11/22/2005 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2005 NOVEMBER 22,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION -Glencoe District H.S.
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS
a. TVDSB &Terry Fox Campaign -Presentation of Cheque V
b.Andrea Paturel,Kensal Park P.S.,McGlliivray Award,
Canadian Parents for French V
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.CHAIR'S VALEDICTORY ADDRESS V
11.CONFIRMATION OF MINUTES
a.Regular Board Meeting,2005 October 25 M
12.REPORTS FROM THE ADMINISTRATION
a.2005-08 Contingency Surplus M
b.Capital Plan Update V
c.2005-06 Meeting Schedule M
d.Appointment of Native Trustee M
13.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2005 October 18 M
b.SEAC Chair's Summary,2005 November 01 M
c.Committee of the Whole,2005 November 08 M
d.Chairs'Committee,2005 November 16 M
e.Committee of the Whole,In Camera,2005 November 22 V
2
14.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
15.ADDITIONAL BUSINESS
16.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.ETFO M
c.Middlesex-London Health Unit M
d.Student Trustees'Update V
-Presentation "Student Trustee Today and Tomorrow Report"M
17.NOTICE OF MOTION
-Trustee Sattler M
18.QUESTIONS BY MEMBERS
19.GOOD NEWS ITEMS -"Did you know..."
20.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2005 NOVEMBER 22
The Board met in regular session on 2005 November 22 in the Board Room at the Education Centre,meeting
inpublic session at 7:06 p.m. The following were In attendance:
TRUSTEES
D.Anstead
J.Bennett
A.Cartier
G.Hart,Chair
J.Henry
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
C. Murphy
M.Sereda
J.Thorpe
D.Blair
K.Daiton
Regrets:P.Sattler
J.Hunter (8:09)
P.Jaffe
D.Moulton
D.Mugford
8.Peters
T.Roberts
K.Havelka
S.Hughes
L.Hutchinson
B.Tucker
B.Wagner
K.Wilkinson
J.Stewart
L.Stevenson
M.van Gaalen
S.Christie
C.Dennett
K.Meeson
J.Roth
W.Scott
1.CALL TO ORDER.
Chair of the Board Graham Hart called the meeting to order.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciation ofthe Boardwas extended tothe Glencoe DistrictHighSchool Band and conductor
Jennifer Emke for leading In the singing of C Canada and performing three musical selections.
4.APPROVAL OF AGENDA
The agenda was amended to move item 12.d. "Appointment of Native Trustee"to item 5 and the
agenda renumbered accordingly.Theamended agenda was adopted on motion of L.Stevenson and
S.Peters.
5.APPOINTMENT OF NATIVE TRUSTEE
The following recommendation was moved on motionofJ. Stewart and J. Bennett and carried.
That JoAnn Henry be appointed the Native Trustee,replacing Sue Doxtator, effective 2005
November 22.
Chairperson Hartwelcomed Trustee Henry as she took her place at the Board table.
6.OFFICIAL RECORD
S.Christie,Supervisor,Corporate Services,read the following notice Into the minutes:
We regret to record the death of:
Kevin Mangar, a 18-year-old student at Clarke Road Secondary School,London, on 2005
November 13;MikeGlllesple, a teacher at Princess Elizabeth Public School,London,on 2005
November 17;and Alan Foster,a resource consultant at Amethyst School,London,on 2005
November 20.
2005 November 22...2
7.RECOGNITIONS
a.THAMES VALLEY DISTRICT SCHOOL BOARD &TERRY FOX CAMPAIGN
S.Hughes,Superintendent of Education, in his capacity as Chair ofthe TVDSBTerry Fox Team,
provided opening remarks regarding the outstanding participation of students, schooi
communities and staff in the one-time Terry Fox National School Run Day held on 2005
September 16. A number of TVDSB students were in attendance and provided a special
presentation announcing the total amount of$406 201 raised for the Terry Fox Foundation.
DirectorBryceand Chairperson Hart presented Paul Goldsteinand Camilla Juteau-Kent,Ontario
School Co-ordinators for the Terry Fox National School Run Day, with the cheque.A video
depleting a number of the day's events held at Thames Valley's 184 schools was viewed
Mr.Goldstein and Ms.Juteau-Kent extended congratulations and presented the Board with a
commemorative poster of Terry Fox in recognition of the Board's outstanding contribution.
b.MCGILLVRAY AWARD CANADIAN PARENTS FOR FRENCH
The congratulations of the Board was extended to Andrea Paturel,Principal at Kensal Park
French Immersion P.S.,London,who was received the Canadian Parents for French McGlllvray
Award.Supt.Hughes Indicated that the award recognized Ms.Paturel's significant professional
contributions,notable leadership and commitment to the development of French First Language
both locally and across the province.
8.CONFLICTS OF INTEREST -No conflicts of interest were declared.
9.CHAIR'S ANNOUNCEMENTS
Chair Hart reminded Trustees that the 2006 Committee Appointment form is to be submitted as soon
as possible In order to make the necessary membership decisions.He noted that a number of survey
responses had not been retumed and requested they be submitted this week.
He indicated that he attended a special ceremony held bythe Over 55 Inc.honouring and recognizing
Trustee Art Cartier as the longest serving politician in Canada.The congratulations of the Board were
extended to Trustee Cartier for his outstanding career and for receiving this well-deserved and
significant recognition.
10.DIRECTOR'S ANNOUNCEMENTS
Director Bryce advised that a communication was received from Chris Bentley,MPP,advising that
the Ministry of Education has released a funding announcement of $1.25M In support of the Youth
Apprenticeship Program.He noted that Thames Valley Is one of 22 boards across the province to
.receive funding inthe amount of $57 689 In support of this very important initiative.
The Director announced that the during the week of 2005 November 14,the Safe Schools Action
Team report was presented to the Minister of Education.Thames Valley was one of two school
boards highlighted and recognized by the Ministryfor Its leadership In safe schools initiatives.
Supt.Wagner inhis capacity as Chairofthe Safe Schools Committee explained howthis initiativewill
be moving forward.Thames Valley has been proactive in anti-violence initiatives (bullying)and will
be furthering its efforts by collaborating with the broader community to expand resources and
initiatives. He advised that the Safe School Committee will consider the report and identify outcomes
that will be incorporated immediately Into developing action plans in secondary schools and
elementary schools (Grades 6 to 8) In the Spring of 2006.
2005 November 22...3
11.CHAIR'S VALEDICTORY ADDRESS
Chair Hart extended his appreciation to his fellows trustees for an opportunity to represent them
during this past year. The following Is his Valedictory Address:
This has been a very challenging but rewarding year for me as your Chair. I want to sincerely
thank youfor giving me this opportunity and supportingme as we worl<together to furtherthe
success of Thames Valley students.A special thank you to Tmstee Sattler as Vice Chair,
Trustee Hunter as Past Chair and Trustee Stevenson as Chair of Information Committee of the
Whole.Together we fonned the Chairs'Committeetoworkbehindthe scene toinsure everything
runs smoothly. Thank youfor yourextra time and commitment.
During 2005,1 have especiallyenjoyed the opportunityto get to know Director Bryceand his
Senior Administrative team better.The labour disruptions of the past year gave me an Insight on
the inner workings ofthe Administration and Iwas very impressed withhow coliaborativeiyyou
allworked together tofindsolutions to yery difficult challenges.Youforman excellent team and
Iam grateful to youfor your leadership and commitment on behalf ofallour students.
The first highlight Iwant to mention Is Safe Schools.Several years ago the Board made huge
strides In stepping fonvard with a newSafe Schools policy whichtackledthe problemof bullying
inourschools. Inthe pastyear,schoolvisitshave demonstrated howaffectiveourapproach has
been to help lessen the incidentsof bullying.In addition,parents have become advocates to
challenge the appropriateness ofany verbal comments oftheir children whichare offensiveto
others.This respect for one another is at the very core of the values of our caring learning
community and It Is Important that these actions extend beyond just our schools.Public
education continues to play a key role In supporting a civil society.
Secondly,thestandardizedtest resultsforourGrade3and 6students in literacy and numeracy
continue to show Improvement from previous years.These test results are only one way of
measuringstudentachievementbuttheygiveus a useful tool In measuring the success ofour
variousprogram initiatives topromotestudent learning.Iam pleased to see that Thames Valley
continues to show improvement each year. Ourgoal needs tobe tocontinue to Improveand one
day surpass the provincial averages on each of these tests
Thirdly,the budget surplusofthe past year shows thatwe have putour financial house inorder.
Previously,our budget process has been a huge challenge to make the necessary adjustments
to have a balanced budget.The surplus indicates Thames Valley has met this challenge and
developed a cultureof financial constraint.Appreciation shouldbe extended toeveryone within
the Board who makes decisions about our expenditures.Inaddition, Iwant to also thank the
provincial Ministry of Education for hearing our complaints aboutthe levels ofthe grantsand
responding byincreasing our revenue.
Thankyouagainforaskingmeto be yourChairforthe past year.I haveenjoyedevery minute
and amvery proud ofour accomplishments.Thames Valley trustees, staffand students should
all be proudof the pastyear. Together wecan continue toputourstudents first and helpthem
to be successful.
Graham Hart,Chair
TheChairperson'sremarkswerespread uponthe minutes ona motion by L.StevensonandP.Jaffe.
12.CONFIRMATION OF MINUTES
a.The minutes of the Regular Board Meeting, 2005 October 25 were adopted on motion of J.
Stewart and T.Roberts.
2005 November 22...4
13.REPORTS FROM THE ADMINISTRATION
a.2005-06 CONTINGENCY SURPLUS
Director Bryce advised that there has been significant interest from aii Thames Valley
communities related to the 2005-06 Contingency surplus.Atotal of 164 submissions have been
received from stakeholders to be considered under the umbrella proposal for the allocation of the
Board's 2005-06 Contingencysurplus. An Administrative listof District-wide and school priorities
submissions for the surplus funds was distributed.
The Director noted that the ContingencyFund recommendation regarding $1M District-wide
priorities (item 2)isanareathatwasdeemedtobe left opentoensurethat specific and additional
board-wide Initiatives may be added.
Trustee Stevenson extended the appreciation of the Board to the communities for their strong
Involvement in thisprocess. ChairHartadvised that a letter will be sent to each group/individual
that made a submission and thanking them for their input.
Additional suggestions for use of the $1.M District-wide priorities were presented.Tnjstee
Roberts emphasized the value ofstrong instrumental music programs for Grades 7 to 12 and
suggested that $80 000 be allocated to renewal and repair of musical instruments.Trustee
Anstead advised that Mental Health Initiatives Include community partnerships,learning clinics,
rural CAS,child/family counselors,transition class for elementary students,and teacher P.D.
Trustee Stewart requested that the OxfordTechnical Training Centre (OTTC)be expanded to a
system-wide initiative.Chair Hart suggested that the student fee to use the Environmental
Centres be removed.An increase in the Partnerships for Excellence,libraries and resources,and
textbooks were also added to the list.
b.CAPITAL PLAN UPDATE
B.Greene,Executive Superintendent of Business Services,advised that preparations to prepare
the draft Capital Plan are well underway.K.Bushell,Manager,Facility Services,and G.Owens.
Planning Officer,have been using the Ministry's website internet mapping browser to review the
maps and dividethe Board's jurisdiction into sub geographies.They will be an important part of
the planning and will be used inthe 2005 November 29 Special Board presentation of Focus on
Excellence.
Programs related to capital issues in all areas have been submitted as conceptual plans for
consideration Inlightof school renewal over the next 10-year period.How this will fitinto a timely
planning sequence remains is another component to be builtIntothe draft Capital Plan.
He advised that Primary cap size Information for Junior Kindergarten to Grade 3 classes where
additions or renovations are needed will be presented next week.The Best Start Initiative is part
of the ongoing work of the Director and the Executive Committee with two stages being
consldered~the urgent need for classrooms by 2006 March 06 and Identifying locations.The
longer term considerations ofthe Best Start initiativeinclude building additions,new schools and
Identifying potential sights for the "hubs"which are a significant component of this complex
Initiative.
