6/24/2003 - Regular Board Meetingr
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2003 JUNE 24,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA
3.APPROVAL OF AGENDA M
4.OFFICIAL RECORD M
5.RECOGNITIONS
a.Canadian Mathematical Olympiad, Ralph Furmaniak,Andrew Mao, V
Lucas S.S.
b. TIME Magazine Article V
-Richard Young,Banting S.S.
6.CONFLICTS OF INTEREST V
7.DIRECTOR'S ANNOUNCEMENTS V
8.CONFIRMATION OF MINUTES
a.Regular Board Meeting,2003 May 27 M
b.Special Board Meeting,2003 May 27 M
c.Special Board Meeting,2003 June 03 M
9.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2003 June 03 M
b.Committee of the Whole,2003 June 10 M
c.Committee of the Whole -Budget,2003 June 17 M
d.Chairs'Committee,2003 June 18 M
e.Committee of the Whole,In Camera,2003 June 24 V
10.SPECIAL EDUCATION PLAN 2003-04 M
11.2003-04 BUDGET M
12.REPORTS FROM THE ADMINISTRATION
a.Departmental Updates M
b.Elliott Fairbairn Public School M
14.ADDITIONAL BUSINESS
[15.COMMUNICATIONS
a.Ontario Public Scliool Boards'Association V
b.Student Trustee Update V
c.Minister of Education M
d.Minister of Education M
e.MP Gar Knutson M
f.MPP Ernie Hardeman M
16.NOTICE OF MOTION
a.Trustee L.Stevenson
17.GOOD NEWS ITEMS -"Did you know..."
18.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2003 JUNE 24
The Board met inregular session on 2003 June 24 inthe Board Room at the Education Centre, meeting in
Committeeofthe Whole,in camera, at 5:00 p.m. on motion ofT. Roberts and G.Hart,followed bya public
session at 7:20 p.m.The following were in attendance:
TRUSTEES
J.Bennett
8.Deller (9:15)
J.Hunter
P.Schuyler
D.Stewart (-10:45 p.m.)
D.Anstead
8.Peters
T.Roberts
A.Cartier
L.Stevenson
G.Hart
P.Sattler
P.Jaffe
M.McTaggart
ADMINISTRATION AND OTHERS
B.Bryce L.Hutchlnson K.Meeson
P.Gryseels J.Empringham C.Linsdell
B.Greene K.Wilkinson J.Neville
C.Murphy K.Dalton C.Graves
J.Thorpe D.Blair J.Pratt
M.Sereda B.Tucker J.Tilley
G.Jazey K.Bushell 8.Christie
K.Havelka,J.Roth C.Dennett
S.Dawson W.Scott
Regrets:
1./2.CALL TO ORDER
Chairperson Bennett called the meeting to order at 7:20 p.m. withthe singing of O Canada.
3.APPROVAL OF AGENDA
The agenda was approved on motion of L.Stevenson and T.Roberts.
4.OFFICIAL RECORD
The Executive Secretary read the following recognition into the minutes:
"We regret to record the death of Nick McConnell,a 17-year-old student at Montcalm S.S.,
London,on 2003 June 11
5.RECOGNITIONS
a.CANADIAN MATHEMATICAL OLYMPIAD
Senior students RalphFurmaniak,and Andrew MaoofLucas 8.S.,London,were congratulated
forreceiving honourable mention in theCanadian Mathematical Olympiad contest.Approximately
6,000 students participated inthe Olympiad and one-third ofthe 85 finalists received honourable
mention for their outstanding achievements in Mathematics.
2003 June 24...2
5.RECOGNITIONS -cont'd
b.TIME MAGAZINE ARTICLE
Superintendent K.Dalton extended congratulations to Banting S.S. teacher RickYoung and his
students for a tremendous example of the impact of 30 young people can have in making a
difference.Mr. Young and two of his students,Juiiian Cole and Christine Jackson who
represented their class,were introduced.Mr. Young,as part of the Canada/United States
Relations course,challenged the students to respond tothe 2003 May26 TIME magazine article
entitled, "WouldAnyone Noticeif Canada Disappeared?"In response totheir submission,TIME
spent a full day at the school taking photographs to accompany the article that appeared in last
week's edition.
c.STUDENT TRUSTEE UPDATE
Chairperson Bennett extended appreciation to Student Trustee Maggie McTaggartforbeingan
excellent role model for secondary school students and for bringingthe students'perspective to
the Board table.
Maggie McTaggart presented the following remarks as she concluded her term of office as
Student Trustee:
Madam Chairperson,Mr.Director,and fellow trustees:
Iwould like to thank all my fellow trustees and members of the Administration for what has
been a very interesting and challenging year.Beingthe Student Trustee has been a terrific
learning experience observing and participating first hand as the Board has grappled with
difficult issues such as equality rights,budget constraints and the double cohort. Iam now
movingontothe next phase ofmyeducation and based upon myfourteen years as a student
of the Thames Valley Board I believe you can be proud of the wonderful educational
opportunities provided to the students of this region.Your efforts do make a positive
differenceand Ihave grown to respect and admireyourlargelyunrecognized contributions
to provide the best public education possible.Thank you all and Iknow that Matthew Reid
is looking fonward to working with you in the Fall.
6.CONFLICTS OF INTEREST
Trustee P.Jaffe declared a conflict of interest related to the Committee of the Whole - In camera
Report of2003 June 24 citing spousal employment.Trustee T. Roberts declared a conflict ofinterest
related to secondary school negotiations.
7.DIRECTOR'S ANNOUNCEMENTS
Bill Bryce,Director of Education,advised that on Tuesday,2003 June 24.five Thames Valley
students were presented with the DukeofEdinburgh's Award:YoungCanadians Challenge. Prince
Edward,Earl ofWessex, presented this prestigious Gold Award at a special ceremony held at the
London Hilton Hotel.The award fosters self-discipline,enterprise and perseverance in all young
people.During the luncheon, musical performances were provided by Laurier S.S., London, and
West Elgin Sr.P.S.,West Lome.
8.CONFIRMATION OF MINUTES
The minutes of the following meetings were adopted on motion of G. Hart and P. Jaffe:
a.Regular Board Meeting,2003 May 27;
b.Special Board Meeting,2003 May 27;
c.Special Board Meeting,2003 June 03.
2003 June 24...3
9.REPORT OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
2003 June 03
12:19 p.m. -3:51 p.m.
Members
D.Anstead,Trustee (-2:58)A.Morse,Easter Seal Society (-3:05)
J.Bennett,Trustee (-2:59)J.Ross,Epilepsy Support Centre (-2:57)
B.Booking,Thames Valley Children's Centre P.Sattler,Trustee (+12:28)
W.Dupuis,Ontario Association for Families ofJ. Steele,(Alt)Learning Disabilities Association
Children with Communication Disorders (- L.Stevenson,Trustee
2:29)S.Wilson,Community Living Education Committee
P.Gallin,Autism Society J.Worthington,VOICE for Hearing-Impaired Children
P.Gillis,Integration Action for Inclusion (+12:24,-1:36)
E.Hager,London Down Syndrome Assoc.
B.Hopkins,District School Council
R.Hunwitz,Association for Bright Children
G.McGahey,Chippewas of the Thames
(+12:40),
Administration and Others
P. Cook, OPC - Elementary S. Seymour
V.Corcoran, Learning Supervisor J. Thorpe, Executive Supt. of Human Resource
B.Greene,Executive Supt.,Business Services R.Tisdale
S. Lundrigan, Executive Secretary's Assistant B. Tucker,Superintendent of Education
C.Murphy,Executive Supt., Program J. Webb, Secondary Principal
J.Roth,Manager of Financial Services
Regrets:W.Rodic,M.Schnarr-Rice
Absent:
1.CHAIR'S OPENING REMARKS
Chair L.Stevenson welcomed everyone to the last meeting of the year.
2.CONFLICTS OF INTEREST
No conflicts of interest were declared.
3.CONFIRMATION OF AGENDA
E. Hagerhas some positive comments to relayregardinga transportation issue under item
#9 Business Arising.R.Hurwitz would like to put forward several recommendations
regarding the Special Education Plan process which will be included under Item ^^8.2.The
discussion on Suspensions will be included under item #8.3 at the request of P.Gillis.A
letter from J.Worthington will be discussed under item #7 Other Business.The amended
agenda was renumbered accordingly and approved.
4.REPORT OF MEETING FROM 2003 MAY 96
R.Hurwitz requested clarification regarding the information sessions facilitated by B.Tucker
and V. Corcoran on April 30.It was noted that these presentations were offered to all
Thames ValleySchool Council and Home and School members.
2003 June 24>..4
9.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
4.REPORT OF MEETING FROM 2003 MAY 96,cont'd
J.Bennett has been receiving calls from parents regarding changes to the JK/SK hearing
program at Fairmont PS.B.Tucker clarified that there were no proposed changes to the
JK/SK program in the 2003-2004 school year and that this proposal will be reviewed next
year. J.Worthlngton commented that itwas her understandingthat children currently in the
program would be grandfathered for next year and that the program would be eliminated for
the 2004-05 school year. Withthis commitment to discuss the program during the 2003-04
school year, J.Worthlngton will contact members of VOICE and suggest that they
concentrate their lobbying efforts in the Fall.
Secretary's Note:
Members who wouldlike handouts from meetings they are unable to attend,are asked to contact
Shirley Lundrigan at 452-2147 or s.lundriaan@tvdsb.on.ca priorto the meeting date.
5.REPORT OF MEETING FROM 2003 MAY 20
L.Stevenson indicated that at the Board meeting of 2003 May27, the recommendation
regarding the Special Education Plan fromthe SEACreport of2003 May20 was tabled until
June 24. This allowscommunitygroups and individuals to present their concerns about the
Special Education Plan to trustees at the public input session on June 10.
It was noted by B.Tuckerthat thisdelay will create staffing and program challenges in the
following fourareas:self-contained classrooms; system priorities;educationalassistants; and
IPRCs.Anynewspecialeducation initiatives cannot officially moveforward until the Planhas
been approved.
B. Greene stated that public notification of the opportunity for inputon budget issues was
conveyed via two newspaper ads and a message orithe Board's website.
The Committee discussed whether issues regarding the Special Education Plan couldbe or
should be discussed separately from budget Issues. A.Morse commented that she believes
these twoissues are tooclosely intertwined and cannot be separated.
6.UPDATES
• Bill Tucker
The Committee discussed the proposed date proposed for organizations to submit their
nominees forelectiontothe Special Education Advisory Committeeforthe 2004-2007 term.
The Committee supported the advertisement being distributed in early September with the
nomination forms being returned to B.Tucker by October 17.The report recommending the
nomineesto sjt on SEAC will bepresented totrusteesatthe Inaugural meeting in December.
A reminder that public forums will be held to discuss the Ontarians with Disabilities Act from
7:00 p.m.to 9:00 p.m.on June 4 In London,on June 11 in St.Thomas and on June 19 in
Woodstock. Ads have been placed in local newspapers and principals have been advised
to Inform theirschool communities.Bill requested that SEAC members lettheir organizations
know about these meetings.
B.Tucker,S.Wilson and P.Gillis attended the Community Living London Advocacy
Workshop on Wednesday,May28from7:00 p.m.until 9:00 p.m. Pattywas a member onthe
panel which was facilitated by Bill.
2003 June 24...5
9.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
6.UPDATES,cont'd
•Vicki Corcoran
A Discussion paper on the standards is available on the website.The Board has not been
asked to make a submission regarding the standards however,at the Regional Special
Education Council feedback was requested.SEAC members may submit their responseby
the end of July.
7.OTHER BUSINESS
7.1 Budget Discussion
Executive SuperintendentofBusiness Services Brian Greene and ManagerofFinance Jane
Roth joined the meeting and distributed information regarding the Special Education budget
that was tabled with the trustees last week.B.Greene noted that unlike the situation last
schoolyear,this preliminary budgetIsbalanced with no staffing reductionsanticipated. This
isthe firstSpecial Education budgetsince amalgamationthat will notbe in a deficit position.
The Board will be in compliance with the Special Education funding envelope requirements
and Ifany of the funds are not spent,this money wili be protected and rolledforwardto the
next fiscal year. J. Roth provided an overview of the increase in expenditures and the
timeline for the transfer of funds from the Ministry to the Board was outlined.There have
been significant increases to the Educational Assistant and the Special Education Teacher
lines. Itwas noted that It is very Important to have staff allocations in place bySeptember.
The Committee discussed the implications declining enrolment and the double cohort will
have on Special Education funding.Members expressed concern over continually banking
money in a reserve account, ifstudent needs are notbeing adequately met. B.Tucker noted
thatthere is no specific balancewe haveto keep in the reserve and there is no plan to
allocate money to the resen/e on a year to year basis.However,the reserve will help us
sustain programs through the effects of declining enrolment and we will be able to react more
quickly to situations that arise duringthe school year, Ifthere Is a reserve offunds In place
on which we can draw.In response to a question from P.Giliis,B.Green Indicated that
Board approval wouldhave to be obtained before reserve funds could be spent.
W.Dupuis inquired as towhetherwe could breakdown the cost effectiveness in delivering
a certain typeof program (ie itinerant teams).V.Corcoran indicated thatthis could only be
done for a single program as comparisons would be difficult. L.Stevenson cautioned that
we would have to stay within the SEAC mandate.
Public input regarding the budget will be heard by trustees on June 10. On June 17, the
Board will discuss staffing and the budgetand itisanticipatedthatthe budget wili be passed
by the trustees at the regular Board meeting on June 24.
7.2 Request from J.Worthington
In a lettertoChair L.Stevenson, J.Worthington requested thatthe issue ofconducting SEAC
meetings in the evening Is revisited.
Committee members discussed issues Including;involvement ofthe public at SEAC; that all
other SEACs meet in the evening; ifmeeting on the fourth Monday evening of the month
would preclude any member from attending;and personal preferences for the timing of
SEAC meetings.
It was moved by J.Worthington and P.Gallin:
That we move the meeting time of the Special Education Advisory Committee
forthe 2003-2004 school year tothe fourth Mondayofthe month from 5:00 p.m.
until 7:00 p.m.
2003 June 24...6
9.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
7.OTHER BUSINESS,cont'd
The motion was amended by B.Booking and J.Worthington to read:
That we move the meeting time of the Special Education Advisory Committee
for the 2003-2004 school year to the fourth Monday of the month from 6:30 p.m.
until 9:30 p.m.
The question was called and the motion was defeated.
7.3 Information from the Budget Advisory Committee
P. Sattler reported that public information sessions regarding the budget were held on May
28 and were poorly attended.Questions were raised regarding monies held in reserve;rural
schools;violence prevention programs and safe schools initiatives; and inquiries from
Canadian Parents for French regarding the revenues and expenditures in the French
program.
7.4 Elementarv Gifted Review
B.Tucker reviewed the proposed membership consistingof:a Superintendent or Learning
Supervisor;a Learning Coordinator;Gifted Class Teacher(s);Itinerant Teacher(s);
Community Representatives (2 or 3); SEAC Representatives (2); and Parents (2) for the
Elementary Gifted Review. The tentative timeline is September 2003 -December 2003 with
a presentation being made to SEAC inlate November or in January 2004. The Committee
discussed issues pertainingtothe reviewandsupported the proposed membership structure.
