10/24/2006 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2006 OCTOBER 24,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -D.M.Sutherland P.S.V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS-none
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.MINUTES OF THE REGULAR BOARD MEETING OF 2006
OCTOBER 10 M
a.Confirmation of Minutes
b.Business Arising from the Minutes
11.REPORTS FROM THE ADMINISTRATION
a.School Accommodation Status Report and Recommendations M
b.Departmental Updates M
c.Stage 1 Long-Term Financing Arrangements M
d.Reconnect/Specialized Co-operative Education Budget M
reallocation
12.REPORTS OF COMMITTEES
a.Final Report Board Bylaw Review Ad Hoc Committee M
b.Final Report Healthy Schools Ad Hoc Committee M
c.SEAC Chair's Report,2006 October 02 M
d.Native Advisory Committee,2006 October 10 M
e.Chairs'Committee,2006 October 18 M
f.Budget Advisory Committee,2006 October 18 M
g.Committee of the Whole,In Camera,2006 October 24 V
r
13.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.Student Trustees'Update V
c.Deb Matthews,MPP,re Private Member's Bill 133 M
d.K.Bain,City Clerk,Corporation of the City of London M
14.NOTICE OF MOTION -none
15.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
Trustee Stewart M
16.ADDITIONAL BUSINESS
17.QUESTIONS/COMMENTS BY MEMBERS
18.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2006 OCTOBER 24
The Board met inregular session on 2006 October 24 inthe Board Room at the Education Centre, meeting
In public session from 7:00 p.m. to 9:45 p.m.The following were in attendance:
TRUSTEES
D.Anstead
J.Bennett
A.Cartier
G.Hart,Chair
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
C.Murphy
M.Sereda
J.Thorpe
K.Dalton
S.Hughes
Regrets:D.Mugford
J.Hunter (-8:55)
P.Jaffa
J.Kozcik (-9:30)
K. North (-9:31)
8.Peters
L.Hutchinson
B.Wagner
K.Wilkinson
K.Bushell
S.Christie
8.Dawson
C.Dennett
T.Roberts
P.Sattler
J.Stewart
L.Stevenson
8.Kllllp
J.Neville
G.Owens
J.Roth
W.Scott
1.CALL TO ORDER
Board Chairperson Graham Hart called the meeting to order.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to the D. M.Sutherland Public School Orchestra from
Woodstock and Conductor Lola McCarthyfor leading Inthe singing ofO'Canada and performingtwo
musical selections.
4.APPROVAL OF AGENDA
The agenda was amended moving "Student Trustees'Update"(item 13.b.)to follow 10.b.The
amended agenda was approved on motion of L.Stevenson and T.Roberts.
5.OFFICIAL RECORD
S.Christie,Supervisor -Corporate Services,read the following official record into the minutes:
We regret to record the death of Robert Gorman,a teacher at Locke's Public School,St.
Thomas,on 2006 October 11;and Andrea Jayne Myall,a 14-year-old student at Northridge
Public School,London,on 2006 October 23.
6.RECOGNITIONS-none
7.CONFLICTS OF INTEREST -No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS
Chair Hart advised that,under the revised 2006-07 Schedule of Board/Committee Meetings,there
will not be a meeting on 2006 November 07.
He asked for a second trustee to participate in the 2006 November 08 Principal interviews being held
at the Community Education Centre -East in Woodstock.Trustee Stewart agreed to be part of the
interviewing committee along with Trustee Anstead.
Chair Hart advised of a creative format at an upcoming all candidates meeting being held in
Woodstock where both the public and catholic board students will be asking questions of the school
board candidates;another indication that interest in municipal politics is increasing by secondary
school students.
2006 October 24...2 n
9.DIRECTOR'S ANNOUNCEMENTS
B.Bryce,Director of Education,announcedthaton2006October16,threeThames Valley secondary
school teachers were recognized at an official reception heldat Windemere Manor,London,fortheir
work with The "Fourth R:Relationship-Based Violence Prevention"program.
Teachers,Mike Bates,Dariene Montgomery and Debbie Townsley were presented with theawards
byRay Hughes,National Coordinator forthe Fourth R. The Director congratulated Dr.PeterJaffe
forhis leadership role in establishing this initiative noting thatan article appeared in a local newspaper
on2006October24,honouring his contribution.TrusteeJaffeacknowledgedthe important workof
these dedicatedteachers noting thatthe prevention program is being recognized In several provinces
across the country.Heapplauded donors Royal LePage and the Cook family fortheir significant
financial support of this important initiative.
The Director advised thaton2006 October 15 and 16,the Ministry of Education held a symposium
regarding Character Development.He noted thatatthateventthe TVDSB and,specifically Kensal
Park French Immersion Public School,were provincially recognized as a school board that
exemplified the "Me to We Club".The focus ofthis initiative isto enhance students'understanding
of the needs of children in third world countries.
Mr.Bryce reported that,in 2006 September,Supt.Dalton presented a report regarding the Primary
ClassSize initiative.In accordance with that report,the elementary staffing complement has been
aligned with the Ministry ofEducation requirement.After completion ofthe re-organizational process,
77.11 percent ofprimary classesare now at20orless in ThamesValley.Appreciation was extended
to everyone involved in meeting the Ministry target of75 percent.Presently,97 percent of primary
classes are at 20 children or under.
The Director announced thatthe Joint Useof Facilities Agreement between the Corporation ofthe
City of London and TVDSB has been developed.A copy ofthe agreement was provided.Exec.
Supts.Greene and Thorpe,as well as Jeff Fielding,Chief Administrative Officer for the City of
London,were thanked for moving the reciprocal agreement forward toward establishing a partnership
that will be beneficial to both parties in serving the community at large.
Mr.Bryce alsoadvised thata Ministry of Education seminar involving all returning and newly-elected
school board trustees across Southwestem Ontario is to be held at the Four-Points Sheridan Hotel
in Toronto on Friday,2006 December 01.The focus ofthis seminar istobe Improvement ofStudent
Learning.
10.a.CONFIRMATION OF MINUTES
The minutes ofthe 2006 October 10 Regular Board meeting were approved on motion of L.
Stevenson and D.Anstead.
b.BUSINESS ARISING FROM MINUTES
The following motion was moved byP.Sattler,secondedby L.Stevenson and canied;
Thatthe Information related to Network to Learning PennyCampaign beshared with TVDSB
School Councils.
Trustee Roberts asked ifbusiness cases are necessary for all schools included inthe draft
Capital Plan.Exec.Supt.Thorpe advised that business cases may be necessary once the
guidelines are received from the Ministry.He explained that some schools,identified
subsequently,must be followed up with a business case;however,nothing will undo what has
already been submitted in the draft Capital Plan. He also noted that there are different
categories of recommendations.)
2Q06 October 24...3
13.b.STUDENT TRUSTEES'UPDATE
Student Trustee J.Koscik advised that he will be attending the Ontario Student Trustee
Association (OSTA)Conference to be held in Toronto from 2006 October 26 to 28.Student
Trustees Koscik and North are presently finalizing adate for the Student Advisory Committee to
meet and a draft agenda has been prepared.
11.REPORTS FROM THE ADMINISTRATION
SCHOOL ACCOMMODATION STATUS REPORT AND RECOMMENDATIONS
The Administration presented a follow-up report in response tothe 2006 October 10 report,and
direction from Trusteesto provide specific recommendations on school accommodation issues.
Exec.Supt.Greene provided preliminary financial perspectives for the proposed projects.
At the Board meeting of2006 October 10,the Administration provided an update on school
accommodation issues which could proceed prior to Ministerial responsetothedraftCapital Plan,
based on available dollars and on French Immersion accommodation concerns for 2007
September.Trustees approved a number of recommendations and provided direction in several
areas at that meeting,and requested a subsequent report.This report offered specific
recommendations from Administration forconsiderationby Trustees.Clarification and rationale
for each recommendation were presented as follows:
RECOMMENDATION 1 -PRIMARY CLASS SIZE
The following schools have been identified as being able to proceed with Primary Class Size
(PCS)funds and additions as they have been allocated two classrooms (46 NPP):
•Chippewa Public School;
Clara Brenton Public School;
Forest Park Public School;
Kensal Park French Immersion Public School.
