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1/24/2006 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD ^/' REGULAR BOARD MEETING,PUBLIC SESSION 2006 JANUARY 24,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M -material 1.CALL TO ORDER V 2.O CANADA 3.SPECIAL MUSICAL PRESENTATION -Woodland Heights P.S. 4.APPROVAL OF AGENDA M 5.OFFICIAL RECORD -none 6.RECOGNITIONS a.School Bus Safety -Homedale P.S.V 7.CONFLICTS OF INTEREST V 8.CHAIR'S ANNOUNCEMENTS V 1 9.DIRECTOR'S ArjlNOUNCEMENTS V I 10.CONFIRMATION OF MINUTES a.Regular Board Meeting,2005 December 20 M 11.REPORTS FROM THE ADMINISTRATION a.2004-05 Audited Financial Statements M b.Loan Equipment for Schools M c.2005-2006 "Good Places to Learn"Projects M d.Energy Management Program Phase II M 12.REPORTS OF COMMITTEES a.Special Education Advisory Committee,2005 December 06 M b.SEAC Chair's Summary,2006 January 10 M c.Committee of the Whole,2006 January 10 M d.Chairs'Committee,2006 January 18 M e.Committee of the Whole,In Camera,2006 January 24 V <^13.MOTION -NOTICE OF WHICH HAS BEEN GIVEN •\ .y a.Trustee Sattler M 14.ADDITIONAL BUSINESS 15.COMMUNICATIONS a.Ontario Public School Boards'Association -Update V b.Student Trustees'Update V 16.NOTICE OF MOTION -none 17.QUESTIONS BY MEMBERS 18.GOOD NEWS ITEMS -"Did you know..." 19.ADJOURNMENT V THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING,PUBLIC SESSION 2006 JANUARY 24 The Board metinregularsession on2006January24inthe Board Room at the Education Centre,meeting In public session at 7:03p.m. The following were in attendance: TRUSTEES J.Hunter D.Anstead P.Jaffe J.Bennett D.Moulton A.Cartier D.Mugford G. Hart, Chair S.Peters J.Henry ADMINISTRATION AND OTHERS B.Bryce K.Havelka B.Greene S.Hughes C.Murphy L.Hutchinson M.Sereda B.Tucker J. Thorpe B.Wagner D.Blair K.Wilkinson K.Dalton K.Bushell J.Empringham T.Roberts (9:01 +9:10) P.Sattler J.Stewart (-8:40 +9:03) L.Stevenson M.van Gaalen S.Dawson C.Dennett M.Hubert K.Meeson W.Scott 1.CALL TO ORDER. Board Chairperson Graham Hart called the meeting to order. 2./3.O CANADA AND MUSICAL PRESENTATION The appreciation of the Board was extended to the Woodland Heights P.S.,TImbrewolves,conductor Bruce Dunn and accompanist Kathy Jones for leading in the singing of C Canada and performing two musical selections. 4. 5. 6. 7. 8. APPROVAL OF AGENDA The agenda was approved on motion of J.Stewart and P.Jaffe. OFFICIAL RECORD -none RECOGNITIONS a.SCHOOL BUS SAFETY-HOMEDALEP.S. Superintendent D.Blair Introduced Jane Hanbuch,Principal,and Aaron McTavish-Tsuruda,a 13- year-old student at Homedale P.S. Ms. Hanbuch recognized Aaron for demonstrating quick thinking and good judgement followinga school bus accident in the Dutton area.She explained that Aaron was a passenger on a school mini bus when itslid off the road Ina snowstorm and overturned.He managed to open the rear door and calmly assisted fellow students in evacuating the bus.Director Bryce commended Aaron for his heroic efforts and advised that Aaron has been officially recognized by Minister of Education Gerard Kennedy. He will also receive a Certificate of Merit on behalf of the Government of Ontario. CONFLICTS OF INTEREST -No conflicts of Interest were declared. CHAIR'S ANNOUNCEMENTS Chair Hart advised that PrincipalA/lce Principal competitions inthe South and East are being planned and asked Trustees who are interested inparticipating to contact S. Pullam,Trustees'Office. 2006 January 24...2 9.DIRECTOR'S ANNOUNCEMENTS Director Bryceadvised that the contributions to the United Way campaign held inOxford,Elgin-St. Thomas and London-lVIiddlesex have now reached $266 976,exceeding the goal by nearly $12 000. Heapplauded the outstanding effortsof TVDSB students and staff in helpingothers less fortunate. He advised that he and J. Rapai, Directorof the London DistrictCatholicSchool Board, are part of the Regional Economic Summit Planning Committee that will position Southwestern Ontario to compete with other provinces. He recognized Irene Mathyssen,a teacher at Banting S.S.,(London)for her contribution to the country's political fonjm with her Federal election victory on 2006 January 23 as the London- Fanshawe New Democrat MP. M.Sereda,Executive Superintendent,Human Resource Services, advised that ETFO Occasional Teachers have ratifiedtheir collective agreement and that a media release will be issued on 2006 January 25. Tnjstee Roberts expressed concern with the increasing lackof parking spaces at the Education Centre during the normal workday as well as when large system functions are scheduled. He requested thatthe Director review the parking facilities and consider solutions toward alleviating the problem.Mr.Bryce acknowledged that Education Centre parking is often at a premium andthat several people have received parking violations when it has becomenecessarytoparkontheside streets.B.Greene, ExecutiveSuperintendent, Business Services and K.Busheil,Manager,Facility Services,will reportbackat the 2006 February 28 Regular Board meetinginthisregard. 10.CONFIRMATION OF MINUTES Theminutesofthe RegularBoard Meeting.2005December20,wereadopted on motionof P.Sattier and P.Jaffe. 11.REPORTS FROM THE ADMINISTRATION a.2004-05 AUDITED FINANCIAL STATEMENTS Executive SuperintendentB.Greene Introduced D.Gurnham,Partner,Deloitte andTouche LLP. Mr.Gumhamwas congratulated onhisrecent appointment as Presidentofthe London Chamber ofCommerce. P. Hearse, S.Macey,Financial Supervisors, and J.Berkin,Business Services, were introduced and thanked for their extensive contribution to the auditing process. The 2004-2005 Audited Financial Statements were presented.Mr.Gurnham noted that the 2004- 05 fiscal year ended with an operating surplus of $4.6M representing 0.7% of the operating budget for theyear. The Board approved thatthe 2004-05 operating surplusbe transferred to Internally Restricted Reserves for future use as approved by the Board.Trustees then established a process to invite written proposals from school councils, employee groups, principals andthe community at large on school improvements and learning priorities that could be implemented with these funds. The Board has nowapproved the allocationfor the 2005-06 budget year as follows: Schools projectsapproved bythe principal after consultation with School Council; District-wide priorities; -Computer Implementation plan; Literacy and Numeracy; Contingency fund. On2004August24,the Board approvedthe 2004-05 Budgetof $608.7M.Subsequent tobudget approval,the Ministry of Education provided additional funding through grant adjustments and a variety ofnew"restricted"grants.Otherrevenue sources increased andanumberofTransfers from Reserves from previous years were broughtforwardfor expenditures duringthe year. This resulted inthe actual revenues for the year ending 2005 August 31 at $634.3M. \ 1. 