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3/28/2006 - Regular Board MeetingI.. THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING.PUBLIC SESSION 2006 MARCH 28,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M -material 1.CALL TO ORDER V 2.O CANADA 3.SPECIAL MUSICAL PRESENTATION -East Williams Memorial P.S. 4.APPROVAL OF AGENDA M 5.OFFICIAL RECORD M 6.RECOGNITIONS a.Jeff Ste.Marie,LaurierS.S.-Glenn Beatty Award V 7.CONFLICTS OF INTEREST V 8.CHAIR'S ANNOUNCEMENTS V 9.DIRECTOR'S ANNOUNCEMENTS V 10.CONFIRMATION OF MINUTES a.Regular Board Meeting,2006 February 28 M 11.REPORTS FROM THE ADMINISTRATION -none 12.TOLLGATE CENTRAL PUBLIC SCHOOL M -13.REPORTS OF COMMITTEES a.Special Education Advisory Committee,2006 February 13 M b.SEAC Chair's Summary,2006 March 07 M c.Committee of the Whole,2006 March 21 M d.Chairs'Committee,2006 March 22 M e.Committee of the Whole,In Camera,2006 March 28 V 14.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 2 15.ADDITIONAL BUSINESS -none 16.COMMUNICATIONS a.Ontario Public School Boards'Association -Update V b.Student Trustees'Update V 0.Oxford County Deputy Clerk M 17.NOTICE OF MOTION Trustee Art Cartier M 18.QUESTIONS BY MEMBERS 19.GOOD NEWS ITEMS -"Did you know..." 20.ADJOURNMENT r THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING,PUBLIC SESSION 2006 MARCH 28 The Board met in regular session on 2006 March 28 inthe Board Room at the Education Centre,meeting in public session at 7:06 p.m.The foHowing were in attendance: TRUSTEES J.Bennett A.Cartier G.Hart,Chair J.Henry ADMINISTRATION AND OTHERS B.Bryce B.Greene C.Murphy M.Sereda J.Thorpe Regrets:D.Anstead,T.Roberts J.Hunter P.Jaffa D.Moulton D. Mugford S.Peters J..Empringham B.Tucker B.Wagner K.Wilkinson K.Bushell P.Battler J.Stewart L.Stevenson M.van Gaalen 8.Christie C.Dennett G.Owens W.Scott 1.CALL TO ORDER Board Chairperson Graham Hart called the meeting to order at 7:06 p.m. 2./3.O CANADA AND MUSICAL PRESENTATION The appreciation of the Board was extended to the East Williams Memorial P.S.Grade 5/6 Choir and Chamber Group,conductor Jenipher Appleton,and accompanist Alan Davidson for leading in the singing of 0'Canada and performing two musical selections. 4.APPROVAL OF AGENDA The agenda was approved on motion of J.Stewart and D. Mugford. 5.OFFICIAL RECORD S.Christie,Supervisor -Corporate Services,read the following notice into the minutes: "We regret to record the death of Robert Prickett,a teacher at Beal Secondary School, London on 2006 March 08." 6.RECOGNITIONS a.GLENN BEATTY AWARD Superintendent Scott Hughes introduced Jeff Ste.Marie, a teacher at Laurier Secondary School,London.Mr.Ste.Marie was congratulated as this year's recipient of the Skills Canada Ontario "Glenn Beatty Award"In recognition of his dedication and commitment to student excellence. Since 1993,Mr.Ste.Marie has been actively Involved in the Skills Canada Ontario Olympics which began with his cardboard boat race challenge.The Skills Canada Olympics has provided many students with an opportunity to participate and make a significant impact in technological skills competitions over the years with 10 TVDSB secondary schools now involved in the event.Mr.Ste.Marie explained that this year,students will be competing in40 different Ontario Technological Skills competitions during a two-day event held in Waterloo, Ontario 2006 March 28...2 7.CONFLICTS OF INTEREST - No conflicts of interest were declared. 8.CHAIR'S ANNOUNCEMENTS ChairHartadvisedthathe will be attending the upcoming Oxford County Science Fairto be held 2006 April 01 and 02. Henoted that a History Fairis beingheldthat recognizes student submissionsbased on selective topics presented from an historical perspective. ChairHartadvised that preliminary planning is underwayforthe TVDSB student trustee elections to be held 2006 April 28.Although direction has been received from the Ministry of Education to postpone the process,Trustees were encouraged to submit topics to himfor student discussion once approval is received to move forward with the elections. 9.DIRECTOR'S ANNOUNCEMENTS Director B.Bryce advised that a memorandumwas received from Deputy Minister Levin on2006 March 28 advising school boards toexpectthe final releaseofthe 2006-07 student grants by the end of2006 April or early May.Itwas noted that the government has allocated a sum of$200M toward student success initiatives. 10.CONFIRMATION OF MINUTES a. The minutes ofthe Regular Board Meeting,2006 February 28were amended changing the date under 15.b.to 2006 April 28 and adopted on motion of J.Stewart and J. Bennett. 