4/26/2005 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2005 APRIL 26,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION -Aberdeen P.S.
4.APPROVAL OF AGENDA iV!
5.OFFICIAL RECORD WI
6.RECOGNITIONS
a.Middlesex County Effective Speaking Contest V
-Jennifer Wigle,Delaware Central P.S.
-Rachel Berta,Medway H.S.
b;London District Science Technology Fair V
c.Marion Drysdale Awards V
-Nancy Taylor,Woodstock &District Developmental Services
-Stephen Benaway,A.B.Lucas S.S.
d.Canadian Merit Scholarship National Award V
-Past Student Trustee Matthew Reid
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.CONFIRMATION OF MINUTES
a.Regular Board Meeting,2005 March 22 M
11.REPORTS FROM THE ADMINISTRATION
a.2005-06 Preliminary Budget Update M
i Special Education/Partnerships for Excellence Funding M
ii.Restricted Grants M
b.2005-06 Special Education Plan Update M
12.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2005 February 01 M
b.SEAC Chair's Summary,2005 April 05 M
(to be faxed prior to meeting)
c.Budget Advisory Committee,2005 ApriM 3 M
d.Committee of the Whole,2005 April 12 M
e.Chairs'Committee,2005 April 20 M
f.Committee of the Whole,in Camera,2005 April 26 V
13.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
Trustee L.Stevenson -deferred to 2005 May 24
14.ADDITIONAL BUSINESS
15.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.Student Trustees'Update V
c.Assistant Deputy Minister of Education M
d.Premier of Ontario M
16.NOTICE OF MOTION -none
17.QUESTIONS BY MEMBERS
18.GOOD NEWS ITEMS -"Did you know..."
19.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2005 APRIL 26
The Board met in regular session on 2005 April 26 inthe Board Room at the Education Centre, meeting in
public session at 7:15 p.m.The following were In attendance:
TRUSTEES
D.Anstead
J.Bennett
A.Cartier
G.Hart
ADMINISTRATION AND OTHERS
B.Bryce
P.Gryseels
B.Greene
0.Murphy
J.Thorpe
D.Blair
Regrets:S.Doxtator
J.Hunter (-9:07)
P.Jaffe
D.Mugford
S.Peters
K.Preston
K.Dalton
J.Empringham
K.Havelka
8.Hughes
L.Hutchlnson
B.Tucker
K.Wilkinson
T.Roberts
S.Ross (-10:10)
P.Sattler
J.Stewart
L.Stevenson
S.Christie
C.Dennett
K.Meeson
J.Roth
W.Scott
1.CALL TO ORDER.
Chairperson of the Board Graham Hart called the meeting to order.
2.13.0 CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to the Aberdeen P.S.,Junior/Intermediate Choir and
conductor James Gardinerfor leading inthesingingof O'Canada,performinga musicalselection and
presenting a school-produced video supporting itsAnti-smoking campaign.
4.APPROVAL OF AGENDA
The agenda was approved on motion of J.Stewart and L.Stevenson.
5.OFFICIAL RECORD
S. Christie,Supervisor,Corporate Services,read the following notice into the minutes:
"We regret to record the death of Alex Rumbold, a 16 year-old student at South Secondary
School, London,on 2005 March23; Stuart Arthur,a 16 year-old student at Nonwich District High
School, Norwich, on 2005 March 26; and Marc Matthews, a 17 year-old student at College
Avenue Secondary School,Woodstock,on 2005 April05."
6.RECOGNITIONS
a.MIDDLESEX COUNTY EFFECTIVE SPEAKING CONTEST (John Gummow Effective
Speaking Awards)
The congratulations of the Board was extended to Jennifer WIgle,a Grade 8 student at Delaware
Central P.S.,(Delaware)and Rachel Berta, a Grade 9 student at MedwayS.S.,(Arva) this year's
recipients of the Middlesex County Effective Speaking Contest (John Gummow Award for
Effective Speaking).
The Award was established in memory of Mr.Gummow,the first Director of Education in
MiddlesexCounty, and is presented annuallyto the highest-ranked elementary and secondary
student in the competition In Middlesex County schools.The students presented their award
winning speeches.
2005 April 26...2
6.RECOGNITIONS -cont'd
a.MIDDLESEX COUNTY EFFECTIVE SPEAKING CONTEST (John Gummow Effective
Speaking Awards)-cont'd
Mr.Gummow'sdaughter,Katharine Barnes,expressed her appreciationand congratulationsto
the students fortheir originality and excellence In effectivespeaking and presented them with a
commemorative gift.
Chairperson Hartapplauded all oftheThames Valley studentsforsuccessfullycontributing tothe
effective-speaking contest.
b.LONDON DISTRICT SCIENCE TECHNOLOGY FAIR
The 34th London District Science Technology Fair (LDSTF)was held in 2005 April.Members
ofthe LDSTF Board,Dr.Ted Medzon and Malcolm McLean,Co Chairs and Dr.Patrick Whlppey,
Physics,UWO,explained thatthe LDSTF isan independent,non-profit,voluntary organization
dedicated to promoting the concepts of scientific Inquiry tothe district youth.
The Fair supports,encourages and operates activities that promotethe advancement of science
and technology among students of all ages and abilities to benefit both the education systems
and the community in general.The Fair gives students from Grade 6to GAG level in the city of
London and Middlesex,Oxford and Elgin counties an opportunity to demonstrate and improve
their scientific skillsand talents. Moststudents compete In theirlocalschool and enter the District
Fair as school representatives.Uptofour Londonand districtexhibits will advance to the Canada
Wide Science Fair.
Mr.iWcLean introduced A.B.Lucas student David Wang and presented him with the Pfizer
Canada Award for his submission entitled,"Making A Magic Herb Against SARS".
c.MARION DRYSDALE AWARDS
The congratulations ofthe Board were extended to Nancy Taylor,Adult Learner,Woodstock and
District Developmental Services (Woodstock)and Stephen Benaway,student,Lucas S.S.,
(London),winners ofthe Ontario Secondary School Teachers'Federation (OSSTF)District 11 -
2005 Marion Drydale Awards.Each winner received a $300chequeand attendedthe annual
awards presentation ceremonyattheOSSTFAnnual Meeting held in Toronto on2005 March 14.
AvideoofMs.Taylor In her programwas presented.
d.CANADIAN MERIT SCHOLARSHIP FOUNDATION NATIONALAWARD
Past Student Trustee Matthew Reid was recognized for being selected as the recipient of the
Canadian Merit Scholarship Foundatlon/Weston National Award.The CMSF/Weston National
Award isan $8 000 grant renewable for a total of four consecutive undergraduate years and Is
awarded In recognition ofthe significant contributions ofa young leader in the community and
encourages his/her tocontinue to develop the breadth ofexperience required for responsible and
creative leadership.
Matthew thanked the Board for the experience that he was able to accumulate during his year
as student trustee.
7.CONFLICTS OF INTEREST - No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS
Chairperson Hart reported that the Student Trustee election istobe held on 2005 April 28.He
advised that he and Trustee Sattler have met withthe candidates which include four from the rural
area and three from the city of London.He invited Trustees to participateinthe election process on
April 28.
Chair Hart advised that 2005 May02 is Education Week and that numerous events have been
scheduled across Thames Valley.
2005 April 26...3
8.CHAIR'S ANNOUNCEMENTS-cont'd
He reminded trustees of the caucus scheduled for 2005 May03 from 4:00 p.m. to 6:00 p.m. and
advised that trustees unable to attend may submit their comments to him priorto the meeting.
9.DIRECTOR'S ANNOUNCEMENTS
B.Bryce,Director of Education,advisedthatthe 75"*anniversary ofthe Thames Valley Education
Week begins at 7:15 a.m.,on 2005 May 02 in the Education Centre Atrium with the New PL
broadcasting the kick-offactivities. This year's theme is "Inspiring Excellence"and four of the five
Awardof Excellence winners will be in attendance fora presentation and reception to be held at 10:00
a.m.in the Atrium of the Education Centre.
On 2005 May05, the Award of Distinction ceremony is to be held with a reception in the Thames
Room at 6:30 p.m. followed by presentations at 7:00 p.m.In the Sir Adam Beck Auditorium
recognizing the nominees and winners across Thames Valleyfor their outstanding contributions to
the caring,learning community.
C. Dennett,Manager,Public Affairs and Community Relations advised that an extensive list of
Education Week events/activities across Thames Valleyis posted on the TVDSB website.
10.CONFIRMATION OF MINUTES
a.The minutes of the Regular Board Meeting,2005 March 22 were adopted on motion of L.
Stevenson and D.Mugford.
11.REPORTS FROM THE ADMINISTRATION
a.2005-06 PRELIMINARY BUDGET UPDATE
B.Greene,Executive Superintendent,Business Services provided an update on budget Issues
Identified by the Board at Its meeting of 2005 April 12.
At the Board meeting held on 2005 April 12, the minutes of the Budget Advisory Committee
meeting of 2005 April 06 were approved.This included a motion that the item "Budget Update"
be Included on each subsequent agenda of meetings of the Board untilthe 2005-06 budget Is
approved.Supt.Greene advised that this meeting will Include Issues related to Special
Education,Partnerships for Excellence and Restricted Grants.He noted that commencing next
year the process of providing budget updates will begin ineariy January.
SPECIAL EDUCATION
J. Roth,Manager,Financial Services,explained that special education Isa protected envelope
under the funding model.The special education allocation establishes the amount each board
must spend on special education programs.The Ministry specifies types of spending forwhich
the grant may be used and the list of allowed costs.Each year the Executive Superintendent of
Business and Manager of Financial Services present the actual audited results and the
preliminary budget tothe Special Education Advisory Committee (SEAC).The Ministry,in2004-
05,announced the elimination of the Intensive Support Amount (ISA) 2 &3 claims process.It
was noted that a new funding process to replace ISA has not been announced.Mr.Greene
advised that for the 2005-06 Preliminary Budget,the same level of funding that existed under ISA
has been assumed.
PARTNERSHIPS FOR EXCELLENCE
Partnerships for Excellence is a Thames Valley initiativefor Junior Kindergarten (JK) to Grade
3.Funding for the initiatives Is provided through the Learning Opportunities and Special
Education grants.The Ministry requires that the Board spend the Learning Opportunities portion
of the grant to Improve eariy literacy of JK to Grade 3 students.The Special Education portion
of Partnerships for Excellence is Intended to support early Interventions and enhanced programs
for JK to Grade 3 students with speech and language disorders and learning disabilities.
2005 April 26...4
,11.REPORTS FROM THE ADMINISTRATION -cont'd
a.2005-06 PRELIMINARY BUDGET UPDATE -cont'd
RESTRICTED GRANTS
Ms.Roth explained that the Ministry has introduceda number of new grants that reflecttheir
focus and priorities.These grants are specific in nature,requiring boards to spend them on
specifically defined issues within predetermined timelines.Moneynot utilized maybecarriedover
to the following year.
These grants Include the following:
Student Pathways for Success
Rural Education Strategy
Primary Class Size Reduction
Student Literacy
TERI -Tech Education Renewal
- PD Cumculum Implementation
PSAB Initiative
Mentor Demonstration
-Turnaround Teams Program
French-Language Learning
Reconnecting Off-Roll Students
School Capacity Building
Literacy and Numeracy Secretariat
Pathways to Employablllty
Good Schools Open
Supt.Greene summarized that this isthepresentstatusofthethreeissuesas theyappear in the
preliminary budget.They are to be adjusted as required based on the actual funding
announcement.
It was noted that the Budget Advisory Committee will be discussing the Trustees
input/suggestions at Its next meeting to be heldon2005 May 04.
b. 2005-06 SPECIAL EDUCATION PLAN (DRAFT)
Superintendent B.Tucker,Program Services,presented an update on the draft Thames Valley
District School Board Special Education Planfor 2005-2006.Headvisedthatthe Plan reflects,
for asecond year,theresponseto public input in partnership with Home and School Associations
and School Councils.Trustees were requested to review the draft Plan and were invited to
provide input to be included In It.
