12/20/2005 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2005 DECEMBER 20,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION -Thamesford P.S.Choir
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD
6.RECOGNITIONS
a.Dale Hubert,Wilfrid Jury P.S.-Flat Stanley Project V
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEIWENTS V
9.DIRECTOR'S ANNOUNCEIWENTS V
10.CONFIRMATION OF MINUTES
a.Regular Board Meeting,2005 November 22 M
b.Special Board Meeting,2005 November 29 M
c.Special Board Meeting,2005 December 06 M
d.Inaugural Meeting,2005 December 13 M
11.REPORTS FROM THE ADMINISTRATION
a.Proposed Addition to Jack Chambers P.S.M
b.2005-06 Contingency Surplus M
12.Capital Plan Update V
13.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2005 November 01 M
b.SEAC Chair's Summary,2005 December 06
(To be faxed on 2005 December 16)M
c.Policy Working Committee,2005 December 06 M
d.Information Committee of the Whole,2005 December 06 M
e.Chairs'Committee,2005 December 07 M
f.Chairs'Committee,2005 December 14 M
g.Committee of the Whole,In Camera,2005 December 20 V
14.MOTION -NOTICE OF WHICH HAS BEEN GIVEN M
-Trustee Sattler
15.ADDITIONAL BUSINESS
16.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.Student Trustees'Update V
c.Township of South-West Oxford M
17.NOTICE OF MOTION
-Trustee Cartier M
18.QUESTIONS BY MEMBERS
19.GOOD NEWS ITEMS -"Did you know..."
20.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2005 DECEMBER 20
The Board met in regular session on 2005 December 20 in the Board Room at the Education Centre,meeting
in public session at 7:05 p.m.The following were in attendance:
TRUSTEES
D.Anstead P.Jaffe (-10:35)T.Roberts
J.Bennett D.Moulton P.Sattler
A.Cartier D.Mugford J.Stewart
G.Hart,Chair S.Peters L.Stevenson (+8:10
J.Henry M.van Gaalen
ADMINISTRATION AND OTHERS
B.Bryce K.Havelka S.Christie
B.Greene S.Hughes C.Dennett
C.Murphy L.Hutchinson K.Meeson
M.Sereda B.Tucker J.Roth
J.Thorpe B.Wagner W.Scott
K.Dalton K.Wilkinson
J.Empringham K.Bushell
Regrets:J.Hunter
1.CALL TO ORDER.
Board Chairperson Graham Hart called the meeting to order at 7:05 p.m.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciation ofthe Boardwas extended tothe Thamesford P.S. Choir,Heather Ivins,Conductor,
and Ruth Calder,Accompanist,for leading in the singing of O'Canada and performing three musical
selections.
4.APPROVAL OF AGENDA
The agenda was amended to defer Item 14, "Notice of Motion",to the Board 2006 January 24 Board
meeting and Item 10.b "Confirmation of Minutes"was uncircled. The amended agenda was approved
on motion of T.Roberts and D.Anstead.
5.OFFICIAL RECORD -none
6.RECOGNITIONS
a.FLAT STANLEY PROJECT
Henry Mick,Principal,Wilfrid Jury P.S. (London),introduced Dale Hubert, a Grade 3 teacher at
Wilfrid Jury and founder of the original Flat Stanley Project. He explained that the project is
based on a book written by Jeff Brown about the adventures of Stanley,a young boy that was
squashed bya falling bulletin board and is nowable tovisitfriends around the worldby travelling
in an envelope.
Mr.Hubert advised that the Flat Stanley project,created In 1995,celebrates its 10th anniversary
this year and has involvedmore than 150,000 students from47 countries around the world.Mr.
Hubert was congratulated for developing this global project that engages students in journal
writing.Further information about the official Flat Stanley project is available on-line at
fwww.flatstanlev.com)
2005 December 20...2
7. CONFLICTS OF INTEREST - No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS
ChairHartadvised that 2005 December 21 isthe last date toregisterforthe OPSBAPublicEducation
Symposium tobe held in Toronto from 2006 February 2-4.Trustees interested in attending were
reminded to contact the Trustee's Office to confirm arrangements.
Headvised that the next meetingofthe Board will be the Committeeofthe Wholeon 2006 January
10.
9.DIRECTOR'S ANNOUNCEMENTS
B.Bryce,Director of Education,noted that the Ontario Physical Health Education Association
contacted London's television news station "A-Channei"advising them of the St.Thomas Living
School project.An A-Channel crew attended ScottStreetand Locke's Public Schools interviewing
the project participants and filming students involved in the project that promotes healthy living for the
whole community.
J.Thorpe,Executive Superintendent,Operations,provided anupdateonthe return rateofsecondary
students fora fifth year ofstudies. He advised that the return rates ofGrade 12 students on 2004
October 31was 31%and this year's figure,on2005 October 31,was 32.5% indicatinga slightdecline
in Grade 12 and a slight reduction inthe percentage for the 5th year and Increase for the 6th year.
10.CONFIRMATION OF MINUTES
a. The minutes of the Regular Board Meeting, 2005 November 22 were adopted on motion of J.
Stewart and P.Jaffe.
b. The minutes of the Special Board Meeting,2005 November29 were adopted on motion of J.
Stewart and P.Jaffe.
c.Trustee T. Roberts questioned an inconsistency in the motion approved in Item 10 b., "2006
Committee Appointments" and the 2005 December 06 Special Board minutes. Chair Hart
explained the rationale forthe change.After discussion regarding appointments to SALEP for
the CEC South area,the following amendment was moved byP.Sattler,seconded by D.Anstead
and carried;
That the SALEP representation for CEC South be established as follows:
- St.Thomas representative L.Stevenson,D. Mugford-alternate
East Elgin representative D. Mugford, L.Stevenson -alternate
The minutes ofthe Special Board Meeting,2005 December 06, as amended,were adopted on
motion of J.Stewart and P.Jaffe.
d.The minutes of the Inaugural Board Meeting,2005 December 13 were adopted on motion of J.
Stewart and P.Jaffe.
11.REPORTS FROM THE ADMINISTRATION
a.PROPOSED ADDITION TO JACK CHAMBERS PUBLIC SCHOOL
Executive Superintendent J.Thorpe introduced a report on the proposed addition to Jack
Chambers P.S.,London.In-school Design Committee members K.Bushell,Manager;Paul
Schepens,Project Coordinator, FacilityServices;Lance DIckson,Architect, Dickson Partnership
Incorporated;Karln Stapleford,Principal;and Jeff Scott,School CouncilChair, participated inthe
presentation.
2005 December 20...3
11.REPORTS FROM THE ADMINISTRATION -cont'd
a.PROPOSED ADDITION TO JACK CHAMBERS P.S.-cont'd
During tlie Fall of2005,the Board authorized the Administration toplanforthe addition to Jacl<
Chambers P.S. and to report bacl<with respect to detailed plans, funding,estimated
cost/budgets,and schedule.
The report provided an update onthe status of these Itemsand requested the Boardapprovethe
proposedplanas well as the tenderforthis project.It was proposedthatthe tenderresultsand
related recommendations be presented to the Board on 2006 March 28. The Jack Chambers
P.S.site and floor plans were also provided.
PROCESS
After the Boardapprovedthe addition,theschoolformedan In-school DesignCommitteechaired
bythe Principal and consisting of community and staffrepresentatives,the Superintendentof
Education, the Manager ofProjects and Maintenance and Project Co-ordinator. The committee
worked with DIckson Partnership Incorporated Architects to develop the proposed plan.
During the past month,design committee meetings were heldto receive Input and refine the
proposeddesign. Itwas presentedtotheschool community on2005 November 30. Itwasnoted
thatthereception from theschoolcommunityhas been excellentandthatthe process todate has
been very beneficial and has resulted In a plan that meets the needs of students, staff and
community.
OVERVIEW OF PROJECT
Project Synopsis
The objective oftheprojectistocreatepermanent instructional space toaccommodatestudents
presently located in portables.
Addition
One addition is proposed to be constructed,consisting of eight classrooms,washrooms and
storage space.
Renovations/Alterations
The existing science and technology room will be alteredtocreate an additional classroomand
learningsupport room. The existingdrop-offwill also be altered to Improve traffic flow.
FUNDING
Design and construction costs forthe addition and renovation will befunded from the Enrolment
Pressure Grant received by the Board.
ESTIMATED COST/BUDGET
Design and Construction of Addition &Renovation $1 838 500
2005 December 2Q...4
11.REPORTS FROM THE ADMINISTRATION -cont'd
a.PROPOSED ADDITION TO JACK CHAMBERS P.S.-cont'd
ESTIMATED COST/BUDGET -cont'd
Project Disbursements
1)Building Permits &Development Fees
11 800
5 000
li)Soil Testing
8 000
iii)Building &Topographical Survey
20 000
iv)Cabling &Telephone
10 000
v)Temporary Renovations to Accommodate Students
Total 1 893 300
It was noted that the 5%construction contingency allowance is carried in estimated cost for
design and construction section and all costs are net GST.
