5/24/2005 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2005 MAY 24,7:00 P.M.,
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION -Harris Heights P.S.
4.APPROVAL OF AGENDA WI
5.OFFICIAL RECORD M
6.RECOGNITIONS
a.Canadian Red Cross -Angle Woodcock V
b.Garrison Community Council - Dr.Don Bondy V
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.CONFIRMATION OF MINUTES
a.Regular Board Meeting,2005 April 26 M
b.Special Board Meeting,2005 May 03 M
11.REPORTS FROM THE ADMINISTRATION
a.2005-06 Preliminary Budget Update M
-Impact of Declining Enrolment
b.Draft Special Education Plan 2005-06 M
c.Status of School Councils M
d.Off-site School Dances and Proms M
12.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2005 April 05 M
b.SEAC Chair's Summary,2005 May 03 M
c.SEAC Chair's Summary 2005 May 11 M
d.Committee of the Whole,2005 May 10 M
12.REPORTS OF COMMITTEES -cont'd
e.Budget Advisory Committee,2005 May 16 M
f.Chairs'Committee,2005 May 17 M
g Principal Input on System Support Staff Procedure M
h.Committee of the Whole,In Camera,2005 May 24 V
13.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
a.Trustee L.Stevenson M
b.Trustee T.Roberts M
14.ADDITIONAL BUSINESS
15.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.Student Trustees'Update V
c.OKT -Native Advisory Committee Appointment M
d.Ontario Traffic Conference Report M
e.Minister of Education and Deputy Minister re new Ministry of M
Education initiatives
f.Jerry Ouellette,MPP Oshawa re Private Member's Bill 165 M
g.Middlesex-London Health Unit re report on 2004 Healthy M
Active School Awards
16.NOTICE OF MOTION -none
17.QUESTIONS BY MEMBERS
18.GOOD NEWS ITEMS -"Did you know..."
19.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2005 MAY 24
The Board met inregular session on 2005 May24 Inthe Board Room,at the Education Centre, meeting in
public session at 7:20p.m. The following were in attendance:
TRUSTEES P.Jaffe
D.Anstead
J.Bennett
A.Cartier
8.Doxtator
G.Hart
ADMINISTRATION AND OTHERS
B.Bryce
P.Gryseels
B.Greene
C.Murphy
J.Thorpe
D.Blair
K.Dalton
Regrets:J. Hunter, D. Mugford
S.Peters
K.Preston
T.Roberts
J.Empringham
K.Havelka
S.Hughes
L.Hutchinson
M.Sereda
B.Tucker
K.Wilkinson
8.Ross (-9:30)
P.Sattler
J.Stewart
L.Stevenson
K.Bushell -
S.Christie
C.Dennett
K.Meeson
J.Roth
W.Scott
1.CALL TO ORDER.
Chairperson ofthe BoardGraham Hartcalledthe meetingto order at 7:20 p.m.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciation ofthe Boardwas extendedtothe Harris Heights P.8.Choir and Guitar Ensemble
and conductors Pat Harrison and Gale Pollock for leading in the singing of C Canada and performing
several musical selections.
4.APPROVAL OF AGENDA
The agenda was approved on motionof L.Stevenson and J. Stewart.
5.OFFICIAL RECORD
S. Christie, Supervisor, Corporate Services,read the following notice Intothe minutes:
"Weregret to record the death ofAngelaCooper,a fifteen year-oldstudent at ClarkeRoad
Secondary School,London,on 2005 May 13;Kathryn (Sam) Robinson, a teacher at Lord
Dorchester Secondary School, Dorchester, on 2005 May 11;and Kathryn Steer,a teacher
at Annandale School,Tillsonburg,on 2005 May 16.".
6.RECOGNITIONS
a.CANADIAN RED CROSS
Angle Woodcock,Regional Manager,Canadian Red Cross, extended congratulations to the
Board for raising over $303 000 for the Red Cross Tsunami ReliefFund to help more than one
million people effected bythe earthquake and Tsunami waves of 2004 December 26.Ms.
Woodcock presented a "Gift of Hope"plaqueto Director Bryceand Chairperson Hartand advised
that every school will receive a certificate of gratitude, a newsletter and a DVD of Roger
Hodgson's personal message.
Chair Hart extended congratulations to the Canadian Red Cross for organizing the Canadian
contribution of this worldwide relief effort.
2005 Mav24...2
6.RECOGNITIONS -cont'd
b.GARRISON COMMUNITY COUNCIL
DirectorBryceintroducedand welcomed Dr.DonBondyofthe Garrison CommunityCouncil,and
Jeff Majorand Jennifer Parker,teachers at NorthMeadows P.S. Dr.Bondy presented a plaque
honouring Thames Valley's participation in the Star Base Program,an initiative targeted at
expanding mathematics,science and technologyopportunities within the system.The program,
the first of its l<ind in Canada,was adapted from a similar U.S.-based program and has received
the support of London's HMCS Prevost,Wolseley Barracks, Diamond Aircraft and Empire
Aviation.Students participating inthe program had an opportunityto visitDiamond Aircraftto see
aircraft under production.
7.CONFLICTS OF INTEREST -No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS
Chairperson Hartadvised that the Board's Retirement Reception is to be held on 2005 June 06 and
requested that Trustees notifyS. Christie,Corporate Services,if they are able to assist in the
presentations.
He advised that the C.N.Watson Report pertaining to long-term accommodation needs within the
system is being presented at a special Board Meeting held on 2005 May 31.
9.DIRECTOR'S ANNOUNCEMENTS
The Director advised that on 2005 May 09 he attended a roundtable discussion with Minister of
Education G.Kennedy regarding small school grants with the London Catholic District School Board
and the coterminous French Language Board.He noted that on 2005 May 26,Chris Bentley,London
MPP,will be visiting Westminister Secondary School to launch a new Health and Safety Resource
for Ontario Secondary School Teachers titled "Live Safe!Work Smart!-Resource for teachers of
students with special learning needs".He advised that on 2005 May30, Deputy MinisterB. Levinis
scheduled to visit one or two Thames Valley schools followed by a meetirig with the Education
Directors from across Western Ontario.
The Director advised that the Board's newsletter LINKS was distributed on 2005 May 24 and
extended congratulations to C.Dennett,Manager,and the Public Affairs and Community Relations
staff for this excellent publication.
10.CONFIRMATION OF MINUTES
a.The minutes of the Regular Board Meeting,2005 April26 were adopted on motion of T.Roberts
and J.Stewart.
b.The minutes of the Special Board Meeting,2005 May03 were adopted on motion of T.Roberts
and J.Stewart.
11.REPORTS FROM THE ADMINISTRATION
a.2005-06 PRELIMINARY BUDGET UPDATE
Executive Superintendent B.Greene presented an update on 2005-06 Preliminary Budget issues
identified by the Board at its meeting held on 2005 April 12.At that time,the minutes of the
Budget Advisory Committee meeting of 2005 April 06 were approved including a motion that the
item "Budget Update"is to be included on each subsequent agenda of meetings of the Board until
the 2005-06 budget is approved.The following update was presented.
IMPACT OF DECLINING ENROLMENT
B.Greene,Executive Superintendent of Business Services,advised that at the meeting held on
2004 September 28,the Board received a long term planning report entitled,"Focus on Our
Future."Enrolment projections In the report indicated that from the school year 2003-04 to 2010-
11 there will be decline of approximately 7,101 pupils.Using the enrolment projections and
detailed grant calculations (2003-04)revenue projections Indicate a loss of school board
operating grants of $43.1 M by 2010-11.
2005 May 24...3
11.REPORTS FROM THE ADMINISTRATION -cont'd
a.2005-06 PRELIMINARY BUDGET UPDATE -cont'd
IMPACT OF DECLINING ENROLMENT -cont'd
The following enrolment changes that will Impact the 2005-06 Ministry grant revenue were
presented:
2004-05 2005-06
Approved Preliminary Increase
Budget Budget (Decrease)
Elementary 51.168 49,912 (1,256)
Secondary 25,143 25,747 604
Net Decrease (652)
Based on the 2004-05 funding model,a loss of 652 full-time equivalent (FTE)students will result
in a reduction of school board operating grants of approximately $5.7M.The 2005-06 funding
announcement may include increases in benchmarks,new initiatives,year two of the class size
reduction and other funds which may require new expenditures.In addition to the loss of grant
revenues,declining enrolment has an impact on both elementary and secondary school
organization,programming and staffing.
Mr.Greene advised that declining enrolment will require an implementation plan to deal with the
following:
Accommodation implications;
Expenditure reductions that match the revenue loss;
Expenditures classified as Variable and Fixed, two major categories in terms of strategy to
address potential reductions;
Variable Expenditures should automatically reduce because they are formula driven and
determined by the number of students;
Fixed Expenditures generally do not automatically increase/decrease with enrolment and will
require Board action to make reductions."
The 2005-06 Preliminary Budget Variable Expenditures as at 2005 May 24 were presented as
follows:
Classroom Teachers
-Elementary teacher reduction 209.1 FTE $15 248 000
-Secondary teacher reduction 112.5 FTE 8 919 000
Supply Teachers 642 000
Teacher Assistants
-Subject to number of special education students To Be Determined
Classroom Supplies,Computers 1 850 000
Professional/Para-Professional 909 000
Library&Guidance 1 113 000
Staff Development 87 000
Preparation Time
Total $31 802 000
2005 May 24...4
11.REPORTS FROM THE ADMINISTRATION -cont'd
a.2005-06 PRELIMINARY BUDGET UPDATE -cont'd
IMPACT OF DECLINING ENROLMENT -cont'd
The 2005-06 Preliminary Budget Fixed Expenditures as at 2005 May 24 were presented as
follows:
PrincipalA/ice-Principals $2 192 000
Department Heads 64 000
School Offices 983 000
Board Administration,Governance 1 380 000
School .Operations/Maintenance ... 4 053 000
Transportation To Be Determined
Total Operating $8 672 000
School Renewal 737 000
Local Priorities 1 420 OOP
Total $10 829 000
Mr.Greene advised that declining enrolment remains a province-wide issue created by a
decreasing birthrate.Although pockets of growth remain throughout the Thames Valley region,
the majorityof elementary schools are experiencing a steady decline in enrolment.It was noted
that this year the rising enrolment at the secondary level has occurred bya larger than expected
return of Grade 12 students for a fifth year of high school.
P.Gryseels,Executive Superintendent, Operations,presented a chart analysis on the impact of
declining enrolment on the school organization.Average class sizes were explained using an
example of the enrolment figures at the three smallest and largest elementary and secondary
schools.Supt.Gryseels advised that the ideal school structure calls for 300 or more students in
Junior Kindergarten to Grade 8,and 800.or more students in Grades 9 to 12.He noted that
when secondary schools operate below this ideal level, it is difficult to deliver a full range of
program opportunities for students and invery small secondary schools (less than 600 students),
it becomes virtually impossible to run even basic programs.
It was noted that the C. N.Watson report to be presented to the Board on 2005 May 31 will
provide details on the areas that will experience the greatest impact of declining enrolment.
b.DRAFT SPECIAL EDUCATION PLAN 2005-06
W.Tucker,Superintendent of Education,provided an update regarding the revisions to the draft
2005-06 Special Education Plan in preparation for its annual submission to the Minister of
Education.
In accordance with Ontario Regulation 306 -Special Education Programs and Services,sec.
2(3)(4),"2(3) "Every board shall ensure that the special education plan of the board is reviewed
annually by the board and that the review Is completed priorto July 31 in each year," and "2(4)
In any year where the special education plan is amended by the board,the amendment shall be
submitted to the Minister for review on or before July 31 in that year."
The revised sections of the TVDSB Special Education Plan were provided and reflect the input
from the Ministryof Education audit,Special Education Advisory Committee (SEAC)and public
feedback sessions.
2005 May 24...5
11.REPORTS FROM THE ADMINISTRATION -cont'd
b.DRAFT SPECIAL EDUCATION PLAN 2005-06
Executive Superintendent 0.Murphy introduced the Speciai Education Plan for 2005-06 noting
that at a special SEAC meeting was tield on 2005 May 11 and the foliowing recommendation was
passed for presentation to trustees:
Whereas Section 2.11 of the 2005/06 Special Education Plan reduces staffing by
thirteen Elementary Educational Assistants (EA's), nine Elementary Learning
Support Teachers (LST), two Secondary LSTs and one Learning Co-ordlnator;
And whereas SEAC understands the negative Impact these reductions will have on
student outcomes;
And whereas the Partnerships for Excellence program,which has proven to be of
great benefit,will see an additional reduction of 30 EA's;
Be it resolved that SEAC approve the 2005-2006 Thames Valley District School
Board Special Education Plan with reservations as to whether the staffing in Section
2.11 is sufficient to fully support the implementation of the Plan.
RECOMMENDATION:
That the Board approve the revised TVDSB Special Education Plan 2005-2006.
An amendment to the motion to add the words,"subject to 2005-06 budget deliberations"was
moved on motion of L.Stevenson and P.Sattler and carried.
The following amended recommendation was adopted on motion of J.Bennett and T.Roberts
and carried:......
That the Board approve the revised TVDSB Special Education Plan 2005-2006 subject to
2005-06 budget deliberations.
The full,draft Special Education Plan 2004-2005 Is available on the TVDSB website at
httD://m/w.tvdsb.on.ca/Dublic/SDecialEdPlan2004-05.shtm!.
c.STATUS OF SCHOOL COUNCILS
Director Bryce presented a report in response to recommendations contained in the Thames
Valley District School Council's Annual Report presented to the Board on 2005 March 01.
Recommendation 2 of the District School Council report to the Board of 2005 March 01 asked
That the Thames Valley DistrictSchool Board survey superintendents to ascertain which schools
do not have a functioning School Council."The Director was asked to have a study undertaken
and report back to the Board.
He advised that the Superintendents have spoken with their respective Principals and on that
basis the following information was provided.Itwas reported that there Isno one model of parent
involvement in Thames Valley schools.Ina number of schools,there are parent organizations
that serve as both School Councils and Home and School Associations.In others,there are
organizations that serve as both School Councils and Parent Teacher Associations,and instill
others,there are distinct School Councils with or without distinct Home and School or Parent
--i Teacher Associations.
2005 May 24...6
11.REPORTS FROM THE ADMINISTRATION -cont'd
c.STATUS OF SCHOOL COUNCILS -cont'd
Based on the analysis undertaken by Superintendents,he advised that Bonaventure Meadov\/s
P.S.has no formally-elected School Council for the 2004-2005 school year.The Board was
assured that the Principal has spoken to the DistrictSchool Council Chair regarding this matter
and a process has been put in place to ensure that nominations for the 2005-2006 School
Council v/lll be held ina timely manner and an election, If necessary,conducted.
✓
It was noted that for the 2004 -2005 school year,a very active Home and School Association has
been In place at the school.All other schools In Thames Valley have a functioning School
Council that meets at least four times a year in accordance with Section 170 (1)17.1 of the
Education Act,"that school councils should be established In each school operated by the Board
and under Regulation 612/00 that each school council will meet at least four times a year."
d.OFF-SITE SCHOOL DANCES AND PROMS
DirectorBryce presented areportin response tothe Board's request thatan administrativereview
of off-site school dances and proms be conducted.
In response to a public presentation made to the Board by members ofthe LondonCentral S.S.
School Council on 2005 March 01,the following motion was passed by the Board on 2005 March
08:.
'That the Director conduct an administrative review of the Issue of off-site school dances and
proms."
An administrative review has been conducted In which the Director interviewed the author of the
existing memorandum,the Chair of the Secondary School Administrators'Council, the Chair of
the District School Council and the Board's solicitor.In addition,the recommendation contained
in the minutes of the Student Advisory Council Meeting of 2005 March 03,and the venues of
2004 spring proms were taken Into consideration inthe preparation of the report.