Supt.Tuclcer highlighted,inan overhead presentation,the proposed amendments tothe draft
Plan Including Section 2.11 (Special Education Staff)and advised that Section 3.0 (Roles and
Responsibilities ofthe Special Education Advisory Committee)istobe reviewed by SEAC.
In accordance with Ontario Regulation 306- Special Education Programsand Sen/ices,section
2(3)(4):(3)"Every board shall ensure thatthe special education plan ofthe board is reviewed
annually by the board and that the review is completed prior to July 31 in each year."(4)"In any
year where the special education plan is amended by the board,the amendment shall be
submitted tothe Minster for review onor beforeJuly31 In that year."
TIMELINES
The following dates for the review and submission ofthe Plan werealso highlighted:
Review of Plan
- ongoing since 2003-2004 school year
-2005 April05 - SEAC meeting
-2005 May 03 - SEAC meeting
- 2005 May 11 -Special SEAC meeting
2005 April 26...5
11.REPORTS FROM THE ADMINISTRATION -cont'd
b.2005-06 SPECIAL EDUCATION PLAN (DRAFT)- cont'd
Submissions
-2005 April 19 - Executive Council Report
-2005 April 26 -Draft Plan to the Board
-2005 May 24 - Final Draft to Board
- 2005 June 28 -Board Approval ofSpecial Education budget
- prior to 2005 July 31 -submission to the Minister for review
12.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
Members
2005 February 01
12:15 p.m.-3:10 p.m.
P.Sattler,Trustee (Chair)J.Steele,Leaming Disabilities Association -London
D.Anstead,Trustee (+12:22, -2:00 p.m.) Region (LDA-LR)
L.Stevenson,Trustee A.Loebus, LondonDownSyndrome Association
B. Hoffman,AutismSociety Ontario London and (+1:15)
District B.Bialik,London Down Syndrome Association
B.Hunwitz,Association for BrightChildren B.Montminy,Madame Vanier Children's Services
(Thames Valley)B.Booking,Thames Valley Children'sCentre
D. Ensing, Association for Bright Children L.Manicom,Thames ValleyDistrictCouncilof
(Thames Valley)Home and School Association
S.Wilson,Community Living London,Oxford,R.Tisdale,Thames Valley District School Council
Elgin,Middlesex C. Stewart,Thames Valley District School Council
A.Morse,Easter Sea!Society L.Wilhelm.Voice
P.Gillis,Integration Action for Inclusion London
Chapter (lAI)
Administration and Others
V.Towell,Secondary Principal B.Tucker, Superintendent of Education (+1:50)
M.Hubert, Corporate Services Assistant S. Campbell, Learning Supervisor
Regrets: C. Oke, G. McGahey, P. Cook, J. Worthington,S. Seymour
Absent:J.Ross
1.CALL TO ORDER
The meeting convened at 12:15 p.m. in the Katherine Hariey Room at the Education Centre.
2.CONFIRMATION OF AGENDA
"Identification,Placement and Review Committee (IPRC) Waivers"was added as item 11 and
"Adjournmenf re-numbered as item 12.The agenda was confirmed as amended on a motion
by L.Stevenson.
3.CONFLICTS OF INTEREST
No conflicts of interest were declared.
2005 April 26...6
12.REPORTS OF COMMITTEES -cont'd
а.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
4.SEAC UPDATES
-Special Announcement
ChairSattler Introduced Steve Campbell,Learning Supervisor,whois currently undercontract
while VIcki Corcoran,Learning Supervisor,isonsecondment tothe Ministry of Education.IVlr,
Campbell,previously with the London Boardfor16years, was welcomedto the Committee.
5.REPORT OF MEETING FROM 2005 JANUARY 4
The reportofthe 2005January04 meeting was approvedona motion byR.Tisdale.
Business Arising From the Report
Chair Sattler reported on item 9.1 ofthe report which discussed publishing members'personal
information on the SEACwebsite. She stated that a signed release from each member would
be necessaryto authorize the posting of personal data.It was noted thatmembers'personal
information is included as part of the Special Education Plan which can be viewed and
downloaded from the Board's site.ItIs to be detennined whether inclusion of SEAC members'
personalcontact Information ontheSpecial Education Planisa Ministry requirement.The SEAC
Members section of the Board's website should indicate contact information for the Associations
along withthe names ofthe current representatives.
5.1 RECOMMENDATIONS FROM REVIEW OF SEAC MEETING
EVALUATION FORMS
The review ofthe SEAC meeting evaluations,presented at the 2004 November 23 meeting
by Kyle Heffernan,Learning Co-ordinator,Included several suggestions for re-structuring the
SEAC meetings and evaluation fonns.A sub-committee,established atthe 2005 January
04 SEAC meeting to review Ms.Heffeman's report,suggestedthatthe proposals contained
inthe reportbe adopted into practice with the following modifications:
- •that the sub-committee meet with Steve Killlp,Research and Assessment, to draft a
measurable evaluation form;
-that the Vice-Chair be appointed the official time-keeper beginning with the 2005 March
01 meeting;
- that new agenda items be added for discussion at the end ofthe meeting,as time
permits andthat sub-items,if any,be added where applicable in the existing agenda;
that "Urgent Issues'*becomea partofthe SEAC Updatesand scheduled earlierinthe
agenda;
- that an in-servicebe scheduled to reviewRobert's Rules ofOrder;
-that groups making presentations provide a fact sheettobe attached tothe agenda for
members to review priorto the meeting;
-that the order ofthe agenda be adjusted andthat "Special Education Plan"and "Special
Education Budget Issues"be added as standard items.
б.COMMITTEE UPDATES
6.1 COMMUNICATIONS
Copies ofa report from the SEAC Communications Sub-Committee outlining ideas and
progress In the development ofthe SEAC website were circulated.The main pageofthesite
will include links to several related websites as well as SEAC information such as
membership,agendas and reports,the special education plan,frequently asked questions
(FAQ's),a glossary of special education termsand acronyms,anda "What's New"section.
Samplequestionsandanswersforthe FAQ sectionwere provided anddiscussed anditwas
explained that this area will provide short answers as well as links to additional information,
resourcesand relevant websites.Concems regarding currency of information,definitions,
and language were noted and an annual review ofParentGuides was suggested.Members
were advised tofon/i/ard their concerns and suggestions to A.Morse at abmorse@kwic.com.
2005 April 26...7
12.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
6.1 COMMUNICATIONS-cont'd
Superintendent Tucker and R.Tisdale,Thames Valley District School Council,have provided
specific topics for discussion at Home and School and School Council meetings to
encourage meaningful publicinputforthe 2005-06 Special Education Plan. Documentation
of the consultation process is to be included in the Plan and it was suggested that if
successful, the process be implementedas best practiceforfutureyears.
6.2 PERVASIVE DEVELOPMENTAL DISORDER(PDD)REVIEW
Learning Co-ordinators Carol DeDecker,and Marilyn Foss joined the meeting topresentthe
PDD Review andthe Gifted Review.Ms.DeDecker outlined thedata gathering and analysis
process of the PDDReviewand distributed copies of the draftreport fordiscussion. The
report provided reviewfindings,recommendations for changes or enhancements,and staff
development implications in the areas of assessment and program planning,program
interventions,level of service,and instruction.
Emphasis was placedon assessing social,behavioural,and adaptive skills,jobplacements
fortransitional students,transition planning, and trainingfor bus and van drivers. Detailsof
the reportwere discussed and Ms.DeDeckerresponded to questions.
6.3 GIFTED REVIEW
Marilyn Foss distributed a draftofthe Gifted Reviewand describedthereviewprocess stating
that the preliminary findings indicatethat there is little commonunderstandingofwhat gifted
programming is or should be.The following definition was taken from the section on
Giftedness in The Ontario Curriculum Unit Planner:Special Education Companion (2002)as
a basis for interpreting the data,assessing the state ofcurrent programming,and making
recommendations:
"Giftedness:an unusuallyadvanced degree ofgeneral intellectual ability that requires
differentiated learning experiences of a depth and breadth beyond those normally
provided In the regular school program to satisfy the level of educational potential
indicated."
Thedraftprovided preliminary findings,recommendationsandstaffdevelopment implications
inthe areas of General Findings,Program Interventions, Instruction,LearningEnvironment
and Technology. The reviewis expected to address issues of congregated vs itinerant with
the Intent of providing a full spectrum of service for students.
A need to lobby the Ministry of Education to provide programming standards for gifted
students,similar to PDD standards,was noted.
7.FINANCIAL UPDATE
Executive Superintendent Greene and Jane Roth,Manager Financial Services,joined the
meeting. To accommodate the guests,"FinancialUpdate" was moved to Item7 on the agenda
and "Correspondence"was moved to Item9. Copies of the audited 2003-04 Special Education
and Partnerships for Excellence Financial Results and the Special Education 2004-05 Budget
were distributed.
Mr.Greene discussed the reports explaining the financial position at the end of the 2003-04 fiscal
period and outlining the preliminary 2004-05 Special Education Budget.The budget projected
a deficit of $3 281 581 as a result of Ministry Memo 2004:B11 which indicated that 2004-05
intensive Support Amount (ISA)allocations would be reduced by calculated underspending.An
amount of $4 631 067 was transferred to offset the ISA allocation reduction leaving a reserve
balance of $628 497.The government plans to channel funds not utilized as a result of
underspending into a new Effectiveness and Equity Fund to be reinvested in special education
over the 2004-05 school year.Guidelines for accessing the Fund have not been released.
2005 April 26...8
12.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
7.FINANCIAL UPDATE -cont'd
During the discussion,Mr.Greene explained thatan allocation for transportation ofspecial needs
students,is isolated In the Transportation budget.B.Woodley,Supervisor,Transportation
Services, isto be Invited tothe 2005 March 01 meetingto reportthe details of these costs.
8.SYSTEM ROAD MAP
SPECIAL EDUCATION PLAN 2005-2006
SuperintendentTuckerpresentedaproposed outline oftheSpecial Education System Road-
Map as a separate entity from the Special Education Plan.Guided bythe principles of
Improving student learning,supporting teachers supporting students,and enhancing the
spectrum of service,the road-map Is basedon key conceptssuchas multi-disciplinary and
interdisciplinary teams, anda differentiated approach tostaff development.
It v^as noted that no major changes to the Special Education Plan are planned.It is
anticipated thata draft ofsections requiring modifications w/ill be presented for discussion at
the 2005 March 01 SEAC meeting.
Mr.Tucker presented a letter from St.Clair College regarding its application tothe Ministry
of Education for priority funding to deliver an Ontario College Graduate Certificate Program
in Autism and Behavioural Science.Asa community partner,It is anticipated thatthe Board
would hoststudent work placements if the program is approved.
9.CORRESPONDENCE
9.1 2004 October 14 -Re:Halton District School Board v.Ontario Special Education
(English)Tribunal et al.- Divisional Court file no.105/04
Acopy ofa letter was received,dated 2004 October 14,from the Ministry ofthe Attorney
General to Solicitors Keel and Cotrelle regarding the Halton District School Boardv.
Ontario Special Education Tribunal.
10.FORUM;ASSOCIATION UPDATES
B.Hurwitz,Association for Bright Children,announced that she would be leaving the
Committee and D.Ensing,the current Alternate,would bethe new representative.She plans
to continue on the GiftedReview Committee.Trustee Stevenson thanked Ms.Hurwitz for
her contributions overthe past several years.
A..Loebus was welcomed as the representative for London Down Syndrome Association
replacing Ed Hager and Bev Bialik was named as thenew alternate.It was suggested that
an induction process be developed to ensure that new members and alternates receive
current documentation and manuals.
11.IDENTIFICATION.PLACEMENT AND REVIEW COMMITTEE (IPRC)WAIVERS
It was requested that a discussion ofthe Policy and Procedure around IPRC waivers be
included on the 2005 March01 SEAC agenda.
12.ADJOURNMENT
The meeting was adjourned at 3:10 p.m.,ona motion by R.TIsdale.
P.SATTLER,
Chairperson
2005 April 26...9
12.REPORTS OF COMMITTEES -cont'd
b. SEAC CHAIR'S SUMMARY 2005 April 05
The following are highlights oftheSpecial Education Advisory Committeemeetingheldon2005
April 5. A full report will be presented tothe Boardat Its2005 May 24 meeting.