2006 January 24...3 11.REPORTS FROM THE ADMINISTRATION -cont'd a.2004-05 AUDITED FINANCIAL STATEMENTS -cont'd During the 2004-05 fiscal period,the Board was abletomakethe final paymentof $.5M toward the Retirement Gratuity Funding Plan. This eliminated the $13.2M long-tenn receivable for retirement gratuities,and.as a result, had no impact on the 2005-06 Budget process. Public Sector Accounting Board (PSAB) The Ministry of Education advised school boards In 2004 of the requirement to adopt PSAB recommendations as their financial reporting standard for local governments and agencies.This has been phased-in since the 2003-04 fiscal year.For 2004-05,the following additional reporting requirements are Included in the financial statements: Consolidation of reporting entities such as School Councils,PTA's,Non-Board Funds; Home and Schools are exempt; Thames Valley Education Foundation -included in 2003-04; Sick leave entitlement. As a result of the consolidation of these reporting entities for 2004-05,the Auditors'Report from Deloltte &Touche LLP,Includes the following qualification of their opinion: Accordingly,our verification of these revenues was limited to the amounts recorded in the records ofthe individual schools and ofthe Foundation and we were not able to determine whether adjustments mightbe necessary to school fund raising revenue,net revenue,other revenue,net expenditures, ^nanciai assets and financial position. Itwas notedthat the Thames Valley EducationFoundationIsalso audited bya firm Independent of Deloitte&Touche LLP. Withthe consolidation of more than 380 different reporting entitles, it would not be possible or practical to obtain satisfactory audit verification.There Is a requirement that.In the future,capital assets will also need to be included In audited financial statements. Reserve Funds With the conversionto PSAB,these reserve fundsare nowcategorized as "extemallyrestricted" or "internally restricted." The reserves that are regulated by specific requirements in the EducationActare "externally restricted"and will onlybe recorded as revenue when spent. As a result,they are classified as "Deferred Revenue on the Statement of Financial Position". Reserves set aside for special purposes bythe Board are "internally restricted"and are classified as Reserve Funds on the Statement of Financial Position. The following transfers to reserves were approved by the Board on 2005 October 25 and are Included in the 2004-05 audited financial statements: Deferred Revenues -Extemallv Restricted Reserves Support Staff Professional Development $775 517 Community Use of Schools 581 941 School Capacity Building Project 534 724 Student Pathways for Success 531 390 Technological Education 492 542 Special Education 444 973 Student Literacy 441 528 Proceeds of Disposition -Sale of Properties 235 363 2006 January 24...4 11.REPORTS FROM THE ADMINISTRATION -cont'd a.2004-05 AUDITED FINANCIAL STATEMENTS -cont'd PD-Curriculum Implementation 152 828 Turnaround Teams Program 58 018 Reporting Entity Project 25340 Pathways to Employability 24 949 Ontario Skills Passport 8 867 Mentoring Demonstration 2 540 $4 310 520 It was noted that these deferred revenues are set aside for specific purposes by legislation, regulation oragreement and maynotbe used foranyotherpurposes. Mr.Gumham provided anoverhead presentation ofthe 2004-2005Audited Financial Statements. He explained that management's financial reporting responsibilities are to maintain a cost- effective internal control environment in compliance withreporting and regulatory requirements, preparation of the consolidated financial statements,as well as providing appropriate management representations.Deloltte and Touche financial reporting responsibilities include conducting an audit in accordance with Canadian generally accepted auditing standards, expressing an opinion,and obtaining sufficient understanding ofthe internal control structure. It was conflmied that Deloitte and Touche are independent of the Board,that the audit was performed in accordance with generally-accepted auditing standards and the approach was consistent with the Audit Plan presented to the Boardon 2005 October 11. Theaudit included examining,ona test basis, evidencesupportingthe amounts and disclosures inthe financial statements,assessing the accounting principles used and significant estimates madebymanagement as well as evaluating the overall financial statement presentation.Deloitte did not identify anyevidence offraud and misstatements arising from error,irregularities or illegal acts that would materially affectthe results forthe year or the year-end financial position as presented in the financial statements.No significant or unusual transactions were Identified. There were no material uncorected misstatements.No significant weaknesses were identified in the Internal controls reviewed;however,Deloitte's management letter includes a recommendation to improve and/or strengthen internal controls. Mr.Gurnham explained that in common with many school boards,individual schools derive revenue from school fund raising activitiesheld throughout the year.Adequate documentation and controlswere not inplace throughoutthe year to allow Deloitte to obtain satisfactory audit verification as to the completeness of these revenues.In common with many charitable organizations,the Thames Valley Education Foundation derives revenue from the general public Inthe form ofdonations, the completeness ofwhichIsnot susceptible to satisfactory verification. Accordingly,Deloitte's verification ofthese revenueswas limited tothe amounts recorded In the records of the individual schools and of the Foundation.Therefore,Deloitte was not able to detennlne whether adjustments mightbe necessary to school fund raising revenue,net revenue, other revenue,net expenditures,financial assets and financial position. It Is the auditor's opinion,except for the effect of adjustments,if any, which might have determined to be necessary had Deloitte been able to satisfy themselves concerning the completeness ofschoolfundraisingrevenue and donationrevenue referenced inthe preceding paragraph, these consolidated financial statements present fairly,inall material respects, the financial position ofthe Boardas at2005August31andthe resultsofitsoperations and changes In its financial position fortheyear then ended in accordance with Canadian generally accepted accounting principles. e L c 2006 January 24...5 11.REPORTS FROM THE ADMINISTRATION -cont'd a. 2004-05 AUDITED FINANCIAL STATEMENTS - cont'd Chair Hart thanked David Gurnham and Supt.Greene for a comprehensive presentation.Supt. Greene