TIMELINE SCHEDULE
Community Meeting 2005 November 30
Executive Council Review of Project and Board Report 2005 December 13
Presentation to the Board 2005 December 20
Tender Period 2006 March
Board Approval to Award Construction Contract 2006 March 28
Construction to Commence 2006 April 01
Substantial Completion 2006 October 31
Commissioning of Project 2006 October 01 to
November 30
Set-up of School 2006 November
School Occupancy 2006 December 01
Ms.Stapleford and Mr.Scott extended appreciation on behalf of the students,staff and
communityto Trustees Jaffe and Sattler and Supt. Thorpe for their support during the planning
process.They requested that the Board approve the addition and renovation to the school that
will provide a one>fioor design withan additional classroom and Learning Support room and will
ensure the removal of seven portables and enhance the quality of the school environment.
RECOMMENDATIONS:
1.That the Board approve the plan,budget and schedule for the proposed addition and
renovation to Jack Chambers Public School.
2005 December 20^
11.REPORTS FROM THE ADMINISTRATION -cont'd
a.PROPOSED ADDITION TO JACK CHAMBERS P.S.-cont'd
Recommendations -cont'd
2.That the Administration proceed to tender the proposed addition and renovation to Jack
Chambers Public School.
The recommendations were adopted on motionof P. Sattler,seconded byP. Jaffe and
carried.Chair Hart extended thanks for an informative presentation.
b.2005-06 CONTINGENCY SURPLUS
Director Bryce provided a status reporton the 2005-06contingencysurplus and requested
approval for the allocationof the District-wide priorities.
At the 2005 November 22 Board meeting,Trustees approved the umbrella proposal for the
allocation of the 2005-06 contingency surplus as follows:
1.$2.0M to schools for projects approved bythe principal after consultation withthe School
Council.To be distributed equitably according to PTE.
2. $1 .OM to District-widepriorities,e.g.,Safe Schools,Mental Health,Partnerships for
Excellence,Oxford Technical Training Centre expansion,Library Resources.
3. $.5M toward the Computer Implementation Plan.
4. $1 .OM for Literacy and Numeracy initiatives to enhance school growth plans resulting
from the Education Qualityand Accountability Office(EQAO)results.
5.$.6M-Contingency Fund.
items #1,3 and 4 were approved for distribution.Items #2 and 5 were referred to the
Administration to bring reports to the Board for approval.
#1 -$2.0M School Allocations
B.Greene and J. Thorpe will providea distribution to each school on a per pupil
allocation.Trustees will receive a copy of the allocation.
#2 -$1 .OM District-Wide Priorities
Aftera comprehensive reviewof the expenditure proposals received from the publicand
the parameters suggested bythe Board, the following listof Proposed Expenditures is
presented for consideration bythe Board.
Proposed Expenditures
Library (non-rural)$265,000
Mental Health 200,000
MusicInstruments (repair/replacement)200,000
Partnerships forExcellence(3 positions in 2006/07)185,000
Safe Schools 100,000
Environmental Education (end user fees)40,000
Oxford Technical Training Centre 10.000
TOTAL $1,000,000
It was noted that while this allocation does not provide all of the funds requested in each area,
it was the consensus that sufficient amounts have been made available to each of the seven
areas and that significant positive Impactcan be made inallofthem.
2005 December 20...6
11.REPORTS FROM THE ADMINISTRATION -cont'd
b.2005-06 CONTINGENCY SURPLUS -cont'd
#3 -$.5M Computer Implementation Plan
Program Services -Information Technology Services to develop implementation plan.
#4 - $1 .DM Literacy and Numeracy
A separate report wiii be provided to update the Boardon this initiative.
#5 -$.6M Contingency Fund
• To address unanticipated needs that may emerge during the 2005-06 budget year.
•Recommendations to be brought forward for Board approval.
Itwas noted that with exception of Partnerships for Excellence, aiimonies will be expended
during the 2005-06 budget year.
K.Wiil^inson,Superintendent of Education, reviewed the multi-faceted proposal to allocate
$1M for Literacy and Numeracy initiativesto enhance school growth plans,support student
achievement and meet the Board's EQAO targets.
RECOMMENDATION:
That the Board approve the proposal for the allocation ofthe $1 .OM districtwide prioritiesfor
expenditures inthe 2005-06 budget year.
The following motion was moved by J.Stewart,seconded by P.Jaffe and defeated:
That $31 000 be allocated from the Contingency Fund to the Oxford Technology Training
Centre program at CASS forthe purchase of Computer Numerical Control (CNC)
equipment.
The original recommendation was adopted on motion of J.Bennett,seconded by D.Anstead
and carried.
12.CAPITAL PLAN UPDATE
Supt. Thorpe presented a proposal on the French Immersion accommodation issues and
requested direction regarding next steps.He advised that whilethe Board, the Ministerof
Education and Thames Valley communities have many long-term accommodation matters to
address over the next 12 months,the French Immersion accommodation issue requires attention.
He reported that despite decliningenrolment in Thames Valley elementary schools~now 6.23
percent since 1998,enrolment in French Immersion has been Increasing by up to 7 percent
duringthe same time frame. The Board has extended French Immersion to Oxford County and
recentlyto secondary in Elgin Countyto harmonize the programs and address equity of access.
In 2003 October,the Board directed the Administration to review French Immersion elementary
accommodation.In 2003 November,it approved a process and in 2004 September received a
report outlining possibilities, in2004 December,the Board referred French Immersion
accommodation in the contract with CN Watson.That report,including French Immersion
accommodation recommendations for both elementary and secondary,was received in 2005
November.
Supt. Thorpe emphasized that some ofthe French immersion accommodation needs are
pressing and should be considered for2006 September. Others require Ministry funding and
approvaland need to beginthe planning stages soon,while others require the Ministry's
assistance with definitions.
2005 PecembQr 20...7
12.CAPITAL PLAN UPDATE -cont'd
Given the Minister's recent invitation to contact him directiy and the Chairs'Committee direction
from last week,a report was prepared using the C.N.Watson report data to formulate the report.
Supt.Thorpe advised that some of the recommendations parallel the C.N.Watson report and
others do not.The Administration has avoided,as far as possible,any recommendations which
necessitate the formal closure of a school but does make suggestions which change a school's
current use and designation and which may require clarification from the Minister.
He extended thanks to Gil Owens,Planning Officer; Kevin Bushell,Manager;and Brooke Moore,
Facility Co-ordlnator,for their efforts in preparing the report.
He noted the assumption that a single-track French Immersion elementary model is preferred
and that in secondary,dual track is preferred and is a model that presents a consistent approach
to French Immersion across the system.He described the recommendations for Middlesex,
Elgin,and Oxford Counties and the City of London and suggested possible next steps.
Middlesex County
Existing structure:dual track programs at Colborne Street P.S.and Centennial Central P.S.;
secondary program at Strathroy District Collegiate Institute.
Recommendations:single track French immersion program at Valleyview P.S.(with some
students re-directed to French Immersion schools in London where appropriate)and expansion at
Strathroy District Collegiate Institute.
Elgin Countv
Existing structure:dual track program at Homedale P.S.for grade 7-8 French Immersion and
•single track program at Wellington StreetP.S.for JK-Grade 6;secondary program at Central
Elgin Collegiate Institute.
Recommendations:single track French Immersion program at Homemade P.S.with Grade 7-8
students redirected to their home schools or a new St.Thomas facility;maintain program at
Central Elgin Collegiate Institute.
Oxford Countv
Existing structure:dual track program at Tollgate P.S.
Recommendations:single track French Immersion school at Tollgate with students redirected to
Hickson and Innerkip Central P.S.;creation of a secondary program at College Avenue S.S.when
required.
City of London
Existing structure:single track programs at Huron Heights,Jeanne Sauv§,Kensal Park.Lord
Roberts and Princess Anne P.S.;secondary programs at Banting and Laurier S.S.
Recommendations:maintain existing single track programs at elementary level, with addition of a
single track program at Wilton Grove P.S.;move secondary programs to Saunders and Montcalm
S.S.,when enrollment pressures warrant.
Supt.Thorpe commented that the Board, the Ministerof Education and Thames Valley
communities have several matters to address over the next 10 to 15 months as the proposed
French Immersion plan Is a significant component of the overall accommodation plan.
However,the French Immersion issue requires attention sooner as growth continues to Increase
and there is a need to extend and enhance the programming.Some needs are pressing and
should be implemented by2006 September with some requiring Ministry approval. He advised
that the Board may wish to make suggestions for changing school use and will need to request
clarification from the Minister of Education on what is permissible.
2005 December 20...8
12.CAPITAL PLAN UPDATE -cont'd >
Next steps were considered.It was suggested that the Board make direct contact with the
Ministerregarding the proposed French Immersion model.During the upcoming months,
Trustees will have an opportunityto determine the advantage and strength ofthe proposal fora
single deliverymodel across the District,what flexibility exists for modifying existing buildings,
what decisions can be supported as well as requesting publicinputpriorto Board approval.
The following motion was movedbyJ. Stewart,seconded by L.Stevenson and carried:
That letters be written tothe Ministry of Education requesting clarification ofthe program
structure atTollgate P.S.Wilton Grove P.S. and Valleyview P.S. requesting permission to
move forward with single track French Immersion programs withoutthe school closure
process.