Pervasive Development Disorder fPDD)Review
V.Corcoran noted that the Ministry is receivingapplicationsfrom boards interested In a pilot
programregarding PDD.Itwas furtherexplainedthatthe pilot projectisreallya gap analysis
between what the standard isand the programs we have in place.The Board submitted their
application bythe May31st deadlineand are anticipating a response from the Ministry bythe
end of June or early In September.IfThames Valley is selected to participate in the
Ministry's pilot project,this would bean idealtimetoconductour review.A.Morsesuggested
thatwe have community partners included inthe PDD review committee. The proposed
timeline for the review is January to June 2004 or September to December 2004.
L.Stevenson,P.Gallin,V. Corcoran and B. Tucker along with 10 program staff will be
attending a conference on PDD inToronto on September 10-12.
7.5 Special Education Program Standards Discussion Document
This item was discussed under #6 Updates - V.Corcoran
8.BUSINESS ARISING
8.1 Special Education Plan
Problems arisingfromthe Board's delay inapproving the Special Education Plan were further
illustrated by B.Tucker,V.Corcoran andJ.Thorpe.B.Tuckerexplainedthatour inability to
act on the proposals in the plan may result in losing Educational Assistants to our
coterminous board.
V. Corcoran noted that we are operating under the 2002-2003 Special Education Plan and
that IPRCs are being postponed until the new plan is approved. R.Hunwitz expressed
concem that the IPRC process was being delayed and suggested that this process should
be done independently ofthe plan.Based on informationthe Program Services department
received from the Ministry,the Board cannot proceed with IPRCs until the Special Education
Plan is passed.
The Committee supported a motion by B. Booking and P. Gillisto extend the meeting time
to 3:30 p.m.
2003 June 24...7
9.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
8.BUSINESS ARISING,cont'd
8.2 Special Education Plan Process - R.Hurwitz
In an effort to streamline the process of developing the Special Education plan and to
respond to the yearlytime crunch SEACexperiences, R.Hurwitz proposed that trustees
develop "Fairness Guidelines",to proportion Special Education resources onan equitable
basis. These guidelines would be independentofSpecial Education funding issues.
The following recommendations were moved by R.Hunwitz and P. Sattler:
1.That SEAC recommends a change in thecustomaryschedulefor development,internal and
public response,"approval"ofthe Special Education Plan,and adjustment tothe plan owing
to budgetary considerations,namely
• public review/sessions scheduled after the completion dates for Individual
Educational Plan (in January)with summaryofresponses within two weeks ofthe
last review session
•revision ofthe planin response to public,administrative,and SEAC input,completedso that
SEAC can make recommendations to Trustees no later than February
•presentation ofa draftSpecial Education budget including personnel implications as soon as
possibleinthe spring.Atthat time.Administration shouldsummarize plainly any limitations
that the budget imposes on the implementation of the plan.
• 2.That SEAC recommends that the Trustees review Special Education expenditures and
formulate guidelines forthe distribution offunds with respect to the exceptionalities.
The motions were tabled until the meeting of2003 September 9.
8.3 Suspensions
P.Gillis is receivingcallsfrom parents regarding suspensions.In the past, a sub-committee
was formed to lookintothis issue and providealternatives to suspension.J.Steele wouldlike
to know ifa breakdown regarding suspension statistics could be supplied.B.Tucker will look
intothis request and will report back at the September meeting.
g.Transportation - E.Hager
E. Hager reported a challenging transportation issue that was resolved In a positive manner
withthe assistance of the principal,Barrie Woodley,the bus company and its driver,and the
student's parents -kudos to all involved.
10.FUTURE AGENDA ITEMS
Program reviews
Suspensions
Tabled motions from R.Hurwitz
11.ASSOCIATION UPDATES
integration Action for Inclusion provided a report including highlights from their provincial
conference held on April 25 and 26 in London.The AGM and annual conference,"Family
Empowerment"will be on April 30 and May1, 2004 in Gananoque.
Coaching to Inclusion is holding its annual conference at the Four Points Sheraton in London
on Friday,October 9,2003.
2003 June 24...8
9.REPORT OF COWIMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
12.CORRESPONDENCE
12.1 Letter from Thames Valley Council of Home &School Associations re:SEAC
representation -Received
12.2 Information from Ontario Coalition for Inclusive Education -Received
12.3 Special Education Research Study -Received
Supt.Tucker has received correspondence from the Honourable Carl DeFaria,Citizenship
Minister,announcing the Community Action Awrards for 2003.This award,"recognizes
individuals who have endeavoured to improved the lives of persons with disabilities and make
Ontario a better place".
The following motion by P. Gillis and P. Gallin was supported:
That SEAC nominates Linda Vince for the Community Action Award sponsored by
the Ministry of Citizenship.
13.FORUM
P. Gallin reported that all proceeds from this year's RCMP Charitable Breakfast held "O"
Division headquarters on Dufferin Street at Talbot will benefit the Autism Society. Everyone
is welcome to attend.
On Saturday June 21,an Autism Awareness for Camp Leaders workshop will be held from
9:00 a.m.until 3:00 p.m.The cost is $5 and lunch will be provided.To register,or for more
information,contact the Autism Society of Ontario office at 685-8702.
The first issue of the newsletter,"Our Voice",from Susan Hess,President,Parents for
Children's Mental Health (PCHM)was distributed. Anyone wishing to obtain a copy please
contact Shirley Lundrigan at s.lundrlQan@tvdsb.on.ca.
14.ADJOURNMENT
The meeting adjourned on a motion by P. Gallin at 3:51 p.m.
L.STEVENSON,
Chair
RECOMMENDATION:
1.That SEAC nominates LindaVince for the Community ActionAward sponsored by
the Ministry of Citizenship.
The recommendation was adopted on motion of L.Stevenson and D.Anstead.
2003 June 24...9
9.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE
2003 June 10
7:05 p.m.-11:00 p.m.
Administration and OthersMembers
J.Bennett,Chair
D.Anstead
A.Cartier
G.Hart
J.Hunter
D.Stewart
T.Roberts (-9:15)
P.Sattler
L.Stevenson
P.Schuyler (-9:55)
Regrets:P.Jaffe,S.Peters,
Absent:M.McTaggart,S.Deller
B.Bryce
B.Greene
P.Gryseels
C. Murphy
J.Thorpe
K.Dalton
B.Tucker
J.Empringham
M.Sereda
D.Blair
K.Wilkinson
L.Hutchinson
J.Roth
S.Dawson
K.Meeson
C.Linsdell
C.Dennett
S.Christie
W.Scott
R.Princis
S.Kiiiip
D.Duff
1.APPROVAL OF AGENDA
The 2003 Lawson LiteraryAwards (item4 a) was moved to item2 and OPSBA Discussion
Paper was added as Item 12 to the agenda. The agenda as amended was approved on
motion of T.Roberts.
2.CONFLICTS OF INTEREST - No conflicts of interest were declared.
3. (a)LAWSON LITERARY AWARDS
Thefollowing Grade 7and8 winners ofthe 2003 Lawson Literary Award were introduced by
Rena Princis,Co-ordinator of the Awards.Mrs.Miggsie Lawson,Colonel Tom Lawson,
ChairpersonJoyce Bennett,and Director of Education Bill Bryce presented the Awards.
Colonel Lawson extended congratulations to the winners,and the Director expressed
appreciation tothe Lawson family for continuing tosponsorthe award which encouragesstudents
to research and write aboutgreat Canadian heroes as well as theirpersonal perspectiveson
Canadian issues of interest..
Student
Brittany Balch
Thomas Briginshaw
Annie Campbell
KelseyChan
Michael Coulter/Danny Jefferies
Alessandra DiMattia
Caitlin Hallett
Brian Kuiack
Nathan Smith
Matthew Stewart
Heather Taylor/Brittany Toth
Lauren Turner
School
White Oaks P.S.
W.Sherwood Fox P.S.
St.George's P.S.
Kensal Park P.S.
Oxbow P.S.
Sir G.E.Cartier P.S.
Huron Heights P.S.
John peamess P.S.
Caradoc North P.S.
Princess Anne P.S.
Lome Avenue P.S.
Jack Chambers P.S.
Family of Schools
Westminster S.S.
Saunders S.S.
Central S.S.
Laurier S.S.
MedwayS.S.
South S.S.
Montcalm S.S.
Oakridge S.S.
Strathroy S.S.
Clarke Road S.S.
Beal S.S.
Lucas S.S.
Each ofthe students received a commemorative plaque,acheque for $100.00 anda bound copy
of the winning essays.
2003 June 24...10
9.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
4.DIRECTOR'S ANNOUNCEMENTS
a. Director of Education Bryce reported on a recent TIME'magazlne cover story which featured
an article on the effectiveness of Canadian leadership.Richard Young,a teacher at Banting
S.S.in London challenged his class to respond to the editorial. In response to the students'
outstanding and articulate comments,photographers and a reporter were sent to the school
to conduct interviews with those involved.The story is to be published in the next edition of
TIME.
b. Mr.Bryce reported that the Board's publication of LINKS -Report to the Community will be
distributed across the Thames Valley region next week.
c. Director Bryce requested that B.Tucker,Superintendent of Education,provide comments
regarding the impact of delaying the approval of the 2003-04 Special Education Plan.Supt.
Tucker described parental concerns and highlighted the impact that delaying the approval
of the special education plan has had on Special Education program and services.
d.The issues causing concern include scheduling IPRCs,staffing and transportation
arrangements for 2003-04.SupL Tucker advised that because of the postponed approval,
teachers are not applying for special education positions where there are no guarantees that
the program will be offered.The hiring of additional Educational Assistants has been
suspended resulting in the Board losing potential candidates.The IPRC process for new or
expanded programs cannot move forward nor can transportation arrangements be finalized.
He advised that he has received a significant number of telephone calls from
parents/guardians concerning transitional issues.
(b) PUBLIC INPUT:2003-04 PRELIMINARY BUDGET
The following staff and public provided Input into the 2003-04 Preliminary Budget:
Name/Group Issue
Staff
Linda White,Past Co Chair,Secondary Thames Budget needs'of school libraries
Valley Teacher Librarians'Association
Dave Hill,President,CUPE 4222 Educational Assistants
Public
Michelle Barbeau,VOICE Hearing Impaired Programs
BillKing,PFLAGG GBLT2
Eric Fortin GLBTS/Safe Schools
Joanna Paddock GLBTS/Safe Schools
Jonathon Black Queer resources
Kirstin Nucklaus Budget - GLBT2 safety
Julie Glaser GLBT2 Budget
2003 June 24...11
Nicole Nelson GLBT2
Wendy Dupuis,Ontario Association for Families of Speech and Language Pathology
Children with Communication Disorders Program Presentation
Michelle Koyle,Wellington StreetP.S.School Council Pressure Grant eligibility
-School Accommodation Study Sub-Committee Chair
Becky Hurwitz,Association for Bright Children Gifted Program Funding
Richard Manuel,'Canadian Parents for French -FSL,funding allocation models •
Thames Valley
Sue Carlyle,Learning Disabilities Association of Congregated Classes
London and Region
Murray Hamilton,Community Living London Self-containedvs integrated class
room programs
Chairperson Bennett suggested that,in preparation forthe Committee ofthe Whole Budget
meeting of 2003 June 17, Trustees with questions emanating from the public input
presentations contact the appropriatesuperintendent priorto the meeting.
5.EDUCATIONQUALITYANDACCOUNTABILITYOFFICE(EQAO)ACTION PLAN2003-04
Superintendent of Education K.Wilkinson and S.Killip,Coordinator,Research and
Assessment, presented an overview of the 2003-04 District Level Education Quality and
AccountabilityOffice (EQAO)Action Plan.
BACKGROUND
All Grade 3 and 6 students are expected to participateinthe EQAO assessments.AtGrade
9,all students enrolled in either academic or applied mathematics are expected to
participate.At Grade 10,students must successfully completethe literacy test (OSSLT)as
one diploma requirement leading towards a Secondary School Graduation Diploma.In
specific circumstances,the EQAO allows teachers to provide certain kinds of assistance
(accommodation)tostudents with specialneeds.In rare instances,with parentalconsent,
a student mayreceive an exemptionfromparticipatinginpart oral!ofthe assessment.-Since
French Immersion programs vary throughout the province,boards determine their degreeof
participation in the assessment forGrade3students.Within Thames Valley,Grade3 French
Immersion students did not participate in the reading and writing components;they
participate only in the mathematics component which is a translation into French of the
English assessment.All Grade 6 French Immersion students are required by EQAO to
complete the regular English language assessment."
PROVINCIAL ASSESSMENTS
The provincial assessments areconductedannually in every publicly-funded elementaryand
secondary schools and measure how well students have met the provincial expectations in
The Ontario Curriculum.Assessments cover knowledge and skills in reading,writing and
mathematics thatstudents are expectedtohave acquired bytheendofthe indicated grade.
Following therelease ofthe EQAO assessment resultsand the Ontario Provincial Reporton
Achievement,school districts are required to submit a Board ActionPlan.
This plan isexpectedtoaddress strategiesand directions thatcanbe implemented through
a review,development and implementation cycle and contributed to the improvement of
student learning.Assessment results were analysed,current practices examined,prior
improvementplans reviewedand the current Action Plan developed inorder to build on and
sustain positivegrowthin student achievement. The Action Plan isorganized intofour areas
of focus with specific actions andstrategies identified tosupportattainment ofthe overall goal
• of improved student learning.
2003 June 24...12
9.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5. EDUCATION QUALITY AND ACCOUNTABILITY OFFICE (EQAO) ACTION PLAN 2003-04.
cont'd
Members of the Board's Ontario Secondary School Literacy Team (OSSLT)Focus Group
comprised of Doug Duff,Joyce Tonner,Susan Blocker and Elaine Brander outlined specific
improvement projects that w/ill be undertaken during 2003-2004.
The areas of focus included:Building Staff Capacity;Acquiring and Developing Quality
Resources and Programs;Data Driven Approaches to Monitor Student Achievement;and
Supporting Partnerships among Home School and Community.
BUILDING STAFF CAPACITY
The following actions and strategies will be developed to build staff capacity;
implementation of the Developmental Reading Assessment -Primary Division;
implementation of the Developmental Reading Assessment -Junior Division;
literacy Skills focus in the Partnerships For Excellence initiative;
implementation of the Balanced Literacy Documents;
enhance literacy skills in the intermediate division in all curricular areas;
implementation of the Early Mathematics Strategy;
communicate mathematical knowledge at increased levels of complexity;
provide training in EQAO assessment for new Grades 3 and 6 teachers;
use of technology to introduce,reinforce,and consolidate mathematical concepts;
provide support and model best teaching practices at the Grade 9 level;
improve thinking,inquiry,and problem solving skills In mathematics:
provide workshops for Grades 7 to 9 teachers on the continuum of expectations;
improve numeracy,problem-solving,communication and technology skills of Grades 7
and 8 students;
assist teachers and school administrators in aligning ministry,system,and school
resources and documents.
QUALITY RESOURCES AND PROGRAMS
The following actions and strategies will be developed to provide quality resources and
programs:
provide support to school administrators and teachers in the development ofyearly plans
for resource acquisition;
develop quality resources that support curriculum implementation;
assist schools in Identifying,acquiring,and using mathematics resource materials for
effective delivery of the curriculum expectations.
DATA DRIVEN APPROACHES
The following actions and strategies will establish data driven approaches to monitoring
student achievement:
conduct detailed analysis of EQAO data;
refine and implement the district plan for release of assessment results;
design reporting templates and assist schools in their use for interpretation and
communication of assessment information:
support the development of staff capacity for analysis and interpretation of data;
continued development of local,school-based assessment instruments;
support for the use of data in evaluation of system and school-based programs.
