9/23/2003 - Regular Board Meetingf THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2003 SEPTEMBER 23,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA
3.APPROVAL OF AGENDA ^M
4.OFFICIAL RECORD M
5.RECOGNITIONS
(a) Alcohol and Drug Concerns of Canada "Making the Leap"
Video Production Award V
- Elliott Abbey,Oakridge S.S.,London
(b)Conrade Estate Donation
-J.Leitch V
6.CONFLICTS OF INTEREST V
7.DIRECTOR'S ANNOUNCEMENTS V
8.CONFIRMATION OF MINUTES
a.Regular Board Meeting,2003 June 24 M
9.REPORTS FROM THE ADMINISTRATION
a.2003-04 Information Committee of the Whole Topics M
b.Additional Special Education Support Staff M
c. TVDSB Annual Accessibility Plan 2003-2004 M
10.REPORTS OF COMMITTEES
a.Committee of the Whole,2003 September 09 M
b.Chairs'Committee,2003 September 17 M
c.Committee of the Whole,In Camera,2003 September 23 V
(/
11.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
Trustee L.Stevenson M
12.ADDITIONAL BUSINESS
13.COMMUNICATIONS
a.Ontario Public School Boards'Association V
b.Student Trustee Update V
c.James Downey,Advisor to IVlinister on a Rural Education Strategy M
d.MPP Bert Johnson M
e.IVlinister of Education Elizabeth Witmer IVl
f.MPP Bob Wood iVI
14.NOTICE OF MOTION
15.GOOD NEWS ITEMS -"Did you know..."
16.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2003 SEPTEMBER 23
The Boardmet inregular session on2003 September 23 In the Board Roomatthe Education Centre, meeting
inCommitteeofthe Whole,in camera, at 5:00 p.m. on motion of L.Stevenson and S.Deller,followed bya
public session at 7:18 p.m.The following were in attendance:
TRUSTEES D.Anstead
D.Stewart S.Peters
J.Bennett P.Jaffe
S. Deller (+7:22 p.m.)L.Stevenson
J.Hunter
ADMINISTRATION AND OTHERS
B. Bryce K.Wilkinson
0.Murphy K.Dalton
J,Thorpe D.Blair
M.Sereda B.Tucker
G.Jazey J. Roth
K.Havelka K.Bushell
L.Hutchinson C.Linsdell
J.Empringham
Regrets:T.Roberts,P.Schuyler
G.Hart
P.Sattier
M.Reld
A.Cartier (-8:00 p.m. +8:05 p.m.)
K.Meeson
J.Neville
V.Corcoran
C.Dennett
R.Princis
S.Christie
W.Scott
1.12.CALL TO ORDER
Chairperson Bennett called the meeting to order at 7:18 p.m. with the singing of O Canada.
3.APPROVAL OF AGENDA
The agenda was approved on motion of L.Stevenson and S.Deller.
4.OFFICIAL RECORD
The Supervisor,Corporate Services read into the minutes the following recognition:
We regret to record the death of Margaret Hofstetter,a teacher at Drumbo Central P.S.,
Drumbo,on 2003 July 15.
5.RECOGNITIONS
(a) "MAKING THE LEAP"VIDEO PRODUCTION AWARD
Supterintendent K.Dalton extended congratuations to ElliottAbbey, a student of Oakridge S.S.,
London, who isthis year's winner ofthe Alcoholand Drug Concerns of Canada National Contest.
As the recipient of the Video Production Award, Elliott's unusual and talented creativity as a
budding film maker was recognized for his film "Making the Leap".
The video will be edited to a 30-second announcement and aired publicly on the Canadian
Broadcasting Corporation (CBC)and Roger's Cable Network In early2004 January or February.
The video was played for the enjoyment and information of all in attendance.
2003 September 23.,.2
5.RECOGNITIONS -cont'd
(b) CONRADE ESTATE DONATION
R.Princis,Community &Corporate Development Officer,announced that the Thames Valley
Education Foundation has received a second major donation from the Estate of the late Curtis
T.Conrade.In addition to a $1M donation announced in 2003 June,a further $1.4M has been
gratefully received.
Mr.Conrade,a native of St.Thomas,attended Locke Street P.S.,Balaclava P.S.,and St.
Thomas Collegiate Institute (Parkside Collegiate).He died in 2002 February at the age of 74.
Inhis original bequest,he made provisionfortwo donations of$500 000 to Thames Valley. The
first was to establish a fund in the name of his mother,Sarah Ann Conrad,to fund enhanced
literacy opportunities for schools within Elgin County.The second was to form the Curtis T.
Conrade Scholarship Foundation to be awarded to selected graduates of Parkside Collegiate
. Institute in St.Thomas,who have achieved high academic standing and require financial
assistance to further their education.The second donation isto be divided equally between these
two initiatives.
B. Bryce,Director of Education,recognized Mr.Conrade's love of learning and his incredible
passion for education and Thames Valley schools In his extraordinary generosity.He noted that
the special power the giftprovides to helpand assist students in need is even more extraordinary.
It was noted that,prior to his death,Mr.Conrade agreed to a public announcement of his
donation to encourage others to consider giving gifts towards tiie enhancement of leaming
opportunities for students.Although the Conrad family was not able to attend the recognition,
their good wishes were conveyed to the Board in a letter received from Mr.Conrade's sister.
Sandra Westaway,Past President of the Thames Valley Education Foundation,extended
appreciatiori to the Conrade family on behalf of the Foundation.She explained that the initial
bequest was put into action almost immediately by the Foundation and the Board.The first Curtis
T.Conrade Scholarship Award is to be offered to a graduating student in the 2003-2004 school
year..Representatives from the Board,the Foundation and schools named in the bequest are
considering implementationand enhancement ofliteracyprograms forwhichpart ofthe money
is designed.
Chairperson Bennett extended appreciation to the familyon behalf of the Board for supporting
our caring learning community.
6.CONFLICTS OF INTEREST
Trustee Jaffe declared a conflictof interest on item 9.b, AdditionalSpecial Education Support Staff,
citing family employment.
7.DIRECTOR'S ANNOUNCEMENTS -none
8.CONFIRMATION OF MINUTES
a.The minutes of the Regular Board Meeting of2003 June 24 were adopted on motion of S.Deller
and D.Anstead.
9.REPORTS FROM THE ADMINISTRATION
a.2003-04 INFORMATION COMMITTEE OF THE WHOLE TOPICS
Director Bryce presented the proposed schedule of topics for the 2003-04 Information Committee
of the Whole. He asked that additional topics should be submitted to him as soon as possible
to assist with planning the presentations.
2003 September 23...3
9.REPORTS FROM THE ADMINISTRATION •cont'd
b.ADDITIONAL SPECIAL EDUCATION SUPPORT STAFF
Superintendent C. Murphy introduced a report that identified proposed changes/increases to
special education support services in the following areas:
the addition of 55.0 PTE Educational Assistants to support high needs special education
students;
the addition of 0.8 PTE Audioiogical Services;and
- the hiringof 1.0 PTE Psychological Associate instead of 1.0 PTE Psychologist.
As indicated at the 2003 June Board meeting,a review of the special education needs across the
District was conducted following the 2003 September opening.As a result of this review,the
need for additional Educational Assistant support has been identified in the following areas;
integrated classroom support for visually Impaired students;
-integrated classroom support for PDD students;
integrated classroom support for students with behavioural and social/emotional challenges;
and
self-contained and integrated classroom support for students with developmental,medical,
and/or physical disabilities.
Supt.Murphy advised that these needs have been identified at locations across the Board and
at both the elementary and secondary levels.An increase of 55.0 PTE Educational Assistant
positions is recommended to address these needs.At this time,the number of new Intensive
Support Amount (ISA)submissions for the students Identified In the review is estimated at 350
increasing the baseline of funded files to approximately 2250.
/
An increase of 0.8PTE in Audioiogical Services is recommended to further support hearing
impaired students,as well as to address the needs of students withCentral Auditory Processing
(CAP) difficulties.
Supt. Murphyalso advised that there have been no applications received for the outstanding
Psychologist position. In order to be fully staffed inthis area,itis recommended that this position
be changed to a 1.0 PTE Psychological Associate position as there are individuals with this
qualification available.If approved,the additional staffing costs will be approximately $1.8M.A
•funding update ofspecial education revenues/expenditures forthe 2003-04 approved and 2003-
04 revised budget was provided.
It was noted that the Infonmatlon was presented to the Special Education Advisory Committee
(SEAC)on 2003 September 23.
The following motion was adopted on motion of L.Stevenson and D.Stewart.Trustee Jaffe
abstaihed from voting.
That the Board approve the recommendation to hire an additional 55 Educational Assistants,
0.8 Audiologist and 1.0 Psychological Associate.
c.TVDSB ANNUAL ACCESSIBILITY PLAN 2003-04
Executive Superintendent J.Thorpe reported that the final draft ofthe Annual AccessibilityPlan
September 2003-August 2004 was being presented for Board approval.Superintendent B.
Tucker presented the following report and advised that It reflects the input received at the 2003
September 23 Board meeting.
2003 September 23...4
9.REPORTS FROM THE ADMINISTRATION -cont'd
c.TVDSB ANNUAL ACCESSIBILITY PLAN 2003-04-cont'd
The Accessibility Directorate of Ontario was established under the Ontarians with Disabilities Act,
2001{ODA)to manage the Implementationofthe ODA and to support and reviewthe progress
of organizations with legal obligations under the ODA.These organizations include the
Government ofOntario and allofitsministries, municipalities,hospitals,school boards,colleges,
universities and public transportation organizations.
