5/27/2003 - Special Board Meeting^.THAMES VALLEY DISTRICT SCHOOL BOARD
[^
^-SPECIAL BOARD MEETING
2003 MAY 27,5:00 P.M.
PUBLIC SESSION
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M-material
1.CALL TO ORDER
2.APPROVAL OF AGENDA M
3.CONFLICTS OF INTEREST V
4.REPORTS FROM ADMINISTRATION
a.Presentation of 2003-04 Preliminary Budget V
5.ADJOURNMENT
L...
THAMES VALLEY DISTRICT SCHOOL BOARD
SPECIAL BOARD MEETING
2003 MAY 27
The Board met in special public session on 2003 May 27 at 5:50 p.m. inthe Board Room at the Education
Centre,to discuss the 2003-04 draft budget.The following were in attendance:
TRUSTEES
J.Hunter,Chair
J,Bennett
G. Hart (5:30)
P.Jaffe
Regrets:D.Anstead,S. Deller
Absent:M.McTaggart
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
P.Gryseels
C.Murphy
J.Thorpe
M.Sereda
T.Roberts (5:20)
P.Sattler
A.Cartler (5:22)
D.Stewart
J.Emprlngham
L.Hutchinson
K.Havelka
G.Jazey
K.Dalton
K.Wilkinson
D.Blalr
W.Tucker
S.Peters
L.Stevenson
P.Schuyler
K.Bushell
J.Neville
K.Meeson
J.Tilley
J.Pratt
S.Christie
C.Dennett
D.Bradford
1.CALL TO ORDER -Chairperson Bennett called the meeting to order.
2.APPROVAL OF THE AGENDA
The agenda was approved on motion of L.Stevenson and S.Peters.
3.CONFLICTS OF INTEREST - No conflicts of interest were declared.
4.REPORTS FROM ADMINISTRATION
2003-04 PRELIMINARY BUDGET
Bill Bryce,DirectorofEducation, providedopeningremarks regardingthe2003-04 PreliminaryBudget
followed by.
Executive Superintendent B.Greene advised that the preliminary budget of $580 670 376 for the
school year 2003 September 01 to 2004 August 31 represents a significant increase in Provincial
funding with operating grant allocations increasing 7.7®/o over 2002-03.
While still facing funding pressures,the funding announcement and response to the Education
Equality Task Force 2002 enables the Board to propose a balanced budget,provide new staff and
services in Special Education,address at-risk students and include a number of new proposed
initiatives with no reductions in either program services or personnel.
The following budget assumptions began withthe Budget Advisory Committee and were approved
at the Board meeting of 2003 February 25:
-The Board will continue to prioritize the needs of our students consistent with the Attainment
of Our Vision:
The 2003-04 budget will be compliant withfour Ministry of Education Enveloping provisions:
2003 May 27...2
4.REPORTS FROM ADMINISTRATION,cont'd
2003-04 PRELIMINARY BUDGET -cont'd
Budget Assumptions -cont'd
Funds may be not moved from the classroom to non-classroom category;
The special education allocation establishes the minimum that each board must spend on
special education;
The allocations for new pupil places and for school renewal establish the minimum that each
board must spend on the components;
The grant for school board administration and governance establishes the maximum that
each board may spend on these functions;
Special education services including adjustments will be based on the ISA funding
announcement of 2002 December;
- Staffinglevels will be as approved inthe 2002-03 budget, adjusted forenrolment projections;
- The draftbudgetfor2003-04, prepared byadministration,will be balanced as required bythe
Education Act and Regulations.
The budget will be developed using the enrolment projections for 2003-04.
Salaries will be based on contractual agreements,benefits on projected costs and contractual
agreements,utilities on projected rates and transportation on existing contracts and services.In
addition,on 2003 February 25,the Board agreed to reinstate departmental supplies and services and
furniture and equipment.This year's budget is the first time in three years the Board will not be faced
with a deficit carry forward budget process.However, the following Provincial funding formula
shortfalls still exist:
Utilities costs continue to increase innatural gas and delivery charges forboth hydro and gas
and potential de-regulation of hydro prices;
Transportation funding has been provided however,a funding gap still exists and a new
funding model is still a year away;
Benefits continue to increase beyond the benchmarlcs;
Supplies and services are subject to inflation costs;
Retirement gratuity costs will be higher for the next several years;
Information technology/computer needs will exceed funding for the next several years;
Cost of maintaining excess school capacity.
The Board must make decisions regarding prioritizing programs and services,new initiative
expenditures without numerous funding formula compliance budget potential reductions.
During the 2002-03 budget process permanent and short term reductions,revenues and transfers
from reserves were approved.
DEFICIT MANAGEMENT PLAN
For the budget year 2002-03,the Board is projected to be in a break-even position with no
accumulated deficit from prior years.The previous three budgets have required the Board to deal
with reductions resulting from carry forward deficits. For the budget year 2003-04 the Board is not
faced with financial pressures from prior years.
In prior years'budgets,the Board has had to deal with significant budget pressures,funding gaps and
prior years'deficits. A deficitof $5.8M in 1999-00 resulted ina deficit management plan requiring
reductions of $4.8M in2000-01 and $1.0M in 2001-02.During the 2001-02 budget process,the
following reductions were approved:
Eliminating 51 full-time equivalent (FTE)support staff positions (educational assistants
psychologists, learning coordinators,literacy teachers administrative officestaffand custodial
staff) to reduce almost 2.2M;
2003 May 27-3
4.REPORTS FROM ADMINISTRATION,cont'd
2003-04 PRELIMINARY BUDGET -cont'd
DEFICIT MANAGEMENT PLAN -cont'd
Eliminating 29 FTE school secretary positions to reduce $.8M;
Eliminating paid noon-hour supervision in elementary schools,as no money is provided
under the provincial funding formula;
Reducing $.8M from secondary school supply teaching;
Increasing the secondary pupil-teacher ratio from 21 .:1 to 22:1.
In addition tothese reductions,mid-year reductions intheamountof $2.8M wererequiredas follows:
School Accounts $0.7M
Custodial and Maintenance Accounts 1 .CM
Department Accounts 1.1M
EDUCATION EQUALITY TASK FORCE
On 2002 May 09 the government announced the appointment of Dr. Mordechai Rozanski to the
Education Equality Task Force (EETF)to review the Student-Focused Funding model.The EETF
wasaskedto make recommendations,tobe considered for the 2003-04 school year,on ways to
improve equityfairness, certaintyand stability in the funding ofOntario's student and schools. The
Boardmade a presentation on 2002September25 tothe EETF including recommendations in the
following areas:
inflation increases
Special Education
Transportation
Salary Negotiations
Visual and Performing Arts
Information Technology
newly Mandated Duties of Boards
Flexibility to address local needs and priorities
Pupilto Teacher Ratio- Junior Kindergarten to grade 3
Multi-year Funding
The EETF conducted an extensive consultation and based onthe input.Dr.Rozanski releasedhis
report on 2002 December 10.Within a week, the Ministerof Education announced an additional
$61OM in funding for school boards in the current 2002-03 fiscal period.Asummary ofthe funding
is as follows:
Special Education $ 9 224 250
Collective Bargaining $13 283 915
Transportation $784 519
2003-04 STUDENT FOCUSED FUNDING
On2003 April 11,the Ministry announced the Student Focused Funding regulationsfor2003-04and
represented another step in the government's response tothe EETF recommendations.Thefunding
announcement includes enhancements to selected funding benchmarks,investments in new
Initiatives and further consultation on specific issues with school boards and other partners in
education.
The funding announcements embedded inthe grants the enhancements that were announced in2002
December as part of the immediate response to the report of the EETF and included:
Increases to salary benchmarks;
-special education including full year funding for all eligible ISA claims for students
enrolled in 2002-03;
transportation.
2003 May 27...4
4.REPORTS FROM ADMINISTRATION,cont'd
2003-04 PRELIMINARY BUDGET -cont'd
2003-04 STUDENT FOCUSED FUNDING -cont'd
The new investments for 2003-04 include the following:
SALARY BENCHMARKS
A 3%increase to the salary benchmarks to allow school boards and unions to settle collective
agreements.
TRANSPORTATION
Funding Is to be equivalent to the $784 519 received in the 2002 December announcement.School
boards with declining enrolment will not see their transportation funding reduced.The new
transportation funding model will not be available until 2004-05.
SPECIAL EDUCATION
For 2003-04, fundingfor IntensiveSupport Amount (ISA)levels 2 and 3 will continue to be adjusted
and boards will have an opportunity to submit new claims for ISAfunding,net of students that leave
the Board. In addition, SEPPA funding for ail pupils increases in 2003-04.The funding
announcement of 2002 December and the grants for a 2003-04 result in an increase in revenue from
$52.8Mto$67.2M. Forthe firsttimesince amalgamation, the special education portionofthe budget
will not show a deficit. For the 2002-03 budget,a deficit of $5.3M in special education required
reductions in other areas of the budget.
CLASSROOM RESOURCES
The province has committed a total of $66M over three years to increase the benchmarks for
classroom computers,textbooks and learning materials,classroom supplies and secretarial supplies.
In the first year of implementation,2003-04,these benchmarks are increased a total of $22M. This
generates $786 370 forthe Board. The proposed budget increases expenditures in these categories
by $1 600 000, more than double the funding announcement.
PUPIL ACCOMMODATION GRANTS
An additional $937 238 was received to increase ongoing renewal projects.Also,Caradoc South
PublicSchool was deemed prohibitive torepair. The Board will receive an estimated $219 987 a year
for25 years to allowforthe replacement ofthis facility,orthe building ofa new school which equates
to $2.4M in construction costs.
DECLINING ENROLMENT ADJUSTMENT
The Board is projected to receive $3 287 804 for 2003-04 and will also receive a portion of this
amount for the following two years.The Board continues to experience declining enrolment which
has an impact on revenues.
The adjustment gives boards time to reduce costs as student population decreases.While teacher
costs are reduced because of class size,other costs do not reduce proportionally.Costs for
professionals/para-professionals,principals, vice-principals,school secretaries,facilities and
administration will need to be reviewed in the long term to adjust for the permanent loss of revenues
from declining enrolment.
CAPITAL INTEREST AND DEBENTURE DEBT
Funding will decrease by $10 108 555 as a result of the debenture of pre-amalgamation debt. This
will offset the reductian in debt payment and will have no impact on the budget.
2Q03 May 27...5
4.REPORTS FROM ADMINISTRATION,cont'd
2003-04 PRELIMINARY BUDGET -cont'd
OTHER FUNDING CHANGES 2003-04
The funding announcement included a number of changes that are not Included In the revenues at
this time.They will follow 2003-04 year,summarized as follows:
RURAL EDUCATION STRATEGY
The government has committed$50M In annual ongoingfundingwhichis not Includedinthe funding
or budget at this time. The government has recently appointed Dr.James Downey, former University
of Waterloo President to provide the government with recommendations on the development of the
strategy to help small rural and northern schools.It Is anticipated that the funding would flow to
school boards during the budget year.
TECHNOLOGY EDUCATION
The government has allocated $1OM for 2003-04 outside of the student-focused funding grants to
renew technological equipment,train teachers,and to develop partnerships with employers and
colleges.Boards and schools will be required to develop comprehensive multi-year plans.
CONSULTATION
As the government continues to respond to the recommendations ofthe EEFT,a plan to consult on
a number of the following issues Is in place:
Rural Education strategy
Benchmark Updates
Leaning opportunities grant
Special education
French-language school boards
Governance and accountability.
MULTI-YEAR FUNDING
With the2003 Ontario Budget,the government has Introduced multi-year base funding (MYBF)for
three years. The commitment reflects a base amount which Includes the current funding,student
enrolment In these years and additionalfundingto address remaining recommendations ofthe EETF.
Anyadjustments will be the resultof policy decisionofthe government based on economic growth,
the level of federal government support,and results achieved through greater accountability.The
Ministry of Educationis not releasing multi-year allocation on a board byboard basis.
2003-04 EXPENDITURE HIGHLIGHTS
The 2003-04 preliminary expenditure budget is $580 670 376 an Increase of 6.0%from the 2002-03
approved budget. The funding announcements in 2002 December in response to the Education
Equality Task Force,as well as the funding announcement for 2003-04,has enabled the Board to:
Produce a balanced budget;
Deal with a portion of the funding gaps addressed inthe last year's budget;
Have sufficientfunds so that special education is not In a deficitposition;
Increase spending In special education;
Adjust specific budgets based on actual expenditures;
Propose new initiatives.
2003 May 27...6
4.REPORTS FROM ADMINISTRATION,cont'd
2003-04 PRELIMINARY BUDGET -cont'd
2003-04 EXPENDITURE HIGHLIGHTS,cont'd
The budget was developed based on the following:
Budget assumptions as approved by the Budget Advisory Committee and Board;
Restoring a net increase of5% to departmental supplies and services and restoring a 35%
to furniture and equipment;
Special Education increase in expenditures;
- 'Adjustment to reflect actual expenditures for specific cost items;
New proposed initiatives
Changes to school renewal and new pupil places to match funding;
Reduction of principal and interest on debt accumulated prior to amalgamation.
HOW ARE THE INCREASED DOLLARS ALLOCATED?
As a result of the provincial increase infunding, the Board has been able to increase expenditures
by 7.8%before interest and debenture debt,as follows:
Permanent Salaries &Benefits $27 336
Utilities &Transportation 1 774
Reinstate Supplies &Service (5%)
Furniture &Equipment (35%)1 408
Special Education 5 056
Adjustment to Actual 1 773
New Initiatives 4 586
School Renewal/New Pupil Places 1 053
Less:Capital Interest &Debenture Debt (10 109)
Net Increase in Expenditure (6%)$32 877
STAFFING INCREASES
The preliminary 2003-04 expenditure budget Includes the following new staff increases:
FTE
Educational Assistants 50.0
Psychometrist 1.0
Speech and Language Pathologist 1.0
Learning Coordinator 1.0
Leader-Students at Risk 1.0
Educational Assistants JK/SK 1.5
Special Education Teachers 19.2
Total 74.7
The following staffing comparison was presented:
2001-02
Reductions
2002-03
Reductions
2003-04
Increases
+/-
Classroom 43.4 1.5-72.7 +27.8
Non-Classroom 34.0 2.0 2.0 -34.0
Administration 4.0 12.5 --16.5
Transportation -7.1 —-7.1
Custodial/Maintenance 6.0 12.0 —-18.0
Total 87.4 35.1 74.7 -47.8
2003 May 27...7
4.REPORTS FROM ADMINISTRATION,cont'd
2003-04 PRELIMINARY BUDGET -cont'd
NEW INITIATIVES
The Budget Development Group has proposed several new initiatives that are designed to enhance
student learning.
SAFE SCHOOLS -$120 000
The Board continuestoplace major emphasisonSafeSchools initiative.Board expenditurespaired
with strong community contribution have allowed schools toofferspecificprogramsat all grade levels
and offer partnership ventures and leadership opportunities for both elementary and secondary
students. Increased funding at this time will allow the Board to Introduce newand challenging Safe
Schools initiatives and allowthis program tocontinue togrowand offerhighvaluetoboth schools and
the community at large.
