12/21/2004 - Regular Board Meeting(\
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THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2004 DECEMBER 21,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
CALL TO ORDER
O CANADA
AGENDA
V-verbal
M -material
V
SPECIAL MUSICAL PRESENTATION
APPROVAL OF AGENDA M
OFFICIAL RECORD M
RECOGNITIONS
a.Presentation to 2004 Chair V
b.2004 United Way Campaign V
CONFLICTS OF INTEREST V
CHAIR'S ANNOUNCEMENTS V
a.Appointment to Safe Schools Review Committee M
DIRECTOR'S ANNOUNCEMENTS V
CONFIRMATION OF MINUTES
a.Regular Board Meeting,2004 November 23 M
b.Special Board Meeting,2004 December 07 M
c.Inaugural Board Meeting,2004 December 14
REPORTS FROM THE ADMINISTRATION
a.2003-04 Preliminary Financial Results and Transfers to and M
from Reserves
REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2004 October 26 M
b.Native Advisory Committee,2004 November 09 M
c.Chairs'Committee,2004 December 06 M
d.Information Committee of the Whole,2004 December 07 M
e.Policy Working Committee,2004 December 07 M
f.Chairs'Committee,2004 December 14 M
g.Committee of the Whole,In Camera,2004 December 21 V
13.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
14.ADDITIONAL BUSINESS
15.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.Student Trustees'Update V
16.NOTICE OF MOTION -none
17.QUESTIONS BY MEMBERS
18.GOOD NEWS ITEMS -"Did you know..."
19.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2004 DECEMBER 21
The Board met In regular session on 2004 December 21 inthe Board Room at the Education Centre,meeting
in Committee of the Whole,In camera at 5:06 p.m. on motion of L.Stevenson and D.Anstead followed by a
public session at 7:06 p.m.The following were In attendance:
TRUSTEES
D.Anstead
J.Bennett
A.Cartler
G.Hart
ADMINISTRATION AND OTHERS
B.Bryce
P.Gryseels
J.Thorpe
D.Blair
K.Dalton
J.Hunter
P.Jaffe
S.Peters
K.Preston
J.Emprlngham
L.Hutchlnson
M.Sereda
K.Wili<lnson
S.Christie
T.Roberts
S.Ross
P.SatUer
J.Stewart
L.Stevenson
C.Dennett
J.Roth
K.Meeson
W.Scott
Regrets:S.Doxtator,D.Mugford,
1.CALL TO ORDER.
Chairperson Graham Hart called the meeting to order at 7:06 p.m.
2./3..O CANADA AND MUSICAL PRESENTATION
The appreciation ofthe Board was extended toV.Corcoran, LearningSupervisor, for leading inthe
singing of O'Canada and a selection of Christmas carols.
4.APPROVAL OF AGENDA
The agenda was approved on motion of D.Anstead and J.Stewart.
5.OFFICIAL RECORD
S.Christie,Supervisor,Corporate Services,read the following notice Into the minutes:
We regret to record the death of:
Joshua Melo,a 15 year-old student at Strathroy District Collegiate Institute, Strathroy, on
2004 November 26;and,
Adam Rastin, a 16 year-old student at Strathroy District Collegiate Institute, Strathroy, on
2004 December 04.
6.RECOGNITIONS
a.PRESENTATION TO 2004 CHAIR
Chairperson Hart presented Past Chair J.Hunter with a commemorative gift in appreciation for
serving as the 2004 Chairperson.
b.2004 UNITED WAY CAMPAIGN
The 2004 UnitedWay campaign representatives ofLondon and Middlesex, and Oxfordand Elgin
Counties as well as Helen Conneli,Executive Director;Abbey Scuiley and KellyGllson were
Introduced and welcomed.
2004 December 21 ...2
6.RECOGNITIONS -cont'd
b.2004 UNITED WAY CAMPAIGN-cont'd
A cheque representing proceeds from Thames Valley's 2004 campaign inthe amount of$247
000 was presented by Director Bryce. He advised that the money was raised across the system
through various activities, payroll deductions,casual days and special United Way events.
Chairperson Hart and Director Bryce publicly thanked Mary-Ellen Brown, Carolyn Blewett,Julie
Ter-Vrugt,Carol Herr,Sharron Christie and the entire Thames Valley team for their assistance
in co-ordinating this year's campaign.Chairperson Hart recognized Director Bryce for his
community involvement and personal interest in the United Way campaign.
7.CONFLICTS OF INTEREST •No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS
a;APPOINTMENT TO SAFE SCHOOLS REVIEW COMMITTEE
The Director advised that following the recent,tragic death of a Thames Valley student,the
Board's Safe Schools Committee was directed to conduct an informal review to ensure that the
Board is doing everything it can,and should do, to address all forms and venues for bullying. It
was suggested that a Trustee representative be appointed to this committee.The following
recommendation was moved by L.Stevenson,seconded by J.Hunter and carried:
That Trustee Peter Jaffe be appointed as the trustees'representative on the administrative
Safe Schools Review Committee.
9.DIRECTOR'S ANNOUNCEMENTS -none
10.CONFIRMATION OF MINUTES
a.The minutes of the Regular Board Meeting of2004 November 23 were adopted on motion ofT.
Roberts and D.Anstead.
b.The minutes of the Special Board Meeting, 2004 December 07 were adopted on motion of T.
Roberts and D.Anstead.
c.The minutes of the Inaugural Board Meeting,2004 December 14 were adopted on motion ofT.
Roberts and D.Anstead.
11.REPORTS FROM THE ADMINISTRATION
a.2003-04 PRELIMINARY FINANCIAL RESULTS AND TRANSFERS TO AND FROM
RESERVES
J.Roth,Manager,Financial Services,presented the preliminary financial results and reviewed
details of the recommended transfers to and from reserves for the 2003-2004 fiscal period.
She advised that the audit of the 2003-2004 financial statements by Deloitte &Touche has been
substantially completed.The Public Sector Accounting Board (PSAB)entries and review of the
Ministry Financial Statements are In process.These financial statements were to be submitted
to the Ministry of Education by 2004 November 30;however,given the complexity of the
conversion to PSAB, the Ministry has extended the deadline to 2005 January 14.
TRANSFER TO AND FROM RESERVES
In prior years all reserve funds for the Board were recorded as Reserve Funds.With the
conversion to PSAB,these funds are now categorized as "externally restricted"or "Internally
restricted."The reserves that are regulated by specific requirements In the Education
Act are "externally restricted" and will only be recorded as revenue when spent.As a result, they
will be classified as Deferred Revenue on the Statement of Financial Position.Reserves set
aside for special purposes by the Board are "Internally restricted"and will be classified as
Reserve Funds on the Statement of Financial Position.
2004 December 21...3
11.REPORTS FROM THE ADMINISTRATION -cont'd
a.2003-04 PRELIMINARY FINANCIAL RESULTS AND TRANSFERS TO AND FROM
RESERVES -cont'd
The Administration recommended approval of the following transfers:
Deferred Revenue - Externally Restricted Reserves
Special Education $ 78 847
PupilAccommodation - New Pupil Places (Ministry Regulation446/98) 1 345 071
Proceeds of Disposition - Sale of Properties (Ministry Regulation446/98) 1 014 516
Student Pathways for Success 941 316
Student Literacy 868 156
PD Curriculum Implementation 109 737
PSAB Initiative 53 225
$4410 868
The transfer for Special Education is necessary to comply with the Ministry of Education's
requirement that unspent Special Education funding be transferred to reserves for use in
subsequent years.Including thistransfer, the Special Education reserve balance at 2004 August
31 is $5.3M. Ministry of Education Memo 2004:B11 indicated that the 2004-2005 Intensive
Support Amount allocation would be the same as the 2003-2004 ISA allocation less calculated
underspending for 2003-2004 and prior years.As a result,the Board's ISA allocation for 2004-
2005 will be reduced by $4.6M leaving a reserve of $0.7M.
The transfers for PupilAccommodation - New Pupil Places and Proceeds of Disposition - Sale
of Properties are.required by Ministry regulation.
