 p.m.and carried.
RECOMMENDATIONS:
1.That the motions approved atthe2003 December 16 In-camera meeting related to negotiations
and a resignation bymutual consent be approved;
2. That the offerto purchase a Board propertyapproved at the December 16.2003,in-camera
meeting be approved and reported upon completion ofthesale.
T.ROBERTS,
Chairperson
The recommendations were adopted on motion of S.Peters and G.Hart and carried.
2003 December 16...20
12.REPORTS OF COMMITTEES-cont'd
e.ANNUAL REPORT OF THE DIRECTOR/SYSTEM REVIEW COMMITTEE
Trustee Roberts presented the annual report of the Director/System Review Committee in
accxjrdance with the Committee mandate.
The committee,comprised of Trustees Bennett,Deiier,Hunter (Chair),Roberts, Stevenson and
Stewart,meton2003January28and February 25 during which theagendas focused ona review of
the committee mandate.The rationale for providing a report tothe Board in the fali and iinking the
Attainment of Our Vision initiativeto a system review was discussed."
it.was suggested that a process be put in place foran annuai assessment ofsystem growth,inthe
report,the Director wouid advise the Boardofthe system's major areas of emphasis,address areas
that require additional consideration,inciude suggestions by trustees and provide a process for
accountability.Itwas further suggestedthatanynew initiatives beaccompanied with "a business plan
including goals,implementation and evaluation,and thatthe committee serve as a sounding board
to Administration.
Discussion surroundedwhetherthe original mandate hadbeen accomplished noting thesystemhas
evolved to the next level since the 1998 amalgamation.It was noted that the committee includes an
accountability factorand should,therefore,receive information onnew initiatives as theyare planned
as well as have an opportunity to dialogue with the Director on system processes and priorities,
evaluate system growth and plan future directions.
Itwas also suggested that the Committee maintainan awareness ofthe plan to achieve the Board's
Vision over the next three years,that any concerns come to the Committee for discussion and that
there be a built-in accountability.The Board's direction and goals forthe next three years would be
presented tothe Committee periodically.Itwas noted that an update on system initiatives,and their r'
implementation and evaluations are routinely included in the Departmental Updates onthe monthly ..^
. Board meeting agendas.It was suggested that the Committee monitor the implementation of
initiatives and assess system growth andthatthe original mandateto assess progress isno longer
pertinent.
Discussion surrounded the appropriateness of reporting system initiatives through the Chairs'
'Committee pr throughthe Director/System ReviewCommittee periodically as required,itwas agreed
that the Committee would continue to monitor system assessment and growth and would be the
vehicle to discuss new concepts and ideas.
itwas suggested that a committee offivemeet twicea year to be apprized of strategies and initiatives
under consideration to enhance student learning and that new concepts be presented to the
Committee as a sounding board rather than as an evaluation vehicle.This would necessitate a
change intheroleoftheCommitteeand itsname."Director and System Initiative Review Committee"
was considered to better describe its mandate.
At the 2003 March 25.Board meeting,the following recommendation to revise the Committee
mandate was approved:
"The Director/System Review Committeeprovidesa vehicleforaccountabilityand consultation,
on an as-needed basis,to monitor and assess progress and growth at the Director of Education '
and system levels.
Attempts should be made to linking:
system goals to the Director
-the system to the Board,through the Director of Education
the system to School Councils,Home and School Associations,Parent/Teacher
Associations.-' i
2003 December 16...21
12.REPORTS OF COMMITTEES,cont'd
0.ANNUAL REPORT OF THE DIRECTOR/SYSTEM REVIEW COMMITTEE -cont'd
The Committee shall consist offive Trustees appointed by the Board.The Chair of the
Committee shallbe electedatthe first meeting.Timeanddates ofmeetingsshallbe atthe
discretion of the Committee Chair."
It was agreed that,in future,the Committee will meet on the call of the Chair.
13.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
The following motionwas moved by P.Jaffa and P. Sattler and carried:
Whereas children and adolescents are exposed to considerable violence through the media and
entertainment industry Including video games,movies and sports such as professional hockey
and wrestling
Whereas research and many parent,teacherand other professional associations have raised
concern about the potentialharm ofthis exposure to media violence
Whereas emotional and behavioural problems of students compounded by exposure to media
violence Is a significant burden to students and teachers and the source of expenditures in
prevention and intervention programs
Whereas several organizations (e.g.Joint Committee on Domestic Violence.Coordinating
Committee to End Woman Abuse)have supported a specialtaxon violent entertainment
Be it resolved that the Thames Valley District School Board ask Premier McGuinty to undertake
a feasibility studyand Implementation plan forthe imposition ofa 5%surtaxon violent media
consumption with revenue directed to schools and communities for violence prevention
programs.