extended appreciation toJ.Roth.Manager,and the Financial Services staff for their contribution in the audit process. b. LOAN EQUIPMENT FOR SCHOOLS Supt.Greene introduced a report regarding replacing the existing loan equipment for schools. S.Dawson,Manager,Support Services,explained thatthe Board's warehouse maintains an inventory ofloan equipment for the schools.The items consistof choir risersand rails,stage piatfonns,folding tables and chairs.The integrity ofthese Items is compromised duetotheage (12-20 years)andthe frequency ofuse. The equipment isfast approaching the point whereit will be deemed unsafe,and,therefore,unavailable to the schools. The equipment is used forspecial performances and fundraising activities.The Supervisorof the Distribution Centre,staff from Program Services and Lester B.Pearson School have assessed the loan equipment needs at the schools.Some of the concerns raised include the type ofequipment,ease ofstorage,efficiency of moving and setting up, and durability.Based on this information, the Supervisor of the Distribution Centre researched suitable replacement furniture and equipment. It was noted that itis time to replace the loan equipment.The expenditure for the purchase of the equipment is estimated at $98 700 and will come from the 2005-06 contingency funding. RECOMMENDATION: That the Board approve the replacement of loan equipment for Thames Valley schools to be paid from the 2005-06 contingency surplus fund. The recommendation was moved by J.Stewart,seconded by D.Mugford and carried. c.GOOD PLACES TO LEARN PROJECTS Supt.Greene introduced a report seeking Board approval to proceed with projects planned for completion by 2006 September funded by the Ministry of Education Stage 1 Good Places to Learn:Renewing Ontario's Schools Grant received in 2004-05.This is the second year of the plan to implement the funding for renewal projects.The remainder of the allotment,in the amount of $13 096 359,will be scheduled for 2006-07 projects. The Ministry released Memorandum 2005:B4 "Good Places to Learn Stage 1 School Repairs" on March 18,2005,which detailed the implementation and guidelines for the use of the above grant.One of the conditions is that the Board must choose projects identified as urgent or high for the year 2003 or 2004.The memo also required the Board to pass a formal resolution approving the use of the funding for this initiative.(This resolution was approved by the Board at it's meeting of 2005 March 22). On 2005 February 18, the Ministry of Education announced the "Good Places to Learn: Renewing Ontario's Schools"initiative inwhich the govemment committed $4 Billion for capital improvements for Ontario's schools.The first component of this program is for urgent and high needs identified by the MinistryAudit (ReCAPP). The Board received a $39 114 858 allotment through this initiative. In 2004-05,it completed 38 projects with a totalvalueof$8666717. In2005-06,Facility Services proposes tocomplete85 projectscosting approximately $17 351782.The remainderofthe Stage 1 allocation will be used in 2006-07 once the accommodation plan is finalized. 2006 January 24...S 11.REPORTS FROM THE ADMINISTRATION -cont'd c.GOOD PLACES TO LEARN PROJECTS -cont'd Mr.Bushell explained that the Facility Services Project Co-ordinators have reviewed both the urgent and high needs listed from the ReCAPP report and compared them with the Board's Internal audit of facilities to Identify projects common to both lists.These new projects are part of the Capital Plan and will be completed in conjunction with the Board's annual School Renewal Program which is budgeted at $7 450 000 and includes approximately 200 projects. It was also noted that any renewal projects completed under this new funding will be reviewed for potential energy savings under the Board's Energy Management Program with Ameresco Canada Inc.Any savings identified under the same terms as the original program will be used to fund additional renewal projects. The estimated cost of projects listed totalled $17,351,782. The remainder of the Stage 1 allocation ($13,096,359)will be assigned in 2006-07.The design and tendering of projects is to commence immediately with completion by2006 September. RECOMMENDATION: That the Boardapprove that a portionofthe funds from Stage 1ofthe Good Places to Learn grant be used tocompleteprojectsthat have been Identified as urgentand high needs inthe Ministry ReCAPP database. The recommendation was adopted on motion of T.Roberts and P.Jaffe. d.ENERGY MANAGEMENT PROGRAM PHASE II B.Greene,Executive Superintendent,Business Services,introduced a report regarding Energy Management Program Phase II that would allow additional savings generated through energy conservation measures,not covered In Phase Iof the program,to be directed to maintenance issues presently under-funded through theannualSchoolOperationsGrant. Thefunds used to payforthese additional measures would come from GoodPlaces to Learn Stage 1&Stage II funding as wellas the annual School Renewal Grant. The BoardIspresently completing an EnergyManagementPrograminall Thames Valleyschools inwhichequipment and systems are being retrofitted for more energy efficient systems.The savings generated by these measures,along with an annual capital contribution fromthe School RenewalGrant, paysfor these measures within a specifiedpayback periodofapproximately 12 years. This program has been verysuccessful to date and the Board is now realizing savings above the target amounts guaranteed by Ameresco Canada Inc. The measures Identified Inthe initial Energy Management Program Iri Thames Valley schools were equipment and systems withobvious high energy consumption and reasonable payback periods. Other older systems which are still high energy users were passed on because the costs of replacement compared to the payback periods were too long. K.Bushell explained that the Board now has an opportunity to implement further energy conservation measures using Good Places to Learn Stage I&II allocations for high and urgent needs Identified through the ReCAPP program,as well as the annual School Renewal Grant. The equipment and systems Identified through ReCAPPtobe replaced and funded through Good Places to Learn,when implemented,will produce energy savings.Since these measures will not require the Board to borrow money as in Phase I, the energy savings that these measures produce can be directed to other areas within Facility Services. Twoobvious areas within Facility Services that have been under funded since amalgamation are Interiorfinishes and grounds. The philosophyput in place and endorsed by Executive Council and the Boardwas that Facility Services was totarget, inorder ofimportance, the