Communities are becoming less and less tolerant ofbullying behaviour andare requesting proactive
programming and support services to deal withthe Issue.Inaddition there is a demand forthe Board
to continue to expand its efforts to educate students andstaffIn theareas of tolerance and respect
for individuals regardless oftheir race,religion,gender or sexual orientation.
Additional funds will allow present initiatives to continueand will provide program materials and
personnel resourcesnecessary for the development ofa comprehensive,elementary school-based
anti-bullying program;assistanceto administrators andparents regarding the prevention of violence
intheirschool communities;andexpansionof initiatives addressingthe right ofallstudentstobesafe
in schools,and an expansion ofthe number of program presentations offered to grade7 and 8
students (addressing the problem of bullying).
SUPPLIES &SERVICES &FURNITURE &EQUIPMENT -$600 000
The increase of$600 000 will be transferred to the school-based supplies and services accounts,the
majority ofthe money going tothe elementarypanel. The purpose ofthese funds Istoincreasethe
resources that can be put into every classroom.
INFORMATION TECHNOLOGY - $1 000 000
The system committee has guided the Board's Information Technology initiative operates with the
slogan "IT Works".The central focus ofthe committee's work has been onthe promotion within
schoolsofa reliable core technology thatmeets thecomputerneeds ofteachers andstudentswhen
required.The two main areas to be addressed are:that technology in use in the schools is up-to-date
and capable of running the required software,and,that swift and sure service support is ready to
keep systems up and ready for use.
Additional funds will focus on reorganizing the repair function to increase effectiveness of repairs in
schools and begin the process of refurbishing one lab in each school,bringing the computers up to
date.Also,teacher training toextendtheir ability to integrate technology into the curriculum will be
provided.ITS will bereorganized in accordance with therecommendationscontained in the Chartwell
consultant's report.
EARLYYEARS LITERACY(JK/SK) -$500 000
New funding of$500 000 will support Early Years Literacy and the development ofreading and writing
skills in Junior and Senior Kindergarten.The centra!focus will beon professional development for
teachers and the acquisition of classroom resources.Specifically,the funding will support a two-year
plan to purchase reading materials through the acquisition of classroom resources to support a
balanced literacy program,as well as intensified teacher training In the areasofShared Reading and
Interactive Writing.
It is the Board goal that 80% of Senior Kindergarten students will achieve at Level 2+ on the
Developmental Reading Assessment (DRA)instrument upon completion of their program.This
initiative complements and reinforces ongoing system and Ministry literacy programs currently in
place for the primary divisions {grades 1 -to 3).
2003 May 27...8
4.REPORTS FROM ADMINISTRATION,cont'd
2003-04 PRELIMINARY BUDGET -cont'd
INSTRUCTIONAL PRACTICE -$180 000
Thisfunding will be used as partofafour-yearplantoprovide release timefor teachers.Professional
development isan important component in changing instructional practice in schools.Eachyear40
schools will be part of this initiative to enhance student learning.Each school will send four teachers
and the principal toreceive training as partofa system-wide school improvement plan intended to
change instructional practice and improve student achievement.
CUSTODIAL-$320 000
In the past two budgetyears the custodial servicetoourschoolshas been reducedbyover25,000
hours. Thisproposal would put approximately 10,400hours back into the custodialcomplementfor
the purpose of replacement staff as well as attempting to adust the staffingformula to accommodate
schools withlimitedhours on the afternoon shifts. Aportionofthe additional funds would be utilized
to expand casual usage for short and longterm replacements for vacancies due to WSIB claims,
temporary vacancies and long term illness.
IN-YEAR ADJUSTMENTS -$300 000
Each year, after the budget Is approved, a number of issues arise that require approval and the
expenditureoffunds.In the past, these have resulted in overexpenditures during the year as there
is no approved budget for these transactions.For example, during the current year the Board has
had criminal background checks,AccessibilityWorking Group costs,rental accommodation,strike
contingencyfund and system implementation costs.An in-yearadjustment fund would provide a
contingency for unexpected and unusual circumstances that occur after budget.
KEY FINANCIAL PRESSURES
The recent provincial funding announcements have improved the financial situation for the Board.
A balanced 2003-04 budget allows the Board to proceed without further cuts to programs and
services and to begin moving forward with Initiatives that support student achievement.While this
is good news for the short term, the momentum toward adequately funding school boards must
continue. There are still fiscal pressures and funding gaps that are notyet addressed.Asummary
of the key fiscal pressures is as follows;
Update benchmark costs for all components of the funding formula. This was the first
recommendation of the Education Equality Task Force.While there has been some
improvement,the government should move forward with the committee recommendations.
Several funding gaps identified in lastyear's budgethave notbeen resolved.Issues of rising
utility costs have not been included inthe benchmarks.A new transportation model is not
planned until 2004-05.
Declining enrolment will continue until 2010-11.The Board will have to developa long term
plan to reduce costs to meet reduced funding levels since most revenue Is generated on a
per pupil basis.
Accommodation issues relatedtothenumberofschools continue tooperate in comparison
to Ministry capacity will have to be addressed.The results of the Ministry review ofsmall
rural and northern schools will provide directions on a funding strategy.
On going negotiations will have an impact on the Board's ability to fund programs and
services as 81 %of our cost is related to salaries and benefits.
It was noted that the Preliminary 2003-04 Budget Document is available on the Board's Web Site
www.tvdsb.on.ca and the Student Focused Funding Model Is available at www.edu.qov.on.ca.
The Administration responded to questions of clarification by trustees.
2003 May 27...9
4.REPORTS FROM ADMINISTRATION,cont'd
2003-04 PRELIMINARY BUDGET -cont'd
The following upcoming Budget preparation dates were highlighted:
May 29 Public Information Sessions
(London,Strathroy,St.Thomas,Woodstock
June 10 Public Input
June 17 Trustee discussion and debate
June 24 Board Approval
June 27 Submission of an estimate to Ministry of Education
5.ADJOURNMENT - The meeting adjourned at 5:35 p.m. on motionof L.Stevenson and J. Hunter.
CONFIRMEDjJcrlL^...U.
Chairperson
•),
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING.PUBLIC SESSION
2003 MAY 27,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION
Chlppewa P.S.,CHOMP,London V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS
a.Bessie Borwein Science Teacher of the Year Award V
-George Jensen,G.A.Wheable
b.Peaceful Schools International V
-Heather Coughlln,Kathryn Sharpe,Parkview P.S.
c.Le Contours/Festival d'art Oratoire 2002 Winners V
-Rachael Berta,Plover Mills P.S.
-Bianca Van Bavel,Lester B.Pearson School for the Arts
d. W.John Laughlin Staff Development and Leadership Award
Presentation V
-Kate Webber,Principal,Medway S.S.
7.CONFLICTS OF INTEREST V
8.DIRECTOR'S ANNOUNCEMENTS V
9.CONFIRMATION OF MINUTES
a.Regular Board Meeting,2003 April 22 M
b.Special Board Meeting,2003 May 06 M
c.Special Board Meeting,2003 May 13 M
10.REPORTS OF COMMITTEES
a.Special Education Advisory Qommittee,2003 May 06 M
b.Special Education Advisory Committee,2003 May 20 M
c.Committee of the Whole,2003 May 13 M
d.Chairs'Committee,2003 May 15 M
e.Professional Development Committee,2003 April 22 V
r
2
f.Committee of the Whoie,in Camera,2003 May 27 IVI
11.REPORTS FROIVI THE ADIVIINiSTRATION
a.Empress/Jeanne Sauve/Oxford Paric Accommodation M
Study Committee -Tabled Motion M
b.Presentation of 2003-04 Preliminary Budget:M
i.Budget Overview Presentation
ii.Motion related to Secondary Class Size Average
c.TVDSB Special Education Plan 2003-04 M
i.Association for Bright Children,London and M
Middlesex -Minority Report
ii.Integration Action for Inclusion in Education and M
Community (On) -London and Area -Minority Report
iii.Learning Disabilities Association London Region -M
Minority Report
d.Departmental Updates M
12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN M
a.Trustee L.Stevenson
O '*3.ADDITIONAL BUSINESS
14.COMMUNICATIONS
a.Ontario Public School Boards'Association V
b.Student Trustee Update V
c.Ministry of Education M
d.Management Board of Cabinet M
e.Middlesex-London Health Unit M
f.Trillium Lakelands DSB M
g.Waterloo DSB M
15.NOTICE OF MOTION
16.GOOD NEWS ITEMS -"Did you know..."
17.ADJOURNMENT
f
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2003 MAY 27
The Board met in regular session on 2003 May27 inthe Board Room at the Education Centre, meeting in
Committee ofthe Whole, in camera,at 5:40 p.m. on motion ofT.Roberts and S.Peters,followed by a public
session at 7:21 p.m.The following were in attendance:
TRUSTEES
J.Bennett,Chair
J.Hunter
P.Schuyler
Regrets:D.Anstead,8.Deller
ADMINISTRATION AND OTHERS
B.Bryce
P.Gryseels
B.Greene
C.Murphy
J.Thorpe
M.Sereda
G.Jazey
K.Havelka
S.Peters
T.Roberts
A.Cartler
L.Stevenson
D.Stewart
L.Hutchlnson
J.Empringham
K.Wilkinson
K.Dalton
D.Blair
B.Tucker
K.Bushell
S.Dawson
J.Roth
G.Hart
P.Sattler
P.Jaffe (-9:20)
M.McTaggart
K.Meeson
C.LInsdell
J.Neville
8.Christie
C.Dennett
D.Bradford
W.Scott
1./2.
3.
4.
5.
CALL TO ORDER
Chairperson Bennett called the meeting to order at 7:21 p.m.
singing of O Canada.
The meeting was opened with the
SPECIAL MUSICAL PRESENTATION
The appreciation of the Board was extended to the students of the Chippewa Public School
Drumming Group "CHOMP"of London, conductor Bruce Dunn and accompanist Shari Blaha for
performing two musical numbers.
APPROVAL OF AGENDA
Theagenda was amended toadd Community Living London -London andArea Minority Report as
item 11.c iv.,and approved on motion of T.Roberts and G,Hart.
OFFICIAL RECORD
The Executive Secretary read Into the minutes the following recognitions:
"We regret to record the death of:
- AlysiaLoney-Ross, a 13 year-old student at Empress P.S.,Londonon 2003 May01;
-Aamir Hassan,a 20 year-old student at Saunders S.S., London,on 2003 May03;
-Nicholas Fernandes, a 12 year-oldstudent at StoneybrookP.S.,London,on 2003 May 08; and,
-Isaak Reddecopp,a 10 year-old studentat Port BunArell P.S., Port Burwell,on 2003 May 14.
2003 May 27...2
6.RECOGNITIONS
The following achievements of staff and students were recognized:
a.BESSIE BORWEIN SCIENCE TEACHER OF THE YEAR AWARD
Superintendent J. Emprlngham extended congratulations on behalf of Thames Valley to
George Jensen,a Science teacher at GA Wheable,London, recipient, of the Bessie
Borwein Science Teacher of the Year Award.The award recognizes Mr.Jensen for his
exemplary teaching practices and outstanding innovative contribution to pure sciences.He
was also honoured at the University of Western Ontario Provincial Science Conference held
earlier in May.
b.PEACEFUL SCHOOLS INTERNATIONAL
Superintendent K.Wilkinson extended congratulations on behalf of the Board to Principal
Heather Coughlin and Teacher Kathryn Sharpe of Parkview P.S.in Komoka,as the first
school inOntario to receive a Peaceful School International membership and to earn the Flag
of Peace.The award recognizes the many years,Parkview P.S.,staff and students have
been leaders in safe schools initiatives and promoting anti-violence programs that create a
peaceful school environment. The Flag of Peace was displayed.
c.LE CONTOURS/FESTIVAL D'ART ORATOIRE 2002 WINNERS
Students Rachael Berta of Plover Mills P.S.,Thorndale,and Bianca Van Bavel,of Lester B.
Pearson School for the Arts, London,presented their winning speeches for Le
Contours/Festival d'art Oratorie 2002.Rachael was winner of the Intermediate Core French
contest and Bianca for Intermediate French Immersion. Appreciation and congratulations
were extended to the students fortheir originality and excellence inFrench language public
speaking.
d.W.JOHN LAUGHLIN IN STAFF DEVELOPMENT AND LEADERSHIP AWARD
PRESENTATION
Superintendent K.Wilkinson extended congratulations to Principal Kate Webber ofMedway
S.S.,Arva,as the firstrecipient of the W.John LaughllnStaff Development and Leadership
Award. Ms.Webber was recognized for demonstrating the Board's visionofa caring learning
community and her ongoing commitment to student learning.Mr. Laughlin presented Ms.
Webber with a commemorative gift.As well, her name will be engraved on a permanent
plaque to be displayed at the Education Centre.
7.CONFLICTS OF INTEREST
Trustee P.Jaffe declared a conflict of interest related to the Committee of the Whole -In
camera Report of 2003 May 27 item 5a citing spousal employment.
8.DIRECTOR'S ANNOUNCEMENTS -none
9.CONFIRMATION OF MINUTES
The minutes ofthe following meetings were adopted on motionofG. Hartand P. Schuyler:
a.Regular Board Meeting,2003 April 22;
b.Special Board Meeting,2003 May 06;
c.Special Board Meeting,2003 May 13.
2QQ3 May 27...3
10.REPORT OF COMMITTEES
A.
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
Members
2003 May 06
12:19 p.m.-3:04 p.m.
D.Anstead,Trustee A. Morse,Easter Seal Society (-2:56)
J.Bennett,Trustee (-1:50)W. Rodic,Vanier (-2:42)
B.Bocking,Thames Valley Children's Centre J.Ross,Epilepsy Support Centre (-2:30)
W.Dupuis,Ontario Association for Families P.Sattler,Trustee
of Children with Communication Disorders (- J.Steele,(Alt)Learning Disabilities Association
2:56)L.Stevenson,Trustee
P. Gallin,Autism Society S.Wilson,Community Living Education Committee
P.Gillis,integration Actionfor Inclusion J. Worthington, VOICEfor Hearing-Impaired Children
E.Hager,London Down Syndrome (-1:50)
Association
B. Hopkins, DistrictSchool Council (-2:50)
R. Hurwitz,Association for Bright Children
Administration and Others
P.Cook,OPC -Elementary J. Roth,Manager of Finance
V.Corcoran,Learning Supervisor R.Tisdale
B.Greene,Exec.Superintendent of Business B.Tucker,Superintendent of Education
S. Lundrlgan, Executive Secretary's Assistant J. Webb,Secondary Principals
C.Murphy,Executive Superintendent of
Program
Regrets:D.Smith
Absent:G.McGahey
1.CHAIR'S OPENING REMARKS
Chair L.Stevenson welcomed everyone to the meeting and wished all mothers in the room
a Happy Mother's Day on Sunday.
2.CONFLICTS OF INTEREST
No conflicts of interest were declared.
