11/28/2006 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2006 NOVEMBER 28,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -Lord Roberts French V
Immersion P.S.
4.APPROVAL OF AGENDA M
5.APPOINTMENT OF NATIVE TRUSTEE M
6.OFFICIAL RECORD M
7.RECOGNITIONS
a.Outgoing Trustees V
8.CONFLICTS OF INTEREST V
9.CHAIR'S ANNOUNCEMENTS V
10.CHAIR'S VALEDICTORY ADDRESS V
11.DIRECTOR'S ANNOUNCEMENTS V
12.MINUTES OF THE REGULAR BOARD MEETING OF 2006
NOVEMBER 14 M
a.Confirmation of Minutes
b.Business Arising from the Minutes
-Policy Working Committee Mandate Amendment M
13.REPORTS FROM THE ADMINISTRATION
a.Departmental Updates M
14.REPORTS OF COMMITTEES
a.Special Education Advisory Committee M
b.Final Report Parent Involvement Advisory Ad Hoc Committee M
c.Native Advisory Committee,2006 November 14 M
f ",d.Chairs'Committee,2006 November 22 M
e.Committee of the Whole,in Camera,2006 November 28 V
15.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.Student Trustees'Update V
16.NOTICE OF MOTION
Trustee Jaffe M
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
18.ADDITIONAL BUSINESS
19.QUESTIONS/COMMENTS BY MEMBERS
20.ADJOURNMENT
/N
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2006 NOVEMBER 28
The Boardmet In regular session on2006 November28 In the BoardRoomatthe Education Centre,meeting
in public session from 7:04 p.m. to 9:36 p.m.The following were In attendance:
TRUSTEES
D.Anstead
J.Bennett
A.Cartler
G.Hart (Chair)
M.Hendrick
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
C.Murphy
M.Sereda
J.Thorpe
K.Dalton
J.Hunter
P.Jaffe
J.Kozclk
D.Mugford
K.North
J.Emprlngham
K.Havelka
8.Hughes
L.Hutchinson
B.Tucker
B.Wagner
K.Wilkinson
S.Peters
T.Roberts
P.Sattler
J.Stewart
L.Stevenson
K.Bushell
S.Christie
C.Dennett
W.Scott
1.CALL TO ORDER
Board Chairperson G. Hart called the meeting to order.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to the Lord Roberts French Immersion Public School,
(London)Chamber Choirand Conductor Susan Whitehead for leading inthe singing of C Canada
and performing three musical selections.
4.APPROVAL OF AGENDA
The agenda was approved on motion of J.Stewart,seconded by J. Hunter.
5.APPOINTMENT OF NATIVE TRUSTEE
The following recommendation was moved on motion of L.Stevenson,seconded by T.Roberts and
carried.
And resolved that Monica Hendrick be appointed the Native Trustee on the Board for the
remainder of the 2003-2006 term and the term 2006 December 01 to 2010 November 30.
Chairperson Hart welcomed Trustee Hendrick as she took her place at the Board table.
6.OFFICIAL RECORD
S.Christie,Supervisor -Corporate Services,read the following official record into the minutes:
"We regret to record the death of Faith Tilk,a 8-year-old student at John Deamess Public
School,London,on 2006 November 20;and Mohamed Ba'abbad,a 12-year-old student at
Fairmont Public School,London,on 2006 November 22."
7.RECOGNITIONS
a.OUTGOING TRUSTEES
Retiring Trustees Diane Anstead,Art Cartler,Jan Hunter,Don Mugford and Linda Stevenson
were recognized for their contribution to public education and were presented with a
commemorative gift In appreciation for their years of service on the Board to Thames Valley
students.
2006 November 28...2
8.CONFLICTS OF INTEREST -No conflicts of interest were declared.
9.CHAIR'S ANNOUNCEMENTS -none
10.CHAIR'S VALEDICTORY ADDRESS
Chair Hart presented the following Valedictory Address:
Iwould liketo thank all the trustees for supporting me this past year. We worked together to
provide an opportunity for Thames Valley students to have success in their educational
endeavours.A special thank you to the members of the Chairs' Committee:Trustee Sattler,
Trustee Hunter and Trustee Bennett.Your time,commitment and ideas supported the Thames
Valley goals for student learning.
Once again,the administration team withthe leadership ofDirectorBryce,tackled challenges and
worked collaboratively to solve problems.I appreciated working with Director Bryce who
consulted and supported me as Chair.1also had the pleasure of working with the trustee team
to extend the contract of Director Bryce.
Last year,1began byquoting an unknown author: "You cannot change the direction ofthe wind,
but you can adjust your sails to always reach your destination". Over the past year we had three
Ministers of Education.With each change,we had the opportunity to re-dlrect our focus and still
remain true to the goals of the Thames Valley students.
Aftermany studies and reports ofthe Importance of smaller classes for children inKindergarten
to Grade 3, the funding to implement this important goal was received. This required the
administration to make many adjustments to the schools that were affected.Both parents and
students faced changes .as the classes become smaller and more teachers were needed to
implement this change.
Appropriate resources were assigned to the numeracy and literacy of students withinthe Board.
The EQAO test results show a continuing improvement for students In that area.
Our most recent Ministerof Education broke the logjam that surrounded capital investment and
the Board now has funding to look at alternatives for prohibitive to repair schools.This means
the Board Is In the process of looking at new ways to achieve student success In the matter of
the buildings that house the students.And once again,the student in a caring,learning
community must remain the primary focus.
A safe environment to learn in is a crucial goal.Over the years.The Thames Valley Board
developed a new safe schools policy.This helped to lessen the Incidents of bullying.Safe
schools are a continuing focus.Now,more than ever,parents have become advocates for their
children.They target the offensive verbal comments as well as physical incidents.We believe
that working together as a team will reduce the bullying and allow for the core of our school
community values to extend beyond our schools.
In conclusion,thank you for asking me to be your Chair for the past year.There are many
accomplishment we achieved together;trustees,staff and students.Let us continue to keep
students first and to allow ourselves to shift our sails as necessary to meet our goals.
The Chairperson's remarks were spread upon the minutes on a motion by L.Stevenson,seconded
by P.Jaffe and carried.
11.DIRECTOR'S ANNOUNCEMENTS
Director Bryce advised that as a result of the EQAO assessment,a Thames Valley elementary
schools was deemed 1 of 17 throughout the province most in need of support and extra resources
for literacy and numeracy. He reported that this school, F. D. Roosevelt P.S., has subsequently
advanced from a 17 to 54 percent success rate Intwo years under the leadership and guidance of
Principal Bev Noble and the school staff.
2006 November 28...3
11.DIRECTOR'S ANNOUNCEMENTS -cont'd
The Director announced that, most recently, the Roosevelt P.S. Grade 8 students In Mr.Mike
Tamasl's class placed first out of 395 schools participating In the world-wide UNESCO Time
Challenge scoring 94.8 percent accuracy.The Roosevelt P.S.students were applauded for their
tremendous achievement and successes that speak highlyoftheir hardwork as well as the dedication
of the staff.
Director Bryce referred to a newspaper article regarding "Report on Top 100 Women", published In
the 2006 November 21 edition of the Globe and Mail. He advised that Larissa Vingllis-Jaremko,a
former Sir Wilfrid Laurier Secondary School (London)student,was one of the top seven women
named as future leaders In Canada.At age 9, Ms. Vingills-Jaremko founded the Canadian
Association for Girls in Science,a group dedicated to encouraging young girls to explore science,
mathematics and technology.One of the articles published entitled, "Opening Doors for Girls in
Science"featured thisunlque program and her achievements.The Director noted the pride of the
Board and school staff over Ms.Vingllis-Jaremko's accomplishments.
He announced that, this past weekend,the Saunders Secondary School volleyball team won the
OFSAA Quad Senior Volleyball Championship for the fourth consecutive year.He applauded the
team for their success.
12.a.CONFIRMATION OF MINUTES
The minutes of the 2006 November 14 were approved on motion of T.Roberts,seconded by P.