following with the annual allocation of maintenance dollars: I ^2006 January 24...7 11.reports FROMTHE ADMINISTRATION - cont'd d. ENERGY MANAGEMENT PROGRAM PHASE II - cont'd 1.Fire&Life Safety (fire alarms,asbestos,etc.); 2. Environmental (heating, cooling,ventilation): 3.Electrical Services &Systems; 4.Building Envelope (roofing,windows,masonry); 5.Interior Finishes; 6.Grounds. With increasing costs resulting from inflation and the aging of buildings,as well as the Board operatingapproximatelytwo million square feet of facilities that are notcurrentlyfundedon the per pupil funding model, the interior finishes and grounds have not been receiving the funding they require to meet the schools'or Facility Services'expectations and are fallingdramatically behind.It should be noted that Facility Services'budget has not been increased for several years despite funding model increases. Although the strategy on prioritizing the needs as listed above is sound,the reality is that from a perception point ofview,schools are looking tired and unkept.This not only frustrates principals and teachers but also custodial staff who try to present the proper facility image to Thames Valley students and community. Phase II of the Energy Management Program,when fully implemented,is estimated to generate approximately $400 000 of the savings per year.These savings would be monitored and -^guaranteed byAmeresco Canada Inc.as perthe original program andthe plan would beto direct /^these savings annuallyfora periodof 10 years for painting,flooring replacement, asphalt repair, etc. in the schools.Facility Services believes that this additional funding will make a drastic improvement on school appearance. Itshould be noted that the 10 projects totaling$1 954 042 completed In2004-05 using Stage 1 Good Places to Learn Grant are included in the total cost and savings listed below as detailed in the 2005 March 22 Board report. The estimated cost of energy conservation measures proposed to be completed under Phase II ofthe Energy Management Program is$18 000 000,with an annual estimated energy savings of $400 000 per year.It was noted that the Implementation of measures are to commence immediately with completion of all measures expected by 2008. RECOMMENDATION: That the Board approve implementation of Phase II of the Energy Management Program with Ameresco Canada Inc.using Good Places to Learn Stage I and the potential of Stage II funding,as well as,the annual School Renewal Grant to pay for the energy conservation measures proposed and to direct the savings generated by these measures to under funded maintenance issues. The recommendation was adopted on motion of D.Anstead and P.Sattler. 2006 January 24...8 12.REPORTS OF COMMITTEES a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE Members 2005 December 06 12:20 p.m.-2:15 p.m. P.Sattler,Trustee (Chair)B. Harvey,Epilepsy Support Centre D.Anstead,Trustee P.Glllls,Integration Action for Inclusion London L.Stevenson,Trustee Chapter (lAI)(-2:05) B.Hoffman,Autism Society Ontario London A.Cralg,Learning Disabilities Association -London and District Region (LDA-LR) D.Ensing,Association for BrightChildren B. Booking,Thames Valley Children's Centre (Thames Valley)+12:30 R.Tisdale,Thames Valley District School Council A.Morse,Easter Seal Society M.Barbeau,VOICE Administration and Others P. Cook,OPC -Elementary Principal V.Tow^ell,Secondary Principal M.Hubert, Corporate Services Assistant B.Tucker,Superintendent of Education B.Noble,Learning Supervisor Regrets:C. Oke, S. Wilson, A. Loebus, B. Montminy,C. B.-MacDonald Absent:C.DeKelver,R.Row^lands,G.McGahey Guests:C.Thammavongsa 1.CALL TO ORDER Vice-Chair R.Tisdale called the meeting to order at 12:20 p.m. In the London Room at the Education Centre. 2.CONFIRMATION OF AGENDA The agenda was approved on a motion by B. Booking. 3.CONFLICTS OF INTEREST No conflicts of interest were declared. 4.REPORT OF MEETING FROM 2005 NOVEMBER 01 The report of the 2005 November 01 meeting was approved on a motion by L.Stevenson. 4.1 Status of CODE Pilot Project B.Noble,Learning Supervisor,presented an update on the "Demonstration School" pilot project stating that Eastdale P.S., Woodstock,has been chosen as a site. Eastdale is an elementary school with a population less than 400 students and where there are several developmental classes.Meetings were held with M.Duddy, Principal, and D. LeConte, Learning Coordinators,responsible for supporting the school.School staff received a presentation about the project at the December staff meeting.Implementation is to be discussed. 4.2 Orientation Session for New SEAC Members Superintendent Tucker will facilitate an orientation session for new SEAC members prior to the SEAC meeting on 2006 January 10 from 10:00 a.m.to 11:45 a.m.All members and alternates are welcome to attend. r I 2006 January 24...9 12 REPORTS OF COMMITTEES - cont'd a. REPORTOF THE SPECIAL EDUCATION ADVISORY COMMITTEE - cont'd 5.SEAC UPDATES It has been determined that surplus money from the Effectiveness Equity Fund (EEF)will notbe clawed backbythe Ministry of Education,leaving approximately $400000in reserve. Superintendent Tucker and B.Noble will meet with staffto determine how besttousethe fundstosupportspecialneeds students.An update will be presented atthe2006January 10 SEAC meeting. A contingency fund has been established to manage increasing demands and to ensure supportfor students newtothe system. Itwas suggested that resources and supports for students at the secondary level also require consideration. Learning Coordinator K.Heffernan and G. Grondin will be invitedto attend the 2006 January 10 meeting to review the Individual Education Plan (lEP)Engine. It was suggested that transitions from elementary to secondary school and secondary school to the workplace be discussed at the 2006 February 07 meeting with a specific focus on the community collaboration aspect of school-to-work transitions. 5.1 Gifted Review The Committee has one more scheduled meeting to complete the review and will present its report at the 2006 January 10 meeting.It was requested that the written report be distributed to SEAC in advance of the meeting. ^5.2 Budget Surplus/Mental Health The Board has received many responses to its request for public input regarding the expenditure ofthe $5.1 million budget surplus.Manyofthe ideas submitted concern areas that affect the special needs population and itis anticipated that a portion of the surplus will be allocated to address mental health issues. Partnerships with children and youth services agencies as well as child welfare agencies are to be examined and preliminary meetings arranged to discuss means of overlapping services.Concern was expressed that funds be available for the continuation of any new initiatives.It was noted that children's mental health is gaining recognition at the Ministry level as an increasingly widespread issue.It was reported that SEAC's requests to allocate funds from the budget surplus to the Partnerships for Excellence program,children's mental health programs and a contingency fund were all supported by the Board. 