3/23/2004 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2004 MARCH 23,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
V-verbal
M -material
VCALLTOORDER
O CANADA
SPECIAL MUSICAL PRESENTATION
-Ingersoll District Collegiate Institute
APPROVAL OF AGENDA
OFFICIAL RECORD
RECOGNITIONS
a.Anne Whitehead,South Secondary School,London
CONFLICTS OF INTEREST
DIRECTOR'S ANNOUNCEMENTS
CONFIRMATION OF MINUTES
a.Regular Board Meeting,2004 February 24
REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2004 February 04
b.Trustee Professional Development Committee,
2004 February 24
c.Committee of the Whole,2004 March 09
d.Chairs'Committee,2004 March 09
e.Committee of the Whole,In Camera,2004 March 23
11.REPORTS FROM THE ADMINISTRATION
a.2004-2005 Preliminary Special Education Staffing:Non-
Instructional
M
V
V
V
M
M
M
M
M
V
M
12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN Wl
r -Trustee Stevenson
13.ADDITIONAL BUSINESS
14.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.Student Trustee Update V
c.Munsee-Delaware Nation M
d.Durham District School Board M
e.Bruce-Grey Catholic District School Board M
f.TVDSB letter to Premier Dalton McGuinty M
15.NOTICE OF MOTION -none
16.GOOD NEWS ITEMS -"Did you know..."
17.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2004 MARCH 23
The Board met in regular session on 2004 March 23 inthe Board Room at the Education Centre,meeting in
Committee of the Whole,in camera at 5:00 p.m. on motion of G. Hart and S.Peters,followed by a public
session at 7:05 p.m.The following were in attendance:
TRUSTEES
A.Cartier
S.Doxtator
G.Hart •
ADMINISTRATION AND OTHERS
B.Bryce
P.Gryseels
B.Greene
C.Murphy
J.Thorpe
K.Daiton
J.Hunter
P.Jaffe
D.Mugford
J.Empringham
L.Hutchinson
G.Jazey
B.Tucker
K.Wilkinson
S.Christie
Absent:J.Bennett,M.Reldl,T.Roberts,D.Anstead , P.Sattler
8.Peters
M.Reid
L.Stevenson
C.Dennett
C.Linsdeli
D.Macpherson
D.Adair'
W.Scott
1.CALU TO ORDER.
2./3.O'CANADA AND SPECIAL MUSICAL PRESENTATION
The Ingersoll District Collegiate Institute Jazz Band, with conductors Claire Martineau and Diana
Haandrikman and student accompanist Miranda Carney led in the singing of "O "Canada"and
performed four musical numbers.
4.APPROVAL OF AGENDA -The agenda was approved on motion of L.Stevenson and G.Hart.
5.OFFICIAL RECORD -none
6.RECOGNITIONS
a.ANNE WHITEHEAD,SOUTH SECONDARY SCHOOL
Barbara Sonier,Principal,South Secondary School,London,extended congratulations on behalf
of Thames Valley to Anne Whitehead,South Secondary School student,for exemplifying
excellence throughout her secondary school career.She noted that, last year Anne introduced
a very successful after-school program entitled "The Person Series.".The sessions were offered
Monday evenings and students,parents,and community members came together withuniversity
professors and prominent speakers in the community to lead frank and open philosophical
discussions on a variety of topics not covered in the curriculum.Anne advised that this
endeavour proved to be an excellent opportunity for students to stop,learn and think about !ife
issues in an informal conversation setting.
7.CONFLICTS OF INTEREST
Trustee Jaffe declared a conflict of Interest related to item 11 a. citing spousal employment.
8.DIRECTOR'S ANNOUNCEMENTS -none
9.CONFIRMATION OF MINUTES
a.The minutes of the Board Meeting,2004 February 24,were adopted on motion of P.Jaffe and
L.Stevenson.
2004 March 23...2
10.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
Members
2004 February 04
3:10 p.m.-5:00 p.m.
Wendie Dupuis,Ontario Association for Families Carrie Oke, Children's Aid Society of London &
of Children with Communication Disorders (Chair)Middlesex
Diana Anstead,Trustee (-4:25)
Peggy Sattler,Trustee
Linda Stevenson,Trustee
Brenda Hopkins,Thames Valley District School
Council
Rebecca Hurwitz,Association for Bright Children
Susan Seymour(Alt),Ontario Association for
Families of Children with Communication Disorders
Lori Manicom(Alt),Thames Valley DistrictCouncil
of Home and School Association
Mary Secco(Alt),Epilepsy Support Centre
AlisonMorse,The Easter Seal Society,Ontario
Sandy Wilson,Community LivingLondon, Oxford, Andy Loebus (Alt),London Down Syndrome
Elgin,Middlesex Association
Jane Steele(Alt),Learning Disabilities Association Brenda Hoffman,Autism Society Ontario
- London Region (LDA-LR)
Administration and Others
C.MacDonald -Elementary Principal
J.Webb,Secondary Principal
M.Hubert,Corporate Assistant
Megan Schnarr-Rice,Learning Disabilities
Association - London Region (LDA-LR)
B.Tucker,Superintendent of Education
V.Corcoran,Leaming Supervisor
M.Barbeau,VOICE
J.Dorssers,Easter Seals
Regrets:W. Rodic, B. Montminy, E.Hager,J.Worthington,P. Glllis, R.Rowlands,B. Booking
Absent:
1.CALL TO ORDER
The meeting convened at 3:10 p.m.in theThames Room.SuperintendentTucker served as Chair
for the initial part of the meeting pending the election of the 2004 committee Chairperson and Vice-
Chairperson.He welcomed everyone to the meeting and all present Introduced themselves.
2.CONFIRMATION OF AGENDA
Trustee Stevenson requested that "Reading of a Motion"be added under item 8.3."Distribution
of SEAC Handbooks"was added under item 9.2 by A.Morse.The agenda was confirmed as
amended on a motion by B. Hopkins.
3.CONFLICTS OF INTEREST
No conflicts of interest were declared.
4.ELECTION OF 2004 CHAIRPERSON AND VICE-CHAIRPERSON
Superintendent Tucker explained the process and presided over the election of the 2004
Chairperson.Wendy Dupuis,Ontario Association for Families of Children with Communication
Disorders,was declared Chairperson by acclamation and the ballots were destroyed on a motion
by R. Hurwitz.Wendy Dupuis assumed the chair and presided over the election of the Vice-
Chairperson.
Trustee Sattler was elected Vice-Chairperson and the ballots were destroyed on a motion by
Trustee Stevenson.
Trustee Stevenson requested that, in the absence ofJill Worthington,Michele Barbeau ofVOICE,
be given an opportunityto speak to the motionregarding the Hearing Impaired Program (8.3)
2004 March 23...3
10.REPORTS OF COMMITTEES -cont'd
а.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
5.REMARKS FROM THE OUTGOING CHAIRPERSON
Trustee Stevenson extended congratulations to new Chairperson Wendy Dupuis and thanked the
committee members and administrators for their dedication and help in initiating many positive
changes in the Special Education program.
б.REPORT OF MEETING FROM 2003 NOVEMBER 25
Sandy Wilson requested that the report of 2003 November 25 be amended to Indicated her
attendance at the meeting rather than Regrets.Under item 1.0,Rebecca Hun/vitz suggested that
Trustee Stevenson's name be added to the list of trustees commended by Director Bryce in his
opening remarks.The report was accepted as amended on a motion by A.Morse.
Trustee Stevenson stated that the recommended Proposal for Public Inputfor the 2003 November
-2005 May time frames had been approved by the Board at the 2004 February 03 Special Board
meeting.
7.FINANCIAL UPDATE
Superintendent Tucker introduced Brian Greene,Executive Superintendent,Business Services;
Jane Roth,Manager,Financial Services;and Paul Hearse,Supervisor Financial Reporting and
Accountability,who presented a financial update.
Mr.Greene provided brief opening remarks and Ms. Roth presented the following audited financial
statements related to Special Education;
2002-03 Financial Results -Special Education (OCO's)
Revenue Budoet Actual
Special Education Per Pupil Amount (SEPPA)29,153 30,772
Less Partnerships for Excellence (2,786)(2,870)
Net SEPPA 26,367 27,902
ISA 1 Personalized Equipment 356 492
ISA 2 and 3 Approvals 22,651 38,857
Foundation Grant 4,680 4,303
OMERS Reduction M.243^(807)
52,811 65,747
Exoenditures Budaet Actual
Teachers 32,121 34,350
Educational/instructional Assistants 18,407 17,687
Consultants/Coordinators 988 1,105
Professionals/Para-professionals 4,198 4,481
Operating Expenses 2,404 2.876
58,118 60,409
Surplus(Deficit)(5,307)5,338
Revenues,expenditures and budget items were explained.
Mr.Greene stated thatfollowing the 2002 Rozanski report,significant funding has been added
and is being held In reserve and protected for Special Education purposes.These monies,
which will earn interest at the Board's preferred rate while they remain In the reserve fund,can
be transferred into Special Education budget when the Special Education Plan has been
approved.He indicated that details of the effect of declining enrolment on revenue will be
reported at a future date.
2004 March 23...4
10.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
7.FINANCIAL UPDATE-cont'd
Mr.Greene and Ms. Roth responded to questions of the committee.
To clarify the Partnerships for Excellence funding,Superintendent Tucker explained that the Intent is
to support the program within the Special Education Budget to ensure that It will be continuous.•
8.SEAC UPDATES
8.1 SPECIAL EDUCATION DEPARTMENT UPDATE
Specific dates for presentations to the Board have been added to the "Proposal for Public
Input into the Special Education Plan 2003-04"approved at the Special Board meeting held
on 2004 February 3.The outline was amended as follows:
-The dates for Public Input into Review of the Special Education Plan 2003-04 were
changed from 2004 January -2004 March,to read 2004 February -2004 May;
-2004 May 11 was added as the date for presentation to the Board;
-Specific dates were added for the revised Special Education Plan for 2004-2005 to be
presented to Committee of the Whole,on 2004 April 13 and to the Board for approval,on
2004 May 25.
In the proposed framework,there are three opportunities for public Input Into:
a)the Review of the 2003-2004 Special Education Plan in preparation for the 2004-2005
school year;and
b)the development of a new 2005-2006 Special Education Plan.
SEAC has advocated separating the process of developing the Special Education Plan from
the Board's budget deliberations and,as such,suggested that the Board hold separate
opportunities for the public to present feedback/Input Into the Special Education Plan.
According to the framework,the first opportunity for public input occurs between the months
of 2004 February and 2004 April.This input session would serve two purposes:
a) To provide a forum for the public to review the Implementation of the current plan and
provide constructive feedback and suggestions for Improvement for the 2004-2005 school
year;and
b) To provide a forum for Input into new Board Initiatives.
The next opportunity for public consultation would occur In the 2004 Fall.This session would
likely be Incorporated into a special evening meeting of SEAC and Involve a review and
discussion of Special Education initiatives resulting from SEAC presentations.
The public session scheduled for the 2005 Winter would involve presentations to the Board
In response to the draft 2005-2006 Special Education Plan.
Superintendent Tucker will be facilitating a discussion with selected secondary school
administrators.The topic will focus on issues related to incluslonary education with an intent
to gather Information in preparation for a workshop next fall. He will report back to SEAC at
the 2004 February meeting.
20Q4 March 23...S
10.REPORTS OF COMMITTEES -cont'd
a,REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
8.SEAC UPDATES-cont'd
8.1 SPECIAL EDUCATION DEPARTMENT UPDATE-cont'd
Two meetings have been held with Investing InChildren representatives regarding the Special
Olympics.There is a clear commitment to proceed with organizing the event;however,itis
becomingincreasinglydifficult toobtain funding from communitysponsors.Thefirst rheeting
of the steering committee scheduled for 2004 January 27 at 1:00 p.m.was canceled because
of inclement weather.
Superintendent Tucker and Vicki Corcoran,Learning Supervisor,will investigate the delay In
the arrival of Cycle 5 funding and intend to present the information under Special Education
Department Update at the 2004 February meeting.It was suggested that more Information
regarding the strategies for ISA funding beyond Cycle 5 would be helpful.
V.Corcoran reported that two Special Education professional development workshops on the
Program Development Team Process,held for Principals were well attended.A third
workshop is planned.
Anoverview ofthe impact of reduced funding due to declining enrolment both departmentally
and on school programs was requested.Superintendent Tucker will report at the next SEAC
meeting.
Superintendent Tucker and Vicki Corcoran responded to questions.
8.2 TRANSITION PACKAGE
V.Corcoran,Learning Supervisor,presented a continuity plan for transitioning students with
special needs into school,from elementary to secondary school,and out of school to the
community.She explained strategies forearly identificationof special needs students entering
the system and displayed samples of forms and checklists which have been developed.A
transition plan to move high needs Inclusion students Into the working community is being
developed and work Is ongoing on a plan to assist students returning to school after an
extended absence.
It was requested that parents have an opportunity to review the Transition material and
provide feedback to Administration.
Superintendent Tucker and Vicki Corcoran responded to questions.
8.3 HEARING-IMPAIRED PROGRAM
Superintendent Tucker provided brief remarks and introduced Michele Barbeau,VOICE for
Hearing-Impaired Children, who expressed concern that the hearing-impaired program has
been threatened during the budget process over the past few years.Trustee Stevenson read
the following motion regarding providinga stable program for hearing-impaired preschool and
JK/SK children.
Whereas parents of hearing-impaired children must be able to make decisions about their
children's education with assurance that a stable program will be in place,and
Whereas the TVDSB has a preschool (fortwoand three year olds) program and a full-day
JK/SK program for hearing-impaired children that serve these children well.
