9/26/2006 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2006 SEPTEMBER 26,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.APPROVAL OF AGENDA IW
4.OFFICIAL RECORD Wl
5.RECOGNITIONS -none
6.CONFLICTS OF INTEREST V
7.CHAIR'S ANNOUNCEMENTS V
8.DIRECTOR'S ANNOUNCEMENTS V
9.MINUTES OF THE REGULAR BOARD MEETING OF 2006
SEPTEMBER 12 M
a.Confirmation of Minutes
b.Business Arising from the Minutes
10.REPORTS FROM THE ADMINISTRATION
7:15 p.m.a.Proposed Addition to Strathroy District Collegiate Institute M
8:00 p.m.b.2005-06 Audit Plan M
c.Primary Class Size Accommodations M
d.TVDSB Annual Accessibility Plan -2006-2007 M
e.Two Additional Professional Activity Days M
f.Monthly Financial Reporting M
g.2006-07 Budget Referral Motion re Addition of 10 Secondary V
School Teachers
h.Departmental Updates M
11.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2006 June 12 M
b.SEAC Chair's Report,2006 September 11 M
c.Chairs'Committee,2006 September 20 M
d.Final Report of the Trustee Computer Feasibility Ad Hoc
Committee M
2
e.Committee of the Whole,In Camera,2006 September 26 V
12.COMMUNICATIONS
a.Chair's Summary Update .V
b.Ontario Public School Boards'Association -Update V
c.Student Trustees'Update V
13.NOTICE OF MOTION -none
14.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
Trustee Stewart M
15.ADDITIONAL BUSINESS
16.QUESTIONS/COMMENTS BY MEMBERS
17.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2006 SEPTEMBER 26
The Board met in regular sessionon2006September26 in the Board Room atthe Education Centre,meeting
in public session from 7:06 p.m. to 10:52 p.m. The following were in attendance:
TRUSTEES
D.Anstead
J.Bennett
A.Cartier
G.Hart,Chair
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
C.IVlurphy
M.Sereda
J.Thorpe
K.Dalton
P.Jaffe
J.Kozcik
D.Mugford
K.North
S.Peters
S.Hughes
L.Hutchinson
B.Wagner
K.Wilkinson
K.Bushel!
S.Christie
T.Roberts
P.Sattler
J.Stewart
L.Stevenson
C.Dennett
S.Klllip
J.Neville
J.Roth
W.Scott
Regrets:J.Hunter
Absent:J.Henry
1.CALL TO ORDER
Board Chairperson Graham Hart called the meeting to order.
2.O CANADA
The meeting opened with the singing of C Canada.
3.APPROVAL OF AGENDA
The agenda was approved on motion of J.Stewart and D.Anstead.
4.OFFICIAL RECORD
S. Christie,Supervisor - Corporate Services,read the following official record intothe minutes:
We regret torecord the death of Merrilee Coombs, Head Secretary at HuronHeightsFrench
Immersion Public School,London, on 2006 September 16.
5.RECOGNITIONS -none
6.CONFLICTS OF INTEREST -No conflicts of interest were declared.
7.CHAIR'S ANNOUNCEMENTS
ChairHartremindedtrustees ofthe community public input meetingto be held on2006September
28 at Glendale HighSchool, Tillsonburg, regarding the proposed reassignment of Annandale School
Grade 9 students to Glendale.
DIRECTOR'S ANNOUNCEMENTS
Director of Education B. Bryce announced that he has accepted a letter of retirement from Executive
Superintendent Cathy Murphyeffective 2007 February 01.He acknowledged Supt. Murphy's many
years of outstanding leadership to the TVDSB administration and staff as well as with the former
Oxford County Board of Education.Director Bryce thanked Ms.Murphy's for her dedication,
insightfulness,sense of humour and passion towards improving student learning and wished her all
the best in future endeavours.
2006 September 26...2
8.DIRECTOR'S ANNOUNCEMENTS -cont'd
Chairperson Hart also expressed appreciation on behalf of the Board to Supt.Murphy for her
leadership role with many TVDSB initiatives.
Supt.Murphy responded expressing thanks forthe supportive,dedicated and outstandingstaffand
students that she has had the privilege of working with duringher 35 years as an educator.She cited
four key initiatives that have been successfully cornpleted during her tenure as Executive
SuperintendentofProgramServices noting thedepthofthe knowledge ofthe peopleshe has worked
closelywithand expressing confidence intheir ability to carry on the traditionofexcellence.
Director Bryce extended congratulations to the TVDSB Parent Involvement Committee on its first
meeting held on 2006 September 25. He thanked Chair Arlene Morrell and the committee for their
work in identifying speakers and projects to enhance the partnerships between the Board and
community through special Ministryfunding for this initiative.
9.a.CONFIRMATION OF MINUTES
The minutes of the 2006 September 12 Regular Board meeting were approved on motion of
T.Roberts and L.Stevenson.
b.BUSINESS ARISING FROM MINUTES -none
10.REPORTS FROM THE ADMINISTRATION
a.PROPOSED ADDITION TO STRATHROY DISTRICT COLLEGIATE INSTITUTE
J Thorpe,Executive Superintendent,Operation Services,introduced the reportonthe proposed
addition to Strathroy District Collegiate Institute (SDCI).He explained thaton2006 March 21.the
Board approved thatthe Administration plan for the addition to SDCI and to report back with
respect to:
i)detailed plans;
11)funding;
iii)estimated cost/budgets;
iv)schedule.
Exec.Supt. Thorpe advised thatthe reportisintendedtoupdate trustees on the status ofthese
items,seek approval onthe proposed plan andtotenderthe project.The proposed datethatthe
tender results and related recommendationsare to be presented to the Boardis2006 October
24.
K.Bushell,Manager,Projects &Maintenance,introduced Lance Dickson,Architect.Dickson
Partnership Incorporated;Ron Newnes,SDCI Principal;and Jacqui Moraal,SDCI parent and
School Council member.
Mr.Dickson presented the proposed project oftheart facility addition at SDCI.Supt.Wilkinson
reviewed the enhancements and noted that the Developmental Centre and Learning Resource
Centre will offer newcourses within the Middlesex region not previously available.Mr.Newnes
explained thattheproposedexpansion will provide additional instructional space whereareas are
presently shared with Holy Cross S.S.students and will benefit students inthe catchment areas.
Ms.Moraal,advised that SDCI parents andthe School Council strongly support the proposed
addition and see the renovationsas an absolute necessity.
2006 September 26...3
10.REPORTS FROM THE ADMINISTRATION -cont'd
a.PROPOSED ADDITION TO STRATHROY DISTRICT COLLEGIATE INSTITUTE -cont'd
Process
After the Board approved the addition to Strathroy District Collegiate institute,an in-schooi design
committee chaired by the Principal and comprised of community and staff representatives,the
Superintendent of Education, the IVIanager of Projects and Maintenance and the Project Co
ordinator was formed. The committee worked withDickson Partnership Incorporated Architects
to develop the proposed plan.
During the past six months,design committee meetings were held to receive input and refine the
proposed design.The proposed design was presented to the school community on 2006
September 20.The reception from the school community has been excellent.The process to
date has been very beneficial and has resulted in a plan that meets the needs of students,staff
and community.
Discussions have taken place with the London District Catholic School Board with respect to the
proposed addition and their involvement with its design and construction.It was agreed that the
Thames Valley District School Board would design and construct the addition and that Holy Cross
Secondary School would utilize various technology areas where space is available.It was also
agreed that the existing gymnasiums,each owned bytheir respective schools,will be exchanged
in order to allow all Strathroy District Collegiate Institute gymnasiums to be joined.This alteration
would involve graphical re-application in the gymnasiums.
The Ontario Disabilities Act Design Review Committee has also reviewed the proposed design
and found itto be in compliance with the Board's standards for accessibility.Approval has been
.-received from the Municipality of the Township of Strathroy-Caradoc as per the joint use
'^agreement to construct the proposed additions as planned.
OVERVIEW OF PROJECT
Project SvnoDsis
The objective of the SDCI project is to create additional,permanent classroom space to
accommodate students presently receiving instruction in portable classrooms and to develop
specialized instructional space to allow all SDCI students access to existing and new programs
in the area of Technological Education.
Mr.Bushell explained that the on the ground capacity (OTG)will be increased by 462 because
of additional space to be constructed to bring the total (OTG)for SDCI to 1,386.This capacity
matches the sustained enrollment projection for the school.
Additions
The following two additions are proposed to be constructed.
North-west Addition
A two-storey addition is planned at the north-west corner of the school {Floor Plans A3, A4). This
addition will include 14 instructional classrooms,a staff work room and a mechanical room to
accommodate the SDCI growth in enrolment.
North-east Addition
A two-storey addition is planned at the north-east corner of the school (Floor Plans A4, A5).This
addition will include a single gymnasium with change rooms,storage and office space.Also
included is an additional instructional classroom,a mechanical room and specialized instructional
spaces for communications technology,construction technology,health and personal services,
hospitality and tourism and horticulture. The existing access road will be shifted to allowfor the
['constructionofthis addition.
2006 September 26...4
10.REPORTS FROM THE ADMINISTRATION -cont'd
a.PROPOSED ADDITION TO STRATHROY DISTRICT COLLEGIATE INSTITUTE -cont'd
Additions -cont'd
Renovations/Alterations - The existing Developmental Centre and Learning Resource area will
be renovated to allow for additionai space because of tiie increased enrolment as well as
program upgrades.An existing instructional classroom will be altered to allow for an additional
drama instructional space.
FUNDING
Design and construction costs for the addition and renovation will be funded as follows:
Remainder of the Prohibitive to Repair Grant
School Renewal Grant -Program Enhancement
Reserves Funds
Current Operations Furniture and Equipment Budget
and other Board Sources
The following estimated cost/budget was provided:
$ 5 557 290
$ 1 500 000
$812 070
$350 000
Total $8 219 360
Design and Construction of Addition &Renovation $7 752 360
Project Disbursements:
Building Permits
Relocation of Portables
Cabling and Telephone
Furniture and Equipment
$41 000
$66 000
$10 000
$350 000
Total $8 219 360
Notes:
a. 5%constructioncontingencyallowance carried in estimated costfordesignand construction
section.
b.All mechanically and/or electrically connected equipment for the hospitality,tourism and
horticultural technology areas are includedinthe design and construction section.
c.All costs are net GST.
