4/25/2006 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2006 APRIL 25,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION -Ryerson P.S.
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS
a.Sick Kids Project
-Liz Elliott and John Poole,College Avenue S.S.V
b.OSSTF -Marion Drysdale Award V
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.CONFIRMATION OF MINUTES
a.Regular Board Meeting,2006 March 28 M
11.REPORTS FROM THE ADMINISTRATION
a.Primary Class Size M
b.Existing Capital Funds M
c.Trustee Elections 2006 M
(Material to be faxed to Trustees)
12.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2006 March 07 M
b.SEAC Chair's Summary,2006 April 10 M
c.Committee of the Whole,2006 April 11 M
d.Interim Report of the Bylaw Review Ad Hoc Committee M
-Deferred Motion
e.Chairs'Committee,2006 April 19 M
f.Committee of the Whole,In Camera,2006 April 25 V
13.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
a.Trustee Cartier M
14.ADDITIONAL BUSINESS ,
15.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.Student Trustees'Update V
c.Coalition for Small Schools M
16.NOTICE OF MOTION
a.Trustee Cartier M
17.QUESTIONS BY MEMBERS
18.GOOD NEWS ITEMS -"Did you know..."
19.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2006 APRIL 25
The Board met in regular session on 2006 April25 in the Board Room at the Education Centre,meeting in
public session at 7:06 p.m.The following were in attendance:
TRUSTEES P.Jaffe
D.Anstead D.Moulton
J.Bennett D. Mugford
A.Cartier S.Peters
G. Hart,Chair T.Roberts
J.Henry
ADMINISTRATION AND OTHERS
B. Bryce K. Havelka
B.Greene S.Hughes
M.Sereda L.Hutchinson
J.Thorpe B.Tucker
D.Blair B.Wagner
K.Dalton K.Wilkinson
J.Empringham K.Bushel!
P.Saltier
J.Stewart
L.Stevenson
M.van Gaalen
S.Christie
C.Dennett
W.Scott
Regrets:J.Hunter
1.CALL TO ORDER.
Board Chairperson Graham Hart called.the meeting to order.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to the Ryerson P.S.String Orchestra and conductor
Danny Bellfor leading in the singing of O'Canada and performing two musical selections.
4.APPROVAL OF AGENDA
The agenda was amended to add "SEAC Appointment"as item 15.d.and the "Report of the
Committee of the Whole,In Camera",item 12.f.,was deferred to the end of the meeting.The
amended agenda was adopted on motion of J.Bennett and J.Stewart.
5.OFFICIAL RECORD
S.Christie,Supervisor -Corporate Services,read the following official record Into the minutes:
"We regret to record the death of Cassandra Leigh Hardwick,a 18-year-old student at Laurier
Secondary School,London,on 2006 April 10,and Georgina Ross,a Systems Integration
Specialist,Information Technology Services at the Education Centre,London,on 2006 April
22.
6.RECOGNITIONS
a.SICK KIDS PROJECT
J.Empringham,Superintendent of Education,Introduced J.Thomer,Principal, College
Avenue S.S.,Woodstock.Ms.Thomer extended congratulations to teachers L. Elliott and
J.Poole as well as the Family Studies and Parenting Class students represented by S.
Waugh,S.Newton and S.Heening for participating in the Sick Kids Project.
The Sick Kids Project Is one of the College Avenue S.S.community partnerships.The
students displayed their pajama and blanket creations that are donated to parents of
premature Infants at the local hospital.
2006 April 25...2
6.RECOGNITIONS -cont'd
b.OSSTF -MARION DRYSDALE AWARD
W.Hirschegger,President,Ontario Secondary School Teachers'Federation (OSSTF_)-
District 11,highlighted the various initiativesrelated to the Federation's celebration of2006
Education Week.
The congratulations of the Board was extended to Beata Chojnicka, a student at Wheable
Centre for AdultEducation, (London), and Megan Strachan,a student at Strathroy District
Collegiate Institute (Strathroy), winners of the (OSSTF) District 11 - 2006 Marion Drysdale
Award.Each winner received a $300 cheque and an invitation to attend a presentation
ceremony at the OSSTF Annual Meeting. Avideo ofMs.Chojnicka and Ms.Strachan intheir
programs was viewed. Bryan Smith, Chair of the OSSTF District 11 Human Rights/Status
of Women Committee was introduced and congratulated as the 2006 provincial winner of the
James Forster Human Rights Award.
Director Bryce announced that Ms.Hirschegger has accepted a position with the OSSTF
Toronto office and extended appreciation for her outstanding professional contributions that
have significantly enhanced the Board's vision ofa caring, learning community.
7.CONFLICTS OF INTEREST -No conflicts of Interest were declared.
8.CHAIR'S ANNOUNCEMENTS
"Chair Hart reported that notification has been received of public hearings to be held on 2006 May08,
09 and 15 in Toronto regarding Bill 78,Education Statute Law,advising there will be an opportunity
to submit written presentations and notingthat the Boardmust act quickly If It Intends to participate
iv.in these public hearings.
Chair Hart advised that applications have been received for membership on the Board's Capital
Planning Advisory Committee.The counties of Elgin,Middlesex and 0)rford have submitted the
required two names each;however,London has received six applicants.Chair Hart noted that the
selection process must be completed by 2006 May 01 and requested that the London Trustees
provide direction on this matter under the Chair's Report later on In the meeting.
Chair Hart reminded everyone that the Student Trustees Election is to be held at the Education
Centre on Friday, 2006 April 28, from 10:00 a.m. to 2:30 p.m. and extended an Invitation to all
trustees to attend the program.
9.DIRECTOR'S ANNOUNCEMENTS
"DirectorBryce advised thatEducationWeekbegins2006May01 to05.He asked that Trustees visit
the Education Centre Atrium to view an example that exemplifies this year's theme "Excellence
Making It Happen".As part of the Education Week activities,the artistic talent of Thames Valley
students is showcased Inan outstanding display of student artwork and craftsmanship.The Director
also advised that the Board's publication of'LINKS-AReportto Our Community'has been published
this year to coincide with Education Week.The articles highlighted in LINKS celebrate many of the
year's achievements for Thames Valley students and staff and speak to the success of their
initiatives.As an example,LINKS includes Dale Hubert's "Flat Stanley Project"showing Stanley on
the top of Mount Everest,,at the 2006 Torino Olympic Games and the 2005 Academy Awards.
C.Dennett,Manager,Public Affairs and Community Relations,advised that the distribution of LINKS
began this week and continues through next week with some 50,000 copies being circulated across
the District. LINKS will also be used as a supplement with the London Free Press on Monday, May
01, with approximately 160,000 copies to be distributed.
2006 April 25...3
Cj 9.
c.
DIRECTOR'S ANNOUNCEMENTS >cont'd
Trustee Bennett extended congratulations to Mr.Dennett and the PACK staff for producing a very
interesting and informative publication.She also extended thanks to R. Princis and her staff for
working on the Education Week program and particularly for the outstanding decorations in the
Education Centre Atrium.Trustee Bennett requested that consideration be given to displaying
TVDSB student art work In the Atrium on an ongoing basis.
10.CONFIRMATION OF MINUTES
a.The minutes of the Regular Board Meeting,2006 March 28 were adopted on motion of L.
Stevenson and P.Jaffe.
11.REPORTS FROM THE ADMINISTRATION
a.PRIMARY CLASS SIZE
J.Thorpe,Executive Superintendent,Operations Services,Introduced a report that proposed
increasing the number of primary classrooms that have 20 or fewer students to approximately
75 percent for the third year of this Initiative.
The Provincial initiativefor primary class size reduction (JK-3)is presently In Year Two of a four-
year implementation plan.Within the 2005-06 Budget, funding has been provided for the
equivalent of 90.5 Full-time Equivalent (PTE)teachers to address the hard cap of 20:1.
Preliminary staffing for 2006-07,approved by the Board 2006 March 21,assumes an additional
45 PTE teachers for Year Three of the Implementation.This additional 18.0 PTE will provide a
total of 153.5 PTE teachers for 2006 September.
Elementary school organizations have-been submitted by Principals and In-School Staffing
Committees.Principals and Staffing Committees have worked diligentlyto maximize the number
of primary classes at or below 20 students.The school organizations have resulted in
approximately 73 percent of primary classes having 20 or fewer students.
The addition of 18 teachers assigned to schools will result ina minimum of54 additional classes
with 20 orfewer students and decrease the primary average class size to less than 20 In 18 more
schools across the Board.This additional staff will result inthe Board being very close to the
three-year target of 75 percent.The additional staff Is to be assigned to schools as soon as
possible to allow re-organizations to occur during 2006 May.
RECOMMENDATION;
That the Board approve an additional 18 teachers to be added to the Elementary Staff
Allocation for2006-07 for assignment toprimaryclassrooms in support ofmaximumprimary
class size targets.
The recommendation was adopted on motion of T.Roberts,and J.Bennett.
K.Bushell,Manager,Facility Services advised that approximately 50 portable classrooms will be
relocated over a two-year period.The Director advised that these issues are being discussed at
the Council of Directors of Educalton and that Thames Valley Year 4 data will not be available
until the spring ofnext year.Strategies to communicate withthe Ministry and parents regarding
the implications of this Initiative are being considered.
The following motion was moved by L.Stevenson,seconded by P.Jaffe and carried:
That Board mWe to the Minister of Education to express concern about Provincial Initiative
for primary class size reduction and its Implementation issues.
2006 April 25...4
11.REPORTS FROM THE ADMINISTRATION -cont'd
b.EXISTING CAPITAL FUNDS
B.Greene,Executive Superintendent,Business Services,presented an overview of existing
capital funds.
At the Board meeting of 2006 February 28,as part of the Capital Plan update.Trustees were
advised that existing capital funds are available totaling $19 815 000.Subsequent to that, the
Board approved the Jack Chamber P.S.tender which requires 163.5 unassigned pupil places
from the enrolment pressures grant translating Into $2 024 000.The balance available to the
Board for use is now $17 791 000.
The funds committed to that were outlined as set out below.Not known at this time are
commitments related to renovations for a number of projects,commitments that may be required
for portables as a result of the Junior Kindergarten -Grade 3 (JK-3)class size,and the Ministry
funding for capital related to JK-3 reduction in class size.
TVDSB Capital Funds Available -2006 April 25
Thames Valley District School Board
Capital Funds Available -2006 April 25
Deferred Revenue (Note 5 - Audit Report)
Proceeds of Disposition 2005 August 31 .$3,428
MECR/BECR 2005 August 31 48
Reserve Funds (Note 8 - Audit Report)
Pupil Accommodation ($3,028)
>Caradoc South "Prohibitive to Repair"funds received
to date plus unassigned 558.6 pupil places
>Funding stopped in 2006 - until "shovels in ground"
Unassigned Pupil Places (Enrolment Pressures Grant)
558.6x104sqftx$119 6,913
Less:Jack Chambers 163.5 x 104 sq ft x $119 (2,024)4,889
Carado South "Prohibitiveto Repair" 200 x 104 sq ftx $119 2,475
Strathroy District Collegiate Institute
Unassigned Pupil Places 5,005
Other Capital (Reserve funds from amalgamation)1,946
Estimated Funding Available for Construction $17,791
CAPITAL FUNDS COMMITMENT
Strathroy District Collegiate Institute - Est.Construction Costs
Strathroy District Collegiate Institute - Existing Funds 5,005
-Unassigned Pupil Places 3,595 8,000
Caradoc South "Prohibitive to Repair"2,475
Site Purchases -Estimate 3,600
14,075
Unassigned Funds 3,716
$17,791
c
2006 April 25...5
11.REPORTS FROM THE ADMINISTRATION -cont'd
b.EXISTING CAPITAL FUNDS -cont'd
Note:Unassigned funds are required as follows;
1.Design Costs -Medway and Glendale;
2.Renovations -Ashley Oai<s,Rick Hansen,White Oaks,Glendale,Toilgate,Hickson,
including F &E requirements;
3.Portable requirements as a result of JK -3 class size reduction are not known at this
time.Capital funds for JK-3 class size reduction are also not know at this time,and
is subject to Ministry funding under the Capital Plan.
c.2006 TRUSTEE ELECTIONS
The Director presented information concerning the number of Trustee electoral seats to which
the Board is entitled for the 2006 December 01 to 2009 November 30 or 2010 November 30
period (length ofterm will be four years if Bill 78 Is passed as currently drafted)and to providefor
the distribution of those elected seats for the counties of Elgin,Middlesex and Oxford for the 2006
November elections.
Ontario Regulation 471/05 (formerly Regulation 412/00)Elections To and Representation On
District School Boards requires that school boards,prior to 2006 March 31,determine the number
of members to be elected to the board as well as the distribution of members to geographic areas
within the board's jurisdiction.
• In accordance with Regulation 471/05,the Ontario Municipal Property Assessment Corporation
•provided the Board with a report containing the population of the Board's electoral group as of.
2006 January 01.While the report contained the total electoral group for Thames Valley and the.
totals for the individual areas of Elgin,London,Middlesex and Oxford,itdid not contain data for
the new 14-ward structure created by the Ontario Municipal Board for the City of London.'
Instead,it contained data for the 7-ward structure as it existed at the time of the last election.The
Thames Valley Report to the Ministry must contain data that reflects the populations in the
individual wards of the newly-created structure.Since this data was not available to the Board,
the Governance Branch of the Ministryof Education granted an extension from 2006 March 31
to 2006 May 03.
During a 2006 April 20 teleconference call involving three Ministryof Education staff,a member
of London District Catholic School Board staff,Corporate Services Supervisor S.Christie and
Director Bryce,the Ministry staff acknowledged that the data for the individual 14 London wards
would not be available to either local school board until some time after the beginning of May.
Thus,neither school board will be able to meet the revised 2006 May 03 deadline for the above
noted report.
The Ministry has asked that each board proceed with approval of the report for the three county
areas leaving the section pertaining to London incomplete as outlined in a memorandum from
the Ministry. A Special Board meeting has been scheduled for 2006 May 09 in order to approve
the new City of London ward structure to meet the 2006 May 14 timeline.
The process of determining the number of trustees to which the Board is entitled is purely
mechanical and is based on the electoral group population for the Board (i.e.the number of
English public school system ratepayers within the Board's jurisdiction).Table Two of the
Regulation states that "fora population of between 400,000 and 999,999 a board isentitled to 12
seats."Thames Valley's population is 460,804.(see below). A number of other calculations are
required to determine the entitlement to additional elected trustee representation but in each
case,the calculation results in a zero.
2006 April 25...6
11.REPORTS FROM THE ADMINISTRATION -cont'd
c.2006 TRUSTEE ELECTIONS -cont'd
The second step inthe process istodetermine the distribution ofthe 12 seats.This isa two-part
process.The firstpart requiresspecificcalculations. The results for each municipality and ward
are set forthinAppendixA.ofthe report and are termed the ElectoralQuotient for that ward or
municipality.Totals for each area are also given. This provides a general idea ofthe number of
seats to which each geographic area is entitled.
At this step,the Regulation gives a board the authority to designate geographic area(s)of the
board as low population density but this section is generally Intended for northern boards and the
geographically large French language boards.The Board must pass a motion that either
designates a low population geographic area(s)or states that it is not designating any such
area(s).In2000 and 2003, the Board did not designate any lowpopulation geographic areas.
The final step in the distribution of the 12 seats is to assign them to specific geographic areas of
the Board with regard to the Electoral Quotients and the following principles contained In Section
4 (4) of the Regulation which are the same principles as those that existed In2000 and 2003:
1.Municipalities with low population shall receive reasonable representation.
2.Evidence of historical,traditional or geographic communities should be taken into account.
3. To the extent possible,the identification of low population municipalities should permit the
establishment of geographic areas that coincide with school communities.
4.Representation should not deviate unduly from the principle of representation by population.
The proposed Trustee distribution for the 2006 Elections as outlined In Appendix B has been
completed in accordance with direction provided by the Board on 2006 February 21.The
proposed distribution is the same as that which was approved by the Board in 2003 and 2006 and
is essentially the same as that approved by the Local Education Improvement Committee in
1997,except in that year,the six London trustees were elected on a City-wide basis.The ward
concept was adopted in London for the 2000 election so that Trustees would be more readily
Identified as representing a specific section of the City and,hence,ensure an equitable
distribution of the workload.Any alternation In the proposal contained in Appendix B must have
due regard for the principles set out above.
Once the appropriate motions are approved,a report must be prepared and sent to the Minister,
school board election clerks for all municipalities within the area of jurisdiction of the Board and
the secretary of every other board,the area of whose jurisdiction falls wholly or partially within
the jurisdiction of our Board.A draft report as set out below was provided for information.
RECOMMENDATIONS:
1.That the Thames Valley District School Board not designate any municipality within the
Board's area ofjurisdiction as a low population municipality.
2.That the Thames Valley District School Board approve the distribution of members to
geographic areas of the Board in accordance with the distribution established in Appendix
B,as below.
l;
e;
2006 April 25...7
11.REPORTS FROM THE ADMINISTRATION -cont'd
c.2006 TRUSTEE ELECTIONS -cont'd
MUNICIPAL ELECTIONS 2006 FINAL REPORT
ON TRUSTEE DETERMINATION
AND TRUSTEE DISTRIBUTION
FOR THE THAMES VALLEY DISTRICT SCHOOL BOARD
Prepared and Submitted by
Bill Bryce
Director of Education and Secretary
Ontario Regulation 471/05 (formerly Regulation 412/00)Elections To and Representation On District
School Boards requires that school boards,prior to 2006 March 31,determine the number of
members to be elected to the Board as well as the distribution of members to geographic areas within
the Board's jurisdiction.
