6/28/2005 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2005 JUNE 28,7:00 P.M.
BOARD ROOM, EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA
3.APPROVAL OF AGENDA Wl
4.OFFICIAL RECORD M
5.RECOGNITIONS
a.David Vlemmix -Canadian Merit Scholarsliip Foundation V
b.Gary Simpson - W.Joiin Laughlin Staff Development
and Leadership Award V
c.Kory Preston,Shannon Ross -Student Trustees V
6.CONFLICTS OF INTEREST V
7.CHAIR'S ANNOUNCEMENTS V
8.DIRECTOR'S ANNOUNCEMENTS V
9.CONFIRMATION OF MINUTES
a.Regular Board Meeting,2005 May 24 M
b.Special Board Meeting,2005 May 31 M
c.Special Board Meeting,2005 June 07 M
10.REPORTS FROM THE ADMINISTRATION
a.Section 3.0 TVDSB Special Education Plan 2005-06 M
b.2005-06 Preliminary Budget -Update M
c.Additional Primary Staff M
11.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2005 May 03 M
b.Special Education Advisory Committee,2005 May 11 M
c.SEAC Chair's Summary,2005 June 07 M
d.Committee of the Whole,2005 June 14 M
e.Chairs'Committee,2005 June 22 M
f.BudgetAdvisoryCommittee,2005 June 22 M
g.Committee of the Whole,In Camera,2005 June 28 V
2
12.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
13.ADDITIONAL BUSINESS -none
14.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.Student Trustees'Update V
c.Association for Bright Children of Ontario -SEAC Appointment M
d.Middlesex-London Health Unit M
e.West Elgin Chamber of Commerce M
15.NOTICE OF MOTION -none
16.QUESTIONS BY MEMBERS
17.GOOD NEWS ITEMS -"Did you Icnow..."
18.ADJOURNMENT
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THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING, PUBLIC SESSION
2005 JUNE 28
The Board met in regular session on 2005 June 28 in the Board Room at the Education Centre,meeting in
public session at 7:05 p.m.The foliowing were in attendance:
TRUSTEES
D.Anstead
J.Bennett
A.Cartier (+8:15)
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
P.Gryseeis
J.Thorpe
D.Biair
G.Hart T.Roberts
P.Jaffe P.Sattler
S.Peters J.Stewart
K.Preston (-8:10)L.Stevenson
K.Dalton K.Bushell
S.Hughes 8.Christie
L.Hutchinson C.Dennett
M.Sereda K.Meeson
B.Tucker J.Roth
K.Wilkinson W.Scott
Regrets: D.Mugford,J. Hunter,8.Ross
Absent:8.Doxtator
1.CALL TO ORDER.
BoardChairperson Graham Hartcalledthe meetingto order.
2.O CANADA
The appreciation of the Board was extended to V.Corcoran,Leaming Supervisor,for leading in the
singing of O'Canada.
3.APPROVAL OF AGENDA
Theagendawas approved on motion ofJ.Stewart and D.Anstead.
4.OFFICIAL RECORD
S.Christie,Supervisor,Corporate Services,read the following notice into the minutes:
We regret to record the death ofGwendolen Doxtator,a 15-year-old student at Anishnaabe
Alternative School.Muncey,on 2005 June 06;Anthony French,a 12-year-oId student at
Woodland Heights Public School,London,on 2005 June 22;and Paul Roovers,a teacher
at East Elgin Secondary School,Aylmer,on2005June 11.
5.RECOGNITIONS
a.CANADIAN MERIT SCHOLARSHIP FOUNDATION
E.Gibling,Principal,Lord Dorchester S.S.,extended congratulations to David VIemmix,a Grade
12 student at Lord Dorchester S.S., winner of the Canadian Merit Scholarship Foundation
(CMSF)Award.David was selected as one of 30 Canadian winners from approximately 4,000
applicants following an intense and personalized evaluation process for the CMSF national
scholarship valued at $75 000.The award will allow him to pursue opportunities in the areas of
public policy and business enterprise as well as to travel and study abroad.
2005 June 28...2
5.RECOGNITIONS -cont'd
b.W.JOHN LAUGHLIN IN STAFF DEVELOPMENT AND LEADERSHIP AWARD
PRESENTATION
Former Thames Valfey Director of Education John Laughlin presented Prlncipai Gary Simpson,
Lome Avenue P.S.,London,with a commemorative gift recognizing his selection as the 2005
recipient of the W.John Laughlin Staff Development and Leadership Award. Mr.Simpson was
recognized for his leadership role provincially,.nationally ^nd internationally modeling the Board's
vision of a caring learning community and for his ongoing commitment to making a difference In
the lives Lome Avenue P.S.students and the community.His name will be added to the award
plaque displayed at the Education Centre.
Mr.Simpson responded bythanking Superintendent of Education B.Tucker for nominating him
and for his ongoing leadership and support.He acknowledged Vice Principal Diana Goodwin,
colleagues at Lome Avenue P.S.,as well as the many community partners (e.g.,Intercommunity
Health,London Learning Clinic,STEPS)for their professionalism and dedication to students.
He extended appreciation to Executive Superintendent P.Gryseels for his commitment to the
Lome Avenue students and the community by supporting several Initiatives.
c.STUDENT TRUSTEE
Trustee L.Stevenson expressed appreciation to outgoing student trustees Kory Preston and
Shannon Ross for providinga student prospective at both the municipal and provinciallevel and
for their commitment to the position over the past year.
Trustee Preston thanked the trustees for their help and support as well as TVDSB students for
the opportunity to represent them.He asked that Trustees give future consideration to the full
Inclusion of Student Trustees in Board affairs
6.CONFLICTS OF INTEREST •No conflicts of Interest were declared.
7.CHAIR'S ANNOUNCEMENTS
Chair Hart reminded trustees of the 2005 August 23 meeting of the Committee of the Whole to table
the 2005-06 Preliminary Budget and the Special Board meeting on 2005 August 30 to approve the
Budget.
Chair Hart advised that 2005 September 10 has been tentatively scheduled for the Trustee/
Administration social to be held at the Great Canadian Getaway In Allsa Craig.
8.DIRECTOR'S ANNOUNCEMENTS
Director Bryce announced the appointment of Barry Wagner to the position of Superintendent of
Education.Mr.Wagner Is the former Principal ofArthur Voaden S.S.,Lord Dorchester S.S,and North
Middlesex District H.S.and is currently on a leave of absence serving as Superintendent of Education
with the Avon-Maltland District School Board.The Director Introduced C61lne MacDonald,Principal,
Northbrae P.S.,who was approved for appointment to the next Superintendent of Education position.
9.CONFIRMATION OF MINUTES ...
a.The minutes of the Regular Board Meeting,2005 May24 were adopted on motion of T.Roberts
and J.Stewart.
b.The minutes of the Special Board Meeting,2005 May 31 were adopted on motion of T.Roberts
and J.Stewart.
c.The minutes of the Special Board Meeting,2005 June 07 were adopted on motion of T.Roberts
and J.Stewart.
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2005 June 28,..3
10.REPORTS FROM THE ADMINISTRATION
a.SECTION 3.0 TVDSB SPECIAL EDUCATION PLAN 2005-06
B.Tucker,Superintendent of Education,Special Education,presented an update of revisions
toSection 3.0-Special Education Advisory Committee ofthe 2005-2006 Special Education Plan.
At the 2005June 07 Special Education Advisory Committee meeting,the 2005-2006 SEAC
Handbook was reviewed.Supt.Tucker advised thatsomeofthe information in Section 2.0ofthe
HandbookIs Identical to Ihformatioh containedinSection S.'O ofthe Special EducationPlan. The
revised Section 3.0 of the Plan, which Includes the updates made by SEAC to reflect changes
made to the 2005-2006 SEAC Handbook,was provided.
RECOMMENDATION;
Thatthe Board approve the revisions madeto Section 3.0ofthe 2005-2006 TVDSB Special
Education Plan.
The recommendation was adopted on motionof L.Stevenson and P. Saltier.
b.2005-06 PRELIMINARY BUDGET -UPDATE
B.Greene,Executive Superintendent ofBusiness Services,provided anupdateonbudgetissues
identified bythe Boardat Its meeting of2005 April 12.
Supt.Greene reviewed the Ministry of Education Memorandum 2005:B5 -Education Funding
for2005-06. Headvised that the information contained Inthis memorandum has been provided
in advance ofthe release ofthe2005-06grantregulationsand thecontents mustbe Implemented
by regulation.The regulations must be approved by the Lieutenant Governor in Council.
Supt.Greene advised thatthe 2005-06 preliminary budget process indicates thatthereareno
major revenue shortfalls similar tothe cun-ent year.Despite declining enrolment,the Board will
receive a net increase in provincial funding of approximately $24.2M or3.99 per cent overthe
cun-ent year.The Business Services staff is preparing a draft budget tobe presented on 2005
August 23 with Board approval on 2005 August 30. He advised that Grants for Student Needs
isthe new funding terminology used bythe Ministry of Education.
2005-06 PRIMARY CLASS SIZE REDUCTION
Atotal of83elementaryschools will have additional teachingstaffcommencing2005September
as year two ofthe four-year primary classsize reduction comes into effect.The second year
funding allocation istobe $3.4M bringing the new funding in this areato $6.7M.It was noted that
Thames Valley hasthe vacant classroom spaceto accommodate the extra classes created by
the 20:1 teaching guideline established bythe province inthe Junior Kindergarten toGrade3
primary class levels.This initiative will require only four portable classrooms being relocated.
ELEMENTARY/SECONDARY TEACHERS
Supt.Greene explained that program Initiatives in both the elementary and secondary panel will
require that additional teachers be hired during the summer months.The Student Success
Program atthe secondary level wlH require 48.12 full tirine .equivalent .(FTE)positions with.46.5
new positions added by the elementary primary class size reduction initiative.Thames Valley's
shareofthe Ministry's new funding for specialist elementary teachers will addthe equivalent of
22.4 FTE teachers.
Exec.Supt.J.Thorpe advised that the hiring process is already well underway with vacant
positions expected tobe filled by the first day ofschool on 2005 September 06.
2005 June 28...4
10.REPORTS FROMTHE ADMINISTRATION - cont'd
b.2005-06 PRELIMINARY BUDGET-UPDATE - cont'd
GOOD PLACES TO LEARN
The Good Placesto Leam initiative commenced 2005 March 18.Thames Valley's allocation of
$39M istobe funded over a 25-year period based on the projects identified as urgent and high
by the Ministry audit (ReCAPP).The Board approved $10.1M for school renewal programs
(boiler,windows,etc.)for completion by2005 September.Stage two of the Good Places to Learn
initiative wiii be madeafterboardshave finalized their long-term capital plans in 2005 October.
The Ministry has indicated it will communicate further information about next steps on the key
components of Good Places to Learn,including capital planning and school closure policy in the
near future.
TEXTBOOKS &LEARNING RESOURCES
On 2005 May 31,the Ministry announced $44M for textbool<and learning resources,a one-time
investment outsidethe Grants for StudentsNeeds in addition tothe funding for textbooks and
learning materials provided through the Foundation Grant.The Board's allocation amounted to
$1,691,838.
SALARY BENCHMARKS
The government has provided funding to increase the salary benchmarks by 2%in 2004-05 and
will provide funding for salary increases of2%in 2005-2,2.5%in 2006-07,and 3%in 2007-08.
Supt.Greene explained that as part of the Real 2%additional funding the Board allocation for
teaching amounts to $871 594 and support staff of $123 157.The direction ofthe provincial
dialogues included a re-opener clause that,when certain conditions are met,provides an inflation
protection in the 2006-07 and 2007-08 school years to a maximum increase of 0.5%above the
salary guidelines.
GOOD SCHOOLS OPEN
Building on thegovernment's $31M commitment in 2004-05 for Good Schools Open,funding will
be provided in 2005-06 in recognition of the costs of operating rural schools.The Board's
allocation is $601 497andistobeusedfor in-school administration for rural schoolsso thateach
rural school generates 100%ofthe benchmark costsofa principal anda school secretary.
Additional funding of$4000perelementary school and$5 000 per secondary schools hasbeen
added to support higher costs for supplies,equipment,and services.To recognize thecostsof
heating,cleaning,and maintaining rural schools where enrolment isless than the capacity ofthe
school,each rural school will be provided with enhanced top-up funding for school operations and
renewal up to 100%of its capacity.
The DistantSchools Allocation funding will be at 2003-04 levels, adjusted in 2005-06 to take
account ofnew schools and school closures since 2003-04. FurtherInformationIstobe provided
with the release of the grant regulations and estimates forms. The Ministry plans to review
funding for small/mral/remote schools and develop a new funding approach for implementation
in 2006-07.
DECLINING ENROLMENT
The Declining Enrolment adjustment recognizes that when a board experiences a decrease In
enrolment and a corresponding decrease in funding,some costs cannot be adjusted
immediately(e.g.,secretarial,heat,hydro)and additional time is required to bring spending Into
line with funding levels.The Board's declining enrolment allocation amounts to$2680 016 and
Is 100%ofthe 2004-05 declining enrolmentadjustment provided as a one-time amount.
2005 June 28...5
10.REPORTS FROM THE ADMINISTRATION -cont'd
b.2005-06 PRELIMINARY BUDGET -UPDATE -cont'd
SPECIAL EDUCATION
Supt.Greene advised that2005-06 will bea transition yearfor special education asa new funding
approach continues tobe developed.The transition funding will address "net newneeds"similar
to the 2004-05 initiative and will recognize each board's costs of providing support to newly-
enrolled students with high needs capped at $40M and distributed based oneach board'sshare
of demonstrated net new needs.The Thames ValleyBoard does notqualifyforadditionalfunding
due toa net decrease of65 FTE high needs students resulting ina funding reduction of $1.1M
anda projected special education deficit in 2005-06.The SEPPA component ofthegrantwill be
allocated as in pastyearsbasedonthe total enrolment with adjustmentsfor salaryand non-salary
benchmark changes Including adjustments that correspond to the high needs component
(formerly ISA2 &3).
TRANSPORTATION
For2005-06,the Boards allocation fortransportationIs$1 115 468 with an additional benchmark
increase of$943 246 to recognizethe higherfuel,capitaland other operating costs forstudent
transportation.A one-time amount of$172222hasbeen allocated to recognize costs associated
with the implementation of transportation safety programs (e.g.,first aid/CPR training).School
boards with declining enrolment will not see their funding reduced. The governmentIntendsto
requireconsortia and will determine effective ways to implement consortia with coterminous
boards and other efficiency measures.The new transportationfundingapproach is yet to be
determined.Supt.Greene emphasizedthatthe Board continuesto have a $3M shortfall inthe
area of transportation.
CLEANER,SAFER SCHOOLS .
The Board's allocation under the Cleaner,Safer Schools initiative amounts to $1 067 312 and is
intended to enhance funding forschool operations and renewal In allelementary schools. The
elementary benchmark area requirement andthe On-The-Ground capacity for school operations
and renewal funding have been adjusted to9.7sq.m.(104.41 sq.ft.)recognizingthe increase in
the number of classrooms,boards must operate as a result ofthe firsttwo years ofthe Primary
Class Size Reduction initiative.School boards are to use the Increased funding to hire additional
custodial staff as well as to address additional operating and repair costs.
GRANT FOR NEW PUPIL PLACES
On2005 February 17,the Ministry announcedunderthe GoodPlaces to Learn initiative thatit
will no longer recognize closed schools as creating eligibility for new school grants.Therefore,
as ofthat date, the Minister rescinded the policy wherebythe capacityofsurplus schools offered
atnochargeto coterminous schoolboardsandthe Ontario Realty Corporation was removed from
a board's Inventory ofschools inthe calculation of Pupil Accommodation Grants.
School boardswererequestedtoadvisethe Ministry ofanyissues and problems in this period
of transition.It Is cun-ently reviewing these ona case-by-casebasis. As well,the Ministry will
review boards'long-tenn capital plans due In 2005 Octoberto consider adjustments to the
funding model that will addressthe needs of growth boards.-Guidelines for the development of
these plans will be available inthe near future.
The Good Places to Learn announcement indicated a change infunding policyto Include a new
accountability measure regarding funding for new construction through the Grant for New Pupil
Places.The policy continues to recognize any pupil places thatare In excess of capacity for
funding.The new accountability measure,however,will provide funding only when a board has
reported acceptance ofa tender for construction ofpupil places for which itis eligible to receive
grants.The existing construction cost benchmarks have been restructured to reflect a 5.25%
interest rate. The overallbenchmark ineach panel, however,will remain stable,in recognition
ofhigher construction costs.The Geographic Adjustment Factor used in the calculation ofGrant
for New Pupil Places has been revised to reflect updated regional cost difference.This revised
factor will also apply for the first time tothe calculation ofthe Grant for School Renewal.
2005 June 28...6
10.REPORTS FROM THE ADMINISTRATION-cont'd
b.2005-06 PRELIMINARY BUDGET - UPDATE -cont'd
REPORTING AND ACCOUNTABILITY
Supt.Greene highlighted specific reporting and accountability provisions.Reporting and
accountability requirements for the Primary Class Size Reduction amount In 2005-06 will be
similarto those In 2004-05. Schoolboards will be requiredto submit a plan by2005 August31
that indicates the number of teachers they intend to hire with the increased fundingin2005-06.
This plan will identify the schools where classsizes will be reduced andbe available to parents
and the public onthe TVDSB website.The Ministry requires an annual report on Its plan touse
these additional resources,clearly linking the resources to the Board's over all strategy for
improved student achievement.
The Board will also report annually onthe level of preparation time in theircollective agreements
as well as the number of specialist teachers hired,categorized by specialty.Beginning 2005-06,
the Board will be required to report onthe use of additional secondary teaching staffand the
achievement of improved student results In Its Annual StudentSuccess Action Plan and Report.
The Ministry will monitor changes in the number ofsections andclasssize in order toassess the
extentto whichboards have reduced class size and increased program availability inthe areas
identified without Increasing classsizes in otherareas.Boards will be required to report onthe
use ofthe enhanced funding,together with the funding from GoodSchools Open added in2004-
05 in thesame wayfunding from the Distant Schools allocation is reported.
