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1/28/2003 - Regular Board Meeting
I 1. 2. 3. 4. 5. 6. THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2003 JANUARY 28,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA CALL TO ORDER O CANADA SPECIAL MUSICAL PRESENTATION Mosa Central P.S.,-Baker's Dozen APPROVAL OF AGENDA OFFICIAL RECORD RECOGNITIONS a.Coaching to Inclusion Award -Barbara McCauley, Southwold P.S.,St.Thomas V-verbal M -material V V M M V 7.CONFLICTS OF INTEREST V 8.DIRECTOR'S ANNOUNCEMENTS V 9.CONFIRMATION OF MINUTES a.Regular Board Meeting,2002 December 17 M 10.REPORTS OF COMMITTEES a.Special Education Advisory Committee,2003 January 07 M b.Ad Hoc Committee to Review Student and School Fees M c.Interim Report of the Ad Hoc Committee to Review Concerns M of Gay/Lesbian Students d.Committee of the Whole,2003 January 14 M e.Chairs'Committee,2003 January 21 M f.Independent Procedure "Pesticide/Herbicide Use"M g.Committee of the Whole,In Camera,2003 January 28 V 11.REPORTS FROM THE ADMINISTRATION a.2001-02 Financial Update 7:30 p.m.(i)2001-02 Audited Financial Statement (Material to be distributed at meeting) (ii)2001-02 Financial Results M b.Departmental Updates M 12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN -none 13.ADDITIONAL BUSINESS a.Information Committee of the Whole Topic V 14.COMMUNICATIONS a.Ontario Public School Boards'Association -Update V b.Student Trustee Update V c.Madame Vanier Children's Services M d.Thames Valley District Alliance of Home &School M Councils e.Royal Canadian Legion M 15.NOTICE OF MOTION M a.Trustee T.Roberts 16.GOOD NEWS ITEMS -"Did you know..." 17.ADJOURNMENT THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2003 JANUARY 28 The Board met in regular session on 2003 January 28 in the Board Room at the Education Centre,meeting in Committee of the Whole,in camera,at 5:00 p.m. on motion of J.Bennett and P.Jaffe,followed by a public session at 7:00 p.m. TRUSTEES PRESENT P.Schuyler D.Stewart D.Anstead J.Bennett 3.Peters S.Deller T.Roberts J.Hunter ADMINISTRATION AND OTHERS B.Bryce K.Havelka P.Gryseels K.Wilkinson B.Greene K.Dalton C. Murphy D.Blair J.Thorpe B.Tucker M.Sereda K.Bushel! G.Jazey S. Dawson Regrets:A.Cartier Absent:M.MoTaggart L.Stevenson G. Hart (-9:15,+9:35) P.Sattler P.Jaffe C.Linsdell J.Neville K.Meeson S.Christie D.Bradford W.Scott C.Dennett ^1./2.CALL TO ORDER 3.SPECIAL MUSICAL PRESENTATION The appreciation ofthe Board was extended to the Baker's Dozen from Mosa Central Public School In Glencoe and conductor Janice Telfer and accompanist KevinAldertonfor leading inthe singing of O Canada and performing three musical selections. 4.APPROVAL OF AGENDA The agenda was amended to add "Chair's Announcement"as item 8 a. and renumbering Director's Announcement as 8 b. on motion of J.Hunter and T.Roberts.The amended agenda was adopted on motion of P.Jaffe and P.Schuyler. 5.OFFICIAL RECORD The Executive Secretary read Intothe minutes the following recognitions: We regret to record the death of Sharon Deeks-Rowlands,an Educational Assistant at Cartier P.S.in London,on 2003 January 10. 6.RECOGNITIONS Coaching to Inclusion Award Congratulations of the Board was extended to Barbara Macaulay,Learning Support Teacher, Southwold P.S.,St.Thomas,who was the 2002 winner of the Coaching to Inclusion:Educator of the Year Award. Ms.Macaulay was recognized for her leadership skills,professionalism and significant positive Impact on special needs students through modeling inclusion. 7.CONFLICTS OF INTEREST -No conflicts of interest were declared. 2003 January 28...2 8.a.CHAIRPERSON'S ANNOUNCEMENT Chairperson Bennett advised that a letter received on 2003 January 24 from 8.Heffren,Deputy Clerk, Elgin County Council,regarding a resolution to review the size and composition of the Thames Valley District School Board,did not arrive in time to be included with the meeting agenda.The letter, together with the official report expected from the Middlesex and Oxford County Councils,will follow the normal review process at the February 19 Chairs'Committee meeting for presentation to the Board on February 25.She advised that she has written the Elgin County Council acknowledging receipt of their correspondence and advising of the process. b.DIRECTOR'S ANNOUNCEMENTS B.Bryce,Director of Education,provided details regarding a water main break and flood damage that occurred at Oliver Stephens P.S.,Woodstock,on 2003 January 23 and noted that on January 26 the repairs were well underway. He extended appreciation to Projects/Maintenance Manager Kevin Bushell,Facility Services staff, Superintendent Jim Empringham,local contractors,the Woodstock Public Utilities Commission, Principal Tom Robertson and Vice-Principal Peter Kuracina fortheir team effort in responding to the crisis situation.Mr.Bushell advised that the school will be ina position to re-open on 2003 January 29 due to the collaborative efforts and quick response of everyone involved. 9.CONFIRMATION OF MINUTES a.The minutes of the Regular Board Meeting,2002 December 17were adopted on motion of L. Stevenson and J.Hunter. Trustee L.Stevenson requested that item 14.c.be unclrcled for discussion. The following motion was moved by L.Stevenson,seconded by D.Anstead and carried: That the Chairperson ofthe Board send a letter to Madame Vanier Children Services requesting that its representative for nomination to the Board's Special Education Advisory Committee be a parent representing children with behavioural issues,rather than an agency representative. 10.REPORT OF COMMITTEES a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2003 January 07 12:15 p.m. - 3:02 p.m. Members D.Anstead,Trustee G.McGahey,Chippewas of the Thames J.Bennett,Trustee A. Morse,Easter Seal Society B. Booking,Thames Valley Children's Centre J.Ross,Epilepsy Support Centre W.Dupuis,Ontario Association for Families of P.Battler,Trustee Children with Communication Disorders D. Smith, (Alt) TVD Alliance of Home &School P. Gallin,Autism Society Councils P.Gillls,Integration Action for Inclusion J.Steele,(Alt)Learning Disabilities Association B.Hopkins,District School Council L.Stevenson,Trustee R.Hurwitz,Association for BrightChildren J. Worthington,VOICE for Hearing-Impaired Children 2003 January 28...3 10.REPORT OF COWIWHTTEES a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd Administration and Others P. Cook, OPC - Elementary M.Schnarr-Rlce V.Corcoran,Learning Supervisor B.Tucker, Superintendent ofEducation S. Lundrlgan,Executive Secretary's Assistant Regrets;E.Hager 1.GALL TO ORDER Superintendent B.Tucker called the meeting toorderat 12:15 p.m.Item 5 -Remarks from the Outgoing Chairand Item 4-Election of2003 Chairand Vice-Chair were brought forward as Items 2 and 3, respectively,on the agenda and the remaining items renumbered accordingly. 2.REMARKS FROM THE OUTGOING CHAIR P.Gillls thanked committee members for their support,hard work and dedication during her tenure as Chair and expressed gratitude to the administrative team for their assistance. 3.ELECTION OF 2003 CHAIR AND VICE-CHAIR B. Tucker noted that the position of Chair alternates from year to year between a trustee representativeandan association representative.For2003,a trustee istobe elected Chairand an association member Is to be elected as Vice-Chair.Diana Anstead,Peggy Sattler and Linda Stevenson were announced as the three trustees eligible for election. Linda Stevenson was elected Chair of the Special Education Advisory Committee for 2003 and assumed the Chair. A motion by W. Dupuis and seconded by B. Bookingto destroy the ballots was supported. Alison Morse was acclaimed as Vice Chair for 2003.A motion by W.Dupuis and seconded by D. Smith to destroy the ballots was supported. 4.APPROVAL OF AGENDA The agenda was approved as amended. 5.CONFLICTS OF INTEREST No conflicts of interest were declared. 6.REPORT OF MEETING FROM DECEMBER 3.2002 The committee discussed R. Hurwitz's suggested amendments to the report.It was supported that the remarks from R.HunA^itz regarding item 5.4 from the 2002 December meeting will be attached as Information to the 2003 January report.It was stated that the committee agreed to share this information but did not approve It ~R. Hurwitz retains ownership. The December report will be altered under item #7 to state that, "Asuggestion to provide information in confidence to the committee was put forward, but not supported." Item #11 will note that R.Hunwitz offered to share her executive summary with interested committee members. It was clarified that SEAC reports present an overview of the topics discussed.The primary objective ofthe reportistocapture recommendations made bythe Committee. 2003 January 28...4 10.REPORT OF COMMITTEES a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 7.BUSINESS ARISING 7.1 Communications Subcommittee Report The December report from the subcommittee was distributed.Forward any comments or suggestions to A.Morse. 7.2 Mission Statement and Beiief Statement -Draft Amendments were made to the statements during V,Corcoran's overhead presentation.Vicl<i will present the next draft of the statements at the February meeting. 7.3 "Common Threads" B.Tucker requested that this item be deferred untilthe February meeting. 