The determination of the number of members to be elected to the Board is done in accordance with
section 3 of Regulation 471/05.
Total population of the Board's electoral group as reported by the Ontario Property Assessment
Corporation for all areas within the Board's jurisdiction
(Appendix A)460,804
TotalBoard area (Table1 -Item 13)7278 Km ^
Determination of Number of Members
1.Number of members based on population (Table 2)and Appendix A.12
2.Additional members based on density,where the density equals the total
population of the Board divided by the area of the Board (460,804 +
7278 Km 2=63.31) (Table 3)
0
3.Additional members based on the area of the Board (Table 4).0
4.The lessor of the number of additional members set out in Table 3 and
the additional members set out in Table 4.
0
5.Additional members based on dispersal (Table 5).0
6.Number of members based on population plus the number of additional
members from section 4 or 5 above,whichever is greater.
12
7.The number of members of the Board is the greater of:
1)The number determined under section 6 above
and
ii) The number set out inTable 6 of Regulation 471/05 for the day
school average daily enrolment of pupils of the Board,not counting
pupils enrolled in junior kindergarten 74,639.65 FTE as at 2005
October 31)
12
10
The number of members to be elected is 12
2006 April 25...8
11.REPORTS FROM THE ADMINISTRATION -cont'd
c.2006 TRUSTEE ELECTIONS -MUNICIPAL ELECTIONS 2006 FINAL REPORT -cont'd
As required by Ontario Regulation 471/05 Election To and Representation On District School
Boards,the Thames Valley District School Board passed a resolution stating that It had
determined not to designate any municipality within the Boards's area of jurisdiction as a low
population municipality.The Resolution was passed at the Board meeting of 2006
Resolution:
Moved by Trustee
Seconded by Trustee
That the Thames ValleyDistrict School Board not designate any municipality within
the Board's area of jurisdiction as a low population municipality.
The final distribution of members to geographic areas of the Board was approved at the same
meeting by the following resolution.
Resolution:
Moved by Trustee
Seconded by Trustee
That the Thames-ValleyDistrict School Board approve the distribution of members
to geographic areas of the Board in accordance with the distribution'established in
Appendix B.
Appendix A Electoral Population Figures for the Thames ValleyDistrict School Board as
at 2006 February 08 and Corresponding Electoral Quotients
Geographic Areas Electoral Population *Electoral Quotient *
ELGIN
Aylmer 5 537 0.14
Bayham 5 400 0.14
Central Elgin 10 670 0.28
Dutton/Dunwich 3 208 0.08
Maiahide 6 939 0.18
Southwold 3 809 0.10
St.Thomas 26 723 0.70
West Elgin 3 920 0.10
Total 66 206 1.72
LONDON
Ward 1
Ward 2
Wards
Ward 4
Ward 5
Ward 6
Ward 7
Ward 8
Ward 9
c
L.
2006 April 25...9
11.REPORTS FROM THE ADMINISTRATION -cont'd
c.2006 TRUSTEE ELECTIONS -MUNICIPAL ELECTIONS 2006 FINAL REPORT -cont'd
Appendix A. -Electoral Population Figures for the Thames Valley District School Board as at 2006
February 08 and Corresponding Electoral Quotients -cont'd
London-cont'd
Ward 10
Ward 11
Ward 12
Ward 13
Ward 14
Total 259 999 6.77
MtDDLESEX
Adelalde/Metcalfe 2 393 0.06
Lucan/Bidduiph 3 191 0.08
Middlesex Centre 12 069 0.31
Newbury 351 0.01
North Middlesex 5 310 0.14
Southwest Middlesex 4 951 0.13
Strathroy-Caradoc 14 130 0.37
Thames Centre 10 314 0.27
Total 52 709 1.37
OXFORD
Blandford/Blenheim 6 137 0.16
East Zorra 6 506 0.17
Ingersoll 9 242 0.24
Norwich 8 926 0.23
Southwest Oxford 6 388 0.17
Tillsonburg 11 179 0.29
Woodstock 26 769 0.70
Zorra 6 743 0.18
Total 81 890 2.14
GRAND TOTAL 460 804 12.00
Source:Ontario Municipal Property Assessment Corporation
Determined by the following formula set out in Regulation 471/05 Section 6(1)
Population of Munlcipalltv or Ward x Total Number of Members of the Board
Total Population of Board's Electoral Group
2006 April 25...10
11.REPORTS FROM THE ADMINISTRATION -cont'd
c.2006 TRUSTEE ELECTIONS •MUNICIPAL ELECTIONS 2006 FINAL REPORT -cont'd
Trustee Distribution by Geographic Area -cont'd
Appendix B -Trustee Distribution bv Geographic Area
Geographic Area Electoral Quotient Number of Members *
Elgin County 1.72 2
London Wards 2
London Wards 2
London Wards 2
Middlesex County 1.37 2
Oxford County 2.14 2
Total 12
•Determined bythe provisionsof Regulation471/05 Sections 4, 7 and 8
The recommendations were adopted on motion of L.Stevenson and S.Peters and carried.
12.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2006 March 07
12:15 p.m.-3:00 p.m.
Members
R.Tisdale,Thames Valley District School A.Morse,Easter Seal Society
Council (Chair)
D.Anstead,Trustee (-1:40)
P.Sattler,Trustee
B.Hoffman,Autism Society Ontario
(London and District)(+12:40)
D.Ensing ,Association for Bright
Children (Thames Valley)
S.Wilson,Community LivingLondon,
Oxford,Elgin,Middlesex
Administration and Others
P.Cook,OPC -Elementary Principal B. Noble,Learning Supervisor
C.MacDonald -Elementary Principal J.VanBommel,Secondary Principal
B.Tucker,Superintendent of Education M.Hubert,Corporate Services Assistant
Regrets:L.Stevenson,C.DeKelver,C.Oke
Absent:G.McGahey,B. Montminy, R.Rowlands,M.Barbeau
Guests:Christine Thammavongsa,M. Franklin, D.LeConte,M. Duddy, S.Dawson,B.Woodley,S.
Edwards,J.McClinchey
1.CALL TO ORDER
The meeting was called to order at 12:15 p.m. in the London Room at the Education Centre.
B.Harvey,Epilepsy Support Centre
P. Gillis,Integration Action for Inclusion London Chapter
(lAI)
A.Craig,Learning Disabilities Association -London
Region (LDA-LR)
B. Bialik (alt),London Down Syndrome Association
K.Horgan (alt),Thames Valley Children's Centre
2006 April 25...11
^12.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
2.CONFIRMATION OF AGENDA
The agenda was confirmed on a motion by D.Anstead.
3.CONFLICTS OF INTEREST
No conflicts of interest were declared.
4.REPORT OF MEETING FROM 2006 FEBRUARY 13
Item 1 ofthereportwaschangedto indicate thatthe meeting came to orderat5:15p.m.The
report was approved as amended on a motion by P.Sattler.
4.1 Alternatives to Suspension Update
Copies of the October Report Part B,"2004-05 Suspension Statistics"and "2004-05
Expulsion Statistics",were distributed. Incidents of suspension and expulsion were
reported in three age categories and classified by incident type.Superintendent Tucker
provided clarification of the data.A key to identify the various classifications was
requested.
The report,"Review of Implementation of Recommendations from the SEAC
Alternatives to Suspension Ad Hoc Committee"was discussed.Mr.Tucker elaborated
on the strategies developed in conjunction with the report from the ad-hoc committee
and actions taken to date.
5.TRANSPORTATION -SAFETY SEATS
f ^S.Dawson,Manager,.Support Services:B.Woodley,Supervisor,Transportation;S.Edwards,
Transportation Specialist; and J.McClinchey,Assistant, joined the meeting to present the
Child Safety Seat Program.
Ms. Dawson explained that the program was developed to comply with recent legislation
requiring safety seats in allforms of student transportation. Previously, safety seats were
provided bythe parents or guardians of students who requiredthem. Withthe changes tothe
legislation, it was decided that the seats would be provided by the Board to ensure that the
type,age,quality,installation and condition of the seats can be monitored.
Ms. Edwards provided details of the legislation and safety seat requirements as well as
statistics regarding the number of students requiring seats,the distances traveled,the cost
of the program and the penalties for non-compliance.
6.CODE PROJECT -INCLUSION
D.LeConte,Learning Coordinator,Special Education, and M.Duddy,Principal,Eastdale P.S.,
joined the meeting to present the CODE project. In2005 September,the Council of Ontario
Directors of Education (CODE)received a grant of $25 millionto be allocated to school boards
in support of projects geared to the Ministryof Education document,Education For All.The
Thames Valley District School Board received $250,000.00 for a 'demonstration school'
project designed to study literacy and numeracy instruction for students with special needs
while enhancing Inclusionary practices.Eastdale P.S.was selected as a site.
Ms. Duddy provided background Information regarding the school and the project which has
been named the NILE (Numeracy, Inclusion, Literacy at Eastdale)Project.She stated that,
although the CODE funding must be used by 2006 June 30,teams within the school are
exploring ways and means to continue with project Initiatives for at least two or more school
years.Mr.LeConte explained the process of site selection and presented details of the
project.
2006 April 25...12
12.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE-
6.CODE PROJECT-INCLUSION-cont'd
He listed the targeted outcomes citing improved practices as the focus and described the
strategies forachieving them. Written documentation ofthe project and a video documentary are
planned.Following the presentation, Ms. Duddyand Mr.LeConte responded to questions.
7.OCTOBER REPORTS
Areport called "lEP to Local,Application and Reports"was received for information and copies
were distributed.An analysis of the data Is to be presented at a future meeting.
8.SPECIAL EDUCATION PLAN
Superintendent Tucker presented preliminary programmingand staffingplans incorporatingthe
effects of increased Inclusionary practices and declining enrollment in elementary school. He
stated that the figures were estimated in the absence of budget information.
A request for Information regardingthe process for placement inGiftedself-contained classes was
noted. A presentation will be prepared for the 2006 April 10 SEAC meeting.
9.SEAC UPDATES
9.1 CUPE Strike Report -none
9.2 SEAC Focus Group
\Ata meeting ofthe MeetingEvaluationsub-committee, itwas decided that twofocus groups
•'will be formed consisting of new SEAC representatives in one group and experienced
members inthe other. Group discussions will revolvearound the mandate ofSEACand the
perceived effectiveness ofthe committee's work.Meeting dates were set as follows:
Thursday 2006 April06 -10:00 a.m.
Wednesday2006 April 12 -10:00 a.m.
Thursday 2006 April 20-5:00 p.m.
Wednesday2006 April 26 -5:00 p.m.
Groups will be advised oftheirspecific meeting dates and times. Results ofthe discussions
will be reported to SEAC at a future meeting.
10.COMMITTEE UPDATES
10.1 Communication -none
It was noted that associations wishing to communicate Information regarding events or
activities should provide the Informationbye-mail to i.Darker@tvdsb.on.ca
11.CORRESPONDENCE
11.1 Special Education Newsletter - 2006 February
The 2006 February edition of the Special Education Programs and Services Newsletter
was received.
12.FORUM:ASSOCIATION UPDATES
The Association for Bright Children Ontario conference will be held on 2005 May 05 and 06.
Details will be forwarded to i.Darker@tvdsb.on.ca
The AutismSociety is holdingItsannual "Toonies for Autism"campaign.Information has been
sent to schools who participated in previous campaigns.
(
2006 April 25...13
12.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
12.FORUM:ASSOCIATION UPDATES -cont'd
The Epilepsy Support Centre will holdIts annual spring gala on 2006 April 01.Information
is available at the Centre at 234 Riverside Drive,London.
In partnership with the Thames Valley District School Board and the London District
Catholic School Board, Community Living London will hold a general meeting and
education series event entitled"The Future from Here: Transition from HighSchool tothe
Community"on Wednesday,2006 March 29 at 190 Adelaide Street,London from 7:00
p.m.to 9:00 p.m.
13.FUTURE AGENDA ITEMS:
-Partnerships for Excellence (PFE)
-Destinations/Pathways
-CODE
- Gifted Class -process for placements
-FAST Families And Schools Together
14.ADJOURNMENT
The meeting adjourned at 2:55 p.m. on a motion by D. Ensing.
R.TISDALE
Chairperson
b.SPECIAL EDUCATION ADVISORY COMMITTEE CHAIR'S SUMMARY 2006 April 19
The following are highlights of the Special Education Advisory Committee meeting held on 2006
April 10. A full report will be presented to the Board at the 2006 May23 meeting.
SPECIAL EDUCATION PLAN
Superintendent Tucker outlined proposed changes and additions to the Special Education Plan
Indicating that the Plan is to be presented for approval at the 2006 June 27 Board meeting and
submitted to the Ministryof Education in 2006 July.
SPECIAL EDUCATION STAFFING UPDATE
Superintendent Tucker stated that in the absence of budget information,current planning for
Special Education staffing is based on system needs with budget adjustments to be made,if
necessary,when budget information is received.It was agreed that SEAC considers this
approach appropriate under the circumstances.
SPECIAL EDUCATION BUDGET UPDATE
The Ministryof Education has indicated that budget information is to be released In late April.It
is anticipated that the recently-appointed Minister of Education willfollow the same strategies as
her predecessor.
TIMING -PLAN VS.STAFFING
At the 2006 March 28 Board meeting,a concern was expressed that staffing was out of sync with
the Special Education Plan public consultation process.It was noted that the staffing process
must meet criteria within contractual obligations and therefore precludes these two processes from
occurring in a natural sequence.
2006 April 25...14
12.REPORTS OF COMMITTEES -cont'd
b.SPECIAL EDUCATION ADVISORY COMMITTEE CHAIR'S SUMMARY -cont'd
SEAC UPDATES
A suggestion to track students who have leftthe school system was discussed.Data collected
would indicate where the individuals have gone,whether they have stayed/succeeded In their
original placements and/or whether graduates are succeeding inthe areas that they chose.Itwas
suggested that this type of information could be used for transition planning as well as to identify
gaps in the system.
Following a lengthy discussion,the following motion was moved by A.Loebus and supported:
To monitor student success,SEAC recommends that the Board Investigate the research
around the tracking of students after they have left secondary school.Such a review shall
take the form of a system committee.
PROCESS FOR PLACEMENT IN GIFTED CLASSES
B.Noble,Learning Supervisor,outlined the process for placement in a gifted class.She Indicated
that an application form is being developed and will be available on the Board's web-site when
completed.Applications are to be filled out in consultation with all involved parties and
accompanied by appropriate documentation.Applications are reviewed by a screening team and
placements are awarded based on availability of spaces and appropriateness of the education
needs of the student.There are currently two junior and two intermediate gifted classes.Students
transitioning from junior to Intermediate are examined on an individual basis and do not need to
re-apply.
R.TISDALE,
.SEAC Chair
c.REPORT OF THE COMMITTEE OF THE WHOLE 2006 April 11
7:06 p.m.-10:00 p.m.
MEMBERS
G.Hart,Chair
D.Anstead
J.Bennett
A.Cartier
J.Henry
P.Jaffe
D.Moulton
D. Mugford
S.Peters
T.Roberts
P.Sattler
L.Stevenson {-9:07)
J.Stewart
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
M.Sereda
J.Thorpe
D.Blair
K.Dalton
S.Hughes
L.Hutchinson
B.Tucker
B.Wagner
K.Wilkinson
K.Bushell
S.Christie
C.Dennett
J.Roth
W.Scott
Regrets:J.Hunter,M.van Gaalen
Chair Hart welcomed everyone to the meeting.
1.APPROVAL OF AGENDA
The agenda was amended to add "Interim Report of the Bylaw Review Ad Hoc Committee"
as Item 12 and renumbered accordingly.The amended agenda was approved on motion of
L.Stevenson and carried.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
2006 April 25...15
12.REPORTS OF COMMITTEES-cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
3.CHAIRPERSON'S ANNOUNCEMENTS
Chair Hart advised that admission to the 2006 May01 Education Week KIckoff Breakfast is
limited to 250 tickets and suggested that Trustees interested in attending the event contact
S.Pullam,Trustees'Office,as soon as possible.
He advised that the student trustee elections will proceed as scheduled on 2006 April 26.
Trustees Stevenson,Hart,Bennett and Roberts have agreed to participate .
4.DIRECTOR'S ANNOUNCEMENTS
Director Bryce provided an update regarding the Best Start Initiative. In response to concerns
from school boards and municipalities across the province,a meeting was held in Toronto
earlier today withMinistry representatives regarding the Impact of discontinuing the Best Start,
early childcare agreement.Mr. Bryce reported that there is no certainty as to what will
happen at this time because the newly-elected Conservative Federal government has
indicated that it will not be supporting the initiative.However, the Provincial government is
committed to moving this quality assurance for child care initiative forward and continues to
pressure the Federal government to honour the agreement
A discussion period followed.Trustees asked about the impact any Best Start funding
reduction may have on the Board's long-termcapitalplanning as well as the Immediateplans
where schools with daycare spaces have been Identified.Mr.Bryce responded that,based
on the information provided,the funding:is to be announced to various municipalities within
I the next 10 days and once established,the criteriaformovingforward can resume.Henoted
that a number of school boards have not submitted their capital plan to the Minister,of
Education.
TrusteeJaffe suggested thata letterbe written tolocalMP's across Thames Valley reaffirming
the Board'ssupportforthe 2005early learning and child care commitment and expressing
concerns about the uncertainty related to Federal funding inthis area.