Student Pathways for Success was a new initiative implemented in 2003-2004 to assist students
In Grades 7 to 12 who are at risk of not graduating. This transfer to reserves represents the
Ministry-approved roll-over of unused funding to 2004-2005.
In December,the Ministry providedadditionalfundingtosupport students who have a higherrisk
ofacademic difficulty because ofsocial and economicfactors. The Student Literacy transferto
reserves represents the unspent funding to be carried forward to 2004-2005.
The Ministry providedan allocation to the Board for professional development related to the
implementation of elementary and secondary curriculum.This initiative was extended to 2004
November 30 and the transfer to reserves represents the unspent funds to be used bythat date.
The Ministryprovided one-time funding to assist boards In implementing PSAB recommendations
forlocalgovernments as theirfinancialreporting standard.This transfer to reserves represents
the unspent funding to be carried forward to 2004-2005.
Reserve Funds -Internally Restricted Reserves
Classroom Expenditures - School Budgets (Board Practice)$2 205 621
Trustee Professional Development (Board Resolution)5 532
SupervisoryOfficers' Retirement Gratuity Reserve (Board Resolution) 208 812
Principal / Vice-PrincipalStaff Development (Board Practice)• 203 388
Violence Prevention 25 000
Workplace Safety &Insurance 309 223
$2 957 576
The Classroom Expenditures transfer relates to the Board's practice ofcarrying forward school
surplus/deficit positions to the subsequent budget year.
2004 December 21...4
11.REPORTS FROM THE ADMINISTRATION -cont'd
a.2003-04 PRELIMINARY FINANCIAL RESULTS AND TRANSFERS TO AND FROM
RESERVES -cont'd
The transfer for Trustee Professional Development (P.D.) funds complies with the
recommendations approved by the Board:
that at the end of each financial year any budget excess fromthe trustee P.D.account be put
into a reserve fund for P.D.use to a maximum of $15,000;and
that these reserve funds be used for orientation and/or professional development for the
trustees ofa new Board inan election year.In year twoand three ofthe elected term,these
reserve funds may be used for ongoing professional development of the Board of Trustees
collectively and/or attendance at the OPSBA January Symposium.
The Supervisory Officer Retirement Gratuity transfer ensures that,as Supervisory Officersretire,
adequate fundsare availableinfutureyears toensure the Director ofEducationandSupervisory
Officerportionofthe Administration and Governance envelope is not put In a deficitpositionby
an unusually high number of retirements In any one year.
The Principal /Vice-Principal Staff Developmenttransfer addresses surplus funds to be used for
Principal/Vice-Principal staff development inthe subsequent budget year.
The Violence Prevention portion of the Safe Schools budget included funding for In-service
sessions.This transfer to reserves will provide the funding to cover the cost of the in-service
which is being completed In 2004-2005.
Transfer from Reserve Funds
Property Loss $249 544
$249 544
The PropertyLoss Reserve Fundexists to assist the Board during years when there are major
losses,as occurred with the fires in 2003-2004.This transfer from reserves offsets the deficit in
the self-insured losses account.
2003-2004 Preliminary Financial Results
The preliminary financial resultsforthe2003-2004 fiscal periodindicatean operatingsurplusof
$1.8M exclusive of required proposedtransferstoand from reserves. Specificdetails relating to
the financial results will be provided at the 2005 January 25 Board Meeting when the audited
Financial Statements will be presented.
The 2002-2003 deficitresultingfromthe one-time accounting for retirement gratuities was $5.3M.
Included In the 2003-2004 approved budget was a gratuity pay-down of $2.8M leaving an
accumulated deficit of $2.5M at the end ofthe 2003-2004 fiscal period.
There are twooptions with respect to the In-year operating surplus for 2003-2004:
Option A Direct that the $1.8M surplus be transferred to Internally Restricted Reserves for
future use and leave the 2003-2004-accumulated deficit at $2.5M.
Option B Directthat the $1.8M surplus be used to reduce the accumulated deficitwhich would
leave an accumulated deficit of $0.7M at the end ofthe 2003-2004fiscal period.
/A
/"
2004 December 21...5
11.REPORTS FROM THE ADMINISTRATION -cont'd
a.2003-04 PRELIMINARY FINANCIAL RESULTS AND TRANSFERS TO AND FROM
RESERVES -cont'd
Included inthe original Retirement Gratuity Funding Planwas a gratuity paydownof $2.5M for
the 2004-2005 year which was included in the preliminary 2004-2005 budget.During the
approvalprocess, thisamount was reduced by $2.3M leaving $0.2M forthe paydown.If Option
B was selected, this would greatly assist in meeting the Retirement Gratuity Funding Plan
obligation.
RECOMMENDATIONS:
1.That the externally restricted transfers to reserves in the amount of $4 410 868 be
approved.
2.That the internally restricted transfers to reserves in the amount of $2 957 576 be
approved.
3. That the transfers from reserves inthe amount of $249 544 be approved.
4.(a) That the $1.8M surplus be transferred to internally Restricted Reserves forfutureuse and
leave the 2003-2004-accumulated deficit at $2.5M.
or
(b)That the $1.8M surplus be used to reduce the accumulated deficit which would leave an
accumulated deficit of $0.7M at the end ofthe 2003-2004 fiscal period.
Recommendations 1,2,3 were adopted on motion of D.Anstead and L.Stevenson.
Recommendation 4 (b)was adopted on motion of P.Sattler and P.Jaffe.
12.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
2004 October 26
11:45 a.m.-3:05 p.m.
Members
P.Sattler,Trustee (Chair)P.Gillis,Integration Action for Inclusion London
D.Anstead,Trustee Chapter
L.Stevenson,Trustee W. Rodic (Alt),Madame Vanler Children's Services
D.Ensing (Alt.),Association for Bright B.Booking,Thames Valley Children'sCentre
Children (Thames Valley)L.Manicom (Alt.),Thames ValleyDistrict Council of
5.Wilson, Community Living London, Oxford, Home and School Association (-2:45)
Elgin,Middlesex R.Tisdale (Alt.),Thames Valley DistrictSchool
A. Morse,Easter Seal Society Council
J. Worthington, VOICE (+1:00)
Administration and Others
P. Cook, Elementary Principal C. MacDonald,Elementary Principal
V.Corcoran,Learning Supervisor B.Tucker,Superintendent of Education
M. Hubert,Corporate Services Assistant J. VanBommel,Secondary Principal
Regrets:C.Oke,E.Hager
Absent:S.Seymour,B. Hoffman, G.McGahey
Guests:P.Gallin
2004 December 21 ...6
12.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
1.CALL TO ORDER
The meeting convened at 12:20 p.m. In the London Room of the Education Centre.
2.CONFIRIVIATION OF AGENDA
"Professional Developmenf was added as item 9.3 and "Communications"was renumbered
as item 9.4.The agenda was confirmed as amended on a motion by L.Stevenson.
3.CONFLICTS OF INTEREST
No conflicts of interest were declared.
4.REPORT OF MEETING FROM SEPTEMBER 28,2004
The report ofthe meeting of2004 September 28 was confirmed as printed on a motion by
B.Booking.
4.1 SEAC Website
Representatives from SEAC have met with C. Dennett,Manager,Public Affairs &
CommunityRelations, and M.Sakellis, ElectronicPublishingand Graphics (EPG), to
discuss the design and content ofthe SEAC website.-A prototype will be developed in
EPG and presented at the 2004 November 23 meeting.
5.TIMING OF SEAC MEETINGS
The following motion, tabled at the 2004 September 28 meeting, was reopened for
discussion:
That the date and time of SEAC meetings be changed to the first Mondayevening of
every month.
A suggestion that SEACmeetings held inthe eveningwouldbe more accessible tothe public
was discussed.Aftera lengthy debate,the motionwas withdrawnbyL.Stevenson.Itwas
decided that the Chairwould poll the SEAC members and develop a process to ensure that
all have an opportunity to be involved in a vote on the issue.
The date of the meeting was discussed In terms ofshortening the time lapse between the
SEAC meeting and the presentation of the approved reportto the Board.The following
motion by D.Anstead was supported:
That SEAC meet at 12:15 p.m. on the firstTuesday of each month beginning 2006
January 04.