3.CONFIRMATION OF AGENDA
L.Stevenson noted that D.Smith sent his regrets.The agenda was confirmed as distributed.
4.REPORT OF MEETING FROM APRIL 1,2003
J.Worthington requested that the minutes be amended to reflect the comments she made
at the previous meeting. The committee supported having J.Worthington's remarks attached
as information to the May report,(attachment)
5.UPDATES
• Bill Tucker
Adraft copy of the Special Education Expenditure Reporting Instructions for DistrictSchool
Boards for 2003-04 was distributed for Information.Contact Bill ifyou wouldlikea copy of
the new criteria for enrolling in the LD program. Ifyou have questions please contact J.
Parker,B.Tucker or V.Corcoran.
2Q03 May 27...4
10.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
5.UPDATES,cont'd
Bill congratulated Brenda Hopkins on being selected as an Award of Distinction award winner.
Brenda and her fellow Award of Distinction award winners will be formally recognized by the
Board at the Information Committee of the Whole meeting this evening.
V.Corcoran and B.Tucker held an information session on April30 to provide a review of the
Special Education Plan.There was not a stellar turnout but there was good discussion.
L.Stevenson confirmed with a ministry official that the provincial demonstration schools would
be not be closed.It was noted that early in the school year,this issue was under consideration,
however aggressive lobbying by parents resulted in this issue being taken off the table.
It was noted that the provincial demonstration schools serve blindand deaf students.Currently
20-22 Thames Valley students are enrolled at Robarts.
6.OTHER BUSINESS
6.1 Review of SEAC Meeting Dates and/or Times
Committee members voiced their preference on changing the meeting date and/or time for SEAC
during a lengthy discussion.It was supported that SEAC continue to meet from 12:15 p.m. until
3:00 p.m. but the date will be changed to the fourth Tuesday of the month beginning in the new
school year.
6.2 Budget Discussion
Executive Superintendent of Business Brian Greene and Manager of Finance Jane Roth
distributed a handout entitled,"Special Education -Preliminary 2003-04 Funding"and responded
to questions from members.The assumption Is that Special Education will operate well within
the funding provided for this year,resulting in a surplus.Staffing,the effect declining enrolment
will have on Special Education revenues,and the need to establish a Special Education reserve
were considered.B.Greene and J. Roth were invited to the meeting of June 3 to discuss the
budget once staffing numbers are known.
7.BUSINESS ARISING
7.1 Special Education Plan
V.Corcoran compiled the feedback received and discussed proposed changes.Members of the
committee voiced their reluctance to approve the Special Education Plan until the staffing
component was known. Itis anticipated that the recommendation for approval will be considered
at the June 3 meeting.Confusion over whether the Plan is philosophical in nature or an outline
of programs and services that will be provided persisted.A. Morse commented that while the
Special Education Plan is philosophy based,it should still describe what is going to be happening
in Special Education for the next school year.
Committee members'concerns relating to the specific sections and the Plan's presentation on
the whole were noted.Due to time constraints,this discussion will continue at the June 3
meeting.
After updating the draft Special Education Plan,V.Corcoran will notifySEAC members by email
when the newly revised version has been posted to the Board's website.
8.FUTURE AGENDA ITEMS
For June 3 meeting
• B.Greene and J. Roth:Special Education Budget and the Staffing Component
•Special Education Plan Discussion
•Peggy Sattler: Informationfrom the Budget Advisory Committee
10.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
9.ADJOURNMENT
The meeting ended at 3:04 p.m.
L.STEVENSON,
Chairperson
From Jill Worthington,VOICE for Hearing-Impaired Children
VOICE asks the Board of Education to consider carefully the recommendation of Administration
to gut the JK/SK program for hearing-impaired students.
1.All nine students are ISA funded.Program pays for itself. ISA funding Is dependent on
service provision.
2. This is a long-standing and successful program.
3.Preschool services to hearing-impaired students are the only ones mandated in the
Education Act.
4.Decimating one program In the name of equity is backward movement ~ we should move
Special Education forward.
b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
2003 May 20
5;20 p.m.-7:28 p.m
Members
J. Bennett,Trustee R.Hunwitz,Association for BrightChildren
B.Booking,Thames Valley Children'sCentre W.Rodic,MadameVanier(+5:33)
W.Dupuis,Ontario Association for Families P.Sattler,Trustee
of ChildrenwithCommunication Disorders (-M.Schnarr-Rlce,Learning Disabilities Association
6:20)(+5:25)
P.Glllis,Integration Action for Inclusion L.Stevenson,Trustee
E. Hager,London Down Syndrome J.Worthington,VOICE for Hearing-Impaired Children
Association (+5:33)
Administration and Others
P. Cook,OPC - Elementary C.Murphy,Executive Superintendent ofProgram
V.Corcoran,Learning Supervisor Services
S.Lundrigan,Executive Secretary's AssistantT.Roberts,Guest Trustee
B.Tucker,Superintendent of Education
Regrets;D.Anstead,P. Gallin, B. Hopkins, G. McGahey, A. Morse, J.Ross,S. Wilson
1.WELCOME
Chair L.Stevenson welcomed everyone to the meeting.
B.Tucker asked that SEACmembers spread thewordaboutthree public forums regarding
the Ontarians with Disabilities Act that will be held as follows:
Wednesday,June 4,2003 7:00 p.m.-9:00 p.m.Education Centre,London
Wednesday,June 11,2003 7:00 p.m. -9:00 p.m.CEC South,400 Sunset Dr., St.
Thomas
Thursday,June 19, 2003 7:00 p.m. - 9:00 p.m.College Avenue S.S.Library,
Woodstock
2003 May 27...6
10.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
2.THE SPECIAL EDUCATION PLAN AND PRELIMINARY SPECIAL EDUCATION
STAFFING,2003-2004
V.Corcoran detailed the elementary and secondary staffing information in section 2.11 of the
Special Education Plan and indicated that the format was provided by the Ministry.C.
Murphy, B.Tucker and V.Corcoran noted member's suggestions and provided clarification
as required. B.Tucker compiled a listof member's questions that may be posted as FAQs
(Frequently Asked Questions) when the Plan Isposted on the web. Formatting changes to
allow for better organizational flow of the document and areas still to be completed were
discussed.
A motion byB.Booking and P.Gillis tocontinuethe meeting until 7:30 p.m.was supported.
3.RECOMMENDATIONS
The following motion by J. Worthington and W. Rodic was supported by the Committee:
"SEAC recommends that the Board approve the proposed Special Education
Plan,that must be supported by budget and staffing allocations,as a minimum
guideline for delivery of special education inthe Thames Valley District School
Board."
It was noted that the Special Education Plan 2003-2004 will be presented to the Board for
approval at the meeting of 2003 May 27. Minority reports regarding the Plan must be
submitted to the Executive Secretary's Office or sent by email to s.lundriQan@tvdsb.on.ca
before Thursday,May 22,2003 at noon.
An information session regarding the budget Is scheduled for May 29 at the Education
Centre,London.Formal public Input on the 2003-04 budget is scheduled for the June 10
Board meeting.Contact Sharron Christie, Executive Secretary at 452-2257 before June 2,
if you or your organization would like to make a presentation.
4.ADJOURNMENT
The meeting adjourned on a motion by P.Sattler at 7:28 p.m.
RECOMMENDATION:
1.That the Board approve the proposed Special Education Plan, that must be supported by
budget and staffing allocations,as a minimumguideline for delivery of special education in
the Thames Valley District School Board.
L.STEVENSON.
Chairperson
The recommendation was deferred tofollowitem 11c.-TVDSB Special Education Plan 2003-04,on
motion of G. Hart and P. Jaffe. Itwas subsequently withdrawn by Trustee Stevenson following
consideration of the motion Included with Item 11.c.
2003 May 27...7
10.REPORT OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE 2003 May 13
7:10 p.m.-10:00 p.m.
MEMBERS PRESENT
J.Hunter,Chair L.Stevenson
ADMINISTRATION AND OTHERS
G.Hart
P.Sattler
A.Cartier
8.Deller
P.Schuyler
S.Peters
D.Stewart
T.Roberts
P.Jaffe
M.McTaggart
Regrets:J.Bennett,D.Anstead
B.Bryce
P.Gryseels
C.Murphy
J.Thorpe
K.Dalton
D.Blair
G.Jazey
B.Tucker
K.Dalton
L.Hutchinson
J.Empringham
J.Roth
K.Bushel!
R.Hughes
V.Corcoran
C.Linsdell
S.Christie
W.Scott
D.Bradford
C.Dennett
1.APPROVAL OF AGENDA-The agenda was amended by adding item 12b, "Report ofthe
Budget AdvisoryCommittee, 2003 May 13"and item 6 (b) "Petition re Triple Grading",on
motion of L.Stevenson.The amended agenda was approved on motion of T.Roberts.
2.CONFLICTS OF INTEREST -none
3.DIRECTOR'S ANNOUNCEMENTS
(a)B.Bryce.Director of Education, requested that B. Greene, Executive Superintendent,
BusinessServices,and K.Bushel,Manager.Projects&Maintenance,provide the following
an update regarding water testing at Oxford County elementary schools.
Supt.Greene advised that the nine schools in Oxford County which use well water are
monitored constantly following the Walkerton issue.K.Bushell reportedthat within the past
week seven of the nine facilities had questionable water safety levels which necessitated
disconnecting and testing the well water supplying the drinking fountains and lavatories.He
reported that bottled water was delivered Immediately to the schools and samples of the
water were sent for testing in accordance withthe regulations of the Clean Water Act Mr.
Bushell advised that all the schools will resume using well water by 2003 May 15 and,
although high sodium chloride levelsmayappear,Facility Services staff will ensure thatthe
chlorine supply is safe and that no health hazards or concerns exist.
(b)Mr.Bryce introduced and congratulated Dolly Hughes on her appointment as President of
the Thames Valley Council of Homeand SchoolCouncils resulting from the amalgamation
of district school councils.
(c) He advised that an article written byTrustee Anstead regarding the use of palm pilots in
elementary schools is featured in the currentOPSBA publication Education Today.
Trustee P. Jaffe asked that Director Bryce comment on another article In the publication
which compared the Grade 3 literacy testing results for Alberta and Ontario.The Director
read examples of questions and answers from tests from both provinces which clearly
showed the complexity and higherexpectations ofthe Ontariotest when compared to the
Alberta test.
It was suggested that the Administration investigate a bulk annual subscription of Education
Today for superintendents and school administrators. The Director will explore the
suggestion and report at a subsequent meeting.
2003 May 27...8
10.REPORT OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
4.MONTHLY FINANCIAL REPORTING
B.Greene,Executive Superintendent,Business Services,advised thatduetotheresponse
tothe RozanskI reportand the recent funding announcement,the Board Is not projecting a
deficit for2003-04and the current deficit has been eliminated.Supt.Greene advised that
the monthly financial report is a high level summary and that a detailed analysis will be
Included in the 2003-04 Budget binders.
J.Roth.Manager,Financial Services,presented highlights ofthe Monthly Financial Report
as at 2003 March 31.Asummaryofrevenues, expenditures byexpendituretype and area
was also provided. It v/as noted that elementary and secondary expenditures have been
separated Into categories to providea clearer summary.
5.FOLLOW-UP REPORT OF THE AD HOC COMMITTEE TO ADDRESS CONCERNS OF
GAY/LESBIAN STUDENTS
Trustee P.Sattler Introduced the follow-up report including revised recommendations
submitted by the Ad Hoc Committee to Address Concerns of Gay/Lesbian Students.
Students Simon Rossiter and Joanna Paddock spoke to the issue of harassment
experienced by gay/lesbian students and described the results of a survey conducted at
Banting S.S.
At the April 8 Committee of the Whole meeting,the Ad Hoc Committee to Address Concerns
ofGay/LesbianStudents submitteditsreportforconsiderationbythe Board.Following a full
discussion,during which fouroftherecommendationscontained in thereportwereapproved
by the Board,the report and remaining recommendations were referred back to the
Committee.The April 22 report presented revised and restructured recommendations
developed during two committee meetings and extensive consultation with Senior
Administration.
The Committee believes that the following revised recommendations provide a framework
to address the concerns raised by the GLBT2 students within available funding and
demonstrate the Board's commitmentto providing a safe,respectful and welcominglearning
environment for Its students.
Recommendations:
1.That the Board endorse,In principle, the expansion of its Safe Schools - Violence
Prevention initiative to include specific measures to address sexual diversity Issues In
Its elementary and secondary schools using age-appropriate strategies and materials.
2.That a sub-committee of the Safe Schools Steering Committee (including students,
community partners, and others) be struckto develop a workplan including feasibility,
implementation time-lines,evaluation,and costs forthe various strategies Identified by
the Ad HocCommittee to Address Gay/Lesbian Student Concerns inthe April 8,2003
reporttothe Committee ofthe Whole,and thatthissub-committeesubmita preliminary
report to the Board by January 2004.
3.That thefollowing recommendations be referred to the budget process for consideration:
allocate up to $38,000 to hire staff to assist the Violence Prevention Co-ordlnator
primarilyin matters of sexual diversity;($38,000)
2003 May 27...9
10.REPORT OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.FOLLOW-UP REPORT OF THE AD HOC COMMITTEE TO ADDRESS CONCERNS OF
GAY/LESBIAN STUDENTS -cont'd
Recommendations,cont'd
allocate funds so that two additional secondary staffing lines can be assigned for
violence prevention drama productions;($25 300)
allocate $20,000 to support initiatives specifically designed to address the concerns
raised by GLBT2 students so that no existing violence prevention programs are cut back
as a result of the implementation of these Initiatives. ($20 000)
4.That the Ad Hoc Committee to Address the Concerns of Gay/Lesbian Students be
disbanded.
Administration responded to questions posed by tnjstees.Trustee P.Sattler moved
Recommendations 1-3 and requested that they be considered separately.
Trustee S.Deiier moved the following motion:
Thatconsiderationofthe recommendationscontained inthe May 13,2003 reportofthe
Ad Hoc Committee to Address Concerns of Gay/Lesbian Students be postponed until
specific direction is received from the Ministry ofthe Education,was defeated.
Following discussion,the motion was defeated.
Trustees Hart and Jaffe emphasized the importance of moving forward with the
recommendations.Director Bryceadvised that Superintendent K.Dalton and R. Hughes,
Learning Coordinator,will be responsible for ensuring that Safe Schools -Violence
Prevention initiatives include specific measures to address sexual diversity Issues at the
elementaryand secondary level with aspecialfocustowardsage-appropriate strategies and
materials.Updates regarding this process will be provided at subsequent meetings.
Clarification was requested regarding parental Involvementin age-appropriate curriculaand
materials. Supt.Dalton explained the process in place for ensuring that parents have an
opportunityto voice theiropinions/options regarding student participation.
Recommendation 1 was approved on motion of P.Sattler:.
That the Board endorse,In principle, the expansion of its Safe Schools - Violence
Prevention Initiative to include specific measures to address sexual diversity issues In
its elementary and secondary schools using age-appropriate strategies and materials.