7.4 Committee Membership A letter from Madame Vanier Children's Centre requesting to become a member on SEAC was discussed.Members noted that they would prefer to have a parent representing children with behavioural issues,rather than an agency representative.The letter was addressed to Sharron Christie,Executive Secretary,and will be included on the 28 January 2003 Board agenda under correspondence. The call for nominations to be a member of SEAC for the term 2004 -2007 will be issued later this year. 8.OTHER BUSINESS 8.1 Transition Guide The Ministry of Education produced document,"Transition Planning:A Resource Guide",has been received by the Program Services department and Is available on the Ministry's website. This Is a comprehensive document that covers all exceptionalities except students identified as Gifted. Acopy was passed around bySEAC members and V.Corcoran noted that she is hoping more copies will be available for distribution at the February meeting. SEAC discussed transition Issues including possible Ministry funding for staff training; the Transition Planning Advisory Committee noted in the Ministry document and its possible membership;and,the Board's current transition guide that is contained within the Special Education Plan. 9.UPDATES • Bill Tucker Dr.Rozanski's report,"Investing In Public Education:Advancing the Goal of Continuous Improvement in Student Learning and Achievement",generated a great deal of excitement and was instrumental in the Ministry's decision to grant the Thames Valley District School Board additional perpetual funding of $9,224,250 inthe Special Education envelope.Bill noted that at this point we have more questions than the Ministry can answer. Although this money was generated by the ISA files submitted,the monies are not for the exclusive use of any one student.The increase of Educational Assistant support was listed as Bill's number one priority. The Committee discussed restrictions on spending monies inthe Special Education envelope; any additional funding that may be forthcoming;the release of standard definitions for each 'exceptionality;building a special education reserve fund;the potential that other areas that have aided the Special Education area in years past will expect to be "paid back";Increasing teacher and EA professional development opportunities;as well as a variety of programs and services members would like to have implemented or expanded. 2003 January 28...5 10.REPORT OF COMMITTEES a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 9.UPDATES -cont'd The overhead,"Table 3:Funding Flows for ISA Enhancements for a Hypothetical Board"that was prepared bythe Ministry was presented and Includedhandwrittencalculations by Program Staff for information. Once the funding has been received,Special Education staff will present information to SEAC. Then,based on feedback provided.Special Education staff willbring a proposal to the Board for approval. Itwas suggested that itmay be premature to spend the money before the Special Education Plan is finalized to ensure that the programs and services can be offered perpetually. The two items for discussion at the additional meeting scheduled forTuesday,January 21 at7:00 p.m.will be: 1.Proposed spending from now until June 2003 2. Input as to the Framework for the Special Education Model for September. 10.FUTURE AGENDA ITEMS -2003 FEBRUARY 04, -Len Bartholomew from Ross S.S.has been invited to speak about their Alternative Program -Update on the Special Education Plan Review -A report was requested concerning the PLAR program and the Cross-Disciplinary Credit Program -Gina McGahey will provide information under the section of "Association Update" Special Education Plan Subcommittees A list of the members on each subcommittee was passed around for information.Coordinators were advised this morning to contact each subcommittee member.If the Coordinator in charge ofyour subcommittee has not called you by January 17,contact Bill Tucker or Jane Parker.The deadline has been extended because the funding issue has been eased,however we are still looking for approval inApril and plan to have a public consultation session before then. 11. ASSOCIATION UPDATES (Information) •Thames Valley District Alliance of Home and School Councils DavidSmith responded to questions fromthe Committee and noted that there are many changes to come for the Home and School Council next year as there is supposed to be only one Home and School Council for the entire district. Relating back to an earlier discussion in the meeting, it was suggested that the Ontario Federation of Home and School Associations could review some of their policies regarding teacher training.Specifically to have Included in their policy wording an action statement requesting a standard levelof competence inSpecial Education trainingbefore graduating from Teacher's College. 12.CORRESPONDENCE •Letter from Avon Maitland District School Board SEAC Received as information. •Children's Mental Health ..-.Ari Urgent Priority Mental health issues faced by children,the frequency of occurrence,and prevention/intervention resources were discussed.L.Stevenson and B.Tucker will seek clarification from the author of this article on the intent for funding Mental Health Counsellors In schools. 2003 January 28...6 10.REPORT OF COMMITTEES a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 12.CORRESPONDENCE,cont'd W.Dupuls commended the Wellness Centre offered at West Elgin Secondary School as a wonderful resource area for students that allows the many community partners to share the cost of providing their sewlces. P.Giillswill provide the response received from the Minister of Education as an attachment to this report. 13.FORUM P. Gallin handed out London Fire Fighters Valentine's Gala fiyers that will be held on Saturday, 2003 February 15 at the Hilton Hotel in London with proceeds going to the Autism Society of Ontario London and District. A workshop on Individual Education Plans will be hosted by Community Living London on Wednesday,2003 January 15 from 7:00 p.m. until 9:00 p.m. 14.ADJOURNMENT The meeting adjourned on a motion by P. Gallin at 3:02 p.m. L.STEVENSON, Chairperson b.REPORT OF THE AD HOC COMMITTEE TO REVIEW STUDENT AND SCHOOL FEES A final report of the Ad Hoc Committee to Review Student Fees was presented. On 2002 February 26,the Board approved the following motion: 'That an Ad Hoc Committee be established to review all student and school fees,and to research if similar practices are in place around the province in other boards,and that a report with recommendations be brought back to the Board for consideration." The Committee met on numerous occasions and reviewed the following areas: Operations Services memorandum entitled,Student Fees -Elementary;Student Fees - Secondary: Giftsto schools summaries forthe school years 1999-2000;2000-2001;2001-2002;and 2002-2003. in reviewing the memorandum to schools,it was the Committee's view that the fee structure is appropriate,and meets the intent of the Education Act.The Committee assumed that all Principalsfacilitate access toany needed resources that may be outofthe reach ofeconomically disadvantaged students without engaging the student orfamilyin any process which singles them out.These memorandum are to be posted on the Board's website.It should be noted that the Ministry of Education has previously reviewed these memorandum and has found them to be appropriate. Although no formal survey was conducted of boards across the Province,responses from several boards.Including our co-terminus board,indicate that similar practices are In place. In reviewing gifts and donations to schools,the following observations were made: 2QQ3 January 28...7 10.REPORT OF COMMITTEES b.REPORT OF THE AD HOC COMMITTEE TO REVIEW STUDENT AND SCHOOL FEES,cont'd -The amount offund raising at the school level has increased; The data presented does not include the total amount raised at the school level; The data does not include funds attributed to foundations^school foundations,or bursaries and scholarships; Fund raising appears directed at times to materials that the Trustees and some parents would consider part of the mandate of the Board and the Ministry of Education funding; Concerns were raised about the perceptions ofa two-tiered public education system. The Committee was of the view that further investigation should be undertaken in the area offund raising and expenditures by students and parents for supplies and services assumed to be provided bythe Board through Provincial funding. The purpose would be to identify utilization, whether the level of fund raising has increased in order to support mandated programs,local community priorities considered enrichment or optional learning experiences. The Committee should report back by 2003 June. RECOMMENDATION: That the Ad Hoc Committee to Review Student Fees be allowed to expand its mandate to review school level fund raising and expenditures by students and parents for supplies and services. The purpose ofthe reviewis to identify whether the financial demands on parents and students has increased over time and,if so,ifthis increase has raised issues of equity and equal access to publiceducation within the ability ofthe Board to assist in these matters. The recommendation was moved by P.Jaffe and seconded by G. Hart. Following discussion regarding the original mandate of the Committee, it was agreed that it had completed its work. Trustee Jaffe subsequently withdrew the recommendation. The following motion was moved by P.Jaffe and seconded by T.Roberts. That the Ad Hoc Committee to Review Student Fees be disbanded. In response to the Committee's request to pursue other expenditures by students and parents,the following motion was moved by P. Jaffe,seconded by L.Stevenson and carried.Trustee Hart was absent during voting. That an Ad Hoc Committee on Student and Parent Expenditures be established to review school level funding and expenditures by students and parents.The review will Identify whether the financial demands have increased overtime and ifthis increase has raised issues of equity and equal access to publiceducation within the ability ofthe Board to assist in these matters. The Committee will report back to the Board by 2003 June. 2003 January 28...8 10.REPORT OF COMMITTEES,cont'd c.INTERIM REPORT OF THE AD HOC COMMITTEE TO REVIEW CONCERNS OF GAY/LESBIAN STUDENTS The rationale for extending the timeline to 2003 March 25 for the Ad Hoc Committee to Review Concerns of Gay/Lesbian Students was presented. Committee Chair Peggy Sattler advised that since the establishment of the Committee in2003 September,several meetings have been held to discuss concerns raised by gay, lesbian, bisexual,transgendered and two-spirited (GLBT2)students related to their experiences of violence^arassment in Thames Valley schools.Representation has been sought from elementary and secondary administrators (rural and urban),students and the Board's Anti- Violence Co-ordinator. A special meeting was held in November to hear presentations fromvarious community groups, students and parents of GLBT2 students regarding issues of safety and harassment in school, and resources available to assist and provide support to the students.At the meeting,five recommendations,developed by GLBT2 students at the 2002 May Social Justice Now! Conference,were presented for consideration by the Committee,three of which have been discussed in detail to date. On 2003 January 13,Dr. David Rayside of the University of Toronto attended to describe American and Canadian court challenges resulting from boards'alleged lack of support and protection of GLBT2 students and their responsibility to do so. Atthat meeting,representatives from the Elementary Teachers'Federation of Ontario,Toronto,described the work of the Federation in supporting these students and provided suggestions related to programming.In- service and counselling. The Commrttee's mandate Indicates ItIs to provide an interim report to the Board by the end of 2003 January.Itis the consensus of the Committee that additional time is required to enable It to complete its discussion of the five recommendations developed by the GLBT2 students and to prepare recommendations to the Board regarding safety,support and counseling Initiatives for these students. It is anticipated that a full and final report will be available for consideration by the Board at its 2003 March 25 meeting. RECOMMENDATION: That the Board approve an extension of the Ad Hoc Committee to Review Concerns of Gay/Lesbian Students to the 2003 March 25 Board meeting The recommendation was adopted on motion of D.Anstead and T.Roberts.Trustee Hart was absent during voting. 