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4/27/2004 - Regular Board Meeting1. 2. 3. 4. 5. 6. 7. 8. 9. 10. THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2004 APRIL 27,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M -material VCALLTOORDER O CANADA SPECIAL MUSICAL PRESENTATION -Brick Street P.S.,London APPROVAL OF AGENDA OFFICIAL RECORD RECOGNITIONS a.MIDDLESEX COUNTY EFFECTIVE SPEAKING CONTEST WINNERS -Kelly Elliott,Medway S.S. -Grace Carruthers,Caradoc South P.S. CONFLICTS OF INTEREST DIRECTOR'S ANNOUNCEMENTS CONFIRMATION OF MINUTES a.Regular Board Meeting,2004 March 23 REPORTS OF COMMITTEES a.Special Education Advisory Committee,2004 February 24 b.Committee of the Whole,2004 April 13 c.Chairs'Committee,2004 April 21 d.Committee of the Whole,In Camera,2004 April 27 11.REPORTS FROM THE ADMINISTRATION a.TVDSB Draft Special Education Plan 2004-2005 M M V V V M M M M V M 2 12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN 13.ADDITIONAL BUSINESS 14.COMMUNICATIONS a.Ontario Public School Boards'Association -Update V b.Student Trustee Update V 7:25 p.m.c.Trustee Request V d.Ministry of Education re:Ontario Scholar Program M e.Town of Aylmer to Premier McGinty re:Composition of M TVDSB f.Algonquin and Lakeshore Catholic District School Board to Minister of Finance,re:GST Tax Relief M g.Durham District School Board to Minister of Citizenship and Immigration re:Ontarians with Disabilities Act M h.County of Elgin re:Invitation M 15.NOTICE OF MOTION -none 16.GOOD NEWS ITEMS -"Did you know..." 17.ADJOURNMENT THAMES VALLEY DISTRICT SCHOOL BOARD . REGULAR MEETING,PUBLIC SESSION 2004 APRIL 27 The Board met in regular.session on 2004 April 27 in the Board Room at the Education Centre,meeting in Committee of the Whole,in camera at 5:00 p.m.on motion of L.Stevenson and D.Anstead,followed by a public session at 7:00 p.m.The following were in attendance: TRUSTEES D.Anstead J.Bennett A.Cartier S.Doxtator G.Hart ADMINISTRATION AND OTHERS B.Bryce B.Greene C.Murphy J.Thorpe D.Blair K.Dalton J.Hunter P.Jaffe (via teleconference -8:45 p.m.) D.Mugford 8.Peters M.Reid (7:32) J.Empringham K.Havell<a L.Hutchlnson G.Jazey B.Tucker K.Wilkinson M.Reldl (-7:45 p.m.) T.Roberts P.Sattler L.Stevenson K.Bushell S.Christie C.Dennett C.LInsdell W.Scott 1.CALL TO ORDER. Chair Jan Huntercalled the meetingto order and asked the Supervisor ofCorporate Services to conduct the verbal roll call as Trustee Jaffe was participating via teleconference and in accordance with Board Bylaws. 2./3.O'CANADA AND SPECIAL MUSICAL PRESENTATION The appreciationofthe Boardwas extended tothe Brick Street P.S., juniorstudent Choirand Cast, and Kelly Janssen,Darlene Willis,Sonia Doyle and Liz Rae, teachers, for leading inthe singing of "O "Canada"and performing musicalnumbers from thisyear's production of The Lion King." 4.APPROVAL OF AGENDA The agenda was approved on motion of L.Stevenson and M.Reidl. 5.OFFICIAL RECORD S. Christie,Supervisor,Corporate Services,read the following notice into the minutes: We regret torecord the death of FrankSabovitch,aTechnical Support Analystat Information Technology Services -Service Area South, on 2004 April 16. 6.RECOGNITIONS a.MIDDLESEX COUNTY EFFECTIVE SPEAKING CONTEST WINNERS (John Gummow Effective Speaking Awards) Students Grace Carruthers ofCaradoc South P.S.,Melbourne,and Kelly Elliott,Medway S.S.,Arva,presented their winning speeches for the John Gummow Award for Effective Speaking.The Award ispresented annually tothehighestrankedelementaryandsecondary student In Middlesex Countyschools.Appreciation and congratulationswere expressed to the students for their originality and excellence In effective speaking.Mr.Gummow's daughter, KatharineBarnes, presented each student with a commemorativeplaque. 7.CONFLICTS OF INTEREST -No conflicts of interest were declared. 8.DIRECTOR'S ANNOUNCEMENTS -none 2004 April 27...2 9.CONFIRMATION OF MINUTES a.The minutes of the 2004 March 23 Board Meeting were adopted on motion of T.Roberts and J. Bennett. In response to a question related to staffing.Director Bryce advised that secondary staffing is becoming a complex Issue as the Board enters an era of declining enrolment.Supt. G.Jazey explained the staffing process and advised that on 2004 May 04,Operations'Council and secondary Principals vi/ill be discussing the staffing needs of30schools,teacher surplus and the intervievi/lng process for teachers applying forvacant positions. He noted that In addressing the declining enrolment,it may be necessary to use some of the traditional hold back of staff to ensure that classes are not cancelled. Executive Superintendent J.Thorpe advised that declining enrolment will be reflected in the Administration complement this year as student numbers determine staffing allocations. He noted that there will be more teaching principals in elementary and secondary schools.He added that the teachers'retirement and resignation numbers as of 2004 April 13 indicate that there will be no need for layoffs Ineither the elementary or secondary panel. Aquestionwas raised about the costs associated with lowering the Pupil Teacher Ratio (PTR) for Junior Kindergarten to Grade 3.Director Bryce advised that preliminary costings of the personnelcomponent,should changes tothe PTRbe announced bythe Ministry,would likely be Implemented as a four-year,phase-In plan.Enhanced grants to provide forthe 21.0 PTR would require hiring of additional staff since there are no teachers in a redundant position. He suggested that a positive response to this Initiative has been received from the Premier and that boards are waiting for specific details to be released. 10.REPORTS OF COMMITTEES a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2004 Febnjary 24 12:15 p.m.-3:00 p.m. Members Wendie Dupuls,Ontario Association for Families a -x.r. of Children with Communication Disorders (Chair)®London & Sa^TeteTsl^^rsrer':^^The Easter Sea,Society,Ontario Brenda Hopkins,Thames Vaiiey District School Council Booking,Thames Valley Children's Centre Rebecca Hutwitz,Association for Bright Children "J" Sandy Wilson,Community LivingLondon, Oxford, Elgin,Middlesex McGahey,Chlppewas ofthe Thames Jane Steele(A!t),Leaming DisabilitiesAssociation Bonnie Montminy (Alt),Madame Vanier Children's - LondonRegion (LDA-LR)Services Ruth Tlsdale(AIt),tVDSB District School Council Jim Ross,Epilepsy Support Centre Jackie Dorrsers(Alt)Easter Seal Society jm worthington,VOICE for Hearing-Impaired Children (-1:55 p.m.) 2004 April 27...3 10.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd Administration and Others B.Tucker,Superintendent of Education P.Cooi<-Elementary Principal M. Hubert,Corporate Assistant V.Corcoran,Leaming Supervisor G.Grondln,Leaming Coordinator,ISA1 & Technology Regrets:Peggy Sattler,M.Schnarr-Rice,L.Manicom,J.Webb Visitor:J.Bennett 1.CALL TO ORDER Chairperson Dupuis called the meeting to order at 12:15 p.m. Inthe LondonRoom. 2.CONFIRMATION OF AGENDA "School Visits by Members of Parliament (as proposedbyPremier McGulnty)"was added after "Communication",as Item9.3. The agenda was confirmed,as amended,on a motion by A.Morse. 3.CONFLICTS OF INTEREST No conflicts of Interest were declared. 4.REPORT OF MEETING FROM 2004 FEBRUARY 4 B.Hoffman and M.Schnarr-Rice requested thatthe reportofthe 2004 February 4 meeting be amended to Indicatetheirattendance. B.Booking stated that she had sent regrets. The report was accepted as amended on a motion by P. Glllls. It was requested that handouts be provided at subsequent meetings for distribution to Members notin attendance.Itwas noted that Members distributingmaterial will ensure that 25 copies of all handouts are available. 4.1 HEARING-IMPAIRED PROGRAM The motionbyTrustee Stevenson which was tabledatthe2004 February4 meetingwas brought forward. Followingdiscussion of several proposed amendments,the motion was withdrawn In its entiretyby L.Stevenson. The following new motionwas moved byJ. Worthington: Whereas parents of hearing-impaired children must be able to make decisions about their children's education with assurance that a stable program will be Inplace, Therefore,be it resolved that SEAC recommend to the Board that the Board maintain orenhance all currentprogramsforhearing-impaired children.Specifically, that the preschool program remain a half-day program and that the junior kindergarten/senior kindergarten (JK/SK)program remain a full-day program. A discussion occurred regarding the potential impact ofthe proposed recommendation. It was determined that the Intent Isto maintain the stability of programs and resources currently available and that no new precedent will be set,as the needs of hearing- impaired students are already recognized in the Education Act.The Chair called the question and the motion was carried. 2004 April 27..A 10.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 5. GRADE 4 OTIS-LENNON SCHOOL ABILITY TEST (OLSAT)TESTING Discussion related to Grade 4 Otis-Lennon School Ability Test (OLSAT)Testing was deferred to the 2004 March 23 meeting. 6.RESULTS OF FOLLOW-UP TO WECHSLER INTELLIGENCE SCALE FOR CHILDREN (WISC)TESTING The item Results of Follow-up to Wechsler Intelligence Scale for Children (WISC)Testing was deferred to the 2004 March 23 meeting. 7.ASSOCIATION PRESENTATION:EASTER SEAL SOCIETY/THAMES VALLEY CHILDREN'S CENTRE A. Morse and J.Dorrsers,Easter Seal Society, and B.Bocking,Thames Valley Children's Centre,presented a comprehensive discussion of the Associations'services.The Easter Seal Society, originallyfounded as the Ontario Society for Crippled Children,established nursing services and summer camping programs as wellas many ofthe Children's Treatment Centres including the Thames Valley Children's Centre.Today, its primary program is financial assistance toward the cost of personal equipment for children with physical disabilities.The Thames Valley Children'sCentre focuses on rehabilitation and annually serves more than five thousand childrenwithphysicalor developmental disabilitiesand/or communication needs. The impact that a physical disability may have on a child's education and subsequent employment opportunities were outlined. Specific conditions which cause barriers to education such as physical accessibility, personal care, therapy, transportation, and additional issues were described in detail.The report stressed the need for.ongoing professional development specifically intheareas of health,safetyand technology.Several key issues were discussed including:accessibility throughout the system; consistency in implementing policies and practices at school level;collaboration and cooperation with community partners;and effective allocation of qualified Educational Assistants. Following the presentation,a brochure describing the services and programs ofthe Easter Seal Societywas distributed.Presenters responded to questions posed bythe committee. 8.SEAC UPDATES 8.1 SPECIAL EDUCATION DEPARTMENT UPDATE Superintendent Tucker indicated that the presentation by the Learning Disabilities Association -London and Region,deferred from the2003 November 25agenda,hasyet to be rescheduled.He suggested the following dates for Association presentations: IntegrationActionfor Inclusion and Community Living London, Oxford,Elgin,Middlesex to be held2004 May;Epilepsy SupportCentre and Learning Disabilities Association to be held2004June. Suggested dates are to be confirmed at a subsequent meeting. The following three meetings for public input tothe 2004-2005 Special Education Plan have been scheduled: 2004 March 4 Community Education Centre (South) 400 Sunset Drive,St.Thomas,Ontario 2004 April 27...5 V ../10.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 8.1 SPECIAL EDUCATION DEPARTMENT UPDATE -continued 2004 March 11 College Ave 8.8. 700 College Ave.,Woodstock,Ontario 2004 March 25 Community Education Centre (Central) 1250 Dundas St.E.,London,Ontario Meeting notices have been distributed to all elementary and secondary schools.Trustees, SEAC members.Home and School Associations and School Councils.Following a brief discussion,it was decided to place additional notices in local newspapers.Superintendent Tucker will summarize the information gathered at the public meetings in a report for SEAC and for inclusion in the Ministry Report. V.Corcoran,Learning Supervisor,and G.Grondin,Learning Coordinator,ISA 1 & Technology,joined the meeting.Ms.Corcoran reported that professional development workshops on the Program Development Team Process have had a strong response. Workshops covering the types and accessibility of available supports are proving effective. G.Grondin stated that workshops featuring the use of equipment ordered under Intensive Support Allocation (ISA 1)are continuing in the lab at CEC-South.A wide selection of •speech capable software is available for students with special needs.Mr.Grondin explained the features of the different types of software and demonstrated a selection of programs. WordQ;PixWriter;and Writingwith Symbols 2000 combines the use of symbols and auditory response to lessen key strokes and encourage eariy language development.Others such as Kurzweil and Wynn 3 read aloud to the student from material that has been scanned into the computer's memory.All the software is available for hands-on testing at the workshops. .Superintendent Tucker presented a preliminary report regarding elementary,secondary and system level teacher staffing.He stated that the figures are to be presented at the 2004 February 24 Board meeting.The reports compare the 2003-04 budget with 2004-05 figures and indicate the effect of declining enrolment on budget funding and teacher staffing. Teacher transfers and postings were not included and Mr.Tucker indicated that any changes in special education staffing would be consistent with the Special Education Plan.An update is to be provided at the 2004 March 23 meeting. A motion by L.Stevenson to sit past 3:00 p.m.to 3:30 p.m.was supported. Mr.Tucker reported that he is unsure ofthe status ofthe Intensive Support Allocation (ISA) Cycle 5 funding and described the possible effect on expenditures and reserves.Following discussion of the potential Impact of the continued funding delay,the following motion was moved by B.Booking for presentation at the 2004 February 24 Board meeting and earned: That the Board investigate the release of intensive Support Allocation (ISA Cycle 5 funding from the Ministryof Education as soon as possible in preparation for 2004-05 budget deliberations. Trustee Stevenson will ask that the issue be added to the Board agenda. V \ 2004 April 27...6 10.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 9.COMMITTEE UPDATES 9.1 ALTERNATIVES TO SUSPENSION P.Gillis reported that a sub committee was established to help design a framework to guide the discussion that would occur infocus groups with selected principals from the elementary and secondary panels.The purpose of the focus groups is to discuss best practices around dealing with students having behaviourial issues,as well as to look at the barriers that may exist and the resources/supports that could be put in place to make a difference.Three groups of elementary school principals have already met, and the secondary school principals are scheduled to meet next week. So far, the focus groups have been informative and well received.Awritten report will be brought to SEAC at a future date. 9.2 COMMUNICATIONS A.Morse reported that the issue of membership on the SEAC Communication sub committee Isstill outstanding.A summary of those who have expressed interest will be circulated. The 2004 March 29 SEAC training session will concentrate on special programs offered bythe Board. It was suggested that a SEACtraining session focusing on the use ofthe previously demonstrated software be held in the Computer Lab at CEC South,400 Sunset Drive in St.Thomas. 9.3 SCHOOL VISITS BY MEMBERS OF PARLIAMENT Members were encouraged to contact MPP's regarding their school visits to ensure that special education programs are included. 10.CORRESPONDENCE -none 11.FORUM:ASSOCIATION UPDATES 11.1 INTEGRATION ACTION FOR INCLUSION Flyers were circulated announcing the Annual Family Conference ofthe FamilyAlliance Ontario and Integration Action for Inclusion.The conference focusing on parents as advocates Isto be held in Gananoque,Ontario,on 2004 April 30 - 2004 May2. The second and third ina series of Winter/Spring lectures are to be held onTuesday, 2004 February 24 and Tuesday,2004 March 30 as follows: Tuesday,2004 February 24 6:30 -9:30 p.m. The Hilton,300 King Street,London Preventing the Crisis Before It Occurs Ed Mahony,Special Education Resource Specialist, Hamilton Catholic District School Board 2004 April 27...7 10.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 11.FORUM:ASSOCIATION UPDATES -cont'd 11.1 INTEGRATION ACTION FOR INCLUSION -cont'd Tuesday,2004 March 30 6:30 -9:30 p.m. Siskinds,The Law Firm,680 Waterloo Street,London -3"^floor Boardroom The Individual Education Plan Kathy Schaffer,Education Officer,Ministry of Education 11.2 LEARNING DISABILITIES ASSOCIATION An open house will be held on 2004 March 10 from 4:00 p.m.to 6:00 p.m.at the Learning Disabilities Association office located at Ste.305,171 Queens Ave.,London.At 5:00 p.m.,a demonstration of Assistlve Leaming programs available at the L.D.A.will be presented by Paul Thompson. Chairperson Dupuis requested that members complete and return the SEAC Meeting Evaluation forms. 12.ADJOURNMENT -The meeting was adjourned at 3:30 p.m.on motion of R.TIsdale. RECOMMENDATIONS: 1.That the Board investigate the release of intensive Support Allocation (ISA)Cycle 5 funding from the Ministry of Education as soon as possible in preparation for 2004-05 budget deliberations,(presented to 2004 February 24 Board). 2.That the Board maintain or enhance all current programs for hearing-impaired children. Specifically,that the pre-school program remain a half-day program and the JK/SK program remain a full-day program. W.DUPUIS, Chairperson The recommendations were adopted on motion of L.Stevenson and J.Bennett. Trustee Hart advised that the Ontario Public School Boards'Association (OPSBA)is actively lobbying the Ministry of Education to release the Intensive Support Allocation (ISA)Cycle 5 funding as soon as possible. 2004 April 27...8 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE 2004 April 13 7:05 p.m.-10:30 p.m. MEMBERS ADMINISTRATION AND OTHERS D.Anstead S.Peters B.Bryce K.Daiton S.Christie J.Bennett T.Roberts,Chair B.Greene L.Hutchinson C.Dennett A.Cartier M.Reid P.Gryseels M.Sereda G.Owens G.Hart P.Sattler (-10:20)J.Thorpe B.Tucker J.Roth P.Jaffe L.Stevenson C.Murphy K.Havelka W.Scott D.Mugford D.Blair K.Bushell Regrets:M.Reldl,J.Hunter, 8.Doxtator Trustee Roberts chaired the meeting inthe absence ofChair Hunter. He requested that, given the number of sensitive issues on the agenda and in the interest of time,that trustees ensure that their comments and questions relate to new information of the topic under discussion. 1.APPROVAL OF AGENDA -The agenda was approved on motion of L.Stevenson.; 2.CONFLICTS OF INTEREST -No conflicts of interest were declared. 