5.3 Coaching to Inclusion The Coaching to Inclusion Conference was held at the Best Western Lamplighter Inn, 591 Wellington Road,London,on 2005 November 15 and 16.Several people from Thames Valley attended.The conference was successful and offered many practical strategies for classroom teachers.Concepts presented at the conference were discussed.Hand-outs are available on-line. 6.COMMITTEE UPDATES 6.1 Communications There was no report from the Communications Committee. 2006 January 24...10 12.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 6.COMMITTEE UPDATES-cont'd 6.2 Evaluation Committee Copies of three new forms: a Meeting Evaluation form, a Presentation Evaluation form and an Evening Meeting Survey,developed by the Evaluation Committee were distributed.After a brief discussion,the following motion by A.Morse was supported: That SEAC accept the report of the Evaluation Committee and utilize the proposed new Evaluation forms beginning with the 2005 December 06 meeting. The Research and Assessment department will analyze the MeetingEvaluations and provide monthly feedback to SEAC. The Evening Meeting Survey will be sent to all SEAC members by e-mail to be completedand returned to ChairSattlerby2005 December 16.It was requested that those present at the meeting complete the survey before leaving. 7.CORRESPONDENCE Special EducationNewsletter- 2005 November The November Issue of the Special Education Newsletter contains points of clarification regarding the roleofthe Identification,Placementand Review Committee (IPRC)and the use ofa Waiver form. Continuing concern was expressed regarding the use of the Waiver. It was suggested that an ad hoc committee be formed to explore means of providing opportunities for parent attendance and encouraging students as well as parents to be involved In the reviews of their Individual Education Plans (lEPs).The issue is to be discussed at the 2006 January 10 SEAC meeting. 7.1 Letter from SEAC re:CODE Funding Acopy ofthe Chair's lettertothe Ministerof Education regarding the time-frame for reporting results achieved bythe CODE funding Initiative was received. 7.2 Special Services at Home Seminar A flyer announcing the dates and locations of three "Best Practices on Special Services at Home"seminars were received. 7.3 Information Meeting - Individualized Supports &Funding In London and Area A flyer announcing the date and location of an Information meeting regarding individualized supports and funding In London and area for families of teens and adults with special needs was received. 8.FORUM;ASSOCIATION UPDATES Copies ofthe OntarioAssociationfor Familiesof Children with Communication Disorders (OAFCCD)newsletter were distributed. The Firefighters' Gala will be on 2006 February 11. A request for the names of anyone interested in donating for the silent auction was noted. A request forthe report ofthe subcommittee Altematlvesto Suspension which completed Its work in 2004 April was noted.The continuation ofefforts since that report is to be discussed at the 2006 February 7 meeting. ?nnR Januarv 24...11 rV,12.reports OF COMMITTEES-cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 9.ADJOURNMENT The meeting was adjourned at2:15 p.m.ona motion by B.Booking. P.SATTLER Chairperson RECOMMENDATIONS;None Appreciation was extended toTrusteeSattleras Past Chair of SEAC andto Ruth Tisdale in her new role as SEAC Chair for 2006. b.SPECIAL EDUCATION ADVISORY COMMITTEE -CHAIR'S SUMMARY 2006 January 24 The following are highlights of the Special Education Advisory Committee meeting held on 2006 January 10.A full report will be presented to the Board at the 2006 February 28 meeting. INDIVIDUAL EDUCATION PLAN UPDATE Kyle Heffernan and Greg Grondin,Learning Coordinators -Special Education made a presentation on the lEP Engine and responded to questions from SEAC members. This presentation on the lEP Engine highlighted changes inMinistryof Education philosophy,with regard to Individual Education Plans.These changes are detailed in the Ministry's Resource Guide,The Individual Education Plan (lEP),2004.The presentation focused on Needs and Strengths,Health Support Services,Transition Plans and Modified and Alternative Programs. SPECIAL EDUCATION PLAN -STRATEGYn"IME LINE Superintendent Tucker advised that planning has begun for revising the Special Education Plan. Input for these revisions will be requested from the Special Education Learning Coordinators and SEAC so that the draft Plan can be presented to the Board InAprilfor approval in May. GIFTED REVIEW Learning Co-ordlnator Marilyn Foss,Itinerant Gifted teachers Susan Boddaert and Kelll Gough, and Psychologist Cathy Young joined the meeting to present the Gifted Program Review. M.Foss provided information on the process,research and preliminary findings. C. Young shared details on recommendations includingthe screening and identification process.B.Noble explained the model for programming forgifted students and described continuityplanning at the secondary level. B. Noble confirmed that the change in requirements will be communicated to the system after input Is received from Operations Council and Executive Council. R.TISDALE, SEAC Chair I I 2006 January 24...12 12.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE COMMITTEE OF THE WHOLE 2006 January 10 7:03 p.m.-7:26 p.m. MEMBERS ADMINISTRATION AND OTHERS G.Hart,Chair D.Anstead J.Bennett A.Cartier J.Henry J.Hunter P.Jaffe D.t^ouiton D.Mugford S.Peters T.Roberts P.Sattler L.Stevenson J.Stewart M.van Gaalen B.Bryce B.Greene M.Sereda J.Thorpe C.Murphy D.Blair K.Daiton J.Emprlngham S.Hughes L.Hutchinson B.Tucker B.Wagner K.Wilkinson S.Christie C.Dennett W.Scott Chair Hartwelcomed everyone to the meetingand the start ofa new year. 1.APPROVAL OF AGENDA Theagendawas approved on motion of L.Stevenson and carried. 2. CONFLICTS OF INTEREST - No conflicts of interest were declared. 3.CHAIRPERSON'S ANNOUNCEMENTS Chair Hart requested that Trustees remain for a caucus to be held In the Trustees' Conference room to discuss the structure ofmeetings ofthe Board, meeting agendas,the role of the Past and Vice-Chair and to review the bylaws governing these issues. 