It was decided that a Chair's summary ofthe monthlySEACmeeting,outlining motions and
recommendations would beproducedfortrustees,with a copyto SEAC,beginning with 2004
October meeting.
I t was recommended that the Chairsurvey member organizationsthat would be eligible to
participate in SEACtodetermineifsignificant numbersareexcluded from attending because
of the time of the meetings.The information is to be reported at the 2004 November 23
meeting.The recommendation was supported.
6. LETTERTO MINISTRY OF EDUCATION re: ISACycle5,Special Education Reserve Funds,
Access to Effectiveness Equity Fund
A draft of the Chair's letter to the Minister of Education was circulated.The letter outlined
SEAC's concerns regarding the Ministry's2004 July28 funding announcement and stressed
the need for guidelines to access the Effectiveness EquityFund as soon as possible.
2004 December 21 ...7
12.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
6.LETTER TO MINISTRY OF EDUCATION re:ISA Cycle 5,Special Education Reserve
Funds,Access to Effectiveness Equity Fund -cont'd
It was decided that paragraph D be amended to read "the unanticipated entry of
approximately 40 very high needs students,"and that the letter be sent immediately to the
Minister over the Chair's signature.
7.SEAC MEMBER RECOMMENDATIONS
A memo outlining five organization recommendations and the action taken on them was
distributed.
Superintendent Tucker requested that the member organizations submit a list of their key
recommendations to him.The information received is to be recapped and a package
presented to SEAC summarizing the association presentations and related
recommendations.
8.SEAC UPDATE
Superintendent Tucker attended a meeting of the Regional Special Education Council
(RSEC)where 19 member boards discussed strategies for managing the vacuum infunding
left by the Ministry's announcement of 2004 July 28.A request has been made to the
Ministryfor an opportunity to provide input into the process for accessing the Effectiveness
Equity Fund.
Areview and summary of the meeting evaluation forms Is being prepared by Kyle Heffeman,
Learning Coordinator.A meeting with Ms.Heffeman,Chairperson Sattler and Trustee
Stevenson to discuss the review is planned.
A member of SEAC is required to fill a vacancy on the Committee For Students At Risk.
It was agreed that the two-year process of implementing the Special Education Plan should
continue.Inlightof recent budget restraints,it was suggested that the plan be compared to
the Input received from the community and prioritized accordingly.A need to explore
methods for gaining wider responses to requests for community Input was noted.It was
suggested that requests for input take the form of specific questions with opportunities for the
public to respond.
Copies of the Individual Education Plan (lEP)Resource Guide were distributed and V.
Corcoran,Learning Supervisor,explained that it has compared favourably with the Board's
methods for developing lEP's.Since there is no mechanism for appeal,it was suggested that
parents be allowed input into the lEP before itisfinalized and signed by the school Principal.
A suggestion that draft lEP's be sent home for parents to review prior to being signed was
noted.
Copies of the 2004 October 21 Progress Report re Implementing Recommendations from the
SEAC Alternatives to suspension Ad Hoc Committee were distributed.The following
comments were noted:
Under Recommendation 1,it was suggested that professional development forteachers
should include positive behaviour supports.
Under Recommendation 3, it was clarified that the term "staff'was meant in a general
sense to include everyone working in a school.It was suggested that a system
Professional Development Day would provide a forum where all staff could share
experiences and strategies for managing students with behavioural challenges.
2004 December 21 ...8
12.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
8.SEAC UPDATE -cont'd
Extra Professional Development workshops have been held for Education Assistants working
with Pervasive Development Disorder(PDD)students in regularclassrooms. AProfessional
Developmentday held at Clarke Road S.S. on Friday 2004 October 22 was well received.
For each workshop,participants were organized into teams representative ofall support staff.
Follow-up meetings will be held to determine the effectiveness of the team method.
Feedback to date has been positive.
9.COMMITTEE UPDATES
9.1 PDD Review
The draft PDD Review has beensent tothe Committee for validation.Small changes
suggested by feedback will be incorporated in the report to SEAC.Requests for
significant adjustments would require the Committee to meet for further discussion.
9.2 Gifted Review
The Committee will meet during the week of 2004 November 02 to complete the
discussion around staff development.A summary of recommendations resulting from
the review will be completed.
9.3 Communications
There was no report from the Communications Committee.
10.CORRESPONDENCE
10.1 A copy of a resignation by E-mailto Superintendent Tucker and Chair Sattler dated
2004 October 11 fromBrenda Hopkins,DistrictSchool Council,was received. Aletter
will be sent to Ms.Hopkins to thank her forher participation on SEAC.
10.2 A copy ofa letter dated2004September20,from the Thunder Bay Catholic District
School Board tothe Minister of Education,Gerard Kennedy re Proposed Repatriation
of Special Education Reserves was received.
10.3 Acopyofa letterdated 2004 October 1,fromthe Durham District School Boardto the
Minister of Education,Gerard Kennedy re the Clawback of Special Education
Reserves was received.
10.4 A copy ofa letter dated 2004 October 01,from Peel District School Board regarding
the"Schools Attuned"professional development program was received.The program
includes curriculum,instruction,and special education supportservices.Tentative
dates and registration information for the 2005 Institutes was included.
10.5 The report ofthe Transition Planning Group was received.The Transition Planning
Forum was held on Friday,2004 April 30.to establish the ground work for new
initiatives to coordinate andenhance supports andservices for individuals experiencing
transitional issues. Plansare In placeto move forward with initiatives identified during
the session.
11.FORUM:Association Updates
A.Morse,EasterSeal Society,andP.Gillis,Integration Action for Inclusion,will present
to the Board on Tuesday.2004 November 02,insupportofa motion by L.Stevenson to
enhance opportunities for the inclusion of students with exceptionalities In regular
classrooms.
The Coachingto Inclusion Conference, led by Dr.Thomas Armstrong will be at the Best
Western Lamplighter Inn&Conference Centre, 591 Wellington Road South, Londonon
Thursday,2004 November 04 from 7:00p.m.to9:00p.m.and Friday,2005 November05
from 8:a.m.to 3:30 p.m.
2004 December 21 ...9
12.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
11.FORUM:Association Updates -cont'd
The Canadian Association for Community Living(CACL)will host a National Summit on
Inclusive Education at the Crown Plaza Hotel, 101 rue Lyon Street,Ottawa from 2004
November 24 - 26. Flyers and registration information were distributed.
12.ADJOURNMENT -The meeting adjourned at 3:05 p.m.on a motion of L.Stevenson.
RECOMMENDATIONS:-None
P.SATTLER.
Chairperson
b.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING
Members
2004 November 09
3:15 p.m.-3:50 p.m.
S.Doxtator,Trustee (Chair)
J.Hunter,Trustee{-3:50)
C.Cornelius,O.K.T.
Administration and Others
J.Antone,Native Counsellor
D.Cook,Vice-Principal,Beal S.S.
P.Cornelius,Native Counsellor
L.Gianelli,M.B.McEachren P.S.
E.Good,Learning Coordinator
V.Hopkins,Native Counsellor
M.Hubert,Corporate Services
Absent:M. Elijah, P.Schuyler,P.Sattler
Regrets:B.Tichenoff,C.Graves
G.McGahey,Chippewas of the Thames
T.Smith,Chippewas of the Thames
S.Miller,Attendance Counsellor
B.Miskiman,Principal,Thames S.S.
C. Murphy,Exec.Supt.Program Services
T.Sillaby-Ramsey,Native Counsellor
D.Weeden,Vice-Principal,Saunders S.S.
The meeting convened at 3:15 p.m. in the Elgin Room at the Education Centre.
1.PRAYER
The opening prayer was offered by J.Antone.
2.APPROVAL OF AGENDA
The agenda was approved on a motion by J.Hunter.
3.CONFLICTS OF INTEREST
No conflicts of interest were declared.
4.CONFIRMATION OF VOTING MEMBERS
-Trustees S.Doxtator,J.Hunter
- O.K.T.Representatives C.Cornelius
-Chippewas of the Thames T.Smith,G.McGahey
-Munsee-Delaware Nation
5.WELCOME AND INTRODUCTIONS
CHESTER LANGDALE -EXECUTIVE DIRECTOR N'AMERIND
Chairperson Doxtator welcomed everyone and introduced Chester Langdale,Executive
Director of N'Amerind Friendship Centre.All present introduced themselves.
