6/22/2004 - Regular Board MeetingREVISED
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2004 JUNE 22,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION -Evelyn Harrison P.S.,
Silhouettes
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD Wl
6.RECOGNITIONS
a.Glenna Hall,W.Sherwood Fox P.S.V
b.Holly Reid,Kensal Park French Immersion PS V
c.Emily Cordes,W.Sherwood Fox P.S.V
d.Bob Jackson,W.John Laughlin Staff Development and V
Leadership Award
e.Matthew Reid,Student Trustee V
7.CONFLICTS OF INTEREST V
8.DIRECTOR'S ANNOUNCEMENTS V
9.CONFIRMATION OF MINUTES
a.Regular Board Meeting,2004 May 25 M
b.Special Board Meeting,2004 June 08 M
c.Special Budget Board Meeting,2004 June 15 M
10.REPORTS FROM THE ADMINISTRATION
a.Oxford Park Public School Name Change M
b.Lucas Area Accommodation Study M
c.Town of Ingersoll Area Elementary School Accommodation M
Study
d.West Middlesex-West Elgin Accommodation Study M
10.REPORTS FROM THE ADMINISTRATION,cont'd
e.Minority Report of the West Middlesex-West Elgin M
Accommodation Study
f.2004-05 Budget Update V
11.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2004 April 27 M
b.Committee of the Whole,2004 June 08 M
c Chairs'Committee,2004 June 16 M
d.Committee of the Whole,In Camera,2004 June 22 V
e.Request from the East Elgin Area Elementary School M
Accommodation Study Committee
12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
a.Trustee Cartier M
b.Trustee Cartier M
c.Trustee Stevenson M
13.ADDITIONAL BUSINESS
14.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.Student Trustee Update V
c.Minority Report regarding Provisions for Gifted Students M
d.Ministry of Citizenship and Immigration re Ontarians with M
Disabilities Act
e.The Premier of Ontario re media violence M
f.Elementary Teachers'Federation of Ontario re provincial M
takeover
g.Integration Action for Inclusion in Education and Community M
London and Area Minority Report
h.Community Living London -London and Area Minority Report M
15.NOTICE OF MOTION
a.Trustee Stevenson M
16.GOOD NEWS ITEMS -"Did you know..."
17.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2004 JUNE 22
The Boardmet inregularsession on 2004June 22 inthe Board Room at the Education Centre,meeting in
Committee of the Whole,in camera at 5:00 p.m. on motion of P.Jaffe and G. Hart followed by a public
session at 7:00 p.m. The following were in attendance:
P.Jaffe
D.Mugford
S.Peters
M.Reid
TRUSTEES
D.Anstead
J.Bennett (+7:30)
A.Cartier
G.Hart
ADMINISTRATION AND OTHERS
B.Bryce
P.Gryseels
B.Greene
0.Murphy
J.Thorpe
D.Blair
K.Dalton
Regrets:8.Doxtator, J. Hunter
J.Empringham
K.Havelka
L.Hutchinson
G.Jazey
M.Sereda
B.Tucker
K.Wilkinson
T.Roberts (Chair)
P.Sattler
J.Stewart (-7:20 +9:30)
L.Stevenson
K.Bushell
S.Christie
C.Dennett
C.Linsdeil
J.Roth
W.Scott
1. CALL TO ORDER -Chair Roberts called the meeting to order at 7:00 p.m.
2.12.O' CANADA AND SPECIAL MUSICAL PRESENTATION
The appreciation of the Board was extended to Evelyn Harrison P.S.,Silhouette Singers and
conductor Barry G'Donnell for leading in the singing of O 'Canada and performing three musical
numbers.
4.APPROVAL OF AGENDA
The agenda was approved on motionof L.Stevenson and D.Anstead.
5.OFFICIAL RECORD
S. Christie,Supervisor, Corporate Services, read the following noticeintothe minutes:
We regret torecordthe death of Sheila Rennie,a secretary at Saunders Secondary School,
London, on 2004 May25 and Nancy Dietz,a teacher at Brick Street PublicSchool, London
on 2004 May 25.
6.RECOGNITIONS
a.HOME AND SCHOOL EDUCATOR OF THE YEAR AWARD
Congratulations was extended to Glenda Hall,teacher at W.Sherwood Fox P.S.,who was
chosen as the 2004 recipient ofthe Home and School Educator ofthe Year Award.
b.HOME AND SCHOOL GRADE 6 ONTARIO CITIZENSHIP AWARD
Congratulations was extended to Emily Cordes, a grade sixstudent at W.SherwoodFoxP.S.,
London, winner of the Home and School Grade 6 Ontario Citizenship Award. Emily was one of
100 applicants recognized for her leadership qualltltes,organizational skills and significant
contributions to her school while positively interacting with others.
2004 June 22...2
6.RECOGNITIONS-cont'd
c.KENSAL PARK FRENCH IMMERSION P.S.
Superintendent G.Jazey Introduced a number ofGrade 7 students from KensalPark P.S. who
recently visited Nomiandy,France, and participated inthe D-day celebrations recognizing the
braveryofCanadian soldiers during the 1944 June 06 invasion.Ms.Holly Reid,a KensalPark
parent,provided highlights ofthe trip and the D-day events that involved several international
students.Ms.Reid's son,Daniel,related some of his experiences and emphasized what a
privilege itwas tohave an opportunity to represent Canada, meet with veterans and interact with
international students.He noted that the students were asked to write down meaningful Ideas,
messages or pictures oftheirfuture hopes and dreams.Their contributions were sealed In a time
capsule to be opened in 100 years.
d. W.JOHN LAUGHLIN IN STAFF DEVELOPMENT AND LEADERSHIP AWARD
PRESENTATION
Former Thames ValleyDirectorof Education John Laughlin presented Principal Bob Jackson.
Central P.S.,Woodstock,with a commemorative gift recognizing his selection as the 2004
• recipientofthe W.John Laughlin Staff Developmentand Leadership Award.Mr.Jackson was
recognized for modeling the Board's visionof a caring learning communityand for his ongoing
commitment to making a difference Inthe lives of students.His name will also be engraved on
a permanent plaque to be displayed at the Education Centre.
Mr.Jackson responded bythanking Executive Superintendent C. Murphyfor nominating himfor
the award and for the role she played in mentoring him throughout his administrative career.He
acknowledged his colleagues at Central P.S.fortheir professionalism and dedication to students
and his family for supporting his beliefs and values.He congratulated the Board for taking a
leadership role provincially,nationallyand Internationallythus making this award a significant
honour.
0.STUDENT TRUSTEE
Tnjstee T.Roberts,on behalf of the Board,expressed appreciation to outgoing student trustee,
Matthew Reid, for providing a student prospective at both the municipal and provincial level and
for his commitment to the position over the past year.Trustees Stevenson and Hart advised that
Premier McGlnty and Minister of Education Kennedy would be sending a Certificate of
Appreciation to Matthew acknowledging his significant contribution on behalf of secondary
students across the province.
Matthew thanked trustees fortheir support noting his appreciation for the opportunity to learn and
experience both municipal and provincial education and politics during his term which proved to
be a time of personal growth.
7.CONFLICTS OF INTEREST - No conflicts of Interest were declared.
8.DIRECTOR'S ANNOUNCEMENTS-none
9.CONFIRMATION OF MINUTES
a.The minutes of the Board Meeting,2004 May 25 were adopted on motion of S.Peters and P.
Jaffe.
b.The minutes of the Special Board Meeting,2004 June 08 were adopted on motion of L.
Stevenson and G.Hart.Trustee Stewart was absent during voting.
c.The minutes of the Special Budget Board Meeting,2004 June 15 were adopted on motion of A.
Cartier and L.Stevenson.Trustee Stewart was absent during voting.
2004 June 22...3
9.CONFIRMATION OF MINUTES -cont'd
Trustee Peters requested an update on Glencoe DistrictHigli School staffingresultingfromthe Board
motionapproving additional staffingforthe four secondary schools with an enrolment less than 400
students.Exec. Supt. P.Gryseels advised that,following a review of the timetabling at Glencoe,
additional programs will be introduced at the Grade 11 and 12 level to assist students in their
graduating year and provident continuityinthe Musicprogram.
10.REPORTS FROM THE ADMINISTRATION
a.SCHOOL NAME CHANGE OXFORD PARK PUBLIC SCHOOL
Exec. Supt. P.Gryseels and Steve McCombe, Principalof the new school,presented a report
fromthe Empress/Oxford Park communitywith respect toa proposed new name forOxfordPark
Public School.
On 2003 February 11,a report from the Empress/Jeanne Sauv6/Oxford Park Area Accom
modation Study Committee was presented to the Board.Subsequently,the Board approved the
following motions:
-i;-
THAT the students of Jeanne Sauv§French Immersion Public School be moved to the
Empress Public School site at 215 Wharndiffe Road North;
THAT the students of Empress Public School be moved to the Oxford Park Public
School site at 284 Oxford Street;
THAT the present site of Jeanne Sauve French Immersion Public School at 127
ShenA'ood Forest Square be closed.
Contained in that report were approximately 30 recommendations.Recommendations 27
and 28 were as follows:
27. THAT a joint committee representing the two communities have input into the
decisions for an appropriate school name at the Oxford Park site.
28. THAT a prominent place be allocated within the Oxford Park site building to
acknowledge the Empress/Talbot Street schools'heritage and todisplay appropriate
memorabilia.
Mr.McCombe advised that he is currently allocating space to acknowledge the heritage and
appropriate memorabiliaof both schools. The Committee representing both communities
was formed in accordance with recommendation #27.
The Committee considered a name change over a number of months during whichtime they
sent out a survey to the two school communities.The survey and the results were presented.
On average,approximately 52% of the surveys were returned with 83% of the Empress
community favouring a name change and 27% of the Oxford Park surveys returned
recommending a name change.Overall,approximately 50% of the individuals completing
the survey recommended a name change.
In accordance withthe original recommendation fromthe Study Committee,it recommended
possible name changes to the Board. Priorto submitting names tothe community at large,
it followed the process of receiving suggestions from the community, narrowing the
alternatives, and submittingthe finalthree names to be voted on. The names includedinthe
surveytothe community were Cherry Hill Village PublicSchool, EagleHeights Public School
and T,F. Kingsmills Public School.
20Q4 June22...4
10.REPORTS FROM THE ADMINISTRATION-cont'd
a.SCHOOL NAME CHANGE OXFORD PARK PUBLIC SCHOOL -cont'd
It was noted that each of the names has significance for the area.As a result of the survey, the
Committee recommended that,if the name of the school is going to be changed,it be called
"Eagle Heights Public School".Thisnamewas endorsedby49%ofthe community.Cherry Hill
Village PublicSchool was endorsed by43% ofthe community.
Mr.Gryseels explained that Eagle Heights has some significance to both communities.
Originally,Oxford Parl<andEmpress Public Schoolswere twinned schoolsandthestudents from
both schools played on the same teams..As such, the name adopted for the teams at both
Oxford Park and Empress was the "Eagles". The name "Eagle Heights PublicSchool"was,
therefore,suggested as a viable alternative by the Committee.
RECOMMENDATION:
That Oxford Park Public School be re-named to Eagle Heights Public School effective 2004
July 01.
Trustees discussed the suggestion that the naming of the school be postponed untilthe fall of
2005.Trustee Bennett assumed the chair to allow Trustee Roberts to comment on the issue.He
suggested that postponing the decision of the school name for one year would provide the
community with time to blendtogether and consider ifthey should make a name change.
The followingmotion was moved byT.Roberts and seconded by A. Cartier:
That the re-naming ofOxford Park PublicSchool be postponed for one full year,coming back
to the Board for consideration on 2005 June 28.
The motion was defeated and Trustee Roberts returned to the chair.The recommendation was
adopted on motionof J. Bennett and D.Anstead and carried.
Trustee Roberts extended appreciation to Principal McCombe for his leadership role throughout
the accommodation process.
b.ADMINISTRATIVE RESPONSE TO THE LUCAS AREA ACCOMMODATION STUDY
COMMITTEE REPORT OF 2004 MAY 11
Director Bryce extended his appreciation to Exec. Supt.Gryseels and the Superintendents of
Education for providing comprehensive reports on the following Accommodation Studies.
Exec.Supt.Gryseels described the background to the school accommodation studies,as well
as the French Immersion Review.He advised that withfive or six major accommodations reports
coming together at one time and given the number of directions pending from the Provincial
Government,the reports were intended for information and questions of clarification.Trustees
were asked to consider postponing any decisions tothe fallof 2004 untilthe moritorium on school
closures and other significant guidelines are clarified by the Ministry.
2004 June 22...S
10.REPORTS FROM THE ADMINISTRATION -cont'd
b.ADMINISTRATIVE RESPONSE TO THE LUCAS AREA ACCOMMODATION STUDY
COMMITTEE REPORT OF 2004 MAY 11-cont'd
ADMINISTRATIVE RESPONSE TO THE LUCAS AREA ACCOMMODATION STUDY
COMMITTEE REPORT OF 2004 MAY 11
It was noted that the purpose of this report was to respond to the Board direction which instructed
the Administration to review the Lucas Area Accommodation Study.This study consisted of two
schools:
School:Grades:#of FTE students
2003 Oct.31
Capacity
.(OTG)
%Occupancy
Northdale JK-6 176.50 146.50 120.47
Northridge JK-8 567.50 562.00 100.97
The boundary areas for the schools were provided and include the boundary area for Stoney
Creek which is a holding zone with the students designated to attend Sir John A.Macdonald
Public School until such tinie as a new school is built.
As noted in the Committee study,there are currently 120 students residing north of Fanshawe
Park Road attending Northdale Public School,and 60 students residing south of Fanshawe Park
Road attending Northdale Public School.All grade 7 and 8 students attend Northridge Public
School.
The report contained a survey completed by both communities.The following is a brief summary
from the report:
School # of Surveys #of Return %Return Comment
Northdale 145 81 56 The response rate for residents
north of Fanshawe Park Road
was 57%(59/103)and for
residents South of Fanshawe
52%(22/42)
Northridge 475 95 20 The response rate for residents
north of Fanshawe Park Road
was 35%;and for residents
South of Fanshawe Park Road
65%
NORTHDALE SURVEY SUMMARY
For those living north of Fanshawe Park Road,92% would prefer that their children remain at
Northdale Public School when the new school in Stoney Creek Is built. Of those residents south
of Fanshawe Park Road,100%would prefer that their children remain at Northdale;100%of all
respondents would prefer that Northdale remain open when the new school is built in Stoney
Creek.
NORTHRIDGE SURVEY SUMMARY
For those living north of Fanshawe Park Road, 34%prefer that their children continue at
Northridge Public School;36%prefer to attend a new school in Stoney Creek;27%have no
preference;and 3% did not indicate a preference.
2004 June 22...6
10.REPORTS FROM THE ADMINISTRATION -cont'd
b.ADMINISTRATIVE RESPONSE TO THE LUCAS AREA ACCOMMODATION STUDY
COMMITTEE REPORT OF 2004 MAY 11 -cont'd
The recommendations of the committee are as follows:
That,when there is construction ofa new school inthe Stoney Creek development,
Northdale PublicSchool remain open withItscurrent boundaries remaining ineffect;
That the new school in Stoney Creek be designed to accommodate approximately
600 students;
That the current boundaries for Northridge Public School be amended to exclude the
area north of Fanshawe Park Road.
It was noted that the Administration agrees with the report in that a new school should be built.
The difference is the size.The community wishes Northdale to remain open as a JK-6 school
rather than have the children south of Fanshawe Park Road attend Northridge which Is
approximately 2.0 km east of Northdale PublicSchool
The Study Committee report recommends that the grade 7 and 8 students north of Fanshawe
Park Road attend the new school.In essence,the central issue Is whether the 120 students in
JK-6 north of Fanshawe Park Road should attend the new neighbourhood school,and the 60
students south of Fanshawe Park Road attend Northridge Public School should Northdale close.
Mr.Gryseels commended the communityfor its thoughtful approach to the Issue which is best
summarized by the following paragraph from their report:
The Study Committee openly and fully discussed all aspects of this situation. It was
recognized that there are substantial difficultiesfacing the Board with respect to shifting
population,areas of new development,declining enrolment,excess capacity and declining
revenue.It was the view of the Study Committee,however,that members were being asked
to make qualitative decisions for quantitative reasons.That is, any decision to close
Northdale P.S.would be recommended because of financial pressures and the need for a
school in a new area of development rather than any shortcomings with the present
arrangement.Atthe end ofits deliberations,the Study Committee felt that its mandate should
appropriately be to reflect majorityopinionof those currently involvedand potentially affected
rather than addressing the acknowledged difficulties the Board is facing.In the view of the
Study Committee,It has done its work and does not feel that it should be expected to do the
work of the Board.
He noted that itis the Administration's view that a new JK-8 school should be builtfor the Stoney
Creek and Grenfell subdivisions and be slated to open in 2006 September and that the school
should be built to accommodate all students north of Fanshawe Park Road.Further,that
Northdale Public School be closed with the students south of Fanshawe Park Road attending
Northridge Public School and that the grade 7 and 8 students currently attending Northridge
Public School from north of Fanshawe Park Road be grandparented and transportation be
provided.
Ifa new school Is built to accommodate 750 students,rather than the Committee's recommended
size of 600,the approximate cost savings resulting from the closure would be:
Annual Savings:
Salaries $188 000.^
Operating Costs 88 000.
Transportation 32 OOP.
TOTAL:$300 000.
2QQ4 June 22...7
10.REPORTS FROM THE ADMINISTRATION -cont'd
b.ADMINISTRATIVE RESPONSE TO THE LUCAS AREA ACCOMMODATION STUDY
COMMITTEE REPORT OF 2004 MAY 11 -cont'd
Increased capitalcost;120 X$117 X100 =$1 400 000.
SUMMARY:
With the extension of the attendance boundary north of Jack Chambers Public School,the Board
has committed to building schools larger than 650.The intent is to provide education to the
children residing in the neighbourhood.The difficultyis the Board does not,and will not under
the current situation,receive funds for building schools within City of London boundaries.As a
result,the Administration feels that the Board should attempt to achieve cost savings wherever
possible.
