2/22/2005 - Regular Board Meetingr
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2005 FEBRUARY 22,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION -Westmount P.S.,London
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS
a.Clean Air Award - R.Poisson,Facility Services V
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.CONFIRMATION OF MINUTES
a.Regular Board Meeting,2005 January 25 M
b.Special Board Meeting,2005 February 08 M
11.REPORTS FROM THE ADMINISTRATION
a.2005-08 Projected Enrolment &Preliminary Teacher Staffing M
b.Secondary French Immersion in St.Thomas-Elgin County M
c.School Renewal Update V
d.Video Conferencing;Proof of Concept Pilot M
12.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2005 January 04 M
b.Chair's Summary,SEAC,2005 February 01 M
c.Native Advisory Committee,2005 January 11 M
d.Committee of the Whole,2005 February 08 M
e. Ad Hoc Committee re Trustee Computer Feasibility Study,M
2005 February 08
2
12.REPORTS OF COMMITTEES,cont'd
f.Chairs'Committee,2005 February 16 M
g.Committee of the Whole,In Camera,2005 February 22 V
13.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
14.ADDITIONAL BUSINESS
15.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.Student Trustees'Update V
c.London Down Syndrome Association M
d.Middlesex-Londoii Health Unit M
16.NOTICE OF MOTION -none
17.QUESTIONS BY MEMBERS
18.GOOD NEWS ITEMS -"Did you know..."
19.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2005 FEBRUARY 22
The Board met in regular session on 2005 February 22 inthe Board Room at the Education Centre,meeting
inpublic session at 7:10 p.m. The following were in attendance:
TRUSTEES
D.Anstead
J.Bennett
A.Cartier
S.Doxtator
G.Hart
ADMINISTRATION AND OTHERS
B.Bryce
P.Gryseels
B.Greene
C. Murphy
J.Thorpe
D.Blair
K.Dalton
J.Empringham
Regrets:P.Sattler
J.Hunter
P.Jaffe
D. Mugford (-8:45)
8.Peters
K.Preston
T.Roberts (+7:26)
K.Havelka
S.Hughes
L.Hutchinson
M.Sereda
B.Tucker
K.Wilkinson
K.Bushell
8.Christie
S.Ross
J.Stewart
L.Stevenson
0.Dennett
K.Meeson
J.Neville
J.Roth
W.Scott
1.CALL TO ORDER.
Board Chairperson Graham Hart called the meeting to order.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to Westmount P.S.Choir,conductor Cathy Clark and
accompanists Margaret Ford and Syd Holody for leading inthe singing ofO'Canada and performing
two musical selections.
4.APPROVAL OF AGENDA
The agenda was approved on motion D. Mugford and D.Anstead.
5.OFFICIAL RECORD
S.Christie,Supervisor,Corporate Services,read the following notice into the minutes:
"We regret to record the death of Abigail Sheffar a five year-old Senior Kindergarten student at
St.George's Public School,London, on 2005 February 15."
6.RECOGNITIONS
J. Neville,Manager,Facility Services,announced that B.Poisson,Supervisor,Facility Services,has
been presented with the National Air Filtration Association's (NAFA)Clean Air Award which
recognizes a person,organization or company for using clean air initiatives that promote healthy
environments.Mr.Poisson was instrumental in spearheading the project within Thames Valley.
Principal B.Jackson,NAFA representative,provided a brief overview of the program and the criteria
for the selection of candidates.Mr.Poisson was one of 12 North American nominees and the only
Canadian winner.Chairperson Hart accepted the Clean Air Award on behalf of the Board and
extended congratulations to Mr.Poisson for his significant contribution to Thames Valley's
environmental awareness program.
7.CONFLICTS OF INTEREST -No conflicts of interest were declared.
2005 February 22..2
8.CHAIR'S ANNOUNCEMENTS -none
9.DIRECTOR'S ANNOUNCEMENTS
The Director recommended that trustees take time to view another outstanding example of Thames
Valley student talents as demonstrated by the art and woodworking projects displayed in the
Education Centre Atrium.
He advised that B.Greene,Executive Superintendent,Business Services,has been re-elected for
a second year as OSBIE Chairperson.Chair Hart congratulated Mr.Greene on his appointment.
10.CONFIRMATION OF MINUTES
a. The minutes of the Regular Board Meeting, 2005 January 25 were adopted on motion of T.
Roberts and J.Bennett.
b. The minutes of the Special Board Meeting, 2005 February 08 were adopted on motion of T.
Roberts and J.Bennett.
11.REPORTS FROM THE ADMINISTRATION
a.2005-06 PROJECTED ENROLMENT &PRELIMINARY TEACHER STAFFING
Exec.Supt.Greene presented information regarding the enrolment projections for the 2005-06
school year, long-termenrolment projectionsfor2004-05 to 2011-12 and preliminaryelementary
and secondary staffing requirements to commence the in-school staffing process.
He noted that P.Gryseeis,Executive Superintendent,Operations Services,is responsible for
preparing the enrolment projections which are used for the 2005-06 Budget and determining
staffing levels. He advised that during the 2004-05 school year,more Grade 12 students returned
to secondary school than expected resulting In the Actuals being adjusted.Inaddition, the long-
term projected enrolment reflects this trend.Supt.Gryseeis advised that Executive Council has
approved the 2005-06 enrolment projections.The following summary,comparing the 2004-05
approved budget,was presented;
Budget
2004-05
Budget
2004-05
Projected
2005-06
Budget
Increase
(Decrease)
Elementary 51 168 50 967 49 912 (1 256)
Secondary 25 143 25 982 25 747 604
Total Decrease 76 311 76 949 75 659 -652
Preliminary staffing for system level teacher staffing and educational/instructional assistant
staffing has not been finalized by Executive Council. Preliminary staffing for special education
has not been finalized and is subject to determining the funding level of support for special
education and the special education plan. Primary class size reduction (Junior Kindergarten to
Grade 3)staffingcannot be determined until the province announces the fundingforyear twoof
the implementation plan. At this time, the preliminary staffing reflects the year one
implementation of 44 teachers.
Subject to the 2005-06 preliminary budget.Exec.Supt. Gryseeis will beginthe elementary and
secondary school staffing process by 2005 February 23, In accordance with the staffing
provisions of the collective agreements. A District Enrolment Comparison Summary was
reviewed.It was noted that both the historical and projected data presented Is based on Trillium
school data prior to the audit and Is used to be consistent for comparison purposes.The
annualized figure for 2004-05 Is based on the Actual for 2004 October and a revised 2005 March
31 figure producing a revised Annualized.
2005 February 22..3
11.REPORTS FROM THE ADMINISTRATION -cont'd
a.2005-06 PROJECTED ENROLMENT &PRELIMINARY TEACHER STAFFING -cont'd
RECOMMENDATIONS:
1.That the Board adjust the secondary class size average of 21:1,established in the Education Act,
such that itnot exceed 22:1 for the 2005-06 school year.
2.That the Boardapprove the preliminary2005-06 elementary and secondary staffingreportforthe
purpose of in-school staffing and inclusion inthe 2005-06 preliminary budget.
Trustee Roberts requested that the two recommendations be separated out.Recommendation 1
was adopted on motion of T.Roberts and J.Bennett and carried.
8.Peters and J.Hunter moved the following amendment to recommendation 2:
"...andthatupto5 additional teachers be added tothe secondary staffinginordertosupplement
the small secondary school staff numbers."The amendment was defeated.
Recommendation 2 was adopted on motion of T.Roberts and J.Bennett.
b.SECONDARY FRENCH IMMERSION IN ST.THOMAS -ELGIN COUNTY
D.Blair,Superintendent of Education,introduced the report ofthe Secondary French Immersion
program inSt. Thomas-Elgin County. Hedescribed the process used and the feedback received
related to obtainingpublicinterest instarting a program in Elgin Countyfor 2005/06.
Supt.Blairprovided the following report noting that, at the direction of the Board on 2004 December
21,a survey was conducted to determine the public interest in enrolling children in a secondary
French Immersion program beginning in2005September. Aletterand surveywas distributed to
the 19 students currently enrolled in Grade 8 French Immersion at Homedale Public School.The
materialwas also mailedto the parents ofthe 22 students who graduated in2004 June from the
French Immersion program at Homedale.
Sixteen surveys (84%)were returned from parents with students currentlyat Homedale P.S.with
the following results:
- Ten respondents indicated an intention toregister in a French Immersion program at Parkside
Collegiate Institute for2005September. Threeofthese responses included a note indicating a
preference for the program to be located at Central Elgin Collegiate Institute;
- Sixrespondents indicatedno intention to registerinan French Immersion programat Parkside
Collegiate for2005 September. Threeofthese responses Included anote indicating apreference
for the program to be at Central Elgin Collegiate;
- Ten responses (45%)were returned from parents with students currentlyenrolled inGrade 9
(Central Elgin:6;Parkside Collegiate: 3; LondonCentral: 1).
- Four respondents indicated an intentionto register ina French Immersion program at Parkside
Collegiatefor2005 September.Twoofthese responses includeda note indicating a preference
for the program to be located at Central ElginCollegiate.
- Sixrespondents Indicated no intention to registerina French Immersion program at Parkside
Collegiate for2005September.Two ofthese responses Included a note indicating a preference
for the program to be located at Central Elgin Collegiate.
2005 February 22..4
11.REPORTS FROM THE ADMINISTRATION -cont'd
b.SECONDARY FRENCH IMMERSION IN ST.THOMAS -ELGIN COUNTY -cont'd
SUMMARY
Ifthe French Immersion program Is offered at Parkside Collegiate:
(I)10 Grade 8 students indicated an Intent to register,and
(II)4 Grade 9 students indicated an intent to register.
Ifthe French Immersion program Is offered at Central Elgin:
(I) 6 Grade 8 students indicated an Intent to register,and
(li)4 Grade 9 students indicated an Intentto register.
The maximum number of students for Grade 9 would be 16 Ifthey are willingto register at either
one of the schools.The maximum number of students at the Grade 10 level using the same
assumption Is8.These numbers are insufficientto commence a program.
There may be sufficient numbers for 2006 September as the current Grade 7 French Immersion
enrolment at Homedale P.S.Is 37.
c.SCHOOL RENEWAL UPDATE
Director Bryce described a high levelAdministrative analysis prepared in response to the Ministry
of Education's first announcement on 2005 February 17 regarding school renewal funding and
school closure guidelines.
Exec.Supt.Greene provided Information related to Stage One of the Allocation of School Renewal
funds to Thames Valley inthe amount of$39M. Heexplained the majorfocus ofthe funding ($8M
to $10M) is to be used this summer for high and urgent Infrastructure repairs to school roofs,
windows,boilers,and control systems.He emphasized that this Infusion of cash will be used to
upgrade Thames Valleyschool facilities Identified bythe Ministry audit.
K.Bushell,Manager,Projects and Maintenance,explained that,following a Ministryaudit during
2002-03 that included a survey and inspection ofall components of school board buildings,boards
were evaluated and rated on a lowto urgent scale for major repairs and renovations over the next
fiveyears.Mr.Bushellprovideda synopsis ofthe Thames Valleyprojects that are moving forward.
Supt.Greene advised thatthe Ministry memorandum emphasizes thatlong-termplanning will result
In good decisions about school buildings and grounds.To ensure more accurate demographic
projections, more opportunityfor public engagement and more consideration for education and
community trends,boards will now be required to set and maintain rolling five-year capital plans as
a condition of Ministry facilities funding.The first of these plans Is due in 2005 October.He
reported that Business Services staff will begin to prepare a five-year capita!forecast to be In place
by 2005 October emphasizing thatthe C.N.Watson Inc.review will be the foundation ofthe Board's
plan.Subsequent Ministry announcements will provide the guidelines that will assist with
accommodation issues towards meeting student needs for today and the future.
Supt.Gryseels commented on the New School Closure Guidelines component of the Ministry
announcement of "Good Places To Learn"funding for operating costs.It was noted that as
Ministry's guidelines are released regarding school closures and small rural schools the impact on
current practices may necessitate the rewriting of policies.
2005 February 22..5
11.REPORTS FROM THE ADMINISTRATION -cont'd
d.VIDEO CONFERENCING:PROOF OF CONCEPT PILOT
The following administrative response to the request for a video conferencing concept pilotwas
presented.Supt.L.Hutchlnson noted that a committee was established to investigate video
conferencing as a method of secondary school course delivery,and based on its findings to
determinewhetherornottoproceed with this project as originally requested bythetrustees inthe
fall of2004.The committee membership consisted of Supt.Hutchinson,C.LInsdell,Manager ITS;
S. Young,Supervisor,Networkand Infrastructure; P. Hicks, WAN Specialist;C. Anger, Principal;
L.Lewis,Principal;M.L.Cunningham,OSSTF;and D.Russel,OSSTF.
A list of potential issues was developed.It was quickly detemilned that the pedagogical and
organizational Issues related to Implementing video conferencing as a teaching methodology
exceeded the technical issues.This Issue list acted as a guideline forworking towards a proofof
concept pilottentatively scheduled for the winter or early spring of 2005.
it was determined that the neighbouring French First Language Board uses video conferencing
extensivelyand avisitwas arranged to Ecole Secondaire GabrielDumontinLondon.The purpose
of the visit was twofold:to observe the technical environment and secondly,to gain InsightInto
the issues whichwouldneed to be addressed in delivering courses via this methodology. The
committee learned the following:
a.The equipment involved multiple cameras,with microphones,white active boards,
document readers,and at least two televisions per site.
b. A conference room as opposed to a classroom was used as a delivery environment.
c.Adiversityofcourseswasofferedbutwereallofthegradell and 12 universitydestination
type.
d. The successful learner needed the course for graduation or as a post secondary
prerequisite and was Independent, self-disciplinedand working at a high academic level.
Students who took courses out of interest were generally not successful.Itshould be noted
that these leamer characteristics are the same as forstudents who are successful taking
courses withthe Thames ValleyVirtual Academy.
e.Science courses were offered but labs were not done on-lihe.Students were expected to
carry out the labs under the supervision of a teacher within their home school.
f. No supervision was implemented In the remote sites.
g. A contact teacher was designated In each school.
h.There was a considerable learning curve for the teacher both in terms of learning to use
the equipment and in modifying teaching style to deal with the cameras.
i.All course materials had to be prepared and distributed at the beginning of the course as
opposed to throughout the course as is the normal situation.
j.Class sizes in the remote sites were 10 or fewer students.
The committee spoke with superintendents from two boards-Keewatin-PatricIa and Avon-
Maitland.Keewatin-Patricia is a northern board and echoed the same sentiments as did Gabriel
Dumont.It does,however,offer Science courses.Avon-Maitland has abandoned its efforts.
Staff found that students In the remote sites felt disconnected from the teacher and the course
whichresulted Inbehaviorand truancy problems In the remote sites. The class sizes were large
and resulted In the filing of grievances.Avon-Maitland Ishavingmore success with Itscomputer
facilitated e-leaming.
A technical study was undertaken to identifyroom mappings for the technical equipment.The
mappings decided upon were Included as appendices.
A discussion was undertaken to identify the course,the locations and the timing of a proof of
concept pilot It was decided that Biology 4U scheduled for Semester Two at both Nonwich
District High School and Glencoe District High School would be used.Teachers volunteered to
participate in the test.