The Graduation Parties/Proms -Secondary Memorandum was Issued by Operations Services
in 2002 December after consultation with the Board's Solicitor Harrlson-Pensa.Its purpose was
to ensure that the Graduation Parties/Proms were safe and enjoyable events for students,free
of alcohol.The solicitor's advice was,and remains,that If the Board is going to assume
responsibilityforan event or activity,itshould retain as much control as possible over It.ItIshis
opinionthat control is maximized byholdingthe party/prom on school property.Attendance by
staff at such an event Is voluntary but those who do attend can best look after the students'safety
and well-being in a known area (i.e. the school).
Secondary principals report varying experiences Inthis area.A number firmlybelieve that the
best place to holda graduation party/dance,forthe above reasons,isat the school.They believe
that the Memorandum provides them with the authority needed to resist pressure to do something
other than that which they believe.Others indicated they have not had problems with off-site
proms and recognize the existing Memorandum allows such events to be held, albeit not under
the responsibility of the Board. Of the 25 spring proms held in 2004,17 were held in the
individual high schools and 8 were held off-site. In the case of each off site event,liability
insurance was obtained for the event.
The District School Council has not taken a position on this issue while the Student Advisory
Council recommended that this Memorandum be removed.It Is understandable that for some,
a graduation party/prom takes on a more glamorous or special aura Ifit Is held offsite and It
would be easier for those organizing the event Ifit carried Board approval and all of the liability
coverage that is Includedwiththat approval. This has to be balanced against the experience and
advice of the Board's solicitor.
.2005 May 24...7
11.REPORTS FROM THE ADMINISTRATION -cont'd
d.OFF-SITE SCHOOL DANCES AND PROMS -cont'd
Mr.Gryseels Indicatedthatthe Board's fundamental responsibilityisto ensure the safety and well
being of Its students and, in his opinion,that can best be done within the confines of the home
school.The option exists under the current Memorandum foroff-site events to occur butthey are
held without the Board assuming the risk.
RECOMMENDATION:
That the Board retain the existing Operations Services Department Memorandum -
Graduation Partles/Proms -Secondary.
The recommendation was adopted on motion of D.Anstead and S.Peters.
12.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
Members
2005 April 05
12:20 p.m.-2:50 p.m.
P.Sattler,Trustee (Chair)P. Glllis,Integration Action for Inclusion London Chapter
D.Anstead,Trustee (+12:35)
L.Stevenson,Trustee Jane Steele,Learning Disabilities Association -London
D. Ensing,Association for BrightChildren Region
(Thames Valley)A.Loebus, London Down Syndrome Association
S. Wilson, Community Living London, W. Rodic,Madame Vanier Children's Services (-2:25)
Oxford, Elgin, Middlesex B. Booking,Thames Valley Children's Centre
A.Morse,Easter Seal Society R.Tisdale,Thames Valley District School Council
L.Wilhelm (Alt.),VOICE
Administration and Others
B. Bialik (Alt)London Down Syndrome G. Orr,Educational Consultant
Association C.Stewart (Alt)Thames Valley District School Council
P.Cook,OPC -Elementary Principal V.Towell,Secondary Principal
M.Hubert,Corporate Assistant B.Tucker,Superintendent of Education
C.B-MacDonald -Elementary Principal
Regrets: S. Seymour, B.Hoffman,J. VanBommel, L.Manicom
Absent:C.Oke,J.Ross,G.McGahey
1.CALL TO ORDER
The meeting convened at 12:20 p.m. inthe Katherine Harley Room at the Education Centre.
2.CONFIRMATION OF AGENDA
'Timing ofSEAC Meetings"was added under Item6.0, SEAC Updates."IPRC Waivers" and
"Transportation Funding Model"were added under Item6.1, Urgent Issues.Two items of
correspondence from the March agenda were added under Item 9. The agenda was
confirmed as amended on a motion by B. Booking.
3.CONFLICTS OF INTEREST
No conflicts of Interest were declared.
4.REPORT OF MEETING FROM 2005 FEBRUARY 01
The reportofthe 2005 February01 meetingwas approved on a motion by D.Ensing.
2005 May 24...8
12.REPORTS OF COMMITTEES -cont'd
12.a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
5.REPORT OF MEETING FROM 2005 March 01
The 2005 March 01 meeting was cancelled because of a lack of quorum.
6.SEAC UPDATES
6.1 Inclusion Symposium
SuperintendentTuckerintroducedGwenOrr,Educational Consultant. Ms.Orr outlined
plansfora one-daysymposiumtodiscuss theissue of Inclusion.Using a gap analysis
approach, the deviation between currentand best practices will be examined. Based
on the results of the analysis,recommendations will be made in response to the
following motion passed by the Board:
"That the Senior Administration explore initiatives to enhance current opportunities
for the inclusion of students with exceptionalities in regular classrooms."
Communityagency representatives,Board administration,school representatives,and
students will be invited to attend.An agenda will be sent to SEAC members when a
date and location have been determined.Those who are unable to attend were
encouraged to send their input by e-mail to J. -Parker at i.parker@tvdsb.on.ca.•
A suggestion to include representation from Safe Schools and other special interest
groups was discussed and itwas determined thatthe focus ofthe forumshould remain
on Special Education. Members were invited to send ideas and suggestions for the
symposium bye-mailto Gwen Orr at QrQrr@skvnet.ca.
6.2 Ministry Communications
Copies ofa letter from B.Levin,Deputy Minister of Education, to F.Kelly,Executive
Director, Council of Ontario Directors of Education (CODE),were distributed.The
letter,dated 2005 March 31,identified professional development for all teachers in the
area of special education as a priorityand announced that the government ofOntario
has allocated $25 million to support CODE'S work with school boards that provide
Ontario teachers and school administrators with specific strategies to improve learning.
Copies ofa memorandum from Deputy Ministerof Education B. Levinto Directors of
Education,were distributed.The memorandum,dated 2005 March 31,announced the
disposition of the government's Effectiveness and Equity Fund related to special
education and outlined the criteria for accessing the fund.Superintendent Tucker
explained that two of the criteria are linked tO'reserve funds previouslyclawed back
and the third is to provide funding for high-needs students newly enrolled in 2004-05.
6.3 ETFO Sanctions
Superintendent Tucker stated that the Elementary Teachers'Federation of Ontario
(ETFO), in Initiating Stage Two sanctions,has directed teachers not to update or
complete Individual Education Plans (lEP's).He explained that,although the "workto
rule" Is also affecting teachers'participation in Identification,Placement and Review
Committees (IPRC's),the reviews can go fonward without teacher involvement,if
necessary.Long-term occasional teachers are not affected by the sanctions.
6.4 Gifted Review
The Gifted Review Committee will meet on 2005 April07 to discuss incomplete sections
of the draft Gifted Program Review 2004 Results and Recommendations.Results of the
discussions will be reported to SEAC at the 2005 May03 meeting.Members were asked
to bring their copies of the draft Review.
2005 May 24...9
12.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
6.SEAC UPDATES -cont'd
6.5 Road Map
The Special Education Road Map,a long-range plan outliningthe direction ofthe Special
Education Plan for the next five years,has been refined based on Input from Special
Education staff.Discussion of the enhancements was deferred to the 2005 May 03
meeting.Members were Invited to send comments to Superintendent Tucker bye-mail
(w.tucker@tvdsb.on.ca)or by phone at 452-2103.
6.6 Timing of SEAC Meetings
In 2004 December,SEAC members were surveyed to determine the Impact of changing
the SEAC meetings to an evening time frame.An analysis of the results was distributed
and after a lengthy debate,the following motion was moved byD.Ensing and supported:
That for the twelve-month period ending in 2006 June,the meeting schedule
accommodates three or four evening meetings,the effectiveness of which will be
evaluated by 2006 June 06.Based on the evaluation,a recommendation will be
made as to the time of the meetings for the next three-year term effective 2007
January 01.
6.7 Urgent Issues
6.7.1 SEAC Meeting
A special meeting was scheduled for 2005 May 11 at 7:00 p.m. to discuss the
Special Education Plan and the Special Education Budget prior to these items
being presented to the Board.An agenda will be set and notification of the
meeting sent to School Councils and Home and School Associations as well as
SEAC members.
6.7.2 Transportation
Chair Sattler outlined the implications of the Ministry's proposed transportation
funding model,Scenario G.Based on an analysis by the Transportation
Department, the proposed formulawouldresult in a $3.2 million shortfallinthe
Transportation budget,thus potentially jeopardizing the level of service provided
to Thames Valley special needs students.She has drafted a letter to the Minister
of Education stating SEAC's concerns and requesting a review of the proposed
funding formula before a transportation grant model Is Implemented.Copies of
the draft letter were distributed for review.A motion by A.Morse to send the
letter to the Minister was supported.
6.7.3 Identification,Placement and Review Committee (IPRC)Waivers
The appropriate use of IPRC waivers was discussed and concern was expressed
that some parents are receiving the forms for a signature without adequate
explanation oftheir meaning.Itwas suggested that a waiver form sent to parents
be accompanied by a letter from the principal explaining the meaning of the
waiver and the implications of signing it. It was recommended that a letter is to
be sent to Principals to ensure that the waivers are used appropriately.Adraft
will be prepared for discussion at the 2005 May03 meeting.
2005 May 24...10
12.REPORTS OF COMMITTEES-cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
7.SPECIAL EDUCATION PLAN
Copies ofthe draft2005 -2006Special Education Planwere distributed.Members were
invited to send their comments regarding changes to the Plan to J.Parker.Program
Services,at i.Darl<er@tvdsb.on.caby 2005 April 18.The initial draft is to be presented to the
Board at the 2005 April 26 meeting. Copies ofcommunity feedback were includedwiththe
draftand a question was raised whether the raw Inputshould be Includedwiththe final plan
when it goes before the Board for approval. Members were Invited to respond to
Superintendent Tuckerbye-mailat w.tucker@tvdsb.on.ca or byphone at 452-2103.
With a mandate to return a balanced budget,the draft was completed under the assumption
of stable funding and includes a reduction in the amount of funds transferred to the
Partnerships forExcellenceprogramas well as a proposed 2% reductioninstaffing across
ail levels of teaching and support staff Inboth the elementary and secondary panels.ItIs
expected that staff reductions will be accomplished through attrition.No layoffs are
anticipated.
Copies of the SEAC membership list were distributed.Members were reminded that
changes In membership must be communicated In writing and must be approved bythe
Board. Itwas determined that the Special Education "Plan will includethe addresses and
telephone numbers ofthe member Associations. Representatives whowishtheirpersonal
contact information to be published as part of the Plan will be required to provide a signed
release to J.Parker,Program Services.
Superintendent Tucker announced that in 2006 September,the Junior Gifted class at
Mountsfield P.S.is to be moved to another school.The location is yet to be determined.The
Intermediate Gifted class currently offered at Mounstfield P.S.will remain,maintaining the
linkto the South S.S.Academy Program.A letter,dated 2005 March 29,stating this Intent
was sent to the staff and members of the Mountsfield Public School community.No
feedback has been received to date.
8.COMMITTEE UPDATES
8.1 Communications
The SEAC Communications subcommittee met on 2005 April 05 to discuss Section 3
of the Special Education Plan.Comments and suggestions resulting from the meeting
will be communicated to J.Parker.The 2005 May meeting of the Communications
subcommittee was cancelled.
9.CORRESPONDENCE
9.1 2005 January 26 letter from the Hamilton-Wentworth
District School Board SEAC re:Special Education
Acopyofa letter,dated 2005 January 26, fromthe Hamilton-Wentworth DistrictSchool
Board SEAC to the Minister of Education re Special Education was received.
9.2 2005 February 16 letter from Halton DistrictSchool Board SEAC
re OPSBA Position Paper on Special Education Funding
Acopy ofa letter,dated 2004 February 16,from the Halton District School Board SEAC
to the Minister of Education re the OPSBA Position Paper on Special Education Funding
was received.
2005 Mav24...11
12.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
9.3 2004 December 15 letter from the Simcoe Muskoka Catholic District School Board
Acopy ofa letter,dated 2004 December 15,fromthe Simcoe Muskoka Catholic District
School Board to the Minister of Education,the Minister of Health and Long Tenn Care,
the Minister of Children and Youth Services and the Minister of Community and Social
Sen/ices re issues facing medically fragile and medically complex students was received.
9.4 2005 February 08 letter from Aldborough Public School Council
A copy of a letter to SEAC, dated 2005 February 08, from a School Advisory Council
member at Aldborough Public School re resources for Educational Assistants was
received.Chair Sattler will respond on behalf of SEAC.
10.FORUM:ASSOCIATiON UPDATES
Copies ofa report ofthe proceedings ofthe OntarioAssociationforFamiliesofChildrenWith
Communication Disorders (OAFCCD)were distributed for information.
The Association for Community Living will hold a conference on 2005 May 28 and 29 at the
Best Western Lamplighter inn, 591 Wellington Road,London.
The Coaching to Inclusion Conference will be held at the Best Western Lamplighter Inn,591
Wellington Road, London, on 2005 November 15 from 7:00 p.m. to 9:00 p.m. and on
November 16 from 8:30 a.m.to 3:30 p.m. Rich Villa will be the guest speaker.
Community Living London reported that the summer Leisure Program will operate again this
summer In two TVDSB schools.Three two-week sessions will be held during July and
August.
11.ADJOURNMENT
The meeting adjourned at 2:50 p.m. on motion of D.Anstead.
P.SATTLER,
Chairperson
b.SPECIAL EDUCATION ADVISORY COMMITTEE -CHAIR'S SUMMARY 2005 May 03
The following are highlights ofthe Special Education Advisory Committee meeting held on 2005
May OS.A full report will be presented to the Board at its2005 June 28 meeting. •
SPECIAL EDUCATION ROAD MAP
Superintendent Tucker circulateda draftofthe long-range"roadmap"outlining the direction of
the Special Education Plan. The document,which emphasizes maximizing and supporting
student learning,will provide"GuidingPrinciples"forthe TVDSB Special Education Plan.
IDENTIFICATION,PLACEMENT AND REVIEW COMMITTEE (IPRC)WAIVERS
SEAC discussed copies ofa draft memo to Principals regarding the use of IPRCWaivers, and
suggested a number of changes to ensure that parents clearlyunderstand the purpose of the
waivers.
SPECIAL EDUCATION PLAN
The 2005-2006 draft Special Education Plan was discussed.The need to update the SEAC
Handbook, which is referred to inthe plan,was recognized.
2005 May 24...12
12.REPORTS OF COMMITTEES -cont'd
b.SPECIAL EDUCATION ADVISORY COMMITTEE -CHAIR'S SUMMARY -cont'd
SPECIAL EDUCATION BUDGET*
SEAC reviewed the preliminarybudget information presented to the Board on 2005 April 26.
SuperintendentTuckerpresented highlights of2005-2006 specialeducation staffing and program
changes.Program changes included:addition ofa PDD Secondary Resource Program at Sir
George Ross SS, reductionofan elementaryIntensiveSupportClass at Princess Elizabeth PS,
relocation of a Developmentally Challenged elementary class from South Ridge PS to Eastdale
PS, relocation of a transition junior gifted class from CEC Central (Mountsfleld PS) to CEC
East/South,and full Implementation of the pilot secondary mental health transition program.
Staffing changes included:13.0 decrease InEducational Assistants,9.0 decrease inElementary
Learning Support Teachers,2.0 decrease in Secondary Learning Support Teachers,1.0
decrease in Learning Coordinator, and 2.5 increase in Elementary Itinerant Teachers (1.0
hearing, 0.5vision,1.0 gifted). Committee members requested a briefreport outlining the impact
of the staffing decreases for discussion at the 2005 May 11 meeting.
GIFTED REVIEW
Susan Boddaert,Secondary Itinerant Teacher,attended the meeting to discuss the next steps
in the gifted review process.
