5/25/2004 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2004 MAY 25,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION -D.M.Sutherland P.S.
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS
^a.Devin Ballantyne,Homedale P.S.
b.Mike Frauts,H B Beal S.S.
c.John Barnett,Oakridge S.S.
d.Simin Bagharl,H. B.Beal S.S.
7.CONFLICTS OF INTEREST V
8.DIRECTOR'S ANNOUNCEMENTS V
7:30 p.m. 9. THAMES VALLEY EDUCATION FOUNDATION -Update M
10.CONFIRMATION OF MINUTES
a.Regular Board Meeting,2004 April 27 M
11.REPORTS FROM THE ADMINISTRATION
a.TVDSB Special Education Plan 2004-2005 M
b.2004-2005 Provincial Budget Update V
c.Board Motion re Student Transfers M
12.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2004 March 23 M
b.Committee of the Whole,2004 May 11 M
c.Chairs'Committee,2004 May 19 M
d.Budget Advisory Committee,2004 May 25 V
e.Committee of the Whole,In Camera,2004 May 25 V
f
13.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN M
14.ADDITIONAL BUSINESS
a.Chair's Summer Authorization M
b.Appointment of Student Trustees M
15.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.Student Trustee Update V
16.NOTICES OF MOTION
a.Trustee Cartier M
b.Trustee Cartier M
c.Trustee Stevenson M
17.GOOD NEWS ITEMS -"Did you know..."
18.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2004 MAY 25
The Board met In regular session on 2004 May25 In the Board Roomat the EducationCentre, meeting in
Committee ofthe Whoie, in camera at 5:08 p.m.on motion ofS.Peters and L.Stevenson,followed bya public
session at 7:16 p.m.The foliowing were in attendance:
TRUSTEES
D.Anstead
J.Bennett
A.Cartler
S.Doxtator
ADMINISTRATION AND OTHERS
B.Bryce
P.Gryseels
B.Greene
C.Murphy
J.Thorpe
0.Blair
K.Dalton
G.Hart
J.Hunter
P.Jaffe
D.Mugford
S.Peters
J.Empringham
K.Havelka
L.Hutchinson
G.Jazey
B.Tucker
K.Wilkinson
K.Bushell
M.Reid
T.Roberts
P.Settler
L.Stevenson
S.Christie
C.Dennett
C.LInsdell
K.Meeson
R.Princis
J.Roth
W.Scott
1. CALL TO ORDER.-Chair Hunter called the meeting to order at 7:16 p.m.
2.13.O'CANADA AND SPECIAL MUSICAL PRESENTATION
The appreciation of the Board was extended to the D. M.Sutherland P.S.,Woodstock,Grade 8 String
Ensemble and conductor Lola McCarthy for leading In the singing of "O 'Canada"and performing two
musical numbers.
4.APPROVAL OF AGENDA
The following amendments to the agenda were approved on a two-thirds majorityvote: "Appointment
of Voting Delegate at OPSBA Annual General Meeting"as item 14.c.and the Special Education
Advisory Committee Report,2004 May 18,as Item 12.d.The agenda,as amended,was approved
on motion of D.Anstead and J.Bennett.
5.OFFICIAL RECORD
S. Christie,Supervisor,Corporate Services,read the following notice into the minutes:
We regret to record the death of Clinton Kechego,a Grade 10 student at H. B.Beal
Secondary School,London,on 2004 April22.
6.RECOGNITIONS
a.ONTARIO LEGISLATURE PAGE
Congratulations was extended to Devln Ballantyne, a Grade 8 French Immersion student at
Homedale P.S.,St.Thomas,who was chosen as one of 20 students from across the province
to work as a Page at the Ontario Legislature for a four-week period during the Spring.Devon
responded to questions posed by Trustees and shared a number of his memories from his
experience.
2004 May 25...2
6.RECOGNITIONS-cont'd
b.OFSAA LEADERSHIP IN-SCHOOL AWARD
Congratulations was extended to Mike Frauts,teacher at Beal S.S.,London,who received this
year's OFSAA Leadership In-Schooi Award.Mr.Frauts was recognized for his outstanding
accomplishments as a coach and his significant contribution as a physical education teacher
eaming him the respect and admiration of colleagues both in London and across Ontario.
c.2003-2004 TDCANADATRUST SCHOLARSHIP FOR COMMUNITY LEADERSHIP
Congratulations was extended to Simin Bagharl,a Grade 12 student at Beal S.S.,London,who
was chosen as one of 20 recipients for the 2003-2004 TD Canada Trust Scholarships for
Community Leadership.The scholarship is presented to young Canadians who have made a
meaningful and lasting difference intheir communities.The award is valued up to $60 000 to be
used for post secondary studies.D. Cook, Vice Principal, Beal S.S.,highlighted a number of
Simln's outstanding accomplishments Including the'Virtues ofthe World"program and the "World
Religion Awareness and Philosophy"club.
d.OAKRIDGES.S.HERO
John Bamett,a Grade 12 student at Oakridge S.S.,London,was recognized and thanked for his
heroism which contributed to saving the lifeof Christopher Story, an 11-yearold Oxford ParkP.S.
student.On 2003 December 28, while riding his bicycle, Chris was struck by an on-coming
automobile.John witnessing the accident stopped his vehicle and withquick thinking and a cool
head proceeded to do what was vital to help Chris until emergency personnel arrived on the
scene.Christopher's family,as an expression of their gratitude,requested that the Board
publicly recognize John for his act of heroism and human compassion.
7.CONFLICTS OF INTEREST -No conflicts of interest were declared.
8.DIRECTOR'S ANNOUNCEMENTS
a.Director Bryce advised that earlier today,2004 May 25,the Administration met with Premier
Dalton McGuinty as he visited Balaclava Street P.S.,St.Thomas.The Premier talked with the
Administration and students and Introduced the "Good Places to Learn" plan,an Infusion of $2.13
Into education to help fund renovations to public schools.The Director noted that there are 166
Thames Valley schools that will benefitfromthis Initiative.He and Executive Superintendent B.
Greene will be attending a Ministry meeting at Queens'Park on 2004 May26 regarding the 2004-
05 provincial budget.
b. The Director reported that during a recent fundralsing campaign for Cancer Research,the
students of Saunders S.S.,London,raised the outstanding sum of $44000.Congratulations was
extended to the students for raising the largest amountof moneyon record for a secondary
school.
9.THAMES VALLEY EDUCATION FOUNDATION -Update
J.Leitch,President,Thames Valley Education Foundation,presented a report seeking future in-kind
support for the Foundation and financial support for a fundraising feasibilitystudy. He noted that
since itsinceptionin 2001,the Thames ValleyEducationFoundation has established a reputation and
profile with community audiences across the Thames Valley. It has increased Its asset base from
$359 900.to $3 325 177.
The staff support and operating budget forthe Foundation is presently being provided bythe Board's
Public Affairs and Community Relations Department.Ongoing additional supportisalso provided by
staff in BusinessServices. The administrative responsibilities forthe Foundation have significantly
increased and additional staffing support Is required.
It was noted that current staff are not only responsible for all aspects of the management of the
Foundation, but also administer a $5 million student award and scholarship portfolio that has more
than 450 individual trusts in addition to their many other responsibilities.
2004 May 25...3
9. THAMES VALLEY EDUCATION FOUNDATION -Update -cont'd
As well, the Foundation has assumed the administrative responsibilities of all new student awards
andscholarships. Thisincreased volume of work necessitates the requestforthe additional position
ofa Donations Clerk.Acomprehensive SummaryofDevelopmentActivity for2003 Februaryto2004
February identifying the current leveloftime and activitycommitted bystaff was provided.
Mr.Leitch advised that the Foundation's Board of Directors have recently undertaken the
development of a three-year Business Plan. While doing so,It became apparent that additional
information was required to effectively provide future strategic direction for the organization.Board
members agreed that an internaland external audit as per fundraising readiness was required,In
addition to an analysis regarding long and short-term income-generating strategies and staffing
requirements. The Boardapproved a motion at Its2004 May 03 meetingto seek up to $30 000.00
in financial support from the TVDSB tohirea consulting firm to completea Feasibility Study.
Through the FeasibilityStudy the consultant(s) would undertake the following prime tasks:
• Compile and produce an analysis and realistic assessment of the organization's fundraising
capacity;
• Helpthe organization make appropriate choices about the fundraising methodologies:
• Help the organization internalize the proposed course of action so that staff and board take
ownership and responsibility for the choice and Implications;
• Work with the organization toprepare It internally and externallytoconductfundraising Initiatives
and ensure the organization Is in a position to build from the initiatives IfIt so chooses.
Mr.Leitch advised that the feasibilitystudy would help to clarifythe Foundation's vision that will
become the focalpointofany fundraising campaign. Itcouldalso uncover potentialconcerns and,
In the longterm, would be a vital investment In the success ofany future fundraising efforts.
The associated costs were provided as follows:
Donation Clerk -up to ^0 400 (amount Includes benefits)
Feasibility Study - up to $30 000
ItIshoped that the Donation Clerk position could be filled by early September in order to provide
maximum support during thepeak timeofstudentawardsand scholarships activity.The majority of
schools conduct commencement and award assemblies In the Fall.
A number of potential fundraising consulting firms have been identified.The Foundation would like
to Invite proposals with the expectation to have a firm selected by early 2004 September and the
study be completed by the end of 2004 December.
RECOMMENDATIONS:
1.That the Board approve the continuance of the current In-kind support to the Thames Valley
Education Foundation and increase the level of support by means of a Donations Clerk,
remuneration consistent withthe Thames Valley District School Board Pay EquityPlan.
2. That the Boardapprove the request from the Thames Valley Education Foundationfor up to
$30 000 for a Fundraising Feasibility Study.
Trustee Roberts requested that the recommendations be separated out. It was noted that the
recommendations are subject to 2004-05 budget deliberations.Executive Supt.Greene advised that
If approved,a specific expenditure line will be created.
Recommendation 1 was adopted on motion of P.Jaffe and J.Bennett.
Recommendation 2 was adopted on motion of P.Jaffe and J.Bennett.
2004 May 25..A
10.CONFIRMATION OF MINUTES
a.The minutes of the 2004 April 27 Board Meeting were adopted on motion of L.Stevenson and
G.Hart.
11.REPORTS FROM THE ADMINISTRATION
a.TVDSB SPECIAL EDUCATION PLAN 2004-2005
Executive Superintendent C. Murphy Introduced a report updating trustees on revisions to the
2004-2005 Special Education Plan in preparation for submission to the Minister.
In accordance with Ontario Regulation 306 -Special Education Programs and Services,sec.
2(3)(4),2(3)"Every board shall ensure that the special education plan of the board Is reviewed
annually bythe board and that the reviewIs completed priorto July31 in each year", and 2(4) "In
any year where the special education plan Is amended by the board,the amendment shall be
submitted to the Minsterfor review on or before July 31 In that year."
Supt.B.Tucker advised that the revised sections of the TVDSB Special Education Plan reflect
the inputfromthe Ministry ofEducationaudit,the Special EducationAdvisoryCommittee (SEAC)
and public feedback sessions.
Ata special SEAC meeting held on 2004 May 18,the following recommendation was passed:
That the Special Education Plan 2004-2005 be approved as amended."
It was noted that the entire draft Special Education Plan 2004-2005 is available on the TVDSB
website at httD://www.tvdsb.on.ca/Dubiic/SDecialEdPian2004-05.shtml.
V.Corcoran,Learning Supervisor,highlighted the revisions to the draft Special Education Plan.
RECOMMENDATION:
That the Board approve the revisions to the TVDSB Special Education Plan 2004-2005.
The recommendation was adopted on motion of L.Stevenson and D,Anstead.
The following motion was moved by L.Stevenson,seconded by P.Jaffe and carried:
That the Board accept the Integration Action for Inclusion In Education and Community
Minority Report and that any future Minority Reports be accepted no later than 2004 June 30
for attachment to the 2004-05 Special Education Plan.
b.2004-2005 PROVINCIAL BUDGET UPDATE
Executive Superintendent B.Greene advised that the Ministry funding announcement for school
boards In 2004-05 will total a projected $16.3B.Atotal funding Increase of $650M for the 2004-
05 budget year Is expected and for the next four years,a further $2,1 B,an increase of more than
14%to Grants for Student Needs (formerlycalled the General Legislated Grants).
He advised that the first $650M will stabilize the education system and provide a multi-year
funding basis with a componentofthe $400M fornextyeartoassist boards In meetingoperating
costs,textbooks,resources and utility cost pressures.
The second component of$250M will be used to pursue excellence and student success towards
ensuring that a minimumof 75% of the student population achieves the provincial standards.
Junior Kindergartento Grade 3 class size capping Isalso Includedinthe llgure.
2004 May 25...5
11.REPORTS FROM THE ADMINISTRATION -cont'd
b.2004-2005 PROVINCIAL BUDGET UPDATE -cont'd
The Ministry has undertaken education initiatives outside of the grants to school boards
amounting to approximately $130M during 2004-05. School board funding will increase from
$16.3B In 2004-05 to $17.78 by 2007-08.Mr.Greene advised that some ofthe new investments
In student success initiatives will include primary class size reductions in2004-05 and a priority
focus on literacy,numeracy and mathematics.
He noted that the Ministry is targeting an initiative of $2.18 to address the backlog of school
renewal projects at provincial boards.This initiative equates within Thames Valley to $280M.
K.Bushel!,Manager, Projects & Maintenance, advised that the Facilities Audit,previously
conducted bythe Ministry,will be instrumental In moving this initiative forward (e.g. roofrepairs,
electrical.Indoor air quality).
Mr.Greene explained that the cash flow will be similarto debenture debt financing of schools
spread over a 25-year period. Each board will be requiredto submita long-term capitalplan to
the Ministry that will formthe basis forprojects to be undertaken and the fundingrationale. Itwas
notedthatthe funding will be released duringthe 2005-06budget oncethe Ministry has collected
and assessed board plans. Detailed education funding Information Is to be provided at the
Ministry meetingscheduled for May 26where board profile specificsare expected tobe provided
(e.g..declining enrolment,JKtoGrade 3 class size, etc.).Mr.Greene advised thatcopies ofthe
Ministry of Education memoranda will be included inthe upcoming tmstee packages.
K.Bushell emphasized that the Good Places to Learn Plan announcement will mean that repair
and renovation projects can commence to secure and upgrade many ofthe aging buildingsthat
were Identified bythe Facility Audit as needing attention(e.g. masonryand mortarjointrepairs).
c.BOARD MOTION RE:STUDENT TRANSFERS
On 2004 April27 the Board passed the following motion:
That the Director ask staff to collect information from students and their families who transfer
from other boards regardingdenialofprogram access In theirhome boardand that a report
be brought back to the Board at a future meeting.
The 2003 October 31 Report to the Ministryof Education indicates that between 2002 October
31 and 2003 October 31,a totalof3,487 students transferred into Thames Valley schools from
other school boards-1,928 at the elementary leveland 1,559 at the secondary level. Director
Bryce advised that records are not kept as to why students transfer into the Thames Valley
system.The only way to ascertain if any of the students transferred for the reason outlined In the
motion would be to have school staff search their records to determine who the students are and
then Individually contact and interview them and their families. This would require a significant
Investment of teacher and administrative time at the school level.
The Director asked that, given that the magnitude of the task generated by the 2004 April 27
motion is now known,whether the Board wished this historical Information to be collected.As
an altemative,it was suggested that school administrators inquire as to the reason for transfer
for any students coming Into the system after 2004 September 01.
RECOMMENDATION:
That commencing 2004 September,the Director ask staff to collect Information from students
and their families who transfer from other boards regarding denial of program access intheir
home board and that a report be brought back to the Board on an annual basis as warranted.
The recommendation was adopted on motion of L.Stevenson and P.Jaffe.
2004 May 25...6
12.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
2004 March 23
12:15 p.m.-3:30 p.m.
Members
W. Dupuls, Ontario Association for Families of W.RodlG(AIt),Madame Vanler Children's
Children with Communication Disorders (Chair)Services
L.Stevenson,Trustee S.Seymour(Alt),Ontario Association for
B.Hurwitz Autism Society Ontario London and Families of Children with Communication
District Disorders (+1:00 p.m.)