Timelines/Schedule
The following scheduled timelines were provided:
2006 September 19 -Executive Council review ofProjectand BoardReport
2006 September 20 -Community Meeting
2006 September 26 -Presentation to the Board
2006 October -Tender Period
2006 October 24 -Board Approval to Award Construction contract
2006 November 01 -Construction to Commence
2008 January 18 -Substantial Completion
2008 January to February 01 -Commissioning of Project
2008 January -Set-up of School
2008 February 01 -School Occupancy
2006 September 26...5
10.REPORTS FROM THE ADMINISTRATION -cont'd
a.PROPOSED ADDITION TO STRATHROYDISTRICTCOLLEGIATE INSTITUTE - cont'd
RECOMMENDATIONS:
1. Thatthe Board approve the plans,budget and schedule for the proposed addition and renovation
to Strathroy District Collegiate Institute.
2.That Administration proceed to tender the proposed addition and renovation to Strathroy District
Collegiate Institute.
The recommendations were adopted on motion ofS. Petersand D.Mugford.
b.2005-06 AUDIT PLAN
B.Greene,Executive Superintendent,Business Services,introduced the report onthe 2005-06
Audit Plan.
David Gurnham,Audit Partner,and Stacey Hann,Audit Senior Manager,Deloitte,provided an
overview ofthe 2005-06 Audit Plan highlighting theareas of financial reporting responsibilities,
audit approach,materiality, and audit risks or focus.
Mr.Gurnham noted thatthe reporting requirements under the CICA handbook charge auditors
of organizations with conducting an audit in accordance with Canadian generally accepted
auditing standards. Thesestandards require the auditor perform an audit to obtain reasonable,
rather than absolute assurance that the financial statements are free of material misstatement
and owing to the inherent limitations of an audit, there is an unavoidable risk that some
misstatements in the financial statements will not be detected,even though the audit is properly
planned and performed.
Deloitte expresses an opinion astowhether the financial statements present fairly in all material
respects,in accordance with Canadian generally accepted accounting principles,the financial
position,activities and changes in financial position ofthe TVDSB as well as obtaining a sufficient
understanding ofthe Internal control structure to enable the client service team to properly plan
the audit approach in a cost-effective manner.
Management is responsible for maintaining a cost-effective internal control environment,including
designing and maintaining accounting records,selecting and applying accounting principles,
establishing accounting estimates,safeguarding assets and preventing and detecting error and
fraud.Management must be in compliance with Public Sector Accounting Standards (PSAB)
ensuring the preparation of financial statements,including reporting the financial position and
activities with full and fair disclosure on a timely and consistent basis as well as providing
appropriate management representations.
Theaudit includes assessing risk thatthe financial statements may contain misstatements that,
individually or in the aggregate,are material to the financial statements taken as a whole.
Examining,on a test basis,evidence supporting the amounts and disclosures in the financial
statements and assessing theaccounting principles used andtheir application and the significant
estimates made by management.
Audit Methodoloav
Ms. Hann explained that the audit methodology is based on risk identification focusing audit
procedures on areas where significant risk exists from a financial reporting perspective. A
knowledge of the Board's environment and operation facilitates assist in the assessment of risk.
Considerations and assessments indeveloping risk based audit approach includes:discussion
with management and Trustees emphasizingmajor areas of financial reporting risks,including
the risk of fraud; understanding key management strategies and plans, key business
developments,impact of key personnel,systems and process changes;and current CICA
accounting pronouncements and developments.
2006 September 26...6
10.REPORTS FROM THE ADMINISTRATION -cont'd
b.2005-06 AUDIT PLAN - Audit Methodology -cont'd
Once such risks are identified and their financial statement impact is determined,an audit
approach is developed in response to the risks.The audit methodology has two distinct
approaches for auditing an account balance:control reliance and balance substantiation.Review
of the accounting systems and processes entails obtaining an understanding of and documenting
the internal controls environment for each significant business cycle arriving at a preliminary
assessment of whether that environment is reliable.In accordance with new standards the
design and implementation of controls will be identified and tested relevant to key areas of the
audit In order to obtain an understanding of the activity in key business cycles,associated risks
and related controls in place for these activities.
Alternatively,when effective internal controls are not in place,when it is inefficient to test the
operating effectiveness of controls or when a specific risk ina particular account balance or class
of transactions is identified,less reliance is placed on the internal control system to provide the
assurance that the account balance isnotmaterially misstated placing more emphasis on specific
documentation and analysis to support the account balance.
Materialitv
Materialityisan essential element of Canadian generally accepted auditing standards and affects
the judgment of the auditor.In context offinancial reporting,materiality refers to the magnitude
of an omission or misstatement of accounting information that in light of the surrounding
circumstances makes it probable that the judgement of a reasonable person relying on the
information would have been influenced,ora decision changed by the omission or misstatement.
Materialityis considered in assessing where to focus testing as a basis for determining the extent
of testing in the evaluation of financial statement presentation and disclosures.The audit
approach is designed to identify "material"misstatements infinancial statements.Materiality is
calculated based on professional judgement which involves an assessment of quantitative and
qualitative considerations (factors).The materiality for the 2006 audit is $9,453,800.All
differences noted during the audit will be accumulated and discussed with management.
Significant adjustments as well as unadjusted amounts exceeding $189,000 are to be reported
to the Board.
Areas of Audit Risks or Focus
Ms. Hann explained that a key part of the audit is to carefully review the areas of management
judgment for consistency and appropriateness focusing on transactions that are complex in
nature as well as areas of measurement uncertainty. The impact of changing business and
regulatory environments on the Board's internal controls,management process and reporting '
systems are important considerations. She reported that the three areas to be thoroughly
investigated includeconsolidationofschool generated funds,salaries and benefit expenses and
accounts payable and accrued liabilities.
Fraud Risk Factors
Mr.Gurnham explained that the CICArequirements result in more defined roles for management,
the Audit Committee and the external auditor in detecting and preventing fraud.Management's
role must be to assess internal control over financial reporting using sufficient procedures to
evaluate and test effectiveness,ensure controls related to prevention,identification and detection
of fraud as well as setting the "tone at the top." The Board's responsibilities are to oversee
management's efforts to create a strong Internal control environment and to be proactive in
reviewing management's internal controls process for assessing the risk of fraud and
performance the fraud risk assessment process.
Mr.Gurnham emphasized that itshould be recognized that every organization has inherent fraud
risks due to internal and external conditions relative to entity's industry,operations,size,
organizational structure and general economic environment.More specifically there are three
commonfraud riskfactors,pressures/incentives,attitudes/rationalizationand opportunitywhose
existence can increase likelihood that fraud could occur. Again he emphasized the importance
of setting the "tone at the top".
2006 September 26...7
10.REPORTS FROM THE ADMINISTRATION -cont'd
b.2005-06 AUDIT PLAN-cont'd
It was noted that the Board's Capital Assets are to be listed and evaluated at a later date.
Director Bryce advised that audit reports are signed by senior management and sent to the
Ministry for review inaccordance with funding.Supt.Greene explained that there are multiple
levels of accountability built into the reporting cycle submitted tothe Ministry.
c.PRIMARY CLASS SIZE ACCOMMODATIONS
Exec.Supt. Greene introduced a reportofthe Primary GlassSize(PCS)space needs allocation
given to the Thames Valley District School Board bythe Ministry of Education.The report
requested approval byformal resolution ofthe requirement forthe Board touse this funding only
for accommodation purposes directly relating to the PCS initiative.
K.Bushell explained that the Ministry of Education has required that allschool boards in the
province limit the size of primary classes to 23 to 1 and 20 to 1 forJunior Kindergarten,Senior
Kindergarten classes.The Boardhas until the2007/08schoolyear tobe fully compliantwith this
mandate.The Ministry recognizes that this will require additional classrooms to accommodate
these new primary classes and havedevelopeda process throughthe Capital Planforthe Board
to determine the accommodation Issues relating to this Initiative.
The Minist^initially allocated 1.340 New Pupil Places (NPP)to the Board to accommodate the
PCS initiative.Through discussion and negotiation with the Ministry,the Board has been able
to increase its allocation to 1,541 NPP which administration has determined to be the number of
pupil places required to accommodate allthe additionalprimary classes.These additional 1,541
NPP will be added to grants for student needs inthe 2006/07 school year as part ofa futuregrant
regulation amendment.
The Board may use the PCS allocationto fund the leasing or purchase of portable classrooms,
the renovation of existing schools to create additional classrooms or the construction of new
permanent classrooms,ifjustified as a PCS need at any elementary school. The total of 1,541
New Pupil Places equates to $25M in construction value.The PCS initiative is to be fully
Implemented bythe 2007/08schoolyear. Asample ofthe letterfor submission tothe Ministry
"Confirmation of Primary Class Size Space Needs"was provided.
Mr.Bushell commented that ifthe recommendation Is approved,a school accommodation status
update isto be presented at the 2006 October 10 meetingshowinghowto expand some of these
initiatives.
RECOMMENDATION:
That the Thames Valley District School Board will only use the Primary Class Size (PCS)
capital funding for additional accommodation requirements directly relating to the PCS
Initiative.
The recommendation was adopted on motion of L.Stevenson and D.Anstead.
Director Bryce noted that average junior to intermediate class sizes have not increased across
the District as will be verified by the data available from Supt.Dalton.He commented that the
Council of ODE is pressuring for full Ministryfunding of the 20 to 1 ratio.
d.TVDSB ANNUAL ACCESSIBILITY PLAN -2006-07
M.Sereda,Executive Superintendent,Human Resource Services,introduced a report seeking
approval of the 2006-07 Annual Accessibility Plan.
The Accessibility Directorate of Ontario was established under the 2001 Ontarians with
Disabilities Act (ODA) to manage the implementation of the ODA and to support and review the
progress of organizations with legal obligations under the Act.These organizations include the
Government ofOntario and allofitsministries, municipalities,hospitals,school boards,colleges,
universities and public transportation organizations.
2006 September 26..,8
10.REPORTS FROM THE ADMINISTRATION -cont'd
d.TVDSB ANNUAL ACCESSIBILITY PLAN -2006-07 -cont'd
An Accessibility Working Group was organized in 2003 February and consists of TVDSB staff,
federation and union representation and members of community agencies.This group
coliaborativeiy identified barriers which prevent members of the community with disabilities to
access services and programs,and also addressed ways to eliminate or prevent these barriers.
The final draftofthe AnnualAccessibilityPlan, 2006 September -2007 August forthe Board was
provided.Exec.Supt.Sereda advised that the document is to be posted on the TVDSB website
following approval by the Board.
RECOMMENDATION:
That the Trustees approve the TVDSB 2006-07 Annual Accessibility Plan.
The recommendation was adopted on motion of P.Sattler and J.Bennett.
e.TWO ADDITIONAL PROFESSIONAL ACTIVITY DAYS
Executive Superintendent Thorpe and Supt. Hughes presented the status report of the revised
2006-2007elementary,secondary and Ross S.S. school year calendars.In order tocomply with
the Ministry regulationsthe revised calendars reflectthe additionoftwoProfessional Activity days
on 2006 November 24 and 2007 February 23.