2004 December 21 ...10
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
5.WELCOME AND INTRODUCTIONS
CHESTER LANGDALE -EXECUTIVE DIRECTOR N'AMERIND-cont'd
Mr.Langdale outlined the supports and programs offered at N'Amerind,emphasizing
educationas its primary mandate. The Centre offersseveral programs with an educational
focus suchas a youth centre,a research centre,archives,childrens',and family programs.
It operates Wiingashk School which offers alternatives toAboriginal youth who havedifficulty
in the education system.Core programs are offered In a culturally-responsive and supervised
approach to assist students in attaining a secondary school diploma.Plans forthe future
include athletic and artistic development programs, an after-school computer lab and
homework centre,a resource library and a book store.
6.REPORT OF MEETING-2004 October 12
Business Arising from the Minutes
Cultural Fund, Section 7 - Re Counsellor Professional Development,it was stated that
professional development money from the Board,for Board counsellors,mustbe approved
by the Co-ordinator,Attendance/Social Work Services.
Cultural Fund,Section 7-Clarification ofthe first paragraph was requested regarding the
decision around the use of a projected $950.00 of unallocated funds.
Cultural Fund,Section 7 -Clarification ofthe following guideline was requested:
"Only Languageteachers working directly with First Nations students from Chippewa of
the Thames and OKTmay access resource money fromthe Fund".
Executive Superintendent Murphy explainedthatthe Cultural Fundis negotiated In the First
Nation Tuition agreements andis allocated perstudentbasedon numbers provided bythe
schools. The financial status ofthe Fundis reported tothe Native Advisory Committee.It
was suggested that a comprehensive auditprocess be developed.
Cultural Fund.Section 11 b-Therequested Cultural Fund audit information will be presented
at the 2004 December 14 meeting.
Questions of clarification regarding the Cultural Fund will be addressed by C.Graves,
Learning Supervisor,at the 2004 December 14 meeting.
It was suggestedthat future decisions made by the Committee be formalized bya motion.
7.PROFESSIONAL DEVELOPMENT SPEAKER -Deferred
ROBYN TURGEON - Guest speaker,Robyn Turgeon,sent regrets.
8.2003/04 STUDENT SURVEY
The 2003/04 Student Surveywas initiated in2003 September to gather Information fromFirst
Nations students about their secondary school experience.Results of the survey were
summarized andshared with the Committee atthe2004 May 11 meeting.It wasagreedthat
further dialogue involving parents, students,community members and First Nations
representatives would be helpful in determining next steps toward developing a Plan of
Action designed tohelpFirst Nations students completetheirSecondary School Graduation
Diploma.
Several steps have been taken to share the information gathered in the survey and to
encourage community involvement inthe development of a plan as follows:
- Anoverviewofthe results was included Ina pamphlet forthe Education Celebration at
the Oneida fairgrounds;
2004 December 21 ...11
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
8.2003/04 STUDENT SURVEY-cont'd
Student concerns were included in a professional development session at Beal S.S.;
A community meeting is planned at N'Amerind Friendship Centre on 2004 November 10
to discuss student concerns with parents.The Intent is to form a parent group to study
the issues and bring feedback to the community.Members of the Native Advisory
Committee were invited to attend;
Chippewas of The Thames have Implemented an after-school homework club.Snacks
are provided for the students and a teacher is on hand to help with assignments.
G.McGahey,Chippewas of the Thames,suggested that a motion be considered to establish
an ad hoc committee that would analyze the data and develop a work plan to address the
issues identified in the survey.It was noted that a group at Beal S.S.working on "Bringing
Home the Vision"Is having similar discussions and members of the Committee were invited
to join their meetings.
The need to encourage more community Involvement was emphasized.It was agreed that
parental participation In the formulation of a work plan would be critical to Its success.
9.ADDITIONAL ITEMS
The next meeting will be held on 2004 December 14 In the Elgin Room at the Education
Centre.Members were reminded to arrive by 3:00 p.m.
10.ADJOURNMENT
Because of a lack of a quorum,the meeting ended at 3:50 p.m.
RECOMMENDATIONS:None
S.DOXTATOR,
Chairperson
c.REPORT OF THE CHAIRS'COMMITTEE
2004 December 06
3:00 p.m.-3:53 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Hunter (Chair) P.Sattler B. Bryce
J.Bennett T.Roberts S.Christie
1.APPROVAL OF THE AGENDA -The agenda was approved.
2.CONFLICTS OF INTEREST -none
3.2005 COMMITTEE APPOINTMENTS
All trustees agreed that committee appointments for 2005 should be made by the Incoming
Chairs'Committee.Committee responses will be faxed to trustees and discussed with them
following the Information Committee of the Whole meeting on December 7.
4.BOARD ROOM SEATING 2005
Board seating for 2005 will also be discussed at the December 7 meeting with trustees.
5.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for December 14,2004,at 12:00 noon.
2004 December 21 ...12
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE CHAIRS'COMMITTEE -cont'd
RECOMMENDATIONS:none
J.HUNTER.
Chairperson
d.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE 2004 December 07
7:25 p.m.-8:35 p.m.
MEMBERS
L.Stevenson,Chair
D.Anstead
J.Bennett
J.Hunter
A.Cartier
S.Doxtator
P.Jaffe
G.Hart
D. Mugford (-8:10)
S.Peters
K.Preston
T.Roberts
S.Ross
P.Battler
J.Stewart
ADMINISTRATION AND OTHERS
B. Bryce
B.Greene
P.Gryseels
J.Thorpe
D.Blair
K.Dalton
K.Havelka
L.Hutchinson
G.Jazey
M.Sereda
W.Tucl<er
K.Wilkinson
S.Christie
C.Dennett
M.Hubert
W.Scott
1.APPROVALOF AGENDA- The agenda was approved on motion of P.Jaffe and S.Peters.
2.CONFLICTS OF INTEREST - No conflicts of interest were declared.
3.ELECTION OF OFFICERS FOR 2005
Board Chairperson Hart presided over the election of the 2005 Information Committee of the
Whole Chairperson.
Trustees Anstead,Bennett,Peters,Roberts,and Stevenson were nominated.Trustees
Anstead,Bennett and Stevenson accepted the nominationwhile Trustee Peters and Roberts
declined.Following a vote,Trustee Stevenson was elected Chairperson ofthe Information
Committee ofthe Whole for 2005. A motion todestroythe ballots was moved byS. Peters,
seconded by P.Sattler and carried.
Trustee Stevenson assumed the Chairforthe election ofthe Vice-Chairperson.Trustees
Anstead, Bennett,Stewart,Jaffe and Peters were nominated.Trustees Anstead, Bennett,
StewartandJaffe declined the nomination.TrusteePeterswasacclaimedtothe position of
2005 Vice-Chairperson ofthe Information Committee ofthe Whole.A motion to destroy the
ballots was moved by P.Sattler,seconded by J.Stewart and carried.
4.CHAIRPERSON'S ANNOUNCEIVIENTS -none
5.DIRECTOR'S ANNOUNCEMENTS
Director Bryce commented ontherecent tragic deathofaThames Valley student noting the
Traumatic Events Response Team attended the school to provide grief and counseling
assistance to both students and staff.
He commented on issues faced bythe board in addressing bullying situations related tothe
death of one of the students including:
• The kindoftechnologies that are available to young people today;
Alsothe kind of media messaging our young people are absorbing on a daily basis.
What additional resources do we require to eliminate all forms of bullying and
harassment both inthe school and inthe community at large;
Howdo we as a communityhelp the victimsand those who may be aware ofsituations
come forward In order that assistance can be provided?
2004 December 21 ...13
12.REPORTS OF COMMITTEES
d. REPORT OF THE INFORMATION COMMITTEE OF THEWHOLE,cont'd
5.DIRECTOR'S ANNOUNCEMENTS -cont'd
He advised that the Board's Safe Schools Committee will conduct an informal review to
ensure that the Board is doing everything it can and should do to address all forms and
venues for bullying,including the internet. This review will not disclose any confidential
information orsingleout individuals butrather will help maximize the chances of preventing
future tragedies.The review will also include recommendations from the Suicide Awareness
Committeewhich has been meetingtointegrate their findings intoour Safe Schools Initiative.