INCLUSION SYMPOSIUM
SEAC received a presentation on a one-day Inclusion symposium planned for the end of the
school year, to assist In addressing the Board motion on enhanced opportunities for inclusion
(passed atthe 2004 November 23 Board meeting).Community agencyrepresentatives,Board
administration,school representatives, and students will be Invited to attend.After a lengthy
discussion on how broadly "inclusion"should be defined, It was determined that the focus of this
forum Is Special Education.However,manymembers expressed Interest inthe possibility ofa
broader Inclusion forum that would also address Issues related to race, gender, sexual
orientation,religion,ethnic origin,etc. Such a forum couldbe organized jointly with Safe Schools
as a longer-term project.
TIMING OF SEAC MEETINGS
SEAC discussed the results ofa survey of member agencies Executive Directors distributed In
2004 December,which showed ED support formovingSEAC meetings to an evening Instead of
daytimeformatinorderto enhance the participation oftheir members. A motion was approved
to hold several evening SEAC meetings over the next year, and then move all SEAC meetings
to an eveningformateffective with the appointmentofa new termofSEAC(2007January 01).
SPECIAL MEETING
A special meeting will be held on 2005 May 11 at 7:00 p.m. to discuss the Special Education Plan
and the Special Education Budget
SPECIAL EDUCATION TRANSPORTATION
SEAC reviewed the slide presentation on the Implications of the Ministry's proposed
transportation funding model.Scenario G, on special education transportation.The Chair of
SEACissending a lettertothe Minister ofEducationstatingSEAC'sconcerns thatthe proposed
funding formula will resultina$3.2 million shortfall forspecialeducationtransportation In Thames
Valley.
IPRC WAIVERS
SEAC discussed Principals'use of IPRC waiver forms.Staff are preparing a letter to Principals
to ensure that the waivers are used appropriately, for discussion at the 2005 May03 meeting.
SPECIAL EDUCATION PLAN
The draft 2005 -2006 Special Education Plan was discussed.SEAC was informed that the Junior
Gifted class at Mountsfield P.S. is to be moved to another school (location TBA)effective 2006
September.The Intermediate Gifted class currently offered at Mounstfleid P.S.will remain.
P.SATTLER,
SEAC Chair
2005 April 26...10
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE BUDGET ADVISORY COMMITTEE 2005 April 13
9:00 a.m.-10:35 a.m.
MEMBERS ADMINISTRATION AND OTHERS
D.Anstead (Chair) G. Hart B.Greene S. Christie
T.Roberts p.Hearse C.Dennett
J.Pratt
Regrets:P.Jaffe
1.APPROVAL OF AGENDA -Theagendawas approved on motion ofT.Roberts.
2.CONFLICTS OF INTEREST-none declared
3.REPORT OF 2005 APRIL 6 •
The reportofthe2005 April 06 meeting was provided for information and reference.It was
suggested thata wrap-up meeting be planned after the Budget is approved toset up a high
level agenda for next year's process and time lines.
It was noted that trustees appreciated the initiative taken by the committee in establishing a
protocol for future years to provide opportunities for budget discussion and public input.
4.PRELIMINARY LIST:COMMITTEE OFTHE WHOLE MEETING 2005 APRIL 12
The list of budget issues presented atthe April 12 Committee of the Whole meeting was
discussed and a schedule was developed for discussion at upcoming meetings ofthe Board.
If trustees have other issues they wish to have addressed,they may be added to the
schedule.
Executive Superintendent B.Greene advised that a Board report will be prepared for
the April 26 Board meeting and will include the scheduled presentation dates.For
each meetingofthe Board,an analysis ofthe Issues scheduled to be discussed at
the meeting as well as the supporting costs will be prepared.
5.ISSUES IDENTIFIED BY TRUSTEES
It was noted that trustees will be invited to apprise Chair Anstead of any additional budget
issues they identify for discussion.
6.2005-06 OPERATING BUDGET DRAFT TIMETABLE -REVISED
Conflicts with the public input meeting dates were discussed.It was suggested that the May
19 meeting in London and St.Thomas bemoved to Wednesday,May 18,to allow for greater
public input.The May 17 meeting In Woodstock and Strathroy will move ahead as
scheduled.
The following motion was moved byG. Hartand carried:
That the revised timetable for the 2005-06 Operating Budget be approved.
A copy ofthe revised timetable Is attached tothe report.
7.COMMUNICATIONS PLAN
Manager C.Dennett described plans to communicate the budget development and public
input processes noting the process used by neighbouring boards.It was agreed that the
presentations will be structured to address pressure points and an opportunity will be
provided for public Input.The meetings will be chaired by trustees representing the region
inwhich the meeting is held.
r
2005 April 26...11
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
7.COMIVIUNICATIONS PLAN -cont'd
Opportunitiesfor input will aiso be providedat the IWay 3 and June 7 informationCommittee
of the Whoie meetings and at a speciai Boardmeeting on June 21 caiiedforthat purpose.
The.website wiii include an invitation and process for the pubiic to provide input.Tlie Board
Bulletin wiii include budget information foilowing each meetingofthe Board.
8.OTHER BUSINESS
a. Public Input Sessions
The formatforthe pubiic input sessions was discussed.Itwas agreed that a trustee for
the region will chairthe meetings with presentations made bythe Senior Administration.
Acommon message wiii be prepared for presenters.Supervisory officers wiii be asi<ed
to attend their area meeting to respond to questions from the pubiic.
An agenda forthe input sessions will be prepared for discussion at the next meeting.
9.DATE AND TIME OF NEXT MEETING
The nextmeetingwas scheduled forWednesday, 2005 May 04at 9:00a.m.In the Middlesex
Room.
10. ADJOURNMENT- The meeting adjourned at 10:25 a.m. on motion of T.Roberts.
RECOMMENDATIONS:None
D.ANSTEAD
Chairperson
d.REPORT OF THE COMMITTEE OF THE WHOLE 2005 April 12
7:05 p.m.-8:45 p.m.
MEMBERS
G.Hart,Chair K.Preston
D.Anstead
J.Bennett
A.Cartier
J.Hunter
D.Mugford
S.Peters
T.Roberts
S.Ross
P.Sattler
L.Stevenson
J.Stewart
ADMINISTRATION AND OTHERS
B.Greene
P.Gryseels
J.Thorpe
C.Murphy
D.Blair
K.Dalton
M.Sereda
K.Wilkinson
K.Bushel!
S.Christie
C.Dennett
W.Scott
Regrets:P.Jaffe
Absent:S.Doxtator
1.APPROVAL OF AGENDA
The agenda was amended to add Ontario Public School Boards'Association (OPSBA)
Annual General Meeting as item 11 and renumbered accordingly.The amended agenda was
approved on motion of J.Stewart.
2005 April 26...12
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
2.CONFLICTS OF INTEREST -No conflicts of Interest were declared.
3.DIRECTOR'S ANNOUNCEMENTS
J. Thorpe, ExecutiveSuperintendent, Human Resource Sen/Ices,represented DirectorBryce
In his absence.He announced that the Director Is presently InToronto participating with
Ministry of Education officialsIn matters related to teacher negotiations.
4.CHAIRPERSON'S ANNOUNCEMENTS
Chairperson Hart advised that a meeting with local MPPs has been tentatively set for 2005
June 03 and that the meeting scheduled for 2005 April 15 has been cancelled.
Chair Hart reported that the next Trustee Professional Development session has been
tentatively scheduled for 2005 May25.The Internal Trustee PD Sub-Committee Isto meet
next Monday,April 18 and further discussion will be held at the Regular Board meeting on
2005 April 26.At that time Trustees will be asked to confirm their attendance at the 2005
May 25 PD session.The External Trustee PD &Finances Sub-Committee Is scheduled to
meet on 2005 April 14 and information related tofunding issues will be presented at the 2005
April 26 Board meeting.
Headvised that discussions will occur at the Chairs' Committee meeting on 2005 April 20
related to the time tablingsurrounding the C.N.Watson Report and that a template is to be
presented at the 2005 April 26 meeting of the Board.Trustees were reminded of the caucus
scheduled for 2005 April 19 to meet withCynthia Clarke,Consultant,C. N.Watson.
5.MONTHLY FINANCIAL REPORTING
The 2005 February 28 month-end financial reports as well as a summary of revenues,
expenditures byexpendituretype,and expenditures by area and typewere provided.
B.Greene,Executive Superintendent,Business Services,advised that 2005 March 31 was
the enrolment count date.A net increase of 676 students Is a combination of an increase
inthenumberofsecondarystudents offsetbya decrease In elementarystudents. Oncethe
actual enrolment numbers are finalizedthe grants will be confirmed.He advised that the net
increase Is goodnewsand isa resultofsecondarystudents returning for all orpartofa fifth
year.
Supt. Greene explained the rationale for hiring additional staff to meet the Ministry of
Education average class size requirement of 22:1. He noted that the costs of hiring
additional staffing will inall likelihood offsetthe Increased grant due to declining enrolment.
J. Roth and the Financial Services staff have begun the process of looking at areas where
savings and surpluses may be realized withinthe budget.
Aquestion and answer period followed.Itwas suggested that a proactive approach be taken
regardingcontinuedfunding forthe Ministry's "ReconnecttoYourFuture"project-that focuses
ongettingstudents back In school. The following motionwas moved by Trustee Stevenson
and carried:
That a letterofsupport be written tothe Ministry of Education regardingthe continuation
ofthe Reconnect to Your Future grant beyond this school year.
Adiscussion was heldrelatedtothe Community Use of Buildings,Facilities and Equipment
(rental and lease agreements).
2005 April 26...13
12.REPORTS OF COWIMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.MONTHLY FINANCIAL REPORTING -cont'd
Supt.Greene explained that the Board provides discounted rental charges to not-for-profit
organizations In accordance with guidelines and funds providedforbythe Ministry ofTourism
and Recreation and the Ministryof Education.He advised that under the new structure rental
applications received on or after 2004 September will be recalculated and that
.applicant/groups may receive a refund based on the new classifications and rental rates.J.
Roth,Manager,Financial Services and Supt.Gryseels are meeting to discuss the allocation
of rental revenues and this information is to be highlighted inthe budget.
6.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING 2005 March 08
1:00 p.m.
Members Present
S. Doxtator,Trustee (Chair)M.Elijah,OKT
G.McGahey,Chippewas of the Thames
Administration and Others
J. Antone, NativeCounsellor C.Murphy,Exec. Supt. Program Services
P. Cornelius, Native Counsellor T.Slllaby-Ramsey,Native Counsellor
E, Good, Learning Coordinator P. Tufts, Principal, H.B.Seal S.S.
M.Hubert,Corporate Services D'.Weeden,Vice-Principal,Saunders S.S.
S.Miller,Attendance Counsellor M.Wolfe, Public Affairs &CommunityRelations
B. Miskiman,Principal,Thames S.S.
Regrets:P.Schuyler,T.Smith,J.Bennett
Absent:C.Comelius,L.Stevenson
In accordance with Board by-law 11.6,the meeting was cancelled because of a lack of
quorum.Those in attendance held a brief,informal discussion.
1.PRAYER
2.APPROVAL OF AGENDA
3.CONFLICTS OF INTEREST
4.CONFIRMATION OF VOTING MEMBERS
5.WELCOME AND INTRODUCTIONS
6.REPORT OF MEETING -2005 February 01.
7.PRINCIPALS'UPDATES
8.ADDITIONAL ITEMS
9.ADJOURNMENT
S.DOXTATOR,
Chairperson
In response to a question regarding changing the Native Advisory Committee meetings to a 1:00
p.m.start time,Supt.Murphy advised that subsequent meeting will resume at 3:00 p.m.except
when the venue changes to a secondary school and then the meeting will begin 1:00 p.m.to allow
students to attend and participate.
2005 April 26...14
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE POLICY WORKING COMMITTEE 2005 April 05
4:04 p.m. -5:15 p.m.
