11/23/2004 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2004 NOVEMBER 23,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION -Banting S.S.,London V
4.APPROVAL OF AGENDA WI
5.OFFICIAL RECORD WI
6.RECOGNITIONS
/\a.OPHEA 2004 Award of Distinction V
-Was McConnell
7.VALEDICTORY ADDRESS V
8.CONFLICTS OF INTEREST V
9.CHAIR'S ANNOUNCEMENTS V
10.DIRECTOR'S ANNOUNCEMENTS V
11.CONFIRMATION OF MINUTES
a.Regular Board Meeting,2004 October 26 M
12.REPORTS FROM THE ADMINISTRATION
a.Regularly-Scheduled Board and Committee Meeting Dates M
2004 December 01 -2005 November 30
b.New Funding Model for Student Transportation M
13.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2004 September 28 M
b.Committee of the Whole,2004 November 09 M
f j c.Chairs'Committee,2004 November 16 M
d.Committee of the Whole,In Camera,2004 November 23 V
14.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
- L.Stevenson M
15.ADDITIONAL BUSINESS
16.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.Student Trustees'Update V
c.SEAC Appointment M
d.Greg Sorbara,Minister of Finance M
e.Ronald Marion,Chair of Board of Conseii scolaire de district
Du Centre-Sud-Ouest M
17.NOTICE OF MOTION
-A.Cartier M
18.GOOD NEWS ITEMS -"Did you know..."
19.ADJOURNMENT
r
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2004 NOVEMBER 23
The Board met in regular session on 2004 November 23 in the Board Room at the Education Centre,meeting
in Committee of the Whole,in camera at 5:00 p.m.on motion of D.Anstead and J.Bennett,followed by a
public session at 7:30 p.m.The following v\/ere in attendance:
TRUSTEES
D.Anstead
J.Bennett
A.Cartier
S.Doxtator (-10:35)
G.Hart
ADMINISTRATION AND OTHERS
B.Bryce
P.Gryseels
B.Greene
C.Murphy
J.Thorpe
D.Blair
K.Dalton
J.Hunter
P.Jaffe
D.Mugford
8.Peters
K.Preston
J.Empringham
K.Havelka
L.Hutchinson
M.Sereda
B.Tucker
K.Wilkinson
K.Bushell
T.Roberts
8.Ross
P.Sattler
J.Stewart
L.Stevenson
S.Christie
8.Dawson
C.Dennett
C.McKenzie
W.Scott
B.Woodley
1.CALL TO ORDER.
Chairperson Hunter called the meeting to order at 7:30 p.m.
2./3.O'CANADA AND SPECIAL MUSICAL PRESENTATION
The appreciation of the Board was extended to the Brass and Woodwind Quintets from Banting 8.S.,
and to conductor Nigel Evans for leading in the singing of "O 'Canada"and performing three musical
numbers.
4.APPROVAL OF AGENDA
The agenda was approved on motion of 8.Peters and J.Bennett.
5.OFFICIAL RECORD
8.Christie,Supervisor,Corporate Services,read the following notice into the minutes:
We regret to record the death of:
Michael Hannon,a 14 year-old student at H. B.Beal Secondary School,London,on 2004
October 21;
Gazal Sherzad,a 4 year-old student at St.George's Public School,London,on 2004
October 31;
Bonnie Hicks,former Head Secretary at Brick Street Public School,London,on 2004
November 16;and
Katelynn Innes,a 16-year-old student at Ingersoll District Collegiate Institute, Ingersoll,
on 2004 November 18.
2004 November 23...2
6,RECOGNITIONS
a.OPHEA 2004 AWARD OF DISTINCTION
Congratulations was extended to Wes McConneii.Co-ordinator,Secondary Atiiietics.as
recipient ofthe Ontario Physical and Health Education Association's (OPHEA)2004 Award of
Distinction.Mr.McConneii was recognized for his leadership and outstanding contribution in
promoting active,healthy living opportunities for Ontario students.Along with his many
achievements,he isalso the founding director of Active Healthy Kids Canada.
Mr.McConneii thanked theTrusteesand Senior Administration for their support in allowing him
the flexibility to participate in initiatives that encourage studentsto achieve physical fitness.He
also applaudedJane McCullough,Learning Co-ordinator,Health &Physical Education,forher
outstanding contributions thatare recognized nation-wide that encourage and support Quality
Daily Physical Activity programs in schools
7.VALEDICTORY ADDRESS
Chairperson Hunter delivered the following valedictory address:
Icome here tonight ina markofthe nearing completion ofmytenureas Chairofthis Board.To
my colleagues,I will repeat what Isaid a year ago:Together,we are a team that knows no
other.Werepresent progressive leadership and advanced thinking in all aspectsof education.
Our children are our future.Theyarethe very reasonforourexistence. Theyarethe reason we
are here.'
It hasbeena yearof opportunities and challenges andIhave grown from both.On a personal
note,itwasherethatI received the sudden newsthat my father had only six months to live and,
then,he was gone within seven weeks,tothe day.It was a huge loss for me and the support and
Insight I received here,truly made a difference.Ithankyou.
On a professional level,ithas been an exciting yearwith many highlights.1started theyearwith
several tours of schools within our Board,truly an opportunity toget a feeling ofthe unique
personalityofeach school. Wehavecontinueda progressivedialogue with ourcoterminusboard
on the Transportation funding model and the potential of a consortium and look forward to moving
ahead in this initiative.We have seena significant increase in the number of our Aboriginal
students attending the Canadian Armed Forces program at Borden with an eye towards future
careers,something thathas excited me for several years.As well,we have almost completed
four of our Celebrations of Learning in a desire to reach out to our vast geographical community
and its students.We have increased our student trustee compliment from one to two young
proteges and we also welcomed a new trustee to help ussee things through fresh eyes.
After great debate and a tremendousamountof public input,we enhanced ourSafe Schools
Policy to include the recognition ofsexual diversity.Our District School Council relationship has
grown through several profitable meetings and subsequent discussions.As wesay good-bye to
oneof our superintendents,we welcome another to help guide us through the coming years.It
wasa unique yearas faras our financial planning processwentandwewerepleasedto submit
a balanced budget tothe Ministry of Education.Also,Premier McGuinty recognized our Board's
Quality Daily Physical Activity program as a leader in the province and has recommendedthat
all boards institute a similar program.Unique to this year,there has been unprecedented open
linesofcommunication with our governmentwhichIhope will continue to serve to assist us in
providing the best possible education for our students.
In conclusion,1believe that I have provided leadership centred in integrity,the key component
of our 'eight Foundation Principles,and have promoted an understanding ofthe parameters for
collective decision-making and planning.Our schools are a justand inclusive community in
which people from different cultural,ethnic,racial,and religious backgrounds learn,live and work
harmoniously with mutual respect,compromisingneither their beliefs nor their identities.
2004 November 23...3
7.VALEDICTORY ADDRESS -cont'd
Our strength is in our diversity.We are truly a caring,learning community as we strive to
continually improve student learning.
And as we all continue to grow as a unified team of individuals,I have complete confidence that
we possess the potential of a leadership in education that knows no boundaries.Thank you.
The following motion was moved by T.Roberts and J.Bennett;
That the Chairperson's Valedictory Address be spread upon the minutes.
8.CONFLICTS OF INTEREST -none
9.CHAIR'S ANNOUNCEMENTS
Chairperson Hunter announced that on 2004 November 19,teams comprised of both board Chairs,
Directors,Superintendents of Business and the person directly responsible for transportation from
the Thames Valley Board and the London District Catholic School Board,with the facilitation of Fred
Galloway, put the finishing touches on a document designed to save significant transportation dollars
through a joint transportation initiative between the two boards.
The report is to be presented to the respective boards on 2004 December 13 and 14 and will outline
project goals,operating principles,governance and an implementation approach.
It was noted that this is a critical next step in a process that began 2004 January after which the two
boards publiclyannounced approval of recommendations inwhich they wouldjointlyfund,withmoney
received for that purpose from the Ministry of Education,a study of their school transportation
systems in search of areas where integration and co-operation could make the best use of resources
and incorporate state-of-the-art management technologies.The two boards have received reports
from F.J.Galloway Associates and Deioitte and Touche and have used them to move forward to this
point.
Chairperson Hunter advised that the report is to be presented to the Board in 2004 December.
10.DIRECTOR'S ANNOUNCEMENTS -none
11.CONFIRMATION OF MINUTES
a.The minutes of the Regular Board Meeting of 2004 October 26 were adopted on motion of T.
Roberts and L.Stevenson.
A discussion was held related to the 2004 October 26 Regular Board minutes,Item 11 .a.Motion
of 2004 June 22 Audit Committee at which time the following motion was moved by L.Stevenson
and D.Stewart:
Whereas the Thames Valley District School Board is publicly funded and is accountable to
the community it serves and the Board of trustees believe in the value of accountability and
transparency in its budget process.
Be It resolved that the Thames Valley District School Board establish an Audit Committee to
review the expenditures of the Board to provide assurances that the monies are being
allocated to fulfil the objectives of each program.
There will be ongoing reports back to the Board of trustees on a monthly basis.
2004 November 23...4
11.CONFIRMATION OF MINUTES -cont'd
The following motion was moved by L.Stevenson and J.Stewart and carried;
That the motion related to establishing an Audit Committee be deferred for consideration
following the Trustee P.D.session at which time it will be discussed.
12.REPORTS FROM THE ADMINISTRATION
a.REGULARLY-SCHEDULED BOARD AND COMMITTEE MEETING DATES -2004 DECEMBER
01 -2005 NOVEMBER 30
Director Bryce presented,In accordance with Bylaw 3.1.1 (Meetings of the Board), a list of
regularly-scheduled Board,Committee of the Whole and Information Committee of the Whole
meeting dates for the period 2004 December 01 to 2005 November 30.
The schedule identified the need for a special Board meeting on the first Tuesday in 2004
December for the election of the Chair and Vice-Chair and confirmed that meetings have not
been scheduled during the months of 2005 July and August.
RECOMMENDATION:
That the list of regularly scheduled Board,Committee of the Whole and Information Committee
of the Whole Meeting Dates for the period 2004 December 01 to 2005 November 30 be
approved.
The recommendation was adopted on motion of L.Stevenson and G. Hart.
b.NEW FUNDING MODEL FOR STUDENT TRANSPORTATION
B.Greene,Executive Superintendent, Business Service,provided opening remarks regarding
the Ministry's New Funding Model for Student Transportation.He emphasized that it is a
proposed modelonlyand has notreceivedCabinetapproval. Heand Cheryl MacKenzle,Support
Services,provided an overhead presentation of the New Funding Model Scenario G for
Transportation.Supporting documents were distributed including the Ministry's Student
TransportationFunding- Refinementstothe Proposed Model,and revisionstothe Adjustment
Factors.
Itwas noted that Ministry of Education Memorandum B5, dated 2004 May26, outlines the new
student transportation funding model which addresses the diverse needs of school boards
throughout the province. The model incorporates the 11 components and takes into account a
number of factors beyond the control of school boards that affect their ability to provide
transportation services.These factors reflect differences in the location of a board's students and
schools,differences in road networks,and climatic differences.
The Ministry hosted a regional transportation meeting on 2004 November 12 at the Education
Centre to present the proposed "Scenario G"Student Transportatlon Funding Model. The current
Ministry funding for transportation in the 2004-05 approved budget Is $26.5M. Under the
proposed "Scenario G"model,the Boardwouldreceive$23.2M,leavinga shortfallof$3.2M. The
Ministry has factored a long-term,phase-in for the funding model and all boards will be on the
model by 2009-10.
2004 November 23...5
12.REPORTS FROM THE ADMINISTRATION -cont'd
b.NEW FUNDING MODEL FOR STUDENT TRANSPORTATION -cont'd
Supt.Greene presented the following TVDSBAllocation charts:
TVDSB ALLOCATiON
Allocation Amount Percentage
Special Education/Mobility Accessible $ 3 969 044 17.1%
General Needs $16 774 981 72.2%
Other Admin.Safety,Provincial,Local Priorities $ 2 497 208 10.7%
Total Allocation $23 241 233 100.0%
ALLOCATION COMPARISON
Simulated Scenario G.Allocation $23 241 233
2004-2005 Budget Allocation 26 444 843
Difference between Simulated Scenario G Funding Model and
projected Allocation
$3 203 610
Total Ministry Transportation Budget $684 653 731
TVDSB Average Allocation Per Students (Scenario G)$278
Average Allocation per student in Province $329
TVDSB Calculated Average Allocation Per Student (2004-2005
Budget Allocation)
$316
The different components of the following Scenario G:Adjustment Factors chart were also
explained:
Adiustment Factors -General Transportation Need
Applyingthe Composite Provincial TVDSB
Index Weighting Weighting
Range Weighting Criteria Factor
Differences in Student
Dispersion
100%-110%Refined to include two factors
66%of students less than 2.5
kms and 95%of the students less
than 2.5kms
104.80%
2004 November 23...6
12.REPORTS FROM THE ADMINISTRATION -cont'd
b.NEW FUNDING MODEL FOR STUDENT TRANSPORTATION -cont'd
Differences in Student
Concentration
100%-110%Two clusters:60%with more than
50 students within a maximum of
250 metres between students and
50%with more than 25
104.95%
Differences in Proximity
of Other Schools
100%-120%If average distance to nearest
school is less 0.73km -100%-If
distance to nearest school is
greater than 10 km -120%
108.10%
Differences in Traffic 100%-120%Number of vehicle registrations
per km of road Is less than 35 -
100%.If it is greater than 200-
120%
102.80%
Differences in Terrain 100%-105%Average slope is less than 1
degree-100%.If slope is greater
than 4 degrees -105%
100.70%
Differences in Dead End
Road Distance
100%-105%Total length of dead-end roads is
less than 100 km -100%.If
greater than 500km -105%
110.50%
Differences In Snowfall 100%-105%Average snowfall compiled by
weather stations is less than
125cm -100%.If snowfall is
greater than 250cm -105%
101.20%
Differences in
Temperature
100%-105%Average annual degree days with
temperatures below OC. If
averaged is less than 600 -100%.