In addition,the Committee will advise the Boardon howto Implement any ofthe directions
on bullying thatare anticipatedtobe received from Minister ofEducationKennedy In thenear
future.
He suggested that the review can come to a future meeting such as an Information
Committee of the Whole and be presented together with an overview of all the current Safe
School initiatives.Input is welcomed from community partners with expertise and
contributions to make in advancing our work in this area.
On 2005 January 07,staff from Thames Valley and the coterminous Board will address all
Althouse students to raise awareness of these issues with new teachers.
Mr.Brycealso notedthatonThursday,2004 December02,another tragicsituationoccurred
in the Thames Valley area when an automobile crossed the median and crashed into a
school bus filled with elementary and secondary students.The caring communityand staff
at SpringfieldP.S.opened their gymnasium and provided support to the children duringa
f'difficult situation.
Appreciation was extended to the bus driver for his exceptional deportment, to the OPP
officers at the accident scene and to the staff of Springfield,Summers Corners,and East
Elgin PublicSchools forthe outstandingcare provided on that day.
Director Bryce also announced that Byron Somerset P.S.,London,Is one of the schools short
listedforthe Awardof Excellence InEducation. The winneristo be announced during2005
March.
6.PUBLIC PRESENTATIONS -none
7.MONTHLY REPORT OF THE CHAIR
Chairperson Hunter provided the monthly report:
Took part Inthe Interview process for Supervisory Officer position and was pleased to
be part of the team that offered Scott Hughes this upcoming role.
- Attended both Strathroy District Collegiate Institute and Medway High School
Commencement Ceremonies along with several other Trustees and brought greetings
on behalf of the Board;
-Attended Saunders S.S.,along with several Trustees and Director Bryce to meet Peter
Mansbridge during a recent videotaping session honouring Veterans on Remembrance
Day.
Met with Brenda Hopkins and Ruth Tisdale,District School Council,along with T.
Roberts,Vice Chairperson,to continue our ongoing communication;
2004 December 21 ...14
12.REPORTS OF COMMITTEES-cont'd
d.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,cont'd
7.MONTHLY REPORT OF THE CHAIR -cont'd
Attended a Forum Theatre,one of our Violence Prevention initiatives at Medway High
School and was once again impressed with the level of Involvement of all the students,
both as performers and participants;
Met with Peter Thorup to discuss several legal Issues on behalf of the Board;
-Attended along with our Director,Supt.Greene and Sharon Dawson an all day session
with the Ministry of Education on refinements to the proposed model for student
transportation funding;
-Attended a Thames Valley Foundation meeting for the purpose of interviewing several
different firms to lead us in fund-raising initiatives;
Met with our new Professional Development Day Committee to begin formulating
upcoming PD sessions for the new year;
Attended the 25-Year Service Recognition ceremony for Thames Valley employees held
at the Education Centre.
8.DEPARTMENTAL UPDATES
Program Services
Language and Social Services portfolio update included:
Revised curriculumforSocial Studies 1-6, Historyand Geography 7-8 and Canadian and
World Studies has arrived in schools.In-service training will begin Inthe new year for
targeted staff.The 2004 fall UN assembly was very successful due to the efforts of
David Harvey and his executive team.Over 200 students from 20 secondary schools
researched and debated Issues related to global awareness and global citizenship. A
second conference will convene in 2005 spring.
The Ministry ofEducationismovingforward with itsJunior Literacyinitiative.The Report
of the Expert Panel on Literacy 4-6 in Ontario will arrive In schools in early 2004
December.Awareness training will begin in2005 January for Principals and their teams
of Junior teachers.ItIs hoped that this team approach to training will enable all Junior
teachers to become familiarwith the pedagogy and Instructional practices associated
with Junior Literacy.Subsequent to this training,Principals will be asked to select a
Junior Lead Literacy teacher who will receive additional in-service on the technical guide
currently undergoing final revisions.
Primary Lead Literacy teachers'Reading Assessment in-service Phase Two training is
a three-day session beginning In 2005 February delivered by TVDSB Board trainers
comprising Learning Coordinators,TOSAs and classroom teachers.
Developmental Reading Assessment (DRA)trainingfor allGrade 5 teachers,and any
new staff Grades 1-4, was completed in eariy fall.All Primary and Junior students
(Grades 1-5)have been assessed and the data has been forwarded to Research and
Assessment.Teachers have used the DRA data to plan whole and small group
instruction In the area of reading.
Year Two of the Kindergarten Developmental Reading Assessment target setting
Initiative has been successfully launched.To date all JK-SK teachers have received First
Steps Reading,Guided Reading and Modelled Writing in-service as well as resources
to help Implement these Instructional strategies In their classrooms.The next round of
in-service is scheduled for 2005 February.
A
2004 December 21 ...15
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,cont'd
8.DEPARTMENTAL UPDATES-cont'd
Program Services -cont'd
Core French teachers have been meeting throughout the region in an effort to networl<
and share best practices.As well,additional resources have been purchased and
housed at media services to support second language novel studies.
The Primary Balanced Literacy DVD has been distributed to all elementary schools
showcasing TVDSB teachers and students in an effort to share best practices.A Junior
DVD is currently being filmed.
Literacy in-service highlighting the Think Literacy 7-12,Cross Curricular Approaches
resource is currently underway.This in-service,supported by the Pathways for Student
Success portfolio, is a repeat of what was presented last year.Byproviding additional
teachers with the opportunity to "see the resource Ideas in action,"it should foster
awareness and build capacity.While this round of training targets reading,a second
session is planned for the new year to target oral language and writing.
C.Graves,Learning Supervisor,displayed the newest life-like babies,a Social Science
resource funded by community partners,Sifton Properties and the Kiwanis Club of
London,that has proven to be an integral component of the Parenting Course for
students.The "real babies"represent several cultures and both sexes.
Ms.Graves advised that studies have been charted on the behaviours of babies and
programmers have keyed intothe babies 30 behaviour scenarios (e.g., Calm to Colic).
An arm band is attached to the student and his/her programmed baby giving the student
a first hand experience at parenting.This program has proved a success with students
and the teaching staff.The new.Improved babies are part of a resource kit and will be
distributed to schools in Elgin County that do not already have the kits. Ms.Graves was
asked to provide information regarding the number of students participating In this
course.
Elementary Mathematics
Primary
-The "Early Math Strategy"continues this year with six more full-day sessions for the
Primary Mathematics lead teacher in each school focusing on the teaching and learning
of the Geometry strand ofthe curriculum."Education Foundations"Isthe term used by
the current government to refer to this initiative.The TVDSB team will be trained In 2005
January;lead teacher training begins during the winter term and continues into the
Spring.Teachers who attended the Summer Numeracy sessions received $100 in math
manipulatives to support implementation of the strategies from the Early Math Strategy.
Junior
Teaching and Learning Mathematics:The Report of the Expert Panel Report on
Mathematics in Grades 4 to 6 in Ontario was released in 2004 October.A school team
(Administrator,Grade 4, 5,and 6 teacher)will be invited to attend a full-day Information
session in 2005 January.The team will receive an additional half-day P.D.session later
in the winter term and a half-day for school-based sharing of the information in the report.
This will be the first phase of the Junior Math Strategy expected this year.Each school
will select a Junior Math Lead Teacher for professional development In the teaching and
learning of mathematics,an initiative expected to closely model the Early Math Strategy.
Trustee Jaffe asked about presentations and discussions related to improving literacy
skills for boys.Supt.Hutchinson advised that the topic has been discussed indetail with
Superintendents,Learning Supervisors and T. Boniferro,Psychological Services.
2004 December 21 ...16
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE INFORMATIONCOMMITTEE OF THE WHOLE,cont'd
8.DEPARTMENTAL UPDATES-cont'd
Program Services -cont'd
Strategies to address tfiis issue are being developed v^^ithin Program Services and
disseminated througtiout tlie schoois. Supt. Tuckeradvisedthat a piiot projectis being
considered for Beai Secondary School,London.
intermediate/Grade 7-9 Applied Mathematics
-Targeted implementation Planning and Support materials continue to be a focus for
professional development in conjunction with the Student Pathwaysfor Success funding.