An Accessibility Working Group was organized in 2003 February and consists of TVDSB staff,
federation and union representation and members of community agencies.This group
collaboratively identified barriers which prevent members of the community with disabilitiesto
access services and programs,and also addressed ways to eliminate or prevent these barriers.
Three community forums were held in the spring of 2003.
Itwas reported that approximately$1 800 of the initial budget allocationof$5 000 was spent in
2003. Supt. Tuckeradvised thatthe Accessibility WorkingGroup will meet three times duringthe
2003-04 school year to review implementation of the Plan.Evaulation of the effectiveness in
Implementing the barrierremovaland prevention strategies will be ongoing inpreparationforthe
second year of accessibility planning. The document is to be posted on the TVDSB website,
www.tvdsb.on.ca.following Board approval.
The followingmotion was moved byL.Stevenson and S. Deller,and carried.Trustee Gartier was
absent during the voting.
That the TVDSB Annual Accessibility Plan 2003-2004 be approved.
10.REPORT OF COMMITTEES
a.REPORT OF THE COMMITTEE OF THE WHOLE
2003 September 09
7:10 p.m. -9:20 p.m.
Members
J.Bennett,
Chair
D.Anstead
A.Gartier
G.Hart
P.Jaffe
S.Deller (-7:35,
+8:30)
Administration and Others
P.Sattler
L.Stevenson
P.Schuyler
M.Reid
B.Bryce
P.Gryseels
G.Murphy
J.Thorpe
B.Tucker
K.Havelka
Regrets:S.Peters,J.Hunter,T.Roberts,
Absent:D.Stewart
M.Sereda
D.Blair
K.Wilkinson
J.Roth
G.Bereznick
K.Bushell
G.Dennett
S.Christie
W.Scott
1.APPROVAL OF AGENDA
The agenda was approved on motion of S. Deller.
2.GONFLICTS OF INTEREST -No conflicts of interest were declared.
3.DIRECTOR'S ANNOUNCEMENTS
a.B,Bryce,Director of Education,announced with regret the death of Suzanne Sutherland,
spouse of the former Board Trustee Alex Sutherland.
2003 September 23...5
10.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
3.DIRECTOR'S ANNOUNCEMENTS
b.The Director advised that both B.Greene,Executive Superintendent,Business Services,and
Trustee T.Roberts are doing well following their surgeries,
c. Mr.Bryce reported that Robin Barker-James,a History teacher at Glendale High School in
Tillsonburg,has been selected as a finalist from across Canada for the Governor General's
Award of Excellence.The winner will be announced 2003 October 23.Mr.Barker-James
was nominated fordemonstrating creativityand teaching excellence inbringinghistoryalive
for his students.Over the years,they have participated in re-inactments ofWorld War Iand
II trench warfare,Medieval events,and Remembrance Day dramas.Congratulations were
extended to Mr.Barker-James for his commitment to improving student learning.
d.The Director advised that a memorandum has been received from the Ministry of Education
regarding the Rural Education Strategy.Mr. Bryce noted the memo indicated that school
boards are required to publish a report for parents and taxpayers explaining how the new
funding fromthe Rural Education Strategy will be used to improve supports foreligibledistant
schools.This report must be published by2003 October 31 inlocal newspapers and on the
Board's website.Itmust also be distributed to all-schoolcouncils and be provided to the local
District office of the Ministryof Education.
Boards have the flexibility to determine the format for their rural education report with the
following minimum requirements:
an estimate of the Board's total distant schools allocation (exclusive of the principals'
component)and the enhanced top-up for school operations;
- an explanation of how the Board plans to apply these funds to provide supports for
distant schools inthe areas of:additional teachers,increased adult presence In eligible
schools (e.g.principals,vice principals,teachers with administrative duties and
secretaries),more learning resources and more resources to meet operational costs of
distant schools;and,
an explanation of how these supports wilt address the educational needs of the pupils
in the distant schools.
Should the total spending for these additional supports among all eligible schools be less than
the new allocation for distant schools and the enhanced top-up for school operations,the Board
isrequired to place the difference ina DistantSchools Reserve Fundtobe spent In a lliture year.
Mr.Bryce advised that no Thames Valley secondary schools qualifyfor funding under the Rural
Education Strategy; however, 31 elementary schools are eligible.The name of the specific
schools will be released early in 2003 October and announced by the Ministry of Education.
Board staff will be working under a short timeframe to develop the formula to calculate and
determine the schools that are eligible for the funding.
Trustee Jaffe asked whether the five Accommodation Area Study Committees will receive
communications immediately regarding the secondary school determination.The Director advised
that at the present time, he could not comment on the matter but noted that the Superintendents
of Education will ensure the appropriate information is provided to School Councils
4.2002-03 AUDIT SERVICE PLAN
J. Roth,Manager,Financial Sen/ices,commented on preparation of the financial statements and
the closing stages of the Audit process.AuditorDavidGurnham, Deloitte&Touche, providedan
overview of the 2002-03 Audit Service Plan.
2003 September 23...6
10.REPORT OF COMMITTEES-cont'd
a.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
4.2002-03 AUDIT SERVICE PLAN,cont'd
Mr.Gurnham advised a change in reporting standards under the CiCA handbook now requires
auditors of organizations with pubiic accountability to meet with those having oversight
responsibility for financial reporting during the planning stage of the audit as well as at the
conclusion ofthe audit. This enables the Boardto be aware ofthe audit plan priorto the audit and
presentation of the financial statements.At the conclusion of the audit, Deloitte and Touche will
report the audit plan results to the Board.The Audit Service Plan is to include areas of risk,
materiality, audit team and roies and responsibilities.
Deloitte&Touche will providethe Boardwithan Auditors' report on financial statements,Ministry
schedules,Independence letter,Management letter, and Board of Trustee presentations.
Financial Statement Responsibilities
The Board's management is responsible for preparing the financial statements and the
accompanying notes which include designing and maintaining accounting records, selecting and
applying appropriate accounting principles,safeguarding assets,and, preventing and detecting
error and fraud. It was noted that the Auditors cannot provide the above and must remain
unbiased.Deloitte &Touche is responsible for expressing an opinion on the financial statements
based on the Board's audit.
Audit Scope and Objectives
An audit is performed to obtain reasonable,but not absolute,assurance as to whether the
financial statements are free of material misstatement.The audit will be conducted in
accordance with Canadian,generally-accepted auditing standards.Deloitte &Touche will
express_an opinion as to whether the financial statements present fairly,inall material respects,
the financial position of the Board,the results of operations,and the continuity of its trust funds
in accordance with accounting principles prescribed by the Ministryof Education.
An audit includes assessing the risk that the financial statements may contain material
misstatements,examining on a test basis supporting evidence,assessing the.accounting
principles used and their application, significant estimates made by management and obtaining
a sufficient understanding of Internal controls.
Key Audit Focus Areas
The key audit focus areas reviewed included:
Adequacy of Financial Statements Disclosure;
Management Estimates;
-Accounting Process and Controls;
Accounting Policies;
Integrity of Financial Reporting.
The following timetable outlining the process was also reviewed:
2003 June-July - Audit Planning
2003 July -September - Interim Examination
2003 Audit Plan Presentation to Board
2003 October -November -Year-end Examination
2003 December -Presentation to Board of Trustees
A question-and-answer session followed.
2003 September 23...7
10.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
4.2002-03 AUDIT SERVICE PLAN -cont'd
In response to a question posed regarding Board efficiencies,Mr.Gurnham advised that the
auditing process ensures that the Board is operating effectively and efficiently.He stated that
over the past seven or eight years,Deiiotte &Touche has fewer recommendations for areas of
operationai efficiency.Information was requested regarding whether the upkeep and
maintenance ofthe Board's 190 buiidingsare being addressed throughthe audit process,itwas
suggested that benchmarks shouid be in piace to determine Ifthe building maintenance is
keeping pace with the requirements/needs or is falling behind.
Itwas suggested that as part of publicaccountability,consideration be given to the Materiality
component of the Audit Service Plan including a comprehensive statement of the amount of
money the Board is spending to maintain/operate its buildings. Itwas emphasized that this
information directly relates tothe fundingformula. Mr.Bryce advised that should the Board direct
the Administration to investigate this matter, a Notice of Motion would be necessary.Mr.
Gurnham explained that the Administration is responsible for the preparation of the financial
statements,etc. and that Deloitte&Touche tests it,expresses an opinion on the statements and
determines if whether the methodology is accurate.Mr.Bryce suggested that this type of
materiality issue may or may not fitthe auditing requirements.The matter is to be taken under
advisement.
Chairperson Bennett thanked Mr.Gurnham for a comprehensive presentation.
5.TVDSB ANNUAL ACCESSIBILITY PLAN 2003-2004
B.Tucker, Superintendent of Education,Special Education, presented a report regarding the
Annual Accessibiiity Plan for 2003-2004.
The Accessibility Directorate ofOntariowas established underthe Ontan'ans with Disabilities Act,
2001 (ODA)tomanage the implementation ofthe ODA and tosupportand review the progress
of organizations with legal obligations under the ODA.These organizations Include the
Governmentof Ontario and all ofits ministries,municipalities,hospitals,schoolboards,colleges,
'universities and public transportation organizations.
An Accessibility Working Group was organized in 2003 February comprising TVDSB staff,
federation and union representation and members of community agencies. This group
collaboratively identified barriers which prevent members of the communitywithdisabilities to
access services and programs,and also addressed ways toeliminateorprevent these barriers.
Three community forums were held inthe spring of 2003.
This is the first annual plan (2003 -2004)prepared by the Accessibility Working Group ofthe
Board.The plan describesthe following components:the measuresthattheThames Valley has
taken in the past,andthe measuresthataretobetaken during theyear (2003 -2004)to identify,
remove and prevent barriers for people withdisabilities.