Jaffe.
b.BUSINESS ARISING FROM MINUTES
POLICY WORKING COMMITTEE MANDATE AMENDMENT
Followingthe motionof November 14 extending the responsibilityofthe Chair ofthe Information
Committee of the Whole to the Policy Working Committee and recognizing that there may be
occasions when it Is not feasible to seek public input on proposed amendments to
policies/procedures/independent procedures,Itwas necessary to submit revisions to the mandate
of the Policy Working Committee as follows:
Policy Working Committee
The Policy Working Committee initiates and/or considers draft policies related to the Board's
operations and philosophies and makes recommendations for approval to the Board.It
receives draft procedures and Independent procedures for discussion and may offer
suggestions for consideration by the originating department,with subsequent referral to the
Board for Information.
The Committee ensures that community Input Is sought,as appropriate,on all policies,
procedures and Independent procedures prior to being referred to the Board for approval or
information.
The Committee Is responsible for directing the maintenance of accurate and current records
of all Board policies and may conduct a review of policies every three years or when referred
to the Committee for review.
The Committee consists of five trustees and utilizes the resources through the Administration
appropriate to the agenda topics.It normally meets the fourth Tuesday of each month during
the school year.The Chair of the Information Committee of the Whole serves as Chair of the
Policv Working Committee.
2006 November 28...4
12.b.BUSINESS ARISING FROM MINUTES >cont'd
POLICY WORKING COMMITTEE MANDATE AMENDMENT-cont'd
RECOMMENDATION:
That the mandate ofthe Policy Working Committee be revised/to reflect that the Chairofthe
Information Committee ofthe Whole sen/es as Chair ofthe Policy Worthing Committee and that
publicinput will be sought on policies/procedures/independent procedures as appropriate.
The recommendation was adopted on motionof J. Bennett,seconded byT. Roberts .
13.REPORTS FROM THE ADMINISTRATION
a.DEPARTMENTAL UPDATES
Operation Services
/• Superintendents have been involved In planning/discussions of school administrator's
transfers/promotions for 2007 January 01 elementary school and 2007 February 01
secondary schools placements;
- Anextremely usefuland Informative presentation was made toallschool administrators and
Superintendents on2006 November22 byDr.Michael Fullan. FormeriyDean ofthe Faculty
of Education 0.1.S.E./U.T,Dr. Fullan is an advisor to the Premier of Ontario and the Literacy
and Numeracy Secretariat addressing student achievement;
-Superintendents have addressed changes to their assignments for 2007 January 01
consistent with information already given to Trustees by the Director;
Planning continues for advancement ofthe Instructional Intelligence InitiativeIncludingtwo
days In-service by Dr.Barrie Bennett on 2006 November 29 and 30;
Elementarv Staffing:
The Elementary DistrictStaffing Committee assisted and supported by Nathan Luoand Cliff
Kraeker completed a "virtualstaffing"for 2007-08.Each of 154 schools were staffed and
organized according to guidelines for junior/intermediate average class size and the Primary
Class Size Guidelines stipulated by the Ministry of Education.This exercise will help
determine the number of teachers required to meet Ministry quidelines,provide the
information necessary for the 2006 December 15 report to the Ministry,and assist with the
development of the 2007-08 budget;
Accommodation and Planning
The initial end of 2006 October enrolment data Is now available.The System FTE enrolment
of75,489.69 compares to the projected figure of75,735.20 representing a variance of245.51
students or 0.33%.The elementary student population continues to decline.The elementary
FTE decline from the same point In time In 2005 was 1,323.50 or a decline of 2.64%.The
secondary population remained stable from the corresponding 2005 October figure with an
increase of approximately 44.0 FTE students;
The 2007-08 and 2008-09 projections are underway for submission to the Ministry of
Education at the end of 2006 November for development of the Grants for Student Needs.
The projections are consistent with previous information indicating the overall continuing
decline in student enrolment;
Draft Independent Procedures,"PupilAccommodation and Facility Organization"aT\6 "School
Holding Zones"have been developed In response to the recent release of the Ministry of
Education on Pupil Accommodation Review Guidelines. The existing Board Policy and
Procedure has been reviewed and modified to reflect the Ministry direction with respect to
SchoolAccommodationReviewsand incorporated Into thetwodraftIndependent procedures;
2006 November 28...5
13.REPORTS FROM THE ADMINISTRATION -cont'd
a.DEPARTMENTAL UPDATES-cont'd
Operation Services
Ameeting for school board staffs in the Western Region was held on 2006 November 22 with
Ministry staff and a facilitator to consider best practices and potential generic valuation
templates.The meeting also provided an opportunity toaskquestions and obtain clarification
from Ministry staffwith respecttothe Pupil Accommodation Review Guidelines.
- The NewAdministratorsmeton2006 October 26that Stonerldge Innfora session onSpecial
Education andSafe Schools:A Legal Perspective.Barry Wagner,Susan Dale,Toni Wilson
and Allison Webster (Harrison Pensa lawyer)spoke tothe Administrators about the critical
issues involved with currentsafe schools legislation,itsimpacton Board policy and school
Administrators,and how Administrators can engage and empowerbothstaffand students
in developing asafe,positive culture for learning as well as community services availability
and access;
-Bill Tucker and Bev Noble facilitated a half-day session for Administrators on Special
Education,covering legal requirements,specific IPRC processes,lEP rights and
responsibilities of students,teachers, parents I advocates,Administrators,classroom
teachers and leaming supportteachers as theyrelateto programming forstudents;
David Rusciolelli,aformerTVDSB Principal currently working with CAS,presented oncurrent
CAS legal protocols.The New Administrators'next sessionIs being held on2007 December
7 and the content for the session is Human Resource Services.
-Research and Assessment Services staff undertook/completed major project components
during late 2006 October / eariy November as follows:
Safe schools - Elementaryreports by division and comment summaries distributed to
Principals:
Phonological awareness -distribution of school and system reports to Principals,
Superintendents and Speech and Language Pathologists;
DRA - completedanalysis of Primary DRA,reports prepared for distribution;
Data summaries of EQAO prepared for OFIP initiative;
Analysis of achievement of French Immersion students on EQAO;
Developed/conducted data use workshop for student success teams;
Introduction to EQAO workshop for new grade 3 and 6 teachers;
Consultation with school data use teams;
- Analysis of Reconnect 2005-06 data and report created for internal use;
-Completed Ministry report for Reconnect;
Continued modification of data collection material for 2006-07 Reconnect;development
of data collection form/process for Specialized Co-op 2006-07;
Budget tracking of LOG expenses for 2006-07;
Developed/distributed feeder school reports for EQAO grade 9 mathematics;
Developed/distributed feeder school reports EQAO OSSLT;
Developed/distributed Instructional Intelligence needs assessment surveys toCECEast
schools;
Created/distributed second and final set of school reports for Otis-Lennon assessment
of grade 4 students;
Deaf and Hard of Hearing Review - Distribution of school,parent and student sun/eys;
Consultation on plan to conduct focus groups;
Designed input form for use with OSSLT practice assessment;
Evaluation plan/data gathering instruments developed for SuccessMaker pilot;
Highlights fromGrade 3and 6 EQAO student, Principaland teacher questionnaire results
completed;reports posted to Research and Assessment web site;
Participation in Elementary "virtualstaffing"process for 2007-08;
2006 November 28...6
13.REPORTS FROM THE ADMINISTRATION -cont'd
a.DEPARTMENTAL UPDATES -cont'd
Operation Services -Research and Assessment •cont'd
Special education Interface between Trillium and lEP engine systems;
Submitted data for Student Data Collection process for EQAO grade 9 mathematics;
Worked on DRA to Skopus interface and ongoing data validation;
Updated and web-posted EQAO score distribution graphs;
Data analysis and report prepared on achievement of unsuccessful students from the
2006 March OSSLT;
Data summary and report for school based effective school survey;
Continued processing and approval of external research requests;
Reviewed approval procedures for external research requests;
Supervision of student thesis on TVNELP program;
Committee work on research sub-committee of regional MISA;
Facilitator for regional Safe Schools community input workshop;.
Analysis and report preparation of school-based assessment material (DRP and Level
Reading Assessments)to elementary and secondary school staff;
Updated Research and Assessment web site including posting of EQAO material and
reports.