P.SATTLER,
SEAC Chair
c.SPECIAL EDUCATION ADVISORY COMMITTEE CHAIR'S SUMMARY 2005 May 11
The following are highlightsofthe Special Education Advisory Committee meeting held on 2005
May 11.A full report will be presented to the Board at its 2005 June 28 meeting.
SPECIAL EDUCATION BUDGET
Superintendent Tucker reviewedthe 2005-2006 Special Education Preliminary Budget and stated
that an application has been submitted for an additional grant from the government's
Effectiveness and Equity Fund. The application requests permission to carry over the funds to
the 2005-2006 budget year,to avoid a last-minute scramble to spend the allocation this budget
year, and itis expected that the Ministry will support the request.
SPECIAL EDUCATION STAFFING
Superintendent Tucker reported on the impact of the projected staffing reductions.SEAC
members raised concems about the loss of Educational Assistants (EAs)and Learning Support
Teachers (LSTs)because of their crucial role Inearly Intervention.Particular concems were
expressed about the decrease of30 EAsin Partnerships for Excellence.
SPECIAL EDUCATION pLaN
The following motion was unanimously supported by SEAC:
Whereas Section 2.11 of the 2005/06 Special Education Plan reduces staffing by thirteen
Elementary EA's, nine Elementary LSTs,two Secondary LSTs and one Learning
Coordinator;
And whereas SEAC understands the negative Impact these reductions will have on student
outcomes;
And whereas the Partnerships for Excellence program, which has proven to be of great
benefit,will see an additional reduction of 30 EA's;
2005 I\/Iav24...13
12.REPORTS OF COMMITTEES -cont'd
c.SPECIAL EDUCATION ADVISORY COMMITTEE -CHAIR'S SUMMARY -cont'd
Be it resolved that SEAC approve the 2005-2006 Thames Valley District School Board
Special Education Plan w/ith reservations as to whether the staffing in Section 2.11 is
sufficient to fully support the implementation of the Plan.
P.SATTLER,
SEAC Chair
d.REPORT OF THE COMMITTEE OF THE WHOLE 2005 May 10
7:00 p.m.-10:30 p.m.
MEMBERS ADMINISTRATION AND OTHERS
G.Hart,Chair
D.Anstead
J.Bennett
A.Cartler (-8:30)
P.Jaffe
S.Peters
K.Preston
T.Roberts
P.Sattler
L.Stevenson
J.Stew^art (-9:55,
+9:58)
B. Bryce
B.Greene
P.Gryseels
J.Thorpe
C.Murphy
D.Blair
K.Dalton
J.Empringham
Regrets:D.Mugford,S.Ross,J.Hunter,S.Doxtator
S.Hughes
L.Hutchlnson
M.Sereda
B.Tucker
K.Wilkinson
K.Bushell
S.Christie
S.Dale
C.Dennett
S.Killlp
K.Meeson
J.Neville
J.Roth.
W.Scott
B.Woodley
1.APPROVAL OF AGENDA
The agenda was amended to add "Secondary French Immersion Program for Elgin Count/'
as item 6 and the remaining items renumbered accordingly.The amended agenda was
approved on motion of P.Jaffe.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.DIRECTOR'S ANNOUNCEMENTS
B. Bryce, Director of Education,advised that on 2005 April 29, he accepted the resignation
to retirement of P.Gryseels,Executive Superintendent of Operations Services.The Director
paid tribute to Supt.Gryseels for the incredible depth of knowledge and problem solving
abilities that he has brought to the Operations portfolio for the past 12 years serving both the
Thames Valley District School Board and the former London Board of Education.Prior to his
current position, he held the roleof Executive Superintendent of Human Resource Services
providingoutstanding leadership skills. Supt. Gryseels has also contributed significantly
toward supporting and promoting professional development for school administrators and
has been influential in engaging internationally renown speakers to Thames Valley.
Supt.Gryseels responded that his educational career has spanned 37 years and he has
particularly enjoy the past 6 years as Executive Superintendent of Operations.He extended
appreciation forallthe support and encouragement he has received from his colleagues and
noted that he will sincerely miss everyone who has worked with him and supported him
throughout his career.He requested that no formal retirement reception be planned for his
retirement.
Chair Hartthanked Supt. Gryseels for his outstanding contribution as an educator and forhis
many years ofservice dedicated to improving student learning.
2005 Mav24...14
12.REPORTS OF COMMITTEES-cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
3.DIRECTOR'S ANNOUNCEMENTS-cont'd
Director Brycecommented onthe recent outbreakofRubella(German Measles)In Thames
Valley District School Board communities.C.Dennett,Manager,Public Affairs and
Community Relations,advisedthat on 2005 May 10 he met with Dr.Sider,Oxford County
Medical Officer of Health, regarding the Rubella outbreak in Nonwich area schools.Mr.
Dennettreportedonthenumberof confirmed cases as well as the non-vaccinated students
excluded from classes due to possible exposure to the highly infectious vims.
School principals,ontheadviceofHealth Officials,are askingthatfamiliesconsult with their
physicians and the Board of Health regarding their rubella vaccination status toensure that
safety measures are inplace for teachers,educational assistants,support staffand parents
that come in contact with students at school.Principals have also been instructed to assist
those students excluded from classes with homework assignments.
4.CHAIRPERSON'S ANNOUNCEMENTS -none
5.REPORT FROM THE COMMITTEE TO REVIEW THE ENVIRONMENT OF SAFETY IN
OUR SCHOOLS
M.Sereda,SuperintendentofEducation,introduced a report from the CommitteetoReview
the-Environment of Safety inOur Schools.He introduced the Committee members present
and extended appreciation to them for their input. Supt.Sereda,P. Tufts, Principal,Beal
S.S.; S.Killip,Co-ordinator,Research andAssessment; S.Dale,Learning Co-ordinatorSafe
Schools,presented various aspects of the report as noted below.
Committee Mandate
The Committee's mandate was to determine why youth do not report information regarding
harassment and what school communities can do to create a culture that encourages youth
to report information regarding harassment.Itsrolewas to meet regularlyto advise on the
direction to be taken to improve the environment of Safety inOur Schools.It was to buildon
the work of the Safe School Review and the Action Plan to Address Issues of Discrimination
and to gather information regarding the Environment of Safety in Our Schools.The
Committee analyzed the results of system reports re Environmentof Safety inOur Schools
and reviewed programs such as CALM and STARTto determine potential contributionto
system initiatives.The Committee reports regularlyto the Safe Schools Committee.
Process
The process Includedthe survey and assessment ofthe present school culture regarding the
level of comfort that exists in reporting information about harassment.Following the
collection of survey results,a system report was for-mulated for communication to schools-.
Focus Group questions from the survey results will be developed.Focus groups were
conducted at each school involving students,parents and staff and their responses were
collected and a system report formulated.A system Action Plan will be developed from the
Focus Group Report and implemented.The immediate time lines were presented.
Supt.Sereda advised that the TVDSB will commence this subsequent action continuing to
address safety in schools with secondary school communities.This will allow the Committee
to start its work with 30 school environments,utilizing student leaders,parents,and staff in
each school.Elementary schools will be phased in as the results from the secondary school
work are reviewed.
2005 Mav24...15
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.REPORT FROM THE COMMITTEE TO REVIEW THE ENVIRONMENT OF SAFETY IN
OUR SCHOOLS -cont'd
Provincial and National Safe Schools Surveys
S.Killip provided background information related to provincial and national Safe Schools
surveys.Key findings from several recent research projects (e.g.,EQAO-2001 EQUIP,
Health Behaviour In School-Aged Children,etc.)provide a framework for understanding and
contextualizing results from the Thames Valley Board's Safe School survey.However,
comparisons of data are restricted because of project variations.
Dr.Killip advised that research into the prevalence,perceptions and effects of bullying in
Canadian schools is extensive;however,the available research varies considerably in terms
of methodology used,age of participants,and research tool design.Despite these
differences,the literature provides an important foundation for understanding student
perceptions of school safety and experience of bullyingin secondary schools in Ontario and
across Canada.
Canadian Research:Key Findings
a. •Student Perceptions of School Climate
Several recent surveys of students ranging in age from Grade 9to 12 asked respondents
to identifytheir perceptions regarding school safety and student and staff attitudes.The
majority of students (62-83%)surveyed intwo recent surveys indicated that they felt safe
at their respective schools.The findings from the two surveys indicate that students*
perceptions regarding the amount of bullying,verbal abuse,discrimination and
harassment vary considerably.
Grade 9 students who participated in a school culture project believe that their teachers
care about them (53%),teachers treat students with respect (60%)and students treat
each other with respect and fairness (54%).
b.Student Experiences of Bullying
The prevalence of bullyingin secondary schools in Ontario and across Canada has been
calculated using student self reports.Findings from two recent studies indicate that 71-
76%of students surveyed had not been bullied in the months preceding the survey.
According to a province-wide study completed in 2001,87% of students surveyed said
they had never or hardly ever been physically bullied.The results from the studies
indicate that the most common forms of bullying are social and verbal.
Thames Valley District School Board -Safe Schools Survey
Dr.Killip reported that the Board's Safe Schools survey reflects the most comprehensive
study ever undertaken at the system level and was designed for all students attending
secondary schools.
The survey was distributed to all secondary schools in eariy 2005 February and conducted
within a two-week,mid-month window.The school administration distributed the survey and
classroom teachers were provided with an instruction sheet that outlined the survey
administration procedures.There were 20,727 completed surveys returned for processing,
or 78.6%,based on the 2005 February enrolment figure of 26,121.Most schools were in the
75%to 85%response rate.It was noted that in some cases students did not complete all the
survey items;however,90% of students left three orfewer blank items across the complete
survey.
2005 May 24...16
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.REPORT FROM THE COMMITTEE TO REVIEW THE ENVIRONMENT OF SAFETY IN .
OUR SCHOOLS -TyDSBS/W=E SCHOOLS SURVEY-cont'd .
Thames Valley District School Board -Safe Schools Survey - cont'd
Summary of Results
Dr.Killip presented a snapshot ofthe following summary results:
-Approximately 70% ofrespondents agree, 21%are neutralto. and 9% disagree with the
statement that there is a positive climate for learning in school;
- Approximately70%agree,20% are neutral to, and 10%disagree withthe statement that
staff intheir school thinks safety of students is important;
-Approximately 72% agree,18%are neutralto,and 10%disagree with the statement that
they feel safe intheir school building;
-Approximately 14% of respondents believethat students who either are bullied or have
witnessed bullying are willing to report incidents to school staff;
- The top two reasons for not reporting bullying are the fear that bullyingwill get worse,and
an unwillingness to be considered a "rat."
Summary of Student Comments
In the "Comment"section at the end of the survey,students were asked to include any
comments on topics of school safety and bullying.Approximately 21% of the students
included their ideas,suggestions and comments.Research and Assessment read,recorded
and categorized all the responses.The nature of the question posed enabled students to
discuss a variety of themes within the topic of school safety and bullying. Accordingly,
responses varied considerably and Includeda diverse range of themes.
The students'Interventions/strategies included the following:
- Monitoringincluded camera security,securityguards,policeInvolvement,staff supervision.
Code of Conduct,hall passes and Internet monitoring;
- Programming Included guest speakers,presentations,discussions,productions, support
groups,skillbuilding,peer mentoring and counselling;
-Consequences that there is a need for clearer and harsher punishment (e.g., expulsion)
that are consistently enforced;
- Reporting Incidents included a range of reasons for not reporting,suggestions for
Increasing the number of reports and reasons for not intervening;
- Staff response to incidentsof bullying (witnessed and reported) indicated that students felt
the staff needs to take reports more seriously,follow through on reports,pay more
attention to what Is happening Intheir classrooms and learn how to effectively deal with
bullying;
-The common belief Identified by a number of students at all secondary schools was that
no intervention will end bullying.Some students elaborated stating that bullying cannot be
stopped because it Is part of life/growing up/high school,bullying is human nature and
some people thrive on conflict/power.
2005 Mav24...17
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.REPORT FROM THE COMMITTEE TO REVIEW THE ENVIRONMENT OF SAFETY IN
OUR SCHOOLS -cont'd
Additional Strategies
Student responses also included a range of perspectives regarding additional
•strategies/Interventions for reducing and preventing bullying.Several students suggested
that the following strategies should be implemented:self defence courses,more violence
prevention in elementary schools;uniforms,student patrol; a safe room withinthe school,
more school activities (e.g.,sports,clubs)a teacher-student mentor program;situation-
specific advice for dealing with incidents of bullyingand increased parental Involvement. In
contrast a sizeable number of students indicated that no interventions should be
implemented stating students should be left to work things out on their own.Strategies
suggested by students for dealing with bullying on their own included standing up for
themselves and others,bullying the bully,or fighting back and Ignoring the bully.
Student-Staff Relations
Comments regarding student-staff relations included a range of perceptions including the
belief that some staff bully students,staff do not care about students,there is a lack of
mutual respect between staff and students,and that staff are not approachable.
Perceptions regarding school
While the majority ofstudents indicated that bullying was not a major concern at their school,
others expressed concerns including the amount and types of bullying(e.g., verbal, racial,
sexual)along with other issues affecting their feelings of safety (e.g., lack of recognition
regarding the problem,drug use,ethnic conflict,etc.)
Perceptions regarding bullying
Responses included a range of perceptions about bullying from the belief that bullying is
wrong and must be stopped,to bullying "builds character,"to the belief that victims are to
blame for being bullied. Additional comments included beliefs that bullying happens
everywhere and that there is a fine line between bullyingand joking around.
Feedback regarding the Survey
Student comments regarding the survey ranged considerably.Some students felt the survey
was helpful (e.g.,increases awareness)and wanted to see this method used more often
others stated that the survey was a waste of time and money and suggested that the survey
not be used again.A number of students provided suggestions for future surveys or actions.
SCHOOL LEVEL PROCESS
S. Dale explained the rationale forthe school level process as well as the role and purpose
of the Survey Review Team,the Action Plan Development Team and the Implementation
Steering Committee.P.Tufts,Principal,Beal S.S.,London,explained the role and
responsibilityof the Principals in facilitating and completing the school level process.
RATIONALE
As part of the review of the environment of safety in Thames Valley schools,parents,
students and staff will participate ina multi-step process at each secondary school to discuss
and identify keyresults fromthe Safe Schools survey, specific school-based plans based on
the survey and other relevant Information toward developing an Implementation plan. This
document identifies a school-based process and the supporting resources to assist schools.
The proposed school-based approach will provide consistency across schools so that all
school communities are being treated equally and have the same opportunity to offerinput.
It will assist the schools in focusing on key issues and organizing the relevant information
necessary to develop an action plan.
2005 Wlav 24...18
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.REPORT FROM THE COMMITTEE TO REVIEW THE ENVIRONMENT OF SAFETY IN
OUR SCHOOLS -RATIONALE -cont'd
The proposed templates will providea format tliat will assist schools insummarizing key
information.The templates are also a tool for providing feedbaci^to the Committee to
Review the Environment of Safety in Our Schools Virtiich will assist In developing system
action plans.
SURVEY REVIEW TEAM
The first stage Is referred to as the Survey Review Team.It will involve students,staff and
parents and itsworkisto be completed bythe end of2005 May.
The group will be giventhe task of reviewing the Safe Schools surveyresults looking at key
issues fromfour main sections inthe survey:student perceptions,personal safety,scenarios
and reporting bullying,andstrategies todeal with bullying.The SurveyReviewTemplatehas
been provided to assist with organizing relevant information and key ideas.
The group will also identify existing Safe Schools'initiatives at the school.Using this
information,the team will discuss where they believe their school could be placed along the
Safe Schools Continuum.This is a tool that has been developed in the past for school
communities to use and is divided into three stages:developing awareness,planning and
responding, and educating and leading. The full continuum resource package also Includes
indicators of what a school might be doing at each stage as well as strategies suggested for
schools to move forward.