If average Is greater than 1800 -
105%
100.00%
Differences in Unpaved
Roads
100%-105%New factor 104.10%
Composite Index
(Product of individual
Indexes
143.4%
The basic funding formula for the following categories beyond the general needs calculations
were highlighted:
Mobility Accessible Needs
Special Education Program Needs
Other Special Transportation Needs
Transportation to Provincial Schools
Unique Transportation Service Needs
Board and Lodging
Safety Programs
Local Hazards
Local Priorities
Administration
"A
2004 November 23...7
12.REPORTS FROM THE ADMINISTRATION -cont'd
b.NEW FUNDING MODEL FOR STUDENT TRANSPORTATION -cont'd
PHASE-IN AND CAPPING PROVISIONS
Capping provisions were Incorporated into the model to reduce significant increases and
decreases in allocation.The phase-In included a two per cent increase Infunding to each board
in 2004-05.Provision has been made on decreasing allocations so that no board's allocation is
less than 80 percent of Its 2003-04 allocation or expenditure (whichever is greater).The Thames
Valley Board will have a 3 per cent decrease in 2005-06,3 per cent decease in 2006-07 and .09
per cent decrease in 2007-08.The Board will be totally phased inby 2008-09 and will receive an
increase of2 per cent.The funding model reflects a multi-year phase-in.The simulation factored
in a 2 per cent cost benchmark Increased annually. Actual determination of the phase-in and
keep-up provisions would rest with the government.
CONSORTIA
The requirement for boards to participate Ina consortia Inorder to be eligiblefortransportation
funding was deferred In 2004-05.It was noted that the new funding model has not addressed
the consortia Issue.Each board is to receive an administration allocation which includes $25 000
to seek assistance inreviewing its transportation system and practices and to determine where
opportunities exist for Increased efficiency and effectiveness.Ministry staff are developing
recommendations fordefiningcriteriaand dealing withthe issue of consortia beyond 2005-06 and
is to be brought forward separately.
NEXT STEPS
Supt.Greene suggested that next steps to address the issues surrounding the student
transportation model should include the preparation of a letter (response)to the Ministry and
scheduling meetings with MPP's. It was agreed that in order to move the transportation issue
forward, a response paper should be prepared emphasizing specifics related to the overall
decreases infunding,special education,Section 20 programs and declining enrolment.It was
agreed that a workinggroup will be established comprised of the Budget AdvisoryCommittee,
Supt.Greene and Business Services staff to draft a position paper related to the new Funding
Model for Student Transportation.
13.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
Members
2004 September 28
11:45 p.m.-3:50 p.m.
P.Sattler,Trustee (Chair)M.Schnarr-Rice,Learning Disabilities Association -
D.Anstead,Trustee London Region (LDA-LR)
L.Stevenson,Trustee J.Steele,(Alt.)Learning Disabilities Association -
S.Seymour,Ontario Association for Families of London Region (LDA-LR)
ChildrenwithCommunication Disorders (+1:20)E. Hager, London DownSyndrome Association (-3:00)
M. MarcinowskI (Alt.),Autism Society Ontario B. Montminy,Madame Vanier Children's Services
London and District B. Booking,Thames Valley Children's Centre
B. Hurwitz,Association for Bright Children (Thames L.Manicom (Alt.),Thames Valley District Council of
Valley)Home and School Association (-2:45)
C.Oke,Children's Aid Society of London & R.Tisdale (Alt.),Thames Valley District School Council
Middlesex J.Worthlngton,VOICE (+1:15)
S.Wilson,Community Living London,Oxford,G.McGahey,Chippewas of The Thames First Nation
Elgin,Middlesex Board of Education
A.Morse,Easter Seal Society
P.Gillis,Integration Action for Inclusion -London
2004 November 23...8
13.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
Administration and Others
M.Anderson,Secondary Principal C.MacDonald,Elementary Principal
M.Hubert,Corporate Services Assistant B.Tucker,Superintendent of Education
Guests:B.Bryce,Director of Education,P.Thompson,Learning Disabilities
Association
Regrets:B.Hopkins
Absent:J.Ross
1.CALL TO ORDER
The meeting convened at 12:10 p.m.In the London Room of the Education Centre.
Chairperson Sattler w/elcomed everyone to the meeting and introduced Director of Education
Bill Bryce.
Mr.Bryce brought greetings to the Committee extending thanks to Its members for their
commitment to learning and helping students with special needs.He outlined the budget
challenges faced by the Board during the summer break,specifically in the Special Education
area,following the government's decision to claw back reserves.He commended the staff
who had dedicated their summer to completing a plan that would minimize the effect of the
clawback and stated that they had done an outstanding job. Mr. Bryce Indicated that his
concerns have been expressed to the Minister of Education regarding the impact of the
sudden funding-rule changes and that the Ministerhad clearly indicated controls on Special
Education spending were needed.It is expected that rules governing access to the new
Effectiveness Equity Fund will be released in the near future.
Chairperson Sattler thanked Director Bryce for his comments.
2.CONFIRMATION OF AGENDA
A "SEAC Member Resignation"was added under item 8.0 -SEAC Updates.
The agenda was confirmed as printed on a motion by P. Gillis.
3.CONFLICTS OF INTEREST -No conflicts of interest were declared.
4.ELECTION OF NEW VICE-CHAIR
Aletter of resignation was received from Chairperson Dupuis and Vice-Chairperson Sattler
moved into the position of Chair. R.Tisdale,Thames Valley District School Council,was
elected as the new Vice-Chair for the remainder of the calendar year.The ballots were
destroyed on a motion by D.Anstead.
5.REPORT OF MEETING FROM JUNE 22,2004
The report of the meeting of 2004 June 22 was confirmed as printed on a motion by S.
Wilson.
Item 7 of the 2004 June 22 report included a motion that SEAC write a letter to the Minister
of Education emphasizing the legitimate need forboth ISA (Intensive Support Amount) Cycle
5 and Special Education reserve funds.It was determined that the letter had not yet been
written and was no longer relevant.Concern was expressed that although Cycle 5 funds had
been received,the tone of the paper released by the Minister of Education Implied that some
ISA claims may be questionable.After a discussion,it was decided that a letter should be
sent to the Ministry emphasizing the fact that the ISA claims do reflect legitimate needs that
must be met.Superintendent Tucker and Trustee Sattler will draft a letter to be approved at
the 2004 October 26 SEAC meeting.
2004 November 23...9
13.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
5.1 Timing of SEAC Meetings
The timingof the Committee meetings was discussed.Meetings are currentlyheld on the
fourth Tuesday of every month which results in a delay of two months before the approved
SEAC minutes can be presented to the Board.This time frame also prevents SEAC input
from being Included in reports from Administration that are presented at the Committee
meeting and brought before the Board in the same evening.It was suggested that the
meetings be held earlier In the month and moved to an evening time frame to allow public
access.
Trustee Stevenson moved the following motion:
That the date and time ofSEAC meetings be changed to the first Mondayevening of
every month.
Following a lengthy debate,the motion was tabled for discussion at the 2004 October 26
meeting.A request forInformation regarding availabilityof Education Centre meeting rooms
was noted.
6.SPECIAL EDUCATION BUDGET
Executive Superintendent Greene and J. Roth,Manager Financial Services,joined the
meeting to update the Committee on the changes to funding and the impact that theses
changes had on the plans forSpecial Education.Mr.Greene recapped the Ministry's budget
announcements:one indicating that the Board could expect to receive full Cycle 5 funding,
followed by Memorandum 811,dated 2004 July 28, which changed funding regulations
retroactive to 2002-2003. Memorandum B11 Indicatedthat the amount ofCycle5 funding
wouldbe reduced to reflect unspent monies held In Reserve.This announcement Impacted
three fiscal periods and necessitated a re-evaluatlon of Special Education spending. The
government plans to channel funds not flowed bythe Province as a result of this approach
Into a new Effectiveness and Equity Fund to be reinvested in special education over the
2004-05 school year.Instructions for accessing the fund will be forthcoming.
Itwas explained that by adjusting budgeted salary expenditures to more accurately reflect
the average salary of a special education teacher and by purchasing equipment and
software,the amount In Reserves had been reduced.
Boards will be able to access the new Effectiveness Equity Fund to recover reserves returned
to the province;however,Mr.Greene cautioned that there would be only one opportunityto
apply.
It was reported that no changes would be required from the proposed budget for staffing,
programs or services for the start of school 2004,September 07.
6.1 Special Education Purchases
A list of software and equipment purchased for special education was circulated.
Superintendent Tucker explained that using public and staff input sheets,and guidelines
from Executive Council,orders had been placed to ensure that Items were received prior
to the end of the fiscal year as required in the Ministry announcement.
Principals have been notified where the new equipment Is to be utilized and Information
Technology Services has a schedule of schools where equipment is to be Installed.
Amsdeil Inc.,where the equipment was purchased,has been hired to ensure that
Installations are completed Ina timely fashion.A suggestion that Technology students
from Fanshawe College could help with the installations was noted.Professional
development for training staff on the use of the new equipment and software has been
accelerated.
2004 November 23...10
13.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
6.1 Special Education Purchases -cont'd
Concern was expressed that Special Education money had been spent without input
from SEAC and it was suggested that a message be conveyed to the Ministry that future
timelines should allowfor the Committee to be consulted before expenditures are made.
Appreciation was expressed for the extra work that had been done by the Administration
during the summer months to purchase the equipment,thus minimizing the effect of the
government clawback of Special Education reserves.
7.ASSOCIATION PRESENTATION:The Learning Disabilities Association of London &Area
Superintendent Tucker introduced Paul Thompson,Executive Director of The Learning
Disabilities Association (LDA).
Mr.Thompson presented a history of the LDAand described the services provided.Founded
in 1963,the Association is dedicated to advancing and promoting education,employment,
social development,legal rights,and the general well-being of Canadians with learning
disabilities.He explained that the term "Learning Disabilities"refers to a number of disorders
which may affect the acquisition,organization,retention,understanding or use of verbal or
non-verbal Information.These disorders affect learning in individuals who othenwise
demonstrate at least average thinking and/or reasoning abilities and,as such,are distinct
from global intellectual deficiency.Leaming disorders most commonly affect abilities related
to information processing such as auditory perceptual skills, visual perceptual skills, memory,
attention span,social competence,and self-esteem.
The LDA -London Region operates with five, well-qualified staff and offers a variety of
services such as consultation services,advocacy,student coaching,AD/HD adult support
groups,community presentations and workshops,staff and teacher training, networking,
resource material,and newsletters.
Based on Dr.Paul Gerber's research on what determines success for children and adults
with learning disabilities,Mr.Thompson made the following recommendations for best
practices:
Foster a positive attitude in every child;
Ensure early identification and timely specialized assessments which provide the
opportunity to develop appropriate interventions;
Help each child understand the meaning of their disorder,learn their strengths and
develop self-advocacy;
Ensure that Individual Education Plans (lEP's)are clearly worded and include needs
statements,specific skill instruction and compensatory strategies which the child can
learn to apply when necessary;
Provide trainingfor teachers which includes practical strategies and methods to employ
in the classroom;
Involve the parents in the school process.
The Learning Disabilities Association supports the above recommendations for best practices
and continues to offer Its resources as a partner of the Thames Valley District School Board.
Mr.Thompson responded to questions and Chair Sattler thanked him for his presentation.
2004 November 23...11
13.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
8.SEAC UPDATES
The Meeting Evaluations collected at previous SEAC meetings were discussed.An analysis
of the forms yielded generally positive comments;however the amount of time spent on
agenda items,and tight time-lines for making key decisions were identified as issues
requiring attention.A.Morse and L.Stevenson volunteered to meet with Superintendent
Tucker to review the evaluations as well as meeting format and processes.
It was noted that,in lightoffunding difficulties, itwould be necessary to examine efficiencies
and time frames for SEAC presentations.Essential recommendations resulting from the
organization presentations will be requested.
Mr.Tucker indicated that approximately 40 new students requiring accommodation had
entered the system from out of province,the U.S.A.,JK/SK or home schooling.Many are
physically fragile or have mental health issues.Without sufficient reserves remaining to
accommodate them in appropriate placements,he is examining the possibility of accessing
the Effectiveness Equity Fund to help pay for additional services.
Mr.Tucker stated that the Special Education Department,and specifically the Special
Education delivery model,would be reviewed inlightof the new Ministryfunding guidelines.
The Thames Valley District School Board Accessibility Plan will be presented to the Board
for approval on 2004 September 28 and posted to the website by 2004 September 30.
Superintendent Tucker and V.Corcoran,Learning Supervisor,will attend the Regional
Special Education Council on 2004 October 13-15.A major topic of discussion will be
Special Education funding.
A.Morse,Easter Seal Society,reported that the Easter Seal alternate representative,J.
Dorrsers,has resigned.She is awaiting an official letter of resignation from Ms.Dorrsers
and is in the process of finding a new altemate.
9.COMMITTEE UPDATES
9.1 PDD Review
Superintendent Tucker reported that the PDD review had been completed.A summary
of recommendations Is to be prepared.
9.2 Gifted Review
It was reported that at least two more meetings would be required before a summary of
recommendations could be completed.
9.3 Communications
There was no report from the SEAC Communications Committee.It was noted that two
outstanding issues,the "SEAC Website"and the "Communications Protocol"are to be
discussed at the October meeting.
10.CORRESPONDENCE
It was suggested that the letter to the Ministry,discussed under Item 5,should emphasize
the need for funding stability and reserve funds to allow for prudent planning.The letter
should also request guidelines around access to the Effectiveness Equity Fund.
2004 November 23...12
13.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
10.CORRESPONDENCE -cont'd
10.1 A copy of a letter dated 2004 July 7, from Ottawa-Carleton DSB to the Minister of
Education,Gerard Kennedy re:Concerns regarding tinefuture of ISAfunding, and
arguments of the LDAO was received.
10.2 A copy of a letter dated 2004 June 9, from Limestone DSB to the Minister of
Education,Gerard Kennedy re ISA Cycle 5 Funding was received.
10.3 Acopy of a letter dated 2004 July 2, from Huron-Superior CDSB to the Ministerof
Education,Gerard Kennedy re Urgent Need for Cycle 6 ISA Funding and
Maintenance of ISA Process was received.
10.4 A copy ofa letter dated 2004 June 21,from Hastings and Prince Edward DSB to the
Ministerof Education,Gerard Kennedy re ISACycle 5 was received.
10.5 Parents for Children's Mental Health -Our Voice -2004 June
The Parents for Children's Mental Health June newsletter "Our Voice"was received.