3.DIRECTOR'S ANNOUNCEMENTS -none 4.MONTHLY FINANCIAL REPORTING The month-endreports as at 2004 February29 were presented.Asummary of revenues, expenditures byexpenditure type, and area and expenditure type was provided. Executive Superintendent B.Greene advised that October 31 and March 31 are the enrolment count dates that determine fundingforthe year and that,as yet, the 2004 March 31 numbers have not been confirmed.Presently,figures indicate declining enrolment of approximately 300 students equating to a decrease of $2M In grant revenue.This decline ispartofa larger Issue facing the Board as highlighted In the report ofthe Budget Advisory Committee of 2004 March 23 (item 11). Projections indicatethat the Board Is In a declining enrolment situation,of approximately 2,100 students resultingina grant loss of $12.5M.Theeffects of declining enrolment will be considered at a future date with an In-depth look at the implications of the loss of 7,000 students over the next five to seven years, a majorIssue forthis year and future years' budgets. Mr.Greene indicated that for the 2004 April Expenditures, the province has removed the provincial cap on hydro costing which will result In an Increase to the Board of $434 000.He advised that the Board does not have the option of Increasing the mill rate to cover the additional expense nor is itable to cover It inthe budget. The Administration is waiting to hear from the province whether it will provide funds to address this issue. Mr.Greene noted that during the roll out of this year's budget and accommodation Issues, a series offiscal packages and data will be available. The GLG'sforthisyear have notbeen announced and itis anticipated that the 2004-05 funding announcement will not be received until May. 2004 April 27...9 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 5.PROCESS FOR DEALING WITH ACCOMMODATION REVIEWS In response to a request from Chair Hunter,Executive Superintendent P. Gryseels presented a series offlow charts explainingthe process for dealing with accommodation and boundary reviews.He provided a summary of the Board's Action related to Area School Accommodation Study Committee Reports undertaken from 1999 November 09 to 2003 February 11 inclusive. Supt.Gryseels explained the differences between a system and an area accommodation review using the South-East Oxford,West Middlesex-West Elgin Accommodation Studies as examples and reported on the process for dealing withboundary reviews, a study of areas and designated school attendance.He clarified that,in most cases,accommodation study committee reports,following presentation to the Board,are referred to the Administration for comment The process forhandlinga Minority Report as was presented In the Empress,/Jeanne Sauv6,/Oxford Park study, was also explained. The study committee is disbanded after the Board has dealt with the report and decisions are finalized. The Administration noted that these processes are outlined inthe policyand procedures on School Accommodation. Supt.P.Gryseels also presented slides of the following options/motions available to Tmstees once a study committee report has been presented to the Board and the Administration has responded: Option A: Intent Havingdealt withthe report the Board wishes the school to remain open and no further action or review take place. Motion: That the Study Committee be disbanded. The action recommendation inthe report is to be dealt with separately. Option B: (I) Intent: Table any action until the Provincial Government announces the results of Its review of "School Closure Guidelines". Motion: Thatanydecislonwlth respect to the ^Study Committee report be deferred until such time that the Provincial Government releases its review of School Closure Guidelines;and That the Administration prepare a report for the Board on the implications of the Provincial Government review. ii)Intent: Table any action until the Provincial Government announces the results of Its review of "School Closure Guidelines'*and the release of the 2004-05 School Board Operating Grants. 2004 April 27...10 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 5.PROCESS FOR DEALING WITH ACCOMMODATION REVIEWS -cont'd Motion -cont'd Motion: That any decision with respect to the Study Committee report be deferred until such time that the Provincial Government releases its review of "School Closure Guidelines" and the 2004-05 School Board Operating Grants;and That the Administration prepare a report for the Board on the implications of the Provincial Government review. ill)Intent: Table any action until the Provincial Government announces the results of its review of "School Closure Guidelines." Motion: That any decision with respect to the Study Committee report be deferred until such time that the Provincial Government releases its review of School Closure Guidelines;and That the Administration prepare a report for the Board on the implications of the Provincial Government review. Option C: (I) Intent; To consider possible closure. Motion: In accordance with section 4.0 of School Accommodation and Facility Organization policy/procedures,that ^School be considered for closure effective ;and at the decision for closure be delayed for a minimum of three months in order that the Board receive additional Informationfrom the Administration and further Inputfrom the public. A discussion followed the presentation.During the discussion,it was agreed that once the Board has had the Information presented,ltwiirrefer"the matterto the Administration rather than "table"for response. Trustee Jaffe refen-ed to the Board's policy document regarding the Alms of Area Accommodation Study Committee and the debate of whether decisions are guided by program or by costs.He noted that the primary concern should be to provide programs for students;however, often during an accommodation study it appears that the focus is noton the big picture, that in order to carry programs insmall schools,the funding must be taken from other larger schools.Supt.Gryseels responded that the Board has a good track record related to accommodation study decisions and that often the community does takes a certain pointofview. However,when issues come tothe Board,trustees tend todraw onthe system experience as a whole. Trustee Bennett advised that she has been involved In several accommodation studies and ^ asked for clarification regarding when and where the public makes its input and that this information be included Inthe procedure to ensure consistency.Supt.Gryseels advised that the process is in place for presentations to be made at the monthly Information Committee of the Whole meetings. 2004 April 27...11 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 5.PROCESS FOR DEALING WITH ACCOMMODATION REVIEWS -cont'd Trustee Hart commented that the Board does not have a process to "receive a report"and that this action would provide a "neutral zone"that would allow for clarification.He also suggested that clarification be included in the procedure related to what financial information/implications are to be shared with accommodation study committees and what should be released later on in the process.Mr.Gryseels advised that the Board's process is to present such reports for information,similar to receiving them. In response to a comment questioning ifOption C directly contravenes the moratorium on school closures,Director Bryce clarified that boards were not ordered to put a moratorium on school closings but rather requested by the Minister of Education that boards not move to school ciosures until the School Closure Guidelines are released unless a decision had been made previous to the announcement.He advised that the freedom and flexibility for boards to move within the context of the Education Act clearly exists. Appreciation was extended to G.Owens,Planning Officer, for preparing the comprehensive flow charts to assist with the discussion. 6.ADMINISTRATIVE RESPONSE RE THE SOUTH-EAST OXFORD ACCOMMODATION STUDY Supt.Gryseels Introduced the Administrative Response regarding the South East Oxford Secondary School Area Accommodation Study Committee report referred on 2004 March09. The following Board motion was passed on 2004 March 09: "That the recommendations regarding the South East Oxford Area Secondary School Accommodation Study Committee be referred to the Administration for inputwitha report to be brought back to the Board by the end of 2004 April before making a final decision." During the Board discussion regarding the report,the Administration was directed to respond to the recommendations from an educational point of view and from a fiscal perspective.In doing so,this paper used the information that was discussed at the committee.The Aims of the Area Accommodation Study Committee and additional factors which may be considered by the Committee were provided.It was noted that the perspective may vary;however,the factual Information will come from the Committee's deliberation.An attempt will be made to identify areas of variation should that occur. RECOMMENDATION 1 That Norwich District High School remain open." Itwas noted that there are two major Issues with respect to small secondary schools.For the purpose of the discussion,small secondary schools are defined under Board guidelines as secondary schools with a full-time equivalent (FTE)enrolment less than 400.The cun^ent FTE enrolnient (2003 October 31)for Norwich District High School is 359.00 and projected to be 327.50 for the 2008-09 school year.Three major areas were addressed in this section: •Educational Opportunity Costs •Community Impact 2004 April 27...12 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 6.ADMINISTRATIVE RESPONSE RE THE SOUTH-EAST OXFORD ACCOMMODATION STUDY-cont'd RECOMMENDATION 1 -cont'd a.Educational Opportunity: The Norwich community has publicly stated their satisfaction with the educational opportunities that are afforded their children at the local high school:The issue that exists in small secondary schools is that the breadth of program is not as great as exists in the average size secondary school.The average size secondary school in Thames Valleyis935 students.InNorwich,the program is limited as a result of the number of teachers assigned to that school and the areas in which they are able to teach.Currently at Norwich District High School,in order to address the limitations inherent in a small school,classes are: •combined (e.g.,grade 11 and 12 Physics semester 1);and •offered in alternate years (e.g.,grade 11 marketing,grade 11 entrepreneurship). In addition,in small secondary schools,the provision of support services becomes limited (e.g..Learning Resource Teachers,Guidance,Library). In order to accommodate the current breadth of program,Non/i/ich District High School is given additional staff.The cost of this additional staff above the Ministry funding is provided in the next section. The Board is limited by govemment funding in the amount of money that is spent on teacher compensation which is made up of salary level and the number of teachers (determined by the average class size).In order to assign more teaching staff to NonA/ich District High School than would normally be allocated,that additional staff must come from other secondary schools.As a result,there is an average class size at Norwich DHS of 16.99 whereas ^e largest average classsize in a secondary school on 2003 September 30 was 25.87.The representatives of the South East Oxford Area Accommodation Study Committee are pleased with the average class size at Norwich DHS;however,it was noted that the converse is not true in those communities which have the larger average class size.This issue was discussed thoroughly during the accommodation review. The genera]educational issue fundamentally boils down to the fact that the community is satisfied with the level of programming.However,the students inthis community do not have the same breadth of opportunity as is afforded students in the average size secondary school.The NonA^ich community has had a thorough discussion about this and is on record as accepting this reduced level of opportunity.It should be noted that,as the secondary school population decreases in total and the population decreases at Norwich District High School specifically,the current level of subsidized staffing cannot continue.As a result,the breadth of the program will continue to narrow.This similar condition exists in other secondary schools that are under a population of 400 students. b.Costs: During the Committee's deliberations,the following additional costs were identified: i)Cost of additional staff: Teachers generated byfunding formula:16.71 Teachers assigned:21.63 Total additional cost for teaching salaries:approx.$400 000 per year 2004 April 27...13 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 6.ADMINISTRATIVE RESPONSE RE THE SOUTH-EAST OXFORD ACCOMMODATION STUDY -cont'd RECOMMENDATION 1 -cont'd b.Costs -cont'd The costs above are slightly lower as a result of the following.During the current school year there are 1.06 more school administrators assigned the school than the school qualifies for. The following information is taken from the committee's discussions: ii)Operating Costs: Maintenance:$50 770 Custodial/Operations:$157 707 Utilities:$106 240 TOTAL:$314 717 In addition,the major components that will require replacement In the next 10 years are masonry restoration,ventilation upgrades,and boiler replacement.There will be costs associated with this replacement. Summary The above costs do not include any salary or associated costs attributed to the school or guidance offices. The total approximate additionalcost ofoperating Norwich District' High School Is approximately $800 000 per year.This is approximately $2 200 per student.This $800 000,as previously mentioned,must come from the allocation that would be provided to other schools. c.Communitv Impact: The closing of any school has an impact on a small community.The closing of a secondary school has a major community impact.Schools in communities assist in providing recreation and bring income Into those communities.There is a perception that closing of schools may impact property values.There is no doubt that the existence of a secondary school in a community brings lifeto that community as the school becomes a meeting place,provides recreational facilities,and generally assists with the health and well being of that community.It Is a focal point in the community.In this specific community,itis a source of pride. The difficulty that exists for a school board is that,although the Thames Valley District School Board recognizes this point and has made numerous presentations to the government,school boards do not receive funding for adding community value.Itis an issue that the Administration,Trustees and members of this Accommodation Study Committee are hopeful the Province of Ontario will consider in their review of rural education. Summary The major area of concern isthe breadth ofthe program and the opportunities available for all children.A school community obviously wishes to keep its school open for a variety of reasons and communities generally state that they accept,and will continue to accept,the breadth of the program and the equity of access. 2004 April 27...14 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 6.ADMINISTRATIVE RESPONSE RE THE SOUTH-EAST OXFORD ACCOMMODATION STUDY -cont'd c.Community Impact -cont'd From a system pointofview,Trustees are faced withthe question of whether this level of the program is fair for students Ina community In the long term,and,at the same time, balance the impact of redirection of funds from other schools in order to keep small schools open. RECOMMENDATION 2: "That a suitable level of staffing be established to ensure that the breadth of programming at Norwich District High School not be further reduced." As mentioned previously,the enrolment in secondary schools is decreasing.As a result,the ability to allocate staff from other schools has a greater impact.During the next school year, the administrative and teaching allocation to Norwich District High School will be reduced and Is likelyto occur with respect to teaching staff as well.Over the long term,the enrolment at Nonwich District High School will decrease by another 40 students.The normal impact of this reduction Is approximately two teachers.There will be a reduction in the number of teaching staff at NonA^lch District High School In the future.The community,in making this recommendation,is cognizant that this will occur and Is aware of the fact that the breadth of /" program and educational opportunity will continue to be reduced. RECOMMENDATION 3: "That the concept of Integrated Programming recommended under the Woodstock Secondary School Accommodation Study of 1999 continue to be studied and enhanced with a view to expand the concept to include Norwich District High School and other schools within a reasonable distance of the City of Woodstock and the Town of Tillsonburg.This will provide greater program access to all students within our region.Possible Ideas which may assist in the geographic expansion of Integrated Programming are: •sponsored transportation (private sector funding for transportation to schools offering specialized programming);and •co-transportation with Catholic School Board." The Administration supports this recommendation and would encourage that the school administration and the community investigate this further with a view that this represents no cost to the Board. RECOMMENDATION 4: That the Virtual Academy be expanded at an accelerated rate to include programming that is unavailable or under subscribed at secondary schools x- within the TVDSB with priority access being given to small schools." 2004 Aprii 27...15 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 6.ADMINISTRATIVE RESPONSE RE THE SOUTH-EAST OXFORD ACCOMMODATION STUDY -cont'd RECOMMENDATION 4 -cont'd This recommendation is endorsed by the Administration.Currently,the staffing of the Virtual Academy is provided within the day school grant.The staffing is provided from regular secondary school teacher allocation and also from Program Department budgets.It is imperative that the Province provides funding in order that this program may expand. RECOMMENDATION 5: "That the Thames Valley District School Board Senior Administration review bus routes in South-East Oxford with a view to maximizing enrolment at Norwich District High School." Currently,under the "Choice of Schools"policy,there are some students in Otterville who attend Annandale School for grades 7 to 9 and/or Glendale High School for grades 10 to 12. These students would normally attend Otterville Public School and then proceed to Nonwich District High School.However,currently approximately 10 students per year (a total of 40 students)attend schools in Tillsonburg from grade 7 to 12.This recommendation would limit their access to transportation.This issue Is being referred to Transportation Services for review. RECOMMENDATION 6: "That the Thames Valley District School Board investigate strategies to encourage and support students within the Norwich District High School catchment area,who are attending the cotenninous Board secondary school in Woodstock,to attend Norwich District High School." While the Committee has recommended that the Thames Valley District School Board undertake an investigation,it is the opinion of the Administration that this issue be left in the hands of the community. Following the presentation.Executive Supt.Gryseels responded to questions from trustees. Trustee Hart moved the following recommendation: That any decisions with respect to the South East Oxford Secondary School Area Accommodation Study Committee be deferred until such time that the Provincial Government releases its review of "School Closure Guidelines"and the 2004-2005 School Board Operating Grants;and that the Administration prepare a report for the Board on the implications of a provincial government review. 