Supt. Hughes noted thatthe recommended date of2006 November24isdifferentfromthatgiven
ina verbal report provided to trustees on 2006 August 29 as a result of further consultation with
stakeholders.It was noted that the 2006 November 24 date does not coincide with that of
November 17 chosen bythe London District CatholicSchool Board. Supt. Hughes advised that
pending approval correspondence regarding the additional two PA days wiil be issued to the
system on 2006 September 27.
RECOMMENDATION
That the Board approve for referral to the iVlinister of Education the revised 2006-07
Elementary,Secondary and Sir George Ross School Year Calendars with the changes
amending Ontario Regulation 304 regarding the additional twoProfessional Activity days.
The recommendationwas adopted on motion of D.Anstead and T. Roberts. Trustee Mugford
was absent for the vote.
f.MONTHLY FINANCIAL REPORTING
Themonth-end financial reportas at2006 July 31was presented. Theyear-to-date activity was
provided and included a summaryofrevenues,expenditures by expenditure type,expenditures
byarea, and expenditure type.Exec.Supt.Greene reported thatthe financial picture appears
to be on target and that the statements next month will reflectthe 2006 August transactions.
g.2006-07 BUDGET REFERRAL MOTION RE ADDITION OF 10 SECONDARY SCHOOL
TEACHERS
D.Blair,Superintendent of Education,presented a document that ranked secondary school
enrolment and average class size from the largest to smallest as at 2006 September 26. He
advised that thisyear, as a result ofa number offactors, the average class sizes are better than
in past years as well as fewer courses being offered and then cancelled.
He emphasized that this is early preliminary data and advised that the Administration is
encouraged by what appears to be average class sizes closing the gap. He extended
appreciation to N.Luo,Research&Assessment,andG.Owens,Planning Officer,for accurately
estimating within one percent ofenrolment projections. Itwas noted that collective agreements
are reviewed to ensure each class and school enrolment adheres specifically within the
guidelines.
2006 September 26...9
10.REPORTS FROM THE ADMINISTRATION -cont'd
^g.2006-07 BUDGET REFERRAL MOTION RE ADDITION OF 10 SECONDARY SCHOOL
TEACHERS -cont'd
Exec.Supt.Thorpe advised that at the end of 2006 October,there may be different types of
numbers tobe reported and that deployment ofadditional teaching staff now would be too early
forthe Administration todeterminewherethey should be placed.
h.DEPARTMENTAL UPDATES
Director's Services
-On June 27,Director Bryce accompanied Minister of Education Sandra Pupatello onhervisit
to University Heights P.S.,London where she made an announcement regarding the
province-wide Board Report Card.On August 31,the Director accompanied Premier Dalton
McGuinty to Southdale P.S.
- The following meetings andeventswere attended by Director Bryce:
Middlesex County Staff Retirement Luncheon,Garrison Community Council,EQAO
Symposium -"What Assessments Tell Us About Student Learning",Imperial Order
Daughtersof the Empire (lODE)Ceremony.OPSBAAGM Conference,Ministry ofEducation
Technical Briefing on the 2006 -2007 Grants for Student Needs.Stock Transportation
Ribbon-Cutting Ceremony,Destinations -Community Home Build Ceremony,Education
Centre Year-End Lunch, Middlesex County Warden's Event, Council of Directors of
Education Meeting,London City Press Club Evening Honouring Trustee Cartier,Supervisory
Officer Planning Day,Instructional Intelligence Session with Barrie Bennett.Dr.Robert
Rosehart Presentation "Preparing Tomorrow's Students for Post-Secondary Education",at
Glencoe District High School, United Way Football "Kick-Off Event, Junior Achievement
^Board of Directors,Regional Education Council,Leading School in a Data-Rich World
Professional Development Session with Dr.Lorna Earl,Thames Valley Education
Foundation,Literacy and Numeracy Secretariat -Symposium for Supervisory Officers,
London Ambassador Initiative,Citizens'Advisory Council on Trustee Honoraria,Oakridge
S.S.,1 Graduation Ceremony Education Centre Retirement Gift Fund Luncheon,Special
Olympics Ceremony.OSSTF (London)Farewell Celebration for President,Reading Recovery
Teacher Ceremony,Elementary Occasional Teacher Professional Development Session,
Thames Valley Employee Retirement Dinner,Lawson Literary Awards Ceremony,OSSTF
Annual Year End Retirement Celebration,New Administrators'Lunch,Thames Valley
Secondary School Administrators'Council Year End Dinner,New Teacher August
Conference -Attitudes are Contagious ... Is Yours Worth Catching?"-,Principals'and
Managers'Meeting,New Administrators'In-service,Education Centre 'Welcome Back'
Coffee Break, Program Services Staff Learning Initiative with "Pinball"Clemons.
- Executive Superintendent Cathy Murphy and the Director met with members of the
Associationfor Bright Children (London Chapter)todiscuss a proposal relatedtoa Creative
Writing Contest on a topic of global significance;
- Director and Supt.Murphy met with a representative from the YMCA to learn about their
proposal forLondon's Largest Fitness Eventas well as with representatives fromthe London
Economic Development Committee to discuss strategies to promote work experience
opportunities for students.
- ManagerC. Dennettand the Director met with a representative from the Royal Canadian
Regiment to discuss their new education program.
-John Verbakel and the Director met with representatives from the Grand Theatre to discuss
the upcomingStudent Production,Wes^Side Story.C.Graves and Director Bryce met with
the organizers ofthe Young Author'sConference to discuss their plans forthe upcoming
year.
2006 September 26...10
10.REPORTS FROM THE ADMINISTRATION -cont'd
h.DEPARTMENTAL UPDATES-cont'd
Director's Services -cont'd
Exec. Supt.IVlurphy,Supt. Karen Wilkinson and tiie Directormet with representatives from
the Literacyand Numeracy Secretariat to discuss the use of specific data to assist us in
Improving Student Learning
Healso met with a representative from Habitat for Humanity todiscuss ajoint partnership for
a staff initiativefor the 2006-2007 school year;
- The Directorattended a meeting with the Elmdale/Wellington P.S. Communitiestohear their
presentation on "Student Needs".Trustee L.Stevenson and MPP Steve Peters also
attended;
- Mr.Bryce attended a meeting withCityof London officials,the Executive Director of United
Wayand the Director of Education,London District Catholic School Board,todiscuss a joint
Literacy initiative;
- Met with Board Chair Hart,Executive Supts. Thorpe, Greene and Minister Pupatello to
discuss educational matters of mutual concern as well as with the President of the Thames
Valley Chapter of Canadian Parents for French to discuss various matters of concern to that
organization;
The Director attended many of the events and celebrations held to honour Oscar-
winning writer, Director and Producer Paul Haggis participating in the ceremonies at
Beal S.S. and Fanshawe College and London City Hall;
He and members ofthe local Early Years community as well as Rosine Saiazer participated
in tele-videoconference with the Council for Early Child Development.The presentation was
on CommunityChampions' - Toronto's FirstDuty- A Model for Seamless Access to Child
and Family Services;
-Co-hosted with Joe Rapai,Director,London District Catholic School Board,a reception for
Trustees and invited guests at the GrandTheatre prior toStudent Production of WestSide
Story,
-Supts.Blair and Wilkinson,Manager Killip and the Director met with Dr.Lynne Hannay of
OlSE to discuss the research componentofthe Our Vision initiative;
- The Director is a participant in the 2006- 2007 University ofWestern Ontario - Western
Reads Program,modeled onthe program "Canada Reads"by CBC Radio.Mr.Bryce was
paired with a student from the university and will be reading Race Against Time by Stephen
Lewis. Both he and his partner will participate ina debate on the book on March 21 at the
University;
-Staff Development initiatives included:New Teacher August Conference,Mentoring New
Teachers,New Teacher Observation Debrief.Specialized Instructional Coaching Level 1,
New Teacher Fall Conference,2006-07 Leadership Development Program,Administrative
Mentoring Program.Individual White Board sessions.2006 Learning Conference.Managing
Meetings Effectively.2007 Leadership Conference,Facilitating Effectively.Revised Teacher
Performance Appraisal Manual for New Teachers,Fall Professional Reading Program;
Public Affairs and Community Relations initiatives over the summer months included:
- Electronic Publishing and Graphics (EPG) worked with Wheable Centre for Adult
Education staffto design an updated easily navigable interface web site now posted as
part of the main menu options on the Board's home page.
2006 September 26...11
10.REPORTS FROM THE ADMINISTRATION -cont'd
h.DEPARTMENTAL UPDATES-cont'd
Director's Services -cont'd
Anew series ofTransportation Services brocliures were created;
Student Patliways for Success and Destinations communication materials created and
updated,2006 United Waycampaign brochures,posters and flyers prepared;
Supporting the ITS department with ongoing communications materials for employees
towardsthe installation ofa newtelephone system across the District;
Issued First edition of Media Links across the District during the first week of 2006
September featuring news,events andissues occurring in 184 secondary and elementary
schools;
- Thames Valley Education Foundation realized considerable growth during 2006June 01 to
August 31 with a total of $166 072 donations received constituting 660 individual gifts to
students.Curtis ConradeEstatedonatedan additional $70 200,City of London issueda$25
000grant for "The Ready for School Thames Valley Neighbourhood Learning Program",
Supplies forStudents Program collected over675 backpacks donatedto children inneed;
- Take Our Kids to Work Day occurring across Canada on 2006 November 01 giving Grade
9 students an opportunity towork with parent,relative or an adult friend;
-Mr.Bryce advised that TVEF has received a donation $25,000 from the London Knights.
Our Vision initiatives included:
The Attainment ofthe Vision Advisory Committee toconvene eight times overthe year
providing input,recommendations and supportto Our Vision identifying internalization
ofour Caring Learning Community and innovative examples in our organization.
- Supervisor Paul McKenzie to chair a Vision Advisory Steering Committee to assist
planning,foilow-up and external communication for presentation to the Board in 2007
April.Mr.McKenzie will present Foundation Principles tothe Leadership Program on
2006 October 05.
Human Resource Services
-Disability Managementis working with approximately 62staffmembers in theirreturnto work
programsas a resultof non-occupational and occupational illnessesand injuries;
-During the summer months and September, the Thames Valley District School Council
(TVDSC)activitiesincluded the following:
- the TVDSC Chairperson continued,to collect the Annual School Council Reports.Each
school council isrequiredbythe Ministry to file an annual report.Acommitteeof district
school representatives is currently reviewing and preparing a presentation from the
information gathered from the submitted 2005-2006 school council reports;
- the TVDSC requestedandwas granted bythe TVDSB,the responsibility of searching
and recommending thesixrepresentativesrequired forthe Citizen's Advisory Committee
on Honoraria. The representatives of the newlyformed group have started to meet to
decide on what recommendations to make to the Board;
- the TVDSC chairperson sent the firste-mail update on 2006 September 03 to Thames
Valley School Councils. The update includedthe following information:
-email contact information;
-Trustee Honoraria Regulation;
-Parent Involvement Funds;
-TVDSC Bylaws -revised;
-School Council Handbook;
-Thames Valley DSB 06/07 budget and Capital Plan update;
-school council upcoming events;
-school council responsibilities for September.