Safe Schools initiatives Included:
The Committee to Review the Environment of Safety in our Schools is finalizing a list of
recommendations related to bullying prevention and encouraging youth to report
Incidents.Key ideas generated from the secondary,'elementary and community
facilitations are the basis for a final report;
Ministry Administrator Workshop - Bullying Prevention;
A full day OPC Workshop on Bullying Prevention for all Administrators was held during
2006 November as well as 80.school staff members and administrator to discuss
effective strategies;
SAVE Conference •2006 November 17 at Althouse College,University of Western
Ontario;
Drama presentations of:"Sandcastle Kingdom" - Arthur Voaden &Central S.S.,"Power
Surge"-Saunders S.S,"Oracle"-Westminster S.S.,Hero In the Shadows"- Banting
S.S.,Forum Theatre "Where Did We Go Wrong?"-Medway H.S.,
Facilitator training sessions held for 105 UWO volunteers.UWO students facilitated
sessions with 3,000 Grade 11 students focussing on early warning signs of abuse/
prevention of dating violence;
Presentation to 800 Grade 11-12 students by Douglas Dane;
-Supt.Thorpe presented a report regarding gifts to schools for.2005-06.A total of
$1,113,274.00 ingiftsto schools forthe 2005-06 school year has been received. Ofthat
total, $160,812.60 was directed to breakfast/nutrition / snack programs.Significant total
dollars were received from the following donors for this support:
VON Canada:$74 447.60 {31 schools)
Oxford County(various programs):$18 531.49 {9 schools)
Breakfast for Learning:$10 890.00 (8 schools)
Elgin-St.Thomas Health Unit:$ 7 311.00 (9 schools)
Other donations of note include:
Lloyd Carr-Harris Foundation:$ 76 882.71 (3schools)
TDFriendsofthe Environment:$ 9 886.46 (5schools)
PQR:$ 22 000.00 (2schools)
Matt Giffen:$150 000.00 (1 school)
Forest City Volleyball:$11 000.00 (1 school)
2006 November 28...7
13.REPORTS FROM THE ADMINISTRATION -cont'd
a.DEPARTMENTAL UPDATES-cont'd
Operation Services -cont'd
Many schools are also receiving support inthe following areas:
Playground Equipment:$127 396.10
P.E.equipment,programs program:59 841.82
Library resources,equipment:69 106.55
Computer equipment:100 702.38
Musical program.Instruments:28 441.00
Gym Floors:28 280.00
Enhancements to buildings,grounds:81 863.74
Used Vehicles (7):8 025.00
Once again,the various parent groups and individuals have done a tremendous job of
supporting the schools oftheThames Valley District School Board.Cathy Bear,Executive
Superintendent's Assistant,devotes approximately 15% of her time supporting these
practices.
Program Services
Information Technoloav
Supt.Hutchinson commented on a current major Ministry of Education Initiatives,the
implementation of"Ontario Student Information System",the provincial equivalent ofTrillium.
The Ministry required that all boards input 2005-2006 studentdata by2006October 31.No
board in the province,Including Thames Valley,met this deadline. This is a massive
undertaking and presently IT have four fulltime people full dedicated to this project.
Implementing this process requires that the detailed student data from each school be
uploaded to a special module,sent to Torontowhere itIsvalidatedforerrors,sent backto
the TVDSB for error correction,and then returned to Toronto.This must be done for each
school on each of three count dates duringthe school year. The Ministry has stated Itmay
withhold MISA grants ifthe deadlines are notmet. The largerissue,however,isthat ONSIS
will create changes throughout our system in every department for years to come. An
example of the effect ofthis Isthe requirement of Business Services to prepare updated
staffing projections.In the past, thisdata was taken from the October Ministry report.With
the advent ofONSIS, the October Report has ceased to exist. IT personnel had to be taken
from other duties to extract data from operational data bases in the system to build this
report. Also,an ongoingmechanism toextract thisdata inthe futuremust be builtbyFinance
and IT.The other major issue that must be anticipated Isthe collectionof the data inthe
future.Will this be a school responsibility or a central one?If central, this will require
additional staff to the central administrative complement.
Language and Social Sciences
The languages and social sciences portfolio has had a busy fall.Almost300 primaryand
junior teachers participated inthe summer literacy inservice opportunities In2006 August.
In 2006 September,teachers were Inserviced inDRAand the recently revised Language 1-8
Curriculum.In 2006 October,the Board hosted 1800 teachers at the 2006 Learning
Conference.Many teachers took advantage of the opportunity to hear top notch speakers
including Kathleen Lundy, Ruth Culham and Susan Kelly; .
Last spring, TVDSB partnered withUWO and Free the Childrentoobtain a CIDAgrant. Over
the summer a unit of study written by a small team of TVDSB teachers Is to be piloted in
several TVDSB grade 6 classrooms from 2007 January to June.Once the pilot has been
completed the unit will be available for teachers across Canada;
The Baby Think It Over program continues to grow, withtwo new babies donated by Kiwanis
bringing the total donation to 68.Students in parenting classes across the Valley now have
access to simulated parenthood;
2006 November 28...8
13.REPORTS FROM THE ADMINISTRATION -cont'd
a.DEPARTMENTAL UPDATES -cont'd
Program Services -Language and Social Sciences -cont'd
-Supt.Murphy and C.Graves,Learning Supervisor,explained the French Grant monies that
enabled our portfolio to support both core and Immersion teachers with summer training,
resources and conference opportunities. A second FSL application was submitted to the
Ministry in 2006 September;
Charmalne Graves explained that the newly established Social Justice Task Force islooking
at ways to support the many social sciences expectations which are focused on social
activism.The members include 19 peoplecomprised ofcoordinators,teacher representation
from Grade 1-12 and administrators.
Mathematics.Science and Environmental Education
Mathematics K-12
New Kindergarten Program
In conjunction with the Language portfolio, all kindergarten teachers were trained in 2006
June on the new elements and content of the revised and updated Kindergarten program
document from the Ministry.There has been some significant upgrading of content in math
for this grade level;
New Revised Grades 1-8 Curriculum
Workshops for Grade 3 and 6 teachers were conducted in 2006 June and again this 2006
September on the changes In the new revised curriculum and how these changes relate to
EQAO testing,and ways of using this data to inform teacher practice;
Organizational Frameworks Grades 1-6
These popular supports to teachers were rewritten during the summer by teacher teams in
line with the Ministry's Revised Grade 1-8 curriculum.They provide guidance for teachers
about when to teach each topic over the three terms for each grade level.Available on line,
teachers find these Frameworks excellent assistance with their long range planning.(Grades
7-8 Frameworks were rewritten two summers ago.)Resource and textbook connections will
be added this month;
Grade 8 T1PS4RM Training
Grade 8 T1PS4RM (Targeted Implementation and Planning Supports 4 Revised Mathematics)
workshops continued again this year.The materials are a continuation of the original TIPS
materials for which implementation began last year through the Leading Math Success
initiative;
Grade 7 and 8 Mathematics • Building Success
Grade 7 and 8 teachers chose from sessions related to assessment and evaluation,problem
solving strategies,cooperative learning strategies,and data management during workshops
in 2006 December and continuing in2007 January;
Grade 9 Applied Math and EQAO
With the support from Student Pathways to Success funding,duringNovember all secondary
schools'Head ofMathematicsalongwithone Grade 9Applied teacher attended a workshop
focusing on Student Thinking inMathusing performance results, analysing grade 9 Applied
EQAO results, and developing strategies for cooperative learning. This work assisted
teachers to focus their teaching on areas of need as Indicated by EQAO results;
2006 November 28...9
13.REPORTS FROM THE ADMINISTRATION -cont'd
a.DEPARTMENTAL UPDATES -cont'd
Program Services-Mathematics,Science and Environmental Education -cont'd
Grade 11 Revised Curriculum Implementation
Secondary school math teachers attended workshops related tothe Ministry's revised Grade
11 Mathematics courses whichwere newfor implementation in2006Septemberthe revised
curriculum was introduced and reviewed, along witha varietyofactivitiesfromthe support
materials that were created byTVDSB teams In2006 July;
Elementary Science (K-8),Secondary Science
Curriculum Review Processes Grades 1-8,Grades 9 and 10, and Grades 11 and 12
Curriculum Review began its initial phases with focus groups in 2005 October.Draft
documentsare nowavailable,and boardsare collecting andsendingfeedbacktothe Ministry
during 2006 November and December.Input Is being sought from all science teachers K-10
In our Board through an electronic survey.A revised curriculum for Science &Technology
Grades 1-8,and Science Grades 9-10 is scheduled to be released bythe Ministry in2007
Spring for optional implementation in 2007 September and mandatory implementation 2008
September.In addition,grades 11 and12 draft curricula aretobe released in the Spring of
2007:
SMARTER Science
A new Grade K-8 elementary initiative,SMARTER Science,has now been developed within
the Board.The project incorporates unique science materials to teach important process
skills required for scientific literacy,focusing onthe Big Ideas Inherent in the curriculum,and
connecting to the major concepts and skills as outlined In the draft revised Science
curriculum.This program has begun Inabout 30 schools so far;
Science Research in the High School
This secondary school initiative has 14 lead teachers ofgrades 11 and 12 helping students
learn how to conduct real science research through the development of the question,
collection ofdata, and presentation of findings,and all with the helpofan on lineresearch
scientist mentor. Afterthe research Is completed students present at an annual research
symposium;
Mars Rover Robotics Project
Thesecond yearofthis initiative has begun.It focuses onengaging reluctant learners from
Grades 7-8. This project is a partnership between TVDSB,the Elgin,Middlesex,Oxford
Local Training Board and CAW Canadian Skills Trades Council;expertisecomes from in
class coaching by electricians from Ford Canada.The pilot Involves 8 schools where
students buildand program MarsRoverrobots using K'nex and XI0 remote video cameras.