2005 February 22..S
11.REPORTS FROM THE ADMINISTRATION -cont'd
d.VIDEO CONFERENCING:PROOF OF CONCEPT PILOT -cont'd
Two fonnats were discussed for the pilot. It could be undertaken between the two schools or
undertaken within each school where the single class could be divided into two sections and placed
In different rooms withinthe same school. This was not considered to be the Ideal but might be
necessary ifthe new Wide Area Network (WAN)was not ready inthe two schools.The pilotwas
scheduled for the four weeks around March Break.It has now been determined that the current
WAN in place in Glencoe and Norwich Is Inadequate to handle the project.The new WAN will not
be ready for March in Glencoe and consideration will be given to postponing the pilotuntil Glencoe
is ready as the test between the two schools is by far the best approach to be undertaken.
S. Young and P. Hicks were assigned to determine the cost and process to acquire the equipment
necessary for the pilot.There are a number of companies in the province which have experience
in this area and which supply the equipment.Two of these companies exist locally.All of the
companies appear to offer the same equipment.The estimated cost for the equipment and services
for the pilotIs approximately $50 000. which was not included inthe ITS budget for 2004-2005.A
committee meeting is scheduled to prepare the evaluation criteria to be used during the pilot and to
finalize arrangements for the pilot.
SUMMARY
-Video conferencing seems a viable method to deliver some secondary courses to some students.
-On-line e-learning has a greater application with a greater degree of flexibility.It operates 24/7.
-There are significant technical,pedagogical,and organizational issues.
-Video conferencing is expensive to implement and maintain.
-The pilot was not included inthe ITS 2004-2005 budget.
The following motion was moved by D.Stewart and D.Anstead:
And resolved that the Board proceed with the Video Conferencing concept pilot as a method of
secondary course delivery.
After discussion,the following motion was moved by L.Stevenson and J.Bennett and defeated:
That the Video Conferencing concept pilot be referred to the Budget process.
The original motion was adopted on a pollvote as follows:
YEA:S.Doxtator,G. Hart,J.Hunter,P.Jaffe,S.Peters,T.Roberts,J.Stewart,D.
Anstead,J.Bennett,A.Cartier
NAY:none
ABSTENTION:L.Stevenson
Students Trustees Preston and Ross offered their non-binding vote as Yea.
Director Bryce advised that the $50,000 project cost is to be treated as an unbudgeted amount and
becomes part of any surplus/deficit within the Board's budget process.
2005 February 22..7
12.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2005 January 04
1:00 p.m.-3:30 p.m.
Members
P.Sattler,Trustee (Chair)P.Gillis,Integration Actionfor Inclusion London Chapter
L.Stevenson,Trustee J.Steele,Learning Disabilities Association -London
B.Hoffman.Autism Society Ontario Region (LDA-LR)
London and District A.Loebus,London Down Syndrome Association
B. Hurwitz,Association for Bright B. Booking,Thames Valley Children's Centre
Children (Thames Valley)R.TIsdale,Thames Valley DistrictSchool Council
C.Oke,Children's Aid Society of London J.Worthlngton,Voice
&Middlesex G.McGahey,Chippewas of The Thames First Nation
S.Wilson,Community LivingLondon, Board of Education
Oxford,Elgin,Middlesex
A.Morse,Easter Seal Society
Administration and Others
P. Cook,OPC -Elementary Principal B.Tucker,Superintendent of Education
C. MacDonald -Elementary Principal V.Corcoran,Learning Supervisor
J.VanBommel -Secondary Principal M. Hubert,Corporate Assistant
Regrets:D.Anstead,B.Montmlny,S.Seymour,L.Manicom,E.Hager
Absent:J.Ross
Guests:B. Bialik, Down Syndrome Association
1.CALL TO ORDER
The meeting convened at 1:00 p.m. in the London Room at the Education Centre.
Superintendent Tucker welcomed everyone and all Introduced themselves.
2.CONFIRMATION OF AGENDA
The agenda was confirmed on a motion by L.Stevenson.
3.CONFLICTS OF INTEREST
No conflicts of Interest were declared.
4.ELECTION OF NEW CHAIR
Superintendent Tucker called for nominations for the position of Chair.Trustee Sattler was
elected by acclamation and took the Chair to conduct the election ofthe Vice-Chair. R.TIsdale
was elected Vice-Chair by acclamation.
Trustee Sattler thanked the Committee forthe opportunityto continue as Chairstating that she
Is looking forward to a productive year.
5.REPORT OF MEETING FROM NOVEMBER 23,2004
The report ofthe 2004 November 23 meeting was approved on a motion by R. TIsdale.
5.1 RECOMMENDATIONS FROM REVIEW OF SEAC MEETING EVALUATION FORMS
Following a brief discussion, it was decided that a sub-committee consisting of J.
Worthington,A.Morse,B.Hoffman and P. Sattler would meet to analyze the
recommendations resultingfromthe reviewofthe SEACmeeting evaluationformsperformed
by K. Heffernan, Learning Coordinator -Special Education and presented at the 2004
November 23SEAC meeting. The sub-committee will report toSEACat the 2005 February
01 meeting.
2005 February 22..8
12.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
6.CANADIAN ASSOCIATION FOR COMMUNITY LIVING CONFERENCE REPORT
P.Gillis,Integration Action for Inclusion,and A.Morse,Easter Seal Society,reported on the
National Summit on Inclusive Education.Hosted by the Canadian Association for Community
Living (CACL),the summit took place in Ottawa, Ontario, on 2004 November 24, 25 and 26.
P.Glllls gave an overview of the conference indicating that the purpose of the Summit was to
develop a common understanding of inclusive education across Canada and the focus of the
discussions was on support for teachers.Copies of several lectures presented at the conference
were distributed. Ms.Gillis stated that these and others are available for review at the following
website:
www.cacl.ca/2004/english/natconf/2004/conference%20summary.html.She stressed that the
Issue of Inclusion Is not limited to those with a disability but also encompasses racial,cultural,
religious or gender differences.It was noted that there are a wide variety of stakeholders who
can support classroom teachers such as parents,supportive professionals,school administrators,
associations and advocacy groups and the Ministryof Education,who all have a role In making
Inclusion possible for every child.
It was suggested that information gathered at the conference be used in support of a motion,
passed by the Board, to explore further opportunities for inclusion within the Thames Valley
system.
6.1 ADMINISTRATIVE RESPONSE TO BOARD MOTION
Superintendent Tucker presented the following chart indicating the available supports for
teachers and depicting the student as the focus of the various interconnected groups.He
suggested that a one-day symposium be planned for the various groups and stakeholders
to share ideas on how best to support classroom teachers using all community partners and
supports available.Information gathered at the event would become part of the community
input into the Special Education Plan. Mr.Tucker requested that members send their
suggestions for planning the symposium to himby e-mail atw.tucker@tvdsb.on.ca or to Jane
Parker at i.Darker@tvdsb.on.ca.
Itwas suggested that a program of transition be considered to assist students entering post-
secondary institutions where the equivalent level of supports may not be available.
7.SPECIAL EDUCATION PLAN 2005-2006
SuperlntendentTucker proposed the development ofa "road-map,"independent offunding,which
would define the long-range goals and outline the direction of the Special Education Plan for the
next five years.The Special Education Plan,written in accordance with public Input, direction
from SEAC and availabilityof funds would be an indicator of progress toward the projected goals.
A brief outline will be presented for discussion at the 2005 February 01 meeting.Continued
expansion of community partnerships Is intended particularly in the area of mental health.
8.SEAC UPDATES
8.1 NOVEMBER 26™MEETING
The concept and framework of multi-disciplinary teams were discussed by a committee of
stakeholders from the Board,SEAC,Community Services and schools which met on 2004
November 26. Minutes ofthe meeting were distributed. The committee will meet again on 2005
January 28 when reports of a "Research"sub-committee and a "What We're Doing Well"sub
committee will be received.
2005 February 22..9
12.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
9.COMMITTEE UPDATES
9.1 COMMUNICATIONS
Progress in the development of the SEAC website was reported.Members were Invitedto
visit the site at www.tvdsb.on.ca/seac and provide comments or suggestions to the SEAC
Communications Sub-Committee.
The issue of posting SEAC members'addresses and telephone numbers was discussed.
It was agreed that Chair Sattier will seek guidance from the Board's Freedom of Information
Co-ordinator,Sharron Christie regarding privacy issues related to posting personal
information on the web.
The Sub-Committee Is developing a listof questions and short answers with linksto detailed
discussions,and documents forthe FAQ (Frequently Asked Questions)area ofthe site. The
list will be presented to SEAC at the 2005 February 01 meeting.
Proposed links on the "What's New"section of the site and the importance of keeping
Information current were discussed.Links to documents such as the Special Education
Newsletter,PsychScope,Ministry guidelines,resource guides,pamphlets and brochures
were suggested.Concern was expressed that, without a mechanism for keeping the
documents updated,Information accessed by the links would not always be current. The
Identification,Placement and Review Committee (iPRC)Resource Guide and the Guide to
Special Transportation were mentioned as examples.Superintendent Tucker indicated that
certaindocuments,which become partoftheSpecialEducationPian would beupdatedalong
with the Plan.Arequestfor a listof department brochures that could be linked to the site was
noted.
Superintendent Tucker will workwithVice-ChairR.Tisdale to create a template forSchool
Councils and others to provide Input.The template will be shared with the Chair of the
Communications Committee upon completion.
9.2 PDD REVIEW
The final draft ofthe Pervasive Developmental Disorder (PDD)Reviewwas distributedand
the components ofthe reportwere discussed.V.Corcoran, LearningSupervisor, explained
that the committee had examined the recommendations in each section of the review before
assessing the professional development Implications.Ms.Corcoran responded toquestions
regarding the use offorms and guides included inthe report. As a next step,the report will
be presented to Operations Council for its review and input.
It was agreed that SEAC will have an opportunity to discuss the recommendations with a
focus on determining which parts of the Review should be Incorporated in the Special
Education Plan.
9.3 GIFTED REVIEW -The Gifted Review Is In progress.
10.CORRESPONDENCE-None
11.FORUM:ASSOCIATION UPDATES
B. Hurwitz,Association for BrightChildren,stated that a newly-released book called Parenting and
Educating the Gifted Child will be the subject of an upcoming television program called More to
Life.
R. Teichrob has been appointed as the new alternate on SEAC for the Easter Seal Society.
2QQ5 February 22..10
12.REPORTS OF COMWHTTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
11.FORUM:ASSOCIATION UPDATES -cont'd
A.Loebus,London Down Syndrome Association,will be Interviewedby The New PL regarding
a report in the New York Journal of Medicine on parenting Down Syndrome children. The
interview will be aired on the 6:00 p.m.news on Wednesday,2005 January 05.
12.ADJOURNMENT
The meeting was adjourned at 3:30 p.m. on motion of R,TIsdale.
RECOMMENDATIONS:None
P.SATTLER,
Chairperson
b.SPECIAL EDUCATION ADVISORY COMMITTEE CHAIR'S SUMMARY 2005 February 01
The following are highlights ofthe Special education advisory Committee meeting held on 2005
February 01.A full report will be presented to the Board at its 2005 March 22 meeting.
SEAC UPDATES
Steve Campbell, Learning Supervisor,attended the meeting and was introduced to SEAC
members.Steven is replacing Vicki Corcoran who ison secondment to the Ministryof Education.
Progress Is continuing on the SEAC website.The site will be very comprehensive and helpful
to parents and community members.
PERVASIVE DEVELOPMENTAL DISORDER (PDD) AND GIFTED REVIEWS
SEAC members received presentations about the PDD and Gifted Reviews.The PKK Review
is complete and recommendations have been finalized. The Giftedreview Isstillin progress.
FINANCIAL UPDATE
Brian Greene and Jane Roth provided an update on SEAC funding. Additional information was
requested for the February SEAC meeting about transportation costs for students with special
needs.
SPECIAL EDUCATION PLAN 2005-2006
Bill Tucker presented an outlineofthe Special education "System Road-Map",which will appear
at the beginning of the Special education Plan.It is expected that no significant changes to the
body of the Special education Plan will be made,in light of the current vacuum of information
about special education funding.
CORRESPONDENCE
A copy of a letter (dated 2004 October 14)was received from the attorney General's office
regarding the HaltonDistrictSchool Boardv.Ontario Special Education Tribunal.The AGintends
to intervene to support the rightofthe Special education Tribunal to order a placement that is not
part of the school board's special education plan.
P.SATTLER,
SEAC Chair
2005 February 22..11
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING 2005 January 11
3:10 p.m.-4:55 p.m.
Members
8.Doxtator,Trustee (Chair)
L.Stevenson,Trustee (+3:20 p.m.]
C.Cornelius,O.K.T. (+3:15 p.m.)
Administration and Others
J.Antone,Native Counsellor
D.Cook,Vice-Principal,Beal S.S.
P.Comelius,Native Counsellor
L.Gianelli,M.B.McEachren P.8.
E.Good,Learning Coordinator
C.Graves,Learning Supervisor
V.Hopkins,Native Counsellor
M.Hubert,Corporate Services
P.Schuyler,OKT
G.McGahey,Chippewas of the Thames
T.Smith,Chippew/as of the Thames
Munsee-Delaware
S.Miller,Attendance Counsellor
B. Miskiman,Principal,Thames S.S.
C. Murphy,Exec.Supt.Program Services
T.Sillaby-Ramsey,Native Counsellor
B.Tichenoff,Principal, A.E.Duffield P.S.
P.Tufts,Principal, H.B.Beal S.S.
D.Weeden,Vice-Principal,Saunders S.S.
Regrets:J.Bennett
Guests:P. Hearse, C. Fewster, C. Cadogan, S. Butcher, J.Sylliboy
The meeting convened at 3:10 p.m. inthe ElginRoom at the Education Centre.
1.PRAYER- The opening prayer was offered byP. Schuyler.
2.APPROVAL OF AGENDA
Item 10,"Cultural Fund",was changed to item4 and "Confirmation of Voting Members"was
moved toprecedethe "Election of Chairfor2005".Theagendawas re-numbered accordingly
and approved on a motion byT. Smith.
3.CONFLICTS OF INTEREST - No conflicts of interest were declared.
4.CULTURAL FUND
Chair Doxtator introduced PaulHearse,Supervisor,Financial Reporting;and Cathy Fewster,
Financial Analyst,whojoined the meetingto answer questioris regarding the First Nations
Cultural Fund.The $12,000.00 Cultural Fundis provided bythe Departmentof Indian Affairs
andmustbe utilized prior tothe2005 March 31 fiscal year-end. CharmaineGraves,Learning
Supervisor,explained howfunds could be accessed by the schools and P.Hearse described
the process for claiming the grant from the Ministry.
Clarification wasrequestedforthe statement,"Only Languageteacherswhoworkdirectly with
First Nations students from Chippewa oftheThames and OKT may access resource money
from the Fund."It was explained that the Cultural Fund is;intended to provide cultural
experiences for First Nations students and may include transjDortation costs.It canalsobe
accessed by Oneida or Ojibwa Language teachers as negotiated inthe tuition agreements.
Monthly statements indicating the amount left available to the schools or on-line access to the
financial reportswas requested. The possibility ofon-line access to financial reports will be
Investigated by the Finance Department. It was noted that some schools are tracking
allocations and expenditures at tiie school level.
2005 February 22..12
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
4.CULTURAL FUND -cont'd
It was suggested that schools create a listof upcoming expenditures that are known,as well as
additional requests for financial support fromthe Fund.Requests are to be discussed at the
2005 February08 meeting. Decisionsregardingthe use ofanyfunds remainingshould be made
early to ensure that the entire $12,000.00 allocation is utilized.
The following chart outliningthe allocation of the Cultural Fund was distributed.