2004 March 23...6
10.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
8.3 HEARING-IMPAIRED PROGRAM-cont'd
and
Whereas parents make decision to move to this area because of these programs,and
Whereas Ontarians can expect early year's programs for hearing-impaired children to be
impacted by the provincial infant hearing screening program as these children become
preschool age,
Therefore,be it resolved that SHAG recommend to the trustees ofthe Thames ValleyBoard
of Education that the Board maintain these programs in their present state,with the only
change to be increasing the amount of spots available as enrolment dictates.
Following a lengthy discussion,the last paragraph was amended as follows on motion of L.
Stevenson.
Therefore, be It resolved that SEAC recommend to the trustees of the Thames Valley
District School Board that the Board maintain these programs.
Trustee Stevenson moved that the motion be tabled to the SEAC meeting on 2004 February 24
to allow Jill Worthington,VOICE,an opportunity to speak to the amendment.The motion carried.
9.COMMITTEE UPDATES
9.1 ALTERNATIVES TO SUSPENSION -deferred to 2004 February 24 agenda.
9.2 COMMUNICATIONS
AlisonMorse reported that the Communications Subcommittee has been involvedin preparations
for the SEAC Orientation/Training Session scheduled to fpllowthe 2004 Feb 4 meeting.Asecond,
intemal training session for Thames Valley SEAC members is planned for 2004 March 29.
The SEAC Member Handbook has been reviewed and amended.Ms. Morse requested that
members pick up the revised editions following the meeting.
The following members volunteered to join the SEAC Communications Subcommittee:
L.Stevenson A.Morse (Chair)
R.Tisdale J.Dorssers
J.Steele
It was suggested that Trustee Anstead and P.Gillis may also wish to serve on the committee.
10.CORRESPONDENCE
Superintendent Tucker distributed copies of a memo from Suzanne Herbert,Deputy Minister of
Education, introducing the launch of the Ministry of Education's Special Education Advisory
Committee (SEAC)InternetBased e-Learning Information Program. The purpose ofthe program
Isto provide information which will assist SEAC members In fulfilling their advisory role to school
boards and school authorities,as set out in Regulation 464/97 under the Education Act.
The program is to be regularly updated and will enable current SEAC members and alternates to
access e-Learning modules on the Intemet at their convenience.The Ministry will organize a total
ofeight face-to-face training sessions between 2004 February?and 2004 March 27for up to three
SEAC members,administrators and technical support staff who will act as a support team to
enable allSEAC members and their alternates to access the technology.
2004 March 23...7
10.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
10.CORRESPONDENCE -cont'd
Superintendent Tucker requested that members interested in attending the training sessions
contact himself or Jane Parker to register.Trustee Stevenson and A.Morse indicated their
interest.
A foilow-up memorandum from Gerry Townsend,District Manager,London District Office,
Ministry of Education,outlining details of the face-to-face training program was also
distributed.
10.1 PARENTS FOR CHILDREN'S MENTAL HEALTH -OUR VOICE-DECEMBER2003
11.FORUM:ASSOCIATION UPDATES
Integration Action for Inclusion
The second and third Winter/Spring Lectures will be held on Tuesday,2004 February 24 and
Tuesday,2004 March 30 as follows:
Tuesday,2004 February 24
6:30-9:30 p.m.
The Hilton,300 King Street,London
Preventing the Crisis Before It Occurs
Ed Mahony,Special Education Resource Specialist,Hamilton Catholic District School Board
Tuesday,2004 March 30
6:30 -9:30 p.m.
Siskinds,Tlie Law Firm,680 Waterloo Street,London -3"^floor Boardroom
The Individual Education Plan
Kathy Schaffer,Education Officer, Ministryof Education
Chairperson Dupuis requested that members complete and return the SEAC Meeting
Evaluation forms before leaving.
12.ADJOURNMENT -The meeting adjourned at 5:00 p.m.on motion of L.Stevenson.
W.DUPUIS,
Chairperson
2004 March 23...8
10.REPORTS OF COMMITTEES -cont'd
b.TRUSTEES PROFESSIONAL DEVELOPMENT COMMITTEE
2004 February 24
2:30 p.m.-3:30 p.m.
MEMBERS ADMINISTRATION
8.Peters
P.Jaffe S.Pullam
A.Cartier
1.APPROVAL OF AGENDA
The Agenda was reviewed,updated and approved.
2.ELECTION OF THE CHAIR
Peter Jaffe and Sharon Peters will Co-Chair the Trustee PD Committee for 2004.
3.-UPDATE ON PROFESSIONAL DEVELOPMENT BUDGET
A review ofthe Trustees'mainP.D.account indicated that to date a verysmall percentage of
thisyear's allocated P.D.budgethas been used bythe Trustees forP.D. Thisisdue inpart
by the access to the additional Professional Development line which was established with
surplus funds from the previous year's P.D.account.This account is to be used for P.D.
opportunities which would enhance and assist new trustees and those of the "new board"in
an election year. In 2004 January,eight trustees were able to utilize this account and
attended the OPSBASymposium inToronto. Atthis date,a finalfigurewas not available but
itwas projected that this account would be depletedbythe expenses forthisevent. Surplus
money from the 2003 P.D. account has not yet been advanced for use this year but is
expected shortly.Trustees who plan or anticipate attending workshops, symposiums or
conferences after April 01 should still complete a Professional DevelopmentRequest Form
(available from Sue Pullam).
Trustees will be informedofany upcoming P.D.opportunitieswhichmay be ofinteresttothem
as they become available.
4.UPDATE ON STUDENT TRUSTEE REQUEST FOR ADDITIONAL FUNDS
As per the 2003 June 24 Board recommendation,if required,additional funds would be
available to the Student Trustee through the same process as indicated in Item 3. Ifadditional
P.D.funds are required bythe Student Trustee inorder to support his role as President ofthe
OntarioStudentTrusteeAssociationafterApril 01,aProfessionalDevelopment Request Form
should be completed and submitted to the P.D. Committee for approval.
There was some discussion further to information provided to the Committee from the
Executive Director of OSTA-AECO related to expenses of the OSTA President.OSTA had
some inaccurate information related to our financial commitmentto assist our Student Trustee
as OSTA President.The Chair of the Board will be asked to send a letter to the Executive
Directorof OSTA-AECO as a follow up to clarify this misunderstanding.
5.OTHER BUSINESS
No new business was discussed.
6.NEXT MEETING - Nextmeeting is scheduled for Tuesday,2004 May25
2004 March 23...9
10.REPORTS OF COMMITTEES -cont'd
b.TRUSTEES PROFESSIONAL DEVELOPMENT COMMITTEE -cont'd
7.ADJOURNMENT-Meeting was adjourned at 3:30 p.m.
S.PETERS,
Co-Chalrperson
c.REPORT OF THE COMMITTEE OF THE WHOLE
MEMBERS
2004 March 09
7:05 p.m.10:45 p.m.
ADMINISTRATION AND OTHERS
J.Hunter,Chair
P.Sattler
J.Bennett
G.Hart
D.Anstead
D.Mugford
A.Cartier
P.Jaffe,
3.Peters
M.Reid
L.Stevenson
S.Doxtator
Regrets:T.Roberts,M.ReidI
B.Bryce
B.Greene
P.Gryseeis
J.Thorpe
C. Murphy
D.Biair
K.Dalton
L.Hutchinson
M.Sereda
B.Tucker
K.Havelka
K.Wilkinson
K.Bushell
S.Christie
C.Dennett
D.Homuth
G.Owens
J.Roth
W.Scott
1.APPROVAL OF AGENDA -The agenda was approved on motion of G. Hart.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.DIRECTOR'S ANNOUNCEMENTS
Director Bryce reported that Ray Hughes,Learning Coordinator,Violence Prevention,has
been seconded to the Universityof Western Ontario,Faculty of Education,as coordinator of
the National Education "Fourth R"project, a partnership with the Centre for Research on
Violence Against Women and Children. This appointment speaks very highly of Ra/s
expertise and the recognition that the Board's programs have received inthis area and in the
broader Canadian community.Congratulations were extended to Rayon this appointment.
4.ELEMENTARY SCHOOL FRENCH IMMERSION ACCOMMODATION REVIEW PLAN
P. Gryseeis, Executive Superintendent,Program Services introduced the draft plan of the
ElementarySchool French ImmersionAccommodationReviewtobe reviewed withthe public
at upcoming regional meetings.
Mr.Gryseeis noted that the Board passed the following motion at its meeting held 2003
October 28:
'That the Board direct the Senior Administration to undertake an elementary school
accommodation review plan with respect to French Immersion,and that this plan consist of
the following three reviews:
1.Community Education Centre Central
2.Community Education Centre East
3.Community Education Centre South
and further that the Senior Administration report back to the next meeting of the Board with
respect to recommended process and timelines for review."
2004 March 23...10
10.REPORTS OF COMMITTEES-cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
4.ELEMENTARY SCHOOL FRENCH IMMERSION ACCOMMODATION REVIEW PLAN -cont'd
The procedure and time lines listed below were approved by the Board at Its meeting held 2003
November 25:
Rules for Review:
1.
2.
3.
4.
5.
6.
7.
The advantages or disadvantages ofthe educational experience ofall students withinthe
unlt(s);
Enrolment and population statistics and future enrolment trends;
An analysis of use of the educational facilities in the communities;
Asummary ofschool system statistics withregard toenrolment and available pupil places
inthe system;costs ofinstruction,building operations and maintenance In the system in
the precedingcalendar year adjusted byanyunusual Increase or decrease (e.g., energy
costs);
The financial and logistical constraints on the Board, Including building constraints,
bussing factors, and provincial grants and/or support;
An analysis of the French Immersion program with respect to single track and dual track
schools,entry points, the provision of extended French programs,and capping
enrolments.
French Immersion boundaries and the provision of transportation.
The following procedures and timelines have been suggested:
Step1 The Administration will prepare an initial review
of the three areas Identified which are CEO East,
CEC South,and CEO Central.A website will be
created for each review which will include
meeting dates,times and locations,along with a
copy of all presentations made at meetings held
between mid-March and May.
December to February
Step 2 The findings of this initial review will be
presented to the Board for Infonuation and to the
public for the purposes of providing information
to the public and receiving input from the public.
Mid-Marchto May
Step 3 A summary report will be posted to the website
prior to presentation to the Board.June
Step 4 A presentation will be made to the Board by the
Administration.September
Step 5 The administrative report will be tabled for two
Board meetings In order to allow for public Input.October/November
Step 6 Following public Input,the Board will determine
Its timeline for making decisions.It should be
noted that,should a school closure be
considered,then a motion of intent must be
passed with a 3-month time period being
provided for further public input.
The initial review in accordance with Step 1 of the procedures was provided.Following the
Board's review the report is to be posted to the TVDSB website on 2004 March 10.
2004 March 23...11
10.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
4.ELEMENTARY SCHOOL FRENCH IMMERSION ACCOMMODATION REVIEW PLAN -cont'd
The meetings are to be held as follows:
District School Council: March 25 -7:00 p.m. - Oxford Rm
Information meetinos f7:00 p.m.):
CEO Central:Strathroy DC!(Chair: K.Wilkinson)April 05
CEO South:Parkslde Cl (Chair: D.Blair)April07
CEC East:Woodstock Cl (Chair: J.Empringham)April 14
CEC Central:Board Office Auditorium (Chair: K.Dalton)April 15
Feedback Sessions f7:00 p.m.):
CEC South:ParksideCI May 26
CEC East:Woodstock Cl May 27
CEC Central:Board Office Auditorium May 31
Strathroy District Cl June 02
Summary of report posted on Board's website:June
Administrative Report to Board:September
Public Input to Board:October/November
The purpose of the Initial information meetings is to present the draft report to local communities
and to answer questions of ciariflcation.The purpose of the feedback meetings is to allow an
opportunityforthe communitytoprovideinputtothe Administrationpriortopreparing a finalreport
in 2004 June.
The regional meetings will be chaired bythe Superintendent of Education for that region. The
presentation ofthe report will be conducted bythe Executive Superintendent of Program Services,
the Executive Superintendent of Operations Services,and the Planning Officer.Itwas suggested
that should a Trustee wish to be introduced at the regional meetings that the Superintendent of
Education chairing the meeting be informed in advance.
Aslide presentation described the options available tothe public and the Board to provide a focus
for discussion.
It was noted that a number of key facts relevant to Elementary School French Immersion must
be considered.The enrolment in the Board's French Immersion program is exceeding current
capacity at some schools and the total French Immersion enrolment in the elementary panel
continues to grow,itis flourishing in some areas while there simultaneously exists an inability to
sustain the program in other areas.Different methods of program delivery and organization
presently exist.Mr.Gryseels clarified that there are no additional Ministry funds for capital (e.g.
new schools,additions,portable accommodation)fora French Immersion program;therefore,the
money must come from other areas in the budget.
He acknowledged that French Immersion accommodation Isa complex and highly emotional issue.
Presently the expenditures for French Immersion exceed the grant revenue and,as previously
mentioned,no additional funds exist for capital.It is the Administration's opinion that the status
quo is not an option and for various reasons the use of portable classrooms on site cannot
continue.
2004 March 23...12
10.REPORTS OF COMMITTEES-cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
4.ELEMENTARY SCHOOL FRENCH IMMERSION ACCOMMODATION REVIEW PLAN -
cont'd
In responding to the question "What do we want to achieve?",it was noted that a long-term
plan is needed that creates stability,commitment arid consistency.The community must be
assured that the Board is totally committed to offering French Immersion programs and that
access Is consistent for all students across the District.