4.DIRECTOR'S ANNOUNCEMENTS B.Bryce,Director of Education,distributed a publication by Ameresco Canada Inc.entitled "A BSP Success Story"focusing on the BetterSchools Partnership with Thames Valley Implementing energy management strategies that have saved theBoard approximately $3M to date. The brochure highlights the scope of the projectand features a celebration of conservation efforts with environmentalist Dr. David Suzuki's presentation."Caring for the Earth Begins with Me"during his recentvisit to Central SecondarySchool In London in 2005. Mr.Bryce noted thatthe brochure will be distributed throughout the province highlighting the Board's outstanding results In conserving energy,saving money and renewing ageing facilities. Headvisedthat,as previously requested,he distributed totrustees the listofthe Individuals contacted during preparation ofthe long-term accommodation report related to sources used In municipal population and housingforecasts from C.N.Watson Inc. 5.MONTHLY FINANCIAL REPORTING The month-end financial reportas at 2005 November30 was presented.The year-to-date activity as at 2005 November 30 was provided and included a summaryof revenues, expenditures by expenditure type and expenditures byarea, and expenditure type. B.Greene,Executive Superintendent, Business Services, advised that some accounts in the summary appeartobeover budget as a result of only 60%ofthe supplies/services and furniture/equipment funds being shown In the eariy stages ofthe fiscal year. He compared enrolment and budget figures noting a significant portion of funding was revised based on the 2005 October 30 count -an additional 160 elementary students and 340 secondary students (cohort year). 2006 January 24...13 ^12 reports OF COMMITTEES -cont'd c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 5.MONTHLY FINANCIAL REPORTING - cont'd He noted that the increased enrolment generated more funding and asa resuit,additional classroom teachers were hired.Another enrolment count will be taken at the end of 2006 March with accounting updates as required.It is anticipated that the balanced budget will continue. Supt.Greene and J.Roth,Manager,Financial Services,will be looking at the Special Education budget and projections,and preparing a report for review with Executive Council and Supt.Tucker for inclusion in a subsequent monthly financial update. In response toa question from Trustee Roberts related to transfer of reserves,Supt.J. Thorpe advised that any surplus related to school supplies and services accounts were redepositedtothe schoolaccount within 10 days of Board approval. 6.CAPITAL PLAN UPDATE J. Thorpe,Executive Superintendent,Operations Services, advised that the Operations Councilmet on 2006 January 09 withK.Bushell,Manager,FacilityServices,and G.Owens, Planning Officer,to reviewthe motions related to the draft Capital Plan and to address the fjve-year priority issues looking specifically at new schools and building enhancement standards.Supt.Thorpe advised that on 2006 January 12,the Capital Plan Co-ordinating Committee consisting of B.Greene,J.Thorpe,K.Bushell and G.Owens will meet to continue working on the draft plan consistent with Board direction. I Supt.Greene reported that K.Bushelland the Facility Services staff continues to ensure that ^area plans are accurate.They continue to work with Supt.C.Murphy and Program Services staff to obtain Inputon program enhancements and associated costs.The school renewal component and the balance of Phase 1 funding,as well as the accommodation piece,will be reported to the Board in 2006 February. in response to a question regarding an extension of the Ministry timelines related to the Capital Plan submission,Supt.Greene advised that, during discussions withschool board colleagues around the province, it is apparent that many are struggling to get their draft Capital Plans ready in order to meet the Ministry's timeframe. in spite of software application complications,TVDSB staff are continuing to prepare a comprehensive draft CapitalPlan and process designed to meet system needs.The draftPlan istobe presented at the 2006 February 24 Board meeting.It was noted that a response has not been received from the Ministry related to the Board's letter regarding structure of the French Immersion program. Trustee Sattler asked about the impact ofthe upcoming Federal election on the Best Start program. DirectorBrycereported that the BestStart initiative Is proceeding based on the agreements that are in place.Best Start committees continue to meet and plan recognizing that a Federal election will be held intwo weeks.The initial agreement of Best Start was a multi- year plan withthe first two stages being considered - the urgent need for classrooms by 2006 March and Identifying current locations.Mr.Bryce advised that the draft Capital Plan is to include the Identification of phase two spaces as well as some potential long-term considerations (buildingadditions, new schools and identifying"hub"sights). 2006 January 24...14 12.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 7.REPORT OF THE COMMITTEEOF THE WHOLE - INCAMERA 2006 January 10 MEMBERS PRESENT ADMINISTRATION AND OTHERS P.Battler (Chair) D.Anstead J.Bennett A.Cartier G.Hart J.Henry J.Hunter (5:27) P.Jaffe D.Mugford S.Peters (5:50) T.Roberts L.Stevenson J.Stewart B.Bryce B.Greene C. Murphy M.Sereda J.Thorpe D.Blair K.Dalton J.Empringham K.Havelka S.Hughes L.Hutchinson W.Tucker B.Wagner K.Wilkinson 8.Christie C.Dennett The Committee met in camera from 5:05 p.m.to 6:00 p.m. 1.APPROVAL OF AGENDA The agenda was approved on motionofJ. Stewart. 2.CONFLICTS OF INTEREST - No conflicts of interest were declared. 3.Confidential legal and property matters were discussed. 4.RISE AND REPORT A motion to rise and report was moved by J.Stewart at 6:00 p.m.and carried. RECOMMENDATION: That the Thames ValleyDistrictSchool Board enter intoa five-year contract for the periodof2006 January 01to 2010 December 31with Bell Canada to providea Voice over IP (VoIP)telecommunication system for the Thames Valley District School Board. P.SATTLER, Chairperson The recommendation was moved by P.Sattler and carried. 8.ADJOURNMENT The meeting adjourned at 7:26 p.m. on motion of T.Roberts. G.HART. Chairperson RECOMMENDATIONS FROM THE 2006 JANUARY 10 COMMITTEE OF THE WHOLE MEETING That the Thames Valley District School Board enter into a five-year contract for the period of 2006 January 01 to 2010 December 31 with Bell Canada to provide a Voice over IP (VoIP)telecommunication system for the Thames Valley District School Board. The recommendation was adopted on motion of J.Bennett and J.Stewart. 2006 January 24...15 12.REPORTS OF COMMITTEES-cont'd d.REPORTOFTHE CHAIRS'COMMITTEE 2006 January 18 1:35 p.m..-3:00 p.m. MEMBERS ADMINISTRATION AND OTHERS G. Hart P.Sattler B.Bryce J.Hunter J.Bennett MA.Hubert 1.APPROVAL OF AGENDA Distribution of a Pamphlet entitled,"A BSP Success Story"was added under Other Business.The revised agenda was approved on motion of J.Bennett. 