MEMBERS
J.Bennett (Chair)
D.Anstead
A.Cartier
T.Roberts
D.IVliligford
Trustee Visitor - L.Stevenson
ADMINISTRATION AND OTHERS
B. Bryce C. Murphy
S.Christie ' J. Thorpe
1.APPROVAL OF AGENDA -Theagendawas approved on motion ofT.Roberts.
2.CONFLICTS OF INTEREST-none declared
3.COMMITTEE REPORT OF 2005 JANUARY 4 AND TRACKING SHEET-provided for
information
4. INTRODUCTION OF DRAFT POLICY/PROCEDURE -none
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT
a.Poiicy/IJ'rocedure -Selection ofSupplementary Learning Resources
Executive Superintendent C.Murphy joined the meeting to describe public input received on
the.policy/procedure on theSelection ofSupplementary,Learning Resources.She noted that
she has responded to allitems ofinputreceived.
Supt.Murphy highlighted the suggested changes to the wording of the existing policy and
notedthatfourresponses werereceived-three from parentsand one from a staffmember.
She described the input which focused on the relevance to the merits of learning resources,
a request to maintain the current criteria,disagreement with theage 18 requirement for the
petitioner,substitute resources, the time frame for the in-schoo!review committee and
inclusion of a community person on the committee.It was agreed that the word "normally"
would beaddedtothe three-week review processphrase in Section 5.2.3.
Discussion followed on the suggestion that theage 18 requirement be removed from the
procedure.It was noted that parents/guardians of students under the age of 18 currently
speak on the student's behalf and is consistent withthe Education Act.
It was further suggested that a community representative be identified through the School
Council to serve on the In-School Review Committee.It was suggested that the Chair of the
School Council identify a representative in order to meet the three-week review process time
line.
The following motion related to Section 5.3was moved by T.Roberts and carried:
That one community representative be determined in consultation with the School
Council Chair.
The following motionwas moved byT. Roberts and carried:
That the revisions tothe policy onthe Selection of Supplementary Learning Resources
be forwarded to the April 26 Board meeting for approval and the procedure for
information.
2005 April 26...15
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT -cont'd
b.Procedure -SupervisionofEmployees,Procedures forPrincipalInputonSystem Support
Staff
Executive Superintendent J.Thorpe joined the meeting to describe public input on the
procedure "Procedures for Principal input on System Support Staff'.
•He advised that he received one response from a parent w/ho supported the concept and
from employeerepresentatives affectedbythe procedure.All suggested changes were
supported.Mr.Thorpe noted that the document will not be an independent procedure
but a procedure supporting the policyon Supervision of Employees.
The following motion was moved by D.Anstead and carried:
That the revisions to the procedure on Procedures for Principal Inputon System
Support Staff be forwarded to the 2005 April 26 Board meeting for information.
6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
7.SUGGESTED POLICY/PROCEDURE REVISIONS -none
8.OTHER BUSINESS
a.Thames Valley District School Council Recommendations
Recommendations 7 and 8fromthe Thames ValleyDistrictSchool Council annual report
were discussed.
Recommendation 7 -That the TVDSB investigate the Board policyand procedure
and the apparent lack of input in policyworking committee minutes.
Anoverviewofpublicinputreceived duringthe period2001 January to2005 January
was presented.It was noted that at the 2004 May meeting,the practice to report
onlythe substance of the Inputin accordance with privacy legislation was clarified.
It was agreed at that time to report the name of any school council providing input
Infuture, to continue to withhold the names of individuals,and to extend the time line
forreceivinginputto 60 days toallowschool councilssufficienttimeto provide input.
This has been the practice since that meeting.
•Recommendation 8 -That the TVDSB extend the membership ofthe policyworking
committee to include a Thames Valley DistrictSchool Council representative.
It was moved by T.Roberts that the recommendation be accepted.Discussion
followed regarding the responsibility ofthe committee to be policy makers under the
mandate of the Education Act It was noted that the opportunity is in place for the
public, including school councils,to provide input to issues under consideration.The
motion was withdrawn and it was agreed that no action will be taken on this issue.
9.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Tuesday,2005 May 03.
10.ADJOURNMENT -The meeting adjourned at 5:15 p.m.on motion of T.Roberts.
2005 April 26...16
12.REPORTS OF COMMITTEES-cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
RECOMMENDATION:
1.Thatthe revisions tothe policy onthe Selection of Supplementary Learning Resources be
approved.
J.BENNETT.
Chairperson
A discussion was held regarding the Thames Valley District School Council's (TVDSC)
recommendation to extend the membership of the Policy Working Committee to include a
TVDSC representative.Trustee Sattler asked if there was merit in looking at the way other
school boards have structured their committee.Trustee Roberts responded thatthe Policy
Working Committee works effectively and efficiently and as elected officials Trustees, as
mandated,arethe voting members onthe Committee.He noted thatthe meeting isopentothe
public allowing anyone interested to attend and provide input.
The recommendation was moved byJ. Bennett and carried.
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE 2005 April 05
7:02 p.m.-9:23 p.m.
MEMBERS ADMINISTRATION AND OTHERS
L.Stevenson,
Chair
D.Anstead
J.Bennett -
A.Cartier
S.Doxtator (-8:45)
P.Jaffe
D.Mugford.
S.Peters
K.Preston
T.Roberts
J.Stewart
P.Sattler
B.Bryce
B.Greene
P.Gryseels
C. Murphy
J.Thorpe
D.Blair
K.Dalton
Regrets : G. Hart,J.Hunter,S.Ross
J.Empringham
K.Havelka
S.Hughes
L.Hutchinson
M.Sereda
W.Tucker
K.Wilkinson
G.Bereznick
K.Bushell
S.Christie
C.Dennett
W.Scott
1.APPROVAL OF AGENDA -The agenda was approved on motion of D.Anstead.
2.CONFLICTS OF INTEREST - No conflicts of interest were declared.
3.CHAIRPERSON'S ANNOUNCEMENTS
Chair Stevenson extended thankstothe Mathematics,Scienceand Technology Department
for the Invitation to attend the London District Science and Technology Fair,along with
Director Bryce,to view the outstanding science displays and to participate in the student
award presentations.•>
4.DIRECTOR'S ANNOUNCEMENTS
a. The Director congratulated Marissa Nelson,Education Reporterfor London FreePress,
onher position with the Hamilton Spectatorandonher journalistic accomplishments.
2005 April 26...17
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
4.DIRECTOR'S ANNOUNCEMENTS -cont'd
b. The DIrectorattended the unveiling ceremonyofthe"Sesquicentennial:Students'Tribute
to 150 Years of Community," an exhibition being held at Museum London from 2005
March 26 to June 19. He advised that Kindergarten to Grade 12 students from Thames
Valley and the London Catholic District School Boardhave created a varietyof artwork
depicting historic events, people and architecture overthe past 150 years. P.Stringle,
Learning Coordinator,Arts,was congratulated for her efforts in organizing this event.
The Director extended an invitation to trustees and staff to vievi/this outstanding
•exhibition.
c.Mr.Brycereferredto a recent reportinthe media concerningthe elementary teachers'
work-to-rule and its effect on school graduations.Supt. Gryseels clarified that
discussions have occurredwithall elementary principalsand that graduation ceremonies
are to procedure as traditionally scheduled (afternoon orevening)with no interruptions.
5.PUBLIC PRESENTATIONS
a.M.Morgado was not present at the meeting.
6.ATTAINMENT OF OUR VISION
The DirectorIntroduced the 2004-05 Our Vision,Annual Report which will be forwarded to
the Ministry of Education as the Board's annual submission.
He noted that the Annual Report presentation has become a tradition and one in which
Thames Valley takes great pride. The Vision has grow/n and gained momentum. The
presentation demonstrated the kinds of alignment undertaken to internalize Our Vision that
have occurredthroughoutthesystem. G.Bereznick,Principal,Cleardale P.S.in hiscapacity
as Vision facilitator,was commended for this his fifth presentation and for his outstanding
contributionof continuingto promote an awareness ofthe Foundation Principles within the
Board's culture.Director Bryce advised that this will be Mr.Bereznick's last official
presentation of the Annual Report and that P.McKenzie,Principal,Westminster S.S.,will
carry on the tradition as Vision facilitator.
It was noted that "Our Vision - ACaring,Learning Community"defines the Thames Valley
District School Board and its commitment to Improving student learning. The Our Vision
initiativeisa framework which guides the process of moving our Vision, Missionand Values
into action. The Vision initiative supports the system's primary responsibility,that of
educational excellence,service to students,and ultimately the improvement of student
learning.
Mr.Bereznickoutlinedthe progress ofthis system-wide initiative duringthe past school year
with emphasis on the theme and central implementation strategy "internalize." He presented
examples of intemallzation of a vision,through two video clips depicting Canadians,jazz
musician Diana Krall,and hockey legend Wayne Gretsky.
C. Murphy,Executive Superintendent,Program Services,highlighted examples of how
Program Services staff have taken the Foundation Principles and the characteristics specific
to each department's portfolio and Internalized Our Vision.Avideowas viewed showing the
various technology program working in balance with literacy (Lord Nelson P.S.),activity
board (Ryerson P.S.), library internet access (Banting S.S.),lap top computer labs for
academic,personal and collaborative skills (Sir John A.Macdonald)and music technology
(Locke's P.S.).
2005 April 26...18
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
6.ATTAINMENT OF OUR VISION-cont'd
P.Gryseels,Executive Superintendent,Operations Services, discussed School
improvement and "Why we exist asan organization,"under the headings ofSupervisory
Officer,Principal and schooi initiatives.He emphasized the increasingiy positive
reiationship between Superintendents and Principals as instrumental in moving secondary
school pilot projects and school Improvements forward.Supt.Gryseels advised that in
order to keep the momentum moving forward in future,it will require a concerted effort of
special initiatives at the secondary panel focusing on increasing instructional intelllgence,
improving classroom practices and staff development that engages international speakers
in order to acquire a global perspective (e.g.,Michael Fullan and Peter Senge).
STAFF DEVELOPMENT STANDARDS
The goal of the Staff Development Standards is to support the success and the
professional growth of every Board employee with its mission,vision values and goals
through the implementation ofstaffdevelopment standards which are integrated,inclusive
and intentional.
INTEGRATED -THE PROGRAM
The Board hasan expectation that the content ofall professional development programs
will be aligned with the Foundation Principles ofintegrity,quality learning,communication
problem-solving/decision-making,mentoring,job-specific skills,continuous improvement
and teamwork.The professional development mustbejob embedded,research-based
as well as reviewed and revised.
INCLUSIVE-THE PEOPLE
The Board expects that every employee will embrace their responsibility to engage in
professional development programs that are aligned with the standards. School
administrators and managers will support the planning and delivery of professional
development programs.The professional development programs will support the building
of learning networks which promote collaboration reflection and growth within a learning
community and will help sustain continuous improvement of knowledge and skills.
INTENTIONAL -THE PROCESS
The Board has an expectation that money,resources and professional development
programs will be aligned with the Staff Development Standards.Every professional
development program will begin with a planned agenda,clearly-stated expectations,
including a reflective proactivecomponent,and conclude with a commitmentto identified
nextsteps leading toa job-embedded action plan.
itwas noted that a recognition process will be In place to acknowledge participation.
C.Bourbonnals-MacDonald,Principal,Northbrae P.S.,(London),in her capacity as a
writing team member,explained the useofinternalizatlon tools (e.g.,responsibility charts,
outreach programs). Ms.Bourbonnais-MacDonald,as the curriculum leader at Northbrae
P.S.,indicated how Powerful Design coaching has empowered and energized the staff
beyond collaborative paper planning to analyzing'lesson delivery,observing student
responsesand creating reflective thought onthe impact of refining teaching practices.
2005ADril 26...19
\
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
6.ATTAINMENT OF OUR VISION-cont'd
D. Goodwin,Vice Principal, Lome Avenue P.S.(London), cited examples of her school
staffs internalization of Our Vision in maintaining and strengthening the Board's
commitment and promotingalignmentthat have ultimatelylead toasignificantimprovement
in student learning.
B. Hopkins,Chairperson,and R.Tisdale,Vice Chairperson of the Thames Valley District
School Council presented a community perspective toward Integrity,teamwork,
communication,mentoring,gnd job specific skills as well as a comparison of the TVDSC
foundation principles with OSSTF Bylaws and Policies.