Process
The process to be followed was detailed.Following the 2004 March 09 presentation of the
initial draft report to the Board,regional discussions will commence between the
Administration and the communities providing information and presenting options that focus
on the overall guiding principles.The.communities will be invitedto submit input and feedback
into the draft Accommodation pian toward reaching a consensus.The Administration will
prepare a report for presentation to the communities and the Board,followed by another
opportunity for the community and the Board to discuss the process.The Board will then
determine the future direction of the French Immersion program In Thames Valley.
Aim of Regional Discussions
The Administrative report provides information to the community and will present options at
each regional meeting.It was noted that the Administration has considered many options;
however,the review plan has been narrowed down to what Is most achievable.The regional
discussions will focus on the overall guiding principles.Mr.Gryseeis advised that a meeting
was held on 2004 March 9with all elementary French Immersion principals to explain their role
and responsibility during the process.
Overriding Issues/Questions
Optional ity
The Thames Valley District School Board supports French Immersion.Because it is an
optional program,there Is more latitude in implementation than a mandated program.Lester
B.Pearson School for the Arts was cited as an example of another optional program.
Dedicated tothe Arts,LB Pearson Schoolhas differenttypes ofprogram pfferlngs and set of
rules.Students must apply for admission and pass a test with specific criteria.There is a
capping of enrolment and no transportation is provided. Similarly,with the French Immersion
program a different set of rules apply.The entry point criteria to the program begins at Senior
Kindergarten,Grade 1 and Grade 7 only. At this point, itIs not anticipated that changes will
occur to the entry criteria; however consideration may be givento includingan option whereby
all students in the District may enter French Immersion at Grade 7.
The questions of single track vs dual track schools must also be considered.Strengths and
challenges occur in both tracks;however,there is a preference to single track schools that
support the full culture of French Immersion which serves the students well. Generally,
schools begin as dual track then,as the French Immersion student population increases,they
move to a single track structure.They are usually located in a core area where a school
vacancy has become available.It has been said that "a dual track is better than no track."
when considering program format.
It was noted that capping enrolment is part of the reason that capacity is exceeding current
levels and that portables classrooms are being used on site. However, it is becoming
increasingly apparent that communities do not want the programs in portable classrooms.
2004 March 23...13
10.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
4.ELEMENTARY SCHOOL FRENCH IMMERSION ACCOMMODATION REVIEW PLAN -
cont'd
Another viable option isto close a regular school where declining enrolments exists,move the
students to other schools where there is vacant space and reopen the closed school as a
French Immersion school as was done with the Jeanne Sauv6/Empress/Oxford Park study.
It was noted that funding existed for this model;however,those funds are not available in
other Thames Valley communities.Mr.Gryseels advised that the possibility does exist in all
areas but specific schools have not been identifiedin the report.
He suggested that,at this time, itwould appear that reorganization of the school structure is
the most viable option for Board consideration.The question of Grade 7 to 12 French
immersion schools,new to Ontario,merits consideration.Changing the historical
organization ofsecondaryschoolsmaybe prudentgiventhe reduction ofsecondaryschools
from five to four years and continuing declining enrolment.It was noted that there is sufficient
permanent space inboth the elementary and secondary panel to accommodate all students.
Region Issues
Supt.Gryseels highlighted a variety of issues related to student enrolment,lack of capacity
and viabilityof French programs to be considered in each of the East,South and Central
Regions.As an example,itwasnoted that presently the equivalent of two French Immersion
elementary schools are housed in portable classrooms withinthe City of London.
Timelines
Following regional meetings,the Administration is to present its report to the Board by 2004
November/December with the earliest implementation of any decisions In 2005 September.
Mr.Gryseels stressed that the issue of accommodating the French Immersion program Is
extremely complex.The growth in the program necessitates that there be thorough public
discussion and Input to the Board in order that a viable long-term solution can be achieved.
Given the current program,the inconsistency in offerings,and the availability of vacant
accommodation,itis necessary to consider a long-term plan for French Immersion.He noted
that the current model can no longer address the anticipated growth and program
requirements of the future and in order to change the course of French Immersion,it will be
necessary for communities to compromise in order to provide a long-term solution for
students.
The Administration responded to questions posed by trustees.It was requested that the
Accommodation Review Plan for Elementary School French Immersion be posted to the
Board's website to ensure that the community has all the information.
Supt.Gryseels acknowledged the significant contribution of G.Owens,Planning Officer and
C.Bear,Administrative Assistant,in the preparation of this comprehensive report.
5.REPORT FROM THE SOUTH EAST OXFORD AREA SECONDARY SCHOOL
ACCOMMODATION STUDY COMMITTEE
Trustee Hart,Chairperson ofthe South East Oxford Area Secondary School Accommodation
Study Committee, provided introductory remarks regarding the Committee's report. He
extended appreciation to the Administration for the efficiencies and support provided
throughout this process.Trustee Anstead commented on the Study process and extended
appreciation to Trustee Hart,Supt.M.Sereda,and the Committee members.
2004 March 23...14
10.REPORTS OF COMMITTEES -cont'd
0.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.REPORT FROM THE SOUTH EAST OXFORD AREA SECONDARY SCHOOL
ACCOMMODATION STUDY COMMITTEE -cont'd
Mr.Sereda provided a brief overview of the accompanying documents including:Facility
Services data,historical and projected enrolment figures,course enrolment of Non-Combined
Classes,Unique Opportunities,Common Extra-Curricular arid Sports Activities,Teacher/
Administrator Provincial Formula and Secondary Schools Programming.
The following report was presented.On 2003 April 22 the Board approved the following
motion:
"That,consistent with the Board Policy and Procedures,"School Accommodation and
Facility Organization, the following Area Accommodation Study Committees be
established:
•Davenport,McGregor,South Dorchester,Springfield,Summers'Corners;
•Princess Anne, Victory Memorial,Westfleld;
•Annandale,College Avenue S.S.,Norwich DHS,Glendale H.S.;
•Glendale DHS, North Middlesex DHS,Strathroy CI,West Elgin S.S."
The following statistical information and "One Alternative forConsideration"was presented as
support for establishing this committee:
School Ministry OTG Annuallzed Enrolment
2001-02
%Capacity
Annandale 252 236.5 98.85
College Avenue 981 649.13 66.17
Glendale 732 735.44 100.47
Nonvlch 408 387.38 92.74
One Alternative for Consideration:
That a review be undertaken to redistribute students at Norwich District High School with a
view to closing Norwich District High School.
SOUTH EAST OXFORD AREA SECONDARY SCHOOL ACCOMMODATION STUDY
COMMITTEE REPORT:
The South East OxfordArea Secondary School AccommodationStudy Committee supported
its mandate by undertaking a review to redistribute students at Norwich District HighSchool
with a view to closing Norwich District High School.
BACKGROUND
The committee was comprised of Trustees Hart (Chair) and Anstead and Community
Representatives S.Boersma,H.Collins,M.Cornwell,D.Gilvesy,S.Goossens,N.McDowell,
W.Molinaro,and B.Vanparys.Meetings were held 2003 June 18,October 01,November
05,2004 January 07,Febmary 09 and 23 alternating between Annandale School,College
Avenue S.S.,Glendale High School and Norwich District High School.
Administration support was provided by K.Bushell,Manager,Projects and Maintenance;L..
Crossley-Hauch,Learning Supervisor;L. Lewis, Principal; S.LIvesey,Secretarial Assistant,
G.Ov;^ens,Planning Officer;M.Sereda,Superintendent ofEducation;and Principals M.Smith,
J.Verbakel,and M.Woollings.The minutes of the meetings were posted on the TVDSB
website.
2004 March 23...15
10.REPORTS OF COMMITTEES -cont'd
0.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.REPORT FROM THE SOUTH EAST OXFORD AREA SECONDARY SCHOOL
ACCOMMODATION STUDY COMMITTEE -cont'd
BACKGROUND -cont'd
The discussions focused on the following:
. a.The condition of each school plant and cost implications;
b.The school enrolment and population data,future growth and planning In the Nonvich and
Tillsonburg community;
c.The secondary program for students in Annandale School,College Avenue Secondary
School,Glendale High School and Norwich District High School,course offerings and
extracurricular activities available at each of the schools;
d.The challenges to program offerings experienced at each school and the strategies used
to provide as full an offering as possible to students;
e.The cost Implications regarding staffing to support a secondary school that is not at an
optimum size as outlined by Ministry grants;
f. A review of secondary school course offerings and the challenge this poses to small
schools.
Summary of the discussions for each of the areas of focus were as follows:
a. Kevin Bushell,Manager,Projects and Maintenance,Facility Services produced
information describing the current state of each school,past maintenance and
improvement activity and identified items to be addressed in the future.
b. G.Owens,Planning Officer provided actual and projected enrolment data for each of the
secondary schools involved.Specifically,for Norwich DistrictHIgh School, itisanticipated
that enrolment will decline from a current enrolmentof362.50 Full-time Equivalent (FTE)
to 327.50 FTE by the year 2008-2009.Each of the others schools within the study will
experience a similar decline in enrolment with each experiencing a slight increase by
2008-09.
c.Each principal outlined the range of courses offered within their site.It was clear from
each presentation that much planning and thought guided the specific timetables and
course offerings presented-.Each school is meeting the current provincial guidelines for
a secondary school graduation diploma.
Each principal detailed the extra currlcular activities offered at their respective sites.
Again, it was evident that much thought,preparation and commitment t)y the school
faculty went into the offerings provided.From the presentations It was evident that
although the range of school size varied,each was providing programs to meet the unique
needs of their school population.
d.The challenges that each school faces in offering as broad a range of opportunities as
possible were outlined and varied according to the specific site.All of the school
communities withinthe study expressed their satisfaction withthe level of programming
and extracurricular being offered at their school.
2004 March 23...16
10.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.REPORT FROM THE SOUTH EAST OXFORD AREA SECONDARY SCHOOL
ACCOMMODATION STUDY COMMITTEE -cont'd
BACKGROUND -cont'd
e. The Committee examined the funds generated by provincialfunding formulas for the job
categories of teacher,teacher-librarian,guidance,principal and vice-principal.It was
noted that the small high schools within Thames Valley and specifically those within the
study were funded in most of these areas above the Ministryfunding formula allocation.
It was recognized by the Committee that a conscious decision was made by the Board to
ensure small schools received a satisfactory level of staffing.This decision was made
knowing that other budget lines of the Board might receive less funding as a result.
Members of the Committee were also given a summary of the various grants that were
provided to Boards to support Pupil Accommodations.A review of each grant,how it was
applied and the Implication for TVDSB was detailed for the Committee.
f. The Committee also took part In a presentation,"Programming in Secondary Schools."
This presentation centred on the necessary requirements to graduate and the various
course opportunities that must be provided within a secondary school.The challenges
faced by small schools was a dominated theme throughout the presentation.
Throughout the meetings the support of the local communities for their local schools was
evident.Each meeting,no matter the site,had excellent representation from the broader
community.Representatives from parent groups,business,alllevels of government,past
graduates and the community-at-large were In attendance at each meeting.The
questions asked and the comments expressed by the Committee and the general
community showed their obvious pride and support for their local school.
In discussing and Identifying recommendations to present to the Board, the following were
considerations;
•Community support for Norwich District High School Is high;
•The community is willing to accept the current level of programming delivered;
•The community is willing to accept the challenges of a small school;
• Norwich District High School has consistently produced quality student results as
demonstrated by student retention rates,graduates'post secondary destinations;
• Anumberofpartnerships currently exist with thecommunity(e.g.,cooperativeeducation);
•The community is willing to work to overcome the limitations of a small school similar to
policing, fire department services,etc.;and
•The community supports a base level of programming as an expectation at Norwich
District High School.The teacher/pupil ratio more than make up for program limitations
and the community believes the students are advantaged as a result.
•The Committee questioned the practice of out-of-area students receiving transportation
to schools oftheir choice,contrary to Thames ValleyDistrict School Board transportation
policy.
It is with these considerations that the committee made the following recommendations.
1.That NonAfich District High School remain open.
2.That a suitable levelofstaffing be established to ensure that the breadth of programming
at Norwich District High School not be further reduced.
2004 March 23...17
10.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.REPORT FROM THE SOUTH EAST OXFORD AREA SECONDARY SCHOOL
ACCOMMODATION STUDY COMMITTEE -cont'd
3.That the concept of Integrated Programming recommended under the Woodstock
Secondary School Accommodation Study of 1999 continue to be studied and enhanced
with a view to expand the concept to include Norwich District High School and other
schools within a reasonable distance of the City of Woodstock and the Town of
Tillsonburg.This will provide greater program access to all students within this region.
Possible ideas which may assist in the geographic expansion of Integrated Programming
are:
•sponsored transportation (private sectorfunding for transportation to schools offering
specialized programming);and
co-transportation with Catholic School Board.
4.That the Virtual Academy be expanded at an accelerated rate to include programming that
is unavailable or under subscribed at secondary schools within the TVDSB with priority
access being given to small schools.
5.That the Thames Valley District School Board Senior Administration review bus routes In
South-East Oxford with a view to maximizing enrolment at Norwich District High School.
6.That the Thames Valley District School Board Investigate strategies to encourage and
support students within the Nonwich District High School catchment area,who are
attending the coterminous Board secondary school in Woodstock,to attend Norwich
District High School.
The Administration responded to questions for clarification.The recommendations were
moved on motion of D.Anstead.
Trustee Sattler suggested that some of the recommendations may have significant funding
implications and requested that a cost analysis be provided before the Board makes its
decision.
The following motion was moved by P.Sattler:
That the recommendations regarding the South East Oxford Area Secondary School
Accommodation Study Committee be referred to the Administration for Inputwith a report
to be brought back to the board by the end of 2004 April before making a final decision.
Director Bryce,advised that the new School Closure Guidelines fromthe Ministry are expected
to be released at the end of 2004 March.Grant information is anticipated by the end of 2004
April or early May.Trustee Jaffe requested that the South East Oxford Area S.S.
