5/13/2003 - Special Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
SPECIAL BOARD MEETING
2003 MAY 13
FOLLOWING THE COMMITTEE OF THE WHOLE,PUBLIC SESSION
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M-material
1.CALL TO ORDER
2.APPROVAL OF AGENDA M
3.CONFLICTS OF INTEREST V
4.REPORT OF THE COWIWIITTEE OF THE WHOLE,V
IN CAMERA,2003 MAY 13
5.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
SPECIAL BOARD MEETING
2003 MAY 13
The Board met In special session on 2003 May13 inthe Board Room at the Education Centre at 10:00 p.m.
The following were in attendance:
TRUSTEES
J.Hunter,Chair
G.Hart
P.Jaffe,
D.Stewart
Regrets:J.Bennett
ADMINISTRATION AND OTHERS
B. Bryce
B.Greene
P.Gryseels
C.Murphy
J.Thorpe
S.Deller
T.Roberts
P.Battler
A.Cartier
8.Peters
J.Empringham
L.Hutchinson
D.Blair
W.Tucker
G.Jazey
L.Stevenson
D.Anstead
P.Schuyler
M.McTaggart
L.Hutchinson
K.Daiton
C.Dennett
S.Christie
W.Scott
1.
2.
3.
4.
CALL TO ORDER •Chairperson Hunter called the meeting to order.
APPROVAL OFTHE AGENDA -The agenda was approved on motion ofL.Stevenson and S. Deller.
CONFLICTS OF INTEREST
Trustees P.Jaffe declared a conflict of Interest as recorded in the Report of the Committee of the
Whole,In Camera,2003 May 13.
REPORT OF THE COMMITTEE OF THE WHOLE,IN CAMERA
MEMBERS PRESENT
J.Hunter (Chair)
G.Hart
S.Peters
D.Stewart
P.Jaffe
A.Cartier (5:27)
L.Stevenson
P.Schuyler
T.Roberts
S.Deller
P.Sattler
2003 May 13
ADMINISTRATION AND OTHERS
B.Bryce
P.Gryseels
B.Greene
J.Thorpe
C. Murphy
M.Sereda
G.Jazey
D.Blair
W.Tucker
J.Empringham
L.Hutchinson
K.Daiton
S.Christie
C.Dennett
J.Neville
S.Dawson
Regrets:J.Bennett,D.Anstead
The Committee met in camera from 5:10 p.m. to 6:04 p.m.
1.APPROVAL OF AGENDA -The agenda was approved on motion of P.Sattler.
2003 IVlav13...2 2
4.REPORT OF THE COMMITTEE OF THE WHOLE,IN CAMERA,cont'd
2.CONFLICTS OF INTEREST
Trustee P.Jaffe declared a conflict of Interest to Item 5 - "Ratification of Support Staff Tentative
Settlements"citing family employment.
3.Confidential legal,negotiation and personal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved by L.Stevenson at 6:04 p.m. and carried.
RECOMMENDATIONS:
1. That the motion approved at the May 13, 2003 in-camera meeting related to ratification of a
support staff tentative settlement be approved.
2.That the Board approve a recommendation to accept the proposal from Chartwell Student Dining
for cafeteria food services for a three-year term with an option to renew for a further two years
to end 2008 July 14.
3.That the proposal from successful bidders for cleaning services at the 25 sites be accepted.
J.HUNTER,
Chairperson
The recommendations were adopted on motion of D.Stewart and S.Deller.
5.ADJOURNMENT -The meeting adjourned at 10:03 p.m. on motion of D.Stewart and S. Deller.
CONFIRMEI
Chairperson,
2003 Mav13...3 3
SUMMARY OF RECOMMENDATIONS OF 2003 MAY 13 SPECIAL BOARD MEETING
Thatthe motion approvedat the May 13,2003 in-camera meeting relatedto ratification ofa support
staff tentative settlement be approved.
That the Boardapprove a recommendationtoaccept the proposal from Chartwell Student Dining for
cafeteria food services fora three-yearterm with an option to renewfora further two years toend
2008 July 14.
That the proposal from successful bidders listedon the report forcleaningservices at the 25 sites
listed be accepted.