2006 September 26...12
10.REPORTS FROM THE ADMINISTRATION -cont'd
h.DEPARTMENTAL UPDATES-cont'd
Human Resource Services -cont'd
the TVDSCSymposium Planning Committee met during the summer months.The committee
activities included:preparingthe 3""Annual Symposium final reportand sending thisreport
to those in attendance at the event;preparing fora presentation about the symposium tothe
TVDSBand presenting a copy ofthe final report; planningforthe next symposium beginning
with identilying current education trends;
the TVDSC members of the Thames Valley Parent Involvement Committee met in June and
many times over the summer months.The first of the District-wide parent information
meetings was held on Monday,September 25, at 7:00 pm at Parkside Collegiate, St.
Thomas.Guest Speaker,Andrew Thibodeau presented as part of "DARE TO CARE"
workshops;
Trustees and Superintendents are welcome to attend upcoming TVDSC meetings on 2006
September 21 and October 26;
Human Resource staff have hired204 newelementary teachers as of2006 September 20;
The posting to add new elementary occasional teachers to the list has closed.HR staff
currently arranging interviews for several hundred people;
- HRstaff following up with individuals that have not as yet completed their AnnualOffence
Declaration;
-Processing additional secondary teaching staff for the fall term.Compensation and benefit
records are being established.Credentialing,WHIVIIS.criminal background checks, etc.are
all being completed;
- Thereare currently 802secondary occasional teachersonthe list of which about32%(258)
are retirees.We are interviewing teachers forthe occasional teacher listto assist in subject
areas of high need.
Operations Services
-EQAO UPDATE
Supt.Wilkinson reported that on 2006 September 12 the Education Quality and
Accountability Office (EQAO)issued Its provincial assessment of Grades 3 and Grades 6
Assessments of Reading,Writing and Mathematics for 2005-06.The assessment results
are to be used In conjunction with school-based information and designed to modify
instruction toassist individual learning,supportschool based improvement plansand develop
system level strategies for improvement;
S.Killip,Manager,Research Services, explainedthatthe purpose ofthe studentassessment
isto provide feedback tostudentsand parents,modify instruction toassist Individual learning,
support school based improvement plans and develop system level strategies for
improvement;
The standards-based assessment measures student knowledge and application of the
Ontario curriculum with prescribedand consistent administration scoringand reporting.The
overall District trends for 2005 to 2006 indicates an increase in percentage ofGrade 3 and
6 students at orabove standard inreading and writing.An increase in percentage ofGrade
3 and 6 students at or above standard in mathematics and an increase in percentage of
Grade 9 students at or above standard inApplied and Academic mathematics.
2006 September 26...13
10.REPORTS FROM THE ADMINISTRATION -cont'd
h.DEPARTMENTAL UPDATES-cont'd
Operations Services -EQAO Update -cont'd
8.Killip reported that EQAO key findings for Grade 3 for 2006 indicate that 63%of the
students are at or above standard in reading,59%at or above in writing,and 69%at or
above in mathematics.The EQAO key findings for Grade 6 indicate that 61% of students are
at or above standard in reading,57%at or above In writing,and 59%at or above standard
in mathematic.The EQAO key findings for Grade 9 indicate that 78%of students are at or
above standard In Academic Mathematics and 43%are at or above standard In Applied
Mathematic.
In summary,In Grade 3 and 6 at least 57%of the students are at or above in reading,writing
and mathematic standards.Performance has Improved in Grade 3 and 6 reading,writing
and math over 2005 levels and are above provincial figures in Grade 3 reading and
mathematics.In Grade 9 mathematics students are above provincial figures and have
improved over 2005 performance.A higher percentage of students are at or above standard
In Academic versus Applied.
Supt.Wilkinson explained that EQAO next steps will be to work at specific and deliberate
strategies to assist our students.Internal targets will be set at Thames Valley to move
forward towards achieving the provincial expectation of 75%of students at or above
standard.Much more work will needs to be done to ensure that students meet and exceed
this goal through school Improvement plans,more professional development and teaching
strategies.Supt.Wilkinson summarized that the Board is committed to higher achievement
for all students and focusing on school improvement.
Mr.Killip reviewed the results of students by gender for Thames Valley and advised that
gender differences are close to provincial standards,a pattern that mirrors past results with
Thames Valley and the provincial data.Supt.Murphy added that Special Education and
English as a Second Language student results are significantly below provincial standards
and will require working closely with teachers to determine what can be done with a group
of students that are not performing as well as English speaking students.
The first Community of Schools meeting for the 2006-07 school year was held on 2006
August 29 where Operations Services department goal was shared with administrators as
well as the PD school administrator calendar and the draft of proposed changes to the
school year calendar In response to additional PD days;
A two-day Institute was held on 2006 August 24 and 25 at White Oaks P.S.with 300 teachers
and administrators from Cohort 3 schools In attendance discussing Increasing Instructional
Intelligence initiatives.Plans are under way for consolidation during Year 4 of this Initiative
which is funded by the Board;
Avery smooth school opening was reported.Superintendents provided updates In the area
of elementary and secondary staffing and compliance with Ministry expectations regarding
primary class size.Special thanks was extended to Facility Services and school
administrators and Operations Services staff in CEC South,East and Central for ensuring
a smooth school opening;
Enrolment &Staffing update included:
Elementarv Staffino:
Student enrolment,resulting class sizes,and progress toward the primary class size target
have been reviewed by the DistrictElementary Staffing Committee and Superintendents to
identify areas for the addition/reductionofstaff, and the potential reorganization of classes
within schools.The holdback staff will be utilized to maximize our number of primary classes
at 20 or fewer as will the balancing of classes within a school;
2006 September 26...14
10.REPORTS FROM THE ADMINISTRATION -cont'd
h.DEPARTMENTAL UPDATES-cont'd
Operations Services •Enrolment and Staffing -cont'd
-Secondary Staffing:
Preliminary enrolment figures indicate an increase In the number of full-time equivalent
students registered In secondary schools.The predicted rate of return of Grade 12 students
Is consistent with projectionsof27 percent.Analysis of class sizes is under way with a view
to making any necessary staffing adjustments as early as possible inthe first semester
Primary Class Size Taroet
K.Dalton,Superintendent of Education,reported that the preliminary organization of
elementaryschools In 2006June indicated that 76%ofour Junior Kindergarten toGrade 3
(JK-3)classes had 20 or fewer students,as of 2006 September 63% had 20 or fewer
student.Analysis ofschool organization has resultedinthe following strategies beingused
to bring 75%of our JK to 3 classes at 20 or fewer students:
Transfer of children from one primary class to another to maximize the number of
primary classes at 20 students or fewer;
Addition of33 JK/SK classes (16.5 teachers +prep)across the system to maximize the
number of early years classes at 20 or fewer students;
Within (7)schools,decrease by one Junior/Intermediate classand increase bya primary
class necessitating a reorganization of students and reassignment of staff within a
school;
Close a classroom In schools (4)with very low average dass sizes and reassign the
surplus staffto another school to .address schools with very high average class sizes.
Supt.Dalton advised that the Elementary District Staffing Committee has supportedand
assisted with the implementation of the above strategies.Principals have worked
cooperatively with their in-school staffing committees to reorganize studentsand reassign
teachers to maximize the number of JK to 3 classes with 20 or fewer students.
Communicationwithschool council chairs and parents ofchildrenaffected commenced on
2006 September 22 and will continue through this week. Class reorganizations will be
occurring throughoutthisweek with 2006October02as the target date tohave allstudents
settled in their appropriate classes.
- The opening ofschools 2006 September saw approximately 53,500 elementary students
entertheThames Valley including an estimated 4,100 Junior Kindergarten pupils.A total of
nearly 26,800 full time equivalent secondary students also entered secondary schools.
Detailed Information has been provided to tiie Ministry to assist them in determining the
funding ofthe Primary Class Sizeforthe Board.The ACR Info mapping system has been
usedtoenhancethe maps in the 2006-07 Administrator's Directory andthe software use will
be extended to additional applications during the school year.
-New Administrators meton 2006 August 29 at which time an Ontario Principals'Council
was provided,along with learning opportunities available for new administrators through
OPC, System Staff Development,Operations Services and Program Service.New
Administrators nextmeeton2006September28at Stoneridge Inn for a full day inservice.
- Safe Schools initiatives included Committee to Review the Environment of Safety in our
Schools,Secondary Violence Prevention Committee, 2006 October 05 Youth Safe Schools
Conference (YSSC),Tribes Training sessions, Eva Olsson, and Stand by Me"Mentor
Program;
2006 September 26...15
10.REPORTS FROM THE ADMINISTRATION -cont'd
(~'h.DEPARTMENTAL UPDATES-cont'd
Operations Services-cont'd
The following Research and Assessment projects were completed or major project
components undertaken/completed during 2006 Summer and September bystaff:
Analysis of student comments from Elementary Safe Schools Survey;
Report on evaluation of meetings and focus groups presented at SEAC September
meeting:
Phonological awareness -preparation of materials for Fall data collection;
DRA -preparation of materials for Fall data collection in primary division;
Creation of community of schools maps for 2006-07 Administrators'Directory;
Creation of support material for reporting of 2006 May Grade 3, 6,and 9 EQAO testing;
Results/trend information of2006 May Grade 3,6,and 9 EQAO assessments presented;
SK story reformulation project -data analysis and report completed for presentation to
project writing team;
Completion of detailed budget tracking for LOG funded projects and predictions for 2006-
07;
Summary report of 2005-06 Students at Risk 2005-06 projects;
Report for school level survey projects;
Access database software courses completed by staff;
Evaluation underway of approval procedures for external research requests;
Data validation for Skopus;
Preliminary data validation for elementary enrolment and calculation of average class
size;
Investigation of ONSIS data requirements with respect to special education information;
Preparation of data from 2006 spring EQAO grade 3 & 6 Reading,Writing, and
Mathematics assessments,DRA and Phonological Awareness for transfer to the Skopus
^data warehouse;
Updates to student assessment profiles completed for elementary Principals;
Preparation of school-based assessment material (DRP, OLSAT,and Level Reading
Assessments)for distribution and administration in elementary and secondary classes;
Completion and presentation of report from the leadership self review project;
Development of data collection method for 2006-07 Reconnect;
2005-06 Semester 2 tracking report for Reconnect;
Reports on evaluation of 2005-06 secondary and elementary violence prevention
Initiatives;
Development of evaluation for numeracy initiatives in progress.