D.AnsteadandJ. Stewart moved thatthe following motions from the Chairs'Committee (item
13.f .#7) be discussed and considered bythe Board.L.Stevenson was absent during voting.
That the Board not take any action on the C. N.Watson report but that the Senior
Administration use enrolment projectiondata contained within the report, and other
information as appropriate, to develop the draftfive-yearCapital Plan;
That the draft five-year Capital Plan guide allfuture discussions on accommodation
issues and school closures in Thames Valley,and
That public input besoughtonthe draft Capital Plan,in accordance with the process set
out ,in the document "Good Places to Learn,"once comments on the draft Plan have been •.
received from the Minister of Education.'
The motions were adopted byP. Sattler seconded byP. Jaffe and carried.
13.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2005 November 01
12:20 p.m.-3:05 p.m.
Members
P. Sattler.Trustee (Chair)B.Harvey,Epilepsy SupportCentre
L.Stevenson, Trustee p,Gillls,Integration Action for Inclusion London
B.Hoffman,Autism SocietyOntario London Chapter (lAI)
and District -Andrea Craig,Learning Disabilities Association -
C. Oke,Children's Aid Society of London &London Region (LDA-LR)
Middlesex B.Montminy,Madame Vanier Children's Services
G.McGahey,Chippewas ofTheThames First B.Booking,Thames Valley Children's Centre
Nation Board of Education R.TIsdale,Thames Valley District School Council
S.Wilson.Community Living London,Oxford,M.Barbeau,VOICE (+12:25)
Elgin,Middlesex
A. Morse,Easter Seal Society
J
2005 December 20...9
13.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE-cont'd
Administration and Others
P. Cook, OPC -Elementary Principal B. Noble, Learning Supervisor
J. VanBommel,Secondary Principal M.Hubert,Corporate Services Assistant
Guests:J.Laderoute,C.DeDecker
Regrets:D.Anstead.D. Ensing
Absent:A.Loebus,C.DeKelver,R.
Rowlands
1.CALL TO ORDER
The meeting convened at 12:20 p.m. inthe Katherine HarleyRoom at the Education
Centre.New members A. Craig, Learning Disabilities Association,and B. Harvey, Epilepsy
Support Centre,were introduced.
2.CONFIRMATION OF AGENDA
"Budget Input"was added as item 5.3 and the agenda was confirmed as amended on a
motion by A.Morse.
3.CONFLICTS OF INTEREST
No conflicts of interest were declared.
4.REPORT OF THE MEETING FROM 2005 OCTOBER 18
The reportofthe 2005 October 18 meetingwas amended to indicatethat S.Wilson,
Community Living London,Oxford,Elgin,Middlesex was present.In Section 7, Committee
Updates - Communications,the word"association"was removed from the second last
sentence.The report was approved as amended on a motion by L.Stevenson.
4.1 Review of draft letter to the Minister of Education re:CODE Funding Initiative
Copies ofa draftletterto Gerard Kennedy,Minister of Education,were distributed for
review.The letter was approved as written and is to be sent on behalf of SEAC with
copies to allOntarioSEAC's, the Minister's Advisory Council on Special Education
(MACSE)and the provincial Parent Association Advisory Committee (PAAC).
5.SEAC UPDATES
In2005 October, three proposals were submitted to the Councilof Directors of Education
(CODE)regardinga grant of$25 million to be allocatedto school boards In support of
special projects.B.Noble,Learning Supervisor,reportedthatthe proposalfora
Demonstration School has been approved. Meetings will be held to determine a location,
criteria and time-lines for the project. Ms. Noble will provide regular updates as the project
progresses and a full reportupon completion.
Ameeting is scheduled on 2005 November 23 to begin a review of the Hearing Impaired
program.M.Barbeau,VOICE,was Invited to attend. Committeemembers interested in
participating were asked tocontact B.Noble by e-mail to b.noble@tvdsb.on.ca.
The Coaching to Inclusion Conference will be held at the Best Western LamplighterInn,
591 Wellington Road,London,on 2005 November15 from 7:00 p.m. to 9:00 p.m. and on
November 16 from 8:30 a.m. to 3:30 p.m. Approximately80 people from Thames Valley
have registered.
2005 December 20...10
13.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE-cont'd
Concern was raised regarding the claw-bacl<of surplus money from the Effectiveness
Equity Fund (EEF).Itwas stated thatB.Greene and J.Roth are incontact with the
Ministry regardingthe issue and SEAC will be informed as decisions are made.
5.1 FDD Review
0.DeDecker, Learning Coordinator,presented an executive summary of the Pervasive
DevelopmentalDisorder (PDD)Surveyresults. Itwas noted that both school staffand
parent groups suggested a need for training in functional life skillsand skillsleadingto
employmentas a part ofthe program. Bothgroups saw professional development as
a priority and remarked about the importanceofongoing training ofstaffto assist PDD
students.Ms.DeDecker gave a comprehensive overview of the Recommendations
and Implementation Plan resultingfromthe PDD Review highlighting the following:
continued staff development on effective PDT (Program Development Team)
meetings,the new lEP (Individual Education Plan)engine,and accommodation
and program modifications for students with PDD;
access to TEACCH (Treatment and Education of Autistic and Related
Communication Handicapped Children) training;
access to training and professional development opportunities from outside
agencies such as CPRI and Geneva Centre forAutism;
development of student programs and individual timetables to address adaptive
skills,life skills and social needs;
continued support for students inwork and co-op placements and a new PDD
resource program at Sir George Ross S.S.to facilitate more direct teaching of self-
advocacy,independent living skills,work skills,and transition planning;
collaboration with bus and cab companies to devise a plan for training bus,van,
and cab drivers who transport students with PDD.
Followingthe presentation,Ms.Decker responded to questions.
5.2 Gifted Review
B. Noble reported on the progress of the Gifted Review. To date,the focus of the
review has been on elementary classes and placements.A concern was expressed
that service to the special needs of gifted students in the secondary panel should be
included.
A suggestion was noted that the Review Committee expedite the process by reporting
sections to SEAC as they are completed for approval and incorporation In the Special
Education Plan.
5.3 Budget Input
TVDSB Administration is seeking Input for the allocation of the 2004/05 budget
surplus.Forms for submissions are available on the Board's website.It was decided
that SEAC would provide Input collectively and,after a lengthy discussion,the following
three motions were supported:
Motion #1 moved by R.Tisdale;
That,pursuant to the SEAC motion of 2005 May 11 as follows,
"Whereas Section 2.11 of the 2005/06 Special Education Plan reduces staffing by
thirteen Elementary EA's, nine Elementary LST's,two Secondary LST's and one
Learning Coordinator;
2005 December 20...11
13.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE-cont'd
And whereas SEAC understands the negative impact these reductions will have on
student outcomes;
Andwhereas the Partnerships for Excellence program,whichhas provento be of
great benefit,will see an additional reductionof30 EA's;
Be It resolved that SEAC approve the 2005-2006 Thames ValleyDistrictSchool Board
Special Education Plan with reservations as to whether the staffing in Section 2.11 is
sufficientto fully support the implementation ofthe Plan"
SEAC recommends establishment of a contingency fund to support Partnerships for
Excellence,as recommended by Administration.
Motion #2 moved by A Morse;
That SEAC supports the allocationoffundingto address the issue of student mental
health at the school level within the Thames Valley community.
Motion #3 moved by B.Harvey;
That SEAC recommends the establishment of a Board contingency fund of $2.5 million
to address unanticipated student needs as they occur.
The motions will be submitted byChair Sattler at the 2005 November 08 Committee ofthe
Whole meeting.
6.COMMITTEE UPDATES
6.1 Communications -none
New members Interested in attending an orientation session were asked to contact J.
Parker.A date and time for the workshop will be determined.
7.CORRESPONDENCE
7.1 The LD Edge Newsletter -September 2005
Copies ofthe September issue ofthe LD Edge Newsletterwere distributed.
Copiesofthe September and OctoberIssues ofthe Special Education Newsletter
were distributed.The newsletter is sent to principals monthly.
Copiesofa memoto principals regarding IPRC waiver formswere distributed.It was
suggested that use ofthe waivers be discussed at a futureSEAC meeting.
8.FORUM:ASSOCIATION UPDATES
The AutismSociety Ontario London and District will be represented at the John Labatt
Centre on Friday,2005 November04, as a part oftheirToonles for Autism campaign.
The Thames Valley Children'sCentre annual Holiday HomeShow will be held on 2005
November 05 and 06 showcasing several London homes as well as holdinga Craft and
Gift show at the Shriner's Mocha Temple.
2005 November 01 - 07 is National Down Syndrome Awareness Week.
TheThames Valley Children's Centreis holding itsannual live auction on Saturday,2005
November 06.
2005 December 20...12
13.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE-cont'd
The Learning Disabilities Associationis holding a workshop titled Understanding L.D.and
AD/HD on Monday,2005 November07.More information is availableat
www.ldalondon.ca
9.ADJOURNMENT
The meeting adjourned at 3:05 p.m. on a motion by B.Booking.
P.SATTLER,
Chairperson
b.SPECIAL EDUCATION ADVISORY COMMITTEE -CHAIR'S SUMMARY
2005 December 06
The following are highlights ofthe Special Education AdvisoryCommittee meeting held on
2005 December 06. A full report will be presented to the Board at Its 2006 January 24
meeting.