10.6 Thames Valley Preschool Speech and Language Services -TykeTalk - Annual
Report 2003-2004 -The TykeTalk Annual Report 2003-2004 was received.
10.7 Coaching to Inclusion Conference Series -2004 November 4 and 5
The Coaching to Inclusion Conference will be held at the Best Western Lamplighter
Inn&Conference Centre, 591 Wellington Road South, London, on Thursday, 2004
November4from 7:00 p.m.-9:00 p.m. and Friday,2004 November 5from 8:00 a.m.
-3:30 p.m.Copies of information flyers were distributed.Registration fees for
SEAC members will be paid by the Special Education Department.
10.8 Review of growth in claims for students with severe special needs -Ministry of
Education -06/08/2004
Acopyof the "Review of growth In claimsfor students with severe special needs"
report from the Ministryof Education was received.
10.9 Memo:Special Education Budget - 2004 August 23
Acopyofa memorandumtoSEACfrom Chairperson Dupulsregardingthe Special
Education budget announcement was received.
10.10 Emailfrom Wendle Dupuis - 2004 August 31
Acopyofan e-mailfrom SEACChairpersonDupuisannouncingher resignationwas
received.
A motion by B.Booking tosend a letterof appreciation to Ms.Dupuis expressing
thanks for her dedication and hard workwas supported.
10.11 ASO London &District- Annual General Meeting
An information flyer announcingthe Autism AssociationofOntario (ASO)London &
DistrictAnnual General Meeting to be held on Wednesday,2004 October 27 from
7:00 p.m. -9:30 p.m. at the Hilton,300 KingSt.London was received.
2004 November 23...13
13.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
11.FORUM:Association Updates
The National Summit on Inclusive Education will be held in Ottawa on 2004 November 24,
25 and 26. P.Glllis,Integration Actionfor Inclusion,will e-mail registration information.
The People for Education Annual Conference will be held at York University,Toronto, on
2004 November 6.
The Ontario Association of Children's Rehabilitation Services (OACRS)Conference will be
held at the Sheraton Parkway Toronto North,Richmond Hill,on 2004,October 17-19.
12.ADJOURNMENT
The meeting adjourned at 3:50 p.m.on a motion of D.Anstead.
P.SATTLER,
Chairperson
SEAC CHAIR'S SUMMARY
A Chair's Summary of the SEAC meeting held 2004 October 26 was presented by Trustee
Sattler:
1.Timing of SEAC Meetings
SEAC approved moving Its meetings to the first Tuesday of every month beginning 2005
January 04.
SEAC members discussed the possibility of switching to an evening format to enhance
access and participation inSEAC. The Chair ofSEAC will conduct a survey ofcommunity
partner agencies to determine the impact of an evening format on participation in SEAC
meetings.
2.SEAC Chair's Summary
Tofacilitatemore timelycommunicationwith trustees about ItsactivitiesSEACapproved the
introduction of a Chair's Summary for presentation to trustees in advance of tabling the
official Committee report.
3.Special Education Plan
Member associations were asked to submit recommendations for consideration in the
Special Education Plan.The process for soliciting public Input was discussed.
4.Alternatives to Suspension Ad Hoc Committee
An administrative report on the implementation of the recommendations of the SEAC
alternatives to Suspension Ad Hoc Committee was discussed.
2004 November 23...14
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE 2004 November 09
7:12 p.m.-9:05 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Hunter,Chair S.Peters B.Bryce K.Dalton C.Dennett
D.Anstead K.Preston B.Greene M.Sereda K.Meeson
J.Bennett T.Roberts P.Gryseels B.Tucker J.Roth
A.Cartier S.Ross J.Thorpe K.Havelka W.Scott
S.Doxtator P.Sattler C.Murphy K.Wilkinson
G.Hart L.Stevenson D.Blair K.Bushell
P.Jaffe J.Stewart
D.Mugford (-8:10)
1.APPROVAL OF AGENDA
The agenda was approved on motion of L.Stevenson.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.CHAIRPERSON'S ANNOUNCEMENTS
Chairperson Hunter welcomed past Student Trustee Matthew Reld.
The Chairperson advised that she attended the Remembrance Day taping session by the
CBC Newsworld Team held at Saunders S.S.,on 2004 November 08 and was impressed
with the insightful questions posed by students.
She announced that Brenda Hopkins,Chair of the Thames Valley District School Council and
Lesley Schuurs,former Thames Valley Education Foundation Board member,have been
appointed to the Education Minister's Parent Voice In Education Project group.Ms. Hopkins
and Ms.Schuurs,with other parent leaders throughout the province,will help the provincial
government establish an independent body that engages parents in education and provides
them with a voice in the decision-making process.The group will make recommendations
to the provincial government by 2005 February 18.
4.DIRECTOR'S ANNOUNCEMENTS
B. Bryce, Director of Education,announced that Scott Hughes,Principal of Homedaie P.S.
inSt.Thomas,has been appointed to the position of Superintendent of Education effective
2005 January 01. Mr.Hughes will replace Superintendent Gary Jazey who will be retiringon
2006 January 31.Mr.Hughes was introduced and congratulated on his appointment.
The Director advised that the Board has received sincere thanks from the French language
board for providing classrooms for Ecole Marie Curie Grades 4, 5 and 6 students over the
past two weeks until the fire damage repairs were completed at the school.
He noted that he attended Lome Avenue P.S.,London,on 2004 November 08 to celebrate
"World Planning Day" with students and staff.The event is recognized In 30 countries
around the world.This year seven planners from London City Hall and the President of the
Provlnciai Planners Association toured the Lome Avenue historical neighbourhood with
students.The students were given an opportunity to suggest areas within their community
that could be redesigned to help its citizens.
r
2004 November 23...15
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.C.N.WATSON AND ASSOCIATES LTD.PRESENTATION
DirectorBryce introduced Cynthia Clarke,Associate DirectorofC.N.Watson and Associates
Ltd.,a firm with extensive experience and understanding of the impact of demographic
trends onschool accommodation needs throughoutthe province. Ms.Clarkepresented the
following Long-Term Accommodation Plan.
THESTUDENTFOCUSED FUNDING MODEL (SFFM)
In 1998 the province adopted a new education funding model (SFFM)for all 72 school
boards. Presently,there are 4,000 elementaryschools, 800 secondary schools with onlya
93 percent average utilization rate. There are In excess of90,000 surplus pupil spaces and
this figure will continue to grow given that there are only five school boards today with
increasingenrolment. Thisnumberisexpected tobe reduced toonlyone school board with
increasing enrolment by 2009/10.It was noted that more than 50 percent ofthe classroom
space inthe provincewas built to accommodate the baby boom population.
The funding model consists of the three categories:The Foundation grant covers core
education costs;10 special purpose grants recognize geographic differences of school
boards and pupils(e.g.. language grant,earlylearninggrant):and the pupil accommodation
grantused to heat,light,maintain,renewand constructnewschools (I.e.,Capital grants).
BUILD,OPERATE AND RENEW
All boards receive per pupiloperating grants tocover cost to heat, lightand maintainschools
and renewal grants to cover costs to renovate/repairschools and provideenergy retrofit of
schools.Generally,onlyboardswhoseannual enrolment exceeds capacitywill receive per
pupil grants to construct new pupil places.
FOCUS ON THE OPPORTUNITIES
Thecapita!portion ofthe SFFMsupports localdecisionmakingand does notrequireboards
to seek funding approval In advance of expenditure approvals.It provides flexibility to
determine how best to meet accommodation needs within the Board's jurisdiction and
provides pooled capital funding (i.e., new pupil places and renewal) and considerable
opportunity to enhance programs and facilities,and to pursue innovative partnerships with
other public sector entities,where appropriate (e.g.Lakehead School Board re economic
benefits).
CAPITAL FUNDING MODEL
School boards are responsible for providing schools for their students and
operating/maintaining schools as effectivelyand efficiently as possible.Government is
responsible for providing adequate financial resources,ensuring flexibility in local decision
making and monitoring board actions to ensure accountability.Funding to support
construction ofadditional classrooms isamortized over a 25-year period. Starting in2005,
$2.0B for school renewal will be funded overa 25-year amortization period.Annual capital
grant entitlements are based on capacity of schools (established by the Province),
benchmark area requirement per pupil (100-130-sq.ft.per pupil),benchmark construction
costs per pupil ($119 to $129 per sq.ft.)and adjustmentfactors to account for geographic
and facility design circumstances.
ACCOUNTABILITY FRAMEWORK
The Province requires all boards to submit a long-term accommodation plan (LTAP)at least
once every three to five years.The LTAP demonstrates efficient and effective use ofcapital
resources.It combines school construction and facility renewal needs within the context of
establishing long-term capital priorities demonstrating to financial lenders that the Plan is
financially viable.The LTAP must incorporate where,when and how many additional
classrooms need to be builtand at what cost.Where a board has surplus space,Itmust
show how it plans to deal with this space (e.g., program adjustments,school closures).
Based on facility condition assessment,the ongoing renewal needs must be specified.
2004 November 23...16
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.C.N.WATSON AND ASSOCIATES LTD.PRESENTATION -cont'd
Based on the direction of the Boards'accommodation strategy program and facilities,
upgrades need to be undertaken.A 40-50-year cash flow analysis must demonstrate the
financial viability of the plan.
The LTAP must, at the minimum,consider program enhancements to support and improve
education credentials as well as improve the Board's ability to deliver programs today and
Into the future (i.e.,flexibility and monitory of emerging employment fields).Community use
of schools and the potential for partnerships with coterminous boards,municipalities,post
secondary institutions,etc.must be considered.The Province plans to cap primary (JK to
Grade 3 enrolment at 20 pupils per classroom).Itis the Province's intent to have at least 70
percent of the students meeting and exceeding the numeracy/literacy targets by 2007/08.
It Is also planning more day care spaces in schools.To the extent possible,comparable
programs and facilities throughout the entire board jurisdiction will be provided.The LTAP
must also address the long-term potential Impact on transportation and operating costs,
administrative resource needs and single-school communities.
PROCESS AND METHODOLOGICAL APPROACH
Stakeholder meetings with Board staff superintendents,trustees,parents and student will
need to be held to assess accommodation issues and fully understand the local
accommodation context in order to create a longer term plan regarding program needs
consistent with emerging employment markets.Demographic trends and projected
enrolment (20 years by school,by grade)will be assessed.The data compilation regarding
the existing accommodation situation will be detailed to ensure public credibility with an
approach to future needs in preparation of a long-term capital expenditure forecast.The Plan
must be financially viable and include public consultation consistent with school closure policy
guidelines.It is understood that the Board will adopt the LTAP in principle only and
Independent recommendations from the Board staff will be monitored annually.
LONG TERM ACCOMMODATION STRATEGIES
Flexibility isthe keywithany long-term accommodation strategy and should include the right
program to enhance educational credentials of students consistent with emerging
employment trends,facility space to meet changing program needs and the correct size
facility and location.
KEY DEMOGRAPHIC &ENROLMENT TRENDS TO MONITOR
The existing grade structure ratio for Junior Kindergarten to Grade 1 versus Grades 6 to 8
will change over time.Thames Valley's ratio has declined almost 20 percent since 2000-
2001.Immigration and overall enrolment trends,including apportionment shared by area
and by panel as well as French language and private school enrolment (triggered by
increased income levels)will require ongoing monitoring.Changes in the preschool and
school age population per household,provincial and local policies regarding timing and
location of developments as well as the number of females ages 25-35 and birth rate trends
will play a key role In determining needs.
CONSULTANTS LONG TERM ACCOMMODATION PLANNING RECOMMENDATIONS
Consultants are an Independent third party view of the Board's situation.ON Watson has
experience and a thorough understanding of the impact of demographic trends on
accommodation needs throughout the province.It incorporates considerable analysis to
address every facet of the accountability framework in a credible fashion and ensures
financial viability.The LTAP has the advantage of being a jurisdiction-wide view.Itwas noted
that Itis difficult to make accommodation decisions on an area-by-area basis unless strategy
is first developed on a jurisdiction-wide basis thus making sure that the Plan is in the best
Interests of all taxpayers.
2004 November 23...17
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.C.N.WATSON AND ASSOCIATES LTD.PRESENTATION -cont'd
The efficient and effective use of capital resources is primary.However,program enhancements
are a priority.The LTAP specifically identifies schools,the year and estimated costs.The
closures will be specifically identified and program enhancements will be recommended.
Program and attendance boundary adjustment recommendations will be made.Areas of
enrolment decline,stable enrolment and enrolment growth are treated independently.The LTAP
will incorporate as much flexibility as possible especially regarding programs and practices used
successfully elsewhere (e.g.,7-12,JK-12,magnet schools,primary schools).
The following examples of strategies that have been employed elsewhere were presented:
In enrolment grovi/th areas a sustainable enrolment levels only was built;
Cohesive capital spending decisions with fewer pet projects;
build for known student population design for a higher apportionment share;
Use portables for a maximum of seven years;use RCMs designed as attached permanent
space for longer periods;
Where there is surplus space,retain secondary sites and facilities over elementary;
Consolidate two or three schools,build replacement facilityor amalgamate two schools and
ensure that there are program and facility upgrades at the receiving school;
exchange properties and/or facilities with conterminous boards;
create magnet programs In association with post secondary providers and skilled trades
employers;
seek out opportunities to partner with local municipalities re libraries,community centres,
etc.;
Consolidation/rebuild strategies tend to remove older,smaller,underutilized facilities from the
boards'inventory and reduce operating,capital (renewal-cost avoidance)and administrative
costs that can potentially be redirected into program enhancements;albeit transportation
costs will increase in some areas;
Alternative program structures.
The following examples of financial strategies that have been employed elsewhere were
presented:
Combine new pupil places and renewal grants in the accommodation strategy to leverage
capital investment;
Do not try to maximize enrolment pressures or top up funding;
Separate growth-related needs from accommodation needs in areas of declining enrolment;
Where consolidations are concerned,it may be preferable to deal with total rationalization
of space within a short period of time;
In high growth areas,spend more on some school facilities and less on others,to account
for future enrolment declines.
COUNCIL OF EDUCATIONAL FACILITY PLANNERS INTERNATIONAL (CEFPI)
The Lakehead District School Boards'Long-Term Accommodation Plan was presented at the
CEFP Conference on 2004 October 23.