Accommodation Study be shared with local MPP's.The Administration will respond to the
intent of Trustee Sattler's motion using the current grant levels and projected enrolment.
Trustee Hart expressed concern regarding a referral at this time noting that the normal
process would be to postpone the reports for discussion at the 2004 April 27 Board meeting.
He requested clarification regarding the process.
Following the debate a motion by Trustee Cartier to call the question was defeated.The
discussion continued.
2004 March 23...18
10.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.REPORT FROM THE SOUTH EAST OXFORD AREA SECONDARY SCHOOL
ACCOMMODATION STUDY COMMITTEE -cont'd
The following amendment to P.Battler's motion was moved by Trustee Hart and carried:
That Recommendations 2-6 be referred to the Administration for input.
The motion as amended was moved by Trustee Hart and carried:
That Recommendations 2 through 6 In the Report from the South East Oxford Area
Secondary School Accommodation Study Committee be separated out and referred
to the Administration for inputwitha report to be brought back to the Board by the end
of 2004 April before making a final decision.
After a lengthy discussion,the following motion was moved by Trustee Jaffe:
That recommendation 1 of the Report from the South East Oxford Area Secondary
Schooi Accommodation Study Committee be referred to the Administration for Input.
6.SAFE SCHOOLS -ACTION PLAN TO ADDRESS ISSUES OF SB(UAL DIVERSITY
Chairperson Hunter provided the following background information related to the process of
developing the Action Plan to Address Issues of Sexual Diversity.She advised that on 2003
May 27 the following motion was passed:
That a sub-committee of the Safe Schools Steering Committee (including students,
community partners,and others)be established to develop a work plan Including
feasibility,implementation timelines,evaluation,and costs for the various strategies
identified by the Ad Hoc Committee to address Gay/Lesbian Student Concems in the
2003 April08 report to the Committee of the Whole and that this sub-committee submits
a preliminary report to the Board by 2004 January.
This motion referred Recommendations 4-9 and 11-17 of the April 8,2003 report to the
Steering Committee to develop a work plan.The Ad Hoc Committee was disbanded on 2003
May 27;therefore,the motion related to bringing a report back in 2003 October report was
redundant.
She advised that because the plan was referred to the Steering Committee,the Board,in
effect,approved these recommendations by virtue of referring them to the administrative
committee to develop the implementation plan.Some Trustees expected itwould come back
for approval and did not understand the implications of referring it to the Administration
'Steering Committee.She advised that following the public Input session on March 30,the
input will be considered at the April 13 Committee of the Whole meeting.
ACTION PLAN
K.Dalton,Superintendent of Education,presented the Action Plan developed by the Safe
School Steering Committee.She advised thatthe plan supports the Board's Safe Schools and
Harassment policies and the guiding principle to continue to create school environments that
are safe and respectful for all students.
Asub-committee to address issues of sexual diversity was established to carry outthe Board's
direction of 2003 June.The mandate of the sub-committee (by Boardresolution)was to
produce an ActionPlan to address issues ofsexual diversityin Thames Valley schools within
Safe Schools programming.The sub-committee endorsed the Action Plan at its meeting of
2004 February 09.
2004 March 23...19
10.REPORTS OF COMMITTEES -cont'd
0.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.SAFE SCHOOLS -ACTION PLAN TO ADDRESS ISSUES OF SEXUAL DIVERSITY-cont'd
It was agreed that the recommendations from the Ad Hoc Committee to Address Concerns
of GBLT2 Students would be divided into four dusters entitled,"Student
Awareness/Education,Resource Sharing,School-based Planning,and Staff Development."
The sub-committee divided into four task groups each charged with the responsibility of
drafting an action plan for its cluster of recommendations.
During the slide presentation,Debi Homuth,Principal of Clarke Road S.S.and Sub-Committee
Chair,explained some ofthe strategies being used in her school to implement the four-cluster
recommendations.Ms.Homuth advised that recognizing what Is "doable"in schools towards
creating a safe school environment for all students is being considered.Although the Action
Plan is at the beginning stage of implementation,confidence is high that,as with all Safe
School initiatives, it can be managed successfully by school staff.Safe Schools is a program
that targets 100%of the school population and ensures that all students understand that the
school environment must be safe and respectful for all students.
FUNDING
Implementation of the expanded comprehensive Safe School initiatives depends on the
continuation of funding at the present level,including the maintenance of two staff positions
assigned to the Central Office.All recommended initiatives within each of the four clusters of
the Action Plan can be funded within the current allocated budget.It was noted that while
recognizing the value of making sexual diversity library resources available in each TVDSB
school,the Sub-Committee does not support the expenditure of $200 per school ($37,400).
PRIORITY RATIONALE
Student-centred programs continue to be the first priority. As with all Safe School initiatives,
programs are by invitation, not mandated.The need,demand and the belief in providinga
safe school environment drive the success of activities.
The Safe School policy ensures a safe and welcoming learning environment.Schools should
ensure that physical,verbal,sexual or psychological abuse:bullying;or discrimination on the
basis of race,culture,religion,gender,language,disability,sexual orientation,or other
attributes,such as income or appearance are deemed unacceptable behaviour on the part of
any member of the school community.
The Administration responded to questions posed by Trustees.
it was suggested that a Question and Answer sheet be prepared by the Administration for
distribution to the communities clarifying the intent and Action Plan of the Initiatives.The
importance of ensuring that communities have accurate clear information regarding this Board
initiative was emphasized.
Chairperson Hunter extended appreciation for an informative presentation.
7.MONTHLY FINANCIAL REPORTING
The month-end reports as at 2004 January 31 were presented.Supt.Greene advised that the
enrolment figures will be available at the end of2004 March and will provide a more accurate
account of revenues for the fiscal year.
J. Roth,Manager,Financial Services,highlightedthe year-to-date activity as at 2004 January
31.In2003 September,an Interim budget of60% ofthe approved budget was allocated to
schools and administrative departments for supplies and services,furniture and equipment,
and staff development.These budgets have nowbeen adjusted toincludethe balance of40%
reflected in the Revised Budget on the reports.
2004 March 23...20
10.REPORTS OF COMMITTEES -cont'd
0.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.BUDGET ADVISORY COMMITTEE
.2004 February 24
3:30 p.m.-4:33 p.m.
MEMBERS ADMINISTRATION AND OTHERS
T. Roberts (Chair) P. Jaffe B.Bryce J. Pratt
B.Greene P.Hearse
S.Peters J.Roth S.Christie
Executive Superintendent B.Greene presided overthe initial partofthe meeting pendingthe
election of the 2004 Committee Chair.
1.APPROVALOF AGENDA- The agenda was approved on motion of S.Peters.
2.CONFLICTS OF INTEREST -none declared
3.ELECTION OF THE 2004 COMMITTEE CHAIR
Supt.Greene led the election of the Committee Chairperson.Trustee Roberts was
nominated and accepted the position.Trustee Peters was elected Vice-Chair.
4.REVIEW BUDGET ADVISORY COMMITTEE MANDATE -OCTOBER 22, 2002
The mandate of the Committee,developedin2002 Octoberwas reviewed.Following
discussion,itwas agreed that it continues to accurately reflect the work ofthe Committee.
5.2004-05 PRELIMINARY BUDGET ASSUMPTIONS AND PROCESS
Mr.Greene describedthe proposed2004-05 preliminary budgetassumptionsandprocess
to develop the Budget. Itwas noted that a long-term plan will be developed to address
the implications surrounding declining enrolment.It was suggested that a statement be
included under "General"that preparation of the budget takes Into account long-term
trends and their impact on the budget,e.g.,declining enrolment.
The following motion was moved by P.Jaffe and carried:
That the proposed 2004-05 Preliminary Budget Assumptions and process be
approved.
6.2004-05 OPERATING BUDGET -DEVELOPMENT TIMETABLE
Adraft budget development timetable was presented and discussed.It was noted that
itis expected that the grants will not be available until Maywhich will require flexibility in
the timetable.
It was agreed that a public input session will be held at the 2004 June 01 Information
Committee ofthe Whole meeting and If necessary,additional sessions will be planned.
The attached budget development timetable was approved.
The following motion was moved by S.Peters and carried:
That a public Input and information session be held at the 2004 June 01 Infomnation
Committee of the Whole meeting.
7.ENROLMENT PROJECTIONS-2004-05
Mr.Greene described enrolment projections for 2004-05 noting a decline in both the
elementary and secondary panels.The net financial impact on declining enrolment Is
being examined and expected to be approximately $12.M. It is anticipated that the
resulting reduction in staffing can be accommodated through attrition and retirements.
2004 March 23-21
10.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.BUDGET ADVISORY COMMITTEE
8.COMMUNICATIONS PLAN .
It was agreed that as the budget is prepared,a communications plan will be put in place.
9.FUTURE MEETING DATES
Committee meeting dates were scheduled as outlined in the attached Budget
Development Timetable.
10.ADJOURNMENT -The meeting adjourned at 4:33 on motion of P.Jaffe.
RECOMMENDATIONS:
1.That the following proposed 2004-05 Preliminary Budget Assumptions and process be
approved.
2004-05 PRELIMINARY BUDGET ASSUMPTIONS AND PROCESS
The 2004-05 budget process begins with the preliminary budget assumptions,involves
presentations by administration,allows for public input,and provides for Trustee discussion
and debate leading to Board approval and submission to the Ministryof Education by the end
of June 2004.
2004-05 Preliminary Budget Assumptions
General
✓Thames Valley District School Board will continue to prioritize the needs of our students
consistent with A Caring,Learning Community.
/The budget for 2004-05 will be compliant with the four Ministryof Education enveloping
provisions;
Funds may not be moved from the classroom to a non-classroom category.
»•The special education allocation establishes the minimum that each board must
spend on special education.
>The allocations for new pupil places and for school renewal establish the minimum
that each board must spend on these components.
>The grant for school board administration and governance establishes the maximum
that each board may spend on these functions.
/The draft budget for 2004-05,prepared by administration,will be balanced as required by
the Education Act and Regulations.
/Preparation of the budget tal<es into account long-term trends and their impact on the
budget.
Revenues
/The budget will be developed using the enrolment projections for 2004-05.
/ Provincial funding will be based on the 2004-05 general legislative grants.
Expenditures
/Salaries will be based on contractual agreements.
/Benefits will be based on projected costs and contractual agreements.
✓Utilities will be based on projected rates.
/Transportation will be based on existing contracts and services.
2004 March 23...22
10.REPORTS OF COMMITTEES-cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.BUDGET ADVISORY COMMITTEE-cont'd
RECOMMENDATIONS -cont'd
Process
Upon receipt of the 2004-05 grant regulations,an analysis and the impact on Thames Valley
District School Board will be prepared for presentation to the Board and public.
Recommendations will then be prepared for consideration by the Board. Public input will be
sought leading to Board approval and submission to the Ministryof Education.
2.That a public Budget input and information session be held at the June 1,2004,Information
Committee of the Whole meeting.
T.ROBERTS.
Chairperson
The recommendations were approved on motion of S.Peters.
The following draft timetable in preparing and approving the 2004-05 budget was presented.
2004-05 OPERATING.BUDGET
Draft Timetable
|Key Dates
2004 February 10 Executive Council /Draft Timetable
/Teacher Staffing
/Confirmation of Support Staff
/Enrolment Projections
2004 February 24 Board Meeting /Preliminary Teacher Staffing
/Secondary Class Size
2004 February 24 Budget Advisory
Committee
2004 March Province of Ontario /Release of Provincial Budget
2004 March 23 Budget Advisory
Committee
2004 April 23 All /Provincial Funding Announcements:
•2004-05 Legislative Grants
•Multi-year Funding
2004 April 13 Budget Advisory
Committee
2004 April 27 S.EAC./Review Special Education Grants and Solicit
Input H
2004 May 25 Budget Advisory
Committee r *
2004 May 25
Board Meeting /Presentation of the 2004-05 Budget by n
Administration g
2004 March 23...23
2004 June 01 Information
Committee of the
Whole
/Public Information Session/Public Input Session
2004 June 01 Budget Advisory
Committee
(Note: 3:00 PM)
2004 June 08 Committee of the
Whole
/Board Debate/Discussion
2004 June 15 Special Board
Meeting
/Budget (if required)
2004 June 22 Board Meeting /Board Approval
2004 June 30 Financial Services /Submission of Budget Estimates to Ministry of
Education
9.REPORT OF THE POLICY WORKING COMMITTEE
MEMBERS
J.Bennett (Chair)
D.Anstead
A.Cartier
D.Mugford
T.Roberts
2004 March 02
4:03 p.m. - 6:20 p.m.
ADMINISTRATION AND OTHERS
B.Bryce
8.Christie
J.Thorpe
P.Gryseeis
K.Daiton
Trustee Visitors:L.Stevenson,M.Reid
1.APPROVAL OF AGENDA -The agenda was approved on motion of T.Roberts.
2.CONFLICTS OF INTEREST-none deciared
3.COMMITTEE REPORT OF 2004 FEBRUARY 3 AND TRACKING SHEET
-provided for information
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE
a. Criminal Background Check -Volunteers - IP
Executive Superintendent J.Thorpe joined the meeting to present the draft independent
procedure "Criminal Background Check -Volunteers."He advised that itIs designed to offer
appropriate protection to students while reducing effort and cost to school administrators and
the volunteers.While the government does not require such criminal checks of volunteers,
virtuallyall boards inthe province have,or are introducing, a similar process.Itisthe practice
proposed by OPSBA.
