10/28/2003 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2003 OCTOBER 28,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION
Beal S.S.,Guitar Ensemble,London V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS
(a)Thames Valley District School Council Representatives V
(b)Double Cohort Sponsors -Thames Valley Education Foundation V
-President J.Leitch
(c)London Police Services Recruiting &Training Section V
-Sergeant P. Gilpin
7.CONFLICTS OF INTEREST V
8.DIRECTOR'S ANNOUNCEMENTS V
9.CONFIRMATION OF MINUTES
a.Regular Board Meeting,2003 June 03 M
b.Regular Board Meeting,2003 September 23 M
10.REPORTS FROM THE ADMINISTRATION
a.College Avenue S.S.Partnership Expansion Proposal - Oxford M
Manufacturing and Technical Training Centre
b.TVDSB 2003 Summer School M
c.French Immersion School Accommodation and Boundary Issues M
d.2003-04 Board Meeting Schedule M
e. Elliott Fairbairn P.S.^M
f. MinistryEquity Capital Reserves (MECR)M
11.REPORTS OF COMMITTEES
a.Special Education Advisory Comnnittee, 2003 September 23 M
b.Trustee Professional Development Committee,2003 October 07 M
c.Committee of the Whole,2003 October 14 IVl
d.Chairs'Committee,2003 October 22 IVI
e. Ad Hoc Committee to Review Student and Parent Expenditures iV!
f.Committee of the Whole,In Camera,2003 October 28 V
12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
Trustees P.Jaffe and G.Hart IVI
13.ADDITIONAL BUSINESS
14.COMMUNICATIONS
a.Ontario Public School Boards'Association V
b.Student Trustee Update M
c.Ministry of Education M
d.Deputy Clerk,County of Oxford IVI
15.NOTICE OF MOTION
16.GOOD NEWS ITEMS -"Did you know..."
17.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2003 OCTOBER 28
The Boardmet In regularsession on 2003 October 28 inthe Board Room atthe EducationCentre, meeting
In Committeeofthe Whole, incamera, at 5:00 p.m. on motion of L.Stevenson and T. Roberts,followed by
a public session at 7:20 p.m.The following were in attendance:
TRUSTEES
J.Bennett
S.Deller (-9:02,+9:12)
J.Hunter
P.Schuyler
ADMINISTRATION AND OTHERS
B.Bryce
P.Gryseels
B.Greene
C.Murphy
J.Thorpe
M.Sereda
G.Jazey
D.Anstead
S.Peters
T.Roberts
A.Cartier (-10:50)
L.Stevenson
L.Hutchinson
J.Emprlngham
K.Wilkinson
K.Dalton
D.Blair
B.Tucker
K.Havelka
G. Hart (-9:45)
P.Sattler
P.Jaffe
D.Stewart (-10:50)
M.Reld
K.Bushell
C.LInsdeli
S.Christie
W.Scott
J.Neville
Regrets:
1.12.CALLTO ORDER - Chair Bennett called the meeting to order.
3.SPECIAL MUSICAL PRESENTATION
The appreciation of the Board was extended to the Beal S. S. Guitar Ensemble,London, and
conductor AndyParr forleading inthe singing ofO Canada and performing three musical numbers.
4.APPROVAL OF AGENDA
The agenda was approved on motion L.Stevenson and T.Roberts.
5.OFFICIAL RECORD
The Supervisor-Corporate Services read the.foilowing recognition Into the minutes:
We regret to record the death of Shyann Vardy, a 11 year-old student at J. P.Robarts P.S.,
London,on 2003 August 22.
6.RECOGNITIONS
a.THAMES VALLEY DISTRICT SCHOOL COUNCIL REPRESENTATIVES
Appreciation was extended to"the Thames Valley DistrictSchool Council representatives
attending the meeting for their continued partnership and commitment to the students,staff
and community.
2003 October 2S...2
6.RECOGNITIONS -cont'd
b.DOUBLE COHORT SPONSORS -THAMES VALLEY EDUCATION FOUNDATION
John Leitch,President, Thames Valley Education Foundation (TVEF),recognized the 11
local businesses that donated fundsfornewscholarships and bursaries during the double
cohortyearstoassist the significant numberofstudentswhohave applied for scholarships
and bursaries.
Itwas noted that the TVEF approached a number of local businesses and past donors
requesting financial support.Mr.Leitch advised that the businesses donated $90 DOG
towards establishing 150 new awards for Thames Valley students.The donations have
exceeded $3M,from the original fund of $300 000.He acknowledged the support of
communitypartners, trustees,administration,staffand students intheir willingness to give
timeand resources towardsassisting students in attaining post secondary education.
The following corporate donors were recognized.R.Princis,Community &Corporate
Development Officer,assisted with the presentations ofplaques ofappreciation:
Aboutown Transportation - Jim Donnelly
AGN Reed Stenhouse - Lyn Watson
Deloitte and Touche -David Gurnham
District 11/38 School Bus Operators*Association - Tony Leighton
Harrison Pensa -Dave Williams
Masonville Place -Linda DaSilva
RBC Financial Group -Peter Everest
Sisklnds -Stephanie Ross
General Motors
Runners'Choice
Filion WakelyThorup AngelettI
B.Bryce,Director of Education,welcomedthe special guests and extended appreciationfor
their generosityin making a difference is the lives of Thames Valley secondary school
students. Hecommentedonthe difficulty manystudents have in acquiring fundsforpost-
secondarystudiesand how the scholarshipsand bursariesassist and stimulatethe pursuit
ofhigher learning.Hecommendedthe sponsorsfortheirgenerosityin supporting Thames
Valley's mandate ofa caring, learning community.
Chairperson Bennett extended appreciate for this significant contribution toThames Valley
students.
c.LONDON POLICE SERVICES RECRUITING &TRAINING SECTION
The recognition was deferred to the meeting of 2003 November 25.
7k CONFLICTS OF INTEREST - No conflicts of interest were declared.
2003 October 28...3
8.DIRECTOR'S ANNOUNCEMENTS
B. Bryce, Director of Education, advised that on 2003 October 27 together,with Executive
SuperintendentC.Murphy;Marie Chambers,Learning Supervisor;and John Clements,Principal,
Glen Cairn P.S.,he attended a Student at Risk Symposium where Ministry of Education documents
regarding the Student Pathways to Success strategies and Initiativesforliteracy were received.Itwas
noted that Ministry documents related to numeracy initiatives are tofollowwithinthe nextfewmonths.
The newly-appointed Minister of Education attended the event and advised that the initiatives,
supported bythe new Ontario government during itselection campaign,will continue. Inconjunction
with the Children's Aid Society release regarding Children At Risk Initiatives,the Minister advised that
Ontario services will be reviewed to ensure that a synergy exists to assist students experiencing
challenges.A comprehensive report is to be presented at the 2004 January Committee of the Whole
meeting.
9.CONFIRMATION OF MINUTES
a.The minutes of the Special Board Meeting,2003 June 03 were adopted on motion of G. Hart and
P.Schuyler.•'
b.The minutes of the Regular Board Meeting,2003 September 23 were adopted on motion of G.
Hart and P.Schuyler.
10.REPORTS FROM THE ADMINISTRATION
a.COLLEGE AVENUE S.S.PARTNERSHIP EXPANSION PROPOSAL -OXFORD
MANUFACTURING AND TECHNICAL TRAINING CENTRE
J.Empringham,Superintendent of Education,presented a report regarding the College Avenue
Secondary School Partnership Expansion Proposal for an Oxford Manufacturing and Technical
training Centre.John Verbakel,Principal,College Avenue Secondary School (CASS)in
Woodstock,and a member of the management committee for the project,was introduced.The
expansion of the Oxford Technical Training Centre Includes partners In the HVAC and building
construction trades.It will be available for curricular use by College Avenue and Fanshawe
students and for adult re-tralning by initiative partners.
As a result of renovations completed this past summer,the Oxford Technical Training Centre is
unofficially in operation at College Avenue S.S..Successful fundralsing efforts have enabled the
management committee to look at implementing Phases two and three of the project.
It was noted that the management committee for this project Includes the following people:
Harry VIeuten,Manufacturer's Association
Art Pearson Acting Principal,Fanshawe College
Richard Resch,Co-ordinator and secretary
John Verbakel,Principal,CASS
•Lance Elliott,Co-op Co-ordinator CASS
Dave Hewitt,Manufacturer's Association
Walt Onishenko,Fanshawe College
Glen McDonald,Oxford Training Board
Jason Campbell,CASS Tech Head
Bill Carrothers,Chairperson
2003 October 28...4
10.REPORTS FROM THE ADMINISTRATION -cont'd
a.COLLEGE AVENUE S.S.PARTNERSHIP EXPANSION PROPOSAL-OXFORD
MANUFACTURING AND TECHNICAL TRAINING CENTRE -cont'd
Itwas notedthat the proposalisforthe Oxford Technical Training Centre tobeginexpanding in
terms of the programsitoffersand the partners to be included.The partners are necessary
within currentbudgets toenable these highcost programstobe conducted.The partners provide
the equipment (including maintenance ) and,In some cases,consumables as well. TVDSB/
CASS will contribute existing Technical Education lab/shop space to house equipment forthe
programs.Federal,provincial and private funding to enhance this initiative will continue to be
pursued by the OTTC partners.
The Oxford Technical Training Centre will provide a well-equipped facility to support secondary
school technologyprograms, the Ontario Youth Apprenticeship Program, adult apprenticeship
training,Fanshawe Collegecertificateprograms and specificlocalindustrytraining needs within
the manufacturing sector.CASS students will be able to accumulate credit for a level one
apprenticeship in a number of areas.
The cost of renovations and installation of equipment will be borne by the Oxford Technical
Training Centre (OTTC).Ongoing maintenance will be the responsibility ofOTTC.Utility costs
will be metered separately and charged to the appropriate partner.Contracts with each new
partner will bedevelopedunderthe direction ofthe BusinessServices department.Any contract
developed would include contingencies to insure that the interests of all partners would be
protected should the partnership dissolve. As with all partnership projects, renovations and
installation will be supervised by Facility Services staff.
The following timelines for implementation were presented:
2004 January 14 Tentative date for Grand Opening
2004 February HVAC lab Installed and used by CASS and Fanshawe students
2004 September Building construction partners and program inplace.
Asummaryof agreements and drawing ofCollegeAvenueS.S., and Oxford Technical Training
Centre were provided.It was noted that there should be no additional costs to the Board or
CASS budgets to maintain the Oxford Technical Training Centre.
The following recommendation was adopted on motion of S. Deller and G. Hart.
That the Manufacturing Technologies Training Partnership between College Avenue S.S.,
Fanshawe College and the Oxford Manufacturers be approved to move on tothe second and
third phase of development which includes setting up an HVACR lab and expanding the
partnership to include other participants in the skilled trades.Such development and
expansion will be at no cost to the Board.
Chairperson Bennettcited the,"win/win"aspect ofthis newand better initiative that provides training
for secondary schools students who are considering an apprenticeship program.
V,,
2003 October 28...5
10.REPORTS FROM THE ADMINISTRATION -cont'd
b.TVDSB 2003 SUMMER SCHOOL
Supt.J.Empringham and D. Ellis,Vice Principal,Wheable Centre,presented a report of the 2003
Summer School.
It was reported that for the first time,students had the option of registering electronically for
summer school courses.This innovation significantly reduced the cost of printing paper
brochures and the time required to complete the registration process.As well, it created closer
ties between student services staff and students making course selections which,In turn,resulted
in fewer errors in course selection.The electronic registration also generated substantial savings
inthe cost of support staff to process the registrations,since the keying was largely done bythe
students themselves.
The electronic process bogged down,however,when schools were asked to print and fax paper
copies of transcripts so that prerequisite courses could be verified. It has been recommended
that Continuing Education have access to Trillium files for all students so that prerequisites can
be checked directly. This universal access would also generate significant savings of time and
elimination of duplication of effort,if Continuing Education could then submit the summer school
marks directly into the student files rather than the current process of sending the marks
electronically to the Principals of the feeder schools and the support staff In each school then
having to key in the marks.
A list of course offerings and enrolment by summer school site including total credits and
retention percentages was reviewed. A list of the names of Familyof Schools Feeder Schools
for CEC Central,East and South as well as private,separate and other boards was provided.
Budget
There isan expectation of reduced revenue from slightly smaller Average Daily Enrolment (ADE).
However,cost savings will occur from reduced registrants and printing costs and the centralized
ordering of supplies..
Future Directions
As a result of the review of the 2003 Summer School program,the following recommendations
were developed and are to be a component of the planning process for the 2004 Summer School:
That schools be permanently designated as summer school sites so that Facility
Services can adequately plan for the efficient cleaning and maintenance of these sites
as 12 month facilities.
That summer school programs not be offered at Glencoe or Standing Stone due to lack
of enrolment and support for the summer program.
That Continuing Education continue as a partner In the Revive program which serves at-
risk Oxford County students.
That the ContinuingEducation be given access to Trillium records forall Thames Valley
students so that course verification and mark reporting can be handled electronically.