While other countries and provinces lag behind in terms of assessing longer term
accommodation needs,a number of examples exist where individual schools are conceptually
designed around program needs of each communityschool before the architectural design takes
place.There are greater opportunities to create innovative programs in areas where there is
enrolment decline rather than stable or growing enrolment.Recent research indicated that
student achievement can be positively influenced by sound,colour,lighting and air quality.Within
the smaller versus a larger school scenario the trend is toward compact learning environments
either way (150 pupils).
2004 November 23...18
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.C.N.WATSON AND ASSOCIATES LTD.PRESENTATION -contd
COUNCIL OF EDUCATIONAL FACILITY PLANNERS INTERNATIONAL (CEFPI)-cont'd
Ms.Clarke summarized the benefits of implementation of the educational opportunities within a
Capital Plan noting that the existing programs and facility structures,when considered within the
context of a long-term accommodation strategy,result infacilities and programs being designed
to meet the needs of students of the 21st century.
Ms.Clarke responded to questions posed by Trustees.She emphasized that CN Watson and
Associates Ltd.,has considerable expertise in the area of accommodation planning and has
worked with school boards,several hundred municipalities and the Ministry to establish creative
solutions and innovative approaches that consider the entire public infrastructure.
The focus will be on programs and facilities and clearly defining the Issues and background
information around small schools,transportation,etc.,prior to a detailed analysis being
completed.Adraft report is to be presented in the Spring of 2005.Ms.Clarke explained how the
challenges surrounding the French Immersion program system review would be included in the
LTAP.
Chairperson Hunter extended her thanks to Ms.Clarke for an excellent presentation.She
advised Trustees that any additional questions to Ms.Clarke may be submitted through either
Chairperson Hunter or Director Bryce,
6.MONTHLY FINANCIAL REPORTING
B.Greene,Executive Superintendent,Business Services,presented the month-end reports as
at 2003 September 30.The year-to-date activities as at 2004 September 30,the first month for
the current budget year,were also presented.Supt.Greene provided an update on the status
of the 2003-04 Audit report as It relates to employee benefits and the consolidation of Thames
Valley Education Foundation information.
J. Roth,Manager,Financial Services,advised that the revised budget for supplies/services,
furniture/equipment and staff development has been set at 60 percent of the approved budget
consistent with past practices.A summary of revenues,expenditures by expenditure type and
expenditures by area and type was explained.
Supt.Greene provided preliminary information related to the newTransportation Funding Model
and advised that Ministry staff will be hosting a meeting at the Education Centre on 2004
November 12 to review the status of the funding model.A detailed report is to be presented to
the Board on 2004 November 23.
7.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING
Members
2004 October 12
3:10 p.m.-4:25 p.m.
S.Doxtator,Trustee{Chair)P.Schuyler,O.K.T.
J.Hunter,Trustee C.Cornelius,O.K.T.(+3:25)
P.Sattler,Trustee T.Smith II,Chippewas of the Thames
G.McGahey,Chippewas of the Thames
2004 November 23...19
13.REPORTS OF COWIMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
Administration and Others
P.Cornelius,Native Counsellor J.Fitzsimmons,Principal,Westminster
J.Antone,Native Counsellor Central P.S.
P.Tufts,Principal, H.B.Beal S.S.C. Murphy,Exec.Supt.,Program Services
D.Cook,V.P.H.B.Beal S.S.C.Graves,Leaming Supervisor,Program
R.Miskiman,Principal,Thames S.S.Services
V.Hopkins,Native Counsellor E.Good,Leaming Coordinator,Program
D.Weedon,V.P.,Saunders S.S.Services
W.Tichenoff,Principal,A.E.Duffield M.A.Hubert,Corporate Services
P.S.(+3:20)
L.Gianelli,Principal,M.B.McEachren
P.S.
Absent:C.Snake,B.Summers
Guests:M. Elijah
The meeting convened at 3:10 p.m.In the Elgin Room at the Education Centre.
1.PRAYER -The opening prayer was offered by Chairperson S.Doxtator.
2. APPROVAL OF AGENDA -The agenda was approved on a motion by J. Hunter.
3.CONFLICTS OF INTEREST -No conflicts of interest were declared.
4.WELCOME AND INTRODUCTIONS
Chairperson Doxtator welcomed everyone and all present introduced themselves.The
Introduction of Chester Langdale,Executive Director of N'AmerInd was deferred to the
2004 November 9 meeting.
5.CONFIRMATION OF VOTING MEMBERS
-Trustees S.Doxtator,J.Hunter P.Sattier
-O.K.T.Representatives P.Schuyler,C.Cornelius
-Chippewas of the Thames T.Smith,G.McGahey
-Munsee-Delaware Nation
6.REPORT OF MEETING -2004 June 8
•Business Arising from the Minutes -None
The report of the 2004 June 8 meeting was amended to indicate that the A.E.
Duffield graduation was held at the C.A.W.hall.
7.CULTURAL FUND
A summary of projected Cultural Fund allocations was distributed.The Cultural Fund
is allocated on the basis of enrollment and the projected amounts were calculated using
figures from the previous school year.The summary Indicated that a projected $950.00
would remain unallocated.Following a lengthy discussion,it was decided that the
remaining amount would be held in reserve until 2005 February 01 to support special
requests from First Nations special interest groups.Funds remaining in reserve
following the February 01 date will be distributed to the schools on a per student basis.
The actual amounts will be reported following the schools'completion of the October
Reports when enrollment figures for the current school year are known.
2004 November 23..,20
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
7.CULTURAL FUND -cont'd
The report provided the foiiowing guidelines for expenditures:
Cultural Fund money should be used to provide cultural experiences for students
and this may include transportation costs;
Only Language teachers working directly with First Nations students from Chippewa
of the Thames and OKT may access resource money from the Fund;
Counsellor Mileage:Travel costs are to be paid for home visits and off-site meetings
initiated by First Nations communities.Home visits and off-site meetings must be
pre-approved by the school Principal.
Counsellor Professional Development:Tuition paid counsellors (McEachren/Duffield,
Saunders)shall each receive $250.00 fromthe Fund. TVDSB counsellors (Thames,
Beal)are eligible to receive $250.00 from the Board.All four counsellors may
access additional money from the Cultural Fund general counsellor P.D.Fund.A
conference request form must be completed and signed by the school Principal.
NativeAdvisoryCommittee Professional Development:Native Advisory Professional
Development allocation may be used for guest speakers.
If funds are not spent by the end of 2005 January,the Advisory Committee will
discuss the reallocation of the remaining dollars to the students.
Schoolswere advised to begin accessing their Cultural Fund allocations early to ensure
that the entire grant Is appropriately utilized.
8.PROFESSIONAL DEVELOPMENT OPPORTUNITIES
It was suggested that Robyn Turgeon,currently a teacher at Annandale P.S.,be invited
to speak at the 2004 November 09 meeting.Ms.Turgeon hascoauthored the curriculum
resource.The Teaching Circle -Aboriginal Perspectives in Canadian Classrooms"and
"The Power of Storv"published by the Elementary Teachers'Federation of Ontario
(ETFO);She wrote the curriculum for The Education Day at the Canadian Aboriginal
Festival and co-facllltated the Summer Aboriginal Learning Experience at Trent
University. C.Graves,Learning Supervisor,will arrange for Ms.Turgeon to attend the
2004 November 09 meeting.
Suggestions for future Professional Development speakers were requested.
9.SECONDARY LANGUAGE TEACHERS
Aletter has been sent to the Band Chiefs and an advertisement has been placed inThe
Globe and Mail searching for Native language speakers to teach Ojibwa and Oneida
language at the secondary level. While qualified teachers are preferred,a Native
language speaker will be allowed to teach Native languages with a letter of permission
from the College of Teachers.
It was suggested that a full-time position would be more attractive to potential applicants
than the part-time position currently offered.Following a brief discussion,it was decided
that the possibility of a part-time Ojibwa teacher in the elementary panel would be
explored with the intent of combining two part-time positions to make one full-time.The
Ministry requirement is for a minimum of 15 families to request that the course be made
available In a school.
2004 November 23...21
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
The following recommendation byG. McGaheywas supported:
That Elementary School Principals survey students in grades 4 - 8 to determine the
concentration of interest inthe study ofthe Ojibwa language.
Itwas requested that the results of the survey be reported by2004 December.
The issue of a curriculum for Native language studies was discussed.In the absence of
exemplars or IVlinistry guidelines, a need todevelop a program and provide resources forthe
Ojibwa language teacher was noted.
10.PRINCIPALS'UPDATES
A.E.Duffield P.S.
Several A.E.Duffield students went to Stevenson Camp in2004 June.
Many students participated inthe "Race Against Dmgs".
Participation in building a classroom website is keen. Students are leamlng touse
e-mail to communicate with their peers in other countries around the world.
The tri-schools (A.E.Duffield,A.B.McEachren,and Standing Stone School)are
organizing activities for grade six students that will help build the transition intothe
senior grades.Each school will present an activityfor participants from allthree
schools.
- A.E.Duffield has just held its annual Turkey Trot.
Students fromthe tri-schools participated ina Cross-country Track Meet.
Thames S.S.
Natasha Henry,a First Nations student will receive the Duke of Edinborough Silver
Award.
Three students are in co-op work placements.
Arrangements are underway for students to attend a Pow Wow in Toronto.
TwoFirstNations students spoke and offereda prayerintheirNativelanguage toopen
the Principals'meeting.
-Appreciation was expressed to the organizers ofthe OKT Awardsceremony. Support
from the community and the prideofthe individuals performing theceremonywas noted.
M.B.McEachren P.S.
- Atripto the George White Centre for grade 7 and 8 students is planned.
On 2004 October 26,students fromthe tri-schools will go to Circle R Ranch inDelaware.
Several students participated in the "Race Against Drugs".
Increased participation in volunteer activities such as morning announcements is noted.
First Nations students are Involved in all sports activities.
H.B.Beal S.S.
Grade 9 reports cards were sent out on 2004 October 1.
On 2004 October 15,all grades will receive progress reports.
Students are undergoing a literacy blitzin preparation for the Grade 10 Literacy Test on
2004 October 27 and 28.
Parent/teacher Interviews will begin on 2004 October 21.
An "Education Celebration"was launched on 2004 September 24. A second annual
"Bringing Home the Vision"event is planned for 2005 September.
Beal has been invited to participate ina three-year,national project concerning violence
prevention strategies for Aboriginal youth.It is intended to have First Nations students
involved in the plan to promote best practices.Violence Prevention Coordinator R.
Hughes will meet with School Counsellor T.Sillaby-Ramsey on 2004 October 13
regarding this initiative.
2004 November 23...22
13.REPORTS OF COMMITTEES -cont'd ^>
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
10.PRINCIPALS'UPDATES-cont'd
Westminster Central P.S.
-Several students participated in tlie "Race Against Drugs".
-Language assessments for early years have been completed.
-Developmental Reading Assessments (DRA)for grades 3 and 6 have been
completed.Early test results are pleasing.
Saunders S.S.
- Two students attended the Canadian Armed Forces Aboriginal Entry Program.The
program runs in late August to early September in St.Jean,Quebec and offers an
opportunity to explore the challenges of a Military career.School Counsellor J.
Antone attended the graduation ceremony.
- Internal and external advertisements for teachers of Oneida and Ojibwa languages
have had no response.
-In-service has begun for 500 students who will write the Literacy Test on 2004
October 27 and 28.
-School Counsellor J.Antone will attend the 23^annual Ontario Native Education
Counsellors Association (ONECA)Conference on 2004 October 18-27.
- An invitation to attend the N'Amerind Friendship Centre Award Night to honor urban
First Nations students on 2004 November 4 has been received.
-There are 41 Oneida,32 Chlppewa,4 Muncee and 19 urban First Nations students
enrolled at Saunders.
11.ADDITIONAL ITEMS
a.Literacy Test
A request for the results of the Literacy Tests was noted.
b.Cultural Fund
A request for an audit of the Cultural Fund was noted.C.Graves will provide the
information at the 2004 November 9 meeting.
c.Calendar of Events
It was suggested that First Nations ceremonies and celebrations be incorporated in
the Board's calendar of events.Since the dates of the ceremonies vary each year,
a template indicating the time parameters for each celebration will be provided for
inclusion in the 2005 January -June calendar.
12.ADJOURNMENT
The meeting was adjourned at 4.25 p.m.on a motion by G.McGahey.
S.DOXTATOR,
Chairperson
RECOMMENDATION:
That Elementary School Principals survey students in grades 4 - 8 to determine the
concentration of interest in the study of the Ojibwa language.
The recommendation was moved by S.Doxtator and carried.
*r \
2004 November 23...23
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE
2004 October 20
12:30 p.m.-1:30 p.m.
MEMBERS ADMINISTRATION
8.Peters A.Cartier 8.Pullam
P.Jaffe
1.APPROVALOF AGENDA-The Agenda was approved.
2.UPDATE ON P.D.BUDGET
A summary of the Professional Development Account was provided for 2003-2004.
Almost all Trustees used all or a portion of their Professional Development allotment
duringthe 2003-2004school year.Trustees tookthe opportunity to attend a variety of
P.D.events.A summary was provided.
Some upcoming P.D.events to consider are the Canadian School Boards'Association
AGM in 2005 March In Vancouver,B.C.and the Ontario Public School Boards'
Association Symposium inToronto In2005 January.
3.SURVEY OF TRUSTEES TO IDENTIFY LEVEL OF INTEREST ON A FUTURE P.D.
SESSION
Afterbeing asked to address the Chairs' Committee, the P.D.Committee agreed to send
out a survey to tnjstees to identify the level of Interest in a future Trustee P.D.session.
Questions would also be focused on a number of related issues such as whether
Trustees would like Itto be held offsite, would they consider an outside facilitator and
suggestions for topics to be discussed.
It was agreed that the survey would be sent out immediately and that the results would
be compiled and brought back to the Committee.Recommendations would then be
made as to the feasibility and details of such an event.
4.OTHER BUSINESS
The surplus funds fromthe Professional Development Account will be brought forward
for use this year as per Board motion.
5.NEXT MEETING
A teleconference call will be scheduled for Tuesday,2004 November 02, to discuss the
results of the Trustee Professional Development survey.
6.ADJOURNMENT -The meeting was adjourned at 1:30 p.m.