Supt.Greene reported that the Community Use of Facilities portion of the draft Capital Plan will
be considered based on last year's criteria addressing the "Notfor Profif component that may
be designated to specific sites.The Quality Daily Physical Activity component must meet the
expectations ofthe Ontario Physical Education curriculum and Isto be considered as part of the
gymnasium funding. He advised that both are complex issues and likely expensive facilities will
be required tocomplywiththe EducationActequating to $1M annuallyto implement the initiative
for the next 20-year phase.It was noted these areas are part of the draft Capital Plan and are
in addition to accommodation,fees and to the plans that will be shown next week.
2005 November 22...5
13.REPORTS FROM THE ADMINISTRATION -cont'd
c.2005-06 MEETING SCHEDULE
Director Bryce presented, inaccordance with Board Bylaw 3.1.1 (meetingsofthe Board),a list
of regularly-scheduled Board,Committee ofthe Whole and Information Committee ofthe Whole
meeting dates for the period 2005 December 01 to 2006 November 30.
The schedule Identifiedthe need for a Special Board meeting on Tuesday,2005 December 06
for the election ofthe 2006 Chair and Vice-Chair.The January,2006,meeting ofthe Information
Committee of the Whole was cancelled as It falls within the Christmas Break.The list confirms
that meetings are not scheduled duringthe months of2006 Julyand August.
RECOMMENDATION:
That the list of regulariy scheduled Board, Committee of the Whole and Information
Committee ofthe Whole Meeting dates forthe period 2005 December 06 to 2006 November
28 be approved..'
The recommendation was adopted on motion of J.Stewart and T.Roberts.
14.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2005 October 18
5:05 p.m.-7:10 p.m.
Members
P.Sattler,Trustee (Chair)
,D.Anstead,Trustee
L.Stevenson,Tnjstee
B.Hoffman,Autism Society Ontario
London and District
D.Ensing ,Association for Bright
Children (Thames Valley)(-6:55)
S.Wilson,Community LivingLondon,
Oxford. Elgin,Middlesex
Administration and Others
C.MacDonaid,Elementary Principal
V.Towell,Secondary Principal
M.l-lubert,Corporate Assistant
V
C. Oke, Children's Aid Society of London &Middlesex
A.Morse,Easter Seal Society
P.Giliis,Integration Action for inclusion London Chapter
A.Loebus,London Down Syndrome Association
C.DeKelver,Ontario Association for Families of Children
with Communication Disorders
L.Manicom,Thames Valley District Council of Home
and School Association
R.Tisdale,Thames Valley District School Council
B.Tucker,Superintendent of Education
B. Noble, Learning Supervisor (-6:55)
Guests:J. Shields, S. Henry,J. VandeCoevering, Christine Thammavongsa,C. Stewart,
A.Craig
Regrets: B.Montminy,B.Booking,G.McGahey,
Absent:J.Ross,Jane Steele,M.Barbeau
1.CALL TO ORDER
The meeting convened at 5:05 p.m. Inthe Dundas Room at the Education Centre.
2.CONFIRMATION OF AGENDA
The agenda was approved on a motion byL.Stevenson
3.CONFLICTS OF INTEREST
No conflicts of Interest were declared.
2005 November 22...6
14.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
4.REPORT OF MEETING FROM 2005 SEPTEMBER 20
The report was amended to indicate that D. Anstead had sent regrets.Under Item 5,
"Administrative Committee to Study Mental Health",D.Ensing nominated 0.Thammavongsa
to sit on the committee and did not volunteer.The report was approved as amended on a
motion by A.Loebus.
For the benefit of guests and new members,participants introduced themselves.
5.DOWN SYNDROME RESEARCH INSTITUTE REPORT,SEPTEMBER 2005
A.Loebus introduced J.Shields,S. Henry and J.VandeCoevering,staff of the Down
Syndrome Research institute (DSRi).The DSRI is a partner organization to the Down
SyndromeResearch Foundation (DSRF)of Burnaby,B.C.Established tomeedtheneeds of
teens withDownsyndrome, DSRF has research and other linkswith several hospitals and
universities and will host the World Down Syndrome Congress in 2006 August.
In2005 July, DSRI successfully ran a summer school called Summer Intensive Camp 2005
for teenagers with Down syndrome.Participating students showed improvement in oral
communication,literacy and numeracy and will extend the gains made in summer school at
a weekly Homework Club.
Mr.Loebus presented a video depicting the activities at the summer school.DSRI expects
to extend its activities into several areas of academic research,consultation with educational
systems,and workplace experiences for young adults with Down syndrome.The summer
school pilot program will be expanded In 2006 to accommodate 20 elementary and 20
secondary students.After intensive research of instnjctional approaches and student
progress,the objectiveisforDSRIstafftodevelop and disseminate an appropriate academic
curriculum.
Followingthe video, J.Sheilds presented details ofthe program outlining the core principals
of DSRI as follows;
-Collaboration across disciplines;
- Narrowing the gap between research and practice;
- Individualized programming and instruction;
-Social skills as the curriculum base;
-A cushion of fun.
J.VandeCoevering described activities such as fieldtrips,aerobic exercises and games which
addressed the fifth principle of tun"as a motivator.S.Henry,a speech and language
pathologist,presented the language portion of the program.
A.Loebus responded to questions.
6.SEAC UPDATES
6.1 TVDSB CODE Special Education Project Proposal
The Council of Directors of Education (CODE)has received a grant of $25 millionto be
allocated to school boards in support of projects geared to the Ministry document.
Education for All to Improve literacy and numeracy for students with special needs.
Individual boards can expect to receive up to $250 000 for pilot projects.Three pilot
project proposals were presented.
2005 November 22...7
14.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
6. SEAC UPDATES, 6.1 TVDSB CODE Special Education Project Proposal - cont'd
B. Noble, Learning Supervisor, explained the proposal for a Demonstration School, a
Board- specific proposal which would entail the selection of one school where staff
including classroom teachers,learning support teachers,school administrators,
education assistants and school counselors,if applicable,would participate In
professional leaming activities focussed on improving student learning and receive
enhanced professional development,materials,and resources.
The second proposaltitled"Building InclusiveSchools ThroughDifferentiatedInstruction
and Universal Design For Leaming (UDL)",involving partnerships with co-terminus
boards was presented by Superintendent Tucker. The rationaleforthe projectwouldbe
to build partnerships,capacity, co-operation, and sharing of resources related to the
beliefs and recommendations of Education For AIL Partners would Include Thames
Valley DistrictSchool Board,University of Western Ontario,Fanshawe College, the
Catholic Curriculum Cooperative,Amethyst and Robarts schools.Strategies such as
training to build educator capacity,non-violent crisis Intervention training,asslstive
technology, and on-line student resources to support literacyand numeracy would be
utilized to improve student leaming.
The third proposal, "Southwest Regional Special Education Council (RESEC)
Partnership",would provide professional development for supervisory officers, school
administrators,teachers and support staff in the area of universal design and
differentiated instruction,assist In the development and/or use of
evaluation/measurement tools and assist and support member boards in their project
implementation. The intentionwouldbe to maximize capacity-buildingopportunities of
RSEC by exploring,experiencing and sharing best practices in the schools and
examining current research that supports those practices.
SuperintendentTucker Indicated thatthe Ministry expects to see positive resultsby2006
June.Concern was expressed that the Mlnistlys expectation of measurable results
within that time-frame is unreasonable and will put added stress on students.After a
brief discussion,the following motion by A.Morse was supported:
That SEAC send a letter to the Minister of Education indicating its concem that the
expectation ofmeasurable improvements resulting from the CODE funding initiative
withinsix to nine months of implementation is unreasonable,and that copies of the
letter be sent to all SEACs as well as F. Kelly,Executive Director of CODE,and B.
Bryce,Directorof Education Thames ValleyDistrictSchool Board.
Chair Sattler will draft a letter for review at the 2005 November 01 meeting.
6.2 Meetingofthe Committee to Study MentalHealth
Superintendent Tucker and Trustee Anstead reported briefly on the 2005 October 18
meeting ofthe CommitteetoStudy MentalHealth. The meeting focussed onthe mandate
tostudy the impactofmentalhealth onstudents' performance. Policeagencies, health
agenciesandeducators from across theThames Valley district wererepresented.SEAC
members will be informed of the date of the next meeting and were asked to communicate
their ideas of others to be invited to J.Parker.
2005 November 22—8
14.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
6.SEAC UPDATES -cont'd
6.3 POD and Gifted Reviews
Superintendent Tuckerreportedthatthe Gifted Review is ongoing.The PDD and Gifted
Reviews will be discussed in more detail at the 2005 November 01 meeting.
AHearingimpairedReviewCommitteewill meeton2005November23. SEACmembers
interested in attending were Invited to contact B. Noble, Learning Supervisor. The iEP
engine is to be discussed at the 2005 December 06 meeting.
6.4 Coaching to Inclusion
The Coaching to inclusion Conference will be held at the Best Western LamplighterInn,
591 Wellington Road, London,on 2005 November 15 from7:00 p.m. to 9:00 p.m. and on
November 16 from 8:30 a.m.to 3:30 p.m. As in previous years.Superintendent Tucker
offered to cover the registration fees for SEAC members.Members Interested in
attending should register by e-mail with J.Parker.
7.COMMITTEE UPDATES
Communications
There was noreportfromthe Communications Committee.Superintendent Tucker Isto meet
with M.Sakellis,Electronic Publishing and Graphics,to discuss the progress of the SEAC
website.
A Meeting Evaluation Sub-committee was formed In 2005 January to analyze
recommendations resulting from the meeting evaluation review conducted by K.Heffernan,
Leaming Coordinator, in 2004 November. The sub-committee met with P. Robinson,
Research and Assessment,to review the Meeting Evaluation forms completed by SEAC
members at each SEAC meeting.A.Morse presented a proposal that two new forms be
developed, one to evaluate the meetings and a second to evaluate presentations.Itwas
suggested that the committee also develop a toolto evaluate the effectiveness of SEAC as
a committee.
8.CORRESPONDENCE -none
9.FORUM;ASSOCIATION UPDATES
Copies of the Ontario Association for Families of Children With Communication Disorders
(OAFCCD)were distributed. Attention was drawn to an article called Collaborative Practice
and the School Speech-Lanauace Pathologist,and a chart called Steps in the Writing
Process:Sugaestions for Instruction which combines Information from the Ministry of
Education document Education for All and parent tips from OAFCCD.Feed-back on the
article and suggestions for communicating the information in the chart to parents was invited.
10.ADJOURNMENT
The meeting was adjourned at 7:05 on a motion by R.Tisdale.
P.SATTLER,
Chairperson
2005 November 22...9
14.REPORTS OF COMMITTEES •cont'd
b.SPECIAL EDUCATION ADVISORY COMMITTEE CHAIR'S SUMMARY 2005 November 22
The following are highlights of the Special Education Advisory Committee meeting held on
2005 November 01.Afull report will be presented to the Board at Its 2005 December 20 meeting.
LETTER TO MINISTER RE:CODE FUNDING
SEAC approved a letter to the Minister of Education to congratulate him for supporting literacy and
numeracy for students with special needs through the $25 million CODE project funding,while
raising concerns about the short timelines for measuring achievement outcomes.
PROGRAM REVIEWS
SEAC was informed that a meeting Is scheduled on 2005 November 23 to begin a review of the
Hearing Impaired program.SEAC received a presentation from C.DeDecker,Learning
Coordinator,about the Pervasive Developmental Disorder (PDD)Review,which is now complete.
The recommendations provide enhanced training infunctional lifeskills and employment skillsfor
PDD students,and Include an emphasis on professional development.The Gifted Review is also
near completion,although some outstanding issues are sti!!to be resolved.SEAC members
discussed the ongoing need to ensure that secondary concerns are adequately addressed in
program reviews and in the Special Education Plan.
TVDSB BUDGET INPUT
After much discussion,SEAC moved three motions to provide Input to the Board on the
expenditure of surplus ^nds.The first motion supported the administrative recommendation to
provide additional support for Partnerships for Excellence,the second supported allocating funds
to address student mental health needs,and the third recommended the establishment of a $2.5
million contingency fund to address unanticipated student needs.
c.REPORT OF THE COMMITTEE OF THE WHOLE 2005 November 08
7:05 p.m.-9:27 p.m.
