3/22/2005 - Regular Board Meeting*REVISED
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2005 MARCH 22,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION -Victoria P.S.,London
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS -none
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.CONFIRMATION OF MINUTES
a.Regular Board Meeting,2005 February 22 M
11.REPORTS FROM THE ADMINISTRATION
a.Administrative Response to Caradoc South Elementary
Area Accommodation Study Reports M
b.Education Centre -Maintenance and Facility Renewal Plan M
*c."Good Places to Learn"School Renewal Projects M
12.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2005 March 01 M
b.Chairs'Committee,2005 March 08 M
c.Committee of the Whole,2005 March 08 M
d.Trustee P.D.Committee Motion -J.Hunter M
(to be distributed prior to the meeting)
13.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
14.ADDITIONAL BUSINESS
z'"
v
15.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.Student Trustees'Update V
c.Corporation of the County of Middlesex M
d.R.Hill,Resident,West Lome,Ontario M
e.Drumbo Central P.S.,Drumbo M
f.Terry Fox Foundation -National School Run Day M
16.NOTICE OF MOTION -none
17.QUESTIONS BY MEMBERS
18.GOOD NEWS ITEMS -"Did you know..."
19.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2005 MARCH 22
The Board met in regular session on 2005 March 22 In the Board Room at the Education Centre,meeting in
public session at 7:05 p.m. The following were in attendance:
TRUSTEES
D.Anstead
J.Bennett
A.Cartier
8.Doxtator
ADMINISTRATION AND OTHERS
B.Bryce
P.Gryseels
B.Greene
0.iVlurphy
J.Thorpe
D.Blair
K.Dalton
Regrets:P.Jaffe,T.Roberts
G. Hart (Chair)
J.Hunter
D.IVIugford (-8:30)
S.Peters
K.Preston
8.Hughes
L.Hutchlnson
B.Tucker
K.Wilkinson
K.Bushell
S.Christie
S.Ross
P.Sattier
J.Stewart
L.Stevenson
S.Dawson
C.Dennett
K.Meeson
J.Neville
J.Roth
W.Scott
1.CALL TO ORDER.
Chairperson of the Board Graham Hart called the meeting to order.
2.13,O CANADA AND MUSICAL PRESENTATION
The appreciation ofthe Boardwas extended to Victoria P.S., London,PrimaryChoir,conductor Karen
Pincombe and accompanist Brian Ratcilffe for leading Inthe singing of O'Canada and performing
three musical selections.
4.APPROVAL OF AGENDA
The agenda was amended to add "OPSBA Motion"under Additional Business as Item 14 and a
Notice ofMotion under Item 16.The agenda,as amended,was adopted on motion ofD.Anstead and
J.Stewart.
5.OFFICIAL RECORD
S.Christie,Supervisor,Corporate Services,read the following notice Into the minutes:
We regret to record the death of Derek Gutoskie, a six year-old student at Algonquin Public
School,Woodstock,on 2005 February 19 and Rick Esseltlne,a Grade 8 teacher at
Annandale School,Tlllsonburg,on 2005 March 02.
6.RECOGNITIONS -none
7.CONFLICTS OF INTEREST -No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS
Chair Hart referred to a recent report regarding secondary French Immersion In St.Thomas •Elgin
County. He advised that a list of 22 student names has been received and that there may now be a
sufficient numberfor a French Immersion program to commence at Central Elgin Collegiate Institute.
Exec.Supt.Gryseels and Supt.Blalrwill organize a meeting with Central Elgin Cl staff to confirm the
students'intentions to attend the program if presented.
2005 March 22...2
9.DIRECTOR'S ANNOUNCEMENTS '
Director Bryce provided an update on the new "Reconnect to Your Future"program that focuses on
assisting disengaged youth who have ieft school without graduating.The program has been
communicated by TVDSB flyers,posters,a web site as well as a unique series of youth-oriented
commercials that are being aired on radio stations FM 96 and Energy 103.
The Director extended congratulations to tyi.Sereda,Superintendent of Education;M.Chambers,
Learning Supervisor;C. Dennett,Manager,PublicAffairsand Community Relations, and the creative
efforts of the Seal S.S.broadcast students for this outstanding Pathways to Success campaign.
10.CONFIRMATION OF MINUTES
a.The minutes of the Regular Board Meeting,2005 February 22 were adopted on motion of L.
Stevenson and J.Stewart.
11.REPORTS FROM THE ADMINISTRATION
a.ADMINISTRATIVE RESPONSE TO CARADOC SOUTH ELEMENTARY AREA
ACCOMMODATION STUDY REPORTS
P.Gryseels,Executive Superintendent,Operations,introduced the report related to an
administrative response to the Caradoc South Elementary Area Accommodation Study
Committee Report and the Minority Report.He noted that on 2005 February 08,the Board
referred both reports to the Administration for comment.
He advised that the Caradoc South Elementary Area Accommodation Study Committee was
formed as a result of the Board receiving$2.3M from the Provincial Government under the
Prohibitive to Report Grant. The only other school to receive the Grant was Strathroy District
Collegiate Institute.Mr.Gryseels explained that, as a result of receiving ofthe funds,a new ^
secondary schooi was built in Strathroy.The funding amount granted to Caradoc South Public
School was not sufficient to build a new school and,as a result, the Study Committee was
formed.He advised that the Committee was split as to whether Caradoc South Public School
should be kept open or be closed.
MAJORITY REPORT
The Majority Report submitted by the Study Committee recommends that the school be kept
open.The report's rationale contains 10 points along witha number of appendices.It was noted
that the appendices were not reviewed by the Study Committee which include the minutes of
meetings, administrativereports, and a petitionof support forkeeping the school open along with
individual letters of support. The following,major points raised in the majority report were
presented;
1.If the Board had not received a Prohibitiveto Repair Grant,the school would not have been
reviewed;
2. Itis the viewthat Caradoc South PublicSchool isvitaltothe economic and social viability of
the community.
3.It is the view that Caradoc South Public School meets the academic,currlcuiar and social
needs of the students.
In summary,the MajorityReport recommends the school be kept open and the Prohibitive to
Repair funds be spent on the school.
2005 March 22...3
11.REPORTS FROM THE ADMINISTRATION •cont'd
a.ADMINISTRATIVE RESPONSE TO CARADOC SOUTH ELEMENTARY AREA
ACCOMMODATION STUDY REPORTS -cont'd
MINORITY REPORT
In contrast,the Minority Report recommended that the school be closed and that the students be
redistributed.The redistribution of students would have most of the pupils going to Caradoc
Central Public School with some pupils going to Ekcoe Central and to Metcalfe Central Public
Schools.
If students were redistributed,the students currently walking to Caradoc South would have to be
transported approximately 20-25 minutes.For those students living south of Melbourne,their
travel time would Increase by approximately 25 minutes.There would be some students who
would have their travel time decreased since they currently reside closer to Caradoc Central,
Ekcoe Central or Metcalfe Central Public Schools.
The Minority Report recommended new boundaries and suggested that the $2.3M be utilizedto
provide capita!improvements,where required, at the receiving schools.The majorityoffunds
could be spent on Caradoc Central PS with some minor alterations being provided at Ekcoe
Central PS.
The Report indicated that a new school could not be built for $2.3M,that Caradoc South PS is
deemed "prohibitive to repair",and that Caradoc South PS is not barrier-free.
It was noted that the Caradoc Central PublicSchool representatives on the Study Committee did
not contribute to the minority report.
SUMMARY
At the present time,there is no new residential development underway in the Melbourne area.
The student population is currently 126.5 and is projected to decline to 97 at the end of four
years.Given that there wouldbe 87 students in grades 1 to8, the fundingformula would generate
approximately 3.5 teachers for Caradoc South PS.The school would then require additional staff
to avoid triple grading.Currently,every grade is split and this trend will continue.
Since the school is not barrier-free,any students who are not ambulatory must be bused to
neighbouring schools.From a program perspective,the redistribution of students to neighbouring
schools will provide a greater access to program.
In reviewing the use of the school by the community,other than the Home &School and the
School Council,there is no community use of the school after regular school hours.
It was noted that the fundamental question in this review is whether the $2.3M is best used at this
school orat neighbouring schools.Giventhe size and the conditionofthe school and the program
needs of students,serious consideration by Committee members was given to redistributing
students.The discussions at the Study Committee centered on this point and,as a result,the
Study Committee was split in its point of view.
RECOMMENDATION;
That the Caradoc South Elementary Area Accommodation Study Reports be deferred until such
time that the long-term accommodation study report has been received by the Board.
The recommendation was adopted on motion of J.Bennett and D.Anstead and carried.
2005 March 22...4
11.REPORTS FROM THE ADMINISTRATION -cont'd
b.EDUCATION CENTRE -MAINTENANCE AND FACILITY RENEWAL PLAN
B.Greene,Executive Superintendent,Business Services introduced the report whichoutlineda
process to fund the existing backlog of facility renewal projects as well as an annual budget to
allowforthe fundingofthe ongoing identified facility renewal projects and annual enhancements.
The report noted that the former Sir Adam Beck building opened 20 years ago in 1984 as an
Education Centre.It houses the centralized administration departments,the Board Room, CEC
Centrai, IT Centre,Including main computer equipment,and 10 meeting rooms available to the
system and public. The building is used extensively during the day, many evenings and on
weekends.There is no specific fundinglinefor Board administrative buildings.All costs must be
Included under the Administration and Governance Grant.
There is noprocess inplace todetermineand approve minorupgrades ormajor facility renewal
items.The Education Centre has reached a point where there are a number of serious and
significant building upgrades required to maintain it.
Facility Services ProjectCo-ordinatorsundertooka comprehensive Facility auditofthe Education
Centre to determine the major building component conditions to assist in formulating a
Maintenance and Facility Renewal Plan for the facility.The audit template used is similarto the
auditcompleted on allThames Valley schools in 1999 which Facility Services has been usingto
determine School Renewal projects annually.The Education Centre was not included in the
original audit since itis not eligible forSchool Renewal Grants as per the Ministry of Education
requirements.
The recommendation totransfer from reserve funds isdesignedtodeal with the existing backlog
of projects.The 2006-06 preliminary budget is to Include an amount of $180 000 to assist in
funding current projects and future year facility enhancements.