2003 January 28...9 10.REPORTS OF COMMITTEES d.REPORT OF THE COMMITTEE OF THE WHOLE 2003 January 14 7:00 p.m.-8:00 p.m. MEMBERS PRESENT ADMINISTRATION AND OTHERS J.Bennett,Chair G.Hart J.Hunter P.Sattler A.Cartier S.Peters L.Stevenson T.Roberts D.Anstead B.Bryce B.Greene P.Gryseels C. Murphy J.Thorpe M.Sereda G.Jazey K.Dalton J.Empringham B.Tucker D.Blair K.Havelka C.Linsdell J.Roth S.Christie W.Scott C.Dennett Regrets:P.Jaffe,P.Schuyler,D.Stewart,S.Deller Absent:M.McTaggart 1.APPROVAL OF AGENDA -The agenda was approved on motion of L.Stevenson. 2.CONFLICTS OF INTEREST -No conflicts of Interest were declared. 3.DIRECTOR'S ANNOUNCEMENTS Director of Education Bill Bryce congratulated London Free Press Education Reporter Hank Daniszewski on his a new reporting assignment.He introduced and welcomed the new Education Reporter,Marissa Nelson. 4.MONTHLY FINANCIAL REPORTING The Administration presented the Financial Statements forthe month ending 2002 November 30. The year-to-date activities were reflected In the reports and Included a summary of revenues and expenditures by area and type. It was noted that these figures do not reflect the Ministry'sfunding announcement of 2002 December 17 that removes the Board from a deficit position. Jane Roth,Manager,Financial Services,advised that the Deloitte and Touche auditors will provide their report of the completed 2001-2002 audited financial results at the Board meeting on 2003 January 28. The Administration responded to questions posed by trustees. 5.REPORT OF THE POLICY WORKING COMMITTEE 2003 January 07 5:00 p.m.-5:47 p.m. MEMBERS D.Anstead (Chair) P.Jaffe S.Peters ADMINISTRATION AND OTHERS T.Roberts P.Sattler J.Bennett Trustee Guests:A.Cartier,L.Stevenson B.Bryce S.Christie J.Thorpe 1.APPROVAL OF AGENDA The agendas was approved on motion of T.Roberts. P.Gryseels G.Jazey 2003 January 28...10 10.REPORTS OF COMMITTEES,cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd 5.REPORT OF THE POLICY WORKING COMMITTEE -cont'd 2.ELECTION OF 2003 COMMITTEE CHAIRPERSON Director Bryce led the election of the 2003 committee Chairperson.Trustee Anstead was nominated and elected.Chairperson Anstead led the election of the Vice-Chairperson. Trustee Roberts was elected 2003 Vice-Chair of the Committee. 3.CONFLICTS OF INTEREST-none declared 4.COMMITTEE REPORT OF 2002 DECEMBER 3 AND TRACKING SHEET -provided for information and reference as required 5.INTRODUCTION OF DRAFT POLICY/PROCEDURE-none 6.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT a.Independent Procedures - Early and Safe Return to Work for Professional Student Services Personnel and members of the Association ofAdministration,Professional and Support Personnel Executive Superintendent J.Thorpe attended the meeting to discuss withdrawing the draft independent procedures related to Early and Safe Return to Work for Professional Student Services Personnel and members of the Association of Administration, Professional and Support Personnel. He advised that as the CUPE groups have an Early and Safe Return to Work that has been developed into a comprehensive program,itwould be appropriate to rewrite the draft procedures as a similar program.It was agreed that the draft documents would be withdrawn. 7.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none 8.SUGGESTED POLICY/PROCEDURE REVISIONS a.Fund-raising in the Schools Policy Executive Superintendent P.Gryseels and Superintendent G.Jazey attended to discuss revisions to the Fund-raising inthe Schools policy. The revisions include transferring responsibility from Director's Services to Operations Services and clarifythat parental approval is required for fund-raising activities outside of the school for elementary students. Inviewofthe minor changes,itwas agreed that the revised policywouldmove directly to the Board for approval. The following motion was moved by P.Jaffe and carried: That the revised Fund-raising inthe Schools policybe referred to the January 28 Board for approval and the supporting procedure for information. 2003 January 28...11 10.REPORTS OF COMMITTEES,cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd 5.REPORT OF THE POLICY WORKING COMMITTEE -cont'd b. Draft Revisions to Electronic Meetings Policy Director Bryce described revisions to the Electronic Meetings policy noting they have been made in response to the committee's request to be clearer in expressing the Board's Intent surrounding electronic meetings.He noted that the documents have been written In accordance with Ontario Regulation 463/97 and restructured to the standard policy format. Minor wording suggestions were offered.It was agreed that the documents will be referred to the Board's solicitor for comment prior to being referred to the Board for approval. The following motion was moved by P.Jaffe and carried: That the revised Electronic Meetings policy be posted to the Board's web site for public input. 9.OTHER BUSINESS a.Attendance Areas for Students Policy It was requested that the policy regarding attendance outside of one's school attendance area as it relates to holding zones be discussed.Executive Superintendent Gryseels will be asked to attend the next meeting in this regard. b. Policy Review At the next meeting,a process to review existing policies will be identified including establishing a numbering system. 10.ADJOURNMENT The meeting adjourned at 5:47 p.m.on motion of S.Peters. Next Committee Meeting Date:2003 February 04 RECOMMENDATION: 1.That the revised Fund-raising in the Schools policy be referred to the January 28 Board for approval and the supporting procedure for informiation. D.ANSTEAD, Chairperson The recommendation was moved by D.Anstead and carried. A discussion was held regarding the status of the input received from the London Coalition Against Pesticides (LCAP)and the Board's draft procedure on pesticide use.It was reported that the draft procedure Incorporates many of LCAP's suggestions.The document will be presented at the January 28 Board meeting for Information. 2003 January 28...12 10.REPORTS OF COMMITTEES,cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd 6.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE MEMBERS PRESENT T.Roberts, Chair J.Hunter D.Anstead S.Peters D.Stewart P.Schuyler M.McTaggart S.Deller J.Bennett L.Stevenson A.Cartler G.Hart P.Sattler P.Jaffe 2003 January 07 7:00 p.m.-10:12 p.m. ADMINISTRATION AND OTHERS B.Bryce P.Gryseels B.Greene C. Murphy J.Thorpe M.Sereda K.Havelka D.Blair . B.Tucker J.Empringham K.Wilkinson K.Dalton G.Jazey K.Button J.Neville R.Hughes S.Christie W.Scott D.Bradford C.Dennett 1.APPROVAL OF AGENDA The agenda was approved on motion of L.Stevenson. 2.CONFLICTS OF INTEREST -No conflicts of interest were declared. Chairperson Roberts extended his best wishes to everyone for the New Year. 3.DIRECTOR'S ANNOUNCEMENTS Director Bryce echoed the Chairperson's comments as the Board looks forward to the upcoming challenges and progress In the New Year. Mr. Bryce advised that the January edition of LINKS has been posted to the Board's web site. 4.PUBLIC INPUT PRESENTATION Trustee Sattler introduced presenters Patty Webber and Richard Yake,of the London Coalition Against Pesticides (LCAP). The LCAP presentation responded to the Board's draft policyon pesticide use and provided statistics regarding pesticide-related health issues,including the effect on children who are more vulnerable because of their rapid growth development.They offered suggested revisions to the draft policy and responded to questions of clarification raised by trustees. Trustee Roberts extended his thanks for an informative presentation and invited members to attend the upcoming meeting of the Board on 2003 January 28 when the draft policy on Pesticides will be considered. 5.VARIOUS ALTERNATIVE PROGRAMS TO MEET THE UNIQUE NEEDS OF STUDENTS AND SAFE SCHOOLS P.Gryseels,Executive Superintendent,Operations,provided background information regarding mandatory suspensions and expulsions.He noted that limitedexpulsion occurs when a student is expelled froma particularschool more than 20 days but less than a year. Full expulsion exists where a student has been expelled bya school board -and means that the student is expelled from attending all schools in the province of Ontario.In order for the student to be readmitted,a re-entry program,available in Waterloo and Windsor at a cost of $40,000per student,mustbe completed. Supt.Gryseels presented an overhead ofthe number ofTVDSB elementary and secondary student suspensions and expulsions,gender specific, that occurred during the school year of 2000-2001. 2003 January 28...13 10.REPORTS OF COMMITTEES,cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd 6.