MEMBERS ADMINISTRATION AND OTHERS
G.Hart,Chair
D.Anstead
J.Bennett
A.Cartier
P.Jaffe (-9:00)
D.Moulton
D.Mugford
S.Peters
T.Roberts
P.Sattler
L.Stevenson
J.Stewart
M.van Gaalen
B.Bryce
B.Greene
M.Sereda
J.Thorpe
C.Murphy
D.Blair
K.Dalton
J.Empringham
S.Hughes
L.Hutchinson
B.Tucker
B.Wagner
K.Wilkinson
K.Bushell
S.Christie
K.Meeson
J.Roth
W.Scott
M.Wolfe
Regrets:J.Hunter
1.APPROVAL OF AGENDA
The agenda was amended to move "Audit Committee" to item 9 and was renumbered
accordingly. The amended agenda was moved by P. Jaffe and carried.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.CHAIRPERSON'S ANNOUNCEMENTS
Chair Hart advised that a special Board meeting has been scheduled for 2005 November 29
for presentation of the CN Watson Report.
Trustees were asked to complete and return the annual 2006 Committee Appointments form
and return Itto S.Christie in Corporate Services by 2005 November 18.
2005 November 22...10
14.REPORTS OF CONIWIITTEES -cont'd
c.REPORT OF THE COMMITTEEOF THE WHOLE -cont'd
4.DIRECTOR'S ANNOUNCEMENTS -none
5. CAPITAL PLAN UPDATE - PROGRAM SERVICES
C.Murphy,Executive Superintendent,Program Services,presented implementation of the
Good Places To Learn initiative that focuses on program excellence for all students.
Ms.Murphy explained that the Capital Plan submission must address project outcomes,
rationale,vision,standards,priority settings and costing.The program's goalswere presented
and the last twopointswere explainedinsome detail.
Caps of20 students in primary by2008;
Increase retention rate of 10%more for 16 &17 years old;
Increase Inchildcare spaces (Best Start);
-Spaces for community activity;
-Specialized physical education,arts and technology space;
Local program requirements.
Outcome
TVDSB school library facilities will be safe,stimulating,bamer-free learning environments
supportive ofa variety of learning and teaching styles with equitable access to new and
developing technologies.The design plan will allow flexibility In useofspace and furnishings
toaccommodate concurrent,multiple learning activities suchas research,listening,viewing and
quiet study and reading.
Rationale
The science lab renewal project supports curriculum expectations by adhering to the
fundamental philosophies in the Ministry Guidelines for Science,ensuring compliance with
currentbuilding codesand fire regulations,and bringing allschoollabsinTVDSB toa minimum
standard.Restoring labs to full functionality will promote activity-based,hands-on
teaching/learning that is conduciveforstudent Improvement.
Supt.Murphy gavean example ofoutcomes using the elementary Physical Education program.
She explained thatstudents will haveaccess tosafe gymnasiums,activity rooms and fields.
Sufficient time and space will be availablefor students to safely participate in Quality Daily
Physical Activity (QDPA)to actively meetthe expectations ofthe Ontario Physical Education
curriculum andto participate in co-cumcular activities.Specialneeds students will benefit from
modificationsto the gymnasium,activity room and playing field.
The primary factors tobe considered in determining thegreatestneeds will include the number
of Early Years,Primary,Junior,Intermediate and special needs classes in each building
relative to the size and number of activity spaces.K.Bushell, Manager,Facility Services,
explained thatthe dimensions and design ofthe existing facility,ceiling height,restrictions {e.g.,
windows),safe access to space for physical education classes,QDPA,as well as realistic time
tabling are important factorsin determining needs. Otherintended uses for gymnasiums may
include lunchrooms,before and after school programs,music,drama and community use.The
ability to convert existing small gymnasiums into activity rooms may depend upon theageof
the facility,noise issues (walls vs curtains)proximity of change rooms, etc.
An exampleofa standard chart Indicating number/classroom population,gymnasiumsizes and
designs was presented.
Supt.Murphy advised that these program excellence initiatives aretobe dovetailed with the
Long-Term Accommodation Plan andthe Five-Year Capital Plan. She advised that Program
Services will be working collaboratively with K.Bushell and Facility Services. Once the criteria
Is established,the priority needs will be reviewed in orderto confirm whether these standards
are achievable and realistic before moving forward with the plan development.
2005 November 22...11
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
5.CAPITAL PLAN UPDATE -PROGRAM SERVICES -cont'd
The Ministry initiatives focus on elementary and secondary school gymnasiums as v^^eli as
secondary broad-based-Technology and the Arts. In addition, the Board's initiatives also
include secondary school science labs,school libraries,Special Education and networking.
The Administration responded to questions posed by Trustees.
Trustee Roberts commented that elementary school gymnasiums are to be available to
communities under the Board's Agreement for the Use of Facilities and suggested that when
gyms are used as lunchrooms, they are not readilyavailable for extracurricularactivities. He
asked whyevery school does nothave a large gymnasium.Mr.Bushel!explained, usingthe
standards chart as a guide, that the funding rationale for the square footage of gymnasiums is
based on the population,classes,current activity room standards and larger rooms with
dividingwalls. He cited as an example the criteria for Clara Brenton P.S.recent gymnasium
addition.
He emphasized that these standards will be considered inthe Capital Plan and that presently
the funding model of $104 sq. ft. per pupil is being used in determining howto applythis to
specialized rooms such as music,arts and other resource areas.They will assist the Design
Committee in establishing the standard for additions or new schools.Presently,there are
teams configuring how secondary schools will look incorporating program enhancements to
(Arts, Music,Photography etc.) to establish the associated costs in order to determine what
the Board can and cannot do.
Trustee Jaffe noted that there may be repercussions related to issues associated with the ideal
school size and the most efficient use of resources and facilities.Director Bryce advised that,
inthe past,the ideal elementary school would consist oftwo classes for each grade level (16}
as well Junior and Senior kindergarten.There has been no clear indication at this time of how
the Ministry will respond to this type of option. However,Thames Valley is in a position to
advise the Minister that it has a framework,as demonstrated in the Capital Plan,that provides
some consolidation towards better program facilities for staff to teach in and students to learn.
Trustee Sattler asked ifthe publicinput received during the 2005-06 Budget process would be
incorporated intothe Capital Plan. DirectorBryceadvised that the time sequencing related to
the Plan and program enhancements are restricted to specific budget requirements. Specific
issues such as gymnasiums and libraries are being considered by Program Services staff using
its expertise to determine what is a fair need as well as what is affordable with the
understanding that there is a limited amount of money available.Trustee Sattler suggested
that the number of issues Identified from the 2005-06 Budget public input could be referred to
the supervisory officersfor future consideration.
6.PUBLIC INPUT SUBMISSIONS RE 2005 CONTINGENCY FUND
Chair Hart extended appreciation to the many stakeholders who submitted their input for
consideration under the 2005 ContingencyFund priorities. He advised that itis important that
the many requests be captured and carried forward to next year's process. The following
recommendation providing an umbrella proposal for the allocation of the Board's 2005
Contingency Fund surplus was presented.
2005 November 22...12
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6. PUBLIC INPUT SUBMISSIONS RE 2005 CONTINGENCY FUND -cont'd
RECOMMENDATION:
That the 2005 Contingency Fund be allocated as follows:
1.$2Mtoschoolsforprojectsapprovedbythe principal afterconsultationwith theSchool
Council. Distributed equitably according to FTE;
2.$1M to District-widepriorities e.g.,Safe Schools,Mental Health,
3. $.5M Computer Implementation Plan;
4. $.2M Worker Safety Reserve;
5.$.8M Literacy &Numeracy Initiatives to enhance school growth plans resulting from
EQAO results;
6.$.6M Contingency Fund.
A lengthy discussion followed related to the priorities to be included under each of the
allocations. The following amendment was moved by Tmstee Jaffe and carried:
That the $.2M in Item 4 for Worker Safety Reserve be moved to Item 5.
Trustee Sattler moved the following amendment which carried:
That Partnerships for Excellence and the OTTC expansion be added to item 2.
The motion as amended was approved as follows:
That the 2005 Contingency Fund be allocated as follows:
1. $2Mto schools for projects approved bythe principal after consultation withthe School
Council.Distributed equitably according to FTE;
2. $1M to District-wide priorities e.g.,Safe Schools,Mental Health,Partnership for
Excellence,OTTC expansion,etc.;
3. $.5M Computer Implementation Plan;
4.$1M Literacy&Numeracy Initiatives to enhance school growthplans resultingfromEQAO
results
5. $.6M Contingency Fund.
Director Bryce clarified that the $.8M Literacy &Numeracy allocation is a specific Initiative to
improve literacy and numeracy focusing on resources such as leveled readers, math
manipulatives,etc. He noted that some of the funding may be needed to put more staff in
schools to enhance students'literacy performance.
Chair Hart advised that the Administration will prepare an executive summary of the priorities
Identified for the 2005-06 Contingency Surplus for the 2005 November 22 Board meeting.
7.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE 2005 November 01
7:05 p.m.-10:17 p.m.
MEMBERS
L.Stevenson,
Chair
D.Anstead
J.Bennett
J. Hunter (-9:20)
A.Cartier
G.Hart
P.Jaffe
D.Moulton
D.Mugford
S.Peters
P.Sattler
M.van Gaalen
Regrets : J.Stewart,T.Roberts
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
C.Murphy
M.Sereda
J.Thorpe
D.Blair
K.Dalton
J.Empringham
S.Hughes
L.Hutchlnson
W.Tucker
B.Wagner
K.Wilkinson
K.Bushell
S.Christie
S.Dawson
C.Dennett
J.Roth
W.Scott
2005 November 22...13
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
1.APPROVAL OF AGENDA - The agenda was approved on motionof P. Jaffe.
2.CONFLICTS OF INTEREST - No conflicts of Interest were declared.
3.CHAIRPERSON'S ANNOUNCEMENTS
ChairStevenson extended appreciationtothe Administration,Managersand supportstaff
for making the Information Committee ofthe Whole such a valuable forum that provides
Trustees with a comprehensive discussion ofmany important topics. She notedthatthe
information presentedenables all Trusteestoshareideas with Thames Valley community
members.Home and School Associations and School Councils thereby encouraging
community involvement.Chair Stevenson invited everyone to enjoy a piece ofcake in
appreciation of their efforts to make the Information Committee meetings so meaningful
overthe past year. The cake was provided byher and Vice-Chair S. Peters.
Trustee Hunter advised that Wednesday,November 02, is "Take Our Kids to Work Day"
and.In recognition ofthe event, she introduced herdaughter Jerrica, a Grade 9student at
Medway S.S. whojoinedher motherat the Boardtable forthe meeting.
4.DIRECTOR'S ANNOUNCEMENTS
The Director announced that on 2005 October 27,the cross-Canada launch of "A Bridge
to Remembrance" reception was held at the Education Centre. It was attended by
Trustees Stevenson,Roberts and Hart,Student Trustees Moulton and van Gaalen along
with military personnel. Veterans,History department heads,students,community
organizations and individuals.A DVD has been produced that commemorates the
contributions of Canada to freedom and democracy.Mr. Bryce indicated that the
production is designed as a complete resource for teachers and others planning
Remembrance Day commemorations, it provides a base around which to build local
programs to meet the Individual needs of each school as well as providing a lesson
resource of Canadian history.
The Directoradvised that on Remembrance Day 2005 November 11,several TVDSB
schools will be participating atcenotaphslocated in Elgin,London,Middlesex,and Oxford.
5.PUBLIC PRESENTATIONS
Stacey Fowler,along with two otherstudents from the University ofWestern Ontario as
partofa political action project,presented a request for first aid and CPR training for
teacherstopreparethemtohandleemergencysituations thatcouldarise within theschool
environment.The presenter requested that the Boardconsider mandating firstaid and
CPR training forteachingstaffas well as requiring training forall newly-hired employees.
Trusteesaskedquestionsof clarification.Chairperson Stevensonthankedthestudentsfor
their informative presentation.
6.DESTINATIONS
C.Murphy,Executive Superintendent,Program Services,provided background information
regarding the Student Pathways for Success initiatives.She advised thatthe school-to-
work transition pathway Is designed to prepare secondary students for employment
immediately aftergraduation.M.Chambers,Learning Supervisor,and D.Grass,Teacher
on Special Assignment,Student Pathways for Success,described the "launch"ofthe new
system-wide TVDSB communications and marketing Initiative called "Destinations".It was
noted that a similarlaunch was presented to the Administration and Managers in2005
August
2005 November 22...14
14.REPORTS OF COMMITTEES-cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
6.DESTINATIONS -cont'd
The Ministry of Education has recommended toboardsthrough The Report ofthe Program
Pathways forStudentsat Risk Work Group,thata communications plan be developed that
would promote successful school-to-work transition program pathways.Destinations isthe
Board's communication plan designed forthis purpose. The plan is uniqueto Thames
Valley.It was developed bya Committee chairedby Ms.Chambers during the 2004-05
school yearthatIncluded representation from the Program Services and Public Affairs and
Community Relations departments as well as input from teachers,studentsand parents.