S.PETERS/P.JAFFE
Co-Chairs
2004 November 23...24
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE -cont'd
2004-2005 Trustees'Budget
Name Account 2004/2005
Approved
40%
Holdback(Sept)
Total Holdback
returned
Professional
Development
31 317 5890 000 22100 8840 13260
2003-2004 Trustees'Budget
Name Account 2003/2004 Approved Total Spent Balance
Professional
Development
31 317 5890 000 22100 19396 2704
Trustees Conferences/Symposiums/Seminars
2003-2004
'\-Conference\^^
Collective Bargaining 1
Learning Partnership (1)2
Coaching to Inclusion 1
Learning Partnership (2)1
OSPBA AGM (Deerhurst)7
CSBA (Toronto)5
Romeo Dallaire (Assoc.for Elim.Of Hate)2
Number of trustees not attending any conferences 2
Professional Development - New Trustees
^,''J .Conference ;..'Number attenfin^i'-j::||
OPSBA (January)8
Budget for 2003-2004
Expenses
Amount available
11648
8820
2828
2004 November 23...25
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE -cont'd
Budget for 2004-2005 2828+2704 (from Professional Development -2003-2004)
Total 5532
9.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE
2004 November 02
Teleconference Call 11:05 a.m.-11:20 a.m.
MEMBERS ADMINISTRATION
S.Peters 8.Pullam
P.Jaffe
A.Cartler
1.UPDATE ON P.D.SURVEY
The resultsoftheTrustees'Professional Development Survey werediscussed by the
membersofthe P.D.Committee by teleconference call.Theconsensus ofthe survey
wasthatthe majority of trustees were in favour ofa Trustee Professional Development
Session/Retreat/Semlnarto be heldoffsitefora full day.
The survey indicated that most trustees wanted a session to focus on "How to be an
Effective Board of Trustees" and that they were in favour of an outside facilitator to
provide this in-service.A number of other topics were suggested which could be
included inthis Professional Development event. TheCommittee'ssuggestionfora full-
day session would be from 9:30 a.m. - 4:00 p.m.with lunch and snacks/refreshments
included. Acopy of the results of the survey would be provided to the trustees.
The P.D.Committee recommended that the Chairs'Committee move forward with
planning of this event.
2. ADJOURNMENT -The teleconference call was adjourned at 11:20 a.m..
RECOMMENDATION:
That the Chairs'Committee move forward with the development and planning of a
Trustee P.D.Session/Retreat/Semlnar which would be held off site and would include
an outside facilitator to address "How to be an Effective Board of Trustees".A number
ofother topics which weresuggested in the survey mayalsobe included when planning
of this event.
S.PETERS/P.JAFFE
Co-Chairs
The recommendation was moved by S.Peters and carried.Trustee Peters advised that the
next P.D. Committee meeting is to be held on Tuesday,2004 November 16 at 1:00 p.m.
2004 November 23...26
13.REPORTS OF COMMITTEES-cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE -cont'd
P.O.SURVEY -REPORT 12 Respondents
1. Are you Interested in participating in a Trustee Professional Development
Session/Retreat/Seminar for Thames Valley DistrictSchool Board Trustees?
Yes11 No 1
2. Ifyou are interested,what would you prefer?
Daytime 4 Fullday 9 Week day 5 Overnight 1
(Friday)
Evening 3 1/2 day 4 Weekend 2
3. Would you prefer to have itheld off site?
Yes 7 No 1
Would you prefer to have Itheld in house?
Yes 3 No 0 Unsure 1
Suggested Locations:Stoneridge Inn
Elmhurst Inn
Westover Inn
Oakwood Inn
Elsie Perron Williams Estate
Windermere Manor
Spencer Hall Conference Centre
Delta Armouries Hotel
4. Are you interested in having a session on "Howto be an effective Board of Trustees?
Yes 10 No 1 No answer 1
5.Would you consider an outside facilitator to provide this inservice?
Yes 8 No 4 (1/2 day for facilitator ?)
6.Topics to be discussed at this P.D.event could Include:
•Current structure and function of Board meetings e.g.Info.Committee of
the Whole
•Current educational issues e.g.Declining enrolment
Suggestions:
•Protocol for speaking to a motion,e.g.Mover then seconder,then mover closes discussion
•Reports from committees should always be moved by committee chairs
• Role of public education to address child poverty
Vision for system if dollars are no objecte.g.Hearing the truth about problems in the system
2004 November 23...27
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -confd
8.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE -cont'd
P.O.SURVEY -REPORT -cont'd
Supply of in school items,maintenance supplies,sports
Statistic type reports via principal to Superintendents to Board re:Safe school policyon
a regular basis
Statistical reports periodically on situations requiring Police calls throughout Thames
Valley
Implications of the long term study
The Role of the Trustee
Team Building
Current Board committee structure
Trustee communication to constituents
Law,conflict of interest,etc.
How to debate
Finance information about large budgets
Understanding Regulations
Understanding Board Finances &Funding
Understanding Teacher Compensation &Spec.Ed.Issues
Manager of Communications for Peel County Board of Education
Strategies for dealing with Ministry of Education
Leadership in the Role of Trustee
Comments:
•Reminder that our Bylaws are always valuable
1 really don't have a preference as long as we do it!
Great ideal
Would like to know the facilitators before agreeing to this.
Worthy idea -Thanks.
Think we should wait now untilwe hear what the consultant has to say.
10.REPORT OF THE POLICY WORKING COMMITTEE 2004 November 02
4:05 p.m.-5:45 p.m.
MEMBERS
J.Bennett (Chair) T.Roberts
D.Anstead D.Mugford
ADMINISTRATION AND OTHERS
B.Bryce
S.Christie
J.Thorpe
R.Princis
B.Howse
Regrets:A.Cartier
1.APPROVAL OF AGENDA -The agenda was approved on motion of T.Roberts.
2.CONFLICTS OF INTEREST-none declared
3.TRACKING SHEET-provided for information
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE -none
2004 November 23...28
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE POLICY WORKING COMMITTEE-cont'd
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT
a.Student Trustee on the Board Policy/Procedure
Chair Bennett advised that no public Input has been received on revisions to the
Student Trustee policy and procedure.The following motion was moved by D.
Anstead and carried:
That revisions to the Student Trustee on the Board policy be forwarded to the
November 23 Board for approval and the procedure for information.
6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
7.SUGGESTED POLICY/PROCEDURE REVISIONS
a.Expense Reimbursement Procedure
Trustee D.Anstead withdrew the item from the agenda.
b.Partnerships and Sponsorships Procedure •Agreement Form
Rena Princis joined the meeting to discuss adding the agreement form to the
Partnerships and Sponsorships procedure.Itwas agreed that a copy of agreements
will also be forwarded to Financial Services.
The following motion was moved by T.Roberts and carried:
That the agreement form forthe Partnerships and Sponsorships procedure
be forwarded to the November 23 Board for information.
c.Supervision of Employees Procedures
Executive Superintendent J.Thorpe joined the meeting to describe changes to the
supervision of employee policies and procedures consistent with revisions to the
system materialsupportingthe Vision charts and the"Caring,Learning Community".
The changes affect procedures for Support Staff,Managers,Supervisory Officers,
Teachers,Principals and Vice-Principals.
The following motion was moved by D.Anstead and carried:
That a sample of revisions to the Supervision of Employee policies and
procedures be forwarded to the November 23 Board for information.
8.POLICY REVIEW
a. Adultand Continuing Education Policy
Becky Howse,Principal of Adultand Continuing Education, joined the meeting to
discuss exceptions to registration in Adult and Continuing Education courses in
favourofregistrationinregular day school courses.She confirmedthat every effort
is made to ensure that adults are not securing credits at regular high schools but
through adult centres.She responded to program and operating questions posed
by committee members.
Ms.Howse also noted that Section 2.1 of the procedure should be amended from
"Language Basic Skills (LBS")to read "Literacyand Basic Skills(LBS)".The change
will be made to the procedure.
2004 November 23...29
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE POLICY WORKING COMMITTEE-cont'd
9.OTHER BUSINESS
a.Remembrance Day Request
Director Bryce indicated he has received a request to establish a policy on
Remembrance Day to ensure that appropriate services are held throughout the
system.He noted that the Executive Council has discussed the matter and feels that
there isnoneed toestablish such a policyas the Ministry ofEducation has produced
guidelines to assist schools In planning Remembrance Day services.The
Committee supported Executive Council's recommendation.
b. Vision Advisory Committee Report
Chair Bennett described discussion at the Vision Advisory Committee meeting
dealing with the Internalizing Our Vision document and noted a recommendation
from the Committee that all policies and procedures align with the Foundation
Principles.
The document indicates that the superintendents and Policy Working Committee are
responsible for ensuring alignment with the Vision to promote a caring,leaming
community and Improving student learning. It was clarified that the superintendents
are cognizant of the Principles when writingpolicy. It was agreed to invite Gregg
Bereznick to a future meeting.
c.Policy Working Committee Guidelines
The Director suggested that future cosmetic changes to policy and/or procedure
attachments be limitedto Executive Council approval.It was agreed that it will not
be necessary to bring such revisions to the Committee. The Policy Working
Committee Guidelines will be amended accordingly.
10.ADJOURNMENT -The meeting adjourned at 5:45 p.m. on motion of T.Roberts.
RECOMMENDATION:
That revisions to the Student Trustee on the Board policy be approved.
J.BENNETT.
Chairperson
A discussion was held regarding postponing the recommendation to allow for public input from
students unable to access the TVDSB student website link. C.Dennett,Manager,Public Affairs
and Community Relations,advised that the Issue has been checked thoroughly and that the
secondary student portal Is up and running.Student Trustees Preston and Ross requested an
extension to the approval of the Student Trustee on Board Policy recommendation to ensure that
they may attend and provide input at the next Policy Working Committee meeting.
The following motion was moved by Trustee Stevenson and carried.
That the Student Trustee on the Board policy be referred back to the Policy Working
Committee for further consideration.
2004 November 23...30
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE
2004 November 02
7:05-8:35 p.m.
ADMINISTRATION AND OTHERSMEMBERS
P.Sattler,Chair G.Hart
D.Anstead
J.Bennett
J.Hunter (7:06)
A.Cartier
8.Doxtator
P.Jaffe
D.IVIugford (-8:35)
S.Peters (7:17)
K.Preston
T.Roberts
S.Ross
L.Stevenson
Regrets:J.Stewart
B.Bryce
B.Greene
P.Gryseels
0.Murphy
J.Thorpe
D.Blair
K.Daiton
K.Haveil<a
L.Hutchlnson
M.Sereda
W.Tucker
K.Wiil<inson
S.Christie
C.Dennett
W.Scott
1.APPROVAL OF AGENDA -The agenda was approved on motion of L.Stevenson.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.CHAIRPERSON'S ANNOUNCEIVIENTS -none
4.DIRECTOR'S ANNOUNCEMENTS
The Directorreported that 2004 November03 is 'Take Your Kids To Work Day,an
opportunity for Grade 9 students to experience first-hand a day in the work life of a
parent or volunteer host.
Headvised that Banting S.S. staffand students are busysecuring votes and raisingthe
profile of Sir Frederick Banting who has been nominated as one of the most influential
and significant people in Canadian History.
The Director advised that he received a concern from a Trustee about the negative
impact of a television segment regarding police officers at Glendale High School and
Medway Secondary School.
Supt.Sereda explained that this police presence is part of a unique pilot project
supported by the Tillsonburg community that involves a community police officer in
attendance at Glendale High School,Tillsonburg,In the capacity of a support person
assisting in areas ofcoaching, teaching healthand physical education related to drug
awareness,etc. and is seen as a general positiveinfluence inschool. The Tillsonburg
Town Councilhas providedfunds inthe amount of$106 000 to Implement this project.
He noted that the Tillsonburg Police Department has a longhistory ofworking ina liaison
role with secondary schools.
Supt.Wilkinson advised that Medway S.S.,Arva,has a similarproject undenway.The
Medwaystaff joined with the police department and other community partners toprovide
a forum to discuss attitudes and unsafe behaviours.Followingthe recent death of a
Medwaystudent, a panel of speakers consisting ofvarious community representatives
attended Medway assemblies to address the issue ofdriver safety as well as to provide
crisis interventionfor students whichwas supported bythe Guidance Department, police
officers and counsellors.Supt. Wilkinson advised that this project has proven to be an
effective message and the commitment of panel members and all those who attended
the event was clearly recognized.
2004 November 23...31
13.REPORTS OF COMWllTTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
4.DIRECTOR'S ANNOUNCEMENTS -cont'd
The negative spin put on such positive community partnerships on behalf of students by
the media was discussed.
5.PUBLIC PRESENTATIONS
a. Alison Morse,Autism Society Ontario London and District,presented a report
supporting Trustee Stevenson's motion requesting that the Senior Administration
explore initiatives to enhance current opportunities for the inclusion of students with
exceptionalities In regular classrooms.
Ms.Julia Ferguson,a young woman with special needs spoke about her personal
experiences throughout her elementary,secondary and post secondary school
career after being integrated at an early age and supported in the regular classroom
environment.
Trustee Roberts asked whether the Board's Special Education Advisory Committee
(SEAC)discussed this concern withinthe context of the process for approving the
2004-05 Special Education Plan.Trustee Sattler,In her capacify as SEAC
Chairperson,affirmed that during the Special Education Plan review held during
2004 April, May and June,SEAC discussed the concerns.The consensus of the
committee was to approve the Special Education Plan and that Trustee Stevenson
would bring a separate motion to the Board.
b. Patti Gillis,Co-Chair,Integration Action for Inclusion,presented a report supporting
Trustee Stevenson's motion that the Senior Administration explore initiatives for the
inclusion of students with exceptionalities in regular classrooms.A video
presentation entitled,"A Credo for Support"was viewed.
Ms.Morse and Ms.Gillis summarized that it is the Association's view that while the
Board supports a full range of programs and services for exceptional students,many
parents feel that a fullor partial integration in the regular classroom is not supported
and that a change In attitude is necessary to ensure better and more effective
placements for students with special needs.
The presenters responded to questions posed by Trustees.Chairperson Sattler
extended appreciation for the informative presentations.
