11/25/2003 - Regular Board MeetingL
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2003 NOVEMBER 25,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION
-Woodstock Collegiate Institute V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS
a. London Police Services Recruiting &Training Section V
-Sergeant P.Gilpin
7.VALEDICTORY ADDRESS V
8.CONFLICTS OF INTEREST V
9.DIRECTOR'S ANNOUNCEMENTS V
10.CONFIRMATION OF MINUTES
a.Regular Board Meeting,2003 October 28 M
b.Special Board Meeting,2003 November 11 M
11.PUBLIC INPUT PRESENTATIONS
a.Jack Chambers P.S.Boundary Review M
12.POSTPONED MOTIONS FROM 2003 NOVEMBER 11
a. Elgin Court P.S.Boundary Review M
b.Jack Chambers P.S.Boundary Review M
13.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2003 October 28 M
b.Committee of the Whole,2003 November 11 iVI
c.Trustee Professional Development Committee,M
2003 November 19
d.Chairs'Committee,2003 November 19 M
e.Committee of the Whole,In Camera,2003 November 25 V
14.REPORTS FROM THE ADMINISTRATION
a.Appointments to Special Education Advisory Committee 2004-2007 M
b.Appointment of Native Representative 2004-2007 M
c.Rules for a French Immersion Accommodation Review M
d.Supervisory Officer Complement M
15.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN -none
16.ADDITIONAL BUSINESS -none
17.COMMUNICATIONS
a.Ontario Public School Boards'Association V
b.Student Trustee Update V
c.Middlesex-London Health Unit M
18.NOTICE OF MOTION -none
19.GOOD NEWS ITEMS -"Did you know..."
20.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2003 NOVEMBER 25
The Board met in regular session on 2003 November 25 in the Board Room at the Education Centre,meeting
in Committee of the Whole, in camera,at 5:00 p.m. on motion of L.Stevenson and D.Anstead,followed by
a public session at 7:00 p.m.The foiiowing were in attendance:
TRUSTEES J.Hunter
D.Anstead P.Jaffe
J.Bennett D.Stewart
A.Cartier S.Deller
P.Schuyier G.Hart
ADMINISTRATION AND OTHERS
B.Bryce K.Haveika
P.Gryseels L.Hutchinson
B.Greene G.Jazey
C.Murphy M.Sereda
J.Thorpe B.Tucker
D.Blair K.Wilkinson
K.Daiton K.Bushel!
J.Empringham G.Owens
Regrets:T.Roberts
P.Sattier
L.Stevenson
S.Peters
M.Reid
C.Dennett
G.Linsdell
J.Neville
3.Christie
M.Hubert
W.Scott
1./2.CALL TO ORDER
3.SPECIAL MUSICAL PRESENTATION
The appreciation of the Board was extended to Woodstock Collegiate Institute's Red Players for
leading In the singing ofOCanada and performing three musical selections from thisyear's theatre
production of "Oliver". .
4.APPROVAL OF AGENDA
The agenda was amended to add "Appointment to London Diversity and Race Relations Advisory
Committee"as item 14.e. The amended agenda was approved on motionof P. Jaffe and
L.Stevenson.
5.OFFICIAL RECORD
S. Christie, Supervisor,Corporate Services,read the following notice Into the minutes:
We regret to recordthe death ofBrennan Howe,a 7 year-old student at AshleyOaks P.S.,
London,on 2003 November 01.
Ms.Christieintroducedandwelcomed Mary AnnHuberttothe CorporateServices Department.She
noted the contributions Ms Hubert has made to the department and to the Director's Service team.
2003 November 25...2
6.RECOGNITIONS
a.LONDON POLICE SERVICES RECRUITING &TRAINING SECTION
Sergeant Paul Gilpin and Inspector Ken Heslop,London Police Services,Recruiting and Training,
provided information related to a realistic and dynamic training initiative conducted at Thames
S.S.,London,designed to provide police officers with essential training to respond and
apprehend an armed perpetrator who may enter a school building.Superintendents of Education
K.Dalton and B.Tucker,and Ray Hughes,Learning Coordinator,Violence Prevention,were
thanked for their assistance in co-ordinating the program.
Sgt.Gilpin noted that 10 hours of a 20-week program were spent at Thames S.S.He and
Inspector Heslop extended thanks to the Board on behalf of Chief of Police Brian Collins and
London Police Services and presented a plaque of appreciation.
Chairperson Bennett extended appreciation to Sergeant Gilpin and InspectorHeslopfor providing
"another example of the positive partnership that exists between the London Police Services and
the Board.
7.VALEDICTORY ADDRESS
Chairperson Bennett presented the following valedictory address:
Mr.Director,fellow trustees,administrative staff and guests,I am pleased to have this opportunity
to express toyouhowproud1have been to serve as your Chairperson over the past year. Thank
you for the opportunity.
As we look at our agenda this evening,Itis indicativeof the many challenges that still face us in
the coming term.The challenges that we have encountered over the last few years have tested
this Board both administratively and politically.We now have reason to be more hopeful with
Premier McGuinty's promise in last week's Throne Speech "to bring stability and peace"to
education and "to form a genuine education partnership with this province's school boards,
principals,teachers and the wider communityand most Important,parents and students."
Locally elected government looks forward to being a partner again with the province in
implementing change,especially change that is clearly intended to enhance education for our
students and our schools.
Tonight however,Iwould liketo put aside the challenges and suggest that we reflect upon our
accomplishments in supporting student learning over this last term.
Some of the highlights are;
Our submission to the Education Equality Task Force which reviewed funding for education.
It was most rewarding to see our recommendations reflected in Dr.Rozanski's Report.
The successful validation of our I.S.A.submissions due to the hard work of our staff,resulting
in important additional resources for our special needs students.
Our inputto the fundingofsmall schools to Special Advisor Dr.Downey.
-The revised more open budget process.
The review and re-writing of Board By-laws.
The recognition, review and support for Safe Schools Initiatives.
-The excellence of our Staff Development Program.
2003 November 25...3
7.VALEDICTORY ADDRESS -cont'd
The Award of Distinction presentations.
The practice at Board meetings of recognizing staff and students who have made
outstanding contributions to our system.
There are also many people to recognize and thank tonight.
Our educational partners throughout the Valley have been a great source of strength,knowledge
and support.Without organizations like Home &School and School Councils,our work would
be extremely difficult.There are also many community agencies who care about our students
and contribute to their success.Thank you.
To the employees of the Thames Valley DistrictSchool Board, a sincere thank you. Your hard
work,expertise and energy on behalf of our students each and every day is outstanding.Here
are just a few examples of those who go the extra mile -
1.All staff who coped with the black out;
2.Facilities staff who make easels to support a fund raiser for students;
3.Secretaries who coach athletic teams because they have that expertise;
4.Custodians after events like Fun Fairs/Dinners - For example: The response from the
custodians at Ross Secondary Schoolafter being thanked fortheirefforts following an event
was, "No thanks is necessary - we tryto do everything we can to support these kids."
To all ofthe staff inDirector'sServices. Thank you for keeping us on track and for providing
support when youwere already so verybusy. Thank youWendy Scott formaking sense of some
very long discussions.I must also offer a personal thank you to Sue Pullam,Sharron Christie
and Theresa Levschuk.Youverycapablyprovide information and service tothe community,but
in addition,you have providedme with ongoingsupport,encouragement and friendship.Sue -
thank you for everything.My job wouldhave been impossible withoutyou.
We have a talented,caring conscientious and highly motivated administrative team who work
veryhardtosupportthesystem and especially ourstudents. Ihavehad the privilege of working
with each ofyounot only on committees,buton behalfof individual students oremployeesto
reach positivesolutions to many issues.Thank you for all that you do.
Toour Director,Bill Bryce,youhave willingly givenyourexpertise,loyalty,sense ofvisionand an
incredible commitment of time to our students and the system.Together we have dealt with
many challenging situations.Thank you for always being a good listener.
Last but certainly not least,thank you to my colleagues -
Chairing a Boardorstanding committee requiresextratimeand understanding.Thankyouto
Vice Chair Jan Hunter,who always helped me stayfocusedand positive.Thank you to Terry
Roberts for Information Committeeof the Whole,to DianaAnstead for Policy and Negotiations
to Peggy Sattler for Budget to Phil Schuylerfor NativeAdvisoryto Linda Stevenson for SEAC to
Sharon Peters &Peter Jaffe for the P.D.Committee
Toailofyouwhohave spent countless hours on Accommodation Studies -Thank youon behalf
of students and their communities.
Thank youtoDiana,Graham, Lindaand Philfor representing Thames Valleyatthe OntarioPublic
SchoolBoards'Association (OPSBA).This commitment oftentooktimeaway from family on
weekends and we appreciate it.
2003 November 25...4
7.VALEDICTORY ADDRESS -cont'd
Many of you sit on other committees out of the pubiic eye and worl<very hard with iittle
recognition.Let me pubiiciy thanl<you for the many iong hours that you have spent on our behalf.
Iwould be remiss if I did not thank the members of the Chairs'Committee -Jan Hunter,Terry
Roberts,and Peter Jaffe for your hard work and commitment to the Thames Valley team.Your
positive outlook helped us through some dark days.Thank you.
Tonight Iwould also like to celebrate the contributions of three trustees who are retiring from the
Thames Valley District School Board.
Trustee Phil Schuyler was appointed to the Board in 1998 and has chaired the Native Advisory
Committee.
Trustee Stewart Deller was first elected to the Oxford Board of Education in 1994 and to the
Thames Valley District School Board in 2000.
Trustee David Stewart was first elected to the Elgin County Board of Education in 1991 and to
the Thames Valley District School Board in 1998.David was also Chair of the Thames Valley
Board in 2001.
Your communities have been very well served through your outstanding commitment and
leadership.Thank you for your wisdom,support and guidance.
Iam proud to be a member ofthis Board.Thank you for entrusting me withthe responsibility to
represent your interests as Chairperson. Atthe conclusion of my Inaugural addresses IIssued
a challenge to each ofyou and 1believe that those words stillhold true tonight. I challenged you
to continue to fight passionately for public education,to always put students first,and to commit
to role modeling our system vision. We have cause to celebrate our students,our system and
publiceducation because together we have made a difference.
The following motion was moved by J.Hunter and S. Deller:
That the Chairperson's Valedictory Address be spread upon the minutes.
Retiring trustees David Stewart,Stewart Deller and Philip Schuyler were presented witha plaque of
appreciationand a commemorative gift fortheir contributions tothe Board during theirtermsof office.
8.CONFLICTS OF INTEREST
Trustee Schuyler declared a conflictof interest on item 14.b. and absented himself during the
voting.
9.DIRECTOR'S ANNOUNCEMENTS
a. Director Bryce, on behalf of the Senior Administration, paid a tribute to retiring Trustees Phil
Schuyler,Stewart Deller and David Stewart.Trustee Schuyler was applauded for eloquently
presenting the FirstNations'perspective at the Boardtable.Trustee Dellerwas thanked for his
enthusiastic contribution while simultaneously serving as a volunteer coach in Elgin County.
Trustee Stewart was thanked for his commitment and leadership while serving as 2001
Chairperson during Mr. Bryce's first year as Director of Education.
2003 November 25...5
9.DIRECTOR'S ANNOUNCEMENTS,cont'd
The Director noted that the Municipal Elections were held on 2003 November 10, significantly,
held the day prior to Remembrance Day exemplifying the ultimate example of democracy in
practice. Heextended hisheartfeltthanks toallthe retiring Trustees fortheiroutstandingservice
to Thames Valley students,staff and their communities.
(b)DirectorBryceadvised that the 2002-03 Grade 9 EQAO Level3 and 4 Mathematics results have
been released.Thames Valley's results indicate an Increase of6%above the provincial average
in the academic program and an increase of 5%above the provincial average in the applied
program.He noted that these results are considered a snapshot of the students'progress and
are indicative of a slow,steady improvement In student learning.
(c)Trustee Jaffe reported that the A. B.Lucas S.S.(London)Viking Football Team won the Senior
Football Championship titlewinning over Catholic Central S.S.The Director advised that he will
be visiting the Lucas team to extend congratulations for completing a very successful season and
for returning the football championship to Thames Valley.
10.CONFIRMATION OF MINUTES
a.The minutes of the Regular Board Meeting,2003 October 28,were adopted on motion of L.
Stevenson and P.Jaffe.
b.The minutes of the Special Board Meeting,2003 November 11,were adopted on motion of L.
Stevenson and P.Jaffe.
11.PUBLIC INPUT PRESENTATIONS
JACK CHAMBERS P.S.BOUNDARY REVIEW
The following individuals presented their views regarding the Jack Chambers P.S.Boundary Review;
Emily Michienzi, Individual
Randy Parsons,
Peter Moosbrugger
Jim Freeman
Anita Huisman
Mark Edds
Linda Micallef
Chris Rochford
Krista Nickolakakos
Kimberly Burnard
Steven Netterfield
Jeffrey Scott Jack Chambers School Council
Kelly Waterton Centennial School Council
Gloria McGlnn-McTeer Stoneybrook Heights-Uplands Residents'Assoc.
Ingrid Fox Individual
Farid Arbi
2003 November 25...6
11.PUBLIC INPUT PRESENTATIONS,cont'd
JACK CHAMBERS P.S.BOUNDARY REVIEW,cont'd
The followingindividuals provided written submissions regarding the Jack Chambers P.S.Boundary
Review:
Janet and Andrew Black
Bruce Curtis
Randy Woodward
Stephen Adams
Diane Bell
A signed petition supporting the expansion of the Jack Chambers P.S.boundary to include
children livingin the Uplands Subdivision was submitted by area residents.
12.POSTPONED MOTIONS FROM 2003 NOVEMBER 11
a.ELGIN COURT P.S.BOUNDARY REVIEW
Foiiowing a presentation at the Committee of the Whole meeting held 2003 November 11,the
recommendation to expand the Elgin Court Public School attendance boundary was postponed
to 2003 November 25 to receive public input. No public Input was received.
The following motion was moved by L.Stevenson,seconded by D.Stewart and carried:
That the Elgin Court Public School attendance boundary be expanded to include the Lake
Margaret Development effective 2004 September 01.
b.JACK CHAMBERS P.S.BOUNDARY REVIEW
Following a presentation at the Committee of the Whole meeting on 2003 November 11,the
recommendation regarding expanding the Jack Chambers P.S.,boundary to include the Uplands
area effective 2004 September was postponed to 2003 November 25 to receive public input.
The following motion was moved by P.Jaffe and seconded by J.Hunter.Following a lengthy
discussion the recommendation was withdrawn.
That the Jack Chambers P.S.Attendance area be expanded to include the Uplands area as
defined effective 2004 September 01.
The foilowing recommendation was moved by P.Sattler,seconded by P.Jaffe and carried on a
poll vote:
That the Jack Chambers P.S.attendance area be expanded to include the Uplands area as
defined effective 2004 September 01 and that the equivalent value of $2 Million currently
funded through Enrolment Pressure Grant for school accommodation be set aside and
earmarked for expansion to Jack Chambers P.S.to be completed as the enrolment growth
dictates.
Poll vote:
YEAS:J.Bennett,J.Hunter,L.Stevenson,S.Deller,A.Cartier,S.Peters,P.
Sattler, D.Stewart,D. Anstead,' P.Schuyler,G. Hart, P.Jaffe
NAYS:none
ABSENTIONS:none
2003 November 25...7
12.POSTPONED MOTIONS FROM 2003 NOVEMBER 11,cont'd
b.JACK CHAMBERS P.S.BOUNDARY REVIEW,cont'd
The following motion was moved by P.Jaffe and seconded by P.Sattler and carried:
That the Board allow Uplands students that wish to complete their elementary education at
Centennial Central P.S.for the English Language program to continue attending and that
transportation be provided for these students.
The meeting recessed at 10:30 p.m.and reconvened 10:40 p.m. on motion of L.Stevenson and D.
Stewart.
13.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
2003 October 28
12:15 p.m. -3:20 p.m.
Members
D.Anstead,Trustee
J.Bennett,Trustee (-2:30 p.m.)