Destinations put the spotlight on TVDSB school-work programs and pathways from
secondaryschool directly tothe workplace.It isa partofthe "pathways"component ofthe
Student Pathways for Success Initiative and action plan and is funded through Student
Pathways for Success.
The presentation included the background rationale for Destinations from both a provincial
and local perspective,evidence thatdemonstrates the Importance ofschool-work transition
programs and pathways.The development and presentation of promotional materials are
a partof the Destinations campaign and include next steps and future directions.An
estimatedcost of approximately $100 000for Destinations istobe included intheStudent
Success Action Plan 2005-2006 (a restricted grant). The communications plan is to be
developed for a five-year period beginning 2005-06.
Ms.Chambers cited major pieces of research and statistics from Dr. Allan King's four
reports which demonstrate the need to promote school-to-work programs.Mr.Grass
explained that the Destination initiative answers the questions, "Where have students
been?", "Whereare they now?"and "Wheredo theywant to be?" "GetTo Work"is one
ofthe messages that givesstudents a destinationgoal while "Work To Gef isthe intrinsic
value toward the sense of satisfaction in what we do realizing that there is light at the end
of the tunnel.Mr.Grass advised that Destinations Is an umbrella term that includes
programs structured to prepare students for the workplace such as co-op education,
Ontario Youth Apprenticeship Program,etc.
He explained howthe communication plan supports as well as raises the profile and
awareness ofworkplace destinations as a valued part ofsociety.
Mr.Grass extended appreciation to the Public Affairs and Community Relations
departmentfortheir significant contribution to this initiative through the developmentof
outstanding artworkand writing skillsindesigning posters,brochures and the Destinations
website as an integral component in moving the communication plan forward. He
highlighted the experiences ofseveral students whohave been successful in refocusing
their decisions in course selections toward workplace destinations.The Pathways for
Success is a trend that is redefining success in every school ensuring that students move
quickly into the "righf high quality programs needed. In order to ensure that the
momentum of the program continues,Guidance Department Heads must be given in-
service training with a long-term goal of promoting workplace destinations and by
investigating and providingschool-to-work resources that support co-op placements,work
intemship programs and job twinning as early as Grade 10. The Research and
Assessment department will be evaluating the impact and success of Destinations through
the data collected from various areas (e.g., work internship programs).
A question and answer period followed.Chair Stevenson extended appreciation to the
student (don'thave hername)in attendance, ProgramServicesstaffforthe Destination
presentationas well as Jason Rake,Supervisor,Electronic Publishing &Graphicsforhis
expertise.
2005 November 22...15
14.REPORTS OF COMMITTEES -cont'd
c. REPORT OF THE COMMITTEE OFTHEWHOLE - cont'd
7. REPORTOFTHE INFORMATION COMMITTEE OFTHE WHOLE - cont'd
7.EDUCATION QUALITY AND ACCOUNTABILITY OFFICE (EQAO)BEST PRACTICES
J.Thorpe,Executive Superintendent,Operation Services,introduced the EQAO Best
Practices report,a joint initiative with Program Services.
K.Wilkinson,Superintendent of Education;S.Kllllp,Coordinator,Research Services;J.
Tonner and C. Graves,Learning Supervisors, Program Services, presented a
comprehensive report describing the EQAO framew^ork,dataand level analysis,curriculum
and instructional practices as w/ell as the goals/strategies ofthe Literacy and Numeracy
Secretariat.
Framework
EQAO assessments for Grades 3 and 6 Reading,Writing and Mathematics are designed
to evaluate the Grade 3 or 6 respectively.The purpose of large-scale assessment is to
provide comparable year-to-year data to give the public information on student
achievement.Thelarge-scale assessments provide objective,high quality data thatcan
inform the improvement planning andtarget setting of school boards.Theassessments
present a snapshot of student achievement or learning at the time the assessment is
administered.
What Is Reported?
The Individual Student Report (ISR)contains the overall results forreading,wn-iting and
mathematics as well as comparativedata showing individual student results in relation to
school, board and provincial results. The provincial,board and school reports provide
overall resultsforreading,writing and mathematics.Theoverallresultsforreading,writing
and mathematics bygenderandby ESL/ELD and special needsare identified by schools
in the student's Individual Education Plan or through the Identification,Placement and
Review Committee process.Item statistics include correct and incorrect responses for
selected items on the assessment and comparative data showing school, board and
provincial results over time.
How Do Laroe-Scale Assessment and Classroom Assessment Compare?
a.Large-Scale Assessment
Thepurposeof large-scale assessment Is to provide comparable year-to-year data
to give the public Information on student achievement.
Most large-scale assessment materials are createdandscored"ata distance."The
assessment scorers do not know the students personally.Most assessments are
summative.Most require students to demonstrate their knowledge and skills
independently on and under standardized tasks and conditions,although some
accommodations are allowedforspecial needs.Many measure achievement against
expectations from the prescribed curriculum thatcontains tasksanditems thatsample
and represent the curriculum forthe domain assessed.
In order for the results of students in different classrooms across the province to be
comparable theassessment mustbe administered,scoredand reported onand in a
consistent and standard manner.Large-scale assessments provide the same or
psychometrically comparable Items for all students.For most large-scale
assessments,all scorers use the same scoringguidesand are trainedand monitored
to ensure objectivityand consistency.
b.Classroom Assessment
The purposes ofclassroom assessment areto improve student learning (using models
such as Ministry Exemplars to assess the quality of work),to report regularly on
student achievement and to provide timely,constructivefeedback for Improvement.
Classroom assessmentencouragesstudentstoengage inself-evaluation and personal
goal setting.
2005 November 22...16
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7. EDUCATION QUALITYAND ACCOUNTABILITY OFFICE (EQAO)BEST PRACTICES
b.Classroom Assessment -cont'd
They also provide parents withInformationon strengths and weaknesses that can be
used to encourage improvement.Classroom assessment materials are usually created
and marked bya teacher who knows the students personally.Classroom assessments
are conducted In an instructional context and include diagnostic,formative and
summative assessment.They are administered at regular intervals over time. Awide
variety of supports (reminders,clarification)are often available to address students'
special needs and abilities.
Classroom assessments measure expectations from the curriculum and contain tasks
and items that represent expectation,topics and themes that have been taught.The
questions are writtenin language used regularly inthe classroom bythe teacher.The
results collected across the province are not always comparable because of the
variation in administration procedures and time allowed,amount of teacher support,
modification of items to suit student needs and teacher autonomy in marking.
Assessments can provide modified Items or tasks tailored to the special needs of
individualor groups of students.The marking is more subjective and is often Influenced
by contextual information about the students available to the teacher.Teachers use
the achievement charts in the curriculum policy documents to guide assessment
decisions.
Dr.Klllip provided an example ofan Item level analysis result by student and explained
the Information obtained from this data.J.Tonner and C.Graves,using Grade 3
Mathematics and Language examples,illustrated how the EQAO results and student
responses provide overall patterns that can be linked to improving student
achievement through refining and adjusting where necessary,programs,curriculum
and instructional practices.
This Information assists Program Services staff in identifying the areas where
professional development is needed (DRA etc.)to assist classroom teachers and
administrators in Best Practices toward the ultimate goal of helping students become
successful.
C.Graves highlighted the EQAO Best Practices and the role of the Literacy and
Numeracy Secretariat.
Best Practices
The goals of Best Practices are to:
-teach the curriculum;
-provide ongoing explicit modeling and instruction,opportunities for guided support
and practice,feedback and,if necessary,more instruction;
-step back and watch what the students can do on their own and then use the
results to Inform practice;
- Allowfor inquiry and exploration;
-Provide classroom supports such as word walls,manipulatives,anchor charts and
classroom examples;
-foster independence in students;
-provide challenging,yet doable,tasks and tests -students are never surprised;
-draw explicit learning connections for students both within the discipline and across
the curriculum;
-provide "timed"assessments and tasks;
-encourage critical and creative thinking;
-set challenging goals and provide all students with the ways and means to meet
those goals;
-make the "implicif thinking and learning "explicit"for students;
begin in Junior Kindergarten.
2005 November 22...17
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7 REPORT OFTHE INFORMATION COMMITTEE OFTHEWHOLE - cont'd
7.EDUCATION QUALITY AND ACCOUNTABILITY OFFICE (EQAO)BEST PRACTICES -
LIteracv and Numeracv Secretariat
The Literacy and Numeracy Secretariat was estabiished by the Ontario Government to
ensure that students are getting the supports they require.The Student Achievement
Officers ofthe Secretariat are working co-operatively with Thames Valley to build capacity
within schools to improve student learning and achievement.
The goals of the Secretariat are to:
strengthen the focus on literacyand numeracy;
-negotiate targets and discuss implementation plans with a view toward building a
greater capacityfor improving student learning across the province;
share successful practices between schools and districts;
extend the knowledge base of the Profession;
Increase capacity to support learning; and,
engage trustees,parents,school councils,Special Education Advisory Councils
(SEACs),business and community members to further support student achievement
goals.
The strategies to improve student achievement are to:
-work with school boards to set achievement targets;
-assemble and support teams at alllevelsto drivecontinuousimprovementin literacy
and numeracy;
-reduce class sizes inthe primary grades to a maximum of 20 students per class by
2007 to 2008;
build capacityto support student learning and achievement;
-allocate resources to support target setting and Improvement plans;
mobilize the system to provide equity in student outcome;
embarkona process of community outreachandengagement to build supportforthe
literacy and numeracy initiative;
demonstrate a commitment to research and evidence-based inquiry and decision
making;
establisha growing presence onthe national and international scene in leaming from
and contribution to the knowledge base about how to improve literacy and numeracy
achievement.
Director Bryce referredtorecentstatisticsrelatedtoCanada's public educationsystem
on the international scene.He noted that when Canada was compared with other
countries measuring the gap between high and low achieving students, based on
socio-economic status,Canadian children In the public school system ranked very
high for literacy,numeracy and mathematics Indicating a "level playing field".He
commented that Canada is demonstrably makinga difference when compared tothe
education systems inthe 43 countries studied.
Chair Stevenson extended appreciation for the comprehensive report.
,8.CAPITAL PLANNING PROCESS
Executive Supt.Greene introduced thereportonthe Capital Planning Process.Executive
Supt.J. Thorpe advised that school boards are required to file the first ofthe long-term
capital planswith the Ministry of Education between 2005 October and December 16.The
Ministry has developed a web-based capital planning tool as an extension tothe existing
School Facilities Inventory System (SFIS)to facilitate schoolboard capital planning.As
part ofthe capital planning tool,a Capital Plan Guideline -Help Guide hasbeen developed
to provide an overview of all the components ofthe capital planning process.
2005 November 22...18
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
8.CAPITAL PLANNING PROCESS -cont'd
SuperintendentsGreeneandThorpe,K.Bushell,Manager.Projects&Maintenance;and
G. Owens, Planning Officer,reviewed the Help Guideand provided a Board perspective
on the various details and forecasts that are to be submitted to the Ministry.The purpose
ofthe CapitalPlan guideline isto ensure that consistent capital planning procedures are
followed across the provincefor allschool boards. The Ministry strongly encourages all
school boards to share capital-reiated information as captured by the reporting tool with
their respective coterminous boards to ensure the needs of local communities are
adequately addressed.
Supt.Greene advised thatthere isa significant amountofdata and Information due within
the six-week timeframe that will require extensive costing.Once the capital planning
information is detennined,itis to be submitted to the Ministryto allow them to access the
accommodation needs across the province; however,there are no details as to the next
steps after the submissions. The Administration will continue to providethe Board with
Information related to this complex Issue as It becomes available. It is anticipated that
extensive public input will be solicited on the Long-term CapitalPlan during the springof
2006 and that the approval process will occur late In 2006.
The Administration responded to questions posed by Trustees.