To include all students in the plans for a new school,there would be a one-time capital cost
increase.The Board's preferred model is JK-8 which Northdale Public School does not provide.
Another alternative is to not build a new school and continue to bus the children residing in the
Stoney Creek area to vacant space within the City. Ifa new school does not accommodate all
students northof Fanshawe Park Road,'thbn a newschool builtforStoney Creek students could
be delayed for approximately five to six years.
The boundary area of Northdale and NorthridgeP.S. and for Stoney Creek was provided.
Director Brycereported that ina recent meeting withthe Ministerof Education inLondon, itwas
evident that the Ministryis looking at possible revisions to the funding formula and the possibility
of freeing up funds to meet the needs of schools in growth areas without requiring a 100%
capacity before qualifying.Henoted that boards expect tohave directionin2004 September and
that the Minister is aware of the needs.
Trustee Jaffe suggested that consideration be given to the possibility ofa joint school project with
the coterminous board.Director Bryce referred to the motion by Trustees Jaffe and Hart that
prohibited movingforward until after the Ministry's upcoming announcements.
The following motion was moved by P.Jaffe,seconded by D.Anstead and carried:
That a decision be postponed on the Lucas Area Accommodation Study pending an
announcementfrom the Ministry of Education regarding newfunding commitments forschool
accommodation.
Trustee Stewart was absent during the vote.
The following motionwas moved by P. Jaffe,seconded by L.Stevenson and carried:
That the Chairperson and Directorofthe TVDSB request a meeting withthe Chairperson and
Director ofthe London DistrictCatholic School Board to explore the feasibilityof constructing
an elementary school inthe shared high growth area of North London.
0.ADMINISTRATIVE RESPONSE TO TOWN OF INGERSOLL AREA ACCOMMODATION
STUDY COMMITTEE REPORT OF 2004 MAY 11
The Town of Ingersoll Area Accommodation Study was referred to the Administration for
response on 2004 May 11.The following report responded to that direction.
2QQ4June 22...8
10.REPORTS FROM THE ADMINISTRATION-cont'd
c.ADMINISTRATIVE RESPONSE TO TOWN OF INGERSOLL AREA ACCOMMODATION
STUDY COMMITTEE REPORT OF 2004 MAY 11 -cont'd
RECOMMENDATION 1:
That Princess Anne Public School not become a JK-8 school.
Currently,Princess ElizabethPublicSchool In Ingersoll is a JK-6school with the grade 7 and 8
students attending Victory Memorial Public School.The Committee recommended that the
current situation continue.It was noted that one of the Board's guiding principles is that all
schools be JK-8.If Princess Elizabeth were to become a JK-8 school,it would be necessary to
construct an addition to the school.Currently,the grade 7 and 8 students from Princess
Elizabeth and Westfield Public Schools attend Victory Memorial Public School.
Given the grade 7/8 structure in place, the cost of an addition and the Committee's
recommendation,the Administration concurs with the opinion that Princess Anne Public School
remain as a JK-6 school.
RECOMMENDATION 2:
That Westfield Public School not be closed.
The central issue in the Town of Ingersoll is whether Westfield Public School should close and
the children in grades JK-6 be transferred to Victory Memorial Public School which is
approximately2.1 kmaway. Westfieldgrade 7and8students currentlyattend Victory Memorial.
It was noted that Westfield School is similar to Jeanne SauvS School in London in that it has
three classrooms,a library,an office and one set of washrooms in the permanent structure while
the remainder of the students are housed in a portable classroom.
The current student population at Westfield School is 135 PTE students and is projected to
decline by6% to 7% Infive years to a student population approaching 127 PTE students.Atthe
same time,Victory Memorial's current population of 364 ^E students is expected to decline to
350 PTE students in five years.
IfWestfield and VictoryMemorial Schools were to be combined at VictoryMemorial infive years,
the total population would be 477 PTE students withthe school having an On The Ground (OTG).
capacity of 465.5.IfWestfield Public School was closed,the annual cost savings would be:
Principal Salary }
Teacher Salaries }$160 000.
Secretarial Salaries }
Operating Costs (2002-03)69 054.
TOTAL:$229 054.
The Committee recommended that,ifthis occurred, then transportation should be provided at a
cost of $30,000 per route.
Itis the Administration's point ofview that the educational program offered to the Westfield Public
School students,if they were to attend VictoryMemorial Public School,would be at least as good
if not better than they currently receive.Given the level of educational opportunity and the
savings from combining the schools,it was the opinion of the Administration that this option be
seriously considered.
r
2004 June 22...9
10.REPORTS FROM THE ADMINISTRATION -cont'd
c.ADMINISTRATIVE RESPONSE TO TOWN OF INGERSOLL AREA ACCOMMODATION
STUDY COMMITTEE REPORT OF 2004 MAY 11 -cont'd
RECOMMENDATION 3:
That the Board establish an area accommodation study which will include a boundary review
in order to resolve student loading issues;the following schools are to be included:
Beachville,Harris Heights,Princess Anne,Princess Elizabeth,Victory Memorial and
Westfieid Public Schools.
It was noted that the enrolment in Ingersoll,like most areas in the Board and the Province,Is
expected to decline.The Mayor of Ingersoll,however,has predicted substantial growth over the
next 10 to 14 years.The Board has no statistical evidence to support the anticipated substantial
growth. In any event,the number of vacant spaces in Ingersoll would suffice to accommodate
the student population with the exception of Princess Anne Public School where portables will
continue to be required.As a result,there would not be any reason to transport Ingersoll students
outside the community due to lack of space.
Given this reality,the sole purpose of a boundary review would be to consider transporting the
students from Beachville to Ingersoll,a distance of approximately 7.8 km.The Administration
does not recommend that Beachville Public School be closed and the students transported to
Harris Heights and Princess Anne in Ingersoll. As such,the Administration does not recommend
the establishment of a new study committee.
Committee Requests
Itwould appear that the Committee contemplated the closure of Westfieid Public School since
the report contains requests for renovations and transportation should the school close.The
Administration concurs with these requests and would be prepared to investigate and report on
the findings should the Board move to consider closing Westfieid Public School.
With respect to demographic information,the Planning Officer continues to monitor any grovirth
and,in the normal course of events,modifies projections should it be warranted.
The following motion was moved by G. Hart seconded by D.Anstead and carried:
That a decision be postponed on the Town of Ingersoll Area Elementary School
Accommodation Study pending an announcement from the Ministry of Education regarding
new funding commitments for school accommodation.
d.ADMINISTRATIVE RESPONSE TO THE WEST MIDDLESEX -WEST ELGIN SECONDARY
SCHOOL AREA ACCOMMODATION STUDY COMMITTEE REPORT OF 2004 APRIL 13
Exec.Supt.Gryseels described the administrative response to the West Middlesex-West Elgin
Secondary School Area Accommodation Study Committee Report of 2004 April 13 and
responded to the following Board motionwhich was passed on 2004 April 27:
'That recommendations regarding the West Middlesex -West Elgin Accommodation Study
Committee be referred to the Administration for Input with a report to be brought back to the
Board by the end of 2004 June before making a final decision."
The report responded to the committee report from two perspectives.The first area to be
addressed will be the ability of the schools in the study to offer an acceptable range of course
offerings.The second area will be the cost of maintaining the current number of secondary
schools.
2004 June 22...10
10.REPORTS FROM THE ADMINISTRATION -cont'd
d.ADMINISTRATIVE RESPONSE TO THE WEST MIDDLESEX -WEST ELGIN SECONDARY
SCHOOL AREA ACCOMMODATION STUDY COMMITTEE REPORT OF 2004 APRIL 13 -
cont'd
Inits rationale,the Committee touched on the breadth and depth of program in the schools in the
study. The following schools were included:
School:FTE Enrolment
2003
Projected FTE
2010-11
O.T.G.
Glencoe DHS 376.8 360.0 -546
North Middlesex DHS 381.4 340.0 453
Strathroy DGI 1209.2 1160.0 1049
West Elgin S.S.541.0 490.0 642
Board guidelines indicatethat secondary schools offewerthan 400 students should be reviewed
regarding their viability.Inthis study, two schools are below this threshold. A third school is
below 600 students which also causes programming concerns.From an educational point of
view,once schools drop below 600,students no longer receive a full breadth of program and are,
therefore,disadvantaged.
The Committee's 2004 April 13 report indicated the number of students residing inthe area who
are attending other schools.The following brief summary was listed;
School Current Population Number of Students
Attending Other
Schools
Percentage
(approximate)
Glencoe DHS 364 71 20
North Middlesex DHS 389 50 13
Strathroy DCI 1235 113 9
West Elgin SS 561 32 6
Part of the reason for attending outside the attendance area would be proximity of other schools;
however,the primary reason is with regard to program.In the majority of these cases,students
can provide their own transportation and,therefore,can access a broader range of program by
changing schools.
For the students remaining at their home school,an attempt is made to offer a basic level of
program.The following chart is a summary of the current time tabling solutions the schools are
using:
Solution Glencoe North Middlesex West Elgin
No.of Combined
Courses
16 23 16
No.of Credits Within
Combined Courses
49 60 46
No.of Alternate Year
Courses
3 4 6
2004 June 22...11
10.REPORTS FROM THE ADMINISTRATION -cont'd
d.ADMINISTRATIVE RESPONSE TO THE WEST MIDDLESEX •WEST ELGIN SECONDARY
SCHOOL AREA ACCOMMODATION STUDY COMMITTEE REPORT OF 2004 APRIL 13 -
cont'd
Even with these strategies,the range of program does not meet the educational needs of all
learners.
The Committee referred to the use of the Virtual Academyas a partial solution.Although the
Virtual Academy does have some appeal to highly-motivated,successful students who need
courses at the senior academic level, it generally does not meet the needs of at-rlsk students or
those students in the School-to-Work program.
Currently the Board has approved up to five teachers to assist schools with an enrolment less
than400. This additional staff will assist to bring those schoolstothe level theyare at currently.
As indicated to the Board on 2004 May 11,that level of programmingis belowan acceptable
range.
For the 2004-05 school year,the following indicates the additional teaching staff added tothe
schools below 400 students:
Annandale:1.00
Glencoe:1.86
North Middlesex:1.76
Norwich:1.93
TOTAL:6.55
In order to bring the schools up to a range of program offered in a school of 600 students,the
following staff would have tobe added. The cost ofthis additional staff would be approximately
$1M.
School Number of Students Staff Need to be Added
Glencoe DNS 367.8 5
North Middlesex DHS 381.4 5
West Elgin S.S.541.0 2
Total 12
Asthe small secondary schools start to approach a size smaller than the size ofthe average size
elementary school,other areas are impacted. Areas such as library,guidance and resource
teachers are reduced and.as such,students having difficulty do not have access to the same
level of help.
In addition,staff have been taken from the allocation of other schools to assist small schools in
offering more courses than normal. This has caused some schools to have a larger average
class size. The average class size showing the distribution for the 2003-04 school year was
provided.The average class size range is from 17.6 to 25.3.
2QQ4 June 22...12
10.REPORTS FROM THE ADMINISTRATION -cont'd
d.ADMINISTRATIVE RESPONSE TO THE WEST MIDDLESEX -WEST ELGIN SECONDARY
SCHOOL AREA ACCOMMODATION STUDY COMMITTEE REPORT OF 2004 APRIL 13 -
cont'd
As an-alternative,if the students were redistributed,West Elgin SS would have a student
population greater than 600 and either Glencoe DCI or North Middlesex SS would have a
population in excess of 500 students. This redistribution would necessitate an adjustment of
boundaries for allfour schools inthe study and may have to be phased in. Itwould also put the
remaining schools at capacity or slightly above (i.e.,10%).Asnoted inthe original report of2002
October,the major reason for forming a study committee was as follows:
"...giventhe move froma 5-year to a 4-year program Inthe secondary panel and the relatively
small student population, the program offering in these three schools is significantly smaller
in comparison to the average size secondary school in the District. While maintaining a
secondary school in each of these communities may be seen as advantageous by the
community, the reality is that the students will be unable to receive the same breadth of
program as afforded to most students withinthe Thames Valley DistrictSchool Board."
The bottom lineis that the educational opportunity for all students inthe four communities would
Increase.As a guiding principle,every attempt should be made to ensure that all students have
access to an acceptable educational program.
FINANCIAL CONSIDERATIONS
From a financial point of view,the operating cost of all of the schools Is as follows:
School Operating Costs School Renewal Costs
1999 to 2003
Glencoe DHS $312 761 $41 370
North Middlesex DHS $285 469 $32 609
Strathroy DCI $409 461 $38 317
West Elgin S.S.$393 004 $126 751
Although not included in the report,the Committee also reviewed the staffing costs above the
funding formula.The chart below is a summary of the Committee's review.
School
(03.10.31)
Enrolment
Number of
Teachers
Over
Provincial
Formula
Number of
Principals Over
Provincial
Formula
Number of
VP's Over
Provincial
Fomriula
Total
Additional
Cost
Additional
Cost Per
Pupil
Glencoe
(367.75)
8.48 0.6 0.45 $802 823 $2 183
North
Middlesex
(381.37)
7.57 0.58 0.43 $782 122 $2 051
Strathroy
(1209.22)
8.37 -0.33 0.19 $685 465 $567
West Elgin
(541.00)
6.14 0.40 0.19 $675 798 $1 249
2004 June 22...13
/'\
I 10.REPORTS FROM THE ADMINISTRATION-cont'd
d.ADMINISTRATIVE RESPONSE TO THE WEST MIDDLESEX -WEST ELGIN SECONDARY
SCHOOL AREA ACCOMMODATION STUDY COMMITTEE REPORT OF 2004 APRIL 13 -
cont'd
Average Salary &Benefits per 2003-04 Budget:
Teacher $74 352
Vice-Principal $101 880
Principal $117 399
The total additional cost of operating these three schools rather than running two schools is
approximately $1 100 000.These additionalfunds are transferred from other budget lines.
Given the impact of declining enrolment In the future,the reduction in revenue and the amount
of vacant space in secondary schools,itis becoming increasingly difficultto maintain the same
number of schools.To reallocate this amount of money from other areas in the budget in order
to maintain small schools v/hlch cannot offeran acceptable range of programs continues to place
a burden on the expenditure budget which willonly increase with declining enrolment.
SUMMARY
The Committee reviewed an enormous amount of material and is to be complimented for their
dedication.It is understandable from a community perspective that there is a desire to keep
schools open.Obviously,having young people intown draws Infinancial expenditures and life
to the community.However,many of the parents in the communities are seeking alternative
educational programming since small schools cannot meet the needs of their students.
v ^From a ftnancia!perspective,the burden of the current expenditure required to maintain the same
number of schools Is causing a strain.Itwould be virtually impossible for the Board to reallocate
funds to schools in the study in order to bring the level of programming up to the level offered in
a school of 600 students,let alone to the level in the average sized secondary school within the
Thames Valley.
In summary,withoutsignificant additional funding it will be necessary to close secondary schools
in the Board in order to address the combined effects of the compressed secondary school
curriculum,declining enrolment,and reduced financing as a result of declining enrolment.
During the question-and-answer period, it was noted that some secondary schools are receiving
more financial assistance than others t^ecause these schools need more help.Trustee Peters
suggested that the Board needs to continue to lobby the Ministry for funding to ensure that the
level of programming is better and appropriate.
The following motion was moved by G. Hart seconded by P.Jaffe and carried:
That a decision be postponed on the West Middlesex -West Elgin Secondary School Area
Accommodation Study pending an announcement from the Ministry of Education regarding
new funding commitments for school accommodation.
e.ADMINISTRATIVE RESPONSE TO THE WEST MIDDLESEX -WEST ELGIN SECONDARY
SCHOOL AREA ACCOMMODATION STUDY COMMITTEE MINORITY REPORT OF 2004
APRIL 13
Exec. Supt. Gryseels presented the administrative response to the West Middlesex-West Elgin
-„Secondary School Area Accommodation Study Committee Minority Report of 2004 April 13
responding to the following Board motion passed on 2004 April 27:
"That the recommendations regarding the West Middlesex -West Elgin Accommodation
Study Committee be referred to the Administration for input with a report to be brought back
to the Board by the end of 2004 June before making a final decision."
2004 June 22...14
10.REPORTS FROM THE ADMINISTRATION -cont'd
e.ADMINISTRATIVE RESPONSE TO THE WEST MIDDLESEX •WEST ELGIN SECONDARY
SCHOOL AREA ACCOMMODATION STUDY COMMITTEE MINORITY REPORT OF 2004
APRIL 13 -cont'd
The representatives from Glencoe District High School submitted a minority report in response
tothe majorityreportwhich was presented bythe West Middlesex-West Elgin Secondary School
Area Accommodation Study Committee.
RECOMMENDATION 1:
That the trustees of the Thames Valley District School Board consider the following studies
and research:
1) "Rural Schools and Educational Reform:Should We Keep Rural Schools Open?A
Review of the Literature"
2)"School Size:Research Based Conclusions"
3)"Current Literature on Small Schools.ERIC Digest."
4)"Ontario's Small Schools"
Representatives from Glencoe District High School presented the research Information to the
Committee,however,the Committee did not review the material.The Administration referred the
research materialtothe Research &Assessment Departmentforreview. An executive summary
along with a six-page overview was provided.
Inreviewingthe research,itwas found that the "small schools reviewed generally fell intothe 400-
800 range and 600-900 range.On average,the school size studied fellin the 600-700 range.
As such,using these findings as supportive or non-supportive for the Glencoe DHS would be
questionable.In any case,even if the information'was to be considered,the results are
inconclusive.
The Research &Assessment Department then went on to review any other research in Ontario
on school size.The information reviewed indicated in the elementary schools that socio
economic,demographic factors,together with size of school,explain less than 30% of the
variation across schools inEQAO results.Size of school was not a statistically significant factor.
RECOMMENDATION 2
That space not be leased from the London District Catholic School Board to accommodate
out-of area students,effective 2004 September,
It was noted that there are 46 students residing in the Glencoe DHS catchment area,and 11
students residing In the North Middlesex DHS catchment area attending Strathroy District
Collegiate Institute.These students are attending Strathroy DCI for a number of reasons.The
most common, however, is for programming.If access was denied for the Strathroy DCI
students,they would have the option of attending Holy Cross and still take some of their credits
at Strathroy DCI.