Facility Renewal Estimated Cost:Current Requirements $560 000
Building Component:
Elevator Upgrade
Replace tube bundle in heat pump converter
Board Room HVAC modifications
Air Condition the Computer Server Room
Humidifier Replacement
Install hold open device for fire doors
Carpet Replacement
Replace Security System
Facility Enhancements Estimated Cost:2005 Summer S7 100
Relocation of security doors byfemale washroom,2"^Floor
Facility Renewal Estimated Cost:Next two years.TBD
Replace Skylights
Replace Thermal Glazing Units
Masonry Re-pointing
Replace Boilers
Replace Air Systems -Gymnasium
Replace Roof -Cafeteria
Barrier-Free alterations
Replace Evaporative Coolers/Heat Rejectors
Replace Terminal Units
Replace Air System -Cafeteria
2005 March 22...5
11.REPORTS FROM THE ADMINISTRATION -cont'd
b.EDUCATION CENTRE -MAINTENANCE AND FACILITY RENEWAL PLAN -cont'd
The costs associated with the project were presented as follows:
-Transfer from 2004-05 Reserves -$285 000
Annualbudget -$180 000 to be inclijded In the 2005-06 preliminarybudget.
It was noted that some projects had to be completed In 2004-05 because of urgent needs to
maintain the functionality of the building.
RECOMMENDATION:
That the transfer from the "Other Capital Reserve Fund" inthe amount of $285 000 be approved
to provide funding for maintenance and facility renewal of the Education Centre.
The recommendation was adopted on a motion of L.Stevenson and J. Hunter.
c."GOOD PLACES TO LEARN"SCHOOL RENEWAL PROJECTS
Executive Supt.Greene presented a report seeking approval to proceed with the School Renewal
projects planned for completion by 2005 September funded by the Good Places to Learn:
Renewing Ontario's Schools Grant, recently announced by the Ministry of Education.
On 2005 February 18,the Ministry of Education announced the initiativeinwhichthe government
committed $4B for capital improvements at Ontario's schools. The first component of this
program is for urgent and high needs identified by the recently-completed Ministry audit
(ReCAPP). The Thames Valley District School Board received $39 114 858 ofthe $1B grantfor
this initiative.The Ministry of Education has requested that boards start to implement renewal
programs using these additional funds as soon as possible.
Supt.Greene highlighted the contents of Ministry Memorandum 2005:84 "Good Places to Learn
Stage 1 School Repairs"released on Friday2005 March 18 whichdetailed the implementation
and guidelines for the use of the above noted grant.One of the conditions is that the Board must
choose projects identified as urgent and high needs for the years 2003 or 2004. The list of
projectsdeemed urgentor highneeds forthe years 2003 to2007were presented. The Ministry
memorandum also requires that the Board pass a formal resolution approving the use of the
funding for this initiative.
Facility Services Project Co-ordinators have reviewed both the urgent and high needs listed from
the ReCAPP report and compared them with the Board's internal audit of facilities to identify
projects common to both lists.Consideration was given to School Renewal projects that could
be designed and constructed by 2005 September.These new projects will be completed in
conjunction withthe Board's annual School Renewal Program which is budgeted at $8 955 500
and includes approximately 200 projects.
It was also noted that any renewal projects completed under this new funding will be reviewed
for potential energy savings under our Energy Management Program with Ameresco Canada Inc.
Any energy savings identified under the same terms as the original program will be used to fund
additional renewal projects.Renewal projects to be funded from the remainder of this grant will
be identified withthe annual capital plan to be presented to the Board in2005 September.
Manager K.Bushell commented on the listof projects at an estimated cost of $10 132 328 of the
$39 114 858. He emphasized that, ifapproved, the project designs will commence immediately
with an anticipated completion date of 2005 September.
2005 March 22...6
11.REPORTS FROM THE ADMINISTRATION -cont'd
c."GOOD PLACES TO LEARN"SCHOOL RENEWAL PROJECTS -cont'd
RECOMMENDATION:
That the funds from Stage 1 of the Good Places to Learn grant be used to address projects that
have been identified as urgent and high needs in the Ministry ReCAPP database.
The recommendation was adopted on motion of J.Hunter and D.Anstead.
12.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
2005 March 01
12:15 p.m.
Members
P.Sattler,Trustee (Chair)Jane Steele,Learning Disabilities Association - London
D.Anstead,Trustee Region (LDA-LR)
A. Morse,Easter Seal Society A.Loebus,London Down Syndrome Association
P.Gillis,Integration Action for Inclusion K. Morgan,Thames Valley Children's Centre
London Chapter (lAI)R.Tisdale,Thames Valley District School Council
L.Wilhelm,Voice (+ 1:32 p.m.)
Administration and Others
P.Cook,OPC -Elementary Principal B.Tucker,Superintendent of Education
M.Hubert,Corporate Assistant S.Campbell,Learning Supervisor
M.Stanley,Learning Co-ordinator M.Foss,Learning Co-ordinator
D.LeConte,Learning Co-ordinator K.Heffernan,Learning Co-ordinator
Regrets:B. Hoffman, D.Ensing,S. Wilson, B. Montminy, S.Seymour,C.Oke,L. Manicom
Absent:L.Stevenson,J.Ross,B.Booking,G.McGahey
In accordance with Board By-law 11.6,the meeting was cancelled because of a lack of quorum.
Those in attendance held an informal discussion.
1.CALL TO ORDER
2.CONFIRMATION OF AGENDA
3.CONFLICTS OF INTEREST
4.REPORT OF MEETING OF 2005 FEBRUARY 01
4.1 Survey Responses re:Timing of SEAC Meetings
5.SEAC UPDATES
5.1 Urgent issues
6.SPECIAL EDUCATION PLAN
7.SPECIAL EDUCATION BUDGET ISSUES
7.1 Transportation Funding and Statistics
8. IDENTIFICATION.PLACEMENT AND REVIEW COMMITTEE (IPRC)WAIVERS
2005 March 22...7
12.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
9.COMMITTEE UPDATES
9.1 Communications
10.CORRESPONDENCE
10.1 2004 December 15 letter from the Simcoe Muskoka Catholic District School Board
10.2 2005 February 08 letter from Aldborough Public School Council
11.FORUM:ASSOCIATION UPDATES
12.ADJOURNMENT
P.SATTLER,
Chairperson
b.REPORT OF THE CHAIRS'COMMITTEE 2005 March 08
12:47 p.m. -3:20 p.m.
MEMBERS ADMINISTRATION AND OTHERS
G. Hart P.Sattler B. Bryce
J.Hunter L.Stevenson S.Christie
1.APPROVAL OF AGENDA
The agenda was approved on motion of J.Hunter.
2.CONFLICTS OF INTEREST-none
3.REVIEW OF 2005 MARCH 22 BOARD AGENDA
The agendas for the in-camera and public2005 March22 Board meetings were discussed
and updated. Itwas agreed to cancel the in-camera meeting because ofa lackofagenda
items.
4.CORRESPONDENCE
The following correspondence has been received and will be added to the "Communications"
section of the 2005 March 22 Board meeting agenda:
- Corporation of the County of Middlesex to the Minister of Education regarding the
expansion proposal forStrathroy District Collegiate Institute. DirectorBrycehas contacted
the Chief Administrative Officer to discuss the matter.
- R.Hill - DirectorBryce will prepare a response regarding the CN Watson study.
- Drumbo School Council regarding providing crossing guards.Chair Hart will confirm
details of the request.
The following motion was moved by J.Hunter and carried:
That responses to the following correspondence be prepared:
- County of Middlesex clarifying the expansion proposal fof*Strathroy District Collegiate
Institute;
- R.Hill re the CN Watson Study;
-Drumbo Town Council supporting the request for a crossing guard.
2005 March 22...8
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE CHAIRS'COMMITTEE -cont'd
4.CORRESPONDENCE-cont'd
Request to Establish a Terry Fox Day on 2005 September 16.The following motion was
moved by P.Sattler and carried:
That a letter be forwarded to OPSBA supporting the establishment ofa Terry Fox
Dayon 2005 September 16 recognizing the 25"^anniversaryofthe original run.
5.SUPPORT FOR RONALD MCDONALD HOUSE
The request to support the private members bill to exempt Ronald McDonald house in
Londonfrom property taxes was considered.The Director will contact M.Lerner to clarifythe
request and willbring a report back to the next Chairs'Committee meeting.
6.FUND RAISING INITIATIVES
Trustee Hunter advised that she has been contacted by several parents regarding fund
raising activities to purchase books addressing sexual diversity issues in relation to the
motions previously passed by the Board. Director Bryce described the process and
confirmed that the intent of the original motion is being met,i.e. to make funds available to
school libraries for the purchase of materials from an approved list.The decision regarding
which materials to purchase Is leftwith the the principal,the librarian and the school council.
7.ALTERNATIVE PROGRAMS FOR HIGH SCHOOL STUDENTS -MINISTRY
ANNOUNCEMENT 2005 MARCH 03
Trustee Stevenson inquired abouta Ministry announcerhent regarding funds to support
alternative programs for secondary students.It was noted that official notice has not yet
been received.
8.MEETING AGENDAS
Trustee Stevenson suggested that the musical presentations regularly scheduled at Board
meetings be moved to another meeting of the Board.She requested that a notice be sent
to trustees seeking input on enhancing efficiencies at Board meetings.A meeting of the
Trustee PD Planning Committee will be scheduled and a date established to hold a second
trustee retreat to discuss similar issues.Trustee Hunter will bring a report to the next Chairs'
Committee In this regard.
9.AWARD RECOGNITION
It was agreed that former Student Trustee M.Reid will be recognized at an upcoming Board
meeting for the scholarship he has been awarded.The date will be determined at the next
meeting once official documentation is received.
10.REQUEST TO PRESENT
It was noted that the request to present to trustees that was discussed at the February
meeting has been withdrawn.
11.OTHER BUSINESS
a.Thames Valley District School Council Recommendations
Recommendations presented by the Thames Valley District School Council at the 2005
March 01 Information Committee of the Whole meeting were discussed.Chair Hart will
meet with the Council to discuss the issues.
b.Central Secondary S.S.Council Recommendations
Recommendations presented by the Central SS School Council at the 2005 March 01
Information Committee of the Whole meeting regarding off-site school dances and
proms were discussed.
2005 March 22...9
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE CHAIRS'COMMITTEE -cont'd
11.OTHER BUSINESS-cont'd
c.0.N.Watson Communication Plan
Manager C. Dennett joined the meeting to present a draft communications strategy
regardingthe CNWatson Accommodation Study noting the study Isto be presented to
trustees on 2005 May 24. The matter will be discussed again at the next Chairs'
Committee meeting.
d.Meeting re Extended French Immersion Program
Chair Hart reported on his meeting witha group of parents who have requested that a
secondary French Immersion program be established InSt.Thomas.
e.OPSBA Policy Resolutions
Chair Hart requested that trustees provide him with any policy resolutions for
consideration by OPSBA.
12.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for 2005 April 20 at 9:30 a.m.In the Governor SImcoe
Room.
13.ADJOURNMENT
The meeting adjourned at 3:20 p.m. on motion of J.Hunter.
RECOMMENDATIONS;
1.That responses to the following correspondence be prepared:
- Countyof Middlesex clarifying the expansion proposal forStrathroy District Collegiate
Institute;
- R.Hill re the CN Watson Study;
- Drumbo Town Council supporting the request for a crossing guard.