To support the new accountability policy,reporting will be refined by the Introduction of two
reporting dates in the school year.This reporting structure will establish entitlement for funds for
pupil places only when construction contracts have been signed.Funding for the25 years of
entitlement would beginon2005September 30 and 2006 March 31.Boardsare requested to
provide the Ministry with a copy ofthesigned construction contract signature page,Indicating the
nameofthe project in orderto document the construction commitment and entitlement to funding
as well as indicate the start date of the construction project.This reporting structure will ensure
that funding Is provided for projectsto be constructed within the school year.
0.ADDITIONAL PRIMARY STAFF
P.Gryseels Executive Superintendent,Operations,reported ontheuse of funds for Additional
Primary Staffing noting that 85.25 Primary Staffwere allocated on 2005 June 01 and the
remaining 5.28 staff are to be allocated in 2005 September. A listof the schools receiving
Additional Primary Staff was provided.
Total Amount of MinistryFunding Available $6771270
#Teachers -90.53 @ $74 794
Primary Staff Allocated to Date
JK/SK 53 X .55 =29.15
Primary 51X1.1 = 56.10
Total Allocated 85.25
Total Available Staff 90.53
Total Allocated to date 85.25
Remaining Staff to be Allocated 5.28
(2005 Fall)
2005 June 28...7
11.REPORTS OF COMMITTEES
a. REPORTOFTHE SPECIAL EDUCATION ADVISORY COMMITTEE
Members
2005 May 03
12:20 a.m.-3:00 p.m.
P.Sattler.Trustee (Chair)Jane Steele,Learning Disabilities Association -London
L.Stevenson, Trustee Region (LDA-LR)
B.Hoffman,Autism Society Ontario B.Montminy,Madame Vanier Children's Services
London and District S.Seymour,Ontario Association for Families of Children
D.Ensing,Association for Bright Children with Communication Disorders
(Thames Valley)B.Booking,Thames Valley Children's Centre
S.Wilson,Community Living London,L.Manlcom (Alt),Thames Valley District Council of
Oxford,Elgin,Middlesex Home and School Association
A.Morse,Easter Seal Society R.TIsdale,Thames Valley District School Council
p!Gillis,integration Action for inclusion G.McGahey,Chippewas of The Thames First Nation
London Chapter (lAI)Board of Education (+1:05)
Administration and Others
P.Cook,OPC -Elementary Principal B.Tucker,Superintendent of Education
V.Corcoran,Learning Supervisor J.VanBommel,Secondary Principal
M.Hubert,Corporate Assistant
Regrets: D.Anstead, B.Bialik
Absent:C.Oke,J.Ross,J.Worthington
Guests:S.Boddeart
1.CALL TO ORDER
The meeting convened at 12:20 p.m.In the Katherine Hariey Room at the Education Centre.
2.CONFIRMATION OF AGENDA
The Agenda was confirmed as printed ona motion by B.Booking.
3.CONFLICTS OF INTEREST
No conflicts of interest were declared.
4;REPORT OF MEETING FROM 2005 APRIL 05
The report of the 2005 April 05 meeting was approved ona motion by L.Stevenson.
4.1 Road Map
The Special Education Road Map,a long-range plan outlining the direction of the
Special Education Plan,has been refined based on input from Special Education
staff.Copies of the new outline were circulated for discussion.With an emphasis
on maximizing and supporting student leaming,the document outlined the guiding
principles of the Special Education Model and summarized several points from public
and staff input.
Superintendent Tucker explained that the model encompasses a three-pronged
approach to supporting staff who support students,school-based,system-based and
partnership-based.
2005 June 28.-8
11.REPORTSOF COMMITTEES-cont'd -.
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
REPORT OF MEETING FROM 2005 APRIL 05 -cont'd
The outline was discussed and several suggestions regarding wording were noted.
Itis intended to complete details ofthe planfor presentation to the Board priortothe
end of the school year.
4.2 Identification,Placement and Review Committee (IPRC)Waivers
Copies of a draft memo to Principals regarding the use of IPRC Waivers were
distributed and minor changes in the language were discussed.The following
suggestions were noted:
-that the memo include a statement of the Board's philosophy to request parental input
and stress that parents are encouraged to attend an IPRC meeting;
that language from the memo be incorporated in a short letter to parents on the
waiver form;
that a reference to IPRC waivers be included'in the Individual Education Plan (lEP)
Guide.
Statistical data regarding the number of IPRC's held and the number waived inprevious
years was requested. Itwas noted that the numbers for 2003/04 are reported inthe
Special Education Plan.
5.URGENT ISSUES-none
6.SPECIAL EDUCATION PLAN
Update re SEAC Members'Input
Section 3.0
Changes suggested bythe Communications subcommittee have been incorporated InSection
3.0 of the Special Education Plan which includes a list of member Associations and their
representatives on SEAC.Permission to Disclose forms were circulated for signature by
members who wish to have their personal contact information included in the Plan and
published on the TVDSB website.
SEAC Handbook
Section 3.0 ofthe Special Education Plan refers totraining sessions for new SEAC members
and indicates that a handbook is available.Concern was expressed that the handbook
contains dated material that should be updated annually.It was suggested that a mechanism
is required to ensure that new members receive their material in a timely fashion.
Timeframes
Aspecial SEAC meeting has been scheduled for 2005 May 11,at 7:00 p.m. in the London
Room at the Education Centre.There will be an in-depth discussion of the Special Education
Plan followed bya vote bySEAC to approve the Plan priorto its presentation at the 2005 May
24 Board meeting.Parents,Home and School Associations,School Councils,members of
the community and all trustees are invitedto attend.
It was requested that members communicate their regrets or intent to attend the meeting to
J.Parker,Program Services,as soon as possible.
2005 June 28...9
11.REPORTS OF COMMITTEES -cont'd
a. REPORTOFTHE SPECIAL EDUCATION ADVISORY COMMITTEE - cont'd
7.SEAC UPDATES
Superintendent Tucker presented preliminary budget Information as submitted In the 2005
April 26 report to the Board.He explained that although the Special Education Per Pupil
Amount (SEPPA)has Increased,the overall amount of the grant is less because of declining
enrollment.An amount of $1.7M has been allotted from the government's Effectiveness and
Equity Fund which will be used to partly offset the projected deficit.In the Partnerships For
Excellence (PFE)Budget,the Learning Opportunities Grant (LOG)revenue has been reported
separately from the Special Education transfer which has been reduced to deliver a balanced
budget forSpecial Education.
Mr.Tucker presented highlights of staffing and program changes in the draft Special
Education Plan for 2005/06 as follows:
Program Changes
-Pervasive Developmental Disorder -Addition ofa Secondary Resource Program at Sir
George Ross S.S.;
• -Intensive Support Class -Reductlon ofan Elementary classat Princess Elizabeth P.S.;•
-Developmentally Challenged -Relocation of Elementary class from South Ridge P.S.to
Eastdale P.S.;
-Gifted -Relocation of transition junior class from CEC Central toCEC East/South effective
2006 September;
-Secondary Transition -Move from pilot to full implementation.
Staffing Changes
-Educational Assistants -13.0 decrease
-Elementary Learning SupportTeachers -9.0decrease
- Secondary Leaming SupportTeachers - 2.0 decrease
- Learning Coordinator -1.0 decrease
-Elementary Itinerant Teachers -2.5 increase (1.0 hearing,0.5 vision,1.0 gifted)
Mr.Tucker provided details of planned enhancements suchas the Secondary Resource
Program at Ross S.S.and the Secondary Transition Program for students with mental health
concems.
It was explained that the 2004/05 Budget did not reflect the addition of 20 Educational
• Assistants hired .In 2004 Octoberto accommodate"40 newstudents entering the system,
resulting in a need to account for the additional salaries in the 2005/06 Budget.Mr.Tucker
explained that the criteria for accessing the Equity Fund,created when reserves were clawed
back by the govemment in 2004,were such that many of the new students did not qualify;
therefore,nograntmoneywas received inthis category.
The projected staff reductions were discussed and It was determined that the cuts would be
accomplished through attrition and spread across the system.It was requested that a brief
report describing the impact of the staffing decreases be prepared for discussion at the 2005
May 11 meeting.
A letter has beensent to members ofthe Mountsfield P.S.community from Superintendent
Tucker announcing the change regarding the Junior Gifted class currently offered there.
Copies of the letter were distributed for information.Mr.Tucker also shared the concerns of
the Mountsfield community with SEAC.
2005 June 28...10
11.REPORTS .OF COMMITTEES-cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE-cont'd
7.1 Gifted Review
Copies of a document,"Gifted Review Next Sfeps"were distributed.Susan Boddaert,
Secondary itinerant Teaciier,was Introduced to describe iiow the document was developed
and todiscuss its Icey elements.Ms.Boddaert Indicated that Gifted programming had not
received as much attention as other exceptionalities inthe past whichwas reflected In the
review.She stated that more work is needed to identify recommendations and begin
Implementation.She Is working to develop "Statements of Needs"for gifted students and to
improvethe Individual EducationFlans.
It was suggested that professional development for teachers should be included as a Next
Step to ensure that gifted students in regular classrooms receive special programming
regardless ofthe presence ofan itinerant Gifted teacher.
8.COMMITTEE UPDATES
8.1 Communications - No report
• Aone-day symposium todiscusstheissueof Indusion is planned on Thursdayi-2005 May 1-9
atSirGeorgeRoss S.S.from 9:00a.m.to3:00p.m.Gwen Orr,Educational Consultant,will
facilitatethe discussions.The purpose ofthe symposium isto gather ideas forimprovements,
and recommendations on how to enhance opportunities for inclusion across Thames Valley.
One hundred Invitations have been sent to schools,teachers.Learning Support teachers and
the community.SEAC members were invited tocontactJ.Parker,Program Services,if they
wish to set up a display of information about their organization.
9.CORRESPONDENCE
9.1 2005April 11 Letterfrom the Ottawa-Carleton District School Board reUseofAppropriate
Terminologyregarding Special Education Placements
A copy ofa letter from the Ottawa-Carleton District School Board to Minister of Education
Gerard Kennedy re the use of appropriate terminology regarding Special Education
placements was received.
Itwas suggested that SEACdrafta response to the 2005 March31 memo from Deputy
Minister of Education B. Levin to Directors of Education regarding the disposition of the
government's Effectiveness and Equity Fund to express concerns around the issue of
•funding for new students.-Superintendent Tucker will make enquiries at-the Regional
Special Education Council (RSEC)meeting todeterminehowotherboardshavereacted
to the new rules.
10.FORUM:Association Updates
The Ministry of Human Resources and SkillsDevelopment Canada has recently withdrawn
supportofthe Youth En Route (YER)program by issuing newrules which disallow volunteer
work and placements.Sponsored by Button House in partnership with Thames Valley
Children's Centre,the YER program offered individualized supports foryouth and young adults
with disabilities to move toward employment.Apublic forum and rallyis planned on Thursday,
2005 May12at Chenyhill Village Mall,301 Oxford St.W.,London.Petitions will be circulated
and participants will be encouragedtocontacttheirMP'stovoicetheirconcerns.
The Learning Disabilities Association of London &Area is moving to a locationon Oxford
Street in London.The exact address will be announced at a later date.
2005 June 28...11
11.REPORTS OF COMMITTEES -cont'd
a.RiEPORT OFTHE SPECIAL EDUCATION ADVISORY COMMITTEE - cont'd
11.ADJOURNMENT
The meeting was adjourned at 3:00 p.m.ona motion by B.Booking.
P.SATTLER
Chairperson
b.REPORT OFTHE SPECIAL EDUCATION ADVISORY COMMITTEE 2005 May 11
7:50 p.m.-9:15 p.m.
Members
P.Battler,Trustee (Chair)P.Gillis,Integration Action for Inclusion l_ondon Chapter
L.Stevenson,Trustee (iAI)
B.Hoffman,Autism Society Ontario Jane Steeie,Learning Disabilities Association -London
London and District Region (LDA-LR)'
D.Ensing,Association for Bright Children L.Manicom,(Alt.),Thames Valley Council of Home and
(Thames Valley),(+8:30 p.m.)School Associations
S Wilson,Community Living London,Tisdale,Thames Valley District School Council
Oxford.Elgin,Middlesex J-Worthington.VOICE (+7:50 p.m.)
A.Morse,Easter Seal Society
Administration and Others
P.Cook,OPC-Elementary Principal C.MacDonald,Elementary Principal
V.Corcoran,Learning Supervisor B.Tucker,Superintendentof Education
M. Hubert,Corporate Assistant
Regrets:D.Anstead,B.Blalik,S.Seymour,B.Booking
Absent:C. Oke, J.Ross,B. Montminy,G. McGahey
Trustee Visitors:J.Bennett,T.Roberts
1.WELCOME AND INTRODUCTIONS
2.OUTLINE AND PURPOSE OF MEETING
3.REVIEW OF THE 2005-2006 DRAFT SPECIAL EDUCATION PLAN
3.1 Updates since Last SEAC Meeting
3.2 Guiding Principles
3.3 Program/Staff Changes
In theabsence ofa quorum,an informal discussion oftheabove topics was conducted.
The meeting was convened at 7:50 p.m.in the London Room atthe Education Centre.The
agenda was approved on a motion by S.Wilson.Chair Saltier introduced and welcomed
Trustees J.Bennett and T.Roberts.
2005 June 28...12
11.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE SPECIALEDUCATION ADVISORY COMMITTEE-cont'd
3.4 Budget Update
Superintendent Tucker presented revisions tothe Special Education 2005/06 Preliminary
Budget andstatedthatan application has been submitted for an additional grant from the
government's Effectiveness and Equity Fund requesting permission to carry over the funds
to the2005/06Budgetyear. ItIs anticipated thatthe additional funds,if granted,will allow
for fewer staff reductions at the beginning of the new school year.
The impact ofthe projected staffing reductions was discussed.It was determined that
Educational Assistants (EA's)and Learning SupportTeachers (LST's)are crucial to early
intervention and the loss of 13 EA's and 9 LST's inthe elementary panel would negatively
affect student outcomes in the lower grades.
Superintendent Tucker explained that.In order to deliver a balanced budget for Special
Education, the amount transferred tothe Partnerships forExcellence program had been reduced
resulting inan additional reduction of30 EA'sfor the program.
A motion by L.Stevenson toextendthe meeting until 9:15 was supported.
Following adiscussionofthebudget revisions andconsequences, R.Tisdale moved the following
motion:
Whereas Section 2.11 ofthe 2005/06 Special Education Plan reduces staffing bythirteen
Elementary EA's, nine Elementary LST's, two Secondary LST's and one Learning
Coordinator;
And whereas SEAC understands the negative Impact these reductions will have on
student outcomes;
And whereas the Partnerships for Excellence program,which has proven to be of great
benefit,will see an additional reduction of 30 EA's;
Be it resolved that SEAC approve the 2005-2006 Thames Valley District School Board
Special Education Plan with reservations as to whether the staffing in Section 2.11 is
sufficient to fully support the implementation of the Plan.
The Chair called the question and the motion was unanimously supported.
4.ADJOURNMENT
The meeting was adjourned at 9:17 p.m. on a motion by R. Tisdale.
RECOMMENDATION:
Whereas Section 2.11 of the 2005/06 Special Education Plan reduces staffing by thirteen
ElementaryEA's,nine ElementaryLST's,twoSecondary LST'sand one Learning Coordinator;
And whereas SEAC understands the negative impact these reductions will have on student
outcomes;
And whereas the Partnerships for Excellence program, which has proven to be of great benefit,
will see an additional reduction of 30 EA's;
Be Itresolved that SEAC approve the 2005-2006 Thames ValleyDistrictSchool Board Special
Education Plan with reservations as to whether the staffing In Section 2.11 is sufficient to fully
support the implementation ofthe Plan.
P.SATTLER,
Chairperson
2005 June 28...13
11.REPORTS OF COMMITTEES -cont'd
b.report OFTHESPECIAL EDUCATION ADVISORY COMMITTEE-cont'd
The following motion was moved by P.Battler and L.Stevenson and carried.Trustee Jaffe declared
a conflict ofinterestrelatedtothe issue ofattendance counselors citing spousal employment.
Whereasthe TVDSB Special Education Advisory Committee has expressed serious concerns
about the Board's ability to support the implementation ofthe 2005-06 Special Education Plan,
given the staffing cuts required to balance the Special Education budget,and
Whereas In past budget years the TVDSB has made support for students with special needs a
high priority despite special education underfunding and other fiscal challenges,and
Whereasthe TVDSB has collected datato confirm the long-term benefitsofearlyintervention and
attendance counseling for students who are at risk,
Therefore Be It Resolved
Thatthe TVDSB demonstrate itscontinuedcommitmenttosupporting students with specialneeds,
and to early intervention"for students who are at risk;by"maintaining special education arid
attendance counselor staffing at 2004-05 levelsinthe preliminary 2005-06draftbudget.
The Administration was requested to bring fonward a report ofthestatusquoofthe special education
staffing for Trustee debate.
c.SPECIAL EDUCATION ADVISORY COMMITTEE CHAIR'S SUMMARY 2005 June 07
The following are highlights ofthe Special Education Advisory Committee meeting held on 2005
June 07. A full report will be presented tothe Board at its 2005September27 meeting.
SPECIAL EDUCATION PLAN
To assist in the development of next year's Special Education Plan,SEAC will be Inviting an
Education Officer from the local office of the Ministry of Educationto providefeedback on the
2004-2005 and 2005-2006 TVDSB Special Education Plans.SEAC will also be extending an
invitation to Dr.Jean Hewitt,who Is leading ministry efforts to develop Special Education Plan
standards.
UTEFUCY AND NUMEF^CY INITIATIVES •
Superintendent Tucker reported that the Council of Directors of Education (CODE)will be
overseeing the allocation of $25 million to school boards to support professional development
initiatives in Literacy and Numeracy.TVDSB will be applying for funding for a pilot project that
supports Literacy and Numeracy along with inclusionary practices.