CODE PILOT PROJECT UPDATE
SEAC members were Informed that the funding provided by CODE to support literacy and
numeracy for special needs students will be used to develop a "Demonstration School" pilot
projectat Eastdale P.S. inWoodstock. Eastdale is an elementary school with a population
less than 400 students and where there are several developmental classes.School staff
received a presentation about the project at the 2005 December staff meeting, with full
implementation to begin in 2006 January.
ORIENTATION SESSION FOR NEW SEAC MEMBERS
An orientation session for new SEAC members will be held prior to the SEAC meeting on 2006
January 10 from 10:00 a.m. to 11:45 a.m.All members and alternates are welcome to attend.
Trustees may also be interested in attending.
SEAC FUNDING
The Ministry of Education will not be clawing back the funding received by Thames Valleyfrom
the Effectiveness EquityFund (EEF)In 2004-2005,providing $400 000 in reserves.
Superintendent Tucker will meet with staff to determine how best to use the funds to support
special needs students.An update will be presented at the 2006 January 10 SEAC meeting.
SEAC EVALUATION
SEAC approved new meeting evaluation forms developed by the Evaluation Committee with
the assistance of Research and Assessment.A schedule is being developed for evening
meetings to be held in 2006 February,April,and June.The evening meetings will be evaluated
priorto fully changing over to an evening meeting format when the new SEAC is appointed in
2007 January.
P.SATTLER.
SEAC Chair
2005 December 20...13
13.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE POLICY WORKING COMMITTEE 2005 December 06
4:17 p.m.-5:15 p.m.
MEMBERS
J,Bennett (Chair)
D.Anstead
A.Cartler
ADMINISTRATION AND OTHERS
T.Roberts
D.Mugford
G. Hart (4:42)
B.Bryce
S.Christie
C.Murphy
1.APPROVALOF AGENDA -The agenda was approved on motion of D.Anstead.
2.CONFLiCTS OF INTEREST-none declared
3.COMMITTEE REPORT OF 2005 OCTOBER 04 AND TRACKING SHEET-provided for
Information
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE -none
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT -none
6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
7.SUGGESTED POLICY/PROCEDURE REVISIONS
a. Policy/Procedure -Medical/Health Support for Students
ExecutiveSuperintendent C.Murphy joinedthe meeting to discuss proposed revisions
tothe policy and procedure on Medical/Health SupportforStudents in response to new
legislation (Bill 3 -AnActtoProtect Anaphylactic Pupils)and Ministry of Education
requirements.She notedthat compliance with the legislation is required by2006
January.
Supt.Murphy described the required amendments based onSabrina's Law,named
aftera young girl whodied because of anaphylactic shock following exposure inher
school.She noted that all requirements were included inthe Board's original policy.
Any changes reflect wording from the legislation,strengthening the wording or
expanding requirements.
Supt.Murphy responded toquestions posed bycommitteemembers regarding liability,
staff training and allergen/nut-free zones.Supervisory Officers have been apprisedof
the legislation and information will be taken to the principals at the 2006 January
meeting.They will be asked toshare the information with theirschool councils.
Because the amendments were deemed by the committee to be housekeeping and in
order to meet the compliance timelines, itwas agreed to move the revisions directlyto
the December 20 Board meeting for approval. The following motionwas moved byT.
Roberts and carried:
Thatthe policy on Medical/Health SupportforStudents be fonwarded tothe
December 20 Board for approval and the procedure for information.
2005 December 20...14
13.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
8.OTHER BUSINESS -none
9.ADJOURNMENT - The meeting adjourned at 5:15 p.m. on motion of D.Mugford.
RECOMMENDATION:
That revisions to the policyon IVledical/Health Support for students be approved.
J.BENNETT.
Chairperson
The recommendation was adopted on motion of J.Bennett and D. Mugford.
d.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE 2005 December 06
7:15 p.m.-8:35 p.m.
MEMBERS
D.Anstead
J.Bennett
A.Cartler
G.Hart
J.Henry
J.Hunter
D.Mouiton
D.Mugford
S.Peters
T.Roberts
P.Settler
L.Stevenson
J.Stewart
M.van Gaaien
Regrets:P.Jaffe
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
C.Murphy
M.Sereda
J.Thorpe
D.Blair
K.Dalton
L.Hutchlnson
G.Jazey
M.Sereda
W.Tucker
B.Wagner
K.Wilkinson
K.Bushell
S.Christie
C.Dennett
M.Hubert
J.Roth
W.Scott
1.CALL TO ORDER
G. Hart,Chairperson of the Board, called the meeting to order.
2.APPROVAL OF AGENDA -The agenda was approved on motion of J.Hunter.
3.CONFLICTS OF INTEREST -No conflicts of interest were declared.
4.ELECTION OF OFFICERS FOR 2006
Board Chair Graham Hart presided over the election of the 2006 InformationCommittee of
the Whole Chairperson.
Trustees Anstead,Bennett,Roberts and Stevenson were nominated.Trustees Anstead,
Bennett and Stevenson accepted the nomination while Trustee Roberts declined.
Followingthe vote.Trustee Bennett was elected Chairperson of the Information
Committee of the Whole for 2006.A motion to destroy the ballots was moved by J.Hunter
and J.Stewart and carried.
Trustee Bennett assumed the Chair and presided over the election of the Vice-
Chairperson.Trustees Anstead, Hunter,Peters,Stevenson and Stewart were nominated.
Trustees Anstead,Peters,Stevenson and Stewart declined the nomination.Trustee
Hunterwas acclaimed to the positionof 2006 Vice-Chairperson of the Information
Committee of the Whole. A motion to destroy the ballots was moved by S.Peters and D.
Anstead and carried.
2005 December 20...15
13.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
5.CHAIRPERSON'S ANNOUNCEMENTS
Board Chair Hart advised that he reported on most of his recent activities at the 2005
November 22 meeting. He noted that late last w/eek he and Director Brycewere invited by
the Ministry to participate inconsultations related to the provincial budget process.
However,because of the short notice followed bythe date being rescheduled,both he and
the Director were unavailable to attend.Chair Hart has requested that the Ministryprovide
more notice if future to enable participants to attend.
On 2005 December 05,he attended the London District Catholic School Board's Inaugural
meeting as well as the dedicationceremony oftheirnew EducationCentre. Paul
Whitehead was elected as the London District CSB Chairperson for 2006.
Trustee Peters announced that Joanne Vanderheyden has been appointed Warden of
Middlesex County noting that Ms.Vanderheyden is the firstwoman to serve inthis
position.
6.DIRECTOR'S ANNOUNCEMENTS
Director Brycereported that 2005 December 06 is"NationalDayof Remembrance and
Action on Violence Against Women"marking the anniversary of the 14 young women
tragically killed on 1989 December 06 at I'Ecole Polytechnique de Montreal.Headvised
that a displayhas been placed in the EducationCentre foyeras a silent remembrance of
the women who died of a deliberate act of violence.White ribbons were available for
anyone wishing to indicate theirsupportand donations were accepted forthe Women's
Community House of London.
The Director advised that on 2005 December 05,the Ontario government issued a press
release with a policy statement regarding a $5.2M investment related to Parents Gaininga
Voice inEducation, a provincial Initiative that focuses on mobilizing parents and promoting
a welcoming environment inthe education system toward improving student success.This
investment will be used to provide resources that support the Involvement of school
councils,engage parents intheir children's education,enhance outreach and language
programs,offer new regional projects,andincrease local communication tools (e.g.,E/web
network).These tools will be used to promote parent involvementat both the localand
regional level as well as Parent Advisory boards.Director Bryce extended congratulations
to Trustees,Thames Valley DistrictSchool Council Chairperson B. Hopkins, and the
Executive for continuing to dialogue withthe Ministry of Education regarding this significant
initiative.
Director Brycereported that a number ofThames Valley elementary schools participated in
the 10*^annual UNESCOcompetition, a United Nations project that focuses on human
rights issues usinginternet-based activities.Heannouncedthat F.D.RooseveltP.S.,
London,finishedsecond inthe competition that includedthe participation of approximately
300 schools from 72 countries interacting about globalenvironmental education issues.
The Director applauded Roosevelt P.S.Acting Principal EricRoss, former Principal Bev
Noble, and stafffor their significantcontributionin spearheading the United Nations
project.
7.PUBLIC PRESENTATIONS -none
8.MONTHLY REPORT OF THE CHAIR -none
2005 December 20...16
13.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9.DEPARTMENTAL UPDATES
Program Services
Information Technology Services updates included:
The grades 1-8 report cards have been completed reasonably successfully.Load
balancing is stillto be put In place to address the user maximum issue and there are
some requests that have been sent throughto SRBfor changes forthe next cycle.The
majority of issues were user related. Itwas the firsttimethrough and some people
experienced difficulty.