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,cont'd 5.VARIOUS ALTERNATIVE PROGRAMS TO MEET THE UNIQUE NEEDS OF STUDENTS AND SAFE SCHOOLS -cont'd G.Jazey,Superintendent ofEducation,introduced Principals Jacl<ie Fitzsimmons,Westminister Central P.S.; Wendy Young, StraffordvilleP.S.; Marty Woolings,Annandale School; and Judy Upsdell, Beat S.S.,who presented their specific school-based alternatives to suspension Including proactive approaches,prevention plans and positive initiativesfor developing a safe school climate and culture. M.Sereda,Superintendent of Education,described the profile for the Thames Valley District Alternative School where "student needs are addressed to allow education to become a priority in the student's life so that learning is improved". He noted that the Alternative School provides an opportunity for students to address their academic,social and emotional needs in a non-threatening environment so that education can become a priority in their lives.The guiding principles of the program are as follows: -Voluntary Access; - Holistic Approach; -Experiential; -Intensified Individual program; -Personal Accountability; -Student connectedness; -Safe and Caring Environment. The Alternative School goals are to provide individual students with the educational,vocational, emotional,psychological,and counseling support needed to be successful learners.The program encourages each student to viewhis/her educational experience as worthwhileand valuable;return to a home school program so that he/she may complete the requirements for graduation diploma or certificate; and, to develop a degree of proficiency inthe skills needed in career planning and/orjob acquisition toprovide them with volunteer work placements and co-op programs. Program Summary Upon admission,all students through consultation with previous teachers,professionals and their parent/legal guardians,take part inthe preparation of an Individualized Educational Plan (lEP)or Student Plan ofAction(SPA) activities. They are developed on an individual basis to address specific needs of the student,such as: Applied/Academic/Essential Courses; Credit Attainment; Goal setting; Job Readiness Skills; Work/Co-op Experience; Life Skills; Volunteer Placements. SUPERVISED ALTERNATIVELEARNING FOR EXCUSED PUPILS (SALEP) Students under the age of 16 and of secondary school age must go through the SALEP Committee to attend an alternative school.Students over the age of 16 and of secondary school age can speak totheir attendance counsellor and may be directed to a teacher at the Alternative School. 2003 January 28...14 10.REPORTS OF COMMITTEES,cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd 6.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,cont'd 5.VARIOUS ALTERNATIVE PROGRAMS TO MEET THE UNIQUE NEEDS OF STUDENTS AND SAFE SCHOOLS -cont'd The process a student goes throughto attend an alternative school isstrict and is presented to the SALEP Committee for approval. The parent/guardian(s)of an eligible student can apply forthe student's release from regular,full-time school attendance so that the student can participate In an alternative learning experience that is considered suitable by a committee established in accordance with the regulation governing the SALEP program. ALTERNATIVE SCHOOL SITES The Alternative School has seven off-site school classes (including two Native sites).Many of the sites are storefront operations in facilities rented by the Board.The Centres include: Dundas Centre; Richmond Centre; Anishnaabe Skinilw; Wiingashk; Springbank Employment and Learning Centre; St.Thomas Alternative School; Woodstock Transition School. Other alternative school programs are located in the following secondary schools: Annandale School; East Elgin S.S.; Glencoe District High School; Glendale High School; Ingersoll District Collegiate Institute; Norwich District High School; Strathroy District Collegiate Institute. Mr.Sereda distributed and explained a statistical chart for 2002 November of the seven sites indicating contacts,appointments booked/attended,the number of students programmed, and a record of attendance and comments. The focus,goals and programs of the Alternative School from a teaching perspective were provided by David Hill,Richmond Centre;Grant Karn, St.Thomas Alternative School;Phil German,Springbank Employment and Learning Centre;Grace Brough,Wiingashk;and Jim Brough,Anishnaabe Skinilw. Appreciation was extended to all the staff for participating in the presentation and their commitment to students. Karen Dalton,Superintendent of Education,introduced the Safe Schools Initiatives that looks at where the System Violence Prevention Program fits Into the total picture of student success.Inan overhead presentation,Ms. Dalton highlighted the current violence prevention programs at the primary, junior,intermediate and secondary levels. A review has been initiated to determine Ifthe Board Is successfully meeting the expectations of system violence prevention programs withinthe violence prevention portfolio. The review will determine the degree of success in meeting program expectations and system needs in order to make recommendations regarding the future of system violence prevention programs. 2003 January 28...15 10.REPORTS OF COMMITTEES,cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd. 6.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,cont'd 5.VARIOUS ALTERNATIVE PROGRAMS TO MEET THE UNIQUE NEEDS OF STUDENTS AND SAFE SCHOOLS -cont'd Expected Outcomes of the Review Itis expected that at the end of the review to have: established the demand for system violence prevention programs; established the validity of the approaches used in the programs; established that programs impact on the student knowledge and understanding of the issues; established that programs support school-based initiatives that create safer learning environments; establish the level of school,parental and community support and the perceived value of programs; -recommended future program directions. The overall program expectations are to improve students'learning by providing safer learning environments. SPECIFiC PROGRAM EXPECTATIONS The following are the expectations of the program: to develop non-violent conflict resolution skills, to develop skills to deal positively with bullying to decrease bullying behaviour, to respect difference, to decrease violent behaviour in individuals, to increase knowledge re:violent behaviours in relationships to increase respect in relationships. to develop of youth leadership in the area of violence prevention to empower peers to help peers. The data is being gathered with the assistance of the Centre for Research on Violence Against Women and Children,Elementary and Secondary School Administrators'surveys and regional parents groups,Student Council Advisory Focus Groups as well as a summary of staff and student responses to Program surveys.The findings will be presented to the Board during 2003 April. Chairperson Roberts thanked ailthe presenters and congratulated them on their informative presentation.A question-and-answer session followed. Trustee Jaffe emphasized the Board's obligation to keep schools safe and requested information regarding initiatives that are in place for those students that may be repeat offenders and need extensive treatment at another facility (e.g.Craigwood,Madame Vanier Children Services)but have been placed on a waiting list. It was also noted that the suspension ratio appears to be a gender issue with male offenders numbering 6:1 over females. Trustee Hart advised that as the Chairperson of SALEP, it has been evident that there is a mid-term need for expanded facilities and asked ifthe Issue of young people in the urban area that are not attending any school is being addressed. 2003 January 28...16 10.REPORTS OF COMMITTEES,cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd 6.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,cont'd 6.SUCCESSION PLANNING Karen Button,Supen/isor,System StaffDevelopment,presented an overviewofthe Board's succession planning through system leadership development programs. Ms. Button advised that there are three departments with distinct areas of responsibility related to succession planning: Director's Services is responsible for leadership development,mentoring and internship programs; Human Resource Services is responsible for promotional practices and Operations Services is responsible for placement of Vice-principals, Principals and Superintendents of Education. All departments share responsibility for encouraging leadership development through the supervision model, promotion of leadership courses and opportunities and mentoring of aspiring leaders. The first draft of the Leadership Development Program for 2002-03 was posted in First Class in 2002 May to encourage leaders and aspiring leaders to plan for their professional development.The outlinesare revised throughout the year as necessary and cover who the course is designed for,course content,dates and times ofthe program offerings and quotes from participants.It was noted that the number of participants Is reported in the monthly System Staff Development Report to the Board through the Director's Services Update. Trustee Roberts congratulated Karen on her work in co-ordinating the various staff development programs.She responded to questions posed by trustees.Director Bryce closed the presentation noting the effectiveness of the leadership programs and the leadership team which has successfully promoted clarity,understanding and cohesiveness of the TVDSB.The success of the program has been seen by the high quality of candidates coming forward for appointment. Trustee Roberts reminded trustees of the Bylaw in-service meeting on January 21 from 4:30- 6:30 and requested that they advise the T rustees'Assistant by Thursday,January 16 oftheir intention to attend.Board Chair J.Bennett also noted that a special SEAC meeting will follow at 7:00 p.m. 7.ADJOURNMENT -The meeting adjourned at 10:12 p.m on motion of P.Jaffe. T.ROBERTS, Chairperson 2003 January 28...17 10.REPORTS OF COMMITTEES,cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 7.REPORT OF THE BYLAW REVIEW COMMITTEE 2003 January 14 3:00 p.m.-4:10 p.m. MEMBERS ADMINISTRATION AND OTHERS T.Roberts (Chair) D.Anstead B. Bryce B.Greene J.Bennett J.Hunter S.Christie J.Roth P.Hearse Regrets:P.Jaffe Trustee Visitor: A.Cartier (3:50) 1.APPROVAL OF AGENDA The agenda was approved on motion of J.Bennett. 