Virtually all costs associated with the four projects identified in this recommendation are to be
borne by Primary Class Size funding already confirmed for the Thames Valley Board by the
Ministry ofEducation.As a result,those projects may begin with a view to their completion once
designs are completed,budgets finalized and Board approval granted to proceed.As these
funds areearmarked for PCS projects,moving forward onthese four projects does not affect our
ability to complete all required PCS projects nor does it compromise the Board's ability to move
forward as indicated in subsequent recommendations 2 and 3.
RECOMMENDATION 2 - NEW ELEMENTARY SCHOOLS
Following is a list of new schools (limited to one based on funding)for which design and
construction may proceed immediately:
•Elmdale Public School (replacement);
Southeast St.Thomas.
As indicated at the Board meeting on 2006 October10,there are insufficient funds currently
availableto the Boardto move fonward simultaneously on ail ofthe projects listedinthese two
recommendations.Preliminary cost estimates for possible new schools,exclusive of site
purchase,are $7.2 million for Elmdale and $10.6 million for a Southeast St.Thomas school.Cost
differences between the two reflect anticipated schoolsize differences.Based on a detailed
review ofthe draft Capital Plan recommendations,theAdministration believes thattheSouth-east
St.Thomas schoolisthecurrenthighestneed based oncurrentenrolment pressures inthearea,
including French Immersion.Trustees authorized the development ofa Prohibitive to Repair case
forElmdale Public SchoolwhichAdministration recommends shouldproceed to completion prior
to any decision being made to proceed with that new school project.Design could proceed in
advance of Ministry response to the PTR case.
a.
2006 October 24...4
11.reports FROM THE ADMINISTRATION -cont'd
a.SCHOOL ACCOMMODATtON STATUS REPORT AND RECOMMENDATIONS -cont'd
RECOMMENDATION 3-ADDITIONS AND RENOVATIONS
®renovation can proceed with available
• Algonquin Public School;
• Caradoc Central Public School;
•Hickson Central Public School;
Northridge Public School.
Again following a detailed review of the recommendations of the draft Capital Plan and
rSr?proceed withou?closures or
identmpri Thtv",available funds,the four projects recommended as Item 3wereIdentified.They are based on current portable use at those sites,prioritization related to
r buildings and their entitlement to PCS funding.ThepreliminarycostesUmatesforthefourprojectstotal$8.1 million of which approximately $2millionwouldcomefromthePnmaryClassSizeallotmentof$24.8 million.Without further desiqn andcosting,rt IS not possible to determine exact costs for each complete pr^ect /WmWslaton
pnoritizes the four in this order:Hickson,Algonquin,Northridge,Caradoc Central Hence
curremiy avaUaWe Proceeding with the two projects which can be afforded within funds
RECOMMENDA TiON 4 -FRENCH IMMERSION
nt!accommodation of French Immersion in the
2006 OHnhPr in ^County for 2007 September were provided in the report to Board on2006October10.The two options Trustees directed the Administration to explore were:
moving program components such as late immersion to alternate locations and identifvina
temporary space for the 2007-08 school year;and
perSertsolutioIis P®"ding implementation of
Having examined options to address the pressure points of enrolment in French Immersion in
Elgin and London for 2007 September.Recommendations 4 a.and b re™
Administration s view of the best options available at this time.Trustees are reminded that thesearetemporarysolutionstoissuesfullyaddressedonalonger-term basis in the draft Capital Plan.
RECOMMENDATION 5-PLOVER MILLS -PRINCE ANDREW -LEESBORO CENTRAL
Hmft r^ini?®follow-up to Trustees'direction on 2006 October 10 to amend thedraftCapitalPlanandproposeanewschoolforNorth-east Middlesex County.
The following funding and cost estimates were presented;
Total funding as reported on 2006 October 10 -$46 8 million
Encumbered 3.2 Caradoc South
24.8 PCS
5.4 Site purchases
Funds available for projects $13.4 million
2006 October 2A...5
11 REPORTS FROMTHE ADMINISTRATION - cont'd
a.SCHOOL ACCOMMODATION STATUS REPORT AND RECOMMENDATIONS -cont'd
RECOMMENDATIONS:
1.That the Board authorize the Administration to begin the design and construction process for
the following Primary Class Size projects at Chippewa,Clara Brenton,Forest Park and
Kensal Park French Immersion Public Schools.
2.That the Board proceed to receive public input on the recommendation to begin the design
process for the following new school:South-east St.Thomas.
3.That the Board proceed to receive public input on the recommendation to begin the design
process for the following additions and renovation projects:Algonquin and Hickson Central
Public Schools.
4. a. That the Boardauthorizethe Administration to exploreoptionsto enhance or increase
the capacity at Wellington Street Public School to deal with the increased enrolment for
2007 September.
b. That the Board authorize the creation of a new French Immersion site at Princess
Elizabeth Public School,London,toaccommodatethelate immersion program currently
in the Princess Anne French Immersion attendance area (grade 7 &8) and a French
Immersion Senior Kindergarten program for the 2007-08 school year for the new
boundary area.
5. That the Boardauthorize the Administration to begin the process to pursue optionson a
possible replacement site for Plover Mills Public School as required by the draft Capital Plan
amendment.
Recommendation 1was adopted on motionof P. Sattler and P. Jaffe.
Recommendations 2 and 3 were adopted on motionof L.Stevenson and J. Stewart.
The following motion was moved by L.Stevenson,seconded by P.Jaffe and carried:
That the Board authorize the Administration to begin the design process for the Elmdale
Public School,St.Thomas,replacement.
Recommendations 4 a. and b. were adopted on motion of D.Anstead and P. Jaffe.
Recommendation 5 was adopted on motion of L.Stevenson and P. Jaffe.
b.DEPARTMENTAL UPDATES
Human Resource Services
Disability Management isworking with approximately 54 staff members in their return to work
programs asa result of non-occupational and occupational illnesses and injuries;
During 2006 September and October,the Thames Valley District School Council (TVDSC)
activities included the following:
TVDSC Chairperson Brenda Hopkins continued to collect the Annual School Council
Reports.ATVDSC committee is currently preparing a final report and presentation from
the information gathered from the submitted 2005-2006 school council reports.Currently
more than 150 reports have been gathered from the 184 schools with functional school
councils;
2006 October 24..fi
11.REPORTS FROM THE ADMINISTRATION -cont'd
b.DEPARTMENTAL UPDATES-cont'd
Human Resource Services -cont'd
Thames Valley District School Council Update -cont'd
the TVpSC representatives who formed the Citizen's Advisory Committee on Honorariasubrn^itted their recommendation to the Trustees at the Regular Board Meeting 2006
October 10.Based on the input from school councils and the committee's experience
knowledge and respect of a trustee's commitment,responsibility and leadership role in
education,the Citizen's Advisory Committee prepared a creditable recommendation;
the TVDSC Chairperson requested school councils Input on the Parent Involvement
Funds -Base Mobilization Grant,and drafted a letter re ETFO recommendation to the
Ministry of Education decreasing the number of report cards;
-the TVDSC Chairperson attended the Ministry of Education Symposium on Character
Development held in Toronto on 2006 October 15 and 16;
has been invited to present at the upcoming People forEducationConferenceinTorontoon2006November04focusingonschoolcouncil
relationship with school principals.TVDSC executive members will also attend the
conference;
-TVDSC will have representation at the upcoming Safe Schools Community Facilitation
as follows;
-Woodstock (East)- Randy Gordon;
- St. Thomas (South)-Carolyn Walker;
- London (Central) - Ruth Tisdale.
-TVDSC upcoming meeting is scheduled for 2006 October 26 -7:00 p.m.-at the
-Oxford Room.The agenda includes:Supt.Hughes speaking about
TVDSB administrator professional development,draft Capital Plan update,primary classsizecaps,school council updates,report card input discussion,trustee elections and
reports from region and board-level Parent Involvement Committee representatives.