The Junior/Senior report is being implemented now, includingstaff training, in
readiness for 2006 January.This is an in-house web-based product and so Is entirely
withinITS control. It has not yet been determined completely whether the Special
Education reports will require changing.Dial-up access from home was the most
difficult issue for staff.Arrangements are being made for each school to remain open
inthe evening for teachers two weeks priorto the report card distribution dates;
TVDSB Is now Ina position to provide elementary and secondary report Information to
ONSIS when required,as well as able to make report card data available to Research
and Assessment Services for inclusion In the student data profiles;
TVDSB has been accepted as a pilot Board for the development and implementation
of the new IPPS.NET.The product is owned and managed by ECNO.Cratos has
been engaged by ECNO to carry out the development to be piloted a SEQUEL 2000
database resulting In PRS being the only product lefton ORACLE;
Trillium Is centralized for both the elementary and secondary databases while still an
issue If Wide Area Network (WAN)shuts down as itdid a few weeks ago,itis still the
onlyway to manage Information centrally.
Supt. Hutchinson advised that the video conferencing pilotheld at Giencoe District
High School was reasonably successful.There were a few Issues regarding room and
class size that once resolved allowed students to be able to hear,see and make
connections with the teacher.The students indicated that they did not like to be
separated visuallyfrom the teacher for long periods of time (i.e.,power point
presentations)clearly indicating that students at the remote end need a contact
teacher to assist them.
A Senior History course is scheduled for second semester with the teacher being at
Giencoe and the remote site at Non/vich.There are eight students registered at
Norwich and 20 at Giencoe to date.Executive Superintendent Thorpe explained that a
major issue Is the lack of synchronlclty between the schedules of Giencoe and
anywhere else.This is creating Issues for both the students and the teacher requiring
the sharing of daily schedules and provision for assemblies,snow days etc. It was
noted that the break-even point on the cost of this project as compared to hiring
teachers will be 2-4 years.Supt.Hutchinson emphasized that there is currently no
understanding of the maintenance or reliability issues of the equipment.
TVDSB received $551 000 as a MISA grant toward the establishment of our data
warehouse to be spent by 2006 March31 with implications for establishing the stafftng
needs around MISA.
2005 December 20...17
13.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9.DEPARTMENTAL UPDATES-cont'd
Business Services
Facility Services Projects and Maintenance updates included Jack Chambers P.S.
conceptual design,schedule and budget to be presented to the Board on 2005
December 20;
Selection of the 2005-06 School Renewal Projects;and Arthur Voaden S.S.science
lab renovation to be completed 2005 December 31;
Capital Plan updates included completion ofarchivingall 2002-03/2003-04 School
Renewal projects; Revisions have been completed to high and urgent projects inthe
ReCAPP database list in preparation for the Capital Plan;all school and site
Information has been verified;50%of school locations have been verified using the
Capital Plan mapping tool; 30%study areas (as per C.N.Watson Report)are full
geographic areas of the board have been inputted with Program Services estimating
costing on conceptual specifications for proposed Program Enhancements,as well the
Ontario DisabilityAct (ODA)requirements have been costed for all sites.
Pre-qualification of electricity retailers to create a listof retailers to tender the Board's
supply of electricity Is underway.Three offive retailers'submissions were selected to
quote on the Board's electricitysupply for the next three years:Ontario Power
Generation (OPG),Coral Energy Canada Inc.,and WPS Energy Services of Canada
Corp. Facility Services,through the Board's electricity consultant E2 Energy Inc.,will
request quotations for various quantities of electricitywith information to be provided at
subsequent meetings.
Financial Services staff provided an in-service to new administrators on 2005
November 17.Preparation of the Ministryof Education's 2005-06 Revised Estimates
package are undenvay for submission to the Ministry by2005 December 15;
Support Services updates Included Purchasing Services,Printing Services.
Director's Services
During the month of 2005 November, the Director visited Sherwood Forest,Summers'
Corners,Springfield and North Meadows P.S.s touring the schools and meeting with
students,staff and parent representatives.
The Director participated in Remembrance Day assemblies at Westminster S.S.on
2005 November 10 and introduced a new resource purchased for every school entitled
A Bridge to Remembrance,a DVD that commemorates the contributions of Canada to
the freedom and democracy that are treasured today. On Friday,November 11,Mr.
Brycejoinedthe students and staffat North Middlesex District H.S.fortheir
Remembrance Day Ceremony opening the assembly and welcoming the veterans and
members of the community to the special ceremony.
The following meetings special school/community events were attended by the
Director:UnitedWay Campaign Cabinet, Junior Achievement Board of Directors,
MPP, Council of Presidents,Council of Directors' of Education (CODE), Garrison
Community Council.Investing in Children -An Evening with Mary Gordon,Rootsof
Empathy,Aboutown Festive Celebration,Junior and Senior AAAA Basketball
Championships.
2005 December 20...18
13.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE INFORMATION COMMITTEEOF THE WHOLE -cont'd
9. DEPARTMENTAL UPDATES -Director's Services -cont'd
- The Director brought greetings and/or presentedtothe following groups:-TakeOur
Kids toWork Kick-Off,EducationCentre Staff;OSSTF District Executive Council,
Norwich District High School Graduation Ceremony,Information Technology Services
-Technical Support Analysts Professional Development Session,System Wide
Principals,Students'Against Violence Everywhere Conference,Flat Stanley Project,
10'^Birthday Celebration.London Children's Museum,25-Year Service Employee
Celebration, Service RecognitionCelebration - Education Centre.
- The Director met with Jane Fitzgerald.CEOofthe Children's Aid Society,to discuss
herfuturevisionforthe Societyas well as enhancing the twoorganizations'working
relationship to bettermeetthe needs ofthe students served byboth.
StaffDevelopment Initiatives included:New Teacher Winter Conference,
Administrative Mentoring Shadowing,Interview Readiness,2005 Learning
Conference,Leading Through Staff Development,Powerful Designs for
Professional Learning,Protocols for Focused Conversation,Customer Sensitivity
and Care,Professional Learning Tools and Designs,Active Learning Strategy,
Professional Reading Program,2006 Leadership Conference.
Corporate Services update included filling the Records Management Assistant position
by Norma Townsend.Ms.Townsend has assumed a one-year,contract position
working with schoolsand administrative offices to compile a system inventory of
records and develop a planto establish a formal Records Management program in
accordance with legislation;
- On 2005 November 22,107 staff from various departments of the Education Centre
received theirservice pins rangingfrom5 to 35 years. Chair Hartbroughtgreetings on
behalf ofthe Board and presented DirectorBrycewithhis 15-year pin. Morethan
1,500 pinswere distributed throughoutthe system this year;
CorporateServices co-ordinated the RemembranceDayServiceforstaffand visitors
to the Education Centre on November 11.Staff,students from Lester B.Pearson
School for the Arts and community members participated inthe program led by
Executive Superintendent Thorpe.
Our Vision initiatives included Our VisionAdvisory Committee and The Role of the
School Districtin School Improvement:Year Four 2003-04.
- The Director extended appreciation to Corporate Services and the custodial staff for
assembling the Christmas decorations throughout the Education Centre.
Public Affairs and CommunityRelations (PACR)updates included Parent Learning
Forum held 2005 October 22, Dr. David Suzuki:environmentally-sustainable energy
presentation held2005 November07 and Thames Valley student participation In
Remembrance Day ceremonies across the District.
Human Resource Services
All retirees holding membership In one ofthe retiree benefitplans have been notified of
the new rates takingeffect2006 January 01 as well enrolment confirmation continuing
throughout the month;
2005 December 20...19
13.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9.DEPARTMENTAL UPDATES Human Resource Services -cont'd
Disability Management continues to assist approximately 54 staff members intheir
return-to-work programs as a result of non-occupational and occupational illnesses
and Injuries;
During the month of November,the Thames Valley District School Council (TVDSC)
activities included the following:
Attended South Region School Council meeting on 2005 November 03;
TVDSC's chairperson attended the People for Education Conference and
facilitated School Council workshop on 2005 November 05;
TVDSC's and TVDSB chairpersons and vice-chairpersons met on 2005
November 08;
Attended the East Region School Council meeting on 2005 November 09;
TVDSC's 2005 November 24,meeting cancelled and rescheduled for 2005
December 08,2005 -meeting dates,agendas and minutes can be found on the
Board's web site;
School council representatives attended various Board/committee meetings;
Communicated with school council representatives across the Board as well as
emailed November Update #4,that included Information about the Ministryof
Education's Safe Schools Review,and school council input request on the
Ontario Provincial Budget.
Attended school council meetings to assist the parents;
Communicated by email and phone with school council parents to answer
questions and address concerns;
Preparation continues on the 2004/05 School Council Annual Reports scheduled
for the Board meeting of 2006 February 07;
Third Annual School Council Symposium plans are underway for 2006 April28;
Attended the November Information Committee of the Whole,Committee of the
Whole and Board meetings.
There are currently 221 elementary long-term occasional (LTO)teachers posted
including 14 retirees.The numbers on the elementary teacher short term list Is 1,482
(421 retirees);
Reviews have been held regarding secondary class sizes and additional professional
assignments as a result of changes negotiated in the collective agreement work
completed by school administration and in-school staffing committees;
The additional 180 occasional teachers hired this fall are being process bringing the
current supply list total to 796 secondary occasional teachers of which 34% (270)are
retirees;
The hiring of temporary Educational Assistants is ongoing In response to a greater
need to fill both long and short-term assignments.