2.CONFLICTS OF INTEREST -none declared 3.CAPITAL RELATED DEBT -PRE-AMALGAMATION,1998 JANUARY 01 Executive Superintendent Brian Greene joined the meeting to discuss a draft Banking bylaw written to: a.authorize the Board to enter into (!) an irrevocable assignment and assumption agreement pursuant to which the Board assigns its right to receive certain grant monies from the Ministry of Education;(11)a blocked account agreement and (ill)a Contribution Agreement,and b.execute a direction pursuant to which the Board irrevocably directs the grant monies to be paid to a blocked account. Supt.Greene described the background to the draft bylaw advising that,as part of the Introduction of the student-focused funding model in 1998,the government made a commitment to provide funding to offset the principal and Interest cost of approved capital- related debt for three years.In 2001 May boards were advised that this funding will continue until the debts had been fully retired. The draft bylaw will enable the Board to participate in the proposed financing of the pre- amalgamation debt of boards across the province by means of a pooled funding vehicle in co-operation withthe Ministry of Education and the Ontario Financing Authority.The bylaw will ensure that there will not be an impact on the Board related to the debt of its predecessor boards prior to amalgamation.The Board's solicitor has endorsed the draft document. It will be completed by Including the Regulation number not yet received,for approval at the January 28 Board meeting.The following motion was moved by Trustee J.Hunter and carried; That a recommendation be taken to the January 28,2003 Board to approve draft Banking Bylaw Number 4 regarding Capital-related Debt - Pre-Amalgamation,1998 January 01. 2003 January 28...18 10.REPORTS OF COMMITTEES,cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 7.REPORT OF THE BYLAW REVIEW COMMITTEE -cont'd 4.SECTION 8.5 -VOTING -VOTING ABSTENTIONS Trustee Roberts led a discussion on recording abstention votes.In accordance with Robert's Rules of Order,there are three types of votes:yea,nay and abstention.A trustee may choose to abstain from voting Ifthey feel they do not have the expertise or sufficient background knowledge to confidently vote on an issue. While an abstention maintains a quorum,ItIs possible to have more abstention votes than yeas or nays, e.g., a vote may result in 2 yeas,3 nays and 8 abstentions for which the motion would be defeated.Only the yeas and nays determine the success of the motion under consideration. It was agreed that the following revisions to Sections 8.5.2,8.5.5 will be recommended to the Board for approval: 8.5.2 Any Member may abstain from voting. An abstention maintains a quorum.The number of yea and nay votes will determine the approval or defeat ofa motion under consideration.In all cases where there Is an equality of votes,the question Is defeated. 8.5.5 The yeas,nays and abstentions shall be recorded on any question when requested by at least one Member.Such a request for a recorded vote must be made before the Chair calls upon the Members to vote on the question. 8.5.7 Unless a recorded vote Is requested,all votes at meetings shall be taken by a show of hands.The resulting number of yeas,nay and abstentions shall be declared by the Chair.If this declaration is questioned,the Members voting shall rise and stand until they have been counted. 5.ADDITIONAL ITEMS Section 8.3.5 - Notice of motions will be discussed at the next meeting. 6.NEXT MEETING DATE -to be announced 7.ADJOURNMENT -The meeting adjourned at 4:10 p.m. on motion of J.Bennett. RECOMMENDATIONS: 1.That Banking Bylaw Number 4 regarding Capital-related Debt be approved. 2.That Section 8.5 -Rules of Order - Voting,be amended as follows: 8.5.2 Any Member may abstain from voting. An abstention maintains a quorum. The number of yea and nay votes will determine the approval or defeat ofa motion under consideration.In all cases where there Is an equality of votes,the question Is defeated. 2003 January 28...19 10.REPORTS OF COMMITTEES,cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 7.REPORT OF THE BYLAW REVIEW COMMITTEE -cont'd RECOMMENDATIONS,cont'd 8.5.5 The yeas,nays and abstentions shall be recorded on any question when requested by at least one Member.Such a request for a recorded vote must be made before the Chair calls upon the Members to vote on the question. 8.5.7 Unless a recorded vote Is requested,all votes at meetings shall be taken by a show of hands.The resulting number of yeas,nay and abstentions shall be declared by the Chair.Ifthis declaration is questioned,the Members voting shall rise and stand until they have been counted. T.ROBERTS, Chairperson The recommendations were moved by T.Roberts and carried. Director Bryce congratulated Executive Superintendent Greene for his role as part of a provincial committee which developed a process to finance and eliminate the debt of former boards without impact on the new funding model. He noted that the new bylaw ensures that there Isno impact on the Board related to the non-flnanced debt prior to amalgamation. Trustee Roberts described the voting procedure outlined In Bylaw8.5.5.Trustee Hart expressed concerns that the use of abstention votes does not provide a clear message to the public of a Trustee's decision to vote and that this method of voting appears cumbersome and awkward. Trustee Hunterpointedoutthatthe option toabstain during voting has been partofThames Valley's bylaws. 8.REPORT OF THE COMMITTEE OF THE WHOLE,IN CAMERA MEMBERS PRESENT J.Hunter (Chair) J.Bennett G.Hart S.Peters (+5:45) D.Stewart D.Anstead L.Stevenson T.Roberts S.Deller P.Sattler A.Cartier Regrets:P.Jaffe,P.Schuyler 2003 January 14 ADMINISTRATION AND OTHERS B.Bryce P.Gryseels B.Greene J.Thorpe C. Murphy M.Sereda G.Jazey K.Havelka D.Blair W.Tucker J.Empringham S.Dawson J.Cuddle S.Christie C.Dennett The Committee met in camera from 5:15 p.m. to 5:47 p.m. 1.APPROVAL OF AGENDA Item 6.b.(PrincipalA/ice-Princlpal Assignments)was added to the agenda on motion of D. Anstead.The agenda,as amended,was approved on motion of S. Deller. 2.CONFLICTS OF INTEREST -No conflicts of interest were declared. 3.Confidential personal matters were discussed. 2003 January 28...20 10.REPORTS OF COMMITTEES,cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 8.REPORT OF THE COMMITTEE OF THE WHOLE,IN CAMERA,cont'd 4.RISE AND REPORT A motionto rise and report was moved by S. Deilerat 5:47 p.m., and carried. RECOMMENDATION: 1.That the Board enter into a contract with the Ontario Education Service Corporation to perform Criminal Background Checks on all existing employees. J.HUNTER. Chairperson The recommendation was moved by J.Hunter and carried. 9.ADJOURNMENT The meeting adjourned at 8:00 p.m. on motion of L.Stevenson. J.BENNETT, Chairperson RECOMMENDATIONS OF THE 2003 JANUARY 14 COMMITTEE OF THE WHOLE: That the revised Fund-raising inthe Schools policy be referred to the January 28 Board for approval and the supporting procedure for Information. That Banking Bylaw Number4 regarding Capital-reiated Debtbe approved. That Section 8.5 -Rules of Order - Voting,be amended as follows: 8.5.2 AnyMembermay abstain from voting.An abstention maintains a quorum.The number of yea and nay votes will determine the approval or defeat ofa motion under consideration.In ail cases where there is an equality of votes,the question is defeated. 8.5.5 The yeas,nays and abstentions shall be recorded on any question when requested byat least one Member. Such a request fora recorded vote must be made before the Chair calls upon the Members to vote on the question. 8.5.7 Unless a recorded vote is requested,aii votes at meetings shall be taken by a show of hands.The resulting number of yeas,nay and abstentions shall be declared by the Chair.If this declaration is questioned,the Members voting shall rise and stand until they have been counted. That the Board enter into a contract with the Ontario Education Service Corporation to perform Criminal Background Checks on ail existing employees. The recommendations were adopted on motion of L.Stevenson and D.Anstead. 2003 January 28...21 10.REPORTS OF COMMITTEES,cont'd e.REPORT OF THE CHAIRS'COMMITTEE 2003 January 21 10:15-12:50 p.m. MEMBERS ADMINISTRATION AND OTHERS J.Bennett (Chair) P.Jaffe (+10:34)B. Bryce J.Hunter T.Roberts S.Christie 1.APPROVAL OF AGENDA The in-camera and public agendas forthe 2003 January 28 Board meeting were discussed and approved. 2.CORRESPONDENCE The following correspondence has been received and is posted inthe Trustee Conference Room for trustees*Information: -letter from the Sudbury Catholic DSB to the Minister of Finance; -letter from the Corporation of the Township of Non/vich to the Ministry of Education. A letter received from the Royal Canadian Legion will be included in the agenda of the January 28,2003 Board meeting under "Communications".The Director will acknowledge the letter to the Legion. A letter has been received from the Citizens Concerned about Education and Origins;Dr. David Herbert will be asked to complete a presenter's package for consideration by the Chairs'Committee. 3.MINISTRY OF EDUCATION TRAINING SESSION ON TRUSTEE DETERMINATION AND DISTRIBUTION CALCULATIONS Beginning with the 2003 trustee elections,school boards will assume responsibility for trustee determination and distribution calculations.The Director will attend a training session with the Ministry of Education Inthis regard on January 30 and will bring a report back to the Board. 4.TRUSTEE ATTENDANCE AT MEETINGS The matter of trustee attendance at Board and committee meetings was discussed related to level of participation,reasonable absences,provisions under the Education Act and Board bylaws, etc. Itwas noted that attendance Ispublic information and is included in all meeting reports. 5.OCTOBER 22,2002 BOARD MEETING TABLED MOTIONS REGARDING AREA ACCOMMODATION STUDY COMMITTEES The appropriateness of lifting the tabled motions inview ofthe recommendations from the Education Equality Task Force was discussed.The following motion was moved by J. Hunter and carried: That the Chair of the Board be authorized to write the Minister of Education regarding the Board's concerns related to small schools and recommendations of the Education Equality Task Force report. 6.INAUGURAL 2003 GUEST LIST Expansionofthe guest listforthe annual Inaugural meetingswas discussed.Itwas agreed that the Board's Communication resource person will be Invited to attend the next meeting to continue discussion on the matter. 