11.REPORTS FROM THE ADMINISTRATION -none 12.TOLLGATE CENTRAL PUBLIC SCHOOL Vice-Chair P.Sattlertookthe Chair while Chair Hart presenteda reportrelatedtothe needs ofthe English language and French Immersion students at Toligate CentralPublicSchool. He advised that,currently,there is significant grovirth in the French Immersion program at Toligate CentralP.S.resulting in over-crowding at that facility.Ameetingwas heldon 2006 March 22 to receive public Input in this regard.Asa result of this Input,recommendations were proposed to address the over-crowding ofthe twogroups ofstudents recognizing that there is sufficient room toaccommodatethe English languagestudents at Hickson Central,Innerkip Central and Northdaie (Woodstock)Public Schools. Trustee Hart commented that,as partofthe Toligate Central P.S.community,he wished the proposedchanges were notnecessary.However,he felt ithas become increasing clearthatthe recommended changes are in the best Interests of all the educational program for all students at the school.He noted itis understandably difficult for communities to make these types of adjustments andthat similar decision-making may be necessary for other Thames Valley schools during the Capital Planning process. He applauded thesense of community displayed atthe public Input session which clearly demonstrated parents are an essential componentof public education and continuetofocus on the Importance of ensuring the learning needs ofall students are addressed.Mr. Hart emphasized thatthe excellent community spirit that currently existsamong Toligate Central parents can only enhancethe contributions ofthe Hickson Central school community.French Immersion parents,as heardlast week,look fonward tothe re-designation of Toligate Central P.S. as a single track Senior Kindergarten to Grade 8 (SK-8)French Immersion elementary school serving the Oxford area. Theyplace significant value onthe traditions of Toligate Central P.S, and anticipate addingtheirown unique activities within the community. It was noted thata response from the Ministry of Education to Board inquiries indicated thatthe transfer of the Englishtrack students to Hickson Central Isnot deemed to be a school closure and is permissible without following the anticipated schoolclosure guidelines. K •N 2006 March 28...3 12.TOLL6ATE CENTRAL PUBLIC SCHOOL -cont'd RECOMMENDATIONS: 1.ThatTollgate Cental Public School be re-designated as a single-track,SK-8,French Immersion elementary school for the Oxford area,effective 2006 September 01. 2.That the Administration conduct a formal boundary review of the current Tollgate Central Public School catchment area.Including a survey of all parents of current English program students,and develop recommendations for future boundaries and placements for the current English program students for 2006 September 01 with the Administration to report back to the Board by the end of 2006 May. 3.That a transition team of Tollgate Central Public School and Hickson Central Public School parents,administrators,and trustees be established by the Superintendents of Education for both schools to facilitate the relocation of the Tollgate Central Public School English students and to report its findings and recommendations to the Board by the end of 2006 May. The recommendations were separated out and discussed.Recommendation 1 was adopted on motion of G. Hart,seconded by J.Stewart. Recommendation 2 was moved by G. Hart,seconded by J.Stewart and adopted on a poll vote as follows: YEAS:Bennett,Hart, Henry, Hunter,Jaffe,Mugford,Peters,Sattler,Stevenson Stewart. NAY:Cartier ABSTENTIONS:none Student Trustee Moulton -yea Student Trustee van Gaalen -yea Recommendation 3 was adopted on motion of G. Hart,seconded by J.Stewart. It was noted that Trustees Anstead and Stewart requested to be part of the transition team to ensure that the Issues raised at the 2006 March 22 public Input session,as well as others,are appropriately addressed.Supt.Empringham provided a framework of the transition team membership,focus and goals stating that the structure Is to be similar to that of the Area Accommodation Study Committees.Trustee Jaffe requested that the Chairs'Committee consider the role of Trustees on the transition team and report back to the Board.Trustee Hart returned to the chair. 2006 March 28...4 13.REPORTS OF COMMITTEES ( a.REPORT OF THE SPECIAL EDUCATIONADVISORY COMMITTEE 2006 February 13 5:00 p.m.-7:35 p.m. Members R.Tisdale,Thames Valley District School 8.Wilson,Community Living London,Oxford, Elgin, Council (Chair)Middlesex D.Anstead,Trustee P. Gillis,Integration Action for Inclusion London P.Sattler,Trustee Chapter L.Stevenson,Trustee (-7:30)A. Craig,Learning Disabilities Association - B. Hoffman, Autism Society Ontario London Region (LDA-LR) Londonand District(+5:25)A. Loebus, London Down Syndrome Christine Thammavongsa,Association for Association Bright Children (Thames Valley)(-7:15)B. Booking,Thames Valley Children's Centre J.Laderoute,Children's Aid Society of M.Barbeau,VOICE (+6:08) London &Middlesex Regrets:D.Ensing,A. Morse, B. Montminy, Absent:G.McGahey,B.Harvey,C.DeKelver,R.Rowlands Guest:Jane Steele Administration and Others B.Tucker,Superintendent of Education P. Cook, OPC -Elementary Principal B. Noble, Learning Supervisor C.Bourbonnais-MacDonald,Elementary Principal M.Hubert,Corporate Services Assistant ^. 