B.Booking,Thames Valley Children's Centre
W.Dupuis,Ontario Association for Families of
Children with Communication Disorders
P. Gallin, Autism Society
P.Gillis,Integration Action for Inclusion
E.Hager,London Down Syndrome Association
B.Hopkins,District School Council
R.Hurwitz,Association for Bright Children
Administration and Others
P.Cook,OPC -Elementary
J.Webb,Secondary Principal
V.Corcoran,Learning Supervisor
W.Scott,Corporate Assistant
L.Corsaut,Itinerant PDD Teacher
A.Leatham-Shore,itinerant PDD Teacher
M.Wilson,Itinerant PDD Teacher
C.DeDecker,Learning Coordinator
Regrets:
Absent:
S.Wilson
A. Morse,Easter Seal Society
M.Secco,Epilepsy Support Centre
P.Sattler,Trustee
J.Steele,(Alt)Learning Disabilities Association
L.Stevenson,Trustee,SEAC Chairperson
W.Rodic,Madame Vanier
R.TIsdale
L.Welham
B.Tucker,Superintendent of Education
B.Montminy,Madame Vanier
W. Richardson, AutismSociety
M.Marcinowski,Autism Society
S.King,Easter Seal Society
1.CHAIR'S OPENING REMARKS
Chairperson Stevenson's welcomed everyone to the meeting and the guests were introduced.
2.CONFLICTS OF INTEREST
No conflicts of interest were declared.
3.CONFIRMATION OF AGENDA
SEACProfessionalDevelopmentTraining was added underitem7.3. The Ontario Human Rights
Commission Report on Education was added for information,(available on the web site
www.ohrc.Qn.ca/enaIlsh/consultationsV The Alternatives to Suspensions Ad Hoc Committee
report was moved up before item 6.4 and the agenda items renumbered as required.
2003 November 25...8
13.REPORTS OF COMMITTEES,cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE,cont'd
The amended agenda was approved on motion of W.Dupuis.
4.REPORT OF MEETING FROM 2003 SEPTEMBER 23
R.Hurwltz,Association for Bright Children,(ABC)requested clarification of the wording of item
#4 related to the Identification,Placement,and Review Committee (IPRC)Process and the
Ministry's response/directive to delaying the process untilthe 2003-04 Special Education Plan
was approved by the Board.V.Corcoran,Learning Supervisor,advised that she spoke with a
Ministry representative regarding the intention ofdelaying the IPRC process and received support
regarding the decision.Legal Council was also sought from Harrison Pensa.
Changes to the 2003 September 23 report included the following:
Item 5,second last paragraph,the second sentence was reworded to read:"Having
changed"the SEAC....
A discussion was held regarding process as it relates to submitting changes to the monthly SEAC
report posted in draft to the Board's website for Association input.P. Gillis,Integration Action for
Inclusion,asked why her changes to the September report submitted to replace the first
paragraph of Item 5.3 that did not accurately reflect her original comments,were not made.It
was suggested that future changes to draft reports be added as an addendum for discussion at
the subsequent meeting.
A.Morse moved that the following paragraph Item 5.3 Alternatives to Suspensions fourth
paragraph be moved to replace the first paragraph in Its entirety:
Patty Gillis,Integration Action for Inclusion,identified issues within the TVDSB
around suspensions • both .formal and Informal- of student's with exceptionalities,
that several of the associations around the table have indicated that they have
received calls from families about students being sent home.The Safe Schools Act
has encouraged these suspensions,despite the existence of the term "Mitigating
Factors".It would be a proactive measure on the part of the TVDSB to address
these concerns now. It appears to be an issue that has province-wide impact, and
the Minister's Advisory Council on Special Education has a sub committee that is
addressing the issues with the Safe Schools Act and Restraints Policies.The
Ontario Human Rights Commission has also prepared a report on suspensions and
expulsions which encompasses a cross-section of students,including those with
exceptionalities.
A.Morse requested that an additional category,headed,Recommendations,be added to the
agenda format.
The amendments were adopted on motion of B.Booking.
5.AUTISM SOCIETY ONTARIO
Patricia Gallin, Autism Society Ontario (ASO),provided a comprehensive overview of Autism
Spectrum Disorder.Carol DeDecker,Learning Coordinator,System PDD Program,provided an
overview of the current Pervasive Developmental Disorder (PDD)service delivery model at
TVDSB
The Autism Society Ontario is the leading source of Information and referral on autism and one
of the largest collective voices representing the autism community.ASO is dedicated to
Increasing public awareness about autism and the day-to-day issues faced by individuals with
autism, their families,and the professionals with whom they interact.
2003 November 25...9
13.REPORTS OF COMMITTEES,cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE,cont'd
5.AUTISM SOCIETY ONTARIO,cont'd
The Society and its 31 Ontario chapters share common goals of providing information and
education,supporting research,and advocating for programs and services for the autism
community.
Autism Is a complex developmental disability that typically appears during the first three years of
life land Is a result of a neurological disorder that affects the functioning of the brain.Autism and
its associated behaviours have been estimated to occur in as many as 1 in 500 individuals.It is
four times more prevalent In boys than girls and includes persons from all racial,ethnic,social,
family income,lifestyle,and formal education level sections.
Autism impacts the typical development of the brain in the areas of social interaction and
communication skills.Children and adults with autism typically have difficulties in verbal and
nonverbal communicatiori, social interactions,and leisure or play activities. They find ithard to
communicate with others and relate to the outside world. In some cases,aggressive and/or self-
injurious behaviour may be present.Persons with autism may exhibit repeated body movements
(hand flapping, rocking),unusual responses to people,attachments to objects and resistance to
changes in routines.Individuals may also experience sensitivities In sight,hearing,touch, smell
and taste.
It is estimated that more than 20,000 people in Ontario today have Autism or some form of
Pervasive Developmental Disorder (PDD).It is one of the most common developmental
disabilities.Several types of Autism have been identified and Individuals who fall under the
category exhibit commonalities in communication andsocial deficits butdiffer in terms of severity,
number of symptoms,and age of the onset.Specific diagnoses Include, Autistic Disorder,
Asperger's Disorder,Pervasive Developmental Disorder,Rett's Disorder,Childhood
Disintegrative Disorder.There is no standard type or typical person with autism.
Samples of sensory toys were distributed.An excerpt from a 12 minute video of students in a
self-contained setting at Knollwood P.S.,London,was viewed.
Carol DeDecker, explained a number of challenges indelivering Professional Development that
encourages teachers to choose and implement personnel preparation beyond a single training
effort,to provides a continuum of services model across time.
The following guiding principles for TVDSB were highlighted:
1.Students will be placed and programmed for in the least restrictive environment.
2.Schools will work collaboratively with parents and supporting agencies.
3.The student's program will be educationally based.
4.PDD is a Communication Disorder.
5.Programming will focus on the student's strengths.
6. The school-based PDD program development team will be responsible for program
decisions.
Ms. DeDecker emphasized that often the Autistic child's behaviours are their way of
communicating.
The current case load presently in place was provided:
34 students In self contained PDD class with 8 teachers
117 students In regular class with 4 Itinerant teachers and resource teachers
Two self-contained classes at Knollwood Park P.S.and Hillcrest P.S.,Woodstock,and one
class at Lockes P.S.
2003 November 25...10
13.REPORTS OF COMMITTEES,cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE,cont'd
5.AUTISM SOCIETY ONTARIO,cont'd
Secondary level
Two classes at Banting S.S.and one class at Lord Dorchester S.S..
A question-and-answer session was held.Trustee Anstead emphasized the need for initiatives
that reduce the two-year waiting period for assessment of autistic children.
The important role of the itinerant teacher was explained.Understanding the student and
balancing their schedules and classes as much as possible to replicate the structure as they
move tothe next class Is essential.Itwas noted that class routines must be learned step-by-step
before the process can be mastered;ifthe step process is interrupted, the autistic student
becomes insecure and may respond with unacceptable behaviour.
Appreciation was extended to Ms. Gallinand Ms.DeDecker for an informative presentation.
6.SEAC UPDATES
6.1 Special Education Department
The proposal for SEAC presentation format was reviewed. The following list of future SEAC
presentation dates was confirmed:
2003 November Learning Disabilities Association of London and Area
2004 January Integration Action for Inclusion
2004 February Easter Seal Society/Thames Valley Children's Centre
2004 March Ontario Association for Families of Children with Communication
Disorders
2004 April Association for Bright Children
2004 May
2004 June
M.Secco,Epilepsy Support Centre,requested the 2004 Maymeeting date for her Association's
presentation.B.Tucker confirmed that the Epilepsy Support Centre presentation was booked
for the May SEAC meeting. A.Morse suggested that a copy of all Association presentation
materials be provided to members as a record for future initiatives.
V.Corcoran,Learning Supervisor,advised that Intensive Support Amount (ISA)process is
underway with the preparation of approximately 300 new files for submission to the Provincial
Auditors on 2003 November 17,18 and 19.It was noted that information has not been received
from the new Provincial government related to any changes to the process.
V.Corcoran highlighted a number of professional development initiatives that have occurred
during the last two months as follows:
In September,the Deaf &Hard of Hearing Program Teachers partnered with the Canadian
Hearing Society to create the "Hear Together"Conference for Secondary Students.
In October and November the Itinerant Teachers are once again partnering with the
community and hosting two sessions on Assistive Technology for Deaf &Hard of Hearing
Students.
2003 November 25...11
13.REPORTS OF COMMITTEES,cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE,cont'd
6.SEAC-UPDATES,cont'd
6.1 Special Education Department,cont'd
The school year started offwith an expanded Pervasive Developmental Disorder (PDD)Team
-two additional Itinerant Resource Teachers as well as two additional self-contained classes
(one elementary and one secondary).Many members of this team attended a provincial
conference on Autism in September.There will be a review of the PDD programs this year,
which will focus attention on such issues as staff training,assessments,and resources.The
PDD Team presented to SEAC in October.
Workshops and presentations specific to the professional development needs of Educational
Assistants were held at Parkside Collegiate in St.Thomas on 2003 October 24.
Approximately700 Educational Assistants attended.Crisis Prevention and Intervention (CPI)
courses were held this week as well.
Sessions were also held on October 24 at Princess Elizabeth Public School in London.
Topics such as "The Role of Psychiatry in PDD,""Classroom Management of Oppositional
Defiant (ODD)Students"and "Learning Disabilityor Difficulty Liearning English as a Second
Language?"were explored.
A session entitled, "Transition Planning for Developmentally Challenged Students"was held
at Best Western Stoneridge Inn. Information and practical samples of transition planning,
an overview of the lEP Engine, and a presentation by Dr, Danielle Renaud from Fanshawe
College on behaviour management was allpart ofthe agenda forthe day-long session.The
keynote speaker was a particular highlightof the day.Jeff Adams, winner of five medals at
the Sydney Paralympic Games,spoke to the developmental class teachers on sharing and
promoting excellence,the importance of a positive attitude,and the need to overcome
barriers and preconceptions.Pfizer Pharmaceuticals sponsored Jeff's participation inthe
.day's events.
- A half-day workshop on Secondary Gifted Education was also held on 2003 October 24, led
by the Itinerant Secondary Gifted Teacher,a new position this year. Eighteen teachers,
guidance heads, and special education heads attended and discussed AP (Advanced
Placement)courses,accelerated learning and compacting curriculum,interdisciplinary
courses,the IB Program, independent study programs,mentoring and ePals,learning
strategies courses,and other enrichment opportunities for secondary gifted students.
-Several inservice sessions have been organized specificallyforthe teachers ofthe Intensive
Support Class program, focussing on the specific difficulties faced by students who are
learningdisabled or have a mild Intellectual disability.These sessions have been organized
by Program Services personnel inpartnership with Amethyst School.
-An Agency Fair for developmental class teachers is being held on 2003 November 05 at the
Education Centre from 2:00 p.m. to 5:00 p.m.with approximately 28 community agencies
participating.
6.2 Memo re:Individual Education Plan Audit
Trustee Bennett advised that the memorandum related to the Individual Education Plan Audit was
reviewed by Bill Bryce, Director of Education, and referred to Program Services.Supt.Tucker
is to followup and will report back at the 2003 November meeting.
2003 November 25...12
13.REPORTS OF COMMITTEES,cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE,cont'd
6.SEAC UPDATES,cont'd
6.3 Educational Assistants Allocation
B.Tucker presented the following Full-Time Equivalent (FTE)Educational Assistant allocation
for 2000 September to 2003 September 30.
DATE
2000 September 01
2001 September 01
2002 September 01
2003 September 01
2003 September 30
FTE
635.00
595.00
600.25
650.25
705.25
6.4 Alternative to Suspension Ad Hoc Committee
P.Gillis provided an update on the Alternative to Suspension Ad HocCommittee meeting held
2003 October 14 with Barb Desjardins,Steps for Success,Behavioural Resource Team Leader
and John Gutteridge, Special Education,Teacher Clarke Road S.S. Principal and parent
perspectives to informal and formal suspension for special needs students were discussed.The
Steps for Success program is mainly elementary centered and the need to take a closer look at
suspension issues at the secondary level was considered.It was noted that suspensions and
expulsions are presently being considered bythe Ministry ofEducation with a viewtoestablishing
best practices.It was suggested that S.Killip,Coordinator,Research and Assessment,be
contacted regarding conducting a survey of S.S.Principals to assist in identifying the types of
issues that exist and the necessary supports that will assist students with exceptionalities.This
survey would be consistent with Ontario Human Rights Commission initiatives related to school
boards reviewing practices Ina timely manner around behavioural issues.It was requested that
the Safe Schools Policy be attached to the October SEAC report.Ms. Gillis advised that the next
meeting of the Ad HocCommittee Isto be held on 2003 October 31 inthe Chippewa Room.
Gifted and PDD Program Reviews
V.Corcoran presented the following information on the status of the Draft Gifted and PDD
Program Reviews:
Stage Description Time-Line
Development of
Format
- draft classroom "look-fors"based on previous
reviews and the draft Program Standards,with
input from Program and other staff
-establish review team and select programs/
schools
- draft Research and Assessment surveys
-submit surveys to printing
September -
November
Information
Gathering
-schedule and conduct visits to a variety of
classrooms/programs
-distribute and collect surveys
December -March
Results
Summary
-compile information from visitations and
surveys
March - April
Implications/
Recommendations
-outline program recommendations based on
Review results
May
2003 November 25...13
13.REPORTS OF COMWIITTEES,cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE,cont'd
6.SEAC UPDATES,cont'd
Gifted and PDD Program Reviews,cont'd
The following program "Lool<-Fors"were also presented:
As indicated in the Individual Education Plan (lEP),the student receives appropriate
accommodations based on his/her assessed strengths and needs.
As indicated in the Individual Education Plan (lEP),learning expectations are modified from
the Ontario Curriculum when warranted.
As indicated in the Individual Education Plan (lEP),alternative expectations are developed
>based on the student's individual needs.
As indicated in the Individual Education Plan (lEP),expectations are assessed ina manner
appropriate to the student's individual needs.
Integration opportunities are planned and provided.
Communication ensures that parent(s)/guardlan(s)are apprised of the student's program and
progress.
Instructional strategies build on the student's strengths,needs and learning styles.
Communication between the teacher and student builds upon the student's strengths,needs and
learning styles.
Resources and materials availabletoand selected bythe teacher are current and effectivelybuild
on the student's strengths,needs,and learning styles.
The learning environment reflects respect and concern for each student's social-emotional well-
being.
Technology Is used effectively to support the student's program.
Professional development opportunities are available to and accessed by the teacher.
A discussion period followed. V.Corcoran advised that followingthe program review, a working
group will be established to consider the recommendations based on the review results.It was
suggested that SEAC participate with representation from one Association member and a trustee;
Patty Gillis volunteered to represent SEAC. Ms.Corcoran will provide updates related to the
program review at subsequent meetings.