INCLUSION SYMPOSIUM
The one-day inclusion symposium,on Thursday 2005 May 19 at Sir George Ross Secondary
School,was positively received by the many staff,SEAC representatives,trustees and community
partners who participated.Recommendations resulting from the symposium will be compiled and
presented to SEAC.
CHILDREN'S MENTAL HEALTH
SEAC discussed a recent letter from the Ottawa-Carleton DSB to Premier Dalton McGuinty
dealing with the issue of children's mental health.Recognizing that the Issue of children's mental
health services is highly relevant for the TVDSB,SEAC is interested in reviewing the stateof
children's mental services within theThames Valley district,andthe potential role for the board.
2005 June 28...14
11.REPORTSOF COMMITTEES-cont'd . .
a.SPECIAL EDUCATION ADVISORY COMMITTEE CHAIR'S REPORT -cont'd
CHILDREN'S MENTAL HEALTH -cont'd
A decision was made to establish a SEAC ad hoc committee in 2005 September to gather
Information about the Issue as well as present and past community initiativesInthis area,and
report backto SEAC.Thead hoc committee will be led by SEAC members,with support from
administration.
NEXT MEETING
The nextmeeting will be heldthe second Tuesday in September (2005 September 13)from 12:00
p.m.to3:00 p.m.,ratherthanthe first Tuesday,to avoid meeting onthe first daybackto school.
P.SATTLER,
SEAC Chair
The following motionwas moved by D.Anstead,seconded byJ. Bennett and carried:
That the Board direct Senior Administration to establish an administrative committee to study
•the-incidents of mental health issues between our children and youth.•
d.REPORT OF THE COMMITTEE OF THE WHOLE 2004 June 14
7:00 p.m.-10:05 p.m.
MEMBERS
D.Anstead
J.Bennett
A.Cartier
S.Doxtator
G.Hart,Chair
P.Jaffe
D.Mugford
K.Preston
T.Roberts
P.Sattler
L.Stevenson
J.Stewart
Regrets:S.Peters,J.Hunter
Absent:S.Ross
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
P.Gryseels
J.Thorpe
C.IVlurphy
D.Blair
K.Dalton
M.Sereda
B.Tucker
K.Havelka
K.Wilkinson
S.Christie
C.Dennett
K.Meeson
G.Owens
J.Roth
W.Scott
1.APPROVAL OF AGENDA
The agenda was amended moving item 5 the Lawson Literary Awards to item 2 and
renumbered accordingly.The amended agenda was approved on motion of L.Stevenson.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.LAWSON LITERARY AWARDS
The following Grade 7 and 8 winners of the 2005 Lawson LiteraryAward were Introduced by
K.Wilkinson,Superintendent of Education.Colonel T.Lawson,Chairperson G. Hart, and
Director of Education B. Bryce presented the awards.
Colonel Lawson extended congratulations to this year's winners for their outstanding
contribution.The Director expressed appreciation to the Lawson family for continuing to
sponsor the award that inspires excellence byencouraging students to research and write
about great Canadian heroes as well as their personal perspectives on Canadian Issues of
interest
2005 June 28...15
11.REPORTS OF COMMITTEE^-cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
3.LAWSON LITERARY AWARDS -cont'd
Student School Family of Schools
Elizabeth Appleton C.C.Carrothers P.S.Beal S.S.
Laura Barath Byron Somerset P.S.Saunders S.S.
Michelle Black Huron Heights French Immersion P.S.
Montcalm S.S.
Caroline Campbell St.George's P.S.London Central S.S.
Amanda DeBruyn BIddulph Central P.S.Medway H.S.
Julie Emerson White Oaks P.S.Westminster S.S.
Ben O'Nell Victoria P.S.South S.S.
Sandra Rao Jeanne Sauv§French Immersion P.S.Banting S.S.
Michael Rochus Summers'Corners P.S.East Elgin S.S.
Adam Stewart Princess Anne French Immersion P.S.Clarke Road S.S.
Thomas Stratford Masonville P.S.Lucas S.S.
Ian Welker Kensal Park P.S.Laurler S.S.
Shauna Yarnell John Dearness P.S.Oakridge S.S.
JennaYost Baker P.S.Ingersoll DCl
4.DIRECTOR'S ANNOUNCEMENTS
The Director announced that through the collaborative efforts of C.Graves,Learning and
Social Sciences,and C. Dennett, Public Affairs and CommunityRelations, an updated parent
information guide and an accompanying booklet entitled,"Here We Go Off To Schoof has
been produced.
The guide and book are intended to introduce parents and their primary children to the
Thames Valley Junior/Senior Kindergarten program and to assist in making this exciting
transition a smooth,successful and happyone forthe family.The bookletreinforcestheeariy
literacy initiative in theJr/Sr kindergarten classes and assists parent in helping their children
understand whatgoing to school is about.Copies oftheresource materials were distributed.
The Director applauded and recognized everyone who assisted in producing this valuable
resource.
Director Bryce reported that the Thames Valley District School Board and its elementary
teachers, members ofthe Elementary Teachers'Federation of Ontario (ETFO),ratified the
niemorandum of agreement signed by both parties on 2005 June 09, He adyised that the
agreement covers the period "2004 September to 2008 August 31 and will ensure labour
stability in elementary schools for the next three years allowing the focus to retum to schools
and students. Copies ofa media release were distributed.
5.CHAIRPERSON'S ANNOUNCEMENTS -none
6.MONTHLY FINANCIAL REPORTING
The month-end financial reportas at2005 April 30werepresented. The year-to-date activity
as at 2005 April 30 was provided and included a summaryof revenues,expenditures by
expenditure type and expenditures by area,and expenditure type.Executive Superintendent
B.Greene advised that Business Services staff continue to review and update budget
projections as the fiscal year comes toan end.
7.2005-06 PRELIMINARYBUDGET UPDATE
Supt.Greene provided the following details regarding the budget development process related
to Core and French Immersion Programming.
2005 June 28...16
11.REPORTS OF COMMITTEES-cont'd
d.REPORt OF THE COMMITTEE OF THE WHOLE -cont'd
7.2005-06 PRELIMINARY BUDGET UPDATE -confd
FRENCH IMMERSION
Supt.Greene explained that the Language Grant is one of 11 Special Purpose Grants
contained In the Education Funding Model.The Boardoffersan optionalFrench Immersion
program In 10elementary schools,6ofwhich are single track schools,as well asa secondary
program in 4 schools.Transportation is provided under Board policy for French Immersion
programs.Thedocument,Educational Funding,Technicai Paper,Ministryof Education.2004
Spring regarding the French as a Second Language (FSL)grant indicates that this funding,
which is available to English-language boards only,provides forthe additional costsof offering
core French,Extended French,and French Immersion programs.Funding for FSL isbased
on the number of pupils enrolled inthese programs and the average daily length of the
program.
The FSL grantfor French Immersion Isnotenveloped bythe Ministry of Education.Therefore,
thereareno specific regulations or guidelines on how a board mustspendthese funds.Since
the beginning oftheStudent Focused Funding Model In 1998,the TVDSB has continued and
expanded its commitment and level of.support forFrench Immersion programs.
FRENCH IMMERSION FACILITY COSTS
Supt.Greene advised thatunder the 2002-03 Budget Review,It was determined thatstudents
could be accommodated at their home school ifsingle track schools closed.It was noted that
from 2002-03to2005-06 (projected),elementaryenrolmenthas declinedan additional 2,080
full-time equivalent (FTE).The C.N.Watson Interim Long-Term Accommodation Report
presented on 2005 May 31 indicated thatthe Board ranks second in Ontario with more than
15,500 surplus spaces at a cost of $8.1 M in order to keep all schools open.French
Immersion facility costs cover custodial salaries,utilities and regular and preventive
maintenance.
TRANSPORTATION
The Board provides transportation for French Immersion programs ata costof $1 889 091
annually,based onthe single busrunsat 100%and double runsat 50%.It was noted that
34% ofall students are transported toschoolwhile71%ofFrench Immersion students receive
transportation.
The Boardsupportedthe ideathatSpecialEducationtransportationshouldbe included within
the.Special Education funding model..The cost of French Immersion.transportation is in
excess of transportation funding by$1 069196.Itwas noted that the transportation funding
model is presentlyin transition and Model "G"is under review.
The following chart indicatedthe costs attributed to the Ministry Language GrantforFrench
Immersion:
Facility costs to maintain sixsites $1 223382
Personnel:6 Principals, 6 Secretarial 900 708
Additional Staffing- Single and dual track vs. home school 2 310 242
TVDSB teacher salaries above the average salary funded by the 862 226
Foundation Grant
ProgramBudget 33557
Learning Supervisor and twoCoordinators-portion of salaries 94 252
2005 June 28...17
•'Transportation:-Estimated portion In excess of-funding •1 069 196'
TOTAL 493 563
The total cost for the French Immersion program amounts to $6 493 563.The Language
Grant for French Immersion Is$1 057 712.The Board has spent in excess of the Language
GrantFrench Immersion on additional costs of providing Frenchimmersion programs,itwas
noted that there are no additional/surplus funds available from the French Immersion
Language Grantforany additional expenditures oranyother programs.Thereareno reserve
funds accumulated from the Language Grant French Immersion,and no deferred revenue
funds set aside for specific purposed by legislation.The Board is in compliance with all
financial reporting requirements ofthe Education Act Supt.Greene advised thatthe 2004-05
Budget is balanced.Any additional expenditures for French Immersion would require
reductions to other programs and services.
CORE FRENCH (AND EXTENDED FRENCH)
All studentsare required totaketheCore French program.Ministry policy requires thateach
elementary student accumulate atleast600 hours of French language instruction by theend
ofGrade8. The Board provides CoreFrench (20-59 minutes/day)inallelementaryschools
(Grades 4-8),excluding French Immersion programs,and Extended French (60-149
minutes/day)in elementary schools (Grades 7 and 8).The Board provides Core and
Extended French in secondary schools,excluding French Immersion programs, on a per
creditbasis. The same provisions ofthe funding model,as outlined inthe TechnicalPaper,
apply to Core and Extended French programs.The FSL grants for Core and Extended French
arenot enveloped bythe Ministry of Education;therefore,thereare no specific regulations or
guidelines on howa Board mustspend these funds.
There are challenges in determining a cost accounting model forCore French,itis difficult
to detennine the exact teaching complement of Core teachers because they blend in with
otherteaching staffandmayteach multiple subjects.A number ofdifferent ways to determine
Core teacher costs were considered during the review such as preparation time as a
percentage ofthe 300 minutes Instructional day,number of Junior and Intermediate classes
X40 minutes per day,Coreteachers above amount funded by preparation time as well as
teacher data from the October Report.
The following chartwas presented indicating the costs attributed to the Ministry Language
Grant for Core French and Extended French:
Estimated cost ofCore French teachers above the amount funded by $3 726 985
the preparation time allocation
TVDSB teacher salaries above the average salary funded bythe 1 238 415
Foundation Grant
Program Budget 109 389
Learning Supervisor and Two Coordinators -portion of salaries 50 626
Balance usedto support French Immersion 2566536
TOTAL
2005 June 28...18
11.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.2005-06 PRELIMINARY BUDGET UPDATE -cont'd
CORE FRENCH (AND EXTENDED FRENCH) -cont'd
FINANCIAL REPORTING
The Board must complywiththe Ministry code of accounts,financial reporting,and enveloping
provisions.The Ministryof Education enveloping provisions applies to the following;
Classroom
Special Education
Board Administration and Governance
Capital (New Pupil Places and School Renewal)
Language grants are not enveloped by the Ministry of Education
Expenditures forallprograms are charged to the appropriate category under the code of
accounts.
The Assistant Deputy Minister of Education,ina letter dated 2005 March 02 indicated
"The TVDSB complies with the requirements of the Education Act to provide the
Minister with audited financial statements showing how they use all the revenues
received from the education funding grants."
Supt.Greene summarized that the Board provides the Core French programs to meet the 600
hours of French language instruction by the end of Grade 8. No additional instructional time
is required,at this time, to meet Ministry requirements.The Board has spent in excess of the
Language grant.
TVDSB Is in compliance with all financial reporting requirements of the Education Act The
FSL grant Is not enveloped by the Ministry of Education therefore there are no specific
regulations or guidelines on how a Board must spend these funds.
The Administration responded to question posed by Trustees.
8.APPROVAL OF ADDITIONAL HOLDING SCHOOL DESIGNATIONS
P.Grsyeels,Executive Superintendent,Operations,presented a report Identifying holding
schools for the City of London developments that are in the final stages of approval and will
begin construction in the next year or two,depending on housing market conditions.
The Board, on 1998 September 22,approved the "School Accommodation and Facility
Organization Policy"and associated procedures which established the framework for the
designation of Holding Zones and Holding Schools for.the Board,
The following criteria from the procedures (Section 2.5)are Intended to be employed as a
guideline In the establishment of a Holding School for a Holding Zone;
students from a holding zone shall be accommodated in as few holding schools as
possible;
holding schools shall be as close to the developing community as possible;
where feasible students shall be placed so that further relocations will not be necessary
during their accommodation in a holding school;
holding schools should not exceed their effective capacity;however,portable
accommodation may be required to provide additional space on holding school sites.
In order to ensure that prospective purchasers are aware that the development in which they
are purchasing a residence Is a Holding Zone,a clause is Included In the 'General Provisions
of a Subdivision Agreement'for a Plan of Subdivision.The clause requires the developer to
advise purchasers ofall residential lots or blocks that the area has been designated a "Holding
Zone" and students will be accommodated at a "Holding School" to be determined by the
Board.
2005 June 28...19
11.REPORTS OF COMMITTEES -cont'd
d. REPORT OF THE COMMITTEEOF THE WHOLE-cont'd
8.APPROVAL OF ADDITIONAL HOLDING SCHOOL DESIGNATIONS - cont'd
At the present time,the Board has established 19 Holding Zones.16 of which are within the city
of London and three in the city of St.Thomas.All but four of the holding zones have designated
holding schools.
The following three Holding Zones are approaching the final stages of development approval and
may result in construction beginning in the next school year (2005-06).As has been the past
practice,it is necessary to Identify a holding school so that purchasers can be made aware of their
school designation prior tothe commencement of construction.
The designation of holding schools does not compromise any accommodation reports or
accommodation processes currentlyunder way.
UPLANDS NORTH HOLDING ZONE
The Uplands North Holding Zone Is generally located north of Sunningdale Road,west of Adelaide
Street,south ofthe municipal boundary for the City of London,and east of Richmond Street
comprising approximately 163 hectares.The recently approved Community Plan for Uplands
North identified a potential of 2.200 to 2,800 low,medium,"and high"density units.The actual
numberof residential unitsconstructed will besubjecttoPlansof Subdivision as theyare brought
forward over time bythe Developers.Student yields will occur over time as the development
proceeds:however,based on present yield factors,this new construction would generate between
600and700students. Asnoted,sincethe development occursoveran extended period of time,
this maximum figure will notbe reached but will occur over the period of development.
While no specific Plan ofSubdivision has been approved within this area,it isanticipated that over
the next year an application will be brought forward and an Identified Holding School will be
required.These lands were part of the Centennial Central P.S.attendance area since annexation
and were designated a Holding Zone at the time ofthe City of London establishment of the
"CommunityPlanning Process."
Alisting was provided of schools in proximity to the Uplands North Holding Zone as well as the
schools'On-the-Ground Capacity (OTG),full-time equivalent enrolment (2004 October 31),space
availability,and any specific comments.While the space at Centennial Central
P.S. is limited,it Is recommended that the Uplands North Holding Zone be designated to
Centennial Central P.S. As noted,there Isno immediate development anticipated inthe area.
Centennial Central P.S. isthe nearest facility and has been Identified with the school for many
years.Irt addition,the school has the potential to accoitirtiodate some portables as required."
FOX HOLLOW HOLDING ZONE
The Fox Hollow Holding Zone is generally bounded by Fanshawe Park Road onthe south,Hyde
Park Road on the west,Sunningdale Road on the north,and Wonderland Road on the east
comprising approximately344 hectares.The Community Plan for Fox Hollow Identified a potential
option for development density and a residential development scenario of between 5,000 and
5,500 residential units.The actual number of residential units constmcted will be subject to Plans
of Subdivision as brought forward over time by the Developers.As in Uplands North,student
yields will occur over time as the development proceeds;however,based on present yield factors,
this new construction hasthe potential to generate between 1,800 and 2,000 students.As noted,
since the development occurs over an extended period of time,this maximum figure will not be
reached but will occur over the periodofdevelopment.
While a number ofspecific Plans of Subdivision are being considered,no approvals are In place
within this area.It is anticipated that over the next year applications will be approved and
construction could then proceed,depending on housing market conditions.An identified Holding
School Is required.
2005 June 28...20
11.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.APPROVAL OF ADDITIONALHOLDING SCHOOL DESIGNATIONS -cont'd
FOX HOLLOW HOLDING ZONE -cont'd
A listing was provided of schools in proximity to tlie Fox Hollow Holding Zoneas well as the
schools' On-the-GroundCapacity (OTG),full-time equivalent enrolment 2004 October 31,
space availability,andanyspecific comments.There issome limited spaceat schools such
as Wilfrid Jury P.S. and Clara Brenton P.S. as noted in the list provided.There is
development in both oftheseareas which will require thespace within both facilities and,as
a result, it would not be appropriateto use these schools as Holding Schools.
The nextnearest facility with space (approximately 120 pupil places) is Riverside P.S. This
school is located in an area of enrolment decline and is anticipated to continue to see
declining enrolmentoverthe nextnumberofyears which would increase the potential space
available for use as a Holding School. RiversideP.S. wouldbe ina positionto accommodate
the enrolment from the Fox Hollow Holding Zone for a number of years and is,therefore,
recommended as the Holding School for this area.