2. That a letter be forwardedto OPSBA supporting the establishment ofa Terry Fox Dayon
2005September 16 recognizing the 26"*anniversary ofthe original run.
G.HART,
Chairperson
Recommendation 1 was amended to withdraw "-Drumbo Town Council supportingthe request
for a crossing guard"on a motion of D.Anstead and J Bennett,to read:
That responses to the following correspondence be prepared:
- County of Middlesex clarifyingthe expansion proposal for Strathroy DistrictCollegiate
Institute;
- R.Hill re the CN Watson Study .
The recommendations,as amended,were adopted on motion of P.Sattler and J. Hunter.
2005 March 22...10
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE 2005 March 08
7:05 p.m. -8:35 p.m.
MEMBERS ADMINISTRATION AND OTHERS
G. Hart,Chair K.Preston B. Bryce K. Dalton K.Wilkinson
D.Anstead S.Ross B.Greene J.Empringham S.Christie
A.Cartier P.Sattler P.Gryseeis S.Hughes C.Dennett
S.Doxtator L Stevenson C.Murphy L Hutchinson J.Roth
P.Jaffe J.Stewart J.Thorpe U.Sereda W.Scott
S.Peters D.Blair B.Tucker
Regrets:J.Bennett,T.Roberts,D. Mugford, J.Hunter
1.APPROVAL OF AGENDA
The agenda was amended to add "Additional Teacher Allocation to Secondary Schools -
Semester 2"as item 5 and the items renumbered accordingly.The amended agenda was
approved on motion of J.Stewart.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.DIRECTOR'S ANNOUNCEMENTS
The Director referred to a recent memorandum from Ontario Premier McGuinty and Minister
of Education Kennedy related to security access devices being installed in elementary
schools.The Ministry has confirmed that Thames Valley will receive $248 000 for security
access devises to be installed at 62 elementary schools at a cost of $4 000 per site.
P.Gryseeis,Executive Superintendent,Operations,reported that Principals advised School
Council representatives regarding the installation of security access devices prior to the
application being submitted.Facility Services staff will determine the camera(s)locations.
The Director referred to recent results related to International testing administered to 15 year-
old students noting the tests are not based on specific curriculum but rather general
knowledge with 41 advanced countries participating in the 2003 International event.He
advised that in the overall ranking,Canada placed third just behind Finland and Hong Kong.
Canada placed second in Reading and 20"*in Mathematics,ahead of the United States.
These results speak positively to the success of Canada's broad social safety net and
educational interventions that lower demographic barriers,as well as the outstanding
elementary and secondary teaching across the country,all contributing factors toward
promoting student learning,achievement and success.He advised that more detailed
information of the international testing has been requested and a report will be presented at
a later date.
Congratulations was extended to Manager C.Dennett and the Public Affairs and Community
Relations staff for their efforts in encouraging good news media coverage at many Thames
Valley schools and showcasing the enthusiasm and talents of students and staff.
4.CHAIRPERSON'S ANNOUNCEMENTS
Chair Hart advised that the In-camera session of the 2005 March 22 regular Board meeting
has been cancelled.The public session of the Regular Board meeting will begin at 7:00 p.m.
2005 March 22...11
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
4.CHAIRPERSON'S ANNOUNCEMENTS -cont'd
He noted that the 0.N.Watson Inc. draft report is to be presented at the end of 2005 May
and that a caucus for Trustees and Senior Administrationhas been scheduled for2005 April
19 in order to discuss the draft report prior to its presentation.
He reported that a summary of the issues discussed at the trustee/supervisory officer
Professional Development session will be prepared by the facilitator by the end of 2005
IVlarch.Future directions related to the PD outcomes are to be considered bythe Board.
Chair Hart extended thanks to the Administration for scheduling time to attend the P.D.
session.
5.ADDITIONAL TEACHER ALLOCATION TO SECONDARY SCHOOLS -SEMESTER 2
Exec. Supt. Gryseels described the report ofthe Additional Teacher Allocation to Secondary
Schools -Semester 2 noting itwas prepared following consultation with secondary school
principals on 2005 March 03 and Trillium data accumulation.The report requested Board
approval foradditionalstaff inorder to meet the Ministry's average class size requirement of
22 to 1.It included a graph of the secondary panel enrolment,information related to the
average class size for semester 1 and the average class size for semester 2 as of 2005
February 23.
The following chart indicatedthe projected average class size inthe secondary panel:
Semester:Average Class Size:
1 22.6
2 22.5
Annual 22.53
To date,the following action has taken place:
In 2005 February, the Board approved 27 teachers which is the equivalent of 162 lines
in order to address the average class size.
113 of those lineshave been allocated and are reflected inthe second semester average
class size of 22.5.
In order to meet the average class size of 22.0 for the year,there needs to be 162 more
classes created in semester 2. Currently,there are 53 lines unallocated from the previous
to date. Therefore, the total new lines required Inorder to meet the average class size of
22.0 is 109 or the equivalent of 18 teachers.
Should the Board approve this additional staff in order to meet the average class size,those
additional lines will be allocated priorto 2005 March 31.Supt.Gryseels emphasized that it
may be difficult to allocate all of these lines due to avaiiability of staff,spaces in specialty
areas,or the viability of creating new classes at this time.
Ifallof the staff is not allocated,the Administration would anticipate bringing a motionto the
Board to set up a reserve in order to carry over the staff for use inthe 2005-06 school year.
2005 March 22...12
12.REPORTS OF COMMITTEES-cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.ADDITIONAL TEACHER ALLOCATION TO SECONDARY SCHOOLS -SEMESTER 2
RECOMMENDATION:
That 18 FTE teachers be approved for allocation in Semester 2 Inthe Secondary Panel.
The Administration responded to questions posed by Trustees.The recommendation v/as
moved by L.Stevenson and carried.
6.MONTHLY FINANCIAL REPORTING
Supt.Greene advised that currently 676 Grade 12 students returning for a fifth year are
projected over the earlier enrolment projections.He advised that this increase,whileresulting
in additional grants,is offset somewhat by the impact of declining enrolment grants.He
advised that It is unlil<ely that staffing increases for Educational Assistants and teachers will be
covered by any additional grants.
The 2005 January 31 month-end financial reports as well as a summary of revenues,
expenditures by expenditure type,and expenditures by area and type were provided.
J. Roth,Manager,Financial Services,advised that in 2004 September,an interim budget of
60% of the approved budget was allocated to schools and administrative departments for
supplies and services,furniture and equipment and staff development.These budgets have
now been adjusted to include the 40%hold back which is reflected In the Revised Budget
column on the reports provided.
7.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING 2005 February 08
1:15 p.m.-3:10 p.m.
Members
S.Doxtator,Trustee (Chair) M. Elijah, OKT
J.Bennett,Trustee G.McGahey,Chippewas of the Thames
L.Stevenson,Trustee (-2:45)T.Smith,Chippewas of the Thames
C.Cornelius,O.K.T.(+1:20)
Administration and Others
J.Antone,First Nations
Counsellor B. Miskiman, Principal,Thames S.S.
P.Cornelius,First Nations C. Murphy,Exec.Supt.Program Services
Counsellor T.Sillaby-Ramsey,First Nations Counsellor
E.Good,Learning Coordinator P.Tufts,Principal,H.B.Beal S.S.
G.Weise,Vice-Principal,Saunders S.S.(-1:45)
C.Graves,Learning Supervisor
V;Hopkins,First Nations
Counsellor
M.Hubert,Corporate Sen/ices
Guests:Dr.C.Crooks,J.Rawana
The meeting convened at 1:15 p.m. in the Library at Saunders Secondary School,London.
2005 March 22...13
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
1.PRAYER
The opening prayer was offered In Onelda by Saunders student MIna Antone and
translated Into English by Leona Antone.
2.APPROVAL OF AGENDA
Item6, "Report of the Meeting of 2005 January 11"was moved to follow the 4"^R Video
Presentation.A request to add "Native Advisory Link on TVDSB Website"was deferred
to the next agenda.The agenda was re-numbered and approved on a motion by L.
Stevenson.
•3.CONFLICTS OF INTEREST
No confilcts of interest were declared.
4.CONFIRMATION OF VOTING MEMBERS
-Trustees S.Doxtator,J.Bennett,L.Stevenson
- O.K.T.Representatives C.Cornelius,M. Elijah
-Chippewas of the Thames T.Smith,G.McGaliey
-Munsee-Delaware Nation
5.WELCOME AND INTRODUCTIONS
VIce-Prlnclpal G.Welse welcomed everyone to Saunders S.S.and providedan update of
school activities. He stated that the search fora First Nations Language teacher isongoing
and students who had expressed Interest InFirst Nations Language classes had been re
scheduled in other courses for the second semester.
Counsellor J. Antone introduced Mary Antone,MIna Antone, Leona Antone, Lynessa
Corneliusand Courtney Hendrick,a groupofFirstNations students whojoinedthe meeting
to comment regarding their experiences as students.The students listed their personal
reasons forstaying in schoolsuch as betteropportunitiesforindependence, securityand
financial stability,a sense ofprideand achievement,setting strong examples foryounger
siblings, and breaking away from stereotypes.Supportive relationships withcounsellors
and teachers,extra currlcular activities,participation in sports,and cultural activities such
as the annual PowWow were cited as motivators. The students proposed forming a
competitive Lacrosse league, open to all whowish to join,as a means ofsharing a part of
their unique culture with their peers.Itwas suggested they draft this request Ina letterto
Chair Doxtator for discussion at a future Native Advisory Committee meeting.
Chair Doxtator and J.Antone,First Nations Counsellor,thanked the students for their
thoughtful Input.
6.4*^R VIDEO PROJECT -Beal/Saunders/Thames
Dr.Claire Crooks and Jennine Rawana, members of the 4''*R Project Team, were
introduced. Dr. Crooks provided background information regarding the 4"^R, a
comprehensive program which, in collaboration with parents,schools and communities,
that promotes positive youth relationships.The program was developed by a team of
psychologists,researchers,teachers and administrators from the Centre for Addiction and
Mental Health (CAMH),Centre for Prevention Science,Centre for Research on Violence
Against Women and Children, University of Western Ontario and the Thames Valley
District School Board.
2005 March 22...14
12,REPORTS OF COMMITTEES-cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
6.4"^R VIDEO PROJECT -Beal/Saundersn*hames -cont'd
Delivered in Grade 9, the program is a comprehensive approach to issues of peer dating,
violence prevention,healthy growth and sexuality,and substance abuse.Based on the
philosophy that strong relationship skills help to promote healthy choices,the curriculum
teaches communication,negotiation and refusal skills using real-life scenarios,facilitated
discussions and role-plays.