The procedure covers volunteers who work individuallywith students when there are no Board
employees present,for those who participate In overnight field trips, or in situations where the
principal deems Itto be an appropriate measure.In some circumstances,volunteer coaches
will be required to obtain a background check.In all cases,when a team goes out of town
ovemight,volunteer coaches will be required to obtain a check.
Supt.Thorpe noted that the procedure allows a principalto deny any individualthe opportunity
to participate as a volunteer ifit is felt that the person should have a background check to
assist at their school.Principal groups have been apprised of the draft policy.
2004 March 23...24
10.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE -cont'd
a. Criminal Background Check -Volunteers - IP
The Board will not cover the cost of the check;however,police departments may waive the
fee.
The following motion was moved by T.Roberts and carried:
That the draft independent procedure "Criminal Background Check -Volunteers"be
posted to the Board's website for 30 days.
If approved,it will be necessary to amend the policyon Field Trips to reference the volunteers.
Principals will be asked to apprise their school council members of the draft document.
b. Filling Trustee Vacancies on the Board - Policy and Procedure
DirectorBryceintroduced the draftpolicyand procedure "Filling Trustee Vacancies on the
Board" noting the Board has no official practice in place to fill a trustee vacancy.The'
documents outline options available to the Board when vacancies occur and formalize
past practices in this regard.
The following motion was moved by A.Cartier and carried:
That the draft policy and procedure "Filling Trustee Vacancies on the Board"be
posted to the Board's website for 30 days.
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT
a.Acceptance of Gifts and Equipment -Procedure
Exec.Supt.P.Gryseels joined the meeting to discuss amendments to the procedure
"Acceptance ofGifts and Equipment."He described the background to the draft document
and advised that no public input was received.Following discussion,it was agreed that
"or designate"will be added to the sections identifying responsibility of the Director of
Education.
The following motion was moved by A.Cartier and carried:
That the revised Acceptance of Gifts and Equipment procedure be fonwarded to the
March 23,2004 Board meeting for information.
b.Proposed Amendments to Student Trustee on the Board - Policy
Supt. K.Dalton and Student Trustee M.Reid joined the meeting to describe public Input
received on proposed amendments to the policy"Student Trustee on the Board." Supt.
Dalton advised that five comments were received from TVDSB students and all supportive
of the concept of adding a second student trustee.M. Reid described meetings with
student councils In this regard.
Itwas noted that additional funds of $4000 are being sought to support the second student
trustee.Ministry ofEducation (MOE)fundingof$5000 forthe student trustee positionwas
discussed as well as the expectation of the District School Council that the student
trustee(s)operate within the fundingallocated bythe MOE.Itwas noted that $2000 is set
aside annually to assist the student trustee to consult with student councils.
2004 March 23...25
10.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT -cont'd
b.Proposed Amendments to Student Trustee on the Board - Policy-cont'd
Concern was raised over establishing an urban/rural split and use of trustee PD funds to
support the second student trustee.Timingand equity concerns were also cited.
After a lengthy discussion,the following motion was moved by D. Mugford. The motion
was subsequently defeated.
That revisions to the Student Trustee on the Board policy be approved for referral to
the March 23 Board meeting for approval.
Trustee D.Anstead moved the following motion which carried:
That the opening statement of the "Student Trustee on the Board"policy be amended
to read that "...up to two non-voting student trustees at large be elected to the Board
to serve for a term of one year."and that the "Selection"section of the policy be
amended to be consistent with the election of two student trustees.
6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
7.SUGGESTED POLICY/PROCEDURE REVISIONS
a.Community Partnership
Supt.Thorpe recommended that the policy on Community Partnership be rescinded as
itis now superceded by the new,approved policyon Partnerships and Sponsorships.
The following motion was moved by T.Roberts and carried:
That the Community Partnership policy be rescinded.
b.School Councils - Conflict Resolution Process for Internal School Council Disputes
Supt.Thorpe suggested that the first paragraph of the procedure "School Councils -
Conflict Resolution Process for Internal School Council Disputes"be deleted and wording
amended to accurately reflect the work of the Our Vision initiative to assist school councils
should incidents of disputes arise.
The following motion was moved by D.Anstead and carried:
That revisions to the procedure on School Councils - Conflict Resolution Process for
Internal School Council Disputes be posted on the Board's website for 30 days for
public input.
Supt.Thorpe will ensure that the DistrictSchool Council is advised of the posting.
8.POLICY REVIEW -deferred to next meeting
9.ADJOURNMENT -The meeting adjourned at 6:20 p.m.on motion of D.Anstead.
2004 March 23...26
10.REPORTS OF COMMITTEES -cont'd
0.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
RECOMMENDATIONS:
1.That the Community Partnership policy be rescinded.
2. That the opening statement ofthe "Student Trustee on the Board"policybe amended to read
that "...up to two non-voting student trustees at large be elected to the Board to serve for a
term of one year." and that the "Selection"section of the policybe amended to be consistent
with the election of two student trustees.
Next Committee Meeting Date:2004 April 06
J.BENNETT,
Chairperson
The recommendations were moved by J.Bennett.Trustee Sattler moved that the two
recommendations be separated out.
The following amendment to Recommendation 2 was moved by L.Stevenson and carried:
That the words "at large" be replaced with"one representing the Cityof London and one the
counties of Elgin,Oxford and Middlesex".
The following motion as amended was moved by L.Stevenson and carried:
That the opening statement ofthe "Student Trustee on the Board"policy be amended to read
that "...up to two,non-voting student trustees,one representing the Cityof London and one
the counties of Elgin,Oxford and Middlesex,be elected to the Board to serve for a tenri of one
year." and that the "Selection"section of the policy be amended to be consistent with the
election of two student trustees and their areas of representation.
Recommendation 1 was carried.
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE
2004 March 02
7:05 p.m.-8:25 p.m.
ADMINISTRATION AND OTHERSMEMBERS
P.Sattler,Chair
D.Anstead
J.Bennett
A.Cartier
S.Doxtator
G.Hart
J.Hunter
P.Jaffe
D.Mugford
S.Peters
M.Reid
M.ReidI
T.Roberts
L.Stevenson
B.Bryce
B.Greene
P.Gryseels
C.Murphy
J.Thorpe
D.Blair
K.Dalton
J.Empringham
K.Havelka
L.Hutchinson
M.Sereda
W;Tucker
K.Wilkinson
K.Bushell
S.Christie
S.Dawson
C.Dennett
C.Linsdell
J.Roth
W.Scott.
C.Graves
S.Jackson
1.APPROVAL OF AGENDA
Chairperson Sattler advised that the public presentation (item 4)has been deferred to the
2004 Apri!6 meeting.The agenda was approved on motion of L.Stevenson.
2004 March 23...27
10.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.DIRECTOR'S ANNOUNCEMENTS -none
4. PUBLIC PRESENTATION -defered to April6,2004 meeting
5.READING INSTRUCTION FOR BOYS AND GIRLS
C.Murphy,Executive Superintendent,Program Services,introduced the presentation
on Reading Instruction for Boys and Girls.
Supt.Murphy advised that Program Services supports a Balanced Literacy program
to develop independent learners and critical thinkers who can communicate effectively
through listening,speaking,reading and writing. During the 2002-03 school year,
three Balanced Literacy documents (JK-3,Junior,Intermediate)were launched to
provide a system statement on Balanced Literacy for use and guidance within
Thames Valley.The documents not only provide direction and assistance for
teachers,but also serve as a set of "Look Fors"for principals.Linked to the TVDSB
Quality Learning"document,the Balanced Literacy resource documents provide
specific examples ofquality literacy learning as well as grade-by-grade strategies and
resources.
An overhead presentation was provided by C.Graves,Learning Supervisor,and S.
Jackson,Learning Coordinator,Language and Social Sciences,which supported the
Early Years Literacy Project presented at the Febnjary 3,2004 Committee of the
Whole meeting.Trustees were advised that to assist with the implementation of
reading initiatives and build teacher capacity,significant in-service has occun-ed.The
presentation highlightedthe key messages of the in-service,and focused on reading
strategies that support boys and girls.Specific directions that link the Board to
Ministry of Education's initiatives were explained.
It was stressed that reading must always be viewed as a meaning-making process
and not just a decoding exercise.In order for readers to understand a text, they must
be able to relate itto other text they have read and to life experiences.The goals of
reading instruction are:comprehension,the abilityto understand,reflects on and learn
from text previously read and to life experiences;fluency,the abilityto identify words
accurately reading text with ease,pace and automaticity;and,motivation,the
essential element for actively engaging students in the reading process.
The purpose of assessment isto provide ongoing feedback to teachers,students and
parents in order to enhance teaching and learning.Assessment is used as a tool to
gather information about what a student knows and is able to accomplish at an age
appropriate level.It is a method of monitoring a student's progress and evaluating
achievement in order to plan programming that addresses present and future needs.
Assessments may be diagnostic,formative and summative and occur at specific
intervals during the unit of study and clearly drives instructional practices.Primarily,
assessment Is used to determine strengths and needs.Explicit teaching is based on
diagnostic and formative assessment and focuses on the needs of students using a
balanced literacy approach of needs with expectations,and behaviours and skills.
2004 March 23...28
10.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
5.READING INSTRUCTION FOR BOYS AND GIRLS,cont'd
The importance of pre-reading,during reading and after reading strategies that clearly
engage the student as an active reader was emphasized.An example of an instructional
strategy activity was demonstrated using a pre-reading assumption exercise starting with
a word sort of connections between/among words,category groupings (comprehension vs.
decoding)in preparation for using the words to "tell"a story.
Resource documents available to support Literacy initiatives Include:Primary,Junior and
Intermediate Balanced Literacy Documents,A Guide to Effective Instruction in Reading
Kindergarten to Grade 3, Think Literacy 7-12 and a Thames Valley produced DVDof Best
Practices in Primary Literacy.
A question-and-answer session followedthe presentation.In response to a question, Ms.
Graves indicated that students at risk in the area of literacy are using reading text that is
at their comprehension level.She advised that the English Subject Council is presently
considering balanced literacy and creating units of study that address levels of text.One
of the goals of Program Services is to concentrate on balanced literacy now and in the
future
Trustee Jaffe asked if the issue of instructional strategies for boys was addressed in the
Balanced Literacy Program Primary document and included topics that are suited and
relevant to the interest for boys.Executive Supt.Murphy responded that the presentation
models the chosen skills and analysis of data collected by Program Services for reading
instruction for boys and girlis.Although gender specific statistics are somewhat limited,
there is an Indication that boys tend to be less likelyto excel In reading perhaps because
their attention span is shorter than girls.However,activity-centered learning is of high
interest to boys and they often perform very well in this setting.
At the 2004 April 06 meeting,a reading instruction specific to boys including EQAO and
attitudinai data research in a written synopsis is to be presented.
Chairperson Sattler extended the Board's appreciation for the informative presentation.
6.MONTHLY REPORT OF THE CHAIR
Chairperson Hunter provided a summary of the following activities and meetings she
attended/participated In during the month noting she met with staff and students at various
schools within Superintendents of Education Blair and Tucker's areas of responsibility;the
Thames Valley Education Foundation,and MPP/Trustee/Administratlon.
Chairperson Hunter provided an update regarding the roundtable discussions with District
County Councils.It has been suggested that combining two of the District County Council
meetings to one evening at one location be considered at the Chairs'Committee meeting
of 2004 March 09.Chairperson Hunter requested that In the interest of time.Trustees
consider the matter priorto the 2004 March 23 Board meeting to ensure that the planning
begins immediately.Following discussion the Trustees supported the decision,in
principle.
7.DEPARTMENT UPDATES
Program Services
-The Student Pathways for Success District-wide Advisory Committee met on 2004
January 29.The Committee is composed of community agencies,Fanshawe College,
and various groups (e.g..Special Education Advisory Committee).Forty-four TVDSB
representatives will attend a Regional Ministry Conference to be held 2004 March 31 and
April 1 focusing on the Ministry resource document entitled,'Think Literacy."
A
2004 March 23...29
10.REPORTS OF COMMITTEES -cont'd
0.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.DEPARTMENT UPDATES -cont'd
Program Services,cont'd
This cross-curricuiar document will eventually be distributed to every Grade 7-12 teacher
and is to be part of in-service sessions held in the spring in partnership with the
Languages portfolio.
The 16 secondary school teams participating in the Work Intemship program are attending
in-service sessions focusing on Pathways to the Workplace,a unique program for
students at risk. Many schools have submitted proposals which focus on literacy,
numeracy,and/or successful pathways for students at risk.In Grades 7-12.Funding from
the Student Pathways for Success portfolio will support these unique projects.
Information Technology Services initiatives include:
Microsoft and ITS liaison developing an operating system model for Thames Valley;
Information Technology Council input into Wide Area Network Project;
Technology teaming Coordinator,together with schools,is revising the school ICT
plans that form the basis for integrating technology into the curriculum. This plan is
designed to drive the implementation of hardware,software,and training in the
schools.ITS has prepared a set of Standards establishing the structure of computer
systems within the Board.These draft Standards have been posted on the website
for two months for stakeholder reflection and Input.
Arts and Applied Studies highlights included:
Elementary Athletics Basketball "Select"(noncompetitive)tournament is being held
on 2004 February28 atSaunders S.S.inLondon. Competitive playoffs are undenway
with final games being held 2004 March 6 at six sites.Dance,wrestling and
gymnastics is in the planning stages for 2004 April.
Secondary Athletics TVRAAwinter sport competition Is gearing up across the District.
It includes boys'basketball,giris'volleyball playdowns, boys and girls'hockey
playoffs, OFSAA wrestling and OFSAA,swimmers.Curiing finals are being held
across three regions and WOSSAA curiing is being held In St.Thomas next week.
The Board will be hosting OFSAA Boys'hockey the week of March 15 with teams In
both classification province-wide in London competing for provincial championships.