Expenditure of Cultural Funds
2004-2005 Budget
Elementary Schools Allocations
Duffield 24 students
McEachren 24 students
•Counsellor Travel
**General Counsellor P.D.
$550.00
$550.00
$200.00
$700.00
$2000.00
Secondary Schools
Saunders 62 x 45.00 =
Thames 34 x 45.00 =
Beal 39 x 45.00 =
Alternative 30 x 45.00 =
(Chlppewa)
•Counsellor Travel
••General Counsellor P.D.Fund
$2790.00
1530.00
1755.00
1350.00
300.00
750.00
$8475.00
Additional Expenditures
Native Studies/Native Languages Resources $500.00
Native Advisory Committee P.D.$300.00
Total $11525.00
$475.00 remains to be allocated.
Proposal 1
Dividethe $475.00 amongst the students,which would change the per student
allocation from $45.00 to $47.72.
ProDOsal 2
Place the $475.00 ina contingency fund to support requests that are made of
the Native Advisory Committee.
It was noted that $475.00 remains unallocated.
2005 February 22..13
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
5.CONFIRMATION OF VOTING MEMBERS
-Trustees S.Doxtator,L.Stevenson
- O.K.T.Representatives C.Cornelius,P.Schuyler
-Chlppewas of the Thames T. Smith, G.McGahey
-Munsee-Delav/are Nation
When a quorum was established,the following motion was moved by P. Schuyler and
supported:
That $475.00 be placed ina contingency fund to support requests that are made of
the Native Advisory Committee.
6.ELECTION OF CHAIR
Nominations for the position of Chair were called.S.Doxtator,Trustee,was nominated and
acclaimed as Chair for 2005.
7.WELCOME AND INTRODUCTIONS
Carl Dadogan,Shannon Butcher and JoAnne Sylllboy,representatives of the NoKee Kwe
Conference, were introduced.Mr.Dadogan and Ms. Butcher described plans for the
Earthwalkers Third Annual Native Youth Career Fair to be held at the Four Points Sheraton
Hotel,1150 Wellington Rd.S.,London,Ontario,on 2005 March 29 and 30 from 8:30 a.m.to
3:30 p.m. An information flyer was distributed.
The Career Fair will Include industry tours,workshops and exhibits for Grades 7 and 8 as well
as secondary school students.Workshop topics such as Careers in Law,Careers in Music,
How andWhereto Find Summer Employment,Apprenticeships,Biotechnology,and Theatre
Arts were noted.Exhibitors and presenters will Include Native professionals,universities,
colleges, industries,businesses and government agencies.Kelloggs,3M Canada and TrI
Recycling have beenapproached regardingtoursoftheir facilities.Registration information will
be made available when arrangements for presenters are finalized.A written request for
$1500.00 in financial supportforthe event will be submitted to Chairperson Doxtator.
8.REPORT OF MEETING -2004 NOVEMBER 09
A spelling errorwas corrected and the amended report was approved on a motion by L.
Stevenson.
9.BUSINESS ARISING FROM THE MINUTES
An updateon the follow-up tothe resultsofthe 2003/2004 First Nations Studentsurveywas
requested.The survey identified several circumstances that deter First Nations students from
graduating and recommendations to Improve those circumstances are under discussion.
The following motion byG.McGahey.Chippewas ofthe Thames, was supported:
That an ad hoc committeebe established toanalyze the data and develop a workplanthat
will address the issues Identified In the 2003/2004 First Nations Student survey.
Clarification ofthe focus ofthe ad hoc committee was requested based on a motion,made at
2004 May meeting,as follows:
That the Issues identified bythe results of the survey be discussed In the community and
addressed in a Plan of Action designed to help First Nations students complete their
Secondary School Graduation Diploma.
2005 February 22..14
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
9.BUSINESS ARISING FROM THE MINUTES -cont'd
It was determined that the ad hoc committee would include representatives from First Nations
Communities,the Native Advisory Committee,schools and,possibly,students,with the intent
to combine action plans developed in the schools with efforts to be made within the community.
L.Stevenson,P. Schuyler, V. Hopkins and T. Smith volunteered to serve on the ad hoc
committee and G.McGahey was appointed Chair.Representation from school administration
Is to be determined and it was requested that Native Counsellors seek student volunteers.C.
Murphy indicated that administrative support would be available to the ad hoc committee as
needed.
T.Smith,Chippewas of the Thames,indicated that the band plans to conduct a survey of their
students and parents.Independent of the survey conducted last year.Results will be shared
with the ad hoc committee.
10.PROPOSED AMENDMENTS
Trustee Doxtator announced that she would attend a meeting of the Ontario Public School
Boards'Association (OPSBA) on 2005 January 27, 28 and 29.Proposed amendments
regarding First Nations status,trustee representation and changes in terminology will be
discussed.A report will be brought to the 2005 February 08 meeting.
11.STUDENT SURVEY
A survey was conducted to determine the degree of interest in learning the Ojibwa language
at the elementary school level. The purpose of the survey was to determine whether a part-
time elementary and a secondary teaching position could be combined to create a full-time
position which would attract a Native Language teacher.Seven interested students were
Identified; two at Bishop Townsend P.S.and five at Wilton Grove P.S.It was noted that the
Ministry requires a minimum of 15 students to establish a class.Options including an
alternative learning environment,such as the Board's Virtual Academy,or transportation of
students to a central location for language studies were suggested.Alternate sources of
funding to support a full-time position are to be explored.
12.MEETINGS AT THAMES S.S.,SAUNDERS S.S.&BEAL S.S.
Executive Superintendent Murphy suggested that the Committee plan a future meeting at a
secondary school with the intention of inviting students to attend to familiarize them with the
proceedings and to encourage their participation. It was suggested that the students be
provided with specific questions to consider so that they can prepare their comments.D.
Weedon,Vice-Principal,Saunders S.S.,agreed to host the 2005 February 08 meeting.The
2005 March 08 meeting is to be held at Beai S. S.and the 2005 April 12 meeting at Thames
S.S.
13.PROFESSIONAL DEVELOPMENT TOPICS
C.Graves requested that suggested topics and presenters for professional development be
forwarded to her at c.qraves@tvdsb.on.ca or to Eleanor Good,Learning Co-ordinator,at
e.aood@tvdsb.on.ca.Robyn Turgeon,a teacher at Annandale P.S.who sent regrets to the
2004 October 12 meeting,will be approached to reschedule her presentation.
14.PRINCIPALS'UPDATES
Beal S.S.
Planning ofan initiative called the 4"^RProjecthas begun.Beginning in2005 March,
participating students will workwith counsellors and school representatives to brainstorm
healthy relationships and produce a video which will be presented In schools across the
country. R. Hughes, University of Western Ontario who is leading the project,will be
invited to speak at the 2005 February 08 Native Advisory Committee meeting.
2005 February 22..15
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
14.PRINCIPALS'UPDATES,Beal S.S.-cont'd
-The school is working with the Human Resource Services department to recruit a First
Nations Language teacher for the second semester.
- First semester exams will begin on 2005 January 28.Report cards should be out by2005
February 16.
- Vice-Principal DrewCook is transferring to Lucas S.S.Anew representative for the Native
Advisory Committee isto be announced.G.McGahey,Chippewas of theThames,thanked
Mr.Cook for the work he has done on behalf of First Nations students.
M.B.McEachren P.S.
-The school had a guest from Western Canada to speak to First Nations students in2004
December.The presentation focused on the impact of drug and alcohol abuse specifically
related to driving.
-McEachren students will attend a Native Dance performance at A.E.Duffield P.S.duringthe
week of 2005 January 17.
A.E.Duffield P.S.
- First Nations students have participated on the volleyball and basketball teams this year.
- The school will again have a music programfor Grades 4-8 including a full strings program.
Asmall group performed for the school's Christmas caroling.
- First Nations student attendance for the last two field trips was notably Improved.
Saunders S.S.
- The Ontario Secondary School LiteracyTest (OSSLT)was administered on 2004 October
27 and 28.Fourteen students wrote on both days.One student was absent and 10 were
at an alternative school.Seventeen students are scheduled to re-write the test.The results
for reading and writing will be reported as a single score in 2005 March. In 2006,the test
will be administered in one morning only.
-Final evaluationsfor Semester one will be from 2005 January 28to February02. The exam
schedule was posted two weeks prior to the Winter break.
-Notices seeking teacher{s)forOneldaand Ojibwa are advertised on the Apply to Teach
Network and in national publications.
- DarrenThomas, SixNationsTheatricalGroup,will speak to14 students on 2005 January
12 regarding participation inthe 4"^R video project.
- Two students will attend a presentation on Radio and Telecommunications at the Ontario
Institute for the Arts on 2005 January 13.
- A one-man playcalled "Tales of The Urban Indian"will be presented at the Grand Theatre
on 2005 February 24 from 1:00 p.m. -2:15 p.m. The playis based on the experiences of
a First Nations man who moved to the city and is open to First Nations students.
Thames S.S.
- First NationsGrade 8 students visitedThames S.S. to learn about available programs.
Programs such as Parenting,Arts, Baking and Auto body were featured.
-The school will entertain employers who hosted work experience students at a breakfast on
2005 January 12.
-Darren Thomas will visit the school to speak to six students who have committed to the 4"^
R video program.
- More First Nations students are participating in sports.
-Students at Thames who are interested in studying Native language would be willing to
travel to Bealfor classes if necessary.The students are considering circulatinga petition
to promote interest. Itwas suggested that positiveaction, such as a letter campaign bythe
students,could be brought before the Board by SEAC.
-Several cultural events such as a Pow Wow, a Cultural Food Day, and a field trip to the
Grand Theatre to see the play,"Tales of The Urban Indian"are planned.
- A ski trip Is arranged on 2005 February 10.
2005 February 22..16
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
15.ADDITIONAL ITEMS
C.Graves informed the committee that 20 "Reai Babies"including one Aboriginal Baby have
been purchased for the Parenting program. The "Real Babies"are programmable dolls which
students in the Parenting course take home and parent as actual babies.The dolls, which have
the appearance,size,and weight ofa newborn Infant,are programmed with behaviour patterns
similar to human babies and record data such as how long the baby was left crying,when it was
fed and when its diaper was changed.
Members were reminded to bring requests for Cultural Fund expenditures to the 2005 February
01 meeting.
16.ADJOURNMENT
The meeting was adjourned at 4:55 p.m. on a motion by P.Schuyler.
RECOMMENDATION:
1.That $475.00 be placed Ina contingencyfund to support requests that are made of the Native
Advisory Committee.
S.DOXTATOR,
Chairperson
The recommendation was withdrawn by Trustee Doxtator.
d.REPORT OF THE COMMITTEE OF THE WHOLE 2005 February 08
7:37 p.m.-8:45 p.m.
MEMBERS
G. Hart,Chair D.Mugford
ADMINISTRATION AND OTHERS
D.Anstead
J.Bennett
A.Cartier
S.Doxtator
P.Jaffe
8.Peters
K.Preston
S.Ross
P.Sattler
L.Stevenson
J.Stewart
B.Bryce
B.Greene
P.Gryseels
J.Thorpe
C. Murphy
D.Blair
K.Dalton
J.Empringham
K.Havelka
S.Hughes
M.Sereda
B.Tucker
K.Wilkinson
K.Bushell
S.Christie
C.Dennett
J.Roth
W.Scott
Regrets:T.Roberts,J.Hunter
1.APPROVAL OF AGENDA
The agenda was amended to add "Fanshawe Pioneer Village"as Item 11and "Trustee P.D.
Retreat"as Item 12. The agenda,as amended was approved on motion of J.Stewart.
2.CONFLICTS OF INTEREST -No conflicts of Interest were declared.
3.DIRECTOR'S ANNOUNCEMENTS
The Director reported that on 2005 February 03 he attended the Ontario Library
Association's Conference held in Toronto where Leo Hutchinson,Superintendent of
Education,received the OLA "Administrator of the Year"award.Marlene Turkington,
Learning Co-ordinator and several TVDSB teacher librarians attended the conference at
whichtimeMs.Turkington presented a ballad she composed recognizing Supt.Hutchinson's
significant leadership role. Chair Hart extended congratulations to him.
2005 February 22..17
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE
3.DIRECTOR'S ANNOUNCEMENTS -cont'd
Supt.Hutchinson acknowledged that he was pleased and honoured to receive the award and
advised that he accepted iton behalf of all Thames Valley teacher librarians thanking them for
their significant contributions.
Trustee Jaffe asked if the Ministry of Education announcement regarding School Closure
guidelines and School Renewal grants was forthcoming.Director Bryce advised that at the
recent OPSBA Conference held in Toronto,Minister Kennedy indicated that they are to be
released during 2005 February.
4.CHAIRPERSON'S ANNOUNCEMENTS -none
5.MONTHLY FINANCIAL REPORTING
The 2004 December 31 month-end financial reports as well as a summary of revenues,
expenditures by expenditure type, and expenditures by area and type were provided.
B.Greene,Executive Superintendent,Business Services,reported that changes have occurred
in the financial statements as a result of the enrolment number adjustments.The elementary
enrolment has declined by approximately 200 students and increased by more than 800
secondary students (returning for a fifth year). With the Board's motion of 2005 January 25
approving the hiring of 27.0 (FTE)secondary teachers in Semester Two of the 2004-05 school
year, the grantenrolment package has been adjusted equating to a newfigure of$3.5M. Supt.
Greene advised that withinthe Special Education budget lines an additional 20 Educational
Assistants were hired and it appears that additional grants may not cover this increase In
staffing.A calculation is to be presented at a subsequent meeting.
Clarification was provided regarding the Furnitureand Equipment amount that appears to be
over budget.Supt.Greene advised that the revised budget Includes a hold back which was
released in January taking the line out of a deficit situation.
In response to a question related to decliningenrolment and the time frame for the Ministry of
Educationtocontinuetoprovidefunding.Supt. Greene advised that funding isoverthreeyears
with 100%allocated for the 2004-05 budget and in subsequent years the percentage will be
adjusted to assist boards with declining enrolment. Director Bryce, in discussions with the
Ministry regarding funding availability and special education reserves,reported that decisions
are pendingrelated to timeframes, guidelines,amounts,etc.It is the Ministry's intentto give
a three-year window at a reduced funding level.
6.CARADOC SOUTH AREA ELEMENTARY SCHOOL ACCOMMODATION STUDY COMMITTEE
Trustee Peters presented the report of the Caradoc South Area Elementary School
Accommodation Study Committee.
BACKGROUND
Following a School Renewal Initiative in2002, a Facility ConditionIndex (FCI),was assigned to
Caradoc South P.S.in Melbourne.The FCI is defined as the cost of building component
replacement or repairs required withinthe next five years versus the replacement cost of the
school.Because Caradoc South's assigned value of 76.89%exceeded the 65% allowed and
there was no capacity to accommodate the school's students within8 kilometers,the school was
deemed "Prohibitive to Repair". As a result,the Ministry of Education allocated $2.34M to the
Thames ValleyDistrict School Board to replace those pupil places.Therefore,a Caradoc South
Area Elementary Accommodation Study Committee was established with representation from
Caradoc South,Ekcoe Central,Caradoc Central,Caradoc North,Delaware Central,and Metcalfe
Public Schools.The Committee met nine times.
2005 February 22..18
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.CARADOC SOUTH AREA ELEMENTARY SCHOOL ACCOMMODATION STUDY
COMMITTEE-cont'd
CARADOC SOUTH P.S.