Thisyear, the Boardcommittedtothe continualimprovementof access to school board facilities,
policies, programs, practices and services forstudents, staff, parents/guardians, volunteers and
members ofthe community with disabilities.The planalso reportson the participation ofpeople
withdisabilitiesinthe development and reviewof itsannual accessibilityplans.
2003 September 23...8
10.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE COMMnTEE OF THE WHOLE -cont'd
5.TVDSB ANNUAL ACCESSIBILITY PLAN 2003-2004 •cont'd
Aim
This plan describes.the measures that the Board has taken In the past and measures to be
undertaken during the nextyear (2003-2004)to identify,remove and preventbarriersforpeople
with disabilities who work in,use or attend school board facilities and services.
Objectives
The objectives of the plan are as follows:
-Describes the process by which the Board will identify,remove and prevent barriers for
people with disabilities;
Reviews efforts at the Boardto remove and prevent barriers for people withdisabilities during
the past year(s);
Lists the policies,procedures,programs,practices and services that the Board will review in
the coming year to identify barriers for people with disabilities;
-Describes the measures the Board will take in the coming year to identify,remove and
prevent barriers for people with disabilities;
Describes how the Board will make this accessibility plan available to the public.
Commitment to Accessibility Planning
The Board Is committed to the following:
Facilitating the work of its Accessibility Working Group;
Ongoing consultation with people with disabilities In the development and review of its annual
accessibility plans.
Ensuring school board policies and procedures are consistent with the principles of
accessibility
Improving access to facilities, policies,programs,practices and services for students,staff,
parents/guardians,volunteers and members of the community.
The Accessibility WorkingGroup Identified a number of barriers insix categories for people with
disabilities.The categories are:Structural/Architectural,Communication/Language,Technology,
Procedures,Policies/Practices and Additional Items.The most significant finding was that
professional development of staff is a high priority.
This year (2003-2004), theAccessibilityWorkingGroup recommended the following 14 strategies
for removing and preventing barriers.
Barrier L Actions tpifeeTiaken ^Responsibility
Structural/
Architectural
1.Thames Valley District School Board (TVDSB) to
advocate for additional funding for accessibility to
allow new buildings and/or additions to adopt
standards above the current Building Code.
Thames Valley
District School
Board
2.TVDSB to post the audit data base (Division 40 -
Access section)on the Board's website
Facility
Services
3.Post a location on the website to allow members of
the public to Identify barriers and communicate this to
the Accessibility Working Group (AWG)
Information
Technology
Services
2003 September 23...9
Barrier Actions to be Taken Responsibility
4.Establish an AWG sub-committee exploring the
potential of its members reviewing plans of new
buildings and/or additions and making
recommendations to Facility Services
Accessibility
Working Group
Communication/
Language
5.Establish an AWG sub-committee to review the
signage used inTVDSB properties
Accessibility
Working Group
6.Post floor plans of allTVDSB schools on the website Information
Technology
Services
Technology 7. AWG to liaise with new Manager of Information
Technology Services
Accessibility
Working Group
8.Establish an AWG sub-committee to examine best
practices in other boards and agencies in regards to
software training for staff and students
Accessibility
Working Group
9.Purchase 19" (diagonal)computer monitor at
Wheable for the visually impaired
Program
Services
Procedures 10.Advocate for more Inclusive policies/procedures with
paratransit
Accessibility
Working Group
11.Establish an AWG sub-committee designed to
examine inclusive transportation Issues at TVDSB
schools (examine common dismissal times)
Accessibility
Working Group
Policy and
Practices
12.Communicate and provide to ail schools a printed
message available in different languages advising
individuals that they should have information that has
been sent home (eg. Report Cards)translated
Program
Services
Additional -13.Accessibility Working Group to meet quarterly to
review implementation of Accessibility Plan
Accessibility
Working Group
14.Accessibility Working Group to investigate a method
of funding appliances and renovations for staff
accommodations.
Accessibility
Working Group
Review and Monitoring Process
The Accessibility Working Group will meet three times during the 2003 -2004 school year to
reviewthe implementationofthe Accessibility Plan. Evaluationofthe effectiveness inimplementing
the barrier removal and prevention strategies will be ongoing in preparation for the second year of
accessibility planning.
It was noted that the Board's Accessibility Plan 2003-04 is to be posted to the TVDSB website
www.tvdsb.on.ca by2003 September 30.The Ministry of Education will not be responding tothe Plan
as posted,the document is for public access information only.
A discussion period followed and Trustees provided input/suggestions for improving the draft
document.It was suggested that any further input be submitted to Supt.Tucker before 2003
September 17.
Trustee Stevenson asked as part of the communication strategy to communities that School Councils
annually review the Board's Accessibility Plan.Superintendents B.Tucker and J.Thorpe will discuss
the best process for ensuring that this information is communicated to the system's School Councils.
2003 September 23...10
10.REPORT OF COMMITTEES-cont'd
a.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.MONTHLY FINANCIAL REPORTING
J. Roth,Manager,Financial Services, presented a financial statement as at2003 July 31.Asummary
of revenues,expenditure by type and area was provided.A question-and-answer session followed.
Ms.Rothadvisedthatthe fee-paying StudentTuitlonfigureshave doubledoverwhatwas anticipated.
Financial Services has initiated a more stringent awareness at the school level to ensure that fees
are directed tothe Boardoffice.Changes tothe Immigration Acthave also had an impact on student
tuition fees. Ms. Rothreported that itis notanticipated that the Supplies and Services expenditures
will have a major surplus,Due to a delay inreceiving textbooks a transaction occurred later in2003
August and the supples and services expenditures have nowbeen adjusted accordingly.
In response to a question regarding transportation contract renewals/renegotiations,Mr.Bryce
advised that boards across the province are waiting for a harmonized transportation model to be
announced by the Ministry of Education. He advised that the Rural Education Strategies do not
include a transportation funding component.Information specific to Thames Valley's transportation
contracts may be obtained by contacting Manager Sharon Dawson,Support Services.
7.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING 2003 June 10
3:00 p.m.-4:00 p.m.
Members
D.Charles,O.K.T.P.Schuyier,Trustee
L. Doxtator, O.K.T.T.Smith,Chlppewas of the Thames
J. Hunter,Trustee S.Snake,Munsee-Delaware (+3:28)
G. McGahey,Chippewas of the Thames L.Stevenson,Trustee (+3:46)
Administration and Others
D. Cook, Vice-Principal,Seal SS M.Moniz,Vice-Principal,Thames SS
J.Fitzsimmons,Principal,Westminster S.Miller,Attendance Counsellor
Central PS C. Murphy,Exec.Supt.of Program Services
v. Hopkins, Native Counsellor T.Sillaby-Ramsey,Native Counsellor
S.Lundrigan,Recording Secretary
Regrets:
Absent:
1.APPROVAL OF THE AGENDA -The agenda was confirmed as distributed.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.WELCOME AND INTRODUCTIONS
Chair P.Schuyier welcomed everyone to the last meeting of this school year.It was noted that
several administrative staffwere absent because of ministry training or a principals'meeting.
4.CONFIRMATION OF VOTING MEMBERS
Trustees:J. Hunter, P.Schuyier,L.Stevenson
0.K. T.Representatives:D.Charies,L.Doxtator
Chippewas of the Thames:G.McGahey,T. Smith
Munsee-Delaware Nation:S.Snake
2003 September 23...11
10.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
5.REPORT OF MEETING -2003 May 13
The report was confirmed as distributed.
Business Arising from the Report of 2003 l\/1av 13
In response to item #5 from the May report,C.Murphy noted that following discussion of the
report brought forward by the Ad Hoc Committee to Address Concerns of Gay and Lesbian
Students at the 2003 April 8 Board meeting,the following recommendations were approved.
Several other recommendations were sent back to the Ad Hoc Committee for revision.
i.That the Board reaffirm to the system the Board's commitment to having all incidents of
harassment dealt with consistently,promptly and appropriately;
ii.That the Board require principals and managers to highlightequity awareness annually with
theirstaffinAugust/September,related tothe Board's Harassment and Safe Schools policies
and the Employment ^andards Act.
iii.That the Board encourage principals,when possible, to identify a staff representative to serve
as an outreach contact to students and as a school leader among staff on sexual diversityand
equity issues.
iv.That a letter be sent to the Minister of Education requesting that hate-motivated violence
against gay/lesbian students, equity,and diversity be addressed inthe curriculum,beginning
at an early level in the elementary panel.
The Ad Hoc Committee to Address Concerns of Gay/Lesbian Students reviewed the
recommendations sent back to them by the Board. The following motions were approved at the
2003 May 12 Board meeting.
i.That the Board endorse,in principle,the expansion of its Safe Schools -Violence Prevention
initiative to includespecific measures to address sexual diversity issues in itselementary and
secondary schools using age-appropriate strategies and materials.
ii.Thata sub-committeeoftheSafeSchoolsSteering Committee (including students,community
partners, and others) be struck to develop a workplan including feasibility,implementation
time-lines,evaluation,and costs forthe various strategies identified bytheAdHocCommittee
to Address Gay/LesbianStudent Concems inthe April 8,2003 reportto the Committeeofthe
Whole,and that thissub-committeesubmita preliminary reporttothe Boardby January 2004.
iii.That consideration be given inthe 2003-2004 budget process to providing up to $83 300.00,
to support the expanded Safe Schools - Violence Prevention initiatives.
G. McGahey was pleased withthe idea of having a contact person on the school staff that could
help resolve harassment issues.A school-based outreach person may have been of assistance
to several First Nations'students who ended uptaking matters intotheirown hands after they were
subjected to racialslurs. P.Schuyler suggested that the Native Counsellors participate inthis area
and advocate on the Native student's behalf to have the matter rectified within the school.