J.Thorpe,Executive Superintendent,Human Resource Services,presented observations
on the impact ofOur Visionon the department In revolvingand refining adopted strategies
and desired outcomes.Thishas resulted Inachievinga cohesive organizationthat prospers
focusing on what should happen when individuals are charged to accomplish results. The
departmental goal of efficiency and effectiveness has been realized through automated
tasks (TVARRIS)and reprioritlsing the human side of serving all employees while
maintaining responsiveness to system needs as a high priority.
In summary.Director Bryce extended appreciation to all staff,students and community
partners who support student learning. He recognized the efforts of Our Vision Advisory
Committee that met frequentlyto assess the action plans to ensure alignment with Vision
initiatives. He commended system staff forcontinuing to model, through itsVision,Mission
and Values, the kindofsociety and individuals to which students may aspire.Mr.Bryce
concluded that Thames Valley continues to model that the essence of a professional
learning communityisattained byadding the "caring"component.A question-and-answer
period followed.
Trustee Peters asked if keyboarding was offered to assist students with the computer
application course.It was noted that in many schools itis.
Trustee Anstead expressed appreciation for the presentation and suggested that a section
related to the Board of Trustees be included inthe Annual Report as key components ofthe
team and that this Information be Included in next year's report.Student Trustee Preston
requested that Our VisionAdvisory Committee include student trustee representation.
Trustee Roberts congratulated Director Bryce on his achievements in promoting Our Vision
that clearly benchmarks integrity,confidence and the abilityto Inspire to create a legacy for
the future.
Trustee Jaffe emphasized the Importance of Trustees having access to "cutting edge"
educational Issues in order to respond to the community.The acquisition of professional
reading materials for all Trustees and the feasibility of operating a system professional
library was also discussed.Director Bryce advised that during amalgamation (1998)cost
items were prioritized and at that time a decision was made to eliminate the Education
Centre Professional Library.The suggestion will be taken under advisement.In the
meantime,Executive Supt.Gryseels advised that he will see that a copy of all professional
development material used with school administrators is available in the Trustee
Conference Room.
Trustee Bennett was asked to extend appreciation to the Our Vision Advisory Committee on
behalf of the Information Committee of the Whole for their significant contribution.
2005 April 26...20
12.REPORTS OF COMMITTEES-cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.MONTHLY REPORT OF THE CHAIR
Trustee Battler presented Chairperson Hart's Monthly Report ofthe Chair in hisabsence.
She advisedthathe has been involved with elementaryteacher work-to-rule issues related
to reportcards and with the Negotiations Advisory Committee. Hecontinues to meet with
various school councils and is involved with the upcoming StudentTrustee Election.
8.DEPARTMENTAL UPDATES
Operations Services
-Attainment ofthe Vision - School Improvement
During the monthof April,thefocusistobe on Richard DuFour's book,WhateverItTakes
in preparation for his presentation to school administrators on 2005 May 03 and 04.School
administrators from other boards will be attending the May presentations;
Elementary &Secondary Staffing:
-Elementary Principals have received their 2005-06 initial allocations as of 2005
March31 as the staffing process continues;
Full-time equivalent secondary student projections for 2005-06 are currently being
collected and will be reviewed prior to PTE secondarystaff being determined.On
2005 March 09, an additional 18.00 FTE teachers or 108 additional lines were
approved for allocationdue to large class sizes;
The administration responded tothe Caradoc South Elementary Area Accommodation
Study report and the Minority report.The Board has deferred a decision pending receipt
of the consultant's report;
-New Administrator's in-service was held on 2005 March 24re Safe Schools:The Legal
-Perspective presented by.David Williams,lawyer,Harrison,Pensa.Supt.Dalton,S-.
Dale,Coordination,and D.Townsley,TOSA,Safe Schools, discussed current safe
school issues;
The next in-service is to be held on 2005 April 28 focusing on Operations Services
Policies/Procedures and Memorandum and Business Services Facility and
Transportation.
The following Safe Schools initiatives were presented:
New Administrators In-service:ASafe Schools interactive workshop was held
Involving case studies reviewing current policies/procedures and discussing shared
responsibility tocreate learning environments thataresafe and respectful;
Sandcastle Kingdom:Grade 7-8 drama presentation on bullying,the importance of
the role of the bystander.Wilfrid Jury PS and Westminster SS provided 15
performances with follow-up activities facilitated bystudents and teachers;
-Oracle:A secondary drama presentation on internet safety,tolerance and
relationships.-The Banting SS dramaistobe presentedtosixsecondary schools
during 2005 April with follow-up activities presented by trained peer facilitators;
- BrokenWings:Asecondary drama presentation on datingviolence,alcohol abuse
and witnessing violence.The Laurier SS drama Is tobe presented to five secondary
schools during 2005 April with follow-up activities presented by trained peer
facilitators;
2005 April 26...21
12.REPORTS OF COMMITTEES-cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
8.DEPARTMENTAL UPDATES -Operations Services cont'd
ForumTheatre: A secondary Interactive theatre presentationwhich allow students
the opportunity topracticeeffectiveconflict resolution skills.The Banting SS drama
Isto be presented to seven secondary schools during 2005 April;
Douglas Danel's personal storydescribes manyformsof abuse offering hopeforall
individuals to seek assistance.His message will be delivered to 2400 secondary
students this semester;
The Steps to Respect program addresses bullying as a whole-school effort,
supporting administrators,teachers and parents intheir efforts to make schools safe
and respectful. ItIscurriculum based and Involves teaching Importantsocial skills
when dealing with bullying.Sixty elementary teachers were trained inthe fall and an
additional 50 trained during 2005 March.Safe Schools is pleased to pilot this
program and provide the Resource Kits in53 elementary schools this year;
Two Youth Safe Schools Conferences are being offered for students who are
members ofthe Youth Safe Schoois Committee along withtheir teacher facilitator.
The conference has a skill-based focus and will provide students withtraining on
public speaking,conflict resolution, training for facilitation of meetings and event
planning.
-Research &Assessment updates Included:
CAT/3 (Canadian Achievement Test)assessments are beingdistributedtoPFEschools;
Continuinganalysis, report preparation of system level Information on the secondary
school survey developed for the Safe Schools Committee to Review the Environment
•and Safety in Our.Schools;
development of school-based process for action planning at the school level as part of
the Safe Schools Committeeto Reviewthe Environment and Safety In OurSchools;
-revisions and updates to the 2005-06 EQAO Action Plan;
providing Information to address Ministryfunding Issues around actual credits delivered:
tested web-based survey/Information collection software installed;
preparation to collect school-based assessment Information for school improvement
purposes;
-evaluation of "Reconnect to Your Future" project planning with initial data collection
undenway;
ongoing evaluation of Pathways for Success projects;
consolidation of assessment data sets In preparation for production of school/system
trend data;
continuing to track the Learning Opportunities Grant -Student Literacy.
2005 April 26...22
12.REPORTS OF COMMITTEES-cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
8.DEPARTMENTAL UPDATES - Operations Services - cont'd
Elementary Job Action:
Meetings will be held regionally with school administrators during the weekof2005
April 04 regarding the elementary job action.A number of questions are arising with
respect toyear-end field trips,graduation exercises, and the promotion process.
Inaddition, information has been received that the union has Instructed teachers not
to attend P.O.sessions beyond the normal school day. AsTrustees are aware,
early dismissal days were approved by the Board on the condition that teachers
would stay an additional hourtoreceive professional development. Since this will
not occur,a decision has been made to cancelthe early dismissal dayon2005
April 20 In the elementarypanel. Parents ofelementarystudents will be informed
of this cancellation through the school newsletter which will be distributed during
theweekof April 04.The Public Affairs and Community Relations Department will
also provide notification tothe community.
Sinceteachers In the secondary panel are not on strike,the early dismissal day will
proceed as scheduled.
Program Services
Applied Studies
During the winter and spring of2005,a number ofarts-related activities are taking place.
The London Life Making Art Creating Community occurred in February and students
explored the concept of community and culture In a seriesof three workshops at
Museum London.The London Museum School ProjectIsa classroom In a museum
settingin which students participate In a week-long immersion into the culture of
each museum.An information package and an Invitation to attend an opening
reception on April 22 has been delivered to all trustees and superintendents.
The following art exhibitions ofstudent work are on display:
-Sesqulcentennlal:Students'Tribute to 150 Years of Community March 26-June
19 -Museum London.Thames Valley District and London Catholic District School
Board students reflect onthepast 150 years of their community tocreate artwork
exploring the Sesquicentennlal theme.
The exhibition,sponsored byLondon Life,commenced 2005 March26at Museum
London featuring morethan 250worksby Kindergarten to Grade 12 students in
a variety ofmedia,depicting historic events,people and architecture.This project
is the result of an ongoing partnership between Museum London and the two
school boards that connects cultural and educational Institutions,teachers,
students and subject disciplines.An opening reception was held on Friday,April
1.An invitation and brochure havebeensentto all trusteesand superintendents;
-Art Beat 2005:Reduce,Reuse,Recycle -2005 March 5-April 16 -Woodstock
Art Gallery
This exhibition by Oxford county students reflects an environmental theme.For
further information contact:Polly Stringle,Learning Co-ordinator,Arts,452-2484
or p.strinale@tvdsb.on.ca
2005 April 26...23
12.REPORTS OF COMMITTEES-cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
8. DEPARTMENTAL UPDATES -Program Services -cont'd
- Ontario Youth Apprenticeship Program (CYAP)
Youth Employment Skiiis Program (YES)started in 1999 for 25 students.Students from
TVDSB and London District Cathoiic School Board may apply for the program and a
selection process Is in place for the students.There has been a shiftfrom only London
secondary schools to the rural schools applying withfour students from Glencoe,three
from Glendale,and four from John Paul II in the program this year.
The program stiil has a strong interest from students;however,some difficulties securing
placements have occurred.Employers who have hired the students are very pleased
•that they have obtained their Level 1 and 2 General Machinist Apprenticeship.The
Board continues to work closely with partners Ministry Training,Colleges and
Universities,Fanshawe College,Local Apprenticeship Committee and the London
District Catholic School Board to continue this valuable program for students;
The OYAP program started in 1998 with only 45 students participating and has seen an
increase in numbers of those formally registered as apprentices each year. The male
students are normally registered as general machinist,auto body repairer,automotive
service technician,truck and coach technician and welder.The female students are in
the traditional areas of hairstylist and cook.
The program has expanded mainly because of the marketing to parents,students and
teachers.TVDSB has held workshops for Guidance,Technology,and Co-operative
Education staff providing posters and brochures for their classrooms.Presentations have
been given to Grade 10 career studies classes.There is more support from school staff
to promote apprenticeships.TVDSB has offered summer technology camps to Grades
7 and 8 students which have been very successful.A career fair was held In 2004
December for Grade 10 students with more than 700 students in attendance.
•TVDSB and A. B.Lucas S.S.have a partnership with London Home Builder's and Reid's
Heritage Homes to provide students with placements in the construction area.
Commencing 2006,students will be attending a Reid's Heritage Homes work site to
participate in building a house.
Literacy and Numeracy
The new Literacy/Numeracy Secretariat of the Ministry of Education recently offered
boards the opportunity to request funds to support professional development Initiatives
that focus on literacy and numeracy from Grades 1 - 6.The funds are intended to build
the capacity of educators In the system to improve student achievement as measured
by EQAO results.The TVDSB mathematics portfolio received $90 000 to support
primary and junior initiatives.This money will be used to extend the Education
Foundations Primary Math Geometry training to more teachers in the system.In order
to develop professional learning communities in mathematics,teachers require in-depth
understanding of math concepts and pedagogies.To further this goal,some of the
funding will also be used to extend the new Education Foundations Junior Number
Sense and Numeration training to more teachers.Each teacher will receive six full days
of mathematics training between 2005 March and 2006 June.
The two proposals submitted to the secretariat for Literacy were approved.TVDSB received
$129 000 to supplement the Senior Kindergarten Target-Setting Initiative providing in-
service for ali JK-SK teachers to strengthen and support the home and school connection.