In addition to sessions on the TIPS materials,additional sessions have been offered to
support the use ofthe Geometer's Sketchpad software and manipulatives in intermediate
and Grade 9 classrooms.Teachers will receive class sets of Cuisenaire Rods and
Algebra Tiles.
Leading Math Success:The Report of the Expert Panel on Student Success inOntario
document was released inthe 2004 Spring and continues to provide direction to boards
and schools on best strategies tosupport struggling learners.Principals are sharingthe
Information at Community of Schoois meetings, and Learning Support Teachers are
receiving training on the document from a joint Math/Student Pathways for Success
initiative.An intermediate Math Task Force has begun work to plan and deliver
professional development.
Secondary Mathematics
Support materials have been developed to assist teachers to implementthe new Grade
9 (MAT 1L)and Grade 10 (MAT 2L) Locally Developed Credit Courses for Essentials
Mathematics courses an interim basis until the Course Profiles are released by the
Ministryin 2005 January.
-Sustaining Quality Curriculum - Math Curriculum Review Process
Ateam of40 educators provided feedback through an electronic database provided by
the Ministry on the proposed revision to the Grades 1 - 8 and Grades 9-10 Ontario
Mathematics Curriculum documents. The revised curriculum documents are expected
by 2005 June for Implementation 2005 September.
Elementary and Secondary Science
Elementary
- A series of five,half-day Strategies for Science P.D.workshops are being offered this
year to teams of teachers to promote the teaching of science through inquiry.The
Design and Technology challenge will be expanded this year to include more schools
giving opportunities to Grade 7 and 8 students to use science to solve real world
problems.
Secondary
Lab renovation projects to revitalize science work areas have been completed at
Parkside,West Elgin,and College Avenue S.S.Huron Park S.S.renovations are
scheduled tobegin2005January. The science lab renovation committeeisreconvening
to review the plan to ensure current data is used inthe next phase of the renovations.
Inquiry-Based Learning and case study scenarios are the focus for secondary Science
teachers'PD. Program staffare working with Science Department Heads to Implement
the Ministry's Policy to Practice resource to support appropriate assessment and
evaluation practices.
2004 December 21 ...17
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,cont'd
8.DEPARTMENTAL UPDATES-cont'd
Program Services
J.Tonner.Learning Supervisor,described the new Grade 9 and Grade 10 locally-
developed credit courses for Essentials Science.She advised that support materials
have been developed to assist teachers who are currently teaching the course on an
interim basis until the Course Profiles are released by the Ministry in 2005 January.
A wide range of Environmental Education programs at Westminster Ponds,Van Sittart
Woods,and Jaffa Environmental Centres continue to connect students to outdoor
experiential learning.A new Kindergarten program has been implemented at
Westminster Ponds to support Eariy Years instruction.
The Math,Science &Technology,and Environment portfolio provides teachers with
support through monthly newsletters,videos,electronic conferences,and the Program
Services website.
Business Services
Facility Services Projects and Maintenance updates included Capital Projects and School
Renewal Programs,Ministry Accountability Reports and Maintenance.
Financial Services is completing the Ministry 2004-05 Revised Estimates forms by 2004
December 15.
Financial Services staff are working on the 2004 August 31 year end for submission to
the Ministry.
Director's Services
During the month of 2004 October,the Director visited Forest Park P.S.(St.Thomas),
Central,East Oxford Central and Sweaburg P.S.'s,(Woodstock)touring the schoois and
meeting with students,staff and parent representatives.
The following meetings special school/community events were attended bythe Director:
Bishop Townshend PS - New School Mascot Assembly,Central P.S.Remembrance
Day Ceremony at the Woodstock Cenotaph,Saunders S.S.-CBC Newsworld Taping
of the Remembrance Day Program,Lome Avenue P.S.-World Town Planning Day -
East London Revitalization Project,Thames S.S.Cheque Presentation to United Way,
Prince Andrew P.S.UNESCO Time Project.
The Director brought greetings and/or presented to the following groups:Oakridge S.S.
Awards Evening,Students Against Violence Everywhere Conference,Model United
Nations Assembly -Woodstock Community Complex,25-Year Service Recognition
Celebration,Superintendent G.Jaze/s Retirement Celebration,Eagle Heights P.S.
Rededication,and the Education Centre Service Recognition Celebration.
The Chair of the Board,Superintendent of Business,Manager of Support Services and
the Director met with representatives from the London District Catholic School Board as
well as consultant Fred Galloway to discuss the final details related to a proposal for a
Joint Transportation Agreement between the boards.
The Director of the Catholic District School Board and Bill Bryce met with Justices Leitch
and McGrath to discuss the Summer Law Institute Program.
2004 December 21...18
12.REPORTS OF COMMITTEES -cont'd
d. REPORT OF THE INFORMATION COMMITTEE OF THEWHOLE,cont'd
8.DEPARTMENTAL UPDATES-cont'd
Director's Services -cont'd
Staff Development initiative updates included:
New Teacher Shadowing Day,New Teacher Winter Conference,Mentoring
Demonstration Projects for Beginning Teachers.
SystemStaff Development applied tothe Ministry of Education forspecial funding
forthis project.The application was prepared in partnership with Althouse College.
The Ministry recognizing the strengths ofthe existing programand thevalueofthis
one-time funding to build a stronger program allocated $123 900toThames Valley
forthis purpose.Congratulations was extended to Karen Button,Supervisor,System
Staff Developmentfor bringing thisimportant initiative together.
-Administrative Mentoring Shadowing Day,Interview Readiness, 2004 Learning
Conference,Leading Through Staff Development,Leadership,Exploring the
Responsibilities,Online Professional Development,ProfessionalReadingProgram,
Wellness, Staff Development Standards, 2005LeadershipConference,Schooland
School Council Vision InService, Our Vision AdvisoryCommittee,Internalization,
and Research.
- PublicAffairs and Community Relations updates included,Remembrance Dayservices,
ElectronicPublishingand Graphics and Thames ValleyEducation Foundation.
Special seasonal school concert dates are available on the Board's website.^
Human Resource Services
- Retiree Benefit Plans are up for renewal 2005 January all retirees have been advised
and are being assisted with their choices.
HR is assisting 45 staff members in returning to work programs as a result of non-
occupational and occupational Illnesses and injuries.
District School Council Meeting -2004 November 18
-DSC electedits executive for the period November 2004-0ctober2005.Brenda Hopkins
will again Chair District School Council and Ruth Tisdale will continue as Vice-Chair.
Margaret MacPherson will serve as Secretary.
- Topics discussed included Annual School Council Report,School Council Handbook,
DevelopmentofDSC Guidelines,Updateson2nd Annual Western RegionSymposium,
TVDSB Parent Conference and SC Introduction Flyer, Reporting of School Funds;
DistrictSchool Council round table update,Parent Expenditures Ad-Hoc Committee
report,School Council Liaison Report and updates from School Council Repson Board
Committees.
-2""Annual Regional School Council Symposium -2004 November 06
Organized and hosted again by Thames Valley DistrictSchool Council this event was
held intheThames Room on Saturday,2004 November 06.It wassponsoredby Ontario
Principals'Council,Scholars'Choice and the TVDSB represented byTrustees Joyce
Bennett and Terry Roberts,as well as school council members.School council members
from 16school boards attended as well as two representatives from the Ontario Ministry _
of Education.Thethemeofthe daywas Setting School Council Goalsand Developing f
Action Plans.
2004 December 21...19
12.REPORTS OF COWIMITTEES -cont'd
d.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,cont'd
8.DEPARTMENTAL UPDATES-cont'd
Human Resource Services -cont'd
Communications witfi all TVDSB Sciiool Councils
During November,the District School Council communicated with school councils on the
following topics:East Region Meeting Dates Announcements,Conveying Requests for
Assistance with School Council flyerand Establishing School Council Bylaws.