2003 June 24...13
9.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.EDUCATION QUALITY AND ACCOUNTABILITY OFFICE (EQAO)ACTION PLAN 2003-04 -
cont'd
PARTNERSHIPS
The following actions and strategies will support partnerships among Home, School and
Community:
continued preparation of eariy ieamers for the world of school;
assist parents inunderstanding the curriculumthroughcommunicationand opportunities
for involvement;
enhance the learning opportunities for secondary school students through linl<s to the
labor sector;
continued promotion of opportunities for participation by community partners;
maintenance of community links and development of on-going partnerships.
OSSLT NEXT STEPS ^'
The following OSSLT next steps were highlighted:
Creation of a Literacy Learning Team to research apply,revise and share successful
instructional practices;
Creation of a Balanced Literacy Document for the "Content Areas"
Further professional development for teachers in 7 - 12 in the use of diagnostic
assessment;
Provisionofopportunities to develop and share teacher/learning activities and resources
for Ontario Secondary School Literacy-Courses.
GRADE 9 MATHEMATICS
The current Grade 9 Mathematic preparations include providing inservice on the use of
technology(e.g. dynamicgeometrysoftware,graphingcalculators, manipulatives);designing
and assessment of performance tasks; and, continuingto investigate newsletters,support
material and workshops.Professional development sessions focussing on problem solving
strategies and communication will continue to be provided.Grades 7-9 Mathematics
Continuum Projects with model activities that connect expectations across grade will
continue to be implemented.
The Mathematics Subject Council will continue best practice sessions and address the
recognized gaps in the transition from Grade 8 to 9 by providing schools with detailed
analysis from EQAO marking sites.It was noted that Ms Tonner in her role Grade 9 EQAO
marker will providevaluable input. Specificinservice from provincial experts will be provided
for teachers of Grade 9 applied within school team planning time.
GRADE NINE MATH -NEXT STEPS
The next steps presented includedcontinuingto provideschools with technology necessary
for the Grade 9 program (e.g.graphing calculators with view screens,visual data
accessories);implementation of Grade 7-9 Targeted Implementation Strategies (TIPS)
program;and defining of key ideas for Grade 7 - 9 mathematics contained in Phase 2 of the
7-9 Mathematics Continuum Project. A series of workshops withprovincial experts in Grade
9 applied Mathematics is to be provided.
CONCLUSION
Supt.Wilkinson advised that the Action Plan will focus on improvement of student learning
that has sustained and sustainable improvement efforts. The building of staff capacity
through ongoing and focussed professional development will target improvement efforts
through analysis of the strengths and needs of students through the support of professional
learning communities and strong partnerships.
2003 June 24...14
9.REPORT OF COWIWIITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5. EDUCATION QUALITYAND ACCOUNTABILITY OFFICE (EQAO) ACTION PLAN 2003-04 -
cont'd
A question-and-answer period followed the presentation.Chairperson Bennett extended
thanks to the staff for their infornnative presentation.
6.MONTHLY FINANCIAL REPORTING
The Administration presented a financial statement as at 2003 April 30. A summary of
revenues,expenditures by type and area was provided.
Executive Superintendent B.<3reene advised that the Board will be in a balanced budget
position at the end of the fiscal period.Business Services staff are presently considering a
plan for the funding of retirement gratuities.
7.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING 2003 May13
3:08 p.m. - 4:42 p.m.
Members
L.Doxtator,O.K.T.t.Smith,Chippewas oftheThames (-4:10)
J.Hunter,Trustee (+3:20)S.Snake,Munsee-Delaware
G.McGahey,Chippewas of the Thames L.Stevenson,Trustee
P.Schuyler,Trustee
Administration and Others
J.Antone,Native Counsellor J.Robertson,Vice-Principal,Saunders S.S.
E. Good, Learning Coordinator T.Sillaby-Ramsey,Native Counsellor
C.Graves,Learning Supervisor L. Gianelli, Acting Principal, M.B.McEachren P.S.
V. Hopkins, Native Counsellor B.Tichenoff,Principal,A.E. Duffield P. S.
S.Lundrigan,Recording Secretary J. Upsdell,Principal,Beal S.S.
Regrets:D.Charles
1.APPROVAL OF THE AGENDA
The agenda was confirmed as distributed.
2.CONFLICTS OF INTEREST
No conflicts of interest were declared.
3.WELCOME AND INTRODUCTIONS
Chair P.Schuyler welcomed everyone to the meeting and all present introduced themselves.
4.CONFIRMATION OF VOTING MEMBERS
Trustees:J. Hunter, P.Schuyler,L.Stevenson
O. K. T.Representatives:L.Doxtator
Chippewas of the Thames:G. McGahey, T. Smith
Munsee-Delaware Nation:S.Snake
5.REPORT OF MEETING -2003 April 8
The report was confirmed as distributed.
Business Arising from the Report of 2003 April 8
P.Schuyler stated that we have received a letter from Nokee Kwe's Executive Director. Carl
Cadogan,thanking the Board and the Native Advisory Committee for supporting the
"Earthwalkers"conference with a $350.00 donation.
2003 June 24...15
9.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
5. REPORT OF MEETING - 2003 April 8, cont'd
The Native Counsellorswere remindedthat applicationsforthe A.C.Askew Award must be
submitted to Rena Princisby2003 May23.
G.McGahey indicated thatshe was pleased with the Board's policy on harassmentand
would be interested in viewing the recommendations proposed in the report from the Ad Hoc
Committee to Address the Concerns of Gays and Lesbians that will be debated at the
Committeeofthe Whole Meeting this evening.
6.SERGEANT DAVID WILSON CANADIAN ARMED FORCES RECRUITING CENTRE
PROGRAM FOR -ABORIGINAL YOUTH
Sgt.Wilson provided an overview of the Canadian Armed Forces Aboriginal Entry Program
(CFAEP)including details on its history,programs,careers,entry requirements,cultural and
social awareness training and the supports in placefor aboriginal recruits.
A limited number of information packages were distributed.Anyone interested in obtaining
an information package was encouraged to contact Sgt.Wilson at 451 Talbot Street,London,
telephone:660-5110,facsimile:660-4110,or email:cfrclondon@on.aibn.com
Acomponent of CFAEP isthe Pre-Recruit Training Course (PRTC).During this three-week
course,candidates experience military life first-hand, attend cross-cultural awareness
sessions and explorethe various military occupations inthe Canadian Forces.Students will
receive a $1 200.00 bonus for completing the course as well as a certificate of military
achievement.
To apply for CFAEP you must:bean Aboriginal person;beat least 17 yearsofage;have
completedGrade 10 or higher;andmeet CanadianForces medical andenrolmentstandards.
The deadlinefor applications is 2003July 1.
The Committee discussed whateffecta three-week delay would have on the start ofthe
student's school year while they participated In the training course.A proposal by J.Hunter
to refer this item to the Chairs' committee so Sergeant Wilson could make a formal
presentation to the Board at the June3 Information Committee of the Whole meeting was
not supported.It was noted by J.Upsdell that a discussion at the Board level would give the
program credence and support but the schools are able facilitate the student's re-entry after
completionofthe Pre-Recruit TrainingCourse.
V.Hopkins notedthatsome ofthe students whohave achieved thefourteen creditsto earn
a Certificate of Education may be interested in participating if they meet the eligibility
requirements. Sgt.Wilson stated that the applicantsmust have earned fifteen creditsto be
eligible to participate butrequested that V.Hopkins send him information on the Certificate
of Education so thata broader discussion could take place.
7.UPDATE ON SUMMER SCHOOL
Principal Ron Olson and Vice-Principal Donna Ellis were introduced and distributed the
brochure,"Summer School 2003,Information on Credit and No-CredIt Programs (Grades 7-
OAC)".Registration for summerschoolcourses will be happening atnumeroussitesas well
as online at www.tvdsb.on.ca/DroQrams/SurTimerSchool.Programs being offered onthe
reserve include grade 7/8 Literacy andgrade 7/8 Numeracy for elementary students,and
EQAO Grade10Prep for Literacy Test,and Math OR English Improvement course.It was
noted that students must have been promoted from grade 7 to grade 8or from grade 8to
grade9toattendthegrade7/8 programs.Formore information,pleasecontacttheSummer
School Hotline at 452-2667.
2003 June 24...16
9.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
8.DOUG GORDON -PD -REPORT ON CONFERENCE
Learning Coordinator Doug Gordon attended "Many Voices,Many Journeys - A Symposium
on Aboriginal Issues in Education",sponsored by the Canadian Teachers'Federation held
in Ottawa on November 20-22,2002.Doug particularly enjoyed the insightful presentation
on"The Aboriginal Worldview and the FourGoals of Aboriginal Education",by David Rattray,
districtAboriginal Counsellor -Secondary,from British Columbia. From Mr.Rattray's notes
it states the following:
"Acknowledge and confront the emotional pain of individual Aboriginal students
by recognizing the beauty within each person.Create belonging environments
by developing deep,rich relationships.Explore the richness of their culture
before it became corrupted by unhealthy influences.These are the first three
goals of Aboriginal education.Only when these have been met can the fourth
goal -academic success -be realized."
For more Information, or to view the symposium report,please contact Doug Gordon.
9. DRAFT SURVEY-Not presented.
10.PRINCIPALS' UPDATES (submitted for this report)
Westminster Central P.S.
Principal J.Fitzsimmons reports that Westminister Central has just completed a very
successful gymnastics season.ManyoftheirFirst Nations*students were a part ofthe team.
Westminister Central also had their Celebration of the Arts for Education Week and were
pleased with the performances of all of their students.Track and Field and Baseball seasons
are starting.It profnlses to be a busy spring!
Thames S. S.
Thames'seniors have completed a two-week work experience session which included some
placements on the reserves.They are always looking for more placements,ifpeople know
ofany.May 23 is our "Employers'Appreciation Breakfast"for employers inour coop and
work experienceprograms.Tharries hadanothersuccessfulplantsale dayon Saturday,May
"10.There are still some plants, concrete products, and metal trellises for sale foranyone
interested.Some nativestudents from Thames S.S.will be attendinga Youth Career Fairput
on bythe Chippewaof Samia on Friday,May30.Thames'commencement and prom ison
Friday,June 6, and a number of native students will be graduating that night.
Beal S.S.
The Many Faces OfBeal (MFOB)committees are working very hard towards a video ofwhat
BealIs about and evoking a stronger school spirit. Two representatives one from Oneida and
one from Chippewas are organizing the Grade 9 orientation for Sept.The Young Native
Womans'Support Group is windingdown the last session is on Thursday May22. This has
been a great groupofgiriswhohave benefitted from the manyissues discussed.On May
5,2003 Beal has been invitedto U.W.O Community Centre for a presentation bySix Nations
Polytechnic. This Isan excellent presentation some of the many courses they offer include
a cultural component which is important to First Nations students.Next years'First Nations
&Metis Students Associations representatives have been elected for September 2003.
2003 June 24...17
9.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF.THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
10.PRINCIPALS'UPDATES,cont'd
Saunders S.S..
The Saunders Musical "Little Shop of Horrors",ran from May 6-10 with both matinee and
evening performances. The musical was well received by students and the school
community,andthe show received good reviews in the local media.On May 13,therewas
a presentation by Joe Edmonds about Road Rage to the senior students.One of Mr.
Edmonds'children was killed in a road rage accident,and he shared thistragic incident with
the students In an effortto influence them to drive responsibly.Saunders students raised
over $20,000 for the Cancer Fundraising Campaign,and the local media are featuring
upcoming articlesthat highlight Saunders'record-breaking Cancer Fundraising donationi The
Saunders Commencement ceremony is set for June 4,2003 at Centennial Hall,and Director
Bill Bryce will bring greetings from the School Board.
11.ADJOURNMENT
The meeting adjourned at 4:42 p.m. on a motion byG.McGahey.
. Next Committee Meeting Date:
Tuesday,2003 June 10
3:00 p.m.•
Elgin Room
P.SCHUYLER,
Chairperson
RECOMMENDATIONS:None
8.REPORT OF THE BUDGET ADVISORY COMMITTEE 2003 May 23
10:50 a.m.-11:45 a.m.
MEMBERS ADMINISTRATION AND OTHERS
P.Sattler (Chair)P. Jaffa ;J.Thorpe J.Tilley
J.Bennett S.Peters B.Greene S.Christie
J.Roth C.Dennett
Trustee Visitor: G. Hart, L.Stevenson,T.Roberts J.Pratt
1.APPROVAL OF AGENDA-The agenda was approved on motionofJ. Bennett.
2.CONFLICTS OF INTEREST-none declared
3.2003-04 BUDGET PROCESS
Executive Superintendent Brian Greene advised thatthe draft2003-04 Budget will be tabled
at the May 27 Board meeting. A condensed presentation will be given followed bytrustees'
questions.
Discussion surrounded a means to provide the media withbudget Information priorto the
May27 Board meeting. Itwas agreed that a special Board meeting will be called tofacilitate
an information briefing forthe media from5:00 to 5:30 on May27, priortothe regular Board
meeting. A summary and press release will be prepared for distribution at that time.
2QQ3 June 24...18
9.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE BUDGET ADVISORY COMMITTEE,cont'd
4.PUBLIC INFORMATION SESSIONS 2003 MAY 29
• C.Dennett and P.Sattler described plans for the public information sessions.Mr.Dennett
advised that an advertisement regarding the sessions on May 29,2003,has been distributed
to school councils and home and school associations throughout the District as well as to
newspapers covering the four presentation centres.
The information sessions will be held at the Education Centre in London,College Avenue SS
In Woodstock,the Community Education Centre-South in St.Thomas and at Strathroy DCI
in Strathroy.Trustees will chair the area meetings supported by a member of Business
Services and Public Relations staff,and supervisory officers.Presentation material will be
made available to all trustees prior to the meeting.
Information will also be sent to representatives of SEAC and will include an invitation to
providepublicinput atthe June 10 Committee of the Whole.As well,advertisements will be
prepared for District media regarding the public input session.
5.ADDITIONAL ITEMS
a.Core French and Immersion Funding
B.Greene advised that arrangements are being made to post revenue details regarding Core
French and Immersion funding to the Board's web site. He described the complexity of the
fundingnoting individual costs are includedin several fundinglines. Areport will be brought
to the Board in the fall.
6.DATE AND TIME OF NEXT MEETING
Awrap-up meeting will be scheduled at the call ofthe Chair to debrief the budget process.
Asummaryofthe District information sessions will bepreparedfordiscussionatthemeeting.
7. ADJOURNMENT -The meeting adjourned at 11:45 a.m.on motion of P.Jaffe.
RECOMMENDATIONS:None
P.SATTLER
Chairperson
9.REPORT OF THE POLICY WORKING COMMITTEE 2003 JUNE 03
4:00 p.m.-4:53 p.m.
MEMBERS ADMINISTRATION AND OTHERS
D.Anstead (Chair)J.Bennett B. Bryce J.Thorpe
P.Sattler S.Christie M.Sereda
Regrets:P.Jaffe,T.Roberts,S.Peters
Trustee Visitor:L.Stevenson
1.APPROVAL OF AGENDA -The agenda was approved on motion of P.Sattler
2.CONFLICTS OF INTEREST-none declared
3.COMMITTEE REPORT OF MAY6,2003 -provided for information
2003 June 24...19
9.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE POLICYWORKING COMMITTEE,cont'd
4.INTRODUCTION OF DRAFT F-OLICY/PROCEDURE
а.TEACHER PERFORMANCE APPRAISAL
Executive Superintendent JohnThorpeandSuperintendent Mike Sereda joined the meeting
to discuss revisions to the Performance Appraisal Procedures: Teachers. Supt.Thorpe
advised that in the spring of 2002, the Ministry of Education mandated a province-w^ide
procedure for the appraisal of teachers.The procedure overrides various significant
components of the present performance appraisal process.