Recommendation 2 was approved on motion of P.Sattler:
That a sub-committee of the Safe Schools Steering Committee (including students,
community partners, and others)be struckto develop a work plan including feasibility,
implementation time-lines,evaluation,and costs forthe various strategies identified by
the Ad HocCommittee to Address Gay/Lesbian Student Concerns inthe April 8,2003
reporttothe Committee ofthe Whole,andthatthis sub-committee submita preliminary
report to the Board by January 2004.
Trustee S.Peters moved an amendment to Recommendation 3.The Chair ruled the
amendment out oforder and Identified itas a possible new motion.Trustee Sattleragreed
to withdraw Recommendation 3.
2003 May 27...10
10.REPORT OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.FOLLOW-UP REPORT OF THE AD HOC COMMITTEE TO ADDRESS CONCERNS OF
GAY/LESBIAN STUDENTS -cont'd
The following motion was then moved by Trustee Peters and carried:
That consideration be given inthe 2003-04 budget process to proving up to $83 300. to
support the expanded Safe Schools-Violence prevention initiatives.
Recommendation 4 was moved by S.Peters and carried:
That the Ad Hoc Committee to Address the Concerns of Gay/Lesbian Students be
disbanded.
6.MAPLE LANE/ELLIOTT FAIRBAIRN AREA ACCOMMODATION STUDY
a.Trustee Hart commented on the tabled report of the Maple Lane/Elliott Fairbairn Area
Accommodation Study and presented the following recommendation in order to allow
Trustees sufficient time to consider itpriorto the 2003 May22 Board meeting discussion.
The following motion was moved by G. Hart and carried.
Notwithstanding the report tabled by the Elliott Falrbaim/Maple Lane Elementary
School Area Accommodation Study Committee on 2003 March 18;
Be it resolved that the Board give consideration to the closure of Elliott Fairbairn
Public School on 2004 June 30.In the event the Board decides to close the school,
and in accordance with the Board policy and procedures,School Accommodation
and Facility Organization,that the decision regarding closure not be finalized until
the 2003 October 28 Board meeting.Also in accordance with section 4 of the Board
policy and procedure,the Administrationforward to the Board at the 2003 June 24
Board meeting the reports specified in section 4 a)through e), and the public be
invitedto provide inputat the 2003 September 23 Board meeting with respect to the
issue of a school closure.
(b) TRIPLE GRADING PETITION
Apetition related toTripleGrading from the Elliott Fairbairn P.S.parents was introduced
by L.Stevenson and presented to Chairperson Hunter.
It was noted that the Board had not been contacted priorto information related to Triple
Grading being aired on a local television station.
The Administration described discussions that are held with Principals and School
Councils during May and June related to school organization.It was explained that at
the School Accommodation Study Committee meetings,various scenarios are provided
including information on triple grading.Trustee Roberts suggested that consideration be
given to developing a policy on njral school strategies and triple grading.
Clarification was requested regarding the implications to students in the event of triple
grading.Executive Superintendent P.Gryseels advised that there currently is not a
procedure regarding triple grading; however, the predecessor boards had considered
triplegrading withcommunityinput. Supt. J. Empringham added that multi-agegrouping
does exist asan option within tlie province but only following consultation with parents.
It is sometimes the only viable solution addressing small school concerns and is an
alternative to staffing and PTR issues.
2Q03 May 27...11
10 REPORT OF COWIWIITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.2003-2004 PRELIMINARY SPECIAL EDUCATION STAFFING (NGN INSTRUCTIONAL)
C. Murphy,Executive Superintendent,Program Services,provided an update on preliminary
special education staffing (non-instructional)forthe school year 2003-2004,the draft Special
Education Plan 2003-2004 and consultation process input.
Staffing
She advised that on 2003 March 25 Executive Council submitted to trustees the "2003-2004
Budget -Preliminary Teacher Staffing"report which included Information on elementary,
secondary and system special education teacher staffing.On 2003 May 05,Executive
Council approved preliminary special education staffing (non-instructional)increases as
follows:
Educational Assistants 50
Speech Language Pathologist 1
Learning Coordinator 1
Psychometrist 1
The proposed 2003-2004 teacher and non-teacher special education staffing was presented.
Ms. Murphy noted that it appears as required in section 2.11 of the draft Special Education
Plan. The preliminary teacher and non-teacher staffing process is subject to final budget
approval.
Special Education Plan Consultation Process
The draft Special Education Plan 2003-2004 was presented to trustees on 2003 April 08.
Duringthe months ofMarch and April,the draft Plan has been posted on the TVDSB website
for Input.Requests forfeedback were also communicatedto SEAC,Principalsand School
Councils, through Learning Support Teacher meetings and at a jointmeeting ofthe district
Homeand School/School CounciL Asummary ofthe feedback to date was provided.
SEAC will reviewthe draft Special Education Plan on 2003 May22. As per the original
timelines,the revised plan will be presented totrustees for approval on 2003 May 27.
The Administration responded to questions posed by Trustees.Itwas noted that presently
the Hearing Impaired Program is the only preschool exceptionality receiving funding. Itis
expected that the Intensive Support Amount (ISA)will address the needs of full-time
junior/senior kindergarten students with exceptionalities.
8. REPORTOFTHE NATIVE ADVISORY COMMITTEE MEETING 2003 April 8
3:09 p.m.-4:25 p.m.
Members
D.Charles,O.KT.T.Smith,Chippewas of the Thames
L.Doxtator,O.K.T.L.Stevenson,Trustee
P.Schuyler,Trustee
Administration and Others
J. Fitzsimmons, Principal,Westminster Central M. Moniz,Vice-Principal,Thames S. S.
P.S.C. Murphy,Exec.Supt.Program
E.Good,Learning Coordinator Services
V. Hopkins, Native Counsellor B. TIchenoff, Principal, A. E.Duffield P.S.
S.Killip,Coordinator,Research and J.Upsdell,Principal,Beal S.S.
Assessment
S.Lundrigan,Recording Secretary
2003 May 27...12
10.REPORT OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
Regrets:G.McGahey
Absent:0.Dolson,J.Hunter
1.APPROVAL OF THE AGENDA
The agenda was approved with the addition of the A. C. Askey Award under item #8,and
New Business under item #9.
2.CONFLICTS OF INTEREST
No conflicts of interest were declared.
3.WELCOME AND INTRODUCTIONS
ChairP.Schuylerwelcomed everyone tothe meetingand all present Introduced themselves.
4.CONFIRMATION OF VOTING MEMBERS
Trustees:P.Schuyler,L.Stevenson
O. K. T.Representatives:L.Doxtator,D.Charles
Chlppewas of the Thames:T.Smith
Munsee-Delaware Nation:
L.Stevenson sought Information onthe replacement ofCarmen Dolsonas the representative
of Munsee-Delaware Nation at the Native Advisory Committee meetings. C. Murphynoted
that this is not a statutory committee and there are no provisions in the terms of reference
that state the process or timeline for the change of voting members.
5.REPORT OF MEETING -2003 March 18 -The report was confirmed as distributed.
Business Arislnc from the Report of 2003 March 18
Eleanor indicated that a cheque has been sent to Nokee Kwe in the amount of $350.00 for
the "Earthwalkers"conference.
6.SUMMER SCHOOL
C. Murphyand L.Doxtatorreported that discussions have taken place regarding summer
school and options are being examined to determine which courses may be offered.L.
Doxtator noted that First Nations will cover any program deficitsthat may occur.R. Olson will
be invited to the Maymeeting to discuss how registration is progressing. In response to a
member's question,it was noted that the First Nations bands provide the funding for summer
school transportation.
7.DRAFT SURVEY
S.Kiilip presented the latest version of the Native Student Survey and the Committee
discussed proposed amendments tothe document. J.Upsdell will workwithS.Kiilip to pilot
the survey to a small group of secondary students to find out what their thoughts were on the
survey and how they Interpreted the questions. Late September or early October was
suggested as a suitable timeframe to distribute the survey to Native students at the
secondary level.
2003 May 27...13
10.REPORT OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
8.A.C.ASKEY AWARD
E. Good announced that the information sheet and application form regarding the A.C.
Askey Award have been distributed to secondary schools of the former London Board. The
application needs to be completed and returnedto Community &Corporate Development
Officer Rena Princis by May 23.
Aselectioncommitteeconsistingofthe NativeTrustee and appropriate representatives from
the Native community will be convened to reviewthe applicationsand select a winner. P.
Schuyler will contact First Nations representatives and advise R. Princis as to the selected
committee members.
E.Good will contact R.Princis to discuss the possibility of opening this award up to all
Thames Valley schools.
9.NEW BUSINESS
In response to a numberof incidents Involving racial slurs, T.Smith requested information
onthe Board's policies and procedures thatcovertheIssueof racism.C.Murphy noted the
the Board has programs in place that deal with respect,diversity and acceptance and
discussed the Safe Schools policy and procedures as well as the Harassment policy and
procedures that can be found on the Board's website.
10.PRINCIPALS'UPDATES
Westminster Central P.S.
Principal J.FItzslmmons reported that she had visited with Munsee-Delaware reps and
shared a lot of Information pertaining to student achievement and behaviour. Munsee-
Delawareemploysa Native Youth Counsellorand WestminsterCentralisfortunate to have
this counsellor at the school one day a week.Westminster Central is happy to be receiving
one of the Nativeart workpieces that have been donated to the Board. AWestminster
Central student had a great time attending a Raptors game that wasthe prize in a contest
about "leadership".
Thames S. S.
Studentsare currently in the middle of mid-semester evaluations with report cardsduetobe
released during the week of April 25.Parent-teacher interviews are scheduled for Thursday
evening from 3:00 p.m.until 6:00 p.m.Vice-Principal M.Monlz reported thatthe grade 11
and 12 students will be ontheirtwoweekworkexperience componentafter Easter.Ifthere
are any placement opportunities In the Native communities,please Inform the school.Native
Counsellor V.Hopkins noted that on April 10 she would be joining J.Antone and T.Slllaby-
Ramsey at Standing Stone to provide information to parents and students.On April 17,
Darren Honyust from the Log School at Onelda will be making a presentation at Thames!
Val also reportedthe thatthe day oftheirsocialhas been set at May 16 and Saunders has
bowed out but Beal will be joining Thames. A fund-raising plantand craftsale will be held
on Saturday May 19from8:30 a.m.until 3:30 p.m.
2003 May 27...14
10.REPORT OF COMMITTEES-cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
Beal S.8.
Principal J. Upsdell reported that mid term evaluations were ongoing with report cards
expected to be out on the weel<of April 25. Native Counsellor T.Sillaby-Ramsey is attending
an Information session with students at U.W.O.Judy noted that the students are starting to
talk about graduation and are asking about summer school courses.Ata recent meeting with
Native students about course selection,the administration sensed that students are taking
a more serious approach to their education and post secondary choices and goals.The late
bus isa tremendous benefitto those students tryingout forspring sports teams.Warren and
Judy have addressed racial slur issues at Beal.
A.E.Duffield P.S.
Duffield is trying to incorporate an effective transition plan for students coming to Duffield
from Standing Stone.Principal B.Tichenoff reported that a Peer Power Program brings
grade 6 students from Duffield and Standing Stone to meet and discuss coping strategies.
It was noted during parent interviews last week that A. E. Duffield should become involved
at the OKT Open House as an effective use of "Building Bridges".Funding from OKT has
allowed Darren Honyustfrom the Log School at Oneida to pass on to Duffield students Native
traditions and language.Native students really identifywith Darren and some of the normal
behavioural issues are not there during the Native studies sessions with Darren.It was
suggested that B. Tichenoff arrange to have Darren Honyust come back in September to
work with the new classes.
Saunders S.S.(submitted for this report)
Saunders hosted a Native Health symposium intheirauditorium that was attended by Native
students from other secondary schools,and the presentation was very well received by all
the Native groups involved. Mid-termreport cards go home with students on Wednesday,
April 23 and Parent-Teacher night is scheduled for Tuesday,April 29.Saunders school
show,"Little Shop of Horrors"runs from May 6 to May 10 with tioth matinee and evening
shows.
D.Charles extended an invitation to the OKT Open House on Wednesday,April 30, from
1:30 p.m.until 6:00 p.m.
11.ADJOURNMENT
The meeting adjourned at 4:25 p.m. on a motion by L.Stevenson.
Next Committee Meeting Date:
Tuesday,2003 May 13
3:00 p.m.
Elgin Room
RECOMMENDATIONS:None
P.SCHUYLER,
Chairperson
.
2Q03 May 27...15
10.REPORT OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE BUDGET ADVISORY COMMITTEE
2003 April 22
3:30 p.m.-4:55 p.m.
MEMBERS
P.Sattler (Chair)S.Peters
J.Bennett P.Jaffe
Trustee Visitor:D.Anstead
ADMINISTRATION AND OTHERS
B.Greene
J.Roth
J.Pratt
S.Christie
C.Dennett
1.APPROVAL OF AGENDA -The agenda was approved on motion of Peters.
2.CONFLICTS OF INTEREST-none declared
3.2003-04 PRELIMINARY BUDGET DISCUSSION
Executive Superintendent Brian Greene advised that the Board profile has been received
from the Ministryof Education (MOE). He described the 2003-04 funding noting that there
is still $113M yet tobe allocated. Thefunding process will annuallycover 100%of ISA claims
adding new claims and deducting funds forthose students who have leftthe system. He
distributed the projected Student-Focused Funding for the 2003-04 school year and
described the process ofsubmitting the Board's budget.He advised that the MOE will use
the 1996 census data In preparing the fundingfigures. It has not includedthe adjustment for
inflation which was recommended in the Rozanskt report.
A loss of $9M in grants for the Board is anticipated as a result of declining enrolment.A
detailedanalysis will be broughttoa futureBoardmeeting noting the areas ofthe budgetthat
are impacted and those that are fixed costs.Itis expected that the enrolment will continue
to decline until 2010 and will level off at that time.
SuperintendentGreene advisedthatthe MOE has Identified Caradoc SouthPSfor prohibitive
repair funding. It has deferred a decision regarding the $50Mfunding related to rural schools
to the fall.The same increases for transportation will be available.The submission date for
filing theBoard'sbudgetisJune 27.Mr.Greene will highlight areas ofthe funding atthe April
22 Board meeting.
He advised that the government is planning consultation sessions regarding several areas
of the provincial budget,e.g. a multi-year strategy. He reviewed the following budget
preparation time lines with the Committee:
- April22 -all-day EC Budget meeting
-Budget Advisory Committee meeting to review the budget development process
-April 28 -Budget process update report for BDGmeeting (Includingnew
initiatives)
- May 5 - EC to review final budget decisions
- May 6 -SEAC to review special ed grants and seek Input
- May 12 -SOC to report on budget progress
- May 13 -ail-day EC Budget meeting
-May 20 - EC Budget meeting
-present preliminary Budget to Board
- May 26 -SOC to update report
-public Info sessions in Woodstock,St. Thomas,London and Strathroy
-June 2 - EC Budget meeting
-June 3 -Special Board meeting to receive public input
-June 10 - Approval of the 2003-04 Budget at the Committee of the Whole A
communications plan and package will be prepared for May 26.