THE LONGWOODS HOLDING ZONE
•The'Longwoods Holding Zone Is generally bounded "by Wharhcliffe Road on the west,
Southdale Road on the north.White Oaks Road on the east and the road alignment for the
extension of Bradley Avenue comprising approximately 95 hectares.The CommunityPlan
for Longwoods identified a potential option for a development density and housing
developmentscenario of 1,000to 1,200 residential units.The actual numberof residential
units constructed will be subject to Plans of Subdivision brought forward over time by the
Developers. As in Uplands North,student yields will occur over time as the development
proceeds; however,based on present yield factors,this newconstructionhas the potentialto
generate between 400 and 450 students. As noted, since the development occurs over an
extended periodoftime,this maximum figurewill notbe reached but will occuroverthe period
of development.
A number ofspecific Plans of Subdivisionhave been submitted and approvals are Inplace
within this area.It Is anticipated that over the next year construction will proceed.An
identified Holding School is required.
A listing was provided ofschools in proximity to the Longwoods Holding Zone as well as the
schools*On-the-Ground Capacity (OTG),full-time equivalent enrolment (2004 October 31),
space availability,and any specificcomments. There is space at schools such as Ashley
" Oaks P.S.,Rick Hanson P.S.,'and White Oaks P.S7,aVnoted inthe listing provided,there
is no substantial development in both of these areas which will require the space.Ashley
Oaks P. S. (JK-6) and White Oaks P. S. (7-8)will be in a position to accommodate the
enrolment from the Longwoods Holding Zone for a number of years and is,therefore,
recommended as the Holding Schools for this area.
RECOMMENDATION:
That the following schools be designated as holding schools effective 2005 September 01:
-Centennial Central P.S.for Uplands North Holding Zone;
Riverside P.S.for Fox Hollow Holding Zone;
- AshleyOaks P.S.(JK-6)/WhiteOaks P.S (7-8)for Longwoods Holding Zone.
The recommendation was moved byJ.Bennett and carried.
2005 June 28...21
11.REPORTS OF COMMITTEES -cont'd
d. REPORT.OF THE COMMITTEE OF THEWHOLE - cont'd .
9.ELEMENTARY SCHOOL SECURITY ACCESS DEVICES GRANT/APPLICATION PROCESS
Supt.Gryseels introduced a report seeking a Board decision with respect to elementary school
security access devices.
Earlier this year,the Ministry of Education introduced a process where Individual schools could
apply for a grant of $4 000 per school.The grant was provided in order that the school could:
obtaina camera which would be installedtoviewthe mainentrance to the school;
install a monitor system In the school office;
-purchase a remote-controlled lock tothe main entrance tothe school;
- obtain a two-wayvoice intercom system.
The Ministry of Education withdrew the approvals and reissued the memorandum and
procedures on 2005 May 19.The reissued memorandum is virtually the same as the previous
application.The requirements are identical.The memorandum and application forms were
provided.
.Under the criteria for individuals schools,the Board would havetopass a-policy orthe school
would have to passa policy that all school entrances are normally locked during the school day.
In other words,any visitor tothe school or children in portable classrooms who wish accessto
the school wouldhave to enter the school through the front entrance only.
The cost of providing this equipment atan individual school exceeds $4 000.The additional
cost per school would be approximately another $4 000.Under the previous application
process,62 schools were approved.The total funds that would be required In addition to the
grant approaches $250 000 and it would require that the schools be locked during the school
day.Given the cost and the nature of our schools,the Administration recommends not to
proceed with the application for these devices.
There may bespecific cases where schools and School Councils wish to proceed with applying
for the security devices knowing that they will have to meet the criteria which includes locking
ail doors during the school day.Should this be the case,individual schools may apply for the
grant and incur any additional costsatthe school level.
RECOMMENDATION:
Thatthe Board notproceed with the optional elementary school security access devices grant
•and application process,however,where individual schools wish to apply for the grant they may
do so.
The recommendation was moved byT. Roberts and earned.
10.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE -INTERNAL
2005 May 16
12:22 p.m.-1:35 p.m.
MEMBERS ADMINISTRATION AND OTHERS
T. Roberts (Acting Chair) J. Bennett
D.Anstead G.Hart(-1:17)S.Hughes K.Wilkinson
S.Christie
Regrets:J. Hunter
Tnjstee Visitor - L.Stevenson
1,APPROVAL OF AGENDA - The agenda was approved.
2005 June 28...22
11.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE - cont'd,
10.REPORTOFTHE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE -INTERNAL
-cont'd
2.CONFLICTS OF INTEREST-none declared
3.CONTINUED PLANNING OF TRUSTEE PD RETREAT
Chair Roberts reviewed the draft program based on the overview prepared by the
facilitator andthe program from the initial session.An updated draft program focusing the
day onthe role ofthe various participants was presented.He will speak with the retreat
facilitator following the meeting to go overthe draftagenda prepared bythe committee
and requestthe pre-reading material be provided to participants prior tothe retreat.
The appropriateness ofsmall and/orlarge-group discussions,each group considering the
same or different issues,and restructuring the participants in each group throughout the
daywas considered.It was suggested thatthe dayopen with small-group discussion
followed bytrustee groups,or begin with asession with trusteesandthe Director followed
by the full group in the afternoon.The latter format was approved.The senior
administration and student trustees will be Invited to attend for lunch and the afternoon
.session.The morning session will be reported out during the afternoon.•
Samplesof evaluation instruments were considered.Theselected tool will be prepared
and included In theretreatpackage. The facilitator will provide sufficient copiesofthepre-
reading materialto be included inthe Thursday Boardmeeting package.
4.OTHER BUSINESS -none
5. DATEANDTIMEOF NEXTMEETING -The next meeting will be scheduled following the
retreat.
6.ADJOURNMENT -The meeting adjourned at 1:35 p.m.
RECOMMENDATIONS:None
T.ROBERTS,
Acting Chairperson
11.REPORTOFTHETRUSTEEPROFESSIONALDEVELOPMENTCOMMITTEE-INTERNAL
2005 May 31
5:00 p.m.-6:25 p.m.
MEMBERS ADMINISTRATION AND OTHERS
T. Roberts (Acting Chair)B.Bryce S. Hughes
J.Bennett S.Christie
D.Anstead G.Hart (-6:20)
Regrets:K.Wilkinson
Regrets:J.Hunter
1.APPROVAL OF AGENDA-The agenda was approved on motion of J.Bennett.
2.CONFLICTS OF INTEREST-none declared
2QQ5 June 28...23
11.REPORTS OF COMMITTEES-cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE - cont'd
11.REPORTOFTHETRUSTEEPROFESSIONAL DEVELOPMENTCOMMITTEE-INTERNAL
-cont'd
3.FOLLOW-UP FROM MAY 25 TRUSTEE/SR.ADMINISTRATION RETREAT
ChairRoberts distributed a summaryofthe evaluative comments from the May 25retreat
(attached).There was a consensus from the forms to continue meeting but with shorter
sessions infuture. Discussioncentered around planning forthe nextretreat. Itwas noted
that it will be very difficult for the supervisory officers to attend during the month ofJune;
however,trustees may choose tomeet separately over the next few weeks to continue
discussion of the Issues presented.
The facilitator has volunteeredtoattend Boardorcommitteemeetings tocommentonthe
governance model in action.It was noted that some boards complete anevaluation after
each Board meeting inan effort to improve their discussion around the Board table or
meet following the meetings to discuss how the meeting unfolded.It wassuggested that
an afternoon or evening sessionbe planned with the Director onJune 21 from 5:00 -9:00
p.m.to continue discussion of the Issues.The committee chair will detennine if the
facilitator isavailableon this date,A fall session will.lnclude the supervisory officers.An ,
"alternatedate ofJune 22was suggested.
Reflectionsfromthe sessions were discussed lookingat continuingthe dialogue on trust
and the role of the Director.
4.OTHER BUSINESS -none
5. DATE AND TIME OF NEXT MEETING - to be determined
6.ADJOURNMENT
The meeting adjourned at 6:25p.m.on motion ofD.Anstead.
RECOMMENDATIONS;None
T.ROBERTS,
Acting Chairperson
12.REPORTOFTHE BUDGET ADVISORY COMMITTEE 2005 June 01
9:15 a.m.-10:30 a.m.
MEMBERS ADMINISTRATION AND OTHERS
D.Anstead (Chair)J.Roth C. Dennett
P.Jaffe J. Pratt J. Berkin
T.Roberts S.Christie
1.APPROVAL OF AGENDA - The agenda was approved on motionof P. Jaffe.
2.CONFLICTS OF INTEREST-none declared
3. REVIEW OF COMMUNITYMEETINGS
Thesuccess ofthe community meetings was voiced recognizing the limited attendance
atthe four area sessions.It was noted thatthe presentations bytrusteesandstaffwere
very comprehensive and appreciated by those In attendance.Minutes of the sessions
were provided.It was suggested that.In future,staff have an opportunity to provide their
inputat a separate session.
It was noted that there have been a few emails received in response tothe invitation for input on
the Board's website.. .
2005 June 28...24
11.REPORTS OF COMMITTEES -cont'd
12.REPORT'OFTHE BUDGET ADVISORY COMMITTEE-cont'd
4.MINISTRY FUNDING ANNOUNCEMENT
J. Roth distributed a handout from the May 30 provincial budget announcement entitled
"Highlights of2005-06 Changes."She reviewedthe document and described areas ofinterest
to the Board.She distributed a summary of the announcement prepared by OPSBA,and press
releases from Premier McGulnty regarding smaller class sizes for more than 70% of primary
students,an increase of $8.3B more than four years to education,and funding for new
textbooks and libraryresources.Detailsregarding Thames Valley'sallocationare forthcoming.
Ms. Roth noted that the MOE has extended the submission date of the Board's budget to
August 31.She anticipates receiving the Board's figures around 2005 June 13.
5.BUDGET SCHEDULE
It was noted that, given the Budget information will not be received until June 13. the draft
Budget will be presented to the Board at the regular Board meeting on June 28.The
effectiveness of holding a publicinput session during the summer,holding it before the end of
June,inviting input through the Board's website or preparing an information package for the
Thames Valley community was discussed.The following motion was subsequently moved by
•T.Roberts and carried:
That the public input session,scheduled for 2005 June 21 be cancelled and that
public input to the 2005-06 Budget be received electronically through the Board's
website.
It was agreed that the Communications department will prepare a media release advising of
the cancellation of the public Input session and will Include a notice on the Board's website.
After discussion regarding time lines for approval of the Budget,the following motion was
moved by P.Jaffe and carried:
That a special Board meeting be scheduled for 2005 August 23 to consider the draft
2005-06 Budget.
A copy of the revised Budget approval schedule was attached.As no new budget Information
will be available for the committee for the June 15 meeting,it was agreed that the meeting will
be rescheduled to June 22 at 9:00 a.m.A schedule for the 2005-06 Committee's
consideration will be prepared along with plans for beginning the 2006-07 Budget process.
a;COMMUNICATIONS--
C.Dennett described plans to distribute Budget Information on the Board's website.It was
agreed that the Communications department will also prepare an Information package.
7.OTHER BUSINESS
a.June 28 Budget Presentation
It was agreed that good news items will be included in the June 28 Budget presentation
to the Board.
b.Other Board Budget Publications
J. Roth distributed a copy of the Hamllton-Wentworth DSB 2005/06 Preliminary Budget
publication for the committee's information.
8.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for 2005 June 22 at 9:00 a.m.in the Oxford Room.
9.ADJOURNMENT -The meeting adjoumed at 10:30 a.m.on motion of T.Roberts.
2005 June 28.-25
11.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont!d
12.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
RECOMMENDATIONS:
1.Thatthe public input session,scheduled for 2005June 21,be cancelled andthat public
input tothe 2005-06 Budget be received electronically through the Board's website.
2. Thata SpecialBoard meeting be scheduledforAugust30toconsiderthe draft 2005-06
Budgetand a Committee ofthe Whole meeting on2005August23totablethe Budget.
D.ANSTEAD.
Chairperson
Supt.Greene advised thaton 2005 June 10,a Ministry of Education email was received
containing Information about a revenue planning toolto assist In the preparation of2005-06
Budget.It Isexpected thatGrant Regulations are to be released from the Ministry on2005
June 24; therefore,Business Services will not be in a position to have the draft 2005-06
Budget ready for the 2005 June 28 Board meeting.
The time frame was discussed related to the 2005-06 Preliminary Budget being presented and
tabled at a Committee of the Whole meeting on 2005 August 23 and final budget approval
at a Special Board meeting on2005 August 30.It was determinedthat communities will be
asked tosubmit budget inputthroughthe TVDSB website and formalwritten presentations will
be managed and distributed by the Office of the Chairperson.
The recommendations were moved by D.Anstead and carried.
13.REPORT OF THE FOCUS ON EXCELLENCE INPUT PLAN AD HOC COMMITTEE
2005 June 06
4:10 p.m.-6:15 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett T.Roberts S.Christie C.Dennett
S.Peters L.Stevenson (Chair)....
G.Hart K.Preston
D.Anstead (4:25)
Regrets:J.Hunter
Trustee Visitor:D.Moulton
1.APPROVALOF AGENDA-The agenda was approved on motion of T.Roberts.
2.CONFLICTS OF INTEREST -none declared
3.ELECTION OF COMMITTEE CHAIR
Board Chairpresided overthe election ofthe Committee Chair.Trustee L.Stevenson
was acclaimed to the position and assumed the chair.
2005 June 28...26
11.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd •
13.REPORT OF THE FOCUS ON EXCELLENCE INPUT PLAN AD HOC COMMITTEE -
cont'd
4.REVIEW OF THE COMMITTEE MANDATE
The mandate approved at the May 31 special Board meeting was reviewed. Itwas
suggested that some guiding principles be developed to support the mandate to define
how resources and facilities are identifiedto support program expectations.It was noted
that it must be clear to the public what information is being requested and that the
mandate goes beyond issues addressed in the ON Watson consultant report. Itwas
confirmed that the essence of the study Is on program offerings supported by adequate
accommodation and staffing.
5.DEVELOPMENT OF PUBLIC INPUT PLAN
Inpreparationfor receiving public input,the following issues were considered:Will input
be sought in June?Areschool councilsable to provideinputbefore the end ofthe school
year?Issues to be considered priorto requesting public inputwere discussed,e.g.,
facilities,accommodation,program.It was suggested that Canadian models be
•researched and that the Ministry's program expectations and the Board's priorities be
determined.
Itwas suggested that inputbe sought through a varietyof means in September/October,
e.g.,written,through the web,and/or at public meetings after the consultant's report has
been considered bythe Board. ItIs anticipated that the final report will be received In late
fall.
The process for receiving input on the consultant's report was discussed.After
considerable discussion,the following motion was moved by T.Roberts:
That all input related to the CN Watson report received via the website be reviewed
bythe committee and passed on to the Board.
In further discussion,Itwas agreed that the current practice of forwarding correspondence
to the Chair for distribution to trustees is preferred.The motion was withdrawn.
It was suggested that program expectations be reviewed with trustees prior to requesting
public input. It was agreed that input should be requested on the final report once itis
•presented In September.The following steps werfe suggested:
determine what information should be gathered for discussion with the CN Watson
consultant:
collect information from Ontario boards on the different models -K-6/7-12,K-8/9-12,
and K-6/7-8/9-12:
Identify boards that have implemented a 7-12 structure.
Adraft questionnaire was discussed and It was agreed to amend Itto reflect the above
three program structures.The following motion was moved by D.Anstead and carried:
That the Director be asked to solicit Information from Ontario-based school boards
on the K-6/7-12 with a single school or campus model.
it was questioned what enhanced learning centres involve.The following motion was
moved by T.Roberts and carried:
That the CN Watson consultant be asked to provide further information on the
'enhanced learning centre model.
2005 June 28...27
11.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
13.REPORT OF THE FOCUS ON EXCELLENCE INPUT PLAN AD HOC COMMITTEE -
cont'd
5.DEVELOPMENT OF PUBLIC INPUT PLAN -cont'd
G. Hartmovedthe following subsequent motionswhichcarried:
That Information be provided to trustees related to the Pathways for Success
program on the effect on course offerings by size of school,similar to the
presentation regarding thesecondary accommodation studies.
That the Administration be asked to make a presentation on the minimumsize ofan
elementary school to enhance student learning.
6.OTHER BUSINESS -none
7. DATE AND TIME OF NEXT MEETING
Thenext meeting was scheduled for Tuesday,June 28,at3:00 p.m.Items 4 and5 will
be considered at the next meeting as well as a discussion on information gathering by
.trustees.
8.ADJOURNMENT
The meeting adjournedat 6:15 p.m. on motion ofJ. Bennett.
RECOMMENDATIONS:
1.Thatthe Director be asked to solicit information from Ontario-based schoolboards onthe
K-6/7-12 with a single school or campus model.
2. That the ON Watson consultantbe asked toprovidefurther information onthe enhanced
learning centre model.
3. That information be provided totrustees relatedtothePathwaysfor Success program on
the effectoncourse offerings bysize ofschool,similar tothe presentation regarding the
secondary accommodationstudies.
4. That the Administration be asked to make a presentation on the minimum size of an
elementaryschooltoenhance student learning.
L.STEVENSON,
Chairperson
The recommendations were moved byL.Stevenson and carried.
14.REPORT OFTHE POLICY WORKING COMMITTEE 2005June 07
4:05 p.m.-5:47 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair) T. Roberts
D.Anstead A.Cartier B. Bryce
D.Mugford (4:27)S.Christie
Trustee Visitor:L.Stevenson
1.APPROVAL OF AGENDA -Theagendawas approved on motion of D.Anstead.
2. .CONFLICTS OF.INTEREST-none declared ....