On 2004 April 20,2004,the first meeting was heid at Caradoc South P.S.and the Committee
toured the school.The Board motion for establishing the Committee,Board policy and
procedures and membership and roles of the Committee were reviewed.P.Gryseels,
Executive Superintendent,Operations Services,reviewed the administrative support to the
Committee,roles,aims of the study and guiding procedures.K.Bushell,Manager,Projects and
Maintenance,Facility Services,reviewed Ministry of Education Information used in declaring
Caradoc South as prohibitive to repair as well as the funding this status generated.
PROHIBITIVE TO REPAIR (2003-04 - $2.1 M)
The Ministry has undertaken an extensive audit ofall schools inthis province and has assigned
a FacilityCondition Index (FCI)to each school. FacilityCondition Index is the cost of building
component replacement or repairs required within the next five years versus the replacement
cost of the school.When the FCI is greater than 65%,the Ministry considers the school to be
Prohibitive to Repair and awards a New Pupil Place Grant to replace the capacity of the school
in question,if there is no capacity to accommodate the school's student population within 8 km
for elementary and 32 km for secondary.The Board may use the Prohibitive to Repair Grant
to construct New Pupil Places at any school or location it chooses.
In addition,Mr. Bushell shared information regarding operating costs,pupil accommodation
grants,school renewal grants,as well as Ministry funding formula and grant calculations.G.
Owens,Planning Officer,discussed school enrolment,full-time equivalent (FTE)as related to
On the Ground Capacity (OTG),Ministry-assigned capacity for each instructional space inthe
school based on use,size and function.Copies of maps showing the boundaries and floor plans
for each of the six schools were distributed.
FUNDING FORMULA
The Prohibitive to Repair grant is based on the existing On the Ground Capacity for designated
schools using the following formula:
Grant - OTC capacity (minimum 200)x Benchmark Area per Student
X Benchmark Cost per sq. ft. x 25 Years
The benchmark area per student is 100 sq.ft.for elementary and 130 sq.ft.for secondary.The
benchmark cost to design,construct and equip the school is $11.00 per sq.ft. for elementary
and $12.00 per sq.ft.for secondary.The Grant is guaranteed for 25 years and is ina protected
envelope which may only be used for new pupil places.
CARADOC CENTRAL P.S.
On 2004 May 10,the Committee toured Caradoc Central P.S. A report entitled,"Elementary
Feeders to Secondary Schools"was presented.K.Bushell discussed a report entitled,"Facility
Services Data Sheef,reviewed school renewal expenditures from 1999 -2003,and major
component replacement anticipated needs forthe next 10 years.Healso reviewed the RECAPP
Validation Survey (RVS) of Caradoc South P.S.indicating that since Caradoc South P.S.was
declared Prohibitiveto Repair bythe Ministry,the Board was awarded a grant of $2,300,000 for
200 new pupil places.A report titled "Pupil Accommodation Grants"was distributed and
discussed.
2005 February 22..19
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.CARADOCSOUTHAREAELEMENTARYSCHOOLACCOMMODATIONSTUDYCOMMITTEE
-cont'd
EKCOE CENTRAL P.S.
On 2004 May 18.the Committee toured Ekcoe Central P. S. K.Wilkinson,Superintendent of
Education,discussed the Board's procedures for school closure due to inclement weather.The
document,"School Use/Partnership Survey"presented to the Committee of the Whole on 2004
February 24,was distributed.G.Owens provided a statistical analysis of demographic/land use
data and enrolment projections.
METCALFE CENTRAL P.S.
On 2004 May31 the Committee toured Metcalfe Central P.S.Principals from each of the study
area schools presented detailed,handout Information on each school's organization,structure,
special education supports,program opportunities and community use.Discussion revolved
around staffing allocations and school organization.
DELAWARE CENTRAL P.S.
On 2004 September 27,the Committee toured Delaware Central P.S. K.Bushell provided a brief
review ofpupil accommodation funding and pressure grants.G.Owens responded to Committee
questions using the Board's EDULOG transportation data base.B. Woodley,Supervisor,
Transportation Services,discussed transportation Information relevant to the six study area
schools.The Committee didnot support the suggestion of suspending Committee meetings until
the provincial government provided further Information regarding rural schools and an overall
facilities review by the Board had been completed.
CARADOC NORTH P.S.
On 2004 October 25 the Committee toured Caradoc North P.S.It was agreed that Committee
members would share their thoughts on the Issues surrounding the Caradoc South Area
Accommodation Study with Caradoc South representatives opening the discussion.Information
was provided regarding the provincial funding received by the Board from the Good Schools
Open Initiative and the Distant Schools Grant.
CARADOC SOUTH P.S.
On2004 November08,the Committeetoured Caradoc South P.S.K.Bushell presented answers
to a series of questions that had been submitted prior to the meeting by the Caradoc South
Committee members.B.Greene,Executive Superintendent,Business Services,provided
information onfutureenrolment projectionsforthe TVDSB and the budget implications associated
with decliningenrolment.Following the Committee discussion,a motionto keep Caradoc South
P.S.open was approved.A draft Committee report to the Board was received.
On 2004 November 2,the Committee met at Caradoc South P.S.Further discussion occurred
regarding the draftCommittee report and recommendation to the Board. A Minority Reportwas
presented and discussed.Amotion to Include a rationale and attachments to the draft Committee
report was passed with the rationale to be brought forward at the next meeting.
On 2005 January 24, the Committee met at Caradoc South P.S. An amended Minority Report,
and the rationale and attachments to be Included to complete the report to the Board were
confirmed.Questions were clarified and the process for submission of the report to the Board
was detailed.Therefore,with the work of the Committee completed,the members were thanked
for their participation In the accommodation study.
2005 February 22..20
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.CARADOC SOUTH AREA ELEMENTARY SCHOOL ACCOMMODATION STUDY
COMMITTEE -cont'd
RATIONALE
The recommendation to keep Caradoc South P.S.was supported with the following rationale:
1.Caradoc South PSI has been the sole school in the village of Melbourne for over 100 years.
The school is vital to the economic and social viability of the village and is intrinsic In the
community network which includes churches,service clubs and businesses.It is a
predominant factor which encouragesmany young families to choose the unique,rural
lifestyle of the Melbourne community.Without Caradoc South School,the decline of
Melbourne is likely.
2.Caradoc South PS meets the academic,extracurricular and social needs of the students.
3.Caradoc South PS continues to be safe,as stated by TVDSB Trustee Sharon Peters in the
2004 October 25 Committee minutes.The TVDSB Administration has also repeatedly
ensured the Accommodation Study Committee that the safety of the students is not
compromised.
4.The establishment of a School Accommodation Study for Caradoc South PS,as a result of
a Prohibitive to Repair designation,is an unprecedented situation in Thames Valley. Unlike
many schools under study,Caradoc South School is over capacity with 156.55%occupancy.
Between the years 1991 and 2004,the student population has never fluctuated by more than
10 children.
5.The label "Prohibitive to Repair"does not accurately describe the situation at Caradoc South
School.
5.1 When the Facility Condition Index (FCl)is greater than 65%,the Ministry of Education
considers the school to be Prohibitive to Repair.A New Pupil Place Grant Is awarded
to replace the capacity of the school in question,if there is no capacity to accommodate
the school's students within 8 kilometers.Because the closest school,Caradoc Central
P.S.,is almost twice the recommended distance from Caradoc South PS,a Prohibitive
to Repair Grant was triggered and $2.34M was generated.
5.2 The Prohibitive to Repair Grant was intended to be applied to schools with a minimum
of 200 students,not a school the size and capacity of Caradoc South.According to Mr.
Bushell, TVDSB Manager of Projects and Maintenance Facility Services,the
govemment's assessment method has been adjusted since its application to Caradoc
South with more emphasis being placed on program and site.
5.3 Mr,Bushell reported to the Committee regarding the figures derived as a result of the
Prohibitive to Repalrformula.He clarified that the costs outlined in the audit were based
on provincial averages according to the Ministry process and were not indicative of actual
repair costs at the'schools mentioned.He delineated which sections would be reviewed
and addressed by Facility Services and the Design committee Inhis written response to
submitted questions.His list is not as extensive as the original repairs/renovations
suggested by the "Portfolio Condition Assessmenf,again reducing the estimated cost
of repair for Caradoc South.
5.4 Mr.Bushell reported that itis possible to receive permission from the Board to perform
major repairs to Caradoc South PS despite a "Prohibitive to Repair"label.In addition,
he stated that Board standards are not necessarily applied to schools that have been
declared "Prohibitive to Repair",making repairs to Caradoc South possible when
necessary.
2005 February 22..21
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE
6.CARADOC SOUTH AREA ELEMENTARY SCHOOL ACCOMMODATION STUDY
COMMITTEE -cont'd
6. In 1995-1996,an amount of $256,000.00 was spent by the Middlesex County Board of
Education on an addition to Caradoc South PS.At that time,a new electrical service and
distribution was provided,as well as a new heating and ventilation unit. Work was
completed on the fire alarm,boiler and septic systems ensuring they were up-to-date at the
time.
7. Provincial and municipal governments continue to promote rural schools and their
communities.
7.1 According to a Government of Ontario news release on 2004 September 22, the
provincial government intends to change the previous government's fundingformula that
made rural schools easy targets for closure.It also stated that "the government's $31M
initiativerecognizes the important role rural schools playin strengthening communities."
7.2 A Ministry of Municipal Affairs and Housing document published in 2004 November
entitled,"StrongRuralCommunities:WorkingTogether for Success",acknowledged that
a local school isthe heart ofa rural community.In addition,itpromotes theconceptthat
a school helps shape community identity and contributes to a high qualityof life.
7.3.Correspondence from the Ministryof Education,dated 2004 December 23,stated that
the Ministry of Educationis consulting "onthe ways to sustain the on-going,long-term
operation of schools in rural communities"and 'The Minister has also written to school
boards indicating that modifications to the funding formula as well as new school closure
guidelines will be announced shortly."
7.4 According to the Southwest Middlesex Official Plan Background Study, 2004 March,
Melbourne "is considered best positioned of all villages and hamlets of Southwest
Middlesex In terms of access to nearby population and employment centres and,
therefore, the best potential to perform a dormitoryrole."
8.According to schoolstatistics,60 students at Caradoc South.PS are not presentlybused.
Giventhe recent increase in transportationcosts,additional expenditure couldbe avoided
by maintaining Caradoc South PS in the village of Melbourne.Caradoc South School has
an approximate 65%attendance rate on those days when buses are cancelled because of
weather conditions.
9.Caradoc South PS has strong support inthe local community.Melbourne-based service
clubs donate an average of$2 150.annuallyto the students of Caradoc South School.In
addition,community agencies partner a significant number of events with the school.
10. The village of Melbourne provides Caradoc South PS with a supportive infrastructure
Including an efficientfire response time due to the close proximity of the Melbourne Fire
Department and a municipal water system.
RECOMMENDATION:
That Caradoc South Public School be kept open.
The following motion was moved by P.Jaffe and carried:
That the recommendation regarding the Caradoc South Area Elementary School
AccommodationStudy Committee be referred to the Administration forinput with a reportto
be brought back to the Board by 2005 March 22.
2005 February 22..22
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.CARADOCSOUTHAREAELEMENTARYSCHOOLACCOMMODATIONSTUDY COMMITTEE
-MINORITY REPORT
K.Carey,Metcalfe Central School Community,presented the following Caradoc South Area
Elementary School Accommodation Study Committee Minority Report submitted by the
Delaware Central P.S.(Delaware),Ekcoe Central P.S.(Glencoe)and Metcalfe Central P.S.
(Strathroy)representatives.
"We wish to express our objection to the tabled recommendation to keep Caradoc South P.S.
open.We appreciate the leadership provided by the Chair,the support provided by the
members of the Boards'administration and the input from our fellow Committee members.
However,we believe that the tabled Recommendation does not meet our responsibility to the
school population as a Committee to ensure that the best decision is being made regarding their
present and future educational needs.
In consideration of the fact that the Board's administration Is providing us with a clear message
regarding declining enrolment and Ministry funding, we believe that we are part ofa larger Issue
and that this should be factored into our recommendation.
In consideration that the funds provided by the Ministryof Education due to the Prohibitive to
repair order are not guaranteed to be allocated solely to Caradoc South,we believe that ourfirst
priorityis to ensure that this funding stay In Middlesex county. More specifically, to benefit as
much as possible any receiving school of Caradoc South's student population.
In consideration that there is capacity in the other schools involved in the study,we believe a
further evaluation of the receiving schools needs to be completed to see who is best situated
and prepared for growth. Itis our belief that due to the nature of the pupil places funding, to
distribute the student population in a piecemeal fashion will not benefit anyone.
In consideration that there are existing bus routs for 88 of the 137 students currently attending
Caradoc South,we believe that the infrastructure exists to transport Caradoc South's population
withinthe Board's acceptable time lines. Further, the abilityexists to twinwithboth the Catholic
and Secondary schools to exercise cost saving measures if possible.
We recommend the following;
1 .That Caradoc South be closed.
2.That the boundaries for Caradoc South be modified as follows:
Ekcoe's furthest boundary would meet at Sutherland and Glendon Road;.
Caradoc Central's boundary would extend to Sutherland and Switzer;
Metcalfe Central's boundary would extend to Glendon and Sutherland Road.
3.No matter which public school the student population of Caradoc South attends,we
recommend that they attend Glencoe District Highwith no boundary waiver required.
4.The 2.3 Million Prohibitiveto Repair funding must be utilizedto provide capital Improvements
at the receiving schools.Those improvements are to determined,but may include gym
expansions,computer lab expansions,additional classrooms,additional washrooms,etc.
2005 February 22..23
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.CARADOC SOUTH AREA ELEMENTARY SCHOOL ACCOMMODATION STUDY
COMMITTEE -MINORITY REPORT -cont'd
Background
- A new school could not be builtwith$2.3 Million funding.Probable that the cost would be
in the range of $6-8 Million with additional land needed.
-Board is sending us a clear message that we are part ofa large issue.Consider this inour
decision.Do not want to be powerless with regard to the factors that go into their decision
making process.Need to ensure that this "Centre of Excellence"remains within our
community and that all of our children are not bussed out of our region.
-Decreased enrolment inthe Board area combinedwith decreased fundingfromthe Ministry
of Education affects decision.Need to consider the future educational requirements of not
just the Caradoc South students.Primary concern becomes keeping the funding in the
Middlesex area rather than allowing Itto be used in London.
- 88 ofthe 137.5 children attending Caradoc South are already bussed.What isthe average
age of the students who walkInthe community? Howand does this impact the time lines
for bussing? Need to ensure that the TVDSB's acceptable bus requirements be met (40
min?).Routes curently exist to transport to the high school/Catholic school -can we twin?
-School is currently not barrier free and it is cost prohibitiveto make It so.If we take the
current argument to keep the school open to ensure that the local children stay in the
communitytoreceivetheireducation,wehave alreadyexcludedanychildrenthatmayhave
these challenges.Do we want to promote a policy of exclusion?
- Programlevels,bothacademic and athletic are meetingschoolpopulation'srequirements,
however,there is evidence of major repairs needed both structural and mechanical.How
is that affecting the students now? Dotheyhave allthe resources that they need?
- Examinethecapacity in otherschools involved instudy.Pupil placesfactor into funding and
refurbishing of receiving schools and bydisbursingthe students ina piecemeal mannerwe
are not benefitting anyone.Need to ensure that whatever we choose to recommend would
make anotherschooI(s)moreviabletoprotectour community ofruralschools. Isitfeasible
fora majority ofthe school's population togotoone ortwoschools? We can tryto minimize
the impact on the children by keeping them together.Need to evaluate the receiving
schools to see who is the best-situated and prepared for growth.