Ms.Rawana explained that a team of school administrators,teachers,First Nations
counsellors and community partners are working with a group of First Nations students
recruited from Beal S.S.,Thames S.S.and Saunders S.S.to adapt the role-plays and
create scenarios specific to their issues.The team and students are to meet at Althouse
College,University of Western Ontario,on 2005 March 23, 30 and 2005 April 6, 13. A
video ofthe adapted scenarios and role-plays isto be produced bythe students for use as
a resource in classrooms nationwide.
7.REPORT OF MEETING-2005 January 11
The report of the 2005 January 11 meeting was approved on a motion by L.Stevenson.
-Business Arising from the Minutes
Section 9,First Nations Student Survey -The first meeting of the ad hoc committee
established to analyze the issues identified in the 2003/2004 First Nations Student
•Survey,will be on 2005 March 08 prior to the Native Advisory Committee meeting to be
held at Beal S.S.E.Good,Learning Co-ordinator,is to provide an administrative
liaison.
-Section 11,First Nations Language Teacher -The issue of a teacher for Oneida and
Ojibwa languages was discussed.Several attempts have been made to locate a
teacher or a fluent Oneida and Ojibwa speaker who would be willingto teach.It was
determined that barriers to hiring a qualified teacher include the position's part-time
status and the lack of a written course of study.After a lengthy debate,the following
motion was moved by G.McGahey and supported:
That Board staff form a collaborative partnership with First Nations representatives to
develop curriculum support for First Nations Language teachers.
It was suggested that members of the committee and the communityjointly draft a letter
to the Minister of Education outlining the obstacles to hiring a First Nations Language
teacher and requesting Ministry support.
8.CULTURAL FUND UPDATE
Approving Expenditures
C.Graves,Learning Supervisor,provided an update of the 2004-2005 Cultural Fund
emphasizing that any portion of the grant not utilized prior to 2005 March 31 will be
withdrawn by the Ministry of Education.Counsellors anticipating Professional
Development expenditures were encouraged to submit receipts for conference
registration fees prior to the 2005 March 31 deadline.It was reported that a total of
$775.00,consisting of $300.00 allocated for Native Advisory Committee Professional
Development and $475.00 previously designated for special requests,had not been
accessed.Chair Doxtator advised tliat the NoKee Kwee Conference had,to date,
not submitted a letter documenting their request for funds to support the annual
Career Fair. As previously suggested,the school Counsellors submitted their
special requests for additional grants for consideration by the Committee.
2005 March 22...15
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
8. CULTURALFUND UPDATE, Approving Expenditures -cont'd
A request from Thames S.S.for money to purchase culture-specific resource material
fortheirre-configuredlibraryv^as noted and, after a brief discussion,the following motion
was moved by T.Smith and supported:
That $775.00 remaining in the Native Cultural Fund be allocated to Thames S.S.to
support the purchase of library resources.
9.ADDITIONAL ITEMS -none
10.ADJOURNMENT
The meeting adjourned at 3:10 p.m. on a motion byT. Smith.
RECOMMENDATIONS:
1. ,That Board staff form a collaborative partnership with First Nations representatives to
develop curriculum support for First Nations language teachers.
2.That $775.00 remaining in the Native Cultural Fund be allocated to Thames S.S.to
support the purchase of library resources.
S.DOXTATOR,
Chairperson
The recommendations were moved by S.Doxtator and carried.
It was suggested that Student Trustees K.Preston and S.Ross invite First Nations students
to attend a Student Advisory Council (SAC)meeting to discuss initiatives and First Nations
student representation on SAC.
C.Murphy,Executive Superintendent, Program,clarified thetypeofsupport the Boardstaff
could provide to form a collaborative partnership with First Nations representatives to
develop curriculum supportforFirst Nations languageteachers.It was notedthat currently
First Nations language teachers cannot effectively teach Oneida and Ojibwa languages
withoutcurriculumunits and lesson plans. However,Ifa qualified language instructorcould
be found,the Boardcould provide in-service to assist that person in developinga curriculum
framework and lesson plans starting with expectations and course profiles.
Trustee Doxtator noted that the development of a curriculum would encourage potential
teachers in Northern communitiestoapplyforlanguage teachingpositions.However,a part-
time position and a lack of a written course of study are barriers for securing qualified
language teachers.
It was agreed that Trustee Doxtator will meet with Trustee Anstead regarding moving this
First Nations language curriculum issue forward as an OPSBA provincial initiative.Supt.
Thorpe advised that several attempts have been made recently to locate a teacher or
speaker fluent in Oneida and Ojibwa languages and that a letter of permission fora licensed
instructor can be obtained once an individual is identified. He reported that given the
parameters that exist to date,attracting qualified teachers/instructors has proved to be an
impossible task.Trustee Doxtator advised that this issue is being addressed on a national
level with First Nation communities.
2005 March 22...16
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE
2005 March 01
7:05 p.m.-9:30 p.m.
MEMBERS ADMINISTRATION AND OTHERS
L.Stevenson,Chair
D.Anstead
J.Hunter (-8:43 p.m.]
G.Hart
P.Jaffe
S.Peters
K.Preston
T.Roberts
S.Ross
P.Sattler
J.Stewart
B. Bryce
B.Greene
P.Gryseels
C.Murphy
J.Thorpe
D.Blair
K.Dalton
Regrets:J.Bennett,D. Mugford, A.Cartier
Absent:S.Doxtator
J.Empringham K.Gain
S.Hughes
M.Sereda
B.Tucker
K.Wilkinson
K.Bushell
S.Christie
S.Killip
J.Roth
R.Salazer
W.Scott
1. APPROVAL OF AGENDA - Item 5(a)"Public Presentation"was deferred to the 2005
April05 meeting.The agenda,as amended,was approved on motion of P.Jaffe.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3..CHAIRPERSON'S ANNOUNCEMENTS -none
4.DIRECTOR'S ANNOUNCEMENTS
Director Bryce advised that on 2005 March 01,he attended a reception in Toronto hosted
by the Lieutenant Governor of Ontario to recognize and honour the outstanding efforts
of Canadian Red Cross Tsunami Relief Fund supporters.He advised that approximately
70 people were in attendance and that Canadian Red Cross officials commended
Thames Valley District School Board students,staff and the community for the significant
fund raising initiative.
At the reception,Mr. Bryce presented the Lieutenant Governor with a package of
Tsunami note cards created by Banting S.S.art students,an example of the many ways
in which students have contributed to Tsunami Relief effort.The TVDSB contribution to
the relief effort to date is $299 058 and continues to grow.
5.PUBLIC PRESENTATIONS
a. MAURICIO MORGADO -deferred to the 2005 April 05 meeting of the Information
Committee of the Whole.
b.LONDON CENTRAL SECONDARY SCHOOL COUNCIL
London Central S.S.School Council representatives expressed their concern over
the expectation that parents assume responsibility for dances and proms held off
school property,that they are not considered school functions if school
administrators or teaching staff does not attend to supervise the event.They cited
several benefits to the students*social development when given this opportunity.
The presenters responded to questions posed by Trustees.
2005 March 22...17
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
a.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
6.PHONOLOGICAL AWARENESS
C.Murphy,Executive Superintendent,Program Services,introduced the presentation on
Phonological Av/areness assessment,a Partnership for Excellence initiative within
Thames Valley.
R.Salazer,Learning Supervisor,and K.Gain-Moffat,Speech and Language Pathologist,
were introduced and recognized for their significant contributions as conference
facilitators and writers on both the provincial and internationallevel. They providedthe
following overhead presentation of the Phonological Awareness initiative, 2001 senior
{kindergarten screening results and implications for programming issues and future
directions.It was noted that S.Killip,Coordinator,Research and Assessment was
instrumental indeveloping the data for the screening tool component ofthe initiative.
PHONOLOGICAL AND PHONEMIC AWARENESS
It was clarified that phonemic awareness is the ability to notice,think about,and work
with the individual sounds in spokenwords.An exampleofbeginningreaders developing
phonemic awareness is combining or blending the separate sounds ofa wordtosaythe
word (/c/a/t/-cat).
Phonological awareness covers a range of understandings related to the sounds of
words and word parts,including identifying and manipulating larger parts of spoken
language such as words, syllables, and onsets and rhymes.Italso includes phonemic
awareness as well as other aspects of spoken language such as rhyming and
syllabication.
In 2000 May,the Ministry of Education released funding enhancements.The Special
Education Per Pupil Amount (SEPPA) supports early interventions Including,among
others, programs for students with speech and language disorders and the Learning
Opportunities Grant (LOG)improves early literacyfor Junior Kindergarten to Grade 3
students.
The rationale for including speech and language pathologists in the Partnership for
Excellence (PFE)was explained noting oral language provides the foundation for the
development ofliteracyand childrenwith speech/language impairments are at increased
riskfor difficulties with literacy development.Intervention fororal language difficulties
can positively influence literacy development.
The goals of PFE include special interventions and supports,above-complement
resources,opportunities to develop intervention strategies unique to the community,
increased communitypartnerships, stafftraininginliteracyand an evaluation component.
The roles and responsibilitiesofthe Speech-Language Pathologist inthe literacyinitiative
.include prevention,identification, intervention and professional development.
LANGUAGE BASIS OF READING AND DISABILITIES
The Scientific Studies of Reading findings (1999)indicated that problems in oral
language domains were approximately three to five times greater among poor readers
than among good readers.The study indicated that 73%of poor readers had problems
in some aspect of language processing in kindergarten.Oral language was more closely
related to reading comprehension while phonological awareness was more closely
related to decoding.The study concluded that kindergarten children with problems in
either phonological processing,oral language,or both,are at a significant risk of
experiencing difficulties In learning to read.
2005 March 22...18
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
6.PHONOLOGICAL AWARENESS-cont'd
LANGUAGE BASIS OF READING AND DISABILITIES -cont'd
The study recommended that in order to prevent or minimize the severity ofearly reading
difficulties,language interventions occur with emphasis being placed on phonological
processing and the oral language abilities of these students.
PHONOLOGICAL AWARENESS SCREENING
Phonological Awareness skills include the recognition and ability to produce rhymes,
word/syllables,sound blending,identification (beginning,middle, final)segmentation and
deletion.The phonological awareness screening tool,administered in September and
May,encompasses all these areas in order to assess Junior Kindergarten children's
literacy skills.
The Phonological Awareness screening began as a pilot project in the Spring of 2001
and continued to 2003 at selected PFE schools.By 2003-04,the screening was
expanded to include every school in Thames Valley. The 2003 Fall and 2004 Spring
data was collected,analyzed and compiled into a phonological awareness system and
provided a summary of all students tested.Data analysis indicated that students who
have acquired the basic reading precursor skills of phonological awareness tend to
perform better on the Developmental Reading Assessment.
The analysis indicated a Team Approach that included the Speech-Language Pathologist
'was the most effective in supporting growth in Phonological Awareness Skills.