2.CONFLICTS OF INTEREST -none 3.REVIEW OF 2006 JANUARY 24 BOARD AGENDA The agendas for the January 24,2006,In-camera and public Board meeting were discussed and updated. 4.CORRESPONDENCE The following correspondence will be available In the Trustee Conference Room for information: Three reports from the London-Middlesex Health Unit: Report No.136-05,Healthy Schools,Healthy Youth: Building Capacity for Healthy Living: Report No.140-05,Healthy Eating Champions Award 2005-2005; Report No.138-05,Mental Health Promotion Services for Youth. Letter from Dave Levac,MPP-Brant Re Bill 33 (Organ Donation Act) The letter requests support for Bill 33 which, if passed would require all senior level high school students to receive education that would promote the benefits of organ donation. 5.LETTER FROM MINISTER OF EDUCATION RE TRUSTEE REMUNERATION AND OTHER INITIATIVES A letter from the Minister of Education regarding trustee remuneration was discussed.The letter describes a discussion paper entitled "Respect for Ontario School Trustees"and suggests that a committee or citizens'advisory group set the level of honoraria for trustees up to the maximum to be reflected infuture legislation.The letter discusses several other initiatives such as a new proposal on Student Engagement suggesting new models for student trustees including potential voting privileges. 6.BYLAW REVIEW COMMITTEE As discussed at the December Trustee Caucus,it was recommended that a committee be formed to review the Board Bylaws with D.Anstead,P.Sattler,S.Peters,J.Stewart,T. Roberts and J.Bennett (alternate)forming the committee.The followingmotion by P.Sattler was supported: That a Bylaw Review Committee with the following six members be formed to report to the Board by 2006 June:D.Anstead,P.Sattler,S.Peters,J.Stewart,T.Roberts and J.Bennelt(alt.) 7.CAPITAL PLAN Administration Is continuing to work on the development of the Capital Plan for presentation to the Board in February. 2006 January 24...16 12.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE CHAIRS'COMMITTEE -cont'd 8.REQUEST FROM THAMES VALLEY EDUCATION FOUNDATION The issue oflegal protection forthe Boardinthe eventthatmoneys held In trustistransferred to the Thames Valley Education Foundation (TVEF)was discussed.Legal counsel has stated that liabilitieswould be limited Ifauthorization to move money had been signed by the donor. Following a briefdiscussion the following motion byP. Sattlerwas supported: That the Board authorize the Administration to seek legal counsel as to the creation of a document that would allowfunds held in trust by the Board to be transferred to the Thames ValleyEducation Foundation as per the request of the donor. 9.POLICY -ATTENDANCE AREAS FOR STUDENTS A letter dated 2006 January 06 from Ms. F. MacKellar Deller to Chair Hart regarding enforcement of the Board's policies regarding "Attendance Areas for Students"was discussed.It was decided that the letter would be refen-ed to J.Thorpe,Executive Superintendent,Operations,to investigate and prepare a reportforthe 2006 February14 Committee of the Whole meeting. G. Hart will respond to Ms. MacKellar Deller.The following motion by J.Bennett was supported: That the letter dated 2006 January 06 from Ms. F. MacKellar Deller to G. Hart regarding enforcement of TVDSB's policy "Attendance Areas for Students"be referred to J.Thorpe, Executive Superintendent,Operations fora reportat the 2006 February 14 Committee ofthe Whole meeting. 10.REQUEST TO PRESENT Arequest to present totrustees at the2006 Febnjary 7 Information CommitteeoftheWhole meeting bythe N'AmerInd Friendship Centre was discussed and approved. 11.STUDENT TRUSTEE ELECTION -INFORMATION TO PRINCIPALS The Student Trustee Election packages have been updated and it was requested that the Committee review the changes prior to distribution to principals.It was noted that,at the Secondary School Principals meeting,Superintendent Dalton will emphasize the need for student participation inthe election process. 12.OTHER BUSINESS Distribution ofa newsletter called "ABSP (Better Schools Partnership)Success Story" which describes the success of the TVDSB's Energy Management Project was discussed. Itwas suggested that the pamphlet be distributed to municipalities and environmental groups such as TREA (Thames Region Ecological Association).Itwas noted that Director Bryce will take copies to the next meeting of CODE. Further distribution will be discussed with C. Dennett,Manager Public Affairs and Community Relations. On 2005 December 23,Director Bryce received a letter from the Education Safety Association of Ontario (EASO)regarding workplace safety and stating that a representative would call to arrange an appointment.Mr.Bryce stated that,to date,no call has been received in the Director's office.It was noted that Itis an administrative issue and may have been directed to the Health and Safety department. The Eleventh National Congress on Rural Education in Canada will be held In Saskatoon, Saskatchewan from 2006 March 26 - 28.Copies of the Information brochure will be available in the Trustees'Conference Room. \, 2006 January 24...17 12.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE CHAIRS'COMMITTEE -cont'd 13.DATE AND TIME OF NEXT MEETINGS Upcoming meetings were scheduled as follows: -2006 February 22-1:30 p.m. 2006 March 22 -9:30 a.m. 2006 April 19 -9:30 a.m. -2006 May 17-9:30 a.m. 2006 June 21 -1:30 p.m. 14.ADJOURNMENT The meeting adjoumed at 3:00 p.m. on motion of J.Bennett. RECOMMENDATIONS: 1.That a BylawReview Committee withthe following six members be formed to report to the Board by 2006 June:D.Anstead,P. Battler,8.Peters,J.Stewart,T.Roberts and J. Bennett(alt.) 2.That the Board authorize the Administration to seek legal counsel as to the creation of a document that would allow funds held In trust by the Board to be transferred to the Thames Valley Education Foundation as per the request of the donor. 3.That the letter dated 2006 January 06 from Ms. F.MacKellar Deller to G. Hart regarding enforcement of TVDSB's policies regarding "Attendance Areas for Students"be referred to J.Thorpe,Executive Superintendent,Operations for a report at the 2006 February 14 Committee of the Whole meeting. G.HART. Chairperson The recommendations were adopted on motion of J.Hunter and J.Stewart. e.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2006 January 24 5:07 p.m.5:52 p.m. MEMBERS PRESENT P.Sattler (Chair) D.Anstead J.Bennett A.Cartier P.Jaffe G. Hart, (+ 5:40) J. Henry J.Hunter (+5:50) D.Mugford S.Peters (+5:50) T.Roberts L.Stevenson J.Stewart (+5:20) ADMINISTRATION AND OTHERS B. Bryce B.Greene C.Murphy M.Sereda D.Blair K.Dalton J.Empringham K.Havelka S.Hughes L.Hutchinson W.Tucker B.Wagner K.Wilkinson C.Dennett W.Scott The Committee met in camera from 5:07 p.m.to 5:52 p.m. 1.APPROVAL OF AGENDA The agenda was amended and approved on motion of T.Roberts. 