C. Oke,Children's Aid Society of London & B. Booking,Thames Valley Children's Centre
Middlesex L.Manlcom,(Alt),Thames Valley District
S.Wilson,Community Living London,Oxford,Council of Home and School Association
Elgin,Middlesex B. Hopkins,Thames Valley DistrictSchool
J.Ross,Epilepsy Support Centre Council
P.Gillis,Integration Actionfor Inclusion R.Tlsdale(Alt),Thames Valley District School
M.Schnarr-Rlce,Learning Disabilities Council
Association - London Region (LDA-LR)(+1:45 A.Morse, The Easter Seal Society, Ontario
p.m.)J. Dorssers(AIt),The Easter Seal Society,
B.Montminy,Madame Vanier Children's Ontario
Servlces(+12:30 p.m.)
Administration and Others
B.Tucker,Superintendent of Education V.Corcoran,Learning Supervisor
P. Cook - Elementary Principal T. Bonlfero,Coordinator, Psychological
M.Hubert,Corporate Assistant Services
R.Guthrie,Research &Assessment
Regrets:G.McGahey,E.Hager
Absent:D.Anstead,P.Sattler,B. Hoffman, J.Worthington
1.0 CALL TO ORDER
• Chairperson Dupuis calledthe meeting toorderat 12:15p.m.In the Katharine Hariey Room.
2.0 CONFIRMATION OF AGENDA
Item6.1,"Special Education Department Update"was movedto Item 4.2.and item4.0,"Report
of the Meeting from February 24, 2004" to item 6.0. An update on the proceedings of the
"Halton
Tribunal"was added under Item 8.0."Updating the TVDSB Web Page"was added as Item
10.0.The agenda was renumbered accordinglyand confirmed as amended on a motionbyL.
Stevenson.
3.0 CONFLICTS OF INTEREST -No conflicts of interest were declared.
4.0 GRADE 4 OTIS-LENNON SCHOOL ABILITY TEST (OLSAT)TESTING
Robert Guthrie,Research &Assessment and Tom Bonifero, Coordinator, Psychological
Services,were introduced.
2004 May 25...7
12.REPORTS OF COMMITTEES-cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
4.0 GRADE 4 OTIS-LENNON SCHOOL ABILITY TEST (OLSAT)TESTING -cont'd
Mr.Guthrie presented a summary of the results of Grade4 Otls-Lennon School Ability Test
(OLSAT)conducted over the last three years.He noted that the OLSAT test is a timed,
multiple choice test of verbal and non-verbal ability administered to students in grade 4.
Students who score 132 or above on the test are identified as "Gifted."
The chart indicated that while the number of students participating in the test had risen,the
scores remained constant over the three-year period.The number of males who scored
above the 132 benchmark was consistently higher than the number of females although
approximately equal numbers of males and females participated.Mr. Guthrie explained
that this result might be affected by the nature of the test as boys respond differently to a
timed test and to multiple-choice t^e questions.It was noted that 25%of students who
score In the 126 to 131 range go on to score higher on follow-up testing.
4.1 RESULTS OF FOLLOW-UP TO WECHSLER INTELLIGENCE SCALE FOR CHILDREN
(WlSC-lll)TESTING
Dr.Tom Bonifero reported that WISC-llI testing has been completed for the last school year.
Follow-up for students identified in this year's testing should be completed by the end of
the year.He answered questions regarding the number of students referred to
Psychological Services as follow-up to the OLSAT test.
Chairperson Dupuis thanked Dr. Bonifero and Mr.Guthrie for their presentations.It was
requested that the Committee receive updated information when the most recent test
results are complete.
4.2 SPECIAL EDUCATION DEPARTMENT UPDATE -DISCUSSION:PRELIMINARY
SPECIAL EDUCATION STAFFING
Superintendent Tucker reported that the status of Cycle 5 funding is uncertain.Partial
payment may be received by 2004 March 31,however,the possibility exists that no Cycle
5 funding will be released.
Three preliminary 2004-2005 Special Education staffing budget scenarios were presented
for consideration.One proposal was drafted under the assumption that fullCycle 5funding
would be received.Two contingency scenarios anticipated no additional funds.Each
scenario indicated increased programming such as Developmentaliy Challenged (D.C.)
classes.Pervasive Developmental Disorder (P.D.D.)classes.Transition classes,additional
Intensive Support Teachers and additional Learning Support Teachers.In anticipation of
declining enrolment,the recommended reserve was also included in the calculations.The
proposals were developed in response to Increased needs and requests for
DevelopmentallyChallengedclassesformultlple needs students.Each allows forsufficient
funds to support the 2004 -2005 Special Education Plan.The proposed plans were
discussed in detail.V.Corcoran and B.Tucker responded to questions.
The proposed development of a Learning Clinic was presented for consideration.This
multi-disciplinary approach to supporting special needs children and their families would
include representation from the Health sector to visit schools with Social Workers and
Board staff.
2004 May 25...8
12.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
4.2 SPECIAL EDUCATION DEPARTMENT UPDATE-DISCUSSION:PRELIMINARY SPECIAL
EDUCATION STAFFING -cont'd
Preliminary discussions withlocalpediatricians regarding tiiis initiative have begun. Financial
support is available within the community:however, significantfunding would be required for
support teachers and programming strategies.The role of the Learning Clinic was discussed
and further clarification was requested.
Superintendent Tucker excused himself fromthe meeting at2:10 p.m.and the discussion was
postponed.
5.0 ASSOCIATION PRESENTATION:ONTARIO ASSOCIATION FOR FAMILIES OF CHILDREN
WITH COMMUNICATION DISORDERS
AttheChair'srequest, Trustee Stevenson assumed thechair. ChairpersonDupuis participated
In the Association presentation. Ms.Dupuis provided opening remarks and a brief history of
The Ontario Association for Families of Children With Communication Disorders (OAFCCD).
The OAFCCD has been a legally-incorporated,non-profit organization since 1994 and has 10
activechapters across the province.Funded bymembership fees, Foundations and grants, it
provides fact sheets,workshops,public awareness campaigns and an information web site to
assist families of children with communication disorders.
Following herremarks, Ms.Dupuis introduced Genese Warr-Leeper(Ph.D.),Facultyof Health
Sciences,Universityof Western Ontario. Ms.Warr-Leeper provided a detailed and Informative
presentation explaining the various types of communication disorders and their effect on
learning.
Thepresentationdefined communication disordersintwocategories:speech impairment,such
as articulation,phonological or voice problems;and language impairment.Language
impairment,which can be expected to comprise the largest handicapping condition In the
schools, affects the ability to express and/or the ability to understand spoken or written
language. Itwas notedthat approximately 3 -10%of children suffer from a form ofspeech
impairment while language impairment Is conservatively estimated to affect 6-10%ofthe total
school population JK-12.The report indicated that most children who are labeled "Learning
Disabled,""Developmentally Disabled"or"Emotionally Handicapped"have underlying language
disorders.Up to 60% of youth in the Young Offenders system may have a communication
disorder.
Language intervention Improves social and learning outcomes for children with weak or
disordered language skillsand clear evidence ofa correlationbetween early treatment and
positive results exists.Many educational benefits such as improved reading accuracy and
comprehension,Improved adaptive behaviour In the classroom,significantly higher scores on
listening and writing,and substantial reductions in the drop out rate for secondary school
students have been attributed to speech and language Intervention.
Tyke TALK,a preschoolservice offeredby OAFCCD,provides speech and language services
for children under age 5 and covers the Thames Valley District.Delivery ofservices at school
age isdictated byPolicy/Program Memorandum 81 (PPM 81)and Inter-Minlsterial Guidelines
for Speech and Language. It was noted that there is little consistency, however, in the
Interpretation of PPM 81 and the delivery of service.
2004 May 25...9
12.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
5.0 ASSOCIATION PRESENTATION:ONTARIOASSOCIATION FOR FAMILIES OF CHILDREN
WITH COMMUNICATION DISORDERS -cont'd
Such issues as early identification and intervention, referral and program integration,and lack
of services atthe secondary levelwere specified as impediments to providing a comprehensive
continuumofintegrated speech and language services forallstudents. The report suggested
that integration of language services into the overall curriculum would help to ensure the
progress of children with speech or language disorders throughout their school careers.
Trustee Stevenson thanl<ed Ms.Warr-Leeperfor hercomprehensive presentation. W.Dupuis
resumed the chair.
6.0 REPORT OF MEETING FROM 2004 FEBRUARY 24
Tmstee Stevenson reported that Recommendation 1,related to the release of Intensive
Support Allocation (ISA)Cycle5 fundingfromthe Ministry of Education,was presented to the
Board on 2004 February 24 and passed unanimously.
In Section 9.0, "Committee Updates," itwas requested that paragraph 9.1, "Alternatives to
Suspension,"be replaced in its entirety as follows:
P.Gillis reportedthata sub committeewas established tohelpdesigna frameworktoguidethe
discussionthat would occurinfocusgroups with selected principals from the elementaryand
secondarypanels. Thepurposeofthefocusgroupsistodiscuss bestpracticesaround dealing
with students having behaviourial issues, as well as to look at the barriersthat mayexistand
the resources/supports that could be put in placeto make a difference.Three groups of
elementary school principals have already met,and the secondary school principals are
scheduled to meet next week.So far, the focus groups have been informative and well
received.A written report will be brought to SEAC at a future date.
The report was accepted as amended on a motion by L.Stevenson.
7.0 COMMITTEE UPDATES
7.1 ALTERNATIVES TO SUSPENSION
P.Gillis reported that the Alternatives to Suspension Committee met on 2004 March 3 to
discuss the findings offourfocusgroupsheldwith elementaryandsecondaryschool principals.
The Principals had been selected to participate based on their experiences with students that
demonstrate behavioural issues.At a subsequent meeting on 2004 March 23,several
recommendations were discussed.It was supported that a report and suggested
implementation plan be presented at the 2004 April 27 meeting of SEAC.
Amotion by L.Stevenson to sit past 3:00 p.m. to 3:30 p.m^was supported.
7.2 COMMUNICATIONS
The 2004 March 29 SEAC training session will proceed as scheduled at CEC South.The
session will include discussion of the SEAC manual and an opportunity to test specialty
software in the computer lab.
2004 May 25...10
12.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
7.2 COMMUNICATIONS-cont'd
Itwas suggested that reminder notices sent to Members should clarify that SEACAlternates
are invited to attend the training session.The suggestion was noted.
8.0 CORRESPONDENCE
Information was requested regardingthe progress ofa Tribunal convened fora family seeking
placement for a child in Halton Board of Education. It was reported that the Halton Board had
submitted an application fora stay ofthe proceedings and appliedfora Judicial reviewagainst
the priorrightsofthe Tribunal and the parents. Itwas requested that SEAC receive updated
information as it becomes available.
Copies of a letter from the Association for Bright Children of Ontario to Minister of Education
Gerard Kennedy supporting the Tribunal process were distributed.The letter stated that the
Tribunals provide a key venue for the public accountability of District School Boards and
expressed concern that access tothe process isbeing compromised bythe actionofthe Halton
Board.It suggested that the Halton Board be called to account for the matter and that the
Minister advise all provincial SEAC's of the actions taken.
Superintendent Tucker returned at 3:05 p.m. and Item4.2,"Budget Proposals"was re-vislted.
Following a lengthydiscussion, J. Ross moved a motion to support the expenditureofmoney
from Reserves for expanded Special Education programs. The Chaircalled the question and
the motion was carried.
9.0 FORUM:ASSOCIATION UPDATES
Pamphlets announcing a Community Forum of Creating Success Stories by the Research
Alliance for Children with Special Needs were distributed.The forum to develop strategies for
collaborative community action to enhance children's participationinthe community will take
place at the Ramada Inn, 779 Base Line Road E.London,Ontario,on 2004 June 5.
The Children's Aid Society Ishosting a "Nightof Dreams" on Thursday, 2004 March25, from
6:30 p.m.-10:30 p.m. at the Best Western Lamplighter Inn,London.The event will Include a
live and silent auction,games of chance,live entertainment and refreshments.
10.0 TVDSB WEB PAGE INFORMATION
Itwas suggested thatSEAC information on the Board'sweb site be reviewedat the2004 April
27 meeting.
11.0 ADJOURNMENT
The meeting was adjourned at 3:30 p.m. on a motion by B. Hopkins.
W.DUPUIS,
Chairperson
2004 May 25...11
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE
MEMBERS
J.Hunter,Chair
P.Sattler
J.Bennett
G. Hart (-10:30 p.m.)
D.Anstead
D.Mugford
A.Cartier
P.Jaffe
3.Peters
U.Reid
T.Roberts
L.Stevenson
S.Doxtator
B.Bryce
B.Greene
P.Gryseels
J.Thorpe
C.Murphy
D.Blair
2004 l\/lay11
7:07 p.m.-10:59 p.m.
ADMINISTRATION AND OTHERS
K.Dalton
L.Hutchinson
M.Sereda
B.Tucker
K.Havelka
K.Wilkinson
K.Bushell
S.Christie
C.Dennett
K.Messon
G.Owens
J.Roth
W.Scott
1.APPROVAL OF AGENDA- The agenda was approved on motion of L.Stevenson.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.DIRECTOR'S ANNOUNCEMENTS
B.Bryce,Director of Education,reportedthat as partofthe Rural EducationStrategy initiative,
a book distribution event will be held on 2004 May19 at the Western Fair Grounds InLondon.
Vendors from three counties will attend the Western Fair to distribute 5,000-6,000 textbooks.
Mr.Bryceextended appreciation to Marlene Turkington,Learning Co-ordinator,Library,and
her committee fororganizing the book sale that will allowrural elementary school librariansto
purchase books inthe morning.Itwas noted that any remaining books not sold during the
morning will be discounted 30 to 35%.Tnjstees were also invited to attend the event.
Director Bryceadvised that the new TVDSB webpage was launched on2004 May 10.Thesite
has a newlookand has been made moreuser friendly.C. Dennett,ManagerPublicAffairs and
Community Relations,and hisstaffwere recognizedfortheirwork In revising the website.
DirectorBrycereported that a letterwas receivedfromthe Grand Theatre advisingthat more
than 10,000 people attended this year's student performance of "Fiddler On The Roof and
applauded the outstanding performance of Thames Valley students.
4.MONTHLY FINANCIAL REPORTING
The month-end reports as at 2004 March 31 were presented.B.Greene,Executive
Superintendent,BusinessServices,advisedthatat thistimelastyear, enrolment projections
determined funding per pupil andthat the actualenrolmentis lower than projected indicating
310 fewer students equating to a grant reduction of $2M.He Indicated that there will be some
offsets and declining enrolmentadjustments;however,these adjustments are onlytemporary
measures and the Board will ultimately lose $2M In revenue.
J. Roth, Manager, FinancialServices, highlightedthe year-to-date activityas at2004 March 31.
Variables related to non-permanent salaries,transportation contracts,capita! interest and
debenture debt were explained.K.Bushell,Manager,Projects and Maintenance,was asked
to prepare a list of school renewal projects for inclusion in the 2004 June 01 Information
Committee of the Whole,Business Services update.
2004 Mav25...12
12.REPORTS OF COMMITTEES-cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
4.MONTHLY FINANCIAL REPORTING -cont'd
In response to a question related to the Professional Development (PD)component of the
financial report, Supt.Greene advised that the PD expenditure is embedded throughout the
monthlyfinancialreport and that specifics do not appear inthis highlevelreport. Professional
Development expenditures will be detailed in the 2004-05 Budget binder.
5.REPORTOFTHETOWNOFINGERSOLLAREAACCOMMODATIONSTUDYCOMMITTEE
J.Empringham,Superintendent of Education,presented a report related to the Town of
Ingersoll Accommodation Study. The report requested that the Board approve the
establishment of a new Accommodation Study Committee with an expanded mandate to
consider allIngersoll elementary schools including Princess Elizabeth P.S.,and Han-is Heights
P.S.,Ingersoll and Beachvllle P.S., before making any decisions impactingthe community.
The Town of IngersollArea Elementary School Accommodation Study Committee submitted
the following report.
Purpose
To review the needs of students inWestfield,Princess Anne, and Victory Memorial Public
Schools and to identify an approach to address the needs of students in those schools as well
as students in Princess Elizabeth and Harris Heights Public Schools inIngersoll and Beachvllle
Public School.
Rationale
The committee recommends that a new Accommodation Study Committee be formed withthe
expanded mandate to consider all Ingersoll elementary schools and Beachvllle PublicSchool.