D presently ^44 (66 on leaves)Elementary Occasional Teachers (OTE)including420Retirees.Long-term Occasional (LTOE)Assignments total 218 (10 filled by Retirees)
Prior to the hinng process this fall,there were 1300 OTE employees;
Staff are confirming enrollment levels In the three retiree benefit plans and working with the
earner to determine premium rates for the new year;
-Secondary teaching staff are being processed for the fall term.Compensation,benefit
records,credentialing,WHMIS,cnminal background checks etc.are all being completed;
-An additional 160 secondary occasional teachers have been hired of which 24 are retired
supply total to 796 occasional teachers ofwhich about 34%
(/ifU)are retirees.
Operations Services
Planning con^nues for the fourth year of the Improving Instructional Intelligence initiative
Teams from Thames Valley,York and Peel Region will meet with Barrie Bennett on 2006
October 25 to plan jointly for next steps in enhancing teacher practice;
2006 October 24...7
11.REPORTS FROM THE ADMINISTRATION -cont'd
b.DEPARTMENTAL UPDATES -cont'd
Operations Services -cont'd
-During the week of 2006 October 23, Thames Valley is hosting a delegation of British
educators from Leicestershire. They are interested in the Board's inclusive practices,
programming for students at risk, and boys' literacy initiatives;
During 2006 October Superintendents of Education school visits highlighted EQAO test
results and future improvement planning;
All elementarystaffhave been allocated,primary statisticsgathered and classes settledin
to their organizationsfor the 2006-07 school year. Over the next month the Elementary
District Staffing Committee will be vi/orking with Gil Owensand Nathan Luo re "virtual staffing"
for 2007-08.Virtual staffing allows the Preliminary, Primary Class Size Report to be
compiledand fonA^arded to the Ministry of Education for 2006 December 15 and another
estimate of portable needs to be calculated to accommodate the implementation Primary
Class Size Caps;
2006 September student enrolment isanticipated to be close to projectionfor2006 October
31;
The secondary enrolment forthe end of2006 October isanticipated to be at 26,774.16 FTE,
based on the current enrolment,approximately 6.96 FTE students below the original
projected figure of 26,767.20 FTE students. The variation from projected is approximately
0.02 of one percent;
The elementary enrolment was approximately48,693.50 FTEat the end of2006 September
approximately 274belowprojected (0.5 ofone percent)ongoingregistrations will reducethe
figure. Overallthe variationfrom projected will be inthe range of0.3 ofone percent;
Updating the draft Capital Plan based on recent direction will be completed as soon as
possible;
New Administrators met on 2006 September 28 for a full day session at the Stoneridge Inn.
Session included Professional Learning Communities &Leading Instructional Intelligence
presented by Colin Milligan,Diane DuMaresq and Diana Rajala. Steve Killip,Manager,
Research and Assessment,presented EQAO,Data AnalysisforSchool Improvement,Marie
Chambers,Learning Supervisor,Student Pathways for Success,presented the Student
Pathways/Student Success program;
-Safe Schools initiatives included:Youth Safe Schools Conference,Committee to Review the
Environment of Safety in Our Schools,New Administrator Training, Crime Stoppers
Symposium,A Love that Kills:Prevention Program,Ministry Administrator Workshop -
Bullying Prevention,SAVE Conference,and Drama Presentations:Sandcastle Kingdom,
Oracle,Power Surge,Hero inthe Shadows,and Forum Theatre;
Next New Administrators session is to be held 2006 October 26th with presentations on
Special Education and Safe Schools;
Research and Assessment Services staff undertook/completed the following major projects/
components during late 2006 September/eariy October:
Analysis of student comments from Elementary Safe Schools Survey presented to
CRESS committee;
Analysis,reportpreparationof division level elementary safe school data;
Phonological awareness - data collection,preparation of reports;
DRA -data collection material created/distributed to school staff;
2006 October 24...8
11.REPORTS FROM THE ADMINISTRATION - cont'd
b. DEPARTMENTAL UPDATES-cont'd
Operations Services •EQAO -cont'd
Data summaries prepared for Literacy and Numeracy Secretariat;
Developed/conducted data use worl<shops for principals,superintendents.
EQAO initiatives included:
-Templates created for analysis of Item Reports for 2006 Grade 3,6,and 9 results;
Detailed results of 2006 May Grade 3,6,and 9 assessments presented to Board*
- custom reports created forsub-groups;
student,principal and teacher questionnaire results -analysis completed,report written'
Posted data.from 2006 spring grade 3 &6 Reading,Writing,and Mathematics
assessments,DRA and Phonological Awareness to data warehouse for use in
assessment profiles;
SK story reformulation -study results presented to Speech and Language Pathologist staff*
Completed final 2006 LOG budget report for Finance and Program;Created information packages for superintendents for identifying school-based proiects to
support students at risk for 2006-07;
-Worked with IT to establish data extraction process for Ministry reports;
-Consultation with school staff for school level survey projects;
2005-06 Ready for School reports on parent feedback completed for annual TVNELP
report;
-Continued processing,approval of external research requests;
-Ongoing data validation for data warehouse;
-Elementary staffing &primary class size submission for Ministry:
-Analysis of data for secondary staffing and average class size;
-Continued investigation of ONSIS data requirements with respect to special education
information;
-Developed data collection form in partnership with specialized co^op teachers;
-Distribution of school-based assessment material {DRP,OLSAT,and Level Reading
Assessments)to elementary and secondary school staff;
Research and Assessment web site updated;
-2005-06,semester two report for Thames Workplace Literacy completed .
Business Services
-Facility Services Projects and Maintenance projects'updates included;Jack Chambers P.S.
Strathroy District Collegiate Institute,Medway High School,Portables,School Renewal
Programand Good Places to Learn;
Support Services update included:Purchasing Services and Distribution Centre-
Exec.Supt.Greene advised that 2006 October 16 -20 was School Bus Safety emphasis
across the province.He thanked C.Dennett.Manager.Public Affairs and Transportation
Services for their collaboration with the Bus Operators'Association in producing bus safetv
flyers and public service announcements.
Director's Services
csremony at Kensal Park French ImmersionPublicSchool.The focus of this initiative is to enhance students'understanding of the needs
ofchildren inthird world countries;
2006 October 24...9
11.REPORTS FROM THE ADMINISTRATION -cont'd
b.DEPARTMENTAL UPDATES-cont'd
Director's Services -cont'd
The following meetings and events were attended by the Director: Cityof London - Mayor's
Task Force,MPP/Trustee,London Training Centre,Jewish National Fund of Canada Book
Launch,Teachers'Wall of Fame Induction Ceremony,Junior Achievement London Business
Hall of Fame Induction Dinner,London Anti-Bullying Coalition;
He also brought greetings and/or presented at the following events:Cityof London and Area
Community Safety Week Launch,Youth Safe Schools Conference,System Staff
Development Leadership Presentation,Glencoe DistrictHigh School Commencement,ETFO
Workplace Stewards'and Principals'Training Session,OSSTF New Employee Reception,
London Anti-Bullying Coalition -Many Voices -One Vision Conference -Panel Participant,
Parent Learning Forum,and Saunders S.S.-Canadian Cancer Society Recognition
Celebration;
World Teachers'Day was celebrated on 2.006 October 05.The Director took this opportunity
to acknowledge the commitment,dedication and hard work of Thames Valley teachers to
improving student learning.His message was shared on the Board's website and through
First-Class News;
He attended a number of Family of Schools meetings during the month.He also met with
principals to congratulate them on the significant progress school staffs have made with the
EQAO results emphasizing the importance of continuing to maintain our focus of improving,
student learning;
Staff Development initiatives included:New Teacher Fall Conference,Fall Mentor/New
Teacher Observation Debrief,Specialized Instructional Coaching Part II Training Session,
Leadership:The TVDSB Picture,Leadership:Exploring the Responsibilities,Instructional
Coaching session.Administrative Mentoring Program,Fall Professional Readir^ffective
Meetings,Powerful Designs for Professional Learning,Individual White Board,2006 Learning
Conference,Facilitating Effectively,and 2007 Leadership Conference;
Public Affairs and Community Relations updates Included:Electronic Publishing and
Graphics,Parent Learning Forum,Community Relations:Thames Valley Education
Foundation (TVEF)and 2007 Education Week;
Our Vision initiatives included:Presentation on the Vision and Foundation Principles at the
TVDSB Leadership "The Big Picture"session held 2006 October 05,Vision Advisory Steering
Committee meeting held early 2006 October considering a theme/role-out plan for 2007
Education Week.