1.CALL TO ORDER The meeting was called to order at 5:15 p.m. in the London Room at the Education Centre. 2.CONFIRMATION OF AGENDA "CUPE Job Action"was added as Item 7. The remainder of the agenda was re-numbered accordingly and approved as amended on a motion by L.Stevenson. 3.CONFLICTS OF INTEREST No conflicts of Interest were declared. 4.REPORT OF MEETING FROM JANUARY 10,2006 The report of the 2006 January 10 meeting was approved on a motion byJ. Laderoute. 5.ALTERNATIVES TO SUSPENSION UPDATE Copies of a memo to SEAC regarding the implementation of recommendations from the Alternativesto Suspension AdHocCommitteewere distributed. Discussion ofthe strategies outlinedInthe memo was deferred to the 2006 March07 SEAC meeting. 6.SPECIAL EDUCATION PLAN Superintendent Tucker reported that the Special Education Plan Review Sub-Commlttee had identified several sections of the Plan and its appendices for examination. B.Booking, Thames ValleyChildren'sCentre, offered clarification regardingthe roleofCommunity Care Access Centres (CCAC's)In providing services and volunteered to jointhe sub committee discussions. Preliminary staffing and/or program outlines will be brought forward for discussion at the 2006 March 07 SEAC meeting.v. 2006 March 28...5 (13.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 7.CURE JOB ACTION The meeting moved In-camera at 6:15 p.m. on a motion by L.Stevenson. The meeting reconvened in regular session at 6:30 p.m. on a motion by L.Stevenson. 8.TRANSITIONS SuperlntendentTucker sought inputfromSEAC regarding the types of supports and services required by students intransition.Current practices and new ideas were discussed.It was noted that the need for additional service appears to be greatest in the transition from secondary school to the community, indicating a need for proactive transition planning that involves the students as well as their parents to ensure that appropriate opportunities are offered. Itwas suggested that a tracking mechanism be considered to measure the success of programs designed to assist students who are moving out of the school system.The Re-Connect program which tracks students who go off-role was cited as a model. It was decided that Marie Chambers,Leaming Supervisor,Student Pathways for Success, would be Invited to present at a future meeting. 9.SEAC UPDATES 9.1 IPRC Waiver -Ad Hoc Committee The establishment of an ad hoc committee to examine the practice of sending IPRC waivers to parents was discussed.Concern was expressed that the use of the waivers serves to dis-engage parents.It was suggested that a more positive approach Is needed that would teach students to advocate for themselves and wouid encourage parents to be involved in Identification,Placement and Review Committee (IPRC)discussions concerning their children.It was determined that the issue should be integrated into the review of the Special Education Plan as a matter of communication,rather than being examined separately by an ad hoc committee. 9.2 Contingency Fund Expenditures Superintendent Tucker presented a report outlining the following proposal for the expenditure of $1.0 million of the 2005/2006 contingency surplus which was allocated to "District-wide Priorities'*at the 2005 November 22 Board meeting: Library(non-rural)$ 265,000 Mental Health 200,000 Music Instruments (repair/replacement)200,000 Partnerships for Excellence(3 positions in 2006/07)185,000 Safe Schools 100,000 Environmental Education (end user fees)40,000 Oxford Technical Training Centre 10.000 TOTAL $1,000,000 Mr.Tucker explained that $200,000 allocated for Mental Health is external to the Special Education Budget. Approximately $100,000 of that money has been allocated for staffing.Plans for the $100,000 Safe Schools allocation Include a survey examining safety in elementary schools. 2006 March 28...6 13.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 9.SEAC UPDATES -cont'd 9.3 Preliminary Staffing IVleeting Superintendent Tucl<er explained that preliminary discussions to examine programs have begun although budget forecast guidelines have not been received.He noted an increase in financial pressures such as student transportation and staff mileage resulting from Increased incluslonary practices.It was further noted that some self-contained programs may be collapsed. 