That the new Grade 12 Literacy Course (OSSLC)be offered at Oakridge S.S.as well as
at Laurier,Algonquin and Parkside summer school sites In 2004 Summer.
That the textbook deposit of $25 for 7 and 8 programs and $50 for Grades 9 and 10
remain unchanged from last year.That the textbook deposit for Grade 11 and 12
courses be Increased to $100 to reflect more accurate the replacement cost of senior
course textbooks.
Supt. Empringham advised that an historical look at summer school course offerings and
retention percentages,as well as grant Implications will be considered for the 2004 Summer
School.
2003 October 28...6
10.REPORTS FROM THE ADMINISTRATION -cont'd
b.TVDSB 2003 SUMMER SCHOOL -cont'd
Inresponse toa question regardingFirstNation's student retention percentages,itwas noted tliat
a Native Student Survey is being conducted to hear from First Nations youth about school
experiences and to determine strategies to help students graduate from secondary school.
Additionalinformation related to the retention percentages for the First Nation's summer school
program was requested.
c.FRENCH IMMERSION SCHOOL ACCOMMODATION AND BOUNDARY ISSUES
Executive Superintendent 0.Murphy Introduced the report on French Immersion School
Accommodation and BoundaryIssues.Information was provided onthestatus ofthe elementary
French Immersion program in the Community Education Centres -Central,East and South and
the options to review these issues.
Supt. Murphy presented the accommodation and school boundary issues specific to Earlyand
Extended French Immersion programs within the Board. The following areas were highlighted:
French Immersion -CEC Central:London Schools and Centennial Central
French Immersion -Extended French - Elgin and Middlesex Counties
French Immersion -CEC East
She noted that the TVDSB report,"Elementary and Secondary School'Area Accommodation
Studies"(2002 October),recommended a review of boundaries for French Immersion schools
within London and area due mainly to concerns regarding overcrowded conditions in some
elementary schools.The Introduction of EarlyFrench Immersion inOxfordCountyin2001 has
showncontinued growth within theWoodstock area tothe pointwhereTollgateCentralP.S., may
nolonger be able to sustain a dualtrack system.Adecision will be necessary regarding the most
appropriate location for French Immersion in CEC East. The feasibility of offering Extended
French Immersion programs togrades 7 &8 within Elgin and Middlesex Countiesand the many
implications that must be considered were explained.
The "Report of French Immersion School Accommodation and Boundary Issues,2003", was
written by Program Services staff following the collection of extensive data,and In consultation
with French Immersion school Principals.Superintendents,Projects/Maintenance Manager,
. Transportation Supervisor, and the Planning Officer.As a resource document itattempts to
summarize the issues,provide some possible options for consideration, and present data to
assist in decision-making.
In accordance with the Board's policy and procedures. School Accommodation and Facility
Organization,Section2, therearetwomethodsthatthe Boardcan undertaketoreviewprograms
and/or accommodation.The two methods are:
- an Elementary School Area Accommodation Study Committee,or
an Elementary School Accommodation Review Plan.
Adescription ofthe Board's procedures with respect to these twooptions was presented.
Itwas notedthat inthe past, the Boardhas used ElementarySchoolArea Accommodation Study
Committeestorevlewthestudentacconimodationinalimitednumberofschools.Generally.the
number of schools under review in any one study committee is less than five.There was one
occasion where the studycommittee expanded to includein excess often schools.This process
works well,especially when reviewing accommodation in a limited area.
2003 October 28...7
10.REPORTS FROM THE ADMINISTRATION •cont'd
c.FRENCH IMMERSION SCHOOL ACCOMMODATION AND BOUNDARY ISSUES -cont'd
The second option is for the Senior Administration to provide a report to tlie Board. This option
is covered in section 2.2 of the procedures and was placed in the procedures where it may be
difficult due to the scope ofthe review to form an area study committee.Inreviewing the French
Immersion Issues,almost every elementary school may become Involved. Currently,there are
ten French Immersion Schools:seven in CEO Central,two in CEC South,and two in CEC East.
Ifan Area Accommodation Study Committee was established,itwould be virtually impossible to
determine the makeup of the committee and its representation.For example,in the City of
London,excluding Middlesex County, in excess of 60 elementary schools feeding five French
Immersion schools exists.In essence,allowing one representative from each school that could
be Impacted,would have a committee comprised of 65 people.For this reason the alternative
of an administrative review was included in the procedures.
Under an administrative review, the Administration would present the options and
recommendations,and the community would be invited could choose to comment about the
report.As part of this process,information sessions would have to be held within each
community.
Should the Board decide to support this direction, the Senior Administration would present the
timelines and process at the Board meeting of 2003 November 25. The current thinking is that
an administrative report would be forwarded to the Board during 2004 Maywithany decisions
being made by the Board 2004 October.
The following motion was moved by P.Jaffe,seconded by L.Stevenson and carried:
1. That the Board direct the Senior Administration to undertake an elementary school
accommodation review plan with respect to French Immersion, and that this plan consist
of the following three reviews:
1)Community Education Centre Central;
ii)Community Education Centre East;
ill)Community Education Centre South;and further,
2.That the Senior Administration report back to the 2003 November 25 meeting of the
Board with respect to the recommended process and timelines for review.
d.2003-04 BOARD MEETING SCHEDULE
A report of the draft regularly-scheduled meetings of the Board,Committee of the Whole and
Information Committee of the Whole for the period of 2003 December 02 to 2004 November 30
was presented.
The following motion was adopted on motion of T.Roberts and J.Hunter:
That in accordance with Board Bylaws,the regularly-scheduled Board/Committee of the
Whole/Information Committee of the Whole meeting dates for 2003 December 02 to 2004
November 30,be approved.
2003 October 28...8
10.REPORTS FROM THE ADMINISTRATION -cont'd
e.ELLIOTT FAIRBAIRN PUBLIC SCHOOL
Executive Superintendent Gryseels advised tiiat at tlie Board meeting 2003 iVIay 27,the Board,
after receiving the Area Accommodation Study Committee report of 2003 March 18,decided to
give consideration to the ciosure of Eiiiott Fairbaim P.S.,Tiilsonburg.In accordance with Board
policies and procedures,e.g..School Accommodation Facility organization,the decision for
closure must be postponed for three months in order to provide an opportunity for reflection and
further public input.
As the three months have elapsed,the followingmotion was moved by G. Hart and seconded by
D.Stewart:
Be it resolved that the Board close Elliott Fairbairn Public School effective 2004 June 30.
The recommendation was adopted on a poll vote as follows
YEAS:J.Bennett,J.Hunter,L.Stevenson,S.Peters,T.Roberts,P,Sattler,D.Stewart,D.
Anstead,P.Schuyler,G. Hart, P.Jaffe
NAYS:S.Deller,A.Cartier
ABSTENTIONS:none
Executive Superintendent Gryseels advised that along with Superintendent iVI.Sereda,and D.
Vancise,Principal, Elliott Fairbairn P.S.,he will communicate with the community regarding
timelines and guidelines related to school closure in accordance with Board policies and
procedures.
f. MINISTRY EQUITY CAPITAL RESERVES (MECR)
A report was presented providing details of the Ministry Equity Capital Reserve transfer to the
Proceeds of Disposition Reserve Fund.
Trustees were advised that under the previous funding model,the two types of Capital Reserves
that existed were the Ministry Equity Capital Reserve (MECR)and the Board Equity Capital
Reserve (BECR). Ifa board sold property the amount representing a recovery of the provincial
interest in the original capital Investment based on the board's grant rate was deposited into the
MECR fund and the balance was deposited Into the BECR fund. MECR funds could only be
utilized with the permission of the Ministry,while BECR funds could be used for capital projects
approved by the board.
Under the existing Student-Focused Funding Model,boards are required to place all proceeds
of sales,leases and other dispositions of real property into a Proceeds of Disposition Reserve
Fund.Boards may,subject to Ontario Regulation 446/98,determine their own priorities for the
use of these reserves.Proceeds of Disposition Reserve Funds are to be used to address school
renewal and/or pupil accommodation issues.
Boards who have MECR funds are now being allowed to transfer them into the Proceeds of
Disposition Reserve Fund. Ifthey choose not to transfer their MECR funds,boards will be
subject to the Ministry's existing policy which requires Ministry permission to utilize the funds.
2003 October 28-9
10.REPORTS FROM THE ADMINISTRATION -cont'd
f. MINISTRY EQUITY CAPITAL RESERVES (MECR) -cont'd
The Board has $235 092 in MECR funds which can now be transferred to the Proceeds of
Disposition Reserve Fund.
RECOIVIMENDATION:
That the transfer of Ministry EquityCapital Reserves into the Proceeds of Disposition Reserve
Fund be approved.
The recommendation was adopted on motion of J. Hunter and 8.Peters.Trustees Schuyier,Hart
and Deller were absent during the voting.
11.REPORT OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
Members
D.Anstead,Trustee
J.Bennett,Trustee
B. Bocl<ing,Thames Valley Children's Centre
W.Dupuis,Ontario Association for Families of
Children with Communication Disorders
P. Gallin,Autism Society
P. Gillls,Integration Action for Inclusion
E.Hager,London Down Syndrome Association
B. Hopl<ins,District School Council
R.Hunvitz,Association for Bright Children
G.McGahey,Chippewas of the Thames
Administration and Others
P.Cook,OPC -Elementary
J.Webb,Secondary Principal
V.Corcoran,Learning Supervisor
W.Scott,Corporate Assistant
Regrets:
Absent:
M.Schnarr-Rice
2003 September 23
12:15 p.m.-3:03 p.m.
A.Morse,Easter Seal Society
J.Ross,Epilepsy Support Centre
P.Sattler,Trustee
J.Steele,(Alt)Learning Disabilities Association
-L.Stevenson,Trustee
S.Wilson,Community Living Education Committee
J.Worthington,VOICE for Hearing-Impaired Children
W.Rodic,Madame Vanier
R.Tisdale
L.Welham
B.Tucker,Superintendent of Education
J.Webb,Secondary Principal
1.CHAIR'S OPENING REMARKS
Chairperson Stevenson welcomed everyone to the meeting and advised that Vice Chairperson
Alison Morse will be chairing the next meeting of SEAC on 2003 October 28.
2.CONFLICTS OF INTEREST
No conflicts of Interest were declared.
3.CONFIRMATION OF AGENDA
The presentation byVOICE for Hearing Impaired Children (Item 6.0),was moved from 2:00 p.m.
to 1:30 p.m.Trustee Joyce Bennett provided an update regarding the Individual Education Plan
previously referred to the Director of Education and advised that the matter is to be considered
at the Chairs'Committee.Trustee Bennett will provide details at the next SEAC meeting.The
amended agenda was adopted on a motion of D.Anstead.
2003 October 28...10
11.REPORT OF COMMITTEES-cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
J. Webb, Secondary School Principal,introduced her guest Linda Weir,a Special Education
teacher at Oakridge S.S.Patricia Gallin,Autism Society (ASO),Introduced Robin Frkovic,
Regional Leader,ASO,Brenda Hoffman and Mitzi Marcinowskl.Brenda and Mitzi will be the
Society's nominees for representative and alternate on SEAC.Members were reminded to pick
upthe information letter related to application forthe newtermof office on SEAC.Applications
must be received no later than Friday, 2003 October 17.
4.REPORT OF MEETING FROM 2003 JUNE 03
Clarification was requested regarding item 8.1 with reference to delaying the IPRC process.
Supt. Tucker reported that legal advice was received from Dave Williams,Solicitor,Harrison
Pensa,confirming the appropriateness of delaying the Identification,Placement,and Review
Committee (IPRC)process until the 2003-2004 Special Education Planwaspassed bythe Board
in2003 June.In reference to item8.3 Suspensions,Superintendent Tucker advised that current
records ofsuspensions for studentson Individual Plansare not categorized by exceptionality in
the Board's October Report.
Changes to the 2003 June 03 report included the following:
Item8.2Special Education Plan Process, firstparagraphtheword "proportion"was replaced
with "allocate";
-Item 8.2 Recommendations,first bullet,the wording "Individual Educational Plan (in January)"
was changed to read, "Special Educational Plan (October)";
Item8.2, last sentence,the date was changed to 2003 September 23;
-•Item 11,second paragraph, the date was changed to read "Thursday,"2003 October09.
The amendments were adopted on motion of B.Hurwltz.
5.BUSINESS ARISING
- 5.1 New SEAC Meeting Format
Supt. Tucker introduced the proposal for a new format forSEAC meetings.
The monthlymeeting agenda will consist of two parts, a business section and, an information
/discussion section tobe hosted by a member Association.Two or more Associations may co-
host the presentation and a sign-up chart forfuture meetings was provided.
The need tocreate a template and proposalstoensure that valuable input from the public and
community partnersis Included inthe development ofthe Special Education Plan will be partof
the strategies implemented to improve the special education model.The proposed format
suggests that a Sub Committee be established to ensure that new SEAC members receive
orientation and training sessions regarding roles and responsibilities.