Program Services
Special Education initiatives included: Annual Meeting of Special Education Department,
CODE Project,OPA Project,Educational Assistant Professional Development Day,Hearing
Impaired Review,Community Partnerships and Role of Educational Assistant Committee;
Many dedicated teachers and Program Services staff were Involved in Summer In-Service
sessions held 2006 August 21-24.TRIBES training was held the weeks of 2006 August 14,
17 and 21;
There were approximately 628 participants and 56 presenters overall at the 39 workshops
offered focusing on Arts, Health &Physical Education,Information Technology,Language,
Mathematics,Safe Schools,Science,Special Education and Teaching Strategies.
Participation levels surpassed those of 2005;
2006 October 24...10
11.REPORTS FROMTHE ADMINISTRATION - cont'd
b.DEPARTMENTAL UPDATES -cont'd
Program Services -cont'd
In addition to the above,the Literacy and Numeracy Secretariat funded workshops were held
simultaneously with the Summer In-Service workshops.Each of these two-day workshops
were shortened forms of the Lead Teacher training series of workshops.Registration
numbers for Literacy were;Junior Reading 49,Junior Writing 52,Primary Reading 85,
Primary Writing 96.Numeracy registrations were:Geometry and Spatial Sense -Primary Z6,
Number Sense &Numeration -Junior 25,and Number Sense &Numeration -Primary,43.
This represents a total of approximately 386 participants,some teachers having attended
more than one of the sessions;
Appreciation was extended to organizers,presenters,and participants for their ongoing
efforts to grow and learn,thereby building staff capacity to improve our students'learning.
School and Community Services:
-School and Community Services staff attended the St.Julien Community Fair in
September.Informational display boards,brochures,and sample activities highlighting
speech and language,attendance and social work,and Ready for School -The Thames
Valley Neighbourhood Eariy Learning Program were shared.This type of activity
continues toenhanceour role in the community.
Speech and Language Services
Speech and Language Services-staff will be providing a number of professional
development sessions for the 2006 Learning Conference focussing on communication
strategies In special education and early and primary years classroom;
Phonological awareness screenings for senior kindergarten students have been
completed.The data will be compiled at the classroom,school,and system level and
shared with all schools.These screenings are completed in partnership with Research
andAssessmentand supports eariy literacy development.
-Attendance and Social Work Services
In recognition of October as Child Abuse Prevention Month,Attendance and Social Work
Services staff liave been offering inservice on reporting child abuse and neglect as well
as distributing information on positive parenting strategies.School Support Counsellors
have been involved in developing and implementing a variety ofSafe Schools initiatives
including a new character education program at Bishop Townsend P.S."Earn Your
Stripes"supports modelling and recognition of positive behaviours with a focus on
caring,respect,responsibility,courageand communication.
-Ready for School -The Thames Valley Neighbourhood Early Learning Program
The 2005-2006 Ready for School Annual Report was provided.Last year was a very
successful year for Ready for School it took place in 36 TVDSB schoolsand7 LDCSB
schools with a total of 967 preschoolers attending one or more ofthe sessions.In
addition there were 2674 visits over the four sessions.The program received positive
feedback from the parents.Preparations for this year's program is under way.Acall for
interested schools has been sent and the various committees are meeting for planninq
and scheduling.
Reading Recovery
Supt.Murphy Introduced Trish Elcombe and Jackie Sweeney,Reading Recovery teacher
trainers.Rosine Salazer,Learning Supervisor commented on the success of the Reading
Recovery in Its first year of implementation during the 2005-2006 school year.An
Executive Summary included Student progress,outcomes,and future directions as well
as indicating that 64 students received instruction during the inaugural year of teacher
training.
2006 October 24...11
11.REPORTS FROM THE ADMINISTRATION -cont'd
c.STAGE 1 LONG-TERM FINANCING ARRANGEMENTS
Exec.Supt.B.Greene presented a report requesting authority for the transition from the current
short-term financing arrangement for Good Places to Learn (GPL),Stage 1,to the long-term
financing arrangement with the Province of Ontario.This step is necessary in order to participate
with school boards in the provincial long-term financing arrangement through the Ontario
Financing Authority (OFA).
On 2005 March 18,the Ministry released Memorandum 2005:B4 "Good Places to Learn -Stage
1 School Repairs."The Board received an allocation of $39.1 M, to be funded more than 25
years.Subsequent to that announcement,an additional allocation was received,increasing the
total funding for Stage 1to $41.2M.The condition on Stage 1funding isthat school boards must
choose projects identified as urgent and high needs in the ReCAPP database.The long-term
funding recommendation of$24.1M represents the valueofwork undertaken upto2006 August
31 under the Good Places to Learn Stage 1.The balance of the Good Places to Learn Stage 1
allocation {$41.2M - $24.1M= $17.1M)will be permanently financed inthe next provinciallong-
term financing proposal.
The Board will receive capital grant payments from the Ministryof Education to cover allprinciple
and interest payments associated with this long-term financing.The Ministry will provide further
information for the long-term financing arrangements for the remainder of Stage 1 as well as
Stage 2. At this time,Thames Valley will continue to use short-term financing.The Ministry will
continue to provide grants for the payment of the interest on short-term financing.
Exec. Supt.Greene advised that Board approval will be necessary by2006 October 30 inorder
that funds flow from the Ontario Financing Authority effective 2006 t^ovember 15.
RECOMMENDATION:
That the Board approve By-Law # 6 to authorize a loan from the Ontario Financing Authority
(OFA)inthe principle amount of$24 111 892 pursuant to a loan agreement under section 12 of
Ontario Regulation 466/97.
The recommendation was adopted on motion of J.Stewart and S.Peters.Trustees Bennett and
Cartier were absent during voting.
d.RECONNECT/SPECIALIZED COOPERATIVE EDUCATION BUDGET
J.Thorpe,Executive Superintendent,Operations Services,presented a report seeking approval
from the Board to fund a school support counsellor as an expansion of the Reconnect to Your
Future Program.Supt.S.Hughes explained the funding for the Initiative is in the form of a
restrictive grant.
On 2006 May 09,the Board approved the staffing of the Specialized Cooperative program (two
teachers and a . 5 secretary).Subsequent to this approval,an application was made to the
Ministry of Education in June to fund Specialized Co-operative Education as an expanded
Reconnect to Your Future program.This application included a request to fund two teachers and
a school support counsellor and was approved by the Ministry in 2006 September for funds which
partially cover the cost of teacher salaries.
Given that an amount to cover teacher salaries had already been approved by the Board,a
reallocatlori of the teacher salary portion of the Board approved funds in an amount proportionate
to cover the costs to fund a school support counsellor is requested.
2006 October 24...12
11.REPORTS FROMTHE ADMINISTRATION -cont'd
d.RECONNECT/SPECIALIZED COOPERATIVE EDUCATION BUDGET -cont'd
Specialized Cooperative teachers (2)(approved by TVDSB)$182 860.00
Reconnect expansion /Ministry funding -
2 teachers (1 semester)$7^4qq qq
1 school support counsellor (1 semester)$20 400^00
D .1 X X .$ 91 800.00Reallocationfromteachersalary to
school support counsellor salary $65 169 00
$26 631.00
RECOMMENDATIONS;
1.That approval be granted to move funds from the Specialized Cooperative teacher budget
line to the Reconnect budget line to fund a school support counsellor.