The following motion was moved by P.Jaffe and carried:
Whereas the Thames Valley District School Board has a tradition of supporting quality
earlylearningand child care through partnerships withearlychildhood educators and child
care providers;
Whereas the Thames Valley District School Board strongly supported the provincial
government's plans to use the Federal child care fundingpromised In2005 toprovidenew
child care spaces in some of the Board's schools;
Whereas planningfornew child care spaces has been frozen bythe current uncertainty
about Federal funding in this area;
BE ITRESOLVED that the Thames Valley District School Board trustees write to the area
MPs to express support for the 2005 early learning and child care commitment and
trustees'concems about the potentialproblems forThames Valleyinitslong-termcapital
planning caused by the loss of this funding.
(;
2006 April 25...16
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
4.DIRECTOR'S ANNOUNCEMENTS -cont'd
Itwas suggested thatthe BestStart initiative be discussed at the 2006 April 21 meeting with
area MPPsas itmaybe within their purview totake ownershipofthis issue In orderto move
itforward. Chair Hart advised that the draft Capita!Plan is the main agenda Itemand that
Best Start will be discussed within that framework.
5.MONTHLY FINANCIAL REPORTING
The month-end financial report as at 2006 February28 was presented.The year-to-date
activity as at 2006 February 28 was provided and Included a summary of revenues,
expenditures by expenditure type and expenditures by area, and expenditure type.
B.Greene,Executive Superintendent,Business Services, reported that financial projections
are now being reviewed on a monthly basis and Indicate a small surplus or break-even
situation with a caveat that some projections are not possible at this time (e.g.gratuities,
departmental expenses).He explained that 2006 March 31 is the fiscal year-end for
government reporting as a result of the Public Sector Accounting Board (PSAB)financial
requirements to consolidate school boards into the public account.J.Roth and Financial
Services staffare working on meetingthe requirementsofthe seven- month(September to
March)reporting cycle in consultation with Facility Services.The final reports are to be
reviewed by the Board's auditor,Deloitte Touche,for consolidation into the provincial
statement.
Supt.Greene advised thatthe Board has recently received $3.6M In new funding to support
the following major system Initiatives:
Ontario antl-bullying Initiative $ 295 000
Daily physical activity 350 000
Lighthouse project 200 000
Transportation 542 000
Utilities natural gas $1 091 000
New teacher Induction 272 000
Investment In school libraries 576 000
Supt.Greene commented that while the funding amounts were good news,the spending
obligations attachedare onerous.In some cases, thegrantmoneywastobespentbytheend
of2006 March. As examples,the new library amount isto be used forspending vouchers to
be distributed to schools Inorder forlibrarians and principals to take advantage ofthe Board's
BookFairheld during 2006 May.The transportation funds will be used to assist the Board's
bus companies with fuel bills.The utilities/natural gas monies will balance the growing
budgetary problems with soaring energy bills.
The Administration responded toquestions posed by Trustees.K.Bushell,Manager,Facility
Services, advised that the Board has been purchasing natural gas in bulkfor years and
continues to monitor future markets In order to target the best price to meet the budget. He
advised that because of several hurricanes that occurred recently in the Gulf of Mexico,
naturalgas consumptionrose and pricesremainedhigherduringthis fall and winter season.
The funding support received for utilities/natural gas was a sign that the government
recognized this situation.
2006 April 25...17
V ^12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.2006-07 PRIMARY CLASS SIZE REDUCTION
Supt.Greene introduced a report regarding the 2006-07 Primary Class Size Reduction as it
relates to emerging Issue.He advised that.the Budget Advisory Committee identified Junior
Kindergarten to Grade 3 (JK-3)class size as one of its budget issues to be reviewed.
Presently,Supervisory Officers are working on the full implementation of the JK to primary class
size initiative.Information was presented regarding teacher staffing,budget and facility
implication of TVDSB Implementing to a 75 percent level in the third of a four-year schedule,In
accordance with the Ministry's Primary Class Size Cap in elementary schools for the 2005-07
school year.
K.Dalton,Superintendent of Education,reported on elementary teacher staffing challenges as
it relates to lowering primary class sizes In order to comply with the Ministry's primary class size
cap of 20 or less.She provided an example of a hard cap of 20 and reviewed altematives to
handling classes of 24 In JK-3.She addressed the Impact of split grades as well as staffing
issues using an historical perspective showing the number of classes below 20.Supt.Dalton
advised that this year the system will be approximately 18 teachers (plus preparation time)short
of meeting the 75 percent Ministry target.Next year,the system will be short an additional 22
teachers assuming that the current level offunding for additional primary teachers Is maintained
•and the Board continues to provide additional preparation time.
K.Bushell outlined the challenges that are anticipated infindingadditional Instructional spaces
to accommodation the primary class size reductions.He advised that this year a number of
schools have maximized any additional space meaning that where space Is needed Itmay not
.be available and where available it may not be needed.He advised that Facility Services will
be meeting with Supervisory Officers and Principals to review all schools'OTG to determine
what reconfiguration etc.can be accomplished (e.g. double up renovation,portables forregular
classrooms,etc.).
Mr.Bushell emphasized that some schools cannot accommodate another portable and that it
is a huge task to move and manipulate additional portables (26) withno guarantee that they will
be In place for the fallof 2006. He advised that Facilities Services staff Isworking closely with
Operations Services to formulate a plan.There Isa meeting scheduled for 2006 April 12 with
Board and Ministry staff to look at accommodation and boundary adjustments in order to
complete the last section of the draft,five-year Capital Plan.
J.Thorpe,Executive Superintendent,Operations,summarized that implementation of the
Primary Class Size Cap presents significant changes to the elementary staffing process.He
acknowledged the contribution of N. Luo,Research and Assessment;Human Resource
Services staff and ETFO Inthis particular elementary staffing process.
He explained that one of the many variables addressed In 2006 February as part of the Capital
Plan report was the impact of the Primary Class Size expectations of the Ministry when fully
implemented.The draft,five-year Capital Plan takes Into account the reduced class size
Implications for the future. In the first two years of the Implementation of the cap,the Board
provided the required teachers to eligible schools which could accommodate them In available
space.He emphasized that the strategy has now run its course and Is no longer available in a
significant way.There are facility implications forvirtually every additional teacher now required
to meet 75%and 10%target requirements by 2007.
2006 April 25...18
12.REPORTS OF COMMITTEES -conrd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.2006-07 PRIMARY CLASS SIZE REDUCTION -cont'd
There are very real concerns about the Board's capacity to meet to the targets as well as serious
financial implications in having to accommodate a site-by-site,class size cap as opposed to an
average class size.Additionally,the Administration will have to look to all possibilities to comply,
Including temporary boundary changes to allowfor the use of available spaces withtheir attendant
transportation expectations.
Mr.Thorpe noted that to date it has been possible to, more or less,satisfactorily manage the
situations.However,the capacity to continue to do so is increasingly limited and compromised.
Trustees have been advised in the past about the pressures of large classes caused bytoo many
small classes existing to meet an average.The elimination of this valve has huge implications.
All possible options will have to be investigated Including transporting to available space,moving
required or optional programs and/or closing optional programs where space Is required.
The essential reason that this initiative will be extraordinarily difficult, if not impossible for this
Board to implement fully and satisfactorily, is that there are so many situations in all parts of
Thames Valley where classes under 20 are running,are expected and anticipated to continue
running, and whose numbers increase as enrolment declines.In order to accommodate
expectations and requirements inthe near future, different strategies will have to be undertaken
which will not be easily understood or accepted by our public but which will be unavoidable.
Alengthydiscussion followed.ChairHartthanked the Administration fora comprehensive update
and reminded Trustees that the report presented was intended strictly as information in
preparation for subsequent discussions.' .
7.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING 2006 March 28
3:00 p.m.-5:05 p.m.
Members
J. Henry,Trustee (Chair)G. McGahey, Chippewas ofthe
J.Bennett,Trustee Thames
A.Cartier,Trustee M. Elijah, OKT (+3:29)
8.Albert-Ninham,Chippewas of the Thames C.VanEvery-Albert,OKT.
C.Doison,Munsee-Deiaware
Administration and Others
J.Antone,Native Counsellor B.Miskiman,Principal,Thames S.S.
P.Cornelius,Native Counsellor C. Murphy,Exec.Supt.Program
N.Jones,Principal,Westminster Central P.S.Services
E.Good,Learning Coordinator T.Siliaby-Ramsey,Native Counsellor
V. Hopkins, Native Counsellor P. Tufts, Principal,Beal S.S.
M.Hubert,Corporate Services
Regrets:S.Miller
Absent:R.Doxtator
Guests:L.White-Eye
1.CALL TO ORDER
The meeting convened at 3:00 p.m. in the Oxford Room at the Education Centre.
2.APPROVAL OF AGENDA
"New Paths Proposal"and "EQAO Information "were added under Item 9,"Additional
Items". The agenda was approved as amended on a motion byJ.Bennett.
3.CONFLICTS OF INTEREST - No conflicts of interest were declared.
2006 April 25...19
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
4.CONFIRMATION OF VOTING MEMBERS
-Trustees J. Henry, J.Bennett,A.Cartier
- OKT Representatives C.VanEvery-Albert,M. Elijah, OKT (+3:29)
-Chippewas of the Thames S. Albert-Ninham, G.McGahey
-Munsee-Deiaware Nation C.Dolson
5.WELCOME AND INTRODUCTIONS
Chair Henry welcomed everyone to the meeting and all present introduced themselves.
6.REPORT OF MEETING-2006 February 14
Business Arising from the Minutes
The hiring of Native Language instoictors as specified in the tuition agreements was
discussed.Superintendent Murphy,Superintendent Blair and First Nations
representatives will meet to discuss a procedure which will ensure that input is received
from First Nations representatives In the interviewing and selection process of Native
Language teachers.
The report of the meeting of 2006 February 14 was approved on a motion by S. Albert-
Ninham.
7.CULTURAL FUND
The.report on the Cultural Fund was deferred to the 2006 April 11 meeting.
8.PROFESSIONAL DEVELOPMENT
Indigenous Education Coalition
Leslee White-Eye,Indigenous Education Coalition (lEC),presented an overview of the
services and goals of the lEC explaining that the main goal of the Coalition Is to provide
second level services which will enhance existing education services at the community
level.These services,such as institutional relations,curriculum support,and professional
development services are available to 11 member communities including Munsee-
Deiaware Nation,Chippewas of the Thames First Nation,Delaware Nation and N'Amerind
Friendship Centre.A quarterly newsletter is produced and sent to public school boards.
Two curriculum units based on First Nations content namely "Treaty Education"and
"Residential Schools"which could be included with existing Grade 7 and 8 history units
are being developed.These new units would enhance the Ontario curriculum to meet the
needs of First Nations students.The intent is to provide culturally-appropriate teaching
materials that will help to educate both First Nations and non-First Nations students and
educators about the unique relationship that First Nations have with Canada.
The lEC continues to develop partnerships with public school boards and has been
contacted regarding support for a summer transition program called "Try the Trades"at
Westminster S.S.The program will provide an opportunity for students graduating from
Grade 8 to attend a hands-on trades workshop prior to entering secondary school.
Committee members were invited to attend a two-day workshop in 2006 May with the
Toronto District School Board and ETFO around Aboriginal content in the curriculum.A
suggestion that the lEC fonA^ard information regarding professional development days and
workshops to TVDSB to be included in the Board calendar was noted.
Ms.White-Eye indicated that the lEC is continuously looking for teachers who would be
available to provide extra mentoring for First Nations teachers.A referral list of available
teachers Is to be discussed.
2006 April 25...20
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
9.ADDITIONAL ITEMS
a.EQAO Information
Superintendent Murphy indicatedthat a memo has been received fromthe Education
Qualityand Accountability Office (EQAO)inviting participationina process that would
separate the Grade 3-6-9 EQAO testing results of First Nations Students based on
voluntary self-identification.The logistics of the process were discussed and the
following two motions by G.McGahey were supported:
That the Thames Valley District School Board participate in the process of
separating the Education Quality and AccountabilityOffice test results of First
Nations students based on voluntary self-identification.
That the Thames Valley District School Board lobby the Education Quality
Assessment Office to isolate the assessment results of those First Nations
students who are covered by tuition agreements.
b.New Paths Proposal
G.McGahey,Chlppewas of the Thames,presented a proposal for a Native Cultural
.Development program entitled "New Paths for Education".The project Is intended to
address issues such as drop-out rates,graduation rates,First Nations Cultural
programming,and the unique needs of First Nations students transitioning to
Provincial secondary schools which were Identified in the Native Student Survey
.conducted in-2003.Ms.McGahey provided details of the plan and requested
approval to submit the proposal and request forfunding to Indian and Northem Affairs
Canada (INAC)undertheTVDSBbannerbythe2006March31 deadline.Following
a lengthy discussion.It was agreed to submit the proposal with endorsement in
principle from the Board.Details of the Board's Involvement in the project will be
determined If approval Is received from INAC.
c.Agenda items
Clarification was requested regarding the procedure for adding Items to the agenda.
The agenda package is prepared two weeks prior to the meeting and items to be
included should be forwarded along with supporting material,if any,to Chair Henry,
C.Graves or C. Murphy.
d.Date of Next Meeting
The next meeting will be held on 2006 April 11 at 1:00 p.m.at Saunders S.S.
10.ADJOURNMENT -The meeting was adjourned at 5:05 p.m.on a motion by J.Bennett.
J.HENRY.
Chairperson
RECOMMENDATIONS:
1.That the Thames Valley District School Board participate in the process of separating the
Education Quality and Accountability Office test results of First Nations students based
on voluntary self-Identification.
2.That the Thames Valley District School Board lobby the Education Quality Assessment
Office to isolate the assessment results of those First Nations students who are covered
by tuition agreements.
2006 Aprii 25...21
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
Supt Murphy providedfurther clarification regarding the EQAO recommendations.They
were moved by J. Henry. Byfriendly amendment,Recommendation 2 was amended to read:
That the Thames Valley District School Board request the Education Quality and
Accountability Office isolate the assessment results of those First Nations students who
are covered by tuition agreements.
The motions carried.
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE 2006 April 04
7:10 p.m.-10:50 p.m.
MEMBERS
D.Anstead
J.Bennett
A.Cartier
G.Hart
J.Henry
J.Hunter
S.Peters
T.Roberts
P.Sattler
L.Stevenson
J.Stewart
M.van Gaalen
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
C. Murphy
J.Thorpe
D.Blair
K.Dalton
J.Empringham
W.Tucker
B.Wagner
K.Wilkinson
J.Neville
S.Christie
J.Huff
J.Roth
M.Hubert
Regrets:P.Jaffe,D. Mugford, D. Moulton
1.APPROVALOF AGENDA-The agenda was approved on motion of J.Stewart.
2.CONFLICTS OF INTEREST -No conflicts of Interest were declared.
3.CHAIRPERSON'S ANNOUNCEMENTS -none
4.DIRECTOR'S ANNOUNCEMENTS
Director Bryce reported that because of continuing donations to the Terry Fox National
School Run Day .the official total raised by Thames Valley staff and students has
Increased to $447,484.00 from the $406,201.00 announced last fall.The Board has
received a letter of thanks and congratulations from the Terry Fox Foundation for this
extraordinary accomplishment.
The Director announced that permission has been received from the Ministryof Education
to proceed with the election of Student Trustees under the existing election procedure.
The process will be activated with the election held on 2006 April28 as originally planned.
5.PUBLIC PRESENTATIONS -none
8.OUR VISION ANNUAL REPORT
Director Bryce introduced P. McKenzie, Principal of Westminster S.S.and new supervisor
of the Vision project,to present the 2005-06 Annual Report.The Our Vision Initiative Is
a framework which guides the process of moving the Board's Vision,Mission and Values
into action.It supports the system's primary responsibility of educational excellence,
service to students,and ultimately the improvement of student learning.In the 2005-06
report,the focus is on internallzatlon to ensure that the Vision, Mission,and Values
become embedded as part of the fabric of the Thames Valley culture.
2006 April 25...22
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE •cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
6.OUR VISION ANNUAL REPORT-cont'd
Touching ontheareas ofcommunications,partnerships,instructional capacityandschool
improvement,the presentation demonstrated the kinds of alignment undertaken
throughout the system to internalize Our Vision.Mr.McKenzle introduced 0.Murphy,
ExecutiveSuperintendent ProgramServices, to highlight the ongoingworkof Program
Services as they continue to enhance student learning.
The numerous Initiatives of the department address programs in the areas of
mathematics,science and technology,languages and social sciences,applied studies
and various Student Pathways for Success initiatives.
Updates and Improvements to internal websites to include information andresources for
students,teachers,parents, and administrative staffweredemonstrated by Learning Co
ordinators J.Parker,D. Fife, C.Kraeker and TVNELP Co-ordinator,A.Sefic.
Superintendent B. Wagner introduced guests W.Hirschegger,President,Ontario
Secondary School Teachers Federation (OSSTF); P. Mack,President,Elementary
Teachers Federation ofOntario (ETFO);L.Lewis,Ontario Principals Council (OPC); and
B.Hopkins,President,Thames ValleyDistrictSchool Council,to elaborate on the efforts
of their various organizations to enhance professional relationships and support the
foundation principles.
,I
School Councils,including Thames ValleyDistrictSchool Council,utilize the Foundation
Principles to promote coliaborative problem-solving and, by doing so, support the
Improvement ofstudent learning ina Caring,Learning Community.These concepts also
formthe necessary common linkbetween school staffs and theirsupporting groups (i.e.
School Councils,Home &Schools,Parent Teacher Associations)which is necessary to
establish productive and collaborative relationships. The "Enhancing Professional
Relationship Workshop", a collaborative effort organized by Thames Valley,OSSTF,
ETFOand OPC,represents a combined commitmenttosupportinglearningand a quality
professional learning community.