It is difficult forthe Administration to agree withthe recommendation since doing so would limit
these students'educational opportunity.As presented to the Board on 2004 May 11, the
program opportunities are limited in a small school,especially in a school of less than 400
students. Todeny access toexpanded educational opportunities in orderto keep a school open
cannot be supported on educational grounds.
2004 June 22...15
10.REPORTS FROM THE ADMINISTRATION -cont'd
e.ADMINISTRATIVE RESPONSE tO THE WEST MIDDLESEX- WEST ELGINSECONDARY
SCHOOL AREA ACCOMMODATION STUDY COMMITTEE MINORITY REPORT OF 2004
APRIL 13 -cont'd
RECOMMENDATION 3
That, as the enrolmentof Holy Cross Secondary School approaches its GIG capacityof466
students,boundary adjustments be considered as a means of accommodating the excess
student enrolment of Strathroy District Collegiate Instituteat Glencoe DistrictHighSchool and
North MiddlesexDistrict High School,as each ofthese regional high schools has the capacity
to accommodate them.
The currentenrolment at Holy Cross is 187.5 with a projected enrolment for 2004-05 of 281.The
recommendation wishes the Board to commit to a boundary change at some future time.Since
there are no compelling reasons either educationally,financially,or from a planningperspective,
the Administration is of the view that any decision on this matter should be deferred for
consideration in the future.
EXECUTIVE SUMMARY RESPONSE TO THE MINORITY REPORT WEST MIDDLESEX AND
WEST ELGIN ACCOMMODATION STUDY COMMITTEE
- There Is significant literaturerelated to smallschools, much ofitbased on experience from
the United States.Reviews ofthe literature generally concur on small schools having some
advantages over large schools.
ItIsoften not clear from literaturereviewswhether the studies cited used appropriate data
and statistical methods since social,demographic and economic factors can be confounded
with school size.
- As the papers inthe Minority Report acknowledge,there appears to be no common definition
In the literature of what constitutes a small school.
- One researcher,whose early work Is cited In the Minority Report, has stated that, "good
schools can differwidelyinsize, and there is no such thing as 'optimal'school size.Rather
the 'right'size for a school depends on localconditions and contexts."(Howley,2001).
- Although there may be no complete agreement on what is "small,"one reviewer of the
literature considers that based on the research,an effective size for an elementary school
appears to be 300to400 and 400 to 800 fora secondary school (Cotton,1996).Astudy by
Lee and Smith of achievement results using a large scale longitudinal data base in the U.S.,
recommended a high school size of 600-900.A more recent study in the U.S. however,
using sophisticated statistical methods,findsthat larger schools (more than 1,200 students)
have better achievement results than smaller schools.
With respect to social-emotional health of students,a recent large scale U.S.study (Terling
Watt, 2003) using data that follows students over time found that small schools compared
to large schools have higher levels of some mental health problems.
With respect to achievement results, a forthcoming publication reports on an analysis of
EQAO results (grades 3 and 6)across Ontarioschools overseveral years. Thisstudyfinds
that socioeconomic and demographic factors,together with size ofschool, explain less than
30% ofthe variation across schools in EQAO results (Johnson,2003).Size of school was
not a statistically significant factor.Most of the difference in EQAO results across schools
remains therefore unexplained by these factors.
2004 June 22...16
10.REPORTS FROM THE ADMINISTRATION -cont'd
e.EXECUTIVE SUMMARY RESPONSE TO THE MINORITY REPORT WEST MIDDLESEX AND
WEST ELGIN ACCOMMODATION STUDY COMMITTEE -cont'd
The following motion was moved byG. Hartand seconded byJ. Stewart and carried:
That a decision be postponed on the West Middlesex-West Elgin Secondary School Area
Accommodation Study Minority Report pending an announcement from the Ministry of
Education regarding new funding commitments for school accommodation.
f.2004-05 BUDGET UPDATE
B.Greene,Executive Superintendent,Business Services,provided an update of the 2004-05
budget process notingthere has been no subsequent funding announcements since the last
budget meeting and that Trustees will be apprised ofthe information when itis received.
Supt. Greene advised that the projected 2004-05 revenue shortfall remains at $8.5M and
reviewed the major issues related toSpecial Education,SmallRuralSchools,Compensation and
unallocated funding.
He provided information that was presented to the Special Education Advisory Committee
(SEAC)meeting held on"2004 June 22 regarding special education funding in the 2004-05
preliminary budget. SEAC was provided with an overview of the Special Education grant
generated through the Student-Focused Funding Model.Related expenditures based on the
Special Education Plan approved bythe Board on 2004 May25 were also reviewed.Mr.Greene
advised that SEAC has now been presented with all of the information related to the special
education funding envelope included inthe 2004-05 preliminary budget.Itwas noted that $5.3M
inspecial education funding is presently held in Reserves.
11.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
Members
2004 April 27
11:45 a.m.-3:15 p.m.
W. Dupuis, Ontario Association for Families of. A. Morse,Easter Seal Society
Children with Communication Disorders (Chair) J.Ross,Epilepsy Support Centre
D.Anstead,Trustee P. Gillis,Integration Action for Inclusion London
P.Sattler,Trustee (+12:30 p.m.)Chapter (lAI)
L.Stevenson,Trustee J.Steele,Learning Disabilities Association -London
B.HurwItz,Association for Bright Children Region (LDA-LR)
(Thames Valley)E. Hager, London DownSyndrome Association
B. Hoffman, Autism Society Ontario London and B. Montminy,Madame Vanier Children's Services
District (+12:30 p.m.)L. Manicom,Thames Valley DistrictCouncil of
C,Oke,Children's Aid Society of London & Home and School Association
Middlesex B. Hopkins,Thames Valley District School Council
S. Wilson,Community Living London, Oxford, R.Tisdale (Alt.),Thames Valley DistrictSchool
Elgin,Middlesex Council
J.Worthington,VOICE
Regrets:B. Bocking
Absent:G.McGahey
Administration and Others:B.Tucker,Superintendent of Education
P. Cook, OPC -Elementary Principal (+12:35 p.m.) V.Corcoran,Learning Supervisor (+12:45
M.Hubert,Corporate Assistant p.m.)
2004 June 22...17
Guests:M.Foss,K.Heffernan,R.Richardson,M. Vita,Learning Coordinators,Special
Education,C.Schaus,Itinerant Gifted Program Teacher
1.CALL TO ORDER
Chairperson Dupuis called the meeting to order at 12:15 p.m. inthe Katharine Harley Room.
2.CONFIRMATION OF AGENDA
Item 9.1 Alternatives to Suspension Committee update was moved to item 6.1.The agenda
was confirmed as amended on a motion by B.Hopkins.
3.CONFLICTS OF INTEREST
No conflicts of interest were declared.
4.REPORT OF MEETING FROM MARCH 23,2004
The report of the meeting of 2004 March 23 was confirmed as printed on a motion by P.
Gillis.
4.1 ROLE OF THE LEARNING CLINIC
Discussion of the Learning Clinic was postponed to be included in Item 7.1,"Special
Education Department Update."
4.2 SEAC INFORMATION ON THE TVDSB WEB PAGE
Corrections to information currently posted on the Thames Valley District School Board
web page were noted as follows:
The title "The Integration Action Group London Chapter (lAG)"should read
"Integration Action for Inclusion,London Chapter (lAI)";
-"London Down Syndrome"should be spelled without an "e";
-the telephone number for VOICE is 679-3445.
It was suggested that the overall content and complexion of the web-page should be
revamped and updated in conjunction with the current enhancement of the Board's main
web page being facilitated by C.Dennett,Manager,Public Affairs &Community
Relations.Trustee Stevenson,P. Gillis and A.Morse volunteered to form an ad hoc
committee to gather feedback from Members and provide a report of suggested web
page changes.
5.COLIN LAINE.CENTRE FOR ASSISTIVE TECHNOLOGY.LONDON PUBLIC LIBRARY
Superintendent Tucker introduced Dr.ColinJ. Laine, Director,Centre for Communicative and
Cognitive Disorders,University of Western Ontario.Dr.Laine gave a presentation describing
the Centre for Assistive Technology (C.A.T.),a Research,Teaching and Community Service
resource centre where assistive technology such as computers,specialized software and
devices are integrated into a community setting.Located in the London Central Pubic
Library,the C.A.T. Is funded by the General Electric Fund International and the Dominion
Group Foundation.
The drop-in resource centre provides an ongoing support system for its users and allows
clients access to a variety of writing assistive tools for input of material,organization of
thoughts and completion of essays.A study of the impact of assistive technology indicates
that clients who use the tools and supports available at C.A.T.experience positive'results
such as increased time on a task,enhanced fluency of writing patterns,improved spelling
and word use.more conscious decision making,and improved problem-solving.
2004 June 22...18
11.REPORTS OF COMMITTEES -cont'd
a REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE - cont'd
5.COLIN LAINE,CENTRE FOR ASSISTIVE TECHNOLOGY.LONDON PUBLIC LIBRARY,
cont'd
Professionaldevelopmentworl<shops andpresentationsdesigned toIntroduceeducators and
school support stafftothe various assistive technology (AT.)applications are available either
on-site or at the centre.Members of SEAC were invited to attend an information workshop
at the CAT.
A brief discussion followed and it was noted that two students are currently fulfilling the
Community Service requirement for their secondary school graduation diploma by
volunteering to coach younger students at the C.A.T.
Chairperson Dupuis thanked Dr.Lalne foran informative presentation.
6.ASSOCIATION PRESENTATION:ASSOCIATION FOR BRIGHT CHILDREN
Rebecca Hunwitz,Association for Bright Children (Thames Valley),presented a
comprehensivestudyoftheneeds of gifted children.The Education Actdefines Giftedness
as an exceptionality with the same rightsas any other exceptionality.The Boardand ABC
assess giftedness based on intellectual ability wherethechiefcharacteristicis potential rather
than achievement.
Whileother exceptionalities are overlaidwithhealth and/or social service needs,the needs
of gifted students are almostalwayspurelyeducational.Gifted students have been described
as developingasynchronouslyand are radically different from their age peers because of
their level of thinking and understanding.Research has indicated that gifted children are
oftenboredor depressed and mayact outor dro'p outifschool isnot sufficiently challenging.-•
It has been observed that grade acceleration,I.e. moving a student ahead one grade,is
rarelyenough fora really bright student and is, at best, a temporary solution.
The report suggested that more generous selection criteria are needed to identify gifted
students at an earlier age,and that, ideally,these students should have a differentiated
curriculum that would cover grades 1 -12.It stated that quantitative testing currently in use
should be reviewed in favour of more qualitative selection methods.Several possible
methods of delivering differentiated instruction such as schedule blocking, abilitygrouping,
flexible pacing and clusteringwere described.A dedicated school, however, was citedinthe
report as the optimal placement for education of gifted students.
Following a briefdiscussion, itwas requested that Administration prepare a response to the
suggestions raised Inthe presentation.
6.1 COMMITTEE UPDATES -ALTERNATIVES TO SUSPENSION
Copies of the Report from the Alternatives to Suspension Ad Hoc Committee were
distributed.The report included a summary of the focus group discussions with one
secondary and three elementary school principals identified as having best practices
regarding suspensions of students.The Ad Hoc Committee formulated the following
recommendations based on the information obtained from the focus groups:
1.That a planforsystem-wide professional development be Implemented to enhance
the knowledge base of various exceptionalities and staff capacity to deal with
students with behavioural Issues;
2.That a mechanism for tracking suspensions be developed that will obtain information
helpful in identifying areas for potential professional development;
3.That staff have the opportunity to share strategies and experiences at facilitated
discussion groups at least once per school year;
2004 June 22...19
11.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
6.1 COMMITTEE UPDATES -ALTERNATIVES TO SUSPENSION -cont'd
4.That schools be provided withadditional resources both written and human such as
response teams toprovide support as needed,and additional information posted on
the website;
5.That the school board continue to explore community partnerships,especially inthe
mental health spectrum of services for children and youth.
A motion by J. Worthington to refer the report to Administration was supported.
6.2 CORRESPONDENCE -"OUR VOICE"-PARENTS FOR CHILDREN'S MENTAL
HEALTH -MARCH 2004
J.Worthington,VOICE,reported that the Association does have a certified AudloA/erbal
Therapist and that the cost of certification is paid by VOICE.Partial auditory/verbal
therapy is available at the secondary school level. Jill advised that, to date,no changes
had been made to the Hearing Impaired (H.I.) staffing complement at The Robarts
School.
7.SEAC UPDATES
7.1 SPECIAL EDUCATION DEPARTMENT UPDATE -DISCUSSION:DRAFT SPECIAL
EDUCATION PLAN (SECTION 2.11,SPECIAL EDUCATION STAFF)
Superintendent Tucl<er reported that the 2004-2005 Special Education Plan has been
drafted in response to information gathered by staff and inthe public input sessions held
over the previous three months.He presented a report entitled, "New Special Education
Classes and Programs 2004-2005"that lists four secondary and four elementary schools
with new Developmentally Challenged (D.C.)classes.Pervasive Developmental Disorder
(P.D.D.)Classes,and transition (S.T.E.P.S.for Success)classes that have been added
to the program.A revised Special Education staff list,"Section 2.11 -Special Education
Staff'was also presented.It was noted that only Section 2.11 of the Special Education
Plan has major revisions.Mr.Tucker stated that the draft would be presented for
information at the 2004 April27 Board meeting.Followinga lengthy discussion,a motion
by L.Stevenson to receive the report for information was supported.It was decided that
SEAC would vote on the amendments at the 2004 May 25 meeting.
SuperintendentTucker reported on the progress ofthe proposed Learning Clinic,a multi-
disciplinary approach to supporting special needs children and their families.
Agreements are pending with several area pediatricians.The proposed plan is to have
these physicians visit schools incoordination with Special Education and Psychological
Services staff and provide a multi-disciplinary approach in assessing students.
In cooperation withthe Learning Supervisor and Learning Coordinators,a Professional
Development Action Plan to support teachers as well as Special Education staff will be
developed.
A motion by A. Morse to extend the meeting until3:15 p.m.was supported.
7.2 REPORT -PUBLIC INPUT SESSIONS
On 2004 March 4,11 and 25 members of the Thames Valley District School Board
community were invited to provide inputintothe reviewofthis year's Special Education
Plan and to share their perspectives pertinent to the TVDSB Special Education
programs.Sessions were held inSt.Thomas,Woodstock and London. A summary of
the information gathered at these sessions was presented.
2004 June 22...20
11.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE-cont'd
7.2 REPORT -PUBLIC INPUT SESSIONS -cont'd
The report Identified the issues most consistently discussed as:
- the need for Professional Development for all staff members workinginboth panels;
- the need fora full spectrumofservices including both integrated and self-contained
programs;
-the need to address chlldrens'mental health issues;
-a desire to enhance communication among schools,parents and community agencies.
Itwas noted that the Special Education department iscurrentlyworkingon strategies to
address these areas.
7.3 SEAC REPRESENTATION ON ACCESSIBILITY WORKING GROUP - no discussion
8.DISTRIBUTION OF INFORMATION TO PARENTS
Concern was expressed that information regarding the meetings for public input to the
Special Education Plan sent to schoolsfor distribution was notreceivedbythe parents.It
was suggested that twomore public Input sessions be scheduled forthe upcomingyearand
that a more reliable avenue for distribution of the information be sought.
9.COMMITTEE UPDATES
9.1 COMMUNICATIONS
A draft document outlining SEAC communication protocol was distributed.The
document provided instructions for SEAC members who were approached by parents
regarding school-related issues or for information.A flow chart of the appropriate
channels of communication was included.It was suggested that following further input
from SEAC,the document be incorporated into the SEAC handbook and included on the
web site.
B.Hurwitz moved a motion to receive the document for information to be discussed a the
2004 June 22 meeting.The motion was supported.
10.CORRESPONDENCE
10.1 LETTER FROM OTTAWA-CARLETON DSB RE:MEETING THE NEEDS OF
EXCEPTIONAL STUDENTS (DATED 8 APRIL 2004)
Acopy of a letter from the Ottawa-Carleton District School Board SEAC to the Minister
of Education was distributed.The letter requested that the Minister hold school boards
accountable for planning and providing appropriate programs and services to Ontario's
special education students.Measures such as appropriated identification,placements,
implementation of special education program standards and confirmation of parents'
rights to use the Tribunal process were suggested as steps to ensure that exceptional
students receive the services required.
10.2 MINISTRY OF EDUCATION'S REVIEW OF THE 2003 SPECIAL EDUCATION PLAN
Feedback from the Ministry of Education's review of the 2003 Special Education Plan
was distributed.It was noted that any amendments to the special education plan for
2004 -2005 must be submitted to the Ministry's District Office by 2004,July 31 in
accordance with Regulation 306 under the Education Act.
2004 June 22...21
11.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
10.2 MINISTRY OF EDUCATION'S REVIEW OF THE 2003 SPECIAL EDUCATION
PLAN -cont'd
Followinga brief discussion,it was decided that SEAC will meet on 2004 May18 to
review the draft Special Education Plan.To allow for public access,it was
suggested that the meeting take place from7.00 p.m. -9:00 p.m. inthe BoardRoom
at the Education Centre.B,Hoffman,P.Gallin and P.Gillis volunteered to
participate inthe reviewofthe P.D.D.(Pervasive Developmental Disorder)program
and B. Hurwitz and R.Tisdale will participate in the review of the Gifted program.
SEAC will vote on any suggested changes to the Special Education Plan at the 2004
May 25 meeting.
In addition to sending notices to parents from the schools,it was suggested that C.
Dennett,Manager,Public Affairs &Community Relations,be contacted to ensure
that information regarding the special meeting is communicated to the public.
11.FORUM;ASSOCIATION UPDATES^:None
12.ADJOURNMENT
The meeting adjourned at 3:15 p.m.on a motion by C.Oke.