Program Services
Student Pathways for Success Initiatives included:
Once again this year.Student Pathways for Success will work collaboratively with all
other Program Services Departments in providing professional development and
resources for teachers,Grades 7 -12,in the areas of literacy,numeracy,pathways,and
community,culture,and caring,in order to enhance their work with our students at risk.
Updates of literacy initiatives may appear in the Languages reports;numeracy initiatives
may appear in the Math updates;pathways initiatives may appear inApplied Studies and
the Arts updates,etc.The Student Success initiative involves all partners and crosses
all portfolios;
Ministry Correspondence Principals have recently received Ministry memoranda that
relate to the provincial Student Success Strategy ,Grades 7-12.The Student
Success Leader(SSL),Marie Chambers,will continue to attempt to keep principals and
trustees aware of any Ministry correspondence that is not sent directly to them.The last
^communication was a memorandum dated September 7 re:Student Success Strategy
'2006-2007outllning provincial plans fortraining sessions for Supervisory Officers,SSL's,
SST's,and other related Board teams.
2006 September 26...16
10.REPORTS FROM THE ADMINISTRATION -cont'd
h.DEPARTMENTAL UPDATES-Program Services -Student Pathways - cont'd
In this memo,the Ministry also emphasized that it is critical that we all use common
languagearoundthe Student Success Strategy,and havea clear understanding ofthe
provincial goals and priorities of the initiative,which are outlined below:
Increasing Grade 9 and 10 credit accumulation through effective school transition
strategies including flexible timetabling and course selectionforat riskgrade 9students;
increased teacher professional development for student success;implementation of
credit recovery;schoolStudentSuccess teams and school learning teams;Lighthouse
and Rural School Projectsand an increase in dedicated Student Success Teachers;
Ensuring the total student population does better,raising thebarand closing the marks
gapbyincreased opportunities for teachersto receive professional development;school
learning teams;e-learning;and literacy and numeracy supportsas partofeveryboard's
action plan;
Supporting the culture shift in secondary schools through school learning teams,ongoing
dialogue and collaboration between boards and federations and through a continued
focus on the whole student and student engagement so that each can succeed;
Introducing greaterstudentaccess tomore choice through increased opportunities in all
boards for experiential learning,expanded remediation options through credit recovery
for grades 11-12 students, expanded unique course offerings in French language
secondaryschoolsandthe phasing inofPhase Three.This includes a new Specialist
High Skills Major,expanded cooperative education programs and dual credit programs.
Television Commercials
The Ministry has launched a new television commercial that will air August 28-September
24 to raise awareness ofthe transformation taking place In Ontario's high schools. The
Ministry comments, "The commercial focuses on the potential in every teen and the
government's plan to help each childgraduate.It opens on a school bus,filled with adults
dressed for different occupations -but acting like teens. As they disembark,they transform
back into students,emphasizing the potential of each child."The commercial ends withthe
Ministry's theme "reach every student"and directs viewers tothe website ontario.ca/6 ways
for more information;
The following is a brief summaryof the keycomponents of the "6 ways"shown on the
website,applicable to TVDSB:
- Student Success Teams - Every secondary school has a Student Success Team as of
September, 2006. The Team must include the Principal,Student Success Teacher,
Guidance Head,Spec.Ed. Head and may include other staff members.The SS Team
must track, coordinate and assume responsibility forat-riskstudents; develop school
procedures and models for effective delivery of student success initiatives;develop
school-wide professional learning focused on at-risk students.Every secondary school
must also have a Credit Recovery Team as a sub-set of the SS Team.The CR Team
meets to determine the Credit Recovery placement ofa student who has failed a course.
Expanded Co-op Credits - As of 2005 September 01 changes were made to the
requirementsforthe OSSD (Ontario Secondary School Diploma).Now.a maximum of
two co-operative education credits may be counted towards the number of compulsory
credits required (18). Priorto this announcement,co-operative education could notbe
counted as compulsory, but onlyamong elective credits (12).
2006 September 26...17
10.REPORTS FROM THE ADMINISTRATION -cont'd
^h.DEPARTMENTAL UPDATES-cont'd
Program Services -Student Pathways -cont'd
TVDSB has also introduced a Specialized Co-op Program (on-line) for students who
have dropped out of school,as of 2006 September.The number of students taking Co
op willlikely expand due to these new initiatives;
Specialist High Skills Maior -Twenty-seven Boards across the province will be piloting
a SHSM program in 2006-07 in various sectors (Construction,Hospitality and Tourism,
Primary Industry (including agriculture), Arts and Culture,among others).TVDSB is
included,but the details cannot be released at this time pending an announcement from
local MPP's which is expected very soon.SHSM's require a minimum package or
concentration of 6 courses witha focus on that sector,and up to 12 courses.Students
who major Inhigh-skills will have more opportunityto participate inexperiential learning
and co-op through employers,skills training centres,and community organizations.
Students may earn industry recognized certifications such as WHMIS,CPRand First Aid,
Fall Protection,Forklift Safety,SmartServe,Safe Food Handlers,etc.The government
has indicated that these certifications may be bundled for credit,but details have not
been announced.In addition, up to 2 credits may be given for external credentials
similar to those that may be received now through the Royal Conservatory of Music
(once again, details have not been announced,but programs such as 4H are being
investigated);
Dual CreditProarams -High schoolstudents will be able to earn a numberofcreditsby
participating In apprenticeship training and post secondary courses that would count
towards their high school diploma as well as their post secondary diploma or degree.
This is common in BC, Manitoba and 47 USA states.Pilot projects between high
schools and communitycolleges were Inplace in2005-06, and will be inplace in2006-
07;however,there are no dual credit projects with colleges at this point In TVDSB.Of
course,TVDSB students are involved in OYAP (Ontario Youth Apprenticeship Program)
which provides high school students the opportunity to train as an apprentice and
accumulate hours towards their Certificateof Qualification ina skilledprofession while
still enrolled In high school;
Lighthouse Projects-Thesewere formerly known as Learning to 18 Pilot Projects.Every
board across the provincereceives Ministry funding forat least one lighthouse project,
and most boards have several.Additional funding was provided for rural lighthouse
projects. The government's three keygoals forthis program are to increase graduation
rates, reduce the number ofstudents who leave high school after fouryears without a
diploma,and Increase the percentage of students who graduate within fourorfiveyears
ofstarting secondary school.TVDSB has received fundingfor5 lighthouse projects (2
ofwhichare rural). Funding has been givento the Reconnect To YourFuture program
for3 years (whichIncludes support forthe new Specialized Co-op Program mentioned
earlier); for the Work Internship Program for 2 years; for a Credit Recovery pilot for 1
year; for a 5-rural-schools project beginning this year on Student E-Learning; and an
Agricultural Program at West Elgin SS.These pilot projects are to ensure that there are
appropriate programs inplace should the legislation change the compulsory school age
to 18 (this legislation has already been Introduced);
Grade 8-9 Transition -Sessions were held across the province last June among
elementary and secondary principals and teachers.Students at risk in Grade 8 entering
Grade 9 had to be identified, and will be tracked and monitored throughout secondary
school.The group of Grade 9 students in 2006-07 will be the group graduating in 2010 -
the year the province wants to meet their graduation target of 85%.Timetables for these
new Grade 9 students were to be reviewed to ensure success in Semester 1,and an
adult advocate/mentor was to be assigned to each of these at-rlsk students.Schools
and boards are to have transition plans In place,with the use of student profile sheets
to be completed for all students at risk.
2006 September 26...18
10.REPORTS FROM THE ADMINISTRATION -cont'd
h.DEPARTMENTAL UPDATES-cont'd
Program Services -Student Pathways - cont'd
Student Success Teachers
As mentionedabove, allsecondary schools nowhave a full-time equivalent allocation for
Student Success Teacher (SST). In some schools the allocation has been divided between
two teachers. The first central meeting for all SST's was held onSeptember 13,and monthly
meetings will follow.Secondaryschoolsmustalso establish a Student Success Team(SS
Team).TheSSTeamis responsible for implementing a plan that will identify,track,monitor,
and assist students who are at risk of failing and/ornotgraduating. The SS Team will be
working closely with elementaryschools throughout theyearas well,especially inthe area
of transitions from Grade 8 to Grade 9. The Ministry is providing a series of provincial
training opportunities forthe SST's and the SSL throughout the year.
The fall dates are as follows:
September 18-20 SSLSymposium-Toronto(CathyMurphyand Marie Chambers will
attend)
September 27-28 Supervisory Officers'Symposium - Toronto
October17-18 SST Training -London (Stoneridge)(Marie Chambers,2 secondary
Principals,and 1 SST from each secondary school will attend)
November 16-17 Board Transition Teams -London (TBA)(12 people including
Supervisory Officer,SSL, SST, Guidance, elementary and
secondary Principals and Vice-Principals,Grade 8 and 9 teachers,
Special Education to attend)
The Ministry and the Student Success Commission have provided Ministry
guidelines for the Student Success Teachers and Teams.
Credit Recovery
Each Student Success Team in secondary schools must have a sub-committee
calledthe Credit Recovery Team.This group will implement a plan to identify
students who can benefit from credit recovery. The Ministry and the Student
Success Commission have provided Ministry guidelines for the Credit Recovery
Teams. Thefirstmeetingfor all CreditRecoveryteachers was heldSeptember 14,
and this group will meet on a regular basis;
Work Internship Program
The Work Internship Program (Wl Program)hasexpandedthisyearto29secondary
schools (from 22 last year). The firstmeeting for the Wl Contact Teachers will be
held on September 26. These teachers will also meet monthly in order to share
strategies and gainprofessional developmentto assist them inthe development and
Implementation of this unique pathway for students at risk which includes
experiential learning opportunities and industry-recognized certifications;
Destinations
A series of new posters,designed to promote school-work programs,will be arriving in all
schools in just a fewweeks,featuring moreofour TVDSB students. Thisyear, the posters
will reflect more career areas/sectors,and will complement a brand new
pathways planner that all students in Grades 8and 9 will receive later inthe fall as theybegin
their course selection process for the following year.Plans are being made for another in-
service for teachers inGrades 7/8as a follow-up to lastyear's Destinations workshop:
SuccessMaker
More schools will join our pilotproject on the remedial software program,Successl^aker
This pilot project is also part ofa TVDSB research study lookingat the impact that the use
of the program has on student achievement;
2006 September 26...19
10.REPORTS FROM THE ADMINISTRATION -cont'd
h. DEPARTMENTAL UPDATES-Program Services -Student Pathways -cont'd
Student Success Action Plan
The TVDSB Student Success Action Plan is to be completed by 2006 October 31.This
Action Plan details hov\/the student success funding will be spent in the various areas
ofliteracy,numeracy,pathw/ays,and community, culture and caring. Italso reports data
for the nine key indicators of success for 2005-2006.The nine key indicators of success
are credit accumulation for Grades 9 and 10;pass rates for compulsory courses for
Grades 9 and 10;literacy success rates on the OSSLT and the OSSLC;workplace
course offerings; locally developed compulsory credit course offerings;college course
offerings;co-op course offerings;annual school leaver rate;and numbers of students at
risk in Grade 7 and 8 math and language.