School Improvement continues to be the key focus of Operations Services as they
address the Missionofimproving student learning. Over the past several years,in-service
by outstanding experts in the field of school Improvement,has reaffirmed the steps
requiredto build a professional learning cultureand to align schoolstaff and community
in pursuit of the Improvement of student learning.Additionally,work on increasing
instructional intelligence has helped school staffs add to their repertoire of effective
classroom practices.
M.Keyes, Principal, Forest Park P.S., outlined the goals and strategies of the 2005-06
School Improvement Plan Implemented at Forest Park P.S. The plan was developed
following discussion and Inputfrom school improvement teams with a specific goal to
improve the Developmental Reading Assessment (DRA)scores at each grade level (SK-
Grade 6) by 5%each year from 2005 to 2008.
The Clarke Road S.S.approach to improving student learning,a school-to-work program
called 'The 'Road'Taken",was presented by Vice-Principal S.Blocker.The success of
the program was demonstrated bytestimonials from guests K.Ozlnga,student;and W.
VanLuyk, community partner/employer.
2006 April 25...23
'12.REPORTS OF COMMITTEES -cont'd
0.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
6.OUR VISION ANNUAL REPORT-cont'd
Director Bryce thanked Mr. McKenzle and all Involved for their continued commitment
noting the pride that Thames Valley takes In the Annual Report presentation which also
forms the basis of the Board's Annual Report to the Minister of Education.
The presentation was followed by questions and comments from trustees.
7.REPORT FROM THE COMMITTEE TO REVIEW THE ENVIRONMENT OF
SAFETY IN OUR SCHOOLS
Superintendent of Education B.Wagner,S. Dale,Learning Co-ordlnator -Safe Schools,
and S.Killip,Co-ordlnator -Research and Assessment Services,presented an update on
the activities of the Committee to Review the Environment of Safety in our Schools.
The Committee was established by the Board on 2004 December 21 with a mandate to
determine why youth do not report Information regarding bullying and what school
communities can do to create a culture that encourages students to speak out ifthey, or
someone they know,need help.Committee membership Includes Board and school
administrators,students,representatives from employee groups and experts in violence
prevention from the community.
a.Secondary Update
School action plans developed In response to last year's secondary school survey are
(^.currently being implemented InThames Valley secondary schools.
b.Elementary Survey
The Elementary Safe Schools Survey was conducted in elementary schools in 2006
Febaiary.More than 26,000 Grade 4 - 8 students across the District responded to
questions about their understanding of bullying,the culture of safety intheir schools,
and their beliefs about reporting incidents of bullying.The elementary student survey
mirrors a similar survey of over 20,000 secondary school students in 2005.
Highlights of the report include:
-76%of respondents agree,with an additional 14%neutral,that they feel safe Intheir
school building;
-based on their understanding of different types of bullying,between 2%and 13%of
students indicate they are bullied daily or weekly.The exception is verbal bullyingat
21%:
-75%of students indicate they would not likely Ignore bullying ifIt was happening to
a friend;
-results suggest that the top reasons students are reluctant to report incidents of
bullying are that they don't want to be considered a "rat", or that they fear the bullying
will get worse.
Beginning In 2006 April,school teams comprised of students,staff,administrators,
parents and community members will be convened at each elementary school to
discuss the survey results and create school action plans.Action plans from
elementary and secondary schools will be used to generate a System Level Plan In
2006.
Following the presentation.Superintendent Wagner and the presenters responded to
questions from trustees.
2006 April 25...24
12.REPORTS OF COMMITTEES-cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
8.SECONDARY SCHOOL ORGANIZATION.ASSEMBLY/DISMISSAL TIMES,FIFTH
YEAR OF SECONDARY SCHOOL
Executive Superintendent J.Thorpe presented information regarding secondary school
organization,assembly/dismissaltimes and a fifth year ofsecondary school as follows.
Secondary School Organization
Mr.Thorpe reported that of 30 secondary schools, 26 are semestered,3 are non-
semestered and Sir G.Ross S.S.has a year-round schedule.These statistics were
compared to secondary schools across South-Western Ontariowhere 116 schools are
fully semestered,8are non-semestered and 27are partiallysemestered.The reportcited
research suggesting that the shorter,concentrated time-periods ofa semestered system
produce somewhat better resultsthan the traditional,alternate-day schedule.Supporting
excerpts fromthe 2005 December NationalAssociation of Secondary School Principals
Bulletin were provided.Mr.Thorpe indicated that the situation in Thames Valleyreflects
the practices of the predecessor boards.
Assembly/Dismissal Times
A chart indicating the earliest,latest,and most common times for assembly and dismissal
in Thames Valley schools was presented.It was noted that the times are based on p&st
practices and transportation requirements. No correlation between school times and
student achievement has been found.
Fifth Year of Secondary School
The report Indicatedthat this year's^class of8,880 Grade 12 students includes 28.9% in
their fifth year and 3.68% in their sixth year. Stabilization of fifth year enrolment by
secondary students is anticipated although,as yet, there Is no formal pressure to
discourage students returningfor a fifth year.Mr.Thorpe responded to questions from
trustees.
9.MONTHLY REPORT OF THE CHAIR
Chairperson Hart reported that the over that last month, the community reaction to the
draft Capital Plan has been a most significant and time-consuming issue.He thanked
Trustees Anstead,Stevenson and Stewart for their participation in the Principal and Vice-
Principal interviews.
Regarding the Student Trustee elections,Mr.Hart indicated that the election isto proceed
as planned on 2006 April 28. He requested topics forthe forum discussion and called for
four trustees to be available to participate in the election process.
10.DEPARTMENTAL UPDATES
The following departmental updates were discussed.
Operations Services
-The month of March has been extremely active in the school improvement thrust,
particularlywith the Increasing Instructional Intelligence Initiative.The following five,full-
day sessions for teachers were held:
March 23:Parkview P.S.
March 24:Wortley Road P.S.
March 29:New Sarum P.S.
March 30:Northdale P.S.(Woodstock)
March 31:Sir Wilfrid Laurier S.S.
2006 April 25...25
/12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
10.DEPARTMENTAL UPDATES -Operations Services -cont'd
- The system I.I.I.Advisory Committee met on March 23"*and the 1.1.1.Co-ordinating
Committee met March 28"'.Barrle Bennettcontinues tobe actively and heavily involved
Inand supportive of Thames Valley's approach and commitment to Improving student
learning through this major project.
-Communities of Schools have review/ed the Richard DuFour et.al.text On Common
Ground in preparation for the DuFours'presentation on April 25 and 26.
-Over 1,000 elementary teachers and administrators have received additional Shared
Reading Inservice,funded by2004-05 surplus funds allocated by the Board to Improving
student literacy.
- On 2006 April03,secondary school Principals will submit their projections of student
enrolment for the 2006-07 school year.Principals will receive their staff allocations on
April 18.A noteworthy part of this allocation will be the addition of Student Success
Teachers at each school.The process for filling vacant department headships begins
this month.Principals will declare any vacant positions or surplus teachers byApril27.
-Elementary staffing allocations have been forwarded to all schools.In-school,staffing
committees will be working on their school organizations and submitting them
electronically before the end of the day on April 11th.The Elementary DistrlctiStaffIng
I Committee will review the organizations at their meeting of April18th.TheCqmmittee
^has been working with Business Services and Facility Services to develop a two-year
plan to meet the Ministry's "Cap on Primary Class Size."
-The enrolment projections for the 2006-07 school year have been used as a part of the
initial staffing allocations Inthe elementary panel;soon the secondary staffing will begin.
These figures are the basis for the submission to the Ministryfor grants as well as for
budget development.
-Significant work has continued with respect to the Ministryof Education requirements
for the Board's 'Long-Term Capital Plan.'Student enrolment data has been entered Into
the Ministry template for the elementary and secondary review areas.The data is
required for a ten year period at a school grade-by-grade level.The projections from
C.N.Watson and Associates formed the basis for the data submitted.
- A community input meeting at Tollgate Central Public School provided Input to the
Board for the recently approved report which will see the transfer of the English program
for September 2006.Work has begun on the transition and,in particular,the immediate
question of school accommodation for the existing Tollgate Central Public School
English Program students for September 2006 as well as the long term boundary
determination.
-Arc-Info software has been acquired and will soon be Installed and tested which will be
used In both the Planning Services area and Research &Assessment.This software
Is designed to aid in the analysis of information and presentation of data.
2006 April 25...26
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
10.DEPARTMENTAL UPDATES -Operations Services -cont'd
- The NewAdministrators metonThursday,March 9"^ledbyGregg Bereznick,Principal
at Cleardale Public School,on "Conflict Resolution for School Administrators."Some
of the topics addressed included:
- "Using States of Mindto Determine Motivation":
-"Using Rapport to Establish Trust";
-"The Power of Paraphrasing";
-"Using Conversation Maps"and
-"The Ethics of Conflict Resolution".
This session was very well received by the New Administrators.
- On 2006 April 13,Sharron Christie,Supervisor -Corporate Services/Freedom of
Information Co-ordinator,will present on Freedom of Information and Privacy including
the Board's policy on Freedom of Information and Protection of Privacy,Infonmation
Records Management,and Video Surveillance.
-Nancy Warner,Carolyn Blewett and Sandra Thornton,Operations Services
Supervisors,will present information on '.'Relationship -Communicating Roles and
Responsibilities"for.the second half of the April 13th morning session.
-System-wide data collection for improvement planning is ongoing.Data from the story
retell project which is being conducted in partnership with the Speech Pathologists is
now being collected and analyzed.Preparation for the spring DRA and Phonological
Awareness assessments has begun with preparation of materials and data files.
-Data consolidation tasks and development of reports to support school interpretation
and use of data in planning Is ongoing.Consultation around development of data
support,and school and student profiles will take place with both central support staff
and school-based staff.
-The elementary safe school surveys were prepared and checked for input; all surveys
were scanned.Analysis of the survey results from over 26,000 elementary students
and preparation of system level reports is now underway.Development of school level
reports will be part of the next steps.
-Support to school staff in terms of data file preparation and support for the actual
administration continues for the upcoming EQAO tests.The OSSLT -secondary school
literacy test was written on March 29 by students in Grade 10 and by students who had
not been successful previously.Next EQAO test dates this year are:
Grade 9 Assessment of Mathematics May 23-June 13
Grade 3 and Grade 6 Assessments of Reading,
Writing and Mathematics:May 23-June 09
-Corporate data functions underway include:development of a web-based elementary
surveys (e.g. for assessing bulling prevention programs in place at schools);analysis
for enrolment,class size and staffing purposes;OnSIS;LOG funding tracking;
graduation rate calculations;completion of Pathways data requirements.
2006 April 25...27
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE •cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
10.DEPARTMENTAL UPDATES -Operations Services -cont'd
-System evaluation projects now underway include:Re-Connect;Work Place Internship;
Save a Credit;mathematics initiatives;hearing program review;survey of elementary
students on safe schools;STEPS project;Reading Recovery.
-School based projects and surveys are in the design phase at a number of schools.
-Safe Schools Initiatives include the following:
During April,elementary schools will be completing the first stage of the school
level process "Survey Review Team."As well, 76 volunteer teachers and
administrators are being trained in order to assist with the facilitation of the
elementary school level process.These volunteers will be involved with the
second stage of the school level process which involves a bullying awareness
presentation followed by a "fishbone"brainstorming session.
On Friday,March 24th,10 secondary schools participated in the Spring Youth
Safe Schools Conference with guest speaker Matt John Evans,a stand-up
comedian who focused on student drinking.His presentation highlighted the
decisions that youth are faced with and provided strategies to help deal with
them.Participating schools were provided an opportunity to network with one
another to discuss the initiatives that they have organized at their own schools.
Echoes on the Wind is designed to allow an interschool creative medium for
students to explore themes of social justice and reflect on day-to-day school life.
The magazine has also been designed as an enrichment project for four Lucas
SS students who will serve as the magazine's editorial committee.This year's
Issue will focus on promoting healthy relationships and peer supports.Topics
may include violence prevention,healthy sexuality or substance use and abuse.
The magazine will contain short stories,poems,and artwork from students
across TVDSB and is a project supported by the Fourth R and the TVDSB
Violence Prevention Committee.
Four secondary drama troupes will tour TVDSB schools to engage students in
Violence prevention through the use of drama:
-"You're It"
Grade 7/8 drama presentation focusing on female aggression including topics
of exclusion,intimidation and spreading rumours.Two secondary schools will
be presenting 17 performances this spring with follow up activities facilitated
by both secondary students and elementary teachers.
-"Power Surge"
Asecondary drama presentation focusing on respect forindividual differences,
the role of the bystander,and the Importance of reporting bullying.Saunders
SS drama will present to 9 secondary audiences during April with follow up
activities led by peer facilitators.
-"Forum Theatre"
A secondary interactive theatre presentation whichallows students to practice
effective conflict resolution skills.Medway HS drama to present 10
performances during April.
2006 April 25...28
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
10. DEPARTMENTAL UPDATES -Operations Services -cont'd
The personal story of Douglas Dane describes many forms of abuse and offers hope
for all individuals to seek assistance.His message will be delivered to 3500
secondary students this semester.
The Ontario Home &School Conference 2006 is being hosted by the Home &School
members in the TVDSB from April 6 - 9th. On April 7th,Nancy Wrath from Sir
George Ross SS will be leading a workshop on the "Angel"video presentation.
Participants will view the "Angel" video and hear from students and teachers about
how itall started to where itis today.On April 8th,Ray Hughes,National Education
Coordinator for the Fourth R Project,will present information about this unique
program offered in Thames Valley schools.
In February,TVDSB representatives from Safe Schools,Information Technology and
District School Council attended a training provided by the Ministry of Education and
OPHEA aimed at increasing familiarity with the Grade 7 computer prograni,
"CyberCops",and to develop a plan to address internet safety within the school board
and region.The program was designed to ensure a comprehensive and consistent
approach to educate children and youth about the risks and safety issues related to
internet use.Since the training,representatives from our local police services,
TVDSB Learning Co-Ordinators in Technology,and parent representatives met to
discuss how this information could most effectively be presented to our parent
community.
Program Services
Throughout the fall and winter,the Language and Social Sciences portfolio has
continued with its Foundation for Learning Training, its kindergarten target setting
initiative and its support of Pathways funded initiatives for Grades 7-12 teachers of
Language/English.Funding has been provided to support dairy days,and the
Implementation of a pilot to look at critical thinking through the use of the PAX
Warrior's simulation game and the development of a Balanced Literacy Resource for
French Immersion teachers.Through outside funding we have been able to expand
our support of the parenting course with the addition of 40 "real babies".As we move
into spring,we are preparing to Implement the initiatives and learning opportunities
listed below:
-GULU Walk
This Is a liaison with the University of Western Ontario -specifically Athletes for
Africa.Grade 10 students will participate in a walk through the university to simulate
the 5 km walk Ugandan children make daily.Students will also participate in before-
and-after classroom activities to raise the awareness and stimulate their social
consciousness.
New Ministry Curriculum Implementation
The Languages 1 • 8 and the Kindergarten Program curriculum documents are set
to arrive In mid April.A Board team will be inservlced at this time and training for all
JK-SK teachers will occur in eariy June while language training will be provided for
school representatives (one from each division) in eariy June,late August (summer
Institutes)and again in eariy September.
2006 April 25...29
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REP0RT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
10.DEPARTMENTAL UPDATES -Program Services -cont'd
Differentiated Instruction
The secretariat is preparing to inservice Board teams in late March in an effort to
address differentiated instruction specifically for writing in the primary classroom.
Board teams will then train all Principals,all Primary Lead teachers,one Grade 2
teacher and one Learning Support Teacher (LST) from every school before the end
of May.
Education Foundations
Primary -The Ministry's Education Foundations initiativefor Primary Math Lead
Teacher Training focused on the Geometry strand,and then in the new year,
continued with three more days this year that focused on the new Understanding
Math software and the PRIME diagnostic developmental assessment and
instruction tool.Each school's Primary Lead teacher was accompanied by their
LST for the two days of PRIME training to learn how PRIME may be used to
assist struggling learners.
Junior -The Ministry extended the Education Foundations Initiative this year to
include Junior teachers.Two Junior Lead teachers from each elementary school
each attended six days of training.Days 1,2 and 3 focused on the Number
Sense and Numeration Strand.Day 4 concentrated on the effective use of the
new Understanding Math software,and days 5 and 6 were training In the use of
the PRIME diagnostic assessment and instructional tool.
J
-Summer training will again be offered,funded by the Ministry,for our trainers to
present sessions related to the above two Ministryinitiatives.
Junior and Intermediate Math Challenges were held at the end of March at Althouse
College for teams of Junior and Intermediate students to use their cooperative
learning and problem solving skills while sharing a love of math.Seventy Junior
Division teams and 40 Intermediate teams took part Inthis event.The Intermediate
teams competed to go on to represent TVDSB at the provincial Math Olympics.
Student Pathways for Success funding is supporting professional development
sessions for Grades 7-10 teachers throughout the 2005-2006 school year.These
sessions have been focused on the use of technology (Understanding Math
software),the use of manipulatives (cuisenaire rods and algebra tiles),and the use
of the Ministry resource T1PS4RM (Targeted Implementation Planning and Supports -
Revised Math))which supports teachers of grades 7, 8, 9 applied and 10 applied
mathematics.The Intermediate Math Task Force,which receives funding through
Student Pathways monies,has been working in learning teams to develop various
teacher supports and inservice models related to differentiated instruction,
cooperative learning,and assessment and evaluation.
