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11/14/2006 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2006 NOVEMBER 14,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal -material 1.GALL Id ORDER V 2.O CANADA V 3.SPECIAL MUSICAL PRESENTATION -Oakridge Secondary School V 4.APPROVAL OF AGENDA M 5.OFFICIAL RECORD M 6.RECOGNITIONS a.OOHNA -Life-Time Achievement Award V -Karen Erskine 7.CONFLICTS OF INTEREST V 8.CHAIR'S ANNOUNCEMENTS V 9.DIRECTOR'S ANNOUNCEMENTS V 10.PRESENTATIONS a.Public Input -none b.Thames Valley Education Foundation M 11.MINUTES OF THE REGULAR BOARD MEETING OF 2006 OCTOBER 24 M a.Confirmation of Minutes b.Business Arising from the Minutes 12.REPORTS FROM THE ADMINISTRATION a.2005-06 Transfers to Reserves M b.Update on Transportation Consortium M c.Monthly Financial Reporting M 13.REPORTS OF COMMITTEES a.Special Education Advisory Committee,2006 October 02 M b.SEAC Chairs'Summary,2006 November 07 M (Material to be distributed at the meeting) c.Policy Worlting Committee,2006 October 24 M d.Director's System Review Committee M e.Chairs'Committee,2006 November 08 M f.Committee of the Whole,In Camera,2006 November 14 V 14.COMMUNICATIONS a.Ontario Public School Boards'Association -Update V b.Student Trustees'Update V c.Middlesex-London Health Unit re Substance Abuse Prevention M d.Middlesex-London Health Unit re Families are Munching M Initiative e.Chris Bentley,MPP,Minister of Training,Colleges and Universities M f.Honourable James Flaherty,Minister of Finance M 15.NOTICE OF MOTION -none 16.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 17.ADDITIONAL BUSINESS 18.QUESTIONS/COMMENTS BY MEMBERS 19.ADJOURNMENT V THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING,PUBLIC SESSION 2006 NOVEMBER 14 The Boardmet inregular session on 2006 November 14 inthe BoardRoomat the EducationCentre, meeting in public session from 7:08 p.m.to 10:21 p.m. The following were inattendance: TRUSTEES J.Bennett A.Cartier G.Hart J.Hunter ADMINISTRATION AND OTHERS B.Greene C.Murphy M.Sereda J.Thorpe K.Dalton P.Jaffe J.Kozcik (-9:39) D.Mugford K. North (-10:10) S.Peters S.Hughes L.Hutchinson B.Tucker B.Wagner K.Wilkinson K.Bushell T.Roberts P.Sattler J.Stewart L.Stevenson S.Christie 0.Dennett J.Neville J.Roth W.Scott Regrets:D.Anstead 1.CALL TO ORDER Board Chairperson G. Hart called the meeting to order. 2./3.O CANADA AND MUSICAL PRESENTATION The appreciation of the Board was extended to the Oakridge Secondary School (London)Saxophone Quartet and Conductor Paul Stevenson for leading In the singing of O*Canada and performing three musical selections. 4.APPROVAL OF AGENDA The agenda was approved on motion of T.Roberts and J.Stewart. 5.OFFICIAL RECORD S.Christie,Supervisor -Corporate Services,read the following official record into the minutes: We regret to record the death of Emily Morgan,a 14-year-old student at Parkside Collegiate Institute,St.Thomas,on 2006 November 04;and Sally Cummings,an Educational Assistant at Arthur Stringer Public School,London,on 2006 November 05. 6.RECOGNITIONS ONTARIO OCCUPATIONAL HEALTH NURSES'ASSOCIATION -LIFETIME ACHIEVEMENT AWARD Executive Superintendent M.Sereda introduced and congratulated K.Erskine,Disability Management Officer,Human Resource Services,as recipient of the Ontario Occupational Health Nurses' Association (OGHNA)Lifetime Achievement Award. Ms.Erskine received the award for her significant contribution in serving inevery capacity of the OOHNA.She expressed her passion for the health nursing profession and extended appreciation for the ongoing support received from the Administration during her 12 years with Thames Valleyand its predecessor,The Board of Education for the City of London. 2006 November 14...2 8.CHAIR'S ANNOUNCEMENTS Chair Hart Introduced and congratulated newly-elected trustees In attendance at the meetinq-Ruth Tisdale,London;Sara Doub,Middlesex;Tracy Grant and Frank Exley,Elgin,as well as Sherry Polhill London,who was not present.Chair Hart advised that 2006 December 01 is the official date for assuming the office of school board trustee.He commented that he looks forward to the new Ideas and comments they will bringto the Board table. Trustee commented on the lack of media coverage regarding the education sector during the televised 2006 Municipal election throughout the District.She noted that neither the public nor separate education sector election results and Indicated this was a huge oversight conslderinq the remendous responsibility of the two school systems.She requested that the Chair send a formallettertoA-Channel and Rogers'Cable TV expressing the Board's concern in this regard The following motion was moved by J.Bennett,seconded by T.Roberts and carried: That a letter be sent by the Chair of the Board on behalf of Thames Valley trustees regarding the lack of media coverage given to the education sector In the 2006 Municipal election. Chair Hart congratulated all the trustees that will be returning to office for the next four years noting that retiring trustees will be recognized at the Board meeting of 2006 November 28.He advised trustees that Trustee Anstead was not well and that she sent her regrets for the meeting. He highlighted a series of Important dates for newly-elected trustees: 2006 November 21,the annual Service Recognition Reception,Education Centre* • Capital Planning Advisory Sub committees: -Elgin - 2006 November 16 at CEC-South, - Oxford- 2006 November 20; -Middlesex -2006 November 20 at the TVDSB Education Centre, -London -2006 November 30atthe Education Centre; '2006 November 21,new trustees'orientation meeting,Education Centre to discuss the mandateand2007committeeappointments.Chair Hart advised that copies of a Trustee Handbook are onnc Pullam will be contacting everyone regarding the meeting;2006 December 01,all-day Trustee Orientation by the Ministry of Education Four-Points Sheridan,London; •Next Regular Board meeting,2006 November 28; •Election of Officers,Special Board meeting,2006*December 05- •Inaugural Board Meeting.2006 December 12; Regular Board meeting, 2006 December 19. 9.DIRECTOR'S ANNOUNCEMENTS Director Bryce requested that Chris Dennett.Manager.Public Affairs and Community Relations introduce the department's newest staff member.Mr.Dennett introduced Jane Antoniuk newlvappointedtothepositionofPublicAffairsOfficer.Ms.Antoniuk has a wide and diverse portfolio including working with the Canadian Broadcasting Corporation both nationally and provinclallv as wellaslocalpublishingmakingherveryfamiliarwiththeCityofLondonandsurroundingareas.Her duties wilhnclude special writing,media releases and responsibility for liaising with the Thames Valiev Home &School Association and the Thames Valley District School Council. The Director advised that Executive Superintendent J.Thorpe previously presented a proposal concerning Prohibitive to Repair funding for several schools.Additional Information entitled Pronibmve^Repair -School Options,was released from the Ministry of Education on 2006 October Thl;K advised that,based on the criteria of the new memorandum.It would be InthebestinterestoftheBoardtoexpandthePTRschoollistandaskedforTrustees'endorsement of an arnendment for submission to the Ministry.The following motion was moved by J.Stewart and P.Sattler and earned: That Princeton Central P.S.and Drumbo Central P.S.be added to the submission to the Ministry of Education for Prohibitive to Repair schools. 