The following elementary schools should be included: Beachvllle, Harris Heights,Princess
Anne,Princess Elizabeth,Victory Memorial and Westfield Public Schools. The discrepancy
between demographic data presented orallyby the mayor of the town of Ingersoll and the
demographic data provided bythe district suggest that a more In-depthcomparison of that
information needs to occur before any decision could be made. Any outcomes or actions
determined bythe Board as a result of the workof that committee must be implemented to
provide Improvededucation opportunities for students Inthe community.
The Accommodation Committee for these three schools met nine times from 2003 June 23 to
2004 April 19.The minutes of each meeting can be found on the TVDSB website.Committee
members agreed on the two guiding principles for their discussions:
1.Since this isthe thirdaccommodation study iningersollinless than ten years, anydecision
made must meet the long term needs of the community;and that
2. Any changes that resulted inthe reorganization or closingofa school inthe study must
provide improved learning opportunities for students.
The information provided below and In the minutes provides a sense of the discussions that
occurred at meetings.There is a consensus on the committee that a larger accommodation
study needs to occur which would involveallofthe Ingersoll elementary and Beachvllle Public
School.
2004 May 25...13
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.REPORTOFTHETOWNOFINGERSOLLAREAACCOMMODATION STUDY COMMITTEE
-cont'd
RATIONALE -cont'd
The committeefeels that makingdecisions aboutanyschool without looking at the Impacton
nearby schools would Inhibit making good decisions. The option of creating a new Study
Committee with an expanded mandate was discussed bythe committee early in the fall but
committee members wished to have more Information before determining whether or not to
make that recommendation.A listof request for improvements to support students can be
found at the end of this report.
Current Status of the Schools
Westfield P.S.
Westfield PS is a one-story, JK-6school with three classrooms and a library ina permanent
structureand with a six-portable port-a-pak adjacent.Thereare washrooms in the port-a-pak
and inthe main building.The officeisinthe pennanent structure. At present allrooms inthe
permanent structure are used full-time.Three ofthe rooms inthe port-a-pak are used full-time
and one isused part-timeforFrench, music,and primary activities.There isnogymnasiumon
site.Students use the CAMI gymnasium.Itis a 5-10 minute walk for Grades 2-6 students with
the JK -Grade 1 students being bused.The occupancy rate at the school is 138.98%.
Princess Anne P.S.
Princess Anne PS is a one-story,JK-6school with seven classrooms,library,gymand offices
inthe permanent structure and fourportables on site.At present allrooms In the permanent
structure are used full-time.All portables are used full-time.There Is a program for
developmentally challenged students at the school. The occupancy rate at the school is
148.07%.
Victory Memorial P.S.
Victory Memorial PS isa three-story, JK-8school with 22 classrooms,library,gymand offices.
Atpresent 16 roomsare used full-time,and 6 rooms are used part-time.There is currently a
French Immersion class and a classroom associated with WD Sutton at the school.Access to
most parts ofthe school, forthose with physical challenges, is limited.The occupancy rate at
the school Is 78.20%.
Enrolment Data
As in most parts of the District and the province,overall student enrolments are in decline in
Ingersoll.Westfleld's cun-ent population is 135 FTE. Its population has been in decline over
the last twoyears and Isprojectedto declinebya further6-7 percent over the next five years.
Princess Anne's current population is 229 FTE. Itspopulation has peaked and is projected to
decline bya further 6-8 percent over the nextfiveyears. VictoryMemorial'scurrent population
Is 364 FTE. Its population has declined since the mid 1990's.Its population will have some
Increases and decreases and Is projected to decline bya further 4-5 percent over the next five
years.
2004 May 25...14
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.REPORTOFTHETOWNOFINGERSOLLAREAACCOMMODATIONSTUDY COMMITTEE
-cont'd
Requests from the Committee
The Committee recommends that:
1.renovations to create appropriate Early Years rooms at Victory I\/lemoriaI (estimated by
Facility Services to be $196 000)be undertaken;
2.replacement of lockers on the main floor of Victory Memorial with cubbies and hooks
estimated by Facility Services to be $8 500 per classroom;
3. ventilation at VictoryMemorial be reviewed and improved as required;
4.should a school be closed in the future,busing be provided where there are concerns for
student safety (estimated byTransportation Servjces to be $30 000 per route) and
5. if such additional students be bused to VictoryMemorial, a bus drop-off area be created
there (estimated by Facility Services to be $150 000);
6. the District undertake a comparison of demographic data produced bythe town of Ingersoll
with demographic data prepared by the District.
Costs/Savings
The savings through the closing of a school and thus reducing salary costs attributed to
reductions in principal,secretary and possible teacher reductions wouldbe approximately $160
000 annually per school. The cost ofcreating a bus route, should one be required because of
a school closure.Is approximately $30 000 per route.
Supporting documents Included Operating costs for Princess Anne, Victory Memorial and
WestfieldP.S. for2001-02 and 2002-03 as well as enrolment history and projections.
Itis with these considerations that the Committee made the following recommendations:
1.That Princess Anne Public School not become a Junior Kindergarten to Grade 8 school.
2.That Westfield Public School not be closed.
3. That the Board establishan Area Accommodation Study which will Include a Boundary
Review in order to resolve student loading issues.The following schools are to be
included:Beachville,Harris Heights,princess Anne,Princess Elizabeth,Victory Memorial
and Westfield Public Schools.
The Administration respondedtoquestionsfor clarification.Tmstee Hartadvisedthat during
the accommodation study meetings, G. Owens, Planning Officer,provided a comprehensive
report related to current and future enrolment numbers.He noted that the enrolment
projections were questioned bythe Mayorof Ingersoll and community members,as, intheir
opinion,there is every indication that the population ofthe area will continueto grow.They
strongly urged the Board not to close existing schools.
itwas noted that several key issues emerged duringthe study including:
•Victory Memorial Is a corearea school with significant empty space inneed of upgrading
.• Westfield P.S. is a small populated school of 135 students withno gymnasium;
Princess Anne P.S. is an overcrowded, JK ^Grade 6 school with several portable
classrooms on site and withstrong community support for expanding to Grades 7/8.
Trustee Hart advised that there was no consensus on these issues among the committee.
2004 May 25...15
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.REPORTOFTHETOWN OFINGERSOLLAREAACCOMMODATIONSTUDY COMMITTEE
-cont'd
The followingmotion was moved by D.Anstead and carried.
That the recommendations from the Town of IngersoII Area Elementary School
Accommodation Study Committee be referred to the Administration for comment and that
a report be brought back to the Board by the end of June,2004.
6.REPORT OF THE LUCAS AREA ACCOMMODATION STUDY
Trustee Sattler,Chairperson ofthe Lucas Area Accommodation Study Committee,provided
introductory remarks regarding the final reportthat reviewed the possibleimpactof building a
new school in Stoney Creek,north London.
The report indicated that on 2003 April 22, the Board approved a motionto establish an Area
Accommodation Studytoaddress issues relatedto Northdale P.S.and Northridge P.S.in north
London.
Northdaie/Northridae Public School Elementary School Accommodation Studv Committee
Reoort
The Northdale and Northridge Public School Elementary School Accommodation Study
Committeesupporteditsmandate b^undertaking to review optionsfor Northdale P.S.,London,
should the Boardopen a newschool In the Stoney Creek development area.The Committee
looked at demographics and transportation,custodial costs and maintenance witha focus on
qualitative benefits of the new school.
Background
The committee was comprised of Trustee Sattler (Chair)and Roberts,Community
representatives D.Ensing and S.Hunter,Northdale P.S., and C. Stewart and E. Swan,
Northridge P.S. The meetings were heldon 2003 June 3, September 15, October06, 20,
November 03, December 01, 08, 2004 January 12,March 08 and April 19.Administrative
supportwas provided by K.Bushell Manager,Projectsand Maintenance;S.Cornell,Secretarial
Assistant;J.Thorpe,Superintendent of Education:J.McCredie,Principal and D.LoRusso,
Vice-Principal,Northridge P.S.,G.Owens.Planning Officer;D,Wagg,Principal,Northdale P.S.
and B.Woodley,Supervisor,Transportation Services.All meetings wereopentothe public
and the agendas and minutes were posted on the TVDSB website.
The majorityof cun-ent Northdale P.S.students are transported to school from the Grenfell
subdivision,north of Fanshawe Park Road.Should the Board authorize the construction of a
newschool to accommodate growthinthe Stoney Creek area,those students couldwalktothe
new school and only approximately 60 students would remain within the current Northdale
catchment area.The committeewas charged withthe task ofmaking recommendations about
Northdale should a new school be opened.
Information Reviewed
Consistent with theThames Valley District School Board's School Accommodation and Facility
Organizational Procedures, the Committee reviewed facility,maintenance,transportation,
programandpersonnel issues and implications.Presentations weremade bysystem personnel
and school administrators.All are documented inthe agendas and minutes of the Study
Committee.
2004 May 25...16
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.REPORT OF THE LUCAS AREA ACCOMMODATION STUDY -cont'd
NORTHDALE/NORTHRIDGE PUBLIC SCHOOL ELEMENTARY SCHOOL
ACCOMMODATION STUDY COMMITTEE REPORT -cont'd
Information Reviewed -cont'd
Inaddition,the Study Committee reviewed and considered the possible impact on itswork of
the Minister's moratorium on school closures announced 2003 December 12.
Following presentations,analysis and data review,the Committee focused on three options.
Option A:
Retain Northdaie Public School and build a new school in Stoney Creek to accommodate
approximately 450 students On-The-Ground (OTG)capacity.
Option B:
Close Northdaie Public School and build a new school in Stoney Creek to accommodate 700
students (OTG capacity).
Option 0:
Build the Stoney Creek school with sufficient capacity (600)to accommodate the anticipated
growth in the area excluding the current boundary area of Northdaie Public School.
Rationale
The current Northdaie community Is extremely happy with its school and program.While there
was recognition ofits limitations connected toitssize,age and conditiori,overallthere isstrong
feeling that its strengths outweigh those limitations.A community survey, summary of its
results and a qualitative summary was prepared and presented to the Study Committee at its
2004 March08 meeting. This material contributedto the developmentof Option Cwhichthe
Study Committee adopted for recommendation.
The Study Committee openly and fully discussed all aspects of this situation.There was
recognition that there are substantial difficulties facing the Board with respect to shifting
population,areas of new development,declining enrolment,excess capacity and declining
revenue.It was the view ofthe Study Committee, however, that members were being asked
to make qualitative decisions forquantitative reasons.That Is,any decision to dose Northdaie
P.S.would be recommended because offinancial pressures and ^e need for a school in a new
area of development rather than any shortcomings with the present arrangement.
Atthe end of its deliberations, the Study Committee felt that Its mandate should appropriately
be to reflect majority opinion of those currently Involved and potentially affected rather than
addressing the acknowledged difficulties the Board is facing.In the view of the Study
Committee,it has done itswork and does not feel that it should be expected to do the work of
the Board.
Costs/Savings
Detailed analysis and thorough review of costs occurred during the study.The potential
savings associated with the closure ofNorthdaieP.S.ranged froma maximumofapproximately
$300,000 gross annuallyto a projected minimumof $90,000 net annually depending on size
and staffing levels ofa new school and notfirmly predictable variables such as operating costs
of a new facility,possible transportation costs in the new area,etc.
2004 Mav25...17
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.REPORT OF THE LUCAS AREA ACCOMMODATION STUDY -cont'd
NORTHDALE/NORTHRIDGE PUBLIC SCHOOL ELEMENTARY SCHOOL
ACCOMMODATION STUDY COMMITTEE REPORT COSTING -cont'd
Costs/Savings -cont'd
While it was recognized that the option proposed is more costly than closure, the Study
Committee felt that the potential savings did not justify closure.The Committee also
recognized that the Board will have to address many issues withsignificant cost implications
when it determines whether to build a new school in Stoney Creek.
Implications
When implemented and a new school is opened in Stoney Creek,the recommendations ofthe
Study Committee imply:
1.Status quofor NorthdaleP.S. inboundaries and continued transportationforthose pupils
north of Fanshawe Park Road;
2. Areduction inthe enrolment at Northridge P.S. of approximately 80 students over time as
those in Its current boundary area north of Fanshawe Park Road move to the new school.
Thisreductionmaybe partially offsetby growth in enrolmentofpupilsfromthe River Valley
subdivision;
3. Grandparenting of current Northridge P.S.students at that school with transportation
provided until completion of Grade 8.
It is with these considerations that the Committee made the following recommendations:
1.That, when there is construction of a new school in the Stoney Creek development,
Northdale Public School remain open with its current boundaries remaining ineffect;.
2. That the new school In Stoney Creek be designed to accommodate approximately600
students;
3.That the current boundaries for Northridge Public School be amended to exclude the area
North of Fanshawe Park Road.
The Administration responded to questions for clarification.Trustee Hart requested that
specific details related to timelines and rationale be provided inthe Administrative response to
the report.Trustee Anstead also requested that geographic maps of all the accommodation
studies be provided to trustees with future reports.
During the discussion related to the upcoming timelines,concerns were expressed with the
number of area accommodation study reports due to come forward to the Board in 2004 June
placing significant pressure on Trustees to make decisions on several crltlca!issues.Trustee
Roberts advised that 2004 June 29 has been tentatively set as a Budget meeting date, if
required.Executive Supt.Gryseels advised that Trustees may choose to take action in 2004
June or may prefer to delay any decisions related to the four accommodation issues until 2004
September to allow time to reflect on the issues over the summer.
2004 May 25...18
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.REPORT OF THE LUCAS AREA ACCOMMODATION STUDY -cont'd
The following motion was moved by P.Jaffe and earned:
That the recommendations from the Lucas Area Accommodation Study Committee be
referred to the Administration for comment and that a report be brought back to the Board
by the end of June,2004.
7.IMPACT RE DECLINING ENROLMENT
Director Bryce provided opening remarks related to a report on declining enrolment and Its
Impact on secondary school staffing and programming.
Mr.Bryceacknowledgedthe Involvement ofa numberofstaff in providing the detailedanalysis
contained inthe reportthat clearly identifies the commitmentand concern of principals and
administrators in meeting the needs of all students.It was emphasized that the issue of
declining enrolment cannot be resolved readily but rather will require a long-term perspective
as Itis connected to the declining birthrate equating to fewer children who will enter schools in
the future.The Board's challenge will be toattemptto meet the needs ofallThames Valley
students as revenues decrease. Henotedthat this Is becoming a reality not only locally but
provincially with the exceptionof areas where immigration levels are Increasing.
Supt.Gryseels explained that declining enrolment isa complexissue as allschoolsare unique
and internal and extemal constraints exist within the parameters of the Ministry of Education
guidelines and the OSSTF collective agreement.
A comprehensive report was presented consisting of the enrolment projections,staffing
process,graduation requirements,over-riding Issues, future directions and funding.Itwas
noted that the Declining Enrolment report was reviewed bythe Superintendents of Education
on 2004 May 10.
The following chartofthe actualand projected Elementaryand Secondary Student Enrolment
Decline for 1999 to 2010 was presented.
Elementary Secondary
Year Enrolment Decline %Decline Enrolment Decline %Decline
1999-00
Actual
53,398.77
-1,063.77 -1.99
27,562.81
-1,762.00 -6.39
2003-04
Actual
52335
-5009.5 -9.57
25800.81
-1821.9 -7.06
2010-11
Projected
47325.5 23978.9
Total
Decline -7028 -13.2 -3584 -13
Number of average size schools
decline is equivalent to 20.5 3.8
2004 May 25...19
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.IMPACT RE:DECLINING ENROLMENT -cont'd
A graph of the Secondary Actual and Projected Full Time Equivalent (FTE)Enrolment for
1999 to 2010 was provided.
The following Comparison of Secondary System October 31 Actuals with Actual October
31 Projections was presented:
Year System
Projection Oct.
31
Actual FTE
Oct.31
Difference From
Projected
Percent
Difference from
Projected
2000-01 28475.83 28195.18 -280.65 -0.99
2001-02 28066.02 27816.05 -249.97 -0.89
2002-03 27319.16 27500.19 181.03 0.66
2003-04 26583.35 26455.65 -127.7 -0.48
It was noted that over the past four years,the accuracy of projection has been 99.24%or a
difference of seven students per school.
The current enrolment range (smallest to largest)was presented as follows:
Grade 9:
Grade 10:
Grade 11:
Grade 12:
67
79
83
105
395
393
428
811
Supt.Gryseels explained the reason for the variances in the current enrolment range.He
noted that priorto the amalgamation,itwas recognized that a full range of programs could not
be offered in every school and to address this Issue specifically,the former London Board of
Education established "magnef secondary schools to meet the needs of Grade 11 and 12
students (e.g.technology,vocational,services).Transportation for these programs was
provided.