District School Council Workshop -2004 November 30
Planning meetings were held to finalize arrangements for the school councilworkshop
which will follow a similar theme tothe Symposium focusing on school councilgoals and
creating action plans.
There are currently230 (21 retirees) elementary, long-term occasional (LTO)teachers.
Short-term list numbers are 1149 (447 retirees.;
Recent changes in secondary staffing data are being finalized.
The Secondary Occasional teacher complement has Increased by80 teachers,currently
there are 802 occasional teacher on the listofwhich about 29% (232)are retirees.There
are currently 173 teachers on LongTerm Occasional assignments with retirees filling 21
of those positions.
Operations Services
On 2004 December 08 and 09 T.Whitaker will be speaking to PrincipalsA^ice Principals
as well as approximately90 school administrators on the topic,"What Great Principals
Do DifferentI/'
Preparation began in November for the 2005-06 Elementary staffing process.Supt.
Karen Dalton will be assuming primaryresponsibilityfor elementary staffing effective
2005 January 01.Secondary Staffing timelines have been updated for the 2005-06
school year and posted as department memorandum on the Employee Portal.
Caradoc South Area Accommodation Study Committee continues to meet.The next
meeting is scheduled to be held 2005 January 24 at Caradoc South P.S.All meeting
agendas and minutes are posted on the Board's website under Area Accommodation
Study Committees.
- The first of a two-part presentation on School Growrth Planning was provided on 2004
November 19;part two to be presented on 2005 January 20; New Administrators will
receive inservice from Business Services re school budgets,non-Board funds,P-cards
and transportation.Brenda Hopkins will assist withthe School Council presentation.
The following safe schools update was provided:
Safe Schools Administrator Workshops involved all school administrators and
teachers from about 150 schools.
SAVE Conference was held 2004 November 12 at Althouse College involving 265
Grade 7/8 student leaders.
-School Anti Violence Drama presentations Included:"The Sandcastle","Kingdom",
"Oracle","Broken Wings","Broken Dreams"and "A Love that Kills'*.
2004 December 21...20
12.REPORTS OF COMMITTEES-cont'd
d.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,cont'd
8.DEPARTMENTAL UPDATES-cont'd
Operations Services -cont'd
Research and Assessment continues to support the following initiatives:
School and Board data from the 2004 May Grade 3, 6,and 9 testing has been
received;Provincial,Board and school reports have been posted on the EQAO web
site;questionnaire information is being analyzed/reports developed;detailed
examination of the EQAO information is being undertaken.
EQAO test dates this year are;
Grade 9 Mathematics:2005 Jan 05-18 and May 25-Jun 14 .
Grade 3 and 6 Reading,Writing and 2005 May 09 to Jun 03
Mathematics:
School reports from the gifted screening process for students in Grade 4 have been sent
to phase one schools;analysis is underway for phase two schools;centrally
scored/analyzed student assessments to support school improvement initiatives
continues to occur as requests are received;
System-wide data collection within the partnerships for excellence project is unden/vay;
phonological awareness assessment data has been collected and school reports are
being prepared;
DRA data for grades 1- 3 is now being analyzed and reports prepared;DRA data for
grades 4- 5 is being submitted by school staff for processing;
Data has been prepared for the Ministry's Pathways to Success project and
submitted through Program Services;
Research and Assessment is providing technical assistance and data gathering for
the data warehouse project;
Analysis of corporate data forenrollment,class size and staffing purposes has been
provided;
school based projects,surveys,and system evaluations are being conducted as
requested.
The 2005-06 draft school year calendar has been posted to the Board's website for
public input.
Dr. S.Killip,Research and Assessment and K.Wilkinson,Superintendent of Education,
provided a brief presentation highlighting the Education Quality Accountability Office
(EQAO) Provincial Assessment results as follows:
Changes to EQAO Assessment process;
EQAO key findings in 2004 for Grade 3, 6 and 9 students;
Overall District Trends in EQAO Grade 3, 6 and 9 students at Levels 3 and 4;
in summary,at least 50 percent ofTVDSB students are at or above reading,writing and
mathematic standards.Improved performance has occurred In Grade 3 reading,writing
and mathematics over 2003 and in reading and mathematics in Grade 6.These
percentages are near the provincial figures but not above in all three areas in both
grades.The performance results in Grade 9 mathematics improved over 2003 and are
above provincial figures with a higher percentage of students at standard in academic
versus applied mathematics.It was emphasized that the Board's focus continues to be
on school improvement with a commitment to higher achievement for all students.It was
noted that additional information regarding the provincial assessment may be accessed
on line at wvw.eaao.com
2004 December 21...21
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE,cont'd
8.DEPARTMENTAL UPDATES-cont'd
The Administration responded to questions posed by Trustees.
P.Gryseels,Executive Superintendent,advised tliat a committee tias been formed to look
at the trends within Grades 3 and 6 and to track this same group to determine if results are
consistent with provincial trends.It was hoted that there appears to be a direct correlation
between test scores and socioeconomic factors.
Supt.Gryseels emphasized the importance of having strategies in place that identify and
share "best practices"on a system-wide basis citing the achievements of Lome Avenue P.S.
and F. D.Roosevelt P.S.as examples.It was suggested that this topic be presented to the
Board at a future meeting of Information Committee of the Whole.
A discussion was held regarding misinformation circulating regarding the Caradoc South
Area Accommodation Study and the French Immersion Elementary Review.Supt.Gryseels
advised that no officialpolicy exists to respond to letters and negative feedback that may be
inaccurate.The Administration attempts to reply to signed letters when feasible.He noted
that often information that is incorrect can begin a non-ending spiral where it becomes
impossible for the Administration to respond.It was confirmed that no action on the French
Immersion Elementary Review will occur until the consultant's report is received in 2005 May.
9.ADJOURNMENT
The meeting adjourned at 8:35 p.m.on motion of S.Peters.
L.STEVENSON,
Chairperson
e.REPORT OF THE POLICY WORKING COMMITTEE 2004 December 07
4:00 p.m.-4:58 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair) T.Roberts B. Bryce J.Thorpe
D.Anstead D. Mugford S.Christie
A.Cartier J.Hunter (4:15)
Trustee Visitors:K.Preston,S.Ross
1.APPROVAL OF AGENDA -The agenda was approved on motion of D. Mugford.
2.CONFLICTS OF INTEREST-none declared
3.COMMITTEE REPORT OF 2004 NOVEMBER 2 AND TRACKING SHEET-provided for
information
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE
a.Supervision of Employees,Procedures for Principal Input on System Support Staff
Executive Superintendent J.Thorpe joined the meeting to discuss the draft procedure for
Principal input on System Support Staff.He advised that the document provides a framework
for school principals to participate in the performance appraisal of support staff assigned to
their schools but who do not report directly to them but to Program Services.
2004 December 21 ...22
12.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE POLICY WORKING COM MITTEE -cont'd
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE -cont'd
a. SupervisionofEmployees,Procedures for Principal InputonSystem Support Staff-cont'd
Ithas been reviewed byOperations Council and the Executive Council. It w/as noted that a
minimum of four principals would be identified for each staff member undergoing a
performance appraisal where the staffmember has responsibilities in several schools.
After discussion,the following motion was moved by T.Roberts and carried:
That the draft procedure for Principal Input on System Support Staff be posted to the
Board's website for public Input for 60 days.
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT -none
6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
7.SUGGESTED POLICY/PROCEDURE REVISIONS
a.Student Trustee on the Board
Student trustees K.Preston and S.Ross presented input from the Student Advisory Council
on proposed amendments tothe Student Trustee on the Board policyand procedure.Several
points were discussed and it was agreed that consideration of the remaining items will
continue at the next meeting.
8.POLICY REVIEW-none
9.OTHER BUSINESS -none
10.ADJOURNMENT -The meeting adjourned at 4:58 p.m. on a motion by D.Anstead.
RECOMMENDATIONS:none
J.BENNETT,
Chairperson
f.REPORT OF THE CHAIRS'COMMITTEE 2004 December 14
2:00 p.m.-3:55 pm.