Final games of this exciting competition are to be held at the John Labatt Centre.
The 2004 Youth Employment Skills (YES)class of 25 machinist apprentices are being
hosted and trained at Beal S.S.this semester,with Fanshawe College being the satellite
site each afternoon.During 2004 March 01-05,the Canadian Autoworkers'Union and the
Ford Talbotville assembly plant will be hosting and providing health/safety training for
Ontario Youth Apprenticeship Program students at the Ford Talbotville training centre.
This Is the program's sixth year. Additionalindustry partners across Thames Valley are
welcome to support the Co-operative Education and Summer Internship components of
the Youth Employabillty Skills Program.
The London Home Builders'Association,Program Services staff,and secondary school
representatives are meeting on 2004 February 25 to investigate expanding the YES
program Intothe construction sector's general carpenters'apprenticeship pathway.
2004 March 23...30
10.REPORTS OF COWIWIITTEES -cont'd
0.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.DEPARTMENT UDPATES -cont'd
Program Services -cont'd
-The Arts,Dance and Music component featured "Variety Is,"a secondary students'
Music night held on 2004 February 23 at Aiumni Hail with 18 schools participating.
During Education Week,the Arts Festival will be held at the Education Centre,London,
with more than 50 elementary schools involved inthis non-competitive event.Orchestra
London Education Concerts continue at various locations including White Oaks PS,In
London,and in St.Thomas,Tillsonburg and Strathroy;"
- On 2003 December 03,the,government announced a funding increase of $112M
effective in 2003-2004 to support student literacy designed to help students
experiencing academic difficulty due to social/economic factors and for newly-landed
immigrants to Canada.Boards are required to report publicly on the use of these funds
by June 2004;
-The English As a Second Language allocation increased the current per pupil amounts
providingan additional $305 572 to the Board. A recommendation was approved to use
this funding to increase the ESL teacher complement by 4.0 full-time equivalent staff
and to purchase resources to support ESL programs.
The majorityof new funding($1885 156.00)was allocated through an increase to the
demographic component ofthe Leaming Opportunities Grant (LOG).These funds are
to be used to increase the number of Keysto Literacy teachers to expand the program
to Grade 1 students,increase the complement of school-based literacy teachers,
introduce the Reading Recovery program at schools with literacy teachers,and hire
social workers for some secondary schools.This proposal aligns withthe Partnerships
for Excellence program and the Special Education Plan.Remaining funds will be used
to support TVNELP to purchase Instructional resources,to provide school/community-
based projects and for ongoing staff development.
-The 2003-04 Special Education Plan public input dates have been set and provide a
forum for the public to review current plan implementation and suggest improvements
for the 2004-05 year and the new Special Education initiatives. A summarized report
is to be submitted to the Board on 2004 April 27.
Trustee Stevenson requested that J.Wish,Leaming Coordinator,Technical
Education/School to Work,be Invited to the 2004 April 6 meeting to discuss the Youth
Employment Skills (YES)program at the Ford Talbotville training centre.
In response to a question regarding the new funding ($1 885156.00)allocated through an
increase to the demographic component of the LOG,the Director advised that a significant
portion of the money was distributed around the province with the majority distributed to
the Metro-Toronto school board.
Operations Services
-Our Vision -School Improvement initiatives include:PrIncipalsA/ice-Principals in-service
on Increasing Instructional Intelligence held on 2004 February.Strategies dealing with
conferencing with students and classroom observations were presented with the
expectation that Principals/ Vice-Principals will begin using these strategies
immediately.A further 3-day in-service for the cohort team is to be held on 2004 March
2-4 at Montcalm S.S.in London on March 2,Westminster Central P.S.,London on
March 3,and at Lord Nelson P.S.,London on March 4.
2004 March 23...31
10.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.DEPARTMENT UDPATES -cont'd
Operations Services -cont'd
- On 2004 March 30, a "Concept Mapping vs.Mind Mapping"session will be held at the
Education Centre for ail PrincipalsA/ice-Princlpais.Dr.Barrle Bennett has been booked
for the following 2004-05 dates:
Cohort #1 Summer Institute:
2004 August 23 &24
Cohort #2 Team Meetings:
•2004 September 23 &24
2004 October 13/14/15
2005 January 11/12/13
2005 March 01/02/03
2005 May 12
System Meetings:
2004 October 6 & 7
2005 February 9 &10
2005 April 6 &7
- Enrolment and staffing figures were presented for Board approval on 2004 February 24
withstaffingto commence before the 2004 MarchBreak. Elementary enrolment projects
are to be submitted by Principals in early 2004 March for mid-April allocation toward the
2004 May transfer process.Secondary teachers'reciprocal transfers for 2004-05 are
underway.The Class Size Sub-Committee is meeting to consider class sizes;
-East Elgin,South-East Oxford,and West Middlesex-West Elgin Area Accommodation
Study Committee reports are forthcoming.Principals involved with the CaradocSouth Area
Accommodation Study Committee received an in-service session.Community meetings
are to be held by the end of 2004 March to appoint community and School Council
representatives to prepare for the first meeting in 2004 April;
- A draft report of the Elementary French Immersion Accommodation Review Plan is to be
presented to the Board on 2004 March 09 and will also be discussed at community
meetings;
- New Administrators'session was held 2004 February 13 with presentations on
transportation and elementary and secondary staffing. The next session being held 2004
March 25 will cover Safe Schools and Legal Issues;
-Safe Schools initiatives included:
- "Head Game,"a secondary violence prevention plan focusing on female aggression,
returns for Semester 2 with 10 perfomiances;"Phoenix Rising," a suicide awareness
play,to be held at Banting S.S.inLondon, on 2004 March 04 with students from 11 high
schools participating in follow- up activities led by trained professionals;
-Preparations are undenway for secondary schools to participate In the "Fourth R"project,
a partnership with the Centre for Research on Violence Against Women and Children
(Universityof Westem Ontario) and the Board on 2004 September 23;Grade 9 Physical
&Health Education teachers have received intensive professional development and
excellent curriculum resources;
2004 March 23...Z2
10.REPORTS OF COMMITTEES -cont'd
0.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
to.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.DEPARTMENT UDPATES-cont'd
Operations Services -cont'd
Since 2004 September,more than 16 000 Junior Kindergarten-Grade 3 students have
attended anti-bullying performances of "Let's Be Friends"and/or "Stand By Your
Friends";
Student ambassadors for peace initiatives recently attended an "Ambassadors for
Peace"workshop to ieam new skills and strategies for implementing violence
prevention programs;
Stu Auty,President,Canadian Safe School Network,will meet with Safe School staff
in 2004 March to discuss the Board's anti-bullying initiatives;
Research and Assessment has provided services,support,project development and
consultation over the past month in numerous areas including;
Support material for release of 2003 October OSSLT results;
-Summaries of Year 2, Day 1 and 2 TVNELP parent/child sessions;
S.S.violence prevention initiative reports:"Fall on Deaf Ears"and "Head Game";
- • Analysis continues on results of Partnership for Excellence -Year 1 and 2 summary
data,EQAO Grade 3,6,-9 and OSSLT;
Distribution of Fall DRA Junior Division data;
Report preparation re student achievement and gender.
Development work on enrolment/class size data processes;
Development of student achievement databases;
School-based and system-level surveys;
Program evaluations;
School-based reading and math assessments;
Completion of focus groups for Alternatives to Suspension Committee;
A EQAO research grant has been awarded to examine grade 3/6 achievement and
special education status.
Human Resource Services ,
Disability Management is assisting employees with return-to-work programs and
physiotherapy seivlces access;
School Council members are currently planning an April 21 workshop offering
-leadership training;Thames Valley District School Council will soon launch its own
website toward improving communications for School Council members;
The District School Council will also be launching an electronic newsletter to inform
District-wide school members of events,issues and activities. C.Dennett,Manager,
Public Affairs and Community Relations,provided information regarding the new
School Council website;
DistrictSchool Council Communications Subcommittee met on 2004 February 26with
8 members attending;
- A new on-line WHMIS training program Is being created by Safety and ITS staff to
facilitate the provision of both mandatory training for new hires and refraining of
existing employees.Reference binders created by central joint health and safety
committees and the Safety Department have been distributed to schools to assist site-
based health and safety committees in performance responsibilities;
2004 March 23...33
^.10. REPORTS OF COMMITTEES-cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.DEPARTMENT UDPATES -cont'd
Human Resource Services -cont'd
The first collective bargaining meeting with the LING Childminders bargaining unitwas
held on 2004 February 11.Future meetings are scheduled for 2004 May 6 and 7.
The bargaining unit is composed of employees who provide child-minding services
to participants in the Board's Language Instruction program for Newcomers to
Canada (LINC).Funding forthe program is provided byCitizenship and Immigration
Canada.The program has been operating since 1993 with the former London Board
of Education and the Continuing and Adult Education Department of the TVDSB;
HRS and ITS staff have been working together to streamline the administrative
process for the compressed workweek during the summer months.Recommended
changes were accepted by Executive Council;
French teacher pool hiring Interviews are being conducted on 2004 March 06;
Teacher Secondary Staffing initiative includes the development of an automated
system for occasional secondary teachers interested in remaining on active lists.
Business Services
The present beverage vending machines contract with Pepsi expires 2004 August 31.
Vending machines are located in 30 secondary schools,the Education Centre,and
64 of the 156 elementary schools.Total rebates for the contract duration are
projected at $2.1M.
The present snack food vending machines contract is withChartwells and expires
2004 August 31. The snack food vending machines are located in26 secondary
schools,the Education Centre and Wheable Centre.Snack food vending machines
are not located at Arthur Voaden,Ross and Thames Secondary Schools (Program
offerings provide these services) and at East Elgin and West Elgin Secondary
Schools (Home &School Councils provide these services.) Snack food vending
machines for elementary schools are not part of this contract.Total rebates for the
contract duration are projected at $.4M.
The process for establishing Requests for Proposals (RAP)for beverage and snack
food vending machines service Is accomplished using an administrative working
committee responsible for developing the RAP,analysis ofbids and recommendation
of a successful bidder.It is to be presented for Board approval in 2004 June.
Supt.Greene explained that four categories of beverages are presently available at
schools noting that elementary schools do not sell carbonated drinks.Milk product
suppliers have been contacted and are to be included in the RAP;
Facility Services and Projects and Maintenance Capital Projects updates include:
North Meadows P. S.,Strathroy,East Williams Memorial P.S.,Ails Craig, Oxford
Park P.S.and Clara Benton P.S.,London,additions and renovations;
School Renewal Program updates include:Science Labs renovated at West Elgin
S.S.,West Lome,general,mechanical,electrical,roofing and asphalt pre-
qualifications,and Facility Service Consultations RFP;
2004 March 23...34
10.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.DEPARTMENT UDPATES-cont'd
Business Services -cont'd
- Financial Services is actively Involvedin the planning/developing the 2004-05 Budget;
-Support Services updates included:Transportation and Distribution Centre initiatives.
Director's Services
- Director Brycevisited Princess Elizabeth P.S.,Church P.S.,Westminister Central P.S.,
and Wheable Centre,London,meeting with staff,students,School Council and Home
and School representatives;
- He attended the following meetings and events:Supervisory Officer Planning Session,
CEC East Administrators'Retreat,Fanshawe College -The Cuban Experience Evening,
OlSE Planning Committee for international Conference re:The Role of Districts In School
Improvement,Council on EarlyChild Development,Increasing Instructional Intelligence,
Garrison Community Council,Music Subject Council,Regional Education Council,
2004/05 Season Grand Theater Launch,MPP/Trustee/Admlnistration,and Star Base;
-The Director brought greetings and/or presented to Staff Development Leadership"The
Thames Valley District School Board Picture,Principals'and Managers'meeting,
Canadian Federation of University Women:Does Our Education System Address the
Demands of the 21®'Century?, OSSTF BishopTownshend Awards Ceremony,King's
College Presentation to Students:The Politics of Education,Secondary Schools'Music
Department presentation "Variety Is," Dr.Jean Clinton,Ontario Minister of Children's
Services Dr.Marie Bountrogianni,London YM-YWCA CEO Shawn Elliott;
-Children's Safety Villageof London and Area Fundraising Dayheld 2004 February 20 was
a tremendous success with more than 130 schools and departments participating;
-Staff Development updates included:New Teacher Mentoring Program,True Colors:
Building StaffCapacityThrough Teamwork,Administrative Mentoring Program,Leadership:
The TVDSB Picture,Leadership:Skills and Strategies,2004 Leadership Conference,2004-
05 Leadership Development Program,Distance Learning Professional Development.Vision
updates Included:Schools and School Councils in-service.OurVision Advisory Committee,
Refinements,Implementation and Research;
-Public Affairs and Community Relations update Included:TVDSB e-Newsletter,Code Red
Response,Education Week,and the Lawson Literary Awards.An additional sum of $300
000 has been donated by the Estate of the late Curtis Conrade to the Thames Valley
Education Foundation.
8.ADJOURNMENT -The meeting adjourned at 8:25 p.m.on motion of S.Peters.
P.SATTLER,
Chairperson
2004 March 23...35
10.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
Trustee Stevenson requested information regarding a Greater Essex's report on literacy.
Supt.Thorpe advised that the information is not available at this time.Supt.Murphy advised
that Reading Instruction for Boys being presented at the 2004 April06 Information Committee
of the Whole meeting will include statistics from the report of the Hamilton-Wentworth Board
related to the learning styles of boys and girls.
11.ADJOURNMENT -The meeting adjourned at 10:45 p.m. on motion of L.Stevenson.