Figures were providedofthe 2004-05 Budget allocationrelated tothe preliminary,secondary
teacher staffing report approved by the Board in 2004 February.The preliminary staffing
complement was based on projected enrolment,the funding formula,7.5 credits,and the
average class size of22 students.The results indicate a total of 1,484.17 classroom teachers
and 27.66 principals, it was noted that the Board budgets for 30 principals. It was explained
that should the budget numbers exceed the formula, only two options exist-reducing salaries
or finding funds from areas in the total budget.Adjustments occur in the allocation of staff to
individual schools when school and system projections do not match (three-year averaged),
to account for differences in program,and subsidization on a needs basis.
2004 May 25...20
12.REPORTS OF COMMITTEES-cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.IMPACT RE:DECLINING ENROLMENT -cont'd
Secondary Staffing Process
Superintendent G. Jazey explained the chart regarding modified Principals' secondary
projections annualized over 2004-05 notingthe projected data from 2004 March 31 was based
on initial School Trillium Reports and is subject to revision.
He advised that Principals are required to submit their 2004 October 31 projected full-time
equivalent(FTE)enrolmentfiguresby2004 April 02. The 2005 March 31 enrolmentfigureis
projected by comparing the retention rate of the school for the past three years.The
annualized enrolment for 2004-05 is determined by averaging October 31 and March 31
projected enrolments.Principals'projected annualized enrolment for all schools is added.
Thesumof Principals'projected annualized enrolment iscomparedtoBoardapprovedsystem
annualized projections and the school annualized FTE projections are reduced to align
Principal with system projections.
Regular Classroom Staffing Allocation
Supt.Jazey explained the formula used to detennine the allocation of staff to schools.It Is
calculated based on the projected enrolment for the 2004-05 school year and the total
academic, applied,technicalandessential creditsforeach schoolas gleaned from the Ministry
October and Marchreports.Arthur Voaden Secondary School and Central Elgin Collegiate
Institute were used a calculation examples.
Itwas emphasized that staffing secondary schools based on programming and projected
enrolment has resulted in more equity In the allocations.
Timetabling Constraints
Once the Principals receive the student registration forms and the staff Isallocated, the task
of time tabling may begin. Supt.Gryseels explained that a number of constraints exist and
impact on the time tabling process as follows:
In accordance with Ministry guidelines the average class size is 22 students;
- The current Ontario Secondary School Teachers'Federation (OSSTF) Agreement
contains specific negotiated standards and criteria regulated by Secondary Staffing
Committeesinthe areas of seniority,class sizedivisorsand individual teacher workload;
Teachers are not to be assigned more than two classes which exceed class size divisors
by up to 10 percent.
Secondary School Program
L.Crossley-Hauch,Learning Supervisor,advisedthat underthe Ministry's mandate ofa more
rigorous curriculum that emphasizes destination-based programs for students,significant
changes in thinking will be required. Next year,secondary school administrators will be
challenged with providing destination-based programming flexibility forgraduating students
moving to college,university or the workplace.The new cun-iculum is geared to assisting
students in finding the rightpath through school to assist them inachievingtheir goals and
place in society.
The Ontario Secondary School Diploma requires that a student acquire a total of30 credits-
18 compulsory and 12 optional.
2004 May 25...21
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.IMPACT RE:DECLINING ENROLMENT -cont'd
SECONDARY SCHOOL PROGRAM -cont'd
The Ontario Secondary School Certificate requires that a student have 14 credits-7
compulsory and 7 optional. Ifa student leaves school before earning the Ontario Secondary
School Diploma but has earned a minimum of 14 credits,he/she may be granted an Ontario
Secondary School Certificate on request.A student who leaves school without fulfilling the
requirements for either the Diploma or the Certificate may be given a Certificate of
Accomplishment.
The types of course offerings for Grades 9-12 were provided.
Post-Secondary Destinations
Ms.Crossley-Hauch referred to the research study findings of Dr.Alan King that indicate 29%
of the secondary student population will go on to university,23%to college and 49%to the
workplace before or directly after obtaining their OSSD.The pathways for all schools must
be available and respond to the question "Will school programming provide students with
access to the necessary courses that give exposure to enter post secondary destination and
help them be successful in school and make wise decisions about their future?"
It was noted that lack of fit between students and their programs is their main reason for
dropping out of post secondary school programs (Millennium Scholarship Foundation study).
In a small school,students may be able to graduate but the program is limited.
Alistofthe key courses for university/college-bound students was reviewed. Ifa small school
places an emphasis on serving the needs of those students going to university or college, it
may be difficultto also offer courses for students going to the workplace.The question is not
whether a student will get a diploma but whether his/her transcript reflects exposure to a
program (subjects)that will lead to an appropriate decision regarding his/her post secondary
destination.Flexibility both in depth and breadth of programming is important in helping
students to make good decisions.
The programming issues for small schools continue to be the limited number and range of
course offerings and extremely limited program choices.There is an increase in the need to
support students at riskand the ever present lackof flexibility intime tabling. Ms.Crossley-
Hauch presented a theoretical matrix of course offerings Inan ideal setting for Grades 9,10,
11 and 12 based on student enrolments.She advised that the Ministry-mandated
programming requires that schools develop a minimumof three program pathways ina four-
year high school using six types of courses which puts incredible pressure on schools to make
the plan work.
Executive Superintendent Gryseels noted that secondary school administrators are to be
congratulated forthe decisions being made as itis evident that meeting the needs of students
is becoming more complex.As indicated in the theoretical matrix, it Is difficult for small
schools to offer all the course requirements to meet the Ministry's mandate.It is becoming
increasinglyclear that the breadth and depth of programmingfor university/college-bound
students and workplace destination students cannot be successfully achieved in the small
school setting given the present funding parameters.
2004 May 25...22
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.IMPACT RE:DECLINING ENROLMENT -cont'd
School-based Solutions to Programming Issues
K.Wilkinson,Superintendent of Education,explained a number of school-based solutions
being implemented to address programming issues.She advised that Principals are
combining courses by levels and types and offering courses in alternate years as well as
providing enrolment options inVirtual Academy,night school and summer school.
Supt. Wilkinson presented examples of time tabling Issues and anomalies facing Glencoe
District High School and Norwich District High School based on the 2003-04 student
registration and registration sheets for 2004-05.She advised that the number and
complexity of the combination courses is challenging for students and teachers.When
students faila course it becomes difficult to make up missed credits or to change the level
of program.Teacher qualifications may limit course offerings due to the small number of
students at each grade level.
By Grade 11/12,students may only receive 50% of the courses requested which results
from single- section courses being offered. It becomes no longer possible to offerkey
university/college-bound courses at Grade 11 or 12.Course offerings become limited in Art,
Business,Family Studies,Languages,and Technology. Ashift inschool size equates to
more course availability.
Advantages of a School of 900 Students
K.Webber,Principal,Medway High School, explained some distinct advantages available
to students enrolled in an average size secondary school.She explained that ina school
of 900 students,more course offering,levels and multi-sections are available.She advised
that combined courses provide greater flexibility for students and meet the Ministry's
programming requirement of a minimum of three program pathways in a four-year high
school,itwas noted that there is less reliance on the Virtual Academy.
Over riding Issues
Supt. Gryseels indicatedthat the funding fonuula optimization Indicatesthat at the present
time,the TVDSB should have approximatelytwofewer average-size secondary schools.
Afurtherreductionofoneortwosecondaryschoolsby2010-11 Isprojected.Asthenumber
of teachers reduces,the number of sections reduces and the range of what teachers are
qualified and feel comfortable teaching affects course offerings.Providing additional
resources for small schools means that funds must come from other schools or areas,a
challenge in a climate of limited funding and declining enrolment.
Funding
B.Greene,Executive Superintendent,Business Services,presented Information related to
funding Ina climate ofdeclining enrolment and accommodation issues using the enrolment
graph as well as citing a number of current unknowns.
He advised that following the Provincial budget announcement on 2004 May 18,
preliminary budget figures will be available.However,the Board will be faced with a
financial impactof $12.8 Moffset by some declining enrolment.Financial projections to
2010-11 indicatea loss of $43M In revenue from the province,based on highly-accurate
projections.
2004 May 25...23
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.IMPACT RE:DECLINING ENROLMENT -cont'd
Funding -cont'd
This is the first year that the Board will begin experiencing declining enrolment.As the
Provincial budget is an unknown untilnext Tuesday,the funding for next year may or may
not include a multi-year forecast.It is anticipated that transportation funding will be
contained within the Budget or may come after the announcement.At this time,there is no
information related to provincial direction regarding the issue of declining enrolment and the
moritorium on school closures.Until defined,these remain to be significant pieces to the
process moving forward.
Primary Over riding Issues
Supt.Gryseels Identified the primary overriding issues of declining enrolment.He
emphasized that even ifan acceptable system-average school size of 900 students exists,
small schools that continue to operate cannot offer an acceptable range of programs.The
primary concern isthat students insmall schools should have access to an adequate choice
of destination based programs.The Board must grapple with all of these issues and come
to a resolution that will be beneficial to all students in selecting their pathway whether itbe
on to college,university,apprenticeship program or the workplace.Every student should
have the rightto be able to obtain the courses necessary to become a productive person in
our society.
Chairperson Hunter thanked the Administration for an excellent presentation.The
Administration responded to question for clarification.
Student Trustee M.Reid asked iffunds could bemovedfrom the Professional Development
account or other areas to allow for more teachers to be hired.Supt.Greene advised that
moving funds from non-designated envelopes has occurred on a regular basis and was
necessary over the last several years in order to address a deficit budget.However, this
process will become virtually impossible over the next seven years and is not sustainable
any further.He emphasized that should the government decide to continue with the
moritorium on school closures,the problem will only be increased locally and provincially.
Trustee Peters emphasized that while the disadvantages of a small school cannot be
ignored,there are many significant advantages (e.g.extra-curricular participation, high
retention levels,etc.)and that perhaps the time has come for the Board to consider adding
more teachers to support better programming rather than simply closing small schools.She
expressed concern that long-term and careful consideration must be given towards
achieving the best for students and communities and suggested that,if the Board has
changed its philosophy on the delivery of programs and services,then consideration must
be given to the route itnow wishes to take.She emphasized the Importance of addressing
programs forthe senior students over the next two years untilthe Board has a plan In place
for the future.
In response to a question regarding the flexibility of the Rural Education Strategy Grant,
Supt.Gryseels advised that this money cannot be used for staffing and that, in theory, a
declining enrolment grant would help support the transition ofthe reduction of support staff
(e.g.librarians,para professionals). The number of teaching staff reduces automatically
with class size and the enrolment funding is used to assist all other areas of the funding
model that do not reduce automatically.
2004 May 25...24
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.IMPACT RE:DECLINING ENROLMENT -cont'd
Trustee Jaffe suggested that the need exists to look at all schools,large and small, and that
the big picture cannot be ignored. He suggested that theory and practice related to
declining enrolment maynotequatetowhat,inthe parents'opinions,matters most,that is
of keeping small schools open Supt.Gryseels commented that research data related tothe
benefits ofsmall secondary schools is being reviewed byP. Robinson of the Research and
Assessment department.Major studies have been done In Canada and the United States
on issues of small school sizes and its effectiveness.Related to this issues the median in
research papers indicatesthatbelowthe600range,aschoolmaystartto become toosmall.
Ms.Robinson,using cun-ent research studies in Ontario (e.g.,EQAO Grade3and 6 finding,
socio-economic,demographic),accounted for less than 30 percent of academics.It was
noted that the Minority Report ofthe West Middlesex-West Elgin Accommodation Study
presented tothe Committee oftheWholeon 2004 April 13 supported numerous studies and
research showing that small schools get better academic results, attendance, higher
participation rates and graduation rates.
Trustee Jaffe thanked the Administration for the report and suggested that this
comprehensive,in-depth presentation would have been beneficial for all Accommodation
Area Study Committees.Thecourse options and time tabling issues would assist parents
and community representatives in reconciling the issues that are before the Board related
to the options and limitations open to small schools.
Trustee Cartler emphasized the need to support small schools this year and next thus
equipping students with thecourses required tograduate whether their plan isto proceed
to post secondary education,apprenticeships or workplace destination.
Trustee Anstead commented that changing the philosophy ofthe Board will require looking
at the broad picture rather than just from a secondary perspective. A discussion is
necessary to address issues over the next five years and more urgently as It relates to
declining enrolment as parents and students look toward solutions for fourth yearand may
consider exercising their right to choice of schools.The issue Is not related to just
demographics as recognized by parents deciding what scenario isthe best fortheirchildren.
Trustee Hart expressed appreciation for the presentation and Indicated the importance of
taking emotion outoftheissuewas well addressed In the secondary school"programming
component ofthe presentation.He advised that complaints have been received fromthe
Huron Park SS and Ingersoll DCI communitiesthat significant problems exist with course
offerings related to the new curriculumimplementation.
Supt.Jazey responded that parents have expressed concerns about large class sizes In
secondary schools.He explained thatthe staffing formula is in Its third yearof operation
andthatthe new criteria for academics and technical has been incorporated including the
factoring forsmallschools beingnowequitable. Supt. Gryseels commented that the initial
staff allocation based on program and projected enrolment has resulted in more equity
across the system.Some teaching staff are held back in reserve and not allocated at this
time.However,given thepresentrateof declining enrolment the hold backto help address
needs may not be at the same level as inthe past.
2004 May 25...25
12.REPORTS OF COMMITTEES-cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.IMPACT RE:DECLINING ENROLMENT -cont'd
Trustee Roberts agreed that a discussion must occur with the focus also to inciude the
dynamics of the large class and its impact on students as weii as small schools.
Consideration must be given to what alternatives might exist to generate more grants while
continuing to fulfil the Ministry's mandate Ina climate of declining enrolment and funding
limitations. A provincial perspective looking at best practices of other boards related to
course offerings and transportation issues is imperative.It was suggested that the Grade
7 to 12 concept incorporating a different teaching strategy may assist insolving the funding
dilemma for school boards.
Trustee Hart cautioned that the objective ofany plan isoften self-fulfilling.Itwas suggested
that the need exists to look creatively at future directions while actively engaging students,
parents and communities Inthe decision-making process withafocus towards ensuring the
pathways are achievable.
He suggested that looking at savings in other areas of the budget may be necessary.
DirectorBryce responded that overthe past years, manyreductions have occurred reducing
the number of superintendents and support staff as the Board addressed itsdeficitbudget.
Localinitiatives,for example student transportation,equates to more than $2M as the Board
expends more money than it receives in revenues to provide programs and services to meet
the needs of students across the system.Anumber ofschool boards (e.g. Lambton,Avon-
Maltiand)are faced with closing schoolsor continuing to operate the numberofschoolby
taking money from other areas of the budget. He emphasized that this may be what
Thames Valley will need to do as it considers the overall system needs.However, it was
noted that librarians and principals are already experiencing an increased workload.
Trustee Jaffe suggested a lookat innovativemodels is necessary since many boards inthe
province are facing similar Issues and that engaging school councils and stakeholders inthe
process is imperative.Director Bryce advised that in conversations with directors of
surrounding boards,clearly there is no magic solutionfor addressing decliningenrolment.
Itwas acknowledged that communities always want to avoid school closures;however, in
the second year, manypeopleagreed that the decisiontoclose a schoolwas the right one.
The Director cited Avon-Maitland School Board as an example.It was noted that unless the
Ministry provides additionalfunding,boards will be faced withvery difficult decisions.
Tnjstee Jaffe suggested referringthe Declining EnrolmentReport backtothe Administration
for a response to help look at more appropriate directions.Director Bryce will take the
suggestion under advisement.
Reference was made to Trustee Jaffe's motion of 2004 February 24 directing the
Administration to prepare a discussion paper on current accommodation issues and future
directions for subsequent discussion with all stakeholders,(e.g. schools,municipalities,
MPPs).The discussion paper Is to review the existing accommodation challenges
throughout the District and the decisions and choices that the Board and its communities
will face over the next decade,as well as Innovative strategies being developed in other
jurisdictions. The Director advised that preparation of the discussion paper is in its
preliminary stage.
2004 May 25...2S
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.IMPACT RE:DECLINING ENROLMENT -cont'd
Itwas agreed that it will form the foundation of the philosophical discussion.Itwas also
agreed that the discussion will be deferred untilthe Ministry's funding announcement of
2004 May 18.Trustees agreed thattimemust be scheduled fora philosophical discussion
within the context of future budget implications.