In addition,teachers will receive "take home"materials that will enable students to read "to
and with"their parents.
2005 April 26...24
12.REPORTS OF COMMITTEES-cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
8.DEPARTMENTAL UPDATES -cont'd
Program Services -cont'd
The second proposal specifically targeted Grade 1 teachers In an effort to build capacity
and bridge thegap from SKtoGrade1 with TVDSB receiving $189 000.All Grade 1
teachers will receive a copyof Miriam Trehearne's.The Grade 1-2 Teacher's Resource
Book,as well as in-service onthe SK phonological-screening process and results,as
well as First Steps training.
By providing teachers with these In-service opportunities and resources,It Is hoped to
extend the TVDSB's SK Target Setting Initiative,provide more continuity in the
expectationsand delivery of program thatlaya stronger literacy foundation forThames
Valley students.These training opportunities are among the many strategies employed
tomeetthe Minister of Education's goal of 75%of all 12 year-old students attaining the
provincial standard in literacy and numeracyby2008.
Business Services
-K.Bushell,Manager.Projects and Maintenance,explained the Capital Projects re
addition and renovations at Clara Brenton P. S.He presented information regarding
School Renewal Programs advising that timing,pricing and scheduling will have tobe
considered to ensure that products are received intime;
Discussion are underway with Ontario Power Generation re:electricity procurement
contracts interval metering In all schoolstoestimateonan hourbyhourbasis;
Accountability Reports re2004 School Facility Survey were presented;
Financial Services continues to develop the 2005-06 Budget.
Director's Services
-During the month of2005 March,the Director visited ClarkeRoadS.S., and Southdale
P.S.(London)touring the schools and meeting with students,staff and parent
.representatives;
-The following meetings special school/community events were attended by the Director;
Council of Directors'of Education Retreat,Trustee and Supervisory Officer Retreat.
Garrison Community Council,United Way Cabinet Meeting,Junior Achievement Board
of Directors'Meeting,Grand Theatre OKLAHOMA Special Preview Evening;
- The Director brought greetings at the official opening ofthe Centre for Research on
Violence Against Women and Children.Many Thames Valley staffalso attended this
special event;
-He met with representatives from the Thames Valley branch of the Ontario Principals'
Council to discuss Canadian Professional Learning Communities.Adetailed proposal
from principals will come forward In the near future;
- Executive Superintendent P. Gryseels and the DirectormetwithN.Vandelaar and M.St.
Ogne from la RIbambelle School to discuss their desire to investigate the potential of
establishing new child care facilities at Thames Valley elementary French Immersion
sites once the Federal-Provincial dialogue on the Best Start program Is complete;
2005 April 26...25
12.REPORTS OF COMMITTEES-cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE •cont'd
8.DEPARTMENTAL UPDATES -cont'd
Director's Services -cont'd
-Staff Development initiatives presented included:New Teacher Mentor Demonstration
Funding Projects,New Teacher Spring Conference,4 Roles of Leadership,7 Habits of
Highly Effective People,AAPSP Job-specific Skills, Powerful Designs for Professional
Learning,Staff Development Standards,Professional Reading Program,2005
Leadership Conference,2005-06 Planning for System Staff Development,Facilitating
Effectively,and Facilitating Effectively;Staff Development Outreach Session;
Our Visioninitiativesinclude school In-service, Our VisionAdvisory Committee re Vision
implementation measures,Our Vision refinements,intemalizatlon and research;
Public Affairs and Community Relations update Included: 2005 Parent Learning
Conference,Reconnect To Your Future, New Day Show, Education Weei<"Inspiring
Excellence",and student awards,scholarships and bursaries.
Human Resource Services
Disability Management is worI<lng with approximately 52 staff members intheir return to
work programs as a result of non-occupational and occupational illnesses and injuries.
Duringthe month of2005 March, the Thames ValleyDistrict School Council's (TVDSC)
activities included;
TVDSC Meeting was held 2005 March 10 and the following items discussed:
School Fund reporting (Brian Greene);
-John Thorpe's update on teacher negotiations and other Board items;
Draft TVDSC by-laws were circulated for input;
approval of school council Introduction flyer;
- School Council concern re: privacy law and off-site liability Insurance;
- .School Council assistance volunteer list;
Meeting with TVDSB Chair &Vice Chairperson;
- School Council Liaison report, including Field Trip Policy; DSC Roundtable updates,
School Council Board Committee Representatives and Regional School Councils;
- Working with the Board's Finance Dept. to create a process and form for TVDSC's to
use for reporting their financial records;
Amending the Annual School Council Report Form to clarify some questions;
A meeting between the Chair and Vice-Chairpersons of TVDSB and TVDSC;
A meeting of the Chairperson with TVEF consultant;
Writing a report to be included In the May LINKS newspaper;
Planning a School Council Workshop on 2005 April 21 focusing on school council and
school finances;
Presentation to the Board of School Council Annual Reports with 13 recommendations:
Planning for next year's province-wide symposium;
School Council representatives attended various TVDSB Committee meetings;
Preparation for annual "Our Vision"presentation to Board 2005 April 5 as to howTVDSC
participates and contributes to the Vision;
TVDSC Chair's e-mail communication with individual school councils were highlighted.
Employee Assistance Program proposals are being evaluated.The current contract
.expires 2005 August 31 and a recommendation is.to be presented to Trustees in 2005
May;
2005 April 26...26
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
8.DEPARTMENTAL UPDATES-cont'd
Human Resource Services -cont'd
There are currently 241(25 retirees)elementary long-term occasional (LTD)teachers.
Thereare 1481 elementary (441 retirees)onthe short-term lists;
On 2005 March 02,the TVDSB Accessibility Working Group discussed the difficulty that
Broad Public Sector (BPS)organizations are experiencing in fulfilling the mandate ofthe
Ontarians with Disabilities Act (ODA)given the absence of dedicated government
funding.The Board's working committee remains positive in its approach and will meet
in early spring to consider next steps In removing ban-iers for the greater Thames Valley
community;
-.Human Resources staff are working on second semester secondary staffing needs as
a result of more lines being awarded to schools;
-Currently there are 802 occasional teachers on the list of which about 34%(274)are
retirees and 115 LTO assignments with retirees filling 11 ofthe positions;
-Thirty summer student positions were recently advertised through the Board's
employment web-site,Fanshawe College,University of Western Ontario and Human
Resources Development Canada.A strong response was received for the positions
within the following departments:Printing,Distribution,Media Services,Maintenance
and Adultand ContinuingEducation;
-Subsequent to Board approvalof an increase of 20 FTE in the Educational Assistant
complement,the internal and external staffing processes have been completed.The
process resulted in internal transfers,increased assignments and the hiring of 18
Educational Assistants.In addition,59 temporary Educational Assistants have been
hired to fill shortand long-term temporaryassignments.
The Administration responded to question posedbyTrustees.
Trustee Jaffe questioned if it was possible that non controversial issues related to
accommodation matters could be considered before the 2005 fail deliberations.Director
Bryce advised that it is important toseethe C.N.Watson report to determine what areas fall
under this category. He was asked to take this matter under advisement.
It was also noted that decisions related to future school closure will be under new legislation
bythe Ministry andare subject tothe forthcoming guidelines.The action tobetaken related
to school additionsor newschools may be considered at that time.
9.ADJOURNMENT
The meeting adjourned at 9:23 p.m. on motion ofS.Peters.
L.STEVENSON,
Chairperson
2005 April 2S...27
12.REPORTS OF COMMITTEES-cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE BUDGET ADVISORY COMMITTEE 2005 April 06
9:05 a.m.-11:15 a.m.
MEMBERS ADMINISTRATION AND OTHERS
D.Anstead (Chair) P.Jaffe (-10:05)B.Greene (9:38)S.Christie
T.Roberts J.Roth C.Dennett
P.Hearse J.Pratt
1.APPROVAL OF AGENDA
Items 7. a. and b.were added to the agenda,it was approved as amended on motionof P.
Jaffe.
2.CONFLICTS OF INTEREST-none declared
3. COMMITTEE REPORT OF 2005 MARCH2 -provided for information and reference
4.2005-06 PRELIMINARY BUDGET DEVELOPMENT PROCESS
Executive Supt.B.Greene advised that itIs expected that the budget release will be received
in sections from the Ministry of Education around mid to the end of May. He described the
budget development process with anticipated grant increases,shortfalls,and pressure points.
He noted key points for consideration,e.g.,enrolment and system level staffing,student
literacy,secondary staffing/class size, continuing education,special education/Partnerships
for Excellence,replacement salaries,and new initiatives status.
5.2005-06 OPERATING BUDGET DRAFT TIMETABLE -REVISED
Manager J. Roth distributed last year's final timetable for comparison to the draft 2005-06
timetable.She noted that the late grant release dates will necessitate amendment to the
draft operating timetable.
Chair Anstead advised that trustees expect that opportunities for public input will be
scheduled into the process.It was agreed that the public input meetings of May 17 and 19
will,move ahead as scheduled despite the later grant release.It was noted that early input
from the public can be gathered through the Board's website as well.
It was suggested that every meeting of the Board from now until the budget is approved
include an agenda item to discuss budget issues and an opportunity forthe publicto provide
input, and that such discussions commence In January In future years.The need to
demonstrate transparency was stressed.The followingmotion was moved byT.Roberts and
carried:
That the Item "Budget Update"be Included on each subsequent agenda of meetings of
the Board until the 2005-06 Budget is approved.
The Chair will Invite trustees to bring key issues of concern for discussion at the meetings.
Committee members suggested that the initial list of issues also include the following:the
cost to maintain the current number of schools,special education,impact of declining
enrollment on the Board's operation,transportation,technology,trustee decision-making
flexibility in budget development,and Core and French Immersion programming.It was
suggested that a schedule for discussion of the topics be developed to encourage public
input.The Communications department will prepare public notices in this regard.
The impact of the Keep Good Schools Open grant on the Board's budget was also discussed
as it relates to maintaining schools beyond the funding provided.
2005 April 26...28
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
6.COMMUNICATIONS PLAN
Manager C.Dennett distributed a draft communications plan pending releaseofthegrant
figures.The plan will support the budget process with timely and informative
announcements to facilitate public understandingand participation In the formulation of
the final approved budget.The budget process will be advertised beginning the first
week of May and supported by the Board's website.It will be opened as early as possible
and run until the budget is approved,and will explain opportunities for public input.
Budget information will also be included In the weekly Board bulletin.
It was agreed that the Board Chair will bethe spokesperson for the Board on all budget
issues.
7.OTHER BUSINESS
•a.Information from Other Boards
J. Roth distributed budget process information from the Ottawa-Carleton DSB.
b.Revised 2005-06 Preliminary BudgetAssumptions and Process
The approved,revised budget assumptions and process was distributed for
committee members'information.
8.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for2005 April 13 at 9:00 a.m.
9.ADJOURNMENT - The meeting adjourned at 11:15 a.m. on motionof T. Roberts.
RECOMMENDATION:
1.That the item "Budget Update"be included oneach subsequent agenda of meetings of
the Board until the 2005-06 Budgetis approved.
D.ANSTEAD
Chairperson
Supt.Greene distributed a preliminary list ofissues related tothe 2005-06 budget as discussed
at the Budget Advisory Committee meeting of 2005 April 06.A discussion followed regarding
developing a process for ensuring that all oftheissues identified are reviewed bythe Board until
the 2005-06 budget is approved as well as establishing aset timetable for subsequent years to
ensure consistency with trustees and shareholders.Supt.Greene advised that each topic
presentedat upcoming meetings will indicate how it links to Ministry funding in both the revenue
and expenditure side of the budget.
C. Dennett,Public Affair and Community Relations,provided information related to the use ofthe
TVDSB website in providing open access for public Input into the 2005-06 budget process.He
advised that community meetings are scheduled for Woodstock and Strathroy on2005 May 17 and
London and St.Thomas on2005 May 18.It was notedthat holding public meetingsinadvance of
the preliminary budget,a newand intrinsical partofthe budget process,is intended to provide the
community with an opportunity to identify issues In advance ofthe preliminary budget.Mr.Dennett
advised that budget information Isto posted onthe TVDSB website attheendof2005 April andthat
a modified version ofthe Board Bulletin will be prepared aftereach Board meeting to ensure that
budget information is constantly refreshed.