W.DUPUIS
Chairperson
b.REPORT OF THE COMMITTEE OF THE WHOLE
2004 June 08
7:07 p.m.-9:45 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Hunter,
Chair
D.Anstead
J.Bennett
A.Cartier
S.Doxtator
G.Hart
D.Mugford
S.Peters
T.Roberts
M.Reid
P.Sattler
L.Stevenson
J.Stewart
B.Bryce
B.Greene
P.Gryseels
J.Thorpe
C.Murphy
D.Blair
K.Dalton
M.Sereda
B.Tucker
K.Havelka
K.Wilkinson
K.Bushell
S.Christie
C.Dennett
K.Meeson
J.Roth
W.Scott
Regrets:P.Jaffe
1.APPROVAL OF AGENDA
The Report ofthe BudgetAdvisoryCommittee of2004 June 08 was added as item 10.b.and
the Report of the Committee of the Whole In Camera as item 16.The agenda as amended
was approved on motion of L,Stevenson.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.DIRECTOR'S ANNOUNCEMENTS
The Director advised that earlier today two communications were received from G.Kennedy,
Minister of Education.The first announcement related to a new,consolidated program to
lower student drop-out rates In Ontario secondary schools.Under the Student Success
program, curriculum issues will be fixed, technical education programs improved and
additional alternatives provided for struggling students supported by $100M in new or
changed funding.
2QQ4 June 22...22
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
3.DIRECTOR'S ANNOUNCEMENT-cont'd
The second announcement related to a letter from the Minister of Education regarding
resolution of outstanding matters concerning Intensive Support Amount (ISA)funding.On
2004June 10,the Ministry planstoconsult with agroupofboardrepresentatives todiscuss
Special Education funding.It has asked that parents,staff,SEACs and interested
communities remainpatient while an expeditious resolution Isreached.
Trustee Hart requested clarification relatedtoBoard initiatives that address the drop-outrate
for Thames Valley students. The Director responded that M.Chambers,Learning
Supervisor,is responsible for theStudent Pathways for Success initiative.An adjudication
panelis currently reviewing thereasons why students are notsuccessfulonthe literacy test
and courses.Trustee Hartrequested that information addressing this matter be provided at
a subsequent meeting.
4.LAWSON LITERARY AWARDS
Rena Princis,co-ordinator ofthe Lawson Literary Awardsdescribed the background ofthe
awards and acknowledged the accomplishments of the late Mrs."Miggsie"Lawson
recognizing her significant contribution to the presentationsover the past 23 years. She
noted that Mrs.Lawson never missed the annual celebration,read every essay and looked
forward to meeting the students and their families. Ms. Princis emphasized that itwas a
privilege and delight tohavebeenassociated with this gracious and giving woman and noted
that her generosityand spiritoffun she broughtto everypresentation will be missed.
The following Grade 7 and 8winnersofthe 2004 Lawson Literary Award were introduced by
Ms.Princis.Colonel Tom Lawson,Chairperson Jan Hunter, and Director of Education Bill
Bryce presented the Awards.
Student
Karl Bauman
Kent Boniface
Emily Bushell
Victoria Holmes
Christina Hopcroft
Amanda
Hutchlnson
Kelly McTaggart
Emily Prachar
Alice Rho
Michael Rochus
Samantha Ryder
Andrea Salguero
Lucy Shilton
Adrian Smith
Jaye Tatone
Heather Tuck
School Family of Schools
Eastdale P.S.College Avenue S.S.
Northdale P.S.Woodstock S.S.
Wortley Road P.S.South S.S.
Kensal Park French Immersion P.S.Laurier S.S.
Carrothers P.S.Seal S.S.
BiddulphCentral P.S.I
MedwayS.S.
Masonvllle P.S.Lucas S.S.
Princess Anne French Immersion P.S.Clarke Road S.S.
W.Sherwood Fox P.S.Saunders S.S.
Summers'Comers P.S.East Elgin S.S.
White Oaks P.S.Westminster S.S.
Jeanne Sauv§French Immersion P.S.Banting S.S.
Lord Roberts French Immersion P.S.Central S.S.
Caradoc North P.S.Strathroy S.S.
Clara Brenton P.S.Oakridge S.S.
Chlppewa P.S.Montcalm S.S.
Each ofthe students received a commemorative plaque, a cheque for $100.00 and a bound
copy of the winning essays.
Colonel Lawson extended congratulations to the winners.The Director expressed
appreciation tothe Lawson family for continuing tosponsorthe award which encourages
students to research and write about Canadian history.
••v
2004 June 22...23
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
4.LAWSON LITERARY AWARD -cont'd
He congratulated the students on their efforts and accomplishment and wished them
continued success as they move toward theirfuture goals and dreams.He extended special
thanks to the families,teachers,principal and friends who support students.
5.MONTHLY FINANCIAL REPORTING
The month-end reports as at 2004 April 30 were presented.The year-to-date activity as at
2004 April 30 was provided and included a summary of revenues,expenditures by
expenditure typeand expenditures by area,and expenditure type. Executive Superintendent
B.Greene advised that as the fiscal year is coming to an end,enrolment counts are lower
than projected resulting in310 fewer pupils,or a grant revenue loss of$2M. He added that
the issues surrounding declining enrolment to 2010 will require in-depth discussions.
Mr.Greene reported that the new funding for student literacy and rural education is offset by
some expenditures.He noted that revenue projections for Fee Paying Student Tuition are
over budget and in excess of $700 000. On the expenditure side,the removal of the Hydro
cap has resulted ina Utilities increase of$442 000 while permanent,nonpermanent salaries
and benefit figures indicate good projections withno major variances.He advised that during
2004 June,Executive Council will be looking at the expenditures and making the necessary
adjustment now untilthe end of 2004 August.
6.BUDGET INFORMATION UPDATE
Executive Superintendent Greene provided an update regarding recent developments since
the 2004 May24 Ministryfunding announcement.He advised that regular discussions have
occurred with Ministryrepresentatives regarding the funding projections.Assumptions dearly
indicate that new emphasis Is being placed toward working together with the Minister to
resolve budget problems.
He advised that the draft 2004-05 Budget is to be presented at a Special Budget Board
meeting on 2004 June 15 and that an $8.5M deficitis projected until special education,small
rural schools and compensation issues are resolved.He advised that though it is highly
unusual for the Ministry to hold back 30% of the revenues,it has been deemed necessary
in order to review priorities.Presently,this outstanding grant allocation (30%)has an impact
on Special Education,Learning Opportunities,Good Places to Learn,School Operations and
Capital Projects.It is anticipated that once the Ministry consultations related to ISA have
been completed and the outstanding funding issue resolved,the shortfalls will be eliminated.
Mr.Greene and Director Bryce are scheduled to attend a consultation meeting with the
Minister of Education on 2004 June 10 to discuss the issues in detail and to provide feedback
on key questions requiring Ministry resolutions and streamlining of the process.
Supt.Greene advised that members ofthe BudgetAdvisoryCommittee suggested that Chair
Hunter writea letter to Minister Kennedy outlining Thames Valley's budget Issues and clearly
Indicating the Board's need to have 100%of the funding to complete its 2004-05 budget
deliberations.
Director Bryce referred to a recent conversation with the Assistant Deputy Minister of
Education related to concerns about the Ministry withholding funds.He advised that the
Minister responded to the dissidence by providing written confirmation of his intended
direction conveying assurance and commitment toward open and ongoing dialogue.Director
Bryceadvised that MinisterKennedy held a conference callwith Chairperson Hunter during
which he reaffirmed that public education is one of two top priorities of the Ministry and
requested that patience be exercised by boards whilesolutions are being reached.
2QQ4 June 22...24
./"
11.REPORTS OF COMWIITTEES-cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.BUDGET INFORMATION UPDATE -cont'd
Trustee Roberts,Budget Advisory Committee Chairperson,applauded Minister Kennedy for
viably demonstrating the Ministry's commitment to budget resolutions and for personally
contacting the Directorand Chairperson toreinforcethatthe necessary steps are beingtaken
toward meeting the needs of all students across the province. He affirmed that Itwould be
proactive ofthe Boardtowritea lettertothe Ministerpriorto the 2004-05 preliminarybudget
being tabled on 2004 June 15 and supported a process that promotes good interaction
between Ministries,school boards,and communities.He emphasized that the Board must
continue to be positive as the process unfolds.
In response to the Budget Update,Trustee Peters expressed concern that sufficient lines
were not provided to Glencoe DistrictHighSchool to maintain the music program In 2004-05.
She moved the following motion:
That three lines from the 5.0 additional teachers allocated for the four smallest high
schools be allocated to Glencoe District High School.
Director Bryce stated that itIs the Principal's prerogative to decide on the course selection
for his/her school based on the prioritiesthat senior students require. He cautioned trustees
about directing principals In determining course selections.
Exec. Supt. Gryseels explained that the staffingallocation Is finalized once the timetabling
Isin place.He commented that the Glencoe DistrictH.S.has a limited music program (three
programs In one class)and there Is not a qualified music teacher on staff.He commented '^
that there are other courses at Glencoe with similar enrolments that are not being offered.,.
Trustee Anstead asked for information related to class sizes at other small schools.Supt.
Gryseels advised thatdetailed information related to average class size forthe current school
year will be included In the Administrative response to the West Middlesex-West Elgin
Accommodation Study being presented on 2004 June 22. It was reported that the average
class size at Glencoe is 18.1 while the largest class size in the system Is 25.3.Supt.Jazey
advised that during the secondary school staffing process,it is clear that specific/special
needs schools (e.g.,Thames,Ross) have a much higher aggregate than either Glencoe or
Nonwich District High Schools.
Trustees recognized that this is a sensitive Issue and suggested that it be considered within
the context of the 2004-05 Budget deliberations before any further staffing allocation is
finalized.It was stated that this issue is another example of the need to look at other options
and alternatives over the next year to address the breadth and depth of programming toward
achieving a more permanent long- term solution.
After considerable discussion on the Issue,Trustee L.Stevenson moved that the question
be called.The motion was approved and discussion ceased.On vote,Trustee Peters'
motion was defeated.
As a proactive approach,it was supported that Chairperson Hunter write a letter to the
Ministryregarding regional assumptions and Board processes priorto the 2004-2005 Budget
being tabled next Tuesday night.Trustees endorsed writing the Ministry through a show of
hands.
2004 June 22...25
-11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE DIRECTOR/SYSTEM REVIEW COMMITTEE
2004 May 25
1:40 p.m. -1:51 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Hunter T.Roberts B. Bryce 8.Christie
P.Jaffe (Chair)
Regrets:L.Stevenson
1.APPROVAL OF AGENDA-The agenda vi^as approved on motion of P.Jaffe.
2.CONFLICTS OF INTEREST -none declared
3.ELECTION OF COMMITTEE CHAIRPERSON
Trustee Hunterledthe election oUhe 2004 Committee Chairperson.Trustee Jaffe w/as
elected Chair by acclamation.
4.DATE AND TIME OF NEXT MEETING
The next meeting was tentatively scheduled for June 16 from 11:00 a.m.-12:00 noon
withan alternate date of June 15 from 1:15 p.m. - 2:15 p.m.
5.ADJOURNMENT
The meeting adjourned at 1:51 p.m. on motion of J. Hunter.
P.JAFFE,
Chairperson
8.REPORT OF THE AD HOC COMMITTEE TO REVIEW STUDENT AND PARENT
EXPENDITURES
2004 June 01
1:00 p.m. - 2:03 p.m.
MEMBERS ADMINISTRATION AND OTHERS
P.Sattler,(Chair)M.Sereda
D.Anstead S.Kiliip
P.Jaffe W.Scott
Trustee Visitor:L:Stevenson
1.APPROVAL OF AGENDA - The agenda was approved on motion of P. Jaffe.
2.CONFLICTS OF INTEREST -none declared
3.BACKGROUND INFORMATION
Atthe 2003 January 28 Board meeting,trustees approved the establishment ofan ad hoc
committeeto review school level funding andexpendituresbystudents andparentsforthe
purpose of identifying whether the financial demands have increased over time and ifthis
increase has raised issues of equity and equal access to public education. Areportwas
to be brought back to the Board by 2003 June.
2004 June 22...26
11.REPORTS OF COMMITTEES-cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE •cont'd
8.REPORT OF THE AD HOC COMMITTEE TO REVIEW STUDENT AND PARENT
EXPENDITURES-cont'd
3.BACKGROUND INFORMATION -cont'd
At the 2003 October 28 Board meeting,trustees approved an extension of the Committee's
reporting date to the end of 2004 Aprll.The Committee Is reviewing school level funding
and expenditures by students and parents to identify whether the financial demands have
increased over time and ifthis Increase has raised issues of equity and equal access to
public education.Finding it difficultto meet the reporting time line,the report date was
extended to 2004 June 22.
4.PEOPLE FOR EDUCATION SURVEY
A discussion was held regarding the People for Education survey.Trustee Sattler advised
-that the People for Education collects elementary and secondary provincial data related to
the state of education on a yearly basis.The data is received through telephone surveys
and direct Input from Home and School Associations and School Council Chairs and
appears to have a good rate of participation.She advised that specific data relevant to
Thames Valleymay be extracted at a cost of$400.
5.TVDSB SURVEY
S.Killip,Co-ordinator,Research Services,discussed the feasibility and criteria of the
proposed TVDSB survey to parents and students focusing on gathering information related
to out-of-pocket expenses.
A number of possible areas of Investigation were considered to engage parents inthinking
about specific areas where personal funds are being used to support the educational
needs of their children.(E.g., tutoring,Giftedness assessment).Conducting a TVDSB
student and parent expenditures survey will raise the awareness of how expensive
education is outside of the funding available and to define the priorities deemed by parents
as necessary.The survey results will identify the gaps that exist and that are critical to
student achievement and Inproviding an equitable balance across the District.
Dr.Killip advised that targeting specific issues may require more than one survey and
cautioned that mixing issues may be problematic given the different domains that exist.
He emphasized that given the scope of the survey,the 2004 June timeframe would not be
achievable.He suggested that approaching the data gathering in stages using the Parents
for Education extract as Part One may assist in determining what questions are worthy of
further research as well as assist in investigating service Issues.He advised that a
different survey may be used as a method of documenting school fundraising initiatives.
Trustee Anstead cited a number of fundraising experiences during her teaching career and
cautioned that too many survey topics may complicate the Issue.Trustee Sattler stated that
fundraising methodology starts witha known and moves through the process and that the
Parent for Education data should indicate where Thames Valley fits and if there are any
anomalies.It was noted that the Parents for Education extract includes all of the data for
Thames Valley.
It was emphasized that the intent of a survey of teachers would be to determine the out-of-
pocket amounts being spent each year and to clearly raise the awareness about the gaps
in public education funding with the demands and expectations that exist. It was
suggested that once these gaps in funding are identified,other funding sources (e.g.,
Thames ValleyEducation Foundation)may be initiated. Dr.Killip provided an example of
a survey question related to tutoring costs for grade 7 to 12 students to determine whether
or nota level playing field exists. Byfocusing ontwoor three areas and keeping the survey
simple, crucial Issues will surface (e.g., tutoring,assessments.)
2004 June 22...27
(/11.REPORTS OF COMMITTEES -cont'd
^"b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE AD HOC COMMITTEE TO REVIEW STUDENT AND PARENT
EXPENDITURES -TVDSB SURVEY,cont'd
5.TVDSB SURVEY-cont'd
Trustee Jaffe emphasized that a publicly-funded education system should be accessible
and affordable to all students and that further investigation will clearly indicate at what level
this is not happening.
It was agreed that the Parents for Education data extract will provide Research Services
with another resource to consider in determining the direction the Board's survey should
follow.The information contained in the First Nations Student Survey was referred to as
an example of a vehicle for gathering more subjective and sensitive data.
The following motion was moved by P.Jaffe:
That the Board approve an expenditure of $400 to obtain the People for Education
data extract for the Thames.Valley District School Board.
6.OTHER BUSINESS
The Committee'agreed that its reporting date should be extended to allow sufficient time
for further Investigation (e.g..Parents for Education,TVDSB survey)and to ensure that a
thorough assessment of equity and equal access issues are addressed.
The following motion was moved by Trustee Anstead:
/
^I
•,ThattheBoardapprovetheextensionofthereportingdateoftheAdHocCommittee
to Review Student and Parent Expenditures to 2005 January 25.
7.DATE AND TIME OF NEXT MEETING
It was agreed that the date of the next meeting will be called at the discretion of the Chair.
8.ADJOURNMENT -The meeting adjourned at 2:03 p.m.on motion of D.Anstead.
RECOMMENDATIONS:
1.That the Board approve an expenditure of $400 to obtain the People for Education data
extract for the Thames Valley District School Board.
2.That the Board approve the extension of the reporting date of the Ad Hoc Committee to
Review Student and Parent Expenditures to 2005 January 25.
P.SATTLER,
Chairperson
The recommendations were moved by P.Sattler and carried.
2004 June 22...28
11.REPORTS OF COMMITTEES-cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE BUDGET ADVISORY COMMITTEE
2004 May 25
3:38 p.m.-4:56 p.m.
MEMBERS ADMINISTRATION AND OTHERS
T.Roberts (Chair) P.Jaffe B. Bryce 8.Christie
S.Peters B.Greene C.Dennett
J.Roth P.Hearse
Trustee Visitors:J.Bennett,L.Stevenson J.Pratt
1.APPROVAL OF AGENDA -The agenda v^as approved on motion of 3.Peters.
2.CONFLICTS OF INTEREST -none declared
3.PROVINCIAL BUDGET UPDATE
Executive Superintendent 6.Greene described the provincial budget announcements
intended to providestabilizationto the education sector. He noted that inorder to ensure
that sufficient resources are available to support ongoing improvement in students
achievement.AGrants for Student Needs (GSN)allocation has been developed,in 2004-
05, the GSN will increase by more than $650M including Investments in Student Success
monies. Overthe next fouryears, school board funding will rise by$2.1Bon a school-year
basis,and per-student funding will increase bymore than 14% in2007-08 or more than $1
100 per student.