8. REPORTOFTHE POLICY WORKING COMMITTEE 2004 May 04
3:35 p.m. -5:00 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J. Bennett (Chair) T. Roberts B.Bryce 0.Murphy J.McCullough
D.Anstead D. Mugford S.Christie V.Corcoran
A.Cartier J.Thorpe D.Blair
1. APPROVALOF AGENDA -The agenda was approved on motion of D.Anstead.
2.CONFLICTS OF INTEREST-none declared
3.COMMITTEE REPORT OF 2004 APRIL 06 and TRACKING SHEET-provided for
information
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE
a.Freedom of Information and Protection of Privacy DraftPolicy
Directorof Education BIN Bryceintroduced the draft policyon Freedom of Information
and Protection ofPrivacynotingthe document has been developed in accordance with
the Municipal Freedomof Infonnation and Protection ofPrivacyAct\o identify a person
or committee to act as Head for the Board.
The Actfurtherstipulates that the appointed Head may delegate the duties granted or
vested Inthe Head to a member of the institution.The policyconfirms the Board's
practiceof delegating the administration of FOI matters to the Supervisor-Corporate
Services as the Freedom of Information Co-ordinator.It was noted that the draft has
been examined and approved bythe Management Board Secretariate of the Infomiation
Privacy Commission and the Board's solicitorto ensure compliance withthe Act.
The following motion was moved byA.Cartier and carried:
Thatthe Freedomof Information and ProtectionofPrivacydraft policy be posted tothe
Board's website for 30 days for public Input.
2004 May 25...27
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE POLICY WORKING COMMITTEE -CONT'D
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT
a.Filling Trustee Vacancies on the Board Policy and Procedure
Director Bryce advised that no public input was received on the draft policy and
procedure on Filling Trustee Vacancies on the Board.Following discussion,
Trustee A.Cartier moved amendments to Section 1.3 identifying the full board of
trustees as the interview committee.
The following motion was moved by D. Mugford and carried:
That the draft policy "Filling Trustee Vacancies on the Board"be referred
to the May 25 Board for approval and the procedure for information.
b. School Councils-Conflict Resolution Process for intemai School CouncilDisputes
Executive Superintendent J.Thorpe advised that one comment was received
regarding the procedure on school council dispute resolution. No changes were
recommended as a result of the comment.
The following motion was moved by D.Anstead and carried:
That the School Councils -Conflict Resolution Process for Internal School
Council Disputes procedure be forwarded to the May25 Board meeting for
Information.
c.Criminal Background Check -Volunteers -IP
Executive Superintendent Thorpe noted that 17 responses addressing
implementation of criminal background checks were received related to the draft
independent procedure.Nearlyall respondents were supportive of the concept.
As well,one suggested that all volunteers be checked and another suggested that
the principal should have full discretion in determining who would be subject to a
check.No changes were made to the draft document.
The following motion was moved by T.Roberts and carried:
That the Criminal Background Check -Volunteers independent procedure
be forwarded to the May 25 Board meeting for information.
6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
2004 May 25...28
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
7.SUGGESTED POLICY/PROCEDURE REVISIONS
a. Medical/Health Support for Students Policy/Procedure
Executive Superintendent C.Murphy,J.McCulIough and V.Corcoran joined the
meeting to discuss proposed amendments to the policyand procedure on
Medical/Health Support for Students.She advised that the documents have been
made more user friendly and follow the current Special Education Plan.The
procedure was revised in response to a number of recommendations regarding
anaphylaxis,glucose monitoring and diabetes from the Ministry of Education and
the Canadian School Boards'Association.
V.Corcoran advised that involvement with three ministries is included in the
procedure.J.McCuilough noted that the three health units have indicated that
information regarding anaphylaxis and all life-threateningallergies Isbeing drafted
ina separate resource package for principals.ItIsanticipated that the procedure
will be ready for implementation in the fall.
The following motion was moved by T.Roberts and carried:
That proposed amendments to the Medical/Health Support for Students
policy and procedure be posted to the Board's website for 30 days for
public Input.
b. Field Trip Procedures
Superintendent D.Blalr joined the meeting-to discuss proposed changes to the
Field Trip procedure. Revisions place greater emphasis on specific curricular
expectations and learning activities in a field trip and address extra-curricular
excursions byathletic teams,musicalgroups and clubs. Itfurther provides financial
protection to individual schools and the Board in the event of cancellation and
includes a statement regarding criminal background checks for volunteer
supervisors.
Itwas suggested that a statement be Included that organizingstaff will attempt to
ensure thata cancellation clause is included inthe contractwhen negotiatinga trip
withtravel agents fortrips that are considered bythe principalto be a higher risk.
After considerable discussion,the following motionwas moved by D.Anstead and
carried:
That proposed amendments to the FieldTrip procedures be posted tothe
Board's website for 30 days for public Input.
2004 May 25...29
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
8.POLICY REVIEW
a.Expense Reimbursement Policy/Procedure
Trustee D.Anstead requested that the Board consider amending the Expense
Reimbursement procedure to cover child care expenses to allow trustees to attend
a Board meeting/function when parental care is not available.Concern was raised
that the concept would not be extended to Board staff in similar situations.
Discussion was deferred to the next meeting.Trustee Anstead will prepare a draft
revised procedure for discussion.
9.OTHER BUSINESS
a. Distributionof Public Input &Privacy Provisions -deferred to next meeting
10. ADJOURNMENT-The meeting adjourned at 5:00 p.m. on motion of A.Cartier.
RECOMMENDATION:
1.That the draft policy "Filling Trustee Vacancies on the Board"be referred to the 2004 May
25 Board meeting for approval and the procedure for Information.
J.BENNETT,
Chairperson
The recommendation was moved by J.Bennett and carried.
9.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA
2004 May 04
ADMINISTRATION AND OTHERSMEMBERSPRESENT
T.Roberts (Chair)
D.Anstead
J.Bennett
A.Cartier
S.Doxtator
G.Hart
Regrets:S.Peters
J.Hunter
P.Jaffe
D.Mugford
P.Sattler
L.Stevenson
B.Bryce
B.Greene
P.Gryseels
C.Murphy
J.Thorpe
D.Blair
K.Dalton
J.Empringham
K.Havelka
L.Hutchinson
The Committee met in camera from 5:05 p.m. to 5:40 p.m.
M.Sereda
W.Tucker
K.Wilkinson
S.Christie
C.Dennett
2004 May 25...30
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA
1.APPROVAL OF AGENDA -The agenda was approved on motion of L.Stevenson.
2.CONFLICTS OF INTEREST -No conflicts of Interest were declared.
3.Confidential personnel matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved by J.Hunter at 5:40 p.m.and carried.
RECOMMENDATIONS:None
T.ROBERTS,
Chairperson
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE
MEMBERS
P.Sattler Chair
D.Anstead
J.Bennett
A.Cartier (-8:25 p.m.)
S.Doxtator (-8:25 p.m.)
G.Hart
J.Hunter
P.Jaffe
D.I\/lugford
S.Peters
U.Reid
T.Roberts
L.Stevenson
2004 May 04
7:00 p.m.-11:05 p.m.
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
P.Gryseels
C. Murphy
J.Thorpe
D.Blair
K.Dalton
L.Hutchinson
M.Sereda
W.Tucker
K.Wilkinson
K.Bushell
S.Christie
C.Dennett
W.Scott
1.APPROVAL OF AGENDA-
The item "Request for Special Board Meeting"was added to the agenda as item 9.The
amended agenda was approved on motion of L.Stevenson.
2.CONFLICTS OF INTEREST -No conflicts of Interest were declared.
3.DIRECTOR'S ANNOUNCEMENTS
Director of Education B. Bryce announced that this year's Education Week theme,
"Building Success Together"celebrates the thousands of students,teachers,staff,
volunteers,and community partners whose contribution is so crucial to Thames Valley's
success.A list of Education Week events is available on the Board's website at
www.tvdsb.on.ca
2004 May 25...31
12.REPORTS OF COM MITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
4.2004 AWARD OF DISTINCTION PRESENTATIONS
The Director opened the Award of Distinction presentations noting the event recognizes
that a caring learning community requires the dedication,commitment and efforts of
staff,students,parents,and o^er members of the community.It celebrates the
contributions of those nominated during the 2003-04 school year.
This year 83 nominations were submitted with the Award being presented to 27 people
who have made a significant and positive contribution to public education,through
exemplary practices demonstrating Initiatives,innovation,vision,mentoring,problem
solving and positive influences upon colleagues.Candidates have also demonstrated
loyalty of service,integrity,sincerity and a commitment to learning.All Thames Valley
employees,volunteers,parents,trustees and Individuals who have contributed to the
system or at the school level are eligible for nomination for the Award.The Director
acknowledged the contribution of all the members of the 2004 Selection Committee and
•Director's Services staffwith special appreciation to Theresa Levschukfor co-ordinating
the event.
The following 2004 Awardof Distinction nominees and recipients were introduced by
Trustee Hart and K.Ersklne,representatives of the Award of Distinction Selection
Committee.Board Chair Jan Hunter and the Director presented each of the nominees
with a certification of recognition and each of the Award winners with a certificate of
recognition and a commemorative gift.The following individuals were recognized:
NOMINEES
Diane Allen,Aberdeen P.S.Gillian Lawrence,Thames S.S.
Carol Arkley,Fairmont P.S.Margaret MacPherson,East Williams P.S.
Patricia Bacon,Southwold P.S.Glenn McDermott,Woodstock C.l.
Rose/Lorne Barrett, Southwold P.S.Mary-Ann McLaren,East Oxford P.S.
Cathy Beecroft,Business Services Martha Morris-Fathers,Annandale School
Valerie Bird,Plover Mills P.S.Dale Napier,Glen Cairn P.S.
Jane Chalkley,Thamesford P.S.Diana Neumann,Trafalgar P.S.
Vickl Corcoran,Program Services Tom Parsons,East Williams P.S.
Kathy Cornet,Human Resource Services Cathy Paul, Lord Nelson P.S.
Wendy D'Angelo,Springfield P.S.Jan Plumstead,Zorra Highland P.S.
Andr6 Daviault,Sir Wilfrid Laurler S.S.Diana Rajala,Sir Wilfrid Laurier S.S.
Joe DIMarco, Facility Services Cheryl Raybum,W.S.Fox P.S.
Richard Donaldson,East Williams P.S.Steve Revington,University Heights P.S.
Danielle Dyck,McGregor P.S.Mary Robinson,Straffordvllle P.S.
Claudia Eames,Strathroy DCl Tom Scanlan,White Oaks P.S.
Charlotte Emprlngham,DM Sutherland P.S.Carmie Taylor,Arthur Ford P.S.
Roseanne Ferrara,Tweedsmuir P.S.Lyn Thompson,Edward Street P.S.
Larry Freer,Carodoc South P.S.Roger Thornton,Bonaventure P.S.
2004 May 25...32
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
4.2004 AWARD OF DISTINCTION PRESENTATIONS NOMINEES -cont'd
Nominees -cont'd
Corinne Gavilanez,W.S. FoxP.S.Joanne Tilley,Former Employee
Deb Gilvesy,Annandale School Shirley Tolton,Banting S.S.
John Greenslade,ArthurStringer P.S.iViarlene Turkington, Program Services
Karen Gregory,ProgramServices BrendaWakabayashi,Sir Wilfrid JuryP.S.
Richard Hall,Innerkip Central P.S.Steve Weir, Elgin Court P.S.
Constable Laurie Hawkins,OPP,Ingersoll Bonnie Wludyka,Marketing IVlanager.Northland Mall
Debra Jonkers,Fairmont P.S.Jason Wright, Sir Wilfrid Laurier S.S.
Linda Killough,Summers'Comers P.S.Michael Harrison,Sir Wilfrid Laurier S.S.
Noreen Lanning, Southwold P.S.Gayle Yanch,Edward Street P.S.
Paula Lassaline,Fairmont P.S.
RECIPIENTS
Gregg Bereznick,Principal,Cleardale P.S.
Adele Carlos,Volunteer,Nicholas Wilson P.S.
Lynne Craddock,Educational Assistant, Southside P.S. Ralph Corry,Volunteer,
Jack Chambers P.S.
Deb Dobson,Educational Assistant,Westminster Central P.S.
Mike Frauts,Teacher,H.B.Beal S.S.
Brenda Gear,Principal,Southdale P.S.
Shelley Geoffroy,Teacher,Sir George Ross S.S.
Dave Gough,Charge Custodian,C.C.Carrothers P.S.
Joanne Hill,Teacher,Elgin Court P.S.
Jean Hofstee,Volunteer,New Sarum P.S.
Ray Hughes,Learning Coordinator,Program Services
Gary Jazey,Superintendent of Education,CEC South
John Kish,Leaming Coordinator,Program Services
Sally MacDonneii,Leaming Support Teacher,Port Stanley P.S.
Cathy Mathers,Secretary,BIddulph Central P.S.
Margaret May,Volunteer,Ekcoe Central P.S.
Shona McCrae,Educational Assistant,Southside P.S.
Julie Nguyen,Student,Scott Street P.S.
Yolanda Nieuwesteeg,Speech/Language Pathologist, Program Services
Steve O'Neii,Teacher,Northdale P.S.
Andrew Robertson,Teacher,McGlllivray,Central P.S.
Joyce Rose,Teacher,Forest Park P.S.
Janine Shantz,Educational Assistant,Northridge P.S.
Michael Sharpe,Teacher,Altemative School Dundas Centre
Julia Vaughan,Teacher,Ealing P.S.
Sandy Wood,School Council Co Chair,Princess Elizabeth P.S.
2Q04 May 25...33
12.REPORTS OF COMMITTEES-cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
4.2004 AWARD OF DISTINCTION PRESENTATIONS NOMINEES -cont'd
Deb Dobson,Educational Assistant,Westminster Centra!P.S.,extended
appreciation to the Board for recognizing and celebrating the dedication,
commitment and efforts of staff,students,parents,and members of the community
on behalf of this year's recipients.
The meeting recessed at 8:25 p.m.and reconvened at 8:35 p.m.
5.OURVISION-THE ROLE OFTHE SCHOOL DISTRICT IN SCHOOL liVlPROVEMENT:
YEAR THREE
Director Bryce Introduced Dr.Lynne Hannay of Midwestern Centre,OlSE/UT.Dr.
Hannay presented the third report on the status of Our Vision initiatives that included
a comprehensive Iool<at key qualitative findings and conclusions gleaned from the
research.She highlighted the initiatives over the past tv/o years as follows:
Year 1 -Vision and school board amalgamation;
Year 2 - With Provincial funding school improvement role of the school district;
Years 3 - 5 - With Federal funding what It means to change practice and how a
school district can facilitate changes to practice.
Dr.Hannay explained that the focus In years 3 to 5 was the action of the school district
and that research data,after intensive discussions with Superintendents,indicated that
managing the Vision is critical while its connection to student learning remained strong.
She noted that this connectivity is similar to last year's initiatives of linl<ing the Vision to
School Goals as teachers and principals focussed on learning as well as teaching.The
following actions that reflect the data and support continuous learning,teamworI<,
leadership,goal/data driven change and reciprocity were presented;
Action 1;Massaging the Vision:setting a school district focus
Action 2:Connecting the Visionwith school goals and data-based change:enacting
a school district focus;
Action3:Reshaping the Supervisory Officers' role: working collectively and
collaboratlvely;
Action 4:Connecting professional development to school district focus:embedding
a school district focus into practice;
Action 5: Modelling active change leadership:walking the talk;
Action 6:Pursuing coherence making:creating knowledge and systemness.
Research Findings -The Leading and Learning Process
An Illustration was presented of the 2003 relationship inTVDSB between the actions of
the district and the school level actions and outcomes.Dr.Hannay noted that,in many
ways,the recursive process illustrated is reminiscent of a child's slinky toy. While each
component is connected,It can lead In an unexpected direction.Therefore,the
movement goes both ways as this is an interactive,fluid,and dynamic process.
2004 May 25...34
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
5.OURVISION "THE ROLE OFTHESCHOOL DISTRICT IN SCHOOL IMPROVEMENT;
YEAR THREE-cont'd
SupervisoryOfficers,throughthe system Vision and their change Initiatives,tookactions
to begin the spiral experience. The process was initiated when they concurrently
addressed the issues related tothe board amalgamation and provincial reform initiatives.