Supt.Sereda advised that there are significant changes to the document but they are
consistent with the Board's current practice.Input has been sought from parent groups,
SEAC,thefederations and SOC. The anticipated roll-out is September 2,2003 withsoftware
being piloted for principals'use.
Supt.Sereda highlighted four specific areas of change:
-Table of Contents -Sections 4.0-8.0 are new;
- Annual Learning Plan - is the teacher's annual leaming plan;
- ImprovementPlan - to be used with teachers rated as unsatisfactory; is similarto a letter
of concern.
-parent and student surveys -are new to the document;
-Parent survey-The only question to be answered:Has your child's teacher communicated
with you about your child's learning and progress in any manner other than through the
school report card?Surveys must be kept for three years,throughout the evaluation
process.In the performance appraisal year, the survey will be used as a factor In the
evaluation. It will be translated Intothe 10 most common dialects In the region and will be
available electronically.
- Student InputSurvey - mirrors the Parent Survey;will be an opportunityfor students in
grades 11 and 12 to complete the survey annually;will be available electronically;
arrangements will be made with the principal forspecial needs students to complete the
survey if they desire.Students must be asked about the communication with the teacher
and their opinion of the classroom learning environment.
Copiesofthe appraisal must be kept in the teacher's personnel file.The procedure isvery
prescriptive and almost matched Thames Valley's original practice.Page 4 outlines the
Ministry-mandated process.
The following motion was moved byJ.Bennett and carried:
That the revised "Performance Appraisal Procedures:Teachers"be posted to the Board's
web site for public input.
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT-none
б.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
7.SUGGESTED POLICY/PROCEDURE REVISIONS -NONE
8.'POLICY REVIEW
a.Board's Courier Service -deferred to next meeting
2003 June 24...20
9.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
8.POLICY REVIEW,cont'd
b.Advertising in Schools -deferred to next meeting
c.Political/Sectarian/Religious Advertising in Schools -deferred to next meeting
d.Expense Reimbursement -Policy and Procedure
e.Field Trips and Excursions -deferred to next meeting
f.Attendance Areas for Students -deferred to next meeting
g.Community Use of Buildings,Facilities and Equipment -deferred to next meeting
h.Human Resource Services Policies -deferred to next meeting
9.ADJOURNMENT -The meeting adjourned at 4:53 p.m.,on motion of P.Sattler.
RECOMMENDATIONS:None
Next Committee Meeting Date:2003 September 01
D.ANSTEAD,
Chairperson
1p. REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE
2003 June 03
7:05 p.m.-10:05 p.m.
MEMBERS ADMINISTRATION AND OTHERS
T.Roberts.
Chair
J.Hunter
P.Sattler
S.Deller (-
8:53)
P.Schuyler
L.Stevenson
A.Cartier
G. Hart (-8;:53
J.Bennett
S.Peters
D.Anstead (-8:53)
B.Bryce
P.Gryseels
B.Greene
C.Murphy
J.Thorpe
K.Havelka
D.Blair
W.Tucker
J.Empringham
L.Hutchinson
C.Linsdell
J.Neville
M.Seaton
J. McCullough
L.Crossley-Hauch
S.Christie
W.Scott
C.Dennett
Regrets:P.Jaffe
Absent:D.Stewart,M.McTaggart
1.APPROVAL OF AGENDA-The agenda was approved on motion of S. Deller.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.DIRECTOR'S ANNOUNCEMENTS
(a)Director Bryce introduced and welcomed newly-elected Student Trustee Matthew Reid and
advised that he will commence office on 2003 September 01 2003.Matthew was also elected
President of the Ontario Student Trustee Association for the coming year.
(b) The Director extended birthday wishes to Trustee S. Deller.
2003 June 24...21
9.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE
(c)Executive Superintendent B.Greene and Facility Services ManagerJ.Neville provided an
updateon West Nile Virus issues.Mr.Neville advised that the situation is being closely
monitored bythe Boardand that continuousdialogue is occurring with all regional Health
Units and the Ministry ofthe Environment.Next steps includethe monitoring and elimination
ofallstanding and surface water incatch basins throughout the TVDSB region.
Information pamphlets have been distributedtoall schools regardingspecific attentiontothe
larvicide programs beginning nowand into thesummer months.Itwas notedthatneighbours
next to school properties are not required to take action regarding larvicide prevention and
no regulations are inforceto this effect.Responsibility rests with theBoardto initiate safety
practices on Board properties.Trustee Hart requested that Mr. Neville contact the Oxford
County MedicalOfficer of Health regarding high-risk areas being identified.
4.MIDDLESEX-LONDON HEALTH UNIT - Eating Habits, Physical Inactivity Patterns and
Overweight Children (London Report No.030-03)
Dr.Meizi He, Ph.D,Nutrition Researcher,Middlesex-London Health Unit,presented a
comprehensivereport regarding theeatinghabits,physical Inactivity patterns and ovenveight
status of elementary school children.
Dr.He advised that the Public Health Research,Education and Development Program
(PHRED),in partnership with the University of Western Ontario and Brescia University
College, were mandated to conduct,disseminate and facilitatethe uptake ofapplied research
in areas critical to effective and efficient public health practice,and demonstrate leadership
in undergraduate and graduate education of future health professionals.
The research focussed on children infour London elementary schools.The objectives ofthe
study were to assess the overallgrowth status,determine the prevalence rate ofovenvelght,
understand current eating and physical activity patterns,and Identify factors contributing to
childhood overweight. Dr. He provided a slide presentation of the analyses of the data
collected.
She noted that overweight was prevalent in the sample of elementary school children with
factors such as an unbalanced diet, longhours oftelevision viewing and breakfast skipping
found to be statistically associated with the status.Itwas noted that both underweight and
overweightoccurred concurrentlyinchildrenineconomically disadvantaged areas.Abrief
question-and-answer period followed the presentation.
Chair Roberts thanked Dr.He for her informative presentation. ExecutiveSupt.Murphy
advised that the information is to be provided to parents through school newsletters.
5.ELEMENTARYTEACHERS'FEDERATION OF ONTARIO (ETFO)-ERASING PREJUDICE
FOR GOOD
ChristineRodriques,representative ofthe ETFOAnti-RacistEducationCommittee, provided
information related to the curriculum entitled, "We're Erasing Prejudice for Good" and the
new supplement "Respecting Cultures,Honouring Differences".She advised that this
program uses story books with multi-cultural, equity and Inclusive themes to promote
teacher-led discussion using detailed lesson plans.All lesson plans are indexed to relate to
curriculum expectations in the Ontario curriculum.
2003 June24...22
9.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,cont'd
5.ELEMENTARYTEACHERS'FEDERATION OF ONTARIO(ETFO) -ERASING PREJUDICE
FOR GOOD,cont'd
The program has been successfully implemented by other boards (e.g.Peel,Halton, York
Region,Waterloo)and boards and local federations have co-operated to provide teacher in-
service and purchase materials.
Ms.Rodriques advised that EFTO is recommending that the Board, during the 2003-04
budget deliberations,consider purchasing this resource for classroom use and provide
teacher in-service training to raise the awareness with students and increase the level of
understanding and caring that students show towards one another.
Teachers Cathy Wirick and Jaki Armstrong provided examples of their classroom lesson
plans incorporating multi-cultural,equity and inclusive themes that encourage the
acceptance of al!children. A question-and-answer period followed.
Superintendent K.Dalton advised that this ETFO resource for teachers is Included as part
of the Safe Schools initiatives.
6.QUALITY DAILY PHYSICAL ACTIVITY
C. Murphy, Executive Superintendent,and Linda Crossley-Hauch Learning Supervisor,
Program Services, provided introductory remarks regarding the Board's Quality Daily
Physical Activity Program (QDPA).
Learning Supervisor Jayne McCuIlough and Principal Mark Seaton provided a
comprehensive presentation regarding the implementation of the QDPA program in
elementary schools
They advised that the QDPA program emphasizes vigorous activity for all students for a
sustained period oftime each day. Itis receiving national acclaim as a successful integrated
model which promotes active healthy school communities.
Implementation of the QDPA program is attained by maintaining a Physical Education
schedule based on the school's realities,e.grsize,facilities,number of classes on days
where no gymnasium time isschedule, fora total time of180 minutesper cycle. Excerpts
from a Thames
Valley video entitled,"What's Up Doc"was viewed. The video depicts what the daily
classroom physical activities look like using the Primary -Junior and Intermediate Treasure
Box contents,and the benefit to students.
The Canadian Fitness and Lifestyle Research Institutestudies showthatqualitydailyphysical
activity enhances academic performance,improves social skills and student attitudes.In
order to respond to QDPA implementation barriers of timetabling concerns,teacher comfort
level and lack of resources.Program Services is addressing the following initiatives:
On-going inservlce model;
Curriculum support materials;
Treasure Box "Resources";
Health Unit "Partner"support;
Integrated Curriculum Units;
2003 June 24...23
9.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
6. QUALITY DAILYPHYSICAL ACTIVITY,cont'd
OPHEA Curriculum Resource support;
QDPA Calendars and Master Binder;
Pilot schools project (feedback);
Needs survey;
Active school Awards.
The goal of the QDPA program is to ensure that every Junior Kindergarten to Grade 8
student receivesthe important well-being componentof daily vigorousphysical activity.This
goal is being achieved through on-going family and school presentations,recognition of
school-based administrators as the "keeper of the gate"and establishing QDPA as one
measurable outcome of all elementary School Growth Plans.
The future directions in support of active school communities include: implementation of
QDPA at all schools,continued in-service for all teachers and administrators,as well as
additional In-service to support those new to the system.
In summary,the feedback received from the four pilot schools clearly identified QDPA as a
link to improved student learning. Long-term data collection and analysis of teacher
qualitative/quantitative input will continue to measure the correlation between dailyphysical
education/QDPAand improved student learning. Aquestion and answer period was held.
Trustee Roberts extended appreciation for the informative presentation.
The meeting recessed at 8:50 p.m. on motion ofS.Peters and reconvened at 9:01 p.m. on
motion of L.Stevenson.
7.INFORMATION TECHNOLOGY DIRECTIONS
L.Hutchinson,Superintendent ofEducation, provided opening remarks regarding the consultant's
analysis of Information Technology Services (ITS)and introduced Debbie Barett,Senior
Consultant,for Chartwelf Inc.
In2003 February,Chartwell Inc.,was engaged tocarryoutan analysis of Information Technology
services witha viewto providingthe system with feedback on the current state across Thames
Valley. With the departure of the Manager of Information Technology Services,it was a
propitioustime to reviewboth the ITS department organization and its deliverymodel. As part
of the process,Chartwell Inc.was also asked to recommend a future direction for ITS and to
suggest qualities and characteristics which might be sought in candidates during the search for
a new Manager.
Ms.Barrett,as the lead facilitator for the project,assisted in the presentation.She advised that
the report entitled "Information Technology-Future Directions"was presented to Supervisory
Officers'Council on 2003 May 12 and endorsed on 2003 May 26.
The study involved Inputfrom a large number of stakeholders from across Thames Valley.
Individual interviews were held*with most Supervisory Officers including the Director of Education.
Focus groups representing various employee groups were held to gather information and elicit
concerns.Ms.Barrett convened a representative committee of employees to build the plan,
included inthe report.She noted that the report is detailed and provides a blueprint forthe future
of Information Technology at both the corporate and school levels within Thames Valley.
2003 June 24...24
9.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.INFORMATION TECHNOLOGY DIRECTIONS,cont'd
A high level overview of the 2003 May final report of IT Directions highlighted the vision,
principles,governance,organization,leadership,key strategies and recommendations.The
strategic directions for the department outlined a proposed road map for change.As with many
corporate strategies,implementation will rest on the continued leadership,commitment and
involvement of the stakeholders.Success of the strategies depend on commitment,teamwork
and mutual support.
VISION AND PRINCIPLES
The technology vision builds on the Board's overall commitment to student learning and
recognizes the important role of administrative functions.
TECHNOLOGY VISION
Technology enhances student learning and supports administrative excellence.
TECHNOLOGY VISION
The technology vision is supported by the following principles:
1.Performance is based on outcomes:assessment of student learning or administrative value;
2.Budget is sufficient to provide reliable,core technology and service to support student
learning and administrative functions;
3.Students have equitable access to core technology at all schools recognizing that pockets
of Innovation exist and should be supported.Students and staff have access to technology,
are comfortable with its use,and demonstrate competence;
4.Educators and administrators work with ITS to develop technology plans,implement
innovative solutions and ensure that training and staff development match Instructional and
corporate needs;
5. ITS is service-focused and is valued as an excellent service organization. Likeelectricity,
technology is so reliable that itis invisible.No instructional or administrative time Is lost due
to technology.Support is timely and proactive;
6.Service delivery and problem-solving are team-based;
7.Communication Is exceptional;
8.Technology implementation is based on standards to ensure quality support and cost-
effective service delivery.However,flexibility exists within boundaries to enable creativity and
Innovation.The process to seek approval for exceptions to standards is simple and quick.
Ms.Barrett noted that the new technology watchword or slogan is:IT WORKSl which reflects
the focus on achieving 100%availability,restoring credibility and building new collaborative
relationships.
Service Delivery Model
The vision and principles are supported bya carefully crafted service delivery concept based
on collaboration and communication.The new model has some significant differences from
the current approach and reflects changes by ITS,educators and administrators:
•Support is holistic,timely and proactive;
• For school support,an information technology specialist works with the Principal and
CST/Site Administrator to achieve a shared understanding of school direction and
priorities;
• Technical support works as part ofa team supporting a group of schools withina family
of schools;
• For administrative functions,ITS supports all on-slte technologies;
2003 June 24,..25
9.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7. INFORMATION TECHNOLOGY DIRECTIONS,cont'd
TECHNOLOGY VISION -cont'd
•Information technology specialistsare trusted,empowered,highly-skilled professionals
with appropriate training.Theuse of technology issupported byan effective Help Desk
with appropriate diagnostic tools;
•Information technology specialists are supported by an escalation process to bring
additional technical resources to address complex problems
• ITSprovides a project management process fortechnology deployment inconsultation
with schools and administrators.
TECHNOLOGY GOVERNANCE
The creation of an Information Technology Council reporting to the Supervisory Officers
Council was recommended.
Composition
The IT Councii would include:
Manager, Information Technology Services (Chair);
Elementary Principal;
Secondary Principal;
Business Services Representative;and a
Human Resources Representative.
Mandate
The mandate of the IT Council would be to:
•recommend the IT Strategy to the Supervisory Officers' Council (SOC) and Executive
Council (EC);
•recommend the annual ITWork Program and Budget to the SOC and EC;
•set priorities among Technology Projects/Initiatives;
• monitor Technology Project progress;
•set Technology Policy,Standards Approval Process,and Thresholds for Projects and
Initiatives,forexample, urgent maintenance and smallprojects costing less than$20,000
or requiring an investment of less than 20 days of staff time would not require the
approval of the Council;
•acknowledge,celebrate and communicate Innovations &Best Practices;
• monitor performance (key availability and other indicators); and
•consider other matters as directed by the SOC.