The major focus for Student Success Teams isto improve credit accumulation -16x16
(16 credits by age 16).In 2005,63% of TVDSB students at the end of Grade 10 were
on track to graduate withtheir peers with 16 or more credits accumulated (compared to
60.5%across the province).
Applied Studies and the Arts
Applied Studies and the Artscontinues to pursue goals of building staffcapacity,applying
skills and knowledge,supporting learning opportunities and sustaining a learning
organization.
Assessment and Evaluation of Student Learning
Assessment should drive instruction and in that regard over the past two years a
committee of Thames Valley secondary educators reviewed and revised the current
assessment document and a number of learning coordinators planned In-service
modules to familiarize secondary school educators across the board with the contents
ofthe document.Inthe process theyalso created modules todeal with some ofthe more
"challenging"Issues around assessment.The in-service of the document and the
expected practiceitoutlinesis on-going.Thisyeara similar process with theelementary
panel will begin.
ARTS
Music
Asignificantnumber ofmusical instruments have been repaired and purchased to enhance
aging equipment.Students have benefitted from this additionalsupport;
Visual Arts
Secondary VisualArts Corel Presentations forthe ArtHistory components ofthe Grade 9 -
12 curriculum have been produced by teams of teachers and will be distributed to the schools
In September.New teachers who are teaching Drama, French, Music and Physical
Education will receive additional support through instructional coaching by exemplary
teachers;
Business Studies
The curriculum review of 18 Business Studies courses was completed by the Ministry of
Education in late spring.Business teachers were provided with updated course overview
documents for all courses to support them Intheir planning for September,and training for
the Implementation of the revised curriculum will take place Sept.25, Oct. 3 and 5;
Co-operative Education and Experiential Learning
Development of a Database Management Program for Cooperative Education and Other
Forms of Experiential Learning across Thames Valley.Currently,30 secondary schools in
Thames Valley contact employers to establish or maintain Cooperative Education work
placements for their students;
2006 September 26...20
10.REPORTS FROM THE ADMINISTRATION -cont'd
h.DEPARTMENTAL UPDATES-Program Services - cont'd
Co-operative Education and Experiential Learning - cont'd
Update on Specialized Co-operative Education
The program Is off toa strong start with enrollments at full capacity (50)anda waiting list
filling up daily.Many spots are already filled for 2nd semester.Three orientation sessions
were held In St Thomas,London and IngersoII.The sessions were well attended.Global
Newsisdoinga feature on theSpecializedCoopProgramas well as Reconnect;this will air
on 2006 September 22at6 pm.Students and parents are thrilled with the opportunity that
this program has opened up for them.
Guidance
2006October 12 at 12:30 p.m.a GuidanceSubject Association meeting will be held at Huron
College.Sustaining Quality Curriculum sessions for Guidance will take place during the
month of October.The Pathways Planner for Grade 6studentsis presently being printed for
distribution.Trainingfor teachers will take place in November.
Health and Physical Education
Revisedand new Secondary HealthandPhysicalEducation summatlve evaluations have
been developed and will be distributed to all secondaryschoolsthisyear.
Anew Teacher on Special Assignmentfor Quality Daily Physical Activity (QDPA)has
been hired until 2007 March.Tracey Robinson (452-2608)will jointhe Applied Studies
team providing intensive supportfor QDPA as well as visiting every Elementary School
in the Valley.
Nutrition in our Schools
As a result ofa Call to Action Report:Creatinga HealthySchool Nutrition Environment,
a committee has been organized to compile a Food in OurSchools Healthy Eating
Procedure.Membership included public healthstaff from allhealthunits,administrators,
board purchasingstaffand parents. The goaltoproducea draftprocedurebythe spring
of 2007.
Technological Education
The partnership with London Home Builders'Association has begun early this year. The
introduction of the ABC Building Challenge will be distributed to schools this month and
includes a division forgrade7and8and for secondarystudents.The challenge istobe held
in the spring.
Preliminary plansare underway for a hands-on workshops at Western Fair in May presented
by SLOME (Skills London Oxford Middlesex Elgin )have taken place with approximately
3,000 students expected to pass through the doors this year.
Specialist High Skills Major
A Specialist High Skills Major (SHSM)enables students tofocustheirsecondary education
by selecting a Ministry-approved program that relates to a specific sector and earn the
Ontario Secondary School Diploma (OSSD);
The Specialist High Skills Majors (SHSM)are a key part of the Phase 3 Student Success
initiative thatfocuseson success for all students.TheStudent Success Strategyisbased on
the beliefthat every student should be provided with the knowledge, skills and attitudes to
graduate and to achieve a good outcome from his or her education.The
government/Ministryof Education's newpublic awareness campaign onthe Student Success
initiative (www.ontario.ca/6wavs)identifies the SHSM as one ofsix innovative newprograms.
Elementary Athletics
Regional soccer isto be held theweekof2006September 25,involving 6 ofthe 8 regions
that make up ESC with more than 2,000 students taking part in the event;
2006 September 26...21
10.REPORTS FROM THE ADMINISTRATION -cont'd
h.DEPARTMENTAL UPDATES-Program Services -cont'd
Elementary Athletics -cont'd
Cross country is under way with Invitational meets already scheduled for this week.Regional
meets will take place the week of October 2 with over 11,000 student athletes participating
throughout the Valley.Qualifiers will then move on to the TVDSB Finals held at Fanshawe
Park on 2006 October 17;
The regional volleyball convenors met September 12 to prepare for the upcoming season
which begins the week of October 23.This year a partnership has formed between ESC and
the University of Western Ontario to play exhibition games at Alumni Hallprior to the Varsity
Games,at no charge to the Board.A wonderful opportunity for our young athletes to play at
a superb facility as well as watch university players In action to see the game at a very high
skill level;
Secondary Athletics
Fall sport for TVRAA is ready to begin.Convenors are in place,schedules have been
approved and are posted on the TVRAA website,athletic directors have met and approved
minor playing regulation changes and officials contracts have been re -negotiated;
The season starts with a flurryofactivityon 2006 September 18th and for the firsttwo weeks,
the United Way Football games will be front and centre while students participate In the
annual quest to raise funds forallofthe causes supported bythe UnitedWay. Newelectronic
eligibility forms will part of the fall agenda,as schools take to the fields,tracks,hills,courts
and golf courses around the Valley providing school sport opportunities for learners as an
extension of the curricular program;
No Child Without -Medic Alert Program at the end
Information Technology Services had a successful 2005-2006 school year withapproximately
60 differentprojects Implemented as wellas carryingonthe normal maintenance duties, part
of managing a large and diversified corporate and academic computer system;
Projects ranged from Installing load balancing servers to facilitate teachers using the new
elementary report card system at peak times to supporting students taking credits through
the Virtual Academy,(350 successful credits achieved).Major upgrades ofour personnel and
finance systems were begun and additional staff were hired to assist withimplementation of
the new Network Operating System In the schools;
Information Technology Services has also established a set of priorities for the 2006-2007
year as listed below;
Network Operating System Deployment;
MISA;
ONSIS deadlines met;
IPPS conversion and installation of hardware;
Disaster Recovery;
Transportation system changes for Consortium;
Elementary and Secondary report card facilitation;
Ministry Lighthouse projects;
Changes to Conference registration system;
Security Policy review;
Implementation of Schoolcash.net;
TVARRIS upgrade;
"Virtual Researchers Online"to be Implemented In the secondary schools;
A self service process for elaboration of computer repair tickets (HEAT self service);
Process Implementation and change management process extended;
Voice Telecom Implementation;
Role clarification within the department as changes to processes evolve;
SAN replacement and back up strategy upgraded;
2006 September 2G...22
10.REPORTS FROM THE ADMINISTRATION -cont'd
h.DEPARTMENTAL UPDATES-Program Services - cont'd
Information Technology - cont'd
Marketing of IT;
-Review of IT management of BAS,TVARRIS,AVBS,and PRS/Tender;
Records Management and ITS role;
implementation of caching servers for Internet;
After hours support model;
Non Board owned equipment strategy;
Ceil phone strategy;
Upgrade to server software;
Student e-mail;
FIMS room booking system support;
WI-LAN strategy;
-Addressing of these issues will occur during thisyear.It is our expectation that
these will occupy our time and that progress will be made in all areas.
Ministry Funded Initiatives
During July,August and continuing this month.Program Services has completed
accountability reportsontheuse of Ministry funds tosupportstudent learning Initiatives.
These funds supported programs in thearea of Boys &Literacy,Renewal of FSL,MISA
(Managing Information for Student Achievement),Daily Physical Activity,School to Work
Programs,GYAP,Literacy/Numeracy mandates,Student Pathways Projects,Transition
Programs, and various Lighthouse Projects.
Program Services also submitted applications for funding for FSL,School/CoIIege/Work
initiatives.CODE projects to support Literacy &Numeracy.Apprenticeship Programs,
and intensive Support in Literacy &Numeracy for Targeted Schools.A list of Ministry
funded Initiativesfor 2005-2006 was provided.
Business Services
Facility Services Projects and Maintenance,2005-06 Year In Review was presented as
follows:
-Capital Projects renovations at Jack Chambers P.S.,drawings and specifications for
Strathroy District Collegiate Institute and Medway High School;
Portables Classroom relocations to accommodate students;
- School Renewal Projectscompletedat 246 schools at a cost of $7.5M;
A total of75GoodPlaces to Leam- Stage 1 projects completed;
-Total energy saving for 2005-06 Energy Management Phase1was $2.7M Savings for
2005-06 Phase 11 was $100 000.
Other projects included:
Best Start Daycare renovation completed at White Oaks P.S.;
-Gymnasium floor replacements,PCS Renovations at Jeanne Sauve and HicksonCentral
P.S.;
CCTV systems replaced or upgraded at 22 schools.