2003 January 28...22 10.REPORTS OF COMMITTEES,cont'd e.REPORT OF THE CHAIRS'COMMITTEE,cont'd 7.PUBLIC CONFLICT BETWEEN URBAN AND RURAL TRUSTEES Concern was expressed over the recent media coverage portraying a conflict between the Board's urban and rural trustees.It was suggested that a trustee focus group be scheduled to address the issue. 8.FEBRUARY MPP MEETING The February 21 meeting withDistrict MPPs from 9:00-10:30 a.m.was confirmed. Potential agenda items were discussed. 9.REVISIT FUTURE MEETING DATES Future Chairs'Committee meetings were scheduled as follows: March 18,2003 -12:00-3:00 p.m. AprillS,12:00-3:00 p.m. May 15,10:00-1:00 p.m. June 17,12:00-3:00 p.m. 10.2003 UNITED WAY CAMPAIGN Support was given for the Director to continue to serve on the United Way London- Middlesex Campaign for 2003.The meetings are held from 7:30-8:30 a.m.monthly. 11.NEXT MEETING The next Chairs'Committee meeting was scheduled for 2003 February 19 from 10:00 - 1:00 p.m. 12.ADJOURNMENT -The meeting adjourned at 12:50 p.m.on motion of J.Hunter. RECOMMENDATION: 1.That the Chair of the Board be authorized to write the Minister of Education regarding the Board's concerns related to small schools and recommendations of the Education Equality Task Force report. J.BENNETT, Chairperson The recommendation was adopted on motion of P.Jaffe and J.Hunter. f.INDEPENDENT PROCEDURE "PESTICIDE/HERBICIDE USE" A report of the independent procedure on Pesticide/Herbicide Use to the Board was presented. At the 2002 December 03 Policy Working Committee meeting,public input on the independent procedure on Pesticide/Herbicide Use was discussed.At that meeting, it was agreed to hold referral of the document in the Board until 2003 January 28 pending a presentation to the Information Committee of the Whole on 2003 January 06 from the London Coalition Against Pesticides. Suggestions offered by the Coalition have been Incorporated into the Independent procedures. Itis being presented to trustees for information priorto being posted to the Board's web site. 2003 January 28...23 10.REPORTS OF COMMITTEES,cont'd g.REPORT OF THE COMMITTEE OF THE WHOLE -IN CAMERA 2003 January 28 11. MEMBERS PRESENT J.Huntert (Chair) J.Bennett G. Hart (5:37) 8.Peters D.Stewart D.Anstead Regrets:A.Cartier L.Stevenson P.Schuyler T.Roberts S.Deller P.Sattler P.Jaffe ADMINISTRATION AND OTHERS B.Bryce P.Gryseels B.Greene J.Thorpe C.Murphy M.Sereda G.Jazey K.Havelka D.Blair W.Tucker K.Wilkinson K.Dalton S.Christie D.Bradford C.Dennett The Committee met in camera from 5:13 p.m. to 5:40 p.m. 1.APPROVAL OF AGENDA The agenda was approved on motion of L.Stevenson. 2.CONFLICTS OF INTEREST -No conflicts of Interest were declared. 3.Confidential personal,negotiation and property matters were discussed. 4.RISE AND REPORT A motion to rise and report was moved by P.Jaffe at 5:40 p.m.and carried. RECOMMENDATION: 1.That the motion related to retirements by mutual consent be approved. J.HUNTER, Chairperson The recommendation was adopted on motion of J.Hunter and P.Jaffe. REPORTS FROM THE ADMINISTRATION a. (I)2001-02 AUDITED FINANCIAL STATEMENT B.Greene,Executive Superintendent,Business Services,introduced the 2001-2002 Audited Financial Statement as at 2002 August 31,completed by auditors Deloltte &Touche,and advised that the financial statement has been submitted to the Ministry of Education.It will be posted to the Board's website on 2003 January 29. 2003 January 28...24 11.REPORTS FROM THE ADMINISTRATION,cont'd a. (i)2001-02 AUDITED FINANCIAL STATEMENT,cont'd He described tiie Revenue Fund Statement of Operations noting it provides a tiigh level summary of revenues; the Statement of Capital Funds tracks all expenditures and shows amounts not permanently financed; and, the Tmst Funds Statement of Continuity covers the management of student awards/bursaries invested on behalf of the benefactors.Itwas noted that Reserve Funds Statement ofContinuity ($15-16miiIion)is administered as designated by the Ministry of Educationand that these funds are often misinterpretedbythe publicas additional reserve funds available to the Board at its discretion.Supt.Greene clarified that Classroom Expenditures funds of$18.8 million have specificpurposes whichare also predetermined for disbursement at the school level. D.Gumham,External Auditor, Deloitte &Touche,reported that,in accordance with Canadian generally-accepted auditing standards,an auditwas conducted onthe Board's balance sheet as at 2002 August 31,on the Revenue Fund Statement ofOperations, the Capital Fund Statement of Operations, the Trust Fund Statement of Continuity and Reserve Funds Statement of Continuity for the year. The Auditors' report confirmed that these financial statements presented fairly,in all material respects, the financial position ofthe Boardas at 2002 August 31,the results ofits operations and continuity of its reserves and trust funds for the year then ended in accordance with the accounting principlesdisclosed inNote 1 to the financial statements. Mr.Gurnham advised that, in completing the current year's audit, there is to be an increased scope ofaudit work. He highlighted accounting and assurance requirements introduced bythe CICA during the past year. (il)2001-2002 FINANCIAL RESULTS The Administration presented details of the transfers to reserves required as part of the 2001- 2002 year-end audit. The financial results for 2001-2002 indicated an operating deficitof$5.0 million.The Ministry of Education requires that any deficit incurred in 2001-2002 be taken into account in the development ofthe Board's budget estimates for2002-2003. The 2002-2003 budget estimates were prepared using a projected deficitof$5.2 million;therefore, the Board iscompliantwiththe Ministry's requirement. The following summary ofthe 2001-02 Financial Results was presented. The 2001/2002 financial statements have been audited by Deloitte &Touche and the resulting audit report has been Issued and provided to the Trustees on January 28,2003.Financial Sen/ices staff have completed and filed the 2001/2002 Financial Statements withthe Ministry of Education.The purpose ofthe following report Isto provide a high level overview ofthe Board's financial results for 2001/2002. Financial Highlights -Accumulated deficitof$ 5.0 million which is slightlylower than the previous projection of$ 5.2 million -Ministry of Educationrequiresthat any deficit incurredin2001/2002 be taken into account in the development ofthe 2002/2003 budget. - 2002/2003 budget prepared using a projected deficitof $ 5.2 million,therefore the Board is compliant -Compliant with the Ministry of Education's funding envelopes - Classroom Expenditures, Special Education,School Renewal and New Pupil Places,and Administration and Governance The 2001/2002 Financial Statement of Operations and Ministry ofEducation Compliance Report - 2001/02 Financial were also provided. 2003 January 28...25 r 11.REPORTS FROM THE ADMINISTRATION,cont'd a.2001-02 FINANCIAL UPDATE,cont'd (ii)2001-2002 FINANCIAL RESULTS,cont'd The following analysis focuses on major revenue and expenditure variances.Mr.Greene advised that it is important to note that this analysis compares budget to actual and does not reflect funding received from the Ministry. Revenue Variances -Student Focused Funding Grants - ($ 3.5M) The Student Focused Funding operating grant allocations received by the Board varied from budget as follows: - ($1.0 M)-Foundation grant • declining enrolment reduction $1.3 M -Continuing Education grant -increase in continuing education FTE - ($ 2.9 M)-reduction In Teacher Qualification and Experience grant which is offset by corresponding reductions in permanent salary expenditures - ($ .6 M)-reduction in School Operations grant - ($ .3 M)-increases /decreases to a number of grants The Ministry provides grants for principal and interest payments for Ministry approved capital projects. There was a reduction of $3.5M in Capital grants resulting from lower interest expenditures.This reduction had no financial Impact because there is an offsetting reduction in capital interest expenditures. -Accumulated Deficit - Prior Years - {$2.4M) ^The 2001/02 budget included an accumulated prior years'projected deficit of $5.2M comprised of the following: - $ 1 .OM -1999/2000 carry forward - $ 4.2M -2000/2001 projected deficit The actual deficit for 2000/2001 was $ 6.6M, an increase of $ 2.4M. As part of the Deficit Management Plan,the Board Initiated reductions to most Supplies and Services accounts to offset this Increase.These reductions amounted to $2.8M and are reflected inthe Supplies and Services surplus. Expenditure Variances -Pennanent Salaries -Teaching - $4.9M A number of factors contributed to the surplus in the permanent teaching salary accounts: -the teaching budget was developed using average salaries which were higher than the actual salary costs incun-ed during2001/2002 because of the difference between salaries of retirees and their replacements -the decline in enrolment required fewer teachers than originally included in the budget -the difference between the salary of permanent teachers on leave and the salary paid to the occasional teachers replacing those individuals Permanent Salaries -Other - $1.6M Variances in other permanent salaries are caused by the following: - temporary educational assistants and secretarial staff filling vacant positions paid at 80% of the entry level of the position -replacement costs for principals / vice-principals on paid sick leave are charged to the permanent salary account resulting ina deficit (-positions remaining vacant for extended periods of time 2003 January 28...26 11.REPORTS FROM THE ADMINISTRATION,cont'd a.2001-02 FINANCIAL UPDATE,cont'd (li)2001-2002 FINANCIAL RESULTS,cont'd Non-Permanent Salaries - ($ 2.1M) The majority of tine deficit in ttie non-permanent salaries is a result of employee absences, primarilyfor supply teacher costs,and increased costs for continuing education instruction.The continuing education deficit of $1.2M In non-permanent salaries is offset by the grant increase of$1.3M. Benefits - ($1.6M) Statutory benefit budgets were developed based on the best available information at the time. Increases in statutory rates and changes