6.5 Tabled Motions from Rebecca Hurwitz
The following motions from R. Hurwitz,Association for Bright Children,tabled at the 2003 June
03 meeting were lifted from the table on a motion of R. Hurwitz:
1.That SEAC recommends a change inthe customary schedule for development,internal
and public response,"approval" of the Special Education Plan,and adjustment to the
plan owing to budgetary considerations,namely
• public review sessions scheduled after the completion dates for
Individual Educational Plan (in January)with summary of responses
within two weeks of the last review session
• revision ofthe plan in response to public,administrative,and SEAC input,completed
so that SEAC can make recommendations to Trustees no later than February
•presentation ofa draft Special Education budget including personnel implications as
soon as possible inthe spring. Atthat time.Administration should summarize plainly
any limitations that the budget imposes on the implementation of the plan.
2003 November 25...14
13.REPORTS OF COMMITTEES,cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE,cont'd
6.SEAC UPDATES,cont'd
6.5 Tabled Motions from Rebecca Hurwitz,cont'd
2.That SEAC recommends that the Trustees review Special Education expenditures and
formulate guidelines for the distribution offunds with respect to the exceptionalities.
Ms.Hutwitz explained the rationale for the motion.
B.Tucker,Superintendent of Education,advised that the SEAC agenda format was revised
to allow for the gathering of best practices toward establishing a process for streamlining the
Special Education Plan review next year.Supt Tucker advised that the possibility exists of
rescheduling public input of the Plan in the Pali of each year. Developing the special
education plan eariy in the fall would mean it would be completed ahead of schedule and
presented to the Board prior to budget deliberations.Ms.Murwitz advised that no Special
Education Plan public input sessions were held last year by the Board except around budget
issues and highlighted the procedures followed at the coterminous board.
Ms.Morse suggested that the motion does not accurately capture the Committee's intent
regarding this .issue.She emphasized that more public input is necessary and should be
considered for the current Special Education Plan.Various questions arose regarding
process related to the effectiveness of the present delivery model,budget implications,and
commitment to fulfilling public input recommendations.
Following a lengthy discussion,the motion by B. Hurwitz and P.Sattler was withdrawn.
The following motion was moved by A.Morse and carried:
SEAC recommends that the Administration design a process,which includes public
consultation,and results in an earlier approval of the Special Education Plan for 2004-
2005.
7.FUTURE SEAC ACTIVITIES
7.1 2003-2004 SEAC PRESENTATIONS
(See section 6.1)
7.2 SPECIAL EDUCATION PLAN REVIEW
Hearing-impaired Program/MID/LD Intensive Support Classes
Supt.Tucker stated that the word "Review"was a misnomer.The more appropriate term
should be "monitor". HeInformedSEAC that the Program Services Department Ismonitoring
the Hearing-Impaired Program and MID/LD Intensive Support Classes inpart as a response
to two minority reports in this year's Special Education Plan.
7.3 SEAC Training
The date of 2004 February 04 for the SEAC training session was supported.Inputis to be
sought from the Ministryof Education regarding providing a guest speaker for the session.
It was suggested that area SEAC's be invited to attend and the format be similar to a
previous session held with Lynn Zeraldo.Trustee Anstead suggested along with the roles
and responsibilities ofSEAC that Special Education staff be invitedto participate and present
information regarding programs and services.Various topics of interest were offered and it
was suggested that a second training session be considered.The matter was referred to the
SEAC Communications Sub Committee for inclusion with the next agenda.Wendie Dupuis
and Ruth Tisdale expressed interest in assisting.
2003 November 25...15
13.REPORTS OF COMMITTEES,cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE,cont'd
7.FUTURE SEAC ACTIVITIES,cont'd
A motion to sit past 3:00 p.m.to 3:30 p.m.was moved by W.Dupuis and carried.
7.4 Information Fair
A.Morse advised that SEACs are moving more into the area of information fair sponsorships
that are open to the community. Ms. Morse advised that SEAC is considering a proposal
for an Information Fair to be held in the spring of 2004.During the discussion it was
suggested that Chatham-Kent and Bluewater may be interested inparticipating inan event.
The Communications Sub Committee will investigate ifthere isa sufficient interest and report
back at the next meeting of SEAC.
7.5 COMMITTEES:.
Communications -2003-04 Goals - no report
lEP Committee -2003-04 Goals - no report
A copy of the Special Education Individual Education Plan (lEP)Resource Guide was
distributed.Itwas reported that feedback has been requested from the Ministryof Education
related to quality Improvement on Individual Education Plan.The item will be included in the
next agenda.
8.CORRESPONDENCE
8.1 Received from Peel District School Board re: Update on its Schools Attuned program.
9.FORUM
Brenda Hopkins,Thames Valley DistrictSchool Councils,advised that her counterpart atthe
District Catholic Separate School Board has asked Council to co-sponsor a violence
preventionconference on 2004 February07. This Safe Schools communityevent is in its
initial planning stages and istobe heldat St.Thomas AquinasS.S.,London.B.Hopkins will
provide information to be attached to the November agenda.Itwas noted that both Supt.
Karen Dalton and Learning CoordinatorRay Hughes have been contacted regarding the
event.
W.Dupuis advisedthatan OAFCDD Conferencewas held in Toronto with presentationsby
the Ministry of Education regarding Individual Education Plans (lEP).During the workshops
and sessions offered, itwas consistently expressed that parents/guardiansdo not always
clearly understand the lEP reference Indicatedon the report card. Itwas suggested that this
topic be referred to the SEAC Communication Sub Committee as an agenda item for
discussion at future training sessions.
B.Hurwitz,ABC,has been involved in a working group that is drafting a brochure on
Individual Education Plans (lEP)for Gifted Children.Ms.Hurwitz requested thata copyof
the draft transportation funding modei be attached to the Octoberreportand a copyofthe
Executive Summary sent to Directors of Education (CODE)regarding tribunals also be
attached.The matter is to be taken under advisement.
Information related tothe monitoringofthe secondary school Hearing-impairedprogramwas
requested.
2003 November 25...16
13.REPORTS OF COMMITTEES,cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE,cont'd
10.ADJOURNMENT
The meeting adjourned at 3:20 p.m., on a motion of B.Hopl<ms.
RECOMMENDATIONS:none
L.STEVENSON,
Chairperson
b.REPORT OF THE COMMITTEE OF THE WHOLE
Members
J.Bennett,
Chair
D.Anstead
A.Cartier
G.Hart
S.Peters
M. Reid (+7:07)
J.Hunter
T.Roberts
P.Sattier{-9:40).
L.Stevenson
P.Schuyler (-9:15)
S.Deller (+7:12)
D.Stewart
Regrets:P.Jaffe
Administration and Others
B.Bryce
P.Gryseeis
C. Murphy
J.Thorpe
B.Greene
B.Tucker
D.Biair
K.Wilkinson
K.Daiton
L.Hutchlnson
K.Bushel!
J.Roth
2003 November 11
7:00 p.m.-10:15 p.m.
C.Dennett
C.Linsdeii
S.Christie
W.Scott
G.Owens
1.APPROVAL OF AGENDA -The agenda was approved on motion of T.Roberts.
2.CONFLICTS OF INTEREST -No conflicts of Interest were declared.
3.DIRECTOR'S ANNOUNCEMENTS
a. B.Bryce,Director of Education,announced that Elgin County students will be presenting
an entertainment night at Parkside Collegiate Institute,St.Thomas,on Friday,2003
November 14,part of their United Way fundraising campaign.
b.The Director announced that more than 500 enthusiastic secondary school students from
across Thames Valley participated in the United Way Stair Climb held at One London
Place on 2003 Thursday,November 06. He congratulated and commended the students
for their support.
4.ACCOMMODATION ISSUES AT CLARA BRENTON AND CARADOC SOUTH PUBLIC
SCHOOL
Director Bryce introduced the discussion regarding accommodation at Clara Brenton and
Caradoc South Public School emphasizing the importance of focussing on the data when
considering future implications.
P.Gryseeis,Executive Superintendent,Operation Services,advised that the Administration
normally presents the planning report in November of each year.However,because of the
number of area accommodation studies currently undenA^ay,an overview ofallDistrict schools
and accommodation issues facing the Board during this term of office and the next would be
presented.
2003 November 25...17
13.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
4.ACCOMMODATION ISSUES AT CLARA BRENTON AND CARADOC SOUTH PUBLIC
SCHOOL,cont'd
Supt.Gryseels and G.Owens, Planning Officer,described populationand enrolment projections,
the financial position ofthe Board, a summary of accommodation issues and financial constraints
as well as recommendations related to Clara Brenton and Caradoc South P.S.The information
provided a context for considering future additions or building projects.
It was noted that, at the present time,student enrolment is decreasing in Thames Valley and
there is a shift of population to newer subdivisions.This shift results in a need for new schools
to be built In the new subdivisions or to transport the students to schools where this is space.
Given the vacancy rate within Thames Valley,itis not expected that there will be additional funds
available to build new schools.There are some funds available,however,under the Enrolment
Pressure Grant which provides funds when there are more than 100 students over capacity at
a school for two years and there is no vacant space within 8 km. A delineation of the Enrolment
Pressure Grant was provided.
In the past,the Board used an occupancy rate of 135%as a point at which a school will be
reviewed for an addition.The elementary school enrolment and the On The Ground (OTG)
Capacity sorted by percentage occupancy for all schools as at 2003 September 15 was
presented.It was noted that the occupancy figure of 135%is not the only issue that should be
considered when reviewing the need for an addition.
Other factors such as enrolment trends,existing infrastructure,size of the school,and additional
factors require consideration.Of the schools over 135%capacity,two are French Immersion
which are under review,and one has suitable accommodation Ina port-a-pak.Clara Brenton
P.S.,London,and Caradoc South P.S.,Melbourne,were addressed specifically.
It was noted that there are no Issues with respect to secondary schools that would require an
addition;however,the occupancy rates for those schools were provided for Information.
CLARA BRENTON P.S.
A map of the attendance area for Clara Brenton P.S.was reviewed and the following Information
was presented:
Current Capacity:317.5
Current Enrolment:483.00
Projected Enrolment by the year 2008;540.00 to 560.00 F.T.E.
It was noted that the Clara Brenton P.S.enrolment will continue to grow.The two options with
respect to accommodating these students were presented as follows:
Option A:
Spilt the attendance area.It is possible to take the area west of Hyde Park Road and bus
those students to Woodland Heights P.S.This option reverses previous commitments and
draws a comparison with the area north of Fanshawe Park Road.
Option B:
Buildan addition to Clara Brenton P.S.The current gymnasium and library are inadequate.
As a result,any addition would require additional areas besides two classrooms.
Cost:$3.0 to $3.5 million
2003 November 25...18
13.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
4.ACCOMMODATION ISSUES ATCLARABRENTONAND CARADOC SOUTH P.S.cont'd
CARADOC SOUTH P.S.
A map of the attendance area for Caradoc South P.S., was reviewed and the following
information was presented:
Current Capacity:84
Current Enrolment:131.50
Projected Enrolment by the year 2008;100.00 to 110.00 F.T.E.
The Boardrecentlyreceived$2340000forCaradoc South P.S., underthe "Prohibitive toRepair
Grant"The number ofoptions available to accommodating these students were presented as
follows:
a) Do nothing;
b) Build a new school;
c)Re-dlstribute the students to Caradoc Central,Caradoc North,Delaware Central,Ekcoe
Central and Metcalfe Central Public Schools.
Should Option c) be used, the $2.3 million would be used to build additions.Under Option b),
a new school would be builtwith an approximate cost of $4 million.
School enrolment capacities for Caradoc Central,North and South P.S.as well as Delaware
Central, Eckoe Centraland Metcalf Centralwere provided.It was emphasized that a dialogue
is necessary with the community since the central issue In the Caradoc South P.S.area is
whether to redistribute the students or builda new school for the projected enrolment of 100.00
to 110.00 Full-time Equivalent (FTE).
Future Financial Position:
In reviewingthe need for additions or new schools within Thames ValleyInthe next fiveyears,
the following table was presented:
Cost ($million)Year
Fanshawe Corridor:New School 5 to 7.0 2006
Fanshawe Corridor:Addition 1.5 to 2.0 2006-07
Clara Brenton 3 to 3.5 2004
Caradoc South 2.3 to 4.0
Total 11.8 to 16.5
It was noted that the estimates do not include land acquisition orfurniture and equipment costs.
The Board will also have to consider the impact of the current accommodation studies,the
French Immersion review and,inaddition, given declining enrolment,reduction in revenue,shifts
in population and no growth.In the long term,other options besides building new schools will
have to be considered.The Board will need to consider options such as:
school closures
additions to existing schools
transporting students out of area
capping enrolments in optional programs
increasing the number of portables
increasing the debt load
2003 November 25...19
13.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
4.ACCOMMODATION ISSUES AT CLARA BRENTON AND CARADOC SOUTH P.S.,cont'd
The Board is at the point where decisions of this nature cannot be'contemplated without regard
for existing population trends,shifting populations,and funds available.
A lengthy question-and-answer session followed. Mr.Owens explained that the decreasing
student enrolment is not unique to Thames Valleyand withthe exception ofthe "golden horseshoe"
area,boards throughout the province are at a similar stage of accommodation planning forthe next
10 years.Supt.Gryseels advised that in recommending that an addition be builtat Clara Brenton
P.S.,the Administration has given considerable thought to all the variables.
Trustee Roberts requested that a summary of transportation costs associated with Option A be
provided at a subsequent meeting.
A discussion was held related to the effects of redistributing Caradoc South P.S.students to area
schools.As previously noted,Caradoc South P.S., during a Ministry review,was deemed to be
beyond repair and $2 340 000 has been received under the "Prohibitive to Repair Grant. Itwas
emphasized that it will be necessary to establish a forum for community input and that no
predetermination should be made.
RECOMMENDATIONS:
1.That the Board approve an additionto Clara Brenton PublicSchool withan opening date of
2005 September.
2. That the Board establish an ElementaryAreaAccommodation Study with respect to Caradoc
South Public School which would include representatives from Caradoc South,Ekcoe
Central,Caradoc Central,Caradoc North,Delaware Central,and Metcalfe Central Public
Schools.
Trustee Anstead movedthat the two recommendations be votedon separately.
Recommendation 1 was moved on a motion by D.Stewart and carried.
Recommendation 2 was moved on a motion by D.Stewart and carried.
5.BOUNDARY REVIEW;JACK CHAMBERS PUBLIC SCHOOL
Executive Superintendents P. Gryseelsand J.Thorpe presented the report regarding the Jack
Chambers P.S.,London,Boundary Review.
Itwas noted thatthe issue of extending the boundary north forJackChambersP.S.was brought
tothe Board at the requestof Trustees as therewere numerous requests from the community to
expandthe boundaryto include thenew development.After reviewing the growth andthe potential
land acquisition in the area bounded by Sunningdale Road, Fanshawe Park Road.Highbury
Avenue and Hyde Park Road, the Board passed the following motion on 2003 September 23:
"That the Administration undertake a boundary review of the Jack Chambers area with the
intent of extending the boundary northward;
That this review consider an addition to Jack Chambers P.S.,at a future date;and
That the Administration report back to the November Board meeting."
2003 November 25...20
13.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
5. BOUNDARY REVIEW: JACK CHAMBERS PUBLIC SCHOOL,cont'd
The Uplands area included in this review and in the above recommendation is the area defined.
Supt.Thorpe advised thaton 2003October27, heand Mr.Owens attended a meeting held at Jack
ChambersP.S.with approximately 85membersofthe community present. Atthe public meeting,
therewas no consensus on possible action.Partofthe public present didnotwishthe boundary
expanded; some wishedthe boundarybe expanded; and some wished itbe expanded cautiously.
There Was noclear public point of view;however,the majority ofthose who spoi<e didnotagree
with the total expansion.
The following options available to the Board were presented:
1.including phase one of the development;
2. including phases one and two of the development,or
3. includingthe whole development as originally proposed).
The current boundary was viewed inan overhead presentation.
The following chart indicating the number of students to be added under each of these proposals
along with the current size and capacity of Jack Chambers P.S,was reviewed:
Jack Chambers Public School Current Enrolment:
Jack Chambers PublicSchoolOn-the-GroundCapacity:
422.50
363.00
Phase:
Single
Family
Multi
Family *
Max.#of
Students **
Estimated Max.