- This area Isand needs to remain a feeder school/area for Glencoe District High School."
The following motion was moved by J.Bennett and carried:
That the recommendations regarding the Caradoc South Area Elementary School
Accommodation StudyCommittee Minority Reportbereferredtothe Administration for input
with a report to be brought back to the Board by 2005 March 22.
Trustee Bennett,in her capacity as the second trustee on the Caradoc South Area
Accommodation Study Committee, advised that the process was both interesting and
extremelyemotionalforeveryone involved.She extended congratulations tothe parents and
community members on their accomplishments.
2005 February 22..24
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.CARADOCSOUTHAREAELEMENTARYSCHOOLACCOMMODATIONSTUDY COMMITTEE
-MINORITY REPORT -cont'd
Chair Hart extended his thanks to Trustees Peters,Bennett,and Cartler and the community for
their input stating that he was impressed by the parent's response and dedication in an effort to
reach a solution for the children and schools.
8.2005-06 SCHOOL YEAR CALENDARS
D.Blairand S.Hughes,Superintendents ofEducation, provided information related to compliance
with Ministry regulations in the development and approval of the 2005-2006 School Year
Calendars to be submitted to the Ministryby 2005 March 01.
The 2005-06 Elementary,Secondary and Sir George Ross S.S.school year calendars were
developed in consideration of the following priorities and prepared in consultation with
Operations Council:
a.Adherence to Ministryof Education guidelines for2005-06 school year (I.e.,194 school days
including no more than four professional activity days between Labour Day and 2006 June
30):
b. An opportunity for one,system-based Professional Activity Day to address Program
Services curriculum initiatives early in the school year;and
c.maximizing transportation efficiencies.
Regulation 304 of the Education Act sets the dates for the 2005-06 Christmas holiday as
December 17 to January 01 inclusive.Consultation has occurred with the London District
Catholic School board and the French First Language boards to maximize transportation
efficiencies.The greatest savings are effected by a common calendar with Thames Valley
Board and the coterminous board.The deadline for submission of the modified calendars to the
District Office of the Ministry of Education is 2005 March 01.
RECOMMENDATION:
That the Board approve forreferraltothe Ministerof Education the modified 2005-06 Elementary
School Year Calendar,the modified 2005-06 Secondary School Year Calendar and the modified
2005-06 School Year Calendar for Sir George Ross Secondary School.
The recommendation was moved by J.Stewart and carried.
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE
2005 February 01
7:00 p.m. -9:45 p.m.
MEMBERS ADMINISTRATION AND OTHERS
L.Stevenson,Chair
D.Anstead
J.Bennett
J.Hunter
A.Cartler
S.Doxtator
G.Hart
P.Jaffe
D. Mugford
S.Peters
P.Sattler
J.Stewart
B. Bryce
B.Greene
P.Gryseels
C. Murphy
J.Thorpe
D.Blair
K.Dalton
J.Empringham
Regrets : T.Roberts,S.Ross,K.Preston
S.Hughes
M.Sereda
B.Tucker
K.Wilkinson
K.Bushell
S.Christie
S.Killip
K.Meeson
J.Roth
W.Scott
2005 February 22..25
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.INFORMATION COMMITTEE OF THE WHOLE -cont'd
1.APPROVAL OF AGENDA-The agenda was approved on motion J.Stewart.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.CHAIRPERSON'S ANNOUNCEMENTS -none
4.DIRECTOR'S ANNOUNCEMENTS -none
5.PUBLIC PRESENTATIONS
a.Safegrad Program,Middlesex-London Health Unit
P. Longworth ,Middlesex-London Health Unit and Chairperson of the SAFEGRAD
program,P. Newton,Mothers Against Drunk Driving (MADD),and M.Banning,Centre
for Addiction and Mental Health Association presented a report of the SAFEGI^D
Celebration Program.
Ms. Longworth advised that the program is designed to reduce injuries due to drug
and/or alcohol use for both students and those who may be affected by their choices.
SAFEGRADisa community coalitionof concerned professionals that formed in response
to the 1993 Mayor's Task Force on Drugs in London.The Task Force addresses
community concerns regarding teen alcohol abuse,Impaireddriving,increased drug use,
poor sexual choices,vandalism and violence at celebrations throughout the year
especially proms and graduation. Anannual program was developed inorder to bring
student leaders and planners together to address these issues.
The model has proved so successful that it is duplicated throughout Ontario and
highlightedat many conferences.The Safegrad Celebration Program includes a Trade
Fair and Fashion Show,a Safegard Workshop,the Website and the new Parent Forum.
It was noted that a number of strategies are being considered to communicate the new
Parent Forumcomponent (e.g reportcard inserts,public service announcements,etc.).
Trustees will receive an update regarding this initiative.
Ms.Longworth thankedthe Boardforsupportingthisprogramsince its inception in 1993
and advised that a formal invitation will be sent to Trustees to attend the SAFEGARD
Workshop and Parent Forum.
Trustee Anstead, as a member ofthe City of London Safety&Crime Prevention Advisory
Committee,expressed appreciationforthe Informative presentation that clearly Indicated
that many agencies and community partners are concerned and willing to address issues
that support the goodwill of all students.
6.SAFE SCHOOLS REVIEW
M.Sereda,Superintendent of Education, provided opening remarks related to the Safe
Schools Review. S. Dale, Learning Co-ordinator, and D. Townsley, TOSA,Safe Schools,
provided an overview of the Safe Schools portfolio.
Ms. Dale and Ms.Townsley described the rich history of Safe Schools initiativesthat often
Involvethe assistance of many community partners in implementing the Board's wide range
of programs (e.g."Don't Laugh at Me",Eva Olsson,SAVE Conference,TRIBES etc.)
2005 February 22..26
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.INFORMATION COMMITTEE OF THE WHOLE -cont'd
6.SAFE SCHOOLS REVIEW -cont'd
Supt.Sereda advised that as a result of the recent tragic death of a Strathroy District
Collegiate Institute student,the Board established the Committee to Review the Environment
of Safety InOur Schools.The Committee Includes representation from resource staff,school
administrators,OSSTF,ETFO,Psychological Service,District School Council,student
trustees,and community experts.The mandate is to determine why youth do not report
Information regarding harassment and what school communities can do to create a culture
that encourages youth to report Information regarding harassment.
Supt.Sereda advised that the first meeting of the Cornmittee was held during 2005 January.
It was established that the Committee will meet regularly to:
advise on the direction that TVDSB takes to improve the environment of safety In TVDSB
schools;
build on the work of The Safe School Review and The Action Plan to Address Issues of
Discrimination;
gather Information regarding the Environment of Safety in Our Schools;
analyze the results of system reports regarding the Environment of Safety In Our
Schools;
review programs such as CALM and START to determine their potential contribution to
system initiatives;
report regularly to the Safe Schools Committee.
PROCESS
S.Killlp,Co-ordlnator,Research and Assessment,presented an overview of the Safe School
survey.ItIsto be distributed to TVDSB secondary schools requesting that students complete
the questionnaire to obtain data to assess the present culture of the schools regarding the
level of comfort to report Information about harassment.
The survey results will be communicated back to schools.Focus Group questions will be
developed from the results and discussed at each school with students,parents and staff.
The results of school Focus Group responses will be collected and this data will be used to
formulate a system report In order to develop a System Action Plan for implementation.Supt.
Sereda advised that a compilation of system level data will also be presented to Tnjstees.
TIME LINES
The following time lines were presented:
Preliminary Verbal Report to the Board 2004 December 21
Committee to review the Environment of Safety InOur Schools 2005 January
(first meeting)
Secondary Principals meeting 2005 January
System Report -Survey Results 2005 April
Focus Group System Report 2005 June
Focus on all Secondary Schools (Phase 1)2005 January
Initiatework with some Elementary Schools - Group 1 (Phase 2) to follow
Initiate work with remaining Elementary Schools - Group 2 to follow
2005 February 22..27
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.INFORMATION COMMITTEE OF THE WHOLE -cont'd
6.SAFE SCHOOLS REVIEW -cont'd
It was noted that TVDSB will commence its action to address the issue of the Environment
of Safety inOur Schools with secondary school communities.This will allow the Committee
to start its work with 30 schools utilizing student leaders,parents,and staff in each school.
Elementary schools will be phased in as the results from the secondary school panel is
reviewed.Following the presentation,the Administration responded to questions posed by
Trustees.
7.2004-2005 ANNUAL ACTION PLAN FOR STUDENT SUCCESS PROGRAM,GRADES 7 -
12
C. Murphy, Executive Superintendent,provided opening remarks regarding the 2004-05
Annual Action Planfor Student Success Program Grades 7to 12.The presentation reviewed
the purpose and activities of the Student Success Initiative,and provided information
regarding the 2004 -2005 Annual Action Plan for Student Success Program -Grades 7-12
that was submitted to the Ministry of Education on 2004 November 26.
The Student Success Initiative (formerly the Students AtRisk Initiative)is a province-wide
program designed to provide assistance to students inGrades 7-12 who need extra help
to succeed inschool and prepare forthe transition from school to the workplace or post-
secondary education and training.Ithas a majorfocus on literacy and numeracysupports
and program pathway models for workplace transition.
The AnnualActionPlan consists of the following components:
a. KeyIndicators of Success (Credit Accumulation,Pass Rates in Compulsory credits,
LiteracySuccess Rates,Workplace Preparation Courses,CollegePreparation Courses.
Locally Developed Compulsory Credit Courses,Co-op Related Courses,Annual School
Leaver Rate and Grade 7/8 Students At Risk);
b.Literacy Programs for students in Grades 7-12;
c.Mathematical Literacy Programs for students in Grades 7-12;
d. School Work Transition Program Pathways;
e.Additional Financial Components (Student Transportation,Technology Education,
Administrative Costs);
f.Job Description for Student Success Leader.
M.Chambers,Learning Supen/isor,Student Pathways for Success,and S.Killip provided
the following overview of the activities outlined in the Action Plan emphasizing the Key
Indicators of Success,a newsection ofthe Plan that is requiredbythe Ministry forthe first
time this year.
THE ACTION PLAN
This is the second year for the Student Success program across the province.In Thames
Valley,the initiative is referred to as "Student Pathways for Success".The Ministry of
Education provides separate fundingto every school board forthisprogram and requires an
ActionPlanto be submitted whichindicates howthat fundingis expected tobe spent.A final
report and accounting of actual activities and expenses will be completed in 2005 June.
Copies ofthe Board's Student Pathways for Success newsletters whichprovidea snapshot
of some of the initiatives that are described in the Action Plan were distributed.
EXPERT PANEL REPORT
itwas noted that there are several recommendations contained in each ofthe Expert Panel
Reports,but they tend to have common themes.There is a definite focus on buildingstaff
capacity in instructional and assessment strategies that have been proven to be effective with
struggling learners.Each report Includeda section on research upon which the experts have
made their recommendations.
2005 February 22..28
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.2004-2005 ANNUAL ACTION PLAN FOR STUDENT SUCCESS PROGRAM,GRADES 7 -
12,EXPERT PANEL REPORT -cont'd
Aswell,each report suggests specific resources and supports for students at risl<which
relate to the needs and learning styles of adolescents.Using data is a huge emphasis
inall reports.Boards are expected to be accountable,to measure success,and to make
decisions based on evidence.
The roles and responsibilities of all stakeholders-that of the Student Success Leader,
teachers,parents,administrators,school councils,superintendents,the director, and
school boards-are outlined In the reports.Community partnerships and support are
essential for maximum results.
Itwas noted that innovation is key to discovering the most effective way to improve
student learning.The Ministry Is looking for best practices across the province,and
facilitates the sharing of those best practices.
LITERACY
The Action Plan section entitled "Literacy"explains the plans that relate to the
improvement of literacy skills, working in close collaboration with the Languages
Department in all of these initiatives.There is a Literacy Task Force in place which
consists of Learning Co-ordinators and teachers of various subject areas.This group
studies research,tries strategies Intheir own classrooms and then provides in-service
to other teachers.The Ministry has provided several cross-curricular resources,referred
to as Think Literacy Success,which are the primary focus for these sessions.Many
schools also have literacy teams which are supported through this funding.
Support is given to schools for remedial programs and resources for students at risk who
are preparing for, or who have failed,the Ontario Secondary School Literacy Test.
Students who have failed the Ontario Secondary School LiteracyTest may also take the
Literacy Course In Grade 11 or 12.Teacher training and resources for the course Is also
supported through the Action Plan.
In the fall,schools were given the opportunity to apply for funding for individual,school-
based projects that would focus on improved student learning for students at risk in the
areas of literacy,numeracy or pathways.These projects are to be research-based and
to show evidence that they are making a difference for struggling students.The projects
vary in nature and scope but there are many creative and unique projects happening
throughout Thames Valley.The Research and Assessment Department is making great
efforts to attach the research component to these projects so that results can be
measured.
NUMERACY
The Action Plan items for Mathematical Literacy Initiatives,often referred to as
Numeracy Initiatives,were outlined. With these initiatives,staff work closely with the
Mathematics portfolio in Program Services.
Once again,there is a Math Task Force in place for Numeracy with similar duties to
those described for the Literacy Task Force,thatofteachers researching,trying methods
in their classrooms,and planning and delivering in-service sessions for teachers.
Significant funding has gone towards resources including technology and hands-on
manlpulatives with the focus on resources that are appropriate for struggling students.
2005 February 22..29
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.2004-2005 ANNUAL ACTION PLAN FOR STUDENT SUCCESS PROGRAM,GRADES 7 -
12,NUMERACY-cont'd
Ms.Chambers advised that J. Tonner, LearningSupervisor, Math,Science and Technology,
previously presented a softvi^are program that has been purchased.Implementation is
expected In 2005 September entitled,"Understanding Math".Once again,individual,school-
based projects exist that focus on Improved student learning In numeracy as well as literacy.
PATHWAYS
In the Action Plan Pathways section,reference was made to a third Task Force with
responsibilities for Pathways programs, and the Work Internship Program, In particular.It
works closely with the Applied Studies portfolio especially in the areas of Co-op,Guidance,
School-Work Transitions and Apprenticeship.
It was noted that Trustees have received presentations in the past related to the Work
Internship Program. Presently,there are 17 secondary schools that have a Work Internship
Program,specifically designed forstudents whoareatriskofnotgraduating.These programs
include experiential learning opportunities for the students.
Supportsare beingreadiedforschools In transition plans forstudents from elementaryschool
to secondary school, e.g. the Start Smart program currently running in Oxford County as
highlighted in one ofthe newsletters provided.ThegoalistoexpandthisStart Smart program
to other areas of Thames Valley fornextyear. School-based projects are also in place that
focus on pathways initiatives.
Thereareother funding Initiatives that overlap all areas of literacy,numeracy and pathways.
Communications and Marketing projects endeavour to inform the various stakeholders about
StudentPathways forSuccess In collaboration with C.Dennett,Public Affairs and Community
Relations.A particular focus for the Marketing Committee is to promote the workplace
destination - promoting it In such a way that It Is seen as just as worthwhile and valued a
destination for students as college or university.
It isa reality that many students struggle In school and often getjobs in the workplace directly
after high school without any post-secondary Institutional training.Theyneed tofeel justas
successful as students who find employment after receiving a college or university diploma.