MEMBERS
G. Hart (Chair)P.Sattler
J.Hunter L.Stevenson
ADMINISTRATION AND OTHERS
B.Bryce
S.Christie
1.APPROVAL OF AGENDA -The agenda was approved.
2. CONFLICTS OF INtEREST - none declared
3.AGENDA REVIEW OF DECEMBER 21,2004,BOARD MEETING
The in-camera and public agendas forthe 2004 December 21 Board meeting were discussed
and updated.
2004 December 21 ...23
12.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE CHAIRS'COMMITTEE-cont'd
4.CORRESPONDENCE
A letter to the Minister of Education from Conseil Scolaire Catholique Franco-Nord re ISA
funding was discussed and will be made availableto trustees In theTrustee ConferenceRoom.
5.REQUEST FORSUPPORT FOR EXEMPTION FROM MUNICIPAL TAXATION FOR RONALD
MCDONALD HOUSE
A letter from Ronald McDonald House seeking exemption from municipal taxation was
discussed.Itwas agreed that the matter will be considered once a decision has been made by
the City of London Boardof Control.The Director was asked to determinethe supportof City
of London CityCounciland report back to Chairs' Committee at the January meeting.
6.ACCOMMODATION REPORTS
The status of area accommodation study committees was discussed.
7.OTHER BUSINESS
a. Elgin County Parents for French
The Director advised that he and Chair Hart attended a meeting requested by the Elgin
County Parents for French. He updated the Committee on items discussed related to
offering Grade 7 and 8 and secondary French Immersion In ElginCounty.It was agreed
that the matter will be discussed with the trustees at the December 21 Board meeting.
8.DATES AND TIME OF FUTURE MEETINGS
Future meetings were scheduled from 9:30-12:30 p.m.on the following dates:
2005 January 19
February 16,
March 9,
April 20
Tuesday,May 17, from 12:30-3:30 p.m.,
June 22.
9.ADJOURNMENT -The meeting adjourned at 3:55 p.m.
RECOMMENDATIONS:none
G.HART.
Chairperson
The following motion was moved byT.Roberts and seconded byJ. Hunter:
That the Private Members'Bill of the Southwestern Ontario Children's Centre Inc.(Operator
of London's Ronald McDonald House) which seeks a municipal tax exemption be endorsed by
theTVDSB.
The motion was withdrawn pending an opinion from the Board's solicitor.
The following motionwas moved byL.Stevenson,seconded byS.Peters and carried:
Thatthe Thames Valley District SchoolBoardask Administration throughtheuse of highschool
option sheets,togaugethe interest of eligible Elgin county students in taking aGrade9 French
Immersion program,commencing in 2005September,similar to that offered in London and
Middlesex. The Administration will report back to the Board with recommendations in the
spring of 2005.
2004 December 21 ...24
12.REPORTS OF COMMITTEES -cont'd
g.COMMITTEE OF THE WHOLE,IN CAMERA,
MEMBERS PRESENT
P.Sattler (Chair)
D.Anstead
J.Bennett
G.Hart
Regrets:8.Doxtator
D.Mugford
Absent:A.Cartier
J.Hunter
P.Jaffe
8.Peters (6:48)
M.ReidI
T.Roberts
L.Stevenson
2004 December 14
5:06 p.m.-5:55 p.m.
ADMINISTRATION AND OTHERS
B.Bryce
P.Gryseels
J.Thorpe
D.Biair
K.Daiton
J.Empringham
L.Hutchinson
M.Sereda
W.Tucl<er
K.Wiikinson
8.Christie
C.Dennett
J.Roth
The Committee met in camera from 5:06 p.m.to 5:55 p.m.
1.APPROVAL OF AGENDA
item 7. d. "Media Relations"was added to the agenda.The agenda was approved,as
amended,on motion of T.Roberts.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential personnel and negotiation matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved by P.Jaffe at 5:55 p.m.and carried.
RECOMMENDATIONS:
1.That the motion approved at the in-camera session of December 21,2004,related to a
negotiated agreement be approved.
2.That,in accordance with the Independent Procedure -Promotional Practices:Selection
Procedures and Appointment of Principals and Vice-Principals,the following people be
appointed to the pool of candidates ready for appointment to the position of Principal,
Secondary Schools:
Candidates
Keith Stewart
Judy Thorner
Present Assignment
Principal (Acting)Annandale School
Principal (Acting)College Avenue Secondary School
3.That,in accordance with the Independent Procedure -Promotional Practices:Selection
Procedures and Appointment of Principals and Vice-Principals,the following people be
appointed to the "pool" of candidates ready for appointment to the position of Vice-Principal,
Secondary Schools:
Candidates Present Assignment
Dan Clarke Vice-Principal (Acting) North Middlesex District High School
Joan Cooper Teacher,Sir Wilfrid Laurier Secondary School
T.ROBERTS,
Chairperson
2004 December 21 ...25
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v__/
13.MOTION •NOTICE OF WHICH HAS BEEN GIVEN -none
14.ADDITIONAL BUSINESS -none
15.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION
Tnjstee Anstead advised that the OPSBA Public Education Symposium is to be held at the
Sheraton Centre HotelinTorontoon2005 January 27-29.Trustees were reminded that P.D.funds
may be used for this symposium.
Itwas reportedthat the OPSBA Policy Committeeis reviewing legalitiesand safety Issues raised
byconcernedparents relatedtostudenttrustees. Afour-page documentof guidelines passed by
the OPSBA Board of Directors has been issued encouraging trustees to consider Inserting the
guidelines into theirStudent Trustee policy.The OPSBA documentIsto be sent toTrustees in
their Board packages on Thursday,December 23.
It was announced that Trustee L.Stevenson was elected Chair of the OPSBA Program Committee
for 2005.
b.STUDENT TRUSTEES'UPDATE
Kory Preston, Student Trustee, reported that he and Student Trustee Ross attended the Student
Senate meeting held on 2004 December 01 and that an in-depth discussion was held around
proposed amendments tothe Student Trustee policy and procedure. Thirteenamendments tothe
recommendations were presented at the 2004 December 07 meeting of the Policy Working
Committee.Trustee Preston advised that discussion will continue at the next Policy Working
Committee meeting.
16.NOTICE OF MOTION -none
17.QUESTIONS BY MEMBERS
18.GOOD NEWS ITEMS -"Did you know..."-none
19.ADJOURNMENT
The meeting adjourned at 8:36 p.m., on motion of P.Jaffe and S.Peters
CONFIRMED:
Chairperson
2004 December 21...26
SUMMARY OF APPROVED RECOMMENDATIONS OF 2004 DECEMBER 21
That Trustee Peter Jaffe be appointed as the trustee representative on the administrative Safe Schools
Review Committee.
That the Thames Valley District School Board ask Administration through the use of high school option
sheets,to gauge the interest of eligible Elgin county students in taking a Grade 9 French Immersion
program,commencing in 2005 September,similar to that offered in London and Middlesex.The
Administration will report back to the Board with recommendations In the spring of 2005.
That the externally restricted transfers to reserves inthe amount of $4 410 868 be approved.
That the internally restricted transfers to reserves inthe amount of $2 957 576 be approved.
That the transfers from reserves inthe amount of $249 544 be approved.
That the $1.8M surplus be used to reduce the accumulated deficit which would leave an accumulated
deficit of $0.7M at the end of the 2003-2004 fiscal period.
That the motion approved at the in-camera session of 2004 December 21 related to a negotiated
agreement be approved.
That,in accordance with the Independent Procedure -Promotional Practices:Selection Procedures and
Appointment of Principals and Vice-Principals,the following people be appointed to the pool of
candidates ready for appointment to the position of Principal,Secondary Schools:
Candidates
Keith Stewart
Judy Thorner
Present Assignment
Principal (Acting)Annandale School
Principal (Acting)College Avenue Secondary School
That,in accordance with the Independent Procedure -Promotional Practices:Selection Procedures and
Appointment of Principals and Vice-Principals,the following people be appointed to the "pool" of
candidates ready for appointment to the position of Vice-Principal,Secondary Schools:
Candidates Present Assignment
Dan Clarke Vice-Principal (Acting) North Middlesex District High School
Joan Cooper Teacher,Sir Wilfrid Laurier Secondary School
r '\