2006 November 14...3 9.DIRECTOR'S ANNOUNCEMENTS -cont'd Director Bryce advised that,on 2006 October 31,the Ministry of Education also released Pupil Accommodation Review Guidelines.The purpose of the Guidelines (previously referred to as school closure guidelines)is to provide direction to school boards regarding public accommodation review/s undertaken to determine the future of a school or group of schools.The Guidelines will be presented to the Policy Working Committee on 2006 November 28 in order to proceed with timely community input. The Director advised that the TVDSB student population is the fifth largest in the province and the second largest with technical certificate graduates,evidence that the Technological Studies program, teachers and facilities are experiencing a high level of success.He commended them for their efforts in this regard. He advised that,effective 2006 December 04,the Education Centre will have its new telephone system activated noting that staff member will have a five-digit extension number. Chair Hart welcomed Jane Antoniuk to the Board. 10.PRESENTATIONS a.Publiclnput -none b.THAMES VALLEY EDUCATION FOUNDATION Trustee Jan Hunter,in her capacity as Thames Valley Education Foundation Chair,Introduced a Thames Valley Education Foundation (TVEF)report entitled.Respecting the Past and Reaching to the Future. She noted that the Foundation's current assets are $4.17 million and $1.2 million has been dispersed in student awards since its Inception in 2001.She advised that the popularity of the Foundation is growing as the "vehicle of choice"when it comes to giving to public education in the region because of the careful stewardship of funds and demonstrated accountability to the donor community.The TVEF portfolio of investments has netted an average annual return of 8.9 per cent since the establishment of the Foundation.This equates to $693 575 in additional funds to support awards and scholarships as well as to establish special literacy and numeracy programs.In 2007,the TVEF will return to the Board with options for growth that will carry to the next level in fund raising support. Trustee Hunter advised that building credibility In these early days has been critical to the success of the Foundation.The extraordinary generosity of the Curtis Conrade Estate has set the stage for other donors and other success stories within the Foundation.The special Double Cohort fundraising initiative provided an early opportunity to test public response to the Foundation and a total of $90 000 was raised and invested in scholarship opportunities that would not otherwise have been available.The Foundation has also become the official conduitfor grant applications - Grants for which TVDSB would have been ineligible to apply.In its capacity as the lead agency for the Thames Valley Neighbourhood Early Years Program,the Foundation secured more than $475 000 in grants to support this valuable program. The Foundation quickly addressed the issue of stewardship of the donated funds.An increasingly sophisticated donor market needs to be assured that its funds are both invested long-term and relied upon to deliver a good return.The Foundation chose the Highstreet Asset Management Company to Invest and grow the Foundation's resources.Since Highstreet took over,the return on Invested funds has averaged 8.9 per cent which translates into a real return, as previously stated,of almost $700 000 donated funds meaning more money available to enhance opportunities across the District. 2006 November 14...4 10.PRESENTATIONS -cont'd b.THAMES VALLEY EDUCATION FOUNDATION -cont'd R.Princis,Development Co-ordinator,PACR.explained that the major activity for the Foundation continues to be the administration of student av/ards and scholarships.One reason for its popularity is that through a scholarship,donors can seea direct link between their support and student benefit.The many awards and scholarships represent a wide array of opportunities for students to achieve their dreams. Ms.Princis statedthatmore recently,In Memoriam donations tothe Foundation have allowed the staff to work closely with bereaved families,school staff,funeral homes,law firms,and many friends and donors wishing to establish and support something meaningful ata time ofgreat loss and pain.It is becoming common practice to meet personally with grieving family members to discuss details and to develop criteria for these special student awards and scholarship.These meetings form the basis for building important and long-term relationships between families and the Thames Valley Education Foundation.A video entitled "Telling Our Stories"was viewed highlighting a few ofthese special trusts emphasizing the important role that the Foundation plays in supporting TVDSB's vision of a Caring.Learning Community. Chair Hunter concluded that it should be remembered thatthe momentum has started that promotes the Foundation's continued growth in its important role of enhancing opportunities for student learning. Chair Hart extended appreciation on behalf of the Board for the informative presentation. 11.a.CONFIRMATION OF MINUTES The minutes of the 2006 October 24 meeting were amended under the "Additional Business" Item 16,recommendation replacing the word "trustees"with the words "Thames Valley schools"! The minutes of the 2006 October 24 meeting were approved,as amended,on motion of L Stevenson and J.Stewart. b.BUSINESS ARISING FROM MINUTES Trustee Roberts requested that because of the minimized role of the Information Committee of the Whole Chair,the Board consider having the Chair of the Policy Working Committee become part of the Chairs'Committee (Board By laws,Section 12). The following motion was moved by T.Roberts and seconded by A.Cartier: That the Chair of the Policy Working Committee be elected by the Board to sit on the Chairs' Committee and that the Board Bylaws be amended accordingly. After further discussion the motion was withdrawn and the following motion was moved by T Roberts,seconded by J.Stewart and carried: That the Chair of the Information Committee of the Whole also serve as the Chair of the Policy Working Committee. 12.REPORTS FROM THE ADMINISTRATION a.2005-06 TRANSFERS TO RESERVES B.Greene,Executive Superintendent of Business,and Jane Roth.Manager.Business Services, reviewed details of the recommended Transfers to Reserves for the 2005-06 fiscal period Exec.Supt.Greene advised that the audit of the 2005-06 financial statements by Deloltte & Touche has been substantially completed.The Public Sector Accounting Board (PSAB)entries and review ofthe Ministry Financial Statements are in process. 