-Maintenance and Preventative Maintenance workorders completed in 2005/06 by internal
staff and external contractors;
FinancialServices preparing 2006 Augustyear-end;
-Deloitte &Touche conducted the interim audit theweekof2006 July 31;
-2006-07 Budgetprepared during the summerand approvedon2006 August 29;
- J.Roth,Manager,Financial Services explained thata numberof Ministry of Education
grants are restricted for specific purposes.Financial Services has created an
Accountability tracking report updated monthly toassist the Board with meeting specific
due dates. Acopyofthe most recent reportwas provided.
SupportServices updates included:Transportation Services.Printing Services initiatives.
2006 September 26...23
11.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2006 June 12
7:10 p.m.-9:20 p.m.
Members
R.Tisdale,Thames Valley District School B. Harvey,Epilepsy Support Centre
Council (Chair)P.Gillis,Integration Actionfor Inclusion London
D.Anstead,Trustee Chapter (lAI)
P.Sattler,Trustee A. Craig,Learning Disabilities Association -
L.Stevenson,Trustee (+8:20)London Region (LDA-LR)
B. Hoffman, Autism Society Ontario London A.Loebus, London Down Syndrome Association
and District C.DeKelver,Ontario Association for Families of
Christine Thammavongsa,Association for Children with Communication Disorders
BrightChildren (Thames Valley)B.Booking,Thames ValleyChildren'sCentre
S. Wilson, Community Living London, Oxford,M.Barbeau,VOICE (+8:55)
Elgin,Middlesex
A.Morse,Easter Seal Society
Administration and Others
P. Cook, OPC -Elementary Principal B.Tucker,Superintendent of Education
C. MacDonald B. Noble, Learning Supervisor
M.Hubert,Corporate Services Assistant
Regrets:
Absent:J.Laderoute,G.McGahey,B. Montminy, D. Root
Guests:J.Bennett,B. Bialik, J.Worthington
1.CALL TO ORDER
The meeting was called to order at 7:10 p.m. in the London Room at the Education Centre.
2.CONFIRMATION OF AGENDA
"Special Education Transformation"was added under SEAC Updates as item 5.5. The
agenda was approved as amended on a motion by C. DeKelver.
3.CONFLICTS OF INTEREST
No conflicts of interest were declared.
4.REPORT OF MEETING FROM 2006 MAY 02.
Clarification was requested regarding the SEAC meeting schedule starting In September.
Options were discussed and it was determined that Superintendent Tucker will communicate
the dates and times of the upcoming meetings based on availabilityof meeting rooms at the
Education Centre.
The report was approved as printed on a motion by P.Sattler.
5.SEAC UPDATES
5.1 E.A.Strike
The Educational Assistants have ratified a three-year contract and returned to work on
2006 June 05.The impact of the strike was discussed and Administration was
complimented for a letter of appreciation sent to parents when regular classes resumed.
5.2 CODE Project(s)Update
Staff at Eastdale P.S.have been interviewed regarding the progress of the Numeracy,
Integration,Literacy at Eastdale (NILE)project and self-assessments are to be completed.
It was noted that some of the practices outlined in the Education For All document are
currently being implemented;however,greater impact Is expected in September when
more resources are in place.
2006 September 26...24
11.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
5.0 SEAC Updates,5.2 CODE Project(s)Update - cont'd
The Boardhas allocateda vice-principal totheschooltohelpcontinuethe projectwithout
significant further investment. A summary report is to be presented at the 2006
September SEAC meeting.
It was stated at the Minister's Advisory Council onSpecial Education (MACSE)meeting
thatan additional $25M would be invested in new projects in the upcoming school year.
Itis anticipated that the next project will have a different focus.
5.3 SEAC Recommendation
At the 2006 AprillO meeting,SEAC passed a motion thatthe Boardinvestigateresearch
around tracking students aftertheyhave left secondaryschool. The motion was brought
forwardat the 2006 May23 Boardmeeting and returned toSEACforfurther ciarification.
The meaning and intentofthe motion was discussed. To determinethe feasability of
collecting the data,it was decided that a staff member will be selected to work with the
Research department to investigatecosts and methods oftrackingstudents wholeave
schoolor join the workforce after graduation.Areportofthe findings istobe brought to
SEAC by 2006 November. A request for information on available research around
students who leave school was noted.
Acopyofa lettersent tothe Regional Director ofthe Ministry of Community and Social
Services by the London Family Network regarding a student tracking project being
undertaken by Community Living London (CLL)was received anddiscussed. S.Wilson,
Community Living London,explained that the intent of the project was to gather
information regardingthe numberofyoungadultswhoare graduatinginorderto assess
the level and types ofsupports that will be requiredinthe community.Concernwas
expressed regardingthe extentofthe Board's involvement in the projectand itwas noted
that although the information isnot confidential,schoolswere requested to report data
that may affect the future well-being of special needs students without input from the
students'families.Acopyofthe survey from CLL was requested.
5.4 Special SEAC Meeting
Item to be included with item6.2 Special Education Budget Update.
5.5 Special Education Transformation
It was stated that a report to the Ministry of Education called "Special Education
Transformation,the report ofthe Co-Chairs with the Recommendations ofthe Working
Table on Special Education",has been released and is available on the Ministry of
Education websiteunderSpecial Education/Resource Documents.Thereportaddresses
Issues such as IPRC's,dispute resolution procedures,and changes tothe lEP process.
A copy was circulated for information.
6.SPECIAL EDUCATION PLAN
Superintendent Tucker reportedthattherefinementstothe Special EducationPlanhad been
receivedbythe Trustees with the exceptionofSection 2.11,"SpecialEducationStaff',which
was held back pending budget Information.
Mr.Tucker reviewed highlights ofthe draftPlanand responded to questions.
6.1 Special Education Staffing Update
SuperintendentTucker presenteda draft of Special Education Plan Section 2.11,"Special
Education StafT,stating that the figures have been prepared inthe absence ofbudget
information and remain preliminary until a budget announcement is received. He
indicated thatnochanges are anticipated in theelementarypaneland outlined proposed
adjustments on the secondary side.
2006 September 26...25
11.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
Special Education Plan,6.1 Special Education StaffingUpdate - cont'd
Itwas noted that the Plan must be presented and approved by the Board by the end of 2006 June and
submitted tothe Ministry of Education bythe end of2006 July. Itwas agreed that staff reductions, ifneeded
when the budget announcement Is received,are to be discussed at SEAC priorto implementation.
6.2 Special Education Budget Update
SuperintendentTucker explained thatfunding pressures such as new contracts,teachers'
salaries,a new funding formula,and declining enrolment will negatively affect the Special
Education budget.He stated that to date there has been no budget announcement from
the Ministryof Education making it necessary for the Plan to be approved by SEAC and
presented to the Board with preliminary budget figures.
Following a brief discussion,A.Morse,Easter Seal Society,moved the followingmotion:
That SEAC approve the Special Education Plan for the year 2006-07 with extreme
caution Inview of the fact that the Ministryof Education has not provided the Board
with 2006-07 grant information.
The Chair called the question and the motion was carried.
It was clarified that the words "extreme caution"were Included In the motion because,
given the funding pressures affecting Special Education and the absence of budget
projections for 2006-07,SEAC Is concerned with the Board's ability to implement the
Special Education Plan.Superintendent Tucker stated that,if necessary,he will consult
with the Chair about calling a special meeting of SEAC between June and September to
discuss any changes to the Plan or communicate information to SEAC members
electronically.
7.COMMITTEE UPDATES
7.1 Communications -none
A.Morse provided an update from the SEAC Evaluation Committee stating that a report on
the SEAC focus groups Is to be provided for the 2006 September meeting.
8.CORRESPONDENCE
8.1 Special Education Newsletter - May 2006
The 2006 May edition of the Special Education Newsletter was received.
8.2 Acopy ofa Ministry of Education news release announcing the government's $50 million
investment in Special Education Reforms was received.
8.3 A copy of a letter from The Easter Seal Society to G. Hart, Chair of the Thames Valley
District School Board,regarding the Educational Assistants'strike was received.
8.4 A copy of a letter from Community Living Tillsonburg to G. Hart, Chair of the Thames
Valley District School Board, regarding the Educational Assistants'strike was received.
8.5 Acopyofa letterfromthe LondonFamily Network tothe Regional Directorofthe Ministry
of Community and Social Services regarding a Student Tracking Project by Community
LivingLondon (CLL)was received.
8.6 An Invitationfrom Hutton House to attend the opening of the new site for "Day Break" at
140 Ann Street,London,on Friday,2006 June 16 was received.
2006 September 26...26
11.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
9.FORUM;ASSOCIATION UPDATES
P.Gillis,Integration Action for Inclusion,announced a one-day workshop on high school
inclusionto be held on Saturday,2006 October 14 from 9:00 a.m. -3:30 p.m. inthe Thames
Room at the Thames Valley District School Board Education Centre,1250 Dundas Street,
London.
D.Anstead,Trustee,reported that beginning in2006 September,full Board meetings will be
held on the second and fourth Tuesday evening from September to June.Itisanticipated that
this change will shorten the time-framefor recommendations fromSEACto be approved by
the Board.
A. Morse announced that B.Hurwitz,former SEAC member from the Association for Bright
Children,has been officially appointed as a representative to the Minister's AdvisoryCouncil
on Special Education.
The opening ceremonies ofthe London Down Syndrome summer school, "Flash Camp",will
be held on 2006 July 4 at Sir George Ross S.S.beginning at 9:00 a.m.This is the second
year for Flash Camp and 100%of last year's students are returning for a second session as
well as 11 new students from the elementary panel.The summer school will run for four
weeks In July.
S.Wilson,Community LivingLondon,announced that Michele Palmer has been appointed
the organizations's new Executive Director.
10.FUTURE AGENDA ITEMS
Partnerships for Excellence (PFE)
October Reports -lEPs
Destinations/Pathways
-F.A.S.T.
Budget
Focus Groups
11.ADJOURNMENT
Members were requested to bring outdated copies of the Special Education Plan to the 2006
September meeting to be recycled.
The meeting was adjourned at 9:15 p.m. on a motion by A.Loebus.
RECOMMENDATIONS:None
R.TISDALE,
Chairperson
b.SPECIAL EDUCATION ADVISORY COMMITTEE -CHAIR'S SUMMARY 2006 June 12
The following are highlights of the Special Education Advisory Committee meeting held on 2006
June 12.A full report will be presented to the Board at the 2006 September 12 meeting.