2004 April 27...16 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 6.ADMINISTRATIVE RESPONSE RE THE SOUTH-EAST OXFORD ACCOMMODATION STUDY -cont'd Trustee Jaffe moved the following motion: That a letter be sent by the Administration to the Minister of Education expressing concerns related to the stress on the communities and the Board in terms of the delay in making decision to address the issues surrounding small schools.Trustee Hart concurred with the necessity of continuing to lobby the government to take action and that debate related to school closures should be postponed until the information Is received. Afterfurther discussion,Trustee Cartler called the question.The motion was defeated and discussion continued.Following further discussion,Trustee Hart's motion was carried. 7.REPORT OF THE WEST MIDDLESEX -WEST ELGIN ACCOMMODATION STUDY COMMITTEE Trustee Peters presented the report and recommendations of the West Middlesex and West Elgin Accommodation Study Committee and recognized the Committee members In attendance. The report indicated that the Board approved the following motion on 2003 April 22: That consistent with the Board Policy and Procedures "School Accommodation and FacilityOrganization," a school area accommodation study committee be established for Giencoe District High School,North Middlesex District High School, Strathroy District Collegiate Institute and West Elgin Secondary School. The West Middlesexand West ElginAccommodation Study Committee's mandate to review the current accommodation of secondary school programming was supported and the following recommendation approved on 2003 December 15: That the alternative concerning the closure of Giencoe District High School not be considered and thatGiencoe District High School,North Middlesex District High School. Strathroy District Collegiate Institute and West Elgin Secondary School remain open. BACKGROUND Atthe Board meeting held 2003 April 22, a recommendation was approved to establish a school area accommodation study committee. The Committee membership consisted of Trustees S.Peter,P.Schuyler and J. Bennett; D.Reycraft, Flora MacKellar Deller,Giencoe School Community:K.Mitchell,C.Hall,North Middlesex School Community: T. Vanpinxteren, A.Morell,Strathroy School Community:T. Grant, D.McKillop,West Elgin School Community:Supts.D.Blairand K.Wilkinson,and Principals C.Anger,Giencoe DNS; B. Baker, North Middlesex DHS;R. Newnes, Strathroy DCI;and L.Schneider,West Elgin SS.The meetings were held during 2003 June and 2004 March. A 2004 April 27...17 ^-10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 7.REPORT OF THE WEST MIDDLESEX -WEST ELGIN ACCOMMODATION STUDY COMMITTEE-cont'd RATIONALE The Committee strongly felt that secondary schools are an integral part of the communities and municipalities in which they are located.Rural,agricultural areas require accessible educational and extracurricular opportunities for their children.The Committee believes that supporting equitable education is a very important aspect of the philosophy of public education as indicated by the Board in its Vision Statement and administrative direction. Enrolment at Glencoe DHS,as well as the other study area schools,is projected to stabilize at its current level by 2006.Board projections show only minor and relatively equal fluctuations over the projected period for the four included schools.It was noted that percentage fluctuations represent smaller numbers of students at the smaller schools. The combined FTE enrolment projected for the four schools In the study approaches 100% of the OTG capacity for the period 2004-2009.There is not sufficient permanent space at the other three public secondary schools to accommodate the population of Glencoe DHS. The closure of Glencoe DHS would create larger catchment areas for the three remaining secondary schools.This would influence negativelytheopportunityfor students to participate in extracurricular activities and part-time employment. The provincial government may provide assistance to secondary schools in rural areas,as well as a review of procedures for considering their closure.Each community inthis study recognizes that there are limitations on the breadth and depth of programming in rural schools,but believes that the current range of course offerings can be increased through measures such as the Virtual Academy and co-operative ventures with neighbouring schools. SUPPLEMENTARY RECOMMENDATIONS To ensure that the ongoing viability and vitalityof the schools inthis study, the Committee made the following additional recommendations: 1.That school-based studies be undertaken at two or more of the schools involved in the study to identify opportunities to share courses and resources between and among the schools with the objectives of Increasing the range of course options for students at the smaller schools and achieving operational efficiencies. 2.That the Board continue to expand the number of courses available through the Virtual Academy. 3. 'That the Board continue to recognize and support opportunities for partnerships with municipal councils,community groups,other government agencies and the coterminous board to share resources such as libraries exercise/fitness facilities and programs 4.That the Board and Its community partners continue to advocate at the provincial level I,)for the provision of equitable educational opportunities for students who reside in rural communities. 2004 April 27...18 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 7.REPORT OF THE WEST MIDDLESEX -WEST ELGIN ACCOMMODATION STUDY COMMITTEE -cont'd Supporting documents Included a Study Area Map,Facility Services data,Secondary Enrolment:Historical and Projected,Secondary School Student Designations, Elementary Feeder Schools,Correspondence from Assistant Deputy Ministerto Directors of Education and the QUEST Centre. Following the presentation,a brief discussion was held. Trustee Peters moved the following recommendation and the above four supplementary recommendations contained inthe Study Committee report: That the alternative concerning the closure of Glencoe District High School not be considered and that Glencoe District High School, NorthMiddlesexDistrict High School, Strathroy District Collegiate Institute and West Elgin Secondary School remainopen. • Afterdiscussionofthe motions,the following recommendationwas movedbyD.Ansteadand carried. That the recommendations regardingthe West Middlesex-West Elgin Accommodation StudyCommitteebe referredto the Administration for Input with a reportto be brought back to the Board by the end of 2004 June before making a final decision. 8.MINORITY REPORT OF THE WEST MIDDLESEX-WEST ELGIN ACCOMMODATION STUDY COMMITTEE Doug Reycraft and Flora MacKellar-Deller,Glencoe representatives on the West Middlesex andWest Elgin Accommodation Study Committee,presentedthe following Minority Report ofthe West Middlesex-West Elgin Accommodation Study Committee. Mr.Reycraftadvised trustees thatthe Minority Report supports the West Middlesexand West Elgin Accommodation StudyCommittee recommendation thatGlencoe District High School remainopen,the rationale,and supplementary recommendations containedwithin the report. Appreciation was extended to Trustee Peters for her leadership role, to fellow committee members,and the Board administration for the consideration and support provided throughout the process. The Minority Report,while agreeing with the report,Identified pertinent information that the Study Committee did not Include.It recommended the following: a. In consideration of the fact that numerous studies and considerable research have recently been done in Canada and the U.S.on Issues of school size and more partlculariy on the effectiveness of small schools,and In consideration of the similarity of the overwhelming majority of those studies that conclude that small schools get better academic results, promote better student behaviour,have higher rates of participation,better attendance rates,higher graduation rates and less vandalism and violence. r 2004 April 27...19 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 8.MINORITY REPORT OF THE WEST MIDDLESEX-WEST ELGIN ACCOMMODATION STUDY COMMITTEE,a.-cont'd The Minority report recommended that the Board consider the following studies and research: "Rural Schools and Education Reform:Should We Keep RuralSchools Open? A Review of the Literature"; "School Size:Research Based Conclusions"; "Current Literature on Small Schools.ERIC Digest"; "Ontario's Small Schools." b.In consideration of the mandate to review the accommodation of students at Glencoe District High School (GDHS),NorthMiddlesexDistrict High School (NMDHS)Strathroy DistrictCollegiate Institute (SDCI)and West Elgin Secondary School (WESS), and In consideration that SDCI has a full-time equivalent (FTE)enrolment of 1,209 students, and an On The Ground (OTG)capacity rating of 1,049 students,resulting Ina 115.25 percent occupancy and has the third highest percentage occupancy of all District secondary schools,and In consideration that SDCI has 46 students registered who are within the GDHS area and given that SDCI has eleven students registered who are within the NMDHS area and that SDCI Is accommodating these out of area students by leasing space from the London DistrictCatholic School Board at Holy Cross S.S.adjacent to SDCI, and In consideration of the provincial"Open Schools Policy"that allows students to attend schools that are out of their designated attendance area,provided that there Is space available in the desired school and In consideration that the Board has a policy of not providing portable classrooms to accommodate out of area students,It was recommended: That space not be leased from the London District Catholic School Board to accommodate out of area students,effective 2004 September. BACKGROUND Mr.Reycraft advised that when this recommendation was proposed at the full committee meetings,the community was Informed by Board administration that they did not wish to turn ways a boundary-waiver request from a public board student because they could switch to the separate school system and attend HCSS withthe resultant loss offunding to the public school board.We believe these concerns of losing students are unjustified and that students denied boundary waivers will remain at their designated high school. Holy Cross is a very small secondary school with only 189 students in Grade 9 to 11 in 2003- 04.If a public school student In the GDHS or NMDHS area did not wish to attend their designated high school because Itis perceived to offer less than a larger high school,it is unlikely the student would attend HCSS with half the student body of their home school. 2004 April 27...20 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 8. MINORITY REPORT OF THE WEST MIDDLESEX-WEST ELGIN ACCOMMODATION STUDY COMMITTEE,b. -cont'd It was notedthat MOSS students are not eligible to playon SDCI teams, or participate in SDCI extracurricular activities. The London District Catholic School Board requires all students,Catholic and non- Catholic totake religious studieseveryyearandwearschool uniforms.Exemptions to the requirementto take religious studies are veryrare. Taking religious studies would limit the number ofoptions students would be eligibleto take. c. In consideration of the mandate to review the accommodation of students at all four secondary schools in West Elgin and West Middlesex,and In consideration ofthe projections which suggest enrolment of 1228 (PTE)at SDCI in 2008-09 and In considerationofthe OTGcapacityat SDCIofonly 1049,and Inconsideration thatthe space currently leased fromthe LondonDistrictCatholicSchool Board at HCSS canbe considered only temporarily available until itis required byHCSS, and In consideration ofthe factthe Committee declined the request for discussion of the Board's plan for accommodating SDCI students when space at HCSS is no longer available. Therefore,the Minority Report recommended: That, as the enrolment of Holy Cross Secondary school approaches its OTG capacity of 466 students,boundary adjustments be considered as a means of accommodating the excess student enrolment of Strathroy District Collegiate Institute at Glencoe District High School and North Middlesex District High School, as each of these regional high schools has the capacityto accommodate them. The following motion was moved by D.Anstead and carried: That the recommendations regardingthe Minority Reportofthe West Middlesex - West Elgin AccommodationStudy Committee be refen-ed to the Administration for input with a reportto be broughtback tothe Boardbythe end of2004 June before making a final decision. Trustee Robertsthanked Mr.Reycraft for presenting the Minority Report. The meeting recessed at 9:25'p.m. and reconvened at 9:40 p.m. 2004 April 27...21 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 9.CONSIDERATION OF PUBLIC INPUT RE SAFE SCHOOLS ACTION PLAN TO ADDRESS ISSUES OF SEXUAL DIVERSITY Chair Roberts opened the discussion of public input received on March 30,2004,regarding the Sexual Diversity Plan developed by the sub-committee of the Board's Safe Schools committee.At the session held in the Sir Adam Beck Auditorium at the Education Centre, 41 individuals and speakers representing organizations presented their views on the Plan. Trustee Sattler advised that it has been two years since the recommendations from the Ad Hoc Committee to address Gay/Lesbian Student Concerns were presented.Duringthe past month more than 2,000 parents,teachers and students have signed a petition urging immediate implementation of the action plan to ensure the safety of all students is protected. She advised that enforcing the Safe Schools Policy is not enough nor is prevention, awareness and zero tolerance enough to meaningfully reduce bullying.Schools must deem unacceptable any physical,verbal,sexual or psychological abuse or bullying that occurs regardless of the race,culture,religion,gender,language,disability, or sexual orientation. It was noted that during the public input session the opinions of presenters whether supporting oropposing the teaching ofsexual diversityunanimously agreed that all students need to feet safe and protected and that a safe school environment is expected and promoted.Acopy of an e-mail was distributed from author B.Coloroso advising that excerpts quoted from her book by a presenter group was done without her knowledge or permission.Ms Coloroso subsequently stated her support for the Board's Sexual Diversity Action Plan in her message.Trustee Sattler emphasized that the need for this action plan is clear and that implementation should begin immediately. Student Trustee Reid concurred with Trustee Sattler's comments that every student has the right to learn in a safe non-threatening environment. Trustee Hart added that during the public input some groups felt that the Board was doing too much and others not enough.He emphasized that the Safe Schools Policy should not lose sight of other forms of harassment and bullying but continue to deal with all Issues and not zero in on specific areas at the exclusion of others. He advised that Violence Prevention Theatre productions performed by secondary school students cleariy Indicate that a variety of issues are being addressed at that level. He stated that he believes the Board has the right balance recognizing,within the context of the law, the need to reinforce the mandate of a secular education.He extended congratulations to the system as It continues to consider student safety a priority. . Trustee Jaffe advised that while reflecting on the feedback related to bullying and harassment,he appreciated the courage of many presenters that came fonvard to tell of their experiences.He wondered what could be done as a system to reassure all parents/guardians that the Board is doing its best in an anti-violence sense.K.Dalton,Superintendent of Education,responded that all Safe School programs are reviewed extensively by staff before being implemented at the school level and that issues are covered under the umbrella of Safe Schools rather than as a single agenda Item.Opportunities for dialogue and debriefing with students and trained facilitators occurs and is followed by an evaluation process with staff and students for future directions. 2004 April 27...22 10.REPORTS OF COMMITTEES-cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 9.CONSIDERATION OF PUBLIC INPUT RE SAFE SCHOOLS ACTION PLAN TO ADDRESS ISSUES OF SEXUAL DIVERSITY -cont'd Trustee Stevenson suggested that future communication strategies need to be In place to ensure that the community is clearly aware of significant Issues and that the opportunity for public participation Is relayed in a positive way. Supt.Dalton responded that when the Board gives the Administration direction on specific issues,often a sub committee is established with the composition representing a diverse cross section of the school/community to ensure that different perspectives are received.As with the Safe School Steering Committee,the staff brought back an action plan and recommended that it be integrated as part of the Safe Schools Initiative.The public presentation held on 2004 March 30 was requested by trustees as a means of gathering further input. Trustee Peters affirmed that it Is the Board's Intent to ensure the safety of all students. However,regardless of the Board's best efforts,the reality Is that many children are harassed about many things in the school yard.She asked if there is ongoing In-service for teachers and principals to handle these situations.Supt.Dalton responded that although In-service Is not mandatory,there are various opportunities under the Board's Safe Schools umbrella for P.P.workshops.She advised that presently a single workshop for staff or administrators does not exist;however,this Issue Is to be addressed within the Action Plan-Cluster 4 Initiative and that the workshops planned for administrators will provide a template foralltheir staff. Trustee Bennett assumed the chair for Trustee Roberts in order for him to comment on the Plan.He extended appreciation for the public input process that exemplifies a commitment withInvolvement. He commented that a varietyofviews were expressed at the publicinput session Indicating that the Action Plan has merit and that no one wants any student harassed,bullied or ridiculed.He emphasized the Importance of maintaining a balance while continuing to address the future challenges related to the reduction of principals and school staff - a significant consideration in the ongoing Involvement process. He also emphasized the Importance of involving parents and helping them to understand the language and concepts as what is best for all students continue to be Implemented.Mr. Roberts stated that the Board's Safe School Policy is the best In the province and puts the appropriate resources behind itto help all children feel safe and free from harassment.He expressed appreciation for the public input and emphasized the Importance of keeping the lines of communication open as the Board evaluates and measures Its progress In the years to come to ensure that the right decisions are being made for all students. Trustee Roberts re-assumed the chair. (Note:See Page 43 for follow-up comments by Trustee Roberts and action taken at the April 27,2004 Board meeting) 10.AD HOC COMMITTEE TO REVIEW STUDENT AND PARENT EXPENDITURES REQUEST FOR EXTENSION Trustee Sattler requested an extension of the reporting date for the Ad Hoc Committee to Review Student and Parent Expenditures. 