2005 April 26...29
12.REPORTS OF COMMITTEES-cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
The recommendation was moved by D.Anstead.
Trustee Roberts advised that tonight's suggestions and input wiil be discussed at the next Budget
Advisory Committee scheduled to meet on 2005 Aprii 13.
10.REPORT OF THE C0I\/1MITTEE OF THE WHOLE - iN CAMERA 2005 Aprii 12
l\/1EMBERS PRESENT
P.Sattier (Chair)
D.Anstead
J.Bennett
A.Cartier
G.Hart
Regrets:P.Jaffe
Absent:S.Doxtator
J.Hunter
D.Mugford
S.Peters (5:47)
T.Roberts
L.Stevenson
J.Stewart
ADMINISTRATION AND OTHERS
B.Greene
P.Gryseels
C.Murphy
J.Thorpe
D.Biair
K.Daiton
J.Empringham
S.Hughes
M.Sereda
W.Tuci<er
K.Wiikinson
S.Christie
C.Dennett
The Committee met in camera from 5:00 p.m. to 6:02 p.m.
1.APPROVAL OF AGENDA
The agenda was approved on motion of J.Bennett.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential legal,negotiation,and personal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved by J.Stewart at 6:02 p.m.and carried.
RECOMMENDATIONS:
1.That the Board enter Into contracts with Ricoh to provide production copiers and ikon
Business Solutions to provide a colour copier and a scanner for the Printing Services
Department.
2.That,In accordance with the Independent Procedure -Promotional Practices:Selection
Procedures and Appointment of Principals and Vice-Principals,the following people be
appointed to the pool of candidates ready for appointment to the position of Principal,
Elementary Schools:
Candidates
Vivienne Bell-McKaig
Chris Cooper
Linda De Vos
Helder Goulart
Marcia Anne Hesse
Marian Holgate
Shannon-Lee Kelly
Domenic LoRusso
Colin Milligan
Terry Wilkins
Present Assignment
Vice-Principal,Aberdeen PS
Principal (Acting)Tavistock PS
Principal (Acting) Ottervilie PS
Vice-Principal Northridge PS
Vice-Principal Princess Elizabeth (London)
Principal (Acting)Tollgate Central PS
Vice-Principal Glen Cairn PS
Principal (Acting) Plattsville &District PS
Principal (Acting)Beachvllle PS
Principal (Acting)Princess Anne PS (Ingersoll)
2005 April 26...30
12.REPORTS OF COMMITTEES-cont'd
d.REPORT OF THE COMMITTEE OF THEWHOLE - cont'd
10.REPORT OF THE COMMITTEE OF THE WHOLE -IN CAMERA - cont'd
Recommendations -cont'd
3.That, in accordance with the IndependentProcedure -Promotional Practices: Selection
Procedures and Appointment of Principals and Vice-Principals,the following people be
appointed to the pool of candidates ready for appointment to the position of Vice-
Principal, Elementary Schools:
Candidates Present Assignment
Susan Bruyns Vice-Principal (Acting)W.Sherwood Fox PS
Brenda Hinschberger White Oaks PS
Gail McLelsh Vice-Principal (Acting)Westmount PS
Dale Mitchell Vice-Principal (Acting)Elgin Court PS
Christine Patterson Northdale Central PS
Leigh Pettit Vice-Principal (Acting)Davenport PS
Wayne Searles Vice-Principal (Acting)Northdale Central PS
Jane Silverio Vice-Principal (Acting)Lord Elgin PS
.Rhonda Stinson .Vice-Principal (Acting)Wilfrid Jury PS
Leonard Terry Bishop Townshend PS
Steve Timewell Leesboro Central PS
4. That,inaccordance with the IndependentProcedure-Promotional Practices:Selection
Procedures and Appointment of Principals and Vice-Principals,the following people be
appointed to the pool of candidates ready for appointment to the position of Principal,
Secondary Schools:
Candidates Present Assignment
Nancy Fader Vice-Principal,AB LucasSS
Tom McLeod Vice-Principal,Ingersoll DCI
Jim Robertson Vice-Principal,SaundersSS
5. That,inaccordance with the IndependentProcedure-Promotional Practices:Selection
Procedures and Appointment of Principals and Vice-Principals,the following people be
appointed to the pool of candidates ready for appointment to the position of Vice-
Principal,Secondary Schools:
.Candidates Present Assignment
IWichael Deeb Dept.Head History,Clarke Road SS
Linda Weir Dept.Head English,Oakridge SS
P.SATTLER.
Chairperson
The recommendations were moved byP.Sattler and carried.
11.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -ANNUAL GENERAL MEETING
Trustee Ansteadadvisedthat2005 May 09 isthe registration deadlineforthe OPSBA 17"^
Annual General Meeting and Program tobe heldon2005 June 9 to 12 at the BestWestern
Lamplighter Inn and Conference Centre in London.This year's theme is entitled:Public
Education:Celebrating Diversity"andthe 2005 April 04 OPSBA Fast Reports has details of
the event.
12.ADJOURNMENT
The meeting adjournedat 8:35 p.m. on motion ofJ. Bennett.
G.HART,
Chairperson
A
2005 April 26...31
RECOMMENDATIONS FROM THE 2005 APRIL 12 COMMITTEE OF THE WHOLE MEETING
That a letter of support be written to'the Ministry of Education regarding the continuation of the
Reconnect to Your Future grant beyond this schooi year.
That the revisions to the policyon the Selection of Supplementary Learning Resources be approved.
That the item "Budget Update"be included on each subsequent agenda of meetings of the Board until
the 2005-06 Budget is approved.
That the Board enter Into contracts with Ricoh to provide production copiers and Ikon Business
Solutions to provide a colour copier and a scanner for the Printing Services Department.
That,in accordance with the Independent Procedure -Promotional Practices:Selection Procedures
and Appointment of Principals and Vice-Principals,the following people be appointed to the pool of
candidates ready for appointment to the position of Principal,Elementary Schools:
Candidates Present Assignment
Vivienne Bell-McKaig Vice-Principal,Aberdeen PS
Chris Cooper Principal (Acting)Tavistock PS
Linda De Vos Principal (Acting) Otterville PS
Helder Goulart Vice-Principal Northridge PS
Marcia Anne Hesse Vice-Principal Princess Elizabeth (London)
Marian Holgate Principal (Acting)Tollgate Central PS
Shannon-Lee Kelly Vice-Principal Glen Cairn PS
Domenic LoRusso Principal (Acting) Plattsville &District PS
Colin Milligan Principal (Acting)Beachville PS
Terry Wilkins Principal (Acting)Princess Anne PS (Ingersoll)
That,in accordance with the Independent Procedure -Promotional Practices:Selection Procedures
and Appointment of Principals and Vice-principals, the following people be appointed to the pool of
candidates ready for appointment to the position of Vice-Principal,Elementary Schools:
Candidates Present Assignment
Susan Bruyns Vice-Principal (Acting) W.Sherwood Fox PS
Brenda Hlnschberger White Oaks PS
Gall McLeish Vice-Principal (Acting)Westmount PS
Dale Mitchell Vice-Principal (Acting)Elgin Court PS
Christine Patterson Northdaie Central PS
Leigh Pettit Vice-Principal (Acting)Davenport PS.
Wayne Searies Vice-Principal (Acting)Northdaie Central PS
Jane Silverlo Vice-Principal (Acting) Lord Elgin PS
Rhonda Stinson Vice-Principal (Acting) Wilfrid Jury PS
Leonard Terry Bishop Townshend PS
Steve Timewell Leesboro Central PS
That,in accordance with the Independent Procedure -Promotional Practices:Selection Procedures
and Appointment of Principals and Vice-Principals,the following people be appointed to the pool of
candidates ready for appointment to the position of Principal,Secondary Schools:
Candidates Present Assignment
Nancy Fader Vice-Principal, AB Lucas SS
Tom McLeod Vice-Principal,Ingersoll DCl
Jim Robertson Vice-Principal,Saunders SS
2005 April 26...32
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE COMMITTEE OF THE WHOLE -IN CAMERA
RECOMMENDATIONS FROM THE 2005 APRIL 12 COMMITTEE OF THE WHOLE
MEETING cont'd
That, in accordance with the IndependentProcedure -Promotional Practices; Selection Procedures
and Appoiritment of Principals and Vice-Principals,the following people be appointed to the pool of
candidates ready for appointment to the position of Vice-Principal,Secondary Schools:
Candidates Present Assignment
Michael Deeb Dept.Head History,Clarke Road SS
Linda Weir Dept.Head English.Oakridge SS
The recommendations were adopted on motionof J. Bennett and P. Sattler.
e.REPORT OF THE CHAIRS'COMMITTEE 2005 April 20
9:30 a.m.-11:05 a.m.
MEMBERS ADMINISTRATION AND OTHERS
G.Hart P. Sattler B.Bryce
L.Stevenson S.Christie
Regrets:J.Hunter
1.APPROVAL OF AGENDA
Item 12 a."Communications Package for CNWatson" and 12.b. "Trustee Caucus" were
addedtotheagenda. Theagendaas amendedwas approved on motion of L.Stevenson.
2.CONFLICTS OF INTEREST -none declared
3.APRIL 13^"BUDGET ADVISORY COMMITTEE MEETING REPORT
Copies of the April 13 Budget Advisory Committee report were distributed noting proposed
topics to be discussed at upcoming meetings of the Board.It was agreed that presentations
will be made on Special Education/Partnerships for Excellence Funding and Restricted
Grants at the April 26Board rheeting.
The following motion was moved by L.Stevenson and carried;
That the May 31 Special Board meeting be deleted from the schedule of budget
presentations at upcoming meetings of the Board listed In the April 13 Budget Advisory
Committee report.
4.REVIEW OF 2005 APRIL 26 BOARD AGENDA
The agenda for the Board meeting was discussed and updated.It was agreed that the
Notice of Motion will be deferred tothe May 24 Board meeting.
A review of administrative services will be addressed in the fall once the government's
funding direction is known.
2005 April 26...33
12.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE CHAIRS'COMMITTEE -cont'd
5.CORRESPONDENCE
A letter fromthe Minister of Finance regarding pre-budget consultations is available inthe
Trustee Conference Room for trustee information.
The following correspondence will be added tothe "Communications"sectionofthe April 26
Board agenda:
Assistant Deputy Minister of Education to Canadian Parents for French re French as a
Second Language funding;
• Premier ofOntarioto Chair Hart re publicschool funding.
The letter from MPP Steve Peters to the Minister of Education will be added to the next
-committee meeting agenda.
6.SUPPORT FOR RONALD MCDONALD HOUSE
A response has been received from M.Lemer regarding the request for support of the
Ronald McDonald tax exemption. Acopyofthis letteris attached tothe report.
7.AUDIT COMMITTEE'
Atrustee request to establish an Audit Committeewas discussed.Itwas agreed that the
issue will be added to the agenda ofthe upcoming trustee caucus or at the PD Retreat.
8.ELEMENTARY SURVEILLANCE CAMERAS
Director Bryce advisedthatthe Ministry of Education has rescindedthe proposal to provide
videosurveillance cameras in elementary schools where the viewis restricted to the school
office.The proposal is being rewritten and will be communicated to school boards once
complete.The Director will communicate this information to the Chair of the District School
Council.
9.ENCOUNTERS WITH CANADA
Itwas agreed that Encounters with Canada will be asked to make a presentation totrustees
describingtheir programat a future Information Committeeofthe Wholemeeting.
10.DISTRIBUTION OF RELIGIOUS MATERIAL IN SCHOOLS
Director Bryce describedthe Board'spractice regarding distribution of religious material In
schools.He noted that parents are asked to indicate their preference for their childrento
receive information from religious groups e.g.Gideon-'s New Testament distribution. The
letter from the school council will be referred to the Policy Working Committee for
consideration and response.
11.CONFIRMATION OF OPSBA VOTING DELEGATE &ALTERNATE &DIRECTORS &
ALTERNATE
The following motion was moved by P.Sattler and carried:
That the Board Chair Hart be appointed the voting delegate and Trustee Anstead the
alternate at the 2005-06 OPSBA ^nual General Meeting and Regional Council
meetings.