2005 June 28-28
11.REPORTS OF COM MITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE - cont'd
14.REPORT OF THE POLICYWORKING COMMITTEE-cont'd
3.COMMITTEE REPORT OF 2005 APRIL 5 AND TRACKING SHEET - provided for
information
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE
a. Video Surveillance Policy/Procedure
Director Bryce introduced the draft policy and procedure onVideo Surveillance noting
the documents have been prepared In accordance with guidelines forwarded to
school boardsbythe Information Privacy Commission.After a thorough discussion
and responding to questions posedbyCommittee members,the following motion was
moved byT.Roberts and carried:
That the draft policy and procedure on Video Surveillance be posted to the
Board's website for 60 days.
b. Information and Records Management Procedure
Director Bryce spoke to the.draft procedure on Information and Records
Management.Henotedthatthe procedure will facilitate developmentofa Records
ManagementPrograminaccordance with EIC Memo 21 which directed boards to
develop a program following the school board amalgamation.He responded to
questions from members. It was suggested and agreed that as the procedure
outlinesa legislated, administrative process and does notaffect communityInterests,
itwas not necessary to post itto the Board'swebsite for public input.The following
motion was moved by D.Anstead and carried:
That the draft procedure on Information and Records Management be forwarded
to the June 28 Board for Information.
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT -none
6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
7.SUGGESTED POLICY/PROCEDURE REVISIONS -none
8.OTHER BUSINESS
a. Distribution of Religious Material in Schools
DirectorBryce described the background to a request from the Lord Roberts Public
School Council that a policy be developed prohibiting the distribution of doctrinal
religious material from any external source within TVDSB schools. The Council
opposed the distribution ofa letterto parents offering a Gideon testament to Grade
5 students.
The committee discussed the practice of the Board providing the right of parents to
choose whether or not to request the testament under the current
Politlcal/Sectarian/ReligiousAdvertising in Schools policy.Itwas agreed that the
policy.In itscurrentform,serves the will ofthe Board.
The following motionwas moved byT.Roberts and carried:
That the Chair of the Board write the Co-Chairs of the Lord Roberts School
Council noting that the Board affirms the Board's policy on Political/
Sectarian/Religious Advertising in Schools.
2005 June 28...29
11.REPORTS OF CONIWIITTEES-cont'd
d.REPORT OF THE COMMITTEEOF THE WHOLE -cont'd
14. REPORT OF THE PdLICY WORKING COMMITTEE - cont'd
8.OTHER BUSINESS -cont'd
b. Policy/Procedure/IndependentProcedure Index
S.Christie presented the completed numbered indexes for the policies,procedures
and independent procedures noting all documents have been assigned a number
chronologically basedonthedatetheywere considered by the Board for approval or
information.Where more than one procedure supports a policy,they have been
assigned an alpha sub index,e.g.,Health and Safety Policy 2005-Flrst Aid and
Training procedure 2005b.
Thenumbered documents have been restructuredtoa consistent formatand posted
to the website.It was requested that the indexes be attached to the report for
trustees',senioradministration and District School Council information and reference.
9.OTHER BUSINESS
a.Chair Hart advised that representatives ofthe District School Council have requested
permission to attend Policy Workjng Cornmittee meetings asa resource.It wasnoted
that the committee had previously consideredthe request and determinedthatthe
opportunity Is in place for the public.Including school councils,to provide Input to
issues under consideration.
b. The District School Council has requested that there be a communication back to
those who provide input tothe Board's website andthat all trustees receive the Input.
It was noted that input Is included in reports to the Committee and reported outto
trustees.Specificsto the concern were requested.
10.ADJOURNMENT -The meetingadjourned at 5:47 p.m. on motionofD.Anstead.
RECOMMENDATION:
Thatthe Chairofthe Boardwritethe Co-Chairsofthe Lord RobertsSchool Council noting that
the Board affirms the Board's policy on Political/Sectarian/Religious Advertising in Schools.
J.BENNETT,
Chairperson
The recommendation,was moved byJ.Bennett.After a lengthy discussion,.the following
motion was moved by P.Jaffe and carried:
That the Policy Working Committee consider revising the policy on Political/
Sectarian/Religious Advertising in Schools to direct Principals nottosend notices home
to parents to request religious material offered by external organizations.
2005 June28...30
11.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE •cont'd
15. REPORT OF THE INFORMATION COMMITTEE OF THEWHOLE 2005 June 07
7:05 p.m.-9:25 p.m.
MEMBERS
L.Stevenson,Chair
D.Anstead
J.Bennett
A.Cartier
G.Hart
D.Mugford
ADMINISTRATION AND OTHERS
S.Peters
T.Roberts
S.Ross
J.Stewart
P.Sattler
B.Bryce
6.Greene
P.Gryseels
C.Murphy
J.Thorpe
D.Blair
Regrets :J. Hunter,S.Doxtator,P. Jaffe,K.Preston
K.Dalton
K.Havelka
L.Hutchinson
W.Tucker
K.Wilkinson
K.Bushell
S.Christie
S.Dawson
C.Dennett
K.Meeson
J.Roth
W.Scott
1.APPROVAL OF AGENDA • The agenda was approved on motion ofT. Roberts.
2.CONFLICTS OF INTEREST - No conflicts of interest were declared.
3.CHAIRPERSON'S ANNOUNCEMENTS -none
4.DIRECTOR'S ANNOUNCEMENTS -none
5.PUBLIC PRESENTATIONS
a.CHRISTOPHER WHITE, MOUNTSFIELD P.S.SCHOOL COUNCIL
Christopher White,Mountsfield P.S.School Council parentrepresentative,presented
a reportrequestingthat the Board reconsider its decision to discontinue the Junior
Gifted program at Mountsfield P.S.Mr.White expressed concern thatthe process
didnotincludean opportunityforthe Mountfield communityto provideinputregarding
a recommendation that was made priorto the completion of the Gifted Review.
b.CHERYL SMITH
Cheryl Smith, a Mountsfield P.S. parent,presented her opinions related to the
proposed elimination ofthe Junior Gifted Program at Mountsfield P.S. She advised
that Itinerant teachers are not alwaysan advantage to gifted students that need tobe
continually challenged and educated with their peers ina congregated setting.Ms.
Smith requested that,the Board wait for the Gifted Review and be proactive in
consulting with parents. Herson, a Grade 3 student at Mountsfield,gave examples
of how the Gifted program has kept him engaged and eager to attend school.
c.DR.SIU-POK YEE
Dr.Siu-Pok Yee introduced his son,a Grade 8 student In the Gifted Program at
Mountfield P.S.who explained how his attitude about school changed after being
Identified as gifted and placed at Mountsfield P.S. inthe Junior Gifted Program. He
relatedhisexperiencesat his previous schoolwherehe always finished projects first
and was finding school boringas well as beingconfronted with bullying because he
was perceived as "different."The opportunities in the Junior Gifted Program at
Mountsfield P.S.have been positive and provided him with a more stimulating
curriculum and challenging projects and where the teaching strategies parallel those
of secondary school.
2005 June 28...31
11.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
15.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE-cont'd
5.PUBLIC PRESENTATIONS,c.DR.SlU-POK YEE -cont'd
Dr,Yee summarized that a decision to close the Junior congregated Gifted class at
Mountfield P.S.would clearly disrupt the lives of many children and families. He
encouraged the Boardto promoteand supporta stable school environmentbyensuring
that the Junior Gifted program at Mountsfleld P.S. continues and thereby encouraging
parents tohave gifted children identified In preparation fortheir contribution tothe future
of society.
Chair Stevenson thanked everyone for their Informative presentation.
6.THAMES VALLEY EDUCATION FOUNDATION -DEVELOPMENT PROGRAM
FEASIBILITY STUDY
Mr.John Leitch,President,Thames Valley Education Foundation,provided opening
remarks regarding the Development Program FeasibilityStudy presentation.Copies of
the Study were provided.Mr.Leitch emphasized that the Foundation Board is very
committed to moving forward withthe implementation of the Study Report but can only
happen within a continued, close working partnership with the Thames Valley District
•School Board,its'Trustees and its key system leaders.
Henoted that the Thames Valley Education Foundation (TVEF)presented tothe Trustees
of the Thames Valley District School Board (TVDSB)a funding request of $30,000 to
contract a Fundralslng Consulting Firm to conduct a Strategic Development
Plan/FeasibilityStudy thatwas approved on2004 August24. On2004 September 16 the
Foundation Issued a Request for Proposal and on 2004 December 01,The Fundraising
Network(Consulting Firm)was engaged to conduct the Study to determine the viability
of implementing an ongoing fundralslng program for the Foundation.
Michael Petrie,Consultant,The Fundraising Network,provided an overview of the Study
that took place over a five-month period duringwhichInterviewswere conducted with87
stakeholders representing a cross-section of the Thames ValleyDistrictSchool Board.
Based on a varietyofcriteria including the information gathered fromthe interviewsand
a detailed exploration of Issues facing TVDSB and TVEF,The Fundraising Network
presented their final report to the Foundation Board on 2005 May02 and was officially
accepted by the TVEFon 2005 May30 with a recommendation to have It presented to
Thames Valley trustees.
'Included in the Consultant's recommendation"and put forth as the first task In tHe
implementation timelines,is the development of a Philanthropy Policy which is
fundamental to the success of a partnership between the TVEF and TVDSB in creating
a new fundraising focus forthe Foundation. The Philanthropy Policy will determine and
clarify the lines of responsibility for all aspects of fundraising between the two
organizations and the community at large. The key players must agree to the policy
before any new fundralslng initiatives are launched. It will be drafted forpresentation to
the PolicyWorking Committee Inthe Fall of 2005.
Mr.Leitch requested that the Board accept the development plan as outlined and the
recommendation to endorse the development of the Philanthropy Policyfor approval by
the Board in 2005 December.
2005 June 28...32
11.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEEOF THE WHOLE -cont'd
15.REPORTOFTHEINFORMATIONCOMMITTEEOFTWEWHOLE-cont'd •
6.THAMES VALLEY EDUCATION FOUNDATION -DEVELOPMENT PROGRAM
FEASIBILITY STUDY -cont'd
Director Bryce expressed appreciation to I\^r.Leitcli,Mr.Petrie and all the mennbers ofthe
TVEF Committee for giving generously of their time to help every Thames Valley student
profit from their learning experience both academically and in leadership development
through the extraordinary efforts ofthe Foundation.
Chair Stevenson also thanked Mr.Leitch and Mr.Petrie for their presentation.
7.2005-06 PRELIMINARYBUDGET - UPDATE
B.Greene,Executive Superintendent,Business Services,provided the foilow/lng details
regarding the budget development process in terms oftheBoards'flexibility in establishing
and approving the annual budget.
Trustee Decision making Flexibility in Budget Development
The funding model is not intended to specify every expenditure thata board makes.It is
up to boards to determine their detailed budget commitments within the terms of the
•Education Act arid other relevanfregulatlohs and Ministry menibrdndurri.There are,
however,some restrictions on how boards may use components of their funding
allocation.
Limitations are applied tothe transfer between classroom and non-classroom funding,
special education,new pupil places and school renewal and school board administration
and governance.
These are the enveloping provisions thatthe Board must comply within terms ofbudget
approval.
In addition tothese provisions,new provincial initiatives mayrequirespecificexpenditures
subjectto Ministry directives.The funding model consistsofthe Foundation grant,eleven
Special Purpose grants,and a Pupil Accommodation grant.These are subject tothe
enveloping provisions.Many factors influence the budget development processand how
funds are allocated.These Include the following:
compensation philosophy,leading to negotiated salaries and benefits;
staffing decisions;
transportation contracts;
utility costs;
maintaining surplus capacity;
other contracted and committed costs;
- new provincial Initiatives that require specific expenditures subject to Ministry
decisions;
Salaries and benefits and allof these associated costs ($540 334 825 or 93% of the
2004-05 operating budget).
Mr.Greene emphasized that keepingallexistingschools open is nota decisionmade by
the Board.It has happened by default.TVDSB has thesecond highestsurpluscapacity
inthe province as confirmed In the C.N.Watson Focusfor Excellence Report.He
provided the following costs associated with keeping all schools open (e.g.,Principals,
secretaries,custodians).
2005 June 28...33
11.REPORTS OF COM MITTEES -cont'd
d.REPORT OF THE COMMITTEEOF THE WHOLE -cont'd
15. REPORTOFTHE INFORMATION COMMITTEE OF-THE WHOLE - cont'd
7.2005-06 PRELIMINARY BUDGET - UPDATE -cont'd
Staffing Costs
Elementary
Principals $2883837
Vice-Principals 368137
Secretary 570954
Total Elementary $3,822,928
Secondary
Principals $ 517642
Vice-Principals 329 725
Secretary 658 692
Total Secondary $1 506 059
Facility Costs
Elementary $1 748215
Secondary 2 501 981
•Total Facility • $4 250 196
Less Funding
Distant Schools Allocation (1 465 174)
Total $8 114 009
Supt.Greene reported that the local priorities amount,which is included In the Foundation
grant,has been allocated primarily to classroom and preparation time related items.In
addition,it helps fund facility costs related to surplus capacity and transportation costs in
excessofthe current funding model.School boardscontinue tobe responsible forsetting
their budget and tobe accountable to the Ministry of Education for how they use all ofthe
reyenues from the funding model.The Board is in compliance with all ofthe requirements
ofthe Education Actrelatedto audited financial statements and Ministry reporting ofthe
funding model.
J.Roth,Manager,Financial Serylces,explained that the Distant Schools Allocation isa
component of the Geographic Circumstances Grant which encompasses the Rural
Education Strategy and Keep Good Schools Open initiatives.The allocation for 2004-05
•is $2.1 M;however,$650000has been allocated to'school libraries.*
The administration responded to questions posed by Trustees.
8. MONTHLY REPORT OF THE CHAIR
Chair Hart reported the following meetings/activities heattended during the month ofMay:
-continued involvement inelementaryand secondary negotiation issues ona weekly
basis;
-working with the Focus for Excellence Input Plan Ad Hoc Committee on the C.N.
Watson Report Implications;
-attended the OSSTF Citizenship Award ceremony;
-attended the Board's Retirement Reception on 2005 June 06;
- attendedThames Valley Education Foundation meetings.
2005 June 28...34
11.REPORTS OF COMMITTEES-cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
15.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd . . .
9.DEPARTMENTAL UPDATES
Business Services
-An update of Facility Services Projects and iVlaintenance Capital Projects and School
Renew/al Programs was provided and Included Clara Brenton P.S.,addition and
renovations and projects that have been tendered and awarded re:Window
Replacement,Parking Lot reconstruction,Boiler/HVAC Replacement,Fire Alarm
Replacements and ReCAPP database update;
Plans are undenway for summer portable classroom moves and electricity
procurement contract reviews;
Financial Sen/ices update included information released on 2005 May 30 from the
Ministry related tothe 2005-06 Legislative Grants;Financial Services staff participated
in the budget input sessions throughout Thames Valley community as well as the
ongoing planning and development ofthe 2005-06 budget.
Support Services update included:
Purchasing Services
B.Rogan,Supervisor,PurchasingServiceswas electedtothe position of Chairman
of the OASBO Purchasing Committee for a o.ne year term;
In conjunction with the Ministry of Education Policy/Program Memorandum 135,
Saputo/Mllkalicious the milk vending contractor,has developeda 350mlsizeforthe
strawberry,chocolateand milk flavoured productsforthe elementaryschools.The
vendingmachineconversions will take placeoverthe summer and becompletedprior
to the upcoming school year.
The Distribution Centre isexperiencing a large increase inthe volume ofrequisitions
beingprocessed bythestaffas schoolssubmittheirrequests forthe 2005-06 school
year. Over the summer months the loan stock inventory will be inspecting and
refurbishing.In collaboration with Program Services, the Warehouse Supervisor will
be developinga stock product Inventory to meet the needs ofthe schools.
Director's Services
-During the month of2005April the Director visited EastdaleP.S.,(Woodstock)touring
the school and meeting with students,staff and parent representatives.He attended
school plays at South S.S. and H.B.Beal S.S.
. .T The Director was in attendance at Westminster S.S.,during Minister of Labour Chris
Bentley'svisiton 2005 May26 to launch the new Health and Safety Resource for
OntarioSecondary School Teachers titled "Live Safe!Work Smart!-Resource for
teachers of students with special learning needs"
- The following meetings and special school/community events were attended bythe
Director:
2005 Education Week Launch;
United Way Cabinet Meeting;
Council of Presidents'Meeting;
Canadian Educatfon Association Meeting of Director's of Education;
Supervisory Officer/TrusteeRetreat;
OSSTF - Bullying:Ma/ce It Stop!Workshop.
2005 June 28...35
11.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEEOF THE WHOLE •cont'd
15. REPORTOFTHE INFORMATION COMMITTEE OFTHE WHOLE - cont'd
9.•DEPARTMENTALUPDATES -Director's Services -cont'd
- The Director brought greetingsand/orpresented at the foilowing events:
-Award of Distinction Celebration;
-CEC East Budget Input Session;
Pathwaysfor Success Work Internship Awards Banquet;
- Special Olympics Opening Ceremonies;
Home and School Year End Banquet;
Educational Assistants'Orientation session.
-Supervisory Officers and the Director met with the Director and Senior
Superintendents from the Bluewater District School Board and OlSE staff to discuss
ways both boards can utilize OlSE research ofthe two boards;
- RoundTable Discussionrelatedtoa varietyofeducational issues were hosted byG.
Kennedy.Minister of Education,on2005 May 09atthe Education Centre;
- the Provincial Parliamentary Session for thereleaseofthe Ontario Provincial Budget
as guest of MPP Khalil Ramal;
Corporate Services updates included:
- A new Freedom of infonnation and Protection of Privacy (FOI)web page that
provides an overview ofthe Board's FOI program as well as general information
onthe process to submit an FOI request hasbeen created under "Welcome"on
the Board's website;
- In accordance with the Municipal Freedom of Information and Privacy Act,an
index of personal information records maintained by the Board has been
prepared and posted on the FOI web site.A similar Index of general records
maintained bythe Board will be prepared overthe next few months.