Future directions to improve children's reading skills will include initiatives that focus on
word recognition and language comprehension as well as a "story retelling"component
that provides a linkto comprehension.
A question-and-answer period followed. It was noted that while this study focuses on
Junior Kindergarten,Primary Division teachers have started to use these strategies
toward increasing children's literacy skills.Concurrently,the phonological awareness
information is being passed to colleagues that work with preschoolers and parents In
response to a question,IVIs.Salazer advised that presently the waiting list for Speech
and Language services is 8 to 12 weeks with teachers reprioritizing when necessary.
Chairperson Stevenson expressed appreciation for the informative presentation.
7.THAMES VALLEY DISTRICT SCHOOL COUNCIL ANNUAL REPORT
The following 2003-04 School CouncilAnnual Report was presented by Brenda Hopkins,
TVDSC Chairperson,and Ruth Tisdale,Vice-Chairperson,and Karen Prunner.
' Ms.Hopkins advised that each yearschoolcouncils across the province are requiredto
submit an annual report to their communities and school boards.The question has
always been "Who reads these report?Why is it important to participate in filling them
out?What happens with the reports once received?Most importantly,what do they say
about us as a group?
Last year the Thames Valley District School Council (TVDSC)implemented a process
whereby the information from these reports would be collated and examined to identify
areas of strengths and needs for School Councils.This would enable the TVDSC to
effectively address the areas of support needed.The summary of the 2002-03 School
Council Annual Reports can be found on the Thames Valley website:
www.tvdsb.on.ca/schoolcouncils
2005 March 22...19
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.THAMES VALLEY DISTRICT SCHOOL COUNCIL ANNUAL REPORT -cont'd
During the 2003-04school year the Council workedhardto respond to a numberofthe
needs Identifiedinthe 2002-03 report. As well,recommendations were made to school
councils based on best practices.Some of the Initiatives worked on included:
Revising the School Council Annual Report;
Open House at the Education Centre;
DistrictSchool Council e-mail updates;
Training workshops for school council members;
Updated School Council Handbook inserts;
School Council pamphlet for parents;
Recommendation for succession planning:
Resource documents;
Increase In Policy/Procedure Input time;
Year-at-a-Glance resource:
Best Practices Website;
Improving communication pathways between all stakeholders.
Thispastschoolyear 106 school councils submittedanannual report.An increaseover
the 2002-03 school year when only 76 schools submitted these reports.It is anticipated
that as the awareness increases of the resources and recommendations that result from
the annualreport all 186 school councils within Thames Valley will submita report.
•TheThames Valley District School Council is committed to improving student learning
and assisting school councils across the Valleyin fulfilling their mandate.The Council
viewsthis process as an excellent opportunity to accomplishthisgoal.
The following School Council recommendations were presented to the Board for
consideration.
1.That the TVDSB continuetosupport and assist with the collection and compilation
of school council annual reports.
2.That the TVDSB survey superintendents to ascertain which schools do not have a
functioning School Council.
3. That the TVDSB request that every principal ensures that there is an e-mail contact
for each school council.
4. Thatthe TVDSB assist the Thames Valley District School Council in investigating
whya reportwas not filed bysome school councilsand whythe discrepancy in the
number of reports filedfrom each Community Education Centre.
5.That the TVDSB address issues of low attendance and/or insufficient school council
meetings.
6.That the TVDSB address the issue of teaching and non-teaching staff attendance
at school council meetings.
7.That the TVDSB investigate the discrepancy between the 68%of school councils
who reported they had provided input to board policy and procedure and the
apparent lack of Input in policy working committee minutes.
2005 March 22...20
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.THAMES VALLEY DISTRICT SCHOOL COUNCIL ANNUAL REPORT -cont'd
-Recommendations cont'd
8.Tiiat the TVDSB extend the membership of the Policy Worl<ing Committee to
include a Thames Valley District School Council representation..
9.That the TVDSB, in collaboration with the Thames Valley District School Council,
draft a financial policy and procedures for school councils.
10.That the TVDSB assist the Thames Valley District School Council in providing
inservice for financial policy and procedures for school councils.
11.That the TVDSB include funds to cover the general operating costs of school
councils in school budget allocations.
12.That the TVDSB address areas of concern in regards to principal continuity and/or
a transition process.
13.That the TVDSB continue to work collaboratively with the Thames Valley District
School Council to improve communication.
IVls.Hopkins extended thanks to Exec.Supt.Thorpe,C.Dennett and the Public Affairs
and Community Relations staff for their direction and assistance.
•It was suggested that the recommendation contained in the TVDSC 2003-04 Annual
Report be referred to the Chairs'Committee forfurther consideration.Chairperson Hart
extended congratulations to the School Councils for an excellent report and
recommendations that will be addressed by the Board over the upcoming months.
Trustee Stevenson extended appreciation to School Councils recognizing the
tremendous amount of time and effort provided in supporting student learning.
8.MONTHLY REPORT OF THE CHAIR
Chairperson Hart provided the monthly report of his activities
-Attended the Thames Valley Education Foundation needs assessment and survey
work;
-Attended an East Region Principal's retreat that provided an opportunity to network
and meet with area principals;
-Attended Grade 8 Information Nights;
Attended School Council meetings;
Attended the OSSTF's Bishop Townsend Award ceremony that recognized 28 staff
from across Thames Valley;
OPSBA Directors'meeting in Toronto re negotiations and Federation updates;
Attended the Ministry's "KeepingGood Schools Open"announcement presented by
local MPPs that resulted in $39M funding for Thames Valley.It was an opportunity
to spend part of the day with TVDSB staff and students and discuss issues.
2005 March 22...21
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
8.MONTHLY REPORT OF THE CHAIR -CONT'D
He reminded everyone ofthe P.O.session for Trustees and Superintendents on 2005
March 04 at the Delta Armouries beginning at 9:00 a.m. The agenda format was
.explained.
9.DEPARTMENTAL UPDATES
The following departmental updates were presented.
Human Resource Services
- The Disability Management Team Isworking with46 staff members intheir return
to work programs as a result of non-occupational and occupational illnesses and
injuries;
- During the month of February.District School Council activities included the
following:
- DSCcommunications with school councilsre "Building Stronger School Councils"
Workshop,Secondary School Council Meeting,Thames Valley Parent Learning
Conference Representation;
Input on Special Education Plan. Parent Voice In Education Project (PVEP),
Regional Consultation session on 2005 February 17,Trustees'Annual Report
Presentation on 2005 March 01;
Ongoing activities include:Planning Spring Workshop.School Council Bylaws,
School Council Flyer,nominations for TVDSB Award of Distinction;
-Upcoming DSC Meeting Dates include:2005 March 10,23 and 2005 April 21;
- There are currently 254 (30 retirees)elementary long term occasional (LTD)
teachers.Presently there are 1,163 teachers {442 retirees) on the short term list;
Secondary semester staffing underwayas a resultofextra lines being awarded to
schools;
-Thereare 806 secondary occasional teachers listedof which 34%(274)are retirees.
Presently,there are 110 LTO assignments of which 8 are being filled byretiree;
Supt. Thorpe,in his capacityas Boardliaisonto the Thames Valley District School
Council addressed the roles and responsibilities ofPrincipalsand Superintendents
as it relates to establishing and sustaining School Councils.Clarification on
regulationsand the Ministry content ofSchool Council as an advisoryroletoassist
Principals in schools as mandated of the initial school council and once established
where to be self sustained thereafter.The principalroleis todo everything possible
to ensure that School Councils are established.
Operations Services
Duringlast month Communityof Schools meeting discussions occurred with respect
to "Co-Operative Learning."The next two months focus will be on DuFour's book,
"Whatever It Takes:How Professional Learning Communities Respond When Kids
Dont Learn"in preparation for Rebecca and Richard DuFour 2005 May 03, 04
presentation.
2005 March 22...22
12.REPORTS OF COMMITTEES-cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9. DEPARTMENTAL UPDATES,Operations Services -cont'd
As a result of the 2005 February 22 Board approval of staffing requests,information
from schools is being gathered over the next few weeks with the initial allocations to
schools to occur as follows:
-Elementary Staffing:
Elementary Principals will be submitting enrolment projections by2005 February 28.
The school-by-school enrolment projections will be collated and used bythe District
Staffing Committee to complete the preliminary allocation of staff on 2005 March 22;
•Secondary Staffing;
Inaddition to the allocations given the end of 2005 January to reduce average class
sizes for Semester 2,requests for additional staff to further reduce class sizes for
Semester 2are nowbeing considered.Initial allocationsforthe 2005-06 school year
will occur on 2005 April 15.Supt.Gryseels advised that a report will be made next
week regarding the possibilityofadding more than the approved 27 staff to meet the
average class size.
- An Administrative response is being prepared to the South Caradoc Elementary
Area Accommodation Study Committee report.When Ministry details with respect
to "Keep Good Schools Open"has been received,a report is to be forwarded to the
Board.
The following Safe Schools initiatives were presented;
-Committee to Review the Environment of Safety in our Schools:
Approximately 28,000 students from all secondary schools completed the "Safe
Schools Survey"during the first two weeks of Semester 2.Research and
Assessment are nowinthe process of scanning results to compile both system-
wide and individual school information.The Committee to Review the
Environment of Safety in our Schools has met to discuss the process that will
take place at each school to develop their "Action Planning Team"which will
develop strategies based on their sctiool's results.The goal is for each school
community to develop strategies to create a culture that encourages youth to
report information regarding harassment.
-Violence Prevention Committee:
The Secondary Violence Prevention Committee met/confirmed presentation
dates for dramatic presentations for Semester 2."Broken Wings"has been
requested at five secondary high schools and is a play about dating violence,
alcohol and drug abuse,and witnessing violence at home."Oracle"will have 7
presentations for secondary students and focuses on the issues of tolerance and
internet safety."Forum Theatre",an interactive theatre,will have 8 presentations.
Students will have the opportunity to practice effective conflict resolution skills in
real life situations.
The Sandcastle Kingdom:
Wilfrid Jury P.S.students will be the elementary drama troupe touring
"Sandcastle Kingdom",a play focusing on bullying and the role of the bystander.
Grades 7-8 students will be working with a local theatre director to prepare for
their presentations at locations around TVDSB during 2005 April and May.
2005 March 22...23
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9. DEPARTMENTAL UPDATES,Operations Services -cont'd
Women's Shelters:
Women's CommunityHouse ofLondon,ViolenceAgainstWomen Services of Elgin
County,Women's Emergency Centre Woodstock, and theStrathroy Women's Rural
Resource Centre have renewed their partnership with the TVDSB.Funding has
been received from the Ministry of Education under the School Based Services
Project.A meeting was held with representatives from each of the four local
organizations to discuss howto utilize their services within the Board's existingSafe
Schools Programs.