This continuum was presented to all administrators at the Board's Safe Schools
Administrator Workshop held last fall, and the school communities have been using it to
assess the culture at their school.Clearly, this shows that the survey results dovetail with
existing initiativesthat are ongoing at the school level. The Survey Review Team will outline
Key Issues to Address which will be shared at the next part inthe school level process.
ACTION PLAN DEVELOPMENT TEAM
The second stage in the school level process is referred to as the Action Plan Development
Team.This will involvea large representation ofthe school community of approximately 20
individuals.There will be representatives from Junior Students (Gr.9-10),Senior Students
(Gr.11-12),School Staffand Administrators,Parents,and Community Partners.This stage
is to be completed at all secondary schools by the end of 2005 June.
To begin the process,a representative from the Survey Review Team will provide an
overview ofthe key issues as identifiedintheir Survey Review Template.Aswell,a Bullying
Awareness presentation will be delivered byeither Safe Schools or Program Services staff-.
Since bullying is currently such a big topic in the media, it often Is an overused and/or
misused term.This presentation will ensure that everyone is on a level playing field of
understanding the problem and working together toward the solution. Defining factors of
bullying will be presented as wellas relevant research inthis area.
The meeting will also includea facilitation of the "Fishbone" strategy. This strategy will be
facilitated by someone outside of the school from either Safe Schools,Program Services,
or one of our community partners.The "Fishbone"strategy Is used to allowall participants
the opportunity tobrainstormand share ideas and developa listofkeyactionItemsthatthey
would liketo see Implemented at their school.The focus of the brainstorming session is to
address the issue ofpreventing bullying and encouraging students to report cases of bullying.
r'
2005 May 24...19
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.REPORT FROM THE COMMITTEE TO REVIEW THE ENVIRONMENT OF SAFETY IN
OUR SCHOOLS -ACTION PLAN DEVELOPMENT TEAM -cont'd
During consideration of tlie topic,they will be asked to brainstorm what they believe the
responsibilities and actions ofthe various groups ofour school communitycan do to work
toward this important issue.Specifically,to consider the responsibilities and actions offive
main groups: students, school administrators and staff, system Initiatives,parents and
community.At the end of this structured brainstorming process,the team will have
developed a listof4-5 key ideas for action for each group to address.
IMPLEMENTATION STEERING COMMITTEE
The third stage inthe process,known as the ImplementationSteering Committee, is to be
completed at the school level bythe end of2005 September. This group ofstaff,students
and parents will reviewallofthe information gathered to date fromthe various resources
(survey review template, existing safe schools initiatives,safe schools continuum, and
Fishbone activitykey ideas for action).
From the information gathered,the team will complete the Action Plan Template choosing
upto three keyitems that theirschool feels are most urgent and importantto Implement. An
action plan will be developed whichoutlinesthe steps necessary to complete the Idea,listthe
resources needed,and indicators of success,and a time line of actions established.
Insummary, the School Level Process has been designed to ensure consistency across ail
30 ofthe Thames Valley secondary school communities.This process encourages inputand
ideas from the entire school community Including students,school staff and administrators,
parents and community partners.
It was noted that the Safe Schools survey is not a single event but rather part of a larger
ongoing process to address the safety ofall students intheir learning environment.The goal
is to continue to create an environment that is safe and respectful recognizing that it takes
the efforts of many people working together to make this a reality.Ultimately,the goal is in
the prevention of bullyingand encouraging the reporting of known or perceived bullying.
The Administration responded to questions posed by Trustees.Director Bryce summarized
that the Safe Schools survey results provide a clear picture of where Thames Valley's
strengths and challenges are at the school level. The key component ofthe process will be
to engage parents,guardians,schooi staff,students and all stakeholder groups in finding
ways to strengthen the successes and develop effectivesolutions to whatever problems are
identified throughout the process to meet the needs of individual communities.This report
is Indicative of taking a very useful first step in prornpting a safe school environment..
DirectorBryce applauded the participationand expertise ofthe manyoutstanding community
representativesas well as internal stafffortheir contribution and commitment toan ongoing
process that will help inmaking a difference inthe lives of students.
Director Bryceadvised that the Ministry of Education is aware of the Board's Safe School
survey and that the report will be sent to Minister Kennedy's office.Headded that earlyin
2005 January, MPP Liz Sandals requested a meeting with him to discuss the surveyinan
effort to familiarize herself withthe scope of the initiative undertaken by Thames Valleyto
address this Important Issue at the school level. The Director has also had an opportunity
to discuss the survey with Directors of Education at bothpublicand separate school boards
across the province.
2005 May 24...20
12.REPORTS OF COM MITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.REPORT FROM THE COMMITTEE TO REVIEW THE ENVIRONMENT OF SAFETY IN
OUR SCHOOLS -conrd
Chair Hart extended his appreciation for the comprehensive report and for the future updates
related to the completion of the System Level Action Plan.
The Committee of the Whole meeting recessed at 8:35 p.m.and reconvened at 8:50 p.m.
6.SECONDARY FRENCH IMMERSION PROGRAM FOR ELGIN COUNTY
Executive Superintendent P.Gryseels provided opening remarks related to a second report
on the feasibility of offering a secondary French Immersion program in Elgin County
beginning 2005 September.
D.Blair,Superintendent of Education,advised that,based on information about enrolment
provided by parents,the Senior Administration was directed to reconsider its
recommendation made to the Board In 2005 February that the introduction of a secondary
French Immersion program in 2005 September for Elgin County v^/buld not be viable.School
and program staff developed a program plan that would allow the 22 students identified by
the parents to achieve a French Immersion certificate through the accumulation of four
French Immersion credits plus six other credits taught In French.
While the parent request identified Central Elgin Collegiate Institute as the preferred location,
consultation was held with the Principals of both Central Elgin and Parkside Collegiate to
determine if either school could better offer the program.Since this cohort of students would
be registered at both the Grade 9 and 10 levels, the program plan offered littleoptionality
over three years withthe majorityof the courses being inthe Social Sciences area.
Parents of students registered in the Grade 8 French Immersion program last year and this
year were personally Invited to a public meeting at the CEC South office on 2005 April 21 to
have the program potential described to them.Parents were asked to submit a registration
letter to Supt. Blair prior to 2005 May 01. The results of the registration process were
provided. He advised that the number of registrations Is less than 22 students and therefore,
does not support the start of a secondary French Immersion program for Elgin County in
2005 September.
The Administration responded to questions posed by Trustees.Trustee Stevenson advised
that her Notice of Motion related to the expansion of the French Immersion Program at the
secondary level inSt.Thomas/Elgin commencing the school year 2005-2006 will be coming
forward to the 2005 May 24 Regular Board Meeting.She requested that any decisions
regarding this program be postponed until that time to ensure that the St.Thomas parents
are in attendance when the motion Is presented and discussed.
7.MONTHLY FINANCIAL REPORTING
The 2005 March 31 month-end financial reports and a summary of revenues,expenditures
by expenditure type,and expenditures by area and type were provided.
B.Greene,Executive Superintendent,Business Services,advised that for the last month the
Business staff have been working on budget projections to the end of 2005 August.He
stated that the budget figures start changing when the Ministry's funding announcements are
rolled out as well as during the course of the year.He noted that since 2005 January,budget
revisions have occurred three times and presently,the projections indicate a balanced budget
for 2005-06 with a possible small surplus.
2005 May 24...21
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.2005-06 PRELIMINARY BUDGET UPDATE
An update was presented on the 2005-06 PreliminaryBudget issues identified bythe Board
at its meeting held on 2005 April 12. At that time,the minutes of the Budget Advisory
Committee meeting of 2005 April 06 were approved including a motion that the item "Budget
Update" be included on each subsequent agenda of meetings ofthe Board untilthe 2005-06
budget is approved. The following update was presented.
TRANSPORTATION
S.Dawson,Manager,Support Services and B.Woodley,Supervisor,Transportation provided
an overview presentation of the Board's Transportation Services.
Ms.Dawson advised that the Board transports 26,440 students on regular vehicles as well
as 1,616 students that require special transportation.It was reported that with revenue and
expenditures,the2004-05approvedtransportationbudgetof $30.7M lefta shortfall of $2.9M.
Under the new proposed transportation model,Thames Valley would receive $3.2M less
funding leaving a further total shortfall of $6.1M. It was noted that the new transportation
funding model is to be phased In;however,the Ministry has given no Indication as to the
time-line associated with phasing in the process.
SECONDARY FUNDING CLASS SIZE
P.Gryseeis presented Information regarding funding for secondary school class size.
Supt.Gryseeis advised that the Board is required to meet a secondary school class size
average of 22:1.The Ministry funding for secondary classroom teachers is based on an
average credit load of 7.5/student.It was noted that for the 2005-06 Preliminary Budget,this
generated 1,434.73 Full-time Equivalent (FTE)teachers.The Board's actual credit load Is
7.7/student.If this were used in the funding formula,it would generate 1,472.98 FTE
teachers,an Increase of 38.25 FTE teachers.
In 2004-05,the Board approved additional secondary school teachers,above the funding
formula,as follows:
FTE
2004 August 5.0 -Small School Supplement
2005 January 18.0
2005 March 2L0
50.0
Supt.Gryseeis advised that this information Is one,small component of secondary school
class size funding. At the Regular Board meeting of 2005 May 24,an impact of declining
enrolment report is to be presented that includes classroom vs.non-classroom as well as
Administration staffing.
CONTINUING EDUCATION
J.Empringham,Superintendent of Education,reported that through its Adult and Continuing
Education programs,the Board provides learning opportunities toadult students byproviding
courses that are designed to develop the knowledge and skills necessary to function in
modern society.Offerings Include high school credits,night school,English as a Second
Language (ESL), literacyand basic skillsand computer training. Continuing Education Is
also responsible for drivers' education, international languages,self study courses and
summer school forall Thames Valley students.The programs are offered at five main sites
including G.A.Wheable Centre for Adult Education,Strathroy Adult Learning Centre,St.
Thomas AdultLearning Centre,Tillson Avenue Education Centre (Tlllsonburg)and Blossom
Park Education Centre (Woodstock).Supt.Empringham emphasized that in regards to its
financial operations,its mandate is to break even by matching expenditures with revenue.
2005 May 24...22
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.2005-06 PRELIMINARY BUDGET UPDATE -CONTINUING EDUCATION -cont'd
J. Roth,Manager,Financial Services,reported that Continuing Education revenue results
from multiple revenue streams including Ministry funding,driver education fees,course fees
and other miscellaneous sources.She highlighted the revenues and expenditures for the
Continuing Education program and advised that its 2005-05 Preliminary Budget is balanced.
BUDGET INPUT SESSIONS
DirectorBryceadvised that Budget Input Sessions have been scheduled on 2005 May17 in
Woodstock and Strathroy, and on 2005 May 18 in London and St.Thomas.School and
community members are invited to attend these sessions to discuss the Board's 2005-06
Preliminary Budgetand to provide feedback related to TVDSB education issues.Asample
of the advertisement prepared bythe Public Affairs and CommunityRelations Department
for publication In communitynewspaperswaspresented. Themeetingformatwas explained.
Trustee Anstead discussed the publicInput process and the decision that a trustee from each
area serve as the Chair.It was noted that the Input sessions are not intended as a forum for
debate.-It was also noted that the budget-related Information is updated regularly on the
TVDSB website,"^005-06 Budget."This site also provides another vehicle for receiving
publicInputfrom schools and community members.
The Administration responded to questions posed by Trustees.
9.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING 2005 April 12
1:15 p.m.-2:35 p.m.
Members
S. Doxtator,Trustee (Chair)G. McGahey,Chippewas of the Thames
C.Cornelius,OKT.T.Smith,Chippewas of the Thames
M. Elijah. OKT
Administration and Others M. Hubert,Corporate Services
J. Antone, Native Counsellor S.Miller,Attendance Counsellor
P.Cornelius,Native Counsellor B. Miskiman,Principal,Thames S.S.
N.Jones,Principal,Westminster Central P.S.C. Murphy, Exec.Supt.Program
E. Good, Learning Coordinator Services
C.Graves,Learning Supervisor P. Tufts, Principal, H.B.Beal S.S.
V. Hopkins, NativeCounsellor D.Weeden,Vice-Principal,Saunders
S.S.
Regrets:L.Stevenson,J. Bennett, T.Slllaby-Ramsey
Guests:M.Albert,Munsee-Delaware,
H. Dickey Anishnabe Alternative School
The meeting convened at 1:15 p.m. inthe libraryat Thames S.S.,London.
1.PRAYER
The opening prayerwas offered inOneida by Thames S.S.student,Rebecca Ireland. First
Nations counsellor Val Hopkins explained the First Nations tradition of "Smudging"where
the smoke of sage or sweet-grass Iswaved overthe face, mouth and head to cleanse and
bringstrength tothe body,mindand spirit.Thames S.S. students BeckyIrelandand Cindy
Peters offered a sage smudge to allwho wished to participate In the ceremony.
2005 May 24...23
12.REPORTS OF COMWIITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
2.APPROVAL OF AGENDA
"Good Minds Resources"was added as item 5.a.Tlie amended agenda was approved on
a motion by C.Cornelius.
3.CONFLICTS OF INTEREST
No conflicts of interest were declared.
4.CONFIRMATION OF VOTING MEMBERS
-Trustees S.Doxtator
- OKT.Representatives C. Cornelius, M.Elijah
- Chippewas ofthe Thames T. Smith, G. McGahey
-Munsee-Delaware Nation
5.WELCOME AND INTRODUCTIONS
Trustee Doxtator welcomed everyone and those present introduced themselves.First
Nations students Rebecca Ireland,Becky Ireland, Cindy Peters,Almee Sickles,Trisha
Hendrick,Lucas Hendrick,Stephanie Russel,Charlie Elijah,Auburn Ninham,Winter
Dockstader and Kelsey Irelarid from.Thames S.S.an.d Beal S.S,were introduced by.Firsj:
Nations Counsellor V.Hopkins.The students spoke about their activities,preferences and
motivations for staying in school until graduation.They expressed a desire for First Nations
language classes at Thames S.S.and suggested starting a First Nations crafts program and
a competitive lacrosse league.Trustee Doxtator informed the students that the proposed
lacrosse league has been raised with Student Trustees Preston and Ross.
Trustee Doxtator introduced Hugh Dickey,an Educational Assistant at Anishnabe
Alternative School.Mr.Dickey described plans to participate in "The March Of The
Living", a tribute to Holocaust survivors and victims and those who fought for freedom
which takes place in Poland In 2005 May.
The purpose of the trip,which will include tours of former concentration camps Auschwitz
and Birkenau,is to research the parallels between the dynamics of the holocaust and the
oppression of First Nations Peoples in Canada.The intent is to create written material
to be incorporated into the curriculum at elementary,secondary and post-secondary
schools which would generate understanding and rekindle respect of ancestry in First
Nations young people.Mr.Dickey described a long-term goal to create the "WildFlower
Foundation"which will sponsor scholarships to students with financial needs.He
. distributed copies.of a budget and requested $2.800.00 Infinancial support for the trip.
a.Good Minds Resources
E.Good,Learning Coordinator,described a collection of books ordered from Good
Minds Resources,distributors of educational resources such as books,videos,CD-
ROM's,audio cassettes and educational kits that are respectful of First
Nations/Metls/lnuit people,their history and culture.Samples were circulated and Ms.
Good stated that, upon their arrival, the books would be distributed to schools that have
First Nations programs.
6.REPORT OF MEETING -2005 February 08
The reportofthe 2005 February08 meetingwas approved on motionofG.McGahey.
Business Arising from the Minutes
a.Ad hoc Committee Meeting
The ad hoc committee established to analyze the issues Identifiedinthe 2003/2004 First
Nations Student Survey,will meet on Tuesday,2005 May 10 at the Education Centre.
2005 May 24...24
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
6. .REPORT OF MEETING -2005 Februat7 08, a... Ad hoc Committee Meeting -cont'd .