An evaluation sheet Is to be completed at the end of each meeting.It will provide the
Chairperson and Administrationwith accurate,ongoing feedback that rates the effectiveness and
efficiency of meeting and gives Members an opportunity for Input/comments for Improvement.
A SEAC Report Form waspresented designedtoassist SEAC subcommittees,working groups
and associations witha tracking sheet of motions/issues/assignments being considered.
2003 October 28...11
11.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
5.BUSINESS ARISING
5.1 New SEAC Meeting Format
The following draft dates for the 2003-2004 meeting of SEAC were presented:
Date
2003 September 23
2003 October 28
2003 November 25
2004 January 27
2004 February 24
2004 March 23
2004 April 27
2004 May 25 •
2004 June 22
Time
11:45 a.m.-3:00 p.m.
11:45 a.m.-3:00 p.m.
11:45 a.m.-3:00 p.m.
11:45 a.m.- 3:00 p.m.
11:45 a.m.-3:00 p.m.
11:45 a.m.-3:00 p.m.
11:45 a.m.-3:00 p.m.
11:45 a.m.-3:00 p.m.
11:45 a.m.-3:00 p.m.
Location
Board Room,Education Center
Elgin Room,Education Center
Elgin Room,Education Center
Elgin Room,Education Center
London Room,Education Center
Elgin Room,Education Center
London Room,Education Center
(tentative)
London Room,Education Center
London Room,Education Center
A lengthy discussion was held regarding the new format for SEAC agendas.
Alison Morse,Easter Seal Society,emphasized the importance of the Associations'presentations
being conducted in partnership with Program Services staff (e.g.,psychologists,psycho
metrists).Special Education coordinators and consultants being in attendance atSEAC meetings
and participating in the discussion help to establish best practices and provide gap analysis to
assist the Members in their supportive role.
It was suggested that Important/urgent issues be given first priority during the business section
ofthe meetingto ensure that all Members are present during the discussion/debate.Adding a
recommendation category and moving new business before business arising may assist in
moving important matters forward quicl<Iy.
Trustee instead emphasized that information must ultimately be dealt with at Board meetings at
an opportune time.Changing the SEAC meeting dates to the end of each month now means that
two Board meetings will have elapsed before the SEAC report is presented.It was emphasized
that Association presentations may have decisions emerging,and,therefore,timely agendas are
a necessity.
A.Morse,V.Corcoran,and Supt.Tucker agreed to review and Incorporate today's suggestions
Into the 2003 October 28 agenda.It was noted that the agenda is at the draft stage and further
suggestions/input are welcomed.
5.2 Special Education Plan •2003 June
VIcki Corcoran,Learning Supervisor,advised that no additional changes were submitted to the
2003-2004 Special Education Plan before Its presentation to the Board in 2003 June.Trustee
Bennett commended Vickl Corcoran and the Program Services staff on the clear concise format
of the Plan.
2003 October 28...12
11.REPORT OF COMMITTEES-contd.
а.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -contd
5.BUSINESS ARISING,cont'd
5.3 Alternatives to Suspensions
Patty Gllles,Integration Action for Inclusion,identified issues within the TVDSB around
suspensions - both formal and informal - of students with exceptionalities,that several of the
associations around the table have indicated that they have received calls from families about
students being sent home.The Safe Schools Act has encouraged these suspensions,despite
the existence ofthe term "Mitigating Factors".Itwouldbe a proactive measure onthe partofthe
TVDSB to address these concerns now. Itappears tobe an issue that has province-wideimpact,
and the Minister'sAdvisoryCouncilonSpecial Educationhas a sub committee that is addressing
"the Issues with the Safe Schools Act and Restraints Policies.The Ontario Human Rights
Commission has also prepared a report on suspensions and expulsions which encompasses a
cross-section of students,including those with exceptionalities..
The following motion was moved by P.Gilles and carried:
That a SEAC Ad Hoc Committee be established to reviewAlternatives to Suspension for
Students with Special Needs.
It was suggested that the Ad Hoc Committee include three SEAC Members-,Trustees,and an
elementary and secondary principal.Patty Gilles, Patricia Gallin,Sandy Wilson agreed to
represent SEA on the committee.
б.HEARING IMPAIRED PROGRAM
Jill Worthlngton,VOICE for the Hearing Impaired Children, provided opening remarks and
introducedNora Lynn Mclntyre,Education Consultant,VOICE Central Office.Ms.Mclntyre has
a medical,speech and language background, is the founder of Halton VOICE Chapter,
representative on the Minister's Advisory Council on Special Education and the parent of a
hearing-impaired child.
Ms.Mclntyre provided a comprehensive presentation of the supports available for hearing
Impaired children including auditory verbaltherapy,advocacy,and highlighted the Importance of
the Level 2 and 3 Intensive Support Amount (ISA)process.
VOICE began as a support group more than 35 years ago when parents of hearing impaired
children started to work together for a common goal of ensuring that children were educated
alongside their hearing peers.VOICE is a model for parent support and sharing across the
continent with 17 chapters and approximately 1 000 members In Canada.To educate the
general public,the Association maintainsa mixed-media lending library and website, publishes
a news magazine and develops videos, books and other resource materials.Interaction occurs
with government departments,professional associations,as well as the local and national media.
A video production was viewed.
B. Tucker and several Itinerant teachers highlighted some of the professional and personal
challenges/experiences encountered in offering a full spectrum of programs and sen/ices across
the District. Information was requested regarding Dr.Fraser Mustard recommendation to the
Inter-ministerial Committee on preschool readiness Intervention.It was noted that
training/mentoring strategies forthedeafeducationprogramare beingdeveloped at universities
(e.g.York University).The Ministry of Education is becoming more flexible in recognizing the
need for increasing training opportunities.
2003 October 28-13
11.REPORT OF COMMITTEES -contd.
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -contd.
6.HEARING IMPAIRED PROGRAM,cont'd
Ms.Mclntyre was asked for a copy of her slides and notes.Jill Worthington agreed to provide
them to Supt.Tucker.
Chairperson Stevenson thanked Ms. Mclntyre for an informative presentation.
. 7.ASSOCIATION AND BOARD UPDATES
7.1 Additional Special Education Support Staff
Supt.Tucker advised that a report related to changes/increases to Special Education Support
Staff is to be presented by the Administration at the 2003 September 23 Board Meeting.
As indicated at the 2003 June 24 Board meeting,a review of the special education needs across
the District was conducted following the 2003 September school opening.The need foradditional
Educational Assistant support was Identified at both the elementary and secondary level as
follows:
integrated classroom support for visually Impaired students;
integrated classroom support for PDD students;
integrated classroom support for students with behavioural and social/emotional challenges;
self-contained and integrated classroom support for students with developmental,medical
and/or physical disabilities.
An increase in allocation of 55.0 FullTime Equivalent (FTE)Educational Assistant positions are
being recommended to address these needs.The number of new Intensive Support Amount
(ISA)submissions for identified students in the review have been estimated at 350 increasing the
baseline-funded files to approximately 2250.
An increase of0.8 FTE InAudiologlcal Services isto be recommended to further support hearing
impaired students and address the needs of students with Central Auditory Processing difficulties.
Since there have been no applications submitted for the 1.0 Psychologist position,the
Administration is recommending it be changed to a 1.0 FTE Psychological Associate position in
order to fully staff this area.
Following a brief discussion,Superintendent Tucker was requested to provide a report of the
increase in the number of Educatiohal Assistants to date.
7.2 TVDSB ANNUAL ACCESSIBILITY PLAN 2003-04
B.Tucker advised that the draft TVDSB Annual Accessibility Plan for 2003-2004 is to be
presented for approval at the 2003 September 23 Board meeting.Supt.Tucker reported that
community response to the Plan presentation held in London,St.Thomas and Woodstock were
minimal.However,revisions to the accessibility plan are an ongoing process and other strategies
for obtaining community input are available for the general public.
8.NEW BUSINESS -none
9.FUTURE AGENDA ITEMS
Tabled motions from R.Hunwitz
Alternatives to Suspensions
2003 October 28...14
11.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -contd.
10.CORRESPONDENCE
10.1 Received fromTyke Talk re: 2002-2003 AnnualReport;
10.2 Receivedfrom London-Middlesex AssociationforBrightChildrenre: InputonDiscussion
Paper entitled, A Standards-based Approach for Special Education Programs.
11.FORUM
P. Gllles, Integration Action for Inclusion, provided copies of the Ontario Coalitionfor Inclusive
Education 2003 September Back to School Bulletin for Parents.
P.Gllles distributed materialregardinga two-dayforum on inclusive education entitled,Moving
Ahead on Inclusive Education in Ontario.The event Is being planned by Community Living
Ontario In.cooperation with the Canadian.Association for Community Living and Is to be held
2003 October 17 and 18 at the Harbourfront Community Center,Toronto. The event is free to
all participants.
P.Gllles advised that National Inclusive Education Week has been scheduled for2003 November.
02-08 and highlights and promotes inclusive education in Canada.
A Coaching to Inclusion Conference Series has been scheduled for 2003 October 09.The event
Isto be heldat the Four Points Hotel Conference Center,London,with the keynote speaker A1
CondelucI presenting Cultural Shifting:Building Social Capital.
W.Dupuis,Ontario Association for Families of Children (OAFCCD),distributed copies of the
Association's 2003 September newsletter.
12.ADJOURNMENT .
The meeting adjourned at 3:03 p.m. on a motionofW. Dupuis.
RECOMMENDATION:
That a SEAC Ad Hoc Committee be established to reviewAlternativesto Suspension for
Students with Special Needs.
L.STEVENSON,
Chairperson
The recommendation was adopted on motion of L.Stevenson and P.Sattier.Trustees S. Deller and
G.Hart were absent during voting.
Discussion centred around the appropriateness ofSEAC establishing a sub committee or "ad hoc"
committee.S.Christie,Supervisor,Corporate Services,will seek clarification from the Ministry of
Education and providetrustees with theresponse. (Subsequent tothe meeting.It was confirmed that
a committee of the Board may establish sub committees to complete defined tasks within the
committee's mandate.Board approval toestablishthe committee Is not required.)
2003 October 28...15
11.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE
MEMBERS ADMINISTRATION
8.Peters S.Pullam
P.Jaffa
8.Deller
Trustee Visitor:D.Instead
2003 October 07
3:20 p.m.-4:05 p.m.
1.APPROVAL OF AGENDA -The agenda was approved.
2.UPDATE ON P.O.BUDGET
The Trustee Secretarial Assistant providedthe Committee withan update on the status ofthe PD
budget to date.PD funds were well used by the trustees to attend various conferences/seminars
duringthe past year and a break downofthe conferences/seminars was provided. Acomparison
offigures between last year and this year was also provided.There was a surplus from the PD
accountof$4500atthe end ofthe2002-2003budgetyear which will bedeposited intothecurrent
new budget linefor new trustee in-service. That account currently has approximately $7200
whichwas the surplus from the PD account inthe 2001-2002 budget year.
3.ACCESS OF FUNDS FOR NEW TRUSTEE IN-SERVICE
Funds will be available for use for new trustee in-service following the Municipal Election.A
separate budget line for this purpose has been set up.The procedure to access this account will
be the same as with the other trustee accounts.
4.OPSBA MAGAZINE -REQUEST TO SUPPLY
.DianaAnstead spoke tothe request that PDfunds be used to purchase and donate subscriptions
of Education TodayMagazineto allschoolsites.Currently the Trustees each receivecopies of
the magazine as part ofthe OPSBAannual membership fees. Onlya fewother departments and
only about 7 schools subscribe to this very worthwhile magazine. The magazine profiles
Individuals who share OPSBA's view on education and children.It presents Issues and
Information of Interest to students,teachers and trustees.Twice last year,some ofthe TVDSB
initiatives were highlighted and more of our initiativesand programs will be profiled inthe next
four Issues.This isa good way to promote oursuccesses across the province and country.
The magazine profiles good news items whichfocus on the happenings in schools and some of
the methodology and program opportunities offered.
Motion by Stewart Dellerto approve the use of PDfunds to purchase and donate subscriptions
of Education Today Magazine to all school sites for one year vyith the intent to review the value
and interest of the subscription at the end of the school year. A letter to the attention of the
principal at each school site will be attached to the initial subscription to explain the purpose of
the donation and requesting the school circulate the magazine to staff and school councils.
Motion seconded by Peter Jaffe."
2003 October 28...16
11.REPORT OF COMMITTEES-cont'd
b. REPORTOFTHE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE,cont'd
5.OTHER BUSINESS
Clarification was requested as tothe intentofthe newtrustee In-service budget line.Therewas
discussion related to the term "new trustee"and how that relates to the funds for new trustee in-
service."New trustee"could refer to newly elected trustees and re-elected trustees both and
monies used to enhance the effectiveness and collaboration as a "new Board".There was also
discussion as to.whether this fund istobe for theyear following the municipal election only orto
be maintained at the maximum level ongoing.The matter is to be brought back to the PD
Committee in November.
The Board's motion to allow the Student Trustee to have the ability to access additional
professional developmentfunds through the Board's Professional Development Committee to
supporthis role as Presidentofthe Ontario StudentTrustee Association (OSTA)wasdiscussed.