Students then explore student constructed landscapes viaremoteoperationoverthe Internet.
Awide varietyof cross-currlcular expectations will be covered in this excitingproject;
Science Connections to Outreach Organizations In Thames Valley
A number of high school teachers are using some outreach initiatives to bringrelevancy to
their programs and students that are available in the Thames Valley region. Two of these
are:
-VROC (Virtual ResearcherOn Call).Thisprojectconnects high schoolscienceteachers
and scientific researchers,anywhere In Canada,viavideo conferencing.Three schools,
Huron Park,Lucas and Clarke Road,are being equipped with state-of-the-art
videoconferencing inthe science departments.The kickoff forthis pilotIs December 15th
at Banting Secondary School;
TVDSB is the pilotfor a Canada-wide project called Partners in Research,a province-
wide NGO,conducts an essay contest which Invites all students from Grades 5 to 12 to
submit essays on any aspect of science research.Students can win prizes and
recognition at a special banquet and fulfill course expectations simultaneously.
2006 November 28...10
13.REPORTS FROM THE ADMINISTRATION -cont'd
a.DEPARTMENTAL UPDATES -cont'd
Program Services -cont'd
Mitchell Odyssey Foundation Projects
Three high schools have been fortunate to receive funding from the Vancouver based
Mitchell Odyssey Foundation for special projects aimed at encouraging students'interest
and involvement in science through projects,trips and special events.This three-year
funding will enable these schools to move into projects that would normally be beyond
their means.The secondary schools involved are Beal,Montcalm,and Clarke Rd with
each school receiving approximately $25 000 for their special projects turning students
on to science.
Environmentai Education
The focus of environmental education is the concept of ecological literacy. (We have
defined ecological literacy as an understanding of the interconnections between human
and natural systems that empowers students to act In ways that do not interfere with
nature's ability to support life.This "big idea"is being developed and supported
throughout TVDSB by the environmentai education programs at our three environmental
centres,through environmental newsletters,and the further development of the
Ecoschools initiative.
Business Services
Facility Services and Maintenance Capital Projects updates Included:Jack Chambers P.S.,
Strathroy District Collegiate Institute.K.Bushell,Manager,Facility Services,explained the
criteria for Primary Class Size Additions.Conceptual Designs are completed for Clara
Brenton,Kensal Park,Forest Park,Chippewa Public Schools.School Councils may submit
questions to Mr.Bushell prior to the community design meetings.Preliminary Identification
of Prohibitive to Repair Report was sent to the Ministry on 2006 November 23 a prioritized
listwith approximate costs,as yet the Ministry has not sent information regarding submission
of a business cases;
Portable classrooms purchased to accommodate primary class size requirements for 2006-
07;School Renewal Program and Good Places to Learn drawing and specification underway;
Financial Services staff completed the required transfers from reserves resulting from the
2006 November 14 Board approvals;
Financial Services staff have been preparing for the 2006 August 31 Thames Valley
Education Foundation year-end.Davis Martindale conducted their audit the week of 2006
October 30 and financial statement preparation is in process;
As well,finalizing the year-end results for 2005-06 and the annual financial statement
package for the Ministry due 2006 December 15.Auditors Deloitte &Touche have
substantially completed their annual audit of our 2005-06 activities and the corresponding
financial statements.
Support Services update included:
Transportation Services
Transportation,schoolsstaffandoperatorsare meetingto discussstudentsafety,proper
recording of street numbers and names to ensure data is accurate for transportation
department and Ministry use. A Secretary's Handbook forTransportation was introduced
toschools providing onItemssuch as Edulog webqueries,transportation reports/forms,
transportation policies and guidelines. Four Transportation Services pamphlets were
revised and distributed to schools and parents.
2006 November 28...11
13.REPORTS FROM THE ADMINISTRATION -cont'd
a.DEPARTMENTAL UPDATES -Business Services -Printing -cont'd
Printing Services
The installation of328 new multi-function photocopiers for the Elementary Panel went
smoothly with allcopiers upand running bythe start ofschool.Training and assistance
with the setup features and account code management were provided by Printing
Services staff.Because ofthe new telecommunication system at the Education Centre
and the reissuingofstafftelephone numbers,Printing has been preparing newbusiness
cards and letterhead for Administrative staff.
Human Resource Services
During 2006 November, the Thames Valley District School Council (TVDSC)activities
included the following:
ASchool Council workshop-"Backto Basics"held 2006 November23,topics Included
the school council mandate & purpose, by-laws review, discussion topics,agenda
setting;
the TVDSCregular meeting was held 2006 November 23 following the school council
workshop. Agenda topics included: school councilinputto the Ministry on the funding
formula, school closure guidelines, community use of schools as well as TVDSC
Executive elections;
TVDSC Chairperson B. Hopkins presented at the People for Education Conference In
Toronto on 2006 November 04.TVDSC executive members,A. Morell and C.Walker,
also attended providing an opportunity for networking with parents from across the
province.TVDSC executive members shared activities and practices ofthe TVDSC;
TVDSC chairperson continues email correspondence with school council contacts.
Recent communication included:
-Request for Annual Parent Involvement Outreach Grant ReportUse of Funds;
Infonnationfromthe Ministry of Education -Parent InvolvementFunding;
School Board Trustee Elections -Things to Consider before Voting.
TVDSC has mailed tothe MinisterofEducation, Kathleen Wynne, a letterwhich includes
31 pages of Inputreceived from Thames ValleySchool Councils.The input pertains to
the Elementary Teachers'FederationofOntario'srecommendation toreduce the number
of report cards from three to two per year;
TVDSC representatives attended (or will attend)the TVDSB Capital Plan Advisory
Committee meetings held during 2006 November;
TVDSC representatives attended board/committee meetings throughout the month.
Including the Award of Distinction,Safe Schools,SEAC,Communications,Pathways to
Success and TVEF.Three TVDSC executive members also attended the Board's Policy
Working Committee meeting.
Presently there are 1,572 Elementary Occasional Teachers (OTE) including 441
Retirees;
Presently there are 263 Long-Term Occasional Assignments 21 filled by Retirees;
Given the recent changes in legislation as a result of the Student Performance Act, H.R.has
undertaken to align its process for Recommendation of Permanent Appointment with the new
requirements forthe Performance Appraisal forNew Teachers.New teachers will stillrequire
two successful performance appraisals in the first 12 months of teaching.These appraisals
will now primarily focus on the three domains related to Commitment to Pupils and Pupil
Learning,Professional Knowledgeand Profession Practice (from Standards of Practice).The
performance appraisal process is now part of the overall New Teacher Induction Program
(NTIP),offered through Director's Services,to support the growth and development of new
teachers through orientation,mentoring and professional development and training.
2006 November 28...12
13.REPORTS FROM THE ADMINISTRATION -cont'd
a.DEPARTMENTAL UPDATES -Human Resource Services -cont'd
As identified in the October 23 OPSBA Fast Reports, "The Working Table on Teacher
Development has concluded its deliberations on a revised appraisal process (TPA)for
experienced teachers as part ofits Phase 2 discussions. The revised process buildson the
Phase 1 work which addressed new teacher induction and TPA for new teachers".