2006 November 14...5 12.REPORTS FROM THE ADMINISTRATION -cont'd a.2005-06 TRANSFERS TO RESERVES -cont'd The Ministryof Education requires that all transfers to and from reserves and deferred revenue are brought to the Board for approval.The Administration recommended that the Board approve the following transfers: Deferred Revenue -Externally Restricted Reserves Special Education $ 1 115 938 Proceeds of Disposition -Sale of Properties (Ministry Regulation)51 762 Community Use of Schools 327 733 Transportation Safety Program 157 129 Restricted Grants Student Pathways for Success 61 643 Student Literacy 958 202 Professional Development -Curriculum Implementation 178 130 Turnaround Teams Program 90 377 Reporting Entity Project 92 499 Boys'Literacy 10 888 School Council Symposium 5 992 Ontario Parent Involvement 91 838 Managing Information for Student Achievement (MISA)15 865 $3 157 996 Manager Roth explained the criteria/restrictions that specifically apply for the following areas: The transfer for Special Education is necessary to comply with the Ministry of Education's requirement that unspent Special Education funding be transferred to reserves for use in subsequent years. The transfer for Proceeds of Disposition - Sale of Properties is required by Ministry Regulation446/98 and represents the net proceeds fromthe sale ofproperty adjacent tothe G.A.Wheable Centre and an easement at Arthur Stringer Public School. In 2004 July,the Ministry introduced an ongoing Community Use of Schools initiativeto assist boards inproviding affordable access to school space bynot-for-profitcommunity use.This transfer to reserves represents the required carry forward to 2006-07. Included in the 2005-06 Grants for Student Needs was one-time funding to assist school boards with the implementation ofa transportation safety program.This transfer to reserves is the unspent funding to be carried forward to 2006-07. Student Pathways for Success Is an ongoing initiative implemented in 2003-04 to assist students in grades 7 to 12 who are at risk of not graduating.This transfer to reserves represents the Ministry approved roll over of unused funding to 2006-07. In 2004 December,the Ministry provided multi-year funding to support students who have a higher risk of academic difficulty because of social and economic factors.The Student Literacy transfer to reserves represents the unspent funding to be carried forward to 2006-07. The Ministry provided an allocation to the Board for professional development related to the implementation of elementary and secondary currlculums.This transfer to reserves represents the unspent funds eligible for carry over to 2006-07. The Ministry's Turnaround Teams Program initiative allocated funding for Lome Avenue and Oliver Stephens elementary schools for purposes of improving student achievement. Unspent funding Is included in this transfer to reserves for 2006-07. 2006 November 14...6 12. REPORTS FROMTHE ADMINISTRATION - cont'd a.2005-06 TRANSFERS TO RESERVES -cont'd The govemment announced in the 2004 Budget its plans to consolidate the financial information of school boards in the Province's financial statements.To assist boards in Implementing processes and procedures to provide the information requested the Ministry introduced a three-year funding Initiative.The Reporting Entity Project transfer to reserves represents the unspent funds to be carried over to 2006-07. -In 2006 March,the Ministry provided funds to support the Board andassist teachers in their efforts to improve boys'literacy skills.This transfer to reserves represents the approved carry forward to 2006-07. -The Thames yalley District School Council applied for a grant to fund the Third Annual School Council Symposium.This transfer to reserves represents the unspent 2005-06 funding for this initiative.Given there will be an application for a 2007 School Council Symposium,the Ministry has requested this amount be retained by the Board to be applied toward the 2007event should the application be approved. -On 2005 December 01,the Minister released The Ontario Parent Involvement policy.To assist In the Implementation of this policy,the Ministry introduced multi-year funding to supportenhanced parent Involvement.The Ontario Parent Involvement transferto reserves represents the 2005-06 unspent funding to be applied to the 2006-07 school year upon Ministry approval. -In 2005 March,the Ministry Introduced a three-year plan to provide funding for activities that enhance capacities in managing information for student achievement.The MISA transfer to reserves represents the unspent 2005-06 funding which has been approved for carrvino forward to 2006-07. Reserve Funds -Internally Restricted Reserves Working Funds (2004-05 Surplus)$311 ©39 Working Funds (2005-06 Surplus)2 182 280 2005-06 Contingency 406 995 Cleaner Safer Schools 1 067 312 Classroom Expenditures -School Budgets (Board Practice)2 631 697 Provisional Accounts 32 350 Violence Prevention ^53 0^3 Records Management 26 000 Trustee Professional Development (Board Resolution)1 400 Property Loss .-170724 Supervisory Officers'Retirement Gratuity Reserve (Board Resolution)162 183 Principal /Vice-Principal Staff Development (Board Practice)370860 $7517113 -The 2004-05 surplus was used to fund a number ofinitiatives In 2005-06.$1M was allocated to district-wide priorities and $1M was allocated to Literacy and Numeracy initiatives.The 2004-05 Surplus Working Funds transfer to reserves represents the unspent funds for Safe Schools,Mental Health and Library Resources tobe carried forward to 2006-07. -The 2005-06 Working Funds transfer to reserves represents the 2005-06 operating surplus to be allocated as follows: 2005-06 Budget $ 472 633 Future Use (as approved bythe Board)$ 1 709 647 2006 November 14...7 12.REPORTS FROM THE ADMINISTRATION -cont'd a.2005-06 TRANSFERS TO RESERVES -cont'd The approval ofthe 2005-06 Budget included a decision to placethe projected surplusina special contingency fund for future use. Thistransfertoreserves complies with the following Board approvals for the use of these funds: New Trustee Orientation $ 3 900 2006-07 Budget $ 403 095 The Ministry provided funds tothe BoardforCleaner Safer Schools in conjunction with the PrimaryClass Size initiative.These fundsare beingtransferred toreserves tobe allocated to the 2006-07 Budget as approved by the Board on 2006 August 29. The Classroom Expenditures transfer relates to the Board's practice of carrying forward school surplus/deficit positions to the subsequent budget year. The Operations Services budget includes provisional funds to assist schools with very specific approved expenditures.Some of the approved goods and services had not been received by2006 August 31.Asa result, itis necessary to carry forward the funds designated for these expenditures to cover the costs which will be included in 2006-07. In 2005 October,the Ministry introduced a new initiative Shaping Safer Schools.Funding was not received until 2006 March.Given the short time lines to expend this allocation, central and school expenditures incurred between 2005 September 30 and 2006 March 31 qualified under this grant. As a result, additional central funds were available to be allocated to the schools.Schools ordered resources which were not received by 2006 August 31 and encumbered expenses for planned activities early in 2006-07.This transfer to reserves for Violence Prevention is required to cover the costs of these resources and encumbered expenses which will be included in2006-07. Included in the 2005-06 Budget was a Records Management initiative