Support materials for math and science,based on the Ministry course profiles,were
delivered to secondary schools at an October workshop.Regional follow-up
workshops will be held in April for Grades 7-9 teachers.They will be given the
opportunity to share experiences across panels related to student success in
Mathematics,Science,English and History for struggling students who enroll in
locally-developed credit courses.
2006 April 25...30
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
10.DEPARTMENTAL UPDATES -Program Services •cont'd
The Cumculum Review for Grades 1-10 was compieted in the spring of 2005.
Training for one elementary teacher per division and one secondary teacher per
grade (Grades 9 and 10)took place between May2005 and September 2005.Further
training on this will occur in June and then again in September 2006.A revised
curriculum for Grade 11 Mathematics will be released in the spring of 2006 with
training taking place in June and/or September 2006.Schools will begin delivering
the revised curriculum in September 2006.
Curriculum review began its initial phases with focus groups in October 2005.Input
was sought from all Science teachers in the Board through an electronic survey.A
revised curriculum for Science &Technology Grades 1-8,and Science Grades 9-12
is scheduled to be released spring 2007.Ministrywriting teams willwork on this over
the coming summer with representation from our Board.
A new Grade K-8 elementary Initiative,SMART Science,is currently under
development.The project Incorporates unique science materials to teach important
process skills required for scientific literacy,focus on the Big Ideas inherent in the
curriculum and connect to the major concepts and skills'emphasized In previous
Strategies .for Science sessions.This program will be piloted in 2006 May. It is
anticipatedithat the project will roll-out system-wide in Fall 2006.
STARBASE London is a program designed specifically for .students in Grade 6. Its
purpose is to increase the knowledge,skills and interest of area youth in science and
technology as well as increase students'awareness of different technological career
paths.April 2006 will see the third school to pilot this program.(Trustees saw a
presentation about this at a recent Board meeting.)
A new Grade 7-8 project that is a partnership between TVDSB,the Elgin,Middlesex,
Oxford Local Training Board and CAW Canadian Skills Trades Council.The pilot
involves eight high schools where students build and program Mars Rover robots
using K'nex and XI0 remote video cameras.A wide variety of cross-curricular
expectations will be covered In this exciting project.
Fifteen TVDSB high school teachers took part in a week-long course during Summer
2005 delivered by the University of Albany.TVDSB is the first Canadian school district
to adopt the 'Science Research in the High School'program offered in New York
State.Each teacher is delivering a program that immerses students In 'real'science
research through a phased approach which involves working online with science
researchers.
The focus of environmental education is the concept of ecological literacy. (We have
defined ecological literacy as an understanding of the Interconnections between
human and natural systems that empowers students to act in ways that do not
Interfere with nature's ability to support life.)This "big idea"is being developed and
supported throughout TVDSB by our environmental education programs at our three
environmental centres,through environmental newsletters,the Ecological Literacy
Integration Team and the roll-out of the Ecoschools Initiative.
In March, the Ministry announced funding for district school boards to support
programs in the following areas:
-Renewal of the French Second Language Initiative;
-Differentiated Instruction Capacity Building;
-Improvement of Boys'Literacy Skills
-School Libraries.
2006 April 25...31
c ^
12.REPORTS OF COMMITTEES-cont'd
0.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE -Program Services -cont'd
All initiatives related to the grants must be completed by the end of school year.
Business Services
Jack Chambers Public School Addition
Construction contract approved at the March 28,2006 Board meeting and awarded
to D.Grant &Sons Ltd.to construct the addition and renovations.
Contractor expected on site this month to commence construction.
School Renewal Initiatives include:
-Window replacement projects tendered and awarded for Edward Street,Sir John
A.MacDonald and John Dearness Public Schools with a total value of^33 838;
-Asbestos consultant retained to inspect and report on all TVDSB sites with
respect to new asbestos legislation,project to be completed by the Fall of 2007;
Boiler replacement projects at Southwold and Rick Hansen Public Schools
tendered and awarded with at total value of $277 325;
Elevator project at St.Georges Public School tendered and awarded with a total
cost of $132 600.
Planning is undenway to determine number of portable classrooms required to
accommodate anticipated primary class size reduction and enrolment growth for
2006r07.Because of the anticipated portable classrooms required next year,the
Board is currently pre-qualifying portable classroom manufacturers to purchase or
lease portables.
Gym floor replacement projects for Central,South and Oakridge Secondary Schools
presently out to tender to replace existing flooring with sprung wood floor systems,
schools are funding the replacement for all projects.
Distribution Services
School events,concerts,and sporting contests are ramping up and there is an
increased demand for the delivery of loan equipment.Supplier bulk orders are
ordered and received.Schools may access goods from the warehouse during the
summer in preparation for the next school year.
Printing and Mall Services
Major projects over the last couple of months include printing of course calendars for
the Secondary Schools,Sound Skills,TIPS and the Instructional Intelligence Binders.
The Department has also produced an Internal Printing Services Department
Procedure Manual which details the standards and requirements for a variety of
printing requests.Audio Visual support was provided to workshops and conferences
held within the Education Centre and at the Stoneridge Conference Centre.
Transportation Services
An overview of "Student safety seats and school purpose vehicles"was presented to
our Special Education Advisory Committee on March 7.Transportation Services staff
recently met with Special Education administration to discuss the transportation needs
of our students in September.Required memos,forms,and parent Information to be
forwarded to our schools and the parents of students on special vehicles was
distributed.
Transportation Services is currently preparing for the July summer schools,the
start InAugust of Sir George Ross Secondary school and September start forthe
remainder of our schools.
2006 April 25...32
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE -Business Services -cont'd
-Purchasing Services
Purchasing Services iscurrentlyseeking bidsfora Driver Education Proposal for areas
outside of London. This proposal closes April 07,2006.
Inthe past month, bids have been issued for Printer and Fax Cartridges, Elementary
Photocopiers,Medical Supplies and Carpet Cleaning. A Request for Proposal forAlarm
Response Services was awarded to Initial Security Services.
Renewal options were exercised for the following contracts:Computer Upgrades and
Supplies,Grass Cutting and Contract Cleaning (Princess Anne -Ingersoll and CEC
South).
Purchasing Services has been processing a large volume of orders for Ministry Grants
due March 31.Funding includes: Books, Lighthouse Funding Projects,MISA(Managing
Information for Student Achievement)and Daily Physical Activity.
Facility Services -Operations initiatives include:
conducting inventory and condition review of stage drapery for the purposes of fire
protection and flame spread ratings;
reviewing run schedules and project cleaning plans for summer custodial work;
co-ordinating with grounds contractors any special arrangements as a result of
special field usage and or disruption due to construction;
proceeding with testing prodical of a version upgrade to the Facility information
Management System (FIMS);
Reviewing community use of schools data in preparation of report submission to
Ministryof Health Promotion;
beginning planning process for a Facility Services Professional Development day to
be held in June of 2007;
working with Program Services to expand the number of schools involved in the
Ecoschools project.
Director's Services
A kick-off breakfast sponsored by the Education Foundation,will be held in the Thames
Room on Monday morning,2006 May 01 to launch Education Week.Trustees were
encouraged to attend.
The Awards of Distinction ceremony will take place on Thursday,2006 May 04.
During the month of February,the Director visited Eagle Heights and Orchard Park
Public Schools.Along with touring the schools,he met with students,staff and parent
representatives.He also joined the staffs of Northdale (Woodstock)and Southwold
Public Schools for their United Way lunches.These lunches were in recognition of
their significant participation in this year's United Way Campaign.
The following meetings and events were attended by the Director:
- Ministryof Education Literacy/Numeracy Symposium;
-Regional Education Council Meeting;
-'We All Count"- A Student Tribute to Understanding Acceptance and Inclusion
Reception;
-Garrison Community Council Meeting;
-Council of Directors'of Education Meeting;
-Supervisory Officer Planning Day
r
2006 April 25...33
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
10.DEPARTMENTAL UPDATES -Director's Services -cont'd
-Public Sector CEO/Administrators'Meeting;
-Compass Group CEO Forum;
- London Economic Development Corporation - Technology Presentation and
Workshop;
-Community Forum on London's Needs for Day Care.
The Director brought greetings and/or presented at the following events:Principals'
and Managers'Meeting;London Hyde Park Rotary Meeting;20"^Annual Junior Math
Challenge;and the GULU Walk.
The Director met wWh representatives from UnitedWay to discuss programs and
opportunities foryouth.Asw/ell,heand Supt Barry Wagner met with representatives
from the London Anti-Bullying Coalition to discuss current initiatives and future
opportunities.
-The Director attended a meeting with Stew Toll and representatives from other
organizations to discuss future Initiatives related to the video "A Bridge to
Remembrance".
Staff Development Updates Included; New Teacher Induction Program,Spring
Mentor/New-Teacher Observation Debrief,Professional Learning Focus Groups,-
Administrator in Training,Facilitating Effectively, Meeting Management,Individual
White Boards,Learning Conference 2006,Administrative Mentoring Program,
Leadership 2006 Conference and New Teacher Mentor Committee.
Public Affairs and Community Relations update included:
- TV Home and School Council Annual Meeting and Conference 2006
Public Affairs has provided full communications assistance to the Thames Valley
Home and School Council inplanningforItsAnnual Meeting and Conference 2006
which will be held at the London Hilton Hotel April 7-9.
Thames Valley will once again be well represented at conference workshops.
Speakers will Include TOSA Dan Grass who will detail the Board's Destinations
program;Peter Ferguson,Principal of Princess Elizabeth PS will explain how
schools deal with diabetic students;Chris Dennett,Manager Public Affairs will talk
about meeting the communication needs of stakeholder audiences and the
Board's Fourth R project will be addressed by Ray Hughes,National Education
Co-ordlnator for this exciting student based program.
- Links,Thames Valley's Annual Report to the Community
Links,Thames Valley'sAnnual Report to the Community will this year bypublished
as a part of Education Week celebrations May1-5.The 12-page newspaper will
be circulated throughout Thames Valleyand will focus on the key Education Week
message of "Excellence -Making It Happen." As well,plans are In place to
distributethe publication as an Insertto the LondonFree Press on 2006 May 01.
-Pandemic Planning
London and Middlesex County Medical Officer of Health Dr.Graham Pollett
broughtan update on the community's pandemic planningto the March meeting
of the Public Affairs Communications Committee.Dr.Poilett expressed the
importance of strategic planning for the identified Avian H5N1 Influenza and
stressed againthatschools would be inthefrontlinesofanywidespread outbreak.
2006 April 25.-34
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
10.DEPARTMENTAL UPDATES -Director's Services -cont'd
Thames Valley is in the final stages of preparation of its own Pandemic Protocol that
will be distributed throughout the system and published on the Board's web site.
Our Vision Report and Presentation
Final preparations are being made for the completion of the Our Vison Annual Report
2005-2006, and the report presentation forthe Committee of the Whole on April 4*^.
In addition to submissions from the various departments,the report will highlight
examples around the system internalization process at work,and more specifically,
how we as an organization are collectively working to improve student learning.
Copies of the report will be available prior to the meeting of April 4"*,and will be a
reference point for the presentation.
Human Resource Services
The annual Retirement Seminar was hosted by the Human Resource Services
benefits staff on 2006 March 22.Personnel from the Teachers*Pension Pian (TPP)
and the Ontario Municipal Employees Retirement System (OMERS)were on hand to
present to approximately 580 attendees who provided positive comments and
feedback regarding the event.
,- Disability Management staff are working with approximately 56 staff members intheir
return to work programs as a ,result of non-occupational and occupational illnesses
and injuries.
During the month of March, the Thames Valley District School Council (TVDSC)
activities included the following:
-TVDSC's Chairperson received an invitation from ETFO to attend a forum "Issues in
Education"moderated by Kerry McKee CBC Journalist.Fifteen educational stakeholder
groups have been invited and each group is able to ask one question.Chairperson
Hopkins plans to attend and has asked school councils for assistance with the one
question she will be able to pose;
-TVDSC Isoneofthesponsorsofthe 3"*annual School Council Symposium on Friday,
2006 April 28 at the Ministry of Education Office Toronto."How Can School Councils
Contribute to Improved Student Learning by Supporting a Professional Learning
Community?",Is the theme of this event.Invitations have been sent to all school boards
in Ontario for this exciting event sponsored by TVDSB and many other educational
stakeholders;
-Recommendations made by TVDSB Chairperson and Vice-Chairperson on behalf of
the membership continue to be as follows:
-all email sent to school council contacts use the blind carbon copy option;
-much information and updates concerning the TVDSB capital plan is still coming
forward,clear communication to school councils is required;
- TVDSC presented the newly revised School Council Annual Report form. Highlights of
the revisions included:clearer directions,regrouping and additional and relevant topics
discussed,a new place for school councils to report on sub-committees and their
activities,and clear direction for fundraising activities to be handled bya subcommittee.
It Is the hope of TVDSC that the newly revised form will be used and all school councils
will submit an annual report;
L'
2006 April 25...35
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
10.DEPARTMENTAL UPDATES -Human Resource Services -cont'd
- As mandated bythe Ministry,a new Board committee,the TVDSB Parental Involvement
Committee,will be comprised of six representatives for District School Council, other
parent group representatives and board representatives.The first meeting is
Wednesday,2006 April 12;
- TVDSC representatives attended the board committee meetings of which they are
members.These meetings included:Education Week,Communications,Safe Schools,
Award of Distinction,Parent Learning Conference Planning.
There are currently256 (21 filled by retirees)elementary longterm occasional (LTO)
teachers.The numbers on the short term lists are Elementary 1,403 (423 retirees)
There are currently798 secondary occasional teachers on the listofwhich about 34%
(271)are retirees.
There are currently 112 LTO assignments and 10 are filled by retirees.
Forty-four jobs were posted for summer student employment within Printing Services,
Distribution Centre,Maintenance,Media Services and Information Technology
Services.By the closing date of2006 March 24,approximately400 applications were
received.
11.ADJOURNMENT
The meeting adjourned at 10:50 p.m.on motion J.Stewart.
J.BENNETT.
Chairperson
9 .REPORT OF THE POLICY WORKING COMMITTEE 2006 April 04
6:36 p.m.-7:05 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair)T.Roberts B.Bryce B.Greene
P.Sattler S.Christie K.Wilkinson
J.Thorpe
Regrets:P.Jaffe,D. Mugford
Trustee Visitors:S.Peters,M.van Gaalen
1.APPROVAL OF AGENDA -The agenda was approved on motion of T.Roberts.
2.CONFLICTS OF INTEREST-none declared
3.COMMITTEE REPORT OF MARCH 7.2006,AND TRACKING SHEET-provided for
information
C -'4.INTRODUCTION OF DRAFT POLICY/PROCEDURE -none
2006 April 25...36
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9 .REPORT OF THE POLICY WORKING COMMITTEE -cont'd
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT -none
6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
7.SUGGESTED POLICY/PROCEDURE REVISIONS
a.Attendance Areas for Students Policy and Procedure
Chair Bennett welcomed Trustee Peters to the meeting and invited her to describe
her concerns over the Attendance Areas for Students policy and procedure.Trustee
Peters spoke to her written material inwhich she outlines her feeling that the policy
and procedure are not being implemented appropriately.She suggested that if
changes are required to the procedure,they should be made and cautioned that all
policies should be implemented consistently.
She raised the following concerns;
•that additional portables should not be put on site to accept out-of-area
students;
that students are allowed to transfer to another school beyond the March 1
deadline;
•that exemptions should only be allowed if there is space in a school.
Trustee Peters presented the following motion;
Whereas at present the Board is not being consistent when applying 1.a and 4
in the procedure for the "Attendance Area for Students"and
Whereas we want to present a consistent and fair approach to ail our policies and
procedures,
Be It resolved that the Board directs the Administration to adhere to the
procedures listed in Procedure 4012,Attendance Areas for Students.
Director Bryce indicated that it was one of the provincial government's election
platforms that all schools be open to all students.Executive Superintendent J.
Thorpe commented that he feels the policy and procedure are being equitably
administered throughout the system noting that there are out-of-area students at ali
schools within the system for various reasons,e.g.convenience of transportation,
child care,program availability,etc.The reasons for transfer are predominantly for
program offerings In secondary and for social reasons In the elementary panel.
Mr.Thorpe clarified that when a request is received to transfer out of area,the
receiving and releasing principals consult on the request to determine ifthere is space
available In the receiving school.Portables are on site throughout the system
because of school needs rather than to accommodate out-of-area students.There
are no situations within the system where portables have been added to
accommodate out-of-area students.
r
r
2006 April 25...37
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9 .REPORT OF THE POLICY WORKING COMMITTEE -cont'd
7.SUGGESTED POLICY/PROCEDURE REVISIONS-cont'd
a.Attendance Areas for Students Policy and Procedure -cont'd
Mr.Thorpe advised that students normally register by the March 1 deadline.
However,there are instances where exceptions are made to accommodate students'
program needs beyond this date.For example,ifa family moves into the system
after March 1 and their children want to take a course not offered in the home school,
consideration Isgiven to allowing them to register at an out-of-area school where their
programs can be accessed.Also,once a timetable is built,often after March 1,and
itis found that the student's needs cannot be accommodated at the home school,the
guidance department will consult with a neighboring school to determine if placement
is available In order to allow the student to obtain the needed course for graduation.
Mr.Thorpe offered to amend the procedure to clarify these Issues.He suggested that
to close Strathroy DCI for example,to out-of-area students would necessitate doing
so for all secondary schools in the system which would negatively affect many
students.