in employee demographics have contributed to the deficit in statutory and non-statutory benefits. Retirement Gratuities /Registered Retirement Savings Plans -Teaching - ($1.2M) The collective agreements for elementary and secondary teachers provide for retirement gratuities for some teachers employed on August 31,1998,consistent with the provisions of predecessor board agreements.They provide for registered retirement savings plans (RRSP) for teachers hired on or after September 1,1998.Eligible elementary teachers hired on or after September 1,1998 receive a one-time RRSP contribution of $1,200.The Board contributes $150 per PTE forall secondary teachers on an annual basis.Eligible secondary teachers hired on or after September 1,1998 receive RRSP contributions funded out of these annual contributions. The funding for teaching gratuities will be taken from amounts available for teacher benefits at a set amount per year untilthe gratuities are fully funded. The outstanding unfunded portion of the gratuities recoverable infuture from the elementary and secondary teachers is $13.2M. The $1.2M deficit can be attributed to a revision in the method of accounting for the RRSP portion of this expenditure category to more accurately reflect current expenditures. Retirement Gratuities - Other - ($ 1.3M) Principal/Vice-principal retirement gratuity budgets were developed using a fixed amount per PTE which is significantly lower than the actual retirements experienced.This issue has been addressed in the 2002/2003 budget. Utilities - ($.8M) There was a slight increase in the price of utility commodities and delivery charges which contributed to the deficit in this category. Supplies &Services /Furniture &Equipment - $ 6.3M The total surplus in supplies &services and furniture &equipment consists of the following: $ 2.6M -transfers to reserves -classroom expenditures,Trustee professional development,capital proceeds,principal/vice-principal staff development $1.5M -transfer to reserves required by the Ministry of Education -Special Education (Partnerships for Excellence) -$ 2.8M •global reduction in supplies &services to address prior years'accumulated deficit - $ .4M -underspending in other supplies &services accounts - ($1.0IVI)- specific deficit areas itemized on the attached 2001/2002 Statement of Operations I J 2003 January 28...27 11.REPORTS FROM THE ADMINISTRATION,cont'd a.2001-02 FINANCIAL UPDATE,cont'd (ii)2001-2002 FINANCIAL RESULTS, cont'd Transportation Services - ($JIVl) Transportation costs were over budget as a result of increased services - French Immersionand county line runs to Beal,Ross and Thames Secondary Schools.In addition to the increased services,fuel adjustments contributed to the deficit. School Renewal - $ 1 .DM The surplus In this category represents the transfer to reserves required by the Ministry of Education as outlined in the Board report. New Pupil Places - $ 1.4M The surplus in this category represents the transfer to reserves required by the Ministry of Education as outlined in the Board report. The audited financial statements will be posted to the Board's website and notification to the public will be addressed by placing notices in local newspapers. As part ofthe annual audit, all transfers to reserves are brought to the Board for approval. The following statements providethe rationaleforthe specific transfers made as partofthe 2001-2002 year-end audit process: 1. The classroom expenditures transfer relates to the Board's practice of carrying forward school surplus/deficit positions to the subsequent budget year. 2.The transfer for Trustee professional development (P.O.)funds complies with the recommendation approved by the Boardlhat all remaining Trustee P.O.funds be reserved for the use of new trustees In an-election year. 3. The Principal/Vice-Principal staff development transfer addresses surplus funds tobe used for Principal / Vice-Principal staff development inthe subsequent budget year. 4.The transfer for special education is a result of the delayed implementation of the Partnerships for Excellence Program.Although Initial funding was received for the entire 2000-2001 year,the program was not officially launched until 2001January resulting In surplus funds at 2001 August 31and again at 2002 August 31.These funds will be carried fonward to the current budget year and used for the Partnerships for Excellence Program in addition to the 2002-2003 funding allocation. 5. The transfers for pupil accommodation,enrolment pressures and proceeds of disposition are required by Ministryregulation. 2003 January 28...28 11.REPORTS FROM THE ADMINISTRATION,cont'd a.2001-02 FINANCIAL UPDATE,cont'd (ii) 2001-2002 FINANCIAL RESULTS,cont'd RECOMMENDATION; That the following transfers to reserves based on the 2001-2002 year-end audit be approved: Reserve Fund Purpose Amount Classroom Expenditures School Budgets -carry over to 2002-03 $2 556 412 Trustee Professional Development New Trustees P.D.Session 7 122 Principal /Vice-Principal Staff Development -carry over to 2002-03 47 774 Special Education Partnerships for Excellence 1 481 773 Pupil Accommodation School Renewal 968 924 Enrolment Pressures New Pupil Places 1 439 486 Proceeds of Disposition Future Capital Projects 53 391 $6 554 882 The recommendation was adopted on motion of P.Jaffe and 8.Deller. Concern was expressed withthe Transportation Services costs are over budget by $.7M and the need to continue to lobby the Ministry for transportation funding. In response to the question,Director Bryce explained that the internal auditing process changed significantly during budget deliberations when the elimination of the internal auditor position was approved by the Board.The Director suggested that the situation be addressed during next year's budget deliberations as itis in the best financial interests of the Board to have these mechanisms in place.Mr.Gurham reported that school audits are a compliance review to ensure that the Board's policies and procedures are being followed. Appreciation was extended to Deloitte &Touche forthe professional manner inwhich the audit was conducted as they interacted with Business Services staff and in meeting deadlines.Business Services staff were commended forprovidingthe necessary assistance tothe auditors in preparation of the audit in addition to meeting their regular responsibilities. Chairperson Bennett extended thanks on behalf of trustees for an informative presentation. b.DEPARTMENTAL UPDATES Business Services Maintenance facility office geographically located in five zones allowed for successful, expedient repairs to the Oliver Stephens P.S.Woodstock to occur.Congratulations was extended to the Facility Services staff; Executive Superintendent Greene met/participated inthe following events/meetings:Ministry of Education and Ontario Financing Authority teleconference.Royal Bank,"Breakfast with the Mayor,Senior Business Officials/CODE.Deloitte &Touche,By-law reports for financing capital related debt prior to amalgamation,Ministry's funding announcement Financial analysis,and preliminary discussions of 2003-04 budget development; Facility Services updates Included: Capital Projects,School Renewal Programs,Energy Management Program,Facility Services:Operations:RFP Custodial Cleaning Services, Support Services:Transportation Services,and Printing and Mail Services. 2003 January 28...29 11.REPORTS FROM THE ADMINISTRATION -cont'd b.DEPARTMENTAL UPDATES,cont'd Director's Services Director Brycevisitedseverai sciiools and met with staff,students, School Councils,Home &School and Parent Teacher Associations; -IVIr.Bryceattended the following events/meetings:Provincial E-Learning Working Group, Chartwells Catering Open House,CEC East Administrators'Retreat Dinner, Junior Achievement Board Meeting, Universityof Western OntarioFacultyof Education Professional Liaison Advisory Committee, London Chamber of Commerce Annual Mayor's Breakfast, Riverview Kiwanis Club,London Catholic District School Board,Garrison Community Club, Betty Howsen and Megan Clements Jesse's Journey, Director'sServices workshop, and SEAC members Patti Gillis,Patricia Gallin and Bill Tucker; - Staff Development initiatives included; True Colours, New Teacher Winter Conference, Wellness,Professional Reading Groups,Staff Development Standards,Attainment of Our Vision Inservice,Consultation Process,and Vision Research. PublicAffairsand Community Relations included:Communications,Electronic Publishing and Graphics, Thames Valley Education Foundation,and Student Awardsand Scholarships. Human Resource Services Enrolment/re-enrolment of E.S.Teachers resulting from Collective Agreement new Terms and Conditions; Elementary Teachers presentlyon leaves are being advised ofbenefit co-payment changes; Information re:Retirement Seminar scheduled 2003 Marchi 9 has been sent to ali locations; -APhyslotherapyAssessment,Treatment&Rehabilitation Services isbeing implemented and is available to all employees that may benefit from treatment as a result of injury,program outcome measures have been developed for determining progress; Elementary/secondary longand short term occasional teacher numbers were provided; Recruitment at Althouse UWO and University of Windsor Faculties of Education scheduled for January 24 and 30 respectively; Pool hiring plans in elementary panel (Including core and French immersion) are being developed; -School Council, Home &School Assoc.,Parent Group questions/concerns being addressed; Board's web site update In process. Parent Group Conference for 2003 Fallis In initial planning stages; Board staff and School Council members are receiving assistance in the planning of the first SymposiumforWestern OntarioRegionSchoolCouncils; Executive Superintendent Thorpe attended OPSBA Boards' Senior Negotiators and Thames Valley Negotiations Advisory Committee meetings to address new funding/negotiations' priorities; Secondary Teachers /Educational Assistants TVARRIS Implementation begins2003 Mar.17. Operations Services P.D.Sessions for Principals and Vice-Principals scheduled for 2003 March 04; EQAO results being reviewed with PrincipalsA/ice Principals; Elementary/Secondary staffingfigures were provided; Ongoing support continuedforthe fourElementaryArea AccommodationStudy Committees with a reportto the Boardexpected in early2003 February; New Administrators'School Growth Plans/School Improvements held Jan.23 and Feb. 27; -Various Safe Schools initiatives were presented Including:Partnership with Strathroy Women's Rural Resource Centre,Women's Emergency Centre of Woodstock,Women's Community House-London and Violence Against Women's Services Elgin County.St. Thomas; Research and Assessment developing data of EQAO grades 3,6, and 9 results. - Change overof custodial staffat Strathroy Collegiate has been successful. 