2004 April 27...23 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 10.AD HOC COMMITTEETO REVIEW STUDENT ANDPARENT EXPENDITURES REQUEST FOR EXTENSION -cont'd She noted that at the 2003 October 28 meeting,trustees approved an extension of the Committee's reporting date to the end of2004 April.The Committee is reviewing school level funding and expenditures by students and parents to Identify whether the financial demands have increased over time and if this Increase has raised issues of equity and equal access to public education.The Committee has found It difficult to meet this time line and Is requesting a further extension to 2004 June 22. RECOMMENDATION: That the Board approve the extension of the reporting date of the Ad Hoc Committee to Review Student and Parent Expenditures to 2004 June 22. The recommendation was moved by P.Sattier and carried. It was noted that an additional trustee is required to sit on the Committee.The following motion was,therefore,moved by P.Sattier and carried: That Trustee Anstead be appointed to the Ad Hoc Committee to Review Student and Parent Expenditures. 11.REPORT OF THE BUDGET ADVISORY COMMITTEE 2004 March 23 3:40 p.m.-4:39 p.m. MEMBERS ADMINISTRATION AND OTHERS S.Peters (Chair)P.Jaffe B.Greene S.Christie J.Roth C.Dennett Regrets:T.Roberts J.Pratt Trustee Visitors:A.Cartler,L.Stevenson 1.APPROVAL OF AGENDA -The agenda was approved on motion of P.Jaffe. 2.CONFLICTS OF INTEREST-none declared 3.ESTIMATE OF GRANT LOSS DUE TO DECLINING ENROLMENT Executive Superintendent B.Greene advised those enrolment projections taken to the Board In February showed the Board is in a declining enrolment situation of approximately 2,100 students resulting in a grant loss of $12.5M. He discussed the effects of the decline In staffing and budget grants and an anticipated revenue loss of more than $40M by 2010.Areport will be brought to the Board withan estimate of costs involved in maintaining schools In excess of the provincial funding formula as part of a Trustee motion.The enrolment decline by region was requested and should be directed to the Board for future consideration. 2004 April 27...24 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 11.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd Concern was raised over tiie impact declining enrolment will have on special education funding. Mr.Greene advised that SEPPA funds will be affected;however,ISAfunding Is allocated for individual students and,therefore,should not be affected.It was noted that declining enrolrhent is a provincial issue for boards,other than those inthe Toronto horseshoe which are experiencing population growth. 4.COMMUNICATIONS PLAN Communications Manager Chris Dennett advised that a communications plan will be developed to describe the impact ofdeclining enrolment to the Thames Valley community once the details are known.The importance of preparing a long-term plan and Involving the communities as partners in resolving the issue was noted.A draft communications plan will be presented for discussion at the next meeting.A fact sheet was requested for discussion with county councils. 5.OPSBA -FUNDING PRIORITIES 2004-05 Supt.Greene advised that a report has been prepared for OPSBA for presentation to the Ministry of Education related to funding concerns.Issues of a benchmark mechanism, the salaries/benefits gap,transportation,declining enrolment,special education ISA funding,an average credit load,and utilities were covered. 6.ONTARIO SCHOOL BUS ASSOCIATION -PARENTS'CONCERNS It was noted that the Ontario School Bus Association has sent a letter to the Ministry of Education urging Itto commit to a formal announcement on a new transportation model to address increasing transportation costs. 7.CANADIAN SCHOOL BOARDS'ASSOCIATION -GST RELIEF Supt.Greene advised that a press release has been prepared regarding GST relieffor school boards. 8.DATE AND TIME OF NEXT MEETING- The next meeting was scheduled for Tuesday,April 13.NOTE: Ithas subsequently been rescheduled to May 25. 9.ADJOURNMENT -The meeting adjoumed at 4:39 p.m.on motion of P.Jaffe RECOMMENDATIONS -none S.PETERS, Chairperson 2004 April 27...25 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 12.REPORT OF THE POLICY WORKING COMMITTEE MEMBERS J.Bennett (Chair)T.Roberts D. Mugford Regrets:D.Anstead,A.Cartler Trustee Visitor:Matthew Reid 2004 April06 4:00-6:10 p.m. ADMINISTRATION AND OTHERS B. Bryce P.Gryseels 8.Christie 3.Dawson B.Greene B.Woodley J.Roth 1.APPROVAL OF AGENDA -The agenda was approved on motion of T.Roberts. 2.CONFLICTS OF INTEREST-none declared 3.COMMITTEE REPORT OF MARCH 2,2004 AND TRACKING SHEET -provided for information 4.INTRODUCTION OF DRAFT POLICY/PROCEDURE a. Naming of Schools Policy and Procedure Exec.Supt.P.Gryseels joined the meeting to describe a draft policy and procedure regarding the naming of schools.He noted that only one of the forming boards had a procedure on this issue. After discussion of the policy,the following motion was moved by T.Roberts and carried: That the draft policy and procedure on Naming of Schools be posted to the Board's website for 30 days for public input. 5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT a.Transportation Policy and Procedure Manager S.Dawson and Supervisor B.Woodley joined the meeting to discuss the four public input submissions received on suggested revisions to the Transportation policy and procedure.Input related to joint custody,primary residence bus stops, designated stops,school yard supervision,and French Immersion seating. Ms.Dawson described the proposed amendments to the documents.After review of the public Input and the changes outlined,the following motion was moved by T. Roberts and carried: That the Transportation policy be forwarded to the Board for approval and the procedure for information,and implemented effective 2004 May 01. Ms.Dawson and Mr.Woodley responded to questions posed by Committee members. 2004 April 27...26 10.REPORTS OF COMWIITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 12.REPORT OF THE POLICY WORKING COMMITTEE -cont'd 6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none 7.SUGGESTED POLICY/PROCEDURE REVISIONS a.Student Admission International/Out-of-Province/First Nations/Student Exchange Policy and Procedure Executive Superintendent B.Greene and Manager J.Roth joined the meeting to describe suggested revisions to the policy and procedure related to Student Admission International/Out-of-Province/First Nations/Student Exchange. Ms. Roth desci"ibed proposed changes to the documents to ensure they are consistent with the new Immigration and Refugee Protection Act.She noted that the current international tuition fees charged have been in effect since 1998 and are considerably lower than other Ontario school boards.The base rate of the Ministry of Education cost of education fees has increased yearly without increases in the international tuition fees.Aformula for determining tuition fees has been developed to be consistent with Ministry costs.The revisions include a $150.00 non-refundable application fee payable at the time the application is received. After discussion,the following motion was moved by D. Mugford and carried: That revisions to the Student Admission International/Gut-of-Province/Flrst Nations/Student Exchange policy and procedure be posted to the-Board's website for 30 days for public input. 8.POLICY REVIEW The following Operations policies were reviewed. a.Attendance Areas for,Students It was agreed that consideration of the Attendance Areas for Students policy will be deferred until such time as information from the government regarding choice of schools is received. b.Community Use of Buildings,Facilities and Equipment Wording of the policyon the Community Use of Buildings, Facilities and Equipment was amended and will be forwarded tothe April 27 Board for approval.The following motion was moved by D. Mugford and carried: That revisions to the Community Use of Buildings. Facilities and Equipment policybe forwarded to the April 27 Board meeting for approval. c.School Accommodation and Facility Organization Cosmetic changes to the School Accommodation and Facility Organization policy were approved.It will be posted to the web in the revised format. 2004 April 27...27 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 12.REPORT OF THE POLICY WORKING COMMITTEE -cont'd 8.POLICY REVIEW -cont'd d.Home Instruction No changes were made to the policy on Home instruction. 0.Attendance/Safe Arrivai of Students After discussion,the following motion was moved by T.Roberts and carried: That Section 5.0 be amended to read "A copy of each school's Safe Arrival Procedures shall be approved by the Superintendent of Education.It will be provided to parents/guardians on an annual basis." f.Acceptance of Gifts and Equipment No changes were suggested to the Acceptance ofGifts and Equipment policy.The procedure will be discussed at the May meeting. g.Twinnlng/Detwinning of Schools Cosmetic changes were approved related to the policy on Twinnlng/Detwinning of Schools.The revised policy will be posted to the Board's website. h.Student Dress Codes No changes were suggested to the policyon Student Dress Codes. 1.Safe Schools Discussion of the Safe Schools policy deferred pending the Board's consideration of public Input on 2004 March 30 related to the policy. j.Fundraising Projects for Schools No changes were offered to the policy related to Fundraising Projects for Schools. 9.OTHER BUSINESS a.Update from Exec.Supt.J.Thorpe Exec.Supt.J.Thorpe provided an update on proposed revisions to the procedure on School Councils -Conflict Resolution Process for Internal School Council Disputes noting the response date for public Input is April 21.The date for receipt of Input Into the Criminal Background Checks -Volunteers procedure has been extended to April 30 to receive input from School Councils. 10.ADJOURNMENT -The meeting adjourned at 6:10 p.m.on motion of D.Mugford. RECOMMENDATIONS: 1.That the revised Transportation policy be fon/varded to the 2004 April 27 Board for approval and the procedure for Information,and Implemented effective 2004 May 01. 2.That revisions to the Attendance/Safe Arrival of Students policy be forwarded to the 2004 April27 Board for approval. 2004 April 27...28 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 12.REPORT OF THE POLICY WORKING COMMITTEE -cont'd 8.POLICY REVIEW -cont'd Recommendations -cont'd 3.That revisions to the Community Use of Buildings,Facilities and Equipment policy be forwarded to the 2004 April 27 Board meeting for approval. J.BENNETT. Chairperson Recommendations 1,2,and 3 were moved on motion by Trustee Bennett and carried. 13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE MEMBERS P.Battler,Chair 8.Peters J.Bennett 8.Doxtator G.Hart J.Hunter P.Jaffe M.Reid T.Roberts L.Stevenson D. Mugford 2004 April 06 7:05 p.m.-10:45 p.m. ADMINISTRATION AND OTHERS B.Bryce B.Greene P.Gryseels C.Murphy J.Thorpe D.Blair J.Empringham L.Hutchinson M.Sereda W.Tucker K.Wilkinson G.Bereznick K.Bushell 8.Christie 8.Dawson C.Dennett C.Graves R.Guthrie • C.Linsdell K.Meeson J.Neville P.Robinson J.Roth W.Scott Regrets:D.Anstead,M.Reldl,A.Cartier 1.APPROVAL OF AGENDA The agenda was amended to include "A Celebration of Learning in Middlesex County"as item 9 and approved on a 2/3 majority vote.The agenda as amended was approved on motion of J.Bennett. 2.CONFLICTS OF INTEREST -No conflicts of interest were declared. 3.DIRECTOR'S ANNOUNCEMENTS-none 4.PUBLIC PRESENTATION a.Randal Buchner Parent Randal Buchner requested that the Board consider developing a policy regarding the practice of leaving decisions related to student safety during severe/cold weather conditions to the discretion of school principals. 2004 April 27...29 '_10.REPORTS OF COMMITTEES-cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd 4.PUBLIC PRESENTATION -cont'd a.Randal Buchner -cont'd He suggested that the policy should ensure that schools be notified when hazardous weather conditions exist and that children are not sent outdoors during recess or lunchtime activities when inclement weather conditions threaten their safety. Chair Battler thanked Mr.Buchner for his presentation.Trustee Bennett requested clarificationofthe process when the Health Unit contacts Operations Services regarding a weather alert.Supt.Gryseels advised that there are three Health Units across the District who monitors their local conditions.He noted that Operations Services received less than five calls from the Health Units this winter related to this issue. 5.OUR VISION -ANNUAL REPORT 2003-2004 B. Bryce, Director of Education,introduced the Our Vision Annual Report which will be forwarded to the Ministryof Education as the Board's annual submission. He noted that since the formation of the Thames Valley District School Board,"ACaring, Learning Community"has served as the Vision statement and defined the Board and its commitment to improving student learning.The Our Vision initiativeis a framework that r guides the process of moving our Vision, Mission and Values into action.It clearly supports the system's primary responsibility of educational excellence,service to students,and ultimately,the improvement of student learning. A consultation process was put In motion in the Fall of 2002 to provide Board employees, trustees and parent groups with the opportunity to reflect on the progress of Our Vision as a strategic initiative, to review recommendations for its refinement and to provide feedback on the Initiative and proposed recommendations.The consultation process yielded a significant amount of feedback. The Our Vision Advisory Committee,comprised of representatives from all stakeholders, reviewed and analyzed the data and proposed revisions to the recommended refinements to the initiative. A clear message emerged from the consultation process to maintain and strengthen the Board's commitment as a caring learning community.This message has been communicated throughout the system through a newly-revised schematic that demonstrates, ina visual sense,how the Vision (A Caring,Learning Community)is an overarching presence within our school system and supported through a newly-revised and simplified Mission (Improving Student Learning) which serves as a focal point for all employees,trustees and parent groups. OurVaiues,articulated through the Foundation Principles (integrity,communication,problem solving,teamwork, continuous improvement, mentoring,job specific skills,qualitylearning) surround and support the Mission as seen in the revised schematic,demonstrating the Importance of utilizing common principlesto determine operational practices and resulting ;behaviours.Such commonality of language and beliefs enable a co-ordinated and sustained effortrequired to improve student learning. Goals serve to clarify our intentions and putinto action the collective desire to promote,support and sustain a caring,learning community. 2004 April 27...30 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd 5.OUR VISION -ANNUAL REPORT 2003-2004 -cont'd The formation of goals and the accompanying action plans enable the implementation process to proceed.Consequently,approved refinements to Our Vision required each school,staff and department to: develop a measurable goal and action plan to support the improvement of student learning; build staff capacity to sustain quality learning environments that enable learners to acquire knowledge and develop critical thinking skills; collaborate with appropriate education partners (students,parents,employees, trustees and community)to support learning opportunities; ensure that policies and practices align with .our Vision,Mission and Values. Schools have established growth plans to address the improvement of student learning as driven by the presence of data (e.g., Provincial testing.Developmental Reading Assessment,etc.) to determine next steps required inthe school improvement process. All central departments have established goals to support improvement of student learning.For Operations Services,the goal is to ensure continuous improvement inthe quality of student learning through ongoing supervision.For Program Services,the goal is to focus on building of staff capacity to support improvement of student leaming in schools. Other central departments not directly related to the learning process set goals to address those essential support functions that contribute to a "Caring,Learning" environment to enable school staff to meet the needs of students.Human Resource Services isfocusing on providing effectiveand efficient services to optimize support for school-based staff.Director's Services celebrates and communicates successes in public education to help school-based staff and Board members are aware of the significant accomplishments in our educational system.Business Services has as its goal the development of high-level customer service that models the Foundation Principles.Ultimately,these goals demonstrate the alignment that exists among all Board employees through a common understanding and application of our Vision, Mission and Values. C. Murphy,Executive Superintendent,Program Services,Introduced a number of community partners and a video presentation of Program partnerships demonstrating best practices among the Board's communitypartners (e.g..Kids On-Track, RiskWatch) was viewed. P.Gryseels,Executive Superintendent,Operations Services,presented a video highlightingBarrieBennett's "Increasing Instructional Intelligence"initiativesbeing piloted at 42 Thames Valley schools.Diane DuMaresq,Principal and Michelle Cordy,Teacher, W.Sherwood Fox P.S.,London,provided Information regarding various school initiatives being implemented at Sherwood Fox that address the Foundation Principals and emphasizes improving teaching practices. 