E.Good.I-earning Coordinator,will provide an administrative liaison.
b.Board Website
M.Wolfe and J.Ral<e,Public Affairs and Community Relations,joined the meeting
to provide information on establishing a web presence for First Nations interests.
Suggestions for the content and format of a dedicated web page were noted.
Followinga lengthy discussion,the followingmotion was moved byG.IVlcGaheyand
supported:
That a web page dedicated to First Nations Interests be developed and
included on the TVDSB website,and that Trustee Doxtator act as liaison
between the Native Advisory Committee and the Public Affairs and Community
Relations Department at the Thames Valley District School Board.
7.RESIDENTIAL SCHOOLS
H. Dickey's request for financial support was discussed and after a brief debate,G.
.McGahey moved the following motion to deny the.request:. .
That,because of the mandate,the First Nations Cultural Fund be designated
to students,the request for funds to support participation in the "March for The
Living"in 2005 be denied.
Chair Doxtator called the question and the motion was supported.
C.Graves,Leaming Supervisor,will bring a Cultural Fund budget and outline of
expenditures to the 2005 May 10 meeting.
8.ADDITIONAL ITEMS
Copies of a flyerfor the annual Pow Wow were distributed.The Pow Wow will be held
at Beal S.S.London,on 2005 May 27 from 10:00 a.m.to 2:00 p.m.
Copies ofa flyerforthe Thames S.S.Bedding Plant Sale on 2005 May7 from 8:30 a.m.
to 2:30 p.m.were distributed.
Copies of the Thames S.S.Grade 9 English Flashnews Newsletter were distributed.
9.ADJOURNMENT
The meeting adjourned at 2:35 p.m. on motion of C.Cornelius.
RECOMMENDATION:
1.That,due to the mandate that the First Nations Cultural Fund be designated to students,
the request for funds to support participation in the "March for The Living"in 2005 be
denied.
S.DOXTATOR,
Chairperson
The recommendation was moved by L.Stevenson and carried.
2005 May 24...25
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE
(EXTERNAL)2005 April 14
1:00 p.m.-2:00 p.m.
MEMBERS ADMINISTRATION
A.Cartier S.Pullam
S.Peters
T.Roberts
Trustee Visitor:J.Stewart
1.APPROVAL OF AGENDA
The Agenda was approved on motion by T.Roberts.
2.ELECTION OF THE CHAIR
S.Peters was nominated as Chair by T.Roberts and acclaimed as Chair.
3.UPDATE ON P.O.BUDGET
A summary of the current Professional Development Account to date was provided. A
•number of trustees wil!be attending the OPSBA AGM here in-London in June and
Trustees are aware that a Professional Development Form needs to be submitted as
always after April 01. The surplus from last budget year was $5 532. The amount
remaining inthe surplus account as of 2005 April 01 is approximately $4 500.The total
cost of the recent Trustee/Administration Retreat has not yet been determined.At this
time, Itwould appear that there will again be a surplus of funds from the current Trustee
Professional Development Account at the end of 2005 August and will be brought
fonward Into the next budget year as per Board motion.
4.OTHER BUSINESS
a.The members will seek clarification of the Committee's mandate.There was
discussion with the focus on a confirmed commitment by all trustees for a second
retreat and a review of the venue.
b.The Committee felt there is a need for clarification about the structure of a caucus
and investigation into the best structure for trustee dialogue and brainstorming
sessions.
c.Topics for future Trustee Professional Development were discussed and could
include:Principles of Governance and how ourTrustee governance should function
perhaps inviting Ministry personnel to act as a resource and to clarify the
expectations and obligations of trustee governance.
Professional Reading
-Strategic Priorities and Long Term Planning
Developing a plan for frequent sessions to allow ongoing open dialogue and
Informal discussions amongst trustees.
5. NEXT MEETING - A possible June meeting to be determined at a later date.
6.ADJOURNMENT -The meeting was adjoumed at 2:00 p.m.on motion by A.Cartier.
S.PETERS.
Chairperson
RECOMMENDATIONS:none
2005 May 24...26
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE TRUSTEE PD COMMITTEE -EXTERNAL -cont'd
Trustee Anstead requested that any Trustees still interested in registering forthe OPSBA
Annuai Generai Meeting,contact 8.PuIIam as soon as possible to ensure that the OPSBA
head office has an accurate record of the number of attendees.It was noted that there are
presently nine TVDSB trustees attending the AGM.She advised that the deadline for
accepting donations for door prizes has been changed from 2005 May 13 to May 16.It
needs to be determined as soon as possible whether a sufficient number of items have been
collected.
11.REPORTOFTHETRUSTEEPROFESSIONALDEVELOPMENTCOMMITTEE-INTERNAL
2005 April 18
2:45 p.m.-4:00 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Hunter (Chair) J.Bennett B. Bryce
T.Roberts D.Anstead S.Christie K.Wilkinson (-3:52)
Trustee Visitor:J.St.ewart
1.APPROVAL OF AGENDA -The agenda was approved on motion of
2.CONFLICTS OF INTEREST-none declared
3.MANDATE OF COMMITTEE
It was noted that the Committee mandate approved at the March 22 Board meeting is
to co-ordinate internal PD opportunities for trustees until the end of 2005 November and
that the External PD Committee will co-ordinate trustee attendance at events outside of
Thames Valley.It is anticipated that the mandates of the two committees will merge in
the new committee structure in2005 December.
4.CONTINUATION OF SESSION PLANNING
Adesired format for future internal PDsessions was discussed,the need fortrustees
to have an opportunity to discuss large picture issues with the Director was raised.It was
suggested that a caucus be scheduled v^th the group facilitated byan outside person to
guide the discussion.Committee members offered the following discussion items:
an evaluation-by participants;-
full group participation (including supervisory officers) vs.trustees meeting withthe
Director:
- role claritybetween trustees and the Administration;
team building between trustees and the supervisory officers;
consider a different venue;
enhance the role, explore decision-making process;
the need for a facilitator;
opportunity for trustees to dialogue among themselves;
need to reexamine the 1998 governance model;
build on the last PD session;
hold a preliminary meeting withthe trustees and the Director prior to the retreat.
Alternate venues and potentialfacilitatorswere suggested forthe May25 session.Itwas
suggested thatthe retreatbeheldattheCECSouth In St.Thomas, catered bythe Arthur
Voaden SS students.
2005 May 24...27
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE -
INTERNAL -cont'd
4.•CONTINUATION OF SESSION PLANNING -cont'd
It was further suggested that the two incoming student trustees be invited to attend and
participate in an orientation session with the current student trustees.
Followinga lengthy discussion,it was agreed that the Committee will examine the report
from the 2005 March 04 retreat to identify issues on which to move forward preferring
the assistance of a facilitator rather than a presenter.The Committee Chair will speak
to the previous presenter Inthis regard.The Committee will draft an evaluation and an
agenda will be developed for distribution to participants prior to the retreat.
Trustees are invited to forward Committee Chair Hunter any agenda items for discussion
at the next meeting.It was agreed that Chair Hunter willinvite the presenter from the
previous session to attend.
5.PLANNING COSTS
Chair Hunter reviewed costs from the previous retreat noting sufficient funds are
available in the Trustee PD account for the next session.A budget will be attached to
the report.
6.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Tuesday,April 26,at 2:30 p.m. in the Governor
Simcoe Room.
7.ADJOURNMENT
The meeting adjourned at 4:00 p.m.
RECOMMENDATIONS:none
J.HUNTER,
Chairperson
12.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE-INTERNAL
2005 April 26
2:35 p.m.-4:13 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J. Hunter (Chair) J.Bennett (3:00) B. Bryce S!Hughes
T.Roberts D.Anstead S.Christie K.Wilkinson
G.Hart K.Fryday-Fleld (2:45)
Trustee Visitor - J.Stewart (2:50)
1.APPROVAL OF AGENDA -The agenda was approved as printed.
2.CONFLICTS OF INTEREST-none declared
2005 May 24...28
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
12.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE -
INTERNAL -cont'd
3.CONTINUED PLANNING OF TRUSTEE PD RETREAT
Discussion continued on planning the next Trustee PD session.Chair Hunter confirmed
that the CEC South office Is an appropriate facility to hold the retreat and the Arthur
Voaden students and staff are interested in catering lunch.She will confirm logistical
arrangements and the cost ofthe facilitator.Itwas suggested that the Chairalso confirm
trustees'Intentions to attend the session.
Chair Hunter advised that anticipated costs are $32.80 per person with no rental fees.
Costs will be shared between the trustees and the Senior Administration.Trustee costs
will be covered through the Trustee PD account.
The Director advised that the Chairs'Committee has asked that the Items "Presenter's
Package"and "Information Committee ofthe Whole Meetings" be added to the retreat
agenda.Chair Hart indicated that Itwould also be appropriate to discuss them at an
upcoming caucus.
K.Fryday-Field joinedthe meeting. Chair Hunter noted that the committee prefers a
facilitated format rather than a presenter format for the next meeting.Ms.Fryday-Field
.suggested that the following issues be addressed^
role clarity and meeting structure;
investigate root issues;
how to move fonward to enhance trust in the trusteeship;
clarifythe decision-making process
developing a sub end bydetermining the desired results for the organization.
The following agenda items were offered:
role clarity-trust,faith between participants;
development of ends policiesand bench marking looking at similarorganizations;
-understanding current ends and how they should evolve.
Ms.Fryday-Field suggested developing a listofthemes forthe dayaround:
trustee role clarity;
-trustees'responsibilityand relationship withother trustees;
role of the CEO and senior management team and how they linkwith tnjstees.
Itwas agreed that role clarity,shared values and trust will be scheduled for the morning
session with the afternoon addressing ends and goals.
Chair Hunterrequested that the follow-up report be received shortlyafter the retreat. Ms.
Fryday-Field advised thatshe would prepareit In the form ofsuggested policies.The merits
of large group discussion versus small group discussion was raised with all groups
considering alltopics. Itwas suggested that group participantsrotate throughoutthe day.
Ms.Fryday-Field suggestedthat groups combine both trusteesand administration as much
as possible and described the benefits and disadvantages ofeach format.It was further
suggestedthat discussion groups oftrusteesand supervisory officers be formed byarea of
representation.
Participation bythestudenttrusteeswasdiscussedanditwasagreedthattheir input would
be valuable in the afternoon session.The role clarity issue will be addressed during the
orientationprocess with the currentand incoming students on another day.
2005 May 24...29
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
12. REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE -
INTERNAL -cont'd
3. CONTINUED PLANNINGOF TRUSTEE PD RETREAT -cont'd
The following motion was moved byD.Anstead and carried:
That the two current student trustees be invitedto attend the afternoon session of
the May25 Trustee PD Retreat.
K.Fryday-Field will prepare a list ofagenda items,an overview ofthe afternoon and an
overview of the achievable goals to be discussed by April 29 for consideration by the
Committee.She will speak with committee memberstopursuecommentsmade regarding
the sessions to facilitate discussion.Trustees are encouraged to propose any additional
agenda items.
4.OTHER BUSINESS
a.Evaluation Form
Itwas agreed that a written evaluation will be completed by participants following the
session and will be reviewed by the Committee before ItIs prepared.
5.DATE AND TIME OF NEXT MEETING
A further meeting will be scheduled if necessary pending the responses from trustees
regarding the proposed agenda.
6.ADJOURNMENT ....
The meeting adjourned at 4:13 p.m. on motionof D.Anstead.
RECOMMENDATION:
That the two student trustees be invited to attend the afternoon session of the May 25 Trustee
Retreat.
J.HUNTER.
Chairperson
The recommendation was moved byD.Anstead.Trustee Jaffe movedthe following amendment:
That the recommendation be amended to exclude the word,"afternoon".
The amendment was defeated.The recommendation as moved was carried.
Trustee Jaffe expressed concern thatthe P.D.sessions shouldfocus onimmediate issues similar
to the topics discussed at the Trustee caijcus as well"as the micro management of the
government related towhatthe school board trustees'role,if any,will be in the future.
2005 May 24...30
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE
MEMBERS
D. Mugford
S.Peters
K.Preston
T.Roberts
S.Ross
J.Stewart
P.Sattler
L.Stevenson,
Chair
D.Anstead
J.Bennett
A.Cartler
S.Doxtator
G.Hart
P.Jaffe
Regrets:J.Hunter
2005 May 03
7:00 p.m.-8:35 p.m.
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
C.Murphy
J.Thorpe
D.Blair
K.Dalton
J.Empringham
K.Havelka
S.Hughes
L.Hutchinson
M.Sereda
W.Tucker
K.Wilkinson
S.Christie
C.Dennett
K.Meeson
J.Roth
W.Scott
1.APPROVAL OF AGENDA-The agenda was approved on motion of D. Mugford.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.CHAIRPERSON'S ANNOUNCEMENTS -none
4.DIRECTOR'S ANNOUNCEMENTS
B.Bryce,Director of Education,invited everyone to view the outstanding 2005 Education
Week:"Inspiring Excellence"posters displayed In the Education Centre Atrium. He
noted that this year's theme acknowledges past and present students,staff and
contributors to Thames Valley schools.Education Week commenced witha ceremony
celebrating and recognizing the excellence of five Individuals within the community.
The Director advised that the Award of Distinction ceremony will be held on Thursday,
May 05, In the Sir Adam Beck Auditorium and the Thames Room where more than 80
•staff will be recognized for their significant contributions to Thames Valley.-
Director Bryce announced that he has accepted the resignation to retirement of Peter
Gryseels,Executive Superintendent of Operations Services,effective 2005 August 31.
He applauded Supt.Gryseels for his outstanding career and contribution to education
and advised that a formal recognition will occur at a subsequent meeting.
5.PUBLIC PRESENTATIONS
Encounters with Canada
Mr. J.Kekewlch,Senior Recruiter for Ontario,Encounters With Canada,presented
information on the Encounters program noting it is Canada's largest youth forum. It
offers Canadian students,aged 14 to 17,the opportunity to attend a one-week program
of Canadian studies.They participate in cultural and historical activities/visits,hear
presentations by experienced specialists of 11 careers,attend leadership and diversity
workshops,and cultural events.The program is held at the Terry Fox Canadian Youth
Centre in Ottawa.
2005 May 24...31
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
5. . PUBLIC PRESENTATIONS,a.Encounters with Canada -cont'd
The Encounters With Canada program seeks the co-operation ofschool boards across
Canada in order to maximize this opportunityfor young Canadians as future leaders.
Students are selected in each region upon the recommendation of the school
administration and on the basis of a regional quota.An excerpt from an Encounters
With Canada video was viewed.
Chair Stevenson thanked Mr.Kekewich for an informative presentation and advised that
the information will be distributed to secondary principals at an upcoming meeting.
6.2005-06 PRELIMINARY BUDGET
B.Greene,Executive Superintendent,Business Services,providedan update on Budget
issues identified bythe Boardat Itsmeetingof 2005 April 12.Atthat time,the Board
approvedthe reportofthe BudgetAdvisory Committee meeting of2005 April 06 which
included a motion that the Item "Budget Update"be Included on each subsequent
agenda of meetings ofthe Board until the 2005-06 Budget is approved. He provided
detail on the following Budget Issues.
•Technology
The Board received a consultant's report In 2003-04 that Indicated a new investment in
information Technology (IT)of $8.2M was required,based on the review. In 2003-04,
the Board approved $870 637 toward achieving this goal. No additional funding was
recommended In the 2004-05 budget.It was noted that Executive Council has
recommended that $1M be included In the 2005-06 Preliminary Budget.