2003 January 28...30 11.REPORTS FROM THE ADMINISTRATION -cont'd b.DEPARTMENTAL UPDATES -cont'd Program Services An Information and Communication Technology update was provided; School and Community Services update included:Kids Count Conference,New (2003 January)Early Years Challenge Fund Proposal and Partnerships for Excellence project. 12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN -none 13.ADDITIONAL BUSINESS a.FUTURE INFORMATION COMMITTEE OF THE WHOLE TOPIC Trustee Roberts reported that the dally physical education programs in Thames Valley schools have gained local and national recognition and suggested that a comprehensive report of the program be added to a future agenda of the Information Committee of the Whole. The following motion was moved by Trustee Roberts and seconded by Trustee Jaffe: That a presentation be provided on the Board's daily Physical Education program at a future meeting of the Information Committee of the Whole. 14.COMMUNICATIONS a. ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA) Trustee Hart advised that the OPSBA Board Learning Centre is now available to all member board trustees and highlighted a number of the modules designed to strengthen school board governance.He reported that the Ontario Institute for Studies in Education (OlSE)published a report titled "The Schools We NeecT and.includes 24 recommendations reflecting 7 conditions identified.The report will be provided in hard copy to member boards and is available on the OlSE website.The next meeting of the OPSBA Board of Directors is scheduled for 2003 February 28 and March 01 at the Delta Chelsea Hotel,Toronto. Trustee Anstead reported on OPSBA's presentation to Minister of Education and Finance regarding the appointment of supervisors to the Ottawa-Carleton,Hamilton-Wentworth and Toronto DistrictSchool Boards which was felt resulted inthe loss of a democratic process and rights.Chairperson Bennett recognized Trustee Anstead's commitment to OPSBA and acknowledged her recent articles published in the newsletter,FAST REPORTS. b.STUDENT TRUSTEE UPDATE -none c.MADAME VANIER CHILDREN SERVICES A letter was received from Madame Vanier Children Services requesting the appointment of a representative to the Board's Special Education Advisory Committee (SEAC). Itwas agreed that, in accordance with the preference by SEAC,that the organization will be asked to identify a parent representative for consideration by the Board. 2003 January 28...31 14.COMMUNICATIONS,cont'd d.THAMES VALLEY DISTRICT ALLIANCE OF HOME &SCHOOL COUNCILS A letter was received from Bob Young,Chairperson,Thames Valley District Alliance of Home & School Councils, advising that David Smith has been nominated as the Association's representative to SEAC. The foilow^ing recommendation v\/as adopted on motion of L.Stevenson and J. Hunter. And resolved that David Smith be appointed the SEAC representative for the Thames Valley District Alliance of Home &School Councils for 2003. e.ROYAL CANADIAN LEGION A letter was received from B.Julian,Zone 82 Commander,Royal Canadian Legion, regarding the controversy at Clarke Road S.S.,over the observance of Remembrance Day. 15.NOTICE OF MOTIONS The following Notice of Motion was received from Trustee T.Roberts for consideration at the 2003 February 25 Board meeting: Whereas The Thames Valley District School Board recommended to the Education Equality Tasl< Force on 2002 September 25, "That long-term quality in education be ensured by providing funding to reduce the PTR in JK to Grade 3 classes to a ratio of less than 17:1"and Whereas The Ministryof Education Report on Effective Schools (2001)states on page 40 that as class sizes in the JK to grade 3 division approach 15 to 17 students,the level of student achievement increases and Whereas Research has shown that,when planned thoroughly and funded adequately,small classes In the early grades generate substantial gains for students Whereas Recommendation 17 of the Report of the Education Equality Task Force,2002 states: The Ministryof Education reconstitute the Local Priorities Amount as 5% of the Basic Amount of school boards'Foundation Grants (updated as per recommendations 1 and 2),and that boards apply the Local Priorities Amount to locally established priorities,programs,and services aimed at the continuous Improvement of student leaming and achievement. Be it resolved That the Thames Valley District School Board direct administration to explore the costs and implications of establishing a PTR of 17:1 inthe Board's JK - 3 classes where space Is available over a three year implementation period and report back to the Board by2003 March 25.Such report will include informationon the current primaryPTR, currently available classroom space to implement such an initiative,the numberof additional teachers required,costs and any other relevant Implications of implementing such a proposal as well as the process required to implement such a proposal shouldfunds be made available under the Local Priorities Amount. 2003 January 28...32 16.GOOD NEWS ITEMS The following good news items were offered by trustees: a.Trustee Anstead extended thanks to Superintendent G.Jazey for taking her on an informative tour of schools inthe Elgin area in December.She and Bennett also thanked Superintendent M. Sereda for theirvisitto the Alternative School sites at Wheable Centre,St.Thomas,Chippewas of the Thames and Springbank Centre where an opportunity was provided to meet staff and students and to see their unique programs. b.Trustee Peters asked that consideration be given to expanding the Education Centre parking lot to accommodate the high volume of cars resulting from an increased number of meetings at the Centre.It was explained that the lot is restricted by the football field and required easements. 17.ADJOURNMENT The meeting adjourned at 10:35 p.m. on motion of P.Sattler and P.Jaffe. CONFIRME Chairperson A r 2003 January 28...33 SUMMARY OF APPROVED RECOMMENDATIONS OF 2003 January 28 That the Chairperson of the Board send a letter to Madame Vanier Children's Services requesting that Its representative for nomination to the Board's Special Education Advisory Committee be a parent representing children with behavioural issues,rather than an agency representative. 'That the Ad Hoc Committee to Review Student Fees be disbanded. That an Ad Hoc Committee on student and parent expenditures be established to review school level funding and expenditures by students and parents for the purpose of identifying whether the financial demands have increased over time and ifthis increase has raised issues of equity and equal access to public education within the ability of the Board to assist in these matters and report back to the Board by 2003 June. That the Board approve an extension of the Ad Hoc Committee to Review Concerns of Gay/Lesbian Students to the 2003 March 25 Board meeting That the revised Fund-raising in the Schools policy be approved. That Banking Bylaw Number 4 regarding Capital-related Debt be approved. That Section 8.5 -Rules of Order - Voting,be amended as follows: 8.5.2 Any Member may abstain from voting. An abstention maintains a quorum. The number of yea and nay votes will determine the approval or defeat ofa motion under consideration.In all cases where there is an equality of votes,the question is defeated. 8.5.5 The yeas,nays and abstentions shall be recorded on any question when requested by at least one Member.Such a request for a recorded vote must be made before the Chair calls upon the Members to vote on the question. 8.5.7 Unless a recorded vote Is requested,ail votes at meetings shall be taken bya show of hands. The resulting number of yeas,nay and abstentions shall be declared by the Chair.Ifthis declaration is questioned,the Members voting shall rise and stand until they have been counted. That the Board enter Into a contract with the Ontario Education Service Corporation to perform Criminal Background Checks on all existing employees. That the Chair of the Board be authorized to write the Minister of Education regarding the Board's concerns related tosmall schools and recommendations ofthe Education Equality Task Force report. That the motion related to retirements by mutual consent be approved. That a presentation be provided on the Board's dally Physical Education program at a future meeting of the Information Committee of the Whole. And resolved that David Smith be appointed the SEAC representative for the Thames Valley District Alliance of Home &School Councils for 2003. 2003 January 28...34 SUMMARY OF APPROVED RECOMMENDATIONS OF 2003 January 28.cont'd That the following transfers to reserves be approved: Reserve Fund Purpose Amount Classroom Expenditures School Budgets -carry over to 2002-03 $2 556 412 Trustee Professional Deveiopment New Trustees P.O.Session 7 122 Principai /Vice-Principal Staff Development -carry over to 2002-03 47 774 Special Education Partnerships for Excellence 1 481 773 Pupil Accommodation School Renewal 968 924 Enrolment Pressures New Pupil Places 1 439 486 Proceeds of Disposition Future Capital Projects 53 391 $ 6 554 882 * 2003 January 28...35 Thames Valley District School Board p©ueY Title FUND-RAISING PROJECTS FOR Procedure No. SCHOOLS Department OPERATIONS SERVICES Status APPROVED Reference(s)Effective Date 2003 01 28 It is the policy ofthe Board that schooi principals determine which fund-raising projects may be undertaken at their respective schools consistent with the policies and procedures of the Board and Ministry Regulations and directives. Fund-raising projectsfor schools shallbe undertaken only afterthoughtful considerationofstudent safety, parentalsupport, proper financial controls and proposed use offunds. Administered By OPERATIONS Board Resolution/83-C SERVICES Date 1998 09 22 Date of Last Amendment