Secondary Occasional Teachers (OTS) = 970 (includes 227 retirees).Total Long-term
Occasional Teachers =174 (includes 14 retirees)
-Supt.Sereda commented on the numerous activities of the Ad Hoc Thames Valley Parent
Involvement Committee (TVPIC)as follows:
Parent Evenings—Dare to Carellll
Aftermany summer meetings and much deliberation, the TVPIC used the system grant by
hosting Parent Evenings with guest speaker Andrew ThIbodeau.The committee concluded
that to make these evenings accessible to all geographical parts of the district and to
accommodate busy parents that four evenings would be held in each county and also at the
Education Centre.Unfortunately, the guest speaker did not have any Saturday dates
available.At each location,child care and refreshments were provided..
Base Mobilization and Parent Outreach Report Form
A reporting form to collect information on how parent groups used the Base Mobilization and
Outreach funding of $772 was sent through Thames Valley DistrictSchool Council TVPIC
would like to be able to share the information among Thames Valley parent groups to help
parent groups find effective ways to continue to use this annual funding ($500 in 2006/07).
Final Report -2005-2006 Parent Involvement Funding -Ministry Of Education
As requested,a final report was provided to the Ministry.The template Included a short
survey questionnaire.Information provided consisted of the creation of the Parent
Involvement Committee,the allocation of funds (grant)and examples of successful use of the
grant.
-Internet Safety Task Force -Public Presentations "Cvber Cops"
In collaboration with the London District Catholic School Board and area police agencies,
parent information evenings concerning internet safety were presented at Thames Valley
schools.Representatives from TVPIC facilitated at these Informative evenings.
Regional Provincial Grant Proposal and School Grant Proposal Kit -Parent Reaching Out
Grants
The current information from the Ministryof Education has been sent to school principals.
School Council contacts and Home and School Associations contact persons.
Director's Services
B.Bryce,DirectorofEducation, visitedLester B.Pearson School forthe Artsattending the
Student Sharing Assembly, met with staff and toured the school. He also visited Bishop
Townshend P.S.(London).The Honourable Lieutenant James Bartleman,Lieutenant
Governor of Ontario,was tlie special guest in celebration ofthe twinning initiative between
Bishop Townshend P.S. and Walpole Island Elementary School;
The Director and Scott Hollingworth,Vice-President,Stock Transportation,visited Evelyn
Harrison P.S. and Banting S.S.in London and met with Special Education teachers and
students tolearn moreaboutthe unique needs and challenges oftransporting some students.
WhilevisitingEvelyn Harrison, they viewed many fine examples ofthe school's commitment
to improving literacy skills.
2006 November 28...13
13.REPORTS FROM THE ADMINISTRATION -cont'd
a.DEPARTMENTAL UPDATES -Director's Services -cont'd
The follov^/ing meetings and events were attended bythe Director:Improving Instructional
Intelligence with Peel and York Region District School Board representatives;British
Educators'Gatherings,Mayor's Task Force to End Women Abuse,Muslim-Jewish Children's
Health Foundation Breakfast,Parent Involvement Committee, London Public Library
Conversation Circle with The Honourable Lieutenant James Bartleman,Lieutenant Governor
of Ontario, Unison '06 Annual Ontario Music Educators Conference, London's Voice on
Important Issues - Open House hosted by MPPs Bentley,Matthews,Peters and Ramal,
Junior Achievement Board of Directors,Council of Presidents Meeting,Michael Fullan:
Achieving Provincial TargetsSession and Council of Directors of Education (CODE).
Director Bryce brought greetings and/or presented at the following events:London and
District Crime Stoppers 6'^Annual Student Conference,Ingersoll District Collegiate
Commencement,Take OurKidstoWorkDay,Student Success Team Symposium,Students
Against Violence Conference,Education Centre25YearService Recognition Celebration,
System 25 Year Service Recognition Celebration,London Central Secondary School
Undergraduate Academic Awards Ceremony.
The ChildCare Workerand EducationalAssistant AppreciationDaywas celebrated on2006
October25.Director Bryce acknowledgedthe commitment,dedicationand hardworkofour
Child Care Workers and our Educational Assistants to improving student learning. His
message was shared on the Board's website and through First-Class News.
The Director met with representatives from the London Chapter ofChildren's International
Summer Villages to discuss Thames Valley'ssupportofthe Kids Heiping KidsConference.
Hemet with a representative from the London Training Centretodiscuss furtherpartnership
opportunities between the Board and the Centre.
Exec.Supt.Brian Greene,Director Bryce,representativesfrom the London District Catholic
School Board and the Bus Operators met withAssistant Deputy Minister Nancy Naylor to
discuss student transportation Issues.
Chair Graham Hart and the Director attended a meeting with Kathleen Wynne, Ministerof
Education,to discuss pupil accommodation matters.
Exec.Supts.Cathy Murphyand Mike Sereda,and Director Bryce met with representatives
from UWO- Faculty of Education to discuss program offerings at Althouse College and how
the College can better prepare their graduates to meet the needs of our system.
Staff Development initiatives included: New Teacher Program,Specialized Instructional
Coaching,Learning Conference 2006, New Teacher Mentors, Administrative Mentoring,
Leadership:Instructional Coaching,Resumes,Portfolios and Cover Letters,Professional
Reading Program,Powerful Designs for Professional Learning,Individual White Board,
Facilitating Effectively,Protocols for Focused Conversations,Leading Lesson Study, Building
Professional Learning Communities,and 2007 Leadership Conference;
Corporate Services initiativeincluded: Staff Service Recognition Program,Presentations by
Supervisor Christie at the Staff Development Leadership Session on the topic "Welcome to
the Education Centre"and at the Secretarial Professional Development Day on the topic
"Balancing the Public's Right to Know with the Individual's Right to Privacy".
2006 November 28...14
13.REPORTS FROM THE ADMINISTRATION -cont'd
a. DEPARTMENTAL UPDATES -Director's Sen/ices -Corporate Services -cont'd
- The annual Remembrance Day Service at tlie Education Centre was held on Friday,
November 10. Staff,trustees and visitors to the Education Centre attended.Participants
Included the Education Centre staff,the Lester B.Pearson Grade 6 choir,Julia Vaughan as
bugler and Donald Sanderson on the bag pipes at this meaningful service;
Corporate Services co-ordinated the UnitedWaycampaign at the Education Centre forthe
seventh year.Representatives from each of the departments withinthe Centre planned a
variety ofactivities which ran from October 2 to November 3. Over $6 700 was raised at the
Education Centre in addition to payroll deductions;
Public Affairs and Community Relations update included:The Specialist High Skills
Construction Credit pilot program launch ceremony was held at the model home of program
partner,Reld's Heritage Homes.Students from A.B.Lucas SS (London)-the pilot program
home school, plus the London Home Builder's Association were in attendance as the
program was detailed byLondon West MPP Chris Bentley,MinisterofTraining, Universities
and Colleges;
Remembrance Day was marked across the District this year on Friday, November 10,with
all schools participating in special events of remembrance.Four area schools also
represented TVDSB atthe November11th CenotaphCeremoniesin London (Eagle Heights),"
Strathroy (Strathroy District Cl),St.Thomas (Homedale PS),and in Woodstock (College Ave.
SS).The Cenotaph ceremonies are supported bythe Canadian Legion who make a special
effort each year to Involve schools and students at all major Remembrance Day events;
-Thames Valley's "Board Store"Is once again open for business with a full inventory of
Thames Valley sportswear,special gifts and useful items for the home and office. A display
case with most available Items is maintained In the Atrium area of the Education Centre.
Items and prices can also be found on the Board web site.Interested inquiries should be
addressed to Mary Sakellis.Pick-ups can be arranged.during normal office hours.
The Administration responded to questions posed by Trustees.
Tmstee Jaffe requested that on 2007 Febnjary 06,an Information Committee of the Whole
meeting be scheduled for the Administration to provide an overview of ali components of the draft
Capital Plan for new trustees.The matter was referred to the 2006 December 06 meeting of the
Chairs'Committee.
Trustee Peters noted the overwhelming response of monetary gifts given to schools and
commended all the donors for their significant contributions.