2.That a Lighthouse project contract be signed to expand the Reconnect to Your Future
program to include two teachers and a school support counsellor to attract funding to a total
of $91 800.00.
The recommendations were adopted on motion of P.Jaffe and J.Bennett.Trustee Cartier was
absent during voting.
12.REPORTS OF COMMITTEES
a.FINAL REPORT BOARD BYLAW REVIEW AD HOC COMMITTEE
Trustee Anstead presented a report seeking approval of amendments to additional sections of
the Board Bylaws
Trustee Anstead advised that the Committee members felt it was important to include the Trustee
Code of Ethics in Board Bylaws.It Is recommended that they be included as Section 30
following the Governance Principles and that the Trustee Code of Conduct be renumbered as
Section 4.0.These amendments have been made In the revised draft and the subsequent
sections renumbered accordingly.A copy of the revised Table of Contents along with the
proposed revisions were provided.
Additional amendments to the Bylaws have been identified,specifically addressing sections that
include the Student Trustees,i.e..Sections 1.0,11.2,11.3 and 13.15.
Following approval of various sections of the Board's Bylaws on 2006 June 27 the Committee
was asked to reconsider Section 5.5 related to the appropriateness of placards and signs In
Board meetings and the suggestion that action emanating from public presentations be deferred
to a following Board meeting for consideration.Suggested wording changes are reflected in
Sections 5.5,5.12,9.1.5,9.3.7 and 12.3.
Concern was raised over the current process to elect the Board Chair and Vice-Chair specifically
the drawing of two lots In the event of a tie vote.Section 6.5.9 has been amended to describe
a revised process deemed to be more fair to the candidates.
As a result of recent changes to the Education Act through Bill 78,additional amendments have
been made to the Introduction definitions of "Member"and "Trustee"and Sections 11.2,11.3 and
13.15 affecting the Board s student trustees related to attending In-camera sessions,committee
participation and voting privileges.It is further recommended that in-camera material be
shredded following the meetings toensure confidentiality as outlined in Section 11.5.
/-"~N
2006 October 24...13
12.REPORTS OF COMMITTEES -cont'd
a.FINAL REPORT BOARD BYLAW REVIEW AD HOC COMMITTEE -cont'd
In Section 198 (1)the Education Act indicates that a special meeting of the Board may be called
on the written request of a majorityof members of the Board.In order to be consistent withthe
Act, it is recommended that Section 5.17 be amended from "four"Members to "a majority of
Members".
In view of recent changes to the Act regarding the term of office to be extended from three years
to four years,itis recommended that Section 7.8 be amended to indicate that the term ofoffice
for the Special Education Advisory Committee is four years.
The Committee is further recommending that the public Board meeting agenda template be
amended to add "a.Public Input"and "b.Staff Presentations"to Section 10 -Presentations in
order to clarify the origin of presentations to the Board.
Consideration was also given to resuming discussions on the Board's governance process
through a facilitator.The Committee agreed that it would be more appropriate to plan a session
in 2007 when the new Board is in place and based on the facilitator's availability.Referral to the
Trustee PD.Committee to pursue this initiative and to review the Board's Governance Principles
are recommended.
With the work of the Bylaw Review Committee completed,it is recommended that it be
disbanded.
RECOMMENDATIONS:
1.That the Trustee Code of Ethics be included in Board Bylaws as Section 3 and in the Trustee
Handbook.
2.That Section 14 -Trustee Code of Conduct be renumbered as Section 4 In Board Bylaws and
the subsequent sections renumbered accordingly.
3.That additional amendments to the following sections of Board Bylaws be approved and
renumbered per Recommendation 2 :
Section 1.0 -Introduction,
Section 4.0 -Trustee Code of Conduct,
Section 5.0 -Meetings of the Board,
Section 6.0 -Election of Chair and Vice-Chair,
Section 7.0 -Inaugural Meeting of the Board
Section 9.0 -Delegations,
Section 11.0 -Committee of the Whole In-Camera
Section 12.0 -Information Committee of the Whole,
Section 13.0 -Standing and Ad Hoc Committees.
4.That the word "Member/Members"in Board Bylaws be replaced with "Trustee/Trustees"to
include the Student Trustees as appropriate.
5.That the public Board meeting agenda template be amended to add "a.Public Input"and "b.
Staff Presentations"to Section 10.Presentations.
6.That the Trustee PD Committee be asked to consider planning a governance session in 2007
with a facilitator.
7.That the Trustee PD Committee be asked to review the Board's Governance Principles related
to trustees'authority.
2006 October 24...14
12.REPORTS OF COM MITTEES -cont'd
a.FINAL REPORT BOARD BYLAW REVIEW AD HOC COMMITTEE - cont'd
RECOMMENDATIONS -cont'd
8. That the Board BylawAd Hoc Committee be disbanded.
The recommendations were adopted on motion of D.Anstead and J.Stewart.Trustee Peters was
absent during the voting.
Trustee Roberts thanked Trustee Anstead for her participation as Committee Chair Trustee
Anstead expressed appreciation to all the Committeemembers.
b.FINAL REPORT OF THE HEALTHY SCHOOLS AD HOC COMMITTEE
Trustee Stevenson presented a report of the Healthy School Ad Hoc Committee and
recommendations for Board approval.
At the 2006 May 23 Board meeting,trustees approved the establishment of the Healthy Schools
Ad Hoc Committee to identify areas to promote a healthy school environment within Thames
Valley schools.The committee consisted of Trustees J.Bennett,S.Peters,T.Roberts and L
Stevenson (Chair)with resource support from the following staff and community representatives:
C.Murphy,Executive Superintendent,Program Services,
D. Ennis. St.George's P.S.,
M.Seaton,Harris Heights P.S.,
L.Schneider,West Elgin S.S.,
C.Stewart,Oakridge S.S.,
-I.BucklandFoster,Middlesex-London Health Unit,
-Y.Laforet-Fllesser,Middlesex-London Health Unit,
- S.Maclsaac,Oxford County Health Department,
-J.VanRyswfyk,Elgln-St.Thomas Health Unit,
- A.Varpalotai,University of Western Ontario.
Initial discussion surrounded the concept of developing a policy to confirm the Board's
commitment to healthy schools and in which best practices,initiatives and successes could be
shared,as well as addressing how to better utilize community,school and Ministry of Education
resources.It was suggested that the policy be linked with the Safe Schools policy to support
principals and parents and to provide an opportunity for the community to access the resources.
It was agreed that a policy statement and accompanying procedure were preferred to confirm the
Board s belief that healthy schools contribute to strong academic performance and acknowledge
the fit with the caring,learning community and safe schools.It was further suggested that criteria
for becoming a healthy school be included in the schools'annual growrth plans as an opportunity
to share good practices throughout the system.
Several documents were provided that contributed to the Committee's discussions and
subsequent recommendation.
RECOMMENDATIONS:
1.That the Board direct the Senior Administration to develop a policy and procedure on Healthy
Schools for consideration by the Policy Working Committee.
2. That the HealthySchools Ad HocCommittee be disbanded.
The recommendations were adopted on motion of L.Stevenson and T.Roberts.Appreciation was
extended toTrustee Stevenson for the fine leadership provided.
2006 October 24...15
12.REPORTS OF COMMITTEES -cont'd
c.SPECIAL EDUCATION ADVISORY COMMITTEE -CHAIR'S SUMMARY 2006 October 13
The following are highlights of the Special Education Advisory Committee meeting held on 2006
October 02. A full report will be presented to the Board at the 2006 November 14 meeting.
Community Agencies'Forum
The Community Agencies'Forum will be held on 2006 October 25 at the Four Points Sheraton
from 8:30 a.m.-11:30 a.m.The purpose of the meeting is to share information pertaining to the
needs ofchildren in-the areas of education,health,and social supports,to provide SEAC with data
that can be used as an information source during discussions about Special Education programs,
and to examine the possibility of new community partnerships.