He noted that $2B has been allocated for school renewal requirements throughout the
provinceovera 25-year period. The TVDSB needs $280Mto cover its backlogof facility
needs based on the MOE facilityaudit.Funding will commence in the 2005-06 year with
first renovation work expected to start during the spring of 2006.A capital plan will be
developed for Board approval.
Mr.Greene advised that no word has been received on small school funding.The Premier
advised that the existing formula for school funding will have to be revised to address the
Issue but that the govemment will establish an advisory committee.
He distributed a revised Budget Development timetable including special Board meetings
on June 15 to present available Budget information and June 29 forfinal Budget approval.
Itis expected that the Board will be given a dollar figure for 20:1 funding from which an
implementation plan will be developed in the coming school year.A similar process is
expected for allocating new transportation funds.
4.OTHER BUSINESS
a.CODE Discussions
Director Bryce provided information discussed at a recent CODE meeting
regarding Budget funding provincially. He noted that concern has been raised as
to whether capital renewal will be based on realistic costs and that there is concern
that the MOE is opposed to releasing any ISA Cycle 5 funds.
2004 June 22...29
11.REPORTS OF COMMITTEES-cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
4.a.CODE DISCUSSIONS -cont'd
The 20:1 class size cap has resulted Inmany questions being raised.If a hard cap
will be used,when and how often will it be calculated?How will the phase in occur?
It was noted that the TVDSB needs 108 more teachers to reach a 20:1 ratio.Will
salary benchmark money be received?Additional space will be required across the
province introducing more split grades and additional portables.Mr.Bryce noted that
the 20:1 ratio is not supported by Michael Fullan,fomrier dean of OISE/UT.He
believes that change in teacher practice is fundamental to maximizing the benefits
of smaller class sizes.
Itis felt that new funds will not be flexible for boards but will come withprovisions.
He advised that any additional transportation funds are expected to be phased in.
Atthis time there is no word on what the government expects as wage increases
across the province.It is unclear if OHIP premiums will be deducted from staff or
if they may be included with'negotiations bargaining.
b.Communications/Public Input
0.Dennett advised that a very condensed time frame is upon the Board to get the
budget message out across the system.He distributed examples of two boards'
website communications intheir pre-budget process.Acommunication process Is
ready to move quickly once the budget information is known and trustee direction is
received.
The process to receive public input was discussed and the need to make decisions
regardingthefutureofsmallschools. He discussed the optionsof holding regional
public input sessions or one system session at the Education Centre.Concern was
raised that decisions must be made quickly considering the Impactfrom declining
enrolment. Itwas suggested that the Budget development process start inthe fall
In future.
A process to receive input from school councils in the short time lines was also
discussed.It was suggested that information be provided to the councils at their
next meeting regarding figures and Implications to the system.It was further
suggested thata publicinput session be heldonJune 22 priortothe Boardmeeting
or at the June 29 special Board meeting.
An opportunity will also be provided to trustees to dialogue about the funding.A
centralized press conferenceand mediareleases mayalsobe used to distribute key
messages as well as development of a specific website to receive input.
The following motion was moved by P.Jaffe and carried:
That an overall communication plan based on the 2004-05 budget be
draftedforthe Committee's considerationon June 1and that strategies be
Initiatedin September,2004. to allowfor input from the stakeholders on an
ongoing basis.
5.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for June 1 at 3:00 p.m. in the Middlesex Room.
2004 June 22...30
11.REPORTS OF COMMITTEES-cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
6.ADJOURNMENT -The meeting adjourned at 4:56 p.m. on motion of S.Peters.
RECOMMENDATIONS:none
T.ROBERTS.
Chairperson
10 a.REPORT OF THE BUDGET ADVISORY COMMITTEE
2004 June 01
2:00 p.m.-3:44 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T.Roberts (Chair)8.Peters B. Bryce B.Greene
P.Jaffe J.Hunter J.Roth P.Hearse
J.Berkin J.Pratt
Regrets:None C.Dennett
Trustee Visitors:D.Anstead,J.Bennett,L.Stevenson
1.APPROVAL OF AGENDA -The agenda was approved on motion of P.Jaffe.
2.CONFLICTS OF INTEREST -none declared
3.2004-05 OPERATING BUDGET DRAFT TIMETABLE
The revised timetable was reviewed.
4.PROVINCIAL FUNDING
Executive Superintendent B.Greene reviewed the Ministryof Education profileofTVDSB's
projected grant allocations. He discussed the discrepancy between the $11.8M shown in
the profile as new money, and the $20.1M quoted in the London Free Press.The
importance of malting the public aware of the correct figure was discussed.Mr.Greene
described funds that are eannarked for specific purposes and reminded members of the
projected decrease in elementary (1280) and secondary (815)enrolment for 2004-05.
"Superintendent Greene described that 30% of Provincial funding has not been allocated
to Boards.The matter of special education reserve funding and program sustain ability
was discussed.The need to clearly define Cycle 5 funding and the projected deficit in
special education was emphasized.
Due to declining enrolment,the need for multi-year funding was emphasized.
Superintendent Greene also described the non classroom components to be dealt with.
Benefits have not been included in the 2%increase to the salary benchmarks.
Superintendent Greene reported the projected revenues and expenditures,resulting ina
projected deficit of $8.3M for the 2004-05 school year.
5.COMMUNICATIONS PLAN
Communications Manager Chris Dennett distributed a draft communication plan detailing
key dates and initiatives.Use of the website, involvementof the School Council, public
input and communication with MPPs was discussed. The importance of clarifying the
difference between the $11.8M,and public perception that we received $20M,was
discussed.
2004 June 22...31
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10a.REPORT OF THE BUDGET ADVISORY COMMITTEE
5.COMMUNICATIONS PLAN -cont'd
P.Jaffe expressed the need to be direct withthe public when discussing the Ministry of
Education funding shortfall, particularly in reference to special education,salary
benchmarks and declining enrolment.Difhculties due to the short timeline were noted.Mr.
Dennett is to develop an electronic input form for public use.
6.NEXT MEETING
The next meeting was scheduled for Thursday,June 10 at 12:00 noon.
7.ADJOURNMENT
A motion to adjourn was moved by Trustee P.Jaffe and carried at 3:44 p.m.
RECOMMENDATIONS:none
. T.ROBERTS,
Chairperson
C.Dennett,Manager,Public Affairs and Community Relations advised that the plan is scheduled
to"go live"on the TVDSBwebsite on 2004 June 16 following the Board's tablingofthe Preliminary
2004-05 Budget document.It has been designed to provide an easy access format and includes
an e-mail response envelope to file concerns,comments and to ask questions.Responses will go
directly to the Communications and Public Affairs department and then on to the Administration and
the Budget Advisory Committee.
Mr.Dennett noted that the website is intended to reach as wide an audience as possible and will
be monitored and updated frequently to keep the information current.Assessment of its
effectiveness will be determined bythe number of response from ratepayers across the Districtand
Trustee Input.
10 b.REPORT OF THE BUDGET ADVISORY COMMITTEE 2004 June 08
1:00 p.m.
MEMBERS ADMINISTRATION AND OTHERS
T.Roberts (Chair)B.Greene P.Hearse
J.Hunter B. Bryce S.Christie
J.Roth C.Dennett
Regrets:P.Jaffe,S.Peters J.Pratt
Trustee Visitors: M. Reid, J.Bennett,L.Stevenson (1:14)
In the absence of a quorum, the meeting did not proceed.An informal discussion took place
regarding the budget.
RECOMMENDATION:none
T.ROBERTS.
Chairperson
Trustee Roberts confirmed that the Budget Advisory Committee will meet on 2004 June 15 at
3:00 p.m. priorto the presentation ofthe draft 2004-05 Budget at 7:00 p.m. at the special Budget
Board meeting.
2004 June 22...32
11,REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE POLICY WORKING COMMITTEE
2004 June 01
4:09 p.m.-5:46 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair) T.Roberts B. Bryce C. Murphy
D.Anstead D. Mugford S.Christie
A.Cartier (4:31)
Trustee Visitor:L.Stevenson
1.APPROVAL OF AGENDA -The agenda was approved on motion of D.Anstead.
2.CONFLICTS OF INTEREST-none declared
3.COMMITTEE REPORT OF MAY 4.2004 AND TRACKING SHEET-provided for
information
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE -none
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT
a.Medical/Health Supports for Students Procedure
Executive Superintendent C. Murphy joined the meeting to discuss public input
received on the Medical/Health Supports for Students.She advised that no public
input was received;however,input was offered from the three medical health units
and the Board's bargaining groups.
The recommendations from the Canadian School Boards'Association,OSBIE and
the Ministry of Education have been included In the material.Once the policy has
been approved,an orientation session will be held for principals covering changes
to the procedure and will also include the resource document so they will be familiar
with the changes at the beginning of the new school year.
The following motion was moved by D.Anstead and carried:
That the Medical/Health Supports for Students procedure be forwarded to
the June 22 Board meeting for information.
b. Naming of Schools Policyand Procedure
Director Bryce advised that the draft policy and procedure on Naming of Schools was
posted to the website for 30 days from which three responses were received from
individuals.
One response commended the Board for seeking suggestions from the publicduring
the naming of a school and suggested that the process include a time period to
provide an opportunity for input on suggested names.A second response
questioned the need to change the name ofOxford Park PS as itis going through
renovations and is not a new school.The third response addressed the fact that an
adult and continuing education centre does not have a school council.To preserve
the Board's need forpublic representation on a committee struck to name or rename
a school Section 1.1 of the procedure was reworded to include representation for
those sites.It was agreed that the Director will respond to the inquiries from Oxford
Park PS.
2004 June 22...33
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT -cont'd
b. Naming of Schools Policy and Procedure -cont'd
It was suggested that an application form be developed forsubmitting school names
in order to standardize submissions and that the form be included as an appendix
to the procedure.Aform will be drafted for consideration at the next meeting under
Section 2.0 of the procedure.
c.Freedom of Information and Protection of Privacy Policy
Director Bryce advised that no public input was received on the draft Freedom of
Information and Protection of Privacy policy.The following motion was moved by D.
Mugford and carried:
That the draft Freedom of Information and Protection of Privacy policy be forwarded
to the June 22 Board meeting for approval.
6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION
a. Filling Trustee Vacancies on the Board Policy and Procedure
At the May 25,2004,Board meeting trustees referred the policy and procedure on
Filling Trustee Vacancies on the Board back to the Committee to consider adding
the phrase "Preference may be given to applicants residing in the electoral area"to
the draft procedure.
it was agreed that the Director will seek a legal opinion regarding the
appropriateness of adding the suggested phrase in view of the provisions under
Section 219 of the Education Act
7.SUGGESTED POLICY/PROCEDURE REVISIONS
a.Expense Reimbursement Policy/Procedure
Discussion of revisions to the Expense Reimbursement policyand procedure was
deferred to the September meeting at which time Trustee Anstead will bring a draft
revised procedure for discussion.
8.POLICY REVIEW
The following policies were reviewed and amendments suggested as noted.
a.Assessment and Evaluation of Student Achievement - no changes
b. Adult and Continuing Education
Discussion centred around exceptions to registration in Adult and Continuing
Education courses In favour of registration in regular day school courses being made
through the principals Involved. It was agreed that Supt. J.Empringham will be
asked toattend the September meeting to discuss the process outlined inthe policy
and Section 3.3 of the procedure.
c. Child Abuse and Protection - no changes
d.Environmental Education and Management Program - no changes
2QQ4 June 22...34
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
8.POLICY REVIEW -cont'd
e.Selection of Learning Resources
The need forthe policyon Selection of Learning Resources was questioned.It was
agreed that ProgramServices will be asked to reviewthe policy and reportback on
its necessity and/or provide suggestions for revision.
f. CopyrightRights Pertaining to CurriculumMaterials- no changes
g. Field Trips and Excursions
Itwas suggested that the third bullet of the Field Trips and Excursions policy be
amended to read "parents/guardians be required to providewritten approval for
students under the age of 18 to participate inany tripwhich takes students beyond
the school property."The following motion was moved byand carried:
That amendments to the Field Trips and Excursions policy be forwarded to
the June 22 Board meeting for approval.
9.OTHER BUSINESS
a.Communications and Public Relations Suggestions
The following suggestions received from theCommunicationsand Public Relations
Committee were considered:
- that the public Input timeperiodbe extended to 60 days to allow school councils
an opportunity to submit input ondraft policies and procedures;
- that a response be forwarded to allpublicinput submissions;
- that public Input documentation be provided to alltrustees;
-that the Board's website include a bulletin board of upcoming events and Input
opportunities.
Following discussion,it was agreed that:
- the period to receive public input on draft policies and procedures will be
extended to 60 days for the coming year unless there is an urgency indicated;
- the contact person will be responsible for responding to publicinput received;
- the names of school councils providing input will be included in Policy Working
Committee reports;individuals will remain unidentifiedas a privacy provision;
-public input received on policy and procedure documents is provided for the
information of the PolicyWorking Committee;
- the Supervisor-Corporate Services will attend the next Communications and
Public Relations Committee meeting to respond to the suggestions.
The Operative Norms of the Policy Working Committee will be amended and
distributed to supervisory officers highlighting the above changes in process.
10.ADJOURNMENT- The meeting adjourned at 5:46 p.m. on motion of T.Roberts.
2004 June 22...35
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
RECOMMENDATIONS:
1.That the draft Freedom of Information and Protection of Privacy policy be fonwarded to the
June 22 Board meeting for approval.
2.That amendments to the Field Trips and Excursions policy be forwarded to the June 22
Board meeting for approval.
J.BENNETT,
Chairperson
The recommendations were moved by J.Bennett and carried.
The following motion was moved by J.Bennett and carried:
That publicinputon Policy,Procedures and Independent Procedures be extended to60days
for the 2004-05 school year unless there is an urgency indicated.
12.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE
2004 June 01
7:06 p.m.-10:30 p.m.
MEMBERS ADMINISTRATION AND OTHERS
P.Battler
Chair
D.Anstead
J.Bennett
A.Cartier
G.Hart(-
9:47)
J.Hunter (-
8:40)
P.Jaffe
D.Mugford
S.Peters
M. Reid (-9:40,+9:48)
T.Roberts
L.Stevenson
Regrets:8.Doxtator
B. Bryce
B.Greene
P.Gryseels
C. Murphy
J.Thorpe
D.Blair
K.Dalton
J.Empringham
K.Havelka
L.Hutchinson
G.Jazey
M.Sereda
W.Tucker
K.Wilkinson
K.Bushel!
S.Christie
S.Dawson
C.Dennett
K.Meeson
J.Roth
W.Scott
1.APPROVAL OF AGENDA -
The order of agenda items 5 and 6 was reversed and approved on motion L.
Stevenson.
2.CONFLICTS OF INTEREST - No conflicts of interest were declared.
3.DIRECTOR'S ANNOUNCEMENTS
Directorof Education B. Bryce announced that several Thames Valley students and
staff wii!visitNormandy,France to experience historyfirst-hand. French Immersion
students and staff from Kensal Park P.S.,Glendale High School and Montcalm S.S.
will participate In the
D-Day celebrations recognizingthe braveryof Canadian soldiers duringthe 1944 June
06 invasion.The Director commented on the tremendous opportunity forstudents to
represent and honour their country.
2QQ4 June 22...36
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
12.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
4.PUBLIC PRESENTATIONS
a.French Immersion Parents of Homemade P.S.
Jan Gillette representing French Immersion Parents of Homemade P.S.,St.
Thomas,requested the Board consider establishing a secondary French Immersion
program in the St.Thomas'area in order that students who have been in the
elementary Fl program may continue their Instruction.
Executive Superintendent P.Graceless advised that when the Board approved a
French ImmersionSystem Review,itwas aware of the number ofdiverse program
offerings across the three counties.He noted that in the past,Elgin County had
chosen not to have the French programs at the secondary level.
Executive Superintendent C.Murphyadvised that each year Program Services staff
contact Principals asking if there are sufficient numbers for a French Immersion
program.She advised that thisyear, there was not sufficient interest at Homemade
P.S.to warrant a class.She advised that a 2003 parent survey was conducted in
Elgin Countyrelated todeterminingthe futuredirectionof French Immersionand the
results indicated that there now appears to be sufficient interest to offer an extended
French Immersion program.
Chair Settler thanked Ms. Gillette for her presentation.
b. Wellington Street P.S. School Council
Michelle Kyle,Co-Chair,Wellington School Council, St.Thomas,presented
Information regarding the Elementary School French Immersion in ElginCounty as
a follow-up to Trustees and Administration that were not at the 2004 April 07
meeting.Ms.Koyle expressed concern that she felt the options presented by the
Senior Administration do not fully address the current and projected growth of
French Immersion In Elgin County and proposed that a new school be built in St.
Thomas for French Immersion.
During the discussion,Trustee Peters requested a future update related to Federal
funding for French Immersion.
Chair Sattler thanked Ms. Koylefor her presentation and requested that copies of
her verbal presentation be distributed to trustees.
c.Thames Valley Parents for French Immersion
Lori Manicom, Chair,Thames Valley Parents for French Immersion,London,
presented a reportrequestingthatthe Boardprovidea complete financial disclosure
of the language grants received for French and French Immersion and a detailed
description ofhowthe funds are appliedtospecific French Immersion expenditures.
Chair Sattler thanked Ms.Manicom for her presentation.
d.Centennial Central P.S.School Council
Tara Johnston,Centennial Central School Council Accommodation Review Plan Sub
Committee,advised that a vibrant, viable,dual track system presently exists at
Centennial Central P.S.,Arva.She expressed concern and cited areas where she
feltthe student population may be threatened ifthe options/processes outlined inthe
Elementary School French Immersion Accommodation Review Plan are approved.
Chair Sattler thanked Ms Johnston for her presentation.
2004 June 22...37
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
12.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
4.PUBLIC PRESENTATIONS-cont'd
e.Cleardale P.S.School Council
Mike Bashore,Co-Chair,Cleardale P.S.School Council,London,presented
information related to traffic and parking issues occurring at many London schools.
Mr.Bashore requested that the Board become more actively involved in initiating and
communicating strategies to solve these unsafe environmental issues at several
school zones.