Research and Assessment continues to support the following initiatives:
- Junior DRA schooland system resultsare being distributed.Secondary school
survey developed for the Safe Schools Committee to Review the Environment
and Safety InOur Schools are being processed and analysed;
Work has begun on the 2005-06 EQAO Action Plan;
-Preparation is underway forcollection ofthe spring Canadian Achievement Test
for Partnerships schools;
Assessment data sets consolidated to prepare for production of school and
system trend data;
- Continued work on tracking and evaluation plans for student Pathways for
Success and the LearningOpportunities Grant -Student Literacy.
Meetings have been held with school administrators for the 155 elementary
schools.These discussions have been provided Inorder to assist Principals with
coping with a strike.It is anticipated that the teachers'strike will take the form of
a work to rule.
Program Services
- Supt. Murphyintroduced and welcomed John Verbakel, Learning Supervisor. The
following Applied Studies and The Arts updates were provided:
Mission Possible
The Applied Studies and Student Pathways for Success portfolios have been
presentingan inservicecalled Mission Possible toadministrators,teachers,parents
and the public centres around the 50% of students whogo directlyfrom school tothe
workplace.
The presentation is a thoughtful attempt to get people to empathize with the silent
.majority of the populations of many of our schools.Mission Possible will hopefully
elevate the option of choosing School to Work Transition programs to the same level that
is currently enjoyed by choosing University and College destination programs.The first
part of the presentation looks at ways that young people are socialized to regard certain
careers as being less valuable than others,The second part of the program takes a
critical look at some of the practices that reinforce and extend those socializing
messages and whywe must change and re-culture our schools and what we say, do,
and expect as educators and parents to be more inclusive.Our Vision seeks to establish
traditions which honour,show respect for,value,and celebrate every student regardless
of his/her post secondary aspirations.
2005 March 22...24
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9.DEPARTMENTAL UPDATES,Program Services -cont'd
Community Programs presented included:
-Helmet on Kids Partnersiiip
Plans are underway for ttie 4'^yearof tlie Helmet On Kids campaign.The Ontario
Trial Lawyers'Association and the London Brain Injury Association are the leaders
in this partnership that last year saw 812 helmets donated to students in need within
the City of London.
Risk Watch implementation continues to grow.In 2004 September funding was
received from local Tim Hortons owners donating approximately $15 000 worth of
curriculum to the London &Middlesex Risk Watch Coalition (shared withTVDSB and
LDCSB). Tim Hortons suppliers will receive feedback with the hope that this
partnership will continue next year.
Plans are underway for RCMP Racing Against Drugs program for grade 5 students
taking place in Elgin County from 2005 April 25 to 29,focusing on substance use
and abuse;
Addiction Services of Thames Valley are currently conducting presentations to
Interested grade 5 classes throughout Thames Valley related to the prevention of
gambling and related problems.
-Children's Safety Village this year continues to focus on Grade 1 in the Fall,Grade
2 inthe Winter and Grade 4 inthe Spring. Kindergarten students are also invitedto
the Village in December and in April;
Secondary Health and Physical Education
The Association for Secondary Health and Physical Education will be focusing on
buildingboth activitiesinliteracyand instructional strategies intoHealth and Physical
Education curriculum.Inservice in these areas Is to begin In 2005 March;
The Arts
-.The 2003 pilotof the London Life Making Art Creating Community Program
(MACC)offered a unique out-of-the-classroom learning experience to high
needs schools inour community.The program inspired creativity,fostered self
esteem and empowered at risk students.Six classes (approximately 150
students)will attend the MACC Program (during each of the three years of the
sponsorship,2005,2006,and 2007).During the three years approximately 450
soclo-economlcally challenged students from 18 different schools will take part
Inthe program.Schools selected (both Inside London and from rural locations)
will be from both the Thames Valley School Board and the London District
Catholic School Board.Funding for the MACC Program will pay for the
artist/educator,workshop materials,and the cost of transporting students to
Museum London.There will be no charge to the students or schools involved.
Museum London will run the MACC Program in February OF 2005,2006 and
2007.Each year a total of 18 workshops will be held with each class returning
to participate in three workshops over the course of three weeks.The focus of
the workshops will be on the theme of"community"and teaching students about
the positive "values"and "virtues"that help to build a strong,supportive
community.
2005 March 22...25
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9. DEPARTMENTAL UPDATES,Program Services -cont'd
The 2005 February program taught by artist/educator Mary Intven-Wallace
incorporated Museum London's Inuit Art Coliection.Students engaged in three
hands-on art projects (printmaking,soap stone carving,and a collectiveprojectthat
will result in a "community artwork").Positive recognition and celebration of the
students'efforts is key to the program, consequently students are encouraged to
display their "community artwork"either at their school, or through donating it to
another community organization such as a senior's home.
-Guidance
Program Services Is writing a new Leadership and Peer Support course curriculum
(IDC4U)using business,guidance and sociology courses content to develop
advanced research and leadership skills in students. The students complete
leadershipor peer tutoring projects ofupto20 hoursintheirschools as partofthe
course.This project is funded by Student Pathways for Success.
Thisspringplans are underwayfortwodays of training onapprenticeship programs
for all Grade10CareerStudiesteachers made possiblebytheSchool College Work
funding a Thames Valleypartnership with Fanshawe College;
-Two new Guidance and Career Studies courses were released In the fall of 2005.
Five Thames Valley representatives attended sessions to become facilitators for
training secondary schoolteachers thisspring. Courses are designed to develop
literacyand numeracy skills needed forthe workplaceand are to be packaged with
Cooperative Education credits.
Technological Education update included:
- The operative word intechnological studies Is partnerships.Staff have met several
times with Elgin,Middlesex,OxfordTraining Board dealing withitems like SLOME
and working with the Oxford Technical Training Centre at College Avenue S.S..
Partnering has occurred with St.Thomas Homebuilders and London Homebuilders
Associations to take technical students on bus trips through construction sites as
well as connecting with the 31 secondary schools to Initiate the Think/Literacy
document and how It can be used in our subject specific areas.
- YouthEmploymentSkillsProgram (YES)has another 25 students starting Semester
2attending Beal S.S.In the morningand Fanshawe CollegeInthe afternoon.TVDSB
Is In its seventh year of offering this program. The students are working towards
receiving their Level 1 apprenticeship In the General Machinist trade and will also be
at the Ford Motor Company, St.Thomas at the end of 2005 February to receive
Health and Safety Training.
TVDSB in partnership with Lucas S.S., and Reld's Heritage Groups are offering a
specialized Construction In Action program for secondary school students in the
London area.Commencing 2006 February TVDSB students will be on a home
building construction site providing them withan excellent opportunityto explore all
positions available inthe construction industry.
Co-operative Education
Information Technology Support Associate Program (ITSA)
Software Human Resource Council has developed a program that provides
secondary school graduates with the IT and workplace essential skills needed to
make the transition to entry level IT positions.
2005 March 22...26
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9.DEPARTMENTAL UPDATES.Program Services -cont'd
Co-operative Education,cont'd
Students enrol In grade 11 and continue in grade 12,following a Secondary School-
Work Transition that uses a unique simulation model to combine technical
knowledge with workplace essential skills within a business context.At the end of
this three-year program,the graduates will have attained a secondary school
diploma, and had the opportunityto prepare for, and receive industry certification in
A+,and Network +and be fully qualified for the occupations of Help Desk,User
Technical Support and Network Support at the entry level.Currently,five secondary
school (pilot)projects are bringing this exciting program to the students of Thames
Valley.
Provincial Launch of the Personalized Placement Learning Plan Components is a
TVDSB and Ministry of Education three-year partnership to develop curriculum
resources to support the delivery of quality cooperative education programs.As part
of the continued work with the Ministry and Curriculum Services Canada a provincial
launch of the curriculum support materials has been planned.Mr.Verbakel advised
that live web conference have taken place this week and are used as a tool byco-op
learning teachers this is a template at the curriculum services website.
The web conferences are directly related to the Ministryof Education's face-to-face
Cooperative Education teacher training sessions that took place last year.As a result
of that training and the teachers'requests for further support.Curriculum Services
Canada (CSC)has been assisting with the implementation of Cooperative Education
policyby overseeing the development and distribution of quality sample Personalized
Placement Learning Plan (PPLP)Components and related Rich Tasks.A
Cooperative Education educators Team,including Mary Ellen Frauts,Learning
Coordinator,mentored the writing process to maintain a high standard in the final
product.Teachers AInsley Marshall (Ross S.S.)and Loralie Carver (Clarke Road
S.S.)were the writers for this provincial project. This activityis part of a sustained
professional development Initiative supported by the Secondary School Policyand
Programs Branch of the Ministry.
To launch the results of the teachers'efforts in a unique way,CSC will be hosting
Liveweb conferences,where participants will audio conference by telephone and
use their computer like a television screen simultaneously.The session will be
interactive and enhanced by the use of web cams so every participant sees the
presenters.
Business Services
B.Greene,Executive Superintendent,presented a report related to the Education
Centre Maintenance and Facility Renewal Plan.
Formerly,Sir Adam Beck S.S.the building reopened over 20 years ago in 1984 as
the Education Centre and is used extensively during the day,many evenings and
weekends.Presently,no process Is in place to determine and approve minor
upgrades or major facility renewal Items. The building has now reached a point
where there are a number of serious and significant upgrades required.In the 2003
Fall, Facility Services Project Coordinators undertook the comprehensive Facility
Auditof the Education Centre to determine the major building component conditions
to assist in formulating a Maintenance and Facility Renewal Plan.The audit
template used issimilarto the audit completed on allofour schools.The preliminary
2005-06 budget will include a budget line for on-going facility renewal and
enhancements.
2005 March 22...27
r~
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9.DEPARTMENTAL UPDATES,Business Services -cont'd
in addition, the Administration proposes a one-time transfer of approximately $285 000
from reserve funds from the proceeds of the saie of the former Middlesex and Oxford
education centres in order to replace original carpeted areas that were not updated at the
time of amalgamation.The following projects have been identified as a result of the audit
that represent facility renewal items:
Elevator upgrade;
Replace tube bundle in heat pump converter;
Board Room HVAC modifications;
- Air Condition Server Room;
Humidifier replacement;
Install hold open device for fire doors;
Carpet replacement;
Replace security system;
Replace skylights;
Replace thermal glazing units;
Masonry re-pointing;
Cafeteria roof.
Itwas noted that some projects were completed in2004-05 because ofurgent needs to
maintain the functionality of the building.At the same time, a process to establish
,^.building enhancements identified the relocation ofsecurity doors by female washroom,
second floor.
Capital Projects and School Renewal programs were presented;
- A list of Energy Management Program project that have been completed were
presented.These energy savings realized a savings of approximately $1.25M in
2003-04 and are used to pay for the measures through an anticipated payback
period of twelve years.