2004 April 27...31 10.REPORTS OF COMMnTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd 5.OUR VISION -ANNUAL REPORT 2003-2004 -cont'd B.Greene,Executive Superintendent,Business Services,provided an overhead presentation of the department's Vision to deveiop a high-level customer service that models the Foundation Principles. B.Hopkins,Chairperson,R.Tisdale,Vice Chairperson and M.Bashore,Member, Thames Valley District School Council,presented a community perspective toward supporting the Board's Caring,Learning Community. In summary.Director Bryce applauded all staff,students,and community partners who support student learning.He noted his appreciation that Business Services has focused on exemplifying customer service to help other staff deliver programs in a confident, timely manner.School Councils were recognized for their significant contribution in supporting a caring,learning community. Mr.Bryce commented that during a recent visit to W.Sherwood Fox P.S.,he experienced first-hand the stafTs intense and invigorating discussion during informal conversation around student learning initiatives.He thanked everyone who participated in the presentation and congratulated Gregg Bereznick,Principal,Cleardale P.S.in his capacity as Vision facilitator for continuing to promote an awareness of the Foundation Principles within the Board's culture.Daryn Bee,ITS,was thanked for his technical contribution to the presentation.A brief question and answer period was held. Chairperson Sattler extended appreciation for the Informative presentation. 6.GENDER DIFFERENCES AND LEARNING Executive Superintendent C. Murphy introduced a report on gender differences and learning,prepared in response to trustees'requests for information on the topic. Throughout the presentation,a number of national and international assessment findings were discussed.P.Robinson and R.Guthrie,Research and Assessment Department, compared District and provincial assessment results for boys and girls and reviewed key messages from the literature on gender differences and learning.System and school initiatives to heighten awareness of gender differences and strategies to address boys' learning styles were described. B.Neubauer,Construction Technology Teacher,Beal S.S.,provided examples of classroom strategies used to build a balanced literacy component through real-world connections.He advised that he uses text features to guide comprehension and build vocabulary skills to assist students entering trades and technological careers. Supt.Murphy noted that consideration must be given to initiating professional development that focuses on gender differences and similarities in social,emotional, physical and intellectual characteristics in learners.Strategies to better support successes ofboth genders need to be implemented and scheduling and course offerings explored to accommodate different needs. T. Bonifero,Co-ordinator,Psychological Services,cited three major findings gleaned from the international research of Canada and Abroad. 2004 April 27...32 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd 6.GENDER DIFFERENCES AND LEARNING -cont'd a.There are no straight answers nor clear evidence related to gender differences in achievement.Boys do catch up to girls in later grades; b.Factors other than gender such as,developmental,social factors,learning styles, socio-economic status impact learning (e.g.,Great Britain,Australia data); c. A strong warning was issued to use cautions about knee-jerk reactions to deal with differences and in calling for gender equal environments.An informal survey conducted with Thames Valley English teachers indicates that separate classes would not be beneficial to girls and boys. Dr.Bonifero reported that research literature concludes that factors other than gender in dealing with boys'underachievement need to be considered.The intervention goals should be to enrich classrooms by expanding choices and improving opportunities for all students.It is important to realize that certain teaching practices may privilege one gender and that a gender-equal learning environment needs to be created that focuses on individual learning styles. 0.Graves.Learning Supervisor,reviewed the early intervention initiatives being provided to help children feel good about themselves and develop learning styles without stereotyping.L.Buckley and C.Richter-Bisson,English Teachers at Laurier S.S.in London,explained their strategies for Implementing a balanced approach to reading instructions for boys as well as next steps. RESEARCH FINDINGS It was stressed that the general principles in achieving gender equality must insure that no stereotyping exists and that bias-free role models are used in classrooms.Teachers should be encouraged to consider carefully their personal beliefs about boys' literacy abilities. It was noted that after a 30-year focus on improving the ways girls are taught and the expectations for their success,school,districts are now beginning to pay more attention to boys In the educational process.In most industrialized countries,school districts are responding to the gender achievement gap through a number of initiatives ranging from differentiated Instruction to same sex schools.Findings on the success of these programs show mixed results,and the research literature varies widely. There has been a keen interest in gender differences in education particularly in the related areas of achievement,motivation and pedagogy for some time.Research shows that as early as the late 1800's,there was concern that boys were not doing as well as girls in school.In more recent history, what began as concern for girls' underachievement in mathematics in the 1970*s,has turned into a "moral panic"about boys*underachievement In literacy. RESEARCH FINDINGS The research literature on gender differences appears to be divided by geography and bias.That is,three of the five leading countries that investigated the issue (Australia, New Zealand and Great Britain),looked for the sociological causes of gender differences while Canada and the United States examined the biological causes of the gender differences and their influence on academic performance.The one in which all countries and researchers agree is pedagogy. 2004 April 27...33 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd 6.GENDER DIFFERENCES AND LEARNING -cont'd RESEARCH FINDINGS -cont'd The research findings from Canada,U.S. and U.K.Indicate a gender gap Ina broad range of educational areas across various educational institutions from elementary schools to university.They cite that: girls do significantly better in reading and writing than boys on standardized tests; boysare over represented inthe number of students receivingspecial education for a behavioural or emotional problem and more boys than girls are diagnosed with ADHD (Attention Deficit Hyperactivlty Disorder); girls tend to have more positive attitudes than boys toward school and are more involved In school activities; both the educational and occupational aspirations of girls are higher than boys; boys have a greater likelihood of not completing high school and post-secondary involvement of women in education is higher than that of men (Thiessen 2002); The many roots of underachlevement by boys include the following: Social Structure Boys have a strong desire to be viewed as masculine by their peers and unfortunately the most prevalent masculine belief is that "real boys don't work hard In school." Biological Neurological and hormonal investigations have shown significant gender differences in brain structure and function.Girls'brains are more finely developed giving them superior verbal skills whereas the male brain excels in visual and spatial areas. School based and standardized assessments The third source of difficulty for boys is the increased demands of assessment procedures forverbal reasoning and written communication skills.Amajorlty ofboys find these demands difficult to meet and their reluctance to read contributes to their underachlevement. Student Attentiveness Research Indicates thatthe most significant predictor of student literacy achievement Is student attentiveness and that girls are significantly more attentive than boys.The current move away from short answer assessments and activities to those that require increased attentiveness may be inadvertently exacerbating the differences in literacy achievement between boys and girls. 2004 April 27...34 10.REPORTS OF COMMITTEES-cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd 6.GENDER DIFFERENCES AND LEARNING -cont'd RESEARCH FINDINGS -cont'd Attitude Toward Reading Many researcliers reportthat children see readingas a decidedlyfemale activity. Inaddition,when boys read, they tend to read formore utilitarian reasons than girls who read to fulfil their intrinsic pleasures.Boys,when given a choice will prefer to read comic books,web pages and newspapers while girlswould rather read novels. The prevalent NorthAmerican view is that biological differences Inthe sexes also result In significant difference in learning styles. Deductive and Inductive Reasoning Boystend tobe deductiveintheirconceptualizations startingfroma general principleand applying itto individual cases.Girls tend to be more inductive Intheir thinking.They tend to begin with concrete examples and then builda general theory. Abstract and Concrete Reasoning Boys tend to be better than girlsat being able to calculate something without seeing or touching it.Boys do better than girls when math is taught abstractly on a board. Females often find it easier when it Is taught using manlpulatives. Language Usage On average females produce more words than males. Logic and Evidence Girls are generally better listeners than boys,hear more of what is said and are more receptive to details in a lesson.Boys tend to hear less and more often ask for clear evidence to support another's claim. Boredom Boys are bored more easilythan girls; It takes more stimulito keep them attentive.Girls are better at self-managing boredom. Use of Space Boys tend to need to use more space than girls do when they learn, especially at younger ages. Movement Movement seems to stimulate male brains and helps to manage impulsive behaviour. Sensitivity and Group Dynamics Cooperative learning is often easier for girls to master.Pecking orders are very Importanttoboys;they become "fragile"learners when theyare lowinthe peckingorder. Use of Symbolism Boysrelyon picturesintheirlearning-mainlybecause theystimulatethe right hemisphere of the brain.Girls tend to prefer written texts. 2004 April 27...35 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd 6.GENDER DIFFERENCES AND LEARNING -cont'd RESEARCH FINDINGS -cont'd -Use of Learning Teams Boys tend to create structured teams and girlsforming looser organizations.Boys spend iess time than girls in managing team process;they pick leaders quicl<Iy and focus on goal orientation.(Gurian,2003) There is a contrarian view around gender issues in the research literature that strongly suggests the need for policies and debates about boys'and girls'educational achievement to move away from the narrow confines of gender-based theory and toward a more broad- based developmental model that takes into account the wide range of individual and social factors that Impinge on individual academic achieverrient (Reed 1999).For example,late maturing boys experiencing school difficulties are assessed more frequently by Student Services personnel than any other student group. It was noted that there is a general consensus among educational theorists that while steps must be taken to Improve boys'literacy achievement,they must be carefully considered not privileging one gender over another,but enriching classrooms,expanding choices and improving opportunities for all students.Several writers issue warnings about knee-jerk reactions like restructuring educational systems into single-sex classrooms.They admit that, while a careful study of student achievement that might provide valuable information to guide teaching practices in mixed-sex classrooms,any move to make this common practice would further emphasize gender differences and fractionalize our society.(Hunsader,2002) One of the major recommendations resulting from this debate around gender differences is the creation of gender equal learning environments beginning with the acknowledgment that certain teaching practices may privilege one gender.Research shows that teachers do treat boys and girls differently but that this gender bias is often so subtle that most teachers do not easily recognize it.Their training does not adequately prepare them to see the subtle, unintentional and potentially damaging bias in classroom instruction and materials. GENERAL PRINCIPLES IN ACHIEVING GENDER EQUALITY General Principles in Achieving Gender Equality have been presented by several researchers. -School personnel need to recognize that,while many qualities are stereo typically ascribed to girls (e.g.,empathy and cooperation)or to boys (competitiveness and bravery),these qualities exist and should be nurtured in all students. -Teachers should strive to provide students with bias-free role models in their Instructional approaches. - In order to help boys improve their literacy,verbal reasoning and written communication skills, it is Important that schools avoid "dumbing down"the curriculum.Instead,their unique needs and learning styles must be considered in a renewed commitment to maximize the literacy skills of all students (Barrs 2003). 2004 April 27...36 10.REPORTS OF COMMITTEES-cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd 6.GENDER DIFFERENCES AND LEARNING -cont'd RESEARCH FINDINGS -cont'd -Teachers must monitor their personal beliefs about boys'literacy abilities.Research shows that in classrooms where teachers believed boys are as successful as girls in beginning literacy,the boys scored approximately the same as girls.However,in similar classrooms where teachers believed that boys are less successful,the boys scored on average 12%lower than girls. SPECIFIC PEDAGOGICAL STRATEGIES Specific Pedagogical Strategies that may prove to be useful in dealing with gender differences appear at various places in the research literature. -Gearing reading materials to the interests and abilities of students and move beyond those choices to fiii in the gaps. - Alternating between group discussion and structural teaching to accommodate the females who tend to perform better when they can articulate aloud their thoughts and the maleswhotend to perform betterwhentheyhave a structureto follow. -Systematically calling on males and females equally in class when questioning.Give boys more time to process questions before being asked to respond. - Alternating group tasks to advantage boys sometimes and girls,other times. - Assigning specific roles for males and females Inmixed gender groups. -Introducing and reinforcing males and females who are leaders in non-traditional roles. -Considering mixed-gender team teaching. - Encouraginggirlstotake thetrioof science courses (physics,biology,chemistry)more often. -Helping boys to buildtheir vocabularies so they will have an easier time expressing themselves In words. -Allowing boys to perform a motor activity,such as squeezing a stress ball, while reading or working on a problem. STRUCTURAL CHANGES Is there a need for structural changes?A survey of projects aimed at reducing gender differences has shown mixed results at best. 2004 April 27...37 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd 6.GENDER DIFFERENCES AND LEARNING -cont'd STRUCTURAL CHANGES -cont'd -Some schools inthe U.S.have seen significant increases in standardized test scores after introducing single-sex classes. - In Quebec,two Montreal schools have used a "special project"exemption that allows them to offer allgirland allboy classes.Other schools separate the male and female students for certain subjects on ad hoc basis. - In the provinceof Alberta,the Calgaryschool district plans to open two allfemale schools In2004 September.WhileInEdmonton,several publicschools offerthe Nellie McClungGirl'sJunior High Program, which has a Women's Studies component with emphasis on academic achievement,leadership and self reliance. - InOntario,there isonlyone, single-sex school inthe Toronto public system-an all-female facility geared to students expected to go Into careers in cosmetics,child care or hospitality. -Research on single-sex education is mixed.For example,reading scores tripled and discipline referrals plummeted after an elementary school In Seattle switched to single-sex education.But a high profile 12-schooI effort in California In the late 1990*s was deemed a failure and abandoned. - Ina symposium sponsored by the Toronto District School Board,there was no consensus among 16 researchers that single-sex education "works" or is better than coeducational. It concluded that single-sex education programs produce positive results for some students in certain settings but no teaming environment,single-sex or co-ed,provides a sure escape from sexism. - In England and Wales,in reviewing the findings of a longitudinal study of a single birth cohort of some 14,000 people,researchers concluded that the apparent differences In examination results between students at single-sex and coeducational schools were markedly reduced with proper control for differences in background and prior achievement. -Australian researchers found that the average socio-educational level of the school population was a moreimportantpredictorof student attainmentthan schooltype (single- sex or co-ed). Duringa question-and-answer session a number of general principles to keep In mind in achieving gender equality and in relation to boys and learning were discussed. In response toa question relatedtohowthe Boardcan engage moreparents into thegender differences and teaming conversation, itwas suggested that as this issue evolves, more principals,teachers, parents and School Councils will become involved in sharing the Information.Brenda Hopkins,Presldent,ThamesValteyDistrlctSchool Council,advised that the topic has not been discussed at Council meetings. 2004 April 27...38 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd 7.M0NTHLY REPORT OF THE CHAIR Trustee Stevenson asked for clarification regarding an article that appeared In the media related to the sexual diversity issue to be debated at the 2004 April 13 Committee of the Whole meeting.Chairperson Hunter advised that at the Chairs'Committee Meeting, it was unanimously decided to discuss the public Input received on l\/larch 30 at the April 13 meeting.Trustees will be given an opportunity at that time to comment/discuss the input. S. Christie,Supervisor,Corporate Services,w/as asked to explain if reconsideration of the motions passed In 2003 May was part of the process.She advised that there were no motions that were appropriate for reconsideration Inthat the action approved Inthe motions had been completed. Supt.Gryseels stated that the report of the Safe School Committee was presented concurrently with the 2003-2004 budget process and the motion passed by trustees to look at the sexual diversity issue within that context was Identified.Request for more funding related to this Issue has not been made and therefore,the administration will not provide another report. Chairperson Hunter reported that duringMarcha significantamount of her time was spent responding to the many e-mails received related to the public input forum on Sexual Diversity. During the month Chairperson Hunter attended the following meetings/events:Thames Valley Education Foundation,NativeAdvisoryCommittee,B.Hopkins, Chair, DistrictCouncil, EastWilliams Memorial School,Centennial P.S.French Immersion Parents,Strathroy District Collegiate Institute French Immersion Information session,North Middlesex District High •School and Strathroy District Collegiate Institute Violence Prevention/Forum Theatre presentations.Chairperson Hunter,Trustee Anstead, Director Bryce and Supt.Thorpe attended the funeral for Jack Reidi,late husband of Trustee Margaret Reldl. Trustee Hartasked that a process be putinplacefor Trustees torespondingtopublicinput presenters when requested to do so. 8.DEPARTMENT UPDATES Business Services Facility Services Projects and Maintenance Included:Capital projects at North Meadows P.S.,East Williams Memorial P.S.,Oxford Park P.S.,Clara Brenton P.S.,School Renewal Program at West Elgin S.S.and submission ofthe 2002-03 School Operations Report to the Ministry; Accounting Service Supervisor attended the OASBO GST Sub Committee meeting to discuss GST implications; Financial Services Isdeveloping the 2004-05 budget incollaboration with several groups; -Support Services updates included:Supply Management,Printing and Mail Services; Facility Services Operations Initiatives were highlighted. 