to hire a contract position to support the establishment of a records management program.Because the budget was not approved until late August,the process to fill this contract position was delayed and as a result all preparatory work for this initiative has not been completed.This transfer to reserves represents the unspent funding to be carried forward to 2006-07 to allow for the completion of the initiative. The transfer for Trustee Professional Development complies with the recommendation approved by the Board to place surplus unspent 2005-06 professional development funds in a reserve fund for use in 2006-07 for new Trustee orientation. The Property Loss reserve exists to assist the Board during years when there are major losses which exceed current budgets.In 2005 December,the Board received a property insurance premium refund of contributions. This transfer to reserves partially offsets the large transfer from reserves which occurred in 2003-04. The Supervisory Officer Retirement Gratuity transfer ensures that,as Supervisory Officers retire,adequate funds are available infuture years to ensure the Director of Education and Supervisory Officer portion of the Administration and Governance envelope is not put in a . deficit position by an unusually high number of retirements in any one year. The PrincipalA/ice-Principal Staff Development transfer addresses surplus funds tobe used for Principal/Vice-Principal staff development in the subsequent budget year. 2006 November 14...8 f' 12.REPORTS FROM THE ADMINISTRATION - cont'd a.2005-06 TRANSFERS TO RESERVES - cont'd RECOMMENDATIONS: 1.That the externally restricted transfers to reserves in the amount of $3 157 996 be approved. 2.That the internally restricted transfers to reserves in the amount of $7 517 113 be approved 3.That the 2005-06 operating surplus of $2 182 280 be transfered to Internally Restricted Reserves as follows: $472 633 to be allocated to the 2006-07 budget as approved on 2006 August 29* •$1 709 647 for future use as approved by the Board. The recommendations were adopted on motion ofP.Jaffe andT.Roberts. b.UPDATE ON TRANSPORTATION CONSORTIUM Exec.Supt.Greene introduced a status report on the Transportation Consortium that included the Ministry of Education Consortia Plan Submission Template due 2006 November 17 and the Consolidated Student Transportation Services Agreement. On 2006 July 11,the Ministry of Education issued Memorandum 2006:SB13 -Student Transportation Reforms.It outlined the requirement for consortium delivery of service effectiveness and efficiency reviews on transportation consortia and a study of the benchmark cost for a school bus incorporating standards for safe vehicles and trained drivers. At the Special Board meeting held 2006 August 22,the Administration presented information on Ministry Mernorandum 2006-SB-13 and the requirements to develop a transportation consortium. The consortium included the Thames Valley DSB,the London District Catholic SB,CSO du ( Centre-Sud-Quest,CSD des ecoles catholiques du Sud-Ouest school boards. On 2006 September 12,Director Bryce hosted a meeting of the school boards involved in the transportation consortium.The Directors of Education,Superintendents of Business and Transportation Managers attended and a process to move forward in developing a local transportation consortium was established.Subsequently,the Superintendents of Business and Managers of Transportation held several meetings to develop and complete the Ministrv template.' Boards are required to submit the consortia plans by 2006 November 17 based on the consortia plan template provided In Memorandum 2006:SB13.Adocument was prepared by the working group and consensus on all items reached.The plan is being presented to all boards prior to the submission date of 2006 November 17.Next steps include the working group continuing to meet and develop the consortium consistent with the sample timeline included with the memorandum. RECOMMENDATIONS: 1.That the Board approve the Transportation Consortia Plan Submission Template to the Ministry of Education for submission by the 2006 November 17 deadline. 2.That the Board approve the Consolidated Student Transportation Services Agreement among the four Consortia Boards. The recommendations were adopted on motion ofJ.Stewart andJ.Bennett. Director Bryce advised that discussions continue with the Ministry toward making a fair and equitable settlement considering that the TVDSB provides more transportation for students than (' the other boards combined.An upcoming meeting with the Assistant Deputy Minister will provide another opportunity to express concerns regarding fair and legitimate transportation funding for TVDSB. 2006 November 14...9 12.REPORTS FROM THE ADMINISTRATION -cont'd b.UPDATE ON TRANSPORTATION CONSORTIUM -cont'd Appreciation was extended to Exec. Supt.Greene and S. Dawson,Manager,Support Services, for their leadership role in moving the Transportation issues along. c.MONTHLY FINANCIAL REPORTING The month-end financial report as at 2006 September 30 was presented.The year-to-date activity was provided and included a summary of revenues,expenditures by expenditure type, expenditures by area,and expenditure type. Exec.Supt.Greene noted that this is the first month of the new fiscal year. 13.REPORTS OF COMMITTEES a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2006 October 02 7:00 p.m.-8:50 p.m. Members R.Tisdale,Thames Valley District School B.Harvey,Epilepsy Support Centre Council (Chair)P. Gillis,Integration Action for Inclusion London Chapter P.Sattler,Trustee (lAI) Christine Thammavongsa,Association A.Loebus,London Down Syndrome Association, for BrightChildren (Thames Valley) B. Booking,Thames ValleyChildren's Centre S.Wilson,Community Living London,D.Root,Thames Council of Home and School Oxford,Elgin,Middlesex Association A.Morse,Easter Seal Society M.Barbeau,VOICE Administration and Others P. Cook,OPC -Elementary Principal B.Tucker,Superintendent of Education V.Towell,OPC -Secondary Principal B. Noble,Learning Supervisor M.Hubert,Corporate Services Assistant Regrets:D.Ensing,L.Stevenson Absent:D.Anstead,B. Hoffman, J.Laderoute,G.McGahey,A.Craig,B. Montminy, C. DeKelver 1.CALL TO ORDER The meeting was called to order at 7:15 p.m.in the London Room at the Education Centre. 2.CONFIRMATION OF AGENDA A motion to approve the agenda was moved and carried. 3.CONFLICTS OF INTEREST No conflicts of interest were declared. 4.REPORT OF MEETING FROM SEPTEMBER 11.2006 In Section 4,"Special Education Budget Update",the last line of the third paragraph was altered to read "Superintendent Tucker and Chair Tisdale will meet to determine the date and location of the meeting." A motion to approve the report as amended was moved and carried. 5.SPECIAL EDUCATION BUDGET -Community Agencies'Forum The Community Agencies'Forum will be held on 2006 October 25 In the London Room at the Education Centre from 8:30 a.m.-11:30 a.m.The list of agencies to be invited was discussed.Invitations will be sent as soon as possible. 