The current Student Trustee will be asked to provide the PD Committee with his projected
expenses,identify what expenses OSTA will cover and what additional expenses he would
require fromthe PD Committee priorto the next meeting In November.
6.NEXT MEETING
The next meeting : 2003 November 19-11 a.m.-12 p.m.
7.ADJOURNMENT
The meeting adjourned at 4:05 p.m.
RECOMMENDATION:
1.The PD Committee recommends thatthe Board approve the use of PD funds topurchaseand
donate subscriptions of Education TodayMagazine to all schoolsites foroneyear with the intent
to review thevalueand interestofthe subscription at theend ofthe schoolyear. Alettertothe
attention ofthe principal ateach school site will be attached tothe initial subscription to explain
the purpose ofthe donation and requesting the school circulatethe magazine to staffand school
councils.
The recommendation was adopted on motion of S.Peters and P.Jaffe.
Trustee Roberts expressed concern that in adoptingthe above recommendation, the Trustee P.D.
Committee may be working outside its mandate.Itwas noted that the intent to review the value and
interest of the subscription at the end of the school year was an important component of the
recommendation.
2003-2004 Trustees'P.D.Budget
Name Account 2003/2004
Approved
40%.
Holdback(Sept)
Total Holdback
returned
Professional
Development
31 317 5890 000 22100 8840 13260
r'
2003 October 28...17
11.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE,cont'd
2002-2003 Trustees'P.O.Budget
Name Account 2003/2004
Approved
Total Spent Balance
Professional
Development 31 317 5890 000
1.9760 15233.57 4526.43
*ln 2002-2003 each of the 13 trustees had approximately $1520 to use for PD opportunities.
Trustees'
Conferences/Symposiums/Seminars
2002-2003
Conference ,Number
attending
People for Education Conference 2
OPSBA Symposium,Toronto 4
OPSBA AGM,Niagara Falls 7
Media Interview Skills Seminar 1
Labour Relations Symposium,Toronto 2
CSBA Conference,Winnipeg 1
Bluewater Detention Center Tour 1
Number of trustees not attending any conferences 1
c.REPORT OF THE COMMITTEE OF THE WHOLE
2003 October 14
7:05 p.m.-9:08 p.m.
Members Administration and Others
j.Bennett,J.Hunter B.Bryce D.Blair C.Dennett
Chair T.Roberts P.Gryseels K.Wilkinson C.Llnsdeil
D.Instead P.Sattler C.Murphy K.Dalton S.Christie
A.Cartier L.Stevenson J.Thorpe L.Hutchinson W.Scott
G.Hart P.Schuyler B.Greene K.Bushel!N.Hindmarsh
P.Jaffe S.Deller -8:30 B.Tucker
8.Peters
Regrets:M.Reid,D.Stewart
2003 October 28...18
11.REPORT OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
.1.APPROVAL OF AGENDA -The agenda was approved on motion of T.Roberts.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
trustee Instead provided information related to a Canadian National (CN)Conference entitled.
Operation Lifesaver: A Partnership in Public-Rail Safety.Copies of an educator's guide and
public rail safety resource materials were distributed.11.REPORT OF COMMITTEES- contd.
3.DIRECTOR'S ANNOUNCEMENTS
a. B. Bryce, Director of Education,welcomed back Executive Superintendent B.Greene.
b.Director Bryce provided an updateregardingthenew Rural EducationStrategyofthe Ministry
of Education.On 2003 August 31,the Ministry announced that 14 new schools will receive
additionalfinancial assistance tohelp students improvetheirreading skills. Itwas anticipated
that the names ofthe specific schools would be released during 2003 October;however, the
timelines have been extended to 2003 November with a public reporting date of 2003
December 15.
itwas noted that the newly-elected Liberal Partyhas indicatedthat it will continue to support
the rural and northern areas'recommendations contained in the 2002 December Education
Equality Task Force Report. The Directoradvised that the Ministry is to provide clarification
regardingthe allocationofthis additional funding (approximately $300 000).
4.PROPOSED ADDITIONSTO NORTH MEADOWS,EAST WILLIAMS MEMORIALAND OXFORD
PARK PUBLIC SCHOOLS
P. Gryseels,Executive Superintendent of Operation Services,introduced the report on the
proposed additions to North Meadows,East Williams Memorial and Oxford Park Public School.
K.Bushell,Manager,Projects &Maintenance,presented an update onthe status of these projects
and requested approval on the proposed plans as well as tendering the three projects. The
tender results and related recommendations are to be presented at the Board meeting on 2003
November 25.
Mr.Bushell introduced members ofeach in-school DesignCommitteeandextended appreciation
for their input into the process.An overhead presentation of the proposed additions and
renovations was providedby each ofthe architecturalfirmsofDickson Partnership Incorporated,
Comerstone Architecture Incorporated, and MalhotraNicholsonArchitects Incorporated.
In the Spring of 2003, the Board approved a motion directing the Administration to plan for
additions to North Meadows,East Williams Memorial and Oxford Park Public Schools and to
report back to the Board on or before 2003 November 01 with respect to:
I)detailed plans;
ii)funding;
III)estimated costs/budgets;
iv)schedule.
PROCESS
In the Spring of2003,following approval of the additions,each ofthe schools formed an in-school
design committee chaired by the Principals and consisting of community and staff
representatives,Superintendents of Education,Manager of Projects and Maintenance and
Project Co-ordinators.The projects included following architectural firms :
2003 October 28...19
11.REPORT OF COMWIITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE,cont'd
4.PROPOSED ADDITIONS TO NORTH MEADOWS,EAST WILLIAMS MEMORIAL AND
OXFORD PARK PUBLIC SCHOOLS,cont'd
NORTH MEADOWS P.S.Dickson Partnership Incorporated Architects
EAST WILLIAMS MEMORIAL P.S.Cornerstone Architecture Incorporated
OXFORD PARK P.S.Malhotra Nicholson Architects Incorporated
During 2003 June,July and August,Design Committee meetings were held to receive input and
refine proposed designs.The proposed designs were presented to the school communities
during the month of September with an excellent response.It was noted that the process to date
has been very beneficial and has resulted in plans that meet the needs of students,staff and
community.
OVERVIEW OF PROJECTS
a.NORTH MEADOWS PUBLIC SCHOOL,STRATHROY -PROJECT SYNOPSIS
The objective of the project is to create additional instructional space to accommodate students
presently in portables.The project will consist of an addition to the school and alterations of
existing spaces.The addition and renovated facility will be ready for occupancy for 2004
September.The Board received funding for 110.6 New Pupil Places through the 2002-2003
Enrolment Pressure Grant for North Meadows Public School.The proposed design creates 37
more pupil places than Grant generated.The additional pupil accommodation is required due
to increased enrolment at North Meadows since the Enrolment Pressure Grant was awarded.
Addition
The new addition will consist of seven (7)classrooms,student washrooms and custodial storage.
Renovation/Alterations
The scope of renovation work to be completed in the existing building is based on the most
efficient use ofexisting areas.The existing mall area will be converted intofive (5)classrooms,
computer/resource area,work rooms and storage.The existing Kindergarten entrance will be
•altered to allow for separate entrances to the Kindergarten rooms.
School Renewal Items
No School Renewal items are proposed as part of this project.
b.EAST WILLIAMS MEMORIAL PUBLIC SCHOOL,NAIRN
Project Synopsis
The objective of the project Is to create additional instructional space to accommodate students
presently located in portables.The additions and renovated facility will be ready for occupancy
for 2004 September.The Board received funding for 109.3 New Pupil Places through the 2002-
2003 Enrolment Pressure Grant for East Williams Memorial Public School.
Additions
Two additions are proposed to be constructed.Afive-classroom addition which Includes a double
Kindergarten will be constructed to the south of the school and an addition will be added to an
existing classroom to create a new Library Resource Center.Also,additional property has been
purchased fromthe Municipality ofNorthMiddlesexto create a new bus drop-offand staff parking
area.
Renovation/Alterations
The existing Library will becortie a new general office area and staff room.The existing change
rooms will be altered to allow for student washrooms.In addition,storage rooms,a custodial
2003 October 28...20
office and a Learning Resource Room wiil be created.
School Renewai Items
Boiier replacement,asbestos abatement,window replacement,installation of heating,ventilation
and air conditioning system (HVAC),new fire alarm,roof replacement,bus drop-off and staff
parking lot,new Intercom system,electrical service upgrade and new water service.These items
were identified in the facility audit for replacement or installation and will be tendered with this
project.The replacement of the septic system,installation of holding tanks or connection to
proposed municipal service is pending.The school's existing lighting will be replaced under the
current Energy Management Program at the completion of the project.
c.OXFORD PARK PUBLIC SCHOOL,LONDON
Project Synopsis
The objective of the project is to create additional instructional space to accommodate students
presently at Empress Public School.With the Board's decision to close Jeanne Sauve Public
School for 2004 September,163 Empress students have been designated to be relocated to
Oxford Park'Public School and additional facilities are required to accommodate them.Also,the
Jeanne Sauve/Empress/Oxford Park Area Accommodation Study Committee made several
recommendations which were approved by the Board and have now been incorporated into the
proposed design for Oxford Park.The project will consist of two additions to the school and
alterations ofexisting spaces.The additions and renovated iFacility will be ready for occupancy
for 2004 September.The Board received funding for 299.5 New Pupil Places through the 2001-
.2002 Enrolment Pressure Grant for Jeanne Sauve Public School.
Additions
Two additions will be constructed to accommodate students.The first addition will consist of four
classrooms,a mechanical/custodial room and storage.The second addition will consist of two
classrooms,gymnasium,stage,activity room,change rooms,washrooms,storage,a kitchen and
community entrance.
Renovation/Alterations
The existing Library will become a new general office area,the existing office will be converted
back into a classroom,Kindergarten renovations,new staff room,barrier-free washrooms and
resource room will be created.Also, the existing gymnasium will be converted Into a Library
Resource Center.
School Renewal Items
Boiler replacement,asbestos abatement,installation of heating, ventilation and air conditioning
(HVAC)system,roof replacement,new Intercom,new water service and electrical service will be
upgraded.These Items were identified in the facility audit for replacement or installation and will
be tendered with this project.The school's existing lighting will be replaced under the current
Energy Management Program at the completion of the project.
FUNDING
The projects will be funded as follows:
a) All design and construction costs for the additions and renovations will be funded from the
Enrolment Pressure Grant received by the Board.
2003 October 28...21
11.REPORT OF COMMITTEES-cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
4.PROPOSED ADDITIONS TO NORTH MEADOWS.EAST WILLIAMS MEMORIAL AND
OXFORD PARK PUBLIC SCHOOLS -cont'd
FUNDING,cont'd
North Meadows P.S.= $1 294,020
East Williams Memorial P.S.= $1 278 810
Oxford Park P.S.(Jeanne Sauv6 P.S.)=$3 510 000
b) All School Renewal Items are to be funded from the 2003-2004 School Renewal Grant.
The following estimated costs were presented:
ESTIMATED COSTS/BUDGET
SECTION
ii
NORTH
MEADOWSll
i&vsi®iliAMs
SiMEffiiWAL
Design and Construction of
Additlon(s)&Renovations $1 274 921 $1 273 411 $2 552 930
Project Disbursements
1)Relocation of Portables ——$20 000
ii) Building Permits &Fees $5 625 $12 490 $57 698
ill)Asbestos &Soli Testing —$6 450 $6 710
iv)Building &Topographical Survey $2 000 $3 950 $3 500
v)Cabling &Telephone $5 000 $5 000 $15 000
Sub Total $1 287 546 $1 301 301 $2 655838
School Renewal Items .NIL $732 100 $594 000
TOTAL
Principal Jim Kelly and Glen Johnson,Past President of the Parent/Teacher Association,
reviewed the process that the staff and community followed during the planning stages of the
proposed expansion at North Meadows P.S.,Strathroy.
Principal Tom Parsons highlighted his experiences working together with the community and the
Home and School on the East Williams Memorial P.S.,Ailsa Craig,addition/renovation project.
Ruth Vander Wal,Past President of the Home and School provided the following remarks:
I believe I speak for most of the parents and children of our school when I say that we are
excited about the new,renewed and enlarged school plans.We are looking fonvard to the fact
of being together inside the school and enjoying the many upgrades that are planned.The
children are becoming more involved and informed as they watched the removal of the old
township buildings beside the school.They know things are happening!Some children have
been asking questions related to the addition and are thrilled to learn of the new library
facilities, ore bathrooms,and no more portables!We have been given a chance to change for
the better.Thank you for allowing us to be part of the dream ofa new East Williams Memorial
Public School.
2003 October 2B...22
11.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
4.PROPOSED ADDITIONS TO NORTH MEADOWS,EAST WILLIAMS MEMORIAL AND OXFORD
PARK PUBLIC SCHOOLS -cont'd
Appreciation was extended to Tom Parsons,Principal and to Ruth Vander Wal.