The Increasing Instructional Intelligence project continued with sessions held on 2005
November 9,10 and 11 at Forest Park and D. M.Sutherland P.S.and Oakrldge S.S.,
respectively.All sessions were fully attended and well received.Preparations have
been completed for the two-day In-service for school administrators with Charlotte
Danlelson to be held 2005 December 08 and 09.Superintendents of Education have
been activelyinvolvedinpreparation ofadministrator transfers,Best Start planning,
Capital Plan development, and regular school visits.
2005 December 20...20
13.REPORTS OF COMMITTEES-cont'd
d. REPORTOFTHE INFORMATION COMMITTEE OFTHE WHOLE - cont'd
9.DEPARTMENTAL UPDATES - Human Resource Services - cont'd
The November system initiative on IVlinistry performance targets of EQAO,OSSLT,
and secondary graduation rates occupied much of planning time and Community of
Schools meetings on2005 November 16.Executive Superintendent Thorpe has
completed visits to all first-year Principals in the District;
-Secondary Staffing:
Both Operations Services and OSSTF are pleased with the implementation ofthe new
secondary staffing requirements negotiated during collective bargaining last spring.
Second semester requirements will be addressed beginningthis month;
Elementary Staffing
Current elementary staffing forms havebeen reviewed and edited where appropriate
to be posted to Electronic Formsinthe near future;
- The preliminary enrolment figures have been received from the schools for 2005
October 31.The full time equivalent (FTE)system enrolment was reported at
76,764.67,comparedtothe projected October31 figure of76,250.83. Thisis 513.84
FTE.higher than projected or0.67ofone percent over projected.379.72 FTE of this
increase can be accounted for inthe return rate of grade 12 students above the
projected 25%.The variation in the Junior Kindergarten tograde 11 forecast was
134.12 FTE or 0.19 of 1 percent;
Since amalgamation and beginning with the 1998-99 school year, the system
enrolment (elementary and secondary)has declined by5.63%.Elementary enrolment
has declined by 6.29®/o.In a Planning Report submitted tothe Board in2002 March,a
long-term enrolment forecast was presentedas well as an analysis ofthe fiscal impact
of declining enrolment.In that report,the projected annuallzedsystem enrolmentfor
2005-06 was 77,725 FTE which compares to the current October 31 actual of 76,765.
The actual enrolment for 2005-06 is 960 FTE lower than was projected In the 2002
report.If the higher return rate for the grade 12 cohort (greater than four years)is
factored out ofthis 2002 projection,then the variation inthe forecast is reduced to
approximately 550FTEor0.70of3 percent which still represents a greater than
projected rate of decline;
Work continues on the Ministry of Education requirements for the Board's 'Long-Term
Capital Plan.' Aspartofthe Ministry requirements,a 10-year,school-by-school/grade-
by-gradeenrolment projection is required;
-The use of District and Rural Schools and Good Schools Open Funds In the cun-ent
budget year have increased to $2 698 503. Costs beyondthe funding fonnuia for full-
time principals and secretaries forthe schools which generate the funds total $2113
351.Given anticipated savings caused byturnovers inthe twojob categories
throughout the yearand consistent with earlier Board direction,upto $600000 will be
allocated to the designated schools to purchase additional librarybooks, materials and
resources In the 2005-06 school year;
- On 2005 November 17,new administrators attended a session presented by Business
Services.FinancialServices staff provided informationon budgets,non-board funds,
student admission,enrolment, funding and p-cards.Information on insurance,risk
management and Transportation Serviceswas also presented. The nextNew
Administrators'session is scheduled for 2005 December 15 on the topic "Safe
Schools".
\2005 December 20...21
J
13.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9.DEPARTMENTAL UPDATES -Operations Services -cont'd
Research and Assessment updates included:
- Receiving/scanning forthe second set of assessments for gifted screening is
undenA/ay;centrally scored/analyzed student assessments to support school
improvement initiatives are occurring on an as requested basis from schools;
System-widedata collection forimprovementplanningis underway;phonological
awareness assessment reports were delivered to school staff and to the speech and
language pathologists;data analysisforthe fall Primary DRA is undenA/ay;collection of
Junior DRAis ongoing; data consolidation tasl<s and development of reports to support
school interpretation and use of data in planning are underway;stage one reports
including student level summaries of Phonological Awareness and DRA assessments
have been developed and posted for school use;
Support for/analysis ofthe EQAO provincial testing and analysis oftrend information is
ongoing;analysis ofthe Item Level Reports and support for principals is occurring;
workshops on data use will be conducted during December for Principals,
Superintendents and Learning Co-Ordinators;
Corporate data functions underway include: analysis for enrolment,class size and
staffingpurposes,LOG funding tracl^ing,graduation rate calculations, and completion
of Pathways data requirements;
)-System evaluation projects now undenway include:Re-Connect,Work Place
Internship,Save a Credit, survey of elementary students on safe schools,STEPS
project,Reading Recovery;
Staff In Research and Assessment have been involved In the development of the
system action plan phase forthe safe schools bullying prevention initiative;school-
based projects and surveys are inthe design phase at a number ofschools and
underway in a number of schools.
Safe Schools initiatives included:
-Ministry Report - Shaping Safer Schools -Bullying Prevention Action Plan
subcommittee of Safe Schools created to review this Ministry report to determine the
gaps between what is currently beingdone and what is recommended.
-Ministry Consultation- Safe Schools Act:Ministry consultationheld in London on
November 23 with Safe Schools personnel and TVDSB staff to provide input Into
changes regarding the Safe Schools Act.
- At the Youth Safe Schools Conference held 2005 November 10 at the Marconi Club,
22 teachers and 140 secondary student leaders participated raising awareness
through presentations bythe4th R project,LUSO,The Association forthe Elimination
of Hate and the Peer Power Centre;
-SAVE Conference was held 2005 November 12 at Althouse College with_310 student
leaders in Grades 7-8 participatinginthe Students Against Violence Everywhere
Conference; students enjoyedthe Interactive ForumTheatre play,"Falling to Pieces",
performed by Medway M.S.drama students;Testimonials on bullying andharassment
served to inspirestudent delegates to create actionplans that focused on the theme
"Bystanders Make a Difference."
2005 December 20.-22
13.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE INFORMATION COMMITTEEOF THE WHOLE -cont'd
9.DEPARTMENTAL UPDATES,Operations Services -cont'd
School drama performances/presentations conducted across the District included:
"You're It","Power Surge","Broken Wings","Falling to Pieces",and "A Love That Kills".
The Administration responded to questions posed by Trustees.
Supt.B.Wagner provided an updateonthe work ofthe Board's Safe Schools Committee
and advised that the suggestions expressed bythe Special Education Advisory Committee
(SEAC)will be Included inthe written submission.
In responsetoa question regarding the number ofstudents returning for a fifth yearof
secondary school,the Director advisedthatthe Minister and Deputy IVIinister have
commented on the return rate and indicated the expectation that the four-year graduation ,
rate will Increase commensurate with other provinces.Presently,there are approximately
40,000students across the province returning for a fifth year at a cost of $240M ingrants.
Itisthe Ministry's opinion thatthismoney would be betterused inother areas.It appears
that the number of students returningfor a fifth year will be addressed infuture guidelines
and expectations.
Director Bryce Indicated he has had discussions with Minister Kennedyregarding the
challenges faced insmaller secondary schools that are unable to offera breadth of
programs everyyear and In some cases are offered In alternate years.Students insmall
schools must stay a fifth year in order to accumulate the necessary courses to prepare
them to enter the workplace or post-secondary studies.D. Moulton,Student Trustee,
advised thatthe Ontario Student Trustees*Association (0STA-A£C0)Is also providing
student Inputto the Ministry regarding this issue.
Chair Bennett reminded Trustees that a caucus meeting would be held in the Governor
Simcoe Room following the Information Committee of the Whole meeting.
9.ADJOURNMENT
The meeting adjourned at 8:35 p.m. on motion of J.Stewart and S.Peters.
J.BENNETT,
Chairperson
e,REPORT OF THE CHAIRS'COMMITTEE 2005 December 07
9:40 a.m.-11:35 a.m.
MEMBERS ADMINISTRATION AND OTHERS
G.Hart P.Sattler B.Bryce
J.Hunter J.Bennett S.Christie
1.APPROVAL OF AGENDA
The agenda was approved on motion of P.Sattler.
2.CONFLICTS OF INTEREST -none
3.INAUGURAL PLANS
Plans for the Inaugural meeting of December 13 were discussed.
2005 December 20...23
13.REPORTS OF COWIWIITTEES -cont'd
e.REPORT OF THE CHAIRS'COMMITTEE -cont'd
4.CONFIRMATION OF 2006 COMMITTEE APPOINTMENTS
Revisions to the 2006 Committees and community representation were discussed.Chair
Hart will speak with trustees regarding changes.It wassuggested andagreedthata
student trustee sit on the administrative committees of Communications and Public
Relations Committee,Safe Schools Committee and the Education Week Committee.
Chair Hart will speak with thestudenttrustees in this regard.The report will be included on
the agenda ofthe inaugural meetingforapproval.