Trustee Sattler suggested that the procedure be amended to clarify the process
whereby students are permitted to attend out-of-area schools.Mr.Thorpe suggested
that he prepare draft amendments for the procedure which reflect current practice for
consideration by the committee at Its next meeting.
The following motion was moved by Trustee Sattler and carried:
That Executive Superintendent Thorpe be requested to develop draft amendments
to the procedure on Attendance Areas for Students which reflect current practice,and
to report to the next meeting of the committee.
8.OTHER BUSINESS-none
9.ADJOURNMENT -The meeting adjourned at 7:05 p.m.on motion of P.Sattler.
RECOMMENDATIONS:None
J.BENNETT,
Chairperson
10.REPORT OF THE BUDGET ADVISORY COMMITTEE 2006 April05
1:00 p.m.-2:09 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
D.Anstead B.Greene J.Berkin
8.Peters J.Roth P.Hearse
T.Roberts (Chair)S.Macey
Executive Superintendent B.Greene called the meeting to order pending the election of the
committee chair.
1.APPROVAL OF AGENDA
The agenda was approved on motion of T.Roberts.
2.CONFLICTS OF INTEREST
None declared.
2006 April 25...38
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
3.ELECTION OF COMMITTEE CHAIRPERSON
Executive Superintendent B.Greene presided over the election ofthe Committee Chair.
Trustee Roberts was acclaimed to the position and assumed the chair.
4.REVIEW BUDGET ADVISORY COMMITTEE MANDATE 2002 OCTOBER 22
The 2002 mandate was reviewed.
The following motion was moved by D.Anstead and carried:
That the Budget Advisory Committee Mandate dated 2002 October 22 be approved
as follows:
The Budget Advisory Committee assists inthe development ofthe annual budget
ofthe Thames ValleyDistrictSchool Board by providinginformation, advice and
liaison between the trustees and staff charged with the development of the
budget.
The Committee participates In the development and implementation of a
communications plan to provide budget information to the community and receive
input froni parents,students,staff and other stakeholders on budget issues.
The Committee monitors provincial budget issues and considers the impact of
provincial issues on the Thames Valley District School Board.It also considers
the impact of other budgetary pressures that may be unique to Thames Valley,
and makes recommendations to the Board on the budget assumptions for each
fiscal year.
5.APPROVALOFTHE2006-07PRELIM1NARYBUDGETASSUMPTIONSANDPROCESS
Superintendent Greene reviewed the preliminary budget assumptions and process.
Discussion took place on whether or not the assumptions should include identification of
the areas within the budget where there are funding shortfalls.It was agreed the funding
shortfalls would be kept track of In the minutes,but that they did not belong in the
assumptions.B.Greene noted new priorities be included with the identified funding
shortfalls.
Discussion took place on capital issues not Included in the operating budget.These will
follow a different process subject to review of the Capital Plan by the Ministry of
Education.Funds flowing from the provincial government,designed for specific projects
such as restricted grants,were discussed.
T.Roberts confirmed that the process would include the sharing of Information with all
trustees through the agenda and minutes of the Budget Advisory Committee.
The following motion was moved by D.Anstead and carried:
That the 2006-07 Preliminary Budget Assumptions and Process be approved as
follows:
The 2006-07 budget process begins with the preliminary budget assumptions,
involves presentations by administration, allows for public input, and provides for
Trustee discussion and debate leading to Board approval and submission to the
Ministryof Education by the end of June 2006.
2006 April 25...39
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
5.APPROVAL OF THE 2006-07 PRELIMINARY BUDGET ASSUMPTIONS AND
PROCESS -cont'd
2006-07 Preliminary Budget Assumptions
General
/Thames Valley District School Board will continue to prioritize the needs of
our students consistent with A Caring,Learning Community.
/The balanced budget for 2006-07 will be compliant with the four Ministryof
Education enveloping provisions.
Revenues
/The budget will be developed using the enrolment projections for 2006-07.
/Provincial funding will be based on the 2006-07 Grants for Student Needs.
Expenditures
/Salaries will be based on current contractual agreements and be consistent
with the Ministryof Education provincial framework.
/Benefits will be based on projected costs and contractual agreements.
/ Utilities will be based on projected rates.
/Transportation will be based on existing contracts and services.
/Expenditure categories requiring adjustments due to cost pressures outside
of the Board's authority will be reviewed.
Process
The Budget Advisory Committee assists in the development of the 2006-07
preliminary budget by providing Information,advice and liaison between Trustees and
staff charged with the development of the annual budget.Recommendations will be
prepared for consideration for the Board.Public input will be sought and the Board
will approve the 2006-07 budget for submission to the Ministryof Education.
6.2006-07 PRELIMINARY BUDGET DRAFT TIMETABLE
B.Greene reviewed the draft timetable and advised that the Grants for Student Needs are
expected to be released during the last week inAprilor eariy May.The draft timetable also
Includes a alternative late schedule,should the Grants for Student Needs not be released
in early May.The following motion was moved by S.Peters and carried:
That the 2006-07 Operating Budget Draft Timetable be approved as follows:
2006-07 OPERATING BUDGET -Draft Timetable
Based on a Eariy May Release of the Grants for Student Needs from the
Ministry of Education
I
2006 April 25...40
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
6.2006-07 PRELIMINARY BUDGET DRAFT TIMETABLE -cont'd
'Key Dates-l^cjpants ,Budget Proc.ess 1
2006 April 05
Budget Advisory Committee /1:00 P.M.-3:00 P.M.,Oxford Room j
2006 April 11 Committee of the Whole /Report of Budget Advisory Committee
/ Motion re:Assumptions
/ Timetable ]
38830 Budget Advisory Committee /11:00 A.M.-1:00 P.M.
2006 May 02
info Committee of the Whole /Budget
38841 Province of Ontario /Release of Board Funding 1
2006 May 08 Budget Advisory Committee /2:00 P.M.-4:00 P.M.|
2006 May 09
Committee of the Whole /Budget |
2006 May 29
Budget Advisory Committee /1:00 P.M.-3:00 P.M.
2006 June 06 Info Committee of the Whole /Presentation Bf the 2006-07
Preliminary Budget
2006 June 12 Budget Advisory Committee /10:00 A.M.-Noon
2006 June 13 Committee of the Whole /Budget
2006 June 20 Special Board /Budget |
2006 June 27 Regular Board /Final Board Approval |
Based on a Late Release of the Grants for Student Needs from the Ministryof Education
J !
2006 August 15 Budget Advisory Committee /Review of Budget Presentation I
2006 August 22 Special Board Meeting /Presentation of the 2006-07 |
Preliminary Budget |
2006 August 29 Special Board Meeting /Final Board Approval
7.COMMUNICATIONS PLAN
Supt. Greene described previousdiscussions with C. Dennett regardingthe success of
the website input during last years's budget and itwas agreed that website input was
sufficient for this budget year also,it was agreed communication meeting requirements
2006 April 25...41
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
7.Communications Plan -cont'd
include School Council, Home &School,TVDSB employees and SEAC. The need
forearlywebsite communicationwas emphasized.Itwas agreed the Principalswould
be asked to communicate,through their newsletters,the budget information available
to the community on the TVDSB website.
8.EDUCATION CENTRE PARKING EXPANSION -REFERRAL FROM THE BOARD
2006 FEB.28
B.Greene reviewedthe EducationCentre ParkingExpansion reportthatwas referred
to the Budget Advisory Committee bythe Board 2006 February 28. Itwill be reviewed
by the Budget Advisory Committee during the budget process.
9.BUDGET ISSUES
Discussion took place on the Budget Issue presentations held last year and
requirements forthis budget process.Itwas agreed that a schedule of issue topics
would be developed for the committee to review.Some ofthe topics identifiedat the
meeting includedJK-3 class size, preparation time, new initiatives and security(safe
schools).It was also noted that some of the issues presented last year, such as
SEAC,utilities and transportation, may need to be brought forward again this year.
10.'FUTURE MEETING DATES
Committee meeting dates were scheduled as follows:
April 24-11:00 a.m.
May 08-2:00 p.m.
May 29 -1:00 p.m.
June 12 -10:00 a.m.
11.OTHER BUSINESS
J. Roth distributed budget information obtained from the York Region District School
Board website.
Trustee Peters requested the committee propose that the Board renew their effortto
obtain Information from the Ministryof Education on the rural funding formula at the
next Board meeting.
12.ADJOURNMENT
A motion to adjourn was moved by Trustee S.Peters and carried at 2:09 p.m.
RECOMMENDATIONS:
1.That the Budget Advisory Committee Mandate dated 2002 October 22 be approved
as follows:
The Budget Advisory Committee assists in the development of the annual budget
of the Thames Valley District School Board by providing information,advice and
liaison between the trustees and staff charged with the development of the
budget
2006 April 25..A2
12.REPORTS OF COMMITTEES-cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
RECOMMENDATIONS -cont'd
The Committee participates in the development and implementation of a
communicationsplanto provide budget information tothe community andreceiveinput
fromparents, students, staffand otherstakeholders on budget issues.
The Committee monitors provincial budget issues and considers the impact of
provincial issues on the Thames Valley District School Board,italso considersthe
impactofother budgetary pressuresthatmaybe unique toThames Valley,andmakes
recommendations to the Board on the budget assumptions for each fiscal year.
2. Thatthe following 2006-07 Preliminary BudgetAssumptionsand Process beapproved.
The 2006-07 budget process beginswiththe preliminarybudget assumptions,involves
presentations by administration,allows for public input,and provides for Trustee
discussion and debate leading to Board approval and submission to the Ministry of
Education by the end of June 2006.
2006-07 Preliminary Budget Assumptions
General
/ Thames Valley District School Board will continue to prioritize the needs of
our students consistent with A Caring,Learning Community.
"/ " The balanced budgetfor2006-07 will be compliant with the four Ministry of
Education enveloping provisions.
Revenues
/ The budget will be developed using the enrolment projections for 2006-07.
/Provincialfunding will be based on the 2006-07 Grants for Student Needs.
Expenditures
/Salaries will be based on current contractual agreements and be consistent
with the Ministryof Education provincial framework.
/Benefits will be based on projected costs and contractual agreements.
/Utilities will be based on projected rates.
/Transportation will be based on existing contracts and services.
/Expenditure categories requiring adjustments due to cost pressures outside
of the Board's authority will be reviewed.
Process
The Budget Advisory Committee assists in the development of the 2006-07
preliminarybudget by providing information,advice and liaisonbetween Trustees and
staff charged withthe development of the annual budget.Recommendations will be
prepared for consideration forthe Board. Public input will be sought and the Board
will approve the 2006-07 budget for submission to the Ministry of Education.
3.That the following 2006-07 Operating Budget Draft Timetable be approved:
Based on a Early May Release ofthe Grants for Student Needs fromthe Ministry
of Education
C
2006 April 25...43
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
RECOMMENDATIONS -cont'd
'ifiarticipantsw^^'P^W'^^m
2006 April 05 Budget Advisory Committee /1:00 P.M.-3:00 P.M..Oxford Room
2006 April 11 Committee of the Whole /Report of Budget Advisory Committee
/ Motion re:Assumptions
/Timetable
2006 April 24 Budget Advisory Committee /11:00 A.M.-1:00 P.M.
2006 May 02 Info Committee of the Whole /Budget
2006 May 05
Province of Ontario /Release of Board Funding |
2006 May 08 Budget Advisory Committee /2:00 P.M.-4:00 P.M.|
2006 May 09 Committee of the Whole /Budget
2006 May 29
Budget Advisory Committee /1:00 P.M.-3:00 P.M.
2006 June 06 Info Committee of the Whole /Presentation of the 2006-07
Preliminary Budget
2006 June 12 Budget Advisory Committee /10:00 A.M.-Noon
2006 June 13 Committee of the Whole /Budget
2006 June 20 Special Board /Budget
2006 June 27 Regular Board / Final Board Approval
Based on a Late Release of the Grants for StiJdent Needs from the Ministry of Education
1
2006 August 15 Budget Advisory Committee /Review of Budget Presentation
2006 August 22 Special Board Meeting /Presentation of the 2006-07 Preliminary
Budget
2006 August 29 Special Board Meeting /Final Board Approval
T.ROBERTS.
Cfnalrperson
The recommendations were moved on motion of T.Roberts and carried.
2006 April 25...44
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE
2006 April 10
1:45 pm -2:40 pm
MEMBERS ADMINISTRATION
S.Peters S.Puilam
T.Roberts
J.Stewart
1.APPROVAL OF AGENDA
The Agenda was approved on motion by T.Roberts.
2.UPDATE ON 2005-2006 BUDGET
The Committee was provided with the status of the Trustee PD Budget line to date.
3.UPDATE ON UPCOMING TRUSTEE PD COMMITMENTS
A summary of the commitments made by Trustees to attend upcoming conferences was
r provided and discussed.A number of trustees will be attending the Canadian School
Boards'Congress 2006 in Montreal In May.Two trustees have confirmed their intent to
attend the OPSBA AGM in Ottawa in June.Taking into account the above commitments
and should there be no other PD expense before the end of June,the balance in the line
would be approximately $7000. Any surplus PD funds from this year's allocation will be
brought forward to next year's budget and deposited In the PD Line for New Trustee
orientation.
4.OTHER BUSINESS
Further to the last PD Committee meeting,there was discussion related to what Trustees
would be interested in relative to their PD. A number of options were discussed such as
Ontario Pubic School Board's Website which has a link to Board Learning Centre
Modules.Adraft survey of topics,provided by T.Roberts,was reviewed,discussed and
defined.The survey would ask for trustees'input on topics which they would like to
explore for professional and personal development.It would be distributed to trustees for
their response.The intention is to identify what is available and what the trustees would
like to see as PD opportunities.
A topic for the next meeting was Identified and will be placed on the next PD Committee
Agenda.
5.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Monday,May 08,2006 at 3:30 p.m.
6.ADJOURNMENT
The meeting was adjourned at 2:40 p.m. on motion by T.Roberts.
J.STEWART
Chairperson
2006 April 25..A5
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE •cont'd
11.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE -cont'd
Trustees interested inattending the OPSBA AGM inOttawa in June were asked to contact
Chair Stewart as soon as possible in orderto confirm the PD linebalance to ensure that
funds are also available for Student Trustees Moulton and van Gaalen to attend the 2006
May OSTA-A^CO conference tobe held In Toronto.
12.INTERIM REPORT OF THE BYLAW REVIEW AD HOC COMMITTEE
Trustee Anstead introduced an interim report of the Bylaw Review Ad Hoc Committee
requesting the Boardconsider amendingthe current Board Meeting schedule totworegular
Board meetings per month to be held the second and fourth Tuesdays.She noted thiswas
in response to discussions at a recent meeting.
As a result of the Issue being raised by tnjstees regarding the current format of Information
Committee of the Whole,Committee of the Whole and regular Board meetings,the
Committee presented an alternate meeting format whichwouldprovide opportunityto more
efficiently move the workofthe Boardalong.Trustee Anstead indicated that withthe Board's
approval, the Committee wouldthen proceed to address other sections ofthe Bylaws which
are affected by the proposed meeting structure.
She noted the first meeting would include staff and public presentations currently presented
at Information Committee of the Whole meetings and the second meeting would include
departmental updates.The Chair's Summary Update would be included on both agendas.
An agenda template incorporating these items was attached for trustees'consideration.
Trustee Anstead noted several advantages to holding two Board meetings per month:
the process of Board approval would be shortened Impacting timelines around:
RFPs;
ratifications;
administrative appointments;
committee appointments;
other motions requiring action following approval.
notices of motion would be dealt with within two or three weeks;
the process to reconsider motions would be shortened;
any action on public presentations could be considered at the time of presentation;
committee reports can be heard at the next regular Board meeting rather than
delaying their consideration through the Committee of the Whole process.Native
Advisory reports are currently delayed 6 weeks before being presented to the Board.
Ifadditional time Is required to consider/reflect on a motion, itcould be deferred to the next
Board meeting for decision,similartothe current Committee ofthe Whole and Board Meeting
process.
From time totime, Itmay be necessary to schedule a special Board meeting to deal withmajor
issues,such as the Budget. The change will also require that the Chairs'Committee meet
twice monthly.The approximate cost would be $150.00 per month to schedule a student
performance at each meeting.
2006 April 25...46
12.REPORTS OF COMMITTEES-cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
12.INTERIM REPORT OF THE BYLAW REVIEW AD HOC COMMITTEE -cont'd
RECOMMENDATION:
That the Board schedule two regular Board meetings per month to be held the second and
fourth Tuesdays effective 2006 September.
The motion was moved byD.Anstead.After a discussionthe following motion was movedby
J.Bennett and carried:
That the motionregardingamendingthe Board meeting schedule to twoper monthbe
deferred to the 2006 April 25 Regular Board meeting for further consideration.
Trustee Anstead suggested that trustees consider the Issue and contact her prior to the
meeting of April25 regarding their support.
13.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2006 April 11
MEMBERS PRESENT ADMINISTRATION AND OTHERS
P.Sattler (Chair)
D.Anstead
J.Bennett
A.Cartier
J.Henry
D. Mugford
T.Roberts
' B.Bryce
B.Greene
L.Stevenson C. Murphy
J.Stewart M.Sereda
J.Thorpe
D.Blair
K.Dalton
J.Emprlngham
K.Havelka
S.Hughes
L.Hutchinson
W.Tucker
B.Wagner
K.Wilkinson
S.Christie
C.Dennett
Regrets:G. Hart, J. Hunter, P. Jaffe, S.Peters
The Committee met In camera from 5:06 p.m.to 5:45 p.m.
1.APPROVAL OF AGENDA
The agenda was approved on motion ofJ.Stewart.