Student Tracking
Meetings have been heldwiththe Research and Assessment department regarding the availability
of historical data from the I.E.P.engine to track the number of students on Individual Education
Plans (l.E.P.)and determine their success rate.L.Fraser,Special Education, and G. Grondin,
Learning Coordinator,are researching a method for maintaining a historical file.In the interim, a
monthlyfileof l.E.P. Informationis kept from the rawdata. The issue was discussed at length and
concerns expressed regarding transitions and services for special needs students when they are
no longer a part of the school system.It was suggested that a mechanism to track students when
theyleave thesystem wouldprovide information regardingthe success of programs offeredduring
their school years and allow an opportunity to be more proactive in directing students toward a
successful future.
Code Update
B. Noble,Learning Supervisor,reported on the Education Quality Accountability Office (EQAO)
test results for Eastdale P.S.which was the subject of this year's CODE project.She stated that
the results for Grade 3 were somewhat consistent with previous years while Grade 6 results had
improved almost 20%In both reading and math.
Ms.Noble discussed the method of reporting results indicating that the scores are skewed by
students who are exempted from writing the tests as they are automatically scored at Level one.
It was stated that future Professional Development days will place an emphasis on Literacy and
Numeracy training for teachers of congregated classes.
Ms. Noble described plans for the next stage of the Council of Directors of Education (CODE)
project including differentiated instruction training for teachers in congregated classrooms and
training in the use of assessment tools to create targets for students.She indicated that the time
lines for the project are unchanged from last year.The Board's request for funds has been
submitted and a reply is expected by 2006 October 05.
2006 October 24...16
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING 2006 October 10
3:00 p.m. - 4:15 p.m.
Members
J.Bennett,Trustee S.Albert-Ninham.Chippewas of the Thames
A.Cartier,Trustee C.Dolson,Munsee-Delaware
G. McGahey, Chippewas ofthe Thames
Administration and Others
J.Antone,Native Counsellor s.Miller,Attendance Counsellor
T.Smith,Principal,Westminster Central P.S.B.Miskiman.Principal,Thames S.S.
E.Good,Learning Coordinator c.Murphy,Exec.Supt.Program Services
C.Graves,Learning Supervisor p.Sydor,Vice-Principal,Saunders SS
M. Hubert,Corporate Services
Regrets:T. Sillaby-Ramsey
Absent:J.Henry,R.Doxtator,M.Elijah,
C.VanEvery-Albert,
Guests:B.Brewer
1.CALL TO ORDER
G.McGahey,Acting Chair,called the meeting to order at 3:15 p.m.in the Elgin Room at the
Education Centre.
2.APPROVAL OF AGENDA
Amotion to approve the agenda as was moved and carried.^
3.CONFLICTS OF INTEREST
No conflicts of Interest were declared.
4.CONFIRMATION OF VOTING MEMBERS
-Trustees j.Bennett,A.Cartier
-Chippewas of the Thames S.Albert-Ninham,G.McGahey
-Munsee-Delaware Carmen Dolson
5.WELCOME AND INTRODUCTIONS
Chair McGahey welcomed everyone to the meeting and introduced Bev Brewer new Princioal
at Wiiji Nimbawiyaang.All present introduced themselves.
6.REPORT OF MEETING-2006 March 28
Amotion to approve the 2006 May 09 report as printed was moved and carried.
Business Arising from the Minutes
Re Item 6,Letter to Education Quality and Accountability Office (EQAO):It was reported that
the letter has beensent but todate,noresponsehas been received.
7.ITEMS CARRIED FORWARD FROM INFORMAL MEETING OF 2006 JUNE 13
a) ACAskew AwardUpdate
The plaque bearing the names of the recipients of the Askew Award was found at
Saunders S.S.It was noted that no names had been added since 2001.It was
determined that there were recipients in 2002,2003 and 2004.There was no award in
2005;however,itcould still be issued ifa name were submitted.
2006 October 24...17
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
7.ITEMS CARRIED FORWARD FROM INFORMAL MEETING OF 2006 JUNE 13 -cont'd
a. AC Askew Award Update -cont'd
A committee chaired by the Native Trustee is needed to choose the recipients and report
the names to the fund coordinator.Applications are due by May 23 annually.
C.Graves,Learning Supervisor,reported that with the current low interest rates,the fund,
which was a one-time donation,is becoming depleted.She stated that there is enough
for the 2005 and 2006 awards and suggested that an amount from the Cultural Fund
could be used to replenish the account.
G.McGahey,Chippewas of the Thames,will meet with Trustee Henry and report to the
committee at the 2006 November 14 meeting.
b.Native Cultural Development Program
G.McGahey reported that her proposal for a Native Cultural Development program
entitled "New Paths for Education"has been denied funding by Indian and Northern Affairs
Canada (INAC) who stated that the service should be provided by TVDSB.She proposed
that the Board Investigate the possibility of hiring a person to develop a culturally relevant
program for First Nations students and provide professional development.
C. Murphy,Executive Superintendent Program Services,stated that the Ministry of
Education has indicated that aboriginal programming will be a major thrust in upcoming
years.The process of developing a framework has begun and representatives from
TVDSB have attended meetings to give input.Superintendent Murphy referred to the
information item "Recruitment in the Aboriginal Education Office", item 8 on the agenda,
which describes the Ministry of Education's strategies to close gaps in student
achievement.She indicated that Leslee White-Eye,Indigenous Education Coalition (lEC),
will be working from the London Regional Office and will assist boards with the
implementation of new initiatives. A meeting with Ms.White-Eye,E.Good,Learning
Coordinator,and Superintendent Murphy is planned.
Regarding the request for a culturally specific curriculum,Superintendent Murphy
indicated that information has been requested from the Kenora Board which has a
Literacy Transition program for First Nations students.A request to see any information
that comes forward was noted.Ms. MUrphy stated that the Board's focus has been on
the development of a self-identification policy as a first step to enable tracking the
performance of First Nations students.
c. NAC Meetings 2006-2007
The 2006-2007 schedule of Native Advisory Committee (NAC)meetings was discussed
with the intent to clarify the number and locations of the meetings.Following a brief
discussion,it was decided to continue with the current practice of meeting on the second
Tuesday of every month except December.In the past,some of the meetings were held
at the secondary schools and/or First Nations Community Centres.The schedule is to be
discussed with the school Principals and respective First Nations Councils to determine
when and where off-site meetings can be accommodated.The final schedule is to be
reported at the 2006 November 14 meeting.
2006 October 24...18
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
8.INFORMATION ITEM:RECRUITMENT IN THE ABORIGINAL EDUCATION OFFICE
A memo from the Ministry of Education to Directors of Education of District School Boards
regarding recruitment in the Aboriginal Education Office(AEO)was received The memo
introduces key contacts in the AEO which was created as part of the strategic direction to
address achievement for all students.
9.PROFESSIONAL DEVELOPMENT SUGGESTEDTOPICS
The following Professional Development topics were suggested for future meetings:
Ministry's Aboriginal Education Framework;
Trustee Election Process and Responsibilities.
Additional suggestions should be sent by e-mail to c.araves(Q)tvdsb onca or
e.Qood@tvdsb.on.ca.
10.PRINCIPALS'UPDATES
Thames S.S.
The school year started smoothly.Enrolment numbers are up substantially.
In late August,the school held an open house to allow an opportunity for new students to
familiarize themselves with their new surroundings.The event was well attended by First
Nations students and their families.
- J.Pasierbek is a new Vice-Principal at Thames.He came from Saunders SS and has
a background inteaching NativeStudies.
-B.Misklman,Principal,and J.Pasierbek,Vice-Principal,attended the Oneida Education
Fair.They found the event informative and worthwhile and hope to play a greater role in
next year's fair.
Data regarding the success rates of First Nations students last year will soon be available
and will be used to measure improved performance this year.
Beal S.S.
-The first progress reports were completed on Friday,2006 October 6
-Parent-teacher Interviews will be held on 2006 October 12.Information sheets have been
sent home with students.