5.CORRESPONDENCE
Aletter fromthe Durham D.S.B.to OPSBA regarding the time lines for Capital Plan
submissions will be available for trustees'Information In the Trustee Conference Room.
6.MEETING WITH MINISTER OF EDUCATION.DECEMBER 12
ChairHart Indicated thatplansare notyet final forthe Minister's visit toThames Valley on
December 12. He will advise the Director once plans have been confirmed. Director
Bryce will communicatethe meeting information tostaff attending.
7.TRUSTEE CAUCUS AND CN WATSON CONSULTANT REPORT
Plans for the trustee caucus to discuss the CN Watson Report were finalized for Tuesday,
December 13,from 4:00-6:00p.m. inthe London Room. Alistofdiscussion topics will be
available at the meeting.
Theprocessof tabling the Board's Capital Plan and receiving public input was discussed.
It was suggested that a recommendation be taken forward to approvesome immediate
aspectsofthe Plan.Chair Hart noted thata response hasnotyetbeen received from the
Minister of Educationregardingthe Board's request to extend the submission date.
8.BUDGET SURPLUS -DISTRICT-WIDE PRIORITIES
Director Bryce distributed and described a list of proposed expenditures for District-wide
priorities in the amount of $1M and $.6M for a contingency fund toaddress unanticipated
needsthat may arise throughout the 2005-06 year.Following discussion,a recommended
list was prepared.A report will be prepared for consideration at theDecember20 Board
meeting.It was noted that contingency monies will be distributed to schools the first ofthe
new year.
Director Bryce updated the committee ona unique and successful literacy/numeracy
initiative implemented bythe Rainbow DS Board where phonic ears andspeakers have
been installed ingrade 1 and 2 classrooms. The ears are designed to assist young
students who sit at the back ofthe classroom and,because of their development age, do
not have sound information processing skills.The phonic ears have been foundto
Improve the students comprehensive through better hearing and improved their scores.
Hesuggesteda pilot project over two yearsand will provide more details atthe December
20 Board meeting.
9.OTHER BUSINESS
a.BIII123
Copies ofthe draft Bill 123 -an Act to require that meetings of provincial and municipal
boards,commissionsand other public bodiesbe opentothe public,will be circulated
to trustees.Chair Hart will ask interested trustees to examine it and make comment.
It will be discussed further at the December 14 Chairs'meeting.
2005 December 20...24
13.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE CHAIRS'COMMITTEE -cont'd
9.OTHER BUSINESS -cont'd
b.OPSBA Position on Human Rights Ruling
Chair Hart noted that OPSBA has developed a position paper on the court challenge
regarding a human right ruling with a responserequestedbyJanuary 13.Thepaper
will be circulated to trustees and to Executive Supt.Sereda and Solicitor Peter Thorup.
The matter will be discussed at the December 14 meeting.
c.Student Advisory Council Meeting
Chair Hart noted that the next meeting of the Student AdvisoryCouncil is scheduled for
January 20.
d.Student Trustee Travel Request
Arequest forStudentTrustee Moulton to attendthe OSTA-AECO Executive meeting
In Ottawa from 2005 December 9-11 was discussed.The following motion was moved
byJ. Hunter was approved:
That Student Trustee Dan Moultonbe approved to attend the OSTA-AECO
Executive meeting in Ottawa from 2005 December 9-11.
10.FUTURE MEETINGS
The following committee meetings were scheduled:
Wednesday,December 14, 2:00-4:00 p.m.
Wednesday,January 18,1:30-3:30 p.m.
Wednesday,February 22,1:30-3:30 p.m.
Wednesday,March 22,1:30-3:30 p.m.
Wednesday,April 19,1:30-3:30 p.m.
Wednesday,May 17,1:30-3:30 p.m.
Wednesday,June 21,1:30-3:30 p.m.
11.ADJOURNMENT
The meeting adjourned at 11:35 a.m. on motion of P.Sattler.
RECOMMENDATION:
That Student Trustee Dan Moulton be approved to attend the OSTA-AECO Executive meeting
in Ottawa from 2005 December 9-11.
G.HART.
Chairperson
The recommendation was adopted on motion of P.Sattler,seconded by J.Stewart.Trustee
Stevenson was absent during voting.
2005 December 20...25
13.REPORTS OF COMMITTEES -cont'd
f. REPORTOFTHE CHAIRS'COMMITTEE 2005 December 14
2:10 p.m.-4:30 p.m.
MEMBERS ADMINISTRATION AND OTHERS
G.Hart P.Sattler B.Bryce
J.Hunter J.Bennett S.Christie
1.APPROVAL OF AGENDA
The agenda was approved on motion ofJ.Hunter.
2.CONFLICTS OF INTEREST -none
3.REVIEW OF 2005 DECEMBER 20 BOARD AGENDA
Theagendaforthe2005 December 20 Board meeting wasdiscussedand updated.
4. CORRESPONDENCE
Aletter from the TownshipofSouth-West Oxford regardingthe potentialclosure of
Beachville and Sweaburg Schools will be added to the Board agenda under
"Communications".
The OPSBA response tochanges recommended regarding student trustees will be
available in the Trustees'Conference Room for trustees*information.
5.BILL 123
A copy of Bill 123 has been given toTrustee D.Anstead.She will examine it and bring any
comments forward for discussion at the next meeting.
6.OPSBA POSITION ON HUMAN RIGHTS ISSUE
SuperintendentSereda and Solicitor Thorup are examining the OPSBA position onthe
court challenge to a human rights ruling.A response was requested byJanuary 13.
7.DRAFT CAPITAL PLAN
Next steps in preparing the draft Capital Planwere discussed. The parameters trustees
would establishin preparing the plan,e.g.,program enhancements, increased French
Immersion enrolment,were considered.
Trustee Sattler suggested that a motion be put fonward acknowledging receipt ofthe CN
Watson reportbutnot taking any action onthe reportto alleviate community concerns over
implementation ofthe recommendations containedinthe report.
The following motionwas draftedforconsideration bythe Board:
That the Board nottake any action on the CNWatson report but that the Senior
Administration use enrolment projection data contained within the reportand other
information appropriate to develop the draft 5-year Capital Plan;
That the draft5-Year Capital Plan guideallfuturediscussions on accommodation
Issues and school closures in Thames Valley;
2005 December 20...26
13.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE CHAIRS'COMMITTEE -cont'd
7.DRAFT CAPITAL PLAN -cont'd
That public input be sought on the draft Capital Plan in accordance withthe process
set out in the document "Good Places to Learn",once comments on the draft Plan
have been received from the Minister of Education.
Possible school structures were discussed.It was suggested that Administration be asked
to prepare options and submit them to the Ministry of Education inthe draft Capital Plan
following which a report will be brought to the Board for consideration.A lighthouse project
was also suggested which would provide a centre for specific programs,e.g.college-
bound students.
Discussion surrounded the possibility of moving forward with non-Capital Plan issues such
as the French Immersion program.It was noted that Ministry of Education approval is
required to move fon/i/ard.
8.OTHER BUSINESS
a.TRUSTEE CAUCUS RE MEETING STRUCTURES
It was suggested that trustees schedule a caucus to discuss the structure of meetings
of the Board,meeting agendas,the role of the Past and Vice-Chair,and to review the
bylaws governing these issues.The following motion was moved by J.Bennett and
carried:
That trustees schedule a caucus to discuss the structure of meetings of the Board,
meeting agendas,the role of the Past and Vice-Chair,and to review the bylaws
governing these issues.
9.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Wednesday,January 18,9:30-12:00 noon.
10.ADJOURNMENT
The meeting adjourned at 4:30 p.m. on motion of J.Hunter.
RECOMMENDATION:
That trustees schedule a caucus to discuss the structure of meetings of the Board,meeting
agendas and the role of the Past and Vice-Chair,and review the bylaws governing these
issues.
G.HART
Chairperson
The recommendation was adopted on motion of P.Sattler,seconded by J Bennett.
2005 December 20...27
13.REPORTS OF COMMITTEES -cont'd
g. REPORT OF THE COMMITTEE OF THEWHOLE•IN CAMERA 2005 December 20
MEMBERS PRESENT ADMINISTRATION AND OTHERS
P.Sattler (Chair)
D.Anstead
J.Bennett
A.Cartier
G. Hart (5:20)
P.Jaffe
D. Mugford (5:25)
T.Roberts
J.Stewart
B.Bryce
B.Greene
C.Murphy
M.Sereda
J.Thorpe
D.Blair
K.Dalton
J.Empringham
K.Havelka
S.Hughes
L.Hutchinson
W.Tucker
B.Wagner
K.Wilkinson
S.Christie
C.Dennett
Regrets:J.Hunter,S.Peters,L.Stevenson
The Committee met in camera from 5:10 p.m.to 5:50 p.m.
1.APPROVAL OF AGENDA
The agenda was approved on motion of J.Stewart.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential personal and negotiation matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved by P.Jaffe at 5:50 p.m.and carried.
RECOMMENDATIONS:
1.That the motions approved at the in-camera session of 2005 December 20 related to the
terms and conditions of employment for elementary and secondary principals and vice-
principals,and the managers group, and a resignation bymutual consent be approved.