Itwas noted that the Councilwouldrecommend the IT Strategy, the budget and the annual
workprogram to the SOC and wouldhave authorityto make decisions on the other matters
within itsmandate inthe contextofthe Strategy,budgetandworkprogram. This implies that
the SOC and EC have significantconfidence inthe Counciland that the right people are
named as members.
The Principals'Council would be requested to name two representatives and advised that
Ian Bennett and Martin Wylie have contributed greatly to this initiative to date.Business
Services and Human Resources would be requested to name their respective
representatives.Some financial perspective from Business Services would be helpful
especially inthe Council's formative years as processes are put in place to consider business
cases and budgets.Once the ITCouncil has established its processes,itis anticipated that
no more than one three-hour meeting per month would be required.
2003 June 24...26
9.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.INFORMATION TECHNOLOGY DIRECTIONS,cont'd
TECHNOLOGY GOVERNANCE,cont'd
The IT Council should be considering recommendations that have been developed in a
consultative manner with all stakeholders,not developing direction.The report suggested
that the Superintendent of Education and Technology may wish to attend Council meetings
as a bridge between the Council in the first few months and until a Manager of ITS is
appointed,but generally should not participate so that everyone around the table is equal and
the balance between education and business is maintained.
Criteria for Setting Priorities
The Council would establish criteria for establishing priorities based on:
Support for Student Learning;
Administrative Value;
Alignment with IT Strategy;
Availability/Reliability Improvement;
Client Service Improvement;
Innovation and Experimentation;
Risk Mitigation;
Other such as resource availability.
The criteria and supporting processes for consideration of the annual work program,budget
and initiatives would be developed by the newly-formed IT Council and presented to the SOC
for approval.
ITS ORGANIZATION
The team used a very structured process to consider ail technology services and identified
who should be accountable,who should lead,and who should be consulted for each service.
The organizational model is dependent on extensive collaboration and consultation.
The concept is that all of ITS supports education and administration.Within ITS,Client
Services which directly serves the customer,is supported by all sections.Principals and
Vice-Principals also have administrative responsibilities and the intent is to support all
education and business functions.
Responsibilities of the four teams were described noting they reflect the consensus of the
working team.
As technology becomes ubiquitous in the classroom,SOC may wish to consider
consolidation of Learning Coordinators and Technology Learning Coordinators,and set the
expectation that all Learning Coordinators are proficient with technology.This should be
considered intwo years or whenever the next round of appointments is made.
The former organization maps to the new concept as follows:
Client Services:includes Help Desk,Trillium Support Team and Technical Support Analysts.
A project to define the new service delivery model and changes to the 6-day cycle are
envisioned with the creation of a team dedicated to project implementation (i.e.new
computers,software upgrades,ghosting and so on.). No increase to staff is planned;
however,changes to all roles are anticipated.
2003 June 24...27
9.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.INFORMATION TECHNOLOGY DIRECTIONS,cont'd
ITS ORGANIZATION,cont'd
Planning and Performance: a new team consisting of one or two people identifiedas the
Change Agentforthe implementationofthe new organization and processes.This team Is
a critical enabler of change but may be temporary for 18 to 36 months. Secondments,
contract or consulting resources may be considered.
Developmentand Support: is the same composition as today's Developmentand Support
Team but has a new commitment to project management,high performance teams
supporting a portfolio of applications, and disciplined processes.Three teams would be
created withaccountability for three application portfolios.
Three teams would be created within Development and Support and would be accountable
for all new development, upgrades, maintenance and support within the portfolio.Major
priorities wouldbe established bythe IT Counciland wouldtake resource implications into
account.Teams would gradually achieve cross-training.so that more than one individual
could support an application.
Twoexistingstaffwouldsupport the Education, Communications and Service Management
portfolio.
One existingstaff member wouldbe allocated tothe Asset and Supply Management portfolio.
Three existing staff would be allocated to support the Financial, Human Resources and
Transportation Management portfolio.Itis possible that Transportation Management should
be in the Education portfolio because of the need for integration with the student information
system.This can be addressed at the time of implementation.
One newpositionwouldbe requested in2004 to support Asset and Supply Management and
asecond new position would be requested in2005tosupport Educationas thestudent portal
is likelyto create significant demand for support.
Infrastructure and Operations includes the current Networks and Operations staff and will be
composed of four teams:
•Projects
•Security
•Production Database and Change Management and
•Operations and Infrastructure
As demand Increases,hours will be extended from 6:00 a.m. to 6:00 p.m. and provision will
be made for emergency call-out and overtime.The Projects Team would be accountable for
implementation of key Initiatives such as the wide area network and would consist of staff
seconded to this role as warranted by demand.A new Security position proposed in 2004
would be created.
A Production Database and Change Management team would have one existing and one
new position proposed for 2005.The Operations team would have two existing and two new
positions intended to address extended service hours.This may be dependent on the
approach and design of Client Services.Finally,the Operations and Infrastructure team
would have four existing staff.
/
2003 June 24...28
9.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.INFORMATION TECHNOLOGY DIRECTIONS,cont'd
ITS ORGANIZATION -cont'd
Staffing recommendations should be considered as a total package.In the short term,three
new positions (one temporary and two permanent)are proposed in2004 and four positions
in 2005.
However,in the longer term,as aging equipment is replaced with reliable new,standardized
desktops and software effectively enables remote desktop management and ITS embraces
project management and high performance teams,six positions could be redeployed from
Client Services to other areas of ITS.
Staffing recommendations were summarized.All organizational and staff recommendations
would be refined in consultation with Human Resources.
LEADERSHIP
A visionary leader with expert technology skills and experience should be appointed to
manage ITS.The individual must be a change agent with superb communication and
collaboration skills as wellas technical competence.The individual should be charged with
the transformation of the
ITS organization and processes,the Implementation of the new governance model so that
decisions reflecteducation and administration priorities,and the deliveryofthe projects as
described In the written report. In addition to leadership skills, the Manager should have
superb technology competence,be a strategic thinker and deliver, deliver, deliver.
The ITS leadership team would,include the Manager of ITS and four Supervisors:Client
Services,Planning and Performance,Development and Support and Infrastructure and
Operations.
ITSmust be supported bysenior management with realistic funding,managed expectations,
and strong commitment to facilitate transformation andchange. Theanswer tothequestion,
"Cana non-educatorsuccessfullyserve education?"isabsolutely,unequivocally "Yes".The
reportcontends that it would be a huge mistaketo appointan 'educator as Manager,ITS.
The new governance model is intended to ensure that educational and administrative
interests are taken into account in all decisions.An IT expert Is necessary to provide
technology advice and guidance.
As the Superintendent of Education and Technology has a dual role with accountability for
families ofschools and technology,the Managerof ITS shouldreporttothe Superintendent
for administrative purposes.The Superintendent should champion the new model,secure
new funding,manage expectations and monitor implementation against the vision. The
budget, work program,priorities,and relationshipwiththe SOC and EC should be through
the Information Technology Council.
KEY STRATEGIES
1)Adopta newinvestment modelfortechnologyand graduallyallocate funding consistently
with the Ministry of Education grant formula by 2007.
ii) Adopt a new governance model for technology Including vision, principles,service
delivery model,and formation of an ITCouncil reporting to SOC.
iii)Re Invent ITS with a three-year transformation agenda.
2003 June 24...29
9.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMtTTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7. INFORMATiONTECHNOLOGY DIRECTIONS,cont'd
KEY STRATEGIES,cont'd
iv)Give priority to achieving 100%availability of equipment by implementing a series of
projects focused on acquisition of new equipment,introduction of standards,
implementation of remote desktop management,re-invention of the Help Desk, and
implementation of new processes,among other initiatives.
KEY PROJECTS
Key projects are recommended to achieve transformation and position the Board for
success.This isessentiallya holistic road map forthefuturewhere everything is a project,
accountabilities are defined and performance is measured.The IT Council would consider
priorities,taking into account dependencies,the pace of change and many other factors.
COSTS
Preliminary cost estimates were discussed as described in the report.It was noted that itis
impossible to determine implementation costs until many of the strategies are defined.The
pace of the program can be adjusted to meet available funding, provided some significant
additional funding is injected into the technology program.Ifthis Is not possible,then the
performance of ITSshould be celebrated and expectations managed accordingly.
Current budget estimates for staffing were shown noting they are intended to be relative,
i.e.they do not reflect any particular grade.
The following recommendations were included in the report:
1.That the ITDirections report dated May2003 be approved;
2.That the Superintendent of Education and Technology be requested to present revised
budget estimates for 2003/2004,to initiate the ITDirections'implementation process,
and to request the IT Council to report on its progress by September 30"^,2003;
3. That the Principals' Councils be requested to name an elementary principal and a
secondary principal to the ITCouncil and that Business Services and Human Resources
similarly be requested to name representatives to the ITCouncil;
4. That a briefing session with ITS staff be arranged to present the IT Directions report and
that a nominal sum be allocated to celebrate the project and provide every staff member
with a token "IT WORKS"symbol to reflect new beginnings;
5.That a briefing session with all participants in the consultative process be arranged to
communicate the results of their contributions;
6.That the working team members be thanked for their deliberations and contributions.
A question-and-answer session followed.Director Bryce advised that the 2003-04
Preliminary Budget contains a recommendation for Information Technology Services in the
amount of $1M.Supt. Hutchinson suggested that ifthe Board is prepared to accept the
report and directions,the first prioritywould be to move forward with the hiring of the ITS
Manager. It was also noted that in-service with classroom teachers will be a priorityfor the
system-wide implementation of ITS.
2003 June 24...30
9.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.INFORMATION TECHNOLOGY DIRECTIONS,cont'd
Mr.Hutchlnson advised that all schools within the District are presently connected to high
speed access of some kind. (e.g. WAN connections,Copper T1 Lines, etc). In response to
the availability of computers in every classroom,he advised that the Board could consider
the option of acquiring off-lease (used)Ministry computers that are relatively new.
Chairperson Roberts extended his appreciation to Supt.Hutchlnson and Ms.Barrett for an
informative presentation.
8.ADJOURNMENT-The meeting adjourned at 10:05 p.m. on motion of S.Peters.
T.ROBERTS,
Chairperson
11.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2003 JUNE 10
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Hunter (Chair)
J.Bennett
G.Hart
D.Stewart
D.Anstead
A.Cartler
L.Stevenson B. Bryce
P.Schuyier P.Gryseels
T.Roberts B.Greene
S.Deller(-6:00)J.Thorpe
P.Sattler C. Murphy
M.Sereda
G.Jazey
K.Havelka
D.Blair
W.Tucker
J.Emprlngham
K.Wilkinson
L.Hutchlnson
K.Dalton
S.Christie
C.Dennett
Regrets:P.Jaffe,S.Peters
The Committee met in camera from 5:35 p.m. to 6:31 p.m.
1.APPROVAL OF AGENDA -The agenda was approved on motion of P.Schuyier.
2.CONFLICTS OF INTEREST - No conflicts of interest were declared.
3.Confidential personal and legal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved by J.Bennett at 6:31 p.m.and carried.
RECOMMENDATION:
1.That the motion approved at the 2003 June 10,In-camera session related to a property
matter,be approved.
J.HUNTER,
Chairperson
The recommendation was moved by J.Hunter and carried.
2003 June 24...31
9.REPORT OF COfWMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
12.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)
Copies of the OPSBA discussion paper entitled,Exploring Future Directions in Publicly-Funded
Education were distributed.Trustee Hart advised that the following motion is to be considered for
approval bythe general membership at the OPSBA Annual General Meeting (AGM)tobe held on
2003 June 13-15.The motion reads as follows:
Whereas OPSBA has maintained since 1990 a historical position in support ofone publidy
funded education system,and.
Whereassome of OPSBA's member boards already provide students with academic study in
world religions:and,
Whereas the United Nations has ruledthat Ontario's public-fundedschool system isin violation
ofthe International Covenant on Political and Civil Rights,of which Canada is a signatory;and,
Whereas the government's move to a tax-credit voucher system supports neither a strong
publicly funded education system nor an equal opportunity for students of all backgrounds
according to the UNHR Committee's recommendations;
Therefore,the Policy Development Work Team, after reviewing the Summary of
Responses provided by member boards to the Discussion Paper:Exploring Future
directions in Public
Education,recommends to the Board of Directors,for their consideration and for referral to
the OPSBA Annual Meeting:
1.That OPSBA maintain its historical position in support ofone public-funded system of
education for each of Canada's official languages,and,
2. That OPSBA express its supportforthe Inclusion ofacademic study in world religions
as an official component of the Ontario curriculum;and,
3. That OPSBA express its support for the existence of permissive legislation whichwould
permitpublicly-funded school boards the flexibility,where local community support exists,
to offer religious programming,either during oroutside the school day.
4. A discussion of the recommendations followed.Trustees were requested to contact
Trustee Hart 'before Wednesday, 2003 June 11 regarding any further
concerns/comments to be brought forward to AGM.
The Committee ofthe Whole recessed from 9:15 p.m. to 9:35 p.m.
13.ADDITIONAL BUSINESS
Director Bryce announced the resignation of Barry Wagner,Principal, Arthur Voaden S.S.,
St. Thomas and advised that Mr.Wagner has accepted a Supervisory Officer position with
the Avon/Maitland District School Board.Mr.Wagner isrecognized as an exceptional leader
inhis school and communityand as a key Vision facilitator with the Board. Congratulations
were extended to Mr.Wagner.
The Committee recessed at 10:47 p.m. and reconvened in Committee of the Whole,In
Camera,on motion of D.Anstead.
14.ADJOURNMENT
The meeting adjourned at 11:00 p.m. on motion of P.Sattler.
J.BENNETT.
Chairperson
2003 June 24...32
9.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
RECOMMENDATIONS FROM THE 2003 JUNE 10 COMMITTEE OF THE WHOLE MEETING
-That the motion approved at the 2003 June 10 in-camera session related to a property matter
be approved.
The recommendation was adopted on a motion of G. Hart and L.Stevenson.
c.REPORT OF THE COMMITTEE OF THE WHOLE •BUDGET
2003 June 17
7:05 p.m. - 9:50 p.m.
Members Administration and Others
J.Bennett,T.Roberts B.Bryce J.Empringham C.Dennett
Chair P.Sattler K.Dalton M.Sereda J. Tilley
D.Anstead L.Stevenson B.Greene K.Wilkinson J.Neville
A.Cartier P.Jaffe P.Gryseels S.Dawson K.Bushell
G.Hart S.Peters J.Thorpe K.Meeson S.Christie
J.Hunter S.Delier C. Murphy C.Linsdell W.Scott
P.Schuyler G.Jazey
Absent:D.Stewart,M.McTaggart
1.CALL TO ORDER- Chair Joyce Bennett called the meeting to order.
2. APPROVALOF AGENDA - The agenda was approved on motion of L.Stevenson.
3.CONFLICTS OF INTEREST
Trustee P. Jaffe declared a conflict ofinterest related to Program Services staffing.
4.2003-04 PRELIMINARY BUDGET
Executive Superintendent B.Greene reported that the Board Isrequired to approve a balanced
budget under Section231 ofthe EducationAct. The draft2003-04 budget is in compliance with
Ministry provisions inthe following funding envelopes:
-Classroom Expenditures:
-Special Education;
-Administration and Governance;
-School Renewal.
SuptGreene advisedthat following recommendation will be broughttothe2003June 24meeting
for approval:
That the 2003-04 balanced budget of $580 670 376,revenues and expenditures, be
approved for submission to the Ministryof Education.