2003 May 27...16
10.REPORT OF COMMITTEES -cont'd
c.REPORlT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
3.2003-04 PRELIMINARY BUDGET DISCUSSION,cont'd
Ata future Board meeting,Administration will present a balanced budget and recommendations
for any increases infunding lines for consideration by the Board.
4.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for May 13,2003 at 3:30 p.m. in the Governor Simcoe
Room.Supt.Greene will prepare an analysis ofthe key issues for discussion at the meeting.
5.ADJOURNMENT -The meeting adjourned at 4:55 on motion of P.Jaffe.
RECOMMENDATIONS:none
P.SATTLER
Chairperson
Note:The budget timelinesoutlinedinthe above reportwere rescheduled atthe Budget Advisory
Committee meeting held 2003 May 07.
10.REPORT OFTHE POLICYWORKING COMMITTEE 2003 May06
4:00 p.m.-5:25 p.m.
MEMBERS ADMINISTRATION AND OTHERS
D.Anstead (Chair) T.Roberts B. Bryce J.Cuddle
8.Peters J.Bennett S.Christie P.Martin
P.Sattler J.Thorpe P.Gryseeis
Regrets:P.Jaffe
Trustee Visitor:L.Stevenson
1.APPROVAL OF AGENDA -The agenda was approved on motion of T.Roberts.
2.CONFLICTS OF INTEREST-none declared
3.COMMITTEE REPORT OF 2003 APRIL 1 AND TRACKING SHEET
-provided for information and reference as required
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE
a. IP:Criminal Background Check -Employees
Executive Superintendent John Thorpe and Manager John Cuddle joined the meeting to
describe the draft independent procedure forCriminal Background Check -Employees which
advises employees of the requirements of Regulation 521 and the steps the Board will follow
to comply. He noted that similar documents will be developed for service providers and
volunteers infuture.They are not mandated but are recommended.
2003 May 27...17
10.REPORT OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE POLICY WORKING COMMITTEE,cont'd
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE,cont'd
a. IP:Criminal Background Check -Employees,cont'd
Definitions and time lines in the procedure are In accordance with the regulations.
Emergency provisions,how information will be retained and an adjudication process to deal
with those found to have a criminal record have been included.By July 31,2003,all current
employees must provide the Board with a current criminal background check.
Mr.Cuddle clarified that new hires will be required to pay for their background checks and
provide a document that is less than six months old. An annual declaration Is required by ail
staff. He noted that staffwho do not comply will be put on leave without pay.Trustees who
serve as volunteers in schools will be required to complete a check once the volunteer
procedure is developed.
The following motion was moved by T.Roberts and carried:
That the independent procedure:Criminal Background Check -Employees be posted to
the web site for 30 days for public input.
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT
a. IP:Communicable Disease Procedure -Employees
Manager Peter Martinjoined the meeting to discuss the draft procedure:Communicable
Disease Procedure - Employees following publicinput. He noted that quarantine isof issue
and should stay inthe document (Section 2.5) in consultation withthe health unit.Mr.Martin
respondedtoquestionsposedby committee members regarding theprocess ofquarantining.
Asuggestion that latex gloves not beusedwas clarified that if a staff member hadan allergy
tolatexan alternative could be provided.HenotedthatSection 1.3 as written will provide the
necessary protection.
The use of the word "should"will be reconsidered in Section 2.2.
The following motion was moved by S.Peters and carried:
That the independent procedure:Communicable Disease Procedure be forwarded to the
May 27,2003 Board meeting for information.
6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
7.SUGGESTED POLICY/PROCEDURE REVISIONS
a.IP:Pediculosis Control
Executive Superintendent Peter Gryseels joined the meeting to describe changes to the
procedure on Pediculosis Control recommended by the Medical Officer of Health.
After discussion,the following motion was moved by T.Roberts and carried:
That the independent procedure:Pediculosis Control be posted to the Board's web site
for 30 days for public Input.
2003 May 27...18
10.REPORT OF COMMITTEES -cont'd A
c. REPORT OF THE COMMITTEE OF THE WHOLE -cont'd y
10.REPORT OF THE POLICY WORKING COMMITTEE,cont'd
8.POLICY REVIEW
The balance of policies administered by Director's Services was reviewed.
Political Activity on Board Property -Discussion surrounded handling political comments
made by staff in the classroom.
Schoo!Openings and Rededicatlons -The criteria for holding rededlcation ceremonies was
discussed In view of the current area accommodation study committees.The Director will
bring a report to the next meeting regarding expenses for the school ceremonies.
Student Trustee on Board - It was questioned whether reference to a student senate should
be Included In the Student Trustee on the Board policy. Mr. Bryce will follow up on the
suggestion and report at the next meeting.
The following motion was moved by T.Roberts and carried:
That amendments to the following policies be fonwarded to the May 27 Board meeting
for approval:
Health and Safety;
Political Activityon Board Property.
9.OTHER BUSINESS
It was requested that the Field Trips and Excursions policy as It pertains to canceling trips,
Attendance Areas for Students policy related to boundary choice and Community Use of
Buildings, Facilities and Equipment policybe discussed at the next meeting.'
10.ADJOURNMENT
The meeting adjourned at 4:30 p.m. on motion of J.Bennett.
RECOMMENDATION:
1.That amendments to the following policies be forwarded to the May 27 Board meeting for
approval:
Health and Safety;
Political Activityon Board Property.
Next Committee Meeting Date:2003 June 03,4:00 p.m.,Governor SImcoe Room
D.ANSTEAD,
Chairperson
The recommendation was moved on motion of T.Roberts and carried.
Executive Superintendent Thorpe advised that In consultation withthe Middlesex-London Health
Unit It has been decided that the quarantine issue be Included in the draft procedure:
Communicable Disease Procedure (Section 2.5).
r '
2003 May 27...19
10.REPORT OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE
2003 May 06
7:00p.m.-10:53p.m.
MEMBERS
T.Roberts,Chair
J.Hunter
D.Anstead
P.Sattler
S.Deller
D.Stewart (-8:10)
P.Schuyler
Regrets:P.Jaffe
M.McTaggart
(+7:05)
L.Stevenson
A.Cartier
G.Hart
J.Bennett
S.Peters
ADMINISTRATION AND OTHERS
B. Bryce
P.Gryseels
B.Greene
C.Murphy
J.Thorpe
M.Sereda
G.Jazey
K.Havelka
D.Biair
W.Tucker
J.Empringham
L.Hutchinson
K.Wilkinson
C.Linsdell
J.Roth
S.Dawson
S.Christie
D.Bradford
C.Dennett
1.APPROVAL OF AGENDA -The agenda was approved on motion of L.Stevenson.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.2003 AWARD OF DISTINCTION PRESENTATIONS
The Director announced that the Award of Distinction recognizes that a caring learning
communityrequires the dedication, commitment and efforts ofstaff,students,parents,and
other members of the community.
The award is given to approximately 20 people who have made a significantand positive
contribution to public education, through exemplary practices demonstrating Initiatives,
innovation, vision and positive influences upon colleagues.Candidates should also
demonstrate loyaltyof service,integrity,sincerity and a commitment to learning.All Thames
Valley employees,volunteers,parents,trustees and individuals who have contributed to the
system or at the school level were eligible for nomination for the Award.
The following 2003 Award of Distinction recipients were introduced by Superintendent Gary
Jazey.Joyce Bennett,Chairofthe Board, and Bill Bryce,Director ofEducation,presented
each ofthe Awardwinners witha certificate of recognitionand a commemorative gift:
Maggie Aiderson, EducationalAssistant, InnerkipCentral School,Innerkip;
Jeanette Bryant, ParentA/olunteer, MetcalfeCentral P.S. Strathroy;
Mavis Cowley,Volunteer,Arthur Ford P.S.London;
Paul Darosa,Teacher,Nonwich District High School,Norwich;
Basil Davison,Teacher,Thames S.S.,London;
Susan Grieve,Teacher,Westminster Central P.S.,London;
Kyle Heffernan,Learning Coordinator-Special Education,Program Services;
Brenda Hopkins,Chair,Thames Valley District School Council;
Jim Jarron,Charge Custodian,Sir Isaac Brock P.S.,London;
Carol Krats,Volunteer,Princess Elizabeth P.S.,Ingersoll;
Barb Macaulay,Learning Support Teacher,Southwold P.S.,St.Thomas;
Cheryl MacKenzie,Technology Deployment Specialist,Business Services;
Heather Manax,Volunteer,Brick Street P.S.,London;
Reverend Roger McCombe,Retired Teacher,Ingersoll District C.!.,Ingersoll;
Tracy Mclnnis, Volunteer, Nicholas Wilson P.S., London;
Valerie Morrison,Principal,Elgin Court P.S.,St.Thomas;
Ania Nunns,Charge Custodian,Woodstock C.I.,Woodstock;
2003 May 27...20
10.REPORT OF COMMITTEES -cont'd
0.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE ,cont'd
3.2003 AWARD OF DISTINCTION PRESENTATIONS,cont'd
Chris Roesch,Head Secretary,Annandale School, Tillsonburg;
Janice Sanguine,Head Secretary,Southwold P.S.,St.Thomas;
Dave Swinden,School Support Counsellor,Lome Avenue P.S.,London;
Joan Vandertuin,Teacher,Ashley Oaks P.S.,London;
Carrie Van Erp,Volunteer,Edward Street P.S.,St Thomas;
Scott Street School Executive,Scott Street P.S.,St.Thomas.
A motion to recess at 7:50 p.m. and reconvene at 8:10 p.m.,was moved by A.Cartier.A
motion to reconvene at 8:12 p.m.,was moved by S.Peters.
4.DIRECTOR'S ANNOUNCEMENTS
Director B.Bryce commented on the following items:
a.Education Week
Education Week In Thames Valley,under the theme "Pathways to Our Future"was held
over the past week. Many events and celebrations were held throughout the system.
b.Sale of Board Properties
Surplus properties have been given back tothe Board bythe Ontario Realty Corporation
along with permission to dispose ofthem. This will remove a number ofpupil places from
the Board's books,and qualify the Board for 100%ofthe funding of the new Strathroy
DistrictCollegiate Institute. Executive Superintendent B.Green advised that MLSlistings
will be used withlocal real estate boards in accordance with Board policy.
c.The Ministryof Education is putting out a technical guide on early reading and has used
excerpts from the Thames Valley document.
d.Small and Rural Schools Task Force
The Chairofthe Smalland Rural Schools Task Force has been appointed to examine
the issue and report to the Ministryby June 30,2003.The Task Force will look at how
to allocate $50M for small and rural schools and may look at additional
recommendations,e.g.funds for additions to schools.Consultation sessions will be
scheduled.Trustee Hart Inquired as to whether the Board will establish a committee to
develop a presentation and requested that the Chairs'Committee look into the matter.
e.Throne Speech
The Director noted that the Throne Speech did not include specific recommendations
regarding education or how to implement Its recommendations.Information may not
come until an election is called.
f.Students-At-Risk Funding
The government has provided $140,000 for the 2002-03 budget year to hire a co
ordinator to assist students at risk.The co-ordinator is to be in place by mid June,2003
and must be a supervisory officer or principal.Recommendations will come as to how
to use the funds.
2003 May 27...21
10.REPORT OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE ,cont'd
5.PUBLICINPUT PRESENTATIONS
Chairperson T.Roberts welcomed Ricl^Singer who represented the parents of the Lake
Margaret District and provided an overview of the presentation process in accordance with
the Board's Bylaws regarding public input. Mr Singer requested that the Board continue to
allow attendance at St.Thomas schools for all residents of Lake Margaret;and,to include
Lake Margaret students in Elgin Court's boundaries thereby eliminating Lake Margaret as a
holding zone for Port Stanley Public School.
Executive Superintendent P.Gryseels advised that the Administration had Mr.Singer's
comments in its original study.He suggested that a boundary review be conducted in order
to develop a long-term solution that would be in the best interests of the students,and that
the students be permitted to attend their current school in the meantime.
Trustee D.Stewart congratulated the group on the presentation and the points made
supporting their request.Trustee Roberts thanked Mr.Singer for his informative
presentation.
6. THAMES VALLEY DISTRICT VIRTUAL ACADEMY (TVDVA)
Executive Superintendent of Program C.Murphy opened the presentation providing
background information to the TVDVA e-Learning program.She noted that the Virtual
Academy has closed the gap inthe school curriculum by providing courses not available in
smaller schools,to students who want to fast track or take half courses,and to students
where transportation and distance is an issue. It also provides alternatives for special
education students such as home instruction and assists students on exchange to maintain
theirprograms.In future,theAcademyexpects tobranch Into adultand continuing education
courses as well.
Ms.Murphyadvised trustees thatthe global knowledge-based society promised inthe 1970's
Is now an Inescapable reality in the 21®'century.Growing numbers of young Canadian
learnershavebeen immersed for years inthe culture ofthe Internet andhavecometoexpect
thesame technology assisted learning approaches in their secondaryand post-secondary
education.A recent survey by Ipsos-Reid places Canada a close second after Sweden in
tenns of K-12 students'exposure to the Intemet with more than 2.5 million leamers at the K-
12 level participating in on-line projects through SchoolNet's Grass Roots program (2002
February).
School districts and post-secondary Institutions have reacted tothis paradigm shift through
the development ofvirtual schools,defined as "an educational organization that offers JK-12
courses through Internet or web-based methods".
The presentation focused on the February launch of the Thames Valley District Virtual
Academy and highlightedthe role ofthe TVDSB as a member of the "Strategic Alliance for
e-Learning"emphasizing in particular,the efforts ofthis consortium to lobby the Ministry of
Education to promote and fund e-learnlng.The 10-board Alliance has allowed the members
to learn with and from each other In setting up the program.
Superintendent J.Empringham described the development of the Alliance and work with the
Durham Board.An Interactive approach has been undertaken with web links for students
which has allowed Interaction with students and teachers at all times ofthe day. The Durham
Boarddecided to use a service providerto maintain its programs and establish a turn-key
operation backed by excellent technical support.
2003 May 27...22
10.REPORTS OF COMMITTEES,cont'd
c.COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
6. THAMES VALLEY DISTRICT VIRTUALACADEMY (TVDVA,cont'd
The Alliance develops and shares course work and has put a quality control process in place.
It also has shared stafF development opportunities.At its inception,the boards in the Alliance
committed not to take students from partner boards but to offer courses only to their own
students.
Itis working with the Ministry of Education regarding the needs of e-Iearning stressing the little
funding available to support the program and that no full grants for students are available.It is
anticipated that a report will be forthcoming in June regarding increased funding.While the
Alliance is leading the way in the province Inthis area,it is currently losing money without the
necessary funds to support it.