They were engaged and involved school administrators In a spiral of re-skilling,
reconstructing,reculturing,and knowledge creation.The Vision is the link to the school
level.Similarly,at the school level,Implementationofa growth plan consistent with the
Vision has resulted ina significant shiftinschool culture,structures, and principal skill
set.
Additionally,at the school level, the school growth plan has been documented as the
means throughwhichschoolstaffsand Individual teachers engaged In a similarprocess
of re-skilling,reconstructing,reculturing, and knowledge creation.The Vison linkedthe
school growth plan with,individual teachers whomighthave to rethinkand change their
classroom practices. Thus, data indicated thatthe classroom practices of teachers has
been Impacted by the Vision and school reform Initiatives.
Dr.Hannay advised that there is strong evidence that individuals at all levels of the
TVDSB are experiencing the re-skllling and reculturing.There is some evidence that the
reconstruction of professional knowledge Isbeginning to occur but there is less evidence
that knowledge creation is occurring. Quite possibly,deliberating focusing on the
reconstruction of professional learning and knowledge creation might be the next
challenge for the Board.
Next Steps
Dr.Hannay suggested thatthe nextstepfor TVDSB maybetoname knowledgecreation
as a keypurposeofthe Board.Both Fullan (2001)and D.Hargreaves (2002)suggest
that such a pronouncement positionsthe Boardto be a forward thinking and pro-active
organization.Many of the possible components of being a knowledge-creating
organization are already in place In TVDSB and with a deliberate twist could support
knowledge creation.
Three years ofdata suggests thefundamentalnature ofthe TVDSB is evolving.Itis no
longerthe strictly hierarchical andsomewhatbaikanized (A.Hargreaves,1994)structure
it was when data was first collected. As the system becomes a more flexible
organization, it increases the possibility of initiating and sustaining innovation because
more fluid Interaction patternssupport innovation.In thebusiness world,tacit knowledge
is considered to be a source of innovation and Lam (2000)argues that innovative
organizations raise Individual tacit knowledgetocollectiveexplicitknowledge. However,
tacit knowledge isconsideredmore conservative than innovative in education (Hannay,
2003;Jarvis,1997).
Yetthe structuraland operational changes In Thames Valleyholdthe potentialofmaking
tacit knowledge Innovative and of making the organization a knowledge creating
organization.Dr.Hannay noted that the possibility of facilitating knowledge creation
exists within the documented procedural adaptations at the system level (collectivism
practisedthroughSupervisoryOfficers'Council)atthe Family ofSchools level (principals
sharing whatworks and does notwork),and staff/divisional meetings at the school level
(teachers sharing what works and does not work).
2004 May 25...35
12.REPORTS OF COWIWIITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
5.OUR VISION -THE ROLE OFTHE SCHOOL DISTRICT IN SCHOOL IMPROVEMENT:
YEAR THREE NEXT STEPS -cont'd
Next Steps -cont'd
She questioned -What if these procedural adaptations were directly adapted to focus on
knowledge creation?What if these procedural adaptations were investigated through an
active Inquiry process In which practitioners collected evidence/data on their actions?
What Ifthe analysis ofthis data collection was shared with other practitioners and open
to questioning?Ifthe resulting knowledge was shared and then codified (Lam, 2000),
itcould create opportunities for the board to "audit Its professional working knowledge,
manage the process of creating new professional knowledge',validate the professional
knowledge created,and disseminate the created professional knowledge (D.
Hargreaves,2002,p. 225, italicsinoriginal). Only rather minor changes In practices,but
possibly major shifts In mental models are required for Thames Valley to become a
knowledge creating board.
Following her presentation.Dr. Hannay responded to questions posted by trustees.
Trustee Jaffequestioned thefuture role of theTrustee indefininginitiatives Inconjunction
withthe changes to practice tofacilitate Improvement: Arethere other opportunities for
Trustees to enhance the system?Is there a vision beyond the current trustee's role and
if so what is it?
Itwas suggested that considerationbe giventoa trustees'focus group facilitated by Dr.
Hannay; Director Bryce responded that the questions raised by Trustee Jaffe are
important and that while Trustees model the Vision,speak to the Mission Statement
throughout Thames Valley supporting the essence of tlie system,it may be necessary
to further alignthe Trustee's philosophy with practice (decisions).
DirectorBryceextended appreciation to Dr.Hannay for a comprehensive report. A
copy of the 134-page report is available upon request.
6.PUBLIC PRESENTATIONS
a.Thames Valley Chapter,Canadian Parents for French
Monlka Ferenczy,Thames Valley Chapter,Canadian Parents for French of Thames
Valley (GPF),requested that the Board consider a partnership with CPF and
Fanshawe Pioneer Villageto offer students an opportunityto participate ina French
Education Day on 2004 June 18 in conjunction with a celebrated French Canadian
holiday during Celebrate Canada Week.
Chair Sattler thanked Ms.Ferenczy for her presentation.
b. CAW Local 1520 Workplace Training &Apprenticeship Committee
Joel Van Bynen, Apprentice Co-ordinator Ford/CAW,Apprenticeship Committee,
presented information related to the CAW Local 1520 Health and Safety program
offered to students enrolled In the Youth Employment Skills program.The 22.5 hour
training session was designed using the same training model delivered to all skilled
trades people In the plant and was held the week of 2004 March 01.He noted that
the Health and Safety training program is both current and relevant to the work
environment and isviewed as a value-added Incentive to many employers who offer
placements for OYAP students.
2004 May 25...36
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE-cont'd
6.PUBLIC PRESENTATIONS -cont'd
b. CAW LOCAL 1520 WORKPLACETRAINING&APPRENTICESHIP COMMITTEE-
cont'd
Following his presentation,Mr.Van Bynen responded to questions posed by
trustees.Trustees Stevenson and Hunter extended thanks to CAW Local 1520 for
this outstanding example of community partnership in providing an essential
component in the apprenticeship program.
c.London Animal Alliance
Florine Morrison of the London AnimalAlliance requested that the Board not allow
the distributionoftickets to students forupcoming circuses inthe area as the London
Animal Alliance is opposed tothe use of live animalsforentertainmentpurposes.
She suggested that the Board speak to the Issue of promoting this type of
commercial activity In schools.
Trustee Bennett requested clarification regarding the process for distributing
Information to schools throughthe Board's courier service. C. Dennett, Manager,
Public Affairs and Community Relations,advised that the use of the courier has been
reviewed and that the Board's has not endorsed the distribution of circus tickets to
schools. Hesuggested thatcircus organizers may have mailed the tickets directly
to schools as part of a marketing strategy.
Chair Sattler thanked Ms. Morrisonfor her presentation.
7.MONTHLY REPORT OF THE CHAIR
Chair Hunter provided the following summary of activities/functions that she attended
during 2004 April:
Centennial School meeting re: French Immersion Study;
- Strathroy DistrictCollegiate Institutere: French Immersion Information Session;
-Violence Prevention plays at North Middlesex District High School and Medway High
School;
Student Trustee Election Day;
Thames Valley Education Foundation meeting;
Skills London,Oxford,Middlesex (Science/Technologyhands-on skill'sevent).
She advised that she will be attendingthe following upcomingevents:Thames Valley
Councilof Home and Schools Annual DinnerMeeting,Elementary Teachers'Federation
of Ontario Banquet,Celebration of Learning at East Oxford Central P.S.,and the
Violence Prevention Awards.
2004 May 25...37
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
8.DEPARTMENT UPDATES
Program Services
- A Special Education update was provided noting St.Thomas,Woodstock and
London Community input sessions were held 2004 March 4,11 and 25 regarding this
year's Special Education Plan review and perspectives pertinent to TVDSB special
education programs.Professional Development,Maintain Spectrum of Services,
Children's Mental Health and Communication were the four issues raised most
frequently and spanned both elementary and secondary panels.The input sessions
provided excellent information and also enabled parents to interact directly with
Program Services staff.
The department is currently working on strategies to address the areas of
professional development and enhancing communication.Aswell,the draft Special
Education Plan for 2004-2005 provides additional support for the philosophy of a
spectrum of service and dealing with children's mental health;
- A special SEAC meeting is scheduled for May 18 from 7:00 -9:00 p.m.to review the
draft Special Education Plan;
- The Pervasive Developmental Disorder (PDD)Team isfocusing on a wide variety
of areas (e.g. new hardware/software)to provide accommodations for students with
PDD;support services for adolescents and adults with PDD;
-Speech and Language Services staff continue to collaborate with Early Years staff
to build students'early literacy skills - both phonological awareness skills and oral
language skills;
-Itinerant Teachers for the Deaf and Hard of Hearing are providing service to 419
students throughout the District.Students In self-contained classes totaled 37 and
51 students were assigned sound field systems due to Central Auditory Processing
needs.The department has partnered with the University of Western Ontario and
the University of Alberta In research ventures;
- Blind and Low Vision students data base of services is now serving 176 students
withvision difficulties.The highlyeffective Orientation and Mobility support model is
provided by a specifically trained Educational Assistant who works closely withthe
teachers on the Itinerant Vision Team;
-Psychological Services staff have provided needed testing and consultative services.
They have helped to complete ISAfiles,assisted with WJ-lll training for Learning
Support Teachers,and supported the Suicide Awareness Committee's initiative in
a drama presentation and debriefing of students;
2004 May 25...38
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OFTHE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
8.DEPARTMENT UPDATES-cont'd
Program Services -cont'
- Supt.Tucker explained transition classes that support children from classroom to
treatment facilities or vice a versa.He reported that Dr. Colin J.Laine,Director,
Centre forCommunicative and CognitiveDisorders,University of Western Ontario,
gave a presentation to SEAC on April 27 describing the Centre for Assistlve
Technology(CAT.),a Research, Teachingand Community Service resource centre
where assistlve technology is integrated Into a community setting.
Business Services
FacilityServices Projects and Maintenance Capital Projects update included: North
Meadows P.S.,East Williams Memorial P.S.,Oxford Park P.S.,and Clara Brenton
P.S.:
School Renewal Program updates Include:Roofing,parking lot and bus drop-off
projects awarded and Intercom replacement projects out to tender;
-Accountability Reports related to the 2003School Facility Survey were provided;
-Support Services update Included:Transportation and Distribution Centre initiatives;
Supt.Greene advised that at the recent OASBO Conference an overview of an
. approachtothe new Transportation funding modelwas presented bythe Ministry.
Director's Services
Director Bryce visited Port Burwell P.S., Port Bunvell and Elgin Court P.S., St.
Thomas,meeting withstaff,students,and School Council representatives.He also
visitedthe Trench Warfare learning experience hosted by Teacher Robin Barker-
James on hisfarm outside of Tlllsonburg,an authentic military learningexperience
for students.
Mr.Bryce attended the following meetings and events:Supervisory Officers'
PlanningDay,Thames Valley United Way,United WayCabinet,Secondary School
Vice Principal Interviews,Garrison Community Council, Council on Early Child
Development and Parenting, Canadian Diabetes Association, Joint Meeting of
Childrens'Aid Society,London District Catholic SchoolBoardand Thames Valley,
A Celebration of Learning In Middlesex County,Junior Achievement,Investing In
Children - A Snapshot of London's Children and Youth Breakfast,District-wide
Pathways forSuccess,Thames Valley Education Foundation Board,Thames Valley
Education Foundation Personnel Committee,Supen/isory Officer Internship
Program,Council of Presidents', and OASBO AnnualGeneral MeetingBanquet.
-The Director brought greetings and/or presented to Clarke Road S.S.Enrichment
Banquet,Leadership 2004 Conference,Student Trustee Election,OASBO Annual
Conference -Speaker - "Is Public Education Meeting the Needs of the 21®'
Century?",Grand Theatre student production of "Fiddler on the Roof,and the
London North Rotary Speaking Engagement.
/
2004 May 25...39
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
8.DEPARTMENTAL UPDATES-cont'd
Director's Services -cont'd
-The Director's Officealso co-ordinated the annual Award of Distinction presentations
held earlier in the evening.
-Corporate Services initiatives Included planning the first of the four "Meet,Hear and
Entertainthe Public"community sessions approved bythe Boardon 2004 February 24
which was held on April22 at Strathroy District Collegiate Institute.Parents,trustees
and staff were entertained by the Strathroy DCl Chamber Choir and Stage Band,
Southdale PS Intermediate Choir,elementary and secondary winners ofthe Middlesex
EffectiveSpeaking Contest and scenes fromthe musical "Bugsy Malone"bythe Ekcoe
Central PS students.
The next meeting, "ACelebration of Learning InOxford County",will be held at East
Oxford Central P. S. on 2004 May20 from 7:00-9:15 p.m. The community will be
entertained by the East Oxford Junior and Intermediate Choirs,Eastdale Dance and
Guitar groups the Zorra Highland Park P.S.Orchestra and the Huron Park SS band
and saxophone quartet;
- Corporate Services Is planning the Board's upcoming Staff Retirement Reception
honouring staff who are retiring during the 2003-04 school year.The event Is to be
held on 2004 June 7 in the Thames Room of the Education Centre.
- Staff Development initiativesIncluded: New Teacher Recognition and Reflection, 2004
Leadership Conference, Planning Calendar, Outreach Program, Distance Learning
P.D., True Colors,2004 Leaming Conference and Staff Development Standards.
Vision updates included:Schooland School Councils In service,Our Vision Advisory
Committee,Refinements,Implementation and Research;
- Public Affairs and Community Relations update included:Education Week,Awards
and Scholarships,Communications and PublicRelations Committee and LINKS,The
Report to the Community.
Human Resource Services
-Disability Management's Return to Work Committee reviewed a workshop proposal
from the School Boards'Co-operative entitled "Buildinga Successful Return to Work
Team";
-District School Council (DSC) update highlighted the following activities:"Building
Stronger School Councils"Workshop,School CouncilAnnual Report,Attainment ofthe
Vision,District School Council Communications to School Councils ,District School
Council Communications to the Board, and attendance by representatives at several
meetings.
-Some current staffing numbers Include 263 elementary long-term occasional (LTO)
teachers and 1,222 Elementary and 458 Retirees on the short term list;
2004 May 25...40
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
8.DEPARTMENT UPDATES -cont'd
Human Resource Services -cont'd
- In conjunction with Program Services,a comprehensive safety training program to
assist staff in dealing with aggressive student behayiours is underway.Crisis
Prevention Intervention (CPl)training will be required for Educational Assistants who
assist in identified special education program while voluntary training will be available
to all Board staff.Currently,needs are being identified in order that training can
commence in the next school year.
-Spring dates for 2004 -2005 secondary staffing requirements are being reviewed with
Principals;
-Secondary Long-term and Occasional teacher complements were provided;
-Human Resource and Information Technology Services staff are enhancing the.
electronic application process for Educational Assistants requesting 2004-2005
transfers.
Operations Services
-The Our Vision -School improvement initiatives update:Secondary cohort teams in-
service continues on 2004 May 06 at Ingersoil D.C.I,and elementary cohort teams in-
service for CEC East/South at Southwold P.S. on May05 and CEC Central at Ryerson
P.S.on May 07.The final In-service for Cohort 1 Teams is to be held 2004 May 14
organized by the Superintendents.A year-end review and report is to be developed to
assist In future directions.
-The Initial staffing allocation of both elementary and secondary schools has been
completed.Minor adjustments instaffallocationsare beingmade as schools review
class sizes/course offerings, in both panels in the regular classroom and special
.education area,some staff are being withheldto ensure there is adequate funding and
sufficient students in place for grant purposes.The majority of the hold back will be
assigned early in the new school year.
•ElementaryStaffing allocations occurred on 2004April 15,with adjustments made until
April23.SurpIusA/acancy lists were provided by Principals on April23 for compilation
ofthe District SurplusA/acancy list for Round One oftiie transfer process.
Secondary schools have received theirstaffingallocations withfirst posting of Headship/
Assistant Headship Vacancies have been completed as well as Interviews for these
positions.Principals have submitted their vacancies and surpluses to Operations.The
District Staffing meeting for principals was held on May 4.The second posting of
Headship/Assistant Headship Vacancies will take place from May4-6 with interviews
scheduled from May 10-12.The first posting for Vacancies for Teacher-Initiated
Transfers is scheduled for May 14 -20 with interviews to take place between May 21-26.
2004 May 25...41
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
8.DEPARTMENT UPDATES -cont'd
Operations Services -cont'd
-Accommodation and Planning updates included information meetings with respect
to the French Immersion review.Supt.Gryseels explained the process for
responding to the public related to the review;Lucas Area Accommodation Study
Committee,Caradoc South Area Accommodation Study Committee updates were
provided.