14.ADDITIONAL BUSINESS -none
15.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)
Trustees Anstead and Stevenson attended the OPSBA Board of Directors'meeting held in
Toronto on 2003 November28 and 29. itwas reported that Children's Mental Health Association
representatives presented startling statistics and trends apparent over thepastten years due in
part to various funding and policy changes.
Trustee Hart reminded members to register early for the upcoming OPSBA 2004 Public
Education Symposium to be held on 2004 January 29 to 31 at the Sheraton Centre Hotel,
Toronto.Trustees were asked to contact Ms.Pullam,Trustees'Office,as soon as possible to
ensure the best accommodation rates.
b.STUDENT TRUSTEE UPDATE
StudentTrustee Matthew Reid presentedthe following updatefor2003 December:
- Attended Education Week Meetingon 2003 December 03;
Attended Greater Elgin School Union Meeting December 10;
-Visited Toronto 2003 December 10 -12 to present OSTA-AECO Provincial Survey Report
and eleven recommendations to Minister of Education during a Queens' Park Press
Conference;
2003 December 16...22
15.COMMUNICATIONS-cont'd ,,
b.STUDENT TRUSTEE UPDATE-cont'd
- • The report is to be distributedto DirectorBryceand Chairperson Hunter inthe new year;
-Attended:T6rontoCatho!icDistrictSchoolBoardmeetin^on2003December11;
- Attended OSTA-AECO Executive meetinginTorontoon 2003 December 12;.
-Proposed policy amendment re:Student Taistee proceeding to PolicyWorking Committee
in 2004 January;
- Upcoming meetings inciuded: London and Middlesex, Oxford and Elgin County Student
Council President/Prime Minister meetings scheduled for 2003 December 16,17 and 18;
Individual meetings have been requested by Rural student Councils to eliminate long
distance travel.
Elementary Representation at future Consultation meetings being considered for newyear;
-An Executive Council of Student Councils is being established with one representative from
Elgin,Oxford and Middlesex County and three from London to act asa liaison for elementary
and secondary schools throughout the District.The ExecutiveCouncil will also be incharge
of laying out the foundation for the proposed 2004 Student Senate.
16.NOTICE OF MOTION -none
17.GOOD NEWS ITEMS
Trustee Stevenson commended elementary and secondary school students forthe 'manyfundraising
-campaigns underway to assist Food Banl<s:
Trustee Peters advised that Glencoe High School students are collecting winter coats and warm
clothing for donations to the needy.
Trustee Anstead extended thanks to Superintendent.D.Biair for accompanying heron school visits.(\
She applauded H B Beal S.S.,-London,students and teachers for the recent production of "Elijah"
held at the Dundas Centre,London.The performance included a full orchestra and 160'participant
choir of which 110 were students.
Student Trustee Reid advised that attending the Toronto Catholic District School Board meeting was
very Informative and applauded the Thames Valley Board for the professional manner in which its
meetings are conducted.
Trustee Reidl relayedher positive learningexperiences at therecent trustee trainingseminar heldby
the Ministry of Education.Ms. Reidl advised that the'sesslons served as a quick refresher course and
provided an opportunity to meet Gerard Kennedy, Ministerof Education.
The meeting recessed at 10:07 p.m., and reconvened in camera on motion of J.Bennett and S.Peters.
18.ADJOURNMENT
The meeting adjoumed at 10:27 p.m. on motion of S.Peters and P.Jaffe.
CONFIRMED:
Chairperson
)
Q :•
2003 December 16...23
SUMMARY OF APPROVED RECOMMENDATIONS OF2003 DECEMBER 16
That the Chair of the Board write the Minister of Education and acl<nowIedge receipt of the
memorandum regarding schooi closures and Inform the Minister of the Board's policies,procedures
and studies currently underway regarding school accommodation.
That the Board approve the expenditure of funds as outlined in the Rural Education Strategy Report.
Whereas children and adolescents are exposed to considerable violence through the media and
entertainment industry including video games,movies and sports such as professional hockey and
wrestling -
Whereas research and many parent,teacher and other professional associations have raised
concernaboutthe potential harni ofthisexposure to media violence
Whereas emotional and behavioural problems of students compounded by exposure to media
violence is a significant burden to students and teachers and the source of expenditures in prevention
and Intervention programs
Whereas several organi^tlons (e.g.Joint Committee on Domestic Violence,Coordinating Committee
to EndWomanAbuse)havesupporteda specialtax on violent entertainment
,Be It resolved that the Thames Valley District Schooi Board ask Premier McGuinty to undertake a
feasibility study and Implementation plan for the imposition of a 5%surtax on-violent media
consumption with revenue directed to schools and communities for violence prevention programs.
That the motions approved at the 2003 December 16 In-camera meeting related to negotiations and
a resignation by mutual consent be approved;
That the offer to purchase a Board property approved at the 2003 December 16 in-camera meeting
be approved and reported upon completion ofthe sale.
•.J
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