2005 April 26...34
12.REPORTS OF COMMITTEES-cont'd
e.REPORT OF THE CHAIRS'COMMITTEE -cont'd
12.OTHER BUSINESS
a.Communications Pacl<age forCNWatson Report
Manager C.Dennett joined the meeting to describe a proposed communications package
for the CN Watson report.A draft plan was presented and discussed in view of pending
information tobe received from the provincial govemment relatedtoschool accommodation
funding.
b.Trustee PD Retreat
Plans for the proposed Trustee PD Retreatwere discussed.The following motion was
moved by P.Sattler and carried:
That plansproceedforthe nextTrustee PDRetreatscheduledfor2005 May 25 at
CECSouthinSt. Thomas,the agenda tobe detenmlned with trustee input.
It was noted that the Internal Trustee PD Committee will meet on April 26 to develop the
agenda and format for the meeting.The committee will be asked to add the Items
"Presenter's Package"and "Purpose ofthe Information Committee ofthe Whole Meetings"
to the agenda.
c.Trustee Caucus
Atrustee caucus was scheduled forTuesday,May 3,from 4:00-6:00 p.m.inthe Trustee
Conference Room.Chair Hart wili speaktothe Chair ofthe Policy Working Committee about
rescheduling the meeting to accommodate the caucus.
The Chair will invite trustees to communicate any comments/questions regarding school
accommodation to him via email,faxortelephonefor discussion at the meeting.
13.DATE AND TIME OF NEXT MEETING
The next meetingwas scheduled for May 17 at 12:30 p.m.
14.ADJOURNMENT
The meeting adjourned at 11:05 a.m.
RECOMMENDATIONS;
1.Thatthe May 31 Special Board meeting be deleted from thescheduleof budget presentations
at upcoming meetingsofthe Board listed inthe April 13Budget Advisory
Committee report.
2. Thatplans proceed for the next Trustee PD Retreat scheduled for 2005 May 25,at CEC South
In St. Thomas, the agenda to be determined with trustee Input.
3. That Board Chair Hartbe appointed the voting delegate and Trustee Anstead the alternate at
the 2005-06 OPSBA Annual General Meeting and Regional Council meetings.
G.HART
Chairperson
Recommendation 1 was withdrawn.
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2005 April 26...35
12.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE CHAIRS'COMMITTEE -cont'd
The following motion was moved by T.Roberts and J.Bennett.
That the TVDSB support the Private Members Bill for tax exemption for the Ronald
McDonald House.
The motion was withdrawn for reconsideration at the Board meeting of 2005 May-24.
Recommendation 2 and 3 were adopted on motion of L.Stevenson and P.Jaffe.
f.REPORT OF THE COMMITTEE OF THE WHOLE -IN CAMERA 2005 APRIL 26
MEMBERS PRESENT ADMINISTRATION AND OTHERS
P.Sattler (Chair)B.Bryce S.Hughes
D.Anstead P.Jaffe B.Greene L.Hutchinson
J.Bennett D.Mugford P.Gryseels W.Tucker
A.Cartier S.Peters C.Murphy K.Wilkinson
T.Roberts J.Thorpe S.Christie
G.Hart L.Stevenson D.Blair C.Dennett
J.Stewart K.Dalton K.Meeson
Regrets:S.Doxtator J.Roth
J.Hunter
The Committee met in camera from 5:05 p.m. to 6:30 p.m. It recessed at 6:30 p.m. and
reconvened at 10:35 p.m.on motion of L.Stevenson.
1.APPROVAL OF AGENDA
The agenda was approved on motion of J.Stewart
2.CONFLICTS OF INTEREST -No conflicts of Interest were declared.
3.Confidential personal,legal and negotiation matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved by T.Roberts at 11.11 p.rri.and carried.
RECOMMENDATIONS:
1.That the Thames Valley District School Board enter Into a contract with Manulife Financial
to provide the employee assistance program for staff and their families. A Request for
Proposal was Issued 2005 January 20 and advertised on the TVDSB web site and bid
navigator.
PEGGY SATTLER
Chairperson
The recommendation was approved on motion of P.Sattler and J.Bennett.
2005 April 26...36
13.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
Trustee Stevenson's motion was deferred to the Regular Board meeting of 2005 May 24 for
consideration.
14.ADDITIONAL BUSINESS -none
15.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE
Trustee Anstead provided an update on preparations for the OPSBA 17"*Annual General
Meeting (AGM)scheduled for 2005 June 9-12 at the Best Western Lamplighter Inn and
Conference Centre,London, noting this year's theme is "Celebrating Diversity".
She advised that she is seeking corporate donations to be presented as door prizes at the AGM
and that letters requesting donations are available for distribution.The deadline for receiving
donations has been set for 2005 May 13.Trustees were asked to consider assisting In
preparing the resource materials and Information kits on 2005 June 01. A room has been
reserved for this purpose at the Lamplighter Inn.
Chair Hart advised that there will be a OPSBA Board of Directors meeting on Friday,April 29,
at the Sheraton Centre Hotel,Toronto.
b.STUDENT TRUSTEES'UPDATE
K.Preston,Student Trustee,provided the following update regarding his activities during the
past month:
Attended the English Public Board Council of the OSTA-AECO Annual General Meeting
held on 2005 April 01 and 02.The theme was "Continuing the Legacy"and Included
excellent presentations and discussions that resulted in two position papers being
formulated for distribution to Trustees when completed.He provided highlights of the
conference which included a presentation and discussion with Annie Kidder from People
for Education.This successful conference was supervised by the OSTA Alumni;
Attended the Ad Hoc Committee to Review Student and Parent Expenditures meeting held
on Friday, April22 to discuss concerns expressed by the Student Advisory Council;
Attended the GlobalVision,Junior Team Canada Qonferenceatthe University of Western
Ontario;
Continuing to encourage students to become involved in the Student Trustee Elections
process.
c.ASSISTANT DEPUTY MINISTER OF EDUCATION
A letter was received from K. Kobus,Assistant Deputy Minister to Monika Ferenczy,Thames
Valley Chapter Canadian Parents For French,advising that the Thames Valley DSB complies
with the Education Act requirements in providing the Ministrywith audited financial statements
indicating the costs of delivering French as a Second Language and French Immersion
programs.
d.PREMIER OF ONTARIO
A letter was received from D.McGuinty,Premier of Ontario,In response to Chairperson Hart's
letter regarding changes to the public school funding formula.
16.NOTICE OF MOTION
Trustee Roberts submitted the following notice of reconsideration In accordance withBoard Bylaws:
I request that the Issue of support of the Private Members'bill for tax exemption for the Ronald
McDonald House In London be reconsidered at the May 24,2005 Board meeting.
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2005 April 26...37
17.QUESTIONS BY MEMBERS -none
18. GOOD NEWS ITEMS -"Did you l<now.„"
StudentTrusteePrestoncommendedthehundredsofstudentsthatshowedtheirsupportfor Jesse's
Journey by participating inmany activities to raise moneyforthe charity recently.
Themeeting recessed at 10:25p.m.on motion ofT. Robertsand J. Stewarttoreconvene in-camera.
19.ADJOURNIVIENT
The meeting reconvened at 11:09 and adjourned at 11:11 p.m. on motion of J.Bennett and D.
Anstead.
CONFIRMED:
Chairperson
2005 April 26...37
SUMMARY OF APPROVED RECOMMENDATIONS OF 2005 APRIL 26
That a letter of support be written to the Ministry of Education regarding the continuation of the
Reconnect to Your Future grant beyond this school year.
Thatthe revisions tothe policy on the SelectionofSupplementary teaming Resources be approved.
Thatthe item"BudgetUpdate"be includedon each subsequent agenda of meetings ofthe Board until
the 2005-06 Budget is approved.
That the Board enter into contracts with Ricoh to provide production copiers and Ikon Business
Solutionsto provide a colourcopierand a scanner forthe Printing Services Department.
That, in accordance with the Independent Procedure - Promotional Practices:Selection Procedures
and Appointment of Principals and Vice-Principals,the following peoplebe appointed tothe pool of
candidates readyforappointmentto the position of Principal,ElementarySchools:
Candidates
Vivienne Bell-McKaig
Chris Cooper
Linda De Vos
Helder Goulart
Marcia Anne Hesse
Marian Holgate
Shannpn-Lee Kelly
Domenic LoRusso
Colin Milligan
Terry Wilkins
Present Assignment
Vice-Principal,Aberdeen PS
Principal (Acting)Tavistock PS
Principal (Acting)Ottervllle PS
Vice-Principal Northridge PS
Vice-Principal Princess Elizabeth (London)
Principal (Acting)Tollgate Central PS
Vice-Principal Glen Cairn PS
Principal (Acting)Plattsville &District PS
Principal (Acting)Beachville PS
Principal (Acting)Princess Anne PS (Ingersoll)
That,In accordance with the Independent Procedure -Promotional Practices:Selection Procedures
and Appointment of Principals and Vice-principals,the following peoplebe appointed tothe pool of
candidates ready forappointmentto the position of Vice-Principal,ElementarySchools:
Candidates
Susan Bruyns
Brenda Hinschberger
Gail McLeish
Dale Mitchell
Christine Patterson
Leigh Pettit
Wayne Searles
Jane Silverio
Rhonda Stinson
Leonard Terry
Steve Timewell
Present Assignment
Vice-Principal (Acting)W.Sherwood Fox PS
White Oaks PS
Vice-Principal (Acting)Westmount PS
Vice-Principal (Acting) ElginCourt PS
Northdale Central PS
Vice-Principal (Acting)Davenport PS
Vice-Principal (Acting)Northdale Central PS
Vice-Principal (Acting) Lord Elgin PS
Vice-Principal (Acting) Wilfrid Jury PS
Bishop Townshend PS
Leesboro Central PS
That,in accordance with the Independent Procedure -Promotional Practices:Selection Procedures
and Appointmentof Principalsand Vice-Principals,the following people be appointed to the poolof
candidates ready for appointment to the position of Principal,Secondary Schools:
Candidates
Nancy Fader
Tom McLeod
Jim Robertson
Present Assignment
Vice-Principal,AB Lucas SS
Vice-Principal,Ingersoll DCI
Vice-Principal,Saunders SS
2005 April 26...38 ^^
SUMMARYOF APPROVED RECOMMENDATIONS OF 2005 APRIL 26 -cont'd
That, in accordance with the Independent Procedure - Promotional Practices! Selection Procedures
and Appointment of Principals and Vice-Principals,the following people be appointed tothe pool of
candidates ready for appointment tothe position of Vice-Principal,Secondary Schools:
Candidates Present Assignment
Michael Deeb "Dept.Head History,Clarke Road SS
Linda Weir Dept.Head English,Oakridge 88
That plans proceed for the next Trustee PD Retreat scheduled for 2005 May 25,at CEC South in St.
Thomas,the agenda to be determined with trustee Input.
That BoardChair Hartbe appointed the voting delegate and Trustee Anstead the alternate at the
2005-06 OPSBA Annual General Meeting and Regional Council meetings.
2005 April 26...39
Thames Valley District School Board
Title SELECTION OF SUPPLEMENTARY
LEARNING RESOURCES
Policy No.5006
Department PROGRAM SERVICES
Reference{s)Education Act
Regalation 298
Ministry of Education."Guidelines for Aooroval of
Textbooks.Mav 2002"
Ministry of Education memo."Imolementation of the
Guidelines for Aooroval of Textbooks and the Trillium
List.Seotember 2003"
Procedure •Selection of Supplementary Learning
Resources
Effective Date 2005 April 26
It is tlie policy of the Board to provide a wide range of high quality supplementary learning
resources inits schools.Such supplementary learning resources may include print,other media
and human resources and should reflect our multi-faceted society,address the intellectual,
cultural,and social needs of students and support the pursuit of truth and knowledge.
Administered By
Amendment Date(s)
EXECUTIVE SUPERINTENDENT OF
PROGERAM SERVICES
Board Resolution No.12.d
Amendment Resolution No.