School Size
a.Phase 1 175 77 75 to 95 in4 years:
425 to 445
b.Phase 1 &II 282 117 120 to 160 in 6 years:
470 to 510
c.Phases 1,11.Ill 449 417 280 to 350 In8 years:
630 to 700
Estimated number of units
There has been an estimated range givenforthe maximum number of students since,
at this time,the number of multi-familyunits has not been finalized nor has the number
of bedrooms in each unit.
Note:
a.
b.
c.
Maximum school size timing is based on current housing development rates.
Impact of lands identified for both school Boards has not been included in the
above totals.
Under alternative b. in the chart above, the possibility of an addition should be
considered.
The issue that arises is not only the desire of the current residents of the Jack Chambers
attendance area and the current residents of Phase One ofthe development,but also the
future direction and planning of the Board. Currently, the Board has a French Immersion
study under way which may have an impact on Centennial Central P.S. in Arva.If the
students living in the Uplands area are bused to Centennial Central P.S.,it will be
necessary to eventually build an addition at Centennial Central.
2003 November 25...21
13.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
5.BOUNDARY REVIEW:JACK CHAMBERS PUBLIC SCHOOL,cont'd
Another option to be considered is to builda school inthe Uplands area for approximately
400 to 450 students.The cost of building a new school is $5m to $7m. The cost of
buildingan addition to Jack Chambers P.S. is $1.5m to$2m. Itwas noted that the number
of students for the addition differs from the size of the new school.This results from the
potential student population residing in Uplands East and Uplands North, which is on the
north side of Sunningdale Road,also attending a proposed new school.Under the
proposed motion,Uplands East would continue to attend Centennial Central P.S.No
detemiination has been made with respect to Uplands North since no development plan
has been approved as of this date.
From a financial point of view,expanding the boundary for the Jack Chambers area is the
most viable alternative.As with other decisions made regarding altering boundaries,
transportation would be grandparented for those children residing in the Uplands holding
zone to Centennial Central P.S.Transportation would not be provided if the boundary area
changed for these students or future siblings.
The original motion passed by the Board,that the expansion of the Jack Chambers area
include the designated Uplands area,would appear to be the most appropriate.
Itwas noted that ifthe Board wished to reach a compromise position and delay the ultimate
decision for five years,the boundary could be expanded to include Phases One and Two.
This,however,would only delay the decision of whether to buiid a new school at some time
in the future in the Uplands area.Itwould appear to satisfy the majority of the residents
in the existing Jack Chambers attendance area and satisfy the current residents of the
Uplands area.It does,however,postpone the dilemma and delays or eliminates an
addition and guarantees portables as a feature at Jack Chambers Public School.
Under this proposal,students residing in Uplands East would continue to attend Centennial
Central P.S.Children presently attending Centennial Central P.S.from the Uplands area
have the choice of attending Centennial Central P.S.or Jack Chambers P. S. As
previously mentioned,transportation would be provided;however,current orfuture siblings
will have Jack Chambers P.S.designated as their home school,This compromise would
not impact the French Immersion study at Centennial Central P.S.
The report does not address the Issue of secondary school attendance.Currently the
Uplands area,since it was originally outside the City of London,was slated to attend
Medway High School,Arva.The students on the other side of the road residing in the
former Cityof London attend Lucas Secondary School. A recommendation will be brought
forward on this issue at a future date.
RECOMMENDATION:
That the Jack Chambers Public School attendance area be expanded to include the
Uplands area as defined effective 2004 September 01.
During a lengthy discussion,the three options were considered.In response to a question
regarding the originof Jack Chambers P.S., Supt.Gryseels advised that the school was built
by the former London Board of Education with a view to future expansion.
The following motion was moved by L.Stevenson and carried:
That the recommendation regarding expanding the Jack Chambers P.S.to include the
Uplands area effective 2004 September be postponed to 2003 November 25 to receive
public input.
2003 November 25...22
13.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
6.BOUNDARY REVIEW;ELGIN COURT PUBLIC SCHOOL
D.Blair.Superintendent of Education,presented the report regarding the boundary review
of Elgin Court P.S.,St Thomas.
He noted that parents residing in the Lake Margaret's development area approached the
Board requesting that their children attend Elgin Court P.S.Subsequent to their
presentation,the Board passed the following motion on 2003 May 27:
That the Board direct the Administration to do a boundary review of Shawside
Development and Lake Margaret Development for the purpose of accommodating the
students within the neighbouring schools of St.Thomas.
On 2003 October 21,a public meeting was heid at the school to provide informationto the
community.Atthatmeeting,28 individuals attended whowere not employees ofthe Board.
Copies of the slide presentation provided to the public were distributed to Trustees fortheir
information.Mr.Blair noted that the overall tone of the meeting was very polite and
respectful and the community overwhelminglyindicated that they supported the change in
a boundary.
With respect tothe Shawside development,the feedback Indicatedthatthe parents residing
in that development supported their children continuing to attend Port Stanley P.S.. Port
Stanley.
Itwas noted that there are sixchildren living inthe Lake Margaret development currentlywho
could attend Port Stanley P.S., effective2004 September.They are inthe following grades:
Grade 3: 2 students
Grade 4:1 students
Grade 6:2 students
Grade 7: 1 students
Parents of these students may request that they continue to attend Port Stanley P.S. for
the remainder of their elementary schooling.The subsequent question is whether the
Boardwill provide transportation for these students.Inreviewing previous decisions ofthis
Board and ofthe amalgamated boards,the provisionof grandparenting transportation has
been the most prevalent.However,there have been cases where transportation has not
been grandparented.
Unless directed otherwise by the Board,transportation will be provided for these six
students but not for current or future siblings of the six students.
RECOMMENDATION:
That the ElginCourt Public School attendance boundary be expanded to include the
Lake Margaret Development effective 2004 September 01.
The recommendation was moved on a motion of Trustee Stevenson and following
discussion,withdrawn by Trustee Stevenson.
The following motion was moved by Trustee Stevenson and carried:
That the recommendation to expand the ElginCourt Public School attendance boundary,
be postponed to 2003 November 25 to receive public input.
2003 November 25...23
13.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
6.BOUNDARY REVIEW:ELGIN COURT PUBLIC SCHOOL,cont'd
Director Bryce summarized the discussion noting that a number of significant and
challenging issues are to be considered bythe Board. Withdeclining enrolment spreading
across the province,compounded with the issue ofshifting enrolment,this Board and others
will be faced with decisions that impact program and have significantfinancial implications
for the future.
7.MOTION TO DISBAND AD HOC AREA ACCOMMODATION STUDY COMMITTEES
Trustees were advised that since the Aldborough, Dunwich-Dutton, West Elgin Public
School;Elliott Fairbairn,MapleLane PublicSchool; and the East Oxford,Sweaburg Public
School Area Accommodation Study Committees have completed their mandate.Board
approval was requested to disband the committees. The following recommendation was
moved by S.Deller and carried:
That the following Area Accommodation Study Committees be disbanded:
-Aldborough,Dunwich-Dutton PublicSchoolAreaAccommodationStudyCommittee;
Elliott Fairbairn,MapleLanePublicSchoolAreaAccommodationstudy Committee;
East Oxford,Sweaburg PublicSchool Area AccommodationStudy Committee.
Appreciation was extended to all the members that served on each of the Area
Accommodation Study Committees.
8.MONTHLY FINANCIAL REPORTING
B.Greene,Executive Superintendent,Business Services,advised.that Finance Services is
finalizing the year end budget with Deloitteand Touche. He emphasized thatthis has been
a unique year forthe Board following the difficult process of balancing the 2002 Budget.
During the year, the Ministry announced a numberofnew funding Initiatives in response to
Dr.Rozanski's recommendations related to the report,"Aboriginal students.Special
Educationandthe RuralEducationStrategy". The recommendations have placedthe Board
ina good financial positionforthe firsttime in a number ofyears.
Mr.Greene reported that retirement gratuities are no longer being considered under
Accounts Receivable and, therefore,will have a bearing on the financial figures.The
process of auditing financial statements has changed from lastyear andthe Board's Auditors
are determining how tobest report different financial andspecialpurpose amounts.During
Mr.Gurnham's upcoming presentation of the Audited Financial Statements,information
related to these substantially significant changes will be provided.
J.Roth,Manager,Financial Services,reviewed the month-end reports andthe year-to-date
activities as at2003September 30. She notedthattherevisedbudgetforsupplies/services,
furniture/equipment and staff development has been set at 60%ofthe approved budget,
consistent with past practice.
Following the presentation.Trustees asked questions of clarification.
2003 November 25...24
13.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
9.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING
2003 October 14
3:00 p.m.-4:35 p.m.
Members
D.Charles,O.K.T.P.Schuyler,Trustee
L Doxtator,O.K.T.Trustee L.Stevenson,Trustee
G. McGahey,Chlppewas of the Thames J. Hunter,Trustee
Administration and Others
J.Antone,Native Counsellor S.Miller,Attendance Counsellor
E.Good,Learning Coordinator C. Murphy,Exec.Supt.of Program Services
D.Cool<,Vice-Principal,Beal SS T.Sillaby-Ramsey,Native
J.Fitzsimmons,Principal,Westminster D.Weeden,Saunders S.S.
Central PS L.Gianelli,Principal,McEachren P.S.,
C.Graves,Learning Supervisor B. Tichenoff, Principal, Duffield P.S.
V. Hopkins, Native Counsellor J.Upsell,Principal, Beal S.S.
S.Killlp,Coordinator,Research Services
W.Scott,Corporate Assistant
1 APPROVAL OF THE AGENDA
The agenda was amended to add item 8 a.Resources and Conferences.The amended
agenda was approved on motion of L.Stevenson.
•2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.WELCOME AND INTRODUCTIONS
Chairperson Schuylerwelcomed everyone to the first meeting ofthe new school year
and advised that due to a lack of agenda items the 2003 Septeniber 09 meeting was
cancelled.
4.CONFIRMATION OF VOTING MEMBERS
Trustees:J. Hunter, P.Schuyler,L Stevenson
O. K. T.Representatives:D.Charles,L Doxtator
Chlppewas of the Thames:G.McGahey
Munsee-Delaware Nation:Nil
5.REPORT OF MEETING-2003 June 10
The report was confirmed as distributed.
Business Arising from the Report of 2003 June 10
In response to item 5 (iv)from the June report,Chairperson Schuyler advised that
information regarding a letter to the Minister of Education related to the inclusion of
diversity in curriculum is to be discussed at the 2003 November 11 meeting.
6.UPDATE STUDENT SURVEY AND DISTRIBUTION PLAN
S.Killlp,Coordinator,Research Services,reviewed the format of the proposed Native
Student Survey.
The survey is designed to hear fromFirst Nationsyouth about school experiences and
to determine strategies to help students graduate from secondary school. The draft
survey was distributed to a group of five Beal S.S.students in 2003 June and their
interpretations/suggestions have been included inthe survey.
2003 November 25...25
13.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
9.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING,cont'd
6.Update Student Survey and Distribution Plari,cont'd
The Committee reviewed tfie survey and the distribution plan.
It was suggested that a letter accompany the survey,explaining its purpose.It was
emphasized thatthe information needs to be introducedand packaged inan invitational
manner to ensure that First Nations students have a level ofcomfort inproviding honest
feedback.The importance of indicating confidentiality and anonymity was also
discussed.C.Graves,Learning Supervisor,will prepare a letter on behalf of the
Committee to be signed by Chairperson Schuyler.
Following the discussion,it was decided that all First Nations students should receive
a survey including students presently enrolled in the Alternative Schools and SALEP.
Itwas suggested that attempting to collect data on a geographical basis (urban,reserve)
or from a select group only, fails to capture the overall picture and students that are in
transition (e.g..urban setting to reserve to urban) may be missed.Principals agreed to
collaborate to ensure that all secondary schools are administering the survey at the
same time in the same way.
Dr.Killip will facilitate the distributionofthe survey and ensure that extra packages are
provided to S.Miller,Program Services,for distribution to students enrolled in alternative
programs. The week of2003 November 10 was considered the best time forthe survey,
prior to the distribution of report cards and following midterm examinations when the
majorityof students inalternative programs are placed. S.Killip advised that the survey
results will be availableforthe meetingin2004 February.
7.ENROLMENT IN NATIVE STUDIES/LANGUAGES COURSES (SECONDARY
SCHOOL)
Executive Superintendent C. Murphy advised that informationregarding the number of
Native Studies/Languages credit courses offered in 2003 September was part of the
2003 September Principals'Report.
D.Weeden,Saunders S.S.,provided the following figures;
Native as a Second Language - LNNA01 Oneida - 25 students
Native As a second Language -LN0A01 Ojibway -18 students
Aboriginal Peoples of Canada - NAC201 -14 students
Mr.Weeden advised that Hubert Antone will be teaching the Oneida language and
David Chamberlain the Aboriginal Peoples of Canada course. Itwas noted that as yet
a teacher has not been assigned to teach the Ojibway course.
J. Upsdell,Beal S.S.,reported the following:
Semester 1
Native Language Oneida Level A - 22 students
Oneida Levels B & C -14 students
Native Studies Grade 10 Aboriginal Peoples - 22 students
Grade 11 Aboriginal Beliefs -15 students
Semester 2
Native Language Ojibway Levels A,B.C -15 students
2003 November 25...26
13.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
9.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING,cont'd
7. Enrolment in Native Studies/Languages Courses (Secondary School), cont'd
Ms.Upsdell advised that the Grade 9 Aboriginal Art course and the Grade 11 English
Aboriginal Authors course did not have sufficient enrolment.It was noted that the
principal expects a minimum of 15 students be enrolled for a course to commence.
8.NATIVE ADVISORY MEETING DATES AND TIMES
A discussion was held regarding the times and times forfuture meetings.
It was confirmed that the 2003 November 11 meeting Is to be held at Thames S.S.,
beginning at 1:30 p.m.,and at Beal S.S.,on 2004 March 09.The earlier start time was
suggested In order to accommodate First Nations students that may wish to make
presentations or participate In the meeting.
V.Hopkins.NativeCounsellor,advised thatThames S.S.students AmberChrlsjohn and
Jarrette Cornelius were two of 73 Aboriginal youth from across Canada that attended
a three-week Canadian Forces AboriginalProgram held inSt.Jean,Quebec during2003
September.The program proved to be a positive experience for the youth with 17
Individuals enrolling for the three-year program. It was suggested that Amber and
Jarrette be invitedto share their experience at the 2003 November 11 meeting. Sgt.
David Wilson,Canadian Forces Recruiting Officer,will also be Invited to attend the
presentation.
Itwas requested that any additional agenda Information be forwarded to C.Graves.Ms.
Graves will prepare a schedule of location,times and rooms for distribution at the 2003
November 11 meeting.
9.RESOURCES AND CONFERENCE INFORMATION
Eleanor Good, Learning Coordinator,advised that Native Language teachers will be
attendinganAnnualLanguageConference entitled,RaisingOurVoices,on Friday,2003
October 17 at Althouse College. A brochure was circulated; additional copies may be
obtained from Ms Good.
E. Good advised that during the summer months a sampling of Ontario and Western
Provinciai Aboriginal newspapers and small tabloids were received. Copies of the
newspapers were circulated and Information Is contained within the publications for
schools Interested Ina subscription.
Ms. Good advised that many resources are available from Indian and Northern Affairs
at no cost to schools.These resource materials may be ordered on-line from the Indian
Northern Affairs Canada Regional Office.reference@ainc-inac.ac.ca
It was noted that National Aboriginal Day Is celebrated on June 21 and information
related to the celebration is available on the website.
E. Good advised that there is an AviationDiplomaProgram being offered for Aboriginal
students that would liketo become professional pilots.Posters were providedfor each
of the secondary schools.
10.SUGGESTIONS FOR PROFESSIONAL DEVELOPMENT
C.Graves reviewed last year's format for professional development and requested input for
upcoming PD sessions.Itwas suggested that tours ofthe FirstNations' Band Officesand
facilities would be of Interest.