Principals Mark Seaton,Oxford Park P.S., and Steve McCombe,Empress P.S.,commented on
a number ofeducational features that will be enhanced bythe proposed expansion/creation of
additional instructional space (e.g.,Library Resource Centre/Computer Lab,Kindergarten,
Special Education Room). Oxford Park Accommodation Study Committee members Debbie
Alexander,Paula Stoyanovich and Dan Doneff were Introduced.
The following remarks were presented by Debbie Alexander:
Honourable Trustees and Community Members
My name is Debbie Alexander.I was a member of the Accommodation Committee and
Design Committee for Empress and Oxford Park Public Schools.
Iam here to confirmthat our communities have had a great opportunityto be a part ofthe
process in the design of the new Oxford Park Empress School.
Inthe final resultwe will be gaining a substantial improvementof our children's learning
environment.Both our safety and curriculum concerns were addressed and resolved at the
public meetings.The plans that are before the Board have all the students'needs in mind
to accommodate the two merging populations.Our school community looks forward to
commencing the transition of the two schools as soon as possible to help the children and
parents with the process of becoming one school community.
Thank you.
The following remarks were presented by Paula Stoyanovich:
The Designteam met on a regular basis from latespringthroughto early fall.Ideas were
welcomed, discussed and ina great manyinstances, supported. A collaborative approach
. allowed us to achieve the most bang for our buck and as a result our ideas have now been
transformed into an approved design for the new school.
Our children will be the benefactors of many improvements including:
a school without portable classrooms;
-a school withairconditioning, improved lighting,clean air, new barrier-free washrooms;
a newgymnasium with allthe supporting features -change room,storage,etc., and large
enough to.support the entire school population.
This is not to say that our work is done. We have many challenging Issues to deal with
including ourschool name and colours,codes ofconduct and routines, and preservation and
display of the Oxford/Empress P.S., memorabilia and history.
Feelings throughout this past year have varied for many of us. At times we felt likewe had
fought and lost and at times we felt like we had fought and won and on occasion,we felt
there were no winners.But the facts are - All of Our Children are Winners!
2003 October 28...23
11.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
4.PROPOSED ADDITIONS TO NORTH MEADOWS,EAST WILLIAMS MEMORIAL AND OXFORD
PARK PUBLIC SCHOOLS -cont'd
Paula Stoyanovich remarks -cont'd
During the last meeting of the design team I started to hear something I hadn't heard before
-parents were using the words "we""our"and they didn't mean Oxford Park and they didn't
mean Empress.They were In fact referring to the new integrated school.So, in addition to.
being a part of the collaborative process to create the brick and mortar design of the new
school,I also believe that this process moved all of us forward into the future.
This feeling needs to be shared by the parents of all of our students!
In summary,we have two choices,we can make this transition bearable or we can make this
the best transition ever - a model for all future Integrations.The decisions have been made;
the plans have been approved.Now itIs up to each and every one of us parents,teachers,
school administrators and the community at large to make this integration successful for
those most affected by this change —the students.So,let's make history,together!
The speakers were thanked for their significant contribution and.collaborative approach to the
accommodation project.The Administration responded to questions of clarification.
Supt.Gryseels advised that the existing portable classrooms are to be moved off site following
the completion of the proposed additions and renovations.
Mr.Bushell responded to a question posed by Trustee Hunter regarding the status of the sewage
issue at East Williams Memorial P.S.,Allsa Cralg.He advised that the Board Is presently in a
holding pattern awaiting notification from the Municipality as to whether extensive sewer
construction has been scheduled.It would not be cost effective for the Board to instal a proper
raised tile bed at East Williams P.S.priorto a major water main/sewer project by the Municipality.
The Administration will continue to provide updates on this Issue.
Supt.Wilkinson responded to a question regarding the proposed kindergarten room configuration
at East Williams P.S..She advised that the teaching staff provided significant input and that their
preference for a natural and team approach to teaching kindergarten students can best be
achieved with an open concept that allows interaction on both sides of the classroom.
-RECOMMENDATIONS:
1.That the Board approve the plans,budget and schedules for the proposed additions and
renovations to North Meadows,East Williams'Memorial and Oxford Park Public Schools.
•2.That the Administration proceed to tender the proposed addition and renovations to North
Meadows,East Williams Memorial and Oxford Park Public Schools.
The recommendations were moved by Trustee Deller and carried.
Tnjstee Roberts applauded the Administration for the excellent format of the presentations.
Trustee Jaffe referenced previous accommodation study Input/dlscusslon sessions and cited the
progress of the two communities who were able to collaboratlvely find the best solution for the
students,staff and community.
2003 October 28...24
11.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.UPDATE ON ADMINISTRATIVE RESPONSETO OXFORD PARK/JEANNE SAUV&EMPRESS
.ACCOMMODATION STUDY COMMITTEE REPORT
Executive Superintendent P.Gryseels presented an update on the status of the committee
recommendations related to the Empress /Jeanne Sauve / Oxford Park Area Accommodation
Study Committee report and the results of the Design Committee's work.
He noted that on 2003 June 24, the administrative response to the Empress /Jeanne Sauve I
Oxford Park Area Accommodation Study Committee report was presented to the Board. The
current status of those recommendations was presented for information.
The Board passed the following motion to take effect 2004 September 01:
THAT the students of Jeanne Sauv§French Immersion Public School be moved to the
Empress Public School site at 215 Wharncliffe Road North,London;
THAT the students of Empress Public School be moved to the Oxford Park Public School site
at 284 Oxford Street,London;
THAT the present site of Jeanne Sauve French Immersion Public School at 127 Sherwood
Forest Square,London,be closed.
The Design Committee,with membership from both school communities,was formed and had
six meetings with project managers and architects to incorporatethe Accommodation Study
Committee's recommendations into the plans for the Oxford Park Public School addition.The
final plans were presented to the school communities on 2003 September 16.
Transition School Council
The administrative response to the Committee's 30 recommendations includes that a Transition
School Council be established.Elections will take place withinboth school communities to allow
the TransitionSchool Councilto be In place by2004 January 01.The Transition School Council
will be responsible for items as indicated inthe report. The existing School Council will remain
in place at Empress and Oxford Park Public Schools until 2004 August 31.
ADULT -ENGLISH AS ASECOND LANGUAGE (ESL):
As mentioned In previousadministrativereports that were submitted to the Board in response to
the StudyCommittee,Adult E.S.L.students will be movedtoalternate location(s).Atthe present
time,considerationIsbeinggivento usingthe permanent portion ofthe Jeanne Sauve building
as a site that could house some ofthe students.Additional classes will have to be placed Inother
accommodation withinthe City of London. A complete report is to be forwarded to the Board in
the fall.
Supt.Gryseelsreportedthatthe Transition School Council will havethe responsibility ofchoosing
a name for the school that reflects its new beginnings.Chairperson Bennett asked if the
importantissue of visitor parking has been considered during the planning stage ofthe project.
Supt.Gryseelsadvisedthatparkingmayremainan unresolvedissue. Insituationswherespecial
school programs (e.g. French Immersion,Pearson School for the Arts) are
accommodated/relocated in core area schools side-street parking is often the only viable
alternative.
2003 October 28...25
11.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.REPORT OF THE POLICY WORKING COMMITTEE
2003 October 07
4:12 p.m.-5:58 p.m.
MEMBERS ADMINISTRATION AND OTHERS
D.Instead (Chair) P.Sattler B. Bryce P.Gryseels
S.Peters (-5:35) J.Bennett (4:48) S. Christie S. Dawson
P.Jaffe R.Princis M.Sereda
Regrets:T.Roberts
Trustee Visitor: S.Deller(5:51)
C.Murphy
1.APPROVAL OF AGENDA -The agenda was approved on motion of S.Peters.
2.CONFLICTS OF INTEREST-none declared
3.COMMITTEE REPORT OF 2003 SEPTEMBER 02 AND TRACKING SHEET
-provided for reference
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE
a.Partnerships and Sponsorships Policy and Procedure
Rena Princis joined the meeting to introduce the draft policy and procedure on
Partnerships and Sponsorships.The Director provided an overview of the background
' to developing the policy noting it emanated from discussion at a Board meeting.Rena
described the content of the policy and procedure.The question of an appropriate
process to acknowledge donations and to provide income tax receipts was discussed.
Some suggested revisions were offered.
The following motion was moved by P.Sattler and carried:
That the policy include the wording,"The Board recognizes the importance of having
a positive and direct impact on student learning and ensuring the Integrity of the
Board's educational programs."
The following motion was moved by P.Jaffe and carried:
That the draft policy and procedure on Partnerships and Sponsorships be posted to
the Board's website for 30 days for public Input.
b.Student Awards,Scholarships,Bursaries and Loans Policy and Procedure
Rena Princis also introduced the draft policy and procedure on Student Awards,
Scholarships,Bursaries and Loans and described the need for such a policy.She noted
the Board has endorsed the Thames Valley Education Foundation as the vehicle to
administer all new student awards,scholarships,bursaries and loans and advised that
a history of the awards is maintained on the Board's website for staff and student
Information.
2003 October 28...26
11.REPORT OF COMMITTEES-conVd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.REPORT OF THE POLICY WORKING COMMITTEE,cont'd
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE,cont'd
The following motion was moved by S.Peters and carried:
That the draft policy and procedure on Student Awards,Scholarships,Bursaries and
Loans be posted to the Board's website for 30 days for public input.
5.-CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT
a.Expense Reimbursement Procedure
Manager Sharon Dawson joined the meeting to describe the three submissions of public
input received regarding amendments to the Expense Reimbursement procedure.She
advised that after review of the input, it was recommended that no further amendments
be made to the draft procedure and that the procedure be implemented effective 2003
November 01.Amendments to the procedure will be communicated to staff.
The following motion was moved by P.Jaffe and carried:
That the draft procedure on Expense Reimbursement be referred to the Board for
information at the 2003 October 28 meeting.
b.Procedures for Teacher Performance Appraisal
Superintendent Mike Sereda joined the meeting to describe public input received oh the
Procedures for Teacher Performance Appraisal.He advised that one item was received
from a parent suggesting that space be provided for comments/input.It was determined
that no changes would be made to the form. It was noted that the procedure is posted
to the Board's website for public information and reference.
Supt.Sereda advised that the electronic forms are being piloted at five schools.The
forms will also be available In hard copy In 10 languages.A newsletter for parents will
be available electronically In due course.
The following motion was moved by S.Peters and carried:
That the draft Procedures for Teacher Performance Appraisal be referred to the
Board for Information at the 2003 October 28 meeting.
c.Pediculosis Control Independent Procedure
Executive Superintendent Peter Gryseels joined the meeting to discuss public Input
received on amendments to the Independent procedure on Pediculosis Control.He
noted three items of Input were received but none were relevant to the procedure.
The following motion was moved by S.Peters and carried
That amendments to the independent procedure on Pediculosis Control be referred
to the Board for information at the 2003 October 28 meeting.
d.Use of Board's Courier Service by Outside Groups-Policy
Director Bryce described public Input received on revisions to the policy related to Use
of Board's Courier Service by Outside Groups.He proposed additional wording for the
first paragraph of the policy to clarify that school-related materials include Information
related to the official business of school councils,home and school associations and
parent-teacher associations.
2003 October 2B...27
11.REPORT OF COMMITTEES-cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.REPORT OF THE POLICYWORKING COMMITTEE,cont'd
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT,cont'd
The following motion was moved by P.Jaffe and carried
That the revised policy on Use of Board's Courier Service by Outside Groups be
referred to the Board for approval at the 2003 October 28 meeting.
• e.Political/Sectarian/Religious Advertising in Schools Policy
Director Bryce described public input received on the draft policy related to
Political/Sectarian/Religious Advertising in Schools.One suggestion was received that
a list of the requests be brought to the Board annually for information.Itwas agreed that
the draft policy will remain unchanged.
The following motion was moved by P.Jaffe and carried:
That the draftpolicy related to Politlcal/Sectarian/Rellgious Advertising in Schools be
referred to the Board for approval at the 2003 October 28 meeting.
6.-DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
7.SUGGESTED POLICY/PROCEDURE REVISIONS
a.Emergency Procedures
Supt.Gryseels described suggested amendments to the Emergency Procedures which
will provide consistency and clarify the procedure related to school bus
delays/cancellations,plant breakdown,and staff responsibility to report to work. He
noted that the amendments have been discussed with the union.
The following motion was moved by P.Jaffe and carried:
That the revised Emergency Procedures be posted to the Board's website for 30
days for public input.
b.Acceptance of Gifts and Equipment Procedure
Supt.Gryseels described changes to the procedure on Acceptance of Gifts and
Equipment.
The following motion was moved by J.Bennett and carried:
That the revised procedure on Acceptance of Gifts and Equipment be posted to the
Board's website for 30 days for public input.
8.POLICY REVIEW
a.Field Trips and Excursions
Executive Superintendents Gryseels and Murphy attended to discuss the policyon Field
Tripsand Excursions. Supt.Gryseels providedan overviewonthe policyand procedure
noting administrative responsibilities between Program Services (for design) and the
Operations Services Departments.(for implementation).Hecommented on a revised
process forschools to plan field tripsand tocancel international field trips during global
crises.