6.MONTHLY REPORT OF THE CHAIR
Chairperson Hunter provided the monthly report:
Participated in a teleconference with the Labour Relations and Governance
Department of the Ministryof Education,along with Grand Erie District School Board,
Lambton Kent District School Board and St.ClaIr Catholic District School Board
regarding the Ministry's discussion paper on issues surrounding proposed
amendments to Ontario Regulation 462/97 which concerns First Nation
representation on School Boards.This will also be discussed at the upcoming
Native Advisory Council meeting this month with the Input to be heard through our
First Nations Trustee.The Ministry has requested feedback by the end of 2004
November.
2004 November 23...32
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
6.MONTHLY REPORT OF THE CHAIR -cont'd
Attended Saunders S.S.,London,and commended the students on their impressive
fundralsing endeavours that resulted In the amount of $44 000 being raised for the
Canadian Cancer Society research;
Ongoing dialogue continues with the Ministry of Education regarding Intensive
Support Amount (ISA)funding and proposed Effectiveness Equity Fund;
-Attended North Middlesex District High School and North Meadows Elementary
School Commencements and brought greetings on behalf of Trustees;
Presented an overview at "Leadership -the TVDSB Picture"on the "Trustee
Perspective"at the Education Centre;
Attended the Rural Ontario Council symposium to hear speaker Stephen Lewis;
Attended East Williams Memorial School rededication ceremony and brought
greetings on behalf of Trustees;
Telephone meeting with newOntario Student Trustee Association president Danylo
Korbabicz to congratulate him on his new role and to offer encouragement and
continued support from TVDSB;
-Arranged a telephone meeting between Supt,Tucker and Mary Ing,Ministry of
Education, which resulted In the planning of a meeting with Ms. Ing and Regional
Special Education Council members to discuss the Effectiveness Equity Fund
process and longterm solutions forthe Intensive Support Amountfunding.
7.DEPARTMENTAL UPDATES
Operations Services
Attainment of the Vision - School Improvement update included Community of
Schools meetings during the last two months centered on Todd Whitaker's book
entitled, WhatGreatPrincipalsDo Differently.Dr.Whitaker will be presenting tohalf
of the administrators on 2004 December 08 and to the other half on December 09.
The seminars have been advertised to other school boards and a limited number of
seats have been offered to help offset costs.Trustees were invited to attend.
Training continues withthe new schools Involved In Cohort #two of the Increasing
Instructional Intelligence Initiative.Following the two-day Institutes held In
September/October,Barrie Bennett has been Involvedwith demonstration lessons
and In supplementary sessions held from 4:30 p.m. to 6:30 p.m. for teachers who
were involved In the training last year.
Elementary Staffing:
Additional staffallocationsare now complete based onenrollment.Preparations are
underwayforthe 2005-06 staffingyear.In the elementary panel, the average class
size is 24.11,lowerthan the required 24.5, and Isthe result ofthe 40 teachers being
added In response to the Primary Class Size Reduction initiative.The school-by-
school average class size is available upon request.Schools were congratulated for
keeping their Trillium files accurate assisting the Superintendents of Education when
reviewing the needs at each school.
r
2004 November 23...33
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
Operations Services -cont'd
Secondary Staffing:
Because of the higher-than-projected enrolment In the secondary panel,more than
120 classes or the equivalent of 20 teachers,were added during the month of
October.Most boards in Ontario, including Thames Valley,are experiencing a
higher proportion of grade 12 graduates returning than originally projected.The
average class size for each secondary school was presented.At the present time,
the average class size in the secondary panel is 22.9.The number does not include
the impact of all the classes added nor the alternative education component.It was
noted that average class size over the year must be 22.1.Generally,the aim is for
an average class size of 22.5 in the first semester.The Board will be very close to
that figure.
The Caradoc South Elementary Area Accommodation Study Committee continues
to meet with their next meeting scheduled for 2004 November 08.At the same time,
the Board will be receiving input on the French Immersion report. This input is
scheduled for 2004 November 22.
Forty-one new administrators attended a session on 2004 October 21 in which
Superintendent Bill Tucker and Vickl Corcoran.Special Education,presented an
overview ofthe status and various procedures related to Special Education.Specific
topics Included the legal requirements for IPRC's,lEP's and ISA,and the process
for Program Development Teams.Eighty-three percent ofthe participants rated the
session as highly pertinent and relevant.
On 2004 November 19,Superintendent Gryseels will lead the first of two sessions
on the topic ofSchool Growth Planning. In preparation,the participants are reading
chapters two to five of Richard DuFour's book,Professional Learning Communities
at Work.
Safe Schools Initiatives
Safe Schools initiatives are offering various opportunities to engage students in
discussion relating to violence prevention using healthy methods ofconflict resolution
and engaging the bystander.A list of the 2004 Fall Initiatives was distributed.
Fifty students from the University of Western Ontario trained as facilitators to deliver
the violence prevention program,"A Love That Kills,"with follow-up activities for
grade 11 students.
On October 15,secondary student leaders participated in the Crime Stoppers
Symposium.Delegates had the opportunity to attend workshops on familyviolence,
drugs and gangs.
On October 22,450 teachers attended 14 different workshops related to Safe
Schools.Sessions focused on a wide range of topics.Thirty-two staff attended
training as part of the Learning Conference to become trained in "Tribes".
Eva Olsson,a holocaust survivor,delivered a message of tolerance and respect to
approximately 3,700 secondary students challenging students and staff to speak out
against evil and hatred.
2004 November 23...34
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
Operations Services -cont'd
On November 04 at the Education Centre,the Parent Outreach Subcommittee of
Safe Schools will hold an Information Night on Anti-Bullying programs.Parents and
staff are encouraged to attend.
Forum Theatre will be presented by Ton!Wilson and the Medway drama club.The
audience will have the opportunity to practice effective conflict resolution skills on
stage.There will be four elementary school presentations and one secondary
school presentation providing information on their anti-bullying programs.
On November 04 and 16,all administrators,as well as one staff member will attend
a 3-hour Safe Schools workshop designed to emphasize the belief statement that
all students have the right to attend a school that has a safe and respectful learning
environment.Participants will review case studies that outline various forms of
discrimination.
Research and Assessment Services provides services In the areas of student
assessment,large scale testing,research,literature reviews,program reviews and
evaluations,development and the use of corporate data,support for data collection,
and consultation for school and system-based improvement projects.
School reports from the Gifted screening process for students in grade 4 are being
prepared for Phase One schools and material sent to Phase Two schools.Centrally-
scored and analyzed student assessments to support school improvement Initiatives
is occurring on an as requested basis from schools.
System-wide data collection within the Partnerships for Excellence project is
underway.The phonological awareness assessment data has been collected.
Analysis and school reports are being prepared.DRA data for grades 1-5 is now
being submitted by schools for processing.
System reports on the 2003-04 DRA and Phonological Awareness assessments
have been completed.
Support for the EQAO provincial testing is ongoing.Research and Assessment
participated In an In-service for teachers new to grade 6 in October.The Ontario
2004 October 27 and 28.Support was provided to school staff around
administration issues.
School and Board data from the 2004 May Grade 3 and 6 testing has been received.
Preparation is underway for a 2004 November 10 release of Board and Provincial
results.Time lines have been established as follows;
October 22:schools and Boards access results from EQAO;Results
embargoed until November 10
November 9;Boards advised of Provincial results
November 10:Public release of school'.Boardand Provincial results by EQAO
November 10:Release of Board-level results to media
November 10-16:Schools receive Individual student reports from EQAO for
distribution to parents
November 10-14:Principals share school and Board-level results with School
Council and other interested members of the school community
November 29:Release of school-level results to media (including grade 9 Math)
December 7:Presentation of year-to-year trend data to Trustees
2004 November 23...35
13.REPORTS OF COMKIITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
Operations Services -cont'd
The EQAO test dates this year are:
Grade 9 Assessment of Mathematics -2005 Jan 5-18
and 2005 May 25-June 14
Grade 3 and Grade 6 Assessments of Reading,
2004-05 Writing and Mathematics:2005 May 9 to June 3
Analysis of corporate data for enrolment,class size and staffing purposes has been
provided.School-based projects,surveys and system evaluations are in the design
phase for this school year.
Program Services
Senior staffing within the Information Technology (IT)department is now complete.
Andrew Murray has been engaged as the Supervisor of Planning and Performance.
This isthe twoto three year position defined inthe "NewDirections" report the focus
on process control Issues as the department moves through the transformation.
Staffing issues related to the re-organization of the work of the Technical Support
Analysts (TSA) is underway.This reorganisation was recommended in the "ITNew
Directions" report as the Network Operating System (NOS)roll out begins and thus
the ability to do more work on the school LANS remotely. Four to six TSAs will
ultimately be brought into the Education Centre to create installation packages for
new software and manage LANSremotely.
- This past summer,conversion of the elementary Trillium databases to a single
central database was accomplished.This was an extremely large project and it was
completed successfully,botli from the perspective of our Database Administrator
and the users of Trillium in the school.The conversion committee is now free to turn
its attention to the secondary schools.This conversion will be more complex as the
secondary databases are larger and more complicated than the elementary.It isthe
objective of the team to complete a successful conversion by next summer.
These changes from distributed databases to a single central database were
required as a result of the owner ofTrillium expressing a great reluctance to continue
supporting our distributed system.Ultimatelyour move to a centralized system will
be of benefit to Thames Valley as we will be working with the same version of
Trillium as the rest of the province.The conversion committee isto be complimented
for the work done on this project;
Throughout the spring and summer a committee of IT worked with Microsoft on the
development of the new Network Operating System for Thames Valley.The
development stage has been completed and now implementation will begin.The
initial test site is Evelyn Harrison PS and this Implementation has gone well.The
team is putting together an implementation plan which will be used to roll out the
NOS in all of the schools in Thames Valley. This,again,is a very large project and
will require three years to complete.As part of the roll out,the hardware in the
schools will be upgraded.It has been decided to move all schools to Windows 2003,
and XP or Windows 2000 desktops.This NetWare movement requires that schools
have a minimum of P II machines.As each school is scheduled for upgrade an
analysis of their computers will be carried out and any machine less than a P II will
be replaced by a better system.This upgrade was also recommended in the "New
Directions"report.Again this committee has done excellent work and should be
complimented for their effort;
2004 November 23...36
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
Program Services -cont'd
The second generation Wide Area Network Implementation is being implemented.Itis
expected that allofthe wireless currently inthe system will be gone by2004 December.
This will permit IT to move ahead in some of other implementations.
During August and September 1600 new computers arrived in Thames Valley schools.
Some of these were purchased with Special Education funds and some with the funds
allocated to schools as a result of the Information and Communication Technology
school plans.Putting these machines into operation within the schools requires a
massive effort by the TSAs within our system.TSAs are working hard to ensure as little
down time as possible.
A committee was formed this summer to investigate the possibility of creating a Thames
Valley Data Warehouse.This virtual entity would provide a source of information taken
from all the databases in the system.These systems are currently incapable of talking
to each other and thus our ability to sort and coordinate data is lessened.This
warehouse would provide a wealth of information for planning purposes that are not
currently accessible,simply because the information cannot be pulled together.
A committee was recently established to Investigate video conferencing as a method for
course delivery.The committee will look at the issues involved in this exciting form of
distance learning and prepare a report for 2005 March with recommendations for next
steps.There are a variety of issues,not only technical in the areas of School Operations
and Human Resources.
The IT Council,as recommended in the Consultant's report,is functioning well.The
committee meets monthly to plan the work of the IT department.The Council,to date,
has recommended the furtherance of six projects Introduced.The Council has become
an excellent advocate for information technology within the system.
Health and Physical Education
Jayne McCullough,Learning Coordinator,and Mark Seaton,Principal,recently returned
from training elementary teachers from Gander,Newfoundland,In the effective
implementation of Quality Daily Physical Activity programs in their schools.The
Newfoundland educators will be piloting QDPA,which they have heard so much about
in Thames Valley.
The Arts
Drama/DanceA/isual Arts/Music
The 2004 October 28 in-service for teachers new to the Arts has been filled. Any
teachers who wanted to attend that session,but were unable to,are asked to contact
Polly Stringle (Drama and Visual Arts:452-2484)or Nancy LIzmore (Dance and Music:
452-2592).
The Secondary Visual Arts Subject Association is working with Bill Wallace of Health
and Safety to develop some consistent approaches to dealing with Art materials and
supplies.Abinder of current Material Safety Data Sheets for common materials used in
Art rooms,Is being generated by Program Services.Health and Safety and will be
distributed to all secondary schools in December.Questions should be directed to Polly
Stringle at 452-2484.
The Music Subject Council is to meet on 2004 November 09 at the Education Centre at
3:25 p.m.
2004 November 23...37
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
Program Services -cont'd
Elementary Athletics update Included:
Volleyball starts on 2004 October 25;
Basketball convener meeting Is to be held 2004 November 09 at 8:45 a.m.;
Elementary Sports Council meeting Is scheduled for 2004 November 16 followed by
the regional meeting 2004 November 23.
Secondary Athletics update noted that Wes McConnell recently received the Award of
Distinction from the provincial sports organization know as OPHEA.This isa prestigious
award and we are proud to have a person of Wes'calibre representing Thames Valley.
Student Pathways to Success
This year marks the second year for the Ministryof Education's provincial Initiative that
focuses on programs and resources for students at risk,Grades 7-12 (referred to in
Thames Valley as Student Pathways for Success).Last year,every schoolboard across
Ontario hired a 'Student Success Leader*to co-ordinate provincial and local endeavours
that came under this umbrella.In Thames Valley,this person is Marie Chambers,
Learning Supervisor,Student Pathways for Success.In addition,the Ministry has
allocated special funding to each school board for this Initiative.The sum Is similar to the
amount received last year, and is approximately $1.5 million for Thames Valley.
The three provincial and local areas of focus for Student Pathways for Success are
literacy,numeracy or mathematical literacy, and pathways to employment.A Ministry
Expert Panel Report in each of these three areas outlines the recommendations that
school boards must consider.In Thames Valley,there Isa separate Task Force in place
for Literacy,Numeracy (Mathematical Literacy),and Pathways.Each Task Force is
responsible for co-ordinating professional development for teachers and for Identifying
appropriate resources and programs for students at risk,Grades 7-12;
An example of the many initiativesof the Task Forces included the following:
Literacy:The Ministry resource book Think Literacy Success will be provided to all
Intermediate ^and senior teachers with specific professional development
opportunities;
Numeracy:A remedial software program in Mathematics will be made available to
all intermediate and secondary schools with appropriate training for staff (pending
Board approval);
Pathways:Continued support will be given to secondary schools that are running a
Work Internship program with experiential learning opportunities for students.