9.MONTHLY REPORT OF THE CHAIR
Chair Hart reported that he has attended a number of secondary school graduations over
the past month and has visited schools in the Tillsonburg and Woodstock area. He
attended the Race Against Drugs inthe Oxford County area and participated in"ABridge
to Remembrance"launch reception held on October 27 at the Education Centre.He
expressed appreciation to Trustee Roberts for attending the Clara Brenton P.S.
Rededlcation ceremony on his behalf.
Chair Hart advised that discussions continue related to the prioritiesfor spending the $5M
surplus and that the publicinput,currently being received from School Councils, Home
and Schools and individuals,will be made available to trustees.
10.DEPARTMENTAL UPDATES
Operations Services
Attainment of the Vision School Improvement initiatives included;
- Two effective demonstration lesson days were conducted by Barrie Bennett for
Cohort 3 schools Involved in the Increasing Instnjctional Intelligence initiative on
2005 October 13 and 14 at North Meadows P.S.and Princess Elizabeth P.S.
(London) respectively.Further demonstration lessons will be held November 9,10
and 11 at Forest Park,D. M.Sutherland,and Oakridge;
The October Community of Schools meetings were held during the third week of
October.The professional development section focussed on the work of Charlotte
Danielson who will be presenting day-long sessions to our school administrators on
2005 December 08 and 09 on her book.Enhancing Student Achievement:A
Framework for School Improvement.Alimited number of seats have been offered to
surrounding boards.Trustees are welcome to attend and are encouraged to register
through the Employee Portal;
Co-ordinated bySupt.Hughes and jointlysponsored bythe Ontario Principal's Council
(OPC),Thames Valley hosted eleven British administrators who were studying our
approach to public education;
In addition to their regular duties,Superintendents of Education focussed on Capital
Plan and Best Start initiatives;
2005 November 22...19
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7. REPORT OF THE INFORMATION COMMITTEE OFTHEWHOLE -cont'd
10.DEPARTMENTAL UPDATES -cont'd
Operations Services -cont'd
-An additional 153 secondary teaching lines have been allocated during October
equivalent to 25.5 full-time teachers assigned to credit courses effectively reducing
class sizes. Requests for additional non-credit lines,e.g.,libraries,guidance will be
considered at the beginning of second semester;
- The Ministry of Education on 2005 October 13 released a test version ofthe web-
based Capital Planning Tool as an extension ofthe existing School Facilities Inventory
System (SFIS).This will provide an opportunity for Board's to preview the package
and to provide technical Input;
Workis continuing onthe Ministry of Education requirements forthe developrnent of
the Board's five year long-Term Capital Plan*and draft Accommodation Report.;
- On Thursday,2005 October 27.Supt.Sereda presentedan introduction /overview of
the Human Resources department to the New Administrators.Human Resource
Services Managers Cuddle,Martin and Strong presented on TVARRIS,HRPortal,
Collective Agreements, Harassment, and HealthandSafety. Supts.Havelka,Wagner
and Sereda concluded the moming session with information on Performance
Appraisal,Progressive Discipline,CASand Staffing;
The next New Administrators session is scheduled for 2005 November 17 with
presentations from Business Services;
Research &Assessment update included:scoring/report preparation for the first set
of assessments for gifted screening,system-wide data collection for Improvement
planning,supportforand analysisofthe EQAO provincial testingis ongoing.EQAO
test dates this year are:
Grade 9 Assessment of Mathematics:2006 Jan 05-25 and
May 23-Oune 13
Grade 3 and Grade 6 Assessments of Reading,Writing 2006 May 23-June 09
and Mathematics:
OSSLT:2006 March 29
Corporatedata functions underway Includes:analysisfor enrolment,class size and
staffing purposes,LOG funding tracking,graduation rate calculations,and completion
of Pathways data requirements;
System evaluation projects now underway include:Re-Connect,Work Piace
Internship,Save a Credit,surveyof elementarystudents on safe schools, STEPS
project,Reading Recovery.School-based projects and sun/eys are being designed
and implemented;
-As part of the Safe Schools initiatives that focuses on preventing violence,various
opportunities are offered to engage students in discussion related to preventing
violence as well as using healthy methods of conflict resolution and engaging
bystanders.The 2005 Fall list of presentations include;"A Love That Kills","Douglas
Dan"a survivor's story,"Broken Wings","PowerSurge"and 'You're ir as well as the
Forum Theatre "Falling to Pieces",Secondary Youth Safe SchoolsConferenceand
Elementary SAVE Conference.
2005 November 22...20
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
10.DEPARTMENTAL UPDATES-cont'd
Program Services
information TechnologyServices update inciuded:Active Directory project procedures,
secondary schools single database Trillium application conversion,Ministry's MISA
initiative and funding,southwestern Ontario boards MISA regional network,Help Desk
application, and Special Education hardware and software for individual students to
assist learning needs;
Special Education update included: CODE Special Education and RSEC joint
Proposals,Gifted Review Committee,PDD Review implementation Plan Inservice,
IHearing Review,Special Education Reserve ($600 000) Staffing Plans,Special
Education October 21 PD Workshops,Nexus Conference for Secondary Gifted
students,2005 November 16 Coaching to Inclusion Conference,CCAC agency/school
communication protocol;
Student Pathways for Success initiativesIncluded:2005 ProvincialMeetingfor Student
Success Leaders,Regional Training Sessions forStudentSuccessTeachers,Dr.King
Double Cohort Study Report -Phase 4,Speech from the Throne,Ongoing Staff
Development In Literacy,Numeracy and Pathways,Math manipulative sessions,
Grades 7-12 Strategic Reading Workshops,Work Internship Task Force,school-
based literacy/numeracy projects,Annual Action Plan for Student Success Program,
2005 October 17 Boys'Literacy Symposium,Think Literacy -Subject-Specific
Resources,Pilot Project Funding to Support Learning to 18,Communications websites
re:Student Pathways for Success and Destinations as well as Destination marketing
campaign;
Applied Studies and the Arts department update Included: Applied studies and Art
department new TVDSB web site under Curriculum/Services,Expected Practice for
Assessment and Evaluation of Student Learning in Secondary Schools document,
2005 November"Bring in an Instrument Month",new Junior Dance and Music
Assessment and Evaluation documents;Artists for Aids -Artist Hendrikus Bervoets,
Artists International Direct Support,providing 2005-2006 collage-making senior
students workshops.New Leadership and Peer Support Curriculum entitled
"Understanding and Experiencing Leadership",Grade 10 Career Studies Curriculum
revisions,Suicide Awareness Training for Counsellors,Ethical Guidelines for
Counsellors P.D.,Grade 8-9 Transition Planner Pamphlet,Guidance Office
Makeovers,Health and Physical Education Elementary/Secondary,ACT Foundation
CPR Program launch.No Child Without Canadian MedicAIert Foundation Program,
technological education and elementary athletics.
Business Services
Facility Services Projects and Maintenance update Included: New Asbestos Regulation
278/05 seminar and maintenance/custodial staff in-service;Dr.David Suzuki's visit to
London Central S.S.on 2005 November 07 re:caring for the earth,Valuation ofCapital
Assets -Reporting Entity Project;
Financial Services update Included: finalizing the 2004-05 year-end results,annual
financial statement for the Ministry of Education by 2005 November 30, Deloitte &
Touche audit process.Budgetary Accounting System (BAS)and Non-Board Funds for
secretarial and administrative support staff In service,2005-06 approved budgets
entered into the financial system,interim budgets for schools and departments
established at 60%of the approved annual budgets for supplies/services,
furniture/equipment and staff development,budget carried forward for Principal Vice
Principal staff development accounts,Thames Valley Education Foundation year end
audit and statements;
SupportServices update Included:Transportation Services and the Distribution Centre
2005 November 22...21
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE INFORMATION COMMITTEEOF THE WHOLE -cont'd
10.DEPARTMENTAL UPDATES-cont'd
Director's Services
-During the month of2005 Octoberthe Director visited Wellington Street,Balaclava (St.
Thomas)and Wortley Road (London)Public Schools as well as Glencoe District High
School.He participated in Wall<to School Day with St.George's P.S.,(London)staff
and students.
- The following meetings and special eventswereattendedbythe Director:United Way
Campaign Cabinet,British Educators'Welcome Breakfast and Dinner,London Public
Library Partnership Reception,Toyota Motor Manufacturing Groundbreaking
Ceremony,Ministry of Education -Boys'Literacy Symposium,United Way
Union/Management Breakfast,Junior Achievement Hall ofFame,Regional Education
Council,TheCaring Community Coiiection Launchfeaturing guest speaker.Dr.Peter
Jaffe and sponsored by The Child Abuse Prevention Council,Thames Valley
Education Foundation Board of Directors, 2005 Inductees Intothe Teachers'Wall of
Fame Recognition event as well as the unveiling of Inductees Portraits and
Biographies Ceremony atthe Faculty ofEducation and theJunior Achievement Board
of Directors.
-Mr.Bryce brought greetings and/or presented at the following events:City-wide
Communicators Networking Group,Central P.S.(Woodstock)125"^Anniversary
celebrations,Huron ParkS.S.(Woodstock)50*^Anniversary celebrations.Leadership
PresentationStaff Development Session, Parent Learning Conference,Westminster
S.S.(London)Lawson Recognition -"Baby Think It Over"Parenting Event,East Elgin
S.S.(Aylmer)and Central Elgin C.I.(St.Thomas)Commencements,Clara Brenton
P.S. (London)Rededication.
- Supts.Wilkinson and Tucker,ChrisDennettandthe Director accompaniedtrusteeson
a visitto the Avon-MaitlandDistrict School Board.The purpose of the trip was to visit
Central and Northwestern S.S.In Stratford that have recently adopted the Grade 7-12
model with a viewto ascertaining parental,student,staff and trustee reaction to this
school organization model;
-The Director hosted the Cross-Canada Launch ofA Bridge to Remembrance reception
at the Education Centre.This new DVD commemorates the contributions of Canada
tothefreedomand democracythatwetreasure today. Special guests included military
personnel,History department headsand students.This resource will be available for
purchase bysecondary schools;
Approximately 50 participants took part in the first meeting of the Administrative
Committee looking at how mental health issues affect our youth representatives
includedseveral staff members, policedepartments,chlldren-in-care agencies and
treatment centres;
Comments fromseveral Individuals reinforcedthe perceptions that,as a community,
thereis difficulty supporting families and children with mental health needsandthat
inorder to address this issue utilizing the potential partnerships that exist within the
Thames Valleydistrict needs to occur;
Supt.Tucker is in the process of collating the input gathered at the meeting for
discussion at the nextmeetingto be held late 2005 November/earlyDecember;
-Staff Development initiative updates included:Mentor Training Day,Mentor
Observation and Debriefing,Professional Reading Program,TVDSB Picture and
Exploring the Responsibilities,Wellness,Teacher Candidate Conference;Our Vision
initiatives included Our Vision Advisory Committee,Presentation/Facilitation and
Supervisory Officer Planning Day.
2005 November 22...22
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
10.DEPARTMENTAL UPDATES-cont'd
Director's Services -cont'd
-Corporate Services update included: Staff Service Recognition Program recognizing
1,500 permanent staff across the system withBoard pins denoting years of service.
Corporate Services Supervisor presentations at the Staff Development Leadership
Session and the Secretarial Professional Development Session,interviews for the
Records Management Assistant position, a one-year contract to be in place bythe end
of November,Remembrance Day Service ceremony preparations to be held at 11:00
a.m. on Friday,November 11,inthe Sir Adam Beck Auditorium and coordination ofthe
2005 United Way Campaign at the Education Centre;
-Public Affairs and Community Relations updates Included:2006 May 01-06 Education
Week,Public Affairs and Community Relations Communications Committee,and the
Thames ValleyEducation Foundation reception at Westminster S.S.re:SIfton Family
Foundation $30 000 donation to support Thames Valley's "Baby Think It Over"
parenting program.