2003 October 28...28
11.REPORT OF COMMITTEES-cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.REPORT OF THE POLICY WORKING COMMITTEE,cont'd
8.POLICY REVIEW,cont'd
Supt. Gryseels noted the procedure Includes a clause indicating the Board is not
responsible forlosses.Wording and cosmetic revisions tothe policy were offered.
The foliow^ing motion was moved by P.Jaffe and carried:
That the revised policyon FieldTrips and Excursions be forwarded to the Board for
approval at the 2003 October 28 Board meeting.
b.Attendance Areas for Students
Exec.Supt.Gryseelsrespondedtoquestions related to enrolment atdesignated holding
zones pertinenttothe policy on AttendanceAreas forStudents. Itwas suggested that
the policy Include a statement that students are expected to attend theirdesignated
holding zone schools. 'Exemptions would be permitted only for program reasons.
Following discussion,itwas suggested that amendments be reconsidered at a point
when information is available fromthe government regarding choice ofschools.
The following motion was moved by P.Jaffe and carried:
Thatthe policy ohAttendanceAreasforStudents be returnedtothe Policy Working
Committee in the spring of 2004 to consider the Issue of students attending
designated holding zone schools, pending direction being received from the
provincial governrnent in this regard.
9.OTHER BUSINESS -none
10. ADJOURNMENT-The meeting adjourned at 5:58 p.m; on motionof P. Jaffe.
RECOMMENDATIONS:
1. Thatthe revised policy on Field Trips and Excursions be forwarded totheBoardfor approval
at the 2003 October 28 Board meeting.
2. Thatthe revised policy onUseofBoard's Courier ServicebyOutsideGroupsbe referred to
the Board for approval at the 2003 October 28 meeting.
3. That the draftpolicyrelated to Political/Sectarian/Rellglous Advertisingin Schools be referred
to the Board for approval at the 2003 October 28 meeting.
Next Committee Meeting Date:2003 November 04.
D.ANSTEAD,
Chairperson
The recommendations were moved on motion of b.Anstead and carried.
2003 October 28...29
11.REPORT OF COMMITTEES-cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE
2003 October 07
7:00 p.m.-8:35 p.m.
ADMINISTRATION AND OTHERSMEMBERS
T.Roberts,Chair A.Cartier B.Bryce
P.Gryseels
C.Murphy
J.Thorpe
K.Havelka
K.Dalton
M.Sereda
D.Blair
W.Tucker
J.Empringham
L.Hutchinson
K.Wilkinson
C.Linsdeil
J.Roth
K.Bushell
S.Dawson
K.Button
V.Corcoran
8.Book
J.Tonner
C.Graves
C.Dennett
8.Christie
W.Scott
D.Bradford
J.Hunter
S.Deller
P.Schuyler
D.Stewart
L.Stevenson
G. Hart (+7:25)
J.Bennett
8.Peters
D.Instead
M.Reid
Regrets:P.Sattler,P.Jaffe
1.APPROVAL OF AGENDA -The agenda was approved on rhotion of L.Stevenson.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.
(a)
(b)
(c)
4.
DIRECTOR'S ANNOUNCEMENTS
B. Bryce,Director of Education,advised that copies of a document published by the new
Liberal Government In Ontario,entitled.Education:Excellence for All,was available on
trustees'desks.C.Dennett,Manager of Public Affairs and Community Relations,also
prepared a report on each of the newly-elected Members of Parliament for the area.
The Director provided information on a Safe Schools Initiative at Clarke Road S.S.and Glen
Cairn P.S.,London,that educates students on the appropriate way to handle a crying child.
Congratulations were extended to Suzanne Book,Coordinator,Attendance &Social Work
Services,for spearheading this Initiative.
Chairperson Roberts advised that television coverage was given to the Safe Schools initiative
at Clarke Road S.S.and Glen Cairn P.S.,and extended congratulations to Ms.Book and the
Program Services staff.
Mr. Bryce advised that the Sir Adam Beck Auditorium was selected as one of 66 historical
properties that were featured during Doors Open London 2003 during the past weekend.The
second annual event celebrated the pride of earlier generations conveyed In the architecture
and landscaping that have been preserved over time.The Board's Sir Adam Beck
Auditorium has been preserved including the murals painted by Artist Seiwyn Dewdney and
a large collection of memorabilia that traces its long history.
PRESENTATION -TEACHING STUDENTS WITH AUTISM
Trustee Instead presented information received at a three-day conference she attended on
2003 September 12 sponsored by Ministry of Education entitled,"Teaching Students with
Autism."More than 1,000 people attended the conference with representation from school
practitioners.Superintendents,various Autism associations,parents and Ministry personnel.
The keynote speaker was Dr. Rita Jorden of the United Kingdom, who spoke on the topic
"Understanding the
Special Education Needs of Individuals with Autistic Spectrum Disorders: Current Research
and Practice."
2003 October 28...3Q
11.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
• 4.PRESENTATION -TEACHING STUDENTS WITH AUTISM-cont'd
Workshops covered a widerange of topics including recognition ofsymptoms, pre-school
programs, early and formative years* interventions, positive behaviour changes,and
strategies to reduce stress.
Trustee Instead reported that meaningful discussions occurred in individual workshops
surrounding recent research and methodology noting that the autistic child's view of the
world is much differentto ours. The autistic child has very little awareness of what is and is
not acceptable social behaviour. Thus, social skills have to be continually taught and
reinforcedthroughouttheir lives.Class routinesmust be learned step-by-step before the
process can be mastered.Ifthe step process is Interrupted, the autistic student becomes
insecure and may respond with unacceptable behaviour. Autistic children have the same
range of intellectual ability as other children;however,learningoftenhas totake place in an
environment that has nodistractions.She advised that time isthe most important factorfor
autistic children of all ages.
Supt. Tucker and V.Corcoran,Learning Supervisor, also attended the conference. Supt.
Tucker cited three initiatives that emerged as a focus for Program Services staff:the need
to focus on transitionsissues for autisticstudents (e.g., elementary to secondary to post-
secondary);to re-examine theuseofmulti-disciplinary teamsasan integral partofsupporting
students and staff; and enhancing professional development and mentorshlp initiatives
especiallyforregularclassroom teachers. Afocuson partnerships with parents,community
agencies and the conterminous board'will assist toward reducing the two-year wait for
assessment ofautistic children.Itwas notedthat Governmentconsideration is beinggiven
to moving diagnostictestingand planning toa team appraisalsystem to assist inaddressing
the caseload.
Chairperson Roberts extended thanks toTrustee Insteadforan informative presentation.
5.STAFF DEVELOPMENT STANDARDS
Director Bryce provided opening remarks regarding the origin of the Board's Staff
Development Standards and introduced Karen Button,Supervisor, System Staff
Development,who provided an in-depth overview of the initiative.
Ms.Button reportedthatStaff Development Standards have beendevelopedtosupportthe
success and professional growthof all Thames Valley employees based on the Mission,
Vision,values and goals of the Board through the implementation of standards that are
Integrated,inclusive and Intentional.She described each area.
INTEGRATED
The Board hasan expectation thatthecontentof all professional developmentprogramswill
be;
aligned with the Foundation Principles of integrity,student learning,problem-
soiving/declslon-making,coaching,job-specific skills,continuous Improvement,
teamwork;
-job embedded;
research-based;
reviewed and revised.
INCLUSIVE
The Board has an expectation that:
everyemployee has a responsibility to engage in professional development programs
that are aligned with the Staff Development standards;
2003 October 28...31
11.REPORT OF COMMITTEES-cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE •cont'd
5.STAFF DEVELOPMENT STANDARDS -cont'd
school administrators and managers will support the planning and delivery of
professional development programs;
professional development programs will support the building of learning networks which
promote collaboration,reflection and growth within a learning community;
staff development will help sustain continuous improvement of knowledge and skills.
INTENTIONAL
The Board has an expectation that:
-money,resources and professional development programs will be aligned with the Board's
Staff Development Standards;
-every professional development program will:
begin with a planned agenda,
have clearly stated expectations,
include a reflective practice component,
conclude with a commitment to identified next steps,
lead to a job-embedded action plan;
- a recognition process will be in place to acknowledge participation.
On 2003 January 20,Executive Council approved the establishment ofa committee to develop
Staff Development Standards based on current research regarding the characteristics of
effective staff development.It was recommended that one representative from each employee
group,department and the Board of Trustees be Invited to an information session to review the
standards developed by the committee.
On 2003 May 27,the Staff Development Standards developed by the committee were
presented to the representatives.Based on this collaborative communication process,several
refinements were made.The Implementation process has begun with the representatives
sharing the Staff Development Standards with their employee groups and departments.
Ms.Button highlighted the following communication initiatives:
-Staff Development Standards were printed and distributed at August Regional Administrators'
Meeting;
-The Standards were posted on the TVDSB web page;
-The October 24 Learning Conference 2003 reflections will incorporate the intentional
components of the Staff Development Standards;
- All departments have been requested,through their superintendents,to follow the Staff
Development Standards in planning and delivering professional development sessions.
The Staff Development Standards recommend alignment of the allocation and disbursement
of Professional Development spending with identified system priorities.The timeline for system
implementation is to be 2003 September to 2004 June.
Chairperson Roberts extended thanks to Ms. Button and the committee for a job well done.
6.DEPARTMENT UPDATES
Program Services
-Language/Mathematics Portfolios continue to support Early Years/Primary teachers with
Early Math/Early Reading Strategy Ministry Initiative Implementation;
-Ministry funds of $312 000 were used to purchase Math Manipulatives materials in2003
June;
2003 October 28...32
11.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
6.Department Updates -cont'd
- C. Graves, Language Learning Supen/isor, J. Tonner,Math Learning Supervisor,Susan
Jacl<son,Language Learning Coordinatorand Linda Adams,Math Learning Coordinator,
were trained as Regional Trainers inToronto during2003 Mayfor reading/mathematics
initiatives.A Language and Mathematics Technical Guide is being delivered to Primary
teachers in Ontario as aresourceforthe Early Language/Mathematics training days. Lead
Teachers will attend one ofthree sessions being offered;
-An outline ofthe interactive Literacy/Mathematics workshops forteachers and principals
was provided.
ExecutiveSupt.Murphy provided highlights of the Intermediate Literacy initiatives.
The IntermediateBalanced Literacy document was launched on 2003 September 22 and
focused on literacy development and skillsfor boys. DavidBooth,a renowned educator and
writer provided the keynote address.Mr.Booth'snew book entitled.Even HockeyPlayers
Read discusses the issues and challenges around boysand reading and writing and includes
strategies and practical solutionsto help boysdeveloptheirliteracy potential.Participants
received Balanced Literacydocuments fortheir Grades 7-10 Language/English teachers and
a school copy of Mr.Booth's book.
Supt.Murphy advised that on 2003 September 25, the Board hosted the Reaching Higher
Symposium on Adolescent Literacywithover 140 teachers from across southwestern Ontario
participating.The keynoteaddress was delivered byBruce Pirie,asecondary school teacher
and author.Mr.Pirie shared ideas and strategies that benefitboth boys and girls from his
bookentitled,Teenage Boys and HighSchoolEnglish.Workshops addressed strategies and
ideas to motivate teenage readers and writers. A question-and-answer period followed.
C.Graves and J.Tonnerexplainedthe P.D.sessions on literary and mathematics strategies
that are supported through the technical guide on teaching of reading -a process to make
meaning and not simply to decode. EarlyYears initiatives and strategies for EnglishAsA
Second Language (ESL)students are also being addressed..
Trustee Hartnoted that a number of school boards (e.g., Stratford,Avon,Maitland)have
moved from semestered to full-year secondary programs. He requested that information be
provided relatedtobenchmarks and indicatorsthat reinforce that the semestered system is
not a disadvantage to student performance.It was suggested that this topic be Includedon
a future Information Committee ofthe Whole agenda.Executive Superintendent Gryseels
advised that EQAO test results may be a vehicle in assessing student performance on a
semestered versus non-semestered basis provincially.
Supt.Murphy advisedthatthe Provincial Grade9Mathematicstest resultsat boththeapplied
and academic levels indicatea veryhigh ratingfor Thames Valley students and, therefore,
suggest that students are doing well with the semester system.
Business Services
- A summary of Facility Services Projects and Maintenance Included: Capital Projects at
Parkview P.S., Komoka, Plattsville and District P.S.,Plattsville, North Meadows P.S.,
Strathroy,East Williams Memorial P.S.,Ailsa Cralg,Oxford Park P.S.,London;.
-School Renewal Programs update included renovations at Parkside Collegiate Inst.,St.
Thomas,and completion of the project listfor 2003-2004.
-Support Services updates included:Financial Services,Printing and Mail Services and
Supply Management
2003 October 28...33
11.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
6.Department Updates -cont'd
Office of the Chairperson (Monthly Update)
-Chairperson Bennett attended the following meetings/events:First Nations'Tuition
Agreements meetings,Bus Operators',Saunders S.S.General Motors of Canada
presentation,Western Mustang's pre-game luncheon and football game,Thames Valley
Education Foundation,United Way Harvest Luncheon,Children's Safety Village Board of
Directors,Fundraising Consultant interviews for Children's Safety Village,South
Dorchester Accommodation Study,Risk Watch Orientation,Norwich District High School
"Rocks"Dinner.and Variety Show,West Middlesex and West Elgin Accommodation Study
meetings.Education Center Welcome Back Coffee Break,and Westmount P.S.