New Initiatives:2003-04 Budget
The 2003-04 Budget Included the following new initiatives:
Safe Schools - $120 000 (Board approved $180 000)
Ongoing
Supplies &Services/Furniture &Equipment - $600,000
permanent Increase to the school-based accounts
the total allocation has remained the same despite declining enrolment
Information Technology- $1 000 000 (Boardapproved $870 637)
consultant's recommendation $2 180 000
Early Years Literacy (Junior Kindergarten/Senior Kindergarten (JK/SK)- $500000
two year plani complete June 2005
Instructional Practice -$180 000
four year plan,complete 2006-07
- additional funds provided within 2003-04 year to advance program,complete 2005-
06 year
Custodial -$320 000
permanent addition of custodial hours
New Initiatives:2004-05 Budget
The 2004-05 Budget includedthe following new Initiatives:
Continue with new initiatives from 2003-04 budget
-New initiatives were added related to matching restricted grants
- Thames Valley Education Foundation feasibility study-Boardapproved$30000-2004-
05 a one time Initiative only
Secondary Teacher SmallSchool Supplement - 5.0 FTE
2005 May 24...32
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
6.i2005-06 PRELIMINARY BUDGET- cont'd
New Initiatives (excluding Staffing):2005-06 Preliminary Budget
The 2005-06 Preliminary Budget includes the following new Initiatives:
-Continue with new Initiatives from 2003-04 and 2004-05 budgets
- Early Years Literacy (JK/SK) -$500 000
-year plan Included in 2003-04 budget,completes 2004-05
-plan to extend itfora 3'*^year forthe school year 2005-06
Records Management -Director's Services $40 000
Approval to hire 1.0 FTE contract position for one year to support the
establishment of a records management program.
Education Centre -Maintenance &Facility Renewal Plan -$180 000
To fund current maintenance and facility renewal backlog and deal with future
years required renewal projects.
Technology-.$1 000 poo
Per IT Plan
Reconnect Off-Roll Students -to be determined.
2005-06 Preliminary Budget - New Initiatives
a.Technology Proposal
L.Hutchlnson,Superintendent of Education,presented a proposal of new Initiatives
from information Technology Services for inclusion in the 2005-06 Preliminary
Budget.The consultant's report "Information Technology Directions"defined a
series of goals and a multi-year funding scenario,in essence,a major transformation
project.
Supt.Hutchinson highlighted the following fundamental components necessary to
the continued transformation of the IT department:
-the upgrade of the LANto Windows 2003;
-the refurbishment of the desktop equipment to meet established standards;and,
-the reorganization of the Help Desk and role of the TSA's to come in line with the
remote management capabilities of the new LAN structure.
During the past two years,budget lines in ITS have been managed to complete and
begin projects as described previously.Supt.Hutchinson noted that the faster the
rate of completion of the three critical pivot projects indicated above,the sooner the
goals of 100%availability and reliability will be achieved.Costs for hardware,
software and licencing fees to carry out the implementation has been initially
estimated at $25 000/elementary school and at $75 000/secondary school.These
cost factors will be refined as installations provide actual dollar amounts.These
projects define the foundation upon which ail other aspects of the transformation and
vision for ITS are based.
2005 May 24...33
12.REPORTS OF COMMITTEES -cont'd
13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
6.2005-06 PRELIMINARY BUDGET -cont'd
NEW INITIATIVES:2005-06 PRELIMINARY BUDGET-cont'd •"
a.Technology Proposal -cont'd
Itis requested that the 2005-06 Budgetprocess consider a total increase to ITSof $1
000 000.At the estimated costings shown above,this provides the potential to impact
40 more schools.This funding,in conjunction with the ICT funding provided to schools
on the basis of their school ICT plans,will significantly impact the reliability and stability
of Information Technology capabilities in those schools.
The consultant's report indicated that ITrequired an infusionof dollars invarious years.
As previously stated,$870 000 was approved in 2003-04. This year, the proposed
additional $1M into the Microsoft Active Directory Project will result in quicker resolution
for many school issues.All schools will be at the necessary leveland can be maintained
as well as allowing teachers to integrate technology into the curriculum.(E.g.,the
fundamental base directory with the Valley).
b.Records Management
In 1999,the TAB organization was hired to develop a retention schedule of Board
•records.In view ofthe legal obligations surrounding records'nianagement,the retehtiori
schedule has been prepared in electronic form and the legislative authorities have been
confirmed or updated as required.A procedure will be presented to the Policy Working
Committee once it has been reviewed by the Board's solicitor.
It will be necessary to determine what kinds of records are stored where to assist with
archiving,responding to Freedom ofInformation (FOI)requests and meeting the Board's
legislative responsibility surrounding records retention.It is requested that a one-year,
contract position be established to develop an inventoryof records and to co-ordinate the
microfiche and storage process In schools and administrative offices.
Once the process is In place and records have been purged and stored,the CEC
Supervisors could assist withmaintainingthe school records. They would be willing to
monitor storage and retention in their respective areas.Corporate Services would
assume responsibilityforworkingwiththe various departments at the Education Centre
and overseeing the Records Management program.
c.Reconnect to Your Future
M.Sereda,Superintendent of Education,presented a report requesting the inclusionof
' the Reconnect to'Your Future program underthe 2005-06 Preliminary Budget:New
Initiatives be considered.
The Reconnect to Your Future program is a Ministry initiative established to reduce the
drop-outrate andto re-engage youthwhohave leftschool. A funding proposalfora pilot
projectwas submitted tothe Ministry of Education andthe application was approved for
Semester 2 with Ministry funding in the amount of $235 900. The application
recommended hiringfour teachers and two social workers to work withyouth ages 16
to 18 who have dropped out of school without completing their diploma.
Supt.Sereda reported thattodate approximately 517 students havebeencontactedand
179 students have enrolled In education programs with Thames Valley. A variety of
community agencies,including Youth Justice and Probation Services,are enthusiastic
supporters of this initiative.Headvised thatthe program hashad excellent co-operation
from the broader community who work withat risk youth.
2005 May 24...34
12.REPORTS OF COMMITTEES -cont'd
13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
6.2005-06 PRELIMINARY BUDGET -cont'd
NEW INITIATIVES-c.Reconnect to Your Future -cont'd
The Administration is requesting that consideration be given v^ithin the budgeting process
to establish this initiative as a program offered by Thames Valley and that sufficient
funding be approved to continue the pilotproject for 2005-2006.
d. Early Years Literacy Proposal
A report of the Early Years Literacy proposal was provided. The original Junior
Kindergarten -Senior Kindergarten (JK-SK)Target Setting proposal was based on a
three-year plan. Inlightofthe Developmental Reading Assessment (DRA)scores and
the need for continuity in the transition from SK to Grade 1,it is recommended that the
original proposal be amended to include Grade 1 teachers in Year 3 ofthis initiative. As
well, it was proposed that monies be put aside on a yearly basis for the sustainability of
the project and the ongoing support of Early Years teachers and students.
The secretariat has provided funds to provide additional support JK/SK teachers as well
as start-up costs to launch the Grade 1 initiative.These additional dollars have provided
the Board with the opportunity to include Grade 1 in Year 3 of this proposal;however,
they must be spent by 2005 July.
The secretariat monies will enable the Board to provide first step oral language training,
phonemic awareness and Miriam Trehearne's Teacher Resource Book to all Grade 1
teachers in addition to supporting the purchase of "take home"reading material for
JK/SK students.
The following summary suggests how Year 3 of the target setting Initiative will unfold.
Part A;
To maintain momentum of the initiative and provide ongoing support for new JK-SK staff.
4 days of training for new staff plus resources of newly created classrooms
and Miriam Trehearne's TRB.$80 000
(The new staff training is based on the fact that 65 new JK/SK teachers
were trained in 2004-2005.)
1 day of training for all JK/SK teachers in February plus resources
for independent reading $170 000
1 day Learning Conference in October (mini JK-SK Conference)'N/C
$250 000
Part B:
To provide continuity of program and transition from SK to Grade 1
4 days of training for all Grade 1 teachers in the area of reading
plus resources to support the classroom program $ 250 000
Total cost of Year 3 proposal $500 000
The Administration responded to questions posed by Trustees.Director Bryce advised
that although revenues may not be sufficient to support every new initiative, it is the
opinionand recommendation ofthe Administrationthat each item is necessary to support
student learning across Thames Valley.
2005 May 24...35
12.REPORTS OF COMMITTEES-cont'd
13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.MONTHLY REPORT OF THE CHAIR
Chair Hart reported on the following meetings/activities he attended during the month of
April:
continues to be involved In negotiation issues on a weekly basis;
attended the OSSTF McTavish Awards ceremony;
attended the OPSBA Directors'meeting on 2005 April 29 in Toronto;
attended the Student Trustee Election held on April 28.Two students were selected
from seven excellent candidates.The newly-elected Student Trustees are from
Huron Park S.S.,Woodstock and Oakridge S.S.,London.The results from the
student focus groups are being compiled and will be provided to trustees when
available;
attended French Immersion discussions in St.Thomas;
participated in the Education Week "Inspiring Excellence"ceremony held on 2005
May 02 at the Education Centre Atrium.
8.DEPARTMENTAL UPDATES
Program Services
V.Corcoran,Learning Supervisor has returned to the Program Services following
her secondment to the Ministry of Education as Education Officer in special
education,a role she found extremely Interesting.Ms.Corcoran was congratulated
for the recognition given to her by the Ministryfor her expertise.
A special evening meeting of SEAC is scheduled for May 11 to review the draft of
the 2005-2006 Special Education Plan as well as the preliminary Special Education
budget. Trustees and members'of the public "are invited to participate.
In response to the Board motion regarding inclusionary practices,SEAC and the
Special Education department are hosting a one-day focus group to discuss the
enhancement of Inclusionary practice for Thames Vaile/s Special Education
students.A number of Board staff,SEAC members,students and community
members will be invited to participate.Recommendations from the forum will be
forwarded to Superintendent Tucker for consideration.
Supt. Tucker, V.Corcoran,Learning Supervisor;G.Simpson,Principal; and
teachers J.Comfort and M.Lynch are attending a two-day symposium hosted by the
Ministry of Education inToronto on 2005 May17 and 18. The titleis Education for
All:The Report of the Expert Panel on Literacy and Numeracy Instruction for
Students with Special Needs (K-Grade 6).
R.Salazer,Program Manager,and G. Lalonde,Project Coordinator,Thames Valley
Neighbourhood Early Learning Program, recently attended the Council for Early
Child Development Community Summit Meeting along with community
representatives from municipal gpvernment,public health,earlyyears afdvocacy and
preschool speech and language.TVNELP was presented toother communities as
an effective approach to early learning.
Selected Partnerships for Excellence schools are presently in the process of
submitting applications to become a partner school in the 2005-2006 Reading
N Recovery™initiative,a preventive,intensive,individualized literacyprogramofshort
term duration (12-20 weeks)designed to address the needs ofthe lowestachieving
children. A maximum of 12 schools will be participating and schools will choose to
have a .5 LiteracyTeacher trained as a Reading Recovery Teacher.
2005 May 24...36
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
8.DEPARTMENTAL UPDATES -Program Services -cont'd
The Board's Speech-Language Pathoiogists and Audiologists will be sharing
information with staff and parents during Mayin celebration of Speech-Language-
Hearing Month.These two departments provide service to approximately 4,700
students each year. Effective communication skills are essential to achieving
success in school.
Business Services
An update of Facility Services Projects and Maintenance CapitalProjects and School
Renewal Programs was provided and Included Clara Brenton P.S.addition and
renovations and projects that have been,tendered .and awarded for Roof
Replacement,FireAlarm Replacements,Electrical Service Replacements,Parking
lot reconstructions;
Plans are underway for summer portable classroom moves and proposed summer
project;
Facility Services Operations included information regarding the Implementation of
the new dispensers for custodial cleaning chemicals.Dispensers provide more
accurate results in controlled product usage and increased safety for the building
occupants.The Custodial Product and Equipment Review Committee will continue
to provide feedback of this initiative.A quality assurance software package that
implemented Palm technology has been developed for front line supervisors to use
for inspections of staff as well as overall building condition assessment pertaining
to operations.
A Request For Proposal for Waste Disposal and Recycling Services,a joint venture
with tlie London District Catholic School Board tosecure competitive pricing and
service within respective boards is being finalized for presentation to the Board in the
near future for approval.
Currently working on an RFP for Air Filtration Media for air handling systems and
pager services and snow removal tenders are being prepared;
Considerable time and effort has been placed on the implementation of the Room
Booking module as a result of the Community Use of Schools initiative.School
Operations,Financial Services and Facility Operations are working doselyto ensure
a smooth transition and reconciliation of all non-for-profit users since 2004
September 01.
Support Services update included:
Transportation Service's is preparing the "Guide to Special Education Services"for
distribution to schools that have special education needs students transported.
Public Service Student Safety announcements developed in conjunction with local
CHUM stations,coterminous and neighbouring boards will be presented at the 2005
May OASBO Conference in Hamilton;
The Printing Department In collaboration withPayroll Services isworking on a project
to scan,index and archive historical pay registers and T4's onto the Document
Imaging System allowingthe reduction of file storage and reducing the risk of lost
or damaged files;
2005 May 24...37
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
8.DEPARTMENTAL UPDATES -Business Services -cont'd
Payroll Services staff iscoordinating and developing the preliminary 2005-06 salary
and benefit budget.These totals are used by Financial Services in the preparation
of the 2005-06 expenditure budget;
Work Is underway to project the current status of salaries and benefits expenditures
for 2004-05 budget year;
- Payroll Services staffing conjunction vi^ith the staff at the Ontario Teachers Pension
Plan Board,have reconciled teacher pension information to the end of 2003;
Financial Services is r^quired.to report standard change to Public Sector Accounting
Board (PSAB)recommendations for school boards have altered the process for
completing the Ministry financials and estimates and Audited Financial Statements.
A major change for 2004-05 is the consolidation of entities not currently recorded.
Financial Services has been working with the Thames Valley District School Council
Chair,B. Hopkins,and committee members to coordinate a joint letter to be sent to
District School Council Chairs identifying the reporting requirements.
Director's Services
During the month of April,the Director visited Dunwich Dutton P.S.,touring the
school and meeting with students,staff and a parent representative.He also
attended the Co-operative Education Open House at Beal S.S.,(London)the Arbour
Day Celebration at Hillcrest P.S.(Woodstock)and the Oxbow P.S.,student
production "Joseph and the Amazing Technicolour Dream Coat";
The following meetings and events were attended by the Director:Sesquicentennlal
Students'Tribute to 150 Years of Community,London District Science and
Technology Fair,Garrison Community Council Meeting,Kiwanis Festival,Junior
Achievement Board of Directors'Meeting,Library Celebration for retiring CEO,and
the Mayor's Gala Dinner Celebrating 150 Years of London..
Director Bryce met with representatives from United Way and the London District
Catholic School Board to review the 2004 campaign and plans for next year's
campaign.
Bill brought greetings or presented at the following events:Leadership Conference -
"QualityLearning'TreseniaWon,GlobalVision,Young Author's Conference,Student
Trustee Elections and OSSTF McTavish Awards Ceremony.
He met withDr.LynnHannay,OlSE,regarding preliminaryfindings as a result ofthe
2004 qualitative data interviews,the status of the production of this report and future
directions for the Board's partnership with OlSE/UT.
A meeting was held with B.O'Connor,Senior Advisor,Student Success Projects,
Ontario Ministry of Education to review the status ofthe Thames Valley initiative.M.
Chambers,Learning Supervisor and the Director outlined the successes of the
Board's Student Pathways to Success activities,planned future directions and
challenges that are currently being faces.
2Q05 May 24...38
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
8.DEPARTMENTAL UPDATES •Director's Services -cont'd
- StaffDevelopment initiatives included:NewTeacher MentorDemonstration Funding
Project,2005-2006 Planning for the New Teacher Program System Staff
Development,New Teacher Spring Conference,4 Rolesof Leadership,7 Habits of
Highly Effective People, AAPSP Job-specific Skills,lA/EA Orientation Session,
PowerfulDesigns for Professional Leaming,Professional Reading Program, 2005
Leadership Conference,Powerful Designs for Professional Learning,Facilitating
Effectively - StaffDevelopmentOutreach Program, Schools Our Vision Inservice,
Our Vision AdvisoryCommittee, Refinements, Internalizationand Research;
Public Affairs and Community Relations •updates included:Education Week
"Inspiring Excellence"unveiling and activities,Thames Valley EducationFoundation
Feasibility Study, and LINKS,The Report to the Community newsletter and
refinements to its distribution were presented by C.Dennett.R.Princis and K.