Human Resource Services
- Disability Management working with52 staff members intheir return towork programs,
Executive groups receiving inservice from Employee Assistance Plan new providers
Manulife Financial and Wilson Banwell;
-District School Council activities included:
-TVDSC's and TVDSB chairperson and vice-chairperson met on 2005 October 11;
- TVDSC second meeting held on October 20 to discuss update on the capital
plan provided by K.Bushell and J.Thorpe as well as TVEF report information;
-The next meeting is 2005 November 24 dates,agendas and minutes available
on the board's web site;
- TVDSC Chairperson met with Minister of Education Gerard Kennedy on 2005
October 21;
-TVDSC members hosted the Thames Valley Parent Learning Forum on 2005
October 22;
-Attended East Region School Council meeting 2005 October 12 and Central
Region School Council meeting 2005 October 27;
-School council representatives attended their various board committee meetings,
communicated with school council representatives across the district.Update #2
(request for volunteers to represent school councils on board committees,
suggestions on how to increase parent participation)and update #3 were
distributed;
-Communicated by email and phone with school council parents to answer
questions and address concerns;
-Continued to prepare a report to the Board on the 2004/05 School Council Annual
Reports scheduled for 2006 February 07;
-Continued to work on plans for the 3rd Annual School Council Symposium
scheduled 2006 April 28;
-Attended Information Committee of the Whole,Committee of the Whole and
Board meeting.
-There are currently 199 (10 filledby retirees)elementary long term occasional (LTO)
teachers.There are 1384 (407 retirees)on the elementary short term lists.
Approximately 120 new occasional teachers have been added with recruitment
continuing for French occasional teachers.Plans are underway to visit Althouse,
Windsor and New York State faculties of education;
2005 November 22...23
14.REPORTS OF COMWIITTEES -cont'd
c. REPORTOFTHE COMMITTEE OFTHE WHOLE - cont'd
7.REPORT OFTHE INFORMATION COMMITTEE OFTHEWHOLE -cont'd
10.DEPARTMENTAL UPDATES -cont'd
Human Resource Services -cont'd
-The topic ofPandemic Influenza is making headlines In newspapers around the world.
The Ontario Government has a planfor government servicesand forthe healthcare
sector.A plan for the community at large in Ontario should be ready in June 2006.
School boards will play a role In planning for and responding toa pandemic.We will
be attending a half-day workshop on November 30th that feature a presentation by
Allison Stuart,Director,Emergency Management Unit,Ontario Ministry of Health and
Long-term Care;
-Additional secondary teachers havebeen hired as a result ofan increase in student
enrollment for the 2005 fall term, HR Is completing compensation,benefit records,
credentialing,WHMIS,criminalbackground checks,etc.;
-An additional 180 secondary occasional teachers have been hired of which 31 are
retired teachers bringing the current supply total to796occasionalteachers of which
approximately 34% (270)are retirees.
11.ADJOURNMENT
The meetingadjourned at 10:15 p.m. on motion ofS. Peters.
L.STEVENSON,
Chairperson
8 REPORT OFTHETRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE (EXTERNAL)
2005 October 21
2:00 p.m. - 3:00 p.m.
MEMBERS ADMINISTRATION AND OTHERS
S.Peters -Chair T.Roberts S.Pullam
A.Cartier
1.APPROVAL OF AGENDA
The Agendawas approvedon motion by A.Cartier.Seconded byT. Roberts
2.UPDATE ON PD.BUDGET
A summary ofthe 2004-2005 Professional Development Account was provided.With the
exception ofthreetrustees,trustees useda good portion oftheir Professional Development
allocation during the 2004-2005 school yearand took the opportunity to attend a variety of
events.
There was discussion relatedto the use ofprofessionaldevelopment fundsforthe three
sessions facilitated by Meridian Edge Consultants.The members expressed concerned
about the amount which was charged to the account and questioned why the existing
process to consult the committee was not followed.The committee was aware of only
some oftheexpenses but it appearsthattherehas beena communication breakdown.
Dueto these additional expenses incurred,there is no surplus in thisaccountto bring
forward for the current school year's budget as has been in the past (per Board motion).
Asa result,the 2005-2006 PD Account -New Trustees line will havea $ 0 balance.
2005 November 22...24
14.REPORTS OF COMMITTEES-cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE •cont'd
8.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE (EXTERNAL)-
cont'd
2.UPDATE ON PD BUDGET -cont'd
The following recommendation was moved byT. Robert and carried:
That $20 000 from the Thames ValleyDSB surplus funds be transferred to the Trustee
PD-New trustees"lineto provide meaningful Professional Development opportunities.
3.OTHER BUSINESS
a.There was concern expressed that Trustee PD topics which were identified by this
committee were not addressed.The committee would appreciate feedback concerning
the topics previously identified (see minutes of 2005 April 14).
b. The committee is very interested In making trustees aware of opportunities for
professional development when they become available.Trustees are constantly
lookingfor opportunities for personal grovt/th.Acopy of one such opportunity-Building
a Better Board of Directors -Jan.19-20/06 in Toronto was provided.As funds are
limited it was also suggested that the committee explore the possibility of Inviting
former Limestone DSB Director Barry O'Connor to speak about Govemance.it was
also discussed that the focus of PD currently should be centred around our Capital
Plan and include methods of engaging our stakeholder groups.
There was also consensus that opportunities to discuss issues Informally is vital to
assisting the trustees with decision making. The committee recommended that the
Chairs'Committee provide some topics to discuss.T he focus at present could be on
the components of the capital works plan - witha series of caucus sessions to allow
discussion and prepare for elements of the plan.
4.NEXT MEETING
To be determined following the formation of new 2006 Board Committees.
5.ADJOURNMENT
The meeting was adjourned at 2:45 p.m. on motion by A.Cartier.Motion carried.
RECOMMENDATION:
That $20 000 from the Thames ValleyDSB surplus funds be transferred to the "Trustee
PD-Newtnjstees"lineto provide meaningful Professional Development opportunities.
S.PETERS.
Chairperson
Recommendation 1 was moved byS.Peters.Aftera brief discussion,the followingmotion
was moved by D.Anstead and carried:
That the request for $20 000 for Trustee P.D. be deferred until such time as the need
is Identified in the coming year.
9.AUDIT COMMITTEE
B.Greene,Executive Superintendent-Business Services,advised that at the 2005 October 25
Board meeting the recommendation fromthe Chairs'Committee regarding an Audit Committee
was referred to Committee of the Whole on 2005 November 08.He provided the following
overview related to establishing an Audit Committee.
2005 November 22...25
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEEOF THE WHOLE •cont'd
9.AUDIT COMMITTEE-cont'd
Background
Atthe 2004 June 22 Boardmeeting,the following motion was passed (item12.c):
Thatthe matter of establishing an Audit Comm/ffee be referred to the Director to
determinehowotherboards handleasimilarconceptand frameworkand thata report
be brought back to the Board.
At the 2004October26 Board meeting,the motion from 2004June 22was reviewed.Exec.
Supt.Greene provided opening remarks regarding the Audit Committee report.He welcomed
David Gurnham,Deloltte,who provided a presentation on auditcommittees. Supt. Greene
discussed how other boards handle a similar concept and framework. Deloitte has provided
access to theirclientwebsite AuditCommittee Online-Canada and the information fromthat
sitewas presented.Trustee Hart previously advised the Administration ofa website for KPMG
regarding Shaping the Canadian Audit Committee Agenda -Audit Committee Responsibilities.
The information from that site was also provided.Both these websites, and other information
related to audit committees,tend to focus on publically traded corporations and the private
sector.
Atthe 2004 November 23 Board meeting, the following motion was approved:
That the motion related to establishing an Audit Committee be deferred for
consideration following the Tnjstee P.D.session at which timeit will be discussed.
At the 2005 April 20 Chairs'Committee,theissueofan Audit Committee wasonthe agenda.
The minutes Indicate the following:
Atrusteerequestto establish an Audit Committee was discussed.Itwasagreedthat
the issue will be added to the agenda of the upcoming trustee caucus or at the PD
retreat
At the 2005 October 19 Chairs Committee,the following motion was approved:
That the Board establish an Audit Standing Committee effective 2005 December 01.
Atthe 2005 October 25 Board meeting, the report ofthe Chairs' Committee was dealt with as
follows:
Recommendation 1 was referred to the Committee of the Whole meeting of 2005
November 08.
At the Board meeting of 2004 October26, a summaryof keyelements related to an Audit
Committee were presented byD.Gumham,Deloitte,and Supt.Greene.
Audit Committee
The following issues related toa proposed Audit Committee were highlighted:
School Board AuditCommittee Survey (2004 October)
The majority ofboards in the province donothavean Audit Committee
Within thesouthwestern Ontario region,threeboardshave an Audit Committee while
eight boards do not
Our coterminous Board, the London DistrictCatholic School Board,does not have an
Audit Committee
Per the Ontario PublicSchool Boards'Association, the following Boards have an Audit
Committee (October 2004):
Avon Maitland DSB Halton DSB
Ottawa-Carleton DSB York Region DSB
Lakehead DSB Waterloo Region DSB
Waterioo Catholic DSB
2005 November 22...26
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.AUDIT COMMITTEE-cont'd
A review of the boards that have committees indicates a wide range in the structure,mandate
and membership.
Costs
Ifthe Board approves the establishment of an Audit Committee,additional costs,which
would depend on the structure and mandate of such a committee,could inciude the
foiiowing:
external auditor,based on additional work beyond annual audit
meeting expenses,including travel costs
training and professional development for committee members
Audit Committee -Pros and Cons
Pros
Provides a vehicle for a more in depth review and understanding of internal and external
audit
Provides a vehicle to enhance financial abilities of Trustees if membership includes
financial expertise (Chamber of Commerce/Business Community)
Will provide more opportunity for Audit Committee input into the audit plan
Will provide opportunity for Committee to review controls over financial reporting
Cons
Will reduce the exposure to the auditor and the financial reporting process of Trustees
who are not on the committee
Will not increase the ability to understand and question specific line items and
expenditures - a function of the Board, Internalaudit or budget process
Will require more meetings,up to ten per year
Will increase the workload of the administration to prepare reports and presentations
Audit Committee Responsibilities
The formal Canadian regulatory,stock exchange or professional rules and regulations set out
how audit committees must be constituted or conduct their activities.However audit
committees should examine what they are doing and how they are doing it with a view to
becoming more effective in discharging their very significant responsibilities.Every audit
committee must assume three fundamental responsibilities:
-oversee the process related to the company's financial risks and internal control;
-oversee financial reporting;and
-oversee internal and external audit processes.
The Administration responded to questions posed by Trustees.Concerns were expressed that
establishing a Board Audit Committee would increase the workload on the Administration and
support staff as well as change the currentformatforreportingon the audit as wellas financial
information.
The following motion was moved by J.Stewart and defeated:
That the Board establish an Audit Standing Committee effective 2005 December 01.
2005 November 22—27
14.REPORTS OF COM MITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE COMMITTEE OF THE WHOLE,INCAMERA -cont'd
10.REPORT OF THE COMMITTEE OF THE WHOLE,IN CAMERA 2005 November 08
MEMBERS PRESENT
P.Sattler (Chair)
D.Anstead
J.Bennett
A.Cartier
G.Hart
P.Jaffe
D. Mugford
S.Peters (5:45)
T.Roberts
L.Stevenson
J.Stewart (5:10)
Regrets:J.Hunter
The Committee met in camera from 5:08 p.m.to 6:00 p.m.
1.APPROVAL OF AGENDA
The agenda was approved on motion of L.Stevenson.
2.CONFLICTS OF INTEREST - No conflicts of interest were declared.
3. Confidential legal and personal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved byT.Roberts at 6:00 p.m., and carried.
RECOMMENDATION:
That additional Learning Support Teachers be allocated to elementary and secondary
schools as requested.The monies remaining are to be used for hiring 11 Educational
Assistants to be allocated to the system STEPS team.
P.SATTLER,
Chairperson
Recommendation 1 was moved by P.Sattler and carried.
11.REPORT OF THE FOCUS ON EXCELLENCE INPUT PLAN AD HOC COMMITTEE
2005 November 08
1:00 p.m.-2:07 p.m.
MEMBERS
D.Anstead
J.Bennett
T.Roberts
L.Stevenson,Chair
ADMINISTRATION AND OTHERS
B. Bryce
B.Greene
C.Murphy
M.Sereda
J.Thorpe
D.Biair
K.Dalton
S.Hughes
L.Hutchlnson
W.Tucker
K.Wilkinson
S.Christie
C.Dennett
P.Thorup
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
S.Christie
Regrets:S.Peters
Absent:J.Hunter
1.APPROVALOF AGENDA - The agenda was approved on motion of J. Bennett.