2.CONFLICTS OF INTEREST - No conflicts of Interest were declared.
3.Confidential legal, negotiations and personal and matters were discussed.
4.RISE AND REPORT
Amotionto rise and report was moved byJ. Stewart at 5:47 p.m. and carried.
RECOMMENDATIONS:
1.That the motion approved at the In-camera session of2006 April 11 related to a resignation
to retirement by mutual consent be approved.
2. That the contractforcarpet cleaningservices be awarded to Rainbow Services Inc.
3. That the Board ratify the Memorandum ofSettlement whichwas reached on 2006 March 29
with the OSSTF District 11 (Continuing Education Unit).
2006 April 25...47
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
13.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA-cont'd
RECOMMENDATIONS -cont'd
4.That,in accordance with the Independent Procedure -Promotional Practices;Selection
Procedures and Appointment of Principals and Vice-Principals, the following people be
appointed tothe poolof candidates ready forappointment tothe positionofVice-Principal,
Elementary Schools:
Candidate Present Assignment
Bruce,Jeff Vice-Principal,York Region DSB
Chouinard,Mike Vice-Principal (Acting),Oliver Stephens
PS
Culhane,Riley Vice-Principal (Acting), C.C. Can^others PS
Ferrara,Roseanne Vice-Principal (Acting),Knollwood Park PS
Hopper,Mary-lyn Vice-Principal (Acting),Clara Brenton PS
Jovichevick,Corene Aberdeen PS
Ledingham,Karen Vice-Principal (Acting),Stoneybrook PS
Love,llona Vice-Principal (Acting),Northridge PS
Savage,Cathy Northdale Central PS
Tims,Annie Learning Co-ordinator -Special Education
Weames,Sharon Lord Nelson PS
;5. That, in accordance withthe Independent Procedure - Promotional Practices:Selection
Procedures and Appointment ofprincipals and Vice-Principals,the following people be
appointed to the pool of candidates ready for appointment to the position of Principal,
Secondary Schools:
Candidate Present Assignment
Drew Cook Vice-Principal,A B Lucas SS
Grant McCumber Vice-Principal,Medway HS
P.SATTLER,
Chairperson
The recommendations were moved on motion of P.Sattler and carried.
14.ADJOURNMENT -The meeting adjourned at 10:00 p.m.on motion of S.Peters.
G.HART.
Chairperson
RECOMMENDATIONS FROM THE 2006 APRIL 11 COMMITTEE OF THE WHOLE MEETING
Whereas the Thames Valley District School Board has a tradition of supporting quality early
learning and child care through partnerships with early childhood educators and child care
providers;
Whereas the Thames Valley District School Board strongly supported the provincial
government's plans to use the Federal child care funding promised in 2005 to provide new
child care spaces in some of the Board's schools;
Whereas planning fornew child care spaces has been frozen bythe current uncertainty about
Federal funding in this area;
2006 April 25...48
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
RECOMMENDATIONS FROM THE 2006 APRIL 11 COMMITTEE OF THE WHOLE MEETING
-cont'd
BE IT RESOLVED that the Thames Valley District School Board trustees write to the area
MPs to express support for the 2005 early learning and child care commitment and trustees'
concerns about the potential problems for Thames Valley in its long-term capital planning
caused by the loss of this funding.
That the Thames Valley District School Board participate In the process of separating the
Education Quality and Accountability Office test results of First Nations students based on
voluntary self-identification.
That the Thames Valley District School Board lobbythe Education Quality and Accountability
Office to isolate the assessment results of those First Nations students who are covered by
tuition agreements
That the Budget Advisory Committee Mandate dated 2002 October 22 be approved as follows:
The Budget Advisory Committee assists in the development of the annual budget of the
Thames Valley District School Board by providing information,advice and liaison between the
trustees and staff chargedwith the development of the budget.
The Committee participates in the development and implementation ofa communications plan
to provide budget Informationtothe communityand receive inputfrom parents^students,staff
and other stakeholders on budget issues.
The Committee monitors provincial budget issues and considers the Impact of provincial
issues on the Thames Valley District School Board.It also considers the impact of other
budgetary pressures that may be unique to Thames Valley,and makes recommendations to
the Board on the budget assumptions for each fiscal year.
That the following 2006-07 Preliminary Budget Assumptions and Process be approved:
The 2006-07 budget process begins with the preliminary budget assumptions,involves
presentations by administration,allows for public input,and provides for Trustee discussion
and debate leading to Board approval and submission to the Ministry of Education by the end
of June 2006.
2006-07 Preliminary Budget Assumptions
General
/Thames Valley District School Board will continue to prioritize the needs of our students
consistent with A Caring,Learning Community.
/The balanced budget for 2006-07 will be compliant with the four Ministry of Education
enveloping provisions.
Revenues
/The budget will be developed using the enrolment projections for 2006-07.
/Provincial funding will be based on the 2006-07 Grants for Student Needs.
Expenditures
/Salaries will be based on current contractual agreements and be consistent with the
Ministryof Education provincial framework.
/Benefits will be based on projected costs and contractual agreements.
/Utilities will be based on projected rates.
2006 April 25...49
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
RECOMMENDATIONS FROM THE 2006 APRIL 11 COMMITTEE OF THE WHOLE MEETING
-cont'd
/ Transportation will be based on existing contracts and services.
/Expenditure categories requiring adjustmentsduetocostpressures outsideofthe Board's
autliority will be reviewed.
Process
TheBudgetAdvisory Committee assists inthedevelopmentofthe2006-07 preliminary budget
by providing information,advice and liaison betweenTrustees and staffcharged with the
developmentofthe annual budget. Recommendations will be prepared for consideration for
the Board. Public input will be sought and the Board will approve the 2006-07 budget for
submission to the Ministry of Education.
-That the following 2006-07 Operating Budget Draft Timetable be approved:
Based ona EarlyMay Release ofthe Grants for Student Needs fromthe Ministry ofEducation
'Ke^iDates
2006 April 05 Budget Advisory Committee /1:00 P.M.-3:00 P.M..Oxford Room
2006 April 11 Committee of the Whole / 'Report of Budget Advisory Committee
/ Motion re:Assumptions
.. /Timetable
2006 April 24 Budget Advisory Committee /11:00 A.M.-1:00 P.M.
2006 May 02
Info Committee of the Whole /Budget
2006 May 05
Province of Ontario /Release of Board Funding
2006 May 08 Budget Advisory Committee /2:00 P.M.-4:00 P.M.
2006 May 09 Committee of the Whole /Budget
2006 May 29
Budget Advisory Committee /1:00 P.M.-3:00 P.M.
2006 June 06 Info Committee of the Whole /Presentation of the 2006-07 Preliminary
Budget
2006 June 12 Budget Advisory Committee /10:00 A.M.-Noon |
2006 June 13 Committee of the Whole ✓Budget j
2006 June 20 Special Board /Budget |
2006 June 27 Regular Board /Final Board Approval j
2006 April 25...5Q
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
RECOMMENDATIONS FROM THE 2006 APRIL 11 COMMITTEE OF THE WHOLE MEETING
-cont'd
Based on a Late Release of the Grants for Student Needs from the Ministryof Education
2006 August
15
Budget Advisory
Committee
/Review of Budget
Presentation
2006 August
22
Special Board Meeting /Presentation of the
2006-07 Preliminary
Budget
2006 August
29
Special Board Meeting / Final Board Approval
That the motion regarding amending the Board meeting schedule to two per month be
deferred to the 2006 April 25 Regular Board meeting for further consideration.
That the motion approved at the in-camera session of 2006 April 11 related to a resignation
to retirement by mutual consent be approved.
r <-
That the contract for carpet cleaning services be awarded to Rainbow Services Inc.
That the Board ratify the Memorandum of Settlement which was reached on 2006 March 29
with the OSSTF District 11 (Continuing Education Unit).
That,in accordance with the Independent Procedure -Promotional Practices:Selection
Procedures and Appointment of Principals and Vice-Principals,the following people be
appointed to the poo! of candidates ready for appointment to the position of Vice-Principal,
Elementary Schools:
Candidate
Bruce,Jeff
Chouinard,Mike
Culhane,Riley
Ferrara,Roseanne
Hopper,Mary-lyn
Jovichevick,Corene
Ledlngham,Karen
Love,llona
Savage,Cathy
Tims,Annie
Weames,Sharon
Present Assignment
Vice-Principal,York Region DSB
Vice-Principal (Acting), Oliver Stephens PS
Vice-Principal (Acting), C.C.Carrothers PS
Vice-Principal (Acting),Knollwood Park PS
Vice-Principal (Acting),Clara Brenton PS
Aberdeen PS
Vice-Principal (Acting),Stoneybrook PS
Vice-Principal (Acting),Northridge PS
Northdale Central PS
Learning Co-ordinator -Special Education
Lord Nelson PS
r
2006 April 25...51
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
RECOMMENDATIONS FROM THE 2006 APRIL 11 COMMITTEE OF THE WHOLE MEETING
-cont'd
That, in accordance with the Independent Procedure - Promotionai Practices:Selection
Procedures and Appointment of Principals and Vice-Principals,the following people be
appointed to the pool of candidates ready for appointment to the position of Principal,
Secondary Schools:
Candidate
Drew Cook
Grant McCumber
Present Assignment
Vice-Principal,A B Lucas SS
Vice-Principal,Medway HS
The recommendations were adopted on motion of P.Jaffe and T.Roberts.
d.INTERIM REPORT OF THE BYLAW REVIEW AD HOC COMMITTEE
Trustee Anstead provided opening remarks regarding a report to consider amending the current
Board Meeting schedule to two regular Board meetings per month to be held the second and
fourth Tuesdays and appropriately accommodate staff presentations.
As a result of issues raised by trustees regarding the current format of Information Committee of
the Whole,Committee of the Whole and regular Board meetings,the Bylaw Review Committee
is seeking Board approval to establish a meeting format oftwoBoard meetings per month withthe
exception ofJulyand August to more effectively move the Board's operations along. There were
several examples from the April 11 Committee of the Whole meeting where two Board meetings
would have avoided the delay of waiting for formal approval at this meeting before the motions
could be operationallzed,i.e. a carpet cleaning RFP, staff appointments,a staff retirement and a
contract ratification.
After careful consideration,the Committee is recommending that the first meeting include staff and
public presentations currently presented at Information Committee ofthe Whole meetings and the
second meeting would include departmental updates.The Chair's Summary Update would be
included on both agendas.Attached is an agenda template incorporating these items,indicated
by shading (Appendix A).
Alternatively,two regular Board meetings couldbe heldwithadditional meetings scheduled to hear
staff presentations as required and approved by the Chairs'Committee.With the Board's
approval, the Committee will proceed to address other sections ofthe Bylawswhichare affected
by the proposed meeting structure.
There are several advantages to holding two Board meetings per month:
the process of Board approval wouldbe shortened Impactingtimelines around:
RFPs
ratifications;
administrative appointments;
committee appointments;
other motions requiring action following approval.
notices of motion would be dealt with within two or three weeks;
the process to reconsider motions wouldbe shortened;
any action on public presentations could be consideredat the timeof presentation;
2006 April 25...52
12.REPORTS OF COMMITTEES -cont'd
d.INTERIM REPORT OF THE BYLAW REVIEW AD HOC COMMITTEE-cont'd
committee reports can be heard at the next regular Board meeting rather than delaying their
consideration through the Committee of the Whole process.Native Advisory reports are
currently delayed 6 weeks before being presented to the Board.
ifadditional time Isrequired to consider/reflect on a motion,itcould be deferred to the next Board
meeting for decision,similar to the current Committee of the Whole and Board Meeting process.
From time to time.It may be necessary to schedule a special Board meeting to deal with major
Issues,such as the Budget.It will also require the Chairs'Committee to meet twice monthly.The
following two recommendations were presented for consideration:
RECOMMENDATION:
1.That the Board schedule two regular Board meetings per month to be held the second and
fourth Tuesdays effective 2006 September,
OR
2.That the Board schedule two regular Board meetings per month to be held the second and
fourth Tuesdays,effective 2006 September and that Chairs'Committee schedule up to four
additional meetings per year to hear presentations from staff,to be held the first Tuesday of
the month.
Following a discussion,the recommendations were not put on the floor but the Committee was
asked to consider the Input offered by the trustees and bring recommendations in this regard back
for consideration.It was noted that the next meeting of the Bylaw Review Ad Hoc Committee Is
to be held on 2006 May 03 at 3:00 p.m.
e.REPORT OF THE CHAIRS'COMMITTEE 2006 April 19
9:37 a.m.-12:01 p.m.
MEMBERS ADMINISTRATION AND OTHERS
G.Hart,Chair P.Settler B.Bryce
J.Hunter J.Bennett S.Christie
1.APPROVAL OF AGENDA
The agenda was approved on motion of J. Hunter.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF APRIL 25,2006 BOARD AGENDA
The In-camera and public agendas for the 2006 April 25 Board meeting were discussed.
4.CORRESPONDENCE
It was noted that the following correspondence has been received by trustees:
•Minister of Education Sandra Pupatello;
•County of Elgin re Draft 5-Year Capital Plan;
•Municipality of Bayham re Port Burwell P.S.
2006 April 25-53
12.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE CHAIRS'COMMITTEE -cont'd
5.OPSBA -Confirmation of Information Request
Information has been received from OPSBA seel<ing voting delegates and alternates forthe
Board. It was agreed that Chair Hart will request that a voting delegate and alternate be
selected at the April 25 Board meeting.
6.CAPITAL PLAN ADVISORY COMMITTEE AND RATIONALE
Chair Hart clarified that preference will be given to community members who are not otherwise
represented on the Capital Plan Advisory Committee.He suggested a selection process be
developed ready for the first meeting in May. He also spoke to a request from the Home and
School Association and other stakeholder groups regarding representation on the regional
committees.
After a lengthy discussion,the committee came to a consensus that representation should be
handled regionally with trustees from each region identifyingtheir area representative from the
applications.Should there be no applications for a region,representation will be filled at a
later date.The initial meeting of the Committee will be held on May 17 at 7:00 p.m.at the
Education Centre.
Director Bryce noted Chair Hart's suggestion that there are components of the draft Capital
Pan that could move ahead in advance of approval of the Plan.He questioned if the Board
wanted the Administration to bring the items to the Board for consideration,to section parts
of the Plan by area for discussion in detail, or proceed with the area accommodation studies.
It was agreed that no action will be taken until after the May 17 Capital Plan Advisory
Committee meeting for consideration at the May Board meeting.
A suggestion to outline the rationale for recommendations contained in the draft Plan priorto
receiving public input was discussed.The appropriateness of presenting the information at
the April 25 Board meeting or at the May 17 Committee meeting was considered.It was
suggested that the Board consider whether the Administration should or should not prepare
a schedule to bring options and rationale for the draft Capital Plan recommendations to a
further Information Committee of the Whole meeting.
7.MPP MEETING
The draft agenda for the April 21 meeting with MPPs was presented.Areas of concern in the
draft Capital Plan will be discussed.Executive Superintendent J.Thorpe will be asked to
speak to the issues and describe their rationale.
8.BOARD MEETINGS
The recommendation of the Bylaw Review Committee to move to two Board meetings per
month was discussed considering the implications to the Chairs'Committee requiring Itto
meet twice monthly.Chair Hart suggested that special Board meetings be scheduled
following in-camera meetings to approve the recommendations.P.Sattler clarified that the
matter was taken to the Committee of the Whole seeking trustees'consideration before
addressing implications to other sections of the Bylaws.
The concept of eliminating the Information Committee of the Whole meetings was also
discussed.
2006 April 25...54
12.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE CHAIRS'COMMITTEE -cont'd
9.STUDENTTRUSTEES
Arequest totheTrustee Professional Development Committee from the studenttrustees for
additionalfundinginthe amount of $1500 forthe current and twoincoming students to attend
the OSTA-AECO annual general meeting from June 9-11,2006,was noted.Ifapproved, the
Chairs*Committee will consider approval to attend.
ChairHartupdated the Committeeon plans forthe April 28 Student Trustee election.
10.BILL 78
Chair Hartinvited Committee members to raise any concerns regarding Bill 78. No concerns
were raised.
11.OTHER BUSINESS
a.April 26 White Oaks PS Public Input Session
Itwas noted that no requests to present at the April 26 public input session have been
received fromthe Rick Hansen,AshleyOaks orWhiteOaks PublicSchool communities.
S.Christie will contact the school councils to determine if presentations are forthcoming.
b.London Trustee Representation
Director Bryce noted the challenge to identifying trustee representation inthe City of
London based on the newward system. Itis unlikely that the data will be received by May
3, likelyby the end of May.
A Governance branch representative Indicatedthatthe electorate data had been provided
to school boards bythe Impact organization.She followed up as towhyithas notbeen
provided tothe Board and indicated the newdata will notbe available by May 01.Asa
result, the London boards will be unable to meet the deadline.
Director Bryce was invited toparticipate In a conference callon April 20 In this regard.If
the data is not received,the Director will be unable to file the required report by the
deadline. Itwas noted that the delay is restricting trustees across the system from filing
their nominations for the November municipal election.
c.Coalition for Small Schools
A letterfrom the CoalitionforSmall Schools regarding the 10-step planning process ofthe
Good Places to Learn initiative regarding the Capital Plan was discussed.It will be
Includedon the April 25 Board agenda for trustees'Information.Chair Hart will respond
to the group's queries and copy trustees.
12.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for May 17 at 9:30 a.m.
13.ADJOURNMENT
The meeting adjourned at on motion of J. Hunter.