The Committee supported the writing ofa letter to the Ministry of Education by D.Gordon and G.
McGahey under P.Schuyler's signature,requesting funds to reinstate the position of a Race
Relations and Multicultural Officerthat was eliminated by funding cuts several years,ago.
2003 September 23...12
10.REPORT OF COMMITTEES-cont'd
a.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7,REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
6.NATIVE STUDENTS'PARTICIPATION AT NAC FOR 2003-2004
it was supposed at the April 8 meeting that Native Students be invited to participate once per
semester during the 2003-2004 school year. Aftera brief discussion, the Committeesupported
moving the meeting of2003 November 11 to Thames SS and the meeting of 2003 March 9 to Beal
SS to alleviate any transportation issues and to be in an environment familiar to the students.
7.NATIVE STUDENTS'SURVEY
T. Sillaby-Ramsey and S.Killip intendto pilotthe survey witha group offive students next week.
Any issues or concerns that arise fromthat meeting will be reported back to the Committee;
8.PRINCIPALS'UPDATES
Thames SS
V. Hopkins stated that there are about seven Native students who have taken an application for
the Canadian Forces Aboriginal Entry Program. Sgt. Wilson will be speaking to any interested
students tomorrow at 9:00 a.m.The Applied Suicide Prevention Training presentation attended
by V.Hopkins,T. Sillaby-Ramseyand J. Antone was very informative and timely because of a
recent suicide on the reserve. Ten students really enjoyed the recent Career Fairthey attended
in Sarnla.
The OntarioNativeEducationCounsellors'Association (ONECA)conference iscomingupat the
end of November duringthe Canadian AboriginalFestival (Toronto PowWow).Several students
are really interested in attending and ONECA may be willing to waive the $175 per student
registration fee if they help out during the conference.ONECA is interested in students
organizing a presentation on"Native Counsellors inthe Schools",fornext year.Val indicated that
some students will be competing inthe essay contest at ONECAand one student Isapplyingfor
a bursary.One Thames student is applying to participate in the Outward Bound program.
Thames'commencement and prom was held last Friday evening and seven Native students
graduated at the ceremony. Atthe Dukeof Edinburgh Awards presentation yesterday the prayer
was said by Native students in the Ojibwa language and the twelve Thames students who
received their bronze awards were thrilled to see themselves on the televised newscast.
Doug Gordon praised Val Hopkins for her continuing efforts on behalf of students carrying
forward their commitment at each stage of the Duke of Edinburgh Awards program.
Beal SS
D.Cook announced that the "Many Faces of Beal"(MFOB)documentary Is still up and running
trying to capture and celebrate diversity within their school. T. Sillaby-Ramsey reported that
students are nervous about upcoming examinations and three students have already registered
for summer school on the reserve.Students were taken on a formal tour of the residential school
In Brantford and were interested to learn of the history and hear the story of former students.
The students discussed creating a museum to inform others about the realities of the residential
school experience.Students will be attending the Youth Forum this Friday at N'Amerind and
some students will be attending the Wiijl Pow Wow, provided they have parental consent.
Westminster Central PS
The date of the Social has not yet been determined.It will either be on the 20th or first thing in
the Fall;J.Fitzsimmons requested literature regarding "NationalAboriginalDay"fromthe federal
government and has received packages for every class including a learning activityguide for
each teacher and a colouring book for each student that tie into the celebration.Two First
Nations'students went withtheir grade eight class to Celtic Camp and reallyenjoyed the trip. A
number of First Nations'students are very involvedwiththe track and field team this year. .
2003 September 23...13
10.REPORT OF COWIMITTEES -cont'd
a.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
8.PRINCIPALS'UPDATES
Theprogress made throughtheschool's Degrees ofReadingAwareness (DRA)programfor
students In JK - 3 is being assessed.Some ofthe students have gained more than one
grade level In theirreadingaptitude because ofthisprogram. J.Fitzslmmons will bring back
a report inthe Fall as notallofthe DRAresults are inyet. The grade 1,2 and 3 classes will
be fundraising tomorrow by selling cupcakes.
L.Stevenson asked if there was enough data from the DRA program to establish a
benchmark. J.Fitzslmmons stated thatwe are still inthe early stages ofthe program and
wedonothavea well-established baseline. C.Murphy indicated that similarly to information
on Native Students'aptitudeonothertests, the information has tobe manually collected and
Freedom of Information issues may arise.
P.Schuyler noted that he has been informed that there have been two nominations received
for the A. C.Askew Award and both of these students attend Beal SS.This award
recognizes a First Nations'student who has overcome hardship and promotes staying in
school. P. Schuyler, G. McGahey and S.Snake will meet to decide the award winner.
D.Gordon requested thatthe number of Native Study credit courses offered in September
be reportedbacktothe Native Advisory Committee.C,Murphy notedthatthis information
could be provided from the Principal's Report in September.
G. McGaheythanked DougGordon for his Insight,caring and dedication to First Nations
peoples and wished him well for his retirement.
9.ADJOURNMENT
The meeting adjourned at 4:00 p.m. on a motion by D.Charles.
Next Committee Meeting Date:
Tuesday, 2003 September 9, 3:00 p.m., ElginRoom
RECOMMENDATIONS:None
P.SCHUYLER,
Chairperson
TrusteeP.Schuyler introduced and welcomed Monica Hendrix,newly-elected Executive Member
of the Chippewas of the Thames.
8.REPORT OF THE POLICY WORKING COMMITTEE
2003 September 02
4:12 p.m. -6:10 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
D.Anstead (Chair) T. Roberts B. Bryce J. Cuddle
J.Bennett P.Jaffe S.Christie B.Greene
Regrets:S.Peters,P.Sattler
Trustee Visitors: M. Reid, J.Hunter (5:23)
J.Thorpe S.Dawson
C. Murphy
2003 September 23...14
10.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
1.APPROVAL OF AGENDA
The agenda was approved on motion of J.Bennett.
2.CONFLICTS OF INTEREST-none declared
3.COMMITTEE REPORT OF 2003 JUNE 2 AND TRACKING SHEET
The 2003 June 02 committee report and tracking sheet were provided for information.
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE -none
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT
a.Independent Procedure:Criminal Background Check -Employees
Executive Supt.J.Thorpe and Manager J.Cuddie joined the meeting to report on the three
suggestions and comments received through public input related to the independent
procedure
Criminal Background Check -Employees".Minor cosmetic changes have been made to the
wording and format to increase clarity in several areas.
The following motion was moved by T.Roberts and carried:
That the Independent procedure "Criminal'Background Check -Employees"be
fonvarded to the 2003 September 24 Board meeting for information.
6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
7.SUGGESTED POLICY/PROCEDURE REVISIONS
a.Procedure -Expense Reimbursement
Executive Supts.B.Greene and C. Murphy and Manager S.Dawson joined the meeting to
discuss draft revisions to the Expense Reimbursement procedure.
Itwas noted that revisions bring consistency throughout the system regarding the calculation
of mileage and are in linewiththe practices of other boards.The issue has been raised in
collective bargaining as the contracts and staff agreements refer to existing Board
procedures and policies.
Amendments have been made to the covering oftravel costs from home to the first reporting
base or from the last work location home.Reference to the Education Act will be included
noting expenses eligible to trustees.Ail itinerant employees will be designated a base
location which will be considered their normal place for reporting to work.
The following motion was moved by J.Bennett and carried:
That the revised Expense Reimbursement procedure be posted on the Board's
website for 30 days for public input.
2003 September 23...15
10.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
8.OTHER BUSINESS
a.Policy Review
The following approved policies were reviewed:
-Use of Board's Courier Service by Outside Groups
In additionto some minor rewording,the essential additionsto the policy are to allow the
Director towaivethe charge foruse ofthe courieror allow commercialenterprises touse
the courierunder limited circumstances.Revisions put into wording the existingpractice
of a number of years.
The following motion was moved by P.Jaffe and carried:
That the draft revisions to the policy on Use of the Board's Courier Service by
OutsideGroupsbe postedonthe Board'swebsitefor30 daysfor public input.
-Advertising in Schools
The original policy contains two distinct concepts which the Committee askedtobe split.
Revisions maintain the original title andleavethe role ofthe Principal unchanged.
The following motion was moved by P.Jaffe and carried:
That the draftrevisionstothe policy relatedto Advertising inSchools be forwarded
to.the September 24 Board meeting for approval.
It was recommended thatthe new policy be titled "Political/Sectarian/Religious Advertising
in Schools".Thenew title keepsthesame concepts as in the previous policy that dealt with
advertising in schools.Discussion surrounded the suggested revisions and the need for a
letter of approval from the Director authorizing political,sectarian or religious advertising in
schools.
The following motion was moved by P.Jaffe and carried:
That the draft revisions to the policy related to Political/Sectarian/Religious
Advertising in Schools bepostedtothe Board's website for 30days for public input.
Anote will be added tothe policy that there is no substantial change from the original policy.
-Expense Reimbursement
The Expense Reimbursement policy has been separated into a policy statement and
supporting procedure with nosubstantivechange tothe actual policy.The newprocedure
adds the date at which the annualchanges will become effective (see item 7a).
The following motion was moved by T..Roberts and carried:
That the draft revisions to the policy related to Expense Reimbursement be
forwarded to the September 24 Board meeting for approval.
- Field Trips and Excursions
Concern was expressed that a statement be included inthe Field Trip policy to cover the
appropriateness of field trips moving forward during times ofnational disaster and toprotect
parents'investments forplanned trips. Itwas agreed that the Executive Superintendents of
Operations and Program will be asked to provide comment inthis regard.Discussion ofthe
policy and procedure will continue at the next meeting.