Individual schools have also been given the opportunity to apply for funding for
unique school-based projects that staff members feel will,after implementation,
make a positive difference for student learning.These applications have been
screened by the Steering Committee,Student Pathways for Success;
Financial support has also been made available to schools for resources for the
Ontario Secondary School Literacy Course,and for remedial/preparation programs
for students who will be writing or rewriting the Ontario Secondary School Literacy
Test.
2004 November 23,..38
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
Program Services -cont'd
Curriculum writing teams are in place to co-ordinate tlie implementation of new courses
that have recently been introduced by the Ministry.These include Locally Developed
Compulsory Credit Courses in Grade 9 and 10 English, Math, and Science (formerly
referred to as courses at the Essentials level),and twonew Guidance courses for grades
10 and 12 that involveexperiential learning that can be tied to Co-operative Education
credits.
AnAction Plan outlining the nature of all Student Pathways for Success activities and
associated costs will be submitted tothe Ministry byMarie Chambers inmid-November.
Business Services
Facility Services Projects and Maintenance
Capital Projects at Eagle Heights P.S.(Former Oxford Park)and Clara Brenton P.S.The
official rededication for Eagle Heights is scheduled for Thursday,2004 November 18 at
7:00 p.m.
Facility Survey distributed the Ministry Accountability Reports to all schools on 2004
September 27 to be completed and returned electronically to the Ministry by 2004
November 12.
Ten replacement maintenance vehicles have been received by the Board and are
presently being retrofitted with the natural gas conversion kits.
Financial Services
The Ministry of Education's 2003-04 financial statement's package has been received.
Financial Services is in the process of completing the package in conjunction with
Deloitte'syear-end audit (October 04 thru until October 21).The deadline for filing this
package with the Ministry is 2004 November 30.
The Ministry has expanded Education Finance Information System (EFIS)to includea
new Transfer Payment (TP) application to process transfer payments to school boards.
The new web-based application allows boards to access details of Legislated Grants
payments,some miscellaneous payments,and run predefine reports.
-Support Services updates included Transportation Services and the Distribution Centre.
Director's Services
- Duringthe month of October,the Directorvisited Ealing,Bishop Townshend,ArthurFordand
Arthur Stringer Public Schools touringthe school and meeting with students,staff and parent
representatives.
-The Director attended the following meetings and events:I Walk -2004 -Golden Paint Brush
Award Event-International WalktoSchool Week -Manorand Highland Park,Thames Valley
Education Foundation RFP Information Session,UnitedWay Cabinet Meeting,UnitedWay-
Facilities/Leathorne Breakfast,-Printing Services'UnitedWay Octoberfest Lunch,Regional
Education Council,Ontario Rural Council Conference "Leading Through Change",Junior
Achievement Board of Directors and the New Day Program (New PL)Safety Program.
2004 November 23...39
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
Director Services -cont'd
-The Director brouglit greetings and/or presented to the following groups:Risk Watch
Brain Injury Prevention Awareness Session,United Way -Education Centre Kick-Off,
Celebration of Learning in Elgin County,East Williams P.S.Rededicating,North
Meadows P.S.Rededicating.Staff Development -Leadership:The Thames Valley
District School Board Picture -The Director's Perspective,Charge Custodians
Professional Development Session,Parent Learning Conference,Clarke Road S.S.and
Lord Dorchester S.S.Commencements.
- The Director attended the New Day Program (NewPL)Safety Program.Approximately
50 students from Centennial Central P.S.were involved in school bus safety
demonstrations sponsored by Board bus operators,the New PL and our Board.
Charmaine Graves,Learning Supervisor,Languages and Social Sciences and the
Director met with the Chair and members of the London Chapter of Phi Delta Kappa
International to discuss the Second Annual Young Authors Conference to be held on
2005 April 30.
Jeff Major,Learning Coordinator,Mathematics and T echnology and the Director met with
members of the Garrison Community Council to discuss Starbase teacher training
programs to be offered in November.
Drs. Lorna Earl and Lynne Hannay from OlSE/UT met with the Director to discuss the
potential next stages in the Board's partnership with OlSE/UT.
Joan Davie,Principal,Victoria P.S.,and Rose Constable,Teacher,College AvenueS.S.,
accompanied the Director tothe 14**^Annual JuniorAchievement London Business Hall
of Fame Induction Dinner.
Corporate Services update included the Staff Service Recognition Program,Celebration
of Learning in Elgin County,Remembrance Day Service,Supt.Jaze/s Retirement
Reception and the 2004 United Way Campaign.
Staff Development update Included Mentor Training, New Teacher Shadowing Day,
Administrative Mentoring Program,Resumes,Portfolios and Cover Letters,Interview
Readiness session,2004 Learning Conference,Online PD,Professional Reading
Program,Wellness,Staff Development Standards,2005 Leadership Conference,Our
Vision initiatives include Schools and School Councils Inservice,Advisory Committee,
Refinements,and Research.
Public Affairs and Community Relations update included:PA&CR Communications
Committee,School Council Handbook,annual Parent Learning Conference,New PL
elementary features,CBC Newsworld team,RFP Fundraising Consulting
Firm/Consultant,TVEF Student Awards,SIfton Family Foundation Grant,Thames Valley
Secondary School Administrators Council Donation and Student Awards and
Scholarships.
C.Dennett,Manager,Public Affairs and Community Relations,advised that a process
is to be put in place to ensure that Trustees are given advance notice when schools are
involved in a special media focus.
Trustee Anstead commended the Administration for providing clarification regarding the
television news story related to police officers at Glendale High School and Medway S.S.
2004 November 23...40
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.DEPARTMENTAL UPDATES-cont'd
Human Resource Services
Retiree Benefit Plans are being renewed 2005 January and notificationof premium
changes are being sent to retirees.
HR staff is workingwithstaff members intheir return to work program as a result of
non-occupational and occupational Illnesses and injuries.
The first School Council meeting for this school year was held on 2004 September
28:
District School Council Executive elections will take place on 2004 November 18.
The following DistrictSchool Council (DSC) activities were highlighted:
Inserts for Ministryof Education School Council Handbook sent to schools:
2""^Annual School Council Symposium is being heldon2004 November 06;
The DSC Workshops are being organized to be held 2004 November 30;
During September and October the District School Council Communications to
School Councils has communicated with school councils on several topics;
The current complement forElementary Occasional Teacher (LTO)Is 210 (20 retirees).
The short term lists is 1144 elementary (446 retirees).
HR is finalizing all the data input re recent Secondary Staffing changes.
- A second group of teachers for the occasional teacher list have been interviewed with
80 accepted.Presently,750 occasional teachers are on the secondary list (25%
retirees).There are presently 108 LTO assignments of which 11 are retirees.
The Administration responded to questions posed by Trustees.
8.ADJOURNMENT
The meeting adjourned at 8:35 p.m. on motion of J.Hunter.
P.SATTLER,
Chairperson
12.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2004 November 09
5:10 p.m.-6:30 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T.Roberts (Chair)
D.Anstead
J.Bennett
A.Cartler
G.Hart
J.Hunter
P.Jaffe
D.Mugford
S.Peters (+5:45)
P.Sattler
L.Stevenson
J.Stewart
Regrets:S.Doxtator
B.Bryce
P.Gryseels
B.Greene
J.Thorpe
C.Murphy
D.Blair
K.Dalton
J.Emprlngham C.Dennett
G.Jazey
K.Havelka
L.Hutchlnson
M.Sereda
W.Tucker
K.Wilkinson
J.Neville
C.McKenzie
J.Tonner
R.Sims
J.Coyne
W.Scott
2004 November 23...41
13.REPORTS OF COMMITTEES-cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
12.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA-cont'd
The Committee met In camera from 5:10 p.m. to 6:30 p.m.
1.APPROVAL OF AGENDA
The agenda was amended to add Personnel Issue as item 10 and renumbered
accordingly on motion of L.Stevenson.The amended agenda was approved on motion
of D.Stewart.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.CHAIR'S ANNOUNCEMENTS-none
4.DIRECTOR'S ANNOUNCEMENTS -none
5.Confidential personnel and legal matters were discussed.
6.RISE AND REPORT
A motion to rise and report was moved by J.Hunter at 6:25 p.m.and carried.
RECOMMENDATIONS:
1.That approval be granted to enter into negotiations withNeufeld Learning Systems Inc.
to purchase Understanding Math Software for Thames Valley District schools.
2.That contracts be awarded for custodial supplies as follows:
Company Product
Super Poly Garbage Bags
Bruce Edmeades Paper Products
Swish Gordon Custodial Supplies and Chemicals
Bruce Edmeades Salt
3.That Scott Hughes be appointed to the position of Superintendent of Education withthe
Thames Valley DistrictSchool Board effective 2005 January 01.
4.That,in accordance with the Independent Procedure -Promotional Practices:Selection
Procedures and Appointment of Principals and Vice-Principals,the following people be
appointed to the "pool"of candidates ready for appointment to the position of Principal,
Elementary Schools:
Candidates Present Assignment
Nancy Jones Vice Principal,Stoneybrook P.S.
Donald Naylor Acting Principal,Elmdale P.S.
William Rabbitts Acting Principal,South Dorchester P.S.
T.ROBERTS,
Chairperson
The recommendations were moved by T.Roberts and carried.
2004 November 23...42
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
12.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA -cont'd
13.ADJOURNMENT -Thie meeting adjourned at 9:05 p.m. on motion of 8.Peters.
J.HUNTER.
Chairperson
RECOMMENDATIONS FROM THE 2004 NOVEMBER 09 COMMITTEE OF THE WHOLE
MEETING
-That Elementary School Principals survey students in grades 4 - 8 to determine the concentration
of interest in the study of the Ojibwa language.
-That the Chairs*Committee move fonward with the development and planning of a Trustee P.D.
Session/Retreat/Seminar which would be held off site and would include an outside facilitator to
address "How to be an Effective Board of Trustees".A number of other topics which were
suggested in the survey may also be included when planning of this event.
-That the Student Trustee on the Board policy be referred back to the Policy Working Committee
for further consideration.
-That approval be granted to enter into negotiations withNeufeld Learning Systems Inc.to purchase
Understanding Math Software for Thames Valley District schools.
-That contracts be awarded for custodial supplies as follows;
Company Product
Super Poly Garbage Bags
Bruce Edmeades Paper Products
Swish Gordon Custodial Supplies and Chemicals
Bruce Edmeades Salt
-That Scott Hughes be appointed to the position of Superintendent of Education with the Thames
Valley District School Board effective 2005 January 01.
-That,in accordance with the Independent Procedure -Promotional Practices:Selection Procedures
and Appointment of Principals and Vice-Principals,the following people be appointed to the "pool"
of candidates ready for appointment to the position of Principal,Elementary Schools:
Candidates Present Assignment
Nancy Jones Vice Principal,Stoneybrook P.S.
Donald Naylor Acting Principal,Elmdale P.S.
William Rabbltts Acting Principal,South Dorchester P.S.
The recommendations were moved by P.Jaffe and D.Anstead.A motion by L.Stevenson that the
Trustee P.D.Sesslon/Retreat/Semlnar funding be capped failed due to the lack of a seconder.
r \
(^
2004 November 23...43
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
13.b.i.AWARDING OF CONSULTANT CONTRACT
Director Bryce referred to the Board's motion of 2004 February 24.The Administration
was directed to prepare a discussion paper regarding current accommodation Issues and
future directions for discussions with all stakeholders to address the decisions and
choices that the Board and communities will face in the next decade as well as to
consider Innovative strategies being developed in other jurisdictions.
At the Director/System Review Committee meetings of 2004 June 16 and 22, the
concept of addressing the expectations of the 2004 January 24 motion as well as the
direction provided during the 2004-05 budget development process by engaging the
expertise of an external consultant was explored.Subsequently,the C.N.Watson and
Associates Ltd.Report to the Lakehead DistrictSchool Board (LDSB)was distributed to
Committee members.
On 2004 September 14,the Director/System Review Committee reviewed the feasibility
of conducting a system demographic study similar to the LDSB that would ensure the
Board's Focus on Excellence forall Thames Valley students inthe years to come.Atthe
2004 September 14 Committee ofthe Whole meeting the Idea of engaging a consultant
to provide a Board-wide big picture of long range accommodation needs considering
Innovative approaches by other boards across the province was considered.
At the 2004 September 21 Director/System Review Committee meeting the following
motion was carried:
That the Director/System Review Committee support moving to the next step
and obtain approval from the Board to hire the recommended consulting firm.
The following proposed parameters under which the consultant would operate were also
developed:
I.Assess the impact that demographic trends will have on future accommodation
needs;
li.Recommend program and facilitystructuresthatwould enhancetheeducational
and economic strengths of the local communities;
ill Demonstrate,under the Ministry's Accountability Framework,"efficient and
effective"use of the Board's capital resources;
Iv.Include in any analysis the impact on total board costs/savings ofall factors such
as,but not limited to,transportation,facility maintenance,facility operations
(heat and utilities),and staffing;
V.The production of any report or recommendation be delayed until such time as
the Minister of Education provides the promised guidelines on school closure
(school facilities review).
On 2004 September 25 the Board voted to authorize Administration to negotiate a
contract with C.N.Watson and Associates Ltd.In accordance with the established
parameters.
2004 November 23...44
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
13.b.i AWARDING OF CONSULTANT CONTRACT -cont'd
Cynthia Clarke,Associate Director of C.N.Watson and Associates Ltd.,addressed the
Board on 2004 November 02 regarding general demographic issues,Innovativeschool
organizational structures and the recent LDSBstudy. In response to questions,Ms.
Clarke Indicated that the study, f approved,would include meetings with municipal
planners to validate projected growthand enrolment data.Itwas noted that a finalreport
would not be released until the Minister of Education announced new guidelines on
school closures to ensure Inclusion Intothe C.N.Watson Report recommendations.
Director Bryce emphasized that a consultant's report does not In Itself result In the
closure ofany school. When the report and Its recommendations are presented to the
Board, the trustees will have to decide on any future'action in accordance with existing
Board policies.
RECOMMENDATION:
That the proposal from C.N.Watson and Associates Ltd.,to provide consultant service
to the Board at a fee for professional services not to exceed $65 200 (excludingGST)
in regards to a LongTerm Accommodation Plan forthe Board be accepted and that the
Board enter intoa contract withC.N.Watson to undertake a long term accommodation
study.