J.HUNTER,
Chairperson
RECOMMENDATIONS FROM THE MARCH 09 COMMITTEE OF THE WHOLE MEETING
-That Recommendations 2-6 of the Report from the South East Oxford Area Secondary School
Accommodation Study Committee be separated out and referred to the Administration for inputwitha report
. to be brought bacl<to the Board by the end of 2004 April before making a final decision.
-That Recommendation 1 in the Report from the South East Oxford Area Secondary School Accommodation
Study Committee be referred to the Administration for Input.
-That a public Budget Input and Information session be held at the 2004 June 01 Information Committee of
the Whole meeting.
-That the Community Partnership policy be rescinded.
- That the opening statement ofthe "StudentTrustee on the Board"policybe amended to read that"...upto
two non-voting student trustees,one representing the Cityof London and one the counties of Elgin,Oxford
and Middlesex, be elected to the Board to serve for a term ofone year."and that the "Selection"section of
the policy be amended to be consistent with the election of two student trustees and their areas of
representation.
-That the following proposed 2004-05 Preliminary Budget Assumptions and process be approved.
2004-05 PRELIMINARY BUDGET ASSUMPTIONS AND PROCESS
.The 2004-05 budget process begins withthe preliminary budget assumptions,involves presentations
by administration,allows for public input,and provides for Trustee discussion and debate leading to
Board approval and submission to the Ministryof Education by the end of June 2004.
General
/Thames Valley District School Board will continue to prioritize the needs of our students
consistent with A Caring,Learning Community.
/The budget for 2004-05 will be compliant with the four Ministry of Education enveloping
provisions;
»•Funds may not be moved from the classroom to non-classroom category.
»•The special education allocation establishes the minimum that each board must spend on
special education.
> The allocations for new pupil places and for school renewal establish the minimum that
each board must spend on these components.
>The grant for school board administration and governance establishes the maximum that
each board may spend on these functions.
2004 March 23...36
10.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -confd
RECOMMENDATIONS FROM THE MARCH 09 COMMITTEE OF THE WHOLE
MEETING -cont'd
2004-05 Preliminary Budget Assumptions,cont'd
/The draft budget for 2004-05,prepared by administration,will be balanced as required by
the Education Act and Regulations.
/Preparation of the budget takes into account long-term trends and their impact on the
budget.
Revenues
/The budget will be developed using the enrolment projections for 2004-05.
/ Provincial funding will be based on the 2004-05 general legislative grants.
Expenditures
/Salaries will be based on contractual agreements.
/Benefits will be based on projected costs and contractual agreements.
/ Utilities will be based on projected rates.
/Transportation will be based on existing contracts and services.
Process
Upon receipt of the 2004-05 grant regulations,an analysis and the impact on Thames Valley
District School Board will be prepared for presentation to the Board and public.
Recommendations will then be prepared for consideration by the Board.Public input will be
sought leading to Board approval and submission to the Ministryof Education.
d.REPORT OF THE CHAIRS'COMMITTEE
2004 March 09
12:10 p.m.-2:23 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Hunter (Chair) P.Sattler B. Bryce
J.Bennett T.Roberts via S.Christie
teleconference
1.AGENDA REVIEW
The public and in-camera agendas for the 2004 March 23 Board Meeting were reviewed and
approved.
Advice will be sought regarding any legal Implications of the sexual diversity action plan and
any action that may be suggested at the public input session on March 30.The Director will
request that the Board's solicitor attend the March 23 in-camera meeting in this regard.
2.COMMUNICATIONS
The following correspondence was added to the March 23 Board agenda under
"Communications":
•Durham District School Board re utility costs;
Bruce-Grey Catholic DSB re good and services taxes;
TVDSB letter to Premier Dalton McGuinty re reducing violent behaviour.
The following correspondence is available in the Trustee Conference Room for trustees'
information:
•Township of Malahide re size of TVDSB;
•County of Oxford re size of TVDSB.
20Q4 March 23...37
10.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
3.PLANNING OF PD WORKSHOP FOR TRUSTEES
The proposal to plan a trustee professional development workshop featuring a recent
speaker at the OPS6A conference was discussed.It was agreed that the Chair will prepare
a memo seeking trustees interested In serving on a planning committee to pursue the matter.
The committee will report through the PD Committee to the Chairs'Committee.
4.SCHOOL USE PARTNERSHIP SURVEY
The Director described the background to the School Use Partnership Survey and sought
direction for the information received.It was agreed that the survey is an excellent overview
and will be referred to the Administration as a resource for future school-use planning. The
Director will discuss it with the Executive Council on March 23.
The following motion was moved by J.Bennett and carried:
Whereas the School Use/Partnership survey received bythe Thames ValleyDistrict
School Board on 2004 February 24 reveals the depth and breadth of community
partnerships that exist within the Board and
Whereas the Board places great value on the existence of community partnerships
and
Whereas a number of school accommodation studies have investigated enhancing
the viability ofsmall schools byincluding community partners inthe school facility and
Whereas the current funding formula requires that a Board maintain its full On The
Ground (OTG) capacity for a school even though classroom space may be fully
utilized by community partners,
BE IT RESOLVED that the Chair of the Board write the Ministryof Education and the
Ministry of the Child with a view to obtaining a change in the funding formula that
wouldadjust the OTGcapacity to reflectthe fact that the space is being utilized bya
community partner.
It was agreed that the report will be included with the letter to the Ministers.
5.MOTION RE MEET,HEAR AND ENTERTAIN THE PUBLIC GATHERINGS
Planning of the "Meet,Hear and Entertain the Public"gatherings and plans to meet with the
county councils were discussed.The following motion was moved by P.Sattler and carried:
That the committee established to plan the Meet,Hear and Entertain the Public Gatherings
be authorized to integrate,where possible,the meetings with county councils.
A proposed format for the meetings was discussed.
6.MEETINGS WITH COUNTY COUNCILS -See Item 5 above.
7.REQUESTFORPRESENTATIONBY"CONCERNEDClTlZENSABOUTEDUCATION AND
ORIGINS"
Requests to make a presentation tothe Board bythe Concerned Citizens about Education and
-Origins were discussed.It was noted that this topic was included in the sessions offered at
the 2003 October PD Day.
2004 March 23...38
10.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
7.REQUESTF0RPRESENTAT10NBY"C0NCERNEDClTlZENSAB0UTEDUCATi0NAND
ORIGINS"-cont'd
After a lengthy discussion,the following motion was moved by P.Settler and carried:
That the Board not mandate Thames Valley superintendents,and elementary and
secondary principals, vice-principals and teachers to receive in-service training in the
use of the pre-suppositional approach in the teaching of origins.
The Chair will advise the Concerned Citizens about Education and Origins group accordingly.
8.OTHER BUSINESS
a.March 30 Public Input Process
Chair Hunter indicated she would make brief opening remarks at the March 30 public input
meeting regarding the process to consider the input received.
b.School Accommodation Studies
Discussion arose concerning the fact that a recent accommodation study had been
referred to Administration for comment prior to a final decision by the Board.Discussion
centered around the possibility that such a referral should be rhade for all future
accommodation study reports.
c.- March 30 Public input Session
It was agreed that the March 30 public input session willbe held in the Sir Adam Beck
Auditorium.
9.NEXT MEETING
The next Chairs'Committee meeting was scheduled for 2004 April 21 at 12:00 noon.
10.ADJOURNMENT -The meeting adjourned at 2:23 p.m.
RECOMMENDATIONS:
1.That the committee established to plan the Meet,Hear and Entertain the Public Gatherings be
authorized to integrate,where possible,the meetings with county councils.
2.Whereas the School Use/Partnership survey received by the Thames Valley District School Board
on 2004 February 24 reveals the depth and breadth of community partnerships that exist within
the Board and
Whereas the Board places great value on the existence of community partnerships and
Whereas a number of school accommodation studies have Investigated enhancing the viabilityof
small schools by including community partners in the school facility and
Whereas the current funding formula requires that a Board maintain Its full On The Ground (OTG)
capacity for a school even though classroom space may be fully utilized bycommunity partners,
BE IT RESOLVED that the Chair of the Board write the Ministry of Education and the Ministry of
the Child with a view to obtaining a change in the funding formula that would adjust the OTG
capacity to reflect the fact that the space is being utilized bya communitypartner.
2004 March 23...39
10.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
RECOMMENDATIONS -cont'd
3.That the Board not mandate Thames Valley superintendents,and elementary and secondary
principals,vice-principals and teachers to receive in-service training in the use of the pre-
suppositional approach inthe teaching of origins.
J.HUNTER,
Chairperson
G. Hart moved the recommendations,seconded by S.Peters.
Trustee Stevenson requested that the Recommendations be separated out.
Recommendations 1 and 2 were adopted.Following discussion of Recommendation 3,
Trustee Hart moved the following motion:
That the teaching of origins remain optional for all in-service training for TVDSB staff and only be
offered when nurribers warrant.
The motion was defeated.
e.REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA
2004 MARCH 23
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Hunter (Chair)P.Jaffe B.Bryce K.Dalton K.Wilkinson
A.Cartier D.Mugford P.Gryseels J.Emprlngham S.Christie
S.Doxtator S.Peters B.Greene K.Havelka C.Dennett
G.Hart P.Sattler J.Thorpe G.Jazey D.Williams
L.Stevenson C.Murphy W.Tucker
Regrets:D.Anstead,
J.Bennett,M.Reldl,
T.Roberts.
The Committee met In camera from 5:07 p.m. to 6:15 p.m.
1.APPROVAL OF AGENDA -The agenda was approved on motion of L.Stevenson.
2.CONFLICTS OF INTEREST -No conflicts of Interest were declared.
3.Confidential personal,legal and negotiation matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved by G. Hart at 6:15 p.m.and carried.
RECOMMENDATIONS:
1.That the motions approved at the March 23,2004 in-camera session related to a resignation
by mutual consent be approved;
2004 March 23...40
10.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA -cont'd
RECOMMENDATIONS -cont'd
2.That,In accordance with the Independent Procedure -Promotional Practices:Selection
Procedures and Appointment of Principals and Vice-Principals,the following people be
appointed fo the "pool" of candidates ready for appointment to the position of Principal,.
Elementary Schools:
Candidates Present Assignment
Jane Falls Acting Principal,Dunwich Dutton PS
Diane Gulyaprak Vlce-Prinicpal,East Oxford/Sweaburg PS
KellyHorvath Acting Principal, North Norwich PS
Stephen Johnson Vice-Principal, Sir Isaac Brock PS
Jason Pratt Vice-Principal,W.Sherwood Fox PS
John Richmond Acting Principal,Bishop Townshend PS
James Rivard Vice-Principal,Algonquin PS
Ramona Taylor Vice-Principal,Cleardale PS
Bruce Travnicek Vice-Principal,Lord Nelson PS
Dave Wagg Acting Principal,Northdale PS (London)
Lori Snatyr Principal,. Richmond PS (Ottawa Carleton DSB)
3.That proposals from Architectural Services,Civil Engineering Services,Environmental
Engineering Services,Mechanical and Electrical Services,Roof Management Services and
Structural Engineering Services be accepted for professional facility services consulting as
required over the nexf three years;
4.That the Board authorize Administration to negotiate the sale of the Early Childhood Education
Centre in St.Thomas and report back at the April 27,2004 Board meeting.
TERRY ROBERTS
Chairperson
The recommendations were adopted on motion of L.Stevenson and G. Hart.
11.REPORTS FROM THE ADMINISTRATION
a.2004-2005 PRELIMINARY SPECIAL EDUCATION STAFFING:NON-INSTRUCTIONAL
Trustee Jaffe declared a conflict of interest and left the meeting.
The Administration presented an update regarding the preliminary special education staffing (non-
instructional) forthe school year2004-2005,preliminary non-Instructional staffing funded through
the new "Improving Student Literacy"Grant and timelines associated with the communication.
TheSpecial Education Teacher and Non-instructional staffing process is subject toBoardapproval
of both the Special Education Plan and final Budget approval.To assist with planning for staff
needs,the following was proposed.
2004 March 23...41
11.REPORTS FROM THE ADMINISTRATION -cont'd
a.2004-2005PRELIMINARYSPECIALEDUCATIONSTAFFING:NON-INSTRUCTIONAL-cont'd
Forthe schoolyear2004-2005,the following Increases tospecial education non-instructional staff
are proposed:
1.Special Education Staffing fnon-instructionaO
Psychological Services:3.30 Full-time Equivalent (FIE)
Speech &Language Services:6.80 FTE
Attendance &Social Work Services:3.00 FTE
Audiologists:0.20 FTE
Educational Assistants:10.00 FTE
Secretarial Support:0.50 FTE
Because of funding costs within the Partnerships for Excellence (PFE)program,Special
Education funds will absorb the costs of 1 psychologist,associate,.3 psychometrists,and 6.8
speech pathologists.An increase of 2 psychologists will reduce the time lines for
assessments (a requirement in the proposed Ministry standards),offer assistance to
specialized programs (STEPS and PDD), and allow the psychologists time to provide
necessary counseling services.
The addition of 3 Attendance &Social Work Services staff at the secondary level will help to
address the need for counseling and group interventions to support students who are at risk
for a variety of reasons.
The Increase to audlological services last year has reduced the number of students waiting
for Central Auditory Processing (CAP)testing,and has provided in-house service to support
deaf and hard of hearing students.The additional staff will allow this service to be at an
optimal level.
An increase of 10 Educational Assistants is proposed to support new system classes,so as
not to reduce the number of E.A.s that are school-based.
The Intensive Support Amount (ISA)2/3 process has resulted inan enormous number offiles
that have to be maintained.The ISA1 process is an on-going equipment purchasing process,
the monitoring and recording ofwhich needs to be tracked more regularly and efficiently.The
additional secretarial support will help to track equipment and maintain these records.