- A half-day Information session for new administrators was held 2004 April 30 with
presentations byJ. Roth,Business Services;K. Bushell, Facility Services;and D.
Blair,Superintendent of Education;
-Safe Schools initiatives included:
How To Hug A Porcupine,an anti-bullying musical was presented to 2,700
Primary level students during May 4-6 and will be followed by de-brlefing
sessions;
Eva Olsson,a Holocaust survivorwhodelivered a memorable presentation last
fall,will take her message to another 12 secondary schools In May;a free
presentation is being offered to staff and parents in the auditorium at the
Education Centre on May 12th at 7:00 p.m.;
- The Tribes Training workshopbeingoffered May25-27 focuses on supporting
students in developing a positive self-image,responsible behaviour and
Increased academic achievement;
- Leadership inViolencePreventionAwardsnightbeingheldon2004 May26thatthe
IMAX Theatre,London celebrates the accomplishments of secondary students and
their commitment toSafe Schools. This Awards nightissponsored byTheCentre
for Children and Families In The Justice System and CrimeStoppers;
-The Action Plan to Address Issues of Sexual Diversity Committee met and received
an update regardingthe March9thpresentation tothe Board,the March30thpublic
input session and the April 13th Board discussion;
- During2004 April,6,000 elementary students and 7,600 secondary school students
participated in system-based violence prevention initiatives.
Representatives fromthe departments responded to questions posed bythe Trustees.
Trustees expressed concernthatthe BoardIsrapidly approaching decision-making time
related to keeping small schools open and accommodation study reviews.
2004 May 25...42
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
8.DEPARTMENT UPDATES-cont'd
Trustee Hart suggested that a discussion be heidregarding the opportunityfor students
who attend small secondary schools to spend 5 years to complete their core program
rather than over a 4-year period. Should parents be looking at alternatives?Supt.
Gryseels advised that projections indicate tfiat next year at least one secondary school
will have an enrolment below 300 students.He advised that limitations do exist based
on school size.It was noted that the Deputy Minister at a conference held last week
raised the issue of three secondary schools in Eastern Ontario with a declining
population signifyingthat the Ministry is aware ofthis issue and continues to be mindful
of what is happening around the province.
Trustee Jaffe emphasized the importance of a solid communication plan with all
stakeholders and engaging the community in the process and that Trustees must be
prepared to respond to questions from all sides of this issue.
Following a lengthydiscussion regarding declining enrolment as it relates to elementary
and secondary staffing and accommodation study decisions,it was suggested that the
Administration prepare a reporton Declining Enrolmenttobe presented atthe2004 May
11 Committee of the Whole meeting.
9.REQUEST FOR SPECIAL BOARD MEETING
Board Chair Hunter advised that, In accordance with Board Bylaws, a request fromfour
trustees was received for a Special Board Meeting to discuss declining enrolment and
the impact on staffing.She sought trustee input as to the most convenient date.Trustee
Hartadvised that this meeting wouldallowfor a philosophical discussion necessary to
assist trustees when addressing future issues surrounding staffing, funding and
accommodation.
A niotion by J.Berinett tositpast 11:00 p.m.to 11:15 p.m.,was defeated.A further
motion byD.Anstead to sit past 11:00 p.m. to 11:05 p.m. was approved.
Itwas subsequently decided, and supported bythe four trustees,not to hold a Special
Board meeting but rather to add this itemto the agenda ofthe 2004 May 11 Committee
of the Whole.
10.ADJOURNMENT -The meeting adjourned at 11:05 p.m.on motion of P.Jaffe.
P.SATTLER,
Chairperson
Trustee Roberts asked for clarification related to the status of the Action Plan to Address
Issues of Sexual Diversity Committee.Trustee Sattler confirmed that the committee has
continued to meet.
2004 May 25...43
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
Trustee Roberts stated that he believed that the sub-committee,by continuing to meet,is
working outside of its mandate and should,therefore,be disbanded.He expressed concern
that the process is not being followed in accordance with the recommendation of 2004 April
27 that each principal have access to the "Continuum of Safe Schools"to assess the level
of safety and to refine Safe School initiatives in consultation with their school community.
Supt.Dalton advised that various sub-committees are working on in-service plans including
designing workshops for administrators for the 2004 fall Safe Schools Initiative; reviewing
resource list and materials;and Violence Prevention school plays.A new task force is
developing guiding principles under which workshops will operate in the Fall and will report
back to the sub-committee on a monthly basis.
During the discussion,it was emphasized that Director Bryce is ultimately responsible for
overseeing the implementation of the Board's Sexual Diversity Plan through the Safe Schools
policy.Trustee Jaffe suggested that the issue had been dealt with and moved that the
meeting be adjoumed.
11.ADJOURNMENT -The meeting adjoumed at 10:58 p.m.on motion of P.Jaffe.
J.HUNTER,
Chairperson
RECOMMENDATIONS FROM THE MAY 11 COMMITTEE OF THE WHOLE MEETING
1.That the recommendations from the Town of Ingersol!Area Elementary School
Accommodation Study Committee be referred to the Administration for comment and that a
report be brought back to the Board by the end of June,2004.
2.That the recommendations from the Lucas Area Accommodation Study Committee be
referred tothe Administration for comment and that a report be brought back tothe Boardby
the end of June,2004.
3. That the draft policy"Filling Trustee Vacancies onthe Board"be referred tothe 2004 IVlay 25
Board meeting for approval and the procedure for information.
Trustee Hart requested that recommendation 3 be separated out.Recommendations 1 and 2
were adopted on motion of L.Stevenson and J.Ber^nett and carried.The following motion was
moved by G. Hart,seconded by L.Stevenson and carried related to Recommendation 3:
That the draft policy"Filling Trustee Vacancies on the Board"be referred back to the Policy
Working Committee for revisions to the Procedure,Section 1.2.6.
2004 May 25...44
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
RECOMMENDATIONS -cont'd
The following motion was moved by 8.Peters and G. Hart:
That adequate additionalstaff be added forthe 2004-05 school year to Norwich District High
School and Glencoe DistrictHigh School,in order to maintain program levels of the current
school year.
After discussion,the following amendment to the motion was moved by P.Jaffe and L.
Stevenson:
And that approval be given for the administration to hire up to 5 additional staff for the 2004-
05 to assist with the staffing of the four secondary schools with an enrolment below 400.
The mainmotionand the amendment werewithdrawn.The amendment was then putonthe floor
as a main motion by S.Peters and G. Hart and carried:
That approval be given for the Administration to hire up to 5 additional staff for the 2004-05
school year to assist with staffing the four secondary schools with an enrolment under 400.
The following motion was moved by P.Jaffe and G.Hart and carried:
That the TVDSB explorethefeaslbillty ofa partnership with Canadian Parents for French and
Fanshawe Pioneer Villagefor a French Education Day this year and Infuture years based
on the availabilityof program funds forthis purpose and interest ofTVDSB French Immersion
schools.
c. REPORTOFTHE CHAIRS'COMMITTEE 2004 May19
12:15 p.m.-4:05 pm.
MEMBERS ADMINISTRATION AND OTHERS
J. Hunter T.Roberts B. Bryce G.Jazey
J.Bennett P.Sattler S.Christie
P.Jaffe
1.AGENDA REVIEW
The public and in-camera agendas for the 2004 May25 Board meeting were discussed and
approved.
2.CORRESPONDENCE
The following correspondence has been received and will be included In trustees'Board
packages for their Information:
Limestone D.S.B.to Minister ofEducationre status of IntensiveSupport Amount (ISA);
•Waterioo D.S.B. to Ministerof Finance re support for relieffrom school boards'portion
of GST;
2004 May 25...45
12.REPORTS OF COMMITTEES-cont'd
c.REPORT OF THE CHAIRS'COMMITTEE -cont'd
CORRESPONDENCE -cont'd
• Consei!scolaire de districtcatholique de I'Est Ontario to Ministerof Finance re support
for relief from school boards'portion of GST;
St.Clair Catholic D.S.B.to Ministerof Education re support to eliminate EQAO testing.
•Minister of Finance;
Ministryof Education acknowledging TVDSB correspondence of March 30, 2004
VOICE for Hearing Impaired Children re Hearing ImpairedPreschool and Early Years
programming;
• Report from TVDSB representative on the St.Thomas Public Library Board.
3.AWARD OF DISTINCTION
Superintendent G.Jazey joinedthe meetingtodiscuss the Award of Distinction programand
to suggest possible changes informat. He recommended thatfuture presentations be made
In the Thames Room at 7:00 p.m. witha light reception to follow.Nominees would continue
to be recognized as well as the Award recipients.
Itwas further suggested that the event continue tobe held duringEducation Week onthe first
Tuesday of the May prior to the Information Committee of the Whole meeting.Public
presentations wouldnot be scheduled for that evening. The suggestions were endorsed.
4.PRESENTATION TO ELGIN COUNTY COUNCIL
The invitation from the Elgin County Council totrustees to attend a Council Meeting and
make a presentation to Members on June 8 was discussed.The presentation will be held
at 10:00a.m. inthe Council Chambers at450Sunset Drive,St.Thomas.Various topicsfor
discussion were suggested.Supt.Jazey and/or Blair will be asked to attend as a resource
regarding Elgin County schools.
The Chairs'Committee and the Elgin Countytnjstees will meet todiscuss the presentation
format.
5.MOTION FOR CHAIRS'SUMMER AUTHORIZATION
A motion authorizing the Chair to approve personnel changeson behalf ofthe Board during
the summer will be taken to the May25 Board meetingforapproval.
6.W.JOHN LAUGHLIN DEVELOPMENT AND LEADERSHIP AWARD -NOMINEES
Nominations fortheW.John Laughlin Developmentand Leadership Award wereconsidered.
Following discussion,Principal Bob Jackson of Central PS in Woodstock was selected as the
2004 recipient.The Chair will contact Mr.Jackson and invite him to attend the June 22
Board meeting to receive his award from Mr.Laughlin.
2004 May 25...46
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE CHAIRS'COMMITTEE -cont'd
7.APPLICATIONS FOR VACANT OXFORD TRUSTEE POSITION
Elevenapplications forthe second Oxford trustee positionwere examined. Afterdiscussion,
the followingmotion was moved by P.Sattler and carried:
That,given the preference of the East Region School Council for a resident of Oxford
Countyto fill the trustee vacancy, the five nominees from OxfordCountybe interviewed.
Possible Interview dates will be discussed with trustees at the May25 Board meeting.
8.BOARD MOTION RE STUDENT TRANSFERS
In response to the Board motion of April 27 regarding the number of students who have
transferred Into Thames Valley as a result of being denied a program intheir home schools,
the Director reported that 3487 students transferred infrom other boards during 2002-03. He
advised that significant time will be required to determine ifany of the transfers were as a
result ofa denial of program and was asl<ed to providea reportto trustees at the May25
Board meeting.
9.MEETING WITH OXFORD COUNTY COUNCIL
Plans for the May20 meeting with the OxfordCounty Councilwere discussed and agenda
itemsreviewed.Themeeting will be held at East Oxford CentralPS from 4:30-6:00p.m.prior
to the Celebration of Learning in Oxford County meeting at the school.
10.UPCOMING SEPTEMBER "CELEBRATION OF LEARNING"
The appropriateness of holding the third "Celebration of Learning" in September was
discussed in view of the pressures of the start of the new school year for schools.The
following motion was moved by J.Bennett and earned:
Thatthethirdand fourth Celebrationsof Learning in Elgin Countyand the City of London
be rescheduled to October and November, 2004 respectively.
11.STUDENT TRUSTEES ON THE BOARD POLICY/PROCEDURES
Chair Hunter described proposed revisions tothe policyand procedures on Student Trustees
on the Board related to the election process and liability information received from OSBIE.
The documents were discussed and approved for referral to the June 1 Policy Working
Committee.
12.PUBLIC PRESENTATION REQUESTS
Four requests to present to the Board considered at the April 21 Chairs' meeting were
considered.The Director reiterated the appropriateness of groups presenting during the
publicinput process of accommodation reviews. Following discussion^itwas agreed that the
groups would be offered the opportunity to present at the June 1 Information Committee of
the Whole;
•French Immersion Parents of Homedaie P.S.;
•Thames Valley Parents for French Immersion;
•Wellington Street School Council;
•Centennial Central School.
2004 May 25...47
12.REPORTS OF COWIWIITTEES -cont'd
0.REPORT OF THE CHAIRS'COMMITTEE -cont'd
12.PUBLIC PRESENTATION REQUESTS -cont'd
A request to present from the Cleardale Public School Council regarding traffic safety in
school zones was also approved.
13.OTHER BUSINESS
a.Meeting with City of London Council
A date to meet with the Cityof London Council in October was discussed.Terry will
pursue a meeting withcouncillors and will bringa report bacl<to the Chairs'Committee
in June.
b.APPOINTMENT TO BOARD COMMITTEES
Filling of committee positions vacated by Trustee ReidI was discussed.Itwas agreed
that the incomingOxford trustee will be offeredthe opportunityto sit as the alternate on
the Oxford SALEP committee and on the Communications and Public Relations
Committee.The following motion was moved by T.Roberts and carried:
That Trustee Diana Anstead be appointed to the Negotiations AdvisoryCommittee
replacing Trustee Margaret Reidl.
14.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for June 16 from 12:00-3:00 p.m.
15.ADJOURNMENT
The meeting adjoumed at 4:05 p.m.on motion of J.Bennett.
RECOMMENDATIONS:
1.That,given the preference oftheEast Region School Council for aresidentof Oxford County
to fill the trustee vacancy, the five nominees fromOxford County be interviewed.
2. That the thirdand fourthCelebrationsof Learning in Elgin Countyand the City of London be
rescheduled to October and November, 2004 respectively.
3. ThatTrustee DianaAnstead be appointedtothe Negotiations Advisory Committee replacing
Trustee Margaret Reidl.
J.HUNTER,
Chairperson
Recommendation 1 was amended to read:
That all 11 applicants for the position of Trustee-Oxford County be offered an interview.
The recommendations were adopted on motion of T.Roberts and J.Bennett.
2004 May 25...48
12.REPORTS OF COMMITTEES -cont'd
d. BUDGETADVISORYCOMMITTEE,2004 May 25
Trustee Roberts reported that the Budget Advisory Committee met on 2004 May 25 and is
scheduled to meet on 2004 June 01. He emphasized the need for all Trustees to be in
attendance.Anupdate regarding the 2004-05 budget information is to be presented on 2004
June 01 at the Information Committee of the Whole and on 2004 June 08 at the Committee of
the Whole.Special Budget Board meetings have been scheduled for 2004 June 15 and 29.
Trustee Roberts advised that C.Dennett,Manager,Public Affairs and Community Relations
Department, is developing an action plan for receiving public input on the 2004-05 Budget
electronically.The proposed communication plan is to be presented next Tuesday to provide
trustees witha preview before its implementationto client groups.
Trustee Robertsadded thatbecause the Tmstee's Board packages are delivered thisweek only
24 hours after the Ministry's funding announcements, only the Ministry of Education
Memorandum releases will be available.BusinessServicesisto provide a preliminary analysis
at the 2004 June 01 Information Committee of the Whole meeting.
The full report of the Budget Advisory Committee meeting will be included with the June 8
Committee of the Whole report.
e.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA
2004 May 25
ADMINISTRATION AND OTHERSMEMBERSPRESENT
T.Roberts (Chair)
D.Anstead
J.Bennett
A.Cartier
S.Doxtator
G.Hart
Regrets:P.Sattler
J.Hunter
P.Jaffe
D.Mugford
8.Peters
L.Stevenson
B.Bryce
P.Gryseels
B.Greene
J.Thorpe
C.Murphy
D.Blair
K.Dalton
J.Empringham
K.Havelka
L.Hutchlnson
G.Jazey
W.Tucker
K.Wilkinson
S.Christie
C.Dennett
The Committee met in camera from 5:08 p.m. to 6:10 p.m.
1.APPROVAL OF AGENDA The agenda was approved on motion of G. Hart.
2.CONFLICTS OF INTEREST -No conflicts of Interest were declared.
3.Confidential legal and personal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved by J.Bennett at 6:10 p.m.and carried.
RECOMMENDATIONS:
1. That the motionsapproved at the in-camera session of 2004 May25 related to persona!
matters be approved;
2004 May 25...49
12.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA -cont'd
RECOMMENDATIONS -cont'd
2.That the Board accept the proposal submitted by Ashland Canada Corp/Drew Industrial to
provide water treatment for boilerand mechanical systems as required.