Thereareotherstaff training initiatives linked toandsupported through Student Pathways for
Success Two Regional Conferences have been heldonThink Literacy Success,and another
regional conference on Numeracy has been scheduled forthe end of 2005 March.Teachers
are beingtrained on the use ofthe assistive and adaptive technologies that were purchased
with Special Education funding and delivered to schools this fall.A Boardteam recently
attended a provincial Boys'Literacy Symposium and furtherin-serviceon this topicis being
planned.
The Ministry has also Introducednew courses designed to helpand engage students at risk.
Seven ofthese courses are locally developedcompulsory courses written bya consortium of
boards (Grade9 and 10 English,Math,and Science and Grade 10 History).Other Ministry
courses Include two new ones under Guidance that can be attached to Co-operative
Educationcredits, one inGrade 10and another In Grade 12.The Ministry continues toreview
the new curriculum that was introduced with Secondary Schbol Reform,and changes are
being made Inmany of these courses as well,especially InMathematics. The Action Plan
supports teacher training and resources for these courses.
Itwas noted that approximately 10 percent ofthe Student Pathways for Success fundingcan
be spent on improving facilitiesin technology for programming for students at risk, and this is
budgeted in the Action Plan.
2005 February 22..30
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.2004-2005 ANNUAL ACTION PLAN FOR STUDENT SUCCESS PROGRAM,GRADES 7 -
12,PATHWAYS -cont'd
There are some pilotprojects that are supported,especially insoftware programs such as
PLATO and Success Maker.A limited number of schools are Involved in this pilot which is
designed to see whether the software is goingto providethe results that struggling students
need.
The Ministry is also separately funding pilot projects throughout the province that are linked
to the Student Success Initiative.One example is the recent cali for proposals that would
support Learning toAge 18.Thames Valley receivedsupportforone of these provincial pilot
projects. Thefocus ofThames Vaile/s project,underthe leadership ofSupt.Sereda,will be
to re-connect students who have been taken off the attendance roll,back to school or other
types of learning inthe community.It was notedthat within the lastweek there have been
calls foradditional proposals for numeracy programs for students Grades 7-12.
There is a definite emphasis on the collectionand analysis of data in all of these Student
Success initiatives.As referenced in the Action Plan,data warehousing is a concept that is
being investigated bya committee under the leadership of Supt. Hutchinson.It was noted
that, clearly,the Ministry is asking school boards to produce results.
ANNUAL ACTION PLAN SECTION - 9 KEY INDICATORS OF SUCCESS
One of the major influences for the Student Success Initiative across the province is the
studies that have been done by Dr. Alan King of Queen's University related to the Double
Cohort.When Secondary School Reform was introduced.Dr.King was commissioned bythe
Ministry to do a comparative study ofhow students inthe reorganized program were doingin
comparison to those inthe former program. The reorganized program introduced new, more
rigorouscurriculumunder new designations (Academicand Appliedfor Grades 9 and 10 and
University,Collegeand WorkplaceforGrades 11 and 12) eliminatedthe OAC's commonly
referred to as Grade 13 courses and introduced a new Literacy Test requirement,to name a
few.
Dr.King has followed students who have participated inthe reorganized program since 2000.
Hisstudies have been published each fall forthe past three years, the most recent being the
Phase 3Reportwhichfocused onstudents whohavebeen in the programnowforthree years
and were in Grade 11.It was noted that the Phase 4 Report is still to be released and that
these reports can be found on the Ministry's website.
Many of Dr.King's findings indicated that more students appeared to be at risk of not
completing their diploma due to this reorganized program. The findings have caused the
Ministry to ask more questions aboutwhatis happening in Ontario secondary schools; thus,
the requirement this year to add a data section to the ActionPlan.
Accordingto the Phase 3 Report, Dr.King discovered that about 60% ofthe students inthe
study whowere takingmostly university destination courses were "ontrack"with no failures
intheir highschool career.This is represented 24 or more credits (8 credits per year for3
years). Somestudentswere slightly behind with had 23,22 or 21 credits.About 17%had20
credits or less,which showed that students were dropping behind in their chances to get their
graduation diploma infour years.
The following quote fromDr.King summarizes these findings:
"Over45% ofthe 'other*group will not graduate infour years.Ifat all. At least 17% ofthe
university-bound groups was also at risk of not graduating in four years."
2005 February 22..31
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.2004-2005 ANNUAL ACTION PLAN FOR STUDENT SUCCESS PROGRAM,GRADES 7 -
12-cont'd
ANNUAL ACTION PLAN SECTION - 9 KEY INDICATORS OF SUCCESS-cont'd
These findings are, in all likelihood,behind the Ministry'sdecision to include this as one ofthe
key indicatorsof success on whichschool boards are to report. They have asked boards to
indicate how many of last year's Grade 9 students were "on track" with success inalloftheir
8 credits when they left in June of last year.On the other hand,27%of students had one or
more failures,and 12%were significantly behind with only 4 credits or less.
Dr. King argues that these students who are failing are at risk of becoming disenfranchised
with secondary school and are more at risk of dropping out of school.The question then
becomes -What can schools do to ensure that this doesn't happen?Dr. King goes on to say
that itis important to examine pass rates,especially in our compulsory credit courses -those
courses that students must complete in order to be eligible for their diploma.
A graph was presented that illustrated the findings for the pass rates in Grade 11 English
courses at the University,College or Workplace level.It indicated the number of students in
those types of courses who achieved 80% or better and showed the percentage of students
who had failures -obviously greater in the college and workplace destination courses at about
17%compared to university with about 7%.
The significance offailures in compulsory credit courses is that the course must be repeated
or upgraded at summer school in order to be eligiblefor the diploma.The Pass Rates Gr.11
Mathematics graph presented showed the same type of information except for Grade 11
Mathematics courses across the province. More students inall types of courses were able
to receive marks in the 80% or above range.Once again, a higher failure rates occurs in
College and Workplace (about 17%).The statistics forGrade 11 Science are comparable to
these Mathematics findings.
The Ministry asked boards to report the pass rates in compulsory courses in Grades 9 and 10
onlyforthisyear as indicated in the Action Plan. Agraph was presented that represents only
the percentage offailures as compared to passes inGrade 9 Academic, Appliedand Locally
Developed Compulsory Credit courses (formerlyreferred to as Essentials courses)for English
for 2003 - 2004. An increasing trend of failure rates up to 34% in the LDCC courses was
noted.Asimilar graph showed failure rates in Grade 9 Math inthe various types of courses
for2003 -2004 -once again, higher failure rates inAppliedand Locally Developed occurred.
In some cases,It would be the same students who have failed that would have been included
inthe statistics for English.Another graph for Grade 9 Science was explained.
The graphs presented indicated that as early as Grade 9,many students are falling behind
who will be faced with repeating courses that they did not do well with the first time and,
therefore,may be at risk of not graduating.Dr. King quotes:"About one-quarter of students
in the first cohort of the Reorganized Program are unlikely to graduate.The main reason is
the high failure rates in some Grades 9 and 10 courses."
The Board's challenge Is to find ways to help these students to be successful In their first
attempt at these courses,to apply instructional and assessment strategies that will improve
their learning,and to use resources that are appropriate and relevant to their needs,interests,
learning styles and everyday lives. It was also suggested that the need exists to partner with
community agencies to find ways to address the emotional,social and behavioural issues that
affect the academic performance of many students.
2005 February 22..32
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.2004-2005 ANNUALACTION PLAN FOR STUDENT SUCCESS PROGRAM,GRADES 7 «
12 -cont'd
ANNUAL ACTION PLAN SECTION - 9 KEY INDICATORS OF SUCCESS -cont'd
Thames Valley is at about the 75%success rate for students on the Grade 10 Ontario
Secondary School Literacy Test -comparable to provincial results.Last year,the Ministry
Introduced the Ontario Secondary School Literacy Course for Grade 12,designed for students
who failed the test in Grade 10,and again in Grade 11. Ifa student passed the course,their
literacy requirement would be met for the graduation diploma.The success rate for the course
last year was 86%. This Is excellent news forthe students who could not pass the test under
strict test conditions but who could demonstrate their literacyskills ina classroom setting with
increased opportunities to demonstrate their abilities.
The Action Plan shows how many different workplace destination classes are available to
students in Thames Valley in the various subject groupings.For many reasons,there are
limited classes for this group of students in Thames Valley schools,with the exception of
Technology classes.Most secondary schools would have at least one section of Workplace
English and Math.
Dr. King's studies have found that the lack of workplace courses is an issue across the
province,"Many workplace courses are not offered in the majority of schools.Those that were
offered have such small enrolments that they must be blended with other courses."(A.King,
Phases Report) In a study of the destinations of the graduates of the year2000,he
discovered that 2Q%went to university, 23% went to college,24%went directlyto
work after graduating,and 25%left school before they graduated.
Assuming that the 25%who did not graduate are participating in the workplace,that would
mean in the year 2000 50% of students would have entered the workplace as opposed to the
other 50% who went to college or university.The enrolment in workplace courses,then,is
interesting because the Intention is that these courses are designed for students who choose
this destination.
The Action Plan also includes statistics for college preparation courses.Data for Locally
Developed Compulsory Credit Courses and Co-op related courses will not be required until
the final report is due in 2005 June.
There Is a great deal of talk and curiosity about drop-out rates.One of the challenges In
determining a drop-out rate is simply the definition of what a drop-out is.The Ministry has
asked boards,instead,to report on the Annual School Leaver Rate.Board statistics showed
that there were 8% of students who were inthe system in2003 who were not inthe system
In 2004 and who did not graduate.It should be noted,however,that some of these students
could have re-entered school in another area and the data retrieved may not have been
updated to reflect this.
The final piece of data that was required was the number of students In Grades 7 and 8 who
were determined to be performing at Level 1 or below in 2003-2004.Approximately 12% of
Thame Valley Grade 7 and 8 students were performing at Level 1 or below in Language,and
14 % in Mathematics.These numbers were estimates based on the Grade 6 EQAO results.
Once again,the Board is challenged to find ways to assist these students and to close the
gaps intheir literacy and numeracy skills in order to better ensure their success Inhigh school,
and,in the end.In society in general.
2005 February 22..33
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.2004-2005 ANNUAL ACTION PLAN FOR STUDENT SUCCESS PROGRAM,GRADES 7 -
12 -cont'd
CONCLUSION AND SUMMARY
The studies conclude that there are far too many students who are at risk of not getting their
graduation diploma.As a country,as a province,as a community and as a school board,this
concern needs to be addressed as quickly as possible.Studies show that lack of success in
school translates into many negative factors for individuals,for families,and for society.
"Approximately 25 percent of students will leave before completing an OSSD some of these
may complete an OSSD at a later date." (A. King,Phase 2 Report) Attention to what
research,provincial data and the Board's data must be heeded.
In summary,it was emphasized that this is the first time this type of data has been collected
and reported to the Ministry and presented to the Board.It was noted that some data was
missing or duplicated,the administrative software program Trillium had some "holes",
therefore,some students were not able to be tracked efficiently,some courses had not been
identified as to type In the system,etc.
A list of recommendations to address these issues has been developed by the Research
Services department which will begin to address some of them and make the data more
reliable forthe future. It was noted that similar issues were common across the province and
that the Ministry has recognized that the data collected from school boards is not consistent.
They have established a provincial Data Management Committee to look into the dilemma and
they are hosting a provincial symposium to present and discuss their findings to date.This
provincial symposium is to be held at the end of 2005 February.Thames Valleystaff are
planning to attend.
A question-and-answer period followed.Supt. Murphyadvised thatan expectation existsthat
Ministryfunding will continue to flowforthis high profileinitiativeand that the Government has
placed a huge emphasis on appropriate programming forall students.The focus on student
success continues to be considered paramountas resources and programs identify what is
working appropriately in the areas of teachers'staff development, changing classroom
practices,evaluating student improvement and school program effectiveness.
Chairperson Stevenson thanked the Administration for the comprehensive presentation.
8.MONTHLY REPORT OF THE CHAIR
Chairperson Hart provided the monthly report of his activities:
Attended the Ontario Public School Boards' Association (OPSBA) Public Education
Symposium held on 2005 January 27 - 29 that focussed on improving student
achievement.Both the Minister and Deputy Minister spoke ina positiveand optimistic
manner aboutschool board partnerships raisinghigh expectations on upcoming Ministry
initiatives.
Greg Sabrora,Minister of Finance,presented a roundtable discussion regarding the
upcoming budget clearly emphasizing education as a,pillar of society and a basic
component of improving economic development in Canada and around the worid. An
opportunity was provided for school board representatives to put forward requests.
Attended a Secondary School Council roundtables session;
2005 February 22..34
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
8.MONTHLY REPORT OF THE CHAIR -cont'd
-Participated,along with Trustees Stevenson,In an public outreach Roger TV session
entitled,"Politically Speaking";
-Attended with Director Bryce, a Provincial update and discussion session held with the
Minister of Education and other officials related to employee bargaining groups;
-Attended Thames ValleyFoundation workgroup meeting to discuss potential fundraising
initiatives.
Chairperson Hart advised that a letter was received from Premier Dalton McGuinty
expressing congratulations to all students and staff fortheir outstanding response in support
of the Canadian Red Cross Tsunami Relief Effort.
9.DEPARTMENTAL UPDATES
Director's Services
During the month of2005 January,the Director visited Jeanne Sauv§French Immersion
P.S.touring the school and meeting with students,staff and parent representatives.The
library has been renamed the Empress P.S.Room.The principal and staff were
commended for the smooth transition In establishing this new school community.
-The Director advised that the Tsunami Relief fundraising amount for TVDSB has now
reached over 289,000.
-The following meetings special school/community events were attended bythe Director:
University Heights P.S.-Ancient Roman Market,Woodland Heights P.S.-New PL
Show,Port Stanley P.S.and Hillcrest P.S.-Special United Staff Luncheons;Council on
Early Childhood Development and Parenting,OPSBA meetings and Public Education
Symposium,CODE,Thames Valley Education Foundation Resource Committee,London
Chamber of Commerce -State of the City Address.
The Director presented the TVDSB's Safe Schools Initiative at Althouse College.He
attended theTVD School Council meeting and presented the Board's recommendations
. to the Ontario Ministryof Finance Pre-Budget Consultation Committee.
Staff Development initiative updates included:New Teacher Mentor Demonstration
Funding Project,New Teacher Program,New Teacher Winter Conference,Facilitating
Effectively Staff Development Outreach,Leadership:Buildlng Professional Learning
Communities,2004-05 Administrative Mentoring Program,2005 Learning Conference,
Job-specific Skills, Powerful Designs for Professional Learning, Staff Development
Standards,Professional Reading Program,Three Online P.D.,2005 Leadership
Conference,School and School Council Vision in Service,Our Vision Advisory
Committee,Internallzation and Research.
Public Affairs and Community Relations updates Included:Education Week,Tsunami
Relief Fund effort and Thames Valley Foundation interviews with Fundraising Network.