2.CONFLICTS OF INTEREST -none declared
2005 November 22...28
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE FOCUS ON EXCELLENCE INPUT PLAN AD HOC COMMITTEE -cont'd
3.PREPARATION OF FINAL REPORT TO THE BOARD
It was noted that the final ON Watson report to the Board will be made on 2005 November
29. Director Bryce indicated it has been difficult to plan the Centre of Excellence model
originally recommended bythe consultant because ofthe need for equity ofopportunityfor
students to attend.He has advised the consultant that trustees are looking for a variety of
school organization models to implement.The Best Start program and the impact of the
class size reduction will be included In the accommodation report which will form a
component of the Board's Capital Plan which requires that Best Start be included.
Regarding a communication plan, the Watson report will be presented at the November 29
Special Board meeting.Material will not be available to be included in the meeting
packages.Questions will be taken at the meeting.Director Bryce indicated that
consideration is being given to holding an employee meeting and posting information to the
Board's web.He noted that the template is not to be approved in advance of being
submitted to the Ministry of Education and that it will take a substantial amount oftime for
trustees to discuss the study areas.The report will include a chart of schools in specific
geographic areas of the Districtdepicting them as they are at present and anticipated in
future years looking at future development and enrolment.
D.Anstead suggested that the Board consider establishing 2-3 centres of excellence on
a pilot basis.The Director advised that it was the understanding of the consultant that
these were not supported by some trustees as they were concerned about equitable
access.Concern was raised that tnjstees have not had an opportunity to provide input to
the consultant to discuss suggestions and issues.
T.Roberts indicated his concern that the consultant report will come forward with
recommendations on November 29 prior to trustees having an opportunity to discuss
various issues,e.g.,the technology centres.He questioned if the consultant's work will
end on that date or if she would be available to assist in modifying the plan.Director Bryce
indicated itis possible to engage her but itwould be over and above the original agreement
and at an additional cost.She will bring recommendations regarding building new schools,
additions,and schools to consider closing in order to gain system efficiencies.Trustee
Roberts requested an opportunity to dialogue with the consultant regarding these issues.
J.Bennett questioned the time frame for discussion and the process.Director Bryce
indicated that the accommodation report will be included as part of the Capital Plan when
it is forwarded to the Ministry of Education.D.Anstead questioned when trustees would
have an opportunity to discuss their proposal.Mr.Bryce indicated that the Capital Plan,
including the Watson accommodation section,could be brought to the Board at the
December 20 Board meeting and suggested that an extension of the capital plan
submission be requested to mid February.
It was suggested that the committee submit a recommendation regarding a time line for
debate and decision making and the extension request.T.Roberts clarified that the
committee could indicate the '^/vhat"and the full board the "how".
The following motion was moved by D.Anstead and carried:
That the Ministryof Education be requested to extend the due date for submission of
the Capital Plan to 2006 March 01.
The following motion was moved by T.Roberts and carried:
That an informational caucus including trustees and staff be held prior to the end of
December to discuss the CN Watson report following presentation at the 2005
November 29 Special Board meeting.
2005 November 22...29
14.REPORTS OF COMMITTEES -cont'd
c REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OFTHE FOCUS ON EXCELLENCE INPUT PLAN AD HOC COMMITTEE -cont'd
3. PREPARATION OF FINAL REPORT TO THE BOARD -cont'd
J.Bennett suggested thatitbe publicized that public input wiii be received following a
response from the Minister of Education on the draft Capital Plan and that information from
the ON Watson report will be included In the Plan.C.Dennett will be asked to Include this
information in an upcoming Board Bulletin for School Council and community information.
The following motion was movedbyJ. Bennettand carried:
That the Focus on ExcellenceInputPlan Ad HocCommitteebe disbanded.
4.OTHER BUSINESS -none
5.ADJOURNMENT
The meetingadjournedat 2:07 p.m. on motion ofD.Anstead.
L.STEVENSON
Chairperson
RECOMMENDATIONS:
1.Thatthe Ministry of Education be requested toextendthe due date for submission of
the Capital Plan to 2006 March 01.
2. That an Informational caucus including trustees and staff be held priorto the end of
December to discuss the CN Watson report following presentation at the 2005
November 29 Special Board meeting.
3. That the Focus on Excellence InputPlan Ad Hoc Committee be disbanded.
Recommendations 1, 2 and 3 were moved on motion of L.Stevenson.
Director Bryce advisedthaton2005 November 29 CN Watson will be presenting the Area
Accommodation Plan as well as the Best Start Initiative.He advised the 2005 December
06 is the date for the election of the 2006 Chair and Vice Chair and that 2005 December
13 Isthe Inaugural meeting. The Ministry of Educationsubmission date forthe Capital
Plan is 2005 December 19.He emphasized that there is a minimal amount of timefor
comprehending and hearing the Capital Plan submission.The Regular Board meeting of
2005 December 20 isthe onlydate availablefordiscussions surroundingthe Capital Plan
and will therefore have to be submitted to the Ministry of Education two days beyond the
deadline.
12.ADJOURNMENT
The meetingadjourned at 9:25 p.m.on motion ofJ. Stewart.
G.HART,
Chairperson
2005 November 22...30
RECOMMENDATIONS FROM THE 2005 NOVEMBER 08 COMMITTEE OF THE WHOLE MEETING
-That the 2005 Contingency Fund be allocated as follows:
1.$2Mto schools for projects approved by the principal after consultation with the School Council.
Distributed equitably according to FTE;
2.$1M to District-widepriorities e.g.,Safe Schools,Mental Health,Partnership for Excellence,
OTTC expansion,etc.;
3. $.5M Computer Implementation Plan;
4.$1M Literacy &Numeracy Initiatives to enhance school growth plans resulting from EQAO
results;
5. $.6M Contingency Fund.
That the request for$20 000 for Trustee P.D. be deferred until such time as the need is Identified
in the coming year.
That additional Learning Support Teachers be allocated to elementary and secondary schools as
requested. The monies remaining are to be used for hiring 11 Educational Assistants to be
allocated to the system STEPS team.
That the Ministry of Education be requested to extend the due date for submission of the Capital
Plan to 2006 March 01.
That an informational caucus including tnjstees and staff be held prior to the end of December to
discuss the CN Watson report following presentation at the 2005 November 29 Special Board
meeting.
That the Focus on Excellence Input Plan Ad Hoc Committee be disbanded.
Recommendations were adopted on motion byJ. Hunter and P.Jaffe.
d.REPORT OF THE CHAIRS'COMMITTEE 2005 November 16
9:37 p.m.-2:25 p.m.
MEMBERS ADMINISTRATION AND OTHERS
G. Hart,Chair P.Sattier B.Bryce
J.Hunter L.Stevenson S.Christie
1.APPROVAL OF AGENDA
The agenda was approved on motion of J. Hunter.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2005 NOVEMBER 22 BOARD AGENDA
The agendas for the November 22 in-camera and public Board meetings were discussed.
4.COMMUNICATIONS
Letters from the Middlesex-London Health Unit regarding the report on the Turn Off the
Screens Week Campaign and from ETFO regarding equity in the workforce will be Included
on the November 22 agenda under "Communications".
5.BUDGET ISSUE
Director Bryce advised that he has summarized the contingency surplus responses to date
and will have packages prepared for trustees'consideration.Administration will bring a
recommendation to the November 22 Board meeting regarding the $1M school/program
allocations under Item 12.a
2005 November 22...31
14.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE CHAIR'S COMMITTEE -cont'd
5.BUDGET ISSUE -cont'd
ChairHart will respond tothe submissions.Executive Superintendent B.Greene will be
asl<ed toprepare a reporttothe Board outlining the allocations once theyhave been
completed.
6. CN WATSON REPORT FOLLOW-UPn*IME LINES
Director Bryce indicated thatthe CN Watson accommodation study will be submitted to
trustees at a specialBoard meeting on November 29. The relationship betweenthe CN
Watson reportandthe capital plan will be clarified at the meeting,as well as anticipated
time lines.
It was agreed that ChairHart will invite various community partners to attend including
municipal leaders.It was suggested that input be invited onthe CN Watson report.The
process to apprisestaffand the mediaofthe reportwas discussed and agreed thata press
release will be prepared covering the pertinent points.
Communications Manager C. Dennett joined the meeting to discuss a draft communications
plan. Hedescribed communication strategies supporting introduction ofthe studyand
advised that the consultant will prepare synopsis materials for discussion.An information
lock-up is to be scheduled for trustees and media from 6:00 to 7:00 p.m. on November 29.
The format of the meeting was discussed and agreed that a 30-mlnute break will be
scheduled for 8:30 p.m. to respond to media questions.The report will be posted to the
Board's website following the meeting.It was agreed that a post meeting briefing will be
planned for employee groups.
DirectorBryceadvised that once the request has been approved bythe Board, a letter will
be sent to the Minister of Education requesting an extension from December 16 to March 1
for submission of the capital plan.The time lines for obtaining feedback from the Minister
and receiving public input was discussed.It was clarified that the consultant's report will be
considered in drafting the capital plan.
7.2006 COMMITTEE APPOINTMENTS
Itwas agreed that a caucus meeting for tnjstees will be scheduled to follow the December 6
elections to discuss the proposed 2006 committee appointments.The role of the Chair,
Vice-Chair and Past Chair will also be discussed at the meeting.
8.OTHER BUSINESS
a.Director's Annual Review
Itwas agreed that the current process ofconducting the Director's annual review will
continue.
The system survey will be discussed with trustees at the December 06 caucus.
b.Proposed Health Policy
L.Stevenson Indicated that the local health units have suggested that the Board
prepare a health policy addressing students'physicalactivityand nutrition.Itwas
agreed that she will take the matter to the PolicyWorkingCommittee for consideration.
9.DATE AND TIME OF NEXT MEETING
The firstmeeting ofthe incomingcommittee was scheduled for 2005 December 07 at 9:30
a.m.
10.ADJOURNMENT
The meeting adjourned at 12:25 p.m. on motionof J. Hunter.
2005 November 22...32
14.
15.
16.
REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE CHAIR'S COMMITTEE -cont'd
RECOMMENDATIONS:none
G.HART.
Chairperson
e.REPORT OF THE COMMITTEE OF THE WHOLE -IN CAMERA 2005 November 22
MEMBERS PRESENT ADMINISTRATION AND OTHERS
G. Hart (Chair)
D.Anstead
J.Bennett
A.Cartier
P.Jaffe (5:07)
Regrets:J.Hunter
P.Sattier
D.Mugford
S.Peters
T.Roberts
L.Stevenson
J.Stewart (5:08)
B.Bryce
B.Greene
C.Murphy
M.Sereda
J.Thorpe
D.Biair
K.Daiton
J.Empringham
K.Havelka
S.Hughes
L.Hutchinson
W.Tucl<er
B.Wagner
K.Wilkinson
S.Christie
The Committee met in camera from 5:06 p.m. to 5:40 p.m.
1.APPROVAL OF AGENDA
The agenda was approved on motion of L.Stevenson.
2. CONFLICTS OF INTEREST- No conflicts of interest were declared.
3.Confidential matters were discussed.
4.RISE AND REPORT
A motion to rise and reportwas moved byJ. Stewart at 5:40 p.m. and carried.
RECOMMENDATIONS:
1.Thatthe motions regarding resignation by mutual consent,resignation for retirement and
appointments to permanent contracts be approved.
2. That,in accordance with the independentprocedure Promotional Practices:Selection
Procedures and Appointment of Principals and Vice-Principals,the following people be
appointed tothe pool of candidates ready for appointment tothe position of Principal
Elementary Schools.
Candidates
Diana Goodwin
Scott Moore
Fay Sutherland
Present Assignment
Vice-Principal,Lome Avenue PS
Principal (Acting),Maple Lane PS
Vice-Principal,W. D.Sutton
P.SATTLER,
Chairperson
The recommendations were adopted on motion ofJ. Stewart and T. Roberts.