He explained that for the 2002-03 budget year, the Board is projected to be in a break-even
position with no accumulated deficit from prior years.Any changes/adjustments to the
expenditures will require a corresponding adjustment in budget line. It was noted that in order
to address the retirement gratuities for the next few years,the Administration is making provision
for reductions to specific areas within the budget structure (e.g.reinstating the Departmental
Expenditures reductions of5%Supplies &Services and 35% Furniture and Equipment amounting
to$1.4M).
2003 June 24...33
9.REPORTS OF COMMITTEES,cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE •BUDGET
4.2003-04 PRELIMINARY BUDGET,cont'd
In response to a question regarding surplus funds forspecial education,Supt Greene advised
that SEAC w^as presented witha report regarding this years $2.Msurplus. He advised that the
Board will be in compliance vA\h the Special Education funding envelope requirements and if any
ofthe funds are not spent,thismoney will be protected and rolled forward tothe next fiscal year.
Following an audit by Deloitte and Touche, Board approval would be required to transfer the
funds to Reserves and subsequently before Reserve funds could be spent.
a.TRUSTEE REQUEST FOR BUDGET DEVELOPMENT GROUP ACTIVITIES
Information related tobudget priorities determined bytheBudget Development Group were
provided.
Supt.Greene noted that the Budget Development Group (BDG)was established to review
and develop budget prioritiesfor inclusion in the 2003-04 Preliminary Budget.It consisted
ofSupervisoryOfficers,Managers,Elementary and Secondary Principals,Financial Services
staff and the Executive Secretary.
The following new initiatives included in the 2003-04 Preliminary Budget and the BDG
priorities were presented:
New Initiatives -2003-04 Preliminary Budget projected Cost
Students at Risk $1 565 752
Safe Schools 120 000
School Based Supplies and Services 600 000
Information Technology 1 000 000
Early Years Literacy (JK/SK)500 000
instructional Practice 180 000
Custodial Staff 320 000
In-Year Adjustments 300 000 4 585 752
2003 June 24...34
9.REPORTS OF COMMITTEES,cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -BUDGET
4.2003-04 PRELIMINARY BUDGET,cont'd
Priorities •Budget Development Group
Alternative Programs -14 to 18 Year Olds 99 500
Arts:Instrumental Music Secondary 150 000
Attendance Management 40 000
Carpet Replacement -Education Centre 392 000
Computer Software Teacher Performance 115 000
Consolidation of Trillium to Central Server 130 000
Distance Learning 265 000
Educational Assistants -Early Years 382 000
instructional Computer Hardware 2 715 000
Library License Renewal 47 500
Network Infrastructure Improvement 160 000
Research and Assessment Assistant 64 000
SO Internship Program 22 000
Technical Support Specialist 98 000
Technological Education 5 600 000
Technology Learning Coordinator 45 000
Three Secondary Teachers for Work Internship 230 000
Trillium Support Staff 41 500
WSIB School Board Coop 1 300 000 11 896 500
Director Bryce advised that the proposed new Initiatives are considered top priority items that can
be funded with the 2003-04 budget.The Priorities items are Initiatives that the BDG Identified as
areas that the Board consider when funding Is available.
Executive Superintendents Thorpe,Gryseels and Murphy highlighted specific BDG priorities that
could be Incorporated into the new initiatives.
b.TRUSTEE INPUT/DISCUSSION DEBATE
Hearing Impaired Programs
Trustee Peters requested that further consideration/discussion be given to the half-day
kindergarten and secondary school Hearing Impaired Programs.This matter was deferred to
the Regular Board meeting of 2003 June 24 under "Special Education Plan 2003-04".
Administration
Trustee Anstead proposed that as part of the 2003-04 Budget deliberations,consideration be
given to Increasing the Superintendent of Education complement.Her rationale for increasing
the Administrative complement and Its positive impact on the system was discussed.
Director Bryce reported that the 2003-04 projection for Administrative salaries and benefits are
less than the government's allocation lines and that the Board could afford to appoint one
additional supervisory officer.
Instructional Practice
Clarification regarding the proposed Instructional Practice Initiativeof $180 000 was provided.
Superintendent of Education J.Empringham explained that, if approved,this initiative will be
piloted at 40 schools witha viewto adding another 40 schools the following year. Principals and
teachers will receive In-service training.The session will focus on teachers and teaching
strategies concentrating on higher order Instructional practices and synthesis of ideas.
2003 June 24...35
9.REPORTS OF COMMITTEES,cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -BUDGET
4.2003-04 PRELIMINARY BUDGET,cont'd
b.TRUSTEE INPUT/DISCUSSION DEBATE -cont'd
Superintendents will determine the composition ofthe Project team ofstaff(averageoffour
per school)that will attend specific in service sessions with Facilitator Barry Bennett.This
initiative has proven successful ina number of places where ithas been used around the
World and to be an outstanding co-operative learning tool with Barry Bennett facilitating
sessions on "Real Time".
Pupil Teacher Ratio (PTR)and Early Years Literacy (JK/SK)'
Trustee Roberts suggested that considerationbe givento lowering the Pupil Teacher Ratio
inthe Primary panel (Junior Kindergarten to Grade 3). He noted that research has shown
thattheearly intervention ofreadingand writing skills when introduced at the preschool level
. provideyoung childrenwiththe best educational start.It was suggested that this initiativebe
considered a priority commencing with a pilot project tobe expanded overthenextfive years.
Trustee Robertsstated that investigating the potential to make thisproposala reality is an
opportunityfor Thames Valleyto demonstrate itscommitment to putting students first. The
Administration wasrequested to provide a reportrelatedtoaverageclass size and capacity
rating for schools at the 2003 June 24 Board meeting.
The Directoradvised that the issue of insufficient funds for early interventions has been
raised with the Ministry of Education by OlSE andthat,shouldthe Board'sconsider lowering
the PTR,it will build onthe OlSEreport. Headvised that overthe past eightyears, the York
Region District School Board has been very successful and a leader in the province
regarding Early Years Literacy Initiatives that support the development of reading and writing
skills in Juniorand Senior Kindergarten.It was notedthatthe Early Years Literacy funding
of $500 000,although limited,will provide better classroom resources and professional
development forteachers,strategies considered tobe fundamental inteaching Primary-level
students reading and writing skills.
Director Bryce advisedthatan additional 9.5 FTE Educational Assistants-Early Years (BDG
priorities)are considereda priority to address verylarge Junior/Senior Kindergarten toGrade
3 classes.
TRIPLE GRADING
Trustee Hart requested clarification regarding the process for addressing possible triple
grading at Elliott-Fairbairn P.S. during the budget process.Supt. Gryseels advised that a
Board motion would be required andan adjustment in an expenditure area would be required
to generate these funds.
LIBRARY RESOURCES
TrusteePeters asked ifthe Principal determines the funding allocation for library resources.
It was reported that schools establish their own budget committee to decide on the amount
to be designated for library resources.Executive SuperintendentJ. Thorpe advised that it
is now the expectation of the School Councils that they be able to review the school level
budgets.
PRELIMINARY STAFF
Superintendent of Education G.Jazey advised that the secondary schools guidance
counsellor and teacher librarian complement is the same as two years ago. Currently,31
teacher-librarians are in the system although the Board is not funded for this number.In
order to comply with the Ministry of Education guideline of an aggregate of 22:1,some
teaching time has been moved from guidance and library area to the classroom.
A
2003 June 24...36
9.REPORTS OF COMMITTEES,cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -BUDGET
4.2003-04 PRELIMINARY BUDGET,cont'd
TECHNOLOGY PROGRAMS
Information was requested regarding a recent announcement indicating that the Ministryof
Education is proposing a $90M infusion into the secondary school Technology programs.
The Director reported that detailed information will be shared with trustees when it is
available.
SAFE SCHOOLS
The Director advised that the proposed increased funding of $120 000 to Safe Schools will
allow the Board the flexibility to introduce new and challenging initiatives and the program to
expand and promote the prevention of violence in both schools and the community.He
advised that, in consultation with the Learning Coordinator for Violence Prevention,the
proposed funds would significantly address the needs outlinedinthe Safe Schools policy and
procedures.
c.FOLLOW-UP FROM PUBLIC INPUT
Executive Superintendent P.Gryseels addressed issues and questions posed at the June
10 public input session by Canadian Parents for French and the Wellington Street P.S.
Accommodation Study Sub-Committee.
He reported that, at this time,there is no intent to purchase land as a designated site for a
new French Immersion SK-8 school in St.Thomas and that the Board has not established
an Area Accommodation Study Committee for this area.
In addressing the concerns regarding the condition of Wellington Street P.S.and its
portables, Supt Gryseels advised that Thames Valley schools are notranked interms ofthe
condition orstate ofthe buildings and that projections indicatethat it will be at least 10 years
before enrolment necessitates consideration ofbuildinga new school inthis area.K.Bushell,
Manager, Facilitiesand Maintenance, advised that the Facility Service's audit process is
developed in priority sequence based on the condition of schools.
5.ADJOURNMENT
The meeting adjourned at 9:50 p.m. on motion of D.Anstead.
J.BENNETT,
Chairperson
P.Gryseels,Executive Superintendent,advised that Triple Grading exists at two schools within
the District.Elliott Fairbairn P.S.,Tillsonburg,and In one French Immersion class at Colborne
Street P.S.,Strathroy.Itwas noted that the French Immersion situation is in accordance with the
Board's policy and procedures.
d.REPORT OF THE CHAIRS'COMMITTEE
2003 June 18
10:17a.m .-2:37 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair) P.Jaffe B. Bryce
J.Hunter T.Roberts S.Christie
1.APPROVAL OF AGENDA
The in-camera and public agendas for the June 24,2003 Board meeting were discussed and
approved.
2003 June 24...37
9.REPORTS OF COMMITTEES,cont'd
d.REPORT OF THE CHAIRS'COMMITTEE,cont'd
2.CORRESPONDENCE
The following correspondence is available in the Trustee Conference Room for trustees*
Information:
-MPP Steve Peters re School to Work Transition Program;
- MPP Steve Peters re increased funding for ESL/ELD;
-MPP Steve Peters re support for single school community schools;
-MPP Steve Peters re review of funding for small rural schools;
-Huron-Superior Catholic District School Board re Teacher Advisor Program;
-Greater Essex County District School Board re special education funding concerns;
-Greater Essex County District School Board re status of trade program concerns;
-Peel District School Board re school board governance.
The following correspondence will be added to the June 24 Board agenda under
"Communications":
- Minister of Education re Education Equality Task Force small school recommendation;
- Minister of Education re concerns of gay/lesbian/bisexual/transgendered/two-spirited
students:
- MP Gar Knutson re allocation of French programs budget;
- MPP Ernie Hardemanre funding fortrade's programs.
3.INFORMATION COMMITTEE OF THE WHOLE TOPICS 2003-2004
Discussion surrounded trustees*interest In maintaining the current format of the Information
Committee of the Whole and adding "Departmental Updates"and "System Recognitions"as
well as topics for debate effective the 2003-04 school year.It was suggested that
informational topics be scheduled upon request and limited to 30 minutes followed by
questions from trustees.Suggested topics were discussed.
•4.TRUSTEE ELECTION ISSUES
A memo has been sent to Directors of Education bythe Ministry of Education suggesting that
school boards send a lettertotheirschool board electionclerkat itsiead municipality to notify
that the board has identified its municipality as the lead municipality for the purposes of the
trustee election. The Director will follow up with the Ministry of Education regarding the
necessity for Thames Valleyto do so and the issue of the lead municipality.
5.OPSBA ANNUAL MEMBERSHIP FEES
Correspondence received from OPSBA regarding membership fees was discussed.2003-04
.fees will be paid in September.Copies of the memo will be distributed to trustees.
6. ONTARIO STUDENT TRUSTEES'ASSOCIATION (OSTA) MEMBERSHIP FEES
A request by the Ontario Student Trustees'Association for school boards to pay a
membership fee based on each .board's student enrolment plus a base fee was discussed.
The following motion was moved by P.Jaffe and carried:
That the Board support the Ontario Student Trustees'Association through membership
fees not to exceed $1000 per year.
7.STUDENT TRUSTEE BUDGET
The following motion was moved by P.Jaffe and carried:
That the student trustee have the ability to access additional professional development
funds through the Board's Trustee Professional Development Committee to support his
role as President of the Ontario Student Trustees'Association.
2003 June 24...38
9.REPORTS OF COMMITTEES,cont'd
d.REPORT OF THE CHAIRS'COMMITTEE,cont'd
8.AD HOC COMMITTEE TO REVIEW STUDENT/PARENT EXPENDITURES
It was confirmed that membership on the Ad Hoc Committee to Review Student/Parent
Expenditures includes Trustees Sattler,Jaffe and Stevenson.The Committee will meet in the
new school year.
9.CHILDREN'S SAFETY VILLAGE
The Board of Directors of the Children's Safety Village has inquired regarding the Board's
commitment to supporting the operation of the Village.Support was confirmed with due notice
to plan fund-raising initiatives.
10.PROTOCOL FOR TRUSTEES TO RESPOND TO E-MAILS FROM THE COMMUNITY
A protocol to ensure that a response is given to community e-mails was discussed.It was noted
that correspondence received does not always identify that it has been sent to trustees
individually or indicated as To All Trustees".
It was agreed that the Trustees'Assistant will determine with the appropriate superintendent,
when required, the background to the issues raised in the correspondence and will advise
trustees accordingly.She will also advise trustees if others have received a similar e-rnail.
•11.OTHER BUSINESS
a.Request to Present to Board
A request to present to the Information Committee of the Whole on September 2 by the
Wellington Street Accommodation Study Sub-Committee of the Wellington Street School
Council was approved.
b.Department Name Change
The Director advised that the following name changes have been made within the Executive
Secretary's Office of Director's Services:
-Department name to "Corporate Services";
- Executive Secretary of the Board titleto "Supervisor -Corporate Services";
-Secretarial Assistant title to "Assistant -Corporate Services".
2003-04 system directories will reflect these changes.
c.Material Supporting Board Presentations
It was agreed that any printed material supporting a public input presentation must be
provided to the Corporate Services office for distribution to trustees.Presenters will not be
permitted to distribute materials at the time of their presentation.As well, any audio visual
material must be provided in sufficient time for previewing prior to the presentation.
12.ADJOURNMENT -The meeting adjourned at 2:37 p.m.
RECOMMENDATIONS:
1.That the Board support the Ontario Student Trustees'Association through membership fees
not to exceed $1000 per year.
2003 June 24...39
9.REPORTS OF COMMITTEES,cont'd
d.REPORT OF THE CHAIRS'COMMITTEE,cont'd
RECOMMENDATIONS,cont'd
2.Thatthe student trusteehavethe ability toaccess additional professional development funds
through the Board'sTrustee Professional Development Committee to support his role as
President of the Ontario Student Trustees'Association.
J.BENNETT
Chairperson
The recommendations were adopted on a motion of J.Hunter and P.Jaffe.
B.Bryce,Directorof Education,responded to questions regarding the fund-raising Initiatives forthe
Children's Safety Village.Director Bryce reported thatthe Board presently supports fundraising
initiatives forthree charities:UNICEF,United Way,and Jesse's Journey. The Directoradvised that
a meetinghas been scheduled this wfeek with ChiefofPolice Brian Collins and Director of Education.
LDCSB,Joseph Rapai to discuss the operations of the Children's Safety Village.