2003 November 25...27
13.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
9.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING,cont'd
10.SUGGESTIONS FOR PROFESSIONAL DEVELOPMENT,cont'd
A tour of Chippewas of the Thames facilitieswas tentatively set forthe 2004 February
meeting and OKTfaciljties to be visited in 2004 April.Meetings will begin at 1:00 p.m.,
to allow sufficient time for the business portion of the meeting and a tour of the
community before the trustees and staff return to the Board officefor the Committee of
the Whole meeting at 5:00 p.m.
11.PRINCIPALS'UPDATES
Beal SS
Raymond Deleary will be attending Beal S.S. on Friday, 2003 October 17 to speak to
Native students.Mr.Deleary is connecting with First Nations students on Monday
mornings to recognize and honourAboriginalculture. Organization preparations forthe
Pow Wow are in the beginning stages and an effort is unden/vay to coordinate and
connect First Nations male students at all three secondary schools to begin planning.
An information session istobe held by Mohawk College in 2003 November forthe 16
First Nations students that will be graduating.
Principal J.Upsdell advised that Parent/Teacher interviews are upcoming and that
preparations for midtermexaminationsare underway. Practice activitiesare beingheld
in preparation for the Literacy test scheduled to be held 2003 October 22 and 23.
Saunders S.S.
OKT visited and toured Saunders S.S. There are presently 51 Oneida students
attending Saunders S.S.programs.James Antone facilitates a First Nations home room
that is being utilized by70%ofthe FirstNations students.APowWowis beingplanned
for 2004 May 20 that will be open to the entire school body. First Nations Elders are
being invited tothe event and arrangements for food and craftvendors are underway.
Early Report Cards were sent out Friday,October 10 especially for students at risk.
M.B.McEachren P.S.
L.Gianeili,Principal,advised that he and six teachers visited OKTon 2003 October 08.
A total of nineteen First Nations students are enrolled this term,10 in Grade 7 and 9 in
Grade 8.OKT has scheduled a late bus to ensure that First Nations students are able
to participate in cross-country and volleyball events after school.
Thames S.S.
V.Hopkins advised that she attended the graduation ceremony forthe Canadian Forces
Aboriginal Program held inSt.Jean,Quebec during2003 September. The program is
designed to encourage confidence and nurture a positive attitude as well as buildself
discipline. Ms. Hopkins advised that the program has been very successful and is
planned again for next year withan additional site to be held In Brantford.
It was reported that a number of First Nations students enrolled in the Duke of
Edinburgh program heldinearly October and received their bronze award.Preparations
are underway with First Nations students for the upcoming Provincial Literacy test.
Raymond Deleary will be visiting Thames S.S. and conducting an eight-week group
session covering a wide range oftopics including:traditional roles and responsibilities
of First Nations men and women,parenthood,bullying,traditionalwarriors, vision quest
and being an aboriginal student in an off-reserve,celebrating our culture. A maximum
of 20 students may attend the sessions.Senior students earned community service
hours while participating in the Gathering of Good Minds.
2003 November 25...28
13.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
9.REPORT OF THE NATIVEADVISORY COMMITTEE MEETING,cont'd
11.Principals'Updates,cont'd
Westminster Central P.S.
Principal Jackie Fitzsimmons advised that she and her family attended a Pow Wow
during July that provided them with good experiences to learn about the First Nation's
culture. The Meet the Teacher nightthat was held in September was well attended by
First Nation's parents. Ms. Fitzsimmons advised that four BrocI<University student
teachers enrolledinNativeStudies are practiceteaching atWestministerCentralduring
2003 October. The staff will be attending a cultural presentation (e.g., Healing Lodge,
Education Centre)at the Munsee-Delaware Nationto gain first hand information about
their students'culture.Presently,there are 35 Junior Kindergarten to Grade 8 Oneida
students registered this year.
A.E.Duffield P.S.
B.Tichenoff,Principal,Duffield P.S., advised that the school was offto a good start in
September.Several Grade 7 First Nations students are involved in sports activities,
leadership roles and the mentoring of younger students.It was reported that Trish
Doxtator is the new Native Language teacher and that two Educational Assistants have
been added to support FirstNations students,resultingina significantlearning shiftwith
changes to timetables and smaller class sizes that,benefit everyone.The annual
Thanksgiving Turkey Trot cross-country competition was held with Standing Stone
School and M.B.McEachren P.S. Twostudent teachers TonyaAntone and Cheryl
Malcolmhave been helpingduring the month of October.
12.ADJOURNMENT
The meeting adjourned at 4:35 p.m. on a motion by L.Stevenson.
Next Committee Meeting Date:
Tuesday,2003 November 11,1:30 p.m.,Thames Secondary School
RECOMMENDATIONS:None
P.SCHUYLER
Chairperson
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE
2003 November 04
7:05 p.m.-10:35 p.m.
ADMINISTRATION AND OTHERSMEMBERS
T.Roberts,Chair (-10:30, A.Cartier
G.Hart
J.Bennett
S.Peters .
D.Anstead
M.Reid
+10:35)
J.Hunter
S. Deller (-9:55,+10:00)
P.Schuyler
L.Stevenson (7:40)
P.Sattler
P.Jaffe
Absent:D.Stewart
B. Bryce
P.Gryseels
C. Murphy
J.Thorpe
K.Havelka
K.Dalton
M.Sereda
D.Blair
L.Hutchinson
K.Wilkinsori
W.Tucker
C.Linsdell
K.Bushell
S.Dawson
J.Neville
C.Linsdell
C.Graves
V.Corcoran
S.Killip
L.Crossley
D.Gosset
S.Christie
W.McConnell
W.Scott
D.Bradford
2003 November 25...29
13.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,cont'd
1.APPROVAL OF AGENDA -The agenda was approved on motion of S.Peters.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.DIRECTOR'S ANNOUNCEMENTS
(a) B.Bryce,Director of Education,advised that the London Police Department
conducted a "lock-down"at a school earlier today. Appreciation was extended to
the staff and students for successfully completing the procedures and protocol.
(b)The Director advised that Marc Klelburger, Facilitator,Take Action, held an event
earlier today inthe SirAdam Beck Auditorium which encouraged students to work
to improve the world. Mr. Bryce commended the Kensal Park P.S.,students,
emphasizing that they are an example ofa school that exemplifiesthat students with
a social conscience have the ability to change the world as evidenced by the
school's abilityto raise $8 550 to builda school in Haiti.
4.PRESENTATION
IRISH BENEVOLENT SOCIETY OF LONDON &MIDDLESEX
James Hannah,President of the Irish Benevolent Society of London &Middlesex and
Dr.Barry deVeber, Past President, provided a brief overview of the origins of the
Society which was founded in 1877.
Mr.Hannahand Dr.deVeber presented the Board with 30 copies ofa book written by
local journalist GordonSanderson depicting the history ofthe Irish BenevolentSociety.
A copy of the book will be distribution to ail secondary school libraries in the District.
It was suggested that the gift be recognized In school newsletters and the Board's
newletter,LINKS.
The Director extended appreciation to the Society for its generous donation.
5.PUBLIC INPUT
South-East Oxford Accommodation Study
Mr.Brent Van Parys,Community Representative for Norwich District High School,
presented a request that the Board expand the South-East Oxford Accommodation
Study to include Woodstock Collegiate Institute.Following the presentation.Trustees
asked question of clarification.
Chairperson Roberts thanked Mr.Van Parys for his precise presentation.
6.INTERSCHOOLATHLETICS IN THE THAMES VALLEY DISTRICT SCHOOL BOARD
C.Murphy,Executive Superintendent,provided opening comments regarding the
Board's Interschool Athletics program.
L.Crossley,Learning Supervisor;N.Lizmore,Learning Coordinator;D.Gosset, Program
Services Officer;and W.McConnell,Secondary Athletics Coordinator,presented a
comprehensive overview of the elementary and secondary Interschool Athletics
program. The Thames ValleyRegionAthleticAssociation (TVRAA)governance model
and the funding for interschool sports was explained.
Present levels of participation in interschool sports were provided in chart form and the
ongoing,challenges pertaining to sports programs was explained.
2003 November 25...30
13.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,cont'd
6.Interschool Athletics in the Thames Valley District School Board,cont'd
It was noted that the Tharries Valley Region Athletic Association (TVRAA)provides
quality interschool sports as an Integra!educational experience that develops athletic
potentialand lifelong values ina healthy environment of respect and fair play. The aims
and objectives of TVRAA are to co-ordinate athletics as an Integral part of the total
education process and to formulate and maintain policies,procedures and regulations
to govern inter-school sport.
Since the 1998 amalgamation,the Elementary Sports Council and the Thames Valley
Region Athletic Association have been administering the respective sport programs
throughout District.The doublecohort situation last year presented challenges in terms
of managing the effect thata "double class"leaving the system might have;however,
levels of participation by schools in sport have not dropped.In some cases,there are
fewer students tryingout for teams which has resulted in smaller team memberships.
It was noted that teams at the senior level are definitelyyounger.All schools are still
offering full slates of athletic programs based on needs and resources within the
schools.Participation in cross-country is at an alltime high.
The following Initiatives which raise the awareness of TVRAA successes were
highlighted;
Annual Athlete of the Year feature by the London Free Press showcasing
outstanding athletes across Thames Valley;.
- Media outlets fromall communities regularly report scores and events of TVRAA;.
Participation of coaches in professional development.
Avideo of students participating in various sports activities was viewed.Trustees were
encouraged to attend this fall's championship events to share in the enthusiasm.A
lengthy question and answer session was held.
In response to the question, "What can the Board do to help?", it was suggested that
opportunities need to be taken by school communities to celebrate the successes and
recognizethe contributions of coaches and volunteersfortheirlongand tirelesslyeffort
in supporting the system's athletics.The maintenance of facilities and standards of
safety (e.g.,jumping pits,lining fields)can also become an issue when organizingmajor
sports events.
In response to Trustee Battler's question as to why different kinds of sport are offered
in elementary schools,N. Lizmore advised that many of the sports offered at schools
priorto the amalgamation have been maintained. At smaller schools,there may not be
a coach available to support a partiuclarsport. When a sport Is requested,consultation
must occur with the Principal,School Councils,and a staff advisor found,it was noted
that, in some cases,teachers may not feel qualifiedor capable of coaching athletics,
Ms.Lizmore advised thatacquiring National Coaching Certification requires funding and
a commitment to participate in an 8 to 16-hour training program.Professional
development sessions are often inundated.
The elementary and secondary transportation component ofthe programwas discussed.
.The issue of busing students for large sporting and gymnastic events continues to
consume a large portionofthe Central Officeathletics budget. The cost oftransporting
students to regularly-scheduled games isthe responsibilityofthe secondary schools and
principals are encouraged to be creative with shared busing and other means of travel.
2003 November 25...31
13.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,cont'd
6.Interschool Athletics in the Thames Valley District School Board,cont'd
Sporting events during the regular season are played within each region to reduce
transportation costs.It was suggested that re-evaluation ofthe transportation funding
for athletics be considered.
Mr.McConnell advised that schools are responsible for WOSSAA and OFSAA entry
fees and all other expenses to participate in championships.Schools may apply to the
Co-ordinator of Athletics for funding for expenses accrued while attending OFSAA
Championships.Support is based on the current budget and a formula approved on an
annual basis (e.g.percent of transportation and accommodation).It was noted that
costs associated with events (OFSAA)may be upwards of $9,000 for one team to
participate in an event.
K.Bushell,Manager,Facility Services,advised that the maintenance of sports facilities
is funded through the Operations Grant. However,the funding gap is an ongoing issue
as buildings continue to age and require upgrading and repairs.Pressure exists to
determine the priorities between buildings and playing fields/tracks.
A discussion was held regarding the role of corporate sponsorship and the level of
fundraising initiatives(bingo,bazaars,bake sales,etc.)undertaken by Home and School
Association and School Councils. It was noted that parents are often the "sponsors"
who meet the additional expenses required for students to participate in athletics.
Trustee Hart advised that an Ad Hoc Committee to Review Student and Parent
Expenditures has been established to look at parents'out-of-pocket contributions.
Chairperson Roberts extended appreciation tothe dedicated staff throughout the system
for their significant contribution toward providing and promoting a dynamic inter-school
sports program.The Director also thanked the presenters and extended accolades to
the many coaches,teachers and volunteers forsharing their expertise and their tireless
dedication to developing and nurturing students'athletic potential noting itscontribution
to building their character and self confident.
7.EDUCATIONAL QUALITY AND ACCOUNTABILITY OFFICE TESTING RESULTS
P.Gryseels,Executive Superintendent of Operation Services,introduced the report of
the Educational Quality and Accountability Office (EQAO)testing results.
K.Wilkinson,Superintendent of Education and S.Killip,Co-ordinator,Research and
Assessment,provided an overhead presentation of the EQAO Grade 3 and 6 results
from 2003 May.Principals Bev Noble,Roosevelt P.S.;and Cathy Paul, Lord Nelson
P.S., London, also provided an overhead presentation outlining the unique ways in
which their individual schools prepared students for the testing and the strategies
implemented to improve student learning.
Both Principals cited the following common elements as important to student success
at their schools:integrity of the instructional time,managing student behaviour
effectively,and assigning daily homework.Staff ownership remains essential with a
team approach to reviewing student needs on a regular and ongoing basis with
significant professional development to implement a balanced literacy program,itwas
noted that the Home and School Association and School Council take a keen and active
role in supporting students and staff.
2003 November 25...32
13.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,cont'd
7.Educational Quality and Accountability Office Testing Results,cont'd
PURPOSE
The Grade 3 and Grade 6 assessments are based on the Ontario Curriculum,Grades
1 to 8. This year's assessments took place from 2003 May 05-22. The purpose of
student assessment isto provide feedback to students and parents,to modify instruction
to assist individual student learning and to revise/support school improvement and/or
school action plans.
OVERALL DISTRICT AND PROVINCIAL TRENDS
The overall District and provincial trends in EQAO Grade 3 and Grade 6 Assessment
by percentage at levels 3 and 4 were presented.The trends showed a decrease inthe
percentage of students at or above standard in reading and mathematics in Grade 3 and
Grade 6, in writing in Grade 6; and, an increase in the percentage of students at or
above standard in writing at Grade 3.
KEY FINDINGS:Grade 3
The 2003 key findings for Grade 3 students show 49% of the students are at or above
the standard in reading; 53%are at or above the standard inwriting,and 58%are at or
above the standard in mathematics.
KEY TRENDS:Grade 3
The 2003 key trends for Grade 3 students show the percentage of students at levels 3
and 4 are down inreading 1%from2002 witha fiattrend over four years; up in writing
1%over 2002, continuing the upward trend over 5 years;and,down In mathematics 1%
from 2002 showing a flux over 5 years of upward then downward.
KEY FINDINGS:Grade 6
The 2003 key findings for Grade 6 students show 52% of the students are at or above
the standard in reading;50%are at or above the standard inwriting;and,54%are at or
above the standard in mathematics
KEY TRENDS:Grade 6
The 2003 key trends for Grade 6 students show the percentage of students at levels 3
and 4 are down in reading 1% from 2002 with a flat trend over three years;down in
writing1% from2002 flattrend over 3 years; and, down in mathematics 1% from 2002
shows a flat trend over four years.
Tables of District and provincial trends and bar graphs for Grade 3 and Grade 6 and
contextual information were reviewed.Thecontextual information provides percentages
during 2001-2003 of students under the headings,ESL,Exempted,Special Education,
Boys,and Language Spoken.
The timelines for the release of the EQAOGrade 3 and 6 results from2003 May were
distributed.During 2003 November,principals will share the school and Board level
results with School Councilsand other interested members ofthe school community.
The media will be given the school level results on 2003 November 18 ,and EQAO will
post all school and Board-level results on their web site by 2003 November 21.
L.Hutchlnson,Superintendent of Education,expressed appreciation to both Ms. Noble
and Ms. Paul fortheir leadership role as catalysts inbringing demonstrateable evidence
that improved student learning can be accomplished given the right sequencing.A
lengthy question-and-answer period followed.