2.CONFLICTS OF INTEREST -No conflicts of interest were declared. 2006 January 24..A8 12.REPORTS OF COMMITTEES-cont'd e.REPORT OF THE COMMITTEE OF THE WHOLE • IN CAMERA -cont'd 3.Confidential matters were discussed. 4.RISE AND REPORT A motion to rise and report was moved byJ.Stewart at 5:52 p.m. and carried. RECOMMENDATIONS: 1.That the Administration be authorized to negotiate with the Bank of Montreal (Master Card) for corporate services for P-Cards. 2.That three additional (0.5 FTE) lines be allocated to the Secondary Vice-Principal complement effective Semester 2 - 2006 February 06. 3.That conditional upon ratification by ETFO Thames Valley Occasional Teachers Local, Executive Council recommend to the Board approval of a revised collective agreement between the parties for the period 2004 September 01 to 2008 August 31 as contained In the Memorandum of Agreement signed by the parties on 2005 December 20. P.SATTLER, Chairperson The recommendations were adopted on motion of P.Sattler and D.Anstead. 13.MOTION -NOTICE OF WHICH HAS BEEN GIVEN The following motion was moved by P.Sattler and P.Jaffe: Re motion of 2005 November 22: Whereas there Isa significant body of research showing that family socioeconomic status is the strongest single predictor of educational outcomes for children,and Whereas families on social assistance,families headed byminimum wage earners,and families headed by people with disabilities on Ontario Disability Support Program (ODSP)livefar below the poverty line, Be It resolved that the Thames Valley District School Board write a letter to the Premier urging the government to Introduce measures to adequately support low-income families and children, Including: -increasing Ontario's minimum wage to $10/hour,indexed to the cost of living; -Increasing the shelter portion of Ontario Works and ODSP benefits to the average rent levels; -Indexing OW and ODSP to the cost of living. Following a lengthy discussion,the motion was withdrawn. 14.ADDITIONAL BUSINESS -none 2006 January 24...19 (^ 15.COMMUNICATIONS a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION Trustee Anstead referred to an OPSBA discussion paper regarding trustee remuneration and other initiatives that are to be discussed at a subsequent meeting.She advised that the OPSBA Regional meetingwas cancelled because ofthe Federal election. b.STUDENT TRUSTEES'UPDATE Student Trustee Moulton advised that the Student Advisory Council met on 2006 January 20. Executive Superintendent Thorpe attended the meeting and discussed the best model of education for students clarifyinga number of questions. Trustee Moulton advised that students are infavour of continuing withthe JK- 8 mode and that minutes from the SACmeeting will be forwarded to trustees.Itwas notedthat secondary school examinations will commence on January 27. Student Trustee van Gaalen advised that he attended the final Scrooge campaign event and that a total of 99,985 cans of food were collected by students in support of needy families at Christmas. 16.NOTICE OF MOTION -none 17.QUESTIONS BY MEMBERS -none 18.GOOD NEWS ITEMS •"Did you know..." ^Trustee Anstead reported thatthe Thames Valley Home and School Associations'conference isto be held in 2006April and letters regarding theeventhavebeen distributed.It wasnotedthat this year 'the Association celebrates 100 years ofservicetostudents and the community. TrusteeStevensonextended appreciation tothe Elgin areastaffforthe first annualFrench Immersion Day held at Parkside Collegiate Institute,St.Thomas.Intermediate students from Wellington Street and Homedale Public Schools along with Parkside students communicated in French while participating in science,technology,music and drama activities throughout the day. She extendedthanks tothe superintendentsfor arranging school visits throughout Thames Valley. Director Bryce advised that Thames Valley received a Certificate of Appreciation at a recent Middlesex Child Safety Award ceremonyin recognition oftheBoard's Health programsthat promote a safe home environment. 19.ADJOURNMENT The meeting adjourned at 10:05p.m.on motion ofJ. Stewartand S. Peters. f L CONFIRMED: Chairperson 2006 January 24...20 SUMMARY OF APPROVED RECOMMENDATIONS OF 2006 JANUARY 24 \. That the Board approve the replacement of loan equipment for Thames Valley schools to be paid from the 2005-06 contingency surplus fund. That the Board approve that a portion of the funds from Stage 1 of the Good Places to Leam grant be used to complete projects that have been identified as urgent and high needs in the Ministry ReCAPP database. That the Board approve Implementation of Phase II of the Energy Management Program with Ameresco Canada Inc.using Good Places to Leam Stage I and the potential of Stage II funding,as well as the annual School Renewal Grant to pay for the energy conservation measures proposed and to direct the savings generated by these measures to under-funded maintenance issues. That the Thames Valley District School Board enter into a five-year contract for the period of 2006 January 01 to 2010 December 31 with Bell Canada to provide a Voice over IP (VoIP) telecommunication system for the Thames Valley District School Board. That a BylawReview Committee withthe following six members be formed to report to the Board by 2006 June:D.Anstead,P.Sattler,S.Peters,J.Stewart,T.Roberts and J.Bennett(alt.) That the Board authorize the Administration to seek legal counsel as to the creation of a document that would allow funds held in trust by the Board to be transferred to the Thames Valley Education Foundation as per the request of the donor. That the letter dated 2006 January 06 from Ms. F. MacKellarDellerto G. Hart regarding enforcement of TVDSB's policies regarding "Attendance Areas for Students"be referred to J.Thorpe,Executive ; Superintendent,Operations for a report at the 2006 February 14 Committee of the Whole meeting.' That the Administration be authorized to negotiate with the Bank of Montreal (Master Card) for corporate services for P-Cards. That three additional (0.5 FTE) lines be allocated to Secondary Vice-Principal complement effective Semester 2 -2006 February 06. That conditional upon ratification by ETFO Thames Valley Occasional Teachers Local,Executive Council recommend tothe Boardapproval ofa revised collective agreement between the parties for the period 2004 September 01 to 2008 August 31 as contained inthe Memorandum of Agreement signed by the parties on 2005 December 20.