2.That In accordance with the independent procedure -Promotional Practices:Selection
Procedures and Appointment of Principals and Vice-Principals,the following people be
appointed to the pool of candidates ready for appointment to the position of Principal,
Secondary schools:
Candidates
Chris Friesen
Ruth Murray
Sheila Powell
Present Assignment
Vice-Principal,East Elgin S.S.
Vice-Principal,Arthur Voaden S.S.
Vice-Principal,Strathroy D.C.I.
P.SATTLER.
Chairperson
The recommendations were adopted on motion of P.Sattler,seconded by J.Stewart.
The following motionwas moved by D.Anstead,seconded byS.Peters:
That a letter ofappreciationbe sent on behalfofthe trustees to the principals and vice-
principals noting the Board's appreciation of their efforts overthe past yearand confirming
the Board's continued support for the coming year.
2005 December 20...28
14.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
The following motion preparedbyTrustee Sattlerwas deferredtothe Board meeting of2006
January 24:
Whereas there is a significant bodyof research showingthat family socio-economicstatus is
the strongest single predictorofeducational outcomes forchildren,and
Whereas families on social assistance,families headed by minimum wage earners,and
families headed bypeople with disabilities on Ontario Disability SupportProgram (ODSP)live
far below the poverty line,
Be Itresolved that the Thames ValleyDistrictSchool Board write a letter to the Premier urging
the governmentto introduce measures toadequatelysupport low-income families and children,
including:
increasing Ontario's minimum wage to $10/hour,indexedto the cost of living;
increasing the shelter portion ofOntarioWorks (OW)and ODSP benefitsto the average
rent levels;
indexing OW and ODSP to the cost of living.
15.ADDITIONAL BUSINESS -none
16.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -Update
Trustee Anstead updated trustees on that status ofdraft Bill 123, an Actrequiring meetings of
provincial and municipal boards, commissions and other publicbodies to be open to the public;
and OPSBA position papers on Human Rights Ruling and EnglishAs a Second Language.
She advised that the Canadian School Board Association (CSBA)has sent a survey to Federal
election candidates asking pertinent questions about education related to First Nation funding,
Immigration targets and the integration of Immigrantchildren.
b.STUDENT TRUSTEES'UPDATE
D.Moulton,Student Trustee,advised that a Student Advisory Council meeting has been
scheduled for 2006 January 20 at 1:00 p.m. to be held at the Education Centre.More
information will be available when the agenda has been prepared.He noted that he attended a
Student Council meeting at Woodstock Collegiate Institute where the C.N.Watson report was
discussed.
Student Trustee M.van Gaalen advised that during a visit to Beal S.S.,London,he had an
opportunity to use the excellent swimming pool facilities.
0.TOWNSHIP OF SOUTH-WEST OXFORD
A letter was received from Allen Forrester,Clerk-Treasurer Administrator,Township of South
west Oxford, regarding Council's objection to the proposed closing of the schools inBeachville
and Sweaburg.
2005 December 20...29
17.NOTICE OF MOTION
The following notice of motion from Trustee Art Cartier was deferred tothe meeting of2006
January 24:
Whereas the current structure ofthe Cityof London Representation on the Thames Valley
DistrictSchool Board is communicatingfavourably withits supporters withwards one and
seven,wards two and three and wards four, five and six each electing two Trustees;
Anda similarpattern is inplace with the counties of Elgin,Middlesex and Oxford oftwo
trustees each,and one trustee is elected by our Native population:
a. That the status quo be retained until such time as LondonCityCouncil accepts,or is
forced to accept,on failing inappeal ofthe current Ontario Municipal Board ruling;
Itbe finally pointedoutthat the current Ontario Municipal Board ruling has failed totally to
abide with either of the two majority votes inthe 2003 London Municipal Election;one to
abolish the Board of Control,and the other to reduce the present size of 19 persons on
City Council (This failure despite the fact that several alternativeproposals were presented
bycitizens supportinga totalof15 members; yet preservingthe present voting powerof all
citizens withinthe present seven ward boundary lines.).
b.That the number of wards in the City of London should be decided on a clear vote of
citizens at the next election.
18.QUESTIONS BY MEMBERS
Trustee Anstead requested more details related to the student drop-ot rate of 30-35%.Supt.
Thorpe advised that there is some speculationon the accuracy ofthe information as the full
Ministry format has not been received. He will continue to investigate this issue and provide
information as It becomes available.
19.GOOD NEWS ITEMS -"Did you know..."
Trustee Sattler described a project being undertaken by students at the Universityof Western
Ontario which is looking at secondary school curriculum modifications to include women's Issues,
an initiative of interest to the Ministry.
Chair Hart advised that earlier today he enjoyed his first turkey dinner of the season at Tollgate
P.S.,a 25-year tradition held priorto Christmas.
20.ADJOURNMENT
The meeting adjourned at 10:40 p.m., on motionofJ. Bennett and P. Sattler.
CONFIRMED:
Chairperson
2005 December 20...30
SUMMARY OF APPROVED RECOMMENDATIONS OF 2005 DECEMBER 20
That the SALEP representation for CEO South be established as follows:
St.Thomas representative L.Stevenson,D. Mugford -alternate
East Elgin representative D. Mugford, L.Stevenson -alternate
That the Board approve the plan,budget and schedule for the proposed addition and renovation to
Jack Chambers Public School.
That the Administration proceed to tender the proposed addition and renovation to Jack Chambers
Public School.
That the Board approve the proposal for the allocationof the $1 .DM districtwide prioritiesfor
expenditures In the 2005-06 budget year.
That letters be written to the Ministryof Education requesting clarification of the program structure at
Tollgate P.S.Wilton Grove P.S.and Valleyvlew P.S.requesting permission to move forward with
single track French Immersion programs without the school closure process.
That the Board not take any action on the C. N.Watson report but that the Senior Administration use
enrolment projection data contained within the report,and other information as appropriate,to
develop the draft five-year Capital Plan.
That the draft five-year Capital Plan guide all future discussions on accommodation issues and school
closures in Thames Valley.
That public input be sought on the draft Capital Plan in accordance with the process set out In the
document "Good Places to Learn,"once comments on the draft Plan have been received from the
Minister of Education.
That revisions to the policy on Medical/Health Support for students be approved.
That Student Trustee Dan Moulton be approved to attend the OSTA-AECO Executive meeting in
Ottawa from 2005 December 9-11.
That trustees schedule a caucus to discuss the structure of meetings of the Board,meeting agendas
and the role of the Past and Vice-Chair,and review the bylaws governing these Issues.
That the motions approved at the in-camera session of 2005 December 20 related to the terms and
conditions of employment for elementary and secondary principals and vice-principals,and the
managers group,and a resignation by mutual consent be approved.
That in accordance with the Independent procedure -Promotional Practices:Selection Procedures
and Appointment of Principals and Vice-Principals,the following people be appointed to the pool of
candidates ready for appointment to the position of Principal,Secondary schools:
Candidates Present Assignment
Chris Friesen Vice-Principal,East Elgin S.S.
Ruth Murray Vice-Principal,Arthur Voaden S.S.
Sheila Powell Vice-Principal,Strathroy D.C.I.
r
I
y
2005 December 20...31
SUMMARY OF APPROVED RECOMMENDATIONS OF 2005 DECEMBER 20 -cont'd
That a letter of appreciation be sent on behalf of the trustees to the principals and vice-principals
noting the Board's appreciation of their efforts over the past year and confirming the Board's
continued support for the coming year.
2005 December 20...32
Thames Valley District School Board POLICY
Title MEDICAL/HEALTH
SUPPORT FOR STUDENTS
Policy No.5001
Department PROGRAM SERVICES
Reference(s)- Ministry of Education
Policy/Program
Memorandum No.81
'Education Act,Section 265
- Ministry of Education Memorandum,
August 171989 re:"Catheterization
and Suctioning:
-Ministry of l-iealth,Reguiated Heaitii
Professions Act,1991
-Bill 3 -Sabn'na's Law -An Act to
Protect Anaphyiactic Pupils
-Managing Food Allergies:A
Resource Package for Schools
(2004)
Effective Date:1999 Feb 26
1.0 Itis the policy of the Board that the Director of Education or designate develop all
procedures related to medical/health support.Such procedures include but are not
limited to:
•consultation processes with appropriate service providers including the School
Health Support Program (Community Care Access Centres)
•development of procedures for dealing with reportable and communicable
diseases
•approval of agreements,at the request of parents/guardians and their
physician on behalf of an individual student,relating to the medical treatment
and provision of medical services including emergency care plans where the
physician and parent/guardian request exemption for a child from the Board's
normal emergency practices.This applies when standard emergency
intervention procedures could worsen the circumstance of the student.
2.0 Students with special medical/health needs will be maintained In their neighbourhood
school whenever possible;however,when assistance or coping with special needs
becomes a primary requirement,students should be supported in appropriate facilities
strategically located within the system to address their individual needs.
3.0 The designation of roles and responsibilities for medical/health support services in school
settings does not preclude,in emergency situations,the provision of assistance by
school board personnel.Staff who provide health support to students under their
supervision shall have full coverage under the Board's liability policies.
Administered By PROGRAM SERVICES Board Resolution 32-B Rec.6
Amendment Date(s)2005 Dec.20 Amendment Resolution No.13-0