Virtual Academy Committee members were introduced.Martin Wylie,Principal,Huron Park S.S.
provided an update of the implementation of TVDSB e-learning courses (e.g.,registration,
enrolment,orientation,staff training). He noted the program supports program needs in
secondary schools and is not intended to compete with those offered in the classroom.Students
register on line and must be in Grade 11 or 12,have completed16 credits and the approval of
their principal. An orientation for students and parents is held and supports are put in place to
assist students immediately.Staff training is ongoing with regular monthly meetings held. Mr.
Wylie noted with appreciation the importance of the co-operation and input offered by the Ontario
Secondary School Teachers'Federation.In the fall, six courses will be offered in the first
semester.
A slide presentation addressing the question:What's a on-line e-learning course like?was
provided by Alison Slack,Learning Coordinator,Technology.She provided highlights of an on
line course and walked trustees through an on-line quiz and "threaded discussion"where
students are able tointeracton line.She described awebliography,drop box,document sharing
and the on-line library.
Ashleigh Greason,Student,Lord Dorchester S.S.,spoke regarding her experience with on-line
learning and provided a demonstration of accessing the Writer's Craft course.
Superintendent of Education L. Hutchinson described future Issues related to funding and
expansion of the e-LeamIng program.He noted that staffing will Increase In complexity inthe
future.Currently,teachers teach both classroom and e-Ieaming courses.It is expected that
administrative costs will escalate in future as several hundred thousand students enrol in courses.
A principal and clerical support may be needed for the virtual school.Guidance costs are also
expected to rise to ensure student success.Funds are being built into the budget to cover the
cost of offering programs next year.
Presenters responded to questions posed by Trustees.Chairperson Roberts thanked all the
participants for their informative presentation.
7.EDUCATION QUALITY AND ACCOUNTABILITY OFFICE (EQAO) UPDATE
Superintendent of Education K. Wilkinson advised that Thames Valley's performance on the
Ontario Secondary School Literacy Test (OSSLT)is above the provincial average according to
results released by the Education Quality and Accountability Office (EQAO).The Board's results
on the 2002 October OSSLT continue improvements established in the 2002 February test
relative to the rest of the province.
2003 May 27...23
10.REPORTS OF COMMITTEES,cont'd
c.COMMITTEE OF THE WHOLE-cont'd
11.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7. EDUCATION QUALITYAND ACCOUNTABILITY OFFICE (EQAO)UPDATE,cont'd
The OSSLT is a two-day test designed to measure student success in meeting the reading and
writing expectations of various subjects In the provincial curriculum up to the end of Grade 9.
Beginning with the students who entered Grade 9 in 2000-01,students must take and pass both
the reading and writing components of the test as part of the requirements for an Ontario
Secondary School Diploma.Those students who fail one or both of the test's components may
take the test again.At Thames Valley 5,607 grade 10 students have fully participated in the test.
The EQAO published results intwo separate date presentations:Method 1 and 2.Method 1 data
includes all students who were eligible to write the test,as well as those who were absent or
deferred to a subsequent test.Method 2 includes only those students who participated in the
test.
The results released by the EQAOindicated that 68% of Thames Valley students successfully
completed the test by passing both reading and writing component which equals results on the
2002 February test.The provincial pass rate for Method 1 was 67%,down from 69%in 2002
February. Accordingtothe EQAO'sMethod2 presentation,73% ofthe Thames Valley students
passed both components,compared to the provincial average of 72%.Both the Board's and the
province's Method 2 results dipped slightlyfrom 75% in February.
The next administration of the OSSLT is to be held 2003 October 22-23.The 2002 October
OSSLT results In conjunction with other performance indicators will be used to assist individual
students Inmeeting this provincial requirement.Atthe program level,the results will be examined
to improve curriculum delivery.
S.Killlp,Coordinator,Research and Assessment,reviewed the 2002 February/October OSSLT
results comparing overall Thames Valley and provincial averages for first timeand previously
eligible students as well as English Second Language students.Supt. Wilkinson described the
new Strategies being planned for improving teaching and learning for all students.It was noted
that the Ministry announced on 2003 March25 a full credit course designed for those students
who have been unable to succeed on the Literacy Test is to be implemented2003 September.
8.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)INFORMATION
Trustee Anstead provided an synopsis ofthe OPSBA Director's Meeting inpreparation forthe
Annual General Meeting scheduled to be held 2003 June 12 to 15. Copies ofthe reportwere
distributed.Trusteeswererequestedto submit input regarding OPSBA Executive Council's policy
resolutions recommendations 6.2 and 6.3.Trustee Anstead suggested that Trustees review the
2002-2003 strategic issues flow chart showing the progress of various issues.
9.ADJOURNMENT -The meeting adjoumed at 10:53 p.m. on motion of S. Deller.
T.ROBERTS,
Chairperson
2003 May 27...24
10.REPORTS OF COMMITTEES,cont'd ^
c.COMMITTEE OF THE WHOLE -cont'd
12.a.REPORT OF THE BUDGET ADVISORY COMMITTEE
2003 May 07
3:06 p.m. -4:05 p.m.
MEMBERS ADMINISTRATION AND OTHERS
P. Sattler (Chair)P. Jaffe (3:12) B.Bryce S.Christie
J.Bennett S.Peters B.Greene C.Dennett
J.Tiiley
Trustee Visitors:T.Roberts,G.Hart
1.APPROVALOF AGENDA- The agenda was approved on motion of S.Peters.
2.CONFLICTS OF INTEREST-none declared
3.BUDGET PROCESS AND TIMETABLE
Executive Superintendent Brian Greene distributed anddescribeda revised budgettimetable.
The following timetable was approved:
May 13 Budget Review -Committee of the Whole
.May 27 Draft Presentation
May29 Public Information Sessions (7-9:00 p.m.)
June 3 Information Committee of the Whole
June 10 Public Input Sessions •Committee of the Whole
June 17 Board Debate/Discussion ^
June 24 Board Approval
The PublicAffairs &Community Relationsdepartment will lookafterfacility arrangements for
the public Information sessions In London,Woodstock,St.Thomas and Strathroy on May 29.
An infonnation package will be presented by area trustees at the meetings. The status of
lines over budget and strategies to address them were discussed.
Superintendent Greene requested direction regardingan opportunity for trustees todiscuss
any new Initiatives that may come forward and to establish initiative priorities.He wili meet
with Bill Bryce and Chris Dennett to identify the range of choices available for budget
allocation and estimated dollar amounts.The information will be discussed with the
Committee at its May 13 meeting.
4.ADDITIONAL ITEMS -none
5.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Tuesday,May13, at 3:00 p.m. Inthe Governor Simcoe
Room.
6.ADJOURNMENT -The meeting adjourned at 4:05 p.m. on motion of S.Peters.
P.SATTLER,
Chairperson
2003 May 27...25
10.REPORTS OF COMMITTEES,cont'd
c.COMMITTEE OF THE WHOLE-cont'd
12.b.REPORT OF THE BUDGET ADVISORY COMMITTEE 2003 MAY 13
3:00-4:35 P.M.
MEMBERS ADMINISTRATION AND OTHERS
P.Sattler (Chair) P. Jaffe B.Greene J.Tilley
8.Peters B.Bryce 8.Christie
J.Roth C.Dennett
Trustee Visitor: L.Stevenson (-3:56) J.Pratt
1.APPROVALOF AGENDA- The agenda was approved on motion of S.Peters.
2.CONFLICTS OF INTEREST-none declared
3.ANALYSIS OF KEY BUDGET ISSUES
Director Biii Bryce commended Business Services staff for their thoroughness in going
through the regulations to ensure the numbers are accurate In preparing the budget. He
advised that the Administration has looked at a number of Initiatives and determined the
funds available.
4.BUDGET STATUS
Executive Superintendent Brian Greene described the current fiscal year noting a portion of
the surplus available will be used to increase the Workers' Compensation reserve over 3
years at $400000 per year. Arecommendation will be broughttothe Boardtouse some of
the funds to reduce the retirement gratuity balance.
Jane Roth described changes to the revenues In the Board profile related to Learning
Opportunities Grant,Adult Education,Special Education,OMERS recovery,and debt
charges.These changes will be highlightedat the publicmeetings.
Special Education -Mr.Greene noted a $2.9M surplus for2002-03.The 2003-04 preliminary
budget estimates a surplus of $2.006M.Embedded In the funding is $1.5M to be set aside
to assist Grade 7-12 students at riskas designed bythe MOE.Director Bryce described the
provisions and expectations of the program.
Mr.Greene provided an overview of the complement of educational and Instructional
assistants for 2003-04.Healso described the allocation ofthe 2003-04 budget todate noting
the changes, based on budget assumptions, Board recommendations,proposed
Administrative additions,adjustmentsto reflectactual expenditures,new Initiatives andgrant-
related revisions.He advised that the increased funding has been used to address the
funding gaps from previous years.
He provided an overview of the 2003-04 preliminary budget summary of revenues and
expenditures which result in additional funds of $1.52M.Trustees were asked to consider
reinstating departmental supplies and services to 5% and departmental furniture and
equipment to 15%to recover $1.2M,for a total of $2.7M.
4.BUDGET PRIORITIES
Administration spoke to a list of priorities totaling $2.72M developed to enhance student
learning in 2003-04. The feasibility ofreplacingcapitalreserve funds inthe 2003-04budget
year was discussed.
2003 May 27...26
10.REPORTS OF COMMITTEES,cont'd
c.COMMITTEE OF THE WHOLE -cont'd
12.b.REPORT OF THE BUDGET ADVISORY COMMITTEE,cont'd
5.TRUSTEE COMMENTS/DIRECTION
Direction was sought from the Committee in developing a process to finalize the budget.
Support was given for the priorities as discussed.
The following motion was rtioved by P.Jaffa and carried:
Thatthe Administration be asked toprepare a draftbudget including priorities identified.
6.DATE AND TIMEOF NEXT MEETING - next meeting date to be determined
7. ADJOURNMENT- The meeting adjourned at 4:35 p.m. on motion of S.Peters.
RECOMMENDATION:
1.That the Administration be asked to prepare a draft budget including priorities identified.
P.SATTLER
Chairperson
The recommendation was moved by P.Sattler and carried.
13.EARLY DISMISSAL DAYS IN 2003 -2004
C.Murphy,Executive Superintendent,Program Services Introduced a report seeking Board
approval for four early dismissal days In the 2003-2004 school year (September 24, 2003;
November 05, 2003;February 25, 2004; and April 28, 2004).
She notedthatforthe 2000-2001 schoolyear, the Board introduced the concept ofthree early
dismissal days to support the major curriculum reform Initiatives being introduced and the
corporate focus on student learning.While teachers are engaged In workshops during the
summer, on P.D.days and at after-school programs, the earlydismissal days providetimeforthe
entire staff to meet and learn together in support of program implementation and improved
student learning. Input gathered 1999-2002 from school councils,teachers,administrators and
teachers'unionshas shown continuedsupportforthe earlydismissal day concept.
In March 2003,the Board andthe London District Catholic School Boardconducteda surveyto
assess the value and use ofthe early dismissal days and to determine how this practice could
be improved. The survey also asked the extent towhich respondents supported the continuation
of early dismissal days.A summary of the results is appended to the report.
The survey found that elementary and secondary teachers,school councils and school
administrators prefer 5 or more early dismissal days with classes dismissed 2 or more hours
earlierthan the regulardismissal time.ETFO does notsupport continuation ofearlydismissal
days.OSSTF does support continuation with a preference for 4 days and dismissal 2 or more
hours earlier.
As part of our information gathering,ten school boards were contacted to learn about their
practices regarding earlydismissalforprofessional development All boards had earlydismissal
of between 2 and 6 days.Six boards had 4 or more days with dismissal VA- 2 hours before
regular dismissal time.
2003 May 27...27
10.REPORTS OF COMMITTEES,cont'd
c.COMMITTEE OF THE WHOLE -cont'd
13.EARLY DISMISSAL DAYS IN 2003 -2004.cont'd
In view of the feedback from the surveys,and in consultation with the separate school board,
senior administration recommends that for the 2003-2004 school year there be four early
dismissal days,that classes be dismissed two hours earlier than regular dismissal time and,as
per present practice, that teachers be requested to remainan additionalhour beyond the regular
dismissal time.
RECOMMENDATION:
1.Thatthe Boardapprovethe inclusion offourearlydismissaldays inthe2003-04 schoolyear.
The recommendation was moved by P.Jaffe and carried.
14.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2003 MAY 13
MEMBERS PRESENT
J.Hunter (Chair)
G.Hart
S.Peters
D.Stewart
P.Jaffe
A.Cartier (5:27)
L.Stevenson
P.Schuyler
T.Roberts
S.Delier
P.Sattler
ADMINISTRATION AND OTHERS
B.Bryce
P.Gryseels
B.Greene
J.Thorpe
C. Murphy
M.Sereda
G.Jazey
D.Blair
W.Tucker
J.Empringham
L.Hutchinson
K.Dalton
S.Christie
C.Dennett
J.Neville
S.Dawson
Regrets:J.Bennett,D.Anstead
The Committee met In camera from 5:10 p.m. to 6:04 p.m.
1.APPROVALOF AGENDA- The agenda was approved on motion of P.Sattler.
2.CONFLICTS OF INTEREST
Trustee P. Jaffe declared a,conflict of interest to Item 5 -"Ratification of Support Staff
Tentative Settlements"citing family employment.
3.Confidential legal,negotiation and personal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved by L.Stevenson at 6:04 p.m.and carried.
RECOMMENDATIONS:
1.That the motion approved at the 2003 May 13 in-camera meeting related to ratification ofa
support staff tentative settlement be approved.
2. That the Board approve a recommendation to accept the proposal from ChartwellStudent
Dining for cafeteria food services for a three-year term withan optionto renew for a further
two years to end 2008 July 14.
3. That the Board approve a recommendation to accept the proposal from successful bidders
listed on the report for cleaning services at the 25 sites Indicated.
J.HUNTER.
Chairperson
2003 May 27...28
10.REPORTS OF COMMITTEES,cont'd
c.COMMITTEE OF THE WHOLE -cont'd
14.REPORT OF THE COMMITTEE OF THE WHOLE -IN CAMERA,cont'd
The recommendations were moved by J.Hunter and carried.The recommendations were
subsequently approved at a special Board meeting following the Committee of the Whole.
12.ADJOURNMENT
The meeting adjoumed at 10:00 p.m. on motion of 8.Peters.
J.HUNTER,
Chairperson
RECOMMENDATIONS OF THE 2003 MAY 13 COMMITTEE OF THE WHOLE
-That the Board endorse,inprinciple,the expansion of its Safe Schools -Violence Prevention Initiativeto
include specific measures to address sexual diversity issues inits elementary and secondary schools
using age-appropriate strategies and materials.
- Thata sub-committeeofthe Safe Schools SteeringCommittee (including students,community partners,
and others)be struck to develop a work plan including feasibility,implementation time-lines,evaluation,
and costs forthe various strategies identified bythe AdHocCommitteetoAddress Gay/Lesbian Student
Concerns in the April 8,2003 report to the Committee of the Whole,and that this sub-committee submit
a preliminary report to the Board by January 2004.