2005 February 22..35
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9.DEPARTMENTAL UPDATES-cont'd
Human Resource Services
-Disability Management assisting 49 staff members in the returntoworkprograms;
- District School Council's activities during 2005 January included:
DSC2005 January 20 Meeting agenda items discussed included:Student Pathways
to Success,Special Education Plan,Annual School Council Report, Ad Hoc
Committee on Parent &Student Expenditures;School Council Introduction Flyer,
District School Council Guideline meeting dates, Parent Voice in Education Project,
ETFO Representative on District School Council,Environment of Safety in Our
Schools Board Committee, School Council representatives reports;
- Supt. Thorpe and Chris Dennett reported on TVDSB items and Regional School
Council updates;
DSC members met to finalize documentation to be distributed to all School Council
participant and sponsors ofthe2nd Annual Regional School Council Symposium
held 2004 Nov.6 and TVDSB Workshop held Nov.30;
Planning of 3"^Annual Regional Symposium is undenway;
- Topics of e-mail communications from DSC to all chairs of the TVDSB School
Council were provided;
- B. Hopkins spoke re the role of School Councils at the New Administrators'
Orientation 2004 December 16;
- Pay Equity agreement reached with OSSTF Continuing Education Instructorshas been
fully implemented;
-Secondary Semester staffing as a result of additional lines is being adjusted;
-Presently there are 800 secondary occasional teachers on the list of which 30% are
-retirees;
-Crisis Prevention Intervention training isbeing arranged for Education Assistants working
inPDDDevelopment and steps for Success programs.
Operations Services
During the2005January Community ofSchoolsmeetingspresentationswere received
re implementing the Mathematic curriculum and the Quality Daily Physical Activity
program.During the month of2005 February,the focusat the Community of Schools
meetings will be Co-Operative Learning.
Enrolment and Staff update included:
Enrolment &Staffing discussions occurred at Executive Council,re:projected
numberofstudents forthe 2005-06 schoolyear with teacher staffing tobe brought
to the Board for approval in2005 February.
2005-06 ElementaryStaffing process has begun withtransfer process tostart inlate
2005 April.
2005 February 22..36
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9.DEPARTMENTAL UPDATES -cont'd
Operations Services -cont'd
-The unprecedented return of Grade 12 students this year has prompted additional
staffing during Semester 1.Pre-registration for Semester 2 Indicates many of those
students will be staying for Semester 2.Therefore,an additional 113 lines have been
allocated to date to help alleviate large class sizes.Additional lines are being held In
reserve to address issues as they arise during the month of February.
- Meeting of the Caradoc South Elementary School Area Accommodation Study
Committee was held 2005 January 24.Both an Area Accommodation Study Committee
report and a minority report will be brought to the Board in 2005 February
- On 2005 January 20,the 5th New Administrators session was held on the topic of
'School Growth Planning;re:school level experience with the implementation of the
school growth plan. Richard Dufour's book ProfessionalLearning Communities At Work
was used as the key reference for the two sessions on School Growth Planning.The
next session will be held 2005 February 18 with presentation covering Human
Resources •Staffing.
The following safe schools update was provided:
Committee to Review the Environment of Safety In our Schools established 2004
December21.Their collaborative effort resulted ina comprehensive survey to obtain
student feedback to be circulated among students at all 30 TVDSB secondary
schools in February to determine why students do not report bullying, to identify
strategies that students feel would be effective to encourage student reporting;
-Tribes:during 2005 January and February,96 additional teachers have been trained
in the 24-hour intensive teacher training bringing the total to 200 teachers who have
been trained in 6 sessions of Tribes during the 2004-05 school year
Stand by Me volunteers are active in many of our elementary schools with Fanshawe
College and the U.W.O. providing a large portion of our new volunteers this year;to
date there have been 100 new volunteers trained as mentors in the Stand by Me
program;. .
New Teacher Conference:a display of TVDSB programs was presented to new
teachers outlining available resources in Safe Schools.
Research and Assessment continues to support the following initiatives:
-School and system summary reports for Primary arid Junior DRA,Safe Schools
Committee to Review the Environment and Safety in Our Schools,EQAO results,
Student Pathways for Success and the Learning Opportunities Grant -Student
Literacy.
School Level Gender Differences
A review of the gender difference in school level EQAO results was summarized as
follows:
-gender differences at the Board level mirror those found in other Districts
-there are school to school differences in performance'by gender
-the school to school differences are not consistent from year to year
-there are schools where males outperform females
-there are schools where there are no male/female differences
-there are many schools Where females outperform males
2005 February 22..37
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9.DEPARTMENTAL UPDATES •cont'd
Operations Services -cont'd
- the above pattern isstronger at grade 6than grade 3 and stronger in v/riting than reading
- A comprehensive report ofthe 2004 Summer School was presented;
- Anexecutivesummaryofthe 2004 Octobersurvey ofGrade 12 student returning to
school was presented;
- A list of Child Care Facilities locations within the Boardwas provided;
- Juniorand Senior Kindergarten registration announcements will appear in the local
media during the firstweek of 2005 February.
Program Services
-Student Pathways for Success initiatives included:
- Boys' Literacy Symposium -January 25 and 26,2005.ATVDSB team of 5 attended
a provincial symposium that focused on boys'literacy (Student Success Leader,
Superintendent,administrator,teacher, literacyexpert).Provincial test resultsindicate
that boys overall have weaker reading and writing skills than girls.The Ministry has
stated that itistimeto address the needs ofboysas learners inOntarioand determine
the kindsof practices that can givethem the opportunities to maximizetheir overall
success in school;
-Me Read?No Way!APractical Guide to Improving Boys'Literacy Skills The Ministry
has distributed copies ofa document entitled Me Read? No Way!A Practical Guide
to Improving Boys'Literacy Skills to all schools in Ontario.The guide is based on
national and international research. Itis intendedto provide practical and effective
strategies thatcan be used by teachers in the classroom immediately and over the
longer term;
-Pilot Project Funding toSupport Learning to 18-Priorto Christmas,the Ministry invited
school boards to submit proposals that would support the new Learning to 18 initiative.
Proposals fall Into two categories:enhancing and expanding current pathways
strategies:new and innovative programs.Projects in both categories focus on
reducing the drop outrateand encouraging studentstostay in or return to school to
complete their graduation diploma.TVDSB submitted two applications to the Ministry
for funding (one in each category).One ofthe proposals received funding ($235,000).
Supt.Sereda,leadsthe project,which is entitled Reconnecting Off-Roll Students.The
project will begin in2005 February and extend to 2005 June.Teams of teachers and
social workers will work with students who have been taken off rollwiththe intention
of re-connecting them back to school or learning programs In the community.
-Provincial Meeting on Data-Driven Decision Making,2005 February 21 and22. The
Ministry is coordinating and fundinga provincialsymposium of Data Driven Decision
Making.School boards are invited tosend a team of four people (Student Success
Leader,researcher,elementaryadmlnlstrator,secondaryadministrator).Participants
will havean opportunity toincrease their understanding oftheuse ofdatato improve
student achievement.Particular attention will be paid to the nine key indicators
included inthe BoardAnnual Action Planforthe Student Success Program.
2005 February 22..38
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9.DEPARTMENTAL UPDATES -cont'd
Program Services -cont'd
- Regional Conference,Thlnl<Literacy Success,2004 December 9 and 10.Fifty-four
participants fromTVDSB attended a regional conference that was planned bythe Student
Success Leaders ofthe 16 boards inour region.The workshops focused on the original
Think Literacy resource document that has been provided to all teachers,Grades 7 -12,
as well as the 16 new subject-specific Thinl<Literacy resource documents.
- Regional Conference,Leading Math Success,2005 March 31 and April 01. Sixty-four
participants from TVDSB will attend a regional conference that is being planned by the
Student Success Leaders of the 16 boards In our region. The workshops will focus on
the Leading Math Success document,and the math resources that have been provided
to all schools by the Ministry.
- Ongoing Staff Development InLiteracy,Numeracy and Pathways -The Student Pathways
for Success continues to work in collaboration with other Program Services Departments
to provide professional development and training sessions for teachers and to provide
student resources Inthe areas of literacy,numeracy,and pathways (related to students
at risk,Grades 7-12).We continue to support and monitor many school-based projects
in these areas as well.More details are available in the Annual Action Plan for Student
Success Program.
-Information Technology Services updates included:
-The WAN Contract is ready for signing.For the schools which are moving from
wireless to either fibre or copper,the installation of conduit and cabling has been
Initiated. After contract signing,implementation will begin and schools will be onto the
new WAN as early as is possible.
- The planning for the secondary Trillium is proceeding.Plans are underway to begin
converting one or two small secondary schools in May and June when the staff is still
available to test the resultant database.The remainder to be converted in the summer.
-The NOS project's Implementation Is proceeding at a slower pace then expected.To
date,3 schools have converted to this new environment.ITS now has all Issues
(staffing,hardware, software,support and training)aligned for the elementary model
and is in the final stage of the detailed planning for the secondary model,it is our
current expectation that 20 schools will be converted before the end of June.Tentative
conversion costs have been estimated at $25 000/elementary school and $75
000/secondary school.These will be refined as we proceed.These costs cover
hardware upgrades and licencing.Andrew Murray has been named Project Manager.
This project will consume significant ITS resources for the next two to three years.
TVDSB has had the Ministry licensed (OSAPAC)WordPerfect Office Suite as a
standard.OSAPAC has Indicated they will be withdrawing support from Corel Suite
within a year. ITS has initiated a conversion to Microsoft'sOfficeSuite. Andrew Murray
has also been placed in charge of this project.Andrew is developing a project plan
which will phase out WordPerfect and phase In a new standard over a period of years.
Administration will be converted first.The Adobe suite of products will be considered
as part of this project. Adobe has potential for assisting with all the forms and
templates used system wide.
2005 February 22..39
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9.DEPARTMENTAL UPDATES -cont'd
Program Services -cont'd
The Data Warehouse Committee has been studying SKOPUS from Merl<urium.The
committee feels that more study Is required before a final decision can be made.
The Voice Telecom Committee is reviewing RFI submissions. The companiesare
presenting to the committee in February.This mayturn into a very significant and
costlyventure for whichwe shall have to plan well.Cell phones will be looked as a
separatebut related Issue.It issuspectedthat significantly higher costsare being paid
than need to be,cun-ently.
Computers from the summerpurchasesare being installed as quickly as possible.
Schools are concerned but the TSAs are working as quickly as possible.This
significant Impact has identified that ITS must develop better and more effective ways
of bringing new computers Into our environment.
Business Services
-Facility Services Projects and Maintenance updates included Capital Projects andSchool
Renewal Programs,Ministry Accountability Reports and Portable Classroom relocations;
-Payroll Services is working on required reporting procedures for various agencies (eg
2004 T4's and T4A's. OTPP and OMERS).
The Administration responded to questions posed byTrustees.
9.ADJOURNMENT
The meeting adjourned at 9:45 p.m. on motionof J. Bennett.
L.STEVENSON.
Chairperson
Adiscussion was held regarding literacy and gender differences and the feasibility of conducting
a more in-depth study being comparing EQAO scores over the past few years,provincial data
and research in other jurisdictions (e.g.Niagara District School Board).Supt.Murphy described
other projects in thearea of performance scores for boys and girls.
It was agreed that Administration will collect and assess research data and trends over the past
5 years (boys and girls,school to schools)to develop best practice strategies for implementation
in Thames Valley schools.Supt.Gryseels cited the recent Literacy project funded by the Ministry
of Education and conducted at F.D.Roosevelt P.S.(London).The program resulted in a
dramatic increase in student performance and EQAO test scores.
2005 February 22..40
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9.DEPARTMENTAL UPDATES -cont'd
The following motion was moved by P.Jaffe and carried:
That Research and Assessment Sen/ices through the Superintendent of Operations and
inpartnership with provincial academic partners, conducta more in-depthanalysis ofthe
Education Quality and AccountabilityOffice (EQAO)reading and writing scores over the
past 5 years. The purpose of the analysis is to identify important trends and variables
thatmayaccount for within and between gender differences. Further,school to school
comparisonofresultsmaybetter inform TVDSB instructional practices and training.The
Board will receive a plan forthis applied research by2005 October with a final report
expected by 2006 March.
10.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA
2005 February 08
MEMBERS PRESENT
P.Sattler (Chair)
D.Anstead
J.Bennett
A.Cartier
G.Hart
Regrets:T.Roberts
Absent:S.Doxtator
J.Hunter
P.Jaffe
D.Mugford
S.Peters (5:55)
L.Stevenson
J.Stewart
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
P.Gryseels
C. Murphy
J.Thorpe
K.Dalton
J.Empringham
K.Havelka
S.Hughes
L.Hutchinson
M.Sereda
W.Tucker
K.Wilkinson
S.Christie
C.Dennett
The Committee met in camera from 5:10 p.m.to 6:50 p.m.
1.APPROVAL OF AGENDA
The agenda was approved on motion of L.Stevenson.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential legal and negotiation matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved by L.Stevenson at 6:50 p.m. and carried.
RECOMMENDATION:
1.That consideration of Administration proceeding witha pilotproject onvideo conferencing
as a method secondary course deliverybe deferred to the public session of the 2005
February 22, Board meeting.
P.SATTLER,
Chairperson
The recommendation was moved by P.Sattler and carried.
2005 February 22..41
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.FANSHAWE PIONEER VILLAGE
Trustee Sattler expressed concern for the future of the Fanshawe Pioneer Village advising
that it faces a severe budget crisis due to the reduction of the City of London grant.She
emphasized that the facility is v/ell known to both schools and school children and an
important asset to the community.
The follow^ing motion was moved by P.Sattler and carried:
That the Chair of the Board and/or the Director of Education write a letter to London's
Board of Control and City Council to advise them of the value of the Fanshawe
Pioneer Village to Thames Valley students.
12.TRUSTEE PROFESSIONAL DEVELOPMENT RETREAT
Trustees Bennett and Anstead reported that the Trustee P.D.Committee met on four
occasions and had several telephone conversations regarding the Trustee Professional
Development Retreat. On 2005 February 01,the Committee met with Karen Fryday-Fields
from Meridian Edge Consulting to review her proposal for a Governance Effectiveness
Planning Day. On 2005 February 04,Trustee Hunter sent a memorandum to all Trustees
requesting feedback related to the preliminaryplanning and prospective dates.Trustee
Bennett advised that not many Trustees have responded and asked if the 2005 March 04
date was acceptable to the majority. A discussion followed.
The following motion was moved by D.Anstead and carried;
That the Trustee Professional Development Retreat be scheduled for 2005 March
04 at the London Armouries with further details to follow.
13.ADJOURNMENT
The meeting adjourned at 8:45 p.m. on motion of S.Peters.
G.HART.
Chairperson
RECOMMENDATIONS FROM THE 2005 FEBRUARY 08 COMMITTEE OF THE WHOLE MEETING
- That the recommendation regarding the Caradoc South Area ElementarySchool Accommodation
StudyCommitteebe referredtothe Administration forinput with a reportto be broughtback tothe
Board by 2005 March 22.
- Thatthe recommendations regardingthe Caradoc South Area ElementarySchool Accommoda-tion
Study Committee Minority Report be referred to the Administrationfor input witha report to be
brought back to the Board by 2005 March 22.
- That the Board approve for referralto the Ministerof Education the modified 2005-06 Elementary
School Year Calendar,the modified 2005-06 Secondary School Year Calendar and the modified
2005-06 School Year Calendar for Sir George Ross Secondary School.
2005 February 22..42
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
RECOMMENDATIONS -cont'd
-That Research and Assessment Services through the Superintendent of Operations and in
partnership with provincial academic partners, conduct a more in-depth analysis ofthe Education
Qualityand Accountability Office (EQAO)reading,writing and mathematics scores overthe past
5 years.The purpose of the analysis is to identify important trends and variables that may
account for within and between gender differences.Further,school to school comparison of
results may better informTVDSB instructional practices and training.The Board will receive a
plan for this applied research by2005 October with a final report expected by 2006 March.
-That the Chair of the Board and/or the Director of Education write a letter to London's Board of
Controland CityCouncilto advise them ofthe value ofthe Fanshawe Pioneer Villageto Thames
Valley students.