2003 September 23...16
10.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
8.OTHER BUSINESS,cont'd
a.Policy Review,cont'd
-Attendance Areas for Students
Discussion of ttie policy and procedure related to Attendance Areas for Students will continue
at the next meeting.The Executive Superintendent of Operations will be asked to attend to
discuss the documents in detail.
-Community Use of Buildings, Facilities and Equipment
Suggested cosmetic revisions to the policy on Community Use of Buildings,Facilities and
Equipment were discussed and approved.
The following motion was moved by P.Jaffe and carried:
That the draft revisions to the policy related to Community Use of Buildings,Facilities
and Equipment be forwarded to the September 24 Board meeting for approval.
Discussion on the following policies was deferred to the next meeting:
-Supervision of Employees;
-School Councils;
-Home &School and Other Parent and Student Associations;
-Harassment;
-Progressive Discipline of Employees;
-School Councils -Parent Members;
-School Councils - ConflictResolution Process for Internal School Council Disputes;
-Wage Loss Replacement Plan;
-Community Partnerships;
-Religious Observances -Accommodation of Staff.
9.ADJOURNMENT
The meeting adjourned at 6:14 p.m.on motion of J.Bennett.
RECOMMENDATIONS:
1.That the draft revisions to the Advertising in Schools policy be approved.
2.That the draft revisions to the policy related to Expense Reimbursement be approved.
3.That the draft revisions to the policy related to Community Use of Buildings,Facilities and
Equipment be approved.
D.ANSTEAD,
Chairperson
The recommendations were moved by Trustee Anstead and carried.
The Director responded to questions related to the new policyentitled,"Political/Sectarian/Religious
Advertising in Schools"and situations where political advertising maybe conducted In schools without
his knowledge or approval.He reported that occasionally materials are placed in schools without the
principals' authorization.
The Director advised that there has been significant discussion as to what is considered information
and advertising.It was noted that the current Policy on Advertising in Schools,effective 1998
October 27,has been reviewed with elementary and secondary principals.
2003 September 23...17
10.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE POLICY WORKING COMMITTEE,cont'd
Itwas emphasized that postingthedraft revisions tothe policy on the Board'swebsiteforpublicinput
provides the community with an opportunity to comment on programs/activities held in schools after
hours (e.g.All Candidates Meetings,Bible Clubs,BoyScouts,Girl Guides, Scrooge Campaign).It
was suggested that a reportbe provided toTrustees annually indicating the type of consents being
sought/permitted on school property or in Board buildings.
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE
2003 September 02
7:03 p.m.-10:25 p.m.
ADMINISTRATION AND OTHERSMEMBERS
T.Roberts,Chair L.Stevenson
J.Hunter A.Cartier
P.Sattler G.Hart
8.Deller J.Bennett
P.Schuyler S.Peters
D.Stewart D.Anstead
P.Jaffe M.Reid
B. Bryce
P.Gryseels
B.Greene
C. Murphy
J,Thorpe
K.Havelka
K.Dalton
M.Sereda
D.Blair
W.Tucker
J.Empringham
L.Hutchinson
G.Jazey
K,Wilkinson
C.Linsdell
J.Neville
J,Roth
K.Bushell
S.Christie
S.Dawson
K.Meeson
C.Dennett
G.Bereznick
G.Orr
R.Salazer
S.Killip
W.Scott
Chairperson Roberts welcomed everyone back from the summer break.
1.APPROVAL OF AGENDA - The agenda was approved on motionof J. Hunter.
2.CONFLICTS OF INTEREST - No conflicts of interest were declared.
3.DIRECTOR'S ANNOUNCEMENTS
(a)B.Bryce,Director of Education,provided an update regarding the measures followed by
Board staff during the 2003 August 14 power blackoutin Ontario and parts of the United
States.
The Director advised thatthe Education Centreand all secondaryschools with the exception
ofRossS.S.,London,were closed on August 15 and18duetothe blackout.Appreciation
wasextendedto Facility Servicesand Information Technology stafffortheiroutstanding effort
in cutting backon powerusage as instructed bythePremier.K.Bushell,Manager.Projects
&Maintenance,highlighted several ofthe energyconservation initiatives implemented.He
reportedthat byshuttingdownalltheBoard'sairconditioners,approximately60,000 kilowatt
hours, or 40% ofthe weekly energy consumption, was saved.Itwas noted that the actions
taken priortothe energy crisis have resulted insignificant savings to the Board and continue
to demonstrate its leadership in energy conservation.
(b)The Director provided an update regarding Ministry of Education news releases Issued on
2003 August 30,31 and September 01.The 2003 August 30 release unveiled Ontario's new
rural education strategy to help ensure that school boards have the resources required to
provide a high-quality and safe learning environment in small rural and distant schools.A
total of $119 Mhas been allocated to school boards in response to the recommendations
contained in Dr.Rozanski's 2002 December Education Equality Task Force Report and Dr.
Downey's subsequent review of rural and northern areas.
2003 September 23...18
10.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
3.DIRECTOR'S ANNOUNCEMENTS,cont'd
The Director advised that on 2003 August 31,the Ministry announced that 14 new schools
will receive extra financial assistance to help students improve their reading skills. As part
of Ontario's Early Reading Strategy,external literacy experts will work with selected schools
to develop three-year strategies to improve students*reading skills.The announcement
brings the total number of schools receiving extra assistance to 43.Schools are selected to
participate each year based on their Grade 3 provincial test results and their action plans to
improve the reading performance of Junior Kindergarten to Grade 3 students.-
in response to the Education Equality Task Force's recommendations on Aboriginal
education,on 2003 September 01,the Ministry announced an investment of $500 000 to
expand education opportunities for urban Aboriginal students through the establishment of
five new Alternative Secondary Schools.Alternative SecondarySchools are located inNative
Friendship Centres in partnership with school boards and offer a positive learning
environment for Native students.In addition to the five new schools,the investment will
strengthen three existing Native alternative high schools in Sudbury,London and Fort Erie.
It was noted that the Ministry and its partners in the project will determine the location of the
new schools with the sites to begin operation in 2004 September.M.Sereda,Superintendent
of Schools,provided an update on the Board's twoFirst NationAltemative Education school
sites at Wiingashk Centre located at Wheable Centre and Anishnaabe Skinilw located at
Chippewas of the Thames Band Office.
B.Greene,Executive Superintendent,Business Services,advised that the Ministry's
announcement of $50M for the new Rural Education Strategy replaces the Small School
allocation and equates to an additional amount of $486 375 for a total of $793 000.Mr.
Greene advised that the increased amount and new breakdown in school distances deal with
elementary schools 32 kilometres or more apart.The Board has no schools that are within
these criteria. He will contact the Ministryfora detailed breakdown of the funding. Anofficial
report for parents and taxpayers is to be published by 2003 October 31.
c)The Director commented on the success of the opening of the new school year throughout
Thames Valleyand the excitementfor thousands of students especially those entering Grade
9 and Junior/Senior Kindergarten.He noted that last week he had an opportunity to tour new
and renovated facilities at Piattsville &District P.S.,Plattsville,Parkview P.S.,Komoka and
College Avenue S.S.,Woodstock.He commended K. Bushell,and Facility Services staff
who worked diligentlyduring the summer months to ensure that all Thames Valley schools
were ready for opening day.
4.RECOGNITION
Jesse's Journey
Director Bryce,and Board ChairJ. Bennett presented a cheque in the amount of $31 000. to
Rick Moss,Managing Director,Jesse's Journey.The cheque represented many fund-raising
initiatives and activities held by Thames Valley students and staff across the District in support
of Jesse's Journey in 2003. Mr.Moss extended his appreciation on behalf of John and Jesse
Davidson and advised that this year's campaign exceeded last year's figures by $16 000 resulting
in a total contribution of $230 000 to Genetic Research.
2003 September 23...19
10.REPORT OF COMMITTEES -cont'd
а.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
5.PUBLIC INPUT PRESENTATION
Wellington Street P.S.School Council -School Accommodation Study Sub-Committee
Michelle Koyle,representing Wellington Street AccommodationCommittee (WSAC),presented
a request that the Board consider construction of a new school in St.Thomas to alleviate the
need for portable classrooms and to accommodate the rapidly expanding French Immersion
program in Elgin County.
P.Gryseels,Executive Superintendent,Operations Services,provided clarification regarding
similar issues surrounding the French Immersion program In Woodstock and London. Itwas
noted that continuingto place portables on school sites, closing an English school(s)to reopen
as French Immersion school(s)or buildingan entirelynew school for French Immersion are three
considerations for the Board during the Accommodation Study process.The Administration
advised that direction from the Board through a motion would be necessary to commence a
French Immersion School Accommodation Study.
C.Murphy,Executive Superintendent,Program Services, reported that a survey of Elgin and
Middlesex Countyparents suggested that there is interest In extendingthe French Immersion
program.Should a decision be made to expand the program across the District,the French
Immersion boundaries/areas could change in the City of London and schoolclosure(s)occur.
Chairperson Roberts thanked Ms.Koyle for her presentation.
б.THAMES VALLEY NEIGHBOURHOOD EARLY LEARNING PROGRAM (TVNELP)
B.Tucker,Superintendent of Education, provided introductoryremarks regarding the Thames
ValleyNeighbourhood EariyLearning Program (TVNELP).
Henotedthatoverthecourse ofthe 2002-2003 school year,the Board was Involved,along with
several community partners,in the initial implementation of the program.The Program was
hosted In four London District Catholic School Board schoolsand fifteen Thames Valley schools
across three counties.This innovative project was a collaborative effort among community
agencies (Ministry ofCommunity,Family and Children's Services,Ontario Early Years Challenge
Fund,the City of London,Oxford County),the schoolsand ProgramServices support staff.