Trustee Roberts expressed concern that Trustees are not being notified of professional
development sessions facilitated by noteworthy speakers (e.g.Bennett and DuFour)noting that
trustees want to be"part of this process.It was suggested that Operations Services send a
memorandum to the Trustees'Office indicating the date PD sessions are being offered.
Trustee Jaffe asked if feedback from province-wide Faculties of Education indicate that
appropriate preparation of teachers for the job Is occurring.Exec.Supt.Sereda advised that he
is part of a standing committee seeking input regarding new teacher credentials and that there
are some concerns regarding the level of programming from different faculties.
14.REPORTS OF COMMITTEES
a.SPECIAL EDUCATION ADVISORY COMMITTEE
B.Tucker,Superintendent,Program Services,presented a report with a recommendation to
establish the Special Education Advisory Committee for the next four-year term.
2006 November 28...15
14.REPORTS OF COMMITTEES -cont'd
a.SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
Mr.Tucker explained that Regulation 464/97 outlines the membership ofthe Special Education
Advisory Committee (SEAC)and requires the Board appoint a maximum of twelve (12)
representatives and their alternates which have been nominated by local associations which
operate throughout Ontario,three members ofthe Board,one or two personsto represent the
interest of First Nations students and one or more members.Advertisements were placed In
newspapers throughout the District requesting submissions nominating representatives and their
alternates. The principles,criteria and process followed forthe selection of SEAC member
recommendations was provided and summarized in the recommendations fonftrarded.The
Superintendent of Education,Special Education Programs and Services will encourage
applications from provincial associations so the remaining two positions may be filled.
RECOMMENDATION:
That the following appointments to the Special Education Advisory Committee,fora four-year
term commencing 2006 December 01, be approved:
Association for Bright Children,Dennis Ensing,Christine Thammavongsa;Community Living
London,Oxford,Elgin,Middlesex,Sandy Wilson;EpilepsySupport Centre, Bob Harvey,
Michelle Franklin;Integration Action for Inclusion,Patty Glllis,Michele Masters;Learning
Disabilities Association - London Region (LDA-LR),Andrea Craig, Tracy Fawdry;London
Down Syndrome Association,Andy Loebus;Ontario Association for Families ofChildren with
Communication Disorders,Deb Almost; The Easter Seal Society,Ontario, Alison Morse,
Rhonda Teichrob;VOICE,Michele Barbeau,Jill Worthlngton;Children's Aid Society of
London & Middlesex, Elizabeth Karry,Carrie Oke; Madame Vanler Children's Services,
Bonnie Montminy,Wendi Rodic;Thames Valley Children's Centre, Janet Gritzan,Barb
Booking;Thames Valley District School Council,Carolyn Walker,Jacquie Davison.
The recommendation was adopted on motionof L.Stevenson,seconded by P. Sattler.
b.REPORT OF THE PARENT INVOLVEMENT AD HOC COMMITTEE
Exec. Supt. Sereda presented a report in response to a recommendation of the Chairs'
Committee of2006 Marchand passed in public session on2006March28. The recommendation
required that an ad hoc committee be established to provide,bythe end of2006 November,
guidelines for use and reporting ofthe Parent InvolvementCommittee Funding.
Committee Terms of Reference
Developing Partners inEducation- Ontario Ministry of Education- 2005 December 01;
Parent Voice in Education Project Report -2005 March;
Ministry of Education Memorandum -2006 March 03-Implementation ofthe Ontario Parent
Involvement Policy.
Committee Membership
Thames Valley District School Board Trustee:Joyce Bennett;
-Thames Valley District School Board Director's Designate:Mike Sereda;
Thames Valley District School Council Representatives:Ariene Morell,Brenda Hopkins,
Carolyn Walker, Ruth Tisdale,Cathy Spina,Randy Gordon;
-Thames ValleyCouncil of Home and School Associations representatives:Dolly Hughes,
Lesley Schuurs;
Thames ValleyDistrictSchool Board Staff Resources to Adhoc Committee: Chris Dennett,
Manager, Public Affairs and CommunityRelations, Lynda Doering-Vice-principal.
2006 November 28...16
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF PARENT INVOLVEMENT AD HOC COMMITTEE -cont'd
The Committee met on the following dates:
April 12 April 18 May 18
May29 June 7 June 28
July 6'July 17 July 31
August 15 September 7 September 19
October 19 November 21
Committee Actions
Information was sent to Thames ValleySchool Board schools regarding the Base Mobilization
and Outreach Grant as outlined inOntario Ministry of Education Parent Involvement Policy. As
well,fact sheets regarding "Parent Involvement Distribution ofFunds" and "Parent Involvement-
Ideas for Parent Outreach"were provided.
Use of Svstem Grant -Parent Evenings -"Dare to Carel"
Aftermany summer meetings and much deliberation, the Thames Valley Parent InvolvementAd
Hoc Committee used the system grant to host Parent Evenings with guest speaker,Andrew
Thibodeau.Mr.Thibodeau has delivered thousands offun,inspirational presentations to schools
and conferences across North America since 1992.Two million people have heard him speak
in all 10 Canadian provinces and in 38 US states.
The TVPIC concluded that,to make these evenings accessible to all geographical areas of the
District and to accommodate busy parents,five evenings would be held.One meeting was to be
held in each county and also at the Thames Valley Education Centre.At each location, free child
care and refreshments were provided.The dates and locations of the meetings were:
Monday,September 25 - Elgin County -Parkslde Secondary School
Monday,October 30 -Oxford County -Ingersoll District Collegiate Institute
Wednesday,November 1-London-TVDSB Education Centre
Thursday,November 2 -Middlesex County • Medway Secondary School
-Tuesday,November 7 -London -TVDSB Education Centre
Svstem Grant Budget
The Committee received $17,801.04 tocarry out Parent Involvementactivitieswithinthe Thames
Valley District School Board.Listed below Is the budget for the utilization of these funds.Any
funds unspent by 2006 September 30 will be carried over and utilized during the 2006/07 school
year.
Internet Safety Presentation up to $5 000
Guest Speaker - five presentations $3 000
Catering - five locations up to $3 000
Supplies - five locations up to $1 500
Advertising -signs,flyers,newspaper $2 000
Parent Resources up to $5 000
Committee Expenses up to $1 000
RECOMMENDATIONS
1.That the Parent Involvement Ad Hoc Committee be disbanded as of 2006 November 30.
2.That a permanent Thames Valley Parent Involvement Committee be established in
accordance with the Ministryof Education direction -Developing Partners in Education.
The recommendations were adopted on motion of P. Jaffe,seconded by J.Stewart.Trustees
Jaffe and Bennett extended thanks to the parents that served on the Committee.
2006 November 28...17
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE NATIVEADVISORY COMMITTEEMEETING 2006 November 14
3:00 p.m.-4:05 p.m.
Members
J. Bennett,Trustee C.VanEvery-AIbert,O.K.T.
A.Cartier,Trustee
G.McGahey,Chippewas of the Thames
(Chair)
S.Albert-Ninham,Chippewas of the Thames
(-4:05 p.m.)
Administration and Others
J. Antone, NativeCounsellor B.IVliskiman,Principal,Thames S.S.
G.Ball,CorporateServices C.Murphy,Exec.Supt. ProgramSen/ices
L.Brown,V.P.,H.B.Beal S.S.
T.Smith,Principal,Westminster Central P.S.
M.Hubert,Corporate Services
Regrets:S.Miller,P.Cornelius,
Absent:M. Elijah, R.Doxtator,C.Dolson
Guests:S. Book,Program Services,L.White-
Eye, Ministryof Education,L.Stevenson,
Tnjstee
1.CALL TO ORDER
The meeting convened at 3:15 p.m. Inthe Elgin Room at the Education Centre.
2.APPROVAL OF AGENDA
There were two additions to the agenda.Under Item 10: a: Communications and b: Self
IdentificationPolicyfor Aboriginal Students were added.
A motion to approve the agenda,as amended,was moved and carried.
3.CONFLICTS OF INTEREST
No conflicts of Interest were declared.
4.CONFIRMATION OF VOTING MEMBERS
-Trustees J.Bennett,A.Cartier
- O.K.T.Representatives C.VanEvery-AIbert
-Chippewas of the Thames S.Albert-Nlnham,G.McGahey
-Munsee-Delaware Nation
5.WELCOME AND INTRODUCTIONS
Leslee White-Eye,Education Counsellor,Ministryof Education;Suzanne Book,Coordinator,
TVDSB Attendance &Social Work Services,were introduced and welcomed to the meeting.