2003 November 25...33
13.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,cont'd
7.Educational Quality and Accountability Office Testing Results,cont'd
P.Gryseels,Executive Superintendent,advised that sustainable long-term improvement
in student learning starts with dramatically changing classroom practices.What is
required scholastically and in the testing of students today is significantly different from
the past.Higher order thinking skills demand that the students have the right answer
as well as the rationale for why itis correct and reasoning for it.
Trustee Hunter asked whether subjectivityon reading enters intothe marking of literacy
tests.Dr.Killip explained that the EQAO test results are part of a comprehensive
package to round out the picture of our student's literacy gains and maintenance (a
sampling at different levels of improvement).
It was emphasized that the training process forest markers ensures that a specific
performance level for a piece of work is recogr'
occurs in theset of marking standards elimir^
Supt.Gryseels emphasized that reliability c^''
In response to aquestion about the Spe'^
Supt.Murphy commented that she h?''
indicate that Thames Valley special/
in part due totheIntensive Support'^
Trustee Jaffe extended appre
achievements of F.D.Roose'^
Mr.Jaffe expressed con''
percentages and trend^
improvement in studr''
perform toa setof s'^
to think. He suggested
Education regardingwhat tr^^
of benefit to student learning art.
at the school and Bard level and ii-:
schools to change classroom practiu
professionals and educators.
N^onstant checking that no drifting
'subjectivity and brings itin line,
"^♦wice a day on each marker.
^''^^f.the EQAO.results,
^•'nd her findings
•^'increasing,
•earlier.
N
of
Js to
aming
/listry of
nparisons
jful process
.i{\n individual
^countable as
It was suggested that the Ministry shouldfocus mort^.ind ofapproach and
the resources neededto make a significant impact on si..^.arning.The results of
standardized testing, ifused appropriately,-are a valuable t..jl to ultimately motivate
students,staff and parents.It was suggested that the Board consider a motion to send
a letter to the Ministerof Education indicating how this EQAO data and results might
best be used to providea morepositiveimpactfor students and staff. The Ministry may
need to issue a caution to EQAO'when releasing results to use.more discretion to
ensure that the media and government use the Information in a proactive manner.
Director Bryce summarized that the Board continues to be committed to higher
achievement for all students whilefocussing its energies on school improvement and
sustainable long-term improvement in student learning. He cited a newspaper article
comparing the criteria of literacy testing inOntario and Alberta that clearly shows the
standards are different In the two provinces and significantly higher In Ontario.The
Director applauded the teaching staff as they continue to hone teaching practices toward
improved student learning.
2003 November 25...34
13.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,cont'd
8.MONTHLY REPORT OF THE CHAIR
In her monthly report,Chairperson Bennett noted that she attended/participated in the
following meetings/events in 2003 October:
-London Auto Modifiers Car Club Lunch &Award Presentations;
-Prince Charles P.S.international Walk to School;
-Glencoe S.S.Commencement;
- TVDSB Leadership Course "Leadership-The TVDSB Picture"
-Michael Bracken Classical Guitar Concert at Saunders S.S.;
-Co-Presenter with Trustee Hart to Local MPs at the Federal Pre-Budget Consultation;
-SOQP Course at the Peel D.S.B.,Mississauga;
- London &Area Safety Village Board of Directors;
-East Elgin Elementary School Accommodation Study Committee;
-West Middlesex &West Elgin Area Secondary School Accommodation Study
Committee;
-Lucas Area Elementary School Accommodation Study Committee;.
- BullyproofingOur Children event at Saunders S.S.
ChairBennett brought greetings on behalfofthe Boardat The Crime Stoppers Symposium
held at the Four Points Sheraton,Banting S.S.Commencement,Plattsville P.S.Re-
dedication,and met with a Senior Community Group at Manor Highland Park P.S.
She advised that letters of congratulations have been sent to the newly-elected MPP's.
it isanticipated that a meeting will be scheduled in2004 January or February withMPPs,
Trustees and Administration to discuss educational issues.
9.DEPARTMENT UPDATES
Operations Services
- An excellent session was held with Barrie Bennett on Instructional Intelligence 2003
October 10;
-Enrolment following the 2003 October 31 Grant date and staffing levels adjustments are
being reviewed;
- Five Area Accommodation Study Committees minutes and agendas are posted on the
web site.
- A New Administrators session was held on 2003 Oct.23 with next session is on 2003
Nov.27;
-Several Safe Schools initiatives highlighted;
-Research &Assessment Services continues to provide services and resources to
support school-based and district-level improvement activities, and assessment and
evaluation projects as determined by system needs.
Program Services
- 2003 Special Olympics were held at the TD Waterhouse Stadium at the Universityof
Western Ontario the week of May 26 with a total of 821 students (16 secondary 32
elementary schools)competing;Plans are underway for 2004 and expenses
associated with running the Special Olympics are being reviewed.The total cost of
approximately $29 000 was the major expense of renting the venue at U.W.O.and
providing transportation for students.Alternate strategies forfunding these twoitems
is being investigated.
2003 November 25...35
13.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,cont'd
9.DEPARTMENT UPDATES,cont'd
Program Services,cont'd
-Schools and system staff are preparing new ISAfiles to be submitted to the Ministry
by 2003 October 31.The files are being audited internally to confirm compliance with
the Ministry Standards,and the provincial auditors are scheduled to review the files
November 17*^,18*^,and 19'^.As yet, there is no information on the future of this
process;
-Several Professional Development sessions focusing on Special Education held over
the last two months were highlights as follows:
-"Hear Together"Conference for Secondary Students;
- During October/November two sessions on Assistive Technology for Deaf &Hard of
Hearing Students hosted by Itinerant Teachers and community partners;
-Expansion of Pervasive Developmental Disorder (PDD)Team -two additional itinerant
Resource Teachers as well as two additional self-contained classes (one elementary
and one secondary);
- PDD team members attended a provincial conference on Autism in September;
- PDD programs review scheduled for this year will focus attention on such issues as
staff training,assessments,and resources.The PDD Team presented to SEAC in
October;
-Workshops/presentations specific to Educational Assistants needs were held at
Parkside Collegiate,St.Thomas,on 2003 October 24;
-Crisis Prevention and Intervention (CPl)courses for Educational Assistants were held
this week;
-Sessions were held October 24th at Princess Elizabeth P.S.,London re:"The Role of
Psychiatry inPDD,""Classroom Management of Oppositional Defiant (ODD)Students"
and "Learning Disability or Difficulty Learning English as a Second Language?"
-Transition Planning for Developmentally Challenged Students"was held at Best
Western Stoneridge Inn.Information and practical samples oftransition planning, an
overview of the lEP Engine,and a presentation by Dr. Danielle Renaud from
Fanshawe Collegeon behaviour management were all part ofthe agenda forthe day
long session.The keynote speaker was a particular highlightof the day.Jeff Adams,
winner offivemedals at the Sydney Paralympic Games,spoke to the developmental
class teachers on sharing and promoting excellence,the importance of a positive
attitude, and the need to overcome barriers and preconceptions.Pfizer
Pharmaceuticals sponsored JefTs participation In the day's events;
- A half-day workshop on Secondary Gifted Education was also held on October 24'^,
led by the Itinerant Secondary Gifted Teacher,a new position this year.Eighteen
teachers,guidance heads,and special education heads attended and discussed AP
(Advanced Placement)courses,accelerated learning and compacting curriculum,
interdisciplinary courses,the IB Program,independent study programs,mentoring and
ePals,learning strategies courses,and other enrichment opportunities for secondary
gifted students.
-Several inservice sessions have been organized specifically for the teachers of the
Intensive Support Class program,focussing on the specific difficulties faced by students
who are learning disabled or have a mild intellectual disability.These sessions have
been organized by Program Services personnel in partnership with Amethyst School.
-Thames Valley Neighbourhood Early Learning Program (TVNELP)roll-out of "Its Great
to be Three"for the 2003-2004 school year took place at the Stoneridge Inn on October
23.Principals,Teachers on Special Assignment,TVDSB support staff and community
partners met to review the goals of the program,receive an overview of the data and
feedback from last year from Steve Killip,Research and Assessment,and plan the
session days for this year.
2003 November 25...36
13.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
10. REPORT OF THE INFORMATION COMMITTEEOF THE WHOLE,cont'd
9.DEPARTMENT UPDATES,cont'd
•Program Services,cont'd
-Kim Gain,Speech-Language Pathologist,"and Rosine Salazer,Learning Supervisor-
School and Community Services Partnerships forExcellence - Phonological Awareness
Screening results are being presented at the American Speech and Hearing Association
National Conference inChicagoon2003 November 13-15.Forthe past twoyears the
speech-language pathologists inthe Partnerships for Excellence Schools have screened
the senior kindergarten students to determine individual and class skill levels for
phonological awareness.
Business Services
- A summary of Facility Services Projects and Maintenance Included:Capital Projects
at North Meadows P.S.,East Williams Memorial P.S.,Oxford Park P.S.
- Annual School Facility Survey was fonwarded to all Principals for distribution to the 5
stakeholdergroupsfor completion and posting tothe Ministry of Education website by
2003 Nov.14.
-Support Services updates included:Transportation and Distribution Centre
Director's Services
- Director of Education Bryce visited with Princess Anne P.S.,(ingersoll);Straffordviile
P.S., and PortBurwell P.S., Port Burwell;staff,students and parent representatives;
-Mr.Bryce attended the following events/meetings:UnitedWay Cabinet, Barrie Bennett
Professional Development SessionforAdministrators andSupervisory Officers,Garrison
Community Council, London KIwanis Club
- Met with Norbert Hartman,Ministry of Education,re: Rural Education Strategy was
rescheduled
- Brought greetings and/or presented to Staff Development Leadership Presentation:
The Thames Valley District School Board Picture, Supervisory Officer Internship
Program, United Way Leadership Presentation to the Deans of the University of
Western Ontario,Parent Learning Conference 2003 - 2004 - Growing A Caring
Learning Community,Coaching to Inclusion Conference,South S.S.,Commencement,
Central S.S.Commencement,Early Years Session,Piattsville P. S.Rededication,
System Principals'and Managers',and the Staff Development New Teacher
Conference Workshop;
- Public Affairs and Community Relations updates included:Parent Learning
Conference,TVDSBWeb Site,Take Our KidstoWork Day,TVDSBElectronic LINKS,
and Awards and Scholarships.
Trustee Sattler assumed the chair at 10:30 p.m.
Human Resource Services
-Disability Management Officers reviewing TVARRIS Information related to employees
with extended absent due to illness;
-Elementary and secondary long term occasional (LTO)teachers figures were
presented;
-Hiring undenway to replenish the supply pooj numbers of Educational Assistants;
- Five schools are set to pilotthe parent and student survey forms as part of the new
Teacher Performance Appraisal Procedures;
- Staff changes additional staff hiring are almost completed.
- Elementary Occasional Teacher Agreement was reached lastweek and details will be
available on 2003 Nov 25.
2003 November 25...37
13.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
10:REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,cont'd
9.DEPARTMENT UPDATES,cont'd
Program Services,cont'd
7.ADJOURNMENT -The meeting adjourned at 10:35 p.m.on motion of D.Anstead.
T.ROBERTS.
Chairperson
Trustee Roberts advised that information related to Mr.VanParys'public inputpresentation
was placed in the Trustees'Conference Room.
Trustee Deller requested clarificationregarding the action to be taken following the South-
East Oxford Accommodation Study presentation from Mr.Van Parys.
The Director requested that S. Christie,Supervisor,Corporate Services,provideclarification
regarding the process when action may be required inrelation to publicinput and when a
Trustee may choose to put a motion on the floor.
Trustee Hart moved the following motion:
That the South-East Oxford Accommodation Study not be expanded to include Woodstock
Collegiate Institute.
Following the discussion,Trustee Hartwithdrewthe motionwiththe understanding that no
action regarding the publicinput was necessary.
11.ADJOURNMENT
The meeting adjourned at 10:15 p.m., on motion of T.Roberts
J.BENNETT,
Chairperson
RECOMMENDATIONS FROM THE 2003 NOVEMBER 11 COMMITTEE OF THE WHOLE
IVIEETING
-That the Board approve an addition to Clara Brenton Public School with an opening date
of 2005 September.
That the Board estabiish an Elementary Area Accommodation Study with respect to
Caradoc South Public School which would include representatives from Caradoc South,
Ekcoe Central,Caradoc Central,Caradoc North,Delaware Central,and Metcalfe Central
Public Schools.
That the following Area Accommodation Study Committees be disbanded:
-Aidborough,Dunwich-Dutton Public School Area Accommodation Study Committee;
- Elliott Fairbairn,Maple Lane Public School Area Accommodation study Committee;
-East Oxford,Sweaburg Public School Area Accommodation Study Committee.
Trustee Jaffe advised that incorrect information may have been circulated to the Caradoc South
P.S. community and a local MPP related to the "Prohibitiveto Repair Grant"received during
a Ministryreview.The Director advised that should clarification be deemed necessary,it will
be provided to the community and the MPP prior to any accommodation decisions.
2003 November 25...38
13.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
The recommendations were separated out.
The following recommendation was moved by P.Jaffe and seconded by G. Hart and
carried:
That the Board approve an addition to Clara Brenton Public School with an opening
date of 2005 September.
The following recommendation was moved by D.Anstead and seconded byD.Stewart and
carried;
That the following Area Accommodation Study Committees be disbanded:
-Aldborough,Dunwich-Dutton Public School Area Accommodation Study Committee;
- ElliottFalrbairn, Maple Lane Public School Area Accommodation study Committee;
-East Oxford,Sweaburg Public School Area Accommodation Study Committee.
The following recommendation was moved by J.Hunter and seconded by D.Anstead:
That the Board establish an Elementary Area Accommodation Study with respect to
Caradoc South Public School which would include representatives from Caradoc
South,Ekcoe Central,Caradoc Central,Caradoc North,Delaware Central,and
Metcalfe Central Public Schools.
An amendment was moved by J. Hunter and P.Schuyler to add the words, "with an
anticipated study commencing 2004 September"to read as follows:
That the Board establish an Elementary Area Accommodation Study with respect to
Caradoc South Public School which would include representatives from Caradoc
South,Ekcoe Central,Caradoc Central,Caradoc North,Delaware Central,and
Metcalfe Central Public Schools with an anticipated study commencing 2004
September.
The amendment was withdrawn.The original motion was carried.
A motion to sit passed 11:00 p.m. to 11:30 p.m.was moved byS. Deller and seconded by
A.Cartier and carried.
The following motion was moved by G.Hart and seconded by S. Deller:
That the South-East Oxford Accommodation Study Committee be expanded to include
Woodstock Collegiate Institute.
The motion was defeated.
2003 November 25...39
13.REPORTS OF COMMITTEES,cont'd
RECOMMENDATIONS,cont'd
The following motion was moved by S.Deller and seconded by P.Schuyler:
Whereas the Thames ValleyDistrict School Board desires all secondary schools withinthe
Board to work cooperatively and support each other as it is helpful;
Whereas the South-East Oxford Accommodation Study Committee desires to work
cooperatively with all Oxford County/Thames Valley Secondary Schools;
Whereas the TVDSB/South-East Oxford Accommodation Study Committee recognizes the
related valuable experience of the Woodstock Collegiate Institute School Council.
Whereas the South-East Oxford Accommodation Study Committee desires Woodstock
Collegiate Institute School Council to work along side them during the current
accommodation study involving NDHS.
That the TVDSB request the Woodstock Collegiate Institute School Council to provide
external support for the South East Oxford Accommodation Study similar to the request
by the Accommodation Study Committee.
The motion was defeated.
0.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE
2003 November 19
11:00 a.m.-12:00 p.m.
MEMBERS ADMINISTRATION
S.Peters S.Pullam
P.Jaffe
S.Deller
1.APPROVAL OF AGENDA -The Agenda was approved.
2.NEW TRUSTEE IN-SERViCE /ORIENTATION
This item was brought forward from the P.D.Committee meeting of 2003 October
07.Discussion focussed on clarification of the term "new trustee"and the use of the
reserve funds for P.D.use.This fund will provide the "New Board" inan election year
with the opportunity to have and/or attend orientation sessions,workshops,
symposiums etc.which will enable them to function more effectively, in the second
and third year of the elected term, this fund would allow the Board of Trustees
collectively to develop and establish ways to enhance collaboration and understanding
of issues as a Board and/or attend the OPSBA January Symposium.