Trustees supported that "Departmental Updates"be moved to the Information Committee of the
Wholeagenda and that "System Recognitions"remain as partofthe official meetingofthe Regular
Board. Director Bryce agreed to take the topicrelated to Boy's LearningStyles in North America
under advisement regarding a presentation in2003 September.
In response to a discussion related to Ontario Student Trustees'Association membership fee
recommendation,thefollowing motion vi/as moved byG. Hartand seconded byJ. Hunterand carried:
That a letter by written to the Ministry of Education requesting that the Ontario Student
Trustees'-Association annual membership fee be funded directly bythe Ministry.
e.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2003 JUNE 24
MEMBERS PRESENT
J.Hunter (Chair)
J.Bennett
G.Hart
S.Peters (6:10)
D.Stewart
D.Anstead
A.Cartier (5:15)
L.Stevenson
P.Schuyler
T.Roberts
S.Deller (5:12)
P.Sattler
P.Jaffe
ADMINISTRATION AND OTHERS
B.Bryce
P.Gryseels
B.Greene
J.Thorpe
C.Murphy
M.Sereda
G.Jazey
K.Havelka
D.Blair
W.Tucker
J.Empringham
K.Wilkinson
L.Hutchinson
K.Dalton
S.Christie
C.Dennett
J.Roth
J.Cuddle
B.Strong
The Committee met in camera from 5:07 p.m. to 6:35 p.m.
1.APPROVAL OF AGENDA
The agenda was amended to add two items on motion of G. Hart:
5.b. Ratificationof OSSTF District 11 Teaching Staff and Continuing Education Tentative
Settlement;
5.C.Ratification of ETFO Tentative Settlement.
2003 June 24...40
9.REPORTS OF COMMITTEES,cont'd
e,REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA,cont'd
2.CONFLICTS OF INTEREST
Conflicts of interest were declared by Trustees Jaffe and Roberts related to Item 5.b. citingfamily
employment.
3.Confidential matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved byJ.Bennett at 6:35 p.m. and carried.
RECOMMENDATIONS;
1.That the motion related to property matters be approved;
2.That the Board ratify the Memorandum of Settlement which was reached on 2003 June 16 with
CURE Local 4222A;
3.That conditional upon ratification by OSSTF District11, the Board approve the amendments to
the 2001-2002 collective agreement as extended to2003 August 30 between the parties forthe
period 2003 September 01 to 2004 August 31 as contained inthe Memorandum ofAgreement
signed by the parties on 2003 June 19;
4. That conditional upon ratification by ETFO -Thames Valley Local, the Board approve the
amendments tothe 2001 -2002 collective agreement as extended to 2003 August 30 between the
parties for the period 2003 September 01 to 2004 August 31 as contained In the Memorandum
of Agreement signed by the parties on 2003 June 24;
5.That the Board approve the purchase of surplus land adjacent to East WilliamsMemorialPublic
School offered by the Township of North Middlesex at a cost of $50,000;
6. •That the Board enter Intoan agreement to lease a portion of land at Bonaventure Meadows PS
to the City of Londonforthe installationand operation of a spray pad;
7.That the Board approve the development of a legal agreement which,would include, but not be
limited to the operation of a spray pad,liability issues and the use and operation of the
washrooms and change rooms related to the Cityof London spray pad;
8.That the project proceed,subject to completion of all legal agreements.
J.HUNTER.
Chairperson
The recommendations were adopted on motion of J.Hunter and L.Stevenson.
2003 June 24...41
10.SPECIAL EDUCATION PLAN 2003-04
Atthe Boardmeetingof2003 May27 the following motion was passed:
That approval of the Special Education Plan for 2003-04 be deferred until the 2003 June Board
meeting.
C.Murphy,Executive Superintendent,Program Services,provided introductory comments regarding
the Report tothe Minister of Education onthe Review ofthe Provision ofSpecial Education Programs
and Special Education Services,(Special Education Plan) for 2003-04.
In accordance with Ontario Regulation 306 -Special Education Programs and Services Section
2(3)(4"2{3)Every board shall ensure thatthe special education plan ofthe board is reviewed annually
bythe boardandthatthe review is completed prior toJuly 31 in each year."2(4)inanyyearwhere
the special education plan is amended by the board,the amendment shall be submitted to the
Minister for review onor beforeJuly 31 in thatyear. Supt Murphy reminded Trustees ofthisyear's
thorough review process that occurred through SEAC,web links and consultation with other boards
inan attempttostrengthen community input.Thefeedback receivedhas been incorporatedintothe
,Special Education Plan.
Supt.Murphy advisedthatthe Minority Reports submitted by four SEAC Associations will accompany
the 2003-04 Special Education Pian.
The Education Equality Task Force and the Minister's Advisory Councii on Special Education
recommended that the government recognize the level of need for special education funding that
school boards demonstrated through the Special EducationGrants components:Special Education
Per Pupil Amount (SEPPA)and Intensive Support Amount (ISA).Through this claimprocess the
Board has realized a significant increasetothe special education funding envelope.Supt.Murphy
cited two examples ofSpecial Education funding considerations that have already been earmarked:
early identification of gifted students and programs and services for students with mental health
needs.B.Tucker,Superintendent ofEducation,advised that an Elementary GiftedReviewhas been
established for 2003 September to December with a presentation to be made to SEAC in iate
November or early 2004.
Supt Tucker advised that the format for SEAC meetings is being revamped for this fall with the
business portion conducted at the beginning ofthe meeting fpl[pwed byAssociationpresentations
around specific related goals. SEAC has requested that Fairness Guidelines be established to assist
inthe proportionofSpecial Education resources on an equitable basis.
Supt.Tucker advised thathehas followed up with the SEAC Associations that filed Minority Reports
ormade a presentation.Theconcernsof Community Living London,Integration Action for inclusion,
and the Association for Bright Children included inclusion and resources into inclusive programsfor
students.Itwas notedthatthe Board's philosophyofa full spectrum ofprograms and services cannot
satisfy everyone,however,there are areas that do address the inclusion model (e.g.educational
assistant supports,itinerant staff support,etcetera).
Mr.Tucker advised that in2003 September,VOICEfor the Hearing Impaired Children and various
stakeholders will be given an opportunity to discuss best program strategies for recommendation to
Supervisory Officers.Headvised thatthe Hearing Impaired program at the secondary level will not
change in 2003 September,however,a refinement of teaching staff will occur to reflect the numbers
and needs in the classroom.
A chart comparing school boards staffing and enrolment figures across the Province was distributed
and discussed.
Trustee Stevenson thanked the Program Services stafffortheir extensive rewriting of this year's
Special Education Plan.
2003 June 24...42
10.SPECIAL EDUCATION PLAN 2003-04 -cont'd
RECOMMENDATIONS:
1.That the Board approve the Special Education Plan 2003-04.
2.That,following approval of the budget,the TVDSB Special Education Plan 2003-04 be forwarded
to the Minister of Education.
The recommendations were adopted on motion of L.Stevenson and J.Hunter.
11.2003-04 BUDGET
Brian Greene,Executive Superintendent,Business Services,provided preliminary remarks regarding
the 2003-04 Budget for approval and submission to the Ministryof Education by 2003 June 27.
Supt.Greene reported that the 2003-04 budget is in a "breakeven"position with no accumulated
deficit from prior years and,therefore,the Board will not be faced withfinancial pressures from prior
years.The 2003-04 budget of $580 670 376 is in compliance with all the Ministry provisions as
follows:
Classroom Expenditures
Special Education
Administration and Governance
School Renewal
Planning for the 2003-04 budget began In2003 January with the formation of a Business Services
Budget Team that worked with ExecutiveCouncilto initially develop the 2003-04 PreliminaryBudget
assumptions and process.A Budget Development Group was established by Executive Council to
assist inthe development of the 2003-04 budget. This group consisted of ailsupervisory officers,
representation from elementary and secondary principalgroups,department managers and learning
supervisors.The BudgetAdvisoryCommittee metwiththe Business Services BudgetTeam regularly
where assumptions and process were reviewed and subsequently approved by the Board on 2003
February 25.
The 2003-04 Preliminary Budget was presented to the Board on 2003 May27.The budget isforthe
fiscal period 2003 September 01 to 2004 August 31.The budget represents a significant increase
in Provincial funding with operatinggrant allocationsincreasing 7.7% over2002-03. The Ministry's
funding announcement and response to the Education Equality Task Force 2002 enables the Board
to propose a balanced budget, provides for new staff and services inSpecial Education,addresses
at-risk students and includes a number of new proposed initiatives.
The Trustees in conjunction with the administration as a resource hosted a series of four Public
Information Sessions to discuss the 2003-04 Preliminary Budget on 2003 May 29.Sessions were
held inLondon,Strathroy,St.Thomas and Woodstock.Formal responses and publicinput regarding
the 2003-04 budget were heard at the Committee of the Whole meeting,on 2003 June 10,and Board
discussion and debate was held at a Special Committee of the Whole budget meeting on 2003 June
17.
The administration responded to questions for clarification.
Trustee P.Jaffe complimented the Director of Education,Senior Administration and all staff members
who worked diligently during the process to present a balanced 2003-04 budget.
2003 June 24...43
11.2003-04 BUDGET-cont'd
RECOMMENDATION:
That the 2003-04 balanced budget of $580 670 376, revenues and expenditures,be
approved for submission to the Ministry of Education.
The following motion was moved byP. Jaffe and seconded byT. Roberts and carried:
That $150 000be directed to increasing the number of Educational Assistants in the Early
Years with priority being given to large class sizes In schools-identified with a higher
proportion of at-risk students and that these funds be taken from the "in-year adjustments"
proposed in the 2003-04 Preliminary Budget.
In response tothe Pupil Teacher Ratio (PTR)issue,Director Bryce advisedthat overa three-year
period,the GovernmentIsplanningon aligning itsbenchmarks with the Rozanski Report priorities.
The above recommendationtoapprove increasingthe EducationalAssistants in the Early Years will
enable the Board to move fonward with an immediate initiative to assist in the classroom with a view
to lowering the PTR for Junior Kindergarten to Grade 3 as a future goal.
The following motion was moved by G. Hart and seconded by L.Stevenson and carried:
That since the future of Elliott Fairbairn P.S.,is still under review,that one teacher be added
for the 2003-04 year to minimize the Impactof triple grading and that the expenditure be
applied to the information Technology budget line.
The following motion was moved by D.Anstead and seconded by G. Hart:
That the number ofSupervisoryOfficersbe re-instated at 15 equal to the number ofpositions
held prior to the 2002-03 budget cuts.
The following motion was moved by P.Jaffe seconded byJ. Hunter and carried:
That the recommendation to reinstate the Supervisory Officer complement to 15 be referred
tothe Director with a reporttobe broughtbacktothe Boardin2003 Novemberas partofan
overall review of the Board's administrative structure.
The following motion was moved G. Hart seconded by P.Sattler:
That the Safe Schools budget linebe raised to $180 000 and the increase be applied to the
information Technology line or another appropriate line of the budget.
The motion was adopted on a .poll vote as follows:
YEAS: D.Stewart,J.Bennett,D.Anstead,L.Stevenson,G. Hart, P.Sattler,P.Jaffe
NAYS:S. Deller, S.Peters,T.Roberts,P.Schuyler,A.Cartier
ABSTENTION:J.Hunter
2003 June 24...44
11.2003-04 BUDGET-cont'd
The following motionwas moved byS.Peters and seconded byA.Cartier and defeated:
That a .5 teacher be added to the French Immersion Program at ColborneSt. P. S.,Strathroy,
to avoid triplegrading and that the funds be deducted from departmental supplies and services
or some other appropriate line of the 2003-04 Budget.
The following motionwas moved byP. Jaffe seconded byL.Stevenson and carried:
Thatthe 2003-04 balanced budget of$580670 376,revenuesand expenditures,be approved
for submission to the Ministryof Education.
12.REPORTS FROM THE ADMINISTRATION
a.DEPARTMENTAL UPDATES
Business Services
A summaryof Facility Services Projects and"Maintenance included:Capital Projects,School
Renewal Programs,Energy Management Program,and Portable reductions;
Support Services updates included:Property Management,Insurance,Transportation Services,
Printing/Mail Services,Supply Management and Distribution Centre;
T Financial Services continues with 2003-04 budget process.
Director's Services
-Director of Education Bryce visited severalschoolsandmet with staff,students.School Council,
Homeand School,Parent Associations and Student Council representatives;
Director Bryce attended the following events/meetings:Saunder S.S.Kids'Help Line Cheque
Presentation,Locke's P.S.Playground Equipment Celebration,Thames Valley Special Olympics,
Childrens'Health Foundation Telethon,Duke ofEdinborough Bronze Ceremony at Thames S.S.i
United Way,"Bealart Year-end Art Show",Junior Achievement Board of Directors and Night of
Excellence,Elgin County Council,Middlesex County Council,Thames Valley Education
Foundation.Children's Safety Village,Duke ofEdinborough Gold Awards,Oxford County Council,
Thames ValleyD.S.B. Retirement Recognition,Parkside C.I.,St.Thomas -Wellness Centre
Opening,.Lambeth Rotary Club Speaking Engagement,Principals'andManagers,SaundersS.
S. -Commencement,Dr.Fraser Mustard Presentation,Woodland Heights P.S.,London -
Computer Project Celebration,Co-operative Education Employer Recognition Breakfast,
Westminster S.S.,London -Graduation,OSSTF Annual Retirement Recognition Banquet,.
Thames Valley Kiwanis Club Speaking Engagement,Ingersoll D.C.I.Graduation,Annual
Canadian Education Association CEO Forum,and the Regional Education Council Meeting;
- Staff Development Initiatives included:Professional Reading Group,Leadership Development
Program 2003-04,2002-03 Administrative Mentoring,2003-04 Supervisory Officer Internship
Program. True Colors:Building Staff Capacity Through Teamwork,Leadership 2003-2004
Conferences,Learning Conference 2003,Staff Development Standards,New Teacher Program
2002-03 Reflection and Recognition,Principals'and Managers'Meeting,and Professional
Learning Program;
-Attainment of Our Vision Initiatives include:In service for schools and School Councils,
Consultation Process,Vision Research, and the Annual Report;
- Public Affairs and CommunityRelations updates Included:LINKS,Public Relations,Thames
ValleyEducation Foundation and Lawson Literary Awards.
Human Resources
Benefits is notifying all retirees of the rate changes effect 2003 September 01;
Benefit plans being updated to reflect negotiations by the various Unions and the Board;
Over7600 Criminal Background Check Consent Forms are to be processed by2003 July 31;
Joint Health andSafetyCommittees'Terms ofReferences were sent tothe Ministry for approval;
Disability Management Officers return to work strategies are reducing employees'absences;
2003 June 24...45
12.REPORTS FROM THE ADMINISTRATION -cont'd
a.DEPARTMENTAL UPDATES,cont'd
Human Resources,cont'd
Current occasional teachers are being contacted to ascertain their plans for next year;
Teacher staffing in both panels is currently underway;
A Western Ontario School Council Symposium summary was prepared for symposium
•participants;
Preparations continues on the October 18 Parent Learning Conference;
At District School Council meetings communication within Board is being addressed;
All support staff were added to TVARRIS in 2003 June.
Operation Services
During May,Principals evaluated Operations Services'goal and Superintendents'
commitments;
An update of teacher staffing in both panels was provided;
Area Accommodation Study Committees initial meetings for 6 studies held during 2003 June;
New Administrators final session was held this month;
Safe Schools initiatives were presented;
Research &Assessment continues to support EQAO,Partnerships for Excellence and
Neighbourhood Early Learning Project.