Supt.Murphy advised that all the members of First Nations have been contacted in writing
regarding the signing of First Nations'Tuition Agreements.A delay in the signing has
'resulted due to a request by First Nations representatives to change a clause in the
Agreement that does not comply with the Education Act. Following clarification from Supt.
Murphy,one of the First Nations members has agreed to participate In signing of the
agreement.
Trustee Roberts thanked Chairperson Bennett for an informative update.It was suggested
that the Office of the Chair Update appear as a separate Item on future agendas of the
Information Committee of the Whole.
Director's Services
-Director of Education Bryce visited with W.Shenwood Fox P.S.staff and student
representatives:MrBryce attended the following events/meetings:United Way Cabinet,
.Western Fair Association President's Opening Ceremonies,Garrison Community Council,
Municipal CEO/Administrators,Thames Valley Education Foundation,Saunders/Banting
Community of Schools,United Way Kick-Off,Universityof Western Ontario Community
Leaders,Retirement Reception for J.Hardy,London District Catholic School Board,Junior
Achievement Board and the United Way Red Feather Football Game at TD Waterhouse
Stadium,London between Medway High School and Catholic Central High School;
-The Director brought greetings and/or presented to Education Center Welcome Back
Coffee Break,Speech Pathologists Welcome Back,Saunders S.S.,General Motors
Donation, Slloam United Church Mens' Breakfast, Program Services Welcome Back,
United Way Leadership and Risk Watch Opening Ceremonies;
- Nine interns have been selected for the Supervisory Officer Internship Program;
-Corporate Services Initiatives included:Staff Service Recognition Program;Provincial
Elections Ontario Support,Automated Telephone System,Rededlcation Ceremonies:
Plattsvllle and District P.S.,and Parkview P.S.,United Way Campaign;
-Staff Development Initiatives Included:2004 Leadership Conference,New Teacher Fall
Conference,NewTeacher Mentoring Program,Professional Reading Group,Professional
Learning Program,and Staff Development Standards;
-Attainment of Our Vision initiatives included:Schools/School Councils In-service,
Consultation Process and Vision Research;
-Public Affairs and Community Relations updates Included:Communication and Public
Relations Committee,2003 Parent Learning Conference,TVDSB Web site.Doors Open,
LINKS,Take Our Kids to Work Day,Thames Valley Education Foundation and Electronic
Publishing and Graphics.Letter communications to parents promoting the parent learning
conference distributed to trustees;
-Director Bryce advised that he will participate in the International Walk to School Day on
Wednesday,2003 October 08.
Trustee Hart applauded Public Affairs and Community Relations for its excellent service in
ensuring that the Board's website is a leading provider of information for both employees and
the community at large.C.Dennett,Manager,advised that a study Is currently undenway to
update the graphics and buildon the website's well-established reputation.
2003 October 28...34
11.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
6.Department Updates -cont'd
S. Christie,Supervisor, Corporate Services explainedthatthe newStaffService Recognition
Program will award staff members who have achieved 5 to 40 years of service in2003 with
a bronze,silver or gold pin.
Human Resource Services
-The long term disabilityprogram for support staff is under reviewwith Manuiife Financial;
-The Board is hosting a WSIB -Schedule 2 regional meeting during 2003 November;
-Elementary Teacher Staffing changes are occurring due to the elimination of some classes
and creation of others;
-Elementary and Secondary LongTerm Occasional (LTO)teacher's figures were presented;
- MR staff met with S.S.Principals to review teacher working conditions contained in the
recently negotiated Letter of Understanding;
-Recently negotiated entitlements for Continuing Education teachers were implemented
Sept.01;
- Planning for the 2003 Parent Learning Conference is continuing. This session is for
members ofSchool Councils,Homeand SchoolAssociations and other parent groups. Up
to 100 people are expected to attend.
- School Council representatives.are planning a series of leadership workshops in
November.
-Plans are underway for 2003 Parent Learning Conference and Nov.Leadership
Workshops;
-TVARRIS training/scheduling are being loaded and tested for CUPE A.
Operation Services /'
- Community of Schools are planning for Barrie Bennett's {Beyond Monet) Oct. 10
presentation;
--Principals and SO's reviewed the 2002-03 school year presentations;
-Opening and projected enrolment and staffing figures were provided;
Additionalelementary staffing allocations (upto 13 F.T.E.)to address unexpected enrolment
increased in schools were made the week of 2003 "September 22.Similarly,where
enrolments were significantly belowprojects, staff reductions were made (3.5 F.T.E.). Staff
movement and class changes will be completed no later than 2003 October 14;
-The work is continuing with the five Area Accommodation Study Committees.
-Opening ceremonies/rededications have been scheduled for Plattsville Public School on
2003 October 29 and Parkview Public School on 2003 November 19;
- On 2003 September 19, 54 new administrators attended an in-service session;
- Safe Schools initiatives included:White Oaks P.S.,Anti-Bullying Enrichment Project,
Secondary School Violence Prevention Committee met on 2003 September 17,first annual
Youth Anti-Hate Institute on2003September 30atCECCentral,2003October23at Banting
S.S."The Coach As A Leader:Promoting Healthy Relationships.",
-Women's CommunityHouse ofLondon,ViolenceAgainstWomen Services of Elgin County,
Women's Emergency Centre VVoodstock,and the Strathroy Women's Rural Resource Centre
have jointlysubmitted an application tothe Ministry of Education for funding under the School
Based Services Project.The Project provides funds for services related to school aged
children who reside In shelters.
-Current status of International field trips was reviewed and a decision made to lift the ban
•effective Immediately.Schools requesting approval of an international field trip will be
referred to Supervisory Officers'Council to ensure that the excursion meets curriculum
expectations and student safety addressed appropriately.
7.ADJOURNMENT -The meeting adjourned at 8:35 p.m.on motion of S.Deller.
T.ROBERTS,
Chairperson
2003 October 28...35
11.REPORT OF COMMITTEES-cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
Trustee Stevenson asked if the Ministry of Education provided additional funding for autistic
children.Trustee Anstead advised that a specific aiiocated amount for autistic children does not
exist. However,once a child has been identified as autistic, the Intensive Support Amount (ISA)
level funding automatically becomes available.It was noted that there may be up to a two-year
waiting period for an assessment process to be completed.
8.ADJOURNIVIENT
The meeting adjourned at 9:08 p.m.,on motion of S.Peters.
J.BENNETT,
Chairperson
RECOMMENDATIONS FROM THE 2003 OCTOBER 14 COMMITTEE OF THE WHOLE MEETING
-That the Board approve the plans,budget and schedules for the proposed additions and renovations
to North Meadows,East Williams Memorial and Oxford Park Public Schools.
-That the Administration proceed to tender the proposed addition and renovations to North Meadows,
East Williams Memorial and Oxford Park Public Schools.
-That the revised policy on Field Trips and Excursions be forwarded to the Board for approval at the
2003 October 28 Board meeting.
-That the revised policyon Use of Board's Courier Service by Outside Groups be referred to the Board
for approval at the 2003 October 28 meeting.
-That the draft policy related to Political/Sectarian/Religious Advertising in Schools be referred to the
Board for approval at the 2003 October 28 meeting.
The recommendations were adopted on motion of L.Stevenson and S.Peters.
c.REPORT OF THE CHAIRS'COMMITTEE
2003 October 22
10:12 a.m.-1:10 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair) P.Jaffe B. Bryce
J.Hunter T.Roberts S.Christie
1.APPROVAL OF AGENDA
The in-camera and public agendas for the October 28,2003 Board meeting were discussed
and approved.The Chair will speak with the trustee who has presented a notice of motion.
2.CORRESPONDENCE
Letters received from the Minister of Education regarding the Student Trustee Association
and from the Clerk of the County of Oxford regarding Rural Education Strategy funding will
be included in the October 28 Board package under "Communications."
3.RURAL EDUCATION STRATEGY PRESENTATION
It was noted that the original submission to the Rural Education Task Force will be
resubmitted and presented on Friday,October 27.The Chair will advise Trustees of the
presentation.
2003 October 28...36
11.REPORT OF COMMITTEES-cont'd
c.REPORT OF THE CHAIRS'COMMITTEE -cont'd
4.COMMUNITY RELATIONS -TRUSTEES
The suggestion that the names of trustees representing each school be indicated on school
letterhead and in school newsletters in order to profile the sense of family within the system's
communities was discussed.Chair Bennett will prepare a letter to principals encouraging
them to include the names of their community trustees on school communiques,following
the upcoming municipal election.The decision to proceed will be leftto the discretion of each
principal.
5.VISION FOR THE FUTURE OF OUR SCHOOLS AD HOC COMMITTEE
The motion to establish a committee to develop a "Vision for the Future of Our Schools"and
referred to the Chairs'Committee on September 23,2003,was discussed.It was agreed
that further research will be undertaken regarding community partners'use of Thames Valley
schools as an initial step towards preparing to establish the proposed committee.
The following motion was moved by T.Roberts and carried:
That a survey of schools be undertaken to:
determine the extent that Thames Valley schools are used by various ministries and
other community partners involved with children and youth;
what has facilitated the partnerships;
and any barriers to potential partnerships,
and that a report be brought back to the Board by the end of 2004 February.
At a future date,the issue will be discussed with system MPPs.
.6.IN-CAMERA ITEMS FOR DEPARTMENT UPDATES
A process to handle in-camera Human Resource Services department updates was
discussed,it was agreed that the reports will be included on the agenda of the next in-
camera meeting held by the Board.
7.PUBLIC PRESENTATION REQUEST
A request for a public presentation to the November 4 Information Committee of the Whole
was approved.
8.SCHOOL COUNCILS AND PRINCIPAL APPOINTMENTS
The process of school councils providing input into the appointment of principals was
.confirmed.
9.STUDENT TRANSPORTATION
A community suggestion to establish a committee to investigate universal bus passes for
London secondary students was discussed.Costs to provide bus passes versus providing
school bus service will be investigated through the Executive Superintendent of Business for
discussion with trustees at an upcoming Board meeting.
10.ORIENTATION OF NEW TRUSTEES
Plans for orientation sessions with trustees new to the Board following the upcoming
municipal election were discussed.A report from the Trustee PD Committee with
recommendations is coming to the October 28 Board meeting.
2003 October 28...37
11.REPORT OF COMMITTEES -cont'd
c.REPORT OF THE CHAIRS'COMMITTEE -cont'd
10.ORIENTATION OF NEW TRUSTEES -cont'd
A general orientation session for new trustees is planned for November 18.It was suggested
that committee appointments for 2004 be discussed at the November 18 orientation session.
A memo to trustees will be distributed with the October 28 Board meeting package
requesting trustees Indicate their first,second and third priorities of preferred committee
membership for 2004.
11.INAUGURAL MEETINGPLANS-Plans for the upcoming Inaugural meeting were discussed.
12.OTHER BUSINESS
a.Trustee Recognition
The process to recognize retiring trustees was discussed.It was agreed that the
recognition will be held at the November 28 Board meeting.
b.Personnel Matter Update - A personnel matter was discussed.
c.25-Year Recognition
The format of the 25-year recognition reception was discussed.It was agreed that
guests will be recognized in a Board-wide format rather than by region.
13.DATE AND TIME OF NEXT MEETING
The next meeting Is scheduled for 2003 November 19 from 12:00 -3:00 p.m.
14.ADJOURNMENT-The meeting adjourned at 1:15 p.m.
RECOMMENDATION:
1.That a sun/ey of schools be undertaken to:
•determine the extent that Thames Valley schools are used by various ministries and
other community partners involvedwithchildren and youth;
what has facilitated the partnerships;
•and any barriers to potential partnerships,
and that a report be brought back to the Board by the end of 2004 February.
J.BENNETT,
Chairperson
The recommendation was adopted on motion of J. Hunter and T.Roberts.Trustee Hart requested
funding infortnation related to the partnership facilitation.The Administration is to take the matter of
a school survey under advisement.
Following a discussion related to item 4 of the Chairs'Report,it was decided that a letter not be sent
to principals.
0.AD HOC COMMITTEE TO REVIEW STUDENT AND PARENT EXPENDITURES
At the 2003 January 28 Board meeting trustees approved the establishment of an ah hoc
committee on student and parent expenditures to review school level funding and expenditures
by students and parents for the purpose of identifying whether the financial demands have
increased over time and If this increase has raised issues of equity and equal access to public
education.A report was to be brought back to the Board by 2003 June.
2003 October 28...38
11.REPORTS OF COMMITTEES -cont'd
e.AD HOC COMMITTEE TO REVIEW STUDENT AND PARENT EXPENDITURES -cont'd
Trustee Jaffe explained that the AdHocCommittee to Review Student and Parent Expenditure
has found it difficult to meet this timeline and an extension of the reporting date to 2004 March
23 was requested.