Staff Development Initiative updates included:New Teacher Mentor Demonstration
Funding Project,2005-2006 Planning for the New Teacher Program System Staff
Development,7 Habits ofHighly Effective People,AAPSP Job-specific Skills,lA /EA
Orientation Session,
Powerful Designs for Professional Leaming,Professional Reading Program,Powerful
Designs for Professional Leaming,Facilitating Effectively -Staff Development
Outreach,2005 Learning Conference,Celebrate What's Right with the World,A
FrameworkforTeamwork,Facilitating Effectively,Wellness,It's Up toYou,Schools
Our Vision In service.Our Vision Advisory Committee,Refinements,internaiization
and Research;
-Public Affairs and Community Relations updates included:LINKS,A Report to Our
Community,National Terry Fox Run Day on2005 September 16with the participation
ofThames Valley schools under the coordination of Supt.Hughes,and 2005 May 03
Education Week initiatives.
Humarr Resource Services
-Benefits staffis assisting retirees with updating their records and moving planstoa
new contract number in order to keep employee and retiree plans separate and
distinct as required underthe collective agreements;
2005 June 28...36
11.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
15.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9. 'DEPARTMENTAL UPDATES -Hiimah Resources - cont'd •*
Disability Management is assisting employees intheir returnto workplans as a
result of illness/Injury as well as assisting both teaching panels with medical
placements as requiredunder the collective agreements;
During the month of May,Thames Valley District School Council's (TVDSC)
activities included:
- TVDSC Meeting held 2005 May 19 included the following items:
-ratification of TVDSC by-laws;
updates fromB. Hopkinsand RuthTisdale on PSAB;
Reporting ofSchool Funds,response to TVDSC recommendations to Boardyet
to come, TVDSCparticipationinOVreport to Board,Parent Voice inEducation
report,revision to School Council Introduction Flyer,revisions and updates to
School Council website;
update from John Thorpe on teacher negotiations, budget process and other
Board items;
update fromChris Dennett on Parent Conference planned for 2005 October;
updates from DSC Roundtable on cancellation oflast BSSC workshop, TVDSC
logostatus within "Board office,and School Council AnnualReports;
updates from Regional School Councils;
dates were set for TVDSC meetings in the 2005-06 school year.
TVDSC representatives attended public input meetings on the upcoming budget.
B. Hopkins attended a Ministry of Education Round Table at the TVDSB where
Minister of Education G.Kennedy was present.
Email correspondence was sent toall School Councils reminding them of publicinput
sessions on budget and of the DistrictSchool Council meeting.
Elementary Occasional teacher numbers are 270 (30 retirees)elementary long-term
occasional LTO teachers and 1,524 (438 retirees)on the short term list;
-Secondary Teachers allocation for next year underway as well as transfers,
headships and surplus issues;
There are currently798 Secondary Occasional Teacher on the list approximately 32%
are retirees.There are 108 long term assignments with 12 retirees in those positions.
Operations Services
,The guest speakers.for the .2005-06 school,have been confirmed as follow?:
Charlotte Danielson on 2005 December 8 and 9 and Richard and Rebecca DuFour
on 2006 April 25 and 26.In preparation,school administrators will be studying:
"Enhancing Student Achievement:A Frameworl<for School improvement'by C.
Danielson and "On Common Ground:The Power of Professional Learning
Communities" by R. DuFour, R. Eaker, R. DuFour.
All school administrators have reviewed the department goal,provided feedback of
this year's outcomes and evaluated their Superintendent of Education.Operations
Council will begin to review the feedback to identify areas for improvement and
modification related to their behaviours and commitment for the 2005-06 school year.
2005 June 28...37
11.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
15. REPORT OF THE INFORMATION COMMITTEE OFTHEWHOLE - cont'd
9. DEPARTMENTAL UPDATES -Operation Services -cont'd
Elementary Staffing:
The preliminary grant release information Indicates that the amount of money available
for primary class size reduction for next school year is approximately $6.5M.During the
current school year,thegrantwas approximately $3.4M.During the preliminary staffing,
the assumption was that,at the very least $3.4M would be received and,as a result,44
teachers were allocated to assist with reducing the class size average in the primary
division to 20:1.
Asa resultofthis additional money,an additional 35teachers have been allocated atthis
time.The Superintendents of Education are reviewing with their Principals whether the
staff can be accommodated at their site orwhether portables are needed.Everything is
proceeding well.
In addition,inthe budget announcements there was an Indication that there would be
additional staff In the elementarypanelshouldboards reach a collective agreement. A
subcommittee is reviewing the criteriaand the report will be broughttoExecutive Council
'on 2005 June 07."
Secondarv Staffing:
The staffing processis proceeding well in the secondary panel. Staffhas been allocated,
positions havebeen posted,and Principals are in the processof building master time
tables. As with the budget announcements In the elementary panel,similarly there was
an announcement In the secondary panelandasubcommitteeis working onthe allocation
of that additional staff.
-At the Board meeting held 2005 May 24, a motion was approved directing the
administration to Introduce French Immersion In the secondary panel in the Cityof St.
Thomas.Following the direction ofthe Board,communication has been sent to the
parents ofthe current grade 8 French Immersion classand those students who were in
grade 8 French Immersion during the 2003-04 school year.The program will be housed
at Parkside Collegiate Institute;however,shouldthe numberswarrant,a shuttleservice
will be provided between Central Elgin Collegiate and Parkside In orderto allow students
to remainat Central Elgin Collegiate Institute while attending French Immersion classes
at Parkside.This is not an unusual arrangement In the Valley.Once the numbers are
received as well as the commitment, the school can theri undertake the timetable
adjustments necessary to provide this program;
- The Ministry of Education has relntroduced the elementary security device prograrn.The
criteria is identical tothe previous memorandum in thatschoolsmustbe locked during the
school day with access through the main entrance ofthe school only.The grant level is
$4 000 perschool with the average cost of$8 000 perschool.A recommendation will be
brought tothe Board on 2005 June 14 advising thatthe Board not apply for this grant;
however,should an individual school wish to apply andagree to meetthe criteria,they
may do so with any additional coststobe bourne atthe school level.
- On 2005 May 19 New Administrators received inservice,presentations by K.Busheil,
Manager,Facility Services,S.Dawson and B.Woodley,Transportation Services entitled
"Potpourri -The Sequel."Supt.Hughes concluded the formal presentations with a view
of Operations Services Policies,Procedures &Department Memoranda.The session
concluded witha briefcelebration and the 'graduation' ofthis year's 50 candidates.
2005 June 28...38
11.REPORTS OF COMMITTEES-cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
15.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9. DEPARTMENTAL UPDATES -Operations Services -cont'd
- A committee meets this month to review the 2004/05 program and to mal<e
recommendations for refinements to next year's program. The 'l<ick off session for
nextyear wlli be heldforthe newest administrators entitled "l\/laking the Leap"tobe
heid 2005 June 16.Supts.Gryseels and Biair were thanked for their commitment to
building leadership capacity inthe TVDSB by steering this initiative.
- The following Safe Schools initiatives were presented:
-Ywette Lock a ventriloquist/puppeteer provided presentations in Junior
Kindergarten - Grade 3 classrooms focusing on issues relating to sharing, co
operation,bullying,nonviolent conflict resolution and respecting differences;
- Kids On The Block visited 69 schools this year using life size puppets to create
awareness of the negative consequences of bullyingfor students in Grades 3-5.
Students discussed problem solving strategies and explored ways to promote
safety Intheir school;
- Stand ByMementorvolunteers were active inmany ofour elementary schools this
year;there are currently morethan 120volunteers matched with students who
have been identified as "at risk";
- Stand Up Against Bullying an anti-bullying program that engages students in
violence prevention through the use of music and video. Bruce Langford
presented 155 shows at 62 elementary schools throughout the year;
- SAVE Conference is planned for Friday,2005 November 18 with the theme of
"The Bystander."All elementary schools will be invited to send two Grade 7
representatives to learn how to take an active role in preventing bullying at their
schools;
TRIBES is a process that is designed to create a caring,learning community in the
classroom where students can achieve to their potential.The 24-hour training
workshop has been presented to 275 TVDSB staff withan additional 100 to be trained
over three sessions during the Summer Institute and October PD session;
-Drama Presentations included the plays:"Oracle,""Broken Wings,""The Sandcastle
Kingdom,"and "Forum Theatre" were presented to 19,000 Grades 7-12 students
addressing Issues related to bullying,cyber bullying,witnessing violence inthe home,
relationship violence, homophobia, tolerance and respect;
- Violence Prevention Speakers included Eva Olsson,a survivor ofthe Holocaust,and
Douglas Dane, a survivor of abuse,with messages of tolerance,respect and hope
presented to approximately 7,500 Grade 7-12 students;
The Fourth R program is a 21 lesson skill-based curriculum for Grade 9 Healthy
Active Living.Anadditional 76 Grade 9 teachers attended a full day workshop to learn
how to effectively Implement the Fourth R.Beginning In 2005 September all
secondary schools in Thames Valley will be implementing the Fourth R to some
degree.
2005 June 28...39
11,REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COWIWHTTEE OF THE WHOLE -cont'd
15.REPORT OFTHE IfJFORWrATlON COMWlITtEE OFTHE WHOLE - cont'd
9. DEPARTMENTAL UPDATES -Operations Services -cont'd
Research and Assessment update included:
Ongoing analysis and report development ofsystem level information ontheSafe
Schools Committee to Review the Environment and Safety in Our Schools
.Secondary school survey;
- Dataentryand analysis for the CAT/3 (Canadian Achievement Test);
-School level reports for Phonological Awareness Screening tool prepared and
distributed and analysis underway;
Data entry of DRA assessments;
Final revisionsand updates tothe Board Action Plan for2005-2006;
- Summarize Information and develop electronic process for data collection for
elementary staffing purposes;
-Consolidation of secondary Trillium student Information system;
Analysis and reporting of school-based assessment information for school
Improvement purposes;
Evaluation of various Pathways for Success,LOG grant projects;
-School based staff,student and parent sun/eys;
- Assessment data sets are being consolidated and reportsdesigned to prepare
for production ofschool and system trend data;
- Survey distribution and analysistosupportdepartmental reviews.
Program Services
The following two new Literacy Intervention programs are ready for
implementation:
- Summary Literacy program forGrade One students will runfour mornings
per week for a three-week period in 2005 August.The program will
accommodate 144 students at three sites In London and at one school in
each of Woodstock,Strathroy and St.Thomas.All teachers and support
staff have been hired,classroom resources have been acquired and
operational practices are In place.Student profiles enabled teachers and
principals to identify students who will best benefit from this program and
registration Isbeing finalized thisweek.
-Reading Recovery Isan intensive,individualized literacy program of 12-20
weeks*durationdesigned to address the needs ofthelowest achieving grade
one students.ItIsa supplement to.effective classroom literacy instruction
andsupportsbalanced literacy programs.In September,Reading Recovery
will be implemented in tenThamesValley schools,andoverthecourseofthe
next two years,will be introduced into all ofour Partnerships for Excellence
schools.
Information Technology Services update Included:
-Issues surroundingthe Implementation ofthe newWideArea Network are
being solved with Bell.Aprocesshas been defined and schools are being
moved over to the new WAN.The number of schools converted per week
will increase as the project ramps up;
- The Local Area Network process is progressing slowly but surely.The
wide variability In school configurations is presentingchallengesbutthe
team Is coping;
2005 June 28...40
11.REPORTS OF COMtWITTEES -cont'd
d.REPORT OF THE COMMITTEEOF THE WHOLE -cont'd
15.REPORT OFTHE INFORMATION COMMITTEE OFTHE WHOLE - cont'd *
9. DEPARTMENTALUPDATES -Program Services -cont'd
- A Memorandum of Agreement has beensigned with SRB for the conversion of
secondary Trillium toa single data base model.This isa first and necessary step
tothe implementation ofa DataWarehouse;
- The whole question of data-based decision making is gaining profile and
momentum. Anumberofdepartments inthe Ministry are requiring a greater use
ofacademicdatainanaggregated format forschoolbased and program decision
making.The difficulty is that mechanisms being suggested for aggregating the
dataare more orless appropriate and complicated.Thames Valley has submitted
a plan to the Ministry to access funds on a three-year basis to Implement a data
warehouse product.
-IT is attempting toenter this arena in a manner that will give a product that will
ultimately provide aggregate datafrom all schools and all departments within the
system.In the mean time,IT plans to support those constituencies within the
system thatare being required to report tothe Ministry immediately.
- AVoice Telecom RFP is being prepared for release this spring. Our telephone
contracts expire later this yearand although an option to renew these contracts
fora further two years exits ourcurrent modeof managing voice communications
issomewhat archaic. Itwould appear the potentialexists to moveto some form
of Voice over IP telephony,i.e.,usingour newWideArea Network to transmit
voice communication.
This summer the focus will be on upgrading the IT systems inthe school offices.
The new version of Trillium will only support Windows XP and a significant
amount of the school office hardware will not handle XP.The new Trillium is
required to complete the October Ministry report sowemustupgradetothenew
version by early fall.The school office upgrade will require a significant input of
human and financial resources this summer.
The following Student Pathways for Success initiatives Included:
- On April 27.2005.Barry O'Connor (SeniorAdvisor tothe Ministry fortheStudent
Success Initiative)and GrantClarke (Ministry of Education.SecondarySchool
Policy and Programs Branch)met with 'Director Bryce"and Marie Chambers
(Student Success Leader)to review the 2004-05AnnualAction PlanforStudent
Success Program, Grades 7-12.This Action Plan was presented to trustees
eadlerthisschoolyear. Student Success Leaders must submitthe final Report
Back on the Student Success Program for 2004-05 in 2005 July.
- A provincial meeting for all Student Success Leaders is plannedin Toronto on
2005 June 01 and 02.It is expected that there will be a series of announcements
from the Ministry of Education related to Student Success and Learning to age
18.Inaddition,there will be reports and feedback on Student Success initiatives
and Learningtoage 18 pilot projects. Particularattention will be paid toprogress
onthe nine key Indicators of success thatwerereportedinthe Annual Action Plan
(Credit Accumulation,Pass Rates in Compulsory Credits,Literacy Success
Rates,Workplace and College Preparation Courses Offered,Locally Developed
Compulsory Credit (LDCC)Courses Offered,Co-opRelatedCourses Offered,
Annual School Leaver Rate,Number of Grade 7 &8 Students At Risk).
2005 June 28...41
11 REPORTS OF COMMITTEES -cont'd
d. REPORT OF THE COMMITTEE OF THEWHOLE - cont'd
15.REPORT OFTHE INFORMATION COMMITTEE OFTWE WHOLE - cont'd
9.DEPARTMENTALUPDATES -Program Services -cont'd
-The Steering Committee.Student Patliways for Success met monthly this year.
Three District-Wide Advisory Committee meetings were heid.Members of both
groups continue to offer suggestions and feedback on the 2004-05Annual Action
Plan for StudentSuccess Program.Grades7-•/2 andtoset future direction.The
focus question for the District-Wide group,which included community members,
was:"If our Committee hada provinciaiiy renowned,student-centered pathways
initiative,whatwouid itbe?" Asubcommittee has been established to develop a
student success program for ail TVDSB schools to consider based on the highly
successful StartSmart program which is running as a school-based project and
community partnership in Woodstock.The StartSmart program was highlighted
in a previous Student Pathways for Success newsletter.
- The Intermediate Literacy Task Force,under the leadership of Learning
CoordinatorJenniferHunterand KarenGreenham, Is wrapping uptheirworkand
the many teacher In-service sessions held this year which focussed on the
Ministry's resource book Think Literacy.
in addition.Learning Coordinator held teacher In-service sessions on subject-
specific Think Literacy resources (Business,Computers,ESL,Family Studies,
French.Geography,Health/Phys.Ed.,History,Hospitality and Tourism,
Language/English,Mathematics,Music,Science,Technology,Teacher-
Librarians).
- The Intermediate MathematicsTask Force, under the leadership of Learning
Coordinator Cheryl McQueen andSue Easton,isalso celebrating their successes
of many teacher in-service sessions which focussed on differentiating
mathematics instruction through the use of manipulatlves and technologies.
Workshops were also held on new Ministry math resource books (e.g.,TIPS).
A Math software program.Understanding Math,was purchased this year for
Implementation and training In the fall.
- The Work Internship Task Force,under the leadership of Learning Coordination
Deb Cameron,coordinated various workshops .for Work Internship teachers
throughout theyear.This group will set future direction ata final meeting onJune
3,2005.
Six additional schools will receive training nextyearfor implementation ofa Work
Intemshlp pathway for students at risk for 2006-07.There will bea Ministry
Summer Institute on July 6-7atthe TVDSB for provincial board teamsto receive
training on how to plan program pathways that meet labour market requirements.
- ThefirstWork Internship Recognition Awards Dinner will be held on 2005 May
25atSir George Ross Secondary School.The 16 secondary schools currently
offering a Work Internship Program for students at risk were invited to nominate
up to 5 individuals who met the criteria for the Work Internship Recognition
Award.The criteria fortheawardIsbased onthe TVDSB Foundation Principles.
One ofthe nomineeswas then selected to be the official ambassador for the
school's Work Internship Program.This individual will be recognized at the
Awards Dinner on May 25and will receive a personal portrait anda certificate of
recognition.In addition,a cheque for $250 will be presented at the school's
annual Awards Ceremony or Commencement Award recipients were ableto
invite two family members,the Principal,a Work Internship teacher,and an
employertothe Awards Dinner.
2005 June 28...42
11.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
15.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9. DEPARTMENTAL UPDATES -Program Services -cont'd
During the months of April and IVlay,members of the Steering Committee,
Student Pathways for Success,visited allschools that received funding for a
schooi-based project. The intention was to talk about the successes and
challenges ofthevariousprograms, and todiscuss howthe results ofthe project
were measured.Schools must submit an accountability report on their project to
the Student Success Leader by 2005 June 01.
- The Ministry has developed twonew guidance courses.Discovering the World
of Work (GLD20 -Grade 10 Open) and Navigating the Workplace (GLN40 -
Grade 12 Open), to help students Identify and develop the skillsand workhabits
that are required for success inthe workplace and to support their transition to
work after completing secondary school. Both courses may be offered in2005
September and may be linked to co-operative education courses as well.