10.COMMITTEE UPDATES 10.1 Communications There was no report from the Communications Committee. 11.CORRESPONDENCE 11.1 Special Education Newsletter -January 2006 The 2006 January edition of the Special Education Programs and Services Newsletter was received. 11.2 December 21 letter from Simcoe Muskoka Catholic DSB A copy of a letter dated 2005 December 21 From the Simcoe Muskoka Catholic District School Boardtothe Minister ofEducationand the DirectorofSpecial EducationPolicy and Programme Branch,was received. 12.FORUM:ASSOCIATION UPDATES The Association for Bright Children of Ontario 2006 Annual conference will be held at Number College,Toronto,Ontario On 2006 May 05 - 06. Dr. Jim Delisle,Professor of Special Education, Kent Sate University,will be the workshop leader on both days. 13.FUTURE AGENDA ITEMS -Partnerships for Excellence (PFE) -October Reports -Transportation-Safety Seats (March 07) - Alternatives to Suspension (March 07) -Preliminary Staffing/Program Outlines (March 07) -Destinations/Pathways -CODE 14.ADJOURNMENT The meeting adjourned at 7:35 p.m. on a motion by P.Sattler. R.TISDALE, Chairperson The Administration responded toquestions posed by Trustees.Trustee Stevenson asked why special education staffingwas not part ofthe publicconsultation process.It was noted that the staffing process must meet the criteria within contractual obligations and,therefore,is an in- camera issue. 2006 March 28...7 ^13.REPORTS OF COMMITTEES -cont'd b.SPECIAL EDUCATION ADVISORY COMMITTEE CHAIR'S SUMMARY 2006 March 07 The following are highlights ofthe Special Education Advisory Committee meeting held on 2006 March 07. A full report is to be presented to the Board at the 2006 April 25 meeting. TRANSPORTATION -SAFETY SEATS S.Dawson,Manager,Support Services;B. Woodley,Supervisor,Transportation;S.Edwards, Transportation Specialist;and J. McClinchey,Assistant,joined the meeting to present the Child Safety Seat Program. Ms.Dawson explained that the program was developed to comply with recent legislation requiring safety seats inailforms of student transportation.Previously,safety seats were provided bythe parents or guardians of students who required them. Withthe changes to the legislation, it was decided that the seats would be provided by the Board to ensure that the type,age,quality, installation and condition of the seats can be monitored. Ms.Edwards provided details ofthe legislation and safety seat requirements as well as statistics regarding the number of students requiring seats,the distances traveled,the cost ofthe program and the penalties for non-compliance. CODE PROJECT -INCLUSION D.LeConte,Learning Coordinator,Special Education,and M. Duddy,Princlpa!,Eastdale P.S., joined the meeting to present the CODE project. In2005 September,the Council of Directors of Education (CODE)received a grant of$25 million to be allocated to school boards in support of projects geared to the Ministryof Education document,Education For All.The Thames Valley District School Board received $250,000.00 fora 'demonstration school'project designed to study literacy and numeracy instruction for students with special needs while enhancing inclusionary practices.Eastdale P.S.was selected as a site. Ms. Duddy provided background information regarding the school and the project which has been named the NILE (Numeracy,Inclusion, Literacy at Eastdale)Project.She stated that,although the CODE funding must be used by 2006 June 30,teams within the school are exploring ways and means to continue with project initiatives for at least two or more school years.Mr.LeConte explained the process of site selection and presented details of the project.He listed the targeted outcomes citing improved practices as the focus and described the strategies for achieving them. Written documentation of the project and a video documentary are planned.Following the presentation,Ms.Duddy and Mr.LeConte responded to questions. R.TISDALE, SEAC Chair 2006 March 28...8 13.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE COMMITTEE OF THE WHOLE 2006 March 21 7:07 p.m.-9:20 p.m. MEMBERS ADMINISTRATION AND OTHERS G.Hart,Chair D.Anstead J.Bennett A.Cartier J.Henry J.Hunter D.Moulton D.l\/lugford S.Peters P.Sattler L.Stevenson J.Stewart M.van Gaalen B.Bryce B.Greene M.Sereda J.Thorpe D.Blair K.Dalton J.Empringham K.Havell<a S.Hughes L.Hutchinson B.Tucker B.Wagner K.Wilkinson K.Bushell S.Christie C.Dennett J.Neville W.Scott Regrets:T.Roberts,P.Jaffe Chair Hart welcomed everyone to the meeting. 1.APPROVAL OF AGENDA The agenda was approved on motion of L.Stevenson and carried. 2.CONFLICTS OF INTEREST -No conflicts of Interest were declared. 3.CHAIRPERSON'S ANNOUNCEMENTS Chair Hart asked the trustees to indicate if they planned to attend the Tollgate Central P.S. public consultation meeting scheduled for Wednesday,2006 March 22, at 7:00 p.m. at the Blossom Park Education Centre in Woodstock. 