-That the Trustee Professional Development Retreat be scheduled for 2005 March 04 at the
London Armouries with further details to follow.
Trustee Jaffe requested that "mathematics"be Included in the motion directing Research and
Assessment Services to conduct an analysis of EQAO scores.The recommendations were adopted
on motion of P.Jaffe and T.Roberts.
e.AD HOC COMMITTEE RE TRUSTEE COMPUTER FEASIBILITY STUDY
Trustee Stewart reported on the findings of the Committee regarding the feasibility of providing
computers to trustees.
At the 2005 January 25 Board meeting,the following motion was passed emanating from
discussions held at the 2005 January 19 Chairs'Committee:
That an ad hoc committee of trustees be developed to investigate the feasibility of
purchasing, and the use of.Board computers for trustees.
The Committee,comprised of Trustees Hart,Stevenson and Stewart and Student Trustee Preston
met on 2005 February 8 to consider the mandate.Atthe meeting.Trustee Stewart was acclaimed
as Chair.
Superintendent L. Hutchinson attended the meeting to provide input Into the cost of laptops,
technical challenges and potential savings to the Board if laptops were provided to trustees as an
enhanced form of communication.
COST OF LAPTOPS
Anoffer has been received to purchase a supplyof refurbished laptops for approximately $1395 plus
tax,with 13-Inch screen,CD function,carrying case and 3-year,on-site service.They would have
wordprocessing, emailand Internet browsing capabilities. Newunitsrange from $1800-2800.If
approval is received to purchase laptops, the turnovertime ofthree orfive years will be considered.
It is expected that the units would roll over with any trustee change of office. Training will be
offered to trustees in-house.
TECHNICAL CHALLENGES
It was suggested that the computers have dialupoptions or high speed availability providedat the
user's cost.The units would not have the capabilityofdownloading Board PDF documents without
the high speed connection.
2005 February 22..43
12.REPORTS OF COMMITTEES -cont'd
e.AD HOC COMMITTEE RE TRUSTEE COMPUTER FEASIBILITY STUDY -cont'd
Supt.Hutchinson confirmed that connections are available in the Board Room for trustee use at
meetings of the Board.Concern was raised over in-camera material being available via email and
maintained on trustee laptops.Itwill be necessary that trustees not use the Internet to access their
email and that confidential material be accessed through a common password.A conference site
would be established.
A firm decision will have to be made as to the applications to be loaded on the computers.Virus
protection will be a large issue requiring connection to Board networks.A protocol will be
established to ensure that the system remains up-to-date.It is anticipated that all trustees will have
access to the system.It will be decided ifMicrosoftWord or WordPerfect will be used.
Material received in hard copy at the Trustees*Officecould be handed out, or scanned and emailed
to trustees with machines,reducing printing costs.
POTENTIAL SAVINGS
Itisanticipated that annual savings ofapproximately$4 000 can be realized the firstyear incourier
and printing ofBoardmaterialforthose trustees whoreceive units. The continuedneed forsingle
unit fax machines was discussed as well as potentialcost savings of$40 per monthforthe second
lines.As is Boardpractice,securityand safety ofthe units would be the responsibility oftrustees.
Following a survey ofinterest,11 trustees have indicatedtheirinterest in receiving a unit.
RECOMMENDATION:
That the Board move forward withthe purchase of computers for trustees.
The recommendation was moved by D.Stewart and T.Roberts.
f.REPORT OF THE CHAIRS'COMMITTEE
MEMBERS
G. Hart (Chair) P.Sattler
J.Hunter (9:53)L.Stevenson
2005 February 16
9:45 a.m.-11:50 a.m.
ADMINISTRATION AND OTHERS
B.Bryce
S.Christie
1.APPROVAL OF AGENDA
The agenda was approved on motion of L.Stevenson.
2.CONFLICTS OF INTEREST -none
3.REVIEW OF FEBRUARY 22,2005 BOARD AGENDA
The agendas forthe February 22 in-camera and publicBoard meetings were discussed and
updated.
4.CORRESPONDENCE
The following correspondence has been received and is available In the Trustees'
Conference Room:
Simcoe Muskoka CatholicDSBSEACre support of medicallyfragileand complex students;
Aldborough P.S.Advisory Council re Educational Assistants;
Michelle Milburn re classroom volunteers.
2005 February 22..44
12.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE CHAIRS'COMMITTEE -cont'd
4.CORRESPONDENCE -cont'd
The evaluation of the Teen Panel Program from the Middlesex-London Health Unit will be
included In the February 22 Board agenda under "Communications".
5. SIX NATIONS EDUCATION COMMISSIONREQUEST
Arequest from the Six Nations Education Commission touse some Thames Valley policies was
considered and will be available to trustees inthe Trustee Conference Room.The following
motionwas moved byJ. Hunter and carried:
That the Chair of the Board write a letter to the Six Nations Education Commission
approving useof Thames Valley Board policies related to Human Resources,English
Program.Special Education and Native Language,as requested.
6. RONALD MACDONALD HOUSE REQUEST
Director Bryce reported on the request from Ronald McDonald House to pass a motion in
support of a Private Members bill to grant tax exempt status from municipal property taxes.He
noted that he has received confirmation from the City of London that a similar motion was
passed in December,2004.Superintendent B.Greene has advised that should the provincial
legislature pass the bill,it would have no impact on the grant dollars that the Board receives and
would have a negligible impactonthose properties that do paytaxes.
The request was discussed.The letter from the City ofLondon and Appendix Awill be attached
to the reportfor trustees'consideration.
7.TRUSTEE GOVERNANCEEFFECTIVENESS
Trustee J.Hunter updated the Committee on plans for the March 4 trustee/supervisory officer
PD session at the Delta Armouries in London from 9:00-4:30p.m.She noted that the cost of
$4000 will be funded from the Trustee PD account.She will bring a report tothe February 22
Board meetingon behalfofthe Planning Committee.
8. CONSULTANTREPORT UPDATEANDTIMELINES
Director Bryce advised thatthe CN Watson consultant anticipates thatthe report to the Board
will be submitted following her analysisofthe Minister of Education's announcementon small
schools.Copies ofthe report will alsobe distributed to Board stakeholders.
The Director will bring suggested time lines regarding the date topresent the reporttotrustees
and to receive public input to the next meeting for consideration.
9.TOURISM ELGIN ANNOUNCEMENT
Trustee Stevenson advised that Tourism Elgin plans to donate CDs and videos to Elgin County
schools,financed bythe Trillium Foundation,on the historical background of Elgin County.
Similar information related to Oxford County will be provided to Oxford County schools. A
representative will be invited to present the materials atan upcoming Board meeting.
10.PUBLIC REQUESTS TO PRESENT
The following requests from the public to present to trustees at the March 1 Information
Committee of the Whole meeting were considered and approved:
M.Morgado re Special Educationprogramforexceptionalstudents;
Central Secondary School Councilre off-site dances and proms.
A request from M.Wright regarding Special Education programming was referred tothe next
Chairs'Committee meeting.
2005 February 22.A5
12.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE CHAIRS'COMMITTEE -cont'd
11.OTHER BUSINESS
a.OPSBA Resolutions
Chair Hart advised that any resolutions for OPSBA are to be submitted for approval bythe
Board at the March 25 Board meeting for submission to OPSBA by April 4.Interested
trustees are to refer suggestions to the next Chairs'Committee meeting.
He clarified that member boards have an opportunity to submit policy resolutions and to
propose amendments tothe Association's Constitution and By-laws,which are considered
and voted on by the membership at the Annual General Meeting.These policy resolutions
assist OPSBA insetting work prioritiesforthe next year, developing provincialpolicies and
establishing future directions.
12.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for 2005 March 09 at 9:30 a.m.
13.ADJOURNMENT -The meeting adjourned at 11:50 a.m.
RECOMMENDATION:
1.That the Chairofthe Board write a lettertothe Six Nations Education Commission approving
use of Thames Valley Board policiesrelated to Human Resources,English Program, Special
Education and Native Language,as requested.
G.HART,
Chairperson
Director Bryce commented on his role in obtaining the Information related to the Ronald McDonald
House Request (Item 5). The following motion was moved by T.Roberts and J.Stewart and
defeated on a tie vote:
That the TVDSB support the Private Member Bill of the Southwestern Ontario Childrens'Care
Incorporated.For a municipal tax exemption for London's Ronald McDonald House.
Recommendation 1 was adopted on motion of J.Hunter and L.Stevenson.
Trustee Hunter updated trustees on plans for the PD Retreat scheduled for Friday,2005 March
04, at the London Armouries to discuss governance issues and to develop strategies to address
critical Issues facing the Board.She noted that the retreat will be funded from the Trustees'
Professional Development account and asked them to confirm their plans to attend withS. Puliam
by Friday,February 25. Itwas confirmed that Student Trustees K.Preston and S.Ross will attend
the full-day session.Chair Hart and Trustee Hunter will discuss the student trustees'program
format with the facilitator.
2005 February 22..46
12.REPORTS OF COMMITTEES -cont'd
g.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2005 February 22
MEMBERS PRESENT ADMINISTRATION AND OTHERS
G. Hart (Chair)
D.Anstead (5:10)
J.Bennett
A.Cartler
J.Hunter
P.Jaffe
D.IVlugford
S.Peters (5:50)
L.Stevenson
J.Stew/art
Regrets:T.Roberts,P.Sattler
Absent:S.Doxtator
B.Bryce
B.Greene
P.Gryseels
C. Murphy
J.Thorpe
D.Blair
K.Dalton
K.Havelka
8.Hughes
L.Hutchinson
M.Sereda
K.Wilkinson
8.Christie
C.Dennett
The Committee met in camera from 5:04 p.m. to 6:50 p.m.
1.APPROVAL OF AGENDA
The agenda was approved on motion of J.Stewart.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential property,legal and negotiation matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved by J.Stewart at 6:50 p.m.and carried.
RECOMMENDATIONS:
1.That approval be granted for the Thames Valley District School Board to enter into a contract
with Klfiniti Solutions to provide Help Desk software.
2.That the Board accept the offer to purchase Elliott Fairbairn Public School.
3.That the Board approve the sale of the parcel of land at G. A.Wheable School.
4. That the Board approve the recommendation to retain the parcel of land approximately 1.5
acres in the area located immediately east of the Blossom Park Education Centre.
P.SATTLER
Chairperson
The recommendations were adopted on motion of J.Hunter and J.Bennett.
13.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
14.ADDITIONAL BUSINESS-none
)
2005 February 22..47
15.COMMUNICATIONS
a.Ontario Public School Boards'Association •Update
Trustee Anstead and Chair Hart will be attending the OPSBA Directors' meeting on February26 in
Toronto. Topics ofdiscussion will includethe OPSBA's position paper on Special Educationfunding
related to ISA,producing a method to achieve funding stability forthe nextyear as well as layered
funding.
Trustee Anstead advised trustees that the 2005 Annual General Meetingand program will be held
on 2005 June 9-12 in London at the Best Western Lamplighter Inn and Conference Centre.The
basic program will be organizedat the provincial level;however,as the host site, the responsibility
for organizing otherprogramsforthisevent will remain with Thames Valley trustees.She suggested
that trustees establish a sub-committee to help planthe event. Members Interested inassisting
were asked to contact her.
b.Student Trustees'Update
Student Trustee S. Ross reported that a Student AdvisoryMeetingis scheduled for 2005 March03
in London to discuss topicsforthe upcomingstudent trustee election. Aposter campaign related
to reducing infant abuse is being considered towards raising the awareness of this serious issue.
StudentTrustee K.Prestonadvisedthathe attendedthe Ministry announcementon Keeping Good
Schools Open held at Sir Wilfrid Laurier S.S.
c.LONDON DOWN SYNDROME ASSOCIATION
A letter was received from Ed Hager,President,London Down Syndrome Association,requesting
the appointment of Andy Loebus as the London Down Syndrome Association representative and
Beverly Bialik asthe Alternate onthe Board's Special Education Advisory Committee.Thefollowing
motion was adopted on motion of T.Roberts and J.Bennett.
And resolved that Andy Loebus be appointed the representative of London Down Syndrome
Association and Beverly Bialik the alternate representative onthe Board's Special Education
Advisory Committee.
d.MIDDLESEX-LONDON HEALTH UNIT
A memorandum was received from Dr.G.Pollett,Middlesex-London Health Unit,regarding the
evaluation of the 2003-04 Teen Panel Program.
16.NOTICE OF MOTION-none
17.QUESTIONS BY MEMBERS -none
18. GOOD NEWS ITEMS - "Did you know..."-none
19. ADJOURNMENT - The meeting adjourned at 10:40 p.m. on motion of J.Stewart and S.Peters.
CONFIRMED:
Chairperson
2005 February 22..48
SUMMARY OF APPROVED RECOMMENDATIONS OF 2005 FEBRUARY 22
That the Board adjust the secondary class size average of 21:1,established in the Education Act,such
that it not exceed 22:1 for the 2005-06 school year.
That the Board approve the preliminary 2005-06 elementary and secondary staffing report for the
purpose of in-school staffingand inclusioninthe 2005-06 preliminarybudget.
And resolved that the Board proceed with the Video Conferencing concept pilot as a method of
secondary course delivery.
That the recommendation regarding the Caradoc South Area Elementary School Accommodation Study
Committee be referred to the Administration for input with a report to be brought back to the Board by
2005 IVlarch 22.
That the recommendations regarding the Caradoc South Area Elementary School Accommodation Study
Committee Minority Report be referred to the Administration for Inputwith a report to be brought back
to the Board by 2005 March 22.
That the Board approve forreferral tothe Ministerof Education the modified 2005-06 Elementary School
Year Calendar,the modified 2005-06 Secondary School Year Calendar and the modified 2005-06 School
Year Calendar for Sir George Ross Secondary School.
That Research and Assessment Services through the Superintendent of Operations and in partnership
with provincial academic partners, conduct a more in-depth analysis of the Education Qualityand
Accountability Office (EQAO) reading,writing and mathematics scores over the past 5 years.The
purpose of the analysis is to identify important trends and variables that may account for within and
between gender differences.Further,school to school comparison of results may better informTVDSB
instructional practices and training. The Board will receive a plan for this applied research by 2005
October with a final report expected by 2006 March.
That the Chair of the Board and/or the Director of Education write a letter to London's Board of Control
and CityCouncilto advise them ofthe value ofthe Fanshawe Pioneer Villageto Thames Valley students.
That the Trustee Professional Development Retreat be scheduled for 2005 March 04 at the London
Armouries with further details to follow.
That the Board move forward with the purchase of computers for trustees.
That the Chair of the Board write a letter to the Six Nations Education Commission approving use of
Thames Valley Board policies related to Human Resources,English Program,Special Education and
Native Language,as requested.
And resolved that Andy Loebus be appointed the representative of London Down Syndrome Association
and Beverly Bialikthe alternate representative on the Board's Special Education Advisory Committee.
That approval be granted forthe Thames ValleyDistrictSchool Board to enter intoa contract with Kifiniti
Solutions to provide Help Desk software.
That the Board accept the offer to purchase Elliott Fairbairn Public School.
That the Board approve the sale of the parcel of land at G. A.Wheable School.
2005 February 22..49
SUMMARY OF APPROVED RECOMMENDATIONS OF 2005 FEBRUARY 22 -cont'd
That the Board approve the recommendation to retain the parcel ofland approximately 1.5 acres inthe
area located immediately east of the Blossom Park Education Centre.