Teacher In-service for these two new courses was held In May.
Inaddition, new Locally Developed Compulsory Credit (LDCC)Courses were
Introduced this year in Grades 9 and 10 English, Math,Science and Histoiy.As
of2004 September sixof these LDCC courses may be considered as compulsory
credits,as opposed to only three In previous years.LDCC courses are designed
to help prepare students for success in workplace preparation courses.
Learning expectations reflect the Essential Skills identified for success in the
workplace by Human Resources Skills Development Canada (HRSDC).
Essential Sliills are as follows:Reading Text;Document Use;Writing;Numeracy
(Math);ContinuousLearning;OralCommunication;Computer Use;Workingwith
Others;Thinking Skills: problem solving,decision making, job task planning,
organizing, significant use of memory, finding information.Teacher In-services
sessions will conclude In 2005 May and will include use of the Course Profiles,
recently released by the Ministry.
The Ontario Skills Passport (OSP)has been Integrated Into the new courses
described above.Students use the OSP to create relevant work plans In which
employers record students'demonstration of skills and work habits in the
workplace.The OSP Is used in the classroom to help students Identify and
develop their workplace skills.The Ministry provided every school board a sum
of $18,000 to assist In teacher In-service for the OSP.These sessions will be
held during the month of May and June and will include a web cast training
session coordinated by Curriculum Services Canada.Mary Ellen Frauts,
Learning Coordination, Applied Studies &the Arts, isthe OSP Board contact and
has co-ordinated the in-service sessions.Student Success Leaders must submit
a final report back to the Ministryof Education by 2005 August 31.
Last year the Minister of Education approved an administrative change so that
school boards could establish Adjudication Panels at the end of each school year
to provide a select group of students an additional opportunity to meet the
graduation literacyrequiremenL This groupof students includes those whowould
otherwise be eligible to graduate in June but,through no fault of their own,have
not been able to take advantage of the normal opportunities to write the Ontario
Secondary School Literacy Test (OSSLT)and/or have not been able to enrol In
or complete the Ontario Secondary School Literacy Course (OSSLC)due to
unforeseen circumstances.
2005 June 28...43
11.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COWfMITTEE OF THE WHOLE -cohfd
15. REPORT OF THE INFORMATION COMMITTEE OF THEWHOLE - cont'd
9. DEPARTMENTAL UPDATES -Program Services -cont'd
Also eligible are students whowere receiving speciai education programsor
services,and had an Individual Education Plan (lEP)documenting required
accommodations that due to unforeseen circumstances were not available when
they were taking the OSSLT.Secondary Principals will identify appropriate
eligible students,if any,in June.If necessary,an Adjudication Panel will be
established for July to examine student work and to determine whether the
student(s)would be granted the literacy requirementfor graduation.The deadline
forthe Adjudication Panelto provide results tothe Ministry is2005 July 29.
- The Ministry of Education has provided additional funding for school libraries,K-
12.It is recognized that evidence showsthatstudents who are abletoreadand
writeand have access to library resources are currentandthat Interestand excite
them,will develop a deeper desirefor reading and learning.Formanystudents,
their only regular exposure to books,multimedia and research materials is
through .their school library.,Marlene.Jurklngton,Learning .Coordinator,
Information Technology Services, Isthe Boardcontact and has facilitated the
purchase ofthe resources.Student Success Leaders mustinclude the reporting
ofhow these fundswere spent as an additional itemforthe final ReportBackon
the Student Success Program for 2004-05 in 2005 July.
- The Ministry allocated an additional $25 million to an initial allocation of $20
million for the Broad-Based Technological Education Capital Equipment Fund
($20 million)toassist school boardsin addressing technological education needs.
For information regarding these additional fundcontactthe Board's.Learning Co
ordinator, Applied Studies &the Arts.
- A summary of all 105 provincial Learning to 18 pilot projects have been
distributed to Student Success Leaders.The first interim report for the TVDSB
RECONNECT project,underthe supervisionofSuperintendent Mike Sereda,was
submittedtothe Ministry ofEducationat the end of2005.April.According tothe
interim report, more than 750 contacts had been made with students whowere
off roll.More than 250 of these students are actively re-engaged in some form
of learning.It Is expected that Boards will share aspects oftheir Learning to 18
pilot projects at the June 01 and D2 meeting for Student Success Leaders in
Toronto.
- As stated in Ontario Secondary Schools,Grades 9 to 12:Program and Diploma
Requirements (OSS),section 6.5:Procedures for Students Who Fail or Who Do
NotComplete Courses,"Wherepossible,thestudentshouldbe allowed torepeat
only the material relating tothe expectations notachieved."A qualified teacher
may be assignedto scheduled credit recovery classes to provide instruction to
and assess students based on the curriculum expectations for the credit(s)being
recovered.It is recognized that Credit Recovery Programs can helpstudents
stay "on track"and,therefore,have the potential to help decrease dropout rates.
To facilitate credit recovery programs In secondaryschools,the Ministry recently
authorized provincial coursecodes for boardsto use for timetabling purposes,
effective 2005 September (Grade 9,RCR10;Grade 10,RCR20:Grade 11,
RCR30;Grade 12,RCR40).Some ofour secondary schools currently have
credit recovery classes. A committee ofsecondaryschool principals,chaired by
the Student Success Leader, is currently investigating creditrecoverymodelsin
use in other areas of the province.
2005 June 28...44
11.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
15.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9.DEPARTMENTAL UPDATES -cont'd
Program Services -Student Pathways for Success Initiatives - cont'd
The committee will summarize findings and make recommendations to senior
administration and secondary school principals by 2005 June 30.
- A subcommittee of the Work Internship Task Force,chaired by Learning
Coordination Deb Cameron,worked with personnel from Public Affairs &
Community Relations to develop a marketing plan for school-work transition
programs. A Teacher on Special Assignment (TOSA)positionwas posted in
March with duties to include implementation ofthis marketing plan.The position
will be funded through Student Pathways for Success funding (pending).
Personnel from Research and Assessment have been Instrumental Is helping
schools collect and analyze data specific to school-based projects,Student
Pathways for Success.Inadditionthey are workingwiththe Student Success
Leader to collect district data that is required for the final Report Back on the
Student Success Program f6r'2004-05 \r\'i005 July. Aconimittee of principals
has been established through Student Pathways for Success to work with
Research and Assessment personnel (and other related data committees)inthe
fall to determine types of data that would be beneficial to all schools,strategies
for collecting that data,and training for the analysis of that data.It is clear that
the Ministrywants to see evidence of results for their investments.
The Applied Studies and the Arts update included:
Mr.Hendrikus Bervoets ofArtists International Direct Support delivered a $10,000
cheque to Nkosi's Haven on behalf of Secondary Art Students and Teachers in
Thames Valley. The money was raised through the sale of prints from the Kids
for Kids Collage Workshops.Nkosi's Haven, in Mellville,South Africa, is a long-
term residential care facility for the destitute HIV/AIDS infected mother, her
child/children and resulting AIDS Orphans.Examples of the prints are on display
in Program Services on the third floor of CEC Central.Contact Polly Stringle at
452-2484 if you wish to purchase one.All proceeds go to the Kids for Kids
Campaign to help children with HIV/AIDS inAfrica.
The 4^^annualArtsFestivalwas held during EducationWeek with morethan forty
Elementary Schools participating in Drama, Visual Arts and Music.These
participatory sessions allowed children to perform and teachers share best
practice, whileengaging inexcitingArts activities.
-The Orchestra London Education concert program has been set for the
2005/2006 season.TVDSB and the LCDSB work in partnership with Orchestra
London to provide as many students as possible an opportunity to see and hear
a live orchestra performance.
Junior dance and music assessment documents are in the final stages of
proofreading and will be presented to teachers inthe fallof2005.
20Q5 June28...45
11.REPORTS OF COMMITTEES-cont'd
d.REPORT OFTHE COMMITTEE OF THE WHOLE - cont'd
15.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9.DEPARTMENTAL UPDATES - Program Services - cont'd
Elementary Athletics
Ahigh jump coaching clinic was held in 2005 April for teachers who are coaching
track and field;
-The elementary sio pitch season is well on its way.This weeK (May 18,19)the
annual jamboree takes place,where schools play exhibition games with other
schools outside oftheir region,tosee what the competition will be like atthe Valley
Finals (scheduled for June 14.15).Each team wiil play two games;
The track and field programs have started up at schools preparing themselves for
the 16 regional meets which are scheduled to take place the week of May 30.The
top two finishers at the regionals (except high-up and relay teams -first place only)
will advance tothe T\/DSB Finalsat TDWaterhouse StadiumJune 7 (rain dates;
June 8,9);
•Technological Education'
-Broad-Based Technology Educational Capital Funding has finally arrived at all school
boards.Thames Valley has received approximately 2.6 million dollars to improve
Broad-Based Technology programs through an infusion of capital equipment;
-long with the capital Infusion the Ministry is asking each individual school and the
Board to submit long range plans which support theuse ofthe capital equipment
while also addressing future needs;
-Timelines are short as the funds must be spent byAugust 31.2005. Teams of
people from each of our secondary schools will meet on June 1 to establish long
range plans,duetothe Ministry byJune 24,2005.
Business
Current efforts and Initiatives within Business Studies Include Literacy,Instructional
Intelligence,Promoting the Value ofBusiness Studies,Connecting Business Studies
toStudentSuccess initiatives and Pathways toStudentSuccessandour Curriculum
Review.
•- A second half-day Think Literacy session"for business teachers took place on
Wednesday,May 18.Among the activities for that day was an opportunity for
teachers tosharethe literacy strategies that they tried since the first half-day session
in April.
Work continues on a pamphlet designed for use by all business departments to
highlight the knowledge and skills inherent in Business Studies Courses as they relate
to all student pathways.This document will be available for departments touseacross
Thames Valley to inform grade 8 students and their parents of the value of the
discipline in supporting all students in their destination planning.
-Continued work with the Student Success Portfolio In developing student pathways
and school -work transition programs,and specifically through the Process to Plan
initiative,supports student learning by connecting Business Studies Curriculum to
Essential Skills Research and incorporating this cun-iculum In the example pathways
being developed.
2005 June 28...46
11.REPORTS OF COWIWIITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
15.REPORT OF THE INFORMATION COMMITTEEOF THE WHOLE -cont'd
9. DEPARTMENTAL UPDATES -Program Services -cont'd
- On2005 l\^ay 24and25 ttiree members ofOntario Association of Business Education
Coordinators (OABEC)including Deb Cameron,Learning Coordinator,Business
Studies,TVDSB,will be working ona projectsupported byan OSSTFgrantto identify
the Essential Learnings Inthe Business Studies Cumculum. Curriculumrevisions as
a result ofthe Sustaining QualityCurriculum Process will be the basis forthis project.
Elementary Health and Physical Education
- The government Is still moving forward with their projected date of2005September
for the Implementation ofQDPA into all schools'instructional day.Pleaserefertothe
Elementary Allotment of Time document produced bythe Thames Valley District
School Board for guidance with timetabling.All principals can obtain resource
documents from J.McCullough (Integrating QDPA with Dance,Music, Math and
Language K- 3,Integrating QDPA with Dance,Music,Math and Language 4 - 6,
Treasure Box Activitiesfor QDPA JK - 8, Principals Implementation package.DVD
for QDPA);
Fun Fit Demonstrations:Schools have had the opportunity to acquire free In-service
on DPA directly intheir classrooms by accessing Daily Physical Activity (DPA)Fun
FitFridaydemonstrations. This will be offerednextyear as well.TVDSB Is seen as
a leader In Implementing DPAacross Ontarioand Canada.Presentations have been
givento Perth County,Avon Maitland AndLimestone.Newfoundland has requested
a second session of in-servicing as has the Alberta Medical Association;
Care Kit:in-servicing took place for all grade two teachers Inthe area of child abuse
prevention. Thiswas an excellent session and allparticipantsfeltall teachers should
receive this kindofin-servicing. This program linksdirectly with the Safety and Injury
Prevention subcategory withinthe Healthy Living strand of the Health and Physical
Education curriculum,1998 specifically in grade two;
Secondary Health and Physical Education
ThinkLiteracy,InstructionalIntelligenceand Healthand Physical Education: Two in
service opportunities took place for any Health and Physical Education teacher
interested on 2005 March 21,and 2005 April 24.These were half day in service
sessions which focussed on practical hands on strategies that could be used by
teachers of Health and Physical Education integrated both Think Literacy strategies
(reading,writing,oral communication)and instructional Intelligence strategies with
both Health and Physical Education classes.These sessions were teacher led and
highly successfull
As part of the Fourth R Project on 2005 May 5 and 10 all Secondary Physical
Education teachers were offered the chance to attend a full day In service on Healthy
Relationships. This Is a program which is highly recommended for allgrade nine
Health teachers In TVDSBand incorporates Healthy Sexuality,Substance Use and
Abuse.Living Skills, and Personal Safety and Injury Prevention.TVDSB has
partnered with the University of Western Ontario on this project.All training and
resources have been given to all high schools free of cost.
The Administration responded to questions posed byTrustees.Itwas suggested that
Chairperson Hart send a letter of appreciation to Gregg Bereznick, Principal,
Cleardale P.S.,for his commitment as facilitatorfor the Our Vision Initiative over the
past five years.
2005 June 28...47
11.REPORTS OF COMMITTEES -cont'd
d. REPORTOF THE COMMITTEE OFTHE WHOLE -cont'd
15.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
10.ADJOURNMENT
The meeting adjourned at9:25 p.m.on motion ofJ.Stewart.
L.STEVENSON,
Chairperson
16.AD HOC COMMITTEE TO REVIEW STUDENT AND PARENT EXPENDITURES
Trustee Sattler presented a report requesting that the Board approve the extension of the
reporting date of the Ad Hoc Committee to Review Student and Parent Expenditures to 2005
September 27.
At the 2005 January 25 Board meeting,trustees approved an extension ofthe reporting date
ofthe committee to enable further information-gathering before bringing forward its final
report.In Its mandate "to review system level funding and expenditures by students and
parents for the purpose of Identifying whether the financial demands have Increased overtime
andifthis Increase has raised issues of equity and equal access to public education."The
committeehas draftedseveral recommendations afterdiscussionwith representativesofthe
Thames Valley Education Foundation and in consideration ofthe TVEF Fundraising Network
Interim report.It Is thecommittee's intention toshare the recommendations with the Executive
Council and Operations Council for input prior to submitting the final report to the Board.To
this end,the Committee requested an extension ofthe reporting dateto 2005 September 27.
RECOMMENDATION;
That the Board approve the extension of the report from the Ad Hoc Committee to Review
Student and parent Expenditures to2005September 27.
The recommendation was moved by P. Sattler and carried.
17. REPORTOFTHE COMMITTEE OFTHE WHOLE -IN CAMERA 2005 June 14
MEMBERS PRESENT
P.Sattler (Chair)
b'.Anstead
J.Bennett
A.Cartler
G.Hart
P.Jaffe
•D. Mugford
T.Roberts
L.Stevenson
J.Stewart (5:14)
Regrets: J. Hunter, S.Peters
Absent:S.Doxtator
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
P.Gryseels
C. Murphy
J.Thorpe
D.Blair
K.Dalton
J.Empringham
K.Havelka
S.Hughes
L.Hutchinson
W.Tucker
K.Wilkinson
S.Christie
C.Dennett
The Committee met in camera from 5:05 p.m.to 6:10 p.m.
1.APPROVAL OF AGENDA
Theagendawas approved on motion ofP.Jaffe.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
2005 June 28...48
11.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
17.REPORT OF THE COMMITTEE OF THE WHOLE - INCAMERA -cont'd
3.Confidential legaland negotiation matters were discussed.
4.RISE AND REPORT
Amotionto rise and reportwas moved byJ. Bennett at 6:10 p.m. and carried.
RECOMMENDATIONS:
1. That the motions approved at the In-camera session of 2005 June 14 related to
negotiation matters be approved.
2. That the Board purchase bindery equipment (collator/booklet maker/stacker) for the
Printing Services Department.
P.SATTLER,
Chairperson
The recommendations were moved by P.Sattler and carried.
18.ADJOURNMENT
The meeting adjourned at 10:05 p.m. on motionof D.Anstead.
G.HART.
Chairperson
RECOMMENDATIONS FROM THE 2005 JUNE 14 COMMITTEE OF THE WHOLE MEETING
- That the following schools be designated as holding schools effective2005 September 01:
Centennial Central P.S. for Uplands North HoldingZone;
Riverside P.S.for Fox Hollow Holding Zone;
AshleyOaks P.S.(JK-6)/White Oaks P.S.(7-8)for Longwoods Holding Zone
- Thatthe Boardnotproceed with the optional elementaryschoolsecurity access devices grantand
application process,however,where Individual schools wish to apply for thegranttheymaydoso.
- Thatthe public input session,scheduled for 2005June 21,be cancelled andthat public Input tothe
2005-06 Budget be received electronicallythrough the Board's website.
- Thata SpecialBoard meeting be scheduledforAugust30toconsiderthe draft2005-06Budgetand
a Committee of the Whole meeting on 2005 August 23 to table the Budget.
-That the Director be asked to solicit Information from Ontario-based school boards on the K-6/7-12
witha single school or campus model.
-That the CN Watson consultant be asked to provide further Information on the enhanced learning
centre model.
2005 June 28...49
11.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd ••
RECOMMENDATIONS FROM THE2005 JUNE 14 COMMITTEE OFTHE WHOLE MEETING - cont'd
-That information be provided to trustees related tothe Pathways for Success program onthe effect
on course offerings by size of school,similar to the presentation regarding the secondary
accommodation studies.
- Thatthe Administration beaskedtomakea presentation onthe minimum sizeofanelementaryschool
to enhance student learning.
- That the Chair of the Board writethe Co-Chairs of the Lord Roberts School Council noting that the
Board affirms the Board's policy on Polltlcal/Sectarian/Religious Advertising inSchools.