6.REPORT OF MEETING -2006 October 10
Item 10."Principals'Update:Westminister S.S."was amended from S.S.to Central P.S.
A motion to approve the report,as amended,was moved and carried.
2006 November 28...18
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING •cont'd
Business Arising from the Minutes:
a.A.C.Askew Award
The student selected to received the 2005 A.C.Askew Award was Scott Kennedy from
Saunders S.S.and the student selected for the 2006 A.C.Askew Award was Kristen
Dockstaterfrom H.B.Beal S.S.Superintendent Murphy will submit these names to the
Director's Office for the awards to be prepared.
Itwas noted that the schools have held their graduation/awards ceremonies earlier in the
fall.As a result,the above students have not formally received the A.C.Askew Awards.
It was suggested that the students be presented with their awards at an upcoming Board
meeting.Superintendent Murphy will take the request to Executive Council.
Members of the MAC committee will be provided with a copy of the guidelines and time
frames of the A.C.Askew Award to ensure that,in future,the students are selected in
May in order that presentation of the award occurs in the fall as part of the school's
regular graduation/awards ceremony.Superintendent Murphy briefly shared some
history and guidelines regarding the A.C.Askew Award.
The capital of the A.C.Askew Award is being depleted because of low interest rates and
a discussion of replenishment of this fund followed.It was suggested not to utilize the
Cultural Funds,but instead,to solicit donations from suppliers and to establish a
charitable nurnber.Superintendent Murphy suggested that a follow-up with R.Princis,
Coordinator Development Officer,Public Affairs and Community Relations,be
considered.It was suggested that R.Princis be invited to a future meeting.
The balance of the A.C.Askew account is unknown.The amount remaining in the
account was requested for the next meeting.
b.2006-2007 Meeting Schedule
It was determined that the MAC will meet on the second Tuesday of the month.There
will not be meeting in 2006 December.
All off-site meetings will meet at 1:00 p.m.as follows:
2007 February 13 will be held at Thames S.S.
2007 March 20 will be held at Saunders S.S.(3rd Tuesday because of the March
Break)
2007 April 10 will be held at H.B.Beal S.S.
2007 May 8 will be held at Westminster Central P.S.
The two remaining meeting dates will commence at 3:00 p.m. in the Elgin Room at the
London Education Centre on 2007 January 16 {3"^Tuesday because of the return to
school from the seasonal break)and 2007 June 12.
7.MINISTRY OF EDUCATION UPDATE &ABORIGINAL FRAMEWORK
L.White-Eye,Education Counsellor,Ministry ofEducation,gave a brief personal introduction
and an overview of her position at the Ministryof Education.The role of the Native Education
Counsellors is to be aware of issues/barriers with aboriginal students that discourage them
fromattaininga successful highschool career resulting.inthe high drop-out rates.
Ms.White-Eye presented the Aboriginal Framework draft document and indicated that itis
the driving force behindthe work she and hercolleagues are doing. Ms.White-Eye and her
colleagues will continue to meet with communityschool boards in raisingthe awareness of
aboriginal students needs.The focus of the programs is to raise the achievement levels of
the aboriginal students and encourage them to stay in school and follow successful career
paths.
2006 November 28...19
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE NATIVEADVISORY COMMITTEEMEETING•cont'd
Because there was not a quorum at 4:05 p.m.,the meeting adjourned and an informal
discussion was held.
RECOMMENDATIONS:none
G.MCGAHEY,
Chairperson
d. REPORT OF THE CHAIRS'COMMITTEE 2006 November 22
12:50 p.m.-2:35 p.m.
MEMBERS ADMINISTRATION AND OTHERS
G.Hart P.Sattler B.Bryce
J.Hunter J.Bennett S.Christie
1.APPROVAL OF AGENDA
Items 78 a-d were added to the agenda.The agenda as amended was approved by
motion.
2.CONFLICTS OF INTEREST -none
3.REVIEW OF 2006 NOVEMBER 28 BOARD AGENDA
The agendas for the in-camera and public Board meetings for November 28 were
discussed and updated.
4.NOVEMBER 28 TRUSTEE RECOGNITIONS
Trustees were identified to recognize each ofthe outgoing trustees at the November 28
Board meeting.
5.THAMES VALLEY AREA LIBRARY BOARD APPOINTMENTS
Applicationsto represent Thames Valleyon the Londonand St.Thomas Library Boards
were considered.One representative forthe London Board and twoforthe St.Thomas
Board have been requested.Several applications were received forthe London position;
however, only one application was received for SL Thomas.After consideration of the
applications,the following motions were moved:
That Mary MacLachlan be appointed as the Thames Valley DistrictSchool Board
representative on the St.Thomas Library Board for the term 2006-2010.
That Svetlana MacDonald be appointed as the Thames ValleyDistrictSchool Board
representative on the London Library Board for the term 2006-2010.
The representatives will be asked to report back to the Board periodically throughout the
term noting the work of their respective library boards.
6.2007 BOARD ROOM SEATING
Trustee seating around the Board table for the 2006 December 5 Board meeting was
determined.
2006 November 28...20
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
7.OTHER BUSINESS
a. Additional Community Representation Request
It v/as noted that the City of London has requested Thames Valley representation on Its
Accessibility Advisory Committee and the Advisory Committee on the Environment.One
tmstee for each committee is sought.These committees vi/lll be added to the list of2007
Committee Appointments under "Community Representation".
b.2006 December 5 Special Board Meeting
Plans for the December 5 Special Board meeting were discussed noting an in-camera
meeting Is scheduled after the public session following which trustees will meet to
discuss the 2007 committee appointments in caucus in the Governor Simcoe Room.
c.2007 Committee Appointments
The list of Board,statutory,standing,ad hoc,administrative and community
representation committees for 2007 was discussed.ItIs anticipated that the list will be
presented to the Board at the December 12 meeting for approval.
d.Appointment of Native Trustee
It was noted that support has been received from Munsee-Delaware,Oneida and
Chlppewa-pn-the-Thames for the appointment of Monica Hendrick as Native trustee for
the term 2006-2010.A recommendation for appointment will be taken to the 2006
November 28 Board meeting.
8.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for December 06 at 12:30 p.m. in the Governor Simcoe
Room.
9. ADJOURNMENT- The meeting adjourned by motion at 2:35 p.m.
RECOMMENDATIONS:
1.That Mary MacLachlan be appointed as the Thames Valley District School Board
representative on the St.Thomas Library Board for the term 2006-2010.
2.That Svetlana MacDonald be appointed as the Thames Valley District School Board
representative on the London Library Board for the term 2006-2010.
G.HART,
Chairperson
The recommendationswere adopted on motion of P.Sattler,seconded byP. Jaffe. Chair Hart
reminded Trustees ofthe2006 December06caucus following the in-camera meetingtodiscuss
the 2007 Committee appointments.
2006 November 28...21
14.REPORTS OF COMMITTEES -cont'd
8.REPORT OF THE COMMITTEE OF THE WHOLE,IN CAMERA 2006 November 28
MEMBERS PRESENT ADMINISTRATION AND OTHERS
P.Sattler (Chair)
J.Bennett
A.Cartler
G.Hart
J.Hunter
P.Jaffe
D. Mugford
S.Peters
T.Roberts
L.Stevenson
J.Stewart
B.Bryce
B.Greene
C. Murphy
M.Sereda
J.Thorpe
J.Empringham
K.Havelka
S.Hughes
L.Hutchinson
W.Tucker
B.Wagner
K.Wilkinson
8.Christie
C.Dennett
Regrets:D.Anstead
The Committee met in camera from 5:10 p.m. to 5:43 p.m.
1.APPROVAL OF AGENDA
The agenda was approved on motion of T. Roberts.
2.CONFLICTS OF INTEREST - No conflicts of interest were declared.
3.Confidential negotiation,propertyand personal matterswere discussed.
4.RISE AND REPORT
A motionto rise and report was moved by P. Jaffe at 5:43 p.m. and carried.
RECOMMENDATION:
Thatthe motionsapprovedatthe in-camera session relatedtoa collective agreement, a property
matter and appointments to permanent teaching status be approved.