K.Bushell,Manager,Facility Services,indicated that ifthe traffic/parking problem is
related to an engineering/maintenance solution or is a transportation issue to
improve access to the school site, itis addressed through the Capital Project.
Director Bryce added that the Board gives due consideration to the safety of students
and that Principals,School Councils and parents have worked diligently to raise the
awareness of traffic and parking issues.It was suggested that the City of London
Safety and Crime Prevention Committee and other Traffic and Safety Committees
are appropriate venues to address such concerns.Mr.Bashore was encouraged to
contact these municipal committees as well.
Chair Sattler Mr.Bashore was thanked for his presentation.
5.MONTHLY REPORT OF THE CHAIR
Chair Hunter provided the following summary of activities/functions she attended during
2004 May:
ThamesValley Education Foundation redevelopmentofproposalforfeasibilitystudy
and additional staff;
SLOME (Skills London Middlesex Oxford,a hands-on skills event for science and
math);
Thames Valley Council of Home and Schools dinner;
met with Brenda Hopkins and Ruth Tisdaie,Thames Valley District School Board
District Council;
Medway High School Musical "Cabaret";
Oxford Council members meeting during the Celebration of Learning program at
East Oxford School;
Special Olympics.
Chairperson Hunter also attended Premier McGint/s Provincial Budget announcement
at Balaclava P.S.and had an opportunity to reinforce the Board's continuing concerns
over the lack of focus on small schools.
She advised that 10 applicants were interviewed for the second position of Trustee for
Oxford County.A Special Board meeting will be held on 2004 June 08 to approve the
appointment of James Stewart to the position.
6.2004-05 BUDGET INFORMATION UPDATE
Executive Superintendent B.Greene,Business Services,responded to last week's
Ministry of Education announcement regarding funding projections for the 2004-05
school year and highlightedother significant changes to the education funding in2004-
05.
2QQ4 June 22...38
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
12.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
6.2004-05 BUDGET INFORMATION UPDATE -cont'd
Headvised thatthe totalgrant allocation is$59, 005 898, an increase of $11.8M or 2%
overlastyear's funding and notedthere isa discrepancybetweenthe $11.8M shownas
new moneyand the $20.1Mquoted In the media. Itwas explainedthat allnewdollars
earmarked as "Investment in Education"do not assist in other areas.Mr.Greene
reported that 30% of Provincial funding has not been allocated to boards and that the
special education component portionhas not been determined.
The Budget Advisory Committee has requested that special Board meetings be
scheduled for 2004 June 15 and 29. C.Dennett,Manager,Public Affairs &Community
Relations, Is developing a communication plan that will use the Board's website to
provide Budget information and to receive publicinput.
Mr.Greene reported on a number of Issues that require Immediate consideration:
- Clarification around the $11.8M and $20M discrepancy to ensure that the public has
the accurate information;
Declining enrolment figures Indicate 1,280 elementary and 815 secondary fora loss
of 2,095 students.As a result of lost revenues,multi-year funding is required;
Followingthe 2004-05 budget process,long-term planning needs to begin inthe fall
to address the decline of students from the present to 2010-11.
Supt.GreenereportedthattheSpecial Education Cycle 5 funding thatgenerates $3.7M
in revenue has completed its final stage.Subsequent funding will not be allocated for
2004-05 until the Ministry determines on a course of action through a consultation
process.Until clearlydefined,this issue will have a significant impact on the 2004-05
budget. The $3.7M amount cannot be includedas 2004-05 revenue and will result ina
projected deficit in special education.It was noted that the SEPPA benchmarks
remained stable,thus eliminating any reductions Infunding.
Supt.Greene also referred to the Ministry's announcement related to the 2% salary
benchmark and cautioned that it does not include benefit increases.He noted that the
soaring costs of benefits exceeded last year's estimate by 7% and continues to be a
significant factor Impacting salaries.
The Transportation funding increase amounts to2%and equates to $500 000. Itdoes
not address the Board's $2M underfunding issue.
In summary,Supt.Greene reported the projected revenues and expenditures result in
a projected deficit of $8.3M forthe2004-05schoolyear. Alengthyquestion-and-answer
session followed.
Director Bryce advised that during a recent conversation with the Assistant Deputy
Minister related to the seriousness of the Ministry's decision to withhold a portion of the
funding.It was clearly Indicated to him that commitments would not be offered by the
Ministry of Education until the government consultation process Is completed.
Trustee Roberts emphasized that during recent Ministry talks, the messages he heard
cleariy indicate that boards need to be patient whilethe remainder ofthe funding and
long-termplanningisbeing considered.He applauded the Senior Administrationfortheir
comprehensivepresentationandemphasized theimportanceofcontinuedopen dialogue
with the Ministry and community partners.
2004 June 22...39
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
12.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.DEPARTMENT UPDATES
Human Resource Services
Return to Work Workshop for Supervisors and CUPE representatives to be held
2004 June 3;
District School Council (DSC) initiatives Included: "Building Stronger School
Councils"workshop,2004 October 23 Parent Learning Conference,DSC Fall
Newsletter,DSC Communication sub-committee re:Inserts for the Ontario Ministry
of Education School Council Handbook,
During the past month,District School Council has communicated with local School
Councils on the following topics:School Council Annual Report,"School Council
Actions -Year at a Glance"Checklist,2004 Parent Learning Conference,Sexual
Diversity issues Update,Award of Distinction Recipients,School Grounds Greening
Workshop,School Council Handbook Inserts,Education Week Across the Valley,
NewTVDSB Web Site Launch,Communication on Input from DSC to the Board and
upcoming District &Region School Council Meetings;
The District School Council attendance at meetings Included the 2004 May Board,
Committee of the Whole,and Information Committee of the Whole meetings and the
DSC Communication Sub-Committee;
B.Hopkins,Chair,reported that during recent meetings with MPPs,information
related to Thames Valley School Breakfast Programs was requested by Liberal
MPP Steve Peters and a Supporting Small School Structure by Liberal MPP Chris
Bentley;
Approximately 12 offers have been made for French pool hiring for next year with
one more round of internal postings before final numbers of vacancies will be
determined;
There are currently 283 elementary long-term occasional (LTO)teachers and short-
term numbers are 1,590 elementary (459 retirees);
A new First Class e-mail conference has been Implemented for Joint Health and
Safety Committees to provide fast information sharing of resources,concerns and
directions between central and school/site committees;
A Secondary Principal,Vice Principal,and Branch Representatives joint In-service
was held 2004 May 12;
There are currently 128 secondary long-term occasional (LTO)teachers,short term
numbers are 869 secondary (243 retirees);
HR and ITS staff is collaborating to enhance electronic record keeping for tracking
staff training In Crisis Prevention Intervention,compressed work week changes,
twelve months scheduling;
Hiring is ongoing for temporary Educational Assistants and Office/Clerical
employees.Staffing of summer student and summer school positions continues;
Effective 2004 May 25, 16 secondary schools began using TVARRIS electronic
timesheet recording secondary teacher absences and occasional teacher's
payments.All secondary schools will be moved to this process by2004 September
01.
2004 June 22...40
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
12.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.DEPARTMENT UPDATES -cont'd
Operations Services
Superintendents of Education withCommunityof Schools Principals are reviewing
the year-end progress withre:school goals/improvement. In-service feedbacl<is
being requested of Principals and Vice-Principals for consideration by
Superintendents during the department goal review over the summer;
Elementary staffing is entering the third round for part-time teachers who wish an
entitlement increase.Postings for vacant positions continue in the secondary
panel.The additional staff forsmall secondary schools is being reviewed withthe
Principals and the Superintendent for that school to determine the needs on a
case by case basis;
Elementary French Immersion Review Plan input meetings are scheduled as
follows:2004 May26 at Parkside C.I., May27 at Woodstock C.I., May31 at the
Education Centre,and June 02 at Strathroy DCI;
Caradoc South Area Accommodation Study Committee meeting isto be held 2004
June 14;
Administrative response tofour area accommodation studies to be held 2004 June
22;
Draft Report of Elementary French Immersion Review is to be posted to website
by 2004 June 30;
A New Administrators half-day session was held 2004 May 28.A "Making the
Leap"session is scheduled for 2004 June 17;
Safe Schools initiatives included:Yvette Locke, How to Hug a Porcupine,Kids on
the Block, SAVE Conference,and Tribes.Drama presentations that engage
students inviolence prevention include:The 4"^R Curriculum,Parent Outreach
Subcommittee of Safe Schools,Stand ByMe volunteer mentoring and A Time for
Music program.
Research and Assessment provided the following services and support:
Board and school data from the 2003 October OSSLT results released to public;
Analysis of OSSLT results under way;
Support for administration of EOAO Grade 3 and 6 assessments;
Reports completed and distributed on TVNELP Day 1 and 2 parent/child
sessions,analysis of Day 3 data under way;
Reports prepared for secondary school violence prevention initiatives- "You're
It";
Partnerships for Excellence -phonological awareness data collection and
distribution of CAT/3 school level results;
Collection of DRA (reading assessment]data from schools under way;
Continued development workon enrolment/class size data collection processes;
Trillium consolidation;
System level data extracts;
Work with student databases and data forministry, EQAOand Board reporting;
Continued development of student achievement databases;
Analysis of PDD and Gifted review data and report writing;
School-based and system-level surveys;
Literature reviews have been completed;
2004 June 22...41
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
12.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.DEPARTMENT UPDATES -cont'd
Operations Services -cont'd
Surveys distributed to Cohort schools in Increasing Instructional Intelligence
project;
School-based reading and math assessments -end of year data collection.
Executive Superintendent Gryseels reported that a plan has been completed in
response to the Board's 2004 May25 motion approving the hiring of five additional
teaching staff to be added to the four secondary schools with an enrolment below
400.Supt.Jazey advised that meetings were held with each of the four Principals
and Superintendents to discuss programming/timetable options resulting from the
Increased staffing complement.A chart of the staffing allocation for Annandale
School,Glencoe High School,North Middlesex District High School and Norwich
District High School was distributed and discussed.
Program Services
- Arts and Applied Studies update Included:
-Arts Symposium held 2004 April 17,Arts Festival held Education Week,Dance,
Gymnastic and Wrestling Festivals completed,Track and Field workshops,Skills
London,Oxford,Middlesex,Elgin (SLOME)and Skills Canada event;
-Information Technology updates included:
- Network Operating System Development and Planning Team began work in
April with Microsoft consultants preparing for the new NOS implementation that
will engage each computer and user across the District;
-Technology Learning Coordinators are gathering the school Information and
Communications plans from each school to form tine basis of growth InInformation
technology;
-All projects Implemented as a result of the "New Directions"documents are on time
and within specifications;
- The Wide Area Network contract negotiations are progressing with Bell Canada.
The final technical configuration and working with the London District Catholic
School Board to determine If a common environment exists which will result In
potential cost savings for both boards.The contract is expected to be finalizedinthe
summer with the building of the new network to begin Inearly fall.
- The Trillium Consolidation project for elementary schools is progressing well for a
successful completion this summer.The central server hardware has been ordered
from our selected vendor (IBM)for arrival before the end of 2004 May. The
installation, configuration and testing will be completed in time for the July data
consolidation that has been simulated three times in preparation for the final
consolidation.Each simulation has identified errors or deficiencies which are being
corrected for the final run.Local programs to enhance Trillium for the schools or
feed other TVDSB systems (ie.Transportation)are being converted to the central
database.The earlytestingof these routinesindicate positive results tobe readyfor
July. Work plans are being established for the technical staff to convert the school
connections In the summer.Each computer which accesses Trillium will need
attention.ItIs anticipated that the consolidation will be complete for the start of the
new school year.
2004 June 22...42
11.REPORTS OF COMMITTEES-cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
12.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.DEPARTMENT UPDATES-cont'd
Business Services
Facility Services Projectsand MaintenanceUpdate Included CapitalProjects at North
Meadows P.S.,East Williams Memorial P.S.,Oxford Park P.S.,Clara Brenton P.S.
School Renewal Programs included bus drop-off construction for Empress P.S.,
barrier-free projects, Maple Lane renovations and intercom replacement projects.
Financial services Initiatives Included the New Administrator's In-service on April 30,
2004-05 budget development and financial statements for the Thames Valley
Education Foundation;
- SupportServices update included renaming of SupplyManagementto Purchasing
Services Department, renewed tender contracts and development ofa new day timer
by Printing Services.
Director's Services
Director of Education Bryce visited/participated In the following events:Lord Roberts
French Immersion P.S.,London.-Gathering In the Garden,Byron Somerset P.S.
London,- Spring Concert, South Ridge P.S., Tillsonburg,- LiteracyDay, and Central
P.S.,Woodstock,- Celebrity Reader.Mr.Bryce attended the following
events/meetings:Thames Valley District School Board's System-Wide Education
Week Kick-Off at the Education Centre,Improving Instructional Intelligence,Junior
Achievement Board of Directors',Garrison Community Council,Fiesta Day -
Traditional and Modern Dance and Music Celebration,Council of Directors'of
Education, Oxford County Counciland Thames Valley Trustees and Administration
Joint Meeting, UnitedWay Cabinet, Regional Education Counciland Thames Valley
Education Foundation Board of Directors.
Mr.Brycebrought greetings and/or presented to the following groups: Annual Skills
Competition (London,Oxford,Middlesex and Elgin),Heritage Fair Regional
Celebration,Young Authors'Conference,A Celebration ofLearning inOxford County,
Award of Distinction Celebration,Hlllcrest P.S. (Woodstock) -50*^Anniversary
Celebration and the London Y Celebration Youth 2004 Awards.The Director met with
Shannon Ross and Kory Preston,two Incoming student trustees.The Director
prerecorded a message forthe Children's Health Foundation,"An Eveningof Hope".
Staff Development Initiative updates included New Teacher Committee, Staff
development Planning Calendar, Staff Development Outreach Program,Site-based
Professional Development sessions,Staff Development standards,leadership
programforthe 2004 Learning Conference,Administrative Mentoring Reflection and
Recognition Program.
Updates provided ofOur Vision In-serviceforschools and School Councils,Advisory
Committee,refinements.Implementation and research;
Public Affairs and Community Relations updates included LINKS electronic edition,
Lawson Literary Awards,Thames Valley Education Foundation Award and Curtis
Conrade Scholarship.
Trustee Jaffe extended appreciationto allthe Superintendents and support staffforthe (
numerous Initiatives underway as evidenced In the Department Updates.
2004 June 22...43
/"\
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
12. REPORTOF THE INFORMATjON COMMITTEE OFTHE WHOLE - cont'd
8.ADJOURNMENT -The meeting adjourned at 10:30 p.m., on motion of L.Stevenson.
P.SATTLER,
Chairperson
Trustee Anstead requested the rationale for allowing the four French Immersion public
presentations while the French Immersion Accommodation Review is presently underway.
She expressed concern that the groups had been given a distinct advantage over other
parents that presented at the accommodation public meetings.She also expressed
concern over the "repartee"that followed the presentations where questions were
presented directly to the Senior Administration,contrary to the format and purpose of the
meeting according to Board Bylaws.She commented that the purpose of questions of
clarification was seriously abused and changed the inherent function of the meeting.
Chairperson Hunter advised that it.was the decision of the Chairs'Committee to allow
French Immersion presentations at the Information Committee of the Whole meeting and
advised that clarification should have been made that it was not appropriate for the
presenters to direct questions to the Administration.Trustee Hart advised that aliowing
these presentations was not consistent with the information he provided to his community
related to the French Immersion Accommodation Review where he advised community
representatives to provide their input during the Accommodation Review process.Trustee
Sattler responded that allowingthe presentation was in accordance with Board Bylaws.
Following the discussion.Exec.Supt.Gryseels reviewed the procedures and time lines for
the French Immersion Accommodation Review Plan. A summary of the report is to be
posted on the Board's website in 2004 June.An Administrative report isto be presented
to the Board in 2004 September followed by an opportunity for public input from all areas
during 2004 October/November with a Board decision to be made in 2004 December.
13.INCREASED FUNDING TO IMPROVE STUDENT LITERACY
Exec. Supt. C. Murphy presented information on the use offunding received in accordance
with Ministry ofEducation Memorandum2003: B31,"Increased FundingtoSupportStudent
Literacy".
The Ministry Memorandum B21,dated 2003 December 03,announced additionalfunding
to support students who have a higher risk of academic difficulty because of social and
economic factors or because they are new to Canada.The additional funding is
implemented through an increase to the demographic component of the Learning
Opportunities Grant and to the existing English as a Second Language (ESL) allocation of
the Language Grant.For 2003-2004,the additional ESL allocation is $305 572 and the
increased funding for student literacy Is $1 888 156.
Two previous reports informed trustees of this initiative.Inthe 2004 January 21 report to
the Board,subject:"Allocating Additional Learning Opportunities for ESL",trustees
approved the following two recommendations:
"That the $306 000 inadditional Language Grant (ESL)funding be used to create
2.5 FTE elementary ESL teaching positions and 1.5 FTE secondary ESL teaching
positions,"and,
'That the balance be used to purchase resources to support ESL programs in the
elementary and secondary panels".
20Q4 June 22...44
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
13.INCREASED FUNDING TO IMPROVE STUDENT LITERACY -cont'd
The proposal for the use of funds to support improved student literacy was described in the
March Program Services Department Update.Information was includedin subsequent Board
reports including the Preliminary Teacher Staffing report (2004 February 24), and the draft
Special Education Plan (2004 April 27).
School boards are required to report publiclyon how the student literacy funding is used.
Boards must fonvard a copy of the report to their school councils,place a copy on the Board
website and file a copy with their District Ministry office.The report must be filed by 2004
June 30.
The report explained the fundingallocationforthe period2004 January toAugust, proposed
programs and expenditures for2004 September and beyond. Supportingdocumentation and
detailed reports of expenditures will be kept on file within Program Services and with the
District Ministryoffice.
REPORT FOR THE INCREASED FUNDING TO IMPROVE STUDENT LITERACY
ENGLISH AS A SECOND LANGUAGE
Subsequent toBoardapproval In January, the ESLfundingwas used tohirean additional2.5
elementary ESL teachers and 1.5 secondary ESL teachers.Anyremaining funds (estimated
to be less than $10,000 per year)will be used to purchase instructional resources to support
ESL programs.