4.DIRECTOR'S ANNOUNCEMENTS Director Bryce advised that early in2006 March,amendments to the Education Act \hrough Bill 78,were tabled by the Minister of Education and include the election and role of student trustees.He reported that he has been directed by the Ministry to postpone the upcoming student trustee election pending further direction. Director Bryce advised that the allocation of trustee representation is necessary before 2006 March 31 in order to comply with Education Act requirements.However,because the changes in the ward system for the City of London have not been finalized,the Board is unable to provide this information to the Ministry.Notification was been received noting revisions to ward structures are also occurring in Sudbury and Burlington,and that by 2006 May 03, modifications to the electoral list are to be completed.When the Cityof London ward structure resolution is received,representation for London trustees will be determined. 5.MONTHLY FINANCIAL REPORTING The month-end financial report as at 2006 January 31 was presented.The year-to-date activity as at 2006 January 31 was provided and included a summary of revenues, expenditures by expenditure type and expenditures by area,and expenditure type. B.Greene,Executive Superintendent,Business Services,reported that the Board isnow half way into the fiscal period. Projections are being prepared to the end of the year with K. Meeson,Payroll Services,handling payroll and benefits and J. Roth,Financial Services, looking at all other areas. 2006 March 28-9 13.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 5.MONTHLY FINANCIAL REPORTING -cont'd He expressed concerns withthe summary of grants,funding for Ministry foundation grants etc.as weii as teacher qualifications and experience.He noted that It appears that the qualifications and experience do not reflect how teachers appear on the salary grid.The average teacher's salary in the October budget shows a lower figure than actual. Trustees approved a motion that up to 35 secondary teachers should be assigned for the remainder of this school year.It was noted that those costs may not be offset by the additional grants received as a result of students returning for a fifth year of secondary school.These issues indicate either revenues are lower or expenditures are higher and may not result in the favourable financial results of last year. The Administration responded to questions posed by Trustees. 6.2006-07 PROJECTED ENROLMENT AND PRELIMINARY TEACHER STAFFING Executive Superintendent Greene introduced the report on 2006-07 Projected Enrolment and Preliminary Teacher Staffing.Executive Superintendent J.Thorpe presented the preliminary elementary and secondary stafHng report in order to begin the in-school staffing process. The report indicated that the Ministiy of Education issued memorandum 2005:SB36,on 2005 December 14 requesting enrolment projections for 2006-07 and 2007-08.These projections must be consistent with the projections submitted in the capital planning process.It noted that the Executive Superintendent of Operations Services has the responsibility for the ,preparationofenrolmentprojectionsthatare usedforthe2006-07budgetand in deterrrilning staffing levels.Executive Council has approved the 2006-07 enrolment projections for submission to the Ministry of Education.The following summary,in comparison to the 2005- 06 approved budget,was presented. Budget 2005-06 2005-06 2006-07 Increase Budaet Proiected Budaet (Decrease) Elementary 4.9912e+14 50,072 4.89952614e+14 (917) Secondary 26.092 395 Total 76 164 (522) SupL Greene advised that the preliminary staffing for system level teachers and educational/ Instructional assistants has not been finalized by Executive Council.As well,the preliminary staffing for Special Education has not been finalized and is subject to determining the funding level of support and the Special Education Plan.Primary class size reduction (Junior Kindergarten to Grade 3)staffing for 2006-07 cannot be determined until the province announces the funding for Year Three of the implementation plan. At this time,the preliminary staffing reflects the Year One and Two implementation of 90.53 full-time equivalent (FTE)teachers plus an estimated requirement of 45 FTE teachers for 2006-07. The costs are subject to the 2006-07 preliminary budget and Ministry of Education funding. Supt.Thorpe advised that itis now time to begin the in-school staffing process subject to the staffing provisions of the collective agreements in conjunction with the Superintendent of Schools and Principals. 2006 March 28...10 13.