T.ROBERTS,
Chairperson
The recommendations were adopted on motion of T.Roberts and G. Hart and carried.
f.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
2004 May 18
7:10 p.m.-9:10 p.m.
Members
P. Sattler,Trustee (Chair)P.Gillis,IntegrationActionfor Inclusion London
D.Anstead,Trustee Chapter (lAl)
L.Stevenson,Trustee Steele,Learning Disabilities Association - London
B.Hoffman,Autism Society Ontario London ^®9ion (LDA-LR)
and District K.Morgan,Thames ValleyChildren's Centre
S.Wilson,Community Living London,Oxford,L.Manicom,Thames Valley District Council of Home
Elgin,Middlesex School Association
A.Morse,Easter Seal Society R-TIsdale,Thames Valley District School Council
J.Worthington,Voice
Regrets: B.Hurwitz,B.Booking,W.Dupuis,B.Hopkins
Absent: C. Oke, J. Ross, E. Hager, B.Montmlny
Administration and Others:
P. Cook,OPC-Elementary Principal B.Tucker,Superintendentof Education
M.Hubert,CorporateAssistant V.Corcoran,Learning Supervisor
1.0 CALL TO ORDER
Trustee Sattler called the meeting to order at 7:10 p.m. Inthe Board Room.
2.0 OUTLINE PROCESS TO REVIEW DRAFT 2004-2005 SPECIAL EDUCATION PLAN
Superintendent Tucker reported that issues raised by the Ministry Audit of the Special
Education Plan had been addressed.He indicated that Brian Greene,Executive
Superintendent,BusinessServices would attendthe 2004June 22 meetingto present the
2004/2005 Special Education budget priorto Its final approval.
The proposed revisions were debated and it was agreed that the final amendments to the
planwould bemade In accordance with thediscussionsas outlined inthe following summary.
General:
Sections of the plan have been updated with current information.
2004 May 25...50
12.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE-cont'd
2.0 OUTLINE PROCESS TO REVIEW DRAFT2004-2005 SPECIAL EDUCATIONPLAN-cont'd
The plan has been revised In some sections (see below)based onSEAC Input and feedback
contained In the School Board Soeclal Education Plan Report -2003.of2003 April 22.
Revised Sections:
Section 1.0 The Board's Consultation Process
A chart outliningthe process for public consultation on the Plan has been added.
Section 2.0 Special Education Programs and Services
The following sub-sections have been revised:
Section 2.1 The Board's General Model for Special Education
A reference to compliance withthe Canadian Charter of Rights and Freedoms,the Ontario
Human Rights Code,and the Education Act has been added.
Section 2.4 The Identification,Placement, and ReviewCommittee (IPRC)Process and
Appeals
Additional Information onthe ProgramDevelopmentTeam Process andformstosupportthe
process has been added on page 21.Samples of the forms have been Included in the
Special Education Plan,Appendix C.
Section 2.8 Special Education Placements Provided by the Board
One paragraph on page 56 has been revised to reflect SEAC Input.
Section 2.9 individualEducation Plans (lEPs)
Information on the Board's response tothe 2001 audit and to the 2003 audit has been added.
An outline of the process for addressing concerns has been added.
Section 2.10 Provincial and Demonstration Schools
The numbers of students from TVDSB attending provincial schools has been added,as well
as the method of accessing transportation services for these students.
Section 2.11 Special Education Staff
This section has been updated to reflect proposed staffing for 2004-2005.
Section 2.12 Staff Development
Additional information on In-service training has been provided.
Section 2.14 Accessibility of School Buildings
A description of the modifications undertaken In 2003-2004 has been added,-as well as
information on proposed modifications for 2004-2005.
2004 May 25...51
12.REPORTS OF COMMITTEES-cont'd
f.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
2.0 OUTLINE PROCESS TO REVIEW DRAFT 2004-2005 SPECIAL EDUCATION PLAN -
cont'd
Section 2.15 Transportation
Programs which qualifyfor special education transportation have been added.The process
for accessing transportation services is included, withthe applicable forms being added to
the Special Education Plan,Appendix E.
Section 4.0 Coordination of Services with Other Ministries or Agencies
Information on the receipt of assessments from other boards and agencies and on how
information is shared has been added.
Section 5.0 Submission and Availabilityof School Board's Plans
Acopyofthe 2004 Board motion ofapprovalofthe Plan's revisions,and the accompanying
letter from the Director of Education,has been included.
The following list indicating the locationsofnewSpecial Education classes and Programsfor
2004-2005 was distributed:
C.E.C.South
Elementary School Developmentally challenged Class:
1.0 PTE class at McGregor P.S.,Aylmer;
\
Secondary School Developmentally Challenged Class:
.50 FTE class at East Elgin S.S.,Aylmer;
.50 FTE class at Parkside C.I.,St.Thomas
Elementary School STEPS for Success Class (Transition):
1.0 FTE class at Locke's P.S.,St.Thomas;
C.E.C.East
Elementary School Developmentally Challenged Class:
1.0 FTE class at Harris Heights P.S.,Ingersoll;
Secondary School Pervasive Developmental Disorder Resource Program:
1.0 FTE program at Ingersoll District C.I., Ingersoll;
Elementary STEPS for Success Class (Transition):
1.0 FTE class at Victory Memorial P.S.,Ingersoll;
C.E.C.Central
Secondary School Developmentally Challenged Class:
1.0 FTE class at Glencoe District H.S.,Glencoe;
1.0 FTE class at Strathroy District C.L,Strathroy;
Elementary School Pervasive Developmental Disorder Class:
1.0 FTE class at Knollwood Park P.S.London;
2004 May 25...52
12.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
2.0 OUTLINE PROCESS TO REVIEW DRAFT 2004-2005 SPECIAL EDUCATION PLAN -
cont'd
Secondary School STEPS for Success Class (Transition):
System Itinerant - Location T.B.A.
Superintendent Tucl<er indicated that the secondary program STEPS for Success has
changed since last SEAC meeting.For a variety of reasons,including professional
development for the teacher who will be hired, itis not possible to open a secondary class
by September.As an alternative itis proposed a teacher be hired inah itinerant position
with a view to establishing a physical class room at a later date.For the first semester the
teacher will be connecting with school staff and Identifying students who need the
support.This provides more time for PD and development of community relationships.
In response to a question about the need for more developmentally challenged classes,
Superintendent Tucker reminded SEAC of the previous meeting discussion of the need to
respond to parental choice for more class placements,especially outside of London.
Superintendent Tucker indicated that the emphasis of the program Is to offer support for
special needs students and provide parents with choices related to congregated or
inclusionary placements.It was noted by several SEAC members that parents don't
always feel they have a real choice.In some cases they are not confident that adequate
support will be provided for Integrated placement.This is also true for students in
congregated classes who would like to be integrated in more regular classes.This is a
major concern at the secondary level.Superintendent Tucker reiterated that the Board Is
committed to a range of placements.
Trustee Stevenson Indicated she felt there was need for a stronger statement about the
Board's commitment to integration.She indicated she may follow up with a motion to
trustees at a Board meeting.SEAC members agreed that they would discuss the wording
of the motion..
Following a lengthy discussion of the changes and additions prompted by the Ministry's
audit, a motion to approve the Special Education Plan,as amended,was moved by
Trustee Anstead.It was suggested that the motion be postponed until the 2004 May25
meeting to allow the Committee time to re-examine the Plan.The motion was withdrawn.
The issue of Board approval was debated and it was determined that the motion.If
delayed,would not be presented to the Board until the 2004 June 22 meeting.It was
clarified that, if supported,the motion would seek Board approval of the revised Special
Education Plan only. A pollof those present indicated that a majoritywould be willing to
vote Immediately on a motion to approve the amended plan to ensure Its presentation at
the 2004 May 25 Board meeting.
The following motion was moved by Jill Worthington and carried.
That the Special Education Plan 2004-2005 be approved as amended.
2004 May 25...53
12.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
3.0 ADJOURNMENT -The meeting adjourned at 9:10 p.m. on motion of J.Worthington.
P.SATTLER
Vice-chairperson
13.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
14.ADDITIONAL BUSINESS
a.CHAIR'S SUMMER AUTHORIZATION
Director Bryce advised that a process is required for approval of personnel changes during the
summer months when the Board does not liold regular meetings.During the summer months
there may be a need to provide personnel changes which would normally go to the Board for
approval during the regular year.This process has been used in past summers by the Board.
These personnel changes are usually mutual consent resignations in order to hire replacement
staff.Each summer Human Resource Services receives a few requests from employees to
resign at the end of August,which require mutual consent approval,before hiring for the resulting
vacancy.Any such approval would be reported at the first regular meeting of the Board in 2004
September.
RECOMMENDATION:
That the Chair of the Board be authorized to approve personnel changes on behalf of the
Board as required during 2004 July and August.
The recommendation was adopted on motion of D.Anstead and P.Jaffe.Trustee IVlugford was
absent for the vote.
b.APPOINTMENT OF STUDENT TRUSTEES
The following motion was moved by L.Stevenson,seconded by G. Hart and carried:
That Kory Preston be appointed Student Trustee representing Elgin,Middlesex and Oxford
Counties and Shannon Ross be appointed Student Trustee representing the City of London
for the term 2004 August 01 to 2005 July 31.
Trustee Mugford was absent for the vote.
0.APPOINTMENT OF VOTING DELEGATE AT ONTARIO PUBLIC SCHOOL BOARDS'
ASSOCIATION (OPSBA)ANNUAL GENERAL MEETING
The following motion was moved by D.Anstead,seconded by J.Bennett and carried:
And resolved that Trustee Graham Hart be appointed the Board's voting delegate at the
Annual General Meeting of the Ontario Public School Board's Association on 2004 June 03.
2004 May 25...54
15.COMMUNICATIONS
a. ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)
Trustee Hart expressed appreciation for being appointed as the Board's voting delegate at the
OPSBA Annual General Meeting (AGM) to be held on 2004 June 03. He advised that the
incoming student trustees,Kory Preston and Shannon Ross,will also be attending the AGM.
b.STUDENT TRUSTEE UPDATE
Student Trustee Matthew Reid indicated that he attended the private release of the 2004
Provincial Budget on 2004 May 18 and met with the Banting and South SS Student Councils over
the past month.He reported on the course offerings that have been eliminated at Clarke Road
S.S.and South S.S.
Matthew will be attending the Ministry of Education 2004-05 Education Funding meeting to be
held at Queen's Park on 2004 May26. Matt expressed concern that he was not given notice of
Premier McGint/s visitto Balaclava P.S.,St.Thomas,on 2004 May25. He indicated that he felt
that student trustees should be notified of these events and given an opportunity to attend.He
advised that he has notified the Ministryof Education of this oversight and verified that student
trustees should be informed in advance and Included as often as possible.
Matthew indicated he felt there was a misunderstanding about the number of students planning
to attend this year's OPSBA AGM and clarified that few students were attending as there was a
limited number of sessions planned for them.Trustee Anstead responded that student trustees
are encouraged to attend the general sessions with all other Trustees rather than one40-minute
orientation session.
16.NOTICES OF MOTION
a.The following Notice of Motion was presented by A.Cartier for consideration at the 2004 June
22 Board meeting:
Whereas as some trustees are receiving calls from parents and others,and the Ministry of
Education is receiving communications on the subject;
That trustees,staff and community participate and determine at what grade sexual diversity
discussions will be presented to children,and at what grade it will end.
b.The following Notice of Motion was presented by A.Cartier for consideration at the 2004 June
22 Board meeting:
That the implementation process for the Sexual Diversity Plan at the school level be guided
by principals in consultation with students,staff.School Council,Home and School,parents
and guardians of students attending each individual school (as per Section 2.9 of the Safe
Schools policy)and
That each principal will have access to the "Continuum of Safe Schools"io assess the level
of safety and to refine Safe School initiatives In consultation with their school community.
I move,In respect to the above motion and as per the current practice that allows all partners
in the process to make decisions regarding student participation,that is,parents may
A
withdraw their children from any program that they feel conflicts with their family values,-_
2004 May 25...55
16.NOTICES OF MOTION -cont'd
That the Thames Valley District School Board obtain written permission through memos to
parents at the same time report cards are sent out, or at another appropriate time, advising
whether they wish their children to participate in sexual diversity events and that the children
participating move from their home classroom to another area to receive the instruction,or
the students not participating be relocated to another area during the sexual diversity
discussions.
c.The following Notice of Motion was presented by L.Stevenson for consideration at the 2004 June
22 Board meeting:
Whereas the Thames Valley District School Board is publicly funded and is accountable to
the community it serves and the Board of tnjstees believe inthe value of accountability and
transparency in its budget process,
Be it resolved that the Thames Valley District School Board establish an Audit Committee
consisting of parents,student trustees,trustees and community members at large toreview
the expenditures of the Board to provide assurances that the monies are being allocated to
fulfil the objectives of each program.
There will be ongoing reports back to the Board of trustees on a monthly basis.
17.GOOD NEWS ITEMS
Trustee Bennett reminded Trustees that the Special Olympics are being held at TD Waterhouse
Stadium,UWO,during the week of 2004 May24. Supt. Tucker advised that a rain delay has
postponed the secondary school events to Friday, May 28.The elementary school events are
planned for 2004 May 26 and 27 and families have been informed to listen to the local radio stations
broadcasts starting at 7:00 a.m. for any changes to the day's scheduled events.
18.ADJOURNMENT
The meeting adjourned at 10:23 p.m. on motion of S.Peters and P.Jaffe.
CONFIRMED:
Chairperson
2004 Mav25...56
SUMMARY OF APPROVED RECOMMENDATIONS OF 2004 MAY 25
That the Board approve the continuance of the current In-kind support to the Thames Valley
Education Foundation and increase the level of support by means ofa Donations Clerk,remuneration
consistent with the Thames Valley District School Board Pay Equity Plan.
That the Board approve the request from the Thames Valley Education Foundation for up to $30 000
for a Fundraising Feasibility Study.
That the Board approve the revisions to the TVDSB Special Education Plan 2004-2005.
That the Board accept the Integration Action for Inclusion in Education and Community Minority
Report and that any future Minority Reports be accepted no later than 2004 June 30 for attachment
to the 2004-05 Special Education Plan.
That commencing 2004 September the Director ask staff tocollect informationfrom students and their
families vi/ho transfer from other boards regarding denial of program access In their home board and
that a report be brought back to the Board on an annual basis as warranted.
That the recommendations from the Town of Ingersol!Area Elementary School Accommodation Study
Committee be referred to the Administration for comment and that a report be brought back to the
Board by the end of June,2004.
That the recommendations from the Lucas Area Accommodation Study Committee be referred to the
Administration for comment and that a report be brought back to the Board by the end of June,2004.
That the draft policy"FillingTrustee Vacancies on the Board"be referred back to the Policy Working
Committee for revisions of Procedure #1.2.6.
Thatapproval be givenforthe Administration to hire upto 5 additionalstaffforthe 2004-05school
year to assist withstaffing the four secondary schools with an enrolment under 400.
That the TVDSB explore the feasibility of a partnership with Canadian Parents for French and
Fanshawe Pioneer Village for a French Education Day this year and in future years based on the
availabilityof program funds for this purpose and interest of TVDSB French Immersion schools.
That all eleven applicants for the position of Trustee - Oxford County be offered an Interview.
That the third and fourth Celebrations of Learning in Elgin County and the City of London be
rescheduled to October and November,2004 respectively.
That Trustee Diana Anstead be appointed to the Negotiations Advisory Committee replacing Trustee
Margaret ReidI
That the motions approved at the in-camera session of2004 May25 related to personal matters be
approved;
That the Board accept the proposal submitted byAshland Canada Corp/Drew Industrialto provide
water treatment for boiler and mechanical systems as required.
r
2004 May 25...57
SUMMARY OF APPROVED RECOMMENDATIONS OF 2004 MAY 25 -cont'd
That the Chair of the Board be authorized to approve personnel changes on behalf of the Board as
required during 2004 July and August.
That Kory Preston be appointed Student Trustee representing Elgin,Middlesex and Oxford Counties
and Shannon Ross be appointed Student Trustee representing the Cityof London for the term 2004
August 01 to 2005 July 31.
And resolved that Trustee Graham Hart be appointed the Board's voting delegate at the Annual
General Meeting of the Ontario Public School Board's Association on 2004 June 03.