Commencement is planned on 2006 October 27
- A Hallowe'en dance will be held on 2006 October 26.
The school had a smooth start to the school year and enrolment numbers are up.
Saunders S.S.
The school has a new Vice-Principal,D.Lunau who came from Oakridge S.S.
The school year started well and enrolment numbers are up.
-The 4'^R Literacy Program is underway.
Progress reports will be issued on 2006 October 13
-Parent-teacher night will be held on Thursday,2006 October 19 from 3:30 p.m.-6:30 p.m.
Westminster S.S.
The school has introduced a new initiative to increase student leadership.Students
participate in activities based on service to the school such asa five-man gym crew a
front sign crew and a student making a mural for the gym.Several Munsee First Nations
students have shown Interest in taking on leadership roles.
-T.Smith,Principal,rode with students on the school bus to Munsee to meet their families
He found the experience informative and enjoyable.
-Plans are undenway for a new Academic Ambassadors Program atthe school.
2006 October 24...19
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
10.PRINCIPALS'UPDATES-cont'd
Wiiji Minbawlyaang
B.Brewer is the new Principal at the school.
The school will participate in EQOA testing for the first time this year.
11.ADDITIONAL ITEMS -none
12.ADJOURNMENT
A motion to adjourn was moved and carried at 4:15 p.m.
G.McGAHEY,
Chairperson
A discussion occurred regarding appointing alternates to the Native Advisory Committee in order
to ensure a quorum is present at the meetings.Exec.Supt.Murphy will take the necessary steps
to ensure that this process is established.
e.REPORT OF THE CHAIRS'COMMITTEE 2006 October 18
9:37 a.m.-11:10 a.m.
MEMBERS ADMINISTRATION AND OTHERS
G.Hart (Chair)P.Sattler
J.Hunter J.Bennett B. Bryce S.Christie
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2006 OCTOBER 24 BOARD AGENDA
The agendas for the 2006 October 24 in-camera and public Board meetings were discussed
and updated.
4.CORRESPONDENCE
The following correspondence is available in the Trustee Conference Room for trustees'
information:
Westminster Historical Society re Lambeth schools;.
Petition re Federal cuts to funding for adult literacy.
A letter from the City of London re eradicating graffiti in the community was added to the
October 24 Board meeting agenda under "Communications"for consideration.
5.2005-06 TRUSTEE REMUNERATION
The Ministry of Education has advised that it will fund half of the costs for the maximum
retroactive increases in trustee remuneration for the 2005-06 school year and half of the
ongoing cost of increases in remuneration through the Trustee Component of the School
Board Administration and Governance Grant in 2006-07.
2006 October 24...20
12.REPORTS OF COMMltTEES -cont'd
e.REPORT OF THE CHAIRS'COMMITTEE -cont'd
6.PRIVATE MEMBER'S BILL
A private member's bill regarding stability for students in transition housing was discussed
noting the transportation implications.The communique will be included onthe October 24
Board agenda under "Communications".
7. NATIVE REPRESENTATIVE VACANCY
Chair Hart indicated that the process is in place to fill the Native Representative vacancy on
the Board.In accordance with the Education Act,the position mustbe fiiied for the remainder
of the term to 2006 November 30.
Concern over maintaining quorum at Native Advisory Committee meetings was discussed.
8. MEETINGSOF CAPITAL PLAN ADVISORY SUB COMMITTEES
Potential dates for the Capital Plan Advisory Sub committees were discussed.The following
tentative dates were established:London -November 23 ,Oxford -November 20,Elgin -
November 23,Middlesex -November 20.An agenda will be prepared and notice of meeting
forwarded to the community representatives following the October 24 Board meeting.
9.REQUEST TO ATTEND OSTA CONFERENCE
The request byStudentTrustee Koscik toattendthe OSTA Conference from 2006 October
26-28 in Toronto,was considered.The following motion was moved and approved:
That Student Trustee Jeff Koscik be approved toattendthe OSTA Conference in Toronto
from 2006 October 26 -28.
10.OTHER BUSINESS
a.Trustee Orientation
Director Bryce confirmed that Solicitor David Williams will attend the 2007 January 09
Board meeting to participate in the trustee orientation session addressing confidentiality
and the role of trustees.
11.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for 2006 November 8at1;00 p.m.in the Governor Simcoe
Room.
12.ADJOURNMENT
The meeting adjourned by motion at 11:10 a.m.
RECOMMENDATION:
That Student Trustee Jeff Koscik be approved to attend the OSTA Conference in Toronto from
2006 October 26 -28.
G.HART,
Chairperson
The recommendationwas adopted on motion ofT. Roberts and J. Stewart.
A discussion was held regarding meeting dates for the Capital Plan Advisory Sub-Committees
(Item 8).It was suggested that the meeting date for London be changed to 2006 November 30
and Elgin to 2006 November 16.It was also suggested that the London and Elgin committees be
surveyed to determine if the dates are satisfactory.Once confirmed,an agenda will be prepared
and noticeofmeeting forwarded tothe community representatives.
'•N
2006 October 24...21
12.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE CHAIRS'COMMITTEE -cont'd
Chair Hart advised that First Nations Trustee Joanne Henry has vacated her seat under the
provision of the Education Act The First Nations Bands have be contacted and asked to submit
another nominee for the position ofSchool Board Trustee.Chair Hart advised thatTrustee Henry,
in her role as school Principal,has many commitments that conflictwith Board and committee
meetings and, therefore,has decided to vacate the position. Appreciationwas extended to Ms.
Henry for her contribution as First Nations Trustee.
f.REPORT OF THE BUDGET ADVISORY COMMITTEE 2006 October 19
1:04 p.m.-2:15p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
D.Anstead B.Greene S.Macey
S.Peters P.Hearse S.Christie
T.Roberts (Chair)
Trustee Visitor:J.Stewart
1.APPROVAL OF AGENDA - The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW 2006-07 PROCESS
Executive Superintendent B.Greene commented onthe impact ofthe delay in receiving the
funding figures from the province to move forward with budget preparation and deliberations.
It was suggested that budget issuesbe presented ateach Board meeting in the spring in view
ofthe newboardand anticipated challengesforthe newyear.
It was emphasized that the budget development process is a separate issuefrom the capital
planning and accommodation process.It was suggested that Board departments provide
information on their focus andnew initiatives undenway andthatthe presentations bemade
available to the school community through school councils.
It was suggested thatthe committee meet eariier In the new budget yearto review programs
and priorities to be maintained,and discuss anticipated fiscal pressures.Itwas notedthat
a long-term,fiscal plan is required toappropriately plan the annual budgets.It was suggested
thatan overview be prepared outlining the basis costsof department programs as well as
basicclassroomand additional programs initiated through the Budget.
4.REVIEW MAJOR FISCAL ISSUES
The following major fiscal issueswere identified for consideration in the next budget year;
-school accommodation,special education,transportation,and declining enrolment.
5.NEXT STEPS
It was agreed thatan in-service session will be developed for all trustees eariy in the new
budget year.
6.OTHER BUSINESS -none
7.NEXT MEETING
It was agreed that the next meeting will be scheduled once the 2006-07 committee is
established.
2006 October 24...22
12.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
Thanks was extended toChairRoberts and Exec.Supt.Greene and the Finance stafffortheir
efforts over the past budget year.
8.ADJOURNMENT
A motionto adjourn was moved and carried at 2:15 p.m.
RECOMMENDATIONS;None
T.ROBERTS,
Chairperson
g.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2006 October 24
MEMBERS PRESENT ADMINISTRATION AND OTHERS
P.Sattler (Chair)
D.Anstead
J.Bennett
A.Cartier
G.Hart
Regrets;D.Mugford
J.Hunter B. Bryce L.Hutchinson
P.Jaffe B.Greene W.Tucker
S.Peters C.Murphy B.Wagner
T.Roberts M.Sereda K.Wilkinson
L.Stevenson J.Thorpe K.Bushell
J.Stewart D.Blair S.Christie
K.Dalton C.Dennett
J.Empringham B.Strong
K.Havelka P.Thorup
The Committee met in camera from 5;05 p.m. to 6:26 p.m.