2004 April 27...39 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd 8.DEPARTMENTAL UPDATES -cont'd Director's Services Directorof Education Bryce met withstaff,student and parent representatives at Prince Andrew P.S.Mr.Bryce attended the following events/meetings:Thames ValleyEducation Foundation,Improving Instructional Intelligence,Ad Hoc Group: Council on Early Childhood Development and Parenting, Garrison Community Council,Junior Achievement Board,Althouse College VIP Student Program and CODE.Mr.Brycebroughtgreetings and/or presented tothe following groups:Payroll Department CelebrationLunch,MedwayS.S.Jesse's Journey Assembly,Middlesex County Effective Speaking Contest;the Director met with Dr. Hannay,OlSE,to discuss 2003 Research report as well as hosting three Dutch administrators visiting Dr.Hannay and Ontario to attend various educational activities; Staff Development initiative updates Included:Secondary New Hires Conference, New Teacher Spring Conference,Leadership:Exploring the Responsibilities,Skills and Strategies,2004 Leadership Conference,Staff Development Standards,2004- 05 Leadership Development Program,Distance Learning P.D.Courses,Professional Reading Groups and the Wellness Conference; Updates provided ofOur Vision Inservlce for schools and School Councils,Advisory Committee,refinements,implementation and research; Public Affairs and Community Relations updates Included LINKS electronic edition, TVDSB Web site preparation,NEW PL focus and scholarship,awards and bursaries program availability is now unden^/ay. Human Resource Services All employees will be required to complete an annual offence declaration beginning 2004 Sept.; A retirement seminar to more than 400 employees was offered; Long-term Occasional Teachers figures Include 249 elementary,short term list 2236 elementary 459 retirees; School Council leadership workshop being held 2004 April 21; District School Council's first newsletter launched recently and website now up and running; Summer school staffing for support personnel and summer student hiring has commenced; Interviews for elementary French and French Immersion teachers were held 2004 March 06. 2004 April 27...40 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd 8.DEPARTMENTAL UPDATES -cont'd Operations Services PrincipalsA/ice-Principals attended an in-service re increasing instructional intelligence on2004 March 30 focussing on strategies involving concept mapping vs. mind mapping; On 2004 May 05, 06 and 07, cohortteams will go to one of the three daysfora further in-service: All secondary teams:ingersoli DCI (May 06) Elementary-CEO East/South:Southwold P.S.(May 05) ElementaryCEO Central:Ryerson P.S.(May 07) Final in-service for Cohort 1 Teams is to be held May 14 organized by Superintendency. Ayear-endreviewand year-end reporttobe developedforfuture directions; - Staffingupdates included:District Staffing Committeemet on 2004 April 07and 08 and completed the allocation ofstaffto elementaryschools.Secondary projected enrolments are due by 2004 April 02 and initial staffing allocation to be sent to schools by April 15.ThefirstpostingofHeadship/Assistant Headshipvacancies will take place 2004 April 19-23 with interviews conducted April 26 - 29; - Accommodation & Planning highlights included:Administrative response to the South-East Oxford Area Accommodation StudyCommitteereport will be broughtto Board2004 April 13;the accommodation report with respect tothe West Middlesex- West ElginArea Accommodation Study Committees will also be tabled at the Board 2004 April 13;the first meeting oftheCaradoc South Area Accommodation Study Committee is being planned formid-April with awebsitetobeset uponcethenames ofallcommunity representatives is known. A presentation was made tothe District School Council meeting on 2004 March 25.Regional meetings have been scheduled.The initial meeting is to bring fonward the information available and the second meeting will provide the opportunity for feedback,input,questions and answers. - Asummary reporton the ElementaryFrench Immersion ReviewIsto be posted to the Board's website in 2004 June with administrative report to the Board in2004 September followed by public input during the months of October'and November. All information Is contained on the Board's website under "Area Accommodation Study Committees." -SafeSchools initiatives Included:SafeSchools:A Legal Perspective,was presented 2004 March25toNewAdministrators;HomedaleP.S.students'presentation entitled "You're It,"Westminister S.S.presentation "Head Game," Douglas Dane a survivor of physical,sexual and emotional abuse speaking to more than 2,900 students during April;ForumTheatre by Medway and Bantingmaking 16 presentations, A Time for Musicusing music to engage elementary students inpreventing bullying; 2004 April 27...41 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd 8.DEPARTMENTAL UPDATES -cont'd Operations Services - cont'd "Student Awards"-the Centre for Children and Families In the Justice System ofthe London FamilyCourt Clinicand Crime Stoppers will once again financially sponsor the TVDSB Student Leadership In Violence Prevention Awards. Research and Assessment provided services,support,project development and consultation as follows;OSSLT results,EQAO Grade 3,6,9 and OSSLT,TVNELP Day 1/ 2 sessions,Secondary school violence prevention, Partnership for Excellence,Student Achievement and Gender presentation,enrolment/class size data,Trillium consolidation,Ministry,student achievement databases,PDD/Gifted review,school-based/system-level surveys.Literature reviews,Bennett Cohort schools,reading mathematics assessments,and completion of reportfor Alternatives to Suspension Committee; Program Services -Mathematics The Mathematics Portfolio continues to support Early Years and Primary teachers with the implementation of the Early Math Strategy MinistryInitiative that mirrors the research and experience showing the best way to raise student achievement through a combination of intensive subject-focused work with teachers and set Improvement targets for student learning.Each elementary principal,primary mathematicteacher, school library,and special education departments received a copy of the Quality Mathematics Learning in the Primary Classroom document and CD as part of the training. Dr.Charles Ling a researcher from the University ofWestern Ontario with a specialty in Cognitive Science,worked in Thames Valley classrooms to develop a DVDA/ideo resource to promote thinking strategies.The Patterning video "Power Thinking 4" is to be provided for each school.An after school professional development session for Junior division mathematic teachers was provided In March. The Grade 7, 8,and 9 Applied Mathematics Targeted Implementation Planning Supports (TIPS)resource was developed to help teachers activate all of the student's learning systems through delivery of a balanced mathematics program. The resource contains research on best practice,daily lesson plans,and technology supports for intermediate and Grade 9 Applied mathematics teachers.This initiative is part of the Ontario government's strategy to improve achievement in mathematics among students from Grade 7 -Grade 9 Applied.A three-day session is being offered during March,April and May to a Grade 7 or 8 elementary teacher from each school and a Grade 9 Applied math teacher. Two elementary and secondary math teachers have applied to work on a provincial writing team this summer to Implement changes to the current mathematics curriculum as a result of provincial focus sessions and subject association consultations. 2004 April 27...A2 10.REPORTS OF COWIMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd 8.DEPARTMENTAL UPDATES-cont'd Program Services -cont'd Science Teams of elementary students participated in regional Design and Technology challenges withfinals held in April.Winning teams were awarded for participation and excellence of designs.Ateam of secondary teachers is currently developing a framework for Grade 9 and 10 science courses that integrate teaming continua identifiedbythe Science Teachers Association ofOntario.Teams will complete their work as part of a summer writing project. The Environmental Education initiative "Climate Change Symposium"was a success,partnering TVDSB,the London District Catholic School Board,and Global Action Plan London to offer a unique opportunity to secondary students.Students listened to provincial and international experts on climate change and then developed school level plans. The Math,Science &Technology, and Environment portfolioprovides teachers with support through monthly newsletters,electronic conferences,and the Program Services website. The last Issue of LINKS thisyear, whichisdeliveredto allparents of TVDSB.students,will highlight math,science,and environment curriculum issues and home connections. -Senior Administration has recommended that effective 2005 September,the French Immersion program'in CEC East will be offered at Tollgate P.S.only.Victory Memorial School,Ingersoll,has been unable to sustain a viable program due to low enrolment.Parents of students who registered for SK and grade one will-be notified that the program will not be offered at VMS and referred TollgateP.S.Similarly, grade three French Immersion students will be offered the opportunity to continue the immersionprogramat TollgateP.S. Roomexists inthe grade 4 class atTollgate to accommodate allnine students and transportation isto be provided in accordance with Board procedure. Languages and Social Sciences portfolio Include additional elementary and secondary ESLstaff hiring.Intermediate Balanced Literacy Document in service and annual conference InToronto preparations.The early years,juniorand Intermediate task forces are focusing on assessment,shared reading and comprehension strategies respectfully. Upcoming learning experiences for students Include:elementary students participation In heritage fairs sponsored by the Historical Foundation of Canada; senior secondary students participating In a Careers in History conference cosponsored by local historical associations and the second United Nations conference Is upcoming in 2004 May. 2004 April 27...43 10.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd 9.CELEBRATION OF LEARNING Trustee Bennett updated trustees on plans related to the Board's 2004 February 24 motion celebrating learning In Middlesex,Oxford and Elgin counties and the City of London. She advised that the first "Celebration of Learning"event is to be held Thursday,2004 April22,at Strathroy District Collegiate Institute,Strathroy.Flyers advertising the event have been sent to Middlesex County schools and all School Councils.Trustees have received invitations to distribute to family/friends inviting them to this special evening of entertainment and Information.The date of 2004 May 20 has been scheduled for the Oxford County event to be held at East Oxford Central P.S.,Woodstocic. 10.ADJOURNMENT -The meeting adjourned at 10:45 p.m.on motion of S.Peters. P.SATTLER, Chairperson Trustee Jaffe requested that the Director convey appreciation tothe staff and students forthe magnitude of the Gender Differences and Learning Report. 14.ADJOURNMENT -The meeting adjourned at 10:30 p.m.on motion of S.Peters. T.ROBERTS, Chairperson Following discussion of the Committee of the Whole Report of April 13,Trustee Roberts spoke to Item 9 of the report:Safe Schools Action Plan to Address issues of Sexual Diversity,and moved the motions,seconded by J.Bennett: That the implementation process for the Sexual Diversity Plan at the school level be guided by principals In consultation with students,staff.School Council,Home and School,parents and guardians of students attending each individual school (as per Section 2.9 of the Safe Schools policy)and That each principal will have access to the "Continuum of Safe Schools"to assess the level of safety and to refine Safe School initiatives in consultation with their school community. He noted that on May 27,2003,Trustees gave direction to the Safe Schools Steering Committee to establish a sub-committee to "develop a work plan including feasibility,implementation time lines, evaluation and costs for the various strategies identified by the Ad Hoc Committee to Address Gay/Lesbian Concerns."The report from the sub-committee was presented to the Board as a preliminary report on April 22, 2003. At that time, the report was referred back to the Ad Hoc Committee for review and subsequent presentation at the May 27,2003 Board meeting. 2004 April 27...44 10.REPORTS OF COMMITTEES-cont'd DISCUSSION RE SEXUAL DIVERSITY REPORT,ITEM 9 OF THE COMMITTEE OF THE WHOLE APRIL 13 REPORT -cont'd The report reflected serious thought on an important issue and the recommendations seemed to be congruent with the direction of the Ontario Schools Code of Conduct.Trustee Roberts quoted from the "Standard of Behaviour"section of the Code of Conduct: "All school members must: respect and treat others fairly regardless of their race,ancestry,place of origin,gender, sexual orientation,age or disability. He commented that the direction given to the Safe Schools sub-committee was not specific enough.He applauded the efforts and sincere response of the sub-committee and maintained that their efforts were a work plan, not an implementation plan,as clarified in the May27 motion. In other words,he noted,the Committee identified the "whaf in the Action Plan in terms of addressing the concerns raised by students in October,2002,but felt that inno way should their efforts be considered as the "how" or the implementation plan for schools as implementation plans emerge from action plans. He stated that the Board has a defined process on how new materials and changes are introduced to students in our schools.School principals are the curriculum leaders in Thames Valley schools and it is their absolute responsibility to develop implementation plans for all initiatives approved by the Board in order to meet the individual needs and priorities of their school communities. He noted that,as trustees,they had agreed on many occasions that every school isdifferentand should be encouraged to reflect the local flavour of the community while striving for academic excellence,and, inthis case,ensuring every student that the Board Is providingthe appropriate and safe environment for achieving his/her maximum potential. When new initiatives,or the "whats"are identified,the Board must understand that it has a process for implementation in its schools.Principals understand this process from introduction to refinement so the Board should expect to find schools at various points on the Continuum of Safe Schools based on the school culture,needs and priorities of the students in the school. Trustee Roberts commented that the process of Implementation is carefully designed by the school principalto gain commitment to new initiativesthrough involvement.The success ofthe process is built on the strategies that the principal utilizes to involve staff,students.School Council, Home and School, and parents/guardians inthe community intothe decision-making process.The process examines carefully the resources which will have the greatest impact on student learning.It also allows the establishment of priorities and the best use of system resources.Principals have the advantage of selecting resources that meet the more Immediate needs of their students and are able to use the implementation plan to gain commitment through the involvement of their school communities. He listed a number of areas that would be affected in approving the motion: 1. It moves the Board forward with the expectation that every school addresses Safe School issues in their school community with increased awareness,knowledge,assessment tools, programs and resources and ensures that curriculumi content conforms with Ministryof Education curriculum guidelines. 2004 April 27...45 10.REPORTS OF COMMITTEES-cont'd DISCUSSION RE SEXUAL DIVERSITY REPORT,ITEM 9 COMMITTEE OF THE WHOLE APRIL 13 REPORT -cont'd 2. it addresses the need for ongoing consultation through School Councils and the greater school community as a process rather than an event. 3. It acknowledges that every school is different with different needs. 4. it encourages principals to do the most Important job In educatlon-to meet the needs of students and to administer their school. 5. It allows the work by the sub-committee to continue and establish implementation priorities within the approved budget. 6. As per the current practice,it allows all partners in the process to make decisions regarding student participation,that is,parents may withdraw their children from any program that they feel conflicts with their family values. 