2.New Learning Opportunities Grant (LOG)Funds for At Risk Students (non-instructional^
A proposal for expenditure of funds received through the new "Student Literacy"allocation
(memo B21,2003 December) was approved byExecutive Council on February 24*^.
In addition to an Increase of 12 teaching staff,the proposal includes 2.0 Attendance &Social
Work Services staff for secondary schools and 0.5 secretarial support.
The costs associated with the additional Non-instructional Special Education staff will be
approximately $1 477 000 withan implementation date effective 2004 September.
RECOMMENDATION:
That the Board approve the 2004-2005 preliminary non-instructional special education staffing
complement and process.
The recommendation was adopted on motion of L.Stevenson and G.Hart,and carried.
2004 March 23...42
12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
The following motions were moved by L.Stevenson and seconded by P.Jaffe.
1.Motion to give Student Trustee a Non-Binding Advisory Vote
Whereas the Thames Valley District School Board recognizes that students'and student
success Is the foundation of education,
Whereas the Thames Valley District School Board believes strongly in the value of clearly
knowing the views of the students'in the School Board,
Whereas the students'and community as a whole want to be able to clearly and efficiently
know where the Student Trustee stands on issues to hold both the Student Trustee and
School Board accountable,
May It be resolved that the Thames Valley District School Board agree to give the Student
T rustee a non^bindlng advisory vote during public meetings where they will be clearly recorded
In the minutes of the meeting.
2. Motion for Chair to write Minister of Education in support of giving Student Trustees'a binding vote
Whereas the Thames ValleyDistrict School Board recognizes the value the Student Trustees'
bring to the school board by voicing the concerns and views of all Students,.
Whereas the Students of the Thames Valley District School Board wish to have the strongest
voice represented at the school board table,
Whereas the Student Trustee Is elected by the student councils of the School Board and
therefore represents the students'Interests,
May it be resolved that the Thames Valley District School Board agree to have the Chair of
the School Board write all local MPP's and the Minister of Education expressing the school
boards support of giving the Student Trustee a full vote during Public Meetings.
The recommendations were separated out on motion of L.Stevenson and P.Jaffe.
Paragraph 4 of Recommendation 1 was amended on motion of L.Stevenson,seconded by G. Hart
to read:
May it be resolved that the Thames Valley District School Board agree to give the Student
Trustees non-binding advisory votes during regular public Board meetings where a recorded
vote is called.
Recommendation 1,as amended,was adopted and carried on motion of L.Stevenson and G. Hart:
Whereas the Thames Valley District School Board recognizes that students'and student
success is the foundation of education.
Whereas the Thames Valley District School Board believes strongly In the value of clearly
knowing the views of the students'inthe School Board,
Whereas the students'and community as a whole want to be able to clearly and efficiently
know where the Student Trustee stands on issues to hold both the Student Trustee and
School Board accountable,
2004 March 23...43
,12.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN -cont'd
2.Motion for Chair to write Minister of Education in support of giving Student Trustees'a
binding vote -cont'd
May it be resolved that the Thames Valley District School Board agree to give the Student
Trustees non-binding advisory votes during regular public Board meetings where a recorded
vote is called.
Recommendation 2 -The last paragraph was deleted and the following wording substituted by L
Stevenson.
Whereas Section 55,Sub Section 3 of the Education Act states that school boards shall not
give voting rights to pupil representatives,be it resolved that the Thames Valley District School
Board ask the Ontario Public School Board Association to write the Minister of Education to
review and amend the Education Act to give student trustees a vote during board meetings
with the continued exclusion of attendance and voting by student trustees at in-camera
meetings.
The amended recommendation was moved by L.Stevenson and G.Hart and defeated.
13.ADDITIONAL BUSINESS -none
14.COMMUNICATIONS
a. ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)
Trustee Hart reported that at a recent OPSBA Board of Directors'meeting,discussions centered
around presentations at the provincial level of government and focused on benchmarks and
transportation model funding as the budget process begins.He advised that there is significant
OPSBA support that the College of Teachers be operated at "arms-length"from the government.
He referred Trustees to Fast Reports,Vol 16, No. 7,regarding the TAG/TAP program
implementation re-evaluation.
Trustee Hart advised that to ensure that debate occurs at the provinciallevel, any Board motions
(e.g.Trustee Jaffa's motion related to taxing ofviolent videos)should be fon/^arded within the next
10 days for consideration at the upcoming AGM meeting to be held 2004 June 03 to 06.
Trustee Hart advised that an OPSBA Western Region meeting is being considered for2004 April
17 to be held at the TVDSB Education Centre in London to bring together Bluewater,Essex,
Lambton-Kent and TVDSB trustees to discuss regional topics.
Trustees were reminded that the names of nominees to be considered for OPSBA Awards should
be submitted to OPSBA by 2004 April23.
Mr. Hart reported that he attended an OPSBA Committee meeting on 2004 March 22 where
various issues were discussed including a draft transportation policy,declining enrolment and
funding related to the moratorium on school closings.
b.STUDENT TRUSTEE UPDATE
Student Trustee M.Reid provided an update of activities over the past month.He advised that he
had been busy preparing reports to the Minister of Education regarding funding and future
('directions.
2004 March 23...44
14.COMMUNICATIONS -cont'd
b.STUDENT TRUSTEE UPDATE-cont'd
He attended the OSSTF AGM banquet In Toronto and met with other Student Trustee Presidents.
On Thursday,2004 March 24, he will attend a "People for Education"press conference to release
the tracking report survey results related to declining enrolment.
On 2004 March 31,he and Trustee Stevenson will attend the Summit II on Education Governance
in Toronto.Trustee Reld advised that consideration is being given to utilizing the Student Advisory
Council as a more formal vehicle for secondary students to present issues at the provincial level.
c.MUNSEE-DELAWARE FIRST NATION
A letter was received from Jan Martin,First Nation Manager,Munsee-Delaware Nation,advising
that Candlce Snake is the new representative on the Board's Native Advisory Meeting.The
foiiowing motion was adopted on motion of P.Jaffe and L.Stevenson:
And resolved that Candjce Snake be appointed the new representative for the Munsee-
Delaware Nation on the Board's Native Advisory Committee for the term 2003-2006.
d.DURHAM DISTRICT SCHOOL BOARD
A copy of letter was received from E. Roy,Chairperson,Durham District School Board to Premier
Dalton McGuinty,protesting the rising costs of energy and requesting additional funding for these
costs.
e.BRUCE-GREY CATHOLIC DISTRICT SCHOOL BOARD
A copy of a letter from N.Bethune,Chair,Bruce-Grey Catholic District School Board to the
Minister of Finance requesting that school boards receive relief from the portion of the goods and
services tax (GST)was received.
f.TVDSB LETTER TO PREMIER DALTON MCGUINTY
The letter from Chairperson Hunter to Premier Dalton McGunity regarding the Board's motion
requesting that the provincial government undertake a feasability study towards developing an
implementation plan to help reduce violentand Inappropriate behaviour in schools and society was
presented.
15.NOTICE OF MOTION -none
16.GOOD NEWS ITEMS
a.Student Trustee Reid advised that he attended an excellent presentation by former World Boxing
Champion George Chavello heldat Laurier S.S.,Londonon 2004 March23.The event,supported
inpart bythe Ontario Crime Control Commission,was verywell attended.Mr.Chavello addressed
the issue of drug and substance abuse as it related to his family experiences.
b.Trustee Hart cited an example of students who like to be in school.He advised that during the
March Break 60 grade 7 and 8 students attended a technical training program held at the Oxford
Training Centre.
c.Chairperson Hunter reminded everyone of the outstanding violence prevention theatre
productions being performed by secondary school students throughout the District.
17.adjournment
The meeting adjourned at 8:40 p.m. on motionof L.Stevenson and S.Peters.
CONFIRMED;
Chairperson
2004 March 23...45
'.SUMMARY OF APPROVED RECOMMENDATIONS OF2004 MARCH 23
That Recommendations 2-6 of the Report from the South East Oxford Area Secondary School
Accommodation Study Committee be separated out and referred to the Administration for input with
a report to be brought back to the Board by the end of 2004 April before making a final decision.
That Recommendation 1 in the Report from the South East Oxford Area Secondary School
Accommodation Study Committee be referred to the Administration for input.
That the following proposed 2004-05 Preliminary Budget Assumptions and process be approved.
2004-05 PRELIMINARY BUDGET ASSUMPTIONS AND PROCESS
The 2004-05 budget process begins with the preliminary budget assumptions,involves
presentations by administration,allows for public input,and provides for Trustee discussion and
debate leading to Board approval and submission to the Ministry of Education bythe end of June
2004.
2004-05 Preliminary Budget Assumptions
General
/Thames Valley District School Board will continue to prioritize the needs of our students
consistent with A Caring,Learning Community.
/The budget for 2004-05 will be compliant withthe four Ministry of Education enveloping
provisions;
»•Funds may not be moved from the classroom to non-classroom category.
>The special education allocation establishes theminimumthat each board must spend on
•special education.
>The allocations for new pupil places and for school renewal establish the minimum
that each board must spend on these components.
"The grant for school board administration and governance establishes the maximum
that each board may spend on these functions.
/ The draftbudgetfor2004-05,prepared byadministration,will be balanced as required by
the Education Act and Regulations.
/Preparation of the budget takes into account long-term trends and their impact on the
budget.
Revenues
/The budget will be developed using the enrolment projections for 2004-05.
✓Provincial funding will be based on the 2004-05 general legislative grants.
Expenditures
✓Salaries will be based on contractual agreements.
/Benefits will be based on projected costs and contractual agreements.
✓Utilities will be based on projected rates.
/Transportation will be based on existing contracts and services.
Process
Upon receipt of the 2004-05 grant regulations,an analysis and the impact on Thames Valley
District School Board will be prepared for presentation to the Board and public.
Recommendations will then be prepared for consideration by the Board.Public Input will be
sought leading to Board approval and submission to the Ministry of Education.
2004 March 23...46
SUMMARY OF APPROVED RECOMMENDATIONS OF 2004 MARCH 23 -cont'd {
That a public Budget input and information sessionbe held atthe 2004 June 01 Information Committee
of the Whole meeting.
That the Community Partnership policy be rescinded.
That the opening statement ofthe "Student Trustee on the Board"policy be amended to read that "...up
to two non-voting student trustees,one representing the City of London and onethe counties of Elgin,
Oxford and Middlesex,be elected tothe Board toserve for a term ofone year."andthatthe "Selection"
section ofthe policy be amended tobe consistent with the election of two student trustees and their
areas of representation.
That the committee established to plan the Meet,Hear and Entertain the Public Gatherings be
authorized to integrate,where possible,the meetings with county councils.
Whereas the School Use/PartnershipsurveyreceivedbytheThames Valley District SchoolBoardon
2004 February 24 reveals the depth and breadth ofcommunity partnerships thatexistwithin the Board
and
Whereas the Boardplaces great value on the existence of community partnerships and
Whereas a number of school accommodation studies have investigated enhancing the viabilityof small
schools by including community partners inthe school facility and
Whereas the current funding formula requires that a Board maintain its full On The Ground (OTG)
capacityfora schooleven though classroom space maybe fully utilized by community partners,/
BE IT RESOLVED that the Chair of the Board write the Ministry of Education and the Ministry of the ^
Childwith a viewto obtaining a change inthe funding formula that would adjust the OTG capacity to
reflect the fact that the space is being utilized by a community partner.
Whereas the Thames ValleyDistrictSchool Board recognizes that students'and student success is
the foundation of education.
Whereas the Thames ValleyDistrictSchool Board believes strongly inthe value ofclearly knowingthe
views of the students'in the School Board,
Whereas the students'and community as a whole want to be able to clearly and efficientlyknow where
the Student Trustee stands on issues to hold both the Student Trustee and School Board accountable.
Mayitbe resolved that the Thames Valley DistrictSchool Board agree to give the Student Trustees
non-binding advisory votes during regular public Board meetings where a recorded vote is called.
And resolved that Candice Snake be appointed the new representative for the Munsee-Delaware
Nation on the Board's Native Advisory Committee for the term 2003-2006.
That the motions approved at the March 23,2004 in-camera session related to a resignation bymutual
consent be approved;
That proposals from Architectural Services,Civil Engineering Services,Environmental Engineering
Services,Mechanical and Electrical Services,Roof Management Services and Structural Engineering
Services be accepted for professional facility services consulting as required over the next three years;
That the Board authorize Administration to negotiate the sale of the Early Childhood Education Centre
in St.Thomas and report back at the April 27,2004 Board meeting.
2004 March 23...47
/"N
\
SUMMARY OF APPROVED RECOMMENDATIONS OF 2004 MARCH 23 -cont'd
That,In accordance with the Independent Procedure -Promotional Practices:Selection Procedures
and Appointment of Principals and Vice-Principals,the following peoplebe appointed fothe "pool"of
candidates readyforappointmenttothe position of Principal,ElementarySchools:
Candidates Present Assignment
Jane Falls ActingPrincipal,Dunwich DuttonPS
Diane Gulyaprak VIce-Prinlcpal,East Oxford/Sweaburg PS
Kelly Horvath ActingPrincipal,North Norwich PS
Stephen Johnson Vice-Principal, Sir Isaac Brock PS
Jason Pratt Vice-Principal, W.Shenwood Fox PS
John Richmond ActingPrincipal,BishopTownshend PS
James Rlvard Vice-Principal,Algonquin PS
Ramona Taylor Vice-Principal,Cleardale PS
Bruce Travnicek Vice-Principal, Lord Nelson PS
DaveWagg Acting Principal,Northdale PS (London)
Lori Snatyr Principal,.Richmond PS (OttawaCarleton DSB)