NuckowskI, Public Affairs and Community relations were commended for their time
and effort in ensuring that the Inspiring of Excellence poster display in the Atrium
was ready for the Education Week launch on 2005 May02.
Human Resources Services
Disability Management is working with 54 staff members on the retum to work
program;
During 2005 April Thames Valley District School Council's (TVDSC)activities
included the following:
TVDSC Roundtable Sub-Committee meeting 2005 April 28;
Chairperson e-mail communications to school councils;
distribution of Annual School Council Report forms and new School Council
Flyers,
TVDSC Chair and Vice Chair met with the Board's Chair and Vice Chair;
participated in the "OurVision presentation to the Board on 2005 April 05;
The workshop Building Stronger School Councils was cancelled;
met with Director Bryce todiscuss the 3^"Annual School Council Symposium;
supportedandattendedthe 2""^SecondarySchool Council Network meeting on
April 11;
attended Information Committee of the Whole,Committee of the Whole and the
Regular Board meetings during 2005 April;
TVDSC parent representatives attended the April Board committee meetings;
assisted school council parents on various topics as requested;
TVDSC representatives attended the Ministryof Education Safe School Audit
Consultations on 2005 April 05;
TVDSC Chair attended the Ontario College of Teachers'Teacher Qualification
Review Consultation on 2005 April 14.
Employee Assistance Program (EAP)proposals are being reviewed for
recommendation to the Board;
There are currently 240 elementary longterm occasional (LTO)teachers on the list
of which 24 are retirees.The short-term list numbers are 1,481 elementary of which
438 are retirees.Currently 112 LTO assignments are occurring of which 10 are
retirees;
Atotalof 1,009 applicationshave been received for summer student positionsofthe
60 applicants interviewed30 are to beginworking between 2005 May02 and July 04.
2005 May 24...39
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
8.DEPARTMENTAL UPDATES -Human Resource Services -cont'd
Operations Services
A sclieduling conflict caused the cancellation of tlie 2-day workshop byRichard and
Rebecca DuFour to be held 2005 May 3 and 4.The workshop has been
rescheduled for 2006 April 25 and 26. Their most recent book, On Common
Ground, is being ordered in preparation for this PD session.An attempt is being
made to engage Michael Fullan as part of the PD plan for school administrators In
the 2005-06 school year and are awaiting confirmation of those dates.;
Elementary Staffingis inthe process of round one ofapplications fortransfer. The
first round of Administrative Transfers has been completed;
Initialallocation of secondary school teachers was made on the basis of an approved
projected annualized enrolment of 25,747.21 students.Requests byPrincipalsfor
additional staff to reduce class sizes,to offer more courses and/or to increase
guidance or library complement has been addressed to the extent possible from a
small holdback.Teachers surplus to their current school have been notified.The
teacher transfer process will begin next week withthe posting of vacant positions at
each school. The posting,interviewing and selection for headship positions are
complete;
C. N.Watson and Associates continue to work on the long-term accommodation
plan for the Board;
- A New Administrators'Inservice was held on 2005 April 28 where an overview of
Operations Services Policies/Procedures, Independent Procedures,and Department
Memorandum was provided.Suzanne Book,Co-Ordinator,Attendance and Social
Work Services,providedvaluable information related toworkplace bullying and CAS
protocol. The next NewAdministrators'Inserviceto be held on Thursday, 2005 May
19 will focus on Facility Services and Transportation Services,as well as Staff
Development for the 2005-06 school year.
-The following Safe School initiatives were presented:
-The IMAX -Leadership inViolence Prevention Fourth Awards Nightbeing held
at the IMAX Theatre on 2005 May 25. Every secondary school will have the
opportunityto nominate one male and one female as a student leader Inviolence
prevention;
Eva Olsson,a Holocaust survivor's powerful presentation on the importance of
tolerance and respect, is to be presented on 2005 May 9-13 at 10:00.This is the
first pilot ofMs.Olsson"spresentation In elementaryschoolsfor grades 7-8students
in addition to secondary school presentations;
The Fourth R teacher training was offered on 2005 May5 and 10 to all secondary
Health and PhysicalEducation teachers ofGrade 9 Healthy Active Living Course.
Training involves the triad of risk behaviours (substanceuse andabuse,sexuality,
and interpersonal violence and how to successfully involve role playing in the
classroom.Teachers will receive a full curriculum package of 21 Grade 9 health
lessons,assessment and evaluation tools, and resources.All secondary schools
teachers are to be trained.
2005 May 24...40
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
13.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
8. DEPARTMENTAL UPDATES -Operation Services -cont'd
Research &Assessment updates included:
-Safe Schools Committee to Review the Environment and Safety in Our Schools:
-Data collection material for the Canadian Achievement Test (CAT/3)and the
Developmental Reading Assessment (DRA)has been distributed toschools;
-Final preparationoftherevisionsand updates tothe EQAO Action Planfor2005-
06 is under way;
- Summarizing information and developing electronic process for data collection
for elementary staffing purposes;
-Consolidation of secondary Trillium student information system;
-Web-based surveyand information collectionsoftware Installed,tested,and initial
use underway;
-Distribution of school-based assessment information for school improvement
purposes Is ongoing;
-Evaluation of "Reconnect to Your Future"project has been planned and data
collection Is under way;
-Evaluations of Pathways for Success projects are ongoing;
-Assessment data sets are being consolidated and reports designed to prepare
for production of school and system trend data;
-Work continues on tracking the Learning Opportunities Grant -Student Literacy.
The Administration responded to questions posed by Trustees.
9.ADJOURNMENT
The meeting adjoumed at 8:35 p.m.on motion of J.Stewart.
L.STEVENSON,
Chairperson
14.REPORT OF THE BUDGET ADVISORY COMMITTEE 2005 May 04
9:00 a.m.-10:30 a.m.
MEMBERS ADMINISTRATION AND OTHERS •
D.Anstead (Chair) P.Jaffe B.Greene S.Christie
T.Roberts G.Hart J.Roth C.Dennett
J.Pratt P.Hearse
J.Berkin
1.APPROVAL OF AGENDA -The agenda was approved on motion of T.Roberts.
2.CONFLICTS OF INTEREST-none declared
3.REPORT OF 2005 APRIL 13
The 2005 April 13 Committee report was provided for information and reference.
Concern was raised over the Committee's work being in conflict with the CN Watson
report Indeterminingthe cost tomaintainthe current number of schools compared tothe
funding provided. It will be necessary to determine the potential savings and how such
savings could be used to advance the system,it was questioned when the savings
realized would be made available to the Board.It was agreed that the issue will be
brought back to the Board following the consultant's Interim report on May 31.
2005 May 24...41
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
14.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
4.BUDGET ISSUES -REVISED LIST
Executive Superintendent B.Greene was commended for the effectiveness of the
Budget presentations to the Board byproviding more in-depth information on the issues
.and the involvement of the Superintendents of Education.It was agreed that it is a
practice that should continue Infuture years.
5.COMMUNITY MEETINGS
Manager C.Dennett updated the Committee on plans for the Budget public input
sessions and provided a draft advertisement to be placed in newspapers throughout the
region.The public will be invited to offer input regarding the Budget for trustee
consideration.Amendments to the advertisement were suggested.The web page will
be set up shortly.
Proposed content to be covered at the sessions was discussed.It was suggested that
key issues discussed at meetings ofthe Boardbe includedon the agenda and that a
high level frameworkoflastyear's Budgetbe presented. Anotationtothiseffect will be
added to the advertisement.
It was further suggested that each school council be invitedto send a representative to
bring concerns specific to their school and should the Board have additional funds,
inquire how they would suggest the funds be allocated.
•The roie of the Administration and trustees at the sessions-was considered.It was
agreed that a trustee for the area will chair the meetings and will introduce the tnjstees
in attendance.Following the presentations,comments/input from the public will be
invited. At the Committee of the Whole meeting on May 10,Chair Anstead will speak
to trustee participation at the sessions noting trustees are invited to attend all area
meetings.
Brian described plans for the web page noting It will be updated following each public
meeting and as the Budget unfolds.
6.OTHER BUSINESS
a.Public Input
Aspecialinput session IsplannedforJune 21toprovidean opportunity forthe public
to bringspecific concerns regarding the draft Budget to the whole Board.
b.Ottawa-Carleton DSB 2005-06 Budget
J.Roth distributed and described the 2005-06 provisional budget web page for the
Ottawa-Carleton DSB.
c.Budget Discussions
A process fordiscussing budget Issues as they arise at meetings ofthe Boardwas
considered.Itwas agreed that the process isworkingwellin providing the trustees
with all aspects of program components.It will be amended as required.
7.DATE AND TIME OF NEXT MEETING
The next meetingwas scheduled for Monday,May 16,at 10:30a.m. ChairAnstead will
invite the trustee area chairs to the meeting to discuss the session format.
8. ADJOURNMENT- The meeting adjourned at 10:30 a.m. on motion of P.Jaffe.
2005 May 24...42
12.REPORTS OF COMMITTEES-cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
14.REPORT OF THE BUDGET ADVISORY COMMITTEE-OTHER BUSINESS -cont'd
RECOMMENDATIONS;none
15.COMMITTEE OF THE WHOLE,IN CAMERA
MEMBERS PRESENT
P.Sattler (Chair)
D.Anstead
J.Bennett
A.Cartier
G. Hart (via
teleconference)
J.Hunter
P.Jaffe
D.Mugford
8.Peters (5:47)
T.Roberts
L.Stevenson (5:20)
J.Stewart
D.ANSTEAD,
Chairperson
2005 May 10
ADMINISTRATION AND OTHERS
B. Bryce
B.Greene
P.Gryseels
C.Murphy
J.Thorpe
D.Blair
K.Dalton
K.Havelka
S.Hughes
L.Hutchinson
M.Sereda
W.Tucker
K.Wilkinson
S.Christie
J.Empringham C.Dennett
Regrets:S.Doxtator
The Committee met in camera from 5:10 p.m.to 6:23 p.m.
1.APPROVAL OF AGENDA
The agenda was approved on motion of J.Stewart.
2.CONFLICTS OF INTEREST - No conflicts of interest were declared.
3. Confidential property, legal and negotiation matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved by P.Jaffe at 6:23 p.m.and carried.
RECOMMENDATIONS:
1.That the Thames Valley District School Board enter Into a contract with Green Lane
Environmental Group Ltd. For the waste and recycling collection,disposal,processing
and marketing services,the contract to be for a five-year period commencing 2005
August 01 and ending 2010 July 31.
2.That the contract for AirFilter Media products be awarded to Norspec Filtration Ltd.
P.SATTLER.
Chairperson
The recommendations were adopted on motion of P.Sattler and carried.
16.ADJOURNMENT
The meeting adjourned at 10:30 p.m. on motionof P. Sattler.
G.HART,
Chairperson
r"2005 May 24...43
12.REPORTS OF COMMITTEES -confd
d.REPORT OF THE COMMITTEE OF THE WHOLE -confd
RECOMMENDATIONS FROM THE 2005 MAY 10 COMMITTEE OF THE WHOLE MEETING
1.That,due to the mandate that the First Nations Cultural fund be designated to students,the
request for funds to support participation In the "MarchforThe Living"in2005 be denied.
2.That the two student trustees be Invited to attend the afternoon session of the May 25 Trustee
Retreat.
3.That the Thames Valley District School Board enter Into a contract with Green Lane
Environmental Group Ltd. For the waste and recycling collection,disposal,processing and
marketing services,the contract to be for a five-year period commencing 2005 August 01 and
ending 2010 July 31.
4.That the contract for Air Filter Media products be awarded to Norspec Filtration Ltd.
Recommendation 2 was separated out.Recommendations 1,3 and 4 were adopted on motionof
J.Bennett and T.Roberts.
An amendment by P. Battler and L.Stevenson that the word "afternoon" In recommendation 2 be
replaced with the word "full"was defeated.
Recommendation 2 was approved as written on motion of Bennett and T.Roberts.•
e.REPORT OF THE BUDGET ADVISORY COMMITTEE
2005 May 16
10:30 -12:10 p.m.
MEMBERS ADMINISTRATION AND OTHERS
D.Anstead (Chair) G. Hart (10:40)B.Greene (-11:39)P.Hearse
T.Roberts S.Christie T.Muscat
C.Dennett J.Pratt
Regrets:P.Jaffe
Trustee Visitor:L.Stevenson
1.APPROVAL OF AGENDA -The agenda was approved on motion of T.Roberts.
2.CONFLICTS OF INTEREST-none declared
3.COMMUNITY MEETINGS
ExecutiveSuperintendent B.Greene reviewedthe upcoming area Budgetmeetings,andthe
participation of trustees and senior administration.It wasagreedthat Communications staff
will be availableat each meeting torecord issues raised and comments offered bythe public.
Superintendent Greene described the draft presentation package.Sectionsofthe overheads
were allocatedto presenters and amendments/additions tothe materialwere suggested.It
was agreed that information will be Included clarifying the public presentation process on
June 21. Copies of the presentation will be distributed to the presenters prior to the
meetings.
2005 May 24...44
12.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE BUDGET ADVISORY COMMITTEE-cont'd
3.COMMUNITY MEETINGS-cont'd
Theprocesstoreceive input wasdiscussed. Responses to anticipated questions/comments
will.be included inthe pacl<ages to the meeting chairs ip order that consistent information is
provided from public inquiries.0.Dennett will preparea media package. A list of the
comments received at the meetings will be prepared and brought to the June 01 Committee
meeting for co-ordinating and reportingto the Board.
4.COMMUNICATIONS
Manager C.Dennett described the communication process.
5.OTHER BUSINESS -none
6.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Wednesday,June 01, at 9:00 a.m. in the Middlesex
Room.
7. ADJOURNMENT-The meeting adjoumed at 12:10 on motion of G. Hart.
RECOMMENDATIONS:none
D.ANSTEAD,
Chairperson
f.REPORT OF THE CHAIRS'COMMITTEE
MEMBERS
G. Hart (Chair)
J.Hunter
P.Sattler
L.Stevenson
2005 May 17
12:45 p.m.-3:30 p.m.
ADMINISTRATION AND OTHERS
B.Bryce
S.Christie
1.APPROVAL OF AGENDA
The agenda was approved on motion of P.Sattler.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2005 MAY 24 BOARD AGENDA
The agendas forthe In-camera and public2005 May24 Board meeting were discussed and
updated.
4.CORRESPONDENCE
The following correspondence is available in the Trustee Conference Room for trustees'
information:
Premier Dalton McGuintyfrom Durham D.S.B. re costs of building permits;
Keewatin-Patrlcia D.S.B.to the Minister of Education re Good Places To Learn initiative
news release from MPP Jerry Ouellette re Private Member's Bill 165 -Elected Officials
Immunity Act 2004.
The following correspondence will be included on the 2005 May 24 Board agenda under
"Communications":
- Minister of Education and Deputy Ministerre new Ministry of Education Initiatives;
Jerry Ouellette, MPP Oshawa re Private Member's Bill 165
Middlesex-London Health Unitre report on 2004 Healthy Active School Awards.
2005 Wlav24...45
12.REPORTS OF COM MITTEES -cont'd
f.REPORT OF THE CHAIRS'COWIWIITTEE -cont'd
5.TVEF DONATION IN KIND
Executive Superintendent B.Greene joined the meeting to apprise the Committee of a
request from the Thames ValleyEducation Foundation (TVEF)to make a donation inkind
in the amount of$21 000 from the Thames Valley Neighbourhood Education Learning Project
(TVNELP)program.He noted that Board administrative costs to run the program were
$17,149.