Financial Services isactively Involved inthe planningand development ofthe 2005-
06 budget;
-The 2005-06 Elementary,Secondary and Continuing Education enrolment
projections were filed withthe Ministry of Education on 2005 January 10;
in 2004 September,an interim budget of 60%was allocated to schools and
administrative departments for supplies/services,furniture/equipment and staff
development and have been adjusted to include the 40%hold back;
The annual Charities Information return for the Board has been completed and filed
with Canada Revenue Agency;
Board and Thames Valley Education Foundation T4A's have been issued to
scholarship and award recipients;
The field work for the 2004 December 31 year end audit for the Thames Valley
Education Foundation is complete;
Support Services update included:Transportation Services and Purchasing
Services.
2005 March 22...28
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9.DEPARTMENTAL UPDATES -cont'd
Director's Services
During the month of 2005 February,the Director visited Edward Street,Duffieid and
Tecumseh P.S.touring the schools and talking with students,staff and parent
representatives;
The following meetings and events were attended by the Director:Supervisory Officer'
Planning Day, MPP Meeting,Ontario Library Association Awards Ceremony,Thames
Valley Education Foundation Meeting,Community Education Centre South
Administrators' Meeting, Regional Education Council Meeting,Garrison Community
Council,United Way Campaign Meeting,Thames Valley Education Foundation
Fundraising Network Meeting, "Variety Is",St.Thomas Rotary Club, Principals'/
Managers'Meetings and the OSSTF Bishop Townshend Awards Ceremony.
The Director met with John Listen,Executive Director of the Children's AidSociety,
to discuss the Society's initiative entitled "Put down the Baby...Pick up the Phone",
seeking student input on how best to promote this endeavour which is aimed at
protecting babies from being shaken by frustrated parents.The Director isto discuss
this request with Student Trustees Ross and Preston.Mr.Listen will be meeting with
Student Council Presidents at the Education Centre on 2005 March 03 to discuss this
issue.
Staff Development initiative updates included:New Teacher Mentor Demonstration
Funding Project,NewTeacher Winter Conference,Leadership:Building Professional
Learning Communities,2004-05 Administrative Mentoring Program,Job-Specific
Skills, Powerful Designs for Professional Learning,Staff Development Standards,
Professional Reading Program,Online P.D.,2005 Leadership Conference,Staff
Development Outreach Session,Schools Vision In-service,Our Vision Advisory
Committee,Refinements,Internalizatlon and Research.
Public Affairs and Community Relations updates included:announcement of new
PACR staff members MarkWolfe and Jason Rake, 2005 June LINKS publication,
Kindergarten booklet:"Here We Go Off To School",Reconnect To Your Future
program,Education Week "Inspiring Excellence"and New PL New Day visits.
The Administration responded to questions posed by Trustees.
10.ADJOURNMENT -The meeting adjourned at 9:30 p.m.on motion of T.Roberts.
L.STEVENSON.
Chairperson
In response to a discussion held related to the Board's present operational practice
regarding school proms and dances being held off site,the following motion was moved
by L.Stevenson and carried:
That the Director conduct an administrative review on the issue of off-site school
dances and proms.
Chair Hart advised that the Thames Valley District School Council Annual Report
recommendations presented tothe Board for consideration and referred to Chairs'Committee
were discussed its meeting on 2005 March 08. A response will be included in the Chair's
Committee report presented to the Board at the 2005 March 22 meeting.
A
2005 March 22...29
12.REPORTS OF COMMITTEES-cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE BUDGET ADVISORY COMMITTEE 2005 March 02
8:45 a.m.-10:25 a.m.
MEMBERS ADMINISTRATION AND OTHERS
D.Anstead (Chair)B.Greene S. Christie
G.Hart J.Roth C.Dennett
P.Jaffe J.Pratt J.Berkin
J.Stewart,Alternate (9:13)P.Hearse
Regrets:T.Roberts
Executive Superintendent B.Greene called the meeting to order pending the election of the
committee chair.
1.APPROVALOF AGENDA- The agenda was approved on motion of P.Jaffe.
2.CONFLICTS OF INTEREST-none declared
3.ELECTION OF COMMITTEE CHAIR
Executive Supt.8.Greene presided over the election of the Committee Chair.Trustee
Anstead was acclaimed to the position and assumed the chair.
4.REVIEW BUDGET ADVISORY COMMITTEE MANDATE -2002 OCTOBER 22
The 2002 mandate was reviewed. Itwas agreed that no amendments were required.
5.2005-06 PRELIMINARY BUDGET ASSUMPTIONS AND PROCESS
Supt.Greene reviewed the preliminarybudget Assumptions and process.He advised that
they guide the development process whichinvolve presentations byadministration,allow for
public Inputand provide opportunities for trustee discussion and debate leading to Board
approval and submission to the Ministry of Education. He noted that the Assumptions are
consistent with previous years with the addition of the statement under the "General"section:
"Preparation of the budget takes into account long-term trends and their impact on the
budget."He advised that as declining enrolment continues and grants decrease,it is
necessary forthe Board to look at reducing fixed costs.Supervisory officers will begin the
process of identifying issues in the budget for consideration.
It was agreed that public input on the 2005-06 Budget will be received separate from the
Watson report recognizing the need to prepare the budget and time to address long-term
planning. It will be necessary to distinguish between the operating budget and ongoing
capital needs.Supt.Greene will amend the Process wording in this regard.The draft
Assumptions and Budget timetable were attached to the report.
The following motion was moved by P.Jaffe and carried:
That the 2005-06 Preliminary Budget Assumptions and Process be approved.
6.2005-06 PRELIMINARY BUDGET -DEVELOPMENT TIMETABLE
The draft budget development timetable was discussed and approved.The four community
information meetings were scheduled for May 17 in Woodstock and Strathroy, and May 19
inSt.Thomas and London. A special publicinput meeting was tentatively scheduled for June
21.
2005 March 22...30
12.REPORTS OF COMMITTEES-cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
7.COMMUNICATIONS PLAN
A draft communications plan and timetable was distributed.It was suggested that a set of
questions and responses be prepared to assist the public in understanding the draft budget,
as well using the Board's website to apprise the public of budget deliberations.Discussion
of the plan will continue at the next meeting.
Manager J. Roth distributed communications from the Kawartha Pine Ridge DSB and the
Pee!DSB dealing with the impact of enrolment decline.She advised that Financial Services
is monitoring other board web sites for 2005-06 budget information as it relates to the budget
development process.
8.FUTURE MEETING DATES
Committee meeting dates were scheduled for April 6, May 4,June 1 and June 15 at 9:00
a.m.in the Middlesex Room.
Chair Anstead excused herself from the meeting and asked Trustee Jaffe to assume the
chair.
9.OTHER BUSINESS
a.Transportation
The issue of increased transportation costs was discussed in tight of the new
transportation funding model.It was agreed thatTrustees Anstead,Stewart and Hart will
meet with Finance staff on Tuesday,March 8, in the Middlesex Room to discuss the
issue of special education transportation which was referred by the Board to the Budget
Advisory Committee for consideration.Adraft response to the query will be prepared for
discussion at the next meeting.
b.Audit Committee
Trustee Stewart questioned the status of establishing an Audit Committee and the role
of the Committee.Supt.Greene advised that this Isnot within the purview of the Budget
Advisory Committee mandate.The Chairs'Committee will review the Issue once the
budget is finalized and report to the Board.
10.,ADJOURNMENT -The meeting adjourned at 10:25 a.m.on motion of J.Stewart.
RECOMMENDATION:
That the 2005-06 Preliminary Budget Assumptions and Process as be approved.
D.ANSTEAD.
Chairperson
Following discussion,it was agreed to amend the last sentence of the Budget Assumptions
under "Process"to read:
•"Public Input will be sought and,wherever possible,steps will be taken to ensure that
meeting conflicts do not occur with presentations concerning the C.N.Watson
Accommodation Report."
The recommendation,as amended,was moved by D.Anstead and carried.
2005 March 22...31
12.REPORTS OF COMMITTEES-cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
2005-06 PRELIMINARY BUDGET ASSUMPTIONS AND PROCESS
The 2005-06 budget process begins with the preliminary budget assumptions,involves
presentations by administration,allows for publicinput, and provides for Trustee discussion and
debate leading to Board approval and submission to the Ministry of Education bythe end of June
2005.
2005-06 Preliminary Budget Assumptions
General
/Thames Valley District School Board will continue to prioritize the needs of our students
consistent withA Caring, Learning Community.
/ The balanced budget for 2005-06 will be compliant with the four Ministry of Education
enveloping provisions;
Funds may not be moved fromthe classroom to non-classroom category.
»•Thespecial education allocation establishes the minimum that each board must spend
on special education.
>•The allocations for new pupil places and for school renewal establish the minimum that
each board must spend on these components.
"The grant for school board administration and governance establishes the maximum that
each board may spend on these functions.
/ Preparationofthe budgettakes intoaccount long-term trendsand theirimpactonthebudget.
/ The 2005-06 budget will include a longterm financial plan to deal with declining enrolment
and the significant revenue losses.
Revenues
/ The budget will be developed using the enrolment projections for 2005-06.
/Provincial funding will be based on the 2005-06 general legislative grants.
Expenditures
/ Salaries will be based on current contractual agreements and the Board's compensation
philosophy informed by provincial funding announcements and guidelines.
/Benefits will be based on projected costs and contractual agreements.
/ Utilities will be based on projected rates.
/Transportation will be based on existing contracts and services.
/Expenditure categories requiring adjustments due to current fiscal pressures will be
reviewed.
Process
Upon receipt of the 2005-06 grant regulations, an analysis and the impact on Thames Valley
District School Board will be prepared for presentation to the Board and public.
Recommendations will then be prepared for consideration by the Board. Public input will be
sought and,wherever possible,steps will be taken to ensure that meeting conflicts do not occur
with presentations concerning the C.N.Watson Accommodation Report.
It was suggested that the Board take a proactive approach with the Ministry regarding the New
Transportation Funding Model and the school busing shortfall as it relates to Thames Valley's
unique transportation requirements.
2005 March 22..._32
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE COMMITTEE OF THE WHOLE -IN CAMERA 2005 March 08
MEMBERS PRESENT
P.Sattler (Chair)
D.Anstead
A.Cartier (5:20)
G.Hart
J.Hunter
P,Jaffe
L.Stevenson
J.Stewart
ADMINISTRATION AND OTHERS
B. Bryce K. Dalton W.Tucker
B.Greene J.Emprlngham K.Wilkinson
P.Gryseels K.Havelka S.Christie
C. Murphy S.Hughes C.Dennett
J.Thorpe L.Hutchinson
D.Blair M.Sereda
Regrets:J.Bennett,D. Mugford, S.Peters,T.Roberts
Absent:S.Doxtator
The Committee met in camera from 5:05 p.m. to 5:47 p.m.