MOTION - NOTICE OF WHICH HAS BEEN GIVEN -none
ADDITIONAL BUSINESS -none
2005 November 22...33
17.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE
Trustee Anstead reported that the OPSBABoardof Directors will be meeting on2005 November
25and 26 inToronto. She provided Infonnation regarding upcoming meetings Including the AGM
to be held In Ottawa In June,the Canadian Public School Board conference to be held InMontreal
and the 2006 Public Education Symposium to be held 2006 February 2-4 in Toronto.She
requested tha
Trustee Stevenson referred Trustees to the OPSBA Fast Reports for the list of keynote speakers
scheduled forupcoming events.She advised that at the 2005 November 25-26 meeting,Trustee
Jaffe's motion related to media violence Is to be considered.She also noted that at the 2005
February 2-4 Symposium, the format is to include student trustee workshops.
b. ELEMENTARY TEACHERS'FEDERATION OF ONTARIO (ETFO)
A letter was received from Emily Noble,President,ETFO. regarding the importance of having a
teaching force that reflects the diversityof Ontario society and the fostering of equityfor all.
c.MIDDLESEX-LONDON HEALTH UNIT
A letter was received from Dr.Graham Pollett.Middlesex-London Board of Health,enclosing a
copyofReport 117-05 entitled "Turn Offthe Screens Week",a MLHU campaigntobe heldon2005
April 18 to 22.
d.STUDENT TRUSTEES*UPDATE
D.Mouiton,and M.van Gaalen,Student Trustees,attended the Ontario Student Trustees'
Association conference held in Toronto on 2005 November 04 to 06.Student Trustee Mouiton
highlighted a numberofthe professionaldevelopment sessions presented (e.g..public relations,
media,mock court session).
Student Trustees van Gaalen and Mouiton presented by powerpoint the Report of the Ontario
StudentTrustees'Association (OSTA-AECO)entitled,"The StudentTrusteeTodayandTomorrow".
Approximately 100 Student Trustees responded to a survey conducted by the OSTA-A^CO
Executive Council. The responses provided a clear picture of Student Trusteeship throughout the
province.
The following report was submitted to the Ministerof Education in 2005 October.
The Student Trustee;Today and Tomorrow Summarv
The "0STA-A£C0 has been working forthe past five years to providea credible and unitedvoice
forthe students of Ontario,itis the belief of OSTA-A^CO that the educationsystemwas put in
place forthe students and thus,the student voiceshould be heard among all stakeholders.Astudy
that looked specifically at youth involvement in Ontario came to a similar conclusion:
"Nogroup is more greatly affected byeducation policy decisions than those being educated,
yetthe level ofstudent influence on the process ranks behindthat of politicians,bureaucrats,
parents and union leaders".
The adoptionof Student Trustee legislation demonstrated the government was willing toIncorporate
youth In decisions that directly affecttheirfuture. Itis ourhope that the government will continue
to be accommodating Inthis matter and seriously consider the recommendations contained inthe
report.
Although much of the uncertaintysurroundingthe Inclusion ofStudent trustees inthe education
system has dispersed,concerns still existas tothe quality ofthe contributions made. ThereIsa
directcorrelationbetween the support that isgiven byschool boards to their Student Trustees and
theimpactStudent Tnjstees haveintheirboard."Boards thathavedeveloped democratlcselection
mechanisms,provided orientation and support to student Trustees and encouraged student
participation have found thatthe benefits of Student Trusteeship quickly overshadowed by their
Initial concerns".
2005 November 22...34
17.COMMUNICATIONS - -cont'd
d.STUDENT TRUSTEES'UPDATE -cont'd
OSTA-A^CO represents students from al!four division of publicly funded educationin Ontario and
worksto provide a student vision and a unitedvoice within Ontario'seducation community.Inorder
to ensure students are well represented In Ontario,OSTA-A^CO set outto provide a set of
recommendations which,ifimplemented, wouldallows StudentTrustees to serve a more influential
role within their school board.These recommendations have been broken Into four sections:
responsibilities,integration,resources, and election and term. This report provides a broad
overview of the current situation and a set of recommendations to Improve the quality of student
representation.
OSTA-A^CO has discovered that the Student Trustee position has been implemented ina number
of different ways across the province.In manyschool boards, student Trustees have been given
responsibilities that surpass the basic requirements found In the Education Act:theyare serving
as true members ofthe board,asking relevant questions bringingforward motions and keeping the
board accountable to the needs of the students.In other school boards,the student Trustee
position has been Implemented insuch a waythat the students are not being heard; the pupil
representative is not properly integrated as a memberof the board or able to participate as an
active member ofhis/her provincial association.Inorderto ensure thatthe Student Trustee position
is effective in every school board and that a minimum degree of representation is achieved,
changes need tobe made atthe provincial level.OSTA-A^CO believes that this canbe achieved
by making improvements In four areas:responsibilities,integration,resources, and election and
term.
Since the creation of the position,student trustees have developed capabilities beyond what is
outlined in the Education Act. In many boards,student Trustees are exceeding legislative
expectations on their own initiative and are looking to see this expanded role reflected in
amendments to the Education Act.
Some school boards have seen their Student Trustee use their role to its full potential whereas in
other boards the positionhas been restricted tosuch a degree itIsnot effective. Inorder to ensure
the effectiveness of the position, the province must revise and expand the responsibilities of a
Student Trustee.
Student Trustees need to be integrated as members of the school board In order to be successful
communicators of the students'interests to the board members.Although many Student Tnjstees
participate inopen dialogue with theirboards,others provide a student perspective only If called
upon to do so. Selective participation does not allow the kind of consultation intended by the
existing legislation.Student Trustees must be fully integrated to their boards ofeducation so that
students can receive appropriate representation a the board table.
Student Trustees need the resources necessary to be effective at the board table.In some boards,
Student Trustees are allowed the flexibility to use their $5 COO allotment towards a wide degree of
professional development activities,consultation activities and other initiatives to benefit the
students of their boards.Others are unaware of the money they have at their disposal,are faced
with severe restrictions governing Its use, or share the $5 000 of funding between five or more
Student Trustees.These circumstances make the allotment Ineffective.Student Trustees need
access to the allocated resources to effectively report to the school board on behalf of the students
and participate Inprofessional development to serve the students better.
In order forthe students to have provincial representation,itis essential that the position of Student
Trustee be implemented uniformly across the province.School Boards who do not give enough
responsibility,integration and resourcestotheirStudentTrustees hinderthevoice ofthestudents
on boththe localand provincial stage.Student Trustees today have proven themselves willing and
able to providea strong, united voice for the students of Ontario.They are ready for added
responsibility,increased opportunity for their voice to be heard and the chance to ensure that
student representation is a part ofthe education system for years to come.
2005 November 22...35
17.COMMUNICATIONS - -cont'd
d.STUDENT TRUSTEES'UPDATE-cont'd
Recommendations
OSTA-AECO recommends:
1.That new legislation be Introduced granting Student Trustees the power to fully participate at
the board table Including the power to vote and make motions.
2.That the Education Act be amended to provide student Trustees access to portions of in-
camera meetings where the issue of school closures,or other issues not providinga conflict
of Interest for the student will be discussed.
3.That the Education Act,regulation 461/97 be amended to replace the title'pupil representative'
with the title'Student Trustee'.
4.That the Education Act be amended to Include,under Ontario Education Act Regulation 461/97,
guiding principles which would ensure that:
All of the Ministryof Education's grant funding for the business and operations of student
trustees flowdirectly to their expense account(s).
All Student Trustees receive a scholarship,half the amount and level of Honoraria received
by the members of the board at the completion of their term.
Student Trustees have equal access to all board resources as exists for regular members
of the board.
5.That the Education Act be amended to include,under Regulation 461/97,Section 3,Subsection
3,the requirement for boards to set in their Student Trustee policy the implementation of a
student advisory committee made up of students from across the board.
6.That the Education Act be amended under Regulation 461/97,Section 2,Subsection 1,to set
a limit for the number of Student Trustees to three.
7.That the Education Act be amended under Regulation 461/97,section 3,Subsection 1,to
remove the words 'or by appointment'to ensure that Student Trustees are selected through
democratic means by their peers.
8.That the Education Act be amended under Regulation 461/97,section 3,Subsection 1, to
remove the words 'or appointment'to ensure that Student Trustees are selected through
democratic means by their peers,as well as to change the date to which StudentTrustees must
be elected from June 30 to May 30 to ensure that Student Trustees are able to receive the
appropriate level of orientation before taking office.
Chair Hart thanked the students for an Informative presentation.
18.NOTICE OF MOTION
Trustee Sattler submitted the following notice of motion for consideration at the meeting of 2005
December 20:
Whereas there is a significant body of research showing that family socio-economic status is the
strongest single predictor ofeducational outcomes for children, and
-Whereas families on social assistance,families headed by minimum wage earners,and families
headed bypeople with disabilities onOntario Disability Support Program (ODSP)live farbelowthe
poverty line,
2005 November 22...ZB
18.NOTICE OF MOTION -cont'd
Be it resolved that the Thames ValleyDistrictSchool Board write a letter to the Premier urging the
government to introduce measures to adequately support lovi/-income families and children,
including:
-increasing Ontario's minimum wrage to $10/hour,indexed to the cost of living;
-increasing the shelter portionofOntario Works and ODSP benefits tothe average rent levels;
-indexing OW and ODSP to the cost of living.
19.QUESTIONS BY MEMBERS
Trustee Roberts asked DirectorBryceabout a newspaper article regarding the availability of $1OM for
rural schools.The Director advised that official notice of this initiative has not been received from the
Ministry and,therefore,could not comment on the article.
Trustee Stevenson requested information regarding the Special Education IPRC process.Supt.Tucker
described the IPRC process and advised that Program Services is Issuing a monthly document that
provides parents with special education .information.
20.GOOD NEWS ITEMS -"Did you know..."
Trustee Stevenson advised that she has participated in several undergrad award ceremonies and
applauded the number of community members that attend these events.
JoAnn Henry,newly-appointed Native Trustee,extended thanks for the warm welcome she received
from the Trustees and Administration. Ms. Henry advised that as a special education teacher she is
extremely passionate about students with special needs.She extended her appreciation to Supt.
Tucker for his role as facilitator in Special Education qualifications Part 3.
Student Trustee van Gaalen,invited everyone to attend the Oakridge S.S.,London production of
"Seussical the Musical"to be held from 2005 December 05 to 10.
Trustee Anstead advised that she attended the Hallowe'en Dance at Clarke Road S.S.,London,a
District-wide event held for special needs students.She recognized the significant participation of the
many staff involved In ensuring that special education students from various locations across the District
were able to attend this positive experience.
21.ADJOURNMENT
The meeting adjourned at 9:39 p.m.,on motion of J.Stewart and S.Peters.
CONFIRMED:
Chairperson
2005 November 22...37
SUMMARY OF APPROVED RECOMMENDATIONS OF 2005 NOVEMBER 22
That JoAnnHenrybe appointedthe Native Trustee,replacingSue Doxtator,effective2005 November
22.
That the list of regularly scheduled Board,Committee of the Whole and Information Committee of the
Whole Meeting dates for the period 2005 December 06 to 2006 November 28 be approved.
That the 2005 Contingency Fund be allocated as follows:
1.$2M to schools for projects approved by the principal after consultation with the School Council.
Distributed equitably according to FTE;
2.$1M to District-wideprioritiese.g.,Safe Schools,MentalHealth,Partnership for Excellence,OTTC
expansion,etc.;
3. $.5M Computer Implementation Plan;
4.$1M Literacy&Numeracy Initiatives to enhance school growthplans resultingfromEQAOresults;
5. $.6M Contingency Fund.
Thatthe request for$20 000forTrustee P.D.be deferred until such timeas the need is Identified in the
coming year.
That additional Learning Support Teachers be allocated to elementary and secondary schools as
requested. The monies remaining are to be used for hiring 11 EducationalAssistants to be allocated
to the system STEPS team.
That the Ministry of Education be requested to extend the due date for submission ofthe Capital Plan
to 2006 March 01.
That an Informational caucus including trustees and staff be held prior to the end of December to
discuss the CN Watson report following presentation at the 2005 November 29 Special Board meeting.
That the Focus on Excellence Input Plan Ad Hoc Committee be disbanded.
That the motions regarding resignation bymutual consent,resignation for retirement and appointments
to permanent contracts be approved.
That, in accordance withthe independent procedure Promotional Practices:Selection Procedures and
Appointment of Principals and VIce-Prlncipals,the following people be appointed to the pool of
candidates ready for appointment to the positionof PrincipalElementary Schools.
Candidates Present Asslonment
Diana Goodwin Vice-Principal,Lome Avenue PS
Scott Moore Principal (Acting), Maple Lane PS
Fay Sutherland Vice-Principal,W. D.Sutton