Ms.G.Orr,provided anoverhead presentation ofthe existing program developedtoenhanceand
positively influence the lives of pre-school children.
The program components consist of literacy,numeracy, healthy active living,social skills,
parenting and eariy child development milestones with a focus on an orientation link to schools
between parentsand 3-year-old children with community programs and services.Examples of
the partnerships ofthe tri-county initiatives include UWO,Police,YMAWCA,libraries,Investing
In Children,with theThames Valley Education Foundation accountable as the lead organization
with allpartners. The programhas been successful in 19 schools in Oxford,Elgin and Middlesex
County with 754 children visiting and participating as well as 933 parent/caregiver.
Approximately $400000has been raised overthe past year insupportofthe program.It was
notedthat following Dr.Fraser Mustard's presentation on2003 May 30,Director Bryce wasasked
to participate on an EarlyChild Development Councilto investigate other communities withsimilar
projects.
ACCOUNTABILITY AND EVALUATION MEASURE
Dr.S.Klllip,Coordinator,Research and Assessment,explained specific tools and measurement
strategies to evaluate the program (e.g., surveys, focus groups, tracking) that will be used to
formulate quarterly reports to the Ministryof Education and various stakeholders.
2003 September 23...20
10.-REPORT OF COMMITTEES -cont'd
a.REPORT OF THE COMMITTEE OF THE WHOLE-cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
6. THAMES VALLEY NEIGHBOURHOOD EARLY LEARNING PROGRAM (TVNELP) -
cont'd
During tiie overiiead presentation,Dr.Killip explained tiie need to tracl<the students'success to
identifythe strengths,intervention effectiveness and direction ofthe program.The data ooiiected
will indicate the extent to which community resources were used by the 350 children participating
in the program,as well as parental satisfaction and partnership feedback.The impact on student
transition to school results will be shared with ail partners and community agencies in order to
sustain the program and continue to develop a shared commitment and governance
(collaborative model) withall partners.
NEXT STEPS
R.Salazer,Learning Supervisor,explained the proposed next steps designed to celebrate the
program's success and partnerships,and to foster collaboration to inspire a shared vision in the
belief that early childhood development is critical.Encouraging interaction between parents,
schools and community agencies is essential while challenging the process,experimenting and
taking risks.Expanding programming and funding to all schools,will create new opportunities
for addressing the crucial formative years (1 - 6). A question-and-answer period followed.
In response to a question posed.Dr.Killip advised that an attempt will be made to capture
broader questions about transition to school issues,prior experiences and differences.The
results will be included Infuture reports.
7.ATTAINMENT OF OUR VISION -REFINEMENTS
Director Bryce presented the following update on the proposed refinements to the Thames Valley
District School Board's Attainment of Our Vision Initiative.
He advised that in 2002 August,a discussion paper was prepared on future directions for the
Vision initiative and was subsequently submitted to all trustees,employees and School Council
and Home and School associations forfeedback.Asignificant amount of input was received and
analyzed by the Research and Assessment department.
The responses and analysis were examined by an ad hoc Attainment of Our Vision Advisory
Committee consisting of representatives from all employee groups and parent groups as well as
trustees and senior administration.This Committee made a number of recommendations and
unanimously agreed that the initiative should be continued with the clear understanding that it
focus on student learning.It was further recommended that the Vision statement - "A Caring,
Learning Community"remain unchanged and that language be clarified to enhance
understanding.
Proposed refinements in keeping with the recommendations of the Advisory Committee were
presented.Director Bryce advised that these draft refinements have been shared with Principals,
Vice-Principals and Managers on 2003 August 26 and were very favourably received.
The significant refinements to the Vision, Mission and Values statements were presented as
follows:
. Vision remains unchanged except that a comma has been placed between caring and learning
to make the phrase grammatically correct;
.Revise our Mission Statement to focus on "Improving Student Learning"and shift the goals of
our learning outcomes and the partnership concept to a newly instituted "GOALS"section of the
document:
2003 September 23...21
10.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.ATTAINMENT OF OUR VISION -REFINEMENTS,cont'd
.Refine our Foundation Principle from "Student Learning"to "Quality Learning"so that the
foundation is learning for allin the Board's community while the focus of the Mission Statement
is specifically on student learning;
.Revise our Foundation Principle of "Coaching"to "Mentoring" so as to use a term more
precisely defining what we do;
.Belief statements remain unchanged;
. Add a "GOALS"section too more powerfully state the way that we are setting out to achieve
our Vision,Mission and Values;
. Also proposed is a new diagram too more simply connect our Vision,Mission and Foundation
Principles.
Suggested revisions will be discussed when the 2003 September 02 Information Committee of
the Whole report is presented at the 2003 September 09 meeting of the Committee of the Whole.
A brief question and answer period followed.
Appreciation was extended to Gregg Bereznick, Principal,Cleardale P.S., for his role as
Facilitator of the refinements to the Board's Vision Initiative.Chairperson Roberts thanked the
Administration for the presentation and for ensuring that the process involved extensive
consultation with,and input from, all Thames Valley stakeholders.
8.DEPARTMENT UPDATES
Business Services
- A summary of Facility Services Projects and Maintenance Included:Capital Projects at
Parkview P.S.,Plattsvilleand District P.S.,North Meadows P.S.,East Williams MemorialP.S.,
Oxford Park P.S.; School Renewal Programs, Energy Management Program, various
maintenance projects, and an update on the Audits of Renewal Initiatives being presented on
Sept 09 by Deloitte &Touche;
- Support Services updates included:Financial Services,Facility Services Operations,Payroll
Services and Transportation;
-K.Bushellprovidedan update onthe Incidentsofvandalism attwo schools Inthe system during
the blackout In August advisingthat approximately $250 000 to $300 000 is spent yearlyto
address school vandalism;
- Health Units concerns re: hand washing/cleanliness Issues related to SARS are being
addressed with Facility Services to establish minimum criteriaofwashroom requirements and
monitoring of the situation;
-K.Bushell provided approximate figures for energy savings realized through the energy
management retrofit program currently underway;
- Appreciationwas extended to all stafffor working diligently duringthe powerblackoutinAugust.
Director's Services
- Director of Education Bryce attended the following events/meetings:United Way Cabinet,
Leadership Team,System Principals'/Managers',Staff Development New Teacher Conference
Workshop,Supervisory Officers' Planning Session;London Learning Clinic Partnership,2003-
04 and the Supervisory Officer Internship Program planning session;
-Staff Development Initiatives included:Leadership Development Program,New Teacher
Program,New Teacher August Conference,New Teacher Fall Conference,New Teacher
Mentoring Program,Professional Reading Group and Staff Development Standards;
2003 September 23...22
10.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
8.DEPARTMENT UPDATES,cont'd
-Attainment of Our Vision initiatives included:Schools/School Councils In service,Consultation
Process and Vision Research;
- Public Affairsand Community Relations updates included;LINKS,MEDIA LINKS (new e-mail
media bulletin),and Electronic Publishing and Graphics.
Human Resource Services
- New rates for benefit premiums will take effect 2003 September 01;
- Criminal Background Checks are being adjudicated by HR managers;
-Safety Officers assisting Facility Services with school renovation projects;
- Disability Management Officers developing strategies to assist staff with return to work
programs;
- Additional occasional teachers are being added to both panels this fall;
- Supt.Thorpe advised that 2003-04 school year new teacher hire figures are: 76 in elementary
panel total of 49 PTE positions and 35 In secondary panel total of 29.5 PTE positions;
-Plans for the October 18 Parent Learning Conference are well underway;
- Annual reports from School Councils are presently being tabulated and analyzed;
-TVARRIS training was"provided tocustodial/maintenancestafffor2003 Sept.Implementation;
- TVARRIS was being audited in 2003 June by external auditors,Deloitte &louche.
Operations Services
-Accommodation &Planning updates on designated sites were provided;Questions re: timing
of building a north London school raised;
-Consideration/review of boundary changes (e.g.Jack Chamber P.S.)would require a motion
to reopen ~matter taken under advisement;
-Preliminary Double Cohort results show returning student numbers greater than 20% prediction
for first semester,UWOentry Is now82% thus many students are returning to secondary for
upgrades;
- On 2003 Sept 17 enrolment extract expected then an assessment will occur;
-Fifty-four people attended the NewAdministrators first session on 2003 August 26;
-Several Safe Schools/Anti-bullying Initiatives were highlighted;
- A feature presentation by Peter Yarrow is planned for Oct.18 Saunder S.S.conference;
Bullyproofing our Children
-Susan Dale has been appointed Teacher on Special Assignment -Violence Prevention;
-Research and Assessment support initiatives included:OSSLT,Grade 9 Math Assessment,
Grade 3 and 6 Assessments,and EQAO training;
-SO's School Growth Plan goals re:ensuring improvement in student learning quality were
provided;
-Supt.Empringham advised that a Summer School update will be available in 2003 November.
Program Services
•Re-organization of Information Technology Services (ITS)was initiated during 2003
July/August;
-Staffing;Carolyn Linsdell appointed ITS Manager,Rosine Salazer replacing Brenda Martin as
Acting Learning Supervisor during her absence,Marie Chambers Learning Supervisor,
Pathways to Success;and Joyce Tonner,Learning Supervisor replacing Doug Dufffor one
year;
- A process is underway to fill ITS Supervisory position;
- A 2003 Summer In-service summary was presented.^
2003 September 23...23
10.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
8.DEPARTMENT UPDATES,cont'd
Trustee Anstead suggested that a monthly departmental update be prepared regarding the work
of the Chairperson of the Board citing the many events and activities inwhich she is involved.