7. It provides for Trustees to be informed of progress in the program through the Department Updates on a monthly basis as per current practice. Trustees provided additional comments related to their support of the Action Plan and the motions on the floornotingthey reinforce the Safe School Policyand affirmthe natural course ofaction within Thames Valley schools under the leadership of Supt.Dalton and the Violence Prevention team. Trustee Bennett assumed the chair to allow Chairperson Hunter to speak to her support of the Action Plan following which she re-assumed the chair. The motions were approved on a pollvote: That the Implementation process for the Sexual Diversity Plan at the school level be guided byprincipalsinconsultation with students,staff, School Council,Home and School, parents and guardians of students attending each individual school (as per Section 2.9 of the Safe Schools policy)and That each principal have access to the "Continuum of Safe Schools"to assess the level of safety and to refine Safe School initiatives in consultation with their school community. YEAS:D.Anstead,J.Bennett,S.Doxtator,G. Hart, J. Hunter, P.Jaffe,D.Mugford,S. Peters,T.Roberts P.Sattler,L.Stevenson NAYS:A.Cartier ABSTENTIONS:None Student Trustee M.Reid offered his non-binding vote as a Yea. 2004 April 27...46 10.REPORTS OF COMMITTEES -cont'd DISCUSSION RE SEXUAL DIVERSITY REPORT.ITEM 9 OFTHE COMMITTEE OF THE WHOLE APRIL 13 REPORT -cont'd The following motion was then moved G. Hart,seconded by D.Anstead: That the Directorofthe Thames ValleyDistrictSchool Board oversee the implementation of the Board's Sexual Diversity Plan through the Safe Schools policy. After considerable discussion L.Stevenson moved that the question be called.The motion was supported and discussion ceased. The motion was approved on a Poll Vote as follows: YEAS:D.Anstead,J.Bennett,S.Doxtator,G. Hart,J.Hunter,P.Jaffe,D.Mugford,S. Peters,P.Sattler,L.Stevenson NAYS:A.Cartier,T.Roberts ABSTENTIONS:none Student Trustee M.Reid offered his non-binding vote as a Yea. The recommendations of the April 13 Committee of the Whole meeting were adopted on motion of J.Bennett and D.Mugford.Trustees Jaffe,Stevenson and Doxtator were absent for the vote. RECOMMENDATIONS FROM THE APRIL 13,2004 COMMITTEE OF THE WHOLE MEETING That any decision with respect to the South East Oxford Secondary School Area Accommodation Study Committee be deferred until such time that the Provincial Government releases its review of "School Closure Guidelines"and the 2004-2005 School Board Operating Grants;and that the Administration prepare a report for the Board on the implications of a provincial government review. That the recommendations regarding the West Middlesex-West Elgin Accommodation Study Committee be referred to the Administration for input with a report to be brought back to the Board by the end of 2004 June before making a final decision. That the recommendations regarding the Minority Report of the West Middlesex -West Elgin Accommodation Study Committee be referred to the Administration for input with a report to be brought back to the Board by the end of 2004 June before making a final decision. That the Board approve the extension of the reporting date of the Ad Hoc Committee to Review Student and Parent Expenditures to 2004 June 22. That Trustee Anstead be appointed to the Ad Hoc Committee to Review Student and Parent Expenditures. That the revised Transportation policy be forwarded to the 2004 April 27 Board for approval and the procedure for information, and implemented effective 2004 May01. V. 2004 April 27...47 10.REPORTS OF COMMITTEES-cont'd b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd RECOMMENDATIONS FROM THE APRIL 13,2004 COMMITTEE OF THE WHOLE MEETING - cont'd That revisions to the Attendance/Safe Arrivalof Students policy be fonwarded to the 2004 April27 Board for approval. That revisions to the Community Use of Buildings,Facilities and Equipment policy be forwarded to the 2004 April 27 Board meeting for approval. A********************************* c.REPORT OF THE CHAIRS'COMMITTEE MEMBERS T.Roberts (Chair)P.Sattler J.Bennett Regrets:J.Hunter 2004 April21 12:15 p.m.-3:45 p.m. ADMINISTRATION AND OTHERS B.Bryce S.Christie 1.APPROVAL OF AGENDA The following Items were added to the agenda: Letter from Toby Barrett,MRP •MOE Memoranda re Ontario Scholar Program London Animal Alliance Request to Present •Thames Valley District School Council re Sexual Diversity Plan •Trustee Resignation 2.CONFLICTS OF INTEREST -No conflicts of Interest were declared. 3.AGENDA REVIEW The agendas for the in-camera and public Board meeting of April 27,2004,were discussed and approved. 4.CORRESPONDENCE The following correspondence has been received and Is available In the Trustee Conference Room: Near North DSB. to the Minister of Education re elimination of EQAO testing; •St.Clair Catholic DSB. to Minister of Education re Implementation of Ontario digital library; OPSBA re 2004-2005 cost pressures; •Toby Barrett,MPP re February 24 Meeting with MPPs; •Greater Essex DSB Action. 2004 April 27...48 10.REPORTS OF COWIMITTEES-cont'd c.REPORT OF THE CHAIRS'COMMITTEE -cont'd 4.CORRESPONDENCE -cont'd The following correspondence will be added to the April 27 Board agenda under "Communications": • MOE Memoranda re Ontario Scholar Program; Town of Aylmerto Premier McGuinty re composition of TVDSB; •Algonquin &Lakeshore Catholic DSB. to Minister of Finance re GST relief; Durham DSB. to Minister of Citizenship and Immigration re Ontarians with Disabilities Act funding -The selection of a trustee to serve on the Accessibility committee will be discussed at the April 27 Board meeting; •County of Elgin Invitation -Trustee input will be requested.May 20 has been set for the meeting with the Oxford County Coun'cil at East Oxford Central PS from 4:30-6:00 p.m. 5.THAMES VALLEY DISTRICT SCHOOL COUNCIL RE CELEBRATION OF LEARNING MEETINGS AND STUDENT TRUSTEE VOTE Views of the Thames Valley District School Council regarding the Board's planned Celebration of Learning meetings and the proposal for a student trustee non-binding vote were discussed. Itwas recognized that the Board dealt with the student vote issue at the March 23 Board meeting. The Chair and Director will respond to the Council's concerns regarding input opportunities as issues arise. 6.RESIGNATION FROM THAMES VALLEY EDUCATION FOUNDATION Replacement of a trustee on the Thames Valley Education Foundation resulting from a resignation was discussed.The process to replace the trustee is in progress. 7.SURVEY OF BOARDS RE STUDENT TRUSTEE A survey of boards from the Upper Canada DSB regarding processes and financial support of student trustees was discussed.The Chair,trustee mentor and the Trustees'Assistant will be asked to respond to the survey and will request that the Upper Canada Board share the submissions from other responding boards. 8.CONFERENCE REQUEST FROM STUDENT TRUSTEE A request from the student trustee to attend the Ontario Student Trustees'Association's Annual General Meeting in Ottawa was considered.Following a review of the Student Trustee's PD budget,the following motions were moved by J.Bennett and carried: That the student trustee be approved to attend the OSTA Annual General Meeting in Ottawa and that PD funds be made available to assist him in participating. That approval for the Incoming student trustee(s)to attend upcoming PD conferences be deferred pending their election to determine funds available and their preferences to attend. 9.REQUESTS TO PRESENT TO THE BOARD - a.Glencoe DHS Revitalization Committee A request from the Glencoe DHS Revitalization Committee to present to the Board was deferred until the accommodation study administrative report has been received by the Board. 2004 April 27...49 10.REPORTS OF COMMITTEES -cont'd 0.REPORT OF THE CHAIRS'COMMITTEE -cont'd 9.REQUESTS TO PRESENT TO THE BOARD -cont'd b. CAWLocal 1520 Workplace Training &Apprenticeship Committee Youth Employment Skills Program A request by the CAW Local 1520 Workplace Training & Apprenticeship Committee regarding the Youth Employment Skills Program was approved for the May4 Information Committee of the Whole meeting. c.Thames Valley Chapter,Canadian Parents for French A request by the Thames Valley Chapter,Canadian Parents for French regarding partnerships with CPF,Thames Valley DSB and Fanshawe Pioneer Village was approved for the May 4 Information Committee of the Whole meeting. d.French Immersion Parents of Homedale P.S. A request from the Homedale PS French Immersion parents to present to the Board was deferred to the public input process in the French Immersion study. e.Thames Valley Parents for French Immersion A request from the Thames Valley Parents for French Immersion was deferred to the public input process In the French Immersion study. f.Centennial Central School Council Accommodation Review Plan Sub-Committee - A request from the Centennial Central School Council Accommodation Review Plan Sub- Committee was deferred to the accommodation study process. g.Wellington Street School Council A request from the Wellington School Council to present to the Board regarding the Elementary School French Immersion Review Plan was deferred to the public input process in the French Immersion study. h.London Animal Alliance A request to present from the London Animal Alliance requesting that the Board not distribute circus tickets to students through the Board's courier was approved for the May 4 Information Committee of the Whole meeting. 10.OTHER BUSINESS a.Thames Valley District School Council re Sexual Diversity Input A request from the Thames Valley District School Council that formal written responses to each of the input papers presented regarding the Sexual Diversity Plan be prepared by the Board was discussed.Superintendent K.Dalton will be asked to respond to the submissions. b.Trustee Resignation The processes to fill trustee vacancies on the Board were discussed. 2004 April 27...50 10.REPORTS OF COMMITTEES-cont'd c.REPORT OF THE CHAIRS'COMMITTEE -cont'd 10.OTHER BUSINESS -cont'd c.Thiames Valley Education Foundation it was suggested that a process be put In place to receive a report from a trustee representatlveof the Thames Valley Education Foundation aboutthe worI<of the Foundation twice annually,and more frequently Ifrequired.The suggestion was approved.Trustees on the Foundation will be asked to prepare the reports to the Board for trustees'information. d.Topics for Student Trustee Discussions Topics for discussion with the Incoming student trustee(s)were discussed. 13.DATE AND TIME OF NEXT MEETING The next meeting of the Committee was scheduled for May 19 from 12:00-3:00 p.m. 14.ADJOURNMENT -The meeting adjoumed at 3:45 p.m.on motion of P.Sattler. RECOMMENDATIONS: 1.That the student trustee be approved to attend the OSTAAnnual General Meeting inOttawa and that Professional Development funds be made available to assist him Inparticipating. ] 2.That approval for the Incoming student trustees to attend upcoming PD conferences be deferred pending their election to determine funds available and their preferences to attend. T.ROBERTS, Acting Chairperson The recommendations were adopted on motion of D.Anstead and J.Bennett. The following motion was moved by G. Hart,seconded by D.Anstead and carried: That the trustee vacancy from Oxford County be filled by the TVDSB by an application process. Trustee Stevenson was absent during the voting. 2004 April 27...51 10.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2004 APRIL 27 MEMBERS PRESENT ADMINISTRATION AND OTHERS T. Roberts (Chair)G. Hart B.Bryce J.Empringham S.Christie D.Anstead D.Mugford B.Greene K.Havell^a C.Dennett J.Bennett S.Peters (5:47)J.Thorpe G.Jazey A.Cartier P.Sattler C. Murphy M.Sereda S.Doxtator (5:40) L.Stevenson D.Blair W.Tucl<er K.Dalton K.Wilkinson Regrets:J. Hunter, P.Jaffe,M.Reidl The Committee met in camera from 5:00 p.m.to 5:55 p.m. 1.APPROVAL OF AGENDA The agenda was approved on motion of G. Hart. 2.CONFLICTS OF INTEREST -No conflicts of interest were declared. 3.Confidential personal,property, legal and negotiation matters were discussed. 4.RISE AND REPORT A motion to rise and report was moved by S.Peters at 5:55 p.m.and carried. RECOMMENDATIONS: 1.That the motions approved at the in-camera session of April 27,2004 related to a negotiations matter,retirements by mutual consent and a property matter be approved. 2.That the Thames Valley District School Board enter into a contract with IBM Canada Ltd.for the purchase of two Itanium Core Application Servers,one Itanium Disaster Recovery Server and consulting services to provide database server consolidation consistent with the response to the Board's Request for Proposal. T.ROBERTS, Chairperson The recommendations were approved on motion of G. Hart and D. Mugford. 2004 April 27...52 11.REPORTS FROM THE ADMINISTRATION a.TVDSB DRAFT SPECIAL EDUCATION PLAN 2004-2005 C.Murphy,Executive Superintendent,ProgramServices provided openingcomments relatedto the amendment to the 2004-2005 Special Education Plan. In accordance with Section 2,Regulation 306, the Board is required to review the Special Education Plan on an annual basis and amend itfrom time to time to meet the current needs of its exceptional students and to submit any amendment(s)to the Ministerfor review. The revisions to Section 2.11 of the 2003-2004 Special Education Plan as set out belowwere reviewed by Supt. Tucker. It was noted that the special education Instructional and non- instructional staffproposalshave been adjusted from preliminary numbers and are subjectto further Inputand confirmation of the special education budget. Elementary Panel igiai iStaff!Qualifications 1.Teachers of exceptional students 2.Teachers for resource-withdrawal programs 209.4 Special Education Part 1 1.2 Teachers for self-contained classes 122.1 Special Education Part 1,1 1R Certificate as required 2.Other special education teachers 2.1 Itinerant teachers 34.5 Special Education Part 1 plus applicable experience 2.2 Teacher diagnosticians 0 2.3 Coordinators 8 Special Education Part 3 2.4 Consultants 0 3.Educational assistants in special education 3.1 Educational assistants 524.5 Applicable 2 year Community College Diploma 4.Other professional resource staff 4.1 Psychologists Psychological Associates 7.00 2.00 Ph.D. 4.2 Psychometrists 6 M.A.in Psychology 4.3 Speech-language pathologists Speech-language teachers 28.6 M.A.In Speech Pathology 4.4 Audiologists 0.6 M.A. In Audlology r 2004 April 27...53 4.5 Occupational therapists 0 4.6 Physiotherapists 0 4.7 Attendance Services 0 4.8 School Support Counsellors Counselling and Support Workers 12.00 4.00 4 year Degree in Child Studies. Psychology or Social Work 5.0 Paraprofesslonal resource staff 5.1 Orientation and mobility personnel 0.6 Applicable 2 year Community College plus 0 &M certification 5.2 Oral interpreters (for deaf students)0 5.3 Sign interpreters (for deaf students)0.75 5.4 Transcribers (for blind students)1 Applicable 2 year Community College plus Braille Certificate 5.5 Interveners (for deaf-blind students)0 5.6 Auditory-verbal therapists 0 Secondary Panel 1.Teachers of exceptional students 1.1 Teachers for resource-withdravi/al programs 58.68 Special Education Part 1 1.2 Teachers for self-contained classes 72.17 Special Education Part 1,TTR Certificate as required 2.Other special education teachers 2.1 Itinerant teachers 4.5 Special Education Part 1 plus applicable experience 2.2 Teacher diagnosticians 0 2.3 Coordinators 4 Special Education Part 3 2.4 Consultants 0 3.Educational assistants In special education 3.1 Educational assistants Instructional assistants 177.00 4.00 Applicable 2 year Community College Diploma 4.Other professional resource staff 4.1 Psychologists Psychological Associates 3.80 1.00 Ph.D. 4.2 Psychometrists 2 M.A. in Psychology 2004 April 27...54 12. 13. 14. 4.3 Speech-language pathologists Speech-language teachers 3 M.A.in Speech Pathology 4.4 Audlologists 0.4 M.A.inAudiology 4.5 Occupational therapists 0 4.6 Physiotherapists 0 4.7 Attendance Services 0 4.8 Secondary Social Workers 0.4 BSWorMSW Registration in College of Social Workers 5.0 Paraprofesslonal resource staff 5.1 Orientation and mobility personnel 0.4 Applicable 2 year Community College plus 0 & M certification 5.2 Oral interpreters (for deaf students)0 5.3 Sign interpreters (for deaf students)1 5.4 Transcribers (for blind students)0 Applicable 2 year Community College plus Braille Certificate 5.5 Interveners (for deaf-blind students)0 5.6 Auditory-verbal therapists 0 Following a discussion related to ISAfile portability as students move from another board in the area the following motion was moved by L.Stevenson,seconded by D.Anstead and carried. That the Director askstafftocollectinformation from studentsandtheir families transferring from other boards,with regard to denial of program access intheir home board,and that a report be brought back to a future meeting. MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN -none ADDITIONAL BUSINESS -none COMMUNICATIONS a. ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA) Trustees Hart and Anstead will be attending the OPSBA Board of Directors'meeting on 2004 April 30 and May 01.Trustee Hart referred to a document available in the Trustee's Conference Room related to the OPSBA double majority voting structure under considered. Trustee Hart cited that due to declining enrolment the Ottawa-Carlton District School Board is presently in a position to loose a second trustee and that this issue has similar implicationfor Thames Valleywithin the provincial context as our student population declines.He advised that there is a long list of items on the agenda for discussion this weekend. 2004 April 27...55 14.COMMUNICATIONS -cont'd a. ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)-cont'd Trustee Anstead advised that this Is the firsttime in6 years that the Canadian Council is being held InToronto and suggested that trustees consider attending the national event. Itwas reported that OPSBA has entered intoa copyright agreement tostabilizecopying charges. OPSBA iscontinuing tolobbythe govemment seeking relieffromthe recent hydro rate increases. b.STUDENT TRUSTEE UPDATE Matthew Reid,Student Trustee,provided the following update on his activities as student trustee over the past month: 2004 March 30 sexual diversity plan public input session; The Summit II on Education Governance in Toronto with Trustee Stevenson ; English public school trustees conference in Toronto; Beal S.S.,Student Council re:sexual diversity plan; April 16 met with KatieTelford,Assistant to Minister of Education re: future role of student trustee; Halton District School Board Student Council; Premier McGuint/s speech presented in North Toronto on April22; Invited to 2004 May 18 private release of the 2004 Provincial Budget; Windsor symposium with Supt.Greene. Upcoming events included:2004 April 29 Student Trustee Election Day; TVO live talk show in Toronto on May 03 re: high school Issues; Matt has attend many beneficial student conferences in other areas and requested that the Board consider hosting a student president's leadership conference In the future. c.TRUSTEE REQUEST As a timed item at 7:30 p.m.,Trustee Margaret ReidI addressed the Board with the following remarks: I regret to inform you that 1am relinquishing my position as trustee for Thames Valley District School Board effective 2004 May 01.It was my fervent hope and intention to continue serving education after my husband,Jack,passed away. Jan,your kind offer of friendship and help to overcome the one obstacle confronting me seemed to make It possible.However, Iam facing more serious complications.Mynew optometrist informedme that myvisionis borderlinetohavingmydriver license revoked and that eye surgery is imminent.It may take six month before the cataract surgery will take place and may improve eyesight inthe one eye only.Secondly,over the last two years.Jack and I were so focused on prolonging his life and creating quality time together,that I simply neglected my own health.It will take me at least a year to heal and achieve balance in my life. As such,it would not be fair to the students,staff,fellow trustees and community of Thames ValleyDistrictSchool Board for me to make crucial decisions on system impacting issues that require sound,rational,and responsible input at a time when my mind lacks lucidity.Thirdly,after analyzing myvarious options, 1have decided to move to Waterloo where I'll be closer to my family and have access to diverse opportunities inthe future. 