Special Education Transformation
A report to the Ministryof Education called "Special Education Transformation,the report of the
Co-Chairs with the Recommendations of the Working Table on Special Education",has been
released and is available on the Ministryof Education website under Special Education/Resource
Documents.The report addresses issues such as IPRC's,dispute resolution procedures,and
changes to the lEP process.
2006 September 2B...27
11.REPORTS OF COMMITTEES -cont'd
b.SPECIAL EDUCATION ADVISORY COMMITTEE -CHAIR'S SUMMARY -cont'd
SPECIAL EDUCATION PLAN
Special Education Staffing Update
Superintendent Tucker presented a draft of Special Education Plan Section 2.11,"Special
EducationStaff', stating that the figures have been prepared inthe absence ofbudget information
and remain preliminary until a budget announcement Isreceived. He Indicated that nochanges
are anticipated In theelementarypaneland outlined proposed adjustmentsonthesecondaryside.
Itwas noted that the Plan must be presented and approved bythe Board bythe end of2006 June
and submitted to the Ministry of Education by the end of 2006 July. Itwas agreed that staff
reductions,if needed when the budget announcement is received,are to be discussed at SEAC
prior to implementation.
Special Education Budget Update
SuperintendentTucker explained that funding pressures such as newcontracts,teachers'salaries,
a newfundingformula, and declining enrolment will negativelyaffect the Special Education budget.
He stated that to date there has been no budget announcement from the Ministryof Education
making it necessary for the Plan to be approved by SEAC and presented to the Board with
preliminary budget figures.
Following a brief discussion,A. Morse,Easter Seal Society, moved the following motion:
That SEAC approve the Special Education Plan forthe year 2006-07 with extreme caution In
view of the fact that the Ministryof Education has not provided the Board with 2006-07 grant
Information.
The Chair called the question and the motion was carried.
It was clarified that the words "extreme caution"were Included In the motion because,given the
funding pressures affecting Special Education and the absence of budget projections for2006-07,
SEAC is concerned with the Board's ability to implement the Special Education Plan.
Superintendent Tucker stated that,If necessary,he will consult with the Chair about calling a
special meeting of SEAC between June and September to discuss any changes to the Plan or
communicate information to SEAC members electronically.
R.TISDALE,.
SEAC Chair
c.REPORT OF THE CHAIRS'COMMITTEE 2006 September 20
9:50 a.m.-11:40 a.m.
MEMBERS ADMINISTRATION AND OTHERS
G. Hart P.Sattler B.Bryce
J.Bennett S.Christie
Regrets:J.Hunter
1.APPROVAL OF AGENDA
A motion to approve the agenda was supported.
2.CONFLICTS OF INTEREST -none
3.REVIEW OF 2006 SEPTEMBER 26 BOARD AGENDA
Theagendas forthe2006September26,In-camera andBoardmeetingswerediscussedand
updated.
2006 September 26...28
11.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE CHAIRS'COMMITTEE-cont'd
4.MRP MEETING
Agenda itemsforthe 2006 October 06 meeting with area MPPs were suggested.ChairHart
will have the agenda prepared.Trustees are asked to advise him ifthey plan to attend the
meeting.
5.MINISTRY OF EDUCATION (LABOUR RELATIONS &GOVERNANCE BRANCH)
It was noted that December 01 has been set for post-election training seminars for school
trustees at six locations across the province,including London.Additional information will be
made available to trustees as it is received.
6.STARTING TIMES -IN-CAMERA AND BOARD MEETINGS
Chair Hart indicated his desire that all Board meetings begin promptly at 7:00 p.m. Itwas
agreed that in-camera meetings will end at 6:15 p.m. or reconvene following the Board
meeting ifnecessary.The Bylaw ReviewCommittee will be asked to consider addressing this
issue in Board Bylaws.
7.CAPITAL PLAN ADVISORY COMMITTEE -NEXT STEPS
Chair Hart suggested that an action plan for next steps be considered bythe four regional
Capital Plan Advisory sub-committees in November. Afterdiscussion, the following motion
was moved and approved:
That meetings ofthe four regional Capital PlanAdvisory sub-committees be convened for
2006 November 21 chaired byan area trustee,following whicha report will be presented
to the Capital Plan Advisory Committee.
Information pertinent to each area will be distributed to the committees in October.Area
Trustees will be asked to identifythe sub-committee chair for their regions.
8.BOARD ROOM SEATING
Potential trustee Board Room seating moves were discussed.It was agreed that the moves
will be made for the 2006 September 26 Board meeting.
9.OTHER BUSINESS
Citizens'Committee on Honoraria
It was noted that the first meeting of the Citizens'Committee on Honoraria will be convened
on September 21.Information distributedbythe Ministry of Education will be presented at
that time.
10.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for 2006 October 04 at 2:00 p.m.
11.ADJOURNMENT
A motion to adjourn the meeting was approved at 11:40 a.m.
RECOMMENDATION:
That meetings of the four regional Capital Plan Advisory sub-committees be convened for
2006 November 21 chaired byan area trustee,following which a report will be presented to
the Capital Plan Advisory Committee.
G.HART.
Chairperson
The recommendation was moved by P.Sattler and J.Stewart.
2006 September 26...29
11.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE CHAIRS'COMMITTEE-cont'd
After discussion of the Issue, the following motion was moved byJ.Bennett and T. Roberts and
carried:
That the recommendation related to meetings ofthe four regional Capital Plan Advisorysub
committees be referred back to the Chairs'Committee for further consideration and
discussion at the 2006 October 10 Board meeting.
d.FINAL REPORT OF THE TRUSTEE COMPUTER FEASIBILITY AD HOC COMMITTEE
Trustee Stewart presented a report on the findings of the Committee regarding the use of
computers provided to trustees.
At the 2005 January 25 Board meeting, the following motion was passed emanating from
discussions held at the 2006 January 19 Chairs'Committee:
That an ad hoc committee of trustees be developed to investigate the feasibility of
purchasing,and the use of,Board computers for trustees.
Committee discussion surrounded technical challenges and potential savings to the Board if
laptops were provided to trustees as an enhanced form of communication.Concern was raised
over In-camera material being available via email and maintained on trustee laptops.It was
cautioned that trustees not use the Internet to access their email and that confidential material
be accessed through a common password.
In2006 March, Board approval was received and laptops were made available tothe 11 trustees
who indicated a desire to receive a unit. Subsequently, trainingwas provided through the IT
training co-ordinator.
Itwas suggested that a set of protocols be prepared outliningthe framework for use and that the
issue of providing tnjstees with Boardmaterial electronically should be considered bythe new
Board elected in November.
RECOMMENDATION:
That the Trustee Computer FeasibilityStudy Ad Hoc Committee be disbanded.
The recommendation was adopted on motion of J.Stewart and T.Roberts.
e.REPORT OF THE COMMITTEE OF THE WHOLE-IN CAMERA 2006 September 26
MEMBERS PRESENT ADMINISTRATION AND OTHERS
P.Sattler (Chair)
D.Anstead
J.Bennett
A.Cartier
G.Hart
P.Jaffe
Regrets:J.Hunter
Absent:J.Henry
J.Koscik
D.Mugford
K.North
S.Peters
T.Roberts
L.Stevenson
J.Stewart
B. Bryce
B.Greene
C. Murphy
M.Sereda
J.Thorpe
D.Biair
K.Dalton
J.Empringham
The Committee met In camera from 5:00 p.m.to 6:30 p.m.
S.Hughes
L.Hutchinson
B.Wagner
K.Wilkinson
K.Bushell
S.Christie
C.Dennett
Solicitor D.Williams
2006 September 26...30
11.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE COMMITTEE OF THE WHOLE -IN CAMERA -cont'd
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OFINTEREST
No conflicts of Interest were declared.
3.Confidential negotiation and legal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was approved at 6:30 p.m.
RECOMMENDATION:
That the motions approved at the 2006 September 26 In-camera meeting related to ratification
of a staff agreement and a service contract,and settlement of a contract issue be approved.
P.SATTLER,
Chairperson
The recommendation was adopted on motion of P.Sattler and J.Stewart.
12.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)-UPDATE
Trustee Stevenson advised that she will be attending the OPSBA Board of Directors Meeting on
2006 September 29 and will report at the next meeting.j
b.STUDENT TRUSTEES'UPDATE
Student Trustee Katie North reported that last week high schools held their annual United Way
football games that proved to be successful events.She advised that she has agreed to be the
student trustee representative on the United Way Committee and thanked Supt.Dalton for the
invitation.Last week Student Trustees North and Koscik attended an informative orientation
session related to their role.
Student Trustee Koscik has begun to contact school council representatives in order to set up
Student Advisory Council meetings.He has been contacted about expanding the "Lights Out"
program to other schools across the District.
13.NOTICE OF MOTION -none
14.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
The following motion was deferred to the 2006 October 10 meeting.
That the Thames Valley District School Board examine and evaluate community and coterminous
partnerships as options for future operations of the Board.
15.ADDITIONAL BUSINESS -none
16.QUESTIONS/COMMENTS BY MEMBERS
Trustee Peters advised that Dr.Robert Rosehart's presentation held on 2006 September 14 at
Glencoe District High School was both interesting and Informative.
Trustee Anstead reported that the meeting of the Ad Hoc Committee to Review Board Bylaws .J
scheduled to be held 2006 September 25 was cancelled because of lack of a quorum.She suggested
that the meeting be rescheduled to coincide with the MPP meeting to be held on 2006 October 06.
2006 September 26...31
17.ADJOURNMENT
The meeting adjoumed at 10:53 p.m.on motion of S.Peters and P.Jaffe.
CONFIRMED:
Chairperson
2006 September 26...32
SUMMARY OF APPROVED RECOMMENDATIONS OF 2006 SEPTEMBER 26
That the Board approve the plans,budget and schedule forthe proposed addition and renovation to
Strathroy District Collegiate Institute.
That Administration proceed to tender the proposed addition and renovation to Strathroy District
Collegiate Institute.
That the Thames Valley District School Board will only use the Primary Class Size (PCS) capital
funding for additional accommodation requirements directly relating to the PCS initiative.
That the Trustees approve the TVDSB 2006-07 Annual Accessibility Plan.
That the Board approve for referral to the Minister of Education the revised 2006-07 Elementary,
Secondary and Sir George Ross School Year Calendars with the changes amending Ontario
Regulation 304 regarding the additional two Professional Activity days.
That the recommendation related to meetings of the four regional Capital Plan Advisory sub
committees be referred back to the Chairs'Committee for further consideration and discussion at the
2006 October 10 Board meeting.
That the motions approved at the 2006 September 26 in-camera meeting related to ratification of a
staff agreement and a service contract,and settlement of a contract issue be approved.
That the Trustee Computer Feasibility Study Ad Hoc Committee be disbanded.