Approximately1 900 elementary and 400 secondary students receive support from ESL
teachers.Within the elementary panel,approximately 600 ESL students are at Stage 1
language acquisition.The increased staffing allocation enables the board to reduce the PTR
and degree of itinerancy at the elementary level, to reduce class size and multi-leveled ESL
classes at the secondary level,and to come closer to our goal of daily ESL support for Stage
1 students.
As the 4.0 ESL staff were not placed in schools until February,salaries for the 2003-2004
school year are based on service from February to June.As a result, for this school year
only.Program Services has had a one-time opportunity to use the balance of the allocation
to invest in school resources.Specifically,this has enabled the Board to purchase resources
for students in ESL/ELD programs at all levels of language acquisition inboth the elementary
and secondary panels.The materials purchased include software programs,student
textbooks,modified course/subject resources,dictionaries,a widerange ofreading materials,
as well as professional resources for teachers.All resources address the language
acquisition needs of ESL/ELD students and/or support grade/subject specificcontent. Some
ofthe secondary resources are directlylinkedtopreparing ESL/ELD students forthe OSSLT.
IMPROVING STUDENT LITERACY
In 2000 June,the Ministry of Education introduced funding through the combined Special
Education (SEPPA) and Learning Opportunities grants (LOG)to support student literacy in
the primary grades.In response,the Thames Valley District School Board created the
Partnerships forExcellence program placingadditional support staff in47 identified schools.
Depending on the needs of the students,principalsand supervisory officers selected from
among literacy teachers,educational assistants,speech/language pathologists, school
support counselors and Psychological Services staff. Eight teachers on special assignment
(TOSA's-Early Literacy)were hired to provide support to teachers in "non-partnership"
schools and have helped lead the implementation of the Thames Valley Neighbourhood
Learning Program (TVNELP), "It's Great to be Threel"
2004 June 22..A5
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
13.INCREASED FUNDING TO IMPROVE STUDENT LITERACY -cont'd
Funding also supports purchase of instructional resources and provision of professional
development opportunities.
The majority ofthe new LOG funding will be used tosustainthe Partnershipsfor Excellence
program inthe curent 47schoolsandtoplace literacy teachers in an additional 11 schools.
These 11 schools have been identified on the basis of 2001 census data which include
income,parents'education level, unemployment rate,mobility,immigration and home
language.
Funds will also support expansion of the Keys to Literacy program and the hiring of two
Reading Recovery Lead Teacher trainers. Twosocial service workers will be added to the
complement of staff working with at-risk secondary school students. One Learning Co
ordinator will assist the Learning Supen/isor -Pathways for Success to co-ordinate literacy
and at-risk programs and to ensure continuityand alignment withthe Pathways for Success
(grades 7-12)initiative.;
Remaining funds will be used to continue the TVNELP program,to support school-based/
community projects,to purchase resources and equipment,for professional development of
teachers and for operational costs.
As with the new ESL funding,these staffing and operational expenditures for "Improving
Student Literacy"will not commence until2004 September.Therefore,Program Services
has allocated $1.25M of the 2003-2004 grant to identified schools to purchase language,
mathematics and computer resources for students inthe junior and intermediate divisions.
The remaining funds will be held in reserve to ensure sustainability of the Partnerships for
Excellence program.
A brief question-and-answer session followed.
14.RURAL EDUCATION STRATEGY FUND
Exec.Supt. P.Gryseels presented the following report regarding the Rural Education
Strategy funding.
On 2003 December 15,the Board received the Rural Education Strategy Report and
approved that the additionalfunds ofapproximately$445 000 be expended on updating the
library resource collection,enhancing information technology capability,cataloguing
resources,acquiring furniture and equipment,and completing minor renovations as
necessary as a result of this initiative.
The following summary delineated how the funds were spent on the 30 schools identified by
the Ministryof Education as eligible to receive Rural Education Strategy funds.
CONTENT
The E^ral Education.Strategy provided funds to help and assist 34 Ministry-identified, rural
school libraries.An amount of $578 000 was received and designated for improvements to
be made to school libraries and their core collections.The majority of the funds have been
allocated to 14 of those schools that were considered most in need of new and improved
library resources.The report includedthe names ofthe schools, amounts spent, process
used in selection of the schools and the resources,and a continuation plan should the funds
continue in the upcoming school year.
2004 June 22...46
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
14.RURAL EDUCATION STRATEGY FUND -cont'd
The foliowing 34 elementary schools met the Ministry criteria:
A.J. Baker, Aldborough,Biddulph,Caradoc South,Dunwich-Dutton,East Oxford,East
Williams,Hickson,Innerkip,Leesboro,Lucan,McGillivray,Metcalfe,Northdale (Dorchester).
North Norwich, Norwich,Otterville,Oxbow,Parkhill-West Williams, Plattsvllle, Plover Mills,
Port Burweii,Port Stanley. Prince Andrew, River Heights, South Dorchester,Sparta,
Springfield,Straffordville,Tavistock,Thamesford,Valleyview,West Elgin Elementary,and
Zorra Highland Park.
CRITERIA FOR DISTRIBUTION OF FUNDS
Using the results from the needs/assessment survey that each school completed, the
schools'collection needs were reviewed by the total number of resources,the amount
needed to bringthem up to standard,the overallage ofthe collection,the percentage ofthe
collection that was nonfiction,and that representation from all three counties was present.
Fourteen schools were selected for the amount of $26 000 based on the above criteria.It
was decided that all schools should receive a base amount of $6,000.
Usingthe results ofthe needs/assessment survey, itwas determined that the majorityofthe
schools needed to update their Reference Printcollection. The results also indicated that
very few schools had a dedicated computer for students to utilize the online Library
Catalogue and other online databases.
Itwas feltthat supporting the "Beginning Steps"document with the books that matched the
bibliographylistedinthe bookwouldbe an asset to teachers inPrimary grades as theytaught
the-starting skillsof how to research.They used the four-step mode! advocated by the
TVDSB in the other On Your Own series of books.
USE OF THE FUNDS
Each of the 34 schools received a World Book Reference Package that included a 2004
World Book set,2004 Student Discovery Encyclopedia,2003 World Dictionary,World Atlas
2003 and a set ofAnimals ofthe World books. An approximate value of $2 000 each (Total
=$68 000)
Each of the 34 schools received a new circulation computer and scanner replacing their old
circulation computer. The former circulation computer will become a dedicated search
computerforthe Library Catalogueforthe students.An approximate valueof$2000each
(Total = $68 000)
Thirty-oneof the schools who have Grades JK - 3 will receive a complete bibliography of
books that support the TVDSB resource document "BeginningSteps". Anapproximate value
of $2 000 each (Total =$62 000)
The following 14 schools received $26 000 each: Aldborough, Dunwich-Dutton,East
Williams Lucan,Northdale -Dorchester,North Norwich,Oxbow, Port Stanley,Prince Andrew,
RiverHeights, South Dorchester,Straffordville,West Elgin elementary and Zorra Highland.
Fourteen schools participated in a Multi Vendor,display (seven approved vendors) at the
Western Fairgrounds on 2004 May19 to select their new books for their collections from
approximately 6 000 titles thatwere preselected bythe Library Coordinator and the Book
Selection committee.
2004 June 22...47
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
14.RURAL EDUCATION STRATEGY FUND -cont'd
At the beginning of 2004 June,the balance of the funding will be determined and a bulk
purchase of additional resources for all 34 schools will be made based on the amount left.
FUTURE PLANS
Should the Rural Education Strategy Funds continue from the Ministry,the plan would
proceed to include the other 20 schools,continuing to focus on their print collections to bring
them up to the suggested standards.
A simplified summary chart was provided that Indicated the plans for each school.It was
noted that should a school nothave spent the entire $26 000 on 2004 May 19,any remaining
money would be returned to a central account and applied to Plan B (bulk buying) to ensure
that all the money is spent within the time frame.
Reference Materials -$2 000 (Base)
NewCirc Computer and Scanner -^$2 000 (Base)
Beginning Steps Bibliography (books)- $2 000 (Base)
DirectorBryceadvised that the criteria for distribution ofthe Rural Education Strategy funds
was deemed appropriate by the former provincial government with an obligation to report
back during 2004.
15.PRIMARY CLASS SIZE REDUCTION
Exec. Supt. Gryseels provided information related to the Ministry's initiative on the primary
class size reduction for 2004-05.He noted that there appears to be a significant level of
flexibility duringthe firstyear fora major initiative In addressing primary class size reductions
for Junior Kindergarten to Grade 3.
On 2004 May26, the Ministry of Education issued Memorandum No.2004:B6 regarding the
primary class size reductions for the 2004-05 school year.Under this initiative,the Thames
Valley DistrictSchool Board received $3 383 827. Of this money, It Is anticipated that
approximately $300 000 will be required for supplies, leaving enough funding for
approximately 40 teachers.
At the present time 34.5 teachers have been allocated to schools.This allocation does not
include the preparation time which will be required.
As a general guideline, the Superintendents of Education attempted to address schools
where the average class size was In excess of 25 students in the Junior Kindergarten to
Grade 3 classes.Consideration was also givento those schools where there was a high
need.
The final decision with respect to the remaining staff is being delayed to ensure that the
number of students in Junior and Senior Kindergarten is as actually projected.During the
2003-04 school year,the only area over-projected was in the JK/SK classes.As such,the
decision on the remaining allocation is being delayed.
The Administration responded to question for clarification. Director Bryce advised that the
Board will be required to submit an approved plan outlining how the Primary Class Size
Reduction amount will be used to lower primary class sizes.He noted that this funding
cannot be used for other purposes.
Trustee Roberts commended the Administration on moving this report forward quickly.
2004 June 22...48
'
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
16.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2004 June 08
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T. Roberts (Chair) J. Hunter B.Bryce D.Blair M.Sereda
D.Anstead D. Mugford P.Gryseels K.Dalton W.Tucker
J.Bennett P.Battler B.Greene J.Empringham K.Wilkinson
A.Cartier (5:15)J.Thorpe K. Havelka S.Christie
G. Hart L.Stevenson C. Murphy G.Jazey C.Dennett
Regrets:S.Peters,P.Jaffe
Absent:S.Doxtator
The Committee met in camera from 5:06 p.m.to 5:27 p.m.
1.APPROVALOF AGENDA-The agenda was approved on motion of G. Hart.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3. Confidential negotiation and property matters were discussed.
4.RISE AND REPORT
A motion to rise and reportwas movedbyJ.Hunter at 5:27p.m.and carried.--^
I
RECOMMENDATION:
1.That Elliott Fairbairn Public School In Tillsonburg be declared surplus and offered at no
charge tocoterminousschoolboards andtheOntarioRealtyCorporation(ORC)In order
to have the properties removed fromthe Board's inventoryof schools inthe calculation
of the Public Accommodation Grant.
T.ROBERTS,
Chairperson
The recommendation was moved by T.Roberts and carried.
17.ADJOURNMENT
The meeting adjourned at 9:45 p.m. on motion of D.Anstead.
J.HUNTER,
Chairperson
RECOMMENDATIONS FROM THE 2004 JUNE 04 COMMITTEE OF THE WHOLE MEETING
- That the Board approve an expenditure of$400 to obtainthe People for Education data extract
for the Thames Valley District School Board.
- That the Board approve the extension ofthe reportingdate ofthe Ad Hoc Committee to Review
Student and Parent Expenditures to 2005 January 25.
- That the draft Freedom of Information and Protection ofPrivacypolicybe forwarded to the 2004 'i
June 22 Board meeting for approval.
-That amendments to the Field Trips and Excursions policy be forwarded to the 2004 June 22
Board meeting for approval.
2QQ4 June 22...49
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
RECOMMENDATIONS FROM THE 2004 JUNE04COMMITTEE OFTHE WHOLE MEETING-
cont'd
That Elliott Falrbairn Public School in Tillsonburg be declared surplus and offered at no
charge to cotemr^inous school boards and the Ontario Realty Corporation (ORC)in order to
have the properties removed from the Board's inventory of schools in the calculation of the
Public Accommodation Grant.
That publicinput on Policy,Procedures and Independent Procedures be extended to60 days
for the 2004-05 school year unless there is an urgency indicated.
The recommendations were approved on motion L.Stevenson seconded by G. Hart and carried.
c.REPORT OF THE CHAIRS'COMMITTEE
2004 June 16
12:25 p.m.-2:50 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J. Hunter (Chair) P.Sattler B, Bryce
J.Bennett T.Roberts S.Christie
1.AGENDA REVIEW
The public and in-camera agendas for the June 22 Board Meeting were reviewed and
approved.
2.CORRESPONDENCE
The process ofapprising trustees of correspondence receivedwas discussed.Itwas agreed
that rather than copyingfor all trustees,correspondence will be placed ina folder and made
available ontheTrustees' Conference Room table. Trustees will beasked to initial thatthey
have seen the material.
The following correspondence will be included Inthe Trustee Correspondence folder:
•Trillium Lakelands DSBto Ministerof Education from re ISA funding;
• Toronto DSBre GST exemption; The letter will be copied to the Federal Party leaders.
The following correspondence was added to the "Communications"section of the June 22
Board Meeting agenda:
•Premier of Ontario re violence in the media;
• ETFO re provincial take-over for elementary and elementary occasional teachers;
Minister of Citizenship and Immigration re Ontarians with Disabilities Act
3.DRAFT BYLAW AMENDMENT
Director Bryce presented an draft amendment to the Delegations bylaw (Bylaw 7.0)
addressing the issue of receiving publicinputwhena process tohear public inputhas already
been put In place.Followinga lengthy discussion,the following recommendations to amend
the "Solicited"and "Unsolicited Inpuf sections were moved byT.Roberts and carried:
That Section 7.2.2 of Board Bylaw 7.0 (Delegations)be amended to read "When a
process Is put in place to solicit public input on a specific matter such as a school
accommodation study or the development of the budget,the solicited input shall be in
accordance withthe procedure outlined Inthe process"and that the current Item 7.2.2.
be renumbered to 7.2.3.
2004 June 22...50
11.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE CHAIRS*COMMITTEE -cont'd
3.DRAFT BYLAW AMENDMENT-cont'd
That Section 7.3.3 ofBoard Bylaw7.0 (Delegations)be amended to"The Information
Committee of the Whole may be the vehicle for oral presentations,as determined
bythe Chairs'Committee,unless there isa process in place to solicitpublic Inputon
a specific matter (See 7.2.2}
4.VISION ADVISORY COMMITTEE UPDATE
Trustee Bennett advised that the Vision Advisory Committee wants to expand the
committee to include all employee groups and sought Chairs'Committee Input into the
suggestion.
Trustees'understanding of the Our Vision initiative was discussed.It was suggested that
a focus group for trustees be scheduled for discussion and clarification of the initiative.
The commitment of the advisory committee and the system to implement Our Vision was
acknowledged.
5.COMMUNITY STAKEHOLDERS
Trustee D.Anstead joined the meeting to discuss the concept of creating a committee
of local leaders Interested in planning for and working in partnership with the Board.She
commented that the Celebrations of Learning did not provide the opportunity for the
public to share their views and was looking to provide a venue for the public to provide
input on what they would liketo see the Board doing and to gain an appreciation of what
the Board is able to do.Valuable grass root information would be shared raising
trustees'knowledge around issues under consideration..
She suggested that area committees be established to provide a strategy to make the
public feel that they are a part of the Board and that they have input into the decision-
making process.The committees would be established to represent the regions of Elgin,
Oxford,Middlesex and London.Membership would be by Invitation as well as open
representation appropriate to each community.They would operate over the long-term
to provide input and sensitivity to the issues as they arise,e.g.area growth,education
partnerships,transportation,school sites/consolidation community use of schools.
The Director questioned the expectations for supervisory officers and school
administrators and commented on the increasing requirements of them.He cautioned
that they not be asked to take on another commitment without reducing other
expectations.
The Chairs'Committee expressed its support In concept and encouraged Trustee
Anstead to pursue development of a plan and report back to the committee in the fail.
6.UPDATE ON CELEBRATION OF LEARNING EVENTS
J.Bennett provided an update of costs for the two Celebrations of Learning noting the
total expenses for the Middlesex and Oxford events were approximately $3912.77.
7.UPDATE FROM THE ELGIN COUNTY COUNCIL MEETING
Itwas noted that a very productive meeting was heldwiththe Elgin County Council where
Issues of mutual Interest were raised.A meeting will also be scheduled with the St.
Thomas Council.
8. DECLINING ENROLMENT STRATEGY -deleted from the agenda
V
2004 June 22...51
'11.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE CHAIRS'COMMITTEE -cont'd
9.REQUESTS FOR PUBLIC PRESENTATIONS
a.Patzer Homes Inc.
It was agreed that Trustees Sattler and Jaffe will invite Mr.Patzer to meet with them to
discuss his concerns over school holding zones.
b.Huron Heights French Immersion Public School
The request from the School Council of Huron Heights French Immersion Public School
was discussed.The presenter will be invited to present at either the Information
Committee of the Whole or during the public input session on the French Immersion issue
in the fall.
10.OTHER BUSINESS
a.Student Tnjstee Request
The request by the Student Trustee to have his term extended to August 31 In order for
himto participate in budget discussions was considered.Itwas noted that arangements
have been made to provide the Incoming student trustees withtheir Budget material and
to invitethem to a Budget information session.Itwas agreed that Board policyis clear
that the student trustee term runs from August 1 to July 31.
b.Staffing
Following a discussion at the June 15 Board meeting regarding the impact on hiringfor
September ofan August Budget approval,the Directoradvised that one additionalperson
has been hired pending budget approval to backfill recent appointments.
c.Trustee and Senior Administration Social
T.Roberts suggested that a social be planned for trustees,Senior Administration and their
families early In the new school year.September 10 at 4:00 p.m. was tentatively
scheduled.The Chair will have Invitations prepared.
11.FUTURE MEETING DATES
The following Chairs' Committee meetings were scheduled from 12:00-3:00 p.m.in the
Governor Simcoe Room:September 22,October 20 and November 17.