1.APPROVAL OF AGENDA
The agenda was approved on motion of J.Stewart.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential property and negotiation matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved by L.Stevenson at 5:47 p.m.and carried.
RECOMMENDATIONS:None
P.SATTLER.
Chairperson
11.ADJOURNMENT -The meeting adjourned at 8:35 p.m. on motion of S.Doxtator.
RECOMMENDATIONS FROMTHE2005 MARCH 08 COMMITTEE OFTHEWHOLE MEETING
That Board staff form a collaborative partnership with First Nations representatives to
develop curriculum support for First Nations language teachers.
That $775.00 remaining In the Cultural Fund be allocated to Thames S.S.to support the
purchase of library resources.
That the Director conduct an administrative review on the issue of off-site school dances and
proms.
Thatthe 2005-06 Preliminary Budget Assumptions and Process,as amended,be approved.
The recommendations were adopted on motion of L.Stevenson and D.Anstead.
2005 March 22...33
12.REPORTS OF COMMITTEES -cont'd
d.TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE MOTION
Trustee Hunter presented a recommendation to amend the mandate of the Trustee Professional
Development Committee.She noted the current mandate Isto promote external professional
development (PD)opportunities for all trustees,facilitateand promote internal PDfor trustees and
make decisions regarding the use of PD money not used after April 01 of each calendar year.
The Committee meets as required.
The following motionto amend the mandate was moved byJ. Hunter,seconded byD.Anstead:
That the Trustee Professional Development Committee be structured into two sub
committees as follows:
1.•External Trustee PD &Finances Sub-Committee:
Promotes external professional development opportunities for all trustees and makes
decisions regarding the use of PD money not used after April 01 of each calendar year;
2.The Internal Trustee PD Sub-Committee:
Promotes and plans internal PD for trustees.The Committee meets as required.
After discussion and byfriendly amendment,the clause "until November 30,2005"was added:
That the Trustee Professional Development Committee be structured into two sub
committees until November 30.2005.as follows:...
The motion carried.
A second motion was moved byJ. Hunter,seconded by J. Bennett:
That Trustees Bennett,Hunter,Roberts and Anstead be appointed to the Internal Trustee
PD Sub-Committee until 2005 November 30.
The following amendment moved by L.Stevenson and seconded by P.Sattler was defeated:
That a Student Trustee be added to the Internal Trustee P.D.Sub Committee.
The original motion carried.
A discussion was held regarding tentative dates of 2005 April 22, 29 or May 13 for the next
Trustee Retreat.Trustees were asked to contact Trustee Hunter before Wednesday,2005
March 30, to advise her of their preferred date.
13.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
14.ADDITIONAL BUSINESS
A discussion was held at the 2005 March 08 meeting of the Committee of the Whole regarding
moving First Nations language curriculum issues forward as an Ontario Public School Boards'
Association (OPSBA)provincial initiative.The following motion was moved byS. Doxtator,seconded
by L.Stevenson and carried:
That the Thames Valley District School Board ask the Ontario Public School Boards'Association
to assist in addressing the shortage of qualified teachers of Native Language by encouraging the
Ontario College of Teachers to explore ways of training,courses and curriculum resources to
increase the pool of Native Language teachers available for the boards to hire.
2005 March 22...34
15.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -Update
Trustee Anstead reminded trustees of the upcoming 2005 OPSBA Annual General Meeting and
Program to be held from 2005 June 9 -12 at the Best Western Lamplighter Inn and Conference
Centre inLondon.She advised that this year's theme is "To Celebrate Diversity"and as London
is the host site,a sub committee from Thames Valleywillbe established to plan the organization
of programs and events.Trustees interested in assisting were asked to meet with Trustee
Anstead following the Board meeting.
b.STUDENT TRUSTEES'UPDATE
Student Trustee K.Preston distributed copies ofthe Student AdvisoryCouncil minutes from the
meeting held on 2005 March 03.The following topics were highlighted:
Discussed the application process and topics forthe Student Trustee Election Day on 2005
April 28.
John Liston, Executive Directorofthe Children's Aid Society,gave a presentation regarding
Baby Shaking Syndrome.The Student Advisory Council members will contact Mr. Liston's
assistant regarding the poster campaign being conducted throughout the community.
Discussions were held regarding off-school-site proms/dances and graduation events.
Student Trustee Preston will be attending the English Public Board Council -OSTA-ACEO
Conference scheduled for 2005 April 1 and 2 in Toronto.This conference will focus on how
student trustees can use their remaining time inoffice constructively and will encourage them
to leave a legacy.Trustee Stevenson will be presenting at the conference on Class Sizes
and the Funding Formula.
c.CORPORATION OF THE COUNTY OF MIDDLESEX
Acopy ofa letter was received fromT. McLaughlin,Warden,Middlesex County, to G. Kennedy,
Minister of Education,emphasizing the importance of sustaining rural schools as a vital
component of Middlesex County communities.
d.R.HILL
A letter was received from R.Hill to Chairperson Hart regarding an open meeting held on 2004
November related to West Elgin Secondary School accommodation issues.
e.DRUMBO CENTRAL P.S.,DRUMBO
Aletterwas receivedfrom Drumbo Central School Principal B.Osgerby and School Council Chair
R.Wigand regarding arrival and departure safety issues at Drumbo Central School.
f.TERRY FOX FOUNDATION -NATIONAL SCHOOL RUN DAY
An e-niail message was received from J.Sprang,OPSBA,to Directors of Education,Board
Chairs,OPSBA Board of Directors and Communication Officers requesting that school boards
recognize and support the "TerryFox NationalSchool Run Day"to be held on 2005 September
16.Amotion approving this request was considered under the Chairs'Committee Report, Item
12.b.
16.NOTICE OF MOTION
The following Notice of Motion was received from Trustee Stevenson for consideration at the 2005
April 26 meeting.
That Thames Valley District School Board approve the expansion of the French Immersion
Program at the secondary level in St.Thomas/Elgin commencing the school year 2005-2006.
r
2005 March 22...35
17.QUESTIONS BY MEMBERS -none
18.GOOD NEWS ITEMS -"Did you know..."
Trustee Stevenson advised that the St.Thomas Alternative School has moved to a larger site and
that she has received very positive feedback from the community.
She advised that the new Elgin County youth centre kick-off event Is scheduled for 2005 March 23
at the St.Thomas City Hall.
Trustee Peters advised that she attended a student exhibition at the London Regional Art and
Historical Museum entitled "Art with a Heart"that showcased the artistic talent of students from the
Thames Valley District School Board and the London District Catholic School Board.
Trustee Doxtator advised that the Oneida Band will be hosting a playforthe first time on 2005 March
24 focusing on smoking awareness and substance abuse.
19.ADJOURNMENT
The meeting adjourned at 9:25 p.m., on motion of J.Stewart and D.Anstead.
CONFIRMED:
7
Chairperson
2005 March 22...36
0 *^
SUMMARY OF APPROVED RECOMMENDATIONS OF 2005 MARCH 22 )
That the Caradoc South Elementary Area Accommodation Study Reports be deferred until such time
that the long-term accommodation study report has been received by the Board.
That the transfer from the "Other Capital Reserve Fund" inthe amount of $285 000 be approved to
provide funding for maintenance and facility renewal of the Education Centre.
That the funds from Stage 1 of the Good Places to Learn grant be used to address projects that have
been identified as urgent and high needs in the Ministry ReCAPP database.
That responses to the following correspondence be prepared:
- County of Middlesex clarifying the expansion proposal for Strathroy District Collegiate
Institute;
- R, Hillre the CN Watson Study.
That a letter be forwarded to OPSBA supporting the establishment of a Terry Fox Day on 2005
September 16 recognizing the 25"^anniversary ofthe original run.
That Board staff form a collaborative partnership with First Nations representatives to develop
curriculum support for First Nations language teachers.
That $775.00 remaining in the Native Cultural Fund be allocated to Thames S.S.to support the
purchase of library resources.
That the Director conduct an administrative reviewon the issue ofoff-site school dances and proms.
That the 2005-06 Preliminary Budget Assumptions and Process,as amended,be approved:
2005-06 PRELIMINARY BUDGET ASSUMPTIONS AND PROCESS
The 2005-06 budget process begins with the preliminary budget assumptions,involves
presentations by administration,allows for public input,and provides for Trustee discussion and
debate-leading to Board approval and submission to the Ministry of Education bythe end of June
2005.
2005-00 PRELIMINARY BUDGET ASSUMPTIONS
General
/Thames Valley District School Board will continue to prioritize the needs of our students
consistent withACaring, Learning Community.
/ The balanced budget for 2005-06 will be compliant with the four Ministry of Education
enveloping provisions;
•-Funds may not be moved from the classroom to non-classroom category.
>The special education allocation establishes the minimum that each board must spend
on special education.
>The allocations for new pupil places and for school renewal establish the minimum that
each board must spend on these components.
*-Thegrantforschoolboard administration and governance establishes the maximum that
each board may spend on these functions.
/Preparation of the budget takes into account long-term trends and their impact on the budget.
/The 2005-06 budget will include a long term financial plan to deal with declining enrolment
and the significant revenue losses.J
20Q5 March 22...37
•'RECOMMENDATIONS •cont'd
Revenues
/The budget will be developed using the enrolment projections for 2005-06.
✓Provincial funding will be based on the 2005-06 general legislative grants.
Expenditures
/Salaries will be based on current contractual agreements and the Board's compensation
philosophy informed by provincial funding announcements and guidelines.
/Benefits will be based on projected costs and contractual agreements.
/ Utilitieswill be based on projected rates.
/Transportation will be based on existing contracts and services.
/Expenditure categories requiring adjustments due to current fiscal pressures will be
reviewed.
Process
Upon receipt of the 2005-06 grant regulations, an analysis and the impact on Thames Valley
District School Board will be prepared for presentation to the Board and public.
Recommendations will then be prepared for consideration by the Board. Public input will be
sought and,wherever possible,steps will be taken to ensure that meeting conflicts do not occur
with presentations concerning the C.N.Watson Accommodation Report.
That the Trustee Professional Development Committee be structured into two sub-committees until
November 30,2005,as follows:
1.Extemal Trustee PD &Finances Sub-Committee:
Promotes external professional development opportunities for a!!trustees and makes decisions
regarding the use of PD money not used after April 01 of each calendar year;
2.The Internal Trustee PD Sub-Committee;
Promotes and plans internal PD for trustees.The Committee meets as required.
That Trustees Bennett,Hunter,Roberts and Anstead be appointed to the Internal Trustee PD Sub-
Committee .until 2005 November 30.
That the Thames Valley District School Board ask the Ontario Public School Boards'Association to
assist in addressing the shortage ofqualified teachers of Native Language by encouraging the Ontario
College of Teachers to explore ways of training,courses and curriculum resources to increase the
pool of Native Language teachers available for the boards to hire.