-That the Policy Working Committee consider revising the policy on Political/Sectarian/Religlous
Advertising in Schools to direct Principals nottosend notices hometo parentsto request religious
material offered by external organizations.
-That the Board approve the extension of the report from the Ad Roc Committee to Review Student arid
parent Expenditures to2005September27.
- Thatthe motions approved atthe in-camera session of2005June 14 related to negotiation matters
be approved.
- Thatthe Board purchase bindery equipment (collator/booklet maker/stacker)forthe Printing Services
Department.
The recommendations wereadopted on motion ofP. Sattlerand P. Jaffe and carried.
e. REPORT OF THE CHAIRS'COMMITTEE 2005 June 22
10:00 a.m.-11:47 a.m.
MEMBERS ADMINISTRATIONAND OTHERS
G.Hart P.Sattler B.Bryce
L.Stevenson S.Christie
Regrets:J.Hunter
1.APPROVAL OF AGENDA
Two itemsof correspondence wereaddedto Item 4-London Public Library andWest Elgin
Chamber of Commerce.The agenda,as amended,was approved on motion of P.Sattler.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF JUNE 28 BOARD AGENDA
Theagendafor theJune 28,2005 Board meeting was discussed and updated.Director Bryce
updated the Committee on preparing Term 3 report cards.Correspondence will be distributed
to trustees at the June 28 meeting.
Atrustee request toestablish an administrative committee to Investigate student mental health
was discussed.The following motionwas moved byL.Stevenson and carried:
2005 June 28...50
11.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE CHAIRS'COMMITTEE
3.REVIEW OF JUNE 28 BOARD AGENDA -cont'd
That the Board consider establishing an administrative committee comprised of Thames
Valley staff,up to two trustees;one SEAC representative,one elementary and secondary
principal,representatives from other provincial ministries,the District police services,the
three District Children's Aid Societies and outside agencies to:
• studythe incidents ofmentalhealthissues among children and youth:
• investigatecurrent data regardingchildren'smental health in Ontario;
•measure the impact on a child's ability to learn;
• recognizethe resources availableand determine the other requirements necessary
to meet the child's needs
and reportto the Boardbythe end of2006 June.
4.CORRESPONDENCE
The following correspondence is available in the Trustee Conference Room for trustees'
information:
Durham DSB to MinisterBountrogianni re Accessibility Plan funding;
• •London Public Library requesting donation to the Byron branch facility.
The following correspondence was added to the June 28 Board agenda under
"Communications":
Middlesex-London Health Unit regarding the Report on Childhood Injury Prevention -
Campaign Awareness;
•West Elgin Chamber of Commerce re school closures.
5.TENTATIVE 2005-06 INFORMATION COMMITTEE OF THE WHOLE SCHEDULE
Director Bryce presented a draft schedule for the 2005-06 Information Committee of the
Whole(attached).Additional Items will be sought from trustees.
6.THAMES VALLEY EDUCATION FOUNDATION CONSULTANT'S REPORT - NEXT STEPS
Chair Hart sought direction on the next steps having received recommendations from the
TVEF consultant report. After discussion,the following motionwas moved byP.Sattler and
carried:
That a letter be sent to the Minister of Education requesting that the issue of transferring
Board funds held in trust to an education foundation be addressed when the Education
•AcMs revised.
7. P.D.COMMITTEE (INTERNAL)-UPDATE ON RETREAT &SUBSEQUENTSESSIONS
Chair Hart noted that suggestions will come forward from the committee in September
regarding next steps.
8.STUDENT ADVISORY COUNCIL
A memo from Student Trustee K.Preston encouraging Student Council Presidents'
participation in the Student Advisory Council andtheJune 30agendawas noted.Chair Hart
notedthat he has spoken with the students regardingchoosing mentors fortheir term.Itwas
agreedthatthestudentswill beseated nextto their mentors atthe Board table.It wasagreed
that the Chair will develop the seating plan to commence in August.
9.OTHER BUSINESS -none
10.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for September 21 at 9:30 a.m.
2005 June 28-51
11.REPORTS OF COMMITTEES-cont'd
e.REPORT OF THE CHAIRS'COMMITTEE -cont'd
11.ADJOURNMENT
The meeting adjourned at 11:47 a.m.on motion ofP.Sattler.
RECOMMENDATIONS:
1.That the Board consider establishing an administrative committee comprised of Thames
Valley staff,up to two trustees;one SEAC representative,one elementary and secondary
principal,representatives from other provincial ministries,the District police services,the three
District Children's Aid Societies and outside agencies to:
•study the incidents of mental health issues among children and youth:
•investigate current data regarding children's mental health in Ontario;
measure the impacton a child's ability to learn;
•recognize the resources available and determine the other requirements necessary to
meet the child's needs
and reporttothe Board bythe end ofJune, 2006.
2. That a letter be sent to the Minister of Education requesting that the issue of transferring
Board funds held in trusttoan education foundation beaddressed when the Education Act
is revised.
G.HART,
Chairperson
Recommendation 1 was withdrawn.
Recommendation 2was adopted on motion ofP. Sattlerand D.Anstead.
f.REPORT OF THE BUDGET ADVISORY COMMITTEE 2005 June22
9:00 a.m.-10:25 a.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
D.Anstead (Chair)B.Greene J.Berkin
T. Roberts J-Roth C. Dennett
P.Hearse
Regrets:P.Jaffe
1.APPROVAL OF AGENDA
Theagendawas approved on motion of T.Roberts.
2.CONFLICTS OF INTEREST- none declared
3.MINISTRY FUNDING ANNOUNCEMENT -STATUS
B Greene distributed and reviewed the Ministry of Education Memorandum 2005:B5
Education Funding for 2005-06.He noted the information was provided in advance of the
approval of the grant regulations,butstaff are working in anticipation of approval.The Ministry
Education Finance Information System (EFIS)is expected tobe available by July 01.
2005 June 28...52
11.REPORTS OF COWIWIITTEES -cont'd
f.REPORT OF THE BUDGET ADVISORY COMMITTEE-cont'd
3!MINISTRY FUNDING ANNOUNCEMENT - STATUS -cont'd
In reviewing the memorandum,itwas noted there is a significant amountof new funding
anticipated.At this point,it is estimated TVDSB will receive approximately $24M in new
money.Highlights include 45 new teachers under the Primary Class Size initiative,22.4
additional teachers related to elementary specialist teachers and preparation time and 48.1
secondaryStudentSuccess teachers for a total of 115.5 newteachers.An increase in the
Cost Adjustment andTeacher Qualification and Experience grantandsalary benchmarl<s in
l^eeping with the provincial template were also described.
Aone-time funding increaseof $2.7M was received as a transitional measure. Aspartofthe
Board's long-term capital plan due inOctober2005,TVDSB will provide I<ey program needs
and supplemental measurestoaddress declining enrolment.Special education will address
"net new needs."Fundingis providedfor support for new students withhigh needs In 2005-
06, net of students with high needs no longer enrolled in the Board.TVDSB does not qualify
for this portion of the grant.
Funding is provided for Good Schools Open in recognition of the costs of operating rural
schools.The Board received an additional.$.6M.The.Ministry intends to reviewfundingfor
small/rural/remote schools and develop a new funding approach for implementation in 2006-
07.
Superintendent Greenealso noted increased funding provided for transportation,specifically
forcost pressures and first-aid training ofbus operators. He will be presentingan overview
ofthe complete memorandum at the June 28 Board meeting.
4.PUBLIC INPUT
Copies ofthe Presenters' Packages thatwere received,along with electronically submitted
input through the Board website,havebeen distributed to all Trustees.Discussion tookplace
and the following motionwas subsequently moved byT. Roberts and carried:
That writtenbudget inputreceived bythe Board be acknowledged witha letter fromthe
Chair of the Board.
5.REVISED TIMETABLE
The revised timetable was distributed indicating August 23 for presentation of the 2005-06
Preliminary Budgetand August30for final Boardapproval.
6.COIVIMUNICATIONS
C.Dennett noted the website Indicates the cancellation of the June 21 budget input meeting
and continues to be available for electronic input.The Ministry of Education Memorandum
2005: B5 Education Funding for 2005-06,will be available through the Board website.
7.OTHER BUSINESS
D.Anstead thanked Administration for the French Immersion presentation June 14.
8.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled forAugust 17 at 9:00 a.m. inthe Middlesex Room.
9.ADJOURNMENT
A motionto adjourn was moved by Trustee T. Roberts and carried at 10:25 a.m.
2005 June 28...53
11.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
RECOMMENDATION:
That written budget input received bythe Board be acknowledged with a letter from the Chair of
the Board.
D.ANSTEAD
Chairperson
The recommendation was adopted on motionof D.Anstead and T. Roberts.
Appreciation was extended to Exec.Supt.Greene,J.Roth,Manager and J. Pratt,Supervisor,
Business Services for presenting an indepth and comprehensive analysis ofthe specificitems
within the 2005-06budget development process as identified bythe Budget Advisory Committee.
g.REPORT OF THE COMMITTEE OF THE WHOLE -IN CAMERA 2005 June 28
MEMBERSPRESENT
P.Sattler (Chair)
D.Anstead
J.Bennett
G.Hart
P.Jaffe (5:45)
S.Peters
L.Stevenson
J.Stewart (5:20)
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
P.Gryseels
J.Thorpe
D.Biair
K.Dalton
J.Empringham
S.Hughes
L.Hutchinson
M.Sereda
W.Tucker
K.Wilkinson
S.Christie
C.Dennett
Regrets: A.Cartier,J.Hunter,D.Mugford,T. Roberts
Absent:S.Doxtator
The Committee met In camera from 5:23 p.m.to 5:55 p.m.
1.APPROVAL OF AGENDA
The agenda was approved on motionof L.Stevenson.
2.CONFLICTS OF INTEREST - No conflicts of interest were declared.
3. Confidential Personal and Negotiations matters were discussed.
4.RISE AND REPORT
A motion to rise and reportwas moved byJ. Stewart at 5:55 p.m. and carried.
RECOMMENDATION:
That Barry Wagner be appointed to the position of Superintendent of Education with the
Thames Valley District School Board effective 2005 August 01 andthat Celine B.MacDonald
be appointed toa pool for appointment tothe position of Superintendent of Education for a
period of up to two years.
P.SATTLER,
Chairperson
The recommendation was adoptedon motion ofP. Sattlerand J. Stewartand carried.
2005 June 28...54
12.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
13.ADDITIONAL BUSINESS -none
14.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE
Trustee Anstead reported thatthe OPSBA Annual General Meeting and Program held on2005
June 09 to 12 at the Best Western LamplighterHoteland Conference Centre in Londonwas a
very successful event.She advised that OPSBA attendees commented favourably on the
presenters,the facilities and the City of London as well as the excursions organized for their
guests.Supt.Sereda was thanked for organizing a visit to a First Nations school where
programming is rooted in the students'cultural heritage.Trustee Anstead advised that Trustee
Jaffe's motion related to violence in the media and Trustee Doxtator's motion regarding First
Nations teacher recruiting was passed at the AGM.
Chair Hart thanked Trustee Anstead for her efforts inorganizing the AGM events.He advised that
Trustees Stevenson was elected to the OPSBA Policy Committee and Trustee Sattier to the
Education Committee.
b.STUDENT TRUSTEES'UPDATE-none
c.ASSOCIATION FOR BRIGHT CHILDREN OF ONTARIO
A letter was received from Elizabeth Buckingham,President,Association for BrightChildrenof
Ontario,nominating Dennis Ensingas the representative and Christine Thammavongsaas the
alternate on the Board's Special Education Advisory Committee. The following motion was
adopted on motionofT. Roberts and J.Stewart:
And resolved that Dennis Ensing and Christine Thammavongsa be appointed the
representative and alternate,respectively for the Association for Bright Children of Ontario on
the Board's Special Education AdvisoryCommittee.
d.MIDDLESEX-LONDON HEALTH UNIT
A letter was received from Dr. G. Pollett, Medical Officer of Health,Middlesex-London Board of
Health providing information related to the Childhood Injury Prevention Campaign in London-
Middlesex.
e.WEST ELGIN CHAMBER OF COMMERCE
A letter was received from Ted Uffen,President,West Elgin Chamber of Commerce,related to
the negativeimpactofarea schoo)closureson community development plaps and ambitions..
15.NOTICES OF MOTION -none
16.QUESTIONS BY MEMBERS
a.In responseto Tmstee Jaffe's question regarding a second "Focus OnThe Future"document
being producedbyBusiness Sen/ices in2005September,Supt. Greene advised thatthe 2005
October Long-term CapitalPlan will containsimilar information.
b.Tmstee Jaffe expressed hisappreciationto Executive Superintendent P. Gryseels as he begins
his retirement for his many years of dedicated service and for always putting the system and
students first.Trustee Jaffe recognized that Supt.Gryseels'role as Executive Superintendent,
Operations has beena difficult portfolio and thanked him for his frankness and direct answers
even though they were not always eagerly accepted.
Trustee Bennett extended best wishes to Supt.Gryseels on his last Board meeting.She
commended him for his effective leadership role during negotiations and as Executive
Superintendent of Operations noting he was often perceived as the enforcer and bearer of
unwanted change resulting from a system or Ministry decision.
2Q05 June28...55
16. QUESTIONSBYMEMBERS- cont'd
Supt.Gryseels was recognized for his leadership skills around effective schools and for facilitating
staff development for principals and new administrators.It was noted that at school openings or
at rededlcation ceremonies,he never failed to recognize the efforts of the principal and Facility
Services staff by thanking them for their efforts as well as always ensuring that students were front
and center to emphasize that It was their school and their moment.Trustee Bennett applauded
him for the many occasions unknown to many where he particularly went the extra mile for a staff
member when there was a personal or health issue.
Director Bryce closed by extending appreciation to Supt.Gryseels on behalf of the 183 school staff
and students for always exemplifying the Board's guiding principles and for having the courage
to give an educator's opinion regarding what was best for students.The Director stated that Supt.
Gryseels will be missed for his historical perspective,sage advice and good council.Supt.
Gryseels responded thanking Trustees Jaffe and Bennett and the Director for their kind
comments.
17. GOOD NEWS ITEMS- "Did you know..."
Trustee Stewart commended the City of London on Its "Creative City Task Force Report*and
suggested that this information be included as an agenda item at an upcoming meeting of the
Committee of the Whole.
18.ADJOURNMENT
The meeting adjourned at 9:55 p.m.,on motion ofJ.Stewart andJ.Bennett.
CONFIRMED:
Chairperson
2005 June 28...56
SUMMARY OF APPROVED RECOMMENDATIONS OF 2005 JUNE 28
That the Board approve the revisions madelo Section 3.0 of the 2005-2006 TVDSB Special Education
Plan.
Whereas the TVDSB Special Education Advisory Committee has expressed serious concerns about
the Board's ability to support the implementation of the 2005-06 Special Education Plan,given the
staffing cuts required to balance the Special Education budget,and
Whereas in past budget years the TVDSB has made support for students with special needs a high
priority despite special education underfunding and other fiscal challenges,and
Whereas the TVDSB has collected data to confirm the long-term benefits of eariy intervention and
attendance counseling for students who are at risk,
Therefore Be It Resolved
That the TVDSB demonstrate its continued commitment to supporting students with special needs,
and to early intervention for students who are at risk, by maintaining special education and attendance
counsellor staffing at 2004-05 levels in the preliminary 2005-06 draft budget.
That the Board direct Senior Administration to establish an administrative committee to study the
incidents of mental health issues among our children and youth.
That the following schools be designated as holding schools effective 2005 September 01:
Centennial Central P.S.for Uplands North Holding Zone;
Riverside P.S.for Fox Hollow Holding Zone;
Ashley Oaks P.S. (JK-6)/White Oaks P.S. (7-8) for Longwoods Holding Zone
That the Board not proceed with the optional elementary school security access devices grant and
application process,however,where individual schools wish to apply for the grant they may do so.
That the public input session,scheduled for 2005 June 21,be cancelled and that publicinputto the
2005-06 Budget be received electronically through the Board's website.
That a Special Board meeting be scheduled for August 30 to consider the draft 2005-06 Budget and
a Committee of the Whole meeting on 2005 August 23 to table the Budget.
That the Director be asked to solicit information from Ontario-based school boards on the K-6/7-12
with a single school or campus model."
That the CN Watson consultant be asked to provide further information on the enhanced learning
centre model.
That information be provided to trustees related to the Pathways for Success program on the effect
on course offerings by size of school, similar to the presentation regarding the secondary
accommodation studies.
Thatthe Administration be asked to make a presentation on the minimum size ofan elementary school
to enhance student learning.
2005 June 28...57
SUMMARY OF APPROVED RECOMMENDATIONS OF2005JUNE28 - cont'd
That the Chair of the Board write the Co-Chairs ofthe Lord Roberts School Council noting that the
Board affirms the Board's policy on Political/Sectarian/Religious Advertising in Schools.
That the Policy Working Committee consider revising the policy on Polltlcal/Sectarlan/Religlous
Advertising in Schools to direct Principals not to send notices home to parents to request religious
material offered byexternal organizations.
That the Board approve the extension of the report from the Ad Hoc Committee to Review Student and
parent Expenditures to 2005 September 27.
That the motions approved at the in-camera session of 2005 June 14 related to negotiation matters
be approved.
That the Board purchase bindery equipment (collator/booklet maker/stacker)for the Printing Services
Department.
That a letter besentto the Minister of Education requesting that the Issue oftransferring Board funds
held in trusttoan education foundation be addressed wher\i\\e£ducation yAcMs.revised..
That written budget input received by the Board be acknowledged with a letter from the Chair of the
Board.
That Barry Wagner be appointed to the position of Superintendent of Education with the Thames
Valley District School Board effective 2005 August 01 and that Celine B.MacDonald be appointed to
a pool for appointment to the position of Superintendent of Education for a period of up to two years.
And resolved that Dennis Ensing and Christine Thammavongsa be appoirited the representative and
alternate,respectively for the Association for Bright Children of Ontario on the Board s Special
Education Advisory Committee.