2006 November 14...1Q 13.REPORTS OF COMMITTEES -cont'd a. REPORTOFTHE SPECIAL EDUCATION ADVISORY COMMITTEE - cont'd 5.SPECIAL EDUCATION BUDGET -cont'd The purpose ofthe meeting istoshare information pertaining totheneedsof children in the areas of education,health,and social supports,to provide SEAC with data thatcan be used as an information source during discussions about Special Education programs,and to examine the possibility ofnew community partnerships.Superintendent Tucker indicated that data which will help to determine whethertherehas been an increase in referrals across the system has been requested. 6.STUDENT TRACKING Meetings have been held with the Research and Assessment department regarding the availability of historical data from the I.E.P.engine to track the number of students on Individual Education Plans (I.E.P.)and determine their success rate.L.Fraser.Special Education,and G.Grondin,Learning Coordinator,are researching a method for maintaining a historical file.In the interim,a monthly file of I.E.P.information is kept from the raw data. B.Noble,Learning Supervisor,reported that there has been little progress regarding the issue .of tracking students after they leave school.She slated that it would be a very challenging and costly project and would likely require a recommendation from SEAC tothe trustees.It was stated that a previous attempt to have the Board initiate the study had been passed back to SEAC for more details. The issue was discussed at length and concerns expressed regarding transitions and services for special needs students when they are no longer a part of the school system.It was suggested that a mechanism to track students when they leave the system would provide information regarding the success of programs offered during their school years and allow an opportunity to be more proactive in directing students towarda successful future. It was suggested that records may have been kept at the secondary school level regarding the activities of school graduates.A request to investigate whether any schools within the system are involved in any type of tracking was noted.It was further proposed that contact be made with the University of Western Ontario for a post-graduate student who may wish to conduct the research. 7.SEAC UPDATES Superintendent Tuckermade the following announcements: -C.Murphy,Executive Superintendent of Program Services,has announced her retirement effective 2007 January 31; - The Regional Special Education Council (RSEC)will meeton 2006 October 12 and 13. Superintendent Tucker and Learning Supervisor B.Noble will attend; -On Friday,2006 October 06,TVDSB Trustees will meet with MPP's and will bring forward the issue of funding for Special Education,specifically the disparity between the needs across the system and the actual allocation offunds; -Mr.Tucker,P.Gillis,Integration Action for Inclusion;and A.Morse,Easter Seal Society attended a provincial symposium,"Tools for Learning:Effective Practice for the Use of Assistive technology for Students with Special Education Needs"on 2006 September 26 and 27.Thesymposium was designed to augment the Expert Panel Report,"Education for M"that was launched in the springof2005." 7.1 CODE Update B.Noble,Learning Supervisor,reported on the Education Quality Accountability Office (EQAO)test results for Eastdale P.S.which was the subject of this year's CODE project. She stated that the results for Grade 3 were somewhat consistent with previous years while Grade 6 results had improved almost 20%in both reading and math. 2006 November 14...11 13.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 7.1 CODE Update -cont'd Ms. Noble discussed the method of reporting results indicating that the scores are skewed by students who are exempted from writing the tests as they are automatically scored at Level one.It was stated that future Professional Development days will place an emphasis on Literacy and Numeracy training for teachers of congregated classes. Ms.Noble described plans for the next stage of the Council of Directors of Education (CODE)project including differentiated instruction training for teachers in congregated classrooms and training in the use of assessment tools to create targets for students. She indicated that the time-lines for the project are unchanged from last year.The Board's request for funds has been submitted and a reply is expected by2006 October 05. Superintendent Tucker stated that arrangements are being made for Thames Valley District School Board staff to visitDistrict School Board of Niagara locations to determine how their Multi-disciplinary Teams are organized and utilized.On 2006 November 03, Superintendents of Special Education will meet in Toronto for a CODE projects symposium. 7.2 SEAC Nomination Process Superintendent Tucker described the nomination process for new SEAC representatives forthe next term. Alistof publications carrying advertisements fornew members and the dates thatthe ads will be runwas distributed.Letters will be sent to community agencies requesting nominees.Following the 2006 October 20 nomination deadline,a recommendation will be submitted to ExecutiveCouncil. When approved byExecutive Council,the recommendation will be taken to the Chairs'Committee and then to the Boardforapproval. The new SEAC will sit forfouryears beginning in 2007January. Orientation for new committeemembers was discussed.Suggestions included having information sessions priortothe regular meetings and having experienced members act as mentors for new members.It was decided that "Orientation"will be added as an item on the agenda forthe 2007 January meeting to providebackground on ongoingtopics under discussion such as CODE and Student Tracking. 8.COMMITTEE UPDATES 8.1 Communications The TVDSB Public Affairs and Communications Department has been contacted regarding the workpreviouslydone ona SEACwebsite. Areport will be broughttoSEAC when information becomes available. Chair Tisdale distributed copies of a draft letter to the Minister of Education from SEAC concerning the new grant procedure and the effect of declining enrolment across Thames Valley.She Invited members to e-mail their comments and/or suggestions regarding the contents of the letter to her. 9.0 CORRESPONDENCE 9.1 Special Education Newsletter -September 2006 The 2006 September edition of the Special Education Newsletter was received. A list of the 2006-2007 Learning Coordinator assignments was received. 2006 November 14...12 13.REPORTS OF COMMITTEES -cont'd a. REPORTOF THESPECIAL EDUCATION ADVISORY COMMITTEE - cont'd 10.0 FORUM:ASSOCIATION UPDATES The Association for Bright Children Is preparing for a conference In spring of2007. A.Loebus,London down Syndrome Association,reported that the Summer Intensive Camp,a summer school for students with Down Syndrome,ran again this year with great success.He stated that the 2005 Camp was attended by eight students and in 2006, there were 28.He expressed appreciation on behaif of the Association for the ongoing support received from the Board. P.Glllis,Integration Action for Inclusion,stated thatthere are still spaces available for the HIghschool Inclusion Workshop.The workshop will be held inthe London Room at the Education Centre on 2006 October 14. 