Program Services
Early Reading Initiatives inservice underway in preparation for 2003 September implementation;
A summary of AppliedStudies and Arts included: Guidance and Career Studies,Secondary
Athletics TVRAA,The Arts, Health &Physical Education,and Technological Education.
A motion to sit passed 11:00 p.m. to 11:30 p.m.was adopted on motion of D.Anstead and S. Deller.
b.ELLIOTT FAIRBAiRN PUBLIC SCHOOL
On 2003 May 13 the Board passed the following motion:
"NOTWITHSTANDING the report tabled by the Elliott Fairbaim/Maple Lane Elementary
School Area Accommodation Study Committee on 2003 March 18;
BE IT RESOLVED THAT
The Thames Valley District School Board give consideration to the closure of Elliott Fairbaim
Public School on 2004 June 30. In the eyent the Board decides to close the school,and in
accordance with the Board policy and procedure, School Accommodation and Facility
Organization,that the decision regarding closure not be finalized until the 2003 October 28
Board meeting.Also in accordance with section 4 of the Board policy and procedure,the
Administration forwardtothe Boardatthe 2003 June 24 Boardmeeting the reports specified
insection 4 a) through e), and the publicbe invited to provide inputat the 2003 September
23 Board meeting with respect to the Issue of a school closure."
As a result of passing this motion,the Administration presented the following report in accordance
with Board policy and procedures:
The issue inthis area study is relativelysimple since itinvolves two schools that currently share
students.Maple Lane Public School isa JK-6 school witha projected student population of 62.5.
2003 June 24...46
12.REPORTS FROM THE ADMINISTRATION,cont'd
b.ELLIOTT FAIRBAIRN PUBLIC SCHOOL,cont'd
Elliott Fairbairn Public School Is a JK-6 school with a total projected F.T.E.enrolment of 349.5.The
class organization for each school is illustrated below:
2003-04 Enrolment JK SK 1 2 3
4 5 6
Elliott Fairbairn P.S.6 'l1
6 5 7
9 8 15
Maple Lane P.S.22
20
28
28
24
24
26
18 7
27
18 7
26
8 17
13 15
28
Asnoted inthe above chart some ofthe resident students of Elliott Fairbairnalready attend Maple
Lane Public School since there are insufficient numbers to warrant a class.It should also be
noted that, at this time, there is one triple grade at Elliott Fairbairnfor the 2003-04 school year.
The other issue that is apparent but requires stating is that the original area accommodation
report for this study recommended that the school not be closed.However,the Board, in
accordance with its policy,has proceeded with a further review of possible closure.
The following administrative response in accordance with Section 4 of the School
Accommodation and Facility Organization entitled.Identification of Schools for Closure,was
presented.
2003 June 24...47
12.REPORTS FROM THE ADMINISTRATION,cont'd
b.ELLIOTT FAIRBAIRN PUBLIC SCHOOL,cont'd
Report on the effects of closure on community activities of a social,educational,
cultural,or recreational nature which takes place on school premises
Maple Lane Public School
The relocation of Elliott Fairbairn Public School students to Maple Lane Public "School will
have littleor no negative impact on the sense of community since some of these students
already attend Maple Lane Public School.
Elliott Fairbairn Public School:•
The closure of ElliottFairbairn Public School does have a negative impact on the sense of
community as does the closure of any elementary school In a neighbourhood.Currently,
there is minimal use of the building by the community after school hours.Unlike a closure
Ina rural setting,the neighbouring school is relatively close.The distance from Maple Lane
to Elliott Fairbairn Public School is approximately 1.8 km.
Report on the effects of closure of a specific school on the attendance area defined
for that school,attendance at other schools and need and extent of busing
Maple Lane Public School:
The two boundaries of Maple Lane and Elliott Fairbairn Public Schools will be merged into
one.There is no other impact on the neighbouring school boundaries.There is no added
cost for transportation related to the Maple Lane student population.
Elliott Fairbairn Public School:
There will be an added transportation cost of approximately $10 000 if double run busses can
be used;or an additional cost of approximately $31 245 ifonly single run busses are used.
Report on analysis of the implications for the program for students both in the school
under consideration for closing and in the school(s}where programs may be affected
by the school closure
Maple Lane Public School;
Enhanced program opportunity will be available at Maple Lane Public School as a result of
the larger student population. With the additionof62.5 Elliott Fairbairn students to Maple
Lane,two possibilities emerge:
The first is the addition of 2 portables.The cost of relocating these portables will be $6
0000 per portable.
The other alternative is to do some minor renovations at Maple Lane Public School as
noted in the minutes of the'meeting held 2003 February 19.The cost of those
renovations would be approximately $30 000 and would yieldone additional classroom.
Elliott Fairbairn Public School
Elliott Fairbairn Public School would be triple graded In 2003-04 without an increase in the
staff complement above their entitlement.Junior/Senior Kindergarten is currently
accommodated at Maple Lane Public Schoof since the numbers are too low to offer an
appropriate program.The transfer of the Elliott Fairbairn grade 1 to 6 student population to
Maple Lane Public School would eliminate these issues.
If the Elliott Fairbairn students attended Maple Lane Public School,they will be able to take
advantage of a broader program offering.
2003 June 24...48
12.REPORTS FROM THE ADMINISTRATION,cont'd
b.ELLIOTT FAIRBAIRN PUBLIC SCHOOL,cont'd
Report on the financial effects of closing or not closing the school,including any
capital implications:
Maple Lane Public School:
The capital improvements to Maple Lane Public School would be approximately $30 000 plus
the addition of 2 portables.There will be no increase in the administrative costs.
Elliott Fairbaim Public School:
•s The closure of Elliott Fairbaim Public School will have the following financial impact:
1.Reduced costs:
Secretarial:534,000
Teacher (2 positions):$120,000
Maintenance:$7 500
Ongoing operating costs:$36 000
2.Increased costs:
Increased transportation:$10 000
A report on the possible alternative use or disposition of the school if it is closed
Maple Lane Public School
Status quo for school and student population.
Elliott Fairbaim Public School:
The Elliott Fairbaim facilityto be eliminated from the Board's inventory and possibly sold.
c.UPDATE TO ADMINISTRATIVE RESPONSE TO THE EMPRESS/JEANNE SAUVE/OXFORD
PARK AREA ACCOMMODATION STUDY COMMITTEE REPORT
The Administrative provided an update as to the status of the Committee recommendations
related to the Empress/Jeanne Sauve/Oxford Park Area Accommodation Study Committee
report.The report provided some guidance with respect to funds to be used in this design.
On 2003 February 25,the administrative response to the Empress/Jeanne Sauv6/0xford Park
Area Accommodation Study Committee report was presented to the Board.The current status
of those recommendations was highlighted.
The Board passing the following motion to take effect 2004 September 01:
"That the students of Jeanne Sauve French Immersion Public School be moved to the
Empress Public School site at 215 Wharncliffe Rd. N.;
"That the students of Empress Public School be moved to the Oxford Park Public School site
at 284 Oxford Street;
That the present site of Jeanne Sauve at 127 Sherwood Forest Square,London, be closed."
As a result, a design committee has been formed to provide community input into the addition at
Oxford Park Public School.A community meeting Is tentatively scheduled for 2003 June 23 with
respect to the proposed plans for the addition.
2003 June 24...49
12.REPORTS FROM THE ADMINISTRATION,cont'd
c. UPDATE TO ADMINISTRATIVE RESPONSE TO THE EMPRESS/JEANNE SAUVE/OXFORD
PARK AREA ACCOMMODATION STUDY COMMITTEE REPORT.cont'd
With respect to the funding for this project, funds are being diverted from the Jeanne Sauv6
Enrolment Pressure Grant to provide for the addition at Oxford Park Public School.The Jeanne
Sauve Enrolment Pressure Grant provides $3 508 000.
Using as a guideline the Enrolment Pressure Grant,thetransferof159students from Empress
P.S. to OxfordPark P.S. wouldprovide$1 860 300. However,the additionat OxfordPark P.S.,
cannot be built forthis amount of money. ExecutiveCouncilIs recommending that the addition,
have a budget of approximately $2.5 million.
Anysurplus fundsfromthe Jeanne Sauve Enrolment Pressure Grant will be placed inthe reserve
to be used for future construction north of Fanshawe Park Road".The outstanding issues at
Oxford Park P.S.remain whether an activity room will be builtor whether an.addltional classroom
will be built.
Transition School Council:
The administrative response to the committee recommendations includes that a Transition
School Council be formed. The existingSchool Council will remain in place at Empress and
Oxford P.S.until 2004 August 31.
Adult E.S.L.:
Asmentionedinprevious administrative reportsthatweresubmittedtothe Board In response to
the Study Committee,Adult E.S.L.students will bemovedtoalternate location(s). Atthe present
time,consideration is beinggivento usingthe permanent portion ofthe Jeanne Sauv6 building
as a site thatcould house some ofthe students.Additional classes will have to be placed inother
accommodation within the City. A complete report will be forwarded to the Board in the fall of
2003.
RECOMMENDATION:
1.Thatthe proposed budget for the addition to Oxford Park Public School be approximately
$2.5 Million;andthattheBoardestablish a Transition School Council forthe Empress/Oxford
Park School Communities effective 2004 January 01.
The recommendation was adopted on motion of T.Roberts and S. Deller.
Trustee Stewart was absent during the voting.
13.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN -none
14.ADDITIONAL BUSINESS -none
15.COMMUNICATIONS
a. ONTARIOPUBLICSCHOOL BOARDS'ASSOCIATION (OPSBA)
Trustee D.Anstead presented highlights ofthe OPSBAAnnualGeneral Meeting held InNiagara
Falls on 2003 June 12-15.Duringthe OPSBA elections for regional representation.Trustee L.
Stevenson was elected to the Program Committee and Trustee D.Anstead was reelected to the
Policy Committee.Trustee G. Hart was appointed as OPSBA's representative to the OlSE
Board.
2003 June 24...50
15.COMMUNICATIONS,cont'd
b.STUDENT TRUStEE UPDATE
M.McTaggart,StudentTrustee,advised thatshe and Matthev^/Reid attended several informative
workshops at the OSTAAnnual General Meeting held in2003 May.
0.MINISTER OF EDUCATION
A letterwas received from Minister of Education Elizabeth Witmer responding to Chairperson
Bennett's letter regarding the Education EqualityTask Force (EETF)report recommendation on
small schools.
d.MINISTER OF EDUCATION
A letter was received from Minister of Education Elizabeth Witmer responding to Chairperson
Bennett's letter regarding concerns raised by the Board"s Ad Hoc Committee to Address
Gay/Lesbian Concerns.
e.MP GAR KNUTSON
Aletterwas received from Gar Knutson,MR.,Elgin,Middlesex,London,requestingthe Board's
allocation offunding for French programs.
f.MPP ERNIE HARDEMAN
Aletterwas received from Ernie Hardeman,MPP,Oxfprd County,regarding thetrades programs
in Ontario secondary schools.
16.NOTICE OF MOTION
The following Noticeof Motion was received from Trustee L.Stevenson for consideration at the 2003
September 23 meeting:
That a committee be stnjck to develop a "Vision forthe Future ofOurSchools." This committee
will becomprisedof various community partners,including butnot limited torepresentatives from
Ministries that are involved inchildrenand youth programs and services.
The mandate of the committee will be to focus on:
1.Possible redefining of a school and Identifying possible links of services of different
Ministries with regards to childrenand youth;
2.Address the funding formula to allow for the partnerships between Ministries to flow
withoutfinancialpenalty to any one Ministry;
3.initiate meeting of community partners to establish needs and future growth in
addressing children and youth (concerns);
4.Potential directions In future:
-Where do we go from here?
-What does Implementation look like?
-Definition of School?
17.GOOD NEWS ITEMS
The following good news Items were offered by trustees:
a.Trustees highlightedthe various ceremonies and events that they have, or plan to attend
throughout the District as students and staff prepare to end the school year.
2003 June 24...51
17.GOOD NEWS,cont'd
b.Chairperson Bennett extended thanks to the Administration and staff for the numerous
presentationsthat were provided during the year and wished everyone a safe and happy
summer holiday.
18.ADJOURNMENT
The meeting adjourned at 11:10 p.m., on motion of L.Stevenson and S.Peters.
CONFIRME
Chairperson
"N
2003 June 24...55
SUMMARY OF APPROVED RECOMMENDATIONS OF 2003 JUNE 24
That Linda Vince be nominated for the Community Action Award sponsored by the Ministry of
Citizenship.
That the motionapproved at the 2003 June 10, in-camera session related to a property matter, be
approved.
That the Board support the Ontario Student Trustees'Association through membership fees notto
exceed $1000 per year.
Thatthe student trustee have the ability to access additionalprofessional development funds through
the Board's Trustee Professional Development Committee to support his role as President of the
Ontario Student Trustees'Association.
That the Board approve the Special Education Plan 2003-04.
That,following approval ofthe budget, the TVDSB Special Education Pian 2003-04 be forwardedto
the Minister of Education.
That the 2003-04 balanced budget of $580 670 376,revenues and expenditures,be approved for
submission to the Ministry of Education.
That $150 000 be directed to increasing the number ofEducational Assistants inthe EarlyYears with
priority being given to large class sizes in schools identified with a higher proportion of at-risk
students and that these funds be taken from the "in-year adjustments"proposed in the 2003-04
Preliminary Budget.
That since the future of Elliott Fairbairn P.S.,is still under review,that one teacher be added forthe
2003-04 year to minimize the impact of triple grading and that the expenditure be applied to the
Information Technology budget line.
That the recommendation to reinstate the Supervisory Officer complement to 15 be referred to the
Director witha reportto be brought back to the Board in2003 November as part ofan overallreview
of the Board's administrative structure.
That the Safe Schools budget line be raised to $180 000 and the increase be taken out of the
Information Technology Lineor another appropriate line ofthe 2003-04 budget.
That the proposed budgetfor the addition to Oxford Park Public School be approximately $2.5 Million;
and that the Board establish a Transition School Council for the Empress/Oxford Park School
Communities effective 2004 January 01.
That the motion approved at the 2003 June 24 in-camera session related to property matters be
approved;
That the Board ratify the Memorandum of Settlement which was reached on 2003 June 16 with CUPE
Local 4222A;
That conditional upon ratification by OSSTF District 11,the Board approve the amendments to the
2001-2002 collective agreement as extended to 2003 August 30 between the parties for the period
2003 September 01 to 2004 August 31 as contained in the Memorandum of Agreement signed by
the parties on 2003 June 19;
2003 June 24...56
RECOMMENDATIONS,cont'd
That conditional upon ratification by ETFO -Thames Valley Local, the Board approve the
amendments to the 2001-2002 collective agreement as extended to 2003 August 30 between the
parties for the period 2003 September 01 to 2004 August 31 as contained inthe Memorandum of
Agreement signed by the parties on 2003 June 24;
That the Board approve the purchase of surplus land adjacent to East Williams Memorial Public
School offered by the Township of North Middlesex at a cost of $50,000;
That the Board enter intoan agreement to lease a portion ofland at Bonaventure Meadows PS to the
Cityof Londonforthe installation and operation ofa spray pad;
That the Board approve the development ofa legal agreement which would include, but not be limited
to the operation of a spray pad,liability issues and the use and operation of the washrooms and
change rooms related to the Cityof London spray pad;
That the project proceed,subject to completionofall legal agreements.