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 6.2006-07 PROJECTED ENROLMENT AND PRELIMINARY TEACHER STAFFING -cont'd Supt.Greene commended Planning Officer G.Owens for the accuracy of the system enrolment projection data.He highlighted the initial secondary system projections/trends as well as the increased Vice Principal staffing request necessary to address the increased staff allocations resulting from the Junior Kindergarten to Grade 3 Primary Class Size Reduction initiative. He noted the number of small schools within the District are costly in staffing terms in order to fulfill the expectations of the Ministry's guidelines in class sizes. Supt.Tucker provided details of the Special Education preliminary staffing related to self- contained classes as well as the new junior/intermediate Gifted program at Northdale Central P.S.,Dorchester.He advised that the Special Education staffing figures were based on declining enrolment and necessitate the closure of some elementary and secondary Developmentally Challenged classes and the redistribution of students.It was reiterated that the staffing is out of sync with provincial funding and is subject to the funding level of support from the Ministry.The following recommendations were Included In the report. RECOMMENDATIONS: 1.-That the Board adjust the secondary class size average of 21:1,established in the •Education Act,such that it does not exceed 22:'1 for the 2006-07 school year. 2. .That the Board approve the preliminary 2006-07 elementary and secondary staffing report for the purpose of in-school staffing and inclusion in the 2006-07 preliminary budget. The Administration responded to questions posed by Trustees.Supt.Greene explained that "flexibility funding"is being used to support various areas.The recommendations were moved by D.Anstead and carried. 7.DRAFT CAPITAL PLAN Chair Hartprovided clarifiedthe 10-step,Capital Planning process as directed bythe Ministry of Education. He noted that the Board's draft Plan has been developed bythe Administration and isto be submitted to the Ministry ofEducation forreview. Followingearly Ministry review ofthe Plan, it will become the responsibilityofthe Board to consult withthe publicand receive input before decisions are made. Chair Hart stated that school board grants are calculated and distributed by the Ministryof Education according to specific formulae and criteria.In the past,school board revenues were part of the municipal taxes and trustees could change the mill rate to adjust for educational needs.He noted that, with this legislated change to regional government, trustees no longer have this mandate and the role of the publicly-elected school board trustees has changed significantly. As a result, the draft Capital Plan is nota Thames Valley initiative but a process developed by the Ministryof Education process.Chair Hart advised that It would be premature to comment about the draft Plan prior to its submission to Minister Kennedy.He stressed the importance of trustees understanding the funding levels before seeking community Input related to the Capital Plan recommendations. 2006 March 28...11 13.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 7.DRAFT CAPITAL PLAN -cont'd Chair Hart emphasized that the trustees understand the sensitivity of the Issues being considered and realize that all communities are concerned that accommodation decisions result in Improving student learning. He extended appreciation to the school communities for their interest and advised that trustees will be carefully considering the viewpoints received during public input sessions.Step Two of the Capital Plan process will be discussed at the Regular Board meeting of 2006 March 28 regarding the establishment of an advisory committees.He reassured everyone,on behalf of the Trustees,that an opportunity for comment at public Input sessions will be provided following the Ministryof Education review process. Chair Hart expressed his personal comments about the draft Plan in his capacity as a Trustee for Oxford County noting his reservations about the number of schools named for consolidation or closure In that area.He cited several initiatives that indicate that the Ministry values smaller schools and will work together with school boards to find solutions that best support student learning. He reminded Trustees that they will have to consider options and methods that will support programs perhaps using declining enrolment dollars to transport students to other schools for needed courses.He suggested that the view must be toward achieving the most efficient and effective ways to deliver education to students to enable them to realize their goals, enhance their success and to improve literacy,numeracy and EQAO using the Capital Plan as a tool. After a