2004 April 27...56 14.COMMUNICATIONS -cont'd c.TRUSTEE REQUEST -cont'd Myposition as trustee has been challenging,stimulating and most rewarding.It has been my great privilege to work with colleagues,staff and school community councils (school accommodation committees)whose dedication,hard work, integrity,and enthusiasm in prompting quality education for our students is unwavering. Invisiting schools,Iwas very proud to observe caring and productive staff and communities. Despite the increased responsibilities, officeprofessionals perform theirjobs with integrity and a positive,congenial attitude.Despite the increased workload,custodians still take pride In maintaining safe and clean schools.Despite the stress of meeting new curriculum expectations teachers and educational assistants still devote their energies to fostering the development ofthe wholechild-academic,physical, social and emotional.And,despite cut backs In provincial funding over the years,principals and vice-principals are providing effective leadership by remaining sensitive to both student and teacher needs In meeting ministry mandates.ItIs, indeed, a challenging balancing act!It was also quite evident that the schools receive an abundance of help and support from dedicated parents and community volunteers whose enthusiastic efforts enrich the school programs. During my briefterm, 1had the privilegeof getting to know Bill Bryce, Jim Empringham and Mike Sereda more closely. You are exemplary leaders withvision,compassion,integrityand dedication striving in tandem to create a caring, learning community for our students.In observingtheothersupervisoryofficersat boardmeetings, Ilearned to respect yourexpertise and sense of team approach which creates a positive,productive working environment.Also, I commend Sue Pullam and the rest of the support staff at the Education Centre in London and Woodstock.You have given me direction, advice and information for an easy transition into my role as trustee. My fellow trustees,hats off to you for your unswerving and unselfish commitment to Improving student learning. Each ofyou bringsto the table yourown unique skills,insights, passion and knowledge which all contribute to enriching education in Thames Valley. Thanks,Linda,for makingthe first phone callencouraging me to runfor trustee.Aspecial gratitude goes to Graham for endorsing and mentoring me. Withoutyour help I wouldnot have achieved elections success!I was at the point offinding my niche in the system and contributing in my way.Thames Valley Board is quite unique in its size and composition whichnotonly generates complex challenges butalso offers unique opportunities for creative solutions - truly a model for the province.I regard the rural and urban Issue not in the antithetical sense,but compare itto a raciallyrhixed marriage inwhich two cultures unite to strengthen and support each other Ina mutually respectful and sensitive manner to achieve a successful marriage, for the sake ofthe children. 1regret that I can no longer playa role in striving to achieve this commendable mission. 1also regret letting down the community of Oxford Countywho put their trust in me by electing me. Pat Smithwas especially instrumental In encouraging,prompting and propelling me to success.I also want to thank the teacher federations,BrianBrownand his supporters for their significantrole inendorsing me. Manyothers, such as Ann Probst, my neighbour, assisted me and deserve my gratitude. I was touched and overwhelmed by the kind expressions of sympathy,floral tributes, donations to the Heart and stroke Foundation,and the presence of friends from the community,fellow trustees,the director and supervisory officers who shared in the celebration of Jack's life. 2004 April 27...57 14.COMMUNICATIONS -cont'd c.TRUSTEE REQUEST-cont'd These acts ofcompassionand offersof friendship from mynewschool community are a great comfort tome.It seems thereisno stronger bond In society,thantheonethat unites us in our commitment to our children and their education.Through our children we achieve immortality! It has truly beenan honourtobe associated with idealists who continually strivetocreatethe futurethat our students so richly deserve.Inmyheart,I knowthat another opportunity for meto participate In this worthwhile cause Is inevitable.Bestwishesin all your endeavours!" The following motion was moved by A. Cartler and seconded by J. Bennett: That Trustee Margaret Reldl's resignation be accepted with regret and that her remarks be spread upon the minutes. Chairperson Hunterextended appreciationtoTrustee Reldl forher Insightful contribution tothe Board and presented her with a commemorative gift In recognition of her dedication and commitment. d.MINISTRY OF EDUCATION A memorandum from G.Kennedy,Minister of Education to Chairs of District School Boards regarding the new eligibility criteria for the Ontario Scholar Program. 6.TOWNOFAYLMER A copy of a letter from P.Ketchabaw,Clerk, Town of Aylmer, to G. Kennedy, Minister of Education,regarding a resolution passed byCouncil endorsing that the size and composition of the Thames Valley District School Board be reviewed. f.ALGONQUIN AND LAKESHORE CATHOLIC DISTRICT SCHOOL BOARD A copy of a letter from W.Garrah,Algonquin and Lakeshore Catholic District School Board, to R.Goodale,Minister of Finance,requesting that school boards be totally exempt from paying goods and services tax. The following motion was moved by P.Sattier,seconded by S.Peters and carried: That the TVDSB vwlte a letter to the Minister of Finance seeking relief to school boards from their portion of the goods and services tax (GST)that they now pay. g.DURHAM DISTRICT SCHOOL BOARD A copy of a letter from E. Roy, Chair of the Board, Durham District School Board, to M. BountrogrlannI,Minister of Citizenship and Immigration,requesting additional funding for addressing accessibility plans under the Ontarlans with Disabilities Act,2001. The following motionwas moved byJ. Bennett,seconded byD.Anstead and carried: That the TVDSB write a letter to Premier McGunity supporting the Durham District School Board's letter to Minister BountrogrlannI regarding Ontarlans with Disabilities Act and that copies be sent to the Minister of the Child,Minister of Education,Minister of Finance and MPP's. 2004 April 27...58 14.COMMUNICATIONS-cont'd h.COUNTY OF ELGIN A letter from S.Heffren,Deputy Clerk,County of Elgin,to Chairperson Hunter extending a invitation to Trustees to attend a Councilmeeting in2004 June. 15.NOTICE OF MOTION -none 16.GOOD NEWS ITEMS a.CELEBRATIONS OF LEARNING Trustee Bennett provided highlights ofthe Celebration of Learning for Middlesex County event heldat Strathroy District Collegiate on2004 April 22. She notedthat approximately 100 guests attended as the musical, theatrical and public speaking talents of students were showcased. Appreciation was extended to Trustee Bennett for chairing the planning committee and to Trustees Peters, Cartler, Sattler Stevenson, Hart and Anstead for attending.Principal Ron Newneswas recognizedforhis hospitality In hostingthe event. Supt.Wilkinson was applauded for her comprehensive reportthat identified the activities of each Middlesex County School. Special thanks was extended to C.Dennett,K.Pickling,S. Christie and S.Pullam of Director's Services for their assistance. Trustee Bennettadvisedthatthe Celebration of Learning in Oxford County has been scheduled for Thursday,2004 May20, at East Oxford Central Public School,Woodstock.Notices and invitations for this event will be mailed shortly. ChairpersonHunteradvisedthatthe Oxford CountyCouncil has alsobeen invited toattend a pre- meetlng from 4:30-6:00 p.m.with trustees and senior administrators to discuss Issues of mutual interest. Agenda items should be submitted to DirectorBryceand Trustee Hart. Trustee Anstead recognizing the cost for these evenings commended Trustee Bennett and the Director's Services staff for catering the event. b.MATHEMATICS CHALLENGE Trustee Roberts advised that the Mathematics Challenge was held at Althouse College on 2004 March 31 with Grades 4, 5, and 6 students participating in the event. He applauded Linda Adams, Learning Coordinator, Mathematics,as one of many outstanding staff members who engaged childreninexperiencing this enjoyable and challenging day. Healso congratulated Chris Friesen,Vice Principal,ClarkeRoadS.S.,London,for co-ordinating another successful International Day event held on 2004 April 08. 17.ADJOURNMENT The meeting adjourned at 10:00 p.m.on motion L,Stevenson and S.Peters. CONFIRMED: Chairperson v , 2004 April 27...59 SUMMARY OF APPROVED RECOMMENDATIONS OF 2004 APRIL 27 That the Board investigate the release of intensive Support Allocation(ISA)Cycle 5funding fromthe Ministry ofEducation as soon as possible inpreparation for2004-05 budget deliberations,(presented to 2004 February 24 Board) That the Board maintain or enhance all current programs for hearing-Impaired children. Specifically, that the pre-school program remain a half-day program and the JK/SK program remain a full-day program. That any decision with respect to the South-East Oxford Secondary School Area Accommodation Study Committee be deferred until such time that the Provincial Govemment releases Itsreviewof "School Closure Guidelines"and the 2004-2005 School Board Operating Grants;and that the Administration prepare a report forthe Board on the implications ofa provincial government review. That the recommendations regarding the West Middlesex-West Elgin Accommodation Study Committee be referred to the Administration for Input with a report to be brought back to the Board by the end of 2004 June before making a final decision. That the recommendations regarding the Minority Report of the West Middlesex -West Elgin Accommodation Study Committee be referred to the Administration for input with a report to be brought back to the Board by the end of 2004 June before making a final decision. That the Board approve the extension of the reporting date of the Ad Hoc Committee to Review Student and Parent Expenditures to 2004 June 22. That Trustee Anstead be appointed to the Ad Hoc Committee to Review Student and Parent Expenditures. That the revised Transportation policy be fonwarded to the 2004 April27 Board for approval and the procedure for information,and implemented effective 2004 May 01. That revisions to the Attendance/Safe Arrival of Students policy be forwarded to the 2004 April 27 Board for approval. That revisions to the Community Use of Buildings, Facilities and Equipment policy be fon/varded to the 2004 April27 Board meeting for approval. That the Implementation process for the Sexual Diversity Plan at the school level be guided by principals In consultation with students,staff,School Council,Home and School,parents and guardians of students attending each individual school (as per Section 2.9 of the Safe Schools policy) and That each principal have access to the "Continuum of Safe Schools"to assess the level of safety and to refine Safe School initiatives in consultation with their school community. YEAS:D.Anstead,J.Bennett,S.Doxtator,G. Hart,J.Hunter,P.Jaffe,D.Mugford,S. Peters,T.Roberts P.Sattler,L.Stevenson NAYS:A.Cartier ABSTENTIONS:None 2004 April 27...60 SUMMARY OF APPROVED RECOMMENDATIONS OF 2004 APRIL 27 -cont'd That the Directorof the Thames Valley District School Board oversee the implementation of the Board's Sexual Diversity Plan through the Safe Schools policy. YEAS:D.Anstead, J. Bennett,S.Doxtator,G.Hart,J. Hunter, P. Jaffe,D.Mugford,S. Peters,P.Sattler,L.Stevenson NAYS:A.Cartier,T.Roberts ABSTENTIONS:none That the student trustee be approved toattend the OSTAAnnualGeneral MeetinginOttawa and that Professional Development funds be made available to assist himin participating. That approval for the incoming student trustees to attend upcoming PD conferences be deferred pending their election to determine funds available and their preferences to attend. That the trustee vacancy from Oxford Countybe filled bythe TVDSB byan application process. That the motions approved at the ih-camera session of2004 April 27 related toa negotiations matter, retirements by mutual consent and a property matter be approved. That the Thames Valley District School Board enter into a contract with IBM Canada Ltd. for the purchase of two Itanium Core Appiication Servers,one Itanium Disaster Recovery Server and consulting services to provide database server consolidation consistent with the response to the Board's Request for Proposal. That the Director ask staff to collect information from students and their families transferring from other boards,with regard to denial of program access in their home board, and that a report be brought back to a future meeting. That Trustee MargaretReidl'sresignationbe accepted with regret and that her remarks be spread upon the minutes. That the TVDSB write a letter to the Minister of Finance seeking relief to school boards from their portion of the goods and services tax (GST) that they now pay. That the TVDSB write a letter to Premier McGunity supporting the Durham District School Board's letter to Minister Bountrogrianni regarding Ontarians with DisabilitiesAct and that copies be sent to the Minister of the Child,Minister of Education,Minister of Finance and MPP's. 2004 April 27...61 Thames Valley District School Board Title TRANSPORTATION Policy No. Department Support Services Reference(s)-Education Act,Section 190 Effective Date 1999 Oct.26 - Policy -Attendance Area for Students - Policy -Safe Schools -Procedure -Safe Schools -Procedure -Transportation It is the policy of the Board to provide transportation for eligible students.It is the policy of the Board that transportation is a privilege and,as such,service is provided at the discretion of the Board. The Education Act states that a Board may provide transportation for pupils enrolled in schools operated by the Board.The Board believes transportation should be made available ina manner which is fair,consistent,efficient and economical. The Transportation Policy is based on the Ministryof Education transportation funding model. All students,staff,and Transportation providers are to comply with the Procedure for Transportation of Students. Administered By Business Services Board Resolution No.97-B Rec.2 Amendment Date(s)2004 Apr.27 Amendment Resolution No.10.b.12.1 2004 April 27...62 Thames Valley District School Board Title ATTENDANCE/SAFE ARRIVAL OF Policy No. STUDENTS Department OPERATIONS SERVICES Reference(s)Effective Date 1999 May25 - Ministry of Education and Training Program Policy Memorandum 123 -Procedure -Attendance/Safe Arrival of Students It is the policy of the Board that Elementary schools shall develop appropriate procedures to monitor the attendance of students and their safe arrival at school. 1.0 Parents/guardians have the primary responsibility to ensure their child's safe arrival at school.Schools shall support parents in these efforts by developing appropriate procedures to assist in monitoring the attendance of students and their safe arrival at school.The school will attempt,in accordance with the Procedures,to contact the parents/guardians whenever an elementary school student's absence is unexplained. 2.0 Written procedures concerning the monitoring of student attendance shall be developed and implemented by elementary schools with advice from school councils, parent organizations,parents/guardians,band councils and other community members. Procedures shall reflect the local needs and particular circumstances of the school and the community. 3.0 Parents/guardians are responsible for informingthe school on a timely basis ifa student will be late for,or absent from,school at any time. 4.0 Confidentiality shall be maintained by those involved in any aspect of the attendance orthe safe arrival procedures. 5.0 A copy of each school's Safe Arrival Procedures shall be approved by the Superintendent of Education prior to its release to parents/guardians on an annual basis. Administered By SCHOOL PRINCIPALS Board Resolution No.65-B Rec.2 Amendment Date(s)2004 Apr.27 Amendment Resolution No.10.b.l2.2 2004 April 27...63 Title Department Reference(s) Thames Valley District School Board COMIVIUNITY USE OF BUILDINGS, FACILITIES AND EQUIPMENT (RENTAL AND LEASE AGREEMENTS) OPERATIONS SERVICES -Procedure -Community Use of Buildings, Facilities and Equipment (Rental and Lease Agreements) POLICY Policy No. Effective Date 1999 Jan.26 It isthe policyof the Board that it will make available to the residents of the Thames Valley District School Board,its schools,facilities and equipment.This availability will be made with the provision that there is no additional cost tothe Board. The use of such facilitiesshould notimpact the regular school program or the security/maintenance of its properties.All school-related functions shall have priority over rentals. Any rentals or leases will be arranged through the school.Where an organization wishes to rent more than one site,such arrangements should be made through the Community Education Centre. Any application for a special occasion permit must have the approval of the Principal,in consultation with the local School Council.Students under the supervision of parents or with parental approval, are permitted to participate in the area or during the hours covered bythe permit. Events at Board offices and non-regular day school facilities will require the approval of the Supervisor -Corporate Services or office supervisor,as appropriate. CLASSIFICATIONS: The following shall be administered bythe Principal forschool sites, bythe Supervisor - Corporate Services forthe Board Office (EducationCentre), and bythe appropriate Office Supervisor for other non-school sites. The priorityavailability of bookings shall be generally: Group A SCHOOL RELATED- Meetings and school fund-raising activities of School Councils,Home and School and other Parent and Student Associations,and evening or weekend events organized by the school. Administered By PRINCIPALS,Board Resolution No.21-B Rec.1 SUPERVISOR -CORPORATE SERVICES, OFFICE SUPERVISOR Amendment 2000 June 27 Amendment Resolution No.69-B Rec.13 Dat0(s)2003 Sep.23 10.8.8.3 2004 Apr.27 10.b.12.3 2004 April 27...64 Group B MEETING ACTIVITIES FOR YOUTH-RELATED COMMUNITY GROUPS- run by localcommunity members involved with youth groups such as Boy Scouts,Girl Guides,4H Clubs,Cadets and BibleClubs. Youth groups are defined as those where the participants are under the age of 18. Administered By PRINCIPALS,Board Resolution No.21-B Rec.1 SUPERVISOR -CORPORATE SERVICES, OFFICE SUPERVISOR Amendment 2000 June 27 Amendment Resolution No.69-B Rec.13 Date(s)2003 Sep.23 10.a.8.3 2004 Apr.27 10.b.12.3 2004 April 27...65 '-'•'' POLICY -COMMUNITY USE OF BUILDINGS,FACILITIES AND EQUIPMENT (RENTAL AND LEASE AGREEMENTS) Group C YOUTH SPORTS AND FITNESS ACTIVITIES(up to age 18),STAFF GROUPS (staff groups must be made up of a minimum of 50% of Board employees). Group D ADULT GROUPS AND FUNCTIONS which may have an admission charge,a participation cost or fee,or are funded by an agency.This includes Rate Payers Groups,Cultural or Athletic Groups, Church Groups,Provincial Associations,Federal/Provincial/Municipal Government Departments or Agencies. Group E COMMERCI^U-functions sponsored or managed by community members or groups who are running the function to raise money or charging a fee with intent to fund this organization.In this category examples would be public concerts,non-Board training,leadership or educational programs run by non-Thames Valley District School Board directions and municipal events. Administered By PRINCIPALS,Board Resolution No.21-B Rec.1 SUPERVISOR -CORPORATE SERVICES, OFFICE SUPERVISOR Amendment 2000 June 27 Amendment Resolution No.69-B Rec.13 Date(s)2003 Sep.23 10.a.8.3 2004 Apr.27 10.bM2.3