11.0 FUTURE AGENDA ITEMS -Partnerships for Excellence (PFE) -October Reports -lEP's -Destinations/Pathways -Special Education Website -Transition Planning F.A.S.T.was removed from the list of future agenda items because funding has been discontinued. Following a brief discussion,It was decided that "PFE"and "Special Education Plan Review"should be added tothe November agenda.In anticipation oflengthy discussions, it wassuggestedthattheagendabe shortened to include only these two items. 12.0 ADJOURNMENT A motion to adjourn the meeting was moved and carried at8:55 p.m. R.TISDALE, Chairperson b.SPECIAL EDUCATION ADVISORY COMMITTEE CHAIR'S SUMMARY 2006 November 10 The following are highlights of the Special Education Advisory Committee meeting held on 2006 November 07.Afull report will be presented to the Board at the 2006 December 19 meeting. Communitv Agencies'Forum The Community Agencies'Forum was held on2006October25attheFourPointsSheraton from 8:30 a.m.-11 ;30 a.m.The forum allowed community partners who work with special education students to discuss the concerns of Increasing needs and decreasing funding.Afull report of the meeting will be presented In the near future. Special Education Plan Review As there are ongoing changes being made at the ministry level in regards to Special Education, this will be a review year for the plan.It is not clear from the ministry what the new requirements will be. orwhatexpectationsare involved.SEAC held discussions thatfocussed onthe need to ensurethat students'needsare being met and concerns regarding funding. Itwas decided that administration will compile a list ofthe issues and concerns fordiscussionat the December SEAC meeting. 2006 November 14...13 13.REPORTS OF COMMITTEES -cont'd b.SPECIAL EDUCATION ADVISORY COMMITTEE CHAIR'S SUMMARY -cont'd SEAC Updates -Ben Levin Memorandum A memorandum from Ben Levin to Directors of Education and Supervisory Officers detailing Special Education Transformation Initiatives was discussed.There was concern from members and community agencies that the contents of the memo might lead to decreased parental involvement intheir child's education,decreased accountability,and the possibility of decreased student assessments.SEAC was also concerned that the ministry was not consulting on changes to Special Education,but rather merely informing.It was decided that a letter would be sent to the ministry from SEAC outlining the concerns. Superintendent Tucker will also follow up by sending a copy of the Ben Levin memo to trustees, with a letter attached stating that the board's practice will remain unchanged.A letter will also go out to principals. c.REPORT OF THE POLICY WORKING COMMITTEE 2006 October 24 4:05 p.m.-4:37 p.m. MEMBERS ADMINISTRATION AND OTHERS J.Bennett (Chair) T.Roberts (4:06) B. Bryce P.Jaffe P.Sattler (4:11)S.Christie G.Hart Visitors:Ruth Tisdale,Arlene Morell,Brenda Absent:D. Mugford Hopkins 1. APPROVAL OF AGENDA -The agenda was approved on motion. 2.CONFLICTS OF INTEREST-none declared 3. COMMITTEE REPORT OF 2006 SEPTEMBER 26 AND TRACKING SHEET-provided for information 4.INTRODUCTION OF DRAFT POLICY/PROCEDURE -none 5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT -none 6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none 7.SUGGESTED POLICY/PROCEDURE REVISIONS a.Expense Reimbursement Procedure Executive Superintendent B.Greene introduced revisions to the Expense Reimbursement procedure;It was noted that the procedure covers both Thames Valley staff and trustees. Manager S.Dawson described the process to determine the calculation for any mileage revisions.She noted that this year,the CAA has discontinued printing the driving costs and she was unable to find another external,arms-length resource to compare rates.She described the survey of school boards she conducted as well as the provincial and federal practices.She intends to establish an ongoing practice on how to calculate the annual rates and suggested that a survey of comparable school boards be conducted annually and an average calculated.It was suggested that the provincial government rate be adopted at $.40 as a base rate. 2006 November 14...14 13.REPORTS OF COMMITTEES -cont'd c. REPORT OF THE POLICYWORKING COMMITTEE - cont'd 8. SUGGESTED POLICY/PROCEDURE REVISIONS - cont'd a.Expense Reimbursement Procedure -cont'd Ms.Dawson described how the per diem rate has been calculated,i.e.,based on the Consumer Price Index inflation rate.She recommended that this calculation be continued. The following motions were moved and carried: That the provincial government mileage base rate be adopted in calculating the annual mileage rate for the system and trustees,effective January 1,2007. Thatthe calculation ofthe annual per diem ratebe basedonthe current baserateof $44.50 plus the annual inflation rate. The following motion was moved and carried: That revisions to the Expense Reimbursement policy and procedure be posted to the Board's websitefor60 days for public input. Director Bryce indicated the provincial expense reimbursement policy may have some elements that the committee would want to consider.He will bring information to the November meeting with proposed improvements regarding expense reimbursement to clarify how the policy is applied. 9.OTHER BUSINESS -none 10.DATE AND TIME OF NEXT MEETING The next meeting is scheduled for 2006 November 28at 3:00 p.m. 11.ADJOURNMENT -The meeting adjourned at 4:37 by motion. RECOMMENDATIONS:None J.BENNETT Chairperson d.DIRECTOR'S SYSTEM REVIEW COMMITTEE Trustee Bennett presented the Director's System Review Committee Annual Report to the Board in accordance with the Committee mandate.The role of the Director/System Review Committee is to monitor and assess the progress on collaboratlvely identified major areas of emphasis across the system.Members of the 2006 Committee include Trustees Hunter,Jaffe,Roberts and Stevenson and Director Bryce. In 2004 October,the Committee presented a report on the Focus on Excellence initiative which led to securing the services of CN Watson Inc.to conduct an accommodation study Subsequently,the Administration was directed to develop a draft Capital Plan.Trustee Bennett advised that as these initiatives unfolded,it has not been necessary for the Committee to meet. After discussion,the following motion was moved by J.Bennett,seconded by J.Hunter and carried: That the Director/System Review Committee be disbanded. 2006 November 14...15 13.REPORTS OF COMMITTEES -cont'd e.REPORT OF THE CHAIRS'COMMITTEE 2006 November 08 1:20 p.m.-3:55 p.m. MEMBERS ADMINISTRATION AND OTHERS G. Hart J.Hunter B. Bryce J.Bennett P.Sattler S.Christie 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST -none 3.REVIEW OF 2006 NOVEMBER 14 BOARD AGENDA The agendas for the 2006 November 14 in-camera and Board meeting were discussed and updated. 4.CORRESPONDENCE The following correspondence was added tothe November 14 Board meeting agenda under "Communications": report from Middlesex-London Health Unit re substance abuse prevention; - report from Middlesex-London Health Unit re Families are Munching initiative; Chris Bentley,Minister of Training,Colleges and Universities re Ontario's integrated training and employment system; Honourable James Flaherty,Minister of Finance. 