1.APPROVAL OF AGENDA
The agenda was approved on motion of J.Bennett.
2.CONFLICTS OF INTEREST -none declared
3.Confidential property, legal and negotiation matters were discussed.
4.RISE AND REPORT
A motion to rise and reportwas moved byJ. Stewartat 6;26 p.m. and carried.
RECOMMENDATIONS:
1.That the motions approved at the 2006 October 24,2006,in-camera session related to
ratification ofa collective agreement and a contract matterbe approved.
2.That the tender received on 2006 October 18 from Bronnenco Construction Ltd. for
$6,937,445 excluding GST for the addition and renovations at Strathroy District Collegiate
Institute be accepted and that the Board enter intoa contract with Bronnenco Construction
Ltd. to construct the project.
P.SATTLER,
Chairperson
The recommendations were adopted on motion of P.Sattler and J.Stewart.
2006 October 24...2Z
13.COMMUNICATIONS
a. ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)- UPDATE
Trustee Anstead advised that the OPSBA Public Education Symposium is to be held on 2007
February 01 to 03 and that details regarding the speakers and topicsare included inthe 2006
October 16 publication of FAST Reports.
Trustee Anstead also advised that, through OPSBA, every trustee can receive notes from the
Legislaturerelated to education and debates.Trustees were asked to contact Cynthia Andrew,
Legislative &Policy Analyst,OPSBA toreceivethis information.She alsoadvisedthatthe OPSBA
Governance Review Ad Hoc Committee meeting is to be held 2006 November 03.
b. DEB MATTHEWS,MPP,RE PRIVATE MEMBER'S BILL
A memorandum was received from MPP Deb Matthews requesting support for her Private
Member's Bill,to amend the Education Act to provide stabilityfor students in transition housing
recognizing the importanceof keeping children ina stable school environment while they are in
an emergency shelter or temporary home (e.g.foster care).
c.K.BAIN ,CITY CLERK,CORPORATION FOR CITY OF LONDON
A letter was received from Kevin Bain, City Clerk, City of London,regarding the Municipal
Council's recent motion that action to be taken with respect to the eradication of graffiti in our
community.
Director Bryceadvisedthat hehas spoken with J. Rapai,Director,London District Catholic School
Board,regardingthis motion as itrelates toengaging students inthe eradicationof graffiti as part
ofthe curriculumrequirement for each student to complete 40 hours ofvolunteerservice. Itwas
noted thatthe communityservice aspect ofthiscurriculumrequirement isnota Board-runprogram
but rather through the operation of agencies withinthe communities.
14.NOTICE OF MOTION -none
15.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
The following motionwas moved by Trustee Stewart and seconded byS.Peters and carried;
ThattheThames Valley District SchoolBoardestablish anad hoc committee,consistingofatleast
three trustees,on innovative,long-term planning to evaluate possible community and coterminous
partnerships as options for future operationsof the Board and reportback bythe end of 2007
June,with an interim report to the Board by the end of 2007 February.
16.ADDITIONAL BUSINESS
Trustee Anstead provided an update regarding the OPSBA publication, Education Today currently
beingmade available toschoolsona quarterly basis at an approximate costof$2000. The following
motion was moved by D.Anstead,seconded by J.Stewart and carried:
Thatthe publication Education Today subscription be made available toThames Valley schools
for the 2006-2007 year.
17.QUESTIONS/COMMENTS BY MEMBERS -none
2006 October 24...24
18.ADJOURNMENT
The meeting adjourned at 9:47 p.ni.on motion of D.Anstead and L.Stevenson.
CONFIRMED;
Chairperson
2006 October 24...25
SUMMARY OF APPROVED RECOMMENDATIONS OF2006 OCTOBER 24
That the information related to Network to Learning Penny Campaign be shared with TVDSB School
Councils.
Thatthe Board authorize the Administration to begin the design and construction process for the
following Primary Class Size projects at:
-Chippewa,Clara Brenton,Forest Park and Kensal Park French Immersion Public Schools.
That the Board proceed to receive public input onthe recommendation to begin the design process
for the following new school:
Southeast St.Thomas.
That the Board proceed to receive public input on the recommendation to begin the design process
forthe following additions and renovation projects:
-Algonquin and Hickson Central Public Schools.
Thatthe Board authorize the Administration to explore options toenhanceor increase the capacity at
Wellington St.Public School to deal with the increased enrolment for 2007 September.
Thatthe Board authorize the creation ofa new French Immersion siteat Princess Elizabeth Public
School.London,to accommodate the late immersion program currently in the Princess Anne French
Immersion attendance area (grade 7&8)anda French Immersion senior kindergarten program for
the 2007-08 school year for the new boundary area.
Thatthe Board authorize the Administration to begin the process to pursue options on a possible
replacement site for Plover Mills P.S.as required by the draft Capital Plan amendment.
That the Board authorize the Administration to begin the design process for the Elmdale P.S., St.
Thomas,replacement.
That the Board approve By-Law #6 to authorize a loan from the Ontario Financing Authority (OFA)in
the principle amount of $24 111 892 pursuant to a loan agreement under section 12 of Ontario
Regulation 466/97.
That approval be granted to move funds from the Specialized Cooperative teacher budget line to the
Reconnect budget lineto fund a school support counsellor.
That a Lighthouse project contract be signed to expand the Reconnect to Your Future program to
include two teachersanda school support counsellor to attract funding toa total of $91 800.00
That the Trustee Code of Ethics be included in Board Bylaws as Section 3 and in the Trustee
Handbook.
That Section 14-Trustee Code of Conduct be renumbered as Section 4 in Board Bylaws and the
subsequent sections renumbered accordingly.
That additional amendments to the following sections of Board Bylaws be approved and renumbered
per Recommendation 2:
Section 1.0 -Introduction,
Section 4.0 -Trustee Code of Conduct,
Section 5.0 -Meetings of the Board,
Section 6.0 - Election of Chair and Vice-Chair,
2006 October 24...26
SUMMARY OF APPROVED RECOMMENDATIONS OF 2006 OCTOBER 24 -cont'd
Section 7.0-Inaugural Meeting ofthe Board
Section 9.0 - Delegations,
Section 11.0 - Committee of ttie Whole In-Camera
Section 12.0 t Information Committee ofthe Whole,
Section 13.0 - Standing and Ad HocCommittees.
That the word "Member/Members"in Board Bylaws be replaced with "Trustee/Trustees"to include the
Student Trustees as appropriate.
That the public Board meeting agenda template be amended to add "a.Public Inouf and "b Staff
Presentations"to Section 10.Presentations.
aske6 to consider planning a governance session in 2007 with
a tacilitator.
That the Trustee P.D.Committee be asked to review the Board's Governance Principles reiated to
trustees authority.^
That the Board Bylaw Ad Hoc Committee be disbanded.
That the Board direct the Senior Administration to develop a policy and procedure on Healthy Schools
for consideration by the Policy Working Committee.
Thatthe Healthy Schools Ad Hoc Committee be disbanded.
That student Trustee Jeff Koscil<be approved to attend the OSTA Conference in Toronto from 2006
wCtODGr "28.
That the motions approved at the 2006 October 24 in-camera session reiated to ratification of a
collective agreement and a contract matter be approved.
That the tender received on 2006 October 18 from Bronnenco Construction Ltd.for $6 937 445
!nH D for the addition and renovations at Strathroy District Collegiate Institute be acceptedandthattheBoardenterintoacontractwithBronnencoConstructionLtd.to construct the project.
That the Thames Valley District School Board establish an ad hoc committee,consisting of at least
three trustees,on innovative,long-term planning to evaluate possible community and coterminous
partnerships as options for future operations of the Board and report back by the end of 2007 June
with an intenm report to the Board ty the end of 2007 February.
the^2006-2007 ^educafcn Today subscription be made available to Thames Valley schools for