P.SATTLER.
Chairperson
The recommendation was adopted on motionof P. Sattler,seconded byJ. Stewart.
15.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)
Trustee Stevenson advised that one-third of the OPSBA Board of Directors membership will be
leavingat the end ofthe term. Anumber of issues and recommendations forfundingforstudent
success were discussed at the recent meeting. Exec. Supt.Greene will be attending a meeting
on 2006 December 01 to determine the final revisions to this OPSBA document and will provide
a report to the Board at a subsequent meeting.
Trustee Stevenson reported that an OPSBA presentation was not given regarding the Ontario
Human Rights Reform-Bill 107 because ofthe short timelinesfor submissions.OPSBA will be
considering another wayofpresenting their concerns regardingthis matter.Susan Cook,Policy
&Communications Associate,is the OPSBA contact person in this regard.
Trustee Stevenson referred to a recent Assembly of First Nations presentation to the OPSBA
Board of Directors. Information regarding addressing First Nations community issues and other
items being considered will be available inthe Trustees'Conference Room.It was suggested
that First Nations Trustee Hendrick consider these topics at upcoming NativeAdvisoryCommittee
meetings.
2006 November 28...22
15.COMMUNICATIONS -cont'd
a. ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)-cont'd
Trustee Stevenson advised that a call for regional nominations to the 2007-10 OPSBA
committees will occur sometime during the end of 2007 January and that boards should be
receiving information soon. Chair Hart extended appreciation to Trustee Stevenson for her
OPSBA leadership role over the past four years.
b.STUDENT TRUSTEES'UPDATE
Student Trustee North advised that on 2006 November 15,the first Student Advisory Council
meeting was held with 30 students in attendance.At the next Board meeting, a powerpoint
presentation will be provided by the Student Trustees.It was reported that next week, on-line
meetings will begin and will provide secondary students with an opportunity to discuss issues in
their schools more freely.
Tmstee Kocsik attended the OFSAA Single A School Volleyball tournament held this past
weekend and watched as the West Elgin S.S.Wildcats (West Lome)achieved third place
standing In the provincial finals.
It was requested that a listof student representatives serving on the Capital Planning Advisory
sub-committees be given to S.Christie,Corporate Services,as soon as possible.
16.NOTICE OF MOTION
The following Notice of Motion was presented by Trustee Jaffe for consideration at the 2006
December 19 Board meeting.Trustee Jaffe advised that the President ofthe London Knight'sHockey
organization has received a copy of the motion.
TVDSB Hockey Violence
Whereas the TVDSB has a close relationship with the London Knights that Is exemplified by our
schools taking turns singing our national anthem before games,having the Knights visit our
schools as role models and having many Knights registered as students in our secondary
schools;
Whereas the TVDSB plays a leadership role in Ontario in regards to safe schools policies,
practices,programs and Integrated curriculum;
Whereas physical violence between students Is not condoned by TVDSB policies at any time or
place;
Whereas current OHL rules still allow junior players to fight and receive penalties for this behavior
in contrast to Olympic,university and high school hockey where players who fight are suspended
and/or banned ;
Whereas the Commissioner of the OHL wants fightingto be eliminated but does not see this ban
as a priority;
Whereas allowing adolescents such as the Knightstofightwiththeir opponents inJunior Hockey
and even replay the fights on the scoreboard at centre ice at the John Labatt Centre cleariy
condones violence as entertainment and offers mixed messages to young fans about violence
and sportsmanship;
Be It resolved that the TVDSB request that the London Knights take a leadership role In Major
Junior A Hockey and petition the OHL to ban fighting;
And that we provide brief,written violence awareness Informationand a warning to our parents
and students about the likelihood ofviolence on the ice before they attend Knights games within
our sponsorship program with the Knights;
2006 November 28...23
16.NOTICE OF MOTION -cont'd
And thatwe ask OPSBA to pass a similar resolution inregardstothe elimination of fighting in
Major Junior A Hockey and the OHL.
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
18.ADDITIONAL BUSINESS
TrusteeSattler recognized Chair Hart specifically for thecapable guidance around the draft capital
planning issues and thanked him for serving as Chairperson ofthe Board overthe past two terms.
Chair Hart advised that on 2006 December 05,Trustee Jaffe will be out of the country and has
requested to vote in the election ofofficers atthe Special Board meeting.Board Solicitor D.Williams,
Harrison Pensa,advised that there is provision for Trustees to participate under Board Bylaws
"Electronic Meetings"and inthe Education Act Ithas been confirmed thata teleconference meeting
will be held and that a method forvotingthrough secret ballotis being arranged withDirectorBryce
and S.Christie,Corporate Services.
Trustees were reminded ofthe Capital Planning Advisory London sub-committee meeting tobe held
on 2006 November 30 at the Education Centre.It was noted that all resource materials have been
distributed to Trustees;however, additional materials will be available at the meeting.
Trustee Peters referred to a recent letterto Minister ofEducationWynne sent on 2006 November 17
regarding grants for student needs.She noted thatthe letter did not include theissueof dedicated
funding for ongoing operating expenses for small schools.The following motion was moved by S.
Peters and seconded by J.Hunter:
That a letter be sent to the Ministerof Education regarding dedicated funding for small, rural
schools.
An amendment to add "urban schools"to the motion was moved by P. Jaffe. Following discussion,
the amendment was withdrawn and the following was movedbyS. Peters, seconded byJ. Hunterand
carried:
That the words "dedicated funding forongoingoperatingand maintenance expenses forsmall
schools",be added.
The following motion,as amended, was movedbyS. Peters and J. Hunterand carried:
That a letter be sent to the Minister of Education regarding dedicated funding for ongoing
operating and maintenance expenses for small schools.
19.QUESTIONS/COMMENTS BY MEMBERS -none
20 ADJOURNMENT
The meeting adjourned at 9:36 p.m. on motion ofS.Peters and J.Stewart.
CONFIRMED:
7
Chairperson
2006 November 28...24
SUMMARY OF APPROVED RECOMMENDATIONS OF 2006 NOVEMBER 28
And resolved that Monica Hendrick be appointed the Native Trustee on the Board forthe remainder
of the 2003-2006 term and the terni 2006 December 01 to 2010 November 30.
That the mandate of the Policy Working Committee be revised to reflect that the Chair of the
Information Committee ofthe Whole serves as Chair ofthe PolicyWorking Committee and that public
Input will be sought on policies/procedures/independent procedures as appropriate.
That the following appointments to the Special Education Advisory Committee,for a four-year term
commencing 2006 December 01,be approved:
Association for Bright Children,Dennis Ensing,Christine Thammavongsa;Community Living
London,Oxford, Elgin,Middlesex,Sandy Wilson;Epilepsy Support Centre,Bob Harvey,Michelle
Franklin;Integration Action for Inclusion,Patty Gillis,MIchele Masters;Learning Disabilities
Association - London Region (LDA-LR),Andrea Craig,Tracy Fawdry; London Down Syndrome
Association,Andy Loebus;Ontario Association for Families of Children with Communication
Disorders,Deb Almost;The Easter Seal Society,Ontario, Alison Morse,Rhonda Teichrob;
VOICE, MIchele Barbeau,Jill Wprthlngton;Children's Aid Society of London & Middlesex,
Elizabeth Karry,Canie Oke;Madame Vanler Children's Services,Bonnie Montminy,Wend!
Rodic;Thames Valley Children's Centre,Janet Gritzan, Barb Bocking;Thames Valley District
School Council,Carolyn Walker,Jacquie Davison.
That the Ad Hoc Parent Involvement Committee be disbanded as of 2006 November 30.
That a permanent Thames Valley Parent Involvement Committee be established in accordance with
the Ministry of Education direction -Developing Partners in Education.
That Mary MacLachlan be appointed as the Thames ValleyDistrictSchool Board representative on
the St.Thomas Library Board for the term 2006-2010.
That Svetlana MacDonald be appointed as the Thames ValleyDistrictSchool Board representative
on the London Library Board for the term 2006-2010.
That the motions approved at the in-camera session related to a collective agreement,a property
matter and appointments to permanent teaching status be approved.
That a letter be sent to the Ministerof Education regarding dedicated fundingfor ongoing operating
and maintenance expenses for small schools.