5.2007/08 GRANTS FOR STUDENT NEEDS Aletterfrom Minister ofEducation Kathleen Wynneregardingproposed changes totheGrants forStudent Needs was discussed and will be included on the November 14 Board agenda. The changes will be discussed at the November 14 Boardmeeting. 6.PUPIL ACCOMMODATION REVIEW GUIDELINES AND PROHIBITIVE TO REPAIR The new Pupil Accommodation Review Guidelines were discussed.It was noted that it will be necessary to amend the Board's schoolaccommodation process In accordance with directions In the guidelines. The process and timelines to amend the Board's policy were discussed. Itis anticipated that the draft policy will come back to the Policy Working Committee for consideration in February following public input. The concept of trustees participating as a non-voting chair on school accommodation committees was noted. Underthe newguidelines,trustees may notsiton the committees as a voting member.It wassuggestedthatan information page bedeveloped outlining thesteps toconsiderthe new accommodation process.It was agreed thatTrustee Sattler will speak with ExecutiveSuperintendent J. Thorpe to assist in developing an FAQ communiquefor discussion at the subcommittee meetings. The following motion was moved and carried: That the Board take no action on any of the following deferred accommodation studies and that allfuture accommodation decisions follow the new Thames Valley policy related to pupil accommodation: Town of Ingersoll Area; A. B.Lucas Area; South-East Oxford Area; West Middlesex &West Elgin Area; Caradoc South Area. 2006 November 14...16 13.REPORTS OF COMMITTEES-cont'd e.REPORT OF THE CHAIRS'COMMITTEE -cont'd 7.AGENDA FOR CAPITAL PLANNING ADVISORY SUB COMMITTEE MEETINGS The agenda for the upcoming Capital Planning Advisory subcommittee meetings was developed.It was suggested that the area superintendents be asked to participate at their regional meetings and that discussion be centred around each region's issues. The following motion was moved and carried; That the following trustees be appointed Chair of their area Capita!Planning sub committees: Middlesex -J.Hunter; Elgin - L.Stevenson; Oxford - G.Hart; London -P.Sattler. 8.CHAIRS'COMMITTEE MANDATE Amendments tothe Chairs'Committee mandate were acknowledged. 9.DIRECTOR'S SYSTEM REVIEW COMMITTEE Director Bryce advised that the mandate of the Director's System Review Committee requires an annual report to the Board.The need to continuethe committee was discussed.After discussion,it was agreed that issues emanating from the 1998 amalgamation have been addressed.An information report will be submittedtothe November14 Board. 10.OTHER BUSINESS a.MPP Deb Matthews'Bill It was noted that the bill presented by MPP Deb Matthews regarding boards providing transportation for students who must move toa women's shelterhas passed second reading and has gone on to committee. b.November 13 Trustee Election The upcoming trustee election was discussed. 11.DATE AND TIME OF NEXT MEETING The next meetings were scheduled for November 22 at12:30 p.m.,December 6at 12:30 p.m. and December 13 at 9:30 a.m.It was suggested that a caucus Including the newly-elected trustees be scheduledfor November 21at4:00p.m.todiscuss the 2007 Board committees and their mandates. 12.ADJOURNMENT The meeting adjournedat 3:55 p.m. by motion. RECOMMENDATIONS: 1.That the Board takeno action on any ofthe following deferred accommodation studies and that all future accommodation decisions follow the new Thames Valley policy related to pupil accommodation: Town of Ingersoll Area; A. B.Lucas Area; South-East Oxford Area; West Middlesex &West ElginArea; Caradoc South Area. 2006 November 14...17 13.REPORTS OF COMMITTEES -cont'd e.REPORT OF THE CHAIRS'COMMITTEE -cont'd Recommendations -cont'd 2.That the following trustees be appointed Chair of their area sub committees: Middlesex -J.Hunter; Elgin - L.Stevenson; Oxford -G.Hart; London -P.Sattler. 3. That the mandate of the Chairs'Committee be amended to delete responsibility for co ordinating Member activities and professional development and toprovide reports tothe Board at Its regular meetings. G.HART, Chairperson Itwas notedthatthe Boardcannot take actionondeferredaccommodationstudies because they maynotmatchthenew Pupil Accommodation Review Guidelines recentlyreleased bythe Ministry. Exec.Supt.Thorpe explained that an Accommodation Review Committee Is to be established to customize the Board's generic School Valuation Frameworkconsidering Itsvalue to students,the community,theschool boardand the local economy. Heexplainedthatthenewprocess appears simpler than the previous,more standardized with less differentiation. Trustee Jaffe expressed concern that many community people whoattended and participated In the previous area accommodation studies may not be aware of the change In process and suggested that these representatives be contacted and givenan update. The matter will betaken under advisement. Recommendation 1 was adopted on motion of J.Stewart and J.Bennett. Recommendation 2 was adopted on motion of P.Jaffe and J.Stewart. Recommendation 3 was adopted on motion of P.Sattler and J.Hunter f.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2006 November 14 MEMBERS PRESENT ADMINISTRATION AND OTHERS P.Sattler (Chair) J.Bennett A.Cartier G.Hart J.Henry J.Hunter P.Jaffe D.Mugford S.Peters T.Roberts L.Stevenson J.Stewart B.Bryce B.Greene C. Murphy M.Sereda J.Thorpe D.Blair K.Dalton K.Havelka S.Hughes L.Hutchlnson W.Tucker B.Wagner K.Wilkinson S.Christie J.Empringham C.Dennett Regrets:D.Anstead Absent:J.Koscik,K.North The Committee met In camera from 5:08 p.m. to 5:41 p.m. 1.APPROVAL OF AGENDA The agenda was approved on motion of J.Stewart. 2006 November 14...18 13.REPORTS OF COMMITTEES -cont'd f.REPORT OF THE COMMITTEE OF THE WHOLE -IN CAMERA -cont'd 2.CONFLICTS OF INTEREST No conflicts of Interest were declared. 3. Confidential Personal matters v/ere discussed. 4.RISE AND REPORT A motion to rise and report was moved by J.Stewart at 5:41 p.m.and carried. RECOMMENDATIONS; 1.That,in accordance with the Independent Procedure -Promotional Practices:Selection Procedures and Appointment of Principals and Vice-Principals,the following people be appointed to the pool of candidates ready for appointment to the position of Principal Elementary Schools: Candidates Present Assignment Bruyns,Susan Vice-Principal,W.Sherwood FoxPS Desjardins,Barbara Vice-Principal,Ashley Oaks PS Smith,Regina Vice-Principal,Harris Heights PS Snyder,Jean Principal (Acting),Dunwich Dutton PS 2.That,in accordance with the Independent Procedure -Promotional Practices:Selection Procedures and Appointment of Principals and Vice-Principals,the following people be appointed to the pool of candidates ready for appointment to the position of Vice-Principal Elementary Schools: Candidates Present Assignment Auckland,Richard Vice-Principal (Acting),Southwold PS Builder,Sheila Vice-Principal (Acting),White OaksPS Chevalier,Matthew Vice-Principal (Acting),Peel DSB Mahabir.Helen Vice-Principal (Acting),Eagle Heights PS Story,Karen Vice-Principal (Acting),South Ridge PS Tustin,Nancy Vice-Principal (Acting).Byron Southwood PS 3.That Laura Elliott be appointed to the position of Executive Superintendent of Program Services with the Thames Valley District School Board effective 2007 February 01. P.SATTLER, Chairperson The recommendations were adopted on motion of P.Sattler,seconded by T.Roberts. 