Brian advised that the TVEF auditor confirmed that a Board motion is required.After
considerable discussion,the following motion was moved by J.Hunter and carried:
That the TVDSB increase the support to the Foundation in the amount of $17 149 for
services rendered to TVNELP.
6.CREATIVE CITY TASK FORCE REPORT
The letter received from the City of London regarding the Creative City Task Force Report
was discussed.It was suggested that a representative be invitedto attend a fallInformation
Committee of the Whole meeting to describe the initiativeand Its potential partnership with
education.
7.MPP AGENDA-JUNE 03
The agenda forthe 2005 June 3 meetjng with area MPPs was discussed.Suggested topics
were offered:announcement of schoolclosure time lines;continuation of special grants (e.g.
/"N Reconnect to Your Future;transportation;implications of secondary students returning for
fifth year; good news Items; Special Education funding;Safe Schools including the recent •
MOE video surveillance camera proposal.
Manager K.Bushell will be asked to provideMPPs withan overviewofcapital projects and
Superintendent M.Sereda to speak to Safe School initiatives.Chair Hart will ask trustees
for any additional discussion items and will Inquire of the MPPs If they have any agenda
Items.
8.COMMUNICATION OF C.N.WATSON REPORT
Chair Hartupdated the Committeeon the interim accommodation presentation on May 31
bythe CN Watson consultant.A communications plan will be developedinthisregard.
Aspecial Board meeting will be calledon May 31 following presentation of the reportto
discuss next steps.
9.2005 W.JOHN LAUGHLIN STAFF DEVELOPMENT &LEADERSHIP AWARD
Nominationsforthe 2005 W.John Laughlin Staff Development and Leadership.Awardwere
considered.Principal Gary Simpson was selected as the 2005 recipient.He will be invited
to attend the June 28 Board meetingto be presented with his award byformer Director of
Education John Laughlin.
10.CHAIRS'SUMMER APPROVAL
A motion to allow the Board Chair to approve personnel matters over the summer was
discussed.The following motion was moved by L.Stevenson and carried:
That the Chairofthe Boardbe authorizedtoapprove personnel changes on behalfofthe
\Boardas required during 2005 Julyand August.
2005 May 24..A6
12.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE CHAIRS'COMMITTEE -cont'd
11.OTHER BUSINESS
a.Public Requests to Present
ThreerequeststopresenttotheJune 7 Information Committee ofthe Whole meeting
regarding the Mountsfield P.S.Gifted classwere considered.Approval was given for the
three presentations.
b.Student Trustees'Request to Attend OSTA Conference
Arequest from the cun-ent and incoming StudentTrusteestoattendthe upcoming OSTA
conference was considered,it was agreed that Chair Hart will ask them to bring a
proposal to attend basedon available funds in their budget line.Their request will be
reconsidered at that time.
12.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Wednesday,2005 June 22 at 9:30 a.m.
13.ADJOURNMENT
The meeting adjourned at 3:30 p.m. on motionof P.Sattler.
RECOMMENDATIONS:
1. That the TVDSB increase the support of the Foundation In the amount of $17 149 for
services rendered to TVNELP.
2.That the Chair of the Board be authorized to approve personnel changes on behalf of the
Board as required during 2005 July and August.
G.HART.
Chairperson
The recommendations were adopted on motion of L.Stevenson and J.Stewart.
g.PRINCIPAL INPUT ONSYSTEMSUPPORT STAFF PROCEDURE
Atthe 2005 April 05 meetingofthe Policy Working Committee,a motionto refer the amended
procedureon Principal Input onSystemSupportStafftothe Board for information wasapproved.
The procedure on PrincipalInputon System Support Staff was presented for Information.
2005 May 24...47
12.REPORTS OF COMMITTEES -cont'd
h.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA
MEMBERS PRESENT
2005 May 24
ADMINISTRATION AND OTHERS
P.Sattler (Chair)P.Jaffe B.Bryce K.Havelka
D.Anstead S.Peters (5:48)B.Greene S.Hughes
J.Bennett (5:30)T.Roberts P.Gryseels L.Hutchinson
A.Cartier L.Stevenson C.Murphy M.Sereda
S.Doxtator J.Stewart J.Thorpe W.Tucker
G.Hart D.Blair K.Bushell
K.Dalton S.Christie
Regrets:D. Mugford
J.Empringham C.Dennett
J.Hunter
The Committee met in camera from 5:13 p.m.to 6:35 p.m.
1.APPROVAL OF AGENDA
The agenda was approved on motion of P.Jaffe.
2.CONFLICTS OF INTEREST - No conflicts of interest were declared.
3. Confidentialpersonal,"propertyand negotiation matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved by L.Stevenson at 6:35 p.m.and carried.
RECOMMENDATION:
That the motions approved at the in-camera session of 2005 May24 related to appointments to
permanent teaching status,a resignation by mutual consent and two property matters be
approved.
P.SATTLER,
Chairperson
The motion was moved by P.Sattler,seconded by P.Jaffe and carried.
13.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
a. The following motion was moved by L.Stevenson and seconded by P.Jaffe:
That Thames ValleyDistrictSchool Board approve the expansion of the French Immersion
Program atthe secondary levelInSt.Thomas/Elgincommencing the school year2005-2006.
During thediscussion Chairperson Hart vacatedtheChairand Vice Chairperson Sattlerassumed
the Chair.Following the debate ChairHartresumed the Chair. The motionwas adopted on a
pollvote as follows:
YEAS:A.Cartier,S.Doxtator,P.Jaffe,S.Peters,P.Sattler,L.Stevenson
NAYS:D.Anstead,J.Bennett,G. Hart, T.Roberts,J.Stewart
ABSTENTIONS:none
Student Trustee Preston -yea
2005 May 24...48
13.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -cont'd
b.The following motion was moved by T.Roberts and seconded by P.Jaffe and carried:
That the Board reconsider the motion related to the Private bill and the Ronald McDonald
House tax exemption.
The following motion was moved by T.Roberts and J.Stewart and earned:
That the Thames Valley District School Board support the Private billfor tax exemption for
the Ronald McDonald House.
c. The following motion was moved by P.Sattler and seconded by P.Jaffe and carried:
That the Thames Valley District School Board support any application for municipal tax
exemption from any non-profit agency that serves children within Thames Valley,and that
this support be communicated to all municipalities within the Board and to the provincial
Ministry of Municipal Affairsand Housing.
14.ADDITIONAL BUSINESS
Trustee Roberts reported that the Trustee and Senior Administration Retreat will begin at 8:30 a.m.
on Wednesday 2005 May 26 at the CommunityEducation Centre South.
15.COMMUNICATIONS
a. ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)- UPDATE
Trustee Anstead provided anupdate regarding preparations for the 17*"OPSBA Annual General
Meetingand Program being held on 2005 June 09 to 12 at the Best Western LamplighterHotel
and Conference Centre in London.
Trustee Anstead reported that the motion by Trustees Jaffe and Hart related to Media Violence
is being considered by OPSBA.
b.STUDENT TRUSTEES'UPDATE
K.Preston,Student Trustee advised that there was a good number in attendance at the Student
Trustee elections held on 2005 April 28. He advised that the OSTA-AECO Conference is to be
held on 2005 May27 to29 inToronto.The two,newly-elected TVDSB Student Trustees will also
be attending the AGM. It was noted that G. Kennedy, Minister of Education,Is scheduled to
provideopening remarks atthe conference and that aroundtable discussion withthe Minister has
also been planned.
c.OKT -NATIVE ADVISORY COMMITTEE APPOINTMENT
A letter was received from Franclne Chrisjohn,Assistant Education-Administrator,OKT-,
requesting the appointment of LindaDoxtatoras the OKT representative on the Board's Native
Advisory Committee.The following motion was adopted on motion ofT.Roberts and J.Stewart:
That Linda Doxtator be appointed to the Board's Native Advisory Committee representing
OKT as one of the voting members replacing Philip Schuyler.
d.ONTARIO TRAFFIC CONFERENCE REPORT
Trustee Anstead,in her capacity as Chair of the Community Safety and Crime Prevention
Advisory Committeeforthe City of London presented the following report ofthe Ontario Traffic
Conference Safety and Education Conference held on 2004 April 11 to 12 at the Holiday Inn In
Barrie,Ontario.
r"
2005 May 24...49
15.COMMUNICATIONS -cont'd
d.ONTARIO TRAFFIC CONFERENCE REPORT -cont'd
The Honourable Monte Kwinter,Ministry of Comminute Safety and Correctional Services opened
the Conference with a presentation ofthe following government initiatives regarding community
safety:
- Road Safety Bill 169 introduced in2005 February is a process whereby wrechage from
road collisions can be cleared much quicker bylocal authorities without liability.Police
no longer have to wait for the insurance company to arrange clearance of vehicles.
-Communitv Policing a total of 123 new Community Police Officers in province with 1,000
to be added over the next years.
-Case Management is a system to track/identify all major suspects in case.Bythe end
of2005 allpoliceforces must use the MCM system.The Liberal government is putting
in $5M for training.
-Intemet - Child Luring- An increased number of officers are being trained and assigned
to cyber investigations and prevention training for youth.
Bullying -money for programs In schools.Ifthe perpetrator of abuse whether domestic
•or other is released on bail new protective methods are to be employed.
Grow Operations - a Billion dollar business in Ontario
Introduction of Bill 128 to;
-increase fines 40 times;
- hire more Inspectors;
- Abilityto cut off Hydro;
-Seized assets can be sold off.
Workshops included:
Traffic and Road Safety -Save-A-Life-Program - York Region Police,Safe Streets,Nice
Neigbourhood. A partnership program between government, municipal agencies and the
communityto empower the publictotake responsibilityforroad safety through the following
community based initiatives:
Dog Bites,Threatening Breeds and Legislation
-Seniors crime Prevention and Traffic Safety a presentation of "Drive wide"a program
focusing on safe drivingtips for older-drivers.
New and Emerging Vehicles
Be Aware,Be Safe
Asexual assault prevention program for In-school deliveryto secondary students
Guaranteed Safe Arrival
A program to help remind officers aboutthe needto arrive safely when responding to calls
etc.
2005 May 24...50
15.COMMUNICATIONS -cont'd
d.ONTARIO TRAFFIC CONFERENCE REPORT -cont'd
Child Safety Restraints
Citizens 911 and Internet Safety
A presentation on the latest community communications programs Citizen 911 that provides
subscribers information on emergencies,danger alerts as well as crime trends and general
safety.
Tuesday sessions included:
Parents Against Violence Everywhere fPAVE)
Keynote speaker CindyWesley spoke ofher daughter's suicide,her personal journeythroughthe
tragedy and her current work across the community to assist students to look for danger signs
Intheir peer's behaviour and to not become willing bystanders when bullying takes place.
Panel Discussion
Ganos.Graffiti.School Board Intervention and Partnerships
Presentations by experts inYouth Gangs Activity and Graffiti and how It affects School Officers
and School Boards across Ontario.Discussion followed on roles of school Resource Officers,
health care professionals and school board administrators/staff have and what each can do to
help identifyyouth that are susceptible to-being InvolvedIn gang activity..
Assessing the Threat Workshop
A special presentation by a U.S.Secret Service Officer re recognizing the warning signs of
threats to public safety.
Trustee Anstead's commented that she found the Conference to be very Informative and thought
provoking.The workshop on Save-A-Life project certainly lends itself to our concern re traffic
safety in London. The workshop on "senior safety"including "frauds" Is perhaps one that we
could seek some help with.The panel discussion that involved"graffiti"proved beyond doubt that
we must continue to monitor what progress the City Is making to eradicate all graffiti.
Trustee Anstead reported that the one common theme throughout the Conference was that all
presenters emphasized the importance of community partnerships,whether it was with school
boards,with the local police agency and justice system or simple with their local citizens.
Concern was expressed about the level of violence,about the known movement of criminal
elements and the tremendous Increase in 'cyber'criminal activities.A warning was given that
communities must not be complacent for crime was always moving.
Trustee Anstead advised that she has collected a large amount of resource materials and contact
names for most of the workshops and will provide this information to the Trustees for
consideration.
e.MINISTER OF EDUCATION AND DEPUTY MINISTER RE NEW MINISTRY OF EDUCATION
INITIATIVES
Letters were received from G.Kennedy,Minister of Education and B. Levin,Deputy Minister of
Education,advising of the new Ministry Initiatives to improve student achievement in English
language public elementary and secondary schools.
f.JERRY OUELLETTE,MPP OSHAWA RE PRIVATE MEMBER'S BILL 165
A letter was received from J.Ouellette,MPP,Oshawa,regarding the provincial defeat of the
Second Reading ofhis private member's legislation Bill 165 - The Elected OfficialsImmunityAct
2004.
2005 May 24...51
15.COMMUNICATIONS -cont'd
g. MIDDLESEX-LONDON HEALTH UNIT RE REPORT ON 2004 HEALTHY ACTIVE SCHOOL
AWARDS
A report was received from G. Pollett, Medical Officer of Health,Middlesex-London Health Unit,
regarding Information about the 2004 Healthy Active School Awards.
16.NOTICE OF MOTION
17.QUESTIONS BY MEMBERS
18.GOOD NEWS ITEMS -"Did you know..."
Trustee S.Peters advised that an excellent anti-bullying production by Holy Cross elementary school
students entitled "Be A Change Agent"was aired on the public broadcasting station TV Ontario on
2005 May 23.
Trustee L.Stevenson advised that she attended the opening ceremony of the 5"^Annual TVDSB
Special Olympics held on 2005 May 24 at the T.D.Waterhouse Stadium,University of Western
Ontario. The three^day event provides elementary and secondary developmentally-challenged
students with an opportunity to experience friendly competition.
19.ADJOURNMENT
The meeting adjourned at 10:25 p.m. on motion of S.Peters and P.Sattler.
CONFIRMED:^
Chairperson
2005 May 24...52
SUMMARY OF APPROVED RECOMMENDATIONS 2005 MAY24
Thatthe Board approvethe revised TVDSB Special Education Pian 2005-2006 subjectto 2005-06
budget deliberations.
That the Board retain the existing Operations Services Department Memorandum - Graduation
Parties/Proms -Secondary.
That,due tothe mandate that the FirstNations Cuiturai Fund be designated to students,the request
forfundstosupport participation in the "iVlarch forThe Living"In 2005be denied.
That the two student tmstees be invited to attend the afternoon session of the IVlay 25 Trustee
Retreat.
ThattheThames Vaiiey District School Board enter Into a contract with Green Lane Environmental
Group Ltd.For thewasteand recycling collection,disposal,processing and marketing services,the
contractto be fora five-year period commencing 2005 August 01 and ending 2010 July 31.
That the contract for Air FilterMediaproducts be awarded to Norspec Filtration Ltd.
That the TVDSB increase the support of the Foundation in the amount of $17 149 for services
rendered to TVNELP.
That the Chair of the Board be authorized to approve persotinei changes on behalf of the Board as
required during 2005 Julyand August.
That the motions approved at the in-camera session of 2005 May24 related to appointments to
permanent teaching status,a resignation by mutual consentand two property matters be approved
That Thames Valley District SchoolBoardapprovethe expansion ofthe French Immersion Program
at the secondary level inSt. Thomas/Elgin commencing the school year 2005-2006.
ThattheThames Valley District SchoolBoardsupportthePrivate bill fortaxexemptionforthe Ronald
McDonald House.
That the Thames ValleyDistrictSchool Board support any application for municipaltax exemption
from any non-profit agency that serves children within Thames Valley,and that this support be
communicated to all municipalities within the Boardand tothe provincial Ministry of Municipal Affairs
and Housing.
That LindaDoxtator be appointed tothe Board's NativeAdvisory Committee representing OKT as one
of the voting members replacing PhilipSchuyler.