12. ADJOURNMENT -The meeting adjourned at 2:50 p.m. on motion of P.Sattler.
RECOMMENDATIONS:
1.That the Solicited Input Section 7.2.2 of Board Bylaw 7.0-Delegations be amended to read
"When a process Is put in place to solicit public input on a specific matter,such as a school
accommodation study or the development of the budget,the solicited input shall be in
accordance with the procedure outlined in the process"and that the existing Item 7.2.2.be
renumbered to 7.2.3.
2.That the Unsolicited Input Section 7.3.3 of Board Bylaw 7.0--Delegations be amended to "The
information Committee of the Whole may be the vehicle for oral presentations,as determined
by the Chairs'Committee,unless there Is a process In place to solicit public input on a
specific matter (See 7.2.2).
J.HUNTER.
Chairperson
The recommendations were adopted on motion of J.Bennett and G. Hart and carried.
2Q04 June22...52
11.REPORTS OF COM MITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2004 June 22
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T.Roberts (Chair)
D.Anstead
J.Bennett
A.Cartier
G.Hart
J.Hunter
Regrets:S.Doxtator
P.Jaffe
D.Mugford
8.Peters (6:00)
J.Stewart
P.Sattler
L.Stevenson
B.Bryce
P.Gryseels
B.Greene
J.Thorpe
C.Murphy
D.Blair
K.Dalton
J.Emprlngham
K.Havelka
L.Hutchinson
G.Jazey
M.Sereda
The Committee met in camera from 5:05 p.m.to 6:10 p.m.
W.Tucker
K.Wilkinson
S.Christie
C.Dennett
1.APPROVALOF AGENDAThe agenda was approved on motion of G. Hart.
2.CONFLICTS OF INTEREST - No conflicts of interest were declared.
3.Confidential personal, propertyand legalmatters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved by J.Stewart at 6:10 p.m. and carried.
•I
RECOMMENDATIONS:
1.Thatthe motionsapprovedatthe2004 June 22in-camera session relatedtoan appointment
to permanent teaching status be approved.
2. That the Board enter into a 5-year contract for the period of 2004 September 01, to 2009
August31 with Dairyland Fluid Division Ltd.to provide milk vending "milk togo"as required.
3. That the Board enter into a 5-year contract for the period of 2004 September 01 to 2009
August 31 with Pepsi Bottling Groupto providecold beverage vendingas required.
4.That the Board enter into a 5-year contract for the period of 2004 September 01 to 2009
August 31 withChartwells to provide snack inthe secondary schools as required.
5.That the Board enter into a contract with Skyline Elevator Inc. for the inspection and
preventativemaintenance ofelevatingdevices. The contract will be fora three-year period
withan option to extend itfor an additional two years.
6. That the Board adopt the School Boards' Co-operative Inc.(SBIC)as its insurance carrier
for excess of loss insurance for WSIB claims.
7.That the Board authorize Administration to negotiate the sale of a parcel of land
approximately 1.5 acres in area located Immediately east ofBlossomParkEducationCentre.
8. That the Board accept the offer to purchase land at G A Wheable from the Glen Cairn
Resource Centre.
9.That the Board authorize the Administration to negotiate withthe Cityof London and London
Health Sciences to renew the lease for use of the Westminster Ponds for a 10-year period.
2QQ4 June 22...53
11.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE • IN CAMERA -cont'd
T.ROBERTS.
Chairperson
The recommendations were adopted on motion of J.Bennett and G. Hart.
8.REQUEST FROM THE EAST ELGIN AREA ELEMENTARY SCHOOL ACCOMMODATION
STUDY COMMITTEE
A request from the East Eigin Area Eiementary School Accommodation Study Committee was
presented.
Trustee Stevenson advised that some parents do not feel that the parameters of this study have
allowed for discussion of all the options that should be considered at this time.The Committee
members are in agreement that this Committee should continue and explore new parameters.
One options would be to survey the parents of South Dorchester students regarding keeping their
Grade 7 and Grade 8 students in the school as opposed to being bused to Davenport P.S., in
Aylmer.
The Thames Valley District School Board approved the followingmotion on 2003 April 22:
"Thatconsistent with the Board Policy and Procedures, "School Accommodation and Facility
Organization,"the followingArea Accommodation Study Committees be established:
-Davenport.McGregor,South Dorchester,Springfield,Summers'Corners;
-Princess Anne,Victory Memorial,Westfield;
-Northdale,Northridge;
-Annandale,College Avenue S.S.,Nonwich DHS,Glendale HS;
-Glencoe DHS, North Middlesex DHS,Glendale,Strathroy DCI,West Elgin S.S.
Recommendation:
That the East Elgin Area Elementary School Accommodation Study Committee be granted a
reporting extension to 2004 December 14.
An amendment moved by P.Jaffe and J.Stewart that the extension date be extended to 2004
October 12 was carried.
The following recommendation was moved byL.Stevenson and seconded byJ. Bennett.
That the East ElginArea Elementary School Accommodation Study Committee be granted
a reporting extension to 2004 October 12.
12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
a.The following motion was moved by A.Cartier and seconded by D. Mugford:
Re motion of April27,2004:
That the implementation process for the Sexual DiversityPlan at the school levelbe guided
byprincipalsinconsultation with students,staff.School Council. Home and School,parents
and guardians of students attending each individual school (as per Section 2.9 of the Safe
Schools policy)and
2004 June 22...54
12.MOTIONS •NOTICE OF WHICH HAS BEEN GIVEN -cont'd
That each principal will have access to the "Continuumof Safe Schools" to assess the level
ofsafety and to refine Safe School initiatives inconsultation with theirschool community.
Imove, in respect to the above motionand as perthe current practicethat allowsall partners
in the process to make decisions regarding student participation, that is,parents may
withdraw their children from any program that they feel conflicts withtheir family values.
That the Thames ValleyDistrictSchool Board obtain written permission through memos to
parents at the same time report cards are sent out, orat another appropriate time, advising
whether they wish their children to participate in sexual diversity events and that the children
participatingmove fromtheir home classroom to another area to receive the instruction, or
the students not participating be relocated to another area during the sexual diversity
discussions.
A request by Trustee Jaffe that the question be calledwas supported.On vote, the motionwas
defeated.
b.The following motion by A.Cartier was withdrawn:
Whereas as some trustees are receiving calls from parents and others,and the Ministry of
Education Is receiving communications on the subject;
That trustees,staff and community participate and determine at what grade sexual diversity
discussions will be presented to children,and at what grade it will end.
c.The following motion was moved by L.Stevenson and seconded by G. Hart.
Whereas the Thames Valley DistrictSchool Board is publiclyfunded and is accountable to
the communityit serves and the Board of trustees believe inthe value of accountabilityand
transparency in its budget process,
Be it resolved that the Thames Valley District School Board establish an Audit Committee
consisting of parents,trustees and community members at large to review the expenditures
ofthe Board to provide assurances that the monies are being allocated to fulfil the objectives
of each program.
There will be ongoing reports back to the Board of trustees on a monthly basis.
After considerable discussion of the original motion,the following motion was moved by D.
Anstead,seconded by P.Jaffe and carried:
That the matter of establishing an audit committee be referred to the Director to determine
how other boards handle a similar concept and framework and that a report be brought back
to the Board.
13.ADDITIONAL BUSINESS -none
14.COMMUNICATIONS
a. ONTARIOPUBLIC SCHOOL BOARDS' ASSOCIATION(OPSBA)
Trustee Hart provided an update regarding the OPSBA 16"*Annual General Meeting and
Program heldat DeerhurstResort and Conference Centre. Headvised that Trustee Stevenson
will serve on the OPSBA Program Committee for the next year and noted that the conference did
not offer an orientation session to incoming student trustees because of the few students
attending.
2004 June 22...55
f'^•
V 14.COMMUNICATIONS -cont'd
a. ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)-cont'd
Mr. Hart advised that London,Stratford and Windsor are being considered for next year's AGM
and that Trustee Anstead is a member of the AGM and Program Planning Committee.
Trustee Anstead added that this year's AGM was a very successful one with interesting
workshops and speal<ers.She encouraged trustees to register for the 2004 Canadian School
Board Association's Congress to be held 2004 July 08 to 10.
b.STUDENT TRUSTEE UPDATE
Student Trustee Matthew Reid provided an overview of his activities during his term of office.
c.MINORITY REPORT REGARDING PROVISIONS FOR GIFTED STUDENTS
The Minority Report regarding Provisions for Gifted Students was submitted for attachment to the
2004-05 Special Education Plan.
d.MINISTRY OF CITIZENSHIP AND IMMIGRATION RE ONTARIANS WITH DISABILITIES ACT
Chair Hunter has received a letter from the Ministry of Citizenship and Immigration
acknowledging receipt of the Board's letter related to improving the Ontarians with Disabilities
Act.
e.PREMIER OF ONTARIO
The Chair has received a letterfromD.McGuinty,Premier ofOntario,acknowledgingthe Board's
subsequent letter regarding violence in the media.
f. ELEMENTARY TEACHERS'FEDERATION OF ONTARIO(ETFO)
A letter has been received from E. Noble,President,Elementary Teachers'Federation of Ontario,
advisingthat the ETFOhas entered intoa Provincial Takeover agreement with the elementary
occasional teachers in Thames Valley.
g.INTEGRATION ACTION FORINCLUSION IN EDUCATION AND COMMUNITY (ON)LONDON
AND AREA MINORITY REPORT
The Integration Action for Inclusion inEducationand Community (On)London and Area Minority
Report was submitted for attachment to the 2004-05 Special Education Plan.
h.COMMUNITY LIVING LONDON -LONDON AND AREA MINORITY REPORT
The Community Living London- Londonand Area Minority Report was submitted for attachment
to the 2004-05 Special Education Plan.
15.NOTICE OF MOTION
The following Notice of Motion was presented by L.Stevenson for consideration at the 2004
September 28 meeting:
Whereas the Thames Valley District School Board is a caring, learning community that imparts
the value of respect for diversity;
And'whereas students with exceptionalities are an integral part of school communities that
support learning in a caring environment;
And whereas the Board is committed to offering a full spectrum of services;
'Be it resolved that the Board ask the Senior Administration to explore initiatives to enhance
current opportunities for the inclusion of students with exceptionalities in regular classrooms.
Administration will provide to SEAC an action plan and recommendations to be considered inthe
Special Education Plan Review for the 2004-2005 school year.
20Q4 June 22...56
16.GOOD NEWS ITEMS
Trustee Stevenson thanked Supt.M.Sereda for preparing a summary of the credits achieved by
TVDSB students attending the alternative schools and extended congratulations tothe stafffortheir
successful support of high risk students.
Trustee Roberts applauded the high caliber of the Beal S.S.singers that has earned them an
opportunity to performat the National ArtsCentre on 2004 July 01.
Trustee Roberts reminded trustees of the Board's Teddy Bear recognition program.A teddy bear is
available uponrequest from the Director's Office foranystudentwhohas a serious illness,has lost
a sibling,is hospitalizedor has been involved inan accident. The teddy bears, wrapped inThames
Valley gift bag, are sent to the school principal for delivery to the student. Maycomments of
appreciation have been received from families forthis caringgesture.
Director Bryce advised that of the one million students who wrote the Grade 6 Mathematics
competition,University Heights P.S. students of London placed first of the 486 schools entered,
including schools forthe gifted. Aletterofcongratulations will be sent'to the students.
Trustee Roberts wished everyone a safe and relaxing summer and advised trustees that a special
meeting of the Board is scheduled for 2004 August 24.
Trustee Anstead requested that a message be sent tothe system conveyingthe Board's appreciation
to all staff for their continued support and commitment and wishing everyone a good summer.The
Director advised that because the school year ends on June 23, itmay not be possible to reach those
who leave for the summer.He noted that special greetings are sent to the system from the Chair and
Director annually in September and December.
17.ADJOURNMENT
The meeting adjourned at 10:55 p.m. on motionof J. Stewart and P. Jaffe.
CONFIRMED:
Chairperson
2004 June 22...57
SUMMARY OF APPROVED RECOMMENDATIONS OF 2004 JUNE 22
That Oxford Park Public School be re-named to Eagle Heights Public School effective 2004 July 01.
That a decision be postponed on the Lucas Area Accommodation Study pending an announcement from
the Ministry of Education regarding new funding commitments for school accommodation.
That the Chairperson and Director of the TVDSB request a meeting with the Chairperson and Director
of the London District Catholic School Board to explore the feasibility of constructing an elementary
school in the shared high growth area of North London.
That a decision be postponed on the Town of Ingersoll Area Elementary School Accommodation Study
pendingan announcementfrom the Ministry ofEducationregarding newfunding commitments forschool
accommodation.
That a decision be postponed on the West Middlesex -West Elgin Secondary School Area
Accommodation Study pending an announcement from the Ministryof Education regarding new funding
commitments for school accommodation.
That the Board approve an expenditure of $400 to obtain the People for Education data extract for the
Thames Valley District School Board.
That the Board approve the extension of the reporting date of the Ad Hoc Committee to Review Student
and Parent Expenditures to 2005 January 25.
That the draft Freedom of Information and Protection of Privacy policy be forwarded to the 2004 June
/22 Board meeting for approval.
That public input on Policy,Procedures and Independent Procedures be extended to 60 days for the
2004-05 school year unless there Is an urgency Indicated.
That amendments to the Field Trips and Excursions policy be fonwarded to the 2004 June 22 Board
meeting for approval.
That Elliott Falrbairn Public School in Tlllsonburg be declared surplus and offered at no charge to
coterminous school boards and the Ontario Realty Corporation (ORC) in order to have the properties
removed from the Board's inventory of schools in the calculation of the Public Accommodation Grant.
That the Solicited Input Section 7.2.2 of Board Bylaw 7.0-Delegatlons be amended to read "When a
process is putIn place tosolicitpublicinputon a specific matter,such as a school accommodation study
or the development of the budget,the solicited input shall be In accordance with the procedure outlined
Inthe process"and that the existing Item 7.2.2.be renumbered to 7.2.3.
That the Unsolicited Input Section 7.3.3 of Board Bylaw 7.0~Delegations be amended to 'The
Information Committee of the Whole may be the vehicle for oral presentations,as determined by the
Chairs'Committee,unless there Is a process In place to solicit public input on a specific matter (See
7.2.2).
That the motions approved at the 2004 June 22 in-camera session related to an appointment to
permanent teaching status be approved.
That the Board enter into a 5-year contract for the period of2004September01,to 2009 August 31 with
^Dalryland Fluid Division Ltd.to provide milk vending "milk to go"as required.
2004 June 22...5B
SUMMARY OF APPROVED RECOMMENDATIONS OF 2004 JUNE 22 -cont'd
That the Boardenter into a 5-yearcontractforthe periodof2004 September 01to 2009 August31 with
Pepsi Bottling Group to provide coldbeverage vending as required.
That the Boardenter into a 5-yearcontractforthe periodof2004 September 01 to2009August31 with
Chartwellsto providesnack In the secondary schools as required.
That the Board enter Into a contract with Skyline Elevator Inc. for the inspection and preventative
maintenance of elevating devices. The contract will be for a three-year period with an option to extend
itfor an additional two years.
That the Board adopt the School Boards' Co-operative Inc.(SBIC)as its insurance carrier for excess of
loss insurance for WSIB claims.
That the Board authorize Administration to negotiate the sale ofa parcel of land approximately 1.5 acres
in area located Immediately east of Blossom Park Education Centre.
That the Board accept the offerto purchase landat GA Wheable fromthe GlenCairn Resource Centre.
That the Board authorize the Administration to negotiate with the City of London and London Health
Sciences to renew the lease for use of the Westminster Ponds for a 10-year period.
That the East Elgin Area Elementary School Accommodation Study Committee be granted a reporting
extension to 2004 October 12.
That the matterof establishing an audit committee be referred tothe Director to determine howother "J
boards handle a similar concept and framework and that a report be brought back to the Board.
1
y
2004 June 22...59
Thames Valley District School Board poueY
Title FREEDOM OF INFORMATION AND
PROTECTION OF PRIVACY
Policy No.
Department DIRECTOR'S SERVICES
Reference(s)-Municipal Freedom of Information and Effective Date 2004 June 22
Protection of Privacy Act
It is the policy of the Board to ensure that all employees are aware of,and abide by,the basic
principles of the Municipal Freedom of Information and Protection of Privacy Act:
•that information be available to the public;
•that all persona!information under the Board's custody and control be protected from
unauthorized disclosure;
•that individuals have the right of access to their personal information;
•that necessary exemptions from the right of access to information be limited and specific,
and in accordance with the Act.
The Director of Education shall serve as Freedom of Information Head for all purposes
outlined in the Act,in accordance with s.3.(1)and the Supervisor-Corporate Services as
Freedom of Information Co-ordinator,in accordance with s.49.(1).
All Freedom of Information requests shall be considered in consultation with the Freedom of
Information Co-ordinator to ensure compliance with the above principles.
Administered By DIRECTOR OF EDUCATION Board Resolution No.11.11
Amendment Date(s)Amendment Resolution No.
2004 June 22...60
Thames Valley District School Board POLICY
Title FIELD TRIPS AND
EXCURSIONS
Policy No.
Department PROGRAM SERVICES
Reference(s)Ont.Guide to Ontario Pools -Reg.565 -Effective Date 2001 Sept.01
Health Protection and Promotion Act
It is the policy of the Board to support well-planned and properly-organized field trips which bring
significant educational value to our students.These experiences deepen understanding ofconcepts
presented within the classroom curriculum and provide opportunities forsocial development.
The Director of Education or designate will require that:
the school Principal approve any trip involving students;
parents/guardians be required to provide written approvalfor students under the age of 18 to
participateinany trip which takes students beyond the school property;
parents/guardians be informed,in writing,as early as possible of courses and activities which
involve regular travel away from the school, e.g., physical education courses that include r-
instruction at tennis courts,arenas,pools,etc.;
all trips shall adhere to the procedures for this policy.
Administered By:EXECUTIVE Board Resolution No.83F -Rec 4
SUPERINTENDENT OF 2001 June 26
PROGRAM SERVICES
Amendment Date(s)2003 October 28 Amendment Resolution No.11 .c.6.1
2004 June 22 11.11