14.COMMUNICATIONS a.STUDENT TRUSTEES'UPDATE Student Trustee K.North advised that Student Trustee Koscik attendedthe OSTA-AECO Fall General Meeting on 2006 October 26 to 28 and benefitted from the workshops held.She noted that she is planning to attend the next OSTA-AECO meeting in 2007 February.It was also noted thatthestudenttrustee membership fee to OSTA has yettobe submitted. Trustees North and Koscik will be conducting their first Student Advisory Council meeting on 2006 November 15 from 3:00-5:00 p.m.in the London Room atthe Education Centre.Trustees were invited to attend.At this meeting the Student Trustees will be looking for student representation for the Middlesex and Oxford Counties Capital Planning Advisory sub-committees. 2006 November 14...19 14.COMMUNICATIONS -cont'd a.STUDENT TRUSTEES'UPDATE-cont'd Trustee North advised that focus groups will be discussing Bullying,School Cafeteria Food and the Lighthouse Project—items that were referred from the student trustee elections. b. ONTARIOPUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA) - UPDATE Trustee Stevenson advised that the OPSBA Board of Directors has not met since the last Thames Valley Board meeting.The Board of Directors is scheduled to meet on 2006 November 24 and 25 InToronto. Itwas suggested that the TVDSB alternate onthe OPSBABoardofDirectorsmay have to attend the upcoming meeting if Trustee Anstead is not able to do so. c.MIDDLESEX-LONDON HEALTH UNIT RE SUBSTANCE ABUSE PREVENTION A letter was received from Graham Pollett,MD,Middlesex-London Board of Health, forwarding a copy of Report No.116-06 re ALCOPOPs -Emerging issue for Substance Abuse Prevention. d.MIDDLESEX-LONDON HEALTH UNIT RE FAMILIES ARE MUNCHING INITIATIVE Aletter was received from Graham Pollett,MD,Middlesex-London Board of Health,forwarding a copy of Report No.126-06 re Families are Munching initiative. e.CHRIS BENTLEY,MPP,MINISTER OF TRAINING,COLLEGES AND UNIVERSITIES A letter was received from Chris Bentley, MPP,Minister of Training,Colleges and Universities, regarding the Improvements to begin shortly related to integrated training and employment systems. f.HONOURABLE JAMES FLAHERTY,MINISTER OF FINANCE Aletterwas received from the Office of Honourable James Flaherty,Minister ofFinance,regarding recent correspondence from Chair Hart advising that the matter is to be brought to the Minister's attention as soon as possible. 15.NOTICE OF MOTION -none 16.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 17.ADDITIONAL BUSINESS In reference to the Chair's Report, Item 10 regarding MPP Deb Matthews' Private Members Bill,the following motion was moved by P.Sattler,seconded by L.Stevenson and carried: That the Board send a letterof support to MPPDeb Matthewsand Members ofthe Opposition related to her private member's bill to provide transportation for students who must move to a women's shelter. Trustee Roberts asked for clarification regarding a recent cancellation of rural school buses because offoggyconditions. Exec. Supt. Thorpe advised that arrangements are inplace and routinelyfollowed based on outright cancellations.Bus delays mean that schools are open followed by cancellation if the weather does not improve.It becomes a safety issue if students come to school via another means of transportation when school buses have been cancelled.Therefore,the Board does not run buses later in the day if they did not run that morning. 18.QUESTIONS/COMMENTS BY MEMBERS -none 2006 November 14...20 19.ADJOURNMENT The meeting adjourned at 10:20 p.m.on motion of S.Peters,seconded by L.Stevenson. CONFIRMED: Chairperson 2006 November 14...22 SUMMARY OF APPROVED RECOMMENDATIONS OF 2006 NOVEMBER 14 That a letter be sent by the Chair of the Board on behalf of Thames Valley trustees regarding the lack of media coverage given to the education sector in the 2006 Municipal election. That Princeton Central P.S.and Drumbo Central P.S.be added to the submission to the Ministry of Education for Prohibitive to Repair schools. That the Chair of the Information Committee of the Whole also serve as the Chair of the Policy Working Committee. That the externally restricted transfers to reserves inthe amount of $3 157 996 be approved. That the internally restricted transfers to reserves in the amount of $7 517 113 be approved. That the 2005-06 operating surplus of$2 182 280 be transferred to Internally Restricted Reserves as follows: $472 633 to be allocated to the 2006-07 budget as approved on 2006 August 29; $1 709 647 for future use as approved by the Board. That the Board approve the Transportation Consortia Plan Submission Template to the Ministry of Education for submission by the 2006 November 17 deadline. That the Board approve the Consolidated Student Transportation Services Agreement among the four Consortia Boards. That the Director/System Review Committee be disbanded. That the Board take no action on any of the following deferred accommodation studies and that all future accommodation decisions follow the new Thames Valley policy related to pupil accommodation: Town of Ingersoll Area; A. B.Lucas Area; South-East Oxford Area; West Middlesex &West Elgin Area; Caradoc South Area. That the following trustees be appointed Chair of their area Capita!Planning sub committees: Middlesex -J.Hunter; Elgin - L.Stevenson; Oxford -G.Hart; London -P.Settler. That the mandate of the Chairs'Committee be amended to delete responsibility for co-ordinating Member activities and professional development and to provide reports to the Board at its regular meetings. That, in accordance with the Independent Procedure - Promotional Practices:Selection Procedures and Appointment of Principals and Vice-Principals,the following people be appointedtothe pool of candidates ready for appointment to the positionof Principal,Elementary Schools: Candidates Present Assignment Bruyns,Susan Vice-Principal,W. Sherwood Fox PS Desjardins, Barbara Vice-Principal,AshleyOaks PS Smith, Regina Vice-Principal,Harris Heights PS Snyder,Jean Principal (Acting),Dunwich Dutton PS 2006 November 14...22 SUMMARY OF APPROVED RECOMMENDATIONS OF 2006 NOVEMBER 14 - cont'd That,in accordance with the Independent Procedure -Promotional Practices: Selection Procedures and Appointment of Principals and Vice-Principals,the following people be appointed to the pool of candidates ready for appointment tothe position of Vice-Principal,Elementary Schools: Candidates Present Assignment Auckland,Richard Vice-Principal (Acting),Southwold PS Builder,Sheila Vice-Principal (Acting),White OaksPS Chevalier,Matthew Vice-Principal (Acting),Peel DSB Mahabir,Helen Vice-Principal (Acting),Eagle Heights PS Story,Karen Vice-Principal (Acting),South Ridge PS Tustin,Nancy Vice-Principal (Acting),Byron Southwood PS That Laura Elliott be appointed to the position of Executive Superintendent of Program Services with the Thames Valley District School Board effective 2007 February 01. That the Board send a letter of support to MPP Deb Matthews and Members of the Opposition related to her private member's bill to provide transportation for students who must move toa women's shelter.