That consideration be given in the 2003-04 budget process to proving up to $83 300. To support the
expanded Safe Schools-Violence prevention initiatives.
That the Ad Hoc Committee to Address the Concerns of Gay/Lesbian Students be disbanded.
- Notwithstanding the report tabled by the Elliott Fairbairn/Maple Lane Elementary School Area
Accommodation Study Committee on 2003 March 18;
Be it resolved that the Board give consideration to the closure of Elliott Falrbairn Public School on 2004
June 30. Inthe eventthe Boarddecides toclose theschool,and in accordance with the Board policy and
procedures,School Accommodationand Facility Organization,thatthe decision regarding closure notbe
finalized until the 2003 October28 Boardmeeting. Alsoin,accordance with section 4 ofthe Board policy
and procedure, the Administration forv/ard tothe Boardat the 2003 June 24 Board meetingthe reports
specifiedinsection 4 a) throughe), and the public be invited toprovide input at the 2003 September 23
Board meeting with respect to the issue of a school closure.
That the Administration be asked to prepare a draft budget including priorities identified.
That amendments to the following policies be forwarded to the May27 Board meeting for approval:
Health and Safety;
Political Activityon Board Property.
- That the Board approve the inclusionoffour early dismissal days inthe 2003-04 school year.
The recommendation related to Elliott Falrbairn P.S.was separated out on motion of G. Hart and L.
Stevenson.All ofthe recommendations withthe exclusion of Elliott FalrbairnP.S.were adopted on motion
of J.Hunter and P.Jaffe.
2003 May 27...29
N 10.REPORTS OF COMMITTEES,cont'd
c.COMMITTEE OF THE WHOLE -cont'd
The following motion was moved by L.Stevenson and seconded by G. Hartfollowingclarification from
the Administration:
That the motion related to the closure of Elliott Fairbairn P.S. be postponed until questions
regarding Triple Grading can be answered.
d.. REPORT OF THECHAIRS'COMMITTEE 2003 May 15
10:00 a.m.-2:37 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair) P.Jaffe B. Bryce
J.Hunter (11:07,-2:15)T.Roberts S.Christie
1.APPROVAL OF AGENDA
The in-camera and public agendas forthe May 27.2003 Board meeting were discussed and
approved.
2.CORRESPONDENCE
The following correspondence is available In the Trustee Conference Room:
-Trillium Lakelands DSBto the Ministry of Education (MOE)re fundingfor ISA;
- MPP Steve Peters to MOE re funding and closure of rural schools.
The following correspondence will be added to the May 27 Board Meeting under
"Communications":
-Ministry of Education re travel plans to Toronto;
- Management BoardofCabinet re waiving interest on surplus school properties;
-Middlesex-London Health Unit re Teen Parenting Program
- Waterloo DSB to MOEre teacher advisory prograhi;
-Trillium Lakelands DSBto MOEre status of trades programs;
The following motion was moved by P.Jaffe and carried:
Thatthe Board send a letterofsupporttothe Ministry ofEducationregardingthe need for
additionalfundingfor the trades programs in secondary schools.
3.UPDATE ON NATIVE TUITION AGREEMENT
Executive Superintendent Cathy Murphyjoined the meeting to apprize the Committeeofthe
developmentofan updated Native tuition agreement.She described the tuition agreement
which is differentfor each ofthe FirstNations according to their specific band and the three
appendices whichdeal withthe terms of reference,Native trustee representative and Native
education workers and counselors in the system. She described the development ofthe
appendices and the delays which have arisen incompleting the agreement.
She notedthattrustee representation is still toberesolved.It was agreed thatSupt.Murphy
will contact the bands to set up an additional meeting to attempt to resolve the issue and will
report to the Board at the May 27 meeting.
2003 May 27...30
10.REPORTS OF COMMITTEES,cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
4.APPOINTMENT OF ADVISOR TO SMALL, RURAL AND NORTHERN SCHOOLS TASK
FORCE
The Director distributed updated information regarding the appointment of Advisor James
Downey toconducta reviewof Rural Education Strategy and noted that he will be visiting a
rural Thames Valley school on June 6.The terms of reference for the advisor were also
distributed.
Infonmation has been received outlining the procedure,dates and locations of the roundtable
discussions with stakeholder representatives across the province.Communications staff will
be asked to advise the District school councils of the email address to forward a submission
to the task force.
The Chair will seek approval, by electronic vote, to establish a committee to prepare a
submission to the Rural Education Strategy task force and, if approved,request names of
interested trustees to participate on the committee. A tentative committee meeting was
scheduled for May 23,11:00-1:00 p.m.In the Govemor SImcoe Room. The Director's
representative,the area superintendent of education and principal will also attend the
meeting. Key questions provided bythe Rural Education Strategy will be discussed at the
meeting.
5.MEETINGS WITH COUNTY COUNCILS
Responses have been received from the county councils regarding a meeting to discuss
small and rural school issues.Arrangements will be made to attend with each of the
councils.
6.MPP MEETING AGENDA
The agenda for the upcoming meeting with District MPPs was discussed.
7.OXFORD COUNTY MUSEUM SCHOOL LEASE
Director Bryce described a request to extend the lease for the Oxford County Museum
School.He provided information regarding operating support provided to the Museum
School by the Board. He will determine the cost and usage ofthe facility for discussion at
the May27 Board meeting. The following motion was moved by P. Jaffe and carried:
That the Board approve the extension ofthe OxfordCounty Museum School withthe Friends
ofthe OxfordCounty Museum School for an additionalfive years to August 31,2010.
8.STUDENTS AT RISK-LEADERSHIP ROLE
Director Bryce described a position related to the Ministry of Education funding to assist
Grade 7-12 students at riskand a recommendationtopursue hiring a Learning Supervisor-
Pathways for Success.The position is a two-year secondment subject to extension and will
be posted in the near future.
9.SUPERINTENDENTS OF EDUCATION -BOARD MEETING ATTENDANCE
Itwas agreed thatsuperintendents'participation and attendance are valuedatthe meetings
of the Board.
10.W.JOHN LAUGHLIN STAFF DEVELOPMENT AND LEADERSHIP AWARD
Nominationsforthe W. John Laughlin Leadership Awardwere considered.Kate Webber,
Principal ofMedway Secondary School,was selected as the 2003 winner.Mr.Laughlin will
present the award to Ms.Webber at the May 27 Board meeting for continuously
demonstrating the Board's vision of a caring learning community.
2003 May 27...31
10.REPORTS OF COMMITTEES,cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
11.MENTOR FOR STUDENT TRUSTEE
It was agreed that the Past Chair will continue to serve as mentor for the student trustee.
12.JUNE CHAIRS'COMMITTEE MEETING
The June Chairs'meeting was rescheduled to June 18 at 10:00 to 1:00 p.m.
13.CHAIR'S SUMMER AUTHORITY
Discussion surrounded the need for the Chair to have the authority to make decisions related
to personnel matters on behalf of the Board during the summer months.The following motion
was moved by T.Roberts and carried:
That the Chair ofthe Board be authorized to approve personnel changes on behalf
of the Board as required during July and August,2003.
14.ETFO VIDEO "TALKING ABOUT TESTING"
An ETFO video regarding EQAO testing was viewed.The video is available in the Trustee
Conference Room for trustees'Information.
15.FUTURE AGENDA ITEM
At the June Chairs'Committee meeting,the protocol to respond to e-mails from the
community will be discussed.
16.TRUSTEE EMAIL
The means to forward trustees'e-mails to their personal email addresses was discussed.
The Trustees'assistant will speak with the IT department to have themforwarded directly to
their personal email addresses.
17.ADJOURNMENT -The meeting adjourned at 2:37 p.m.
RECOMMENDATIONS:
1.That the Boardsend a letter ofsupport to the Ministry of Educationregarding the need for
additional funding for the trades programs in secondary schools.
2.That the Board approve the extension of the Oxford County Museum School lease with the
Friends ofthe OxfordCountyMuseumSchoolforan additionalfive years toAugust 31,2010.
3.That the Chair of the Board be authorized to approve personnel changes on behalf of the
Board as required during July and August,2003.
J.BENNETT
Chairperson
The recommendations were moved by J.Hunter and P.Jaffe and carried.
2003 May 27...32
10.REPORTS OF COMMITTEES -cont'd
Triple Grading
Executive Superintendent P.Gryseels explained that two alternatives may be considered regarding
the issueof Triple Grading for the 2003-04 school year.The current status of triple grading may
continueorTrustees maychoose todirectthe Administration,throughthe budgetprocess, tohireone
full-time equivalent teacherto eliminate the triple grading issue.It was emphasized that during budget
deliberations,it remains the responsibility ofthe Board toconsiderthe broaderperspectiveoflarger
class sizes and crowding in many schools.
Director Bryceadvisedthatsmallschoolseitherhavethe situation oftriple grading without hiring extra
staffor biggerclass sizes and thatthe issue will ultimately be the Trustees'policy decision on how
the funds are allocated.It was noted that future declining enrolment will further exacerbate the
situation.
e.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE
2003 April22
MEMBERS ADMINISTRATION
8.Peters S.Pullam
P.Jaffe
Regrets:S.Deller
1.APPROVAL OF AGENDA -The agenda was approved.
2.UPDATE ON P.D.BUDGET
The Trustee Administrative Assistant providedthe Committeewithan update on the status
of the PD budget to date.PD funds were well used by the trustees to attend various
conferences/seminars.
3.REVIEW OF REQUESTS FOR CONFERENCES
PD expenses committed to the end ofthe budget year were reviewed.Several trustees will
be attending conferences inthe next few months and theirexpenses have been projected
and committed forthis budget year. As per Board motion,any excess funds at the end of
August, 2003 will be put Intothe existing PD reserve fund for future use.
4.OTHER BUSINESS
The Chairsofthe PDCommittee will consult with the Executive Superintendent ofBusiness
to determine the process of accessing the excess funds which have been put in reserve for
in-service of new trustees following the next municipal election.
5.NEXT MEETING
The next meeting will be scheduled in September to be determined at a later date.
6.ADJOURNMENT
r
#
'W
2003 May 27...33
10.REPORTS OF COMMITTEES,cont'd
f.COMMITTEE OF THE WHOLE,IN CAMERA 2003 MAY 27
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Hunter (Chair)L.Stevenson B.Bryce K.Havelka S.Christie
J.Bennett P.Schuyler P.Gryseels D.Blair D.Bradford
G.Hart T.Roberts B.Greene W.Tucker K.Meeson
S.Peters P.Sattler J.Thorpe J.Empringham C.Dennett
D.Stewart P.Jaffe C.Murphy K.Wilkinson
A.Cartier M.Sereda L.Hutchinson
G.Jazey K.Dalton
Regrets:S.Deller,
D.Anstead
The Committee met in camera from 5:40 p.m. to 6:35 p.m.
1.APPROVALOF AGENDA- The agenda was approved on motion of 8.Peters.
2.CONFLICTS OF INTEREST
Conflicts of interest were declared by trustees Jaffe,Roberts and Stewart to Item 5a."2003-
04 PreliminaryBudget Compensation" citing family employment.
3.Confidential personal,legal and negotiation matters were discussed.
4.RISE AND REPORT
A motionto rise and report was moved by L.Stevenson at 6:35 p.m. and carried.
RECOMMENDATIONS:
1.That the motions approved at the May 27, 2003 in-camera session related to staff
resignations,terms and conditions of employment be approved;
2. That the Thames Valley District School Board enter Into a 5-year contract with Canon
Business Solutions Ltd.to provide photocopiers to secondary schools and Administration.
3. That the Requests for Proposal received from the following bidders be accepted for the
provision ofdrivereducationattheschools listed in theRecommended BidderList (Appendix
3 of the Board report of May27, 2003) for a one-year term with a second and third year
renewal option:
Findle/s Driver Education Services Inc.-St.Thomas;
Oxford School of Safe Driving-Princeton;
Sadler Driver Training -Parkhill;
Wards New Drivers of Canada -London.
4.That Joyce Tonner be appointed tothe acting position ofLearning Supervisor -Mathematics,
Science and Technology and Environmental Education.
JAN HUNTER
Chairperson
The recommendations were adopted on motion of J.Hunter and L.Stevenson.
2003 May 27...34
11.REPORTS FROM THE ADMINISTRATION
a.EMPRESS/JEANNESAUV^OXFORD PARK ACCOMMODATION -Tabled Motion
The following motion was moved byT. Roberts and seconded byA.Cartierand carried:
Thatthe following motions,tabledatthe 2003 February25 Boardmeeting, be lifted from the
table:
1.That the students of Jeanne Sauv6 French Immersion Public School be moved to the
Empress Public School site at 215 Wharncliffe Road North, London;
2.That the students of Empress Public School be moved to the Oxford Park Public School
site at 284 Oxford Street,London;
3.That the presentsite of Jeanne Sauv6 French Immersion Public School at 127 Sherwood
Forest Square,London,be closed.
Following discussion,the recommendations were approved.Executive Superintendent Gryseels
advised that the Administration will prepare a report regarding funding of the recommendations
for Board approval. It was also noted that it will be necessary to establish a committee to plan
the renovations at Oxford Park P.S.
b.PRESENTATION OF 2003-04 PRELIMINARY BUDGET
i.Budget Overview Presentation
Following a comprehensive report of the 2003-04 Preliminary Budget presented at the 2003
May27 Special Board Meeting held at 5:00 p.m.,the Administration responded to question
for clarification.
Executive Superintendent Greene advised that a declining enrolment adjustment from the
Ministry of Education for 2003-04 and the two following years,is projected.The Board
continues to experience declining enrolment which has a significant impact on revenues.An
estimate of the funding impact (grant loss)resulting from a reduction of 1,409.7 students for
2003-04 amounts to $9 548 332.The adjustment gives boards time to reduce costs as
student population decreases.It was noted that teacher costs are reduced because of class
size,however,other costs do not reduce proportionally.Costs for professlonals/para-
professionals,principals,vice principals,school secretaries,facilities and administration will
need to be reviewed in the long term to adjust for the permanent loss of revenues from
declining enrolment.
Supt.Greenes highlighted the 2003-04 expenditures and the allocation of increased dollars
across the District. K.Bushell,Manager,Projects/Maintenance,provided information related
to the allocation of funding for the school renewal program.
A discussion occurred in response to concerns from the Canadian Parents for French
regarding school budgets that do not reflectthe FSLgrant moneys allocated bythe Ministry
of Education.Trustees requested the administration to investigate how other boards across
the province are administering budget lines and accountability issues for French First
Language and French Immersion Programs.Mr.Greene advised that there does not appear
to be provincial statistics available and that the issue of gathering data may be significantly
more complex than originally thought. Mr.Greene explained accountability issues and
advised that the matter has been taken under advisement.
The Chairperson extended thanks to Supt.Greene and the Business Services staff for the
2003-04 Preliminary Budget presentation and suggested that Trustees contact Mr.Greene
should further questions regarding the budget arise.