RECOMMENDATION:
That the Board approve the extension of the reporting date of the Ad Hoc Committee to Review
Student and Parent Expenditures to 2004 March 23.
The recommendation was adopted on motion of P.Jaffe and S.Deiler.
f.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2003 OCTOBER 28
5:04-6:45
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Hunter (Chair)L.Stevenson B.Bryce K.Havelka S.Christie
J.Bennett P.Schuyler P.Gryseels D.Blair C.Dennett
G.Hart T.Roberts B.Greene W.Tucker J.Neville
S.Peters (5:47). S.Deiler (5:18,-5:20 J.Thorpe J.Empringham D.Williams
D.Stewart (5:48)+5:30)C.Murphy K.Wilkinson C.LInsdell
D.Anstead P.Sattler M.Sereda L.Hutchinson K.Bushell
A.Cartler P.Jaffe G.Jazey K.Dalton
The Committee met in camera from 5:04 p.m. to 6:45 p.m.
1.APPROVAL OF AGENDA -the agenda was approved on motion of J.Bennett.
2.CONFLICTS OF INTEREST - No conflicts of interest were declared.
3.Confidential personal and negotiation matters were discussed.
4 RISE AND REPORT
A motion to rise and report was moved by S. Deiler at 6:45 p.m. and carried.
RECOMMENDATIONS:
1.That the motionapproved at the October 28 In-camera session related tonegotiation matters be
approved.
2. That adjustments to the staffing allocation forthe Supervisory staffin Information Technology
Services,as recommended in the "IT Directions" report, be approved and funded from ten
approved IT allocation for 2003-04
3.That the Trillium support staff be adjusted bythe addition of one permanent PTE funded fromthe
2003-04 approved IT budget allocation.
JAN HUNTER
Chairperson
The recommendations were moved by J.Hunter,seconded by L.Stevenson and carried.
2003 October 28...39
12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
The following motion was moved by P.Jaffe and G. Hart and carried:
Whereas the Provincial Government Funding Formula for school principals is based on an
average school size of 364 students in elementary schools and 909 students in secondary
schools;
Whereas many Thames Valley District School Board schools,both elementary and
secondary,fall below the average size of a school upon which the Provincial Funding
Formula is based;
Whereas the Thames Valley District School Board has a greater number of elementary and
secondary schools than are funded under the average school size utilized in the Provincial
Funding Formula;
Be it resolved that the Board budget include within it a best estimate of the net additional
staffing and building costs involved in maintaining the number of elementary and secondary
schools which are in excess of the number supported by the Provincial Funding Formula
school size averages in the hope of raising the public awareness of the Board's financial
commitment to its smallest schools.Such estimate is to be calculated by considering the
number of the Board's smallest elementary schools and smallest secondary schools which
are in excess of that supported by the Provincial Funding Fonmula.
13.ADDITIONAL BUSINESS -none
14.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)
Trustee Hart reported that significant changes will occur within OPSBA as a number of
retirements are pending.OPSBA committees continue to work on their specific issues.
Trustee Anstead has been appointed Chairperson of the OPSBA Policy Committee.Trustee
Stevenson is a member of the OPSBA Program Working Committee and advised that hearings
related to Autism are presently in Court cases across Canada.Trustee Anstead advised that
three of the OPSBA Directors were campaigning for political positions during the Municipal
elections.
b.STUDENT TRUSTEE UPDATE
Student Trustee Matthew Reid presented the following update for 2003 October:
Met with United Way representatives on 2003 September 23 to plan Presidents'meeting;
Attended Norwich District High School's Talent Showcase on 2003 September 26 and met
with students,student council president,principal and parents representatives on the Norwich
Accommodation Study Committee;
Met with a Radio 106.9 reporter on 2003 September 26;
Attended an informal meeting on 2003 October 3 - 5 with Windsor Essex Catholic DSB and
St.Clair Catholic DSB student leaders and student tnjstees;
Met with Supt.Dalton on 2003 October 6 regarding proposed policy change for the Student
Trustee;
Attended a meeting on 2003 October 8 with United Way representatives.Student Council
Presidents/Prime Ministers and also presented proposed changes and rationale for
appointing two Student Trustees;
MetwithGary Dallner,Jessie's Journey,on 2003 October 9 regarding speaking at the 2003
November President's meeting;
Attended the London Convention Centre International Gala on 2003 October 14;
2003 October 28...40 r
14.COMMUNICATIONS-cont'd
b. STUDENTTRUSTEE UPDATE - cont'd ^
-Attended the Ontario Undergraduate Student Alliance's AGMat UWO'on October 17-19;
- During October 20 - 22 met with West Elgin S.S.,Laurler S.S.,St,Thomas Aquinas, Huron
Park S.S.,Student Council
-Woodstock Collegiate Institute Student Council visit of October 23 was postponed to allow
Trustee Reidan opportunityto attend the swearing in ceremony for Premier Dalton McGuinty
and his Cabinet;
October 27 attended the Home and School meeting
Upcoming events Included: Urban League on October 30; Fall OSTA General Meeting on
November 7-9,and OSSSA's People for Education Symposium on November 14-16;
-Trustee Reid wished ail candidates and Incumbents the best in the upcoming 2003
November 11 Municipal Election.
c.MINISTRY OF EDUCATION
A letter was received from M.Fougere,Director, Policy and Program Branch,Ministry of
Education,responding to Chairperson Bennett's letter regarding the Ontario Student Trustees'
Association annual grant of $5 000.
d.DEPUTY CLERK,COUNTY OF OXFORD
Aletter was received from B.Tabor, Deputy Clerk, County ofOxford,responding to Chairperson
Bennett's letter regarding a proposed meeting to discuss the Rural Education Strategy.
15.NOTICE OF MOTIONS -none
16.GOOD NEWS ITEMS
The following good nevys Items were offered by Trustees:
•Trustee Stevenson referred to a newspaper article written by a student that stressed the
Inadequacy of public education.
Trustee Stevenson advised that she and Trustee Stewart have been busyattending/participating
In many commencement ceremonies and that the events have been well attended.
17.ADJOURNMENT
The meeting adjourned at 11:00 p.m.on motion of S.Deller and P.Sattler.
CONFIRMED>'
Chairperson
A
2003 October 28...41
SUMMARY OF APPROVED RECOMMENDATIONS OF 2003 OCTOBER 28
That the Manufacturing Technologies Training Partnership between College Avenue S.S.,Fanshawe
College and the Oxford Manufacturers be approved to move on to the second and third phase of
development which includes setting up an HVACR lab and expanding the partnership to include other
participants inthe skilled trades.Such development and expansion will be at no cost to the Board.
-That the Board direct the Senior Administration to undertake an elementary school accommodation
review plan with respept to French Immersion,and that this plan consist of the following three
reviews:
I)Community Education Centre Central;
II)Community Education Centre East;
iil)Community Education Centre South;and further,
that the Senior Administration report back to the 2003 November 25 meeting of the Board with
respect to the recommended process and timelines for review.
That in accordance with Board Bylaws,the regularly-scheduled Board/Committee of the
Whole/Information Committee of the Whole meeting dates for 2003 December 02 to 2004 November
30,be approved.
That the Board dose Elliott Fairbairn Public School effective 2004 June 30.
-That the transfer of MinistryEquityCapital Reserves intothe Proceeds of Disposition Reserve Fund
be approved.
-That a SEAC Ad Hoc Committee be established to review alternatives to suspension for students with
special needs.
-The PD Committee recommends that the Board approve the use of PD funds to purchase and donate
subscriptions of Education Today Magazine to all school sites for one year with the intent to review
the value and interest of the subscription at the end of the school year.A letter to the attention of the
principal at each school site will be attached to the Initial subscription to explain the purpose of the
donation and requesting the school circulate the magazine to staff and school councils.
-That the Board approve the plans,budget and schedules for the proposed additions and renovations
to North Meadows,East Williams Memorial and Oxford Park Public Schools.
-That the Administration proceed to tender the proposed addition and renovations to NorthMeadows,
East Williams Memorial and Oxford Park Public Schools.
-That the revised policy on Field Trips and Excursions be forwarded to the Board for approval at the
2003 October 28 Board meeting.
.-That the revised policyon Use of Board's Courier Service by Outside Groups be referred to the Board
for approval at the 2003 October 28 meeting.
-That the draft policy related to Pollticai/Sectarian/Religious Advertising in Schools be referred to the
Board for approval at the 2003 October 28 meeting.
That a survey of schools be undertaken to;
detemriine the extent that Thames Valley schools are used by various ministries and other
community partners involved with children and youth;.
•what has facilitated the partnerships;
•and any barriers to potential partnerships,
and that a report be brought back to the Board by the end of 2004 February.
2003 October 28...42
SUMMARY OF APPROVED RECOMMENDATIONS OF 2003 OCTOBER 28 -cont'd
That the Board approve the extension of reporting timeline of the Ad Hoc Committee to Review
Student and Parent Expenditures to 2004 March 23.
Whereas the Provincial Government Funding Formula for school principals Is based on an average
school size of 364 students in elementary schools and 909 students In secondary schools;
Whereas many Thames ValleyDistrictSchool Board schools,both elementary and secondary,
fall below the average size of a school upon which the Provincial Funding Formula is based;
Whereas the Thames Valley DistrictSchool Board has a greater number of elementary and
secondary schools than are funded under the average school size utilized in the Provincial
Funding Formula;
Be it resolved that the Board budget include within ita best estimate ofthe net additional staffing
and building costs involved in maintaining the number of elementary and secondary schools
which are in excess of the number supported by the Provincial Funding Formula school size
averages in the hope of raising the public awareness of the Board's financial commitment to its
smallest schools.Such estimate is to be calculated by considering the number of the Board's
smallest elementary schools and smallest secondary schools which are in excess of that
supported by the Provincial Funding Formula.
That the motion approved at the October 28 in-camera session related to negotiation matters be
approved.
That adjustments to the staffing allocation for the Supervisory staff in Information Technology
Services,as recommended In the "ITDirections"report, be approved and funded from ten approved
IT allocation for 2003-04
That the Trillium support staff be adjusted by the addition of one permanent FTE funded from the
2003-04 approved IT budget allocation.
Thames Valley District School Board
Title FIELD TRIPS AND Policy No.
EXCURSIONS
Department PROGRAM SERVICES
Reference(s)Ont.Guide to Ontario Pools -Reg.565 -Effective Date 2001 Sept.01
Health Protection and Promotion Act.
It is the policyof the Board to support well-planned and properly-organized field trips which
bring significant educational value to our students.These experiences deepen understanding
of concepts presented within the classroom curriculum and provide opportunities for social
development.
The Director of Education or designate will require that:
the school Principal approve any trip involving students;
the teacher inform parents/guardians and parents/guardians sign approval for any trip
which takes students beyond the school property;
• .parents/guardians be informed, inwriting,as early as possible of courses and activities
which involve regular travel away from the school,e.g.,physical education courses that
include instruction at tennis courts,arenas,etc.;
all trips shall adhere to the procedures for this policy.
Administered By:EXECUTIVE Board Resolution No.83F -Rec 4
SUPERINTENDENT OF 2001 June 26
PROGRAM SERVICES
Amendment Date(s)2003 October 28 Amendment Resolution No.11.C.6.1
Thames Valley District School Board
Title USE OF BOARD'S COURIER
SERVICES BY OUTSIDE GROUPS
Policy No.
Department DIRECTOR'S SERVICES .
Reference(s)Effective Date 1998 Oct.27
Itis the policy of the Board that school-related materials may be distributed through the
Board's courier service.School-related materials includes information related to the official
business of school councils,home and school associations and parent-teacher associations.
Responses to requests from outside groups to use the Board's courier service or to inquire
about its use shall be provided by the Public Affairs and Community Relations department.
The Board's courier service may be made available to community service groups or not-for-
profit organizations at a nominal charge.If.there is an approved partnership between the
Board and such an organization that benefits a school program or the Board,the Director may
waive the nominal charge.
The Board's courier service is not available for use by commercial enterprises unless there
exists a partnership between the Board and such enterprise that benefits a school program or
the Board,in which case the Director may approve a request to use the courier.
Administered By DIRECTOR'S SERVICES Board Resolution No.88.0
Amendment Date(s)2000 March 01 Amendment Resolution No.
2003 October 28 ll.c.6.2
Page 1 of 1
Thames Valley District School Board POUOY
Title POLITICAL/SECTARIAN/Policy No.
RELIGIOUS ADVERTISING IN
SCHOOLS
Department DIRECTOR'S SERVICES
Reference(s)Policy:Advertising in Schools Effective Date 2003 Oct.28
It isthe policy ofthe Boardthat political,sectarian or religious groups shall not be permitted to
advertise on school propertyor inschool buildings without the express,special consent ofthe
Director of Education. Any requests shall be made in writing and includea sample ofthe
notice to be distributed. Any consent given shall be specific to the length and location of the
posting.
Administered By DIRECTOR'S SERVICES Board Resolution No.11.C.6.3
Amendment Date(s)Amendment Resolution No.
Page 1 of 1