RECOMMENDATIONS:None
G.HART,
Chairperson
y
2006 April 25...55
^12.REPORTS OF COMMITTEES-cont'd
e.REPORT OF THE CHAIRS'COMMITTEE -cont'd
A iengthy discussion followed regarding the rationale for beginning a debate around the
recommendations inthe Capital Plan at the meetings in June.Vice-Chair Battlerassumed the
chairandTrusteeHartexpressedhisconcems as an individual,that beginning official discussions
on an administrative document prior to a Ministry response is different from the usual Board
practice.Trustee Hart stated that,in his view,the draft Capital Plan should notbe discussed by
the Board until the Minister of Education has responded to the document.
The following motion was moved byJ. Bennett and seconded byD.Anstead:
That the Administration bring reports to the 2006 May23 meetingand the three meetingsof
the Board on 2006 June 6, 13 and 27 outlining the rationale and options considered inthe
development of the draft Capital Plan.
The motion was adopted on a poll vote as follows:
YEAS:Anstead,Bennett,Cartier,Henry, Jaffe, Mugford,Roberts,Sattler
NAYS:Hart,Peters,Stevenson,Stewart
ABSTENTIONS:none
Student Trustee Moulton:yea
Student Trustee van Gaalen:yea
Trustee Hart returned to the Chair.
(The following motion was moved by L.Stevenson and J.Bennett and carried:
That the voting delegate forthe Ontario PublicSchool Boards' Association (OPSBA)Annual
General Meeting be Trustee P.Sattler and Trustee D.Anstead as the alternate.
A discussion was held regarding membership on the Capital PlanningAdvisorySub Committees as
it related to the six applicants for the City of London.Trustee Sattler requested that the London
Trustees remain after tonight's meeting to consider the matter priorto contacting the applicants.
The following motion was moved by P.Sattler and J. Henry and carried.
That the Canadian Parents for French and First Nations groups be added to the membership of
the Capital Plan Advisory Committee.
2006 April 25...56
12.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2006 April 25
MEMBERS PRESENT ADMINISTRATION AND OTHERS
P.Sattler (Chair) (5:06)
D.Anstead
J.Bennett
A.Cartier (5:25)
G.Hart
J.Henry
Regrets:J.Hunter
P.Jaffe(5:10)
D. Mugford
S.Peters (5:50)
T.Roberts
L.Stevenson
J.Stewart (5:10)
B.Bryce
B.Greene
M.Sereda
J.Thorpe
D.Blair
K.Dalton
J.Empringham
K.Havelka
S.Hughes
L.Hutchinson
W.Tucker
B.Wagner
K.Wilkinson
S.Christie
C.Dennett
Chair Hart openedthe meeting in cameraat 5:05 p.m.It recessed at 6:15 p.m.reconvening at
10:36 p.m.The meeting adjourned at 11:00 p.m.
1.APPROVAL OF AGENDA
The agenda was approved on motionofT. Roberts.
2.CONFLICTS OF INTEREST - No conflicts of interest were declared.
3.Confidential negotiationand personal matters were discussed.
I i
4.RISE AND REPORT
A motion to rise and reportwas moved by P. Jaffe at 11:00 p.m.and carried.
RECOMMENDATIONS:
1.Thatthe motions approved atthe in-camera session of2006 April 25relatedtoa resignation
for retirement and negotiation matters be approved.
2. That,in accordance with the independent procedure -Promotional Practices: Selection
Procedures and Appointment of Principals and Vice-Principals,the following people be
appointed tothe pool of candidates ready for appointment tothe position of Vice-Principal,
Secondary Schools:
Candidates
Cynthia McDowell
Michael Moore
John Pasierbek
Melanie Stanley
Donna Balaban Vachon
Christine Vitsentzatos
Mark Wisternoff
Present Assignment
ActingVice-Principal, Sir George Ross SS
Department Head - History,East Elgin SS
ActingVice-Principal,Saunders SS
Learning Supervisor -Special Ed.,Program
Services
Student Success Teacher,Oakridge SS
Department Head - Moderns, Clarke Road SS
Department Head -Business,Norwich DHS
P.SATTLER,
Chairperson
The recommendations were adopted on motion of P.Sattler and S.Peters.
2006 April 25...58
16.NOTICE OF MOTION
The following Notice of Motion was presented by Trustee Cartierforconsiderationatthe2006 IVlay 23
Board meeting:
Subject to a tour of the Monsignor Feeney building,formerlyoccupied by the London District
CatholicSchool Board, by Thames ValleyDistrictSchool Board Trustees and Administration:
That the Thames Valley District School Board,at itsregular meeting on 2006 May 23,discuss the
feasibility ofthe buildingInrelation to the current accommodation study ofour Board. Notingthe
buildingisthe property ofthe Ontario Government and arrangements couldbe conveniently made
by leasing or other means.
17.QUESTIONS BY MEMBERS
Trustee Stevenson referred toa NativeAdvisory Committee presentation regarding establishing a First
Nations student lacrosse team.The matter was referred to Executive Superintendent Murphy for
presentation at a subsequent meeting.
18.GOOD NEWS ITEMS -"Did you know..."
Trustee Roberts encouraged Trustees to attend the upcoming 2006 Education Week events
commencing with the Kickoff Breakfast to be held on Monday,2006 May 01,at the Education Centre.
The meeting recessed at 10:26 p.m.on motion of J.Stewart and J.Bennett and reconvened at 11:00
p.m.on motion of J.Bennett and J.Stewart.
19.ADJOURNMENT
The meeting adjourned at 11:01 p.m.on motion of P.Jaffe and L.Stevenson.
CONFIRMED:
Chairperson
2006 April 25...57
13.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
The following motionwas moved byA.Cartier and seconded byT. Roberts:
That the Thames Valley District School Board Trustees and Administration tour the former
Monsignor Feeney Building on Elmwood Avenuein London (previously the EducationCentre for
the Board of Education forthe CityofLondonand the London Normal School Teachers'College)
to consider it as a future location for South Secondary School and/or the growing French
Immersion accommodations.
Supt.Greeneand iVlanager Bushell reported onthecosts associated with reconverting the former
Monsignor Feeney Building on Elmwood Avenue (London)to accommodate classrooms.Mr.Bushell
advisedtheestimated cost tobe approximately $5M.Following a discussion,themotionwas defeated
on a Poll Vote as follows:.
YEAS:Cartier,Peters,Roberts
NAYS:Anstead,Bennett, Hart, Henry,Jaffe,Mugford,Sattler,Stevenson,Stewart
ABSTENTIONS:none
Student Trustee Moulton:yea
Student Trustee van Gaalen:nay
14.ADDITIONAL BUSINESS -none
15.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -Update
Trustee Stevenson advised that at the OPSBA meeting on 2006 April 28, the draft Capita!Plans
are to be discussed.
b.STUDENT TRUSTEES'UPDATE
Student Trustee Moulton reminded everyone ofthe Student Trustees election to be held on 2006
April 28atthe Education Centre between 9:30 a.m.and 2:45 p.m.andextended appreciation to
Trustees that have agreed to participateinthe electionprocess. Hereported that fourstudents
have volunteered to serve on the Capital Planning Advisory Committee.
c.COALITION FOR SMALL SCHOOLS
A letter was received from Grace McGartland,Chair, Coalition for Small Schools,expressing
disappointment that the Board has chosen not to comply with the Ministry's Capital Planning
process.
Aftera discussion,the following motionwas moved byJ. Bennett,seconded byL.Stevenson and
carried.
That Chair Hart respond to the letter of the Coalition forSmall Schools.
d.THAMES VALLEY COUNCIL OF HOME AND SCHOOL ASSOCIATIONS
A letter was received from Mary Hope, President,Thames ValleyCouncilof Home and School
Associations,requesting the appointment of Dana Root and Kim Siroen as the Associations'
representatives onthe Board's Special Education Advisory Committee.Thefollowing motion was
moved byJ. Bennett,seconded byJ. Stewart and carried:
And resolved that Dana Root and Kim Siroen be appointed to the Special Education Advisory
Committeeas the representativeand altemate,respectively,ofthe Thames ValleyCouncil of
Home and School Associations.
2006 April 25...59
SUMMARY OF APPROVED RECOMMENDATIONS OF 2005 APRIL 25
-That the Board approve an additional 18 teacherstobeaddedtothe Elementary StaffAllocation for 2006-
07forassignmentto primary classrooms insupportof maximum primary class sizetargets.
- That Boardwritetothe MinisterofEducationto express concern about Provincial initiative forprimaryclass
size reduction and its implementation issues.
- Thatthe Thames Valley District School Board notdesignate any municipality within the Board's area of
jurisdiction as a lowpopulation municipality.
- ThattheThames Valley District School Board approvethe distribution ofmembersto geographicareas
of the Board in accordance with the distribution established in Appendix B:
Appendix B-Trustee Distribution bv Geooraphic Area
Geographic Area Electoral Quotient Number of Members *
Elgin County 1.72 2
London Wards 2
London Wards 2
London Wards ;2
Middlesex County 1.^7 2
Oxford County 2.14 2
Total 12
•Determined by the provisions of Regulation 471/05 Sections 4, 7 and 8
Whereas the Thames Valley District School Board has a tradition of supporting quality early learning and
child care through partnerships with early childhood educators and child care providers;
Whereas the Thames Valley District School Board strongly supported the provincial government's
planstouse the Federal child care funding promisedin2005toprovidenew child care spaces insome
of the Board's schools;
Whereas planningfornewchild care spaces has been frozen bythe current uncertaintyabout Federal
funding in this area;
BE IT RESOLVED that the Thames Valley District School Board trustees write to the area MPs to
express support forthe 2005 early learningand child care commitment and trustees'concerns about
the potential problems forThames Valley inits long-term capital planning caused bythe loss ofthis
funding.
That the Thames Valley DistrictSchool Board participate inthe process of separating the Education
Quality and Accountability Office test results of First Nations students based on voluntary self-
identification.
Thatthe Thames Valley District SchoolBoardrequest the Education Quality and Accountability Office
to isolate the assessment results of those First Nations students who are covered by tuition
agreements.
2006 April 25...60
SUMMARY OF APPROVED RECOMMENDATIONS OF 2005 APRIL 25 -cont'd
That the Budget Advisory Committee Mandate dated 2002 October 22 be approved as follows:
The Budget AdvisoryCommittee assists inthe development ofthe annual budget ofthe Thames
Valley DistrictSchool Boardby providing information,adviceand liaisonbetween the trustees and
staff charged with the development of the budget.
The Committeeparticipates In thedevelopmentand implementation ofa communications planto
provide budget information tothe community and receive Input from parents,students,staffand
other stakeholders on budget issues.
The Committee monitors provincial budget Issues and considers the impact of provincial issues
on the Thames Valley District School Board.It also considers the Impact of other budgetary
pressures that maybe unique toThames Valley,and makes recommendations tothe Board on
the budget assumptions for each fiscal year.
That the following 2006-07 PreliminaryBudget Assumptions and Process be approved:
The 2006-07 budget process begins with the preliminary budget assumptions.Involves
presentations by administration,allows for public input,and provides for Trustee discussion and
debate leadingto Boardapprovaland submissiontothe Ministry ofEducationbythe end ofJune
2006.
2006-07 Preliminary Budget Assumptions
General
/Thames Valley District School Board will continue to prioritize the needs of our students
consistent with A Caring.Learning Community.
/The balanced budget for 2006-07 will be compliant with the four Ministry of Education
enveloping provisions.
Revenues
/The budget will be developed using the enrolment projections for 2006-07.
/Provincial funding will be based on the 2006-07 Grants for Student Needs.
Expenditures
/Salaries will be based on current contractual agreements and be consistent with the Ministry
of Education provincial framework.
/Benefits will be based on projected costs and contractual agreements.
✓Utilities will be based on projected rates.
/Transportation will be based on existing contracts and services.
/Expenditure categories requiring adjustments duetocost pressures outside ofthe Board's
authority will be reviewed.
Process
The BudgetAdvisory Committee assists in the development ofthe 2006-07 preliminary budgetby
providing Information,advice and liaison between Trustees and staff charged with the
development ofthe annual budget.Recommendations will be prepared for consideration for the
Board. Publicinput will be sought and the Board will approve the 2006-07budgetforsubmission
to the Ministry of Education.
!
2006 April 25...61
SUMMARY OF APPROVED RECOMMENDATIONS OF2005 APRIL 25 - cont'd
That the following 2006-07 Operating Budget Draft Timetable be approved:
Based ona Eariy May Release ofthe Grants for Student Needs from the Ministry ofEducation
iKeViDates "iR^rticipantsfi igety^rocess^j^
2006 April 05 Budget Advisory Committee /1:00 P.M.-3:00 P.M.,Oxford Room
2006 April 11 Committee of the Whole /Report of Budget AdvisoryCommittee
/ Motion re:Assumptions
/Timetable
2006 April 24 Budget Advisory Committee /11:00 A.M.-1:00 P.M.
2006 May 02 Info Committee of the Whole /Budget
2006 May 05
Province of Ontario /Release of Board Funding
2006 May 08
Budget Advisory Committee /2:00 P.M.-4:00 P.M.
2006 May 09 Committee of the Whole /Budget
2006 May 29 Budget Advisory Committee /1:00 P.M.-3:00 P.M.
2006 June 06 Info Committee of the Whole /Presentation of the 2006-07 Preliminary
Budget
2006 June 12 Budget Advisory Committee /10:00 A.M.-Noon
2006 June 13 Committee of the Whole /Budget
2006 June 20 Special Board /Budget
2006 June 27 Regular Board ✓Final Board Approval
Based on a Late Release of the Grants for Student Needs from the Ministry of Education
2006 August 15 Budget Advisory
Committee
/Review of Budget Presentation i
2006 August 22 Special Board Meeting /Presentation of the 2006-07 Preliminary
Budget
2006 August 29 Special Board Meeting /Final Board Approval
That the motion regarding amending the Board meeting schedule to two per month be deferred tothe
2006 April 25 Regular Board meeting for further consideration.
That the motion approved at the in-camera session of 2006 April 11 related to a resignation to
retirementby mutual consent be approved.
2006 April 25...62 ^
SUMMARY OF APPROVED RECOMMENDATIONS OF 2005 APRIL 25 -cont'd
That the contract for carpet cleaning services be awarded to Rainbow Services Inc.
That the Board ratify the Memorandum of Settlement which was reached on 2006 March 29 with the
OSSTF District 11 (Continuing Education Unit).
That, in accordance with the Independent Procedure -Promotional Practices:Selection Procedures
and Appointment of Principals and Vice-Principals,the following people be appointed to the pool of
candidates ready for appointment to the positionof Vice-Principal,Elementary Schools:
Candidate Present Assignment
Bruce,Jeff Vice-Principal,York Region DSB
Chouinard,Mike Vice-Principal (Acting), Oliver Stephens PS
Culhane,Riley Vice-Principal (Acting),C.C. Carrothers PS
Ferrara,Roseanne Vice-Principal (Acting), Knollwood Park PS
Hopper,Mary-iyn Vice-Principal (Acting),Clara Brenton PS
Jovichevick,Corene Aberdeen PS
Ledingham, Karen Vice-Principal (Acting),Stoneybrook PS
Love,llona Vice-Principal (Acting),Northridge PS
Savage,Cathy Northdale Central PS
Tims, Annie Leaming Co-ordinator -Special Education
Weames,Sharon Lord Nelson PS
That, in accordance with the Independent Procedure - Promotional Practices:Selection Procedures
and Appointment of Principals and Vice-Principals, the following people be appointed to the pool of .
candidates ready for appointment to the position of Principal,Secondary Schools:
Candidate Present Assignment'
Drew Cook Vice-Principal,A B Lucas SS
Grant McCumber Vice-Principal,Medway HS
That the Administration bring reports to the 2006 May 23 and three meetings of the Board on 2006
June 6,13 and 27 outlining the rationale and options considered in the development of the draft
Capital Plan.
Poll vote:
YEAS:Anstead,Bennett,Cartier,Henry,Jaffe,Mugford,Roberts,Sattler
NAYS:Hart,Peters,Stevenson,Stewart
ABSTENTIONS:none
Student Trustee Moulton:yea
Student Trustee van Gaalen:yea
That the voting delegate forthe OntarioPublicSchool Boards' Association (OPSBA)AnnualGeneral
Meeting be Trustee P.Sattler and Trustee D.Anstead as the alternate.
That the Canadian Parents for French and First Nations groups be added to the membership of the
Capital Plan Advisory Committee.
That the motions approved at the in-camera session of April 25, 2006, related to a resignationfor
retirement and negotiation matters be approved.,'
2006 April 25...63
SUMMARY OF APPROVED RECOMMENDATIONS OF 2005 APRIL 25 -cont'd
That, in accordance withthe independent procedure - Promotional Practices:Selection Procedures
and Appointment of Principals and Vice-Principals,the following people be appointed to the poolof
candidates ready for appointment to the positionof Vice-Principal,Secondary Schools;
Candidates Present Assignment
Cynthia McDowell ActingVice-Principal, Sir George Ross SS
Michael Moore Department Head - History,East Elgin SS
John Pasierbek Acting Vice-Principal,Saunders SS
Melanle Stanley Learning Supervisor -Special Ed.,Program
Services
Donna Balaban Vachon Student Success Teacher,Oakridge SS
Christine Vltsentzatos Department Head -Moderns,Clarke Road SS
Mark Wisternoff Department Head -Business,Nonwich DHS
That Chair Hart respond to the letter of the Coalition for Small Schools.
And resolved that Dana Root and Kim Siroen be appointed to the Special Education Advisory
Committee as the representative and alternate, respectively, ofthe Thames ValleyCouncilof Home
and School Associations.