The recommendation was moved byP. Jaffe and G. Hartand approved on a poll vote
as follows:
YEAS: D.Anstead,J. Bennett, S. Doxtator, G. Hart, J. Hunter, P. Jaffe, D.
Mugford,D.Stewart,T.Roberts,P.Sattler
NAYS: A.Cartier,S.Peters,L.Stevenson
ABSTENTIONS:None
Student Trustees R.Preston and S.Ross offered their non-binding vote as Yea.
Following approval of the Consultant Contract recommendation,P. Gryseels, Executive
Superintendent,Operation Services,provided clarification related to the current status of
the four outstanding Area Accommodation Studies as well as the Elementary School
French Immersion Accommodation Review Plan. The Administration presented the
following recommendation:
That any decision with respect to the Elementary School French Immersion
Accommodation Review Plan be deferred until such time that the Long Term
Accommodation Plan is presented to the Board.
The recommendation was moved by P.Sattler and D.Anstead and carried.
A
2004 November 23...45
13.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE CHAIRS'COMMITTEE
MEMBERS
J.Hunter T.Roberts
J.Bennett
Regrets:P.Sattler
2004 November 16
4:00 p.m. - 6:10 pm.
ADMINISTRATION AND OTHERS
B.Bryce
8.Christie
1.APPROVAL OF AGENDA- Item 8a -"Native Appointment"was added to the agenda.The
agenda,as amended,was approved on motion of T.Roberts.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF NOVEMBER 23.2004 BOARD MEETING AGENDA
The 2004 November 23 public and in-camera Board meeting agendas were discussed.
Copies of the administrator assignments were requested to be Included with the meeting
material.
4.CORRESPONDENCE
The following correspondence will be added to the agenda package under
"Communications":
•Minister of Finance re Ontario Health Premium;
• Le Consell scolaire public de district du Centre-Sud-Quest.
5.PROCESS FOR HANDLING INFORMATION REQUESTS FROM INDIVIDUAL
TRUSTEES
Director Bryce sought input regarding requests for information received from trustees that
would require significant research.He suggested that a process be developed to guide
future requests and that all trustees be made aware of the request and information
provided.
It was agreed that future requests will be directed through the Chair.If the information is
readily available,itwill be provided.Ifitis not,the Chair will advise the trustee seeking the
information to bring a motion to the Board for consideration.
6.DIRECTOR SYSTEM REVIEW COMMITTEE -CONSULTANT
The Director apprised the Committee of a discussion with the CN Watson consultant
regarding questions raised following her presentation to the Board on November 9. Mr.
Bryce provided copies of the draft report for the November 23 Board meeting for input.
7.DISTRICT SCHOOL COUNCIL UPDATE
Chair Hunter advised that she and Tnjstee Roberts met with members of the TVDSB
School Council to discuss several issues of mutual Interest.
The Council has sought space on the community recognition wall at the Education Centre.
8.OTHER BUSINESS
a.Native Appointment
It was agreed that the Committee will look to the Board for input on potentially increasing
the number of Native representatives on the Board.A Board motion will be required.
The Committee endorsed the concept.
2004 November 23...46
13.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE CHAIRS'COMMITTEE -cont'd
9.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Tuesday,December 14, from 12:00-2:00 p.m.
10.ADJOURNMENT -The meeting adjourned at 6:10 p.m. on motion of J.Bennett.
RECOMMENDATIONS:none
J.HUNTER
Chairperson
Adiscussion was held regardingthe appropriate forumforasking questions ofthe Administration
during a Boardmeeting. The following motion was movedbyP. Jaffe seconded byT. Roberts
and carried:
That the Board add "Questions ByMembers"tothe regular Board meeting agenda and that
prior notice be given to the appropriate Supervisory Officer.
Adiscussionwas heldrelatedto Native Appointments (item 8.a) regardingthe Ministry's request
to increase First Nations representation across the province.Trustee Hart emphasized that the
Board's positionregarding this ImportantIssue needs to be clarifiedpriorto OPSBA's response
tothe Ministry.Trustee Doxtator advisedthat she presently represents the Iroquois,Ojibwa and
DelawareFirstNationsand that the consensus among the ChiefsIs It that they are comfortable
with their present representation.Itwas noted that the Thames ValleyBoard far exceeds the
present regulations for First Nation Trustee representation on school boards.
d.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2004 November 23
MEMBERS PRESENT
D.Anstead
J.Bennett
A.Cartier
8.Doxtator (6:20)
G.Hart
J.Hunter
P.Jaffe
D.Mugford
8.Peters
T.Roberts (Chair)
P.Sattler
L.Stevenson
J.Stewart
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
P.Gryseels
C. Murphy
J.Thorpe
D.Biair
K.Dalton
J.Emprlngham
K.Havelka
L.Hutchlnson
G.Jazey
M.Sereda
W.Tucker
K.Wilkinson
S.Christie
S.Dawson
C.Dennett
The Committee met In camera from 5:07 p.m. to 6:43 p.m.
1.APPROVAL OF AGENDA
The agenda was amended to add Item7. d. - ElementaryVice-PrincipalAppointmentPool.
The Elementary Vice-Principal Assignments were includedwith Item 7.a. The agenda,as
amended,was approved on motion of J.Hunter.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential personal and legal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved by J.Stewart at 6:48 p.m.and carried.
2004 November 23...47
13.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA -cont'd
RECOMMENDATIONS:
1.That the motions approved at the in-camera session of 2004 November 23 related to
appointments to permanent teaching status and a resignation by mutuai consent be
approved.
2.That,in accordance with the independent Procedure -Promotionai Practices:Seiection
Procedures and Appointment of Principals and Vice-Principals,the following person be
appointed to the pool of candidates ready for appointment to the position of Vice-Principal,
Elementary Schools:
Cindy Kissau Present Assignment -Acting Vice-Principal
Cleardale Public School
T.ROBERTS,
Chairperson
The recommendations were adopted on motion of T.Roberts and G.Hart and carried.
14.MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
The following motion was moved by L.Stevenson and D.Anstead and carried:
Whereas the Thames ValleyDistrict School Board Is a caring, learning community that imparts
the value of respect for diversity;
And whereas students with exceptionalities are an integral part of school communities that
support learning in a caring environment;
And whereas the Board is committed to offering a full spectrum of services;
Be it resolved that the Board ask the Senior Administration to explore initiatives to enhance
current opportunities for the inclusion of students with exceptionalities in regular classrooms.
Administration will provide to SEAC an action plan and recommendations to be considered inthe
Special Education Plan Review for the 2004-2005 school year.
15.ADDITIONAL BUSINESS-none
16.COMMUNCIATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE
Trustee Hart advised that the OPSBA Board of Directors will be meeting on 2004 November 26-27
in Toronto.
b.STUDENT TRUSTEES UPDATE
K.Preston,Student Trustee,advised that on 2004 November 5 - 6 he attended the OSTA-AECO's
Fall General Meeting in Toronto.He provided an overhead presentation of the OSTA mandate and
highlightedthe following presentations/workshops attended:
-Toastmasters workshop on enthusiastic and professional presentations and public speaking;
-Janet Ecker's presentation on her former role as Ministerof Education;
-Jeff Sprang's workshop on media relations and an insightful presentation by Kathy Danby.
- At the Fall General Meeting the constitution was amended.
2004 November 23...48
16.COMMUNCIATIONS
b.STUDENT TRUSTEES UPDATE
-Trustee Preston announced that he was elected to the position of the second vice president on
the English Public Board Council.
- Kory met with Central Elgin Collegiate,Parkside Collegiate and Arthur Voaden S.S.Student
Councils.He advised that during talks with the Arthur Voaden Student Council he was made
aware that there has been no representation fromthe Boardtodismiss or support an articlethat
was published by the media concerning the closure of Arthur Voaden S.S.;
-Trustees were invitedto attend the Student Senate meeting to be held at the Education Centre
on 2004 December at 12:30 p.m.
c.THAMES VALLEY DISTRICT SCHOOL COUNCIL
Aletterwas received from Brenda Hopkins,Chairperson,Thames ValleyDistrictSchool Council,
advising that she will be terminating her position as School Council Representative on the Board's
Special Education Advisory Committee and appointing alternate Ruth Tisdale to the position. The
following motion was adopted on motion of J.Bennett and P.Sattler:
And resolved that Ruth Tisdale be appointed the Thames Valley DistrictSchool Council
representative and ChristineStewart the alternate onthe Board's Special Education Advisory
Committee.
d.MINISTER OF FINANCE
A letter was received from Greg Sorbara.Minister of Finance, to Chairperson Hunter
acknowledging receipt of her letter of 2004 May 31 to Premier McGuinty regarding collective
agreements under the new Ontario Health Premium taxation.
e.CHAIR OF BOARD OF CONSEIL SCOLAIRE DE DISTRICT DU CENTRE-SUD-QUEST
A letterwas received from Ronald Marion,Chair, Boardof Conseil scolaire publicde district du
Centre-Sud-Quest,extending appreciation to the Board for it invaluable assistance in
accommodating students at the Education Centre during the past few weeks following a fire at
Ecole Marie Curie.
f.THE EASTER SEAL SOCIETY
A letter was received from Greg Tamasi,Co-Chair,London-Middlesex District Council,Easter Seal
Society, advising the appointment of Rhonda Telchrob as the Easter Seal Societ/s alternate
representative on the Special Education AdvisoryCommittee. The following motionwas adopted
on motion of L.Stevenson and P.Sattler.
And resolved that Rhonda Telchrob be appointed the alternate representative of the Easter
Seal Society on the Board's Special Education Advisory Committee.
17.NOTICE OF MOTION
The following Notice of Motion was received from Trustee Cartier for consideration at the 2004
December 21 meeting:
Whereas trustees are receiving calls from parents and the Ministryof Education recently
received communication on the subject;
Be it resolved that the Administration submit a written report for discussion at a regular Board
meeting outlining at which grade sexual diversity discussions are scheduled at the
elementary school levelwithinthe Board's Safe Schools policyactivities.
2004 November 23...49
18.GOOD NEWS ITEMS
Chairperson Hunter advised that she has attended a number of Violence Prevention performances.
Trustee Stevenson highlighted a recent adult secondary school graduation ceremony she attended.
Chairperson Hunter reminded trustees of the London Celebration of Learning event scheduled to be held
on 2004 November 30 at White Oaks Public School.
19.ADJOURNMENT
The meeting adjourned at 10:55 p.m.on motion of S.Peters and P.Jaffe.
CONFIRMED:
Chairperson
2004 November 23...50
SUMMARY OF APPROVED RECOMMENDATIONS OF 2004 NOVEMBER 23
That the Chairperson's Valedictory Address be spread upon the minutes.
That the motion related to establishing an Audit Committee be deferred for consideration following the
Trustee P.P.session at which time it will be discussed.
That the list of regularly scheduled Board,Committee of the Whole and Information Committee of the
Whole Meeting Dates for the period 2004 December 01 to 2005 November 30 be approved.
That Elementary School Principals survey students in grades 4 - 8 to determine the concentration of
interest in the study of the Ojibwa language.
That the Chairs'Committee move forward with the development and planning of a Trustee P.D.
Session/Retreat/Seminar which would be held off site and would include an outside facilitator to address
"How to be an Effective Board of Trustees".A number of other topics which were suggested in the
survey may also be Included when planning of this event.
That the Student Trustee on the Board policy be referred back to the Policy Working Committee for
further consideration.
That the motions approved at the in-camera session of November 23,2004,related to appointments to
permanent teaching status and a resignation by mutual consent be approved.
That approval be granted to enter into negotiations with Neufeld Learning Systems Inc. to purchase
Understanding Math Software for Thames Valley District schools.
That contracts be awarded for custodial supplies as follows:
Company Product
Super Poly Garbage Bags
Bruce Edmeades Paper Products
Swish Gordon Custodial Supplies and Chemicals
Bruce Edmeades Salt
That Scott Hughes be appointed to the position of Superintendent of Education withthe Thames Valley
District School Board effective 2005 January 01.
That,in accordance with the Independent Procedure -Promotional Practices:Selection Procedures and
Appointment of Principals and Vice-Principals, the following people be appointed to the "pool"of
candidates ready for appointment to the position of Principal,Elementary Schools:
Candidates Present Assignment
Nancy Jones Vice Principal,Stoneybrook P.S.
Donald Naylor Acting Principal,Elmdale P.S.
William Rabbitts Acting Principal,South Dorchester P.S.
That the proposal from C.N.Watson and Associates Ltd., to provide consultant service to the Board at
a fee for professional services not to exceed $65 200 (excluding GST) in regards to a Long Term
Accommodation Plan for the Board be accepted and that the Board enter into a contract with C.N.
Watson to undertake a long term accommodation study.
That any decision with respect to the Elementary School French Immersion Accommodation Review
Plan be deferred until such time that the Long Term Accommodation Plan is presented to the Board.
2004 November 23...51
SUMMARY OF APPROVED RECOMMENDATIONS OF 2004 NOVEMBER 23 -cont'd
That the Board add "Questions ByMembers" to the reguiar Boardmeeting agenda and that priornotice
be given to the appropriate Supervisory Officer.
That,in accordance with the Independent Procedure -Promotional Practices:Selection Procedures and
Appointment of Principals and Vice-Principals, the following person be appointed to the pool of
candidates ready for appointment to the positionof Vice-Principal,Elementary Schools:
Cindy Kissau Present Assignment - ActingVice-Principal
Cleardaie Public School
Whereas the Thames ValleyDistrict School Board isa caring, learning community that imparts the value
of respect for diversity;
And whereas students with exceptionalities are an integral part of school communities that support
learning In a caring environment;
And whereas the Board is committed to offering a full spectrum of services;
Be it resolved that the Board ask the Senior Administration to explore Initiatives to enhance current
opportunities for the inclusion of students with exceptionalities in regular classrooms.Administration will
provide to SEAC an action plan and recommendations to be considered in the Special Education Plan
Review for the 2004-2005 school year.
And resolved that Ruth Tisdale be appointed the Thames ValleyDistrict School Council representative
and Christine Stewart the alternate on the Board's Special Education AdvisoryCommittee.
Andresolved that Rhonda Teichrob be appointed the alternate representative ofthe Easter Seal Society
on the Board's Special Education Advisory Committee.