The following motion was moved by Stewart Deller and carried:
That #7 of the Recommendations of 2001 December 18 Board meeting be
amended and approved to read "That at the end of each financial year any budget
excess from the trustee P.D.account be put into a reserve fund for P.D.use to a
maximum of $15,000.
2003 November 25...40
13.REPORTS OF COMMITTEES,cont'd
c.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE,cont'd
That these reserve funds be used for orientation and/or professional development
for the trustees ofa new Board in an election year.In year 2 and 3 of the elected
term,these reserve funds may be used for ongoing professional development of
the Board of Trustees collectively and/or for attendance at the OPSBA January
Symposium.
3.REPORT OF STUDENT TRUSTEE
This item was brought forward from the P.D.Committee meeting of 2003 October 07.
As per the P.D.Committee's request,the Student Trustee submitted a report with his
projected expenses for his term.There was discussion related to the report,
specifically the expenses OSTA will be responsible for in the Student Trustee's role as
President of OSTA.
The Committee reviewed the current process and approved the request by the Student
Trustee for additional funding conditional to recovering expenditures relative to his
position as President from OSTA who has been provided with provincial funding.In
an effort to assist our Student Trustee,a letter will be forwarded to the Financial Officer
of OSTA requesting information regarding the dollars which are set aside for expenses
of the President and the proportion relative to travel,etc.
4.NEW BUSINESS -There was no new business discussed.
5.NEXT MEETING-Yet to be determined.
6.ADJOURNMENT - Meeting was adjourned at 12:00 p.m.
RECOMMENDATION:
1.The P.D.Committee recommends that#7 of the Recommendations of2001 December
18 Board meeting be amended and approved to read That at the end of each financial
year any budget excess from the trustee P.D.account be put into a reserve fund for
P.D.use to a maximum of $15,000".
That these reserve funds be used for orientation and/or professional development for
the trustees of a new Board in an election year.In year 2 and 3 of the elected term,
these reserve funds may be used for the purpose of ongoing professional development
of the Board of Trustees collectively and/or for attendance at the OPSBA January
Symposium.
The recommendation was adopted on motion of S.Peters and P.Jaffe.
2003 November 25...41
13.REPORTS OF COMMITTEES,cont'd
d .REPORT OF THE CHAIRS'COMMITTEE
2003 November 19
12:40 p.m.-3:35 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair) P.Jaffe B. Bryce
J.Hunter 3.Christie
Regrets:T.Roberts
1.APPROVAL OF AGENDA
The in-camera and public agendas for the 2003 November 25,Board meeting were
discussed,updated and approved.
2.CORRESPONDENCE
The following correspondence has been received and is available in the Trustee
Conference Room for trustees'information:
-Durham DSB to the Minister of Education regarding trustee attendance:
-Tollgate PS re French Immersion study.The Chair will respond to the letter.
A letter from the Middlesex-London Health Unitre childhood injury prevention will be
included in the "Communications"section of the November 25 .Board agenda.
3.2004 BOARD ROOM SEATING PLAN
A seating plan for Trustees for 2004 was discussed and will be finalized at the
December 3 Chairs'Committee meeting.
4.2004 PROPOSED COMMITTEE APPOINTMENTS
Trustee requests for Committee appointments for 2004 were considered.The list of
appointees to the TVEF will be finalized at the next Chairs'meeting.
5.TVDSB LIBRARY BOARD APPOINTMENTS
Communityapplications to represent the Boardon the Londonand St Thomas Library
Boards were considered.The following motions were moved by P.Jaffe and carried:
That MaryMacLachlanand Jason Gracey be appointed the Thames Valley District
School Board representatives on the St.Thomas Public LibraryBoard forthe term
2004-2007.
That Wendy Thorpe and Dr.Svetiana MacDonald be appointed the Thames Valley
District School Board representatives on the London Public Library Board for the
term 2004-2007.
6.TRUSTEE REPRESENTATIVES ON FOUNDATION BOARD -deferred to 2003
December 3 meeting
2003 November 25...42
13.REPORTS OF COMMITTEES,cont'd
d.REPORT OF THE CHAIRS'COMMITTEE,cont'd
7.INGERSOLL ACCOMMODATION COMMITTEE
The following motions were moved by P.Jaffe and carried:
That Trustee Graham Hart be appointed Chair of the Town of Ingersoll Area
Accommodation Study Committee.
That Trustee Joyce Bennett be appointed to the West Middlesex and West Elgin
Area Accommodation Study Committee.
8.MEETINGS WITH COUNTY COUNCILS
At their request,meetings with the County Councils have been postponed until the
Councils have held their first meeting.
9.REQUEST FOR POLICY WORKING COMMITTEE MEETING TIME CHANGE
The request from the Policy Working Committee to amend its meeting time was
withdrawn. Itwas agreed that similar requests infuture should be discussed firstat the
committee level followed by a recommendation to the Chairs'Committee.
10.REQUEST FOR PURCHASE OF 2004 "EDUCATION STATUES ®ULATIONS
OF ONTARIO"
it was agreed that copies of the publication "Education Statues &Regulations of
Ontario"will be purchased through the Trustee PDfunds,Trustees not wishing a copy
are asked to advise the Trustees'Assistant by November 28.
11.REQUEST RE CELL PHONE USE AT BOARD MEETINGS
A trustee request that cell phones not be used during Board meetings was discussed.
It was agreed that cell phone ringers and the laptop audio function should be turned
off during the meetings,other than in emergency situations.
12.RECOGNITION OF STUDENTS IN PARTNERSHIPS WITH OUTSIDE AGENCIES
It was agreed that Parkside Collegiate students will be recognized at a Board meeting
in the new year for their efforts in sponsoring Susan Hess and her Quilt of Honour tour.
13.USE OF BOARD SLOGAN ON CORRESPONDENCE
The following motion was moved by J.Hunter and carried:
That the Board's slogan be amended to "a caring,learning community"to be
consistent with the Board's Vision,and that the slogan be printed on Board
letterhead and in Board promotions.
14.THAMES VALLEY EDUCATION FOUNDATION
Thames Valley Education Foundation President John Leltch joined the meeting to
discuss the future of the Foundation.Mr. Leltch described the following strategies to
move the Foundation to the next level:
-develop a succession plan of Foundation members;
-ensure that a mechanism is in place to cover administrative costs;
-ensure that broad-based community support continues to be built;
-develop permanent staff support for the Foundation;
-develop a plan for the Foundation to become self-supporting.
2003 November 25...43
13.REPORTS OF COMMITTEES,cont'd
d.REPORT OF THE CHAIRS'COMMITTEE,cont'd
The strategies were discussed and endorsed inprinciple. The following motion was
moved by P.Jaffe and carried:
That financial issues to support the Foundation to a maximum of $150,000 be
referred to the 2004-05 budget process.
15.OTHER BUSINESS
a.Trustee PD Retreat
It was suggested that a day-long retreat be scheduled for trustees to continue to
enhance cohesiveness in Board operations and relations.
b.Trustee Orientation Session
It was noted that a Ministry-sponsored orientation session is scheduled for new
trustees on Decembers at Stone Ridge Innfrom 9:30-3:00 p.m.More information
will follow as it is received.
c.December 2 Information Committee of the Whole Agenda
Dr. Alan W.Leschied of Althouse College,University of Western Ontario,will
present to the Information Committee of the Whole on December 2 regarding his
study "Protecting Children Is Everybody's Business".
16.DATE AND TIME OF NEXT MEETING
The next Chairs'Committee meeting is scheduled for December 3 at 10:00 a.m.
17.ADJOURNMENT
The meeting adjourned at 3:35 p.m. on motion of J.Hunter.
RECOMMENDATIONS:
1.That Mary MacLachlan and Jason Gracey be appointed the Thames Valley District
School Board representatives on the St.Thomas Public Library Board for the term
2004-2007.
2. That Wendy Thorpe and Dr.Svetlana MacDonald be appointed the Thames Valley
District School Board representatives on the London Public Library Board for the term
2004-2007.
3.That Trustee Graham Hart be appointed Chair of the Town of Ingersoll Area
Accommodation Study Committee.
4.That Trustee Joyce Bennett be appointed to the West Middlesex and West ElginArea
Accommodation Study Committee.
5.That the Board's slogan be amended to "a caring,learning community"to be
consistent with the Board's Vision and that the slogan be printed on Board letterhead
and in Board promotions.
6.That financial issues to support the Foundation to a maximum of $150 000 be referred
to the 2004-05 budget process.
J.BENNETT,
Chairperson
2003 November 25...44
13.REPORTS OF COMWIITTEES,cont'd
d.REPORT OF THE CHAIRS'COMMITTEE,cont'd
The recommendations vi^ere adopted on motion of J.Hunter and L.Stevenson.
A motion to sit past 11:30 p.m. to 12:00 midnight was moved by L Stevenson and J.Hunter
and carried..
e.REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA
MEMBERS PRESENT
J.Hunter (Chair)
J.Bennett
G.Hart
S.Peters
D.Stev\/art
D.Anstead
Regrets:T.Roberts
Absent:S.Deller
L.Stevenson
P.Schuyler
A.Cartier
P.Battier
P.Jaffe
2003 November 25
ADMINISTRATION AND OTHERS
B.Bryce
P.Gryseeis
B.Greene
J.Thorpe
C. Murphy
M.Sereda
G.Jazey
K.Haveika
D.Blair
W.Tucker
J.Empringham
K.Wiil<inson
L.Hutchinson
K.Dalton
S.Christie
C.Dennett
K.Bushell
J.Cuddie
The Committee met in camera from 5:10 p.m. to 5:55 p.m.
1.APPROVAL OF AGENDA -The agenda was approved on motion of D.Stewart.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential personal,property and negotiation matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved by L.Stevenson at 5:55 p.m.and carried.
RECOMMENDATIONS:
1.That the motions approved at the in-camera session of 2003 November 25 related to
appointments to permanent teaching status and negotiations be approved.
2.That,in accordance with the independent procedure "Promotional Practices:Selection
Procedure and Appointment of Principals and Vice-Principals,the following pool of
candidates be approved for appointment to the position, Vice Principal,Elementary
Schools:
Candidates
Marti Acton
Lisa D'Ambrose
Vivienne Bell-McKaig
Barbara Lawson
Micheal Pezzutto
Janet Thomson
Joyce Tonner
Present Assignment
Acting Vice-Principal,North Meadows PS
Acting Vice-Principal,Summers'Corners PS
Acting Vice-Principal,FD Roosevelt PS
Learning Support Teacher,CC Carrothers PS
Acting Vice-Principal,Chippewa PS
Learning Support Teacher,inneri<ip Central PS
Acting Learning Supervisor,Program Services
2003 November 25...45
13.REPORTS OF COMMITTEES,cont'd
e.REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA,cont'd
3.That,in accordance with the independent procedure "Promotional Practices:Selection
Procedure and Appointment of Principals and Vice-Principals, the following pool of
candidates be approved for appointment to the position,Vice Principal.Secondary
Schools:
Candidates Present Assignment
Susan Blocker Learning Co-ordinator -Curriculum
Sarah Khan Vice-Principal (Acting) HB Beal SS
Paul Sydor Vice-Principal (Acting),Glendale High School
Carla Trembley HB Beal S.S.
Jenny VanBommel Vice-Principal (Acting), NorwichDistrict HS
4.That the tender received on 2003 November 20 from Southslde Construction (London)
Limited for $3 500 800 excluding GST for the addition and renovations to Oxford Park
Public School be accepted and that the Board enter into a contract with Southside
Construction (London)Limited to construct the project.
5.That the tender received on 2003 November 12 from Sierra Construction Limited for
$2185 000 excluding GST for the additions and renovations to East Williams Memorial
Public School be accepted and that the Board enter into a contract with Sierra
Construction Ltd. To construct the project.
6.That the tender received on 2003 November 04 from PK Construction Inc.for $1 163
•950 excluding GST for the additions and renovations to North Meadows Public School
be accepted and that the Board enter into a contract with PK Construction Inc. to
construct the project.
J.HUNTER,
Chairperson
The recommendations were adopted on motion of J.Hunter and L.Stevenson.
14.REPORTS FROM THE ADMINISTRATION
a.APPOINTMENTS TO SPECIAL EDUCATION ADVISORY COMMITTEE 2004-2007
B.Tucker,Superintendent of Education,Special Education,presented a report to establish
the membership of the Special Education Advisory Committee for the three-year term
commencing 2003 December 01.
Regulation 464/97 outlines the membership ofthe Special Education Advisory Committee
(SEAC. The Board is required to appoint a maximum of twelve (12)representatives and
their alternate that have been nominated by local associations which operate throughout
Ontario;three members of the Board;one or two persons to represent the interest of First
Nations students and one or more members.Advertisements were placed in newspapers
throughout the District requesting submissions nominating representatives and their
alternates.An outline of the principles,criteria and process that were followed for the
selection of SEAC membership was provided and a list of the nominees and alternates was
presented.Superintendent Tucker explained the process to be followed for encouraging
applications from other provincial associations to fill the remaining two positions.
2003 November 25...46
14.REPORTS FROM THE ADMINISTRATION,cont'd
a.APPOINTMENTS TO SPECIAL EDUCATION ADVISORY COMMITTEE 2004-2007,
cont'd
The following motion was moved by D.Anstead,seconded by L.Stevenson and carried:
That the following appointments to the Special Education Advisory Committee,for a
three-year term commencing 2003 December 01, be approved:
Association for Bright Children,Becky Hunwitz,Dennis Ensing;
Autism Society Ontario London and District,Brenda Hoffman,Mitzi Marcinowski;
Community LivingLondon, Oxford, Elgin,Middlesex,Sandy Wilson,Robin Hurdle;
Epilepsy Support Centre,Jim Ross,Mary Secco;
Integration Action for Inclusion,Patty Gillis,Sheryl Ragobar;
Learning Disabilities Association -London Region (LDA-LR),Megan Schnarr-Rice,
Jane Steele;
London Down Syndrome Association,Ed Hager,Andy Loebus;
Ontario Association for Families of Children with Communication Disorders,
Wendie Dupuls,Susan Seymour;
The Easter Seal Society^Ontario,Alison Morse;
Voice,Jill Worthlngton,Linda Welham;
Children's Aid Society of London &Middlesex,Carrie Oke,Janet Laderoute;
Madame Vanier Children's Services,Bonnie Montminy,Wendi Rodic;
Thames Valley Children's Centre,Barb Booking, Karen Morgan;
Thames Valley District Council of Home and School Association,Rita Rowlands,
Lori Manlcom;
Thames Valley District School Council,Brenda Hopkins,Ruth Tisdale.
b.APPOINTMENT OF NATIVE REPRESENTATIVE 2004-2007
The Administration advised that correspondence has been received from the Munsee-
Delaware First Nations and Onyot'a:ka First Nations supporting the appointment of Sue
Doxtator as their representative on the Board for the term of 2004-2007.In accordance
with the Education Act,Ontario Regulation 462/97,1 .(2)the Administration recommended
the appointment of Ms.Doxtator.
The following motion was moved by D.Stewart,seconded by J.Hunter and carried:
That the Board approve the appointment of Sue Doxtator as the First Nations
representative of the Munsee-Delaware First Nations and Onyot'a:ka First Nations to
the Thames Valley District School Board for the term 2004-2007.
Trustee Schuyler was absent during the voting.
c.RULES FORA FRENCH IMMERSION ACCOMMODATION REVIEW
On 2003 October 28,the Board,as part of the French Immersion study,passed the
following motion:
That the Board direct the Senior Administration to undertake an elementary school
accommodation review plan with respect to French Immersion,and that this plan
consist of the following three reviews:
I.Community Education Centre Central
ii Community Education Centre East
ill Community Education Centre South
and further that the Senior Administration report back to the next meeting of the Board
with respect to recommended process and timelines for review.