Her suggestion will be taken under consideration.
9.ADJOURNMENT -The meeting'adjourned at 10:25 p.m., on motion of S.Peters.
T.ROBERTS,
Chairperson
Trustee Hart moved the followingmotion that recognizes the Director's presentation to the Information
Committee of the Whole of 2003 September 02,regarding the proposed refinements to the Board's
Attainment of Our Vision Initiative.The motion was approved.
That the Board approve:
a) the proposed revision to its Mission Statement such that it reads,"Improving Student
Learning",
b) the proposed revisions to our "Foundation Principles"such that "student learning"becomes
"quality learning"and "coaching"becomes "mentoring",
c)the addition of an "Our Goals"section and statements that read as follows:
Each School Staff/Department will:
develop a measurable goal and action plan to support the Improvement of student
learning;
build staff capacity to sustain quality learning environments that enable learners to
acquire knowledge and develop critical thinking skills;
collaborate with appropriate education partners (students, parents, employees.
trustees and community) to support learning opportunities;
ensure that policies and practices align with our Vision, Mission and Values;and,
d) the schematic diagram that illustrates its Vision and Mission Statements and its core
Foundation Principles.
10.ADJOURNMENT
The meeting adjourned at 9:17 p.m.on motion of L.Stevenson.
J.BENNETT,
Chairperson
RECOMMENDATIONS FROM THE 2003 SEPTEMBER 09 COMMITTEE OF THE WHOLE MEETING
That the draft revisions to the Advertising in Schools policybe approved.
That the draft revisions to the policy related to Expense Reimbursement be approved.
That the draft revisions to the policy related to Community Use of Buildings,Facilities and Equipment
be approved.
2003 September 23...24
10.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
RECOMMENDATIONS,cont'd
-That the Board approve:
a) the proposed revision to its Mission Statement such that it reads,"improving Student
Learning",
b) the proposed revisionsto our"Foundation Principies"such that "student learning"becomes
"qualitylearning" and "coaching"becomes "mentoring",
c) the additionofan "OurGoals" section and statements that read as follows:
Each School Staff/Department will:
- develop a measurable goal and action plan to support the improvement of student
learning;
build staff capacity to sustain quality learning environments that enable learners to
acquire knowledge and develop criticalthinkingskills;
collaborate with appropriate education partners (students,parents,employees,trustees
and community)to support learning opportunities;
ensure that policies and practices align withour Vision, Mission and Values;and,
d) the schematic diagram that illustrates its Vision and Mission Statements and its core
Foundation Principles.
The recommendations were adopted on motionof L.Stevenson and D.Anstead.
b.REPORT OF THE CHAIRS'COMMITTEE
2003 September 17
12:00-3:35 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair)B. Bryce
T.Roberts (by conference call) . S. Christie
J.Hunter
Regrets:P.Jaffe
1.APPROVAL OF AGENDA
The in-camera and public agendas for the Board meeting were discussed and approved.A
request to make a presentation to the Board based on information received at a recent
conference on Autism was referred to the October 7 Information Committee of the Whole.
2.CORRESPONDENCE
The following correspondence has been received and will be availableinthe Trustee Conference
Room for trustees'information:
- MPP S.Peters to Minister of Education re support of Ontario Student Trustees'Association:
• MPP S.Peters to Ministerof Education re support for single school community schools;
-MPP S.Peters to Minister of Education re closing of rural schools;
- MPP S.Peters to Minister of Education re closing of rural schools.
The following correspondence will be added to the "Communications" section of the 2003
September 23 Board agenda:
-James Downey, Advisor - Rural Education Strategy;
-MPP Bert Johnson re Ontario Student Trustees'Association;
-Minister of Education re technological education;
-MPP Bob Wood re recent energy outage.
2003 September 23...25
10.REPORT OF COMMITTEES-cont'd
b.REPORT OF THE CHAIRS'COMMITTEE,cont'd
3.CITY OF LONDON MUNICIPAL COUNCIL MOTION
Information will besought fromthe supervisory officer responsible forLome Avenue PS regarding
a motion that was taken to the Municipal Council.The Director will report back to the Chairs'
Committee and the Board.
4.LORD ROBERTS SCHOOL COUNCIL -"PRINCIPAL PROFILE"
Executive Superintendent Thorpe will be asked to take a letter from the Lord Roberts School
Council to the District School Council regarding the process for selection of principals. The
Director will advise the School Council of the routing to the District Council.
5.IRISH BENEVOLENT SOCIETY -HISTORY BOOKS
The Directoradvised that the IrishBenevolent Society has requested an opportunityto make a
presentation to the Board regarding a proposed donation of history books to Thames Valley
secondary schools which describes the Irish contribution to the Thames Valley area.He will
contact the Society and Invite representatives to present at the October or November Information
Committee of the Whole meetings.
6.INFORMATION COMMITTEE OF THE WHOLE TOPICS
Information Committee of the Whole topics for 2003-04 were discussed.It was agreed that
presentations should be 30 minutes in length.Trustee Roberts will speak with Executive
Superintendent Murphy regarding areas tobeaddressed inthe Athletic Participation presentation
In November.The revisedschedule will betaken tothe September 23Boardmeetingfor trustees'
Information.
7.CHAIRPERSON'S UPDATE FOR INFORMATION COMMITTEE OF THE WHOLE
The suggestion that the Chair submit a departmental update on Board activitiestothe Information
Committee of the Whole was discussed.It was agreed that the Chair will prepare a report
commencing with the October 7 Information Committeeofthe Wholemeeting.
a.PROPOSED FORUM WITH TRUSTEES,COUNTY COUNCILS AND REGIONAL SCHOOL
COUNCILS
The possibility of co-ordinating a forum with trustees, county council members and the regional
school councils wasdiscussed.It was agreedthata meeting will be plannedforearlyinthenew
year following the upcoming municipal election.Information on issues of mutual interest will be
shared with the County Councils In the interim.
9.NEW TRUSTEES'ORIENTATION
Discussion centered around planning effective orientation sessions for the new Board.It was
agreed thatthe Initial session will bescheduledforTuesday,November 18,from 4:00 -6:00p.m.
withan opportunityfor trustees to meet withthe supervisory officers.Subsequent sessions were
planned to introduce the Board bylaws and provide an in-camera orientation by the Board's
solicitoron November 26 from4:00 -6:00 p.m. Anoverviewof departmental operations will be
provided at the January 6 Information Committee of the Whole. It was suggested that the
overviews form part of the departmental updates for discussion at the meeting.
The content ofthe Trustee Handbook was discussed.It will be updated for distributiontothe new
Board on November 18.
10.VOLUNTARY ELECTION EXPENSE AUDIT
^The Director advised that the Municipal Elections Actindicates that a board ofeducation may
establish a committee to hear any complaints related to trustee election expense issues.It was
agreed that no action will be taken at this time.
11.PERSONNEL MATTER
A personnel matter was discussed.
2003 September 23...26
10.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE CHAIRS'COMMITTEE,cont'd
12.FUTURE MPP MEETINGS
Future meetings with area MPPs will be scheduled following the upcoming provincial election.
The Chair of the Board will make the necessary arrangements in due course.
13.THAMES VALLEY EDUCATION FOUNDATION.
Staffing for the Thames Valley Education Foundation was discussed.
14.FUTURE CHAIRS'MEETINGS
The following Chairs'Committee meetings were scheduled:
-October 22,10:00 a.m.-1:00 p.m.;
-November 19,12:00 noon -3:00 p.m.;
•December 10,10:00 a.m.-1:00 p.m.
15.COMMUNITY RELATIONS-TRUSTEES
It was suggested that trustee names be included on school newsletters.The Director will
investigate the suggestion and report back at the next meeting.
16.ACCOMMODATION STUDY
The appropriateness and process to expand the parameters ofan approved Area Accommodation
Study Committee was discussed.The Board .Chair will discuss the matter with the Study
Committee Chair.
17.POLITICAL ACTIVITY IN SCHOOLS
Appropriate political activity in schools was discussed.Board policy indicates that political
information may be distributed on school property onlywiththe permission of the Director.
18.SECONDARY AVERAGE CLASS SIZE REPORT
The issue offunding for secondary students was discussed.The Director will take the matter to
CODE and the Chair will discuss it with the Board's OPSBA representatives.
19.ADJOURNMENT
The meeting adjourned at 3:35 p.m. on motion of T.Roberts.
RECOMMENDATIONS:none
J.BENNETT,
Chairperson
2003 September 23...27
10.REPORT OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -IN CAMERA
11.
MEMBERS PRESENT
J.Hunter (Chair)
J.Bennett
G. Hart (5:20)
S.Peters (5:47)
D.Stewart
D.Anstead
Regrets:T.Roberts
Absent:P.Schuyler
L.Stevenson
S. Deller (5:18)
P.Sattler
P.Jaffe(5:10)
A.Cartier
2003 September 23
5:05 p.m.-6:30 p.m.
ADMINISTRATION AND OTHERS
B. Bryce
P.Gryseels
J.Thorpe
C. Murphy
M.Sereda
G.Jazey
K.Dalton
K.Havell<a
D.Blair
W.Tucker
J.Empringham
K.Wilkinson
L.Hutchinson
J.Roth
S.Christie
C.Dennett
K.Bushel!
The Committee met in camera from 5:05 p.m. to 6:30 p.m.
1.APPROVAL OF AGENDA -The agenda was approved on motion of L.Stevenson.
2.CONFLICTS OF INTEREST - No conflicts of Interest were declared.
3.DISCUSSIONS -Confidential negotiation,personal and propertymatters were discussed.