11.REPORTS FROM THE ADMINISTRATION,cont'd
t
t
•t
2003 May 27...35
11.REPORTS FROM THE ADMINISTRATION,cont'd
b.PRESENTATION OF 2003-04 PRELIMINARY BUDGET,cont'd
ii Motion related to Secondary Class Size Average
P.Gryseels,Executive Superintendent,Operation Services,advised that in the past, the
Board has exercised its latitude in changing the average class size.The ratio of 22:1 has
been used inthe teacher staffing process and in preparation of the budget for the 2003-04
school year.
The intentofthe motion isto allow the Boardtostay within thefundsprovidedbythe Ministry
of Education for teacher compensation.The factors which contribute to teacher
compensation include the number of teachers,salary and benefits.An average class size
from 21:1 to22:1 reduces the numberof teachers by69 which is equivalenttosalary costs
of $5 140 500 which is used to pay for teacher salaries and benefits.
RECOMMENDATION:
That, subject tobudget approval,the Boardadjustthe secondary class size average of 21:1
established inthe Education Actsuch thatitnotexceed 22:1 forthe 2003-04schoolyear.
The recommendation was adoptedon motion ofS. Peters and J.Hunter.Trustees P.Schuyler
and Roberts were absent for the vote.
0.TVDSB Special Education Plan 2003-04
Executive Superintendent 0.Murphyprovidedan update on the Special Education Plan2003-04
and preparation for Its submission tothe Ministry of Education.It was noted thatthe Special
Education Advisory Committee at its meeting of 2003 May 06 was reluctant to approve the
Special Education Plan priorto the 2003-04 budget process.
Ontario Regulation 306-Special Education Programs and Services,Sec,2(3)(4),2)3)statesthat
"Every board shaii ensurethatthe special education plan ofthe board is reviewed annually by
the board andthatthe review is completed prior to July 31 in each year",and "2(4)in anyyear
where the special education plan is amended by the board,the amendment shall be submitted
to the Ministerfor reviewon or before July 31 of that year."
The Special Education Plan 2003-04 revisions as suggested in the feedback sessions were
presentedby B.Tucker.Superintendent of Education,and V.Corcoran,Learning Supervisor.
Theyadvisedthatthedraftplanwas first presented tothe trustees on2003 April 08. Section 2.11
anda summary of input todatewas presented on 2003 May 13.Asummary ofthe input received
was Included with the Special Education Plan.Itwas notedthatSection 2.11 - Special Education
Staffing,is contingent upon approval ofthe budget following the consultation process.
Ata special SEACmeeting held2003 May20 the following recommendationwas passed:
SEAC recommends that the Board approve the proposed Special Education Pian that must
be supported by budget and staffing allocations,as a minimum guideline for delivery of
special education in the Thames Valley Dsitrict School Board.
RECOMMENDATION:
That the Board approve the Special Education Plan 2003-04.
/"That,following approval of the budget,the TVDSB Special Education Plan 2003-04 be
forwarded to the Minister of Education.
2003 May 27...36
11.REPORTS FROM THE ADMINISTRATION,cont'd
c.TVDSB Special Education Plan 2003-04,cont'd
Minority Reports were provided by the following SEAC Associations:
-Association for Bright Children, London and Middlesex:
- Integration Actionfor Inclusion in Education and Community (On) - London and Area;
-Learning Disabilities Association London Region.
The Administration responded to questions posed by Trustees.G. Hart and S.Peters moved the
following motion:
That the draft Special Education Plan 2003-04 be approved.
After considerable discussion regarding the impact on students in defen*lng approval ofthe Plan,the
following motion was moved by L.Stevenson,seconded by T.Roberts and carried:
That approval ofthe Special Education Plan for 2003-04 be postponed untilthe 2003 June 24
Board meeting.
d.DEPARTMENTAL UPDATES
Business Services
-Facility Services,Projects and Maintenance, Capital Projects updates were provided;
- Financial Services isdeveloping 2003-04 operating budget for presentation 2003 May27;
-Support Services update included:Transportation Services and Printing Services.
Director's Services
- Director Bryce visited schools and met withstaff,students.School Council, Home and School,
Parent Associations and Student Council representatives;
-Director Bryceattended the following events/meetings:Dr.Fuilen Presentation,Univted Way
Cabinet, Langs Bus Lines,Montcalm S.S. CitizenshipCourt, LondonCommunity Foundation,
Council of Presidents,Award of DIstriction,Beal S.S.Cooperative Education Exhibit and Les
Miserables Production,Clarke Road S.S.production:Retum to the Forbidden Planet;Byron
Somerset SpringConcert, Ingersoll District Collegiate production ByeBye Birdie;Saunders S.S.
production:Little Shop of Horrors, South S.S. Production:Stages,Student Trustee Election,
Early Years Conference,Ontario Cooperative Education Association Annual Conference,Seniors'
Education Day,Cooperative Education Skills Action Day,Teacher-Librarian Dinner and London
Council of Home and School Association Annual Dinner;
-Director's Services staff met to establish a department Mission Statement.
- Staff Development initiativesIncluded:TVDSB Leadership Development Program,True Colors:
Building Staff Capacity Through Teamwork,Supervisory Officer Intemship Program,
Professional Learning Program,System P.D. Day, Administrative Mentoring Reflection and
Recognition,Leadership 2003 Conference,Leadership 2004 Conference,New Teacher
Mentoring Reflection and Recognition Program,and Staff Development Standards,Attainment
of Our Vision In service,Consultation Process,Vision Research and Annual Report;
- Public Affairs and Community Relations updates Included:Communications,Thames Valley
Education Foundation, Lawson Literary Awards and ElectronicPublishing and Graphics.
2003 May 27...37
11.REPORTS FROM THE ADMINISTRATION,cont'd
d.DEPARTMENTAL UPDATES,cont'd
Human Resource Services
- HRS database changes necessitate over 7,000 new prescription drug cards being Issues:
- Criminal Bacl<groundChecl<s posted forpublic input 7,600 consent forms submitted to OESC;
-Joint Health/Safety Committees terms of reference are being revised;
-Elementary/secondary long and short term Occasional teacher numbers were provided;
-Teacher staffing in both panels currently undenway;
-Plans have begun for School Council/Home &School Assoc./Parent Assoc.Fail conference;
- TVARRIS rollout and training sessions are continuing.
Operations Services
-Community ofSchools May meetingsfocuson Dr.Fullan's presentation and department goals;
-Elementary and Secondary staffing process continuing;
- Principals are seeking community representation forAccommodation Study Committees;
- New Administrators Inservice scheduled was provided;
-Safe Schools initiatives were presented;
- Research &Assessment continuesto support:various initiatives re:EQAO .Neighbourhood
Early Learning Project;
- 2003-04 School Year Calendar approvalreceived from the Ministry of Education.
Program Services
- The"It'sGreatTo Be Three"Early Learning Programhas been approvedfor funding;
- Roots of Empathyprogram pilot projectis beingconducted In 12 elementary schools;
- Information Technology Services update provided.
12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
(a)The following motion was moved by L.Stevenson and D.Stewart and carried:
ThattheBoarddirectthe Administration todoa boundary review of Shawside Development
and Lake Margaret Development forthe purpose of accommodating the students within the
neighbouring schools of St.Thomas.
Executive Superintendent P.Gryseelsadvisedthataboundaryreview has begunfor presentation
to the Board before the end of 2003 and that St.Thomas students will remain intheir schools for
another year.
13.ADDITIONAL BUSINESS -none
14.COMMUNICATIONS
a. ONTARIOPUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)
Trustee Hart advised that at the April 22 Board meeting,Trustee Anstead raised the issue of
resolutions prepared bythe OPSBAPolicyWorkGroup related tothe governance positionofthe
Association.The Board of Directors moved that the motions be forwarded to the 2003 Annual
General Meeting for consideration by the membership.
He advised that as of today, no input has been received on the Board's position and that
delegates are prepared to discuss the Issues at the annual meeting without trustee Input.
However,it was noted that it has been the Board's practice to give direction on matters of
consequence and was suggested that the OPSBA discussion paper be re-circulated at the
Information Committee of the Whole meeting on 2003 June 03.Trustees Bennett. Anstead,
Stevenson,Hart,Stewart and Schyuler will be attending the AGM.
2003 May 27...38
14.COMMUNICATIONS,cont'd
b.STUDENT TRUSTEE UPDATE
Student Trustee M.McTaggart provided information regarding encouraging secondary school
students to become involved in the upcoming elections.
Thames Valley students will be participating in the University of Western Ontario Shinarama fun-
raiser.She and newly-elected Student Trustee Matthew Reid will be attending the Ontario
Student Trustees'Association orientation session to be held inOttawa on 2003 May30.
0.MINISTRY OF EDUCATION
A letter was received from Minister of Education Elizabeth Witmer advising that effective 2003
April 30, the World Health Organization has officially liftedits temporary advisory against non-
essential travel to Toronto and requesting that school boards and schools continue with their
plans for field trips to Toronto.
d.MANAGEMENT BOARD OF CABINET
Aletterwas received fromD.Tsubouchi, Chair,Management BoardofCabinet, advisingthat the
government intends to waive interest In surplus schools;and that the government's real estate
assets manager Ontario Realty Corporation (ORC)has been directed to decline all offers of
surplus school properties until otherwise instructed.
e.MIDDLESEX-LONDON HEALTH UNIT
Aletterwas received from Dr.G. Pollett,Middlesex-London Health Unit,advising that the Teen
Parenting Program is one of the Unit's 2002 Strategic Areas of Effort being considered to assist
teen parents.A copy of the report was fonwarded to the Board.
f.TRILLIUM LAKELANDS DISTRICT SCHOOL BOARD
A letter was received from R.Johnson,Chairperson,Trillium Lakelands DistrictSchool Board,
regarding the current status of trades programs across the Province and requesting that the
Board consider urge the Ministry of Education to revisit funding for trades programs.
The following recommendation was moved by G. Hartand seconded by P. Schuyler.
That the Board send a letter ofsupport to the Ministry of Education regarding the need
for additional funding for the trades programs in secondary schools.
g.WATERLOO DISTRICT SCHOOL BOARD
A letterwas received from T.Martin,Waterloo Region District School Board,advising of its
motion approved on 2003 March 31 to send a letter to the Minister of Education expressing
concern about the value of continuing with the mandated Teacher AdviserProgram (TAP)with
students at the Grades 9 and 10 levels.
Director Bryce advised that a unanimous response regarding TAP as a valuable program
component has not been received fromall teachers.However,there have been many schools
where it has proven to be a valuable initiative and the concept shared at a Secondary School
Principals'meeting was well supported.
15.NOTICE OF MOTIONS -none
16.GOOD NEWS ITEMS
The following good news items were offered by trustees:
a.Trustee Stevenson advised that a number of staff at the Alternate School in St Thomas
nominated an outstanding student volunteer forElginCounty area and that her son was this
year's recipient.
2003 May 27...39
16.GOOD NEWS ITEMS,cont'd
b.Trustees were advised that they will be provided with general guidelines regarding the
Budget public input sessions and that each meeting will be supported by either a Executive
Superintendent or Superintendent of Education and staff resource from the Business
Services department.Fom^al minutes will be kept of the Issues raised at the sessions.
17.ADJOURNMENT
The meeting adjourned at 10:57 p.m. on motion of S.Peters and J.Hunter.
CONFIRMED tLjtju
Chairperson
The following motion was approved by electronic vote on May 19,2003:
That an ad hoc committee be established to prepare a submission to the Rural Education
Strategy task force for approval bythe Board at its May27 meeting.
Trustees Bennett,Hart,Roberts,Peters,and Stevenson sen/ed on the committee.
2003 May 27...40
SUMMARY OF APPROVED RECOMMENDATIONS OF 2003 MAY 27
That the Board endorse,Inprinciple,the expansion ofits Safe Schools -Violence Prevention initiative
to Include specific measures to address sexual diversity Issues in Its elementary and secondary
schools using age-appropriate strategies and materials.
That a sub-committee of the Safe Schools Steering Committee (including students,community
partners,and others) be struck todevelop aworkplan including feasibility,implementationtime-lines,
evaluation,and costs for the various strategies identified by the Ad Hoc Committee to Address
Gay/Lesbian Student Concerns inthe April 8, 2003 report to the Committee ofthe Whole,and that
this sub-committee submit a preliminaryreport to the Board by January 2004.
That consideration be given in the 2003-04 budgetprocess to proving upto$83300.tosupportthe
expanded Safe Schools-Violence prevention initiatives.
That the Ad HocCommittee to Address the Concerns ofGay/Lesbian Students be disbanded.
That the motion related to the closure of Elliott Fairbairn P.S. be postponed until questions
regarding Triple Grading can be answered:
Notwithstanding the reporttabled by the Elliott Falrbairn/Maple Lane ElementarySchool Area
Accommodation Study Committee on 2003 March 18;
Be it resolved that the Board give consideration to the closure of Elliott Fairbairn Public School
on 2004 June 30. In the event the Board decides to close the school,and in accordance with the
Board policy and procedures,SchoolAccommodationand Facility Organization,thatthe decision
regardingclosure notbe finalized until the2003 October28 Boardmeeting. Also In accordance
with section 4 of the Board policyand procedure,the Administration forward to the Board at the
2003June 24 Board meeting the reports specified in section4 a)through e), and the public be
invited to provideinputat the 2003 September 23 Boardmeeting with respect to the issue ofa
school closure.
That the Administration be asked to prepare a draft budget Including priorities identified.
Thatamendmentstothe following policies be forwarded tothe May 27 Board meeting for approval:
-Health and Safety;
- Political Activity on Board Property.
Thatthe Boardapprovethe inclusion offourearly dismissal days in the 2003-04schoolyear.
That the Board send a letterofsupport tothe Ministry ofEducation regarding the need foradditional
funding for the trades programs In secondary schools.
That the Board approve the extension of the Oxford County Museum School lease withthe Friends
ofthe OxfordCounty Museum School for an additionalfive years to August 31, 2010.
That the Chair ofthe Board be authorized to approve personnel changes on behalf ofthe Board as
required during July and August,2003.
Thatthestudents of Jeanne Sauve French Immersion Public Schoolbe movedtothe Empress Public
School site at 215 Wharncliffe Road North,London;
That the students of Empress Public School be moved to the Oxford Park Public School site at 284
Oxford Street,London;
That the present site of Jeanne Sauve French Immersion Public School at 127 Sherwood Forest
Square,London, be closed.
r
\
2003 May 27...41
APPROVED RECOMMENDATIONS,cont'd
That,subject to budget approval,the Board adjust the secondary class size average of 21:1
established in the Education Act such thatitnotexceed 22:1 for the 2003-04 school year.
That approvalofthe Special EducationPlan for2003-04be postponed until the2003 June 24 Board
meeting.
Thatthe Board direct the Administration todoa boundary review ofShawside Development and Lake
Margaret Development for the purpose of accommodating the students within the neighbouring
schools of St.Thomas.
Thatthe Boardsend a letterofsupporttothe Ministry of Education regarding the need for additional
funding for the trades programs in secondary schools.
That anad hoc committee be established to prepare a submission tothe Rural Education Strategy
task force for approval by the Board at its May27 meeting.