2003 November 25...47
14.REPORTS FROM THE ADMINISTRATION,cont'd
c.RULES FOR A FRENCH IMMERSION ACCOMMODATION REVIEW,cont'd
In accordance with that motion,the Administration was instructed to bring to the Board the
following rules for review based on the requirements of the plan consistent with section
2.2.3 of the Board policy and procedures,School Accommodation and Facility
Organization.
Rules for Review;
In order to identify needs related to the administration reviewingand reporting to the Board
with respect to French Immersion,the following areas should be considered:
The advantages or disadvantages of the educational experience of all students
within the unit(s);
Enrolment and population statistics and future enrolment trends;
An analysis of use of the educational facilities in the communities;
A summary of school system statistics with regard to enrolment and available pupil
places in the system;costs of instruction,building operations and maintenance in
the system in the preceding calendar year adjusted by any unusual increase or
decrease (e.g.,energy costs);
The financial and logistical constraints on the Board,including building restraints,
bussing factors,and provincial grants and/or support;
An analysis of the French Immersion program with respect single track and dual
track schools,entry points,the provision of extended French programs,and
capping enrolments.
French Immersion boundaries and the provision of transportation.
A copy of the Board procedure.Aims of Area Accommodation Study Committee,section
2.3.2 (d),was provided.It was noted that the above rules have been modified for the
Frencii Immersion study.
The following procedure and timelines were presented:
Step 1 The Administration will prepare an initial review
of the three areas identified which are CEC East.
CEC South,and CEC Central.A website will be
created for each review which will include
meeting dates,times and locations,along with a
copy of all presentations made at meetings held
between mid-March and May.
December to
February
Step 2 The findings of this initial review will be presented
to the Board for information and to the public for
the purposes of providing information to the
public and receiving input from the public.
Mid-March to May
Step 3 A summary report will be posted to the website
prior to presentation to the Board.
June
Step 4 A presentation will be made to the Board by the
Administration
September
Step 5 The administrative report will be tabled for two
Board meetings in order to allow for public input
October/November
2003 November 25...48
Following Public input,the Board will determine
its timeline for making decisions.It should be
noted that,should a school closure be
considered,then a motion of intent must be
passed with a 3-month time period being
provided for further public input.
The following motion was moved by L.Stevenson,seconded by P.Sattler and carried:
That the rules for a French Immersion Accommodation Review and the
accompanying procedures and timelines be approved.
d.SUPERVISORY OFFICER COMPLEMENT
A report was presented In response to the following Board motion of 2003 June 24:
That the recommendation to reinstate the Supervisory Officer complement to 15 be
referred to the Director to be brought back to the Board in 2003 November as part of
an overall review of the Board's administrative structure.
As part of the leadership required to address the 2002-2003 budget dilemma,the
Superintendents proposed that the Supervisory Officer complement be reduced from 15
to 14 even though there was more than sufficient funds in the Supervisory Officer section
of the Funding Formula to support the retention of 15 Supervisory Officers.
At the same time the job duties of a number of Superintendents were shifted and a new
organization structure was put into place.Two Superintendents were added part time to
Program Services to take on Special Education and Information Technology
responsibilities respectively,where there had recently been none in addition to the
Executive Superintendent of Program.In Human Resources two Superintendents were
assigned part time to replace one Superintendent.The number of Superintendents of
Education working exclusively in Operations Services was reduced from nine to five. By
the spring of 2003 it was becoming clear that the 14 supervisory officers were not always
able to meet community expectations in a timely manner.The large number of school
accommodation study committees that ourenrolment decline will likely necessitate will only
exacerbate this situation.
Based on the current funding line it is clear that for 2003 •2004 there are sufficient funds
to support one more Supervisory Officerposition. A detailed analysis of the impact of the
loss of funds due to declining enrolment (ifall else stayed the same inthe funding formula)
shows that by the 2010 -2011 school year the available funds for Supervisory Officers will
be reduced by approximately $145 000.00
Given the above information it would be possible to return the Supervisory Officer
complement to 15 for the 2004 -2005 school year but itis unlikely that our funding will be
able to sustain that number over time as our enrolment drops by nearly 6,800 students over
the next seven years.Anticipated retirements would likely mean that even ifwe did return
to 15 for 2004 -2005,a reduction could be effected in later years without redundancy.
A second option would be to utilize the funds to hire retired administrators to short term
contracts to provide support to the Superintendents in specific areas.An example would
be as mentors to new administrators.
2003 November 25...49
14.REPORTS FROM THE ADMINISTRATION,cont'd
d.SUPERVISORY OFFICER COMPLEMENT,cont'd
They would followa weli-designed program,utilizing their wealth of experience,to assist
new administrators develop their skill set during their first year on the job.Another example
could be to provide administrative support for school accommodation studies.
As a third option, itmight also be beneficial to engage an outside consultant to review our
administrative structure to ascertain if our current structure is the most effective In meeting
the learning and administrative needs of our system.
All three options are financially viable but option two appears to provide the most flexibility.
As funding decreases the amount of support would correspondingly decrease and yet we
could use available funds to best meet system needs.
The cost are available within the Supervisory Officer component of the funding formula and
are to be presented during the 2004-2005 budget development process.
The following motion was moved by L.Stevenson and seconded by P.Sattler.
That the administration develop proposals based on available funds in the
Supervisory Officer component of the funding formula,to be presented during the
2004-2005 budget development process,for the short term hiring of retired
administrators to provide support to Supervisory Officers in the performance of
their duties.
The following motion was moved by S.Peters and A.Cartier:
That the recommendation related to the Supervisory Officer Complement be
postponed to the 2003 December 16 meeting of the Board.
The motion was defeated.The main recommendation was carried.
e.APPOINTMENT TO LONDON DIVERSITY AND RACE RELATIONS ADVISORY
COMMITTEE
A report was presented seeking approval of the appointment of Rebecca Howse as the
Board's representative on the London Diversity and Race Relations Advisory Committee.
Communication has been received from the Corporation of the Cityof London regarding
the Board's appointment to the London Diversity and Race Relations Advisory Committee
for the term 2003-2006.Principal Becky Howse has Indicated a willingness to continue as
a non-voting resource member on the Committee.
The following motion was moved by P.Sattler,seconded by G. Hart and carried:
That the Board approve the appointment of Rebecca Howse as the Board's
representative on the London Diversity and Race Relations Advisory Committee.
15.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN -none
16.ADDITIONAL BUSINESS -none
2003 November 25...50
17.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)-none
b.STUDENT TRUSTEE UPDATE
Student Trustee Matthew Reid presented the following update for 2003 November:
Attended United Way Stair Climb held on 2003 November 06;
Attended OSTA-AECO's Fall General Meeting In Toronto on 2003 November 06-
09;
Met with Lord Dorchester Student Council on 2003 November 10;
Attended Cretlen Tribute and Federal Liberal Leadership Convention on 2003
November 13-16;
Attended a Children's Safety Village meeting on 2003 November 18;
Attended the Throne Speech for the Provincial Government on November 20;
Attended the Trillium List meeting as the student representative In Toronto on
2003 November 20;
Attended Home and School meeting on 2003 November 24;
Upcoming events Included:Children's Safety Village on 2003 November 27, Early
2003 December Queen's Park press conference re:OSTA-AECO Provincial
Survey results.
c.MIDDLESEX-LONDON HEALTH UNIT
A letter was received from G.Pollett,MD,Middlesex-London Health Unit,to
Chairperson Bennett,forwarding two reports being considered by the Health Unit
entitled,"Vision Screening in School Communities"and "Childhood Injury Prevention:
Parental Knowledge and Attitudes".
18.NOTICE OF MOTION
The following Notice of Motion was received from Trustees Jaffe and Sattler for
consideration at the 2003 December 16 meeting:
Whereas children and adolescents are exposed to considerable violence through the
media and entertainment Industry includingvideo games,movies and sports such as
professional hoci<ey and wrestling;
Whereas research and many parent,teacher and other professional associations have
raised concern about the potential harm of this exposure to media violence;
Whereas emotional and behavioural problems of students compounded by exposure
to media violence Is a significant burden to students and teachers and the source of
expenditures in prevention and intervention programs;
Whereas several organizations (e.g. Joint Committee on Domestic Violence,
Coordinator Committee to End Woman Abuse)have supported a special tax on violent
entertainment;
Be it resolved that the Thames Valley District School Board ask Premier McGuinty to
undertake a feasibility study and Implementation plan for the imposition ofa 5%surtax
on violent media consumption with revenue directed to school and communities for
violence prevention programs.
2003 November 25...51
19,GOOD NEWS ITEMS
Trustee Hart advised that he attended a United Nations mock-up held by students at
Ingersoll District Collegiate Institute, Ingersoll,and West Elgin Secondary School,West
Lome.
Trustee Hunter advised that the Violence Prevention program entitled "Let's Be Friends",
presently being performed in schools across the District,has been cited as the best in
Ontario.
Trustee Deller introduced his wife and expressed thanks for her support during his term
of office.
Trustee Stevenson extended appreciation to C.Dennett,Manager,Public Affairs and
Community Relations,for the positive media coverage provided for Balaclava Street.P.S.,
St.Thomas.
20.ADJOURNMENT
The meeting adjourned at 12:00 p.m.on motion of P.Sattler and S.Deller.
CONFIRMED:
Chairperson
2003 November 25...52
SUMMARY OF APPROVED RECOMMENDATIONS OF 2003 NOVEMBER 25
That the Chairperson's Valedictory Address be spread upon the minutes.
That the Elgin Court Public School attendance boundary be expanded to include the Lake
Margaret Development effective 2004 September 01.
That the Jack Chambers P.S.attendance area be expanded to include the Uplands area as
defined effective 2004 September 01 and that the equivalent value of $2 Million currently
funded through Enrolment Pressure Grant for school accommodation be set aside and
earmarked for expansion to Jack Chambers P.S. to be completed as the enrolment growth
dictates.
That the Board allow Uplands students that wish to complete their elementary education at
Centennial Central P.S.for the English Language program to continue attending and that
transportation be provided for these students.
That the Board approve an addition to Clara Brenton Public School with an,opening date of
2005 September.
That the Board establish an Elementary Area Accommodation Study with respect to Caradoc
South Public School which would include representatives from Caradoc South,Ekcoe Central,
Caradoc Central,Caradoc North,Delaware Central,and Metcalfe Centra!Public Schools.
That the followingArea Accommodation Study Committees be disbanded;
Aldborough,Dunwich-Dutton Public School Area Accommodation Study Committee;
Elliott Fairbairn,Maple Lane Public School Area Accommodation study Committee;
East Oxford,Sweaburg Public School Area Accommodation Study Committee.
That #7 of the Recommendations of 2001 December 18 Board meeting be amended and
approved to read "That at the end ofeach financialyear any budget excess from the trustee
P.D.account be put into a reserve fund for P.D.use to a maximum of $15,000".
That these reserve funds be used for orientation and/or professional development for the
trustees of a new Board in an election year.In year 2 and 3 of the elected term,these reserve
funds may be used for the purpose of ongoing professional development of the Board of
Trustees collectively and/or for attendance at the OPSBA January Symposium.
- ' That Mary MacLachlan and Jason Gracey be appointed the Thames ValleyDistrictSchool
Board representatives on the St.Thomas Public LibraryBoard for the term 2004-2007.
That Wendy Thorpe and Dr.Svetlana MacDonald be appointed the Thames Valley District
School Board representatives on the London Public Library Board for the term 2004-2007.
That Trustee Graham Hart be appointed Chair of the Town of Ingersoll Area Accommodation
Study Committee.
That Trustee Joyce Bennett be appointed to the West Middlesex and West Elgin Area
Accommodation Study Committee.
That the Board's slogan be amended to "a caring,learning community"to be consistent with
the Board's Vision and that the slogan be printed on Board letterhead and in Board promotions.
That financial issues to support the Foundation to a maximum of $150 000 be referred to the
2004-05 budget process..
2003 November 25...53
(
That the motions approved at the in-camera session of 2003 November 25 related to
appointments to permanent teaching status and negotiations be approved.
That,in accordance with the independent procedure "Promotional Practices:Selection
Procedure and Appointment of Principals and Vice-Principals,the followingpool of candidates
be approved for appointment to the position.Vice Principal,Elementary Schools:
Candidates Present Assignment
Marti Acton Acting Vice-Principal,North Meadows PS
Lisa D'Ambrose Acting Vice-Principal,Summers'Corners PS
Vivienne Bell-McKaig Acting Vice-Principal,FD Roosevelt PS
SUMMARY OF APPROVED RECOMMENDATIONS OF 2003 NOVEMBER 25 -cont'd
Candidates Present Assignment
Barbara Lawson Learning Support Teacher,CC Carrothers PS
Micheai Pezzutto Acting Vice-Principal,Chippewa PS
Janet Thomson Learning Support Teacher,Innerkip Central PS
Joyce Tonner Acting Learning Supervisor,Program Services
That,in accordance with the independent procedure "Promotional Practices:Selection
Procedure and Appointment of Principals and Vice-Principals,the followingpool of candidates
be approved for appointment to the position.Vice Principal,Secondary Schools:
Candidates Present Assignment
Susan Blocker Learning Co-ordinator -Curriculum
•Sarah Khan Vice-Principal (Acting)HB Beal SS
Paul Sydor Vice-Principal (Acting),Glendale High School
Carla Trembley HB Beal S.S.
Jenny VanBommel Vice-Principal (Acting), Norwich District HS
That the tender received on 2003 November 20 from Southside Construction (London)Limited
for $3 500 800 excluding GST for the addition and renovations to Oxford Park Public School
be accepted and that the Board enter into a contract with Southside Construction (London)
Limited to construct the project.
That the tender received on 2003 November 12 from Sierra Construction Ltd for $2 185 000
excluding GST for the additions and renovations to East Williams Memorial Public School be
accepted and that the Board enter into a contract with Sierra Construction Ltd.to construct the
project.
That the tender received on 2003 November 04 from PK Construction Inc.for $1 163 950
excluding GST for the additions and renovations to North Meadows Public School be accepted
and that the Board enter into a contract with PK Construction Inc. to construct the project.
That the following appointments to the Special Education Advisory Committee,for a three-year
term commencing 2003 December 01,be approved:
-Association for Bright Children,Becky Hurwitz,Dennis Ensing;
Autism Society Ontario London and District,Brenda Hoffman,Mitzi Marcinowski;
Community Living London, Oxford, Elgin, Middlesex,Sandy Wilson, Robin Hurdle;
Epilepsy Support Centre,Jim Ross,Mary Secco;
Integration Actionfor Inclusion,Patty Gillis,Sheryl Ragobar;
r '-Learning Disabilities Association -London Region (LDA-LR),Megan Schnarr-Rice,
Jane Steele;
London Down Syndrome Association,Ed Hager, Andy Loebus;
Ontario Association for Families of Children with Communication Disorders,Wendie
Dupuis,Susan Seymour;
2003 November 25...54
The Easter Seal Society,Ontario,Alison Morse;
Voice,Jill Worthlngton,Linda Welham;
Children's Aid Society of London &Middlesex,Carrie OI<e,Janet Laderoute;
Madame Vanier Children's Services,Bonnie Montminy,Wendi Rodic;
Thames Valley Children's Centre,Barb Booking, Karen Horgan;
Thames Valley District Council of Home and School Association,Rita Rowlands,
Lor!Manicom;
Thames Valley District School Council,Brenda Hopkins,Ruth Tisdale
That the Board approve the appointment of Sue Doxtator as the First Nations representative
of the Munsee-Delaware First Nations and Onyot'a:ka First Nations to the Thames Valley
District School Board for the term 2004-2007.
That the rules for a French Immersion Accommodation Review and the accompanying
procedures and timelines be approved.
That the administration develop proposals based on available funds in the Supervisory Officer
component of the funding formula, to be presented during the 2004-2005 budget development
process,forthe short term hiring of retired administrators to provide supportto Siupervisory
Officers in the performance of their duties.
That the Board approve the appointment of Rebecca Howse as the Board's representative on
the London Diversity and Race Relations Advisory Committee.