4.RISE AND REPORT
Amotionto rise and report was moved byD.Anstead at 6:30 p.m. and carried.
RECOMMENDATIONS:
1.That the motionsapproved at the 2003 September 23 in-camera session related to negotiations
and a retirement by mutual consent be approved;
2.That the Administration undertake a boundary review of the Jack Chambers area withthe intent
of extending the boundary northward;
3.That the Jack Chambers boundary review consider an addition to Jack Chambers P.S.at a future
date;
4. That the Administration reportback to the Boardat the 2003 November25 Boardmeeting.
J.HUNTER,
Chairperson
The recommendations were adopted on motion of J.Hunter and S. Deller.
MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
The following motion was moved by L,Stevenson and S.Deller:
That a committee be established to develop a "Vision for the Future of Our Schools."This
committee will be comprised of various community partners,including but not limited to
representatives from Ministries that are involved inchildren and youth programs and services.
2003 September 23...28
11.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN,cont'd
The mandate of the committee will be to focus on:
1.Possible redefining of a school and identifying possible links of services of different
Ministries with regards to children and youth;
2.Address the funding formula to allow for the partnerships between Ministries to flow
without financial penalty to any one Ministry;
3. Initiate meeting of community partners to establish needs and future growth in addressing
children and youth (concerns);
4.Potential directions in future:
-Where do we go from here?
-What does implementation look like?
-Definition of School?
The following motion was moved on motion of J. Hunter and D.Stewart:
That the motion presented by Trustee Stevenson to establish a committee to develop a "Visionfor
the Future of Our Schools be referred to the Chairs'Committee for consideration.
12.ADDITIONAL BUSINESS-none
13.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)
Trustee Hart advised that a meeting of the OPSBA Board of Directors is scheduled for 2003
September 26 and 27. He reported that OPSBA President GerrI Gershon was complimented for
taking an active role during the Provincial election campaign by submitting letters to all political
parties with emphasis on effective partnerships and commitment to publicly-funded education.
Copies of Ms.Gershon's letters are included in the recent edition of FAST REPORTS.It was
noted that the election results will determine much of the 2003 agenda for OPSBA..Trustee
Anstead advised that a full report from the upcoming Board of Director's meeting will be provided
at the next Board meeting.
b.STUDENT TRUSTEE UPDATE
Student Trustee Matthew Reid presented the following information regarding his recent activities
and upcoming initiatives:
Visited Student Councils at Central S.S.,Glendale S.S.,Woodstock Collegiate Institute,
Strathroy District Collegiate Institute;
OSTA-AECO Annual General and Executive Meeting;
Metwith MPs Shiela Copps,Steve Peters,and Sue Barnes,OSSTF PresidentA/lce President,
OPSBA President,OUSA,Kids Voting Canada,OSTA.
Upcoming meetings/events include:OSTA-AECO,West ElginS.S.,Catholic Separate School
Board,Lord Dorchester S.S.;OSTA-AECO press conference,OSTA-AECO fall General
Meeting;Student Council Presidents/Prime Ministers,Home and School;
Secondary student's fundraisirig goal for United Way campaign was setat $50 000;
OUSA-AGM to be held at University of Western Ontario in 2003 October;
People for Education Symposium scheduled for 2003 November 14-15;
OSSSA Regional meeting to be held on 2003 November 15.
2003 September 23...29
13.COMMUNICATIONS -cont'd
0.RURAL EDUCATION STRATEGY
Aletter was received from James Downey,Advisorto the Minister on Rural Education Strategy,
acknowledging the Board's submission and contribution to the consultation process on Ontario's
Rural Education Strategy.
d.MPP BERT JOHNSON
Aletterwas received fromBert Johnson,MPP,Perth-Middlesexthanking Chairperson Bennettfor
providing a copy of the letter to the Elizatieth Witmer,Minister of Education,supporting the Ontario
Student Trustees'Association.
0.MINISTER OF EDUCATION
Aletter was received from Elizabeth Witmer,Minister of Education,responding to Chairperson
Bennett's letter regarding additional funding for Technological Education.
d.MPP BOB WOOD
Aletterwas received from BobWood,MPP.London West,applauding the Board for Its response
and actions during the recent power outage.
14.NOTICE OF MOTION
The following Notice of Motion was received from Trustees Hart and Jaffe for consideration at the
2003 October 28 meeting:
Whereas the Provincial Government Funding Formula Is based onanaverage schoolsizeof370
students inelementary schools and 910 students in secondary schools;
Whereas manyThames Valley District School Board schools fall below theaveragesizeofschools
required by the Provincial Funding Formula;
Be It resolved thatthe Board budget process Include an estimate ofadditional staffing and building
costs Involved In maintaining its schoolsthatare 20%below these provincial guidelines In thehope
of making the budgetprocess and commitment tosmallerschools transparent.
15.GOOD NEWS ITEMS
Trustee Hunter reported that many United Way fundraising initiatives are underway within theThames
Valley schools and the community.
16.ADJOURNMENT
The meeting adjourned at 9:05 p.m. on motion of 0.Stewart and S. Deller.
The following motions were approved byelectronic vote on 2003 August 19:
That the Board approve the sale of property at 230 Clara Street,Dorchester.
That the Board enter Into a contract withMcMasterChevroletOldsmobileCadillac Ltd.,forthe
lease of 23 Vehicles. The contract will be for a four-year period commencing on 2003
December 01 and ending 2007 December 01.
The following motionwas approved byelectronic vote on 2003 August 29:
That the Board approve the sale of property at 449 Haines Street,Ingersoll.
2003 September 23...30
CONFIRMED;a-Su
Chairperson
SUMMARY OF APPROVED RECOMMENDATIONS OF 2003 SEPTEMBER 23
That the Board approve the recommendation to hire an additional 55 Educational Assistants,0.8
Audiologist and 1.0 Psychological Associate.
That the TVDSB Annual Accessibility Plan 2003-2004 be approved.
That the draft revisions to the Advertising in Schools policy be approved.
That the draft revisions to the policy related to Expense Reimbursement be approved.
That the draft revisions to the policy related to Community Use of Buildings, Facilities and Equipment
be approved.
That the Board approve:
- the proposed revision to Its Mission Statement such that it reads,"Improving Student Learning",
- the proposed revisions toour"Foundation Principles"such that "student learning"becomes "quality
learning"and "coaching"becomes "mentoring",
-the addition of an "Our Goals"section and statements that read as follows;
Each School Staff/Department will:
-develop a measurable goal and action plan to support the improvement of student learning;
- build staff capacity to sustain quality learning environments that enable learners to acquire
knowledge and develop critical thinking skills;
-collaborate with appropriate education partners (students,parents,employees,trustees and
community) to support learning opportunities;
-ensure that policies and practices align with our Vision, Mission and Values;and,
the schematic diagram that illustrates its Vision and Mission Statements and its core Foundation
Principles.
That the motions approved at the 2003 September 23 in-camera session related to negotiations and
a retirement by mutual consent be approved;
That the Administration undertake a boundary review of the Jack Chambers area with the intent of
extending the boundary northward;
That the Jack Chambers boundary review consider an addition to Jack Chambers P.S.at a future date;
That the Administration report back to the Board at the 2003 November 25 Board meeting.
That the Board approve the sale of 230 Clara Street,Dorchester.
2003 September 23...31
SUMMARY OF APPROVED RECOMMENDATIONS OF 2003 SEPTEMBER 23,cont'd
That the Board enter into a contract with McMaster Chevrolet Oldsmobile Cadillac Ltd.. for the lease
of 23 Vehicles.The contract will be for a four-year period commencing on 2003 December 01 and
ending 2007 December 01.
That the Board approve the sale of 449 Haines Street,Ingersoll.
Thatthe motionpresented byTrustee Stevenson toestablisha committeetodevelopa "Vision forthe
Future of Our Schools be referred to the Chairs'Committee for consideration.
\1
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING.PUBLIC SESSION
2003 OCTOBER 28,7:00*P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA
I
3.SPECIAL MUSICAL PRESENTATION
Beal 8.8.,Guitar Ensemble,London V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS
(a)Tiiames Valley District School Council Representatives V
(b)Double Cohort Sponsors -Thames Valley Education Foundation V
-President J.Leitch
(c)London Police Services Recruiting &Training Section V
-Sergeant P.Gilpin
7.CONFLICTS OF INTEREST V
8.DIRECTOR'S ANNOUNCEMENTS V
9.CONFIRMATION OF MINUTES
a.Regular Board Meeting,2003 June 03 M
b.Regular Board Meeting,-2003 September 23 M
10.REPORTS FROM THE ADMINISTRATION
a.College Avenue 8.8.Partnership Expansion Proposal -Oxford M
Manufacturing and Technical Training Centre
b.TVD8B 2003 Summer School M
c.French Immersion School Accommodation and Boundary Issues M
d.2003-04 Board Meeting Schedule M
e.Elliott Fairbairn P.S.M
f. Ministry Equity Capital Reserves (MECR)M
11.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2003 September 23 M
b.Trustee Professional Development Committee,2003 October 07 M
c.Committee of the Whole,2003 October 14 M
d.Chairs'Committee,2003 October 22 M
e. Ad Hoc Committee to Review Student and Parent Expenditures M
f.Committee of the Whole,In Camera,2003 October 28 V
12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
Trustees P.Jaffe and G.Hart M
13.ADDITIONAL BUSINESS
14.COMMUNICATIONS
a.Ontario Public School Boards'Association V
b.Student Trustee Update M
c. Ministry of Education M
d.Deputy Cleric,County of Oxford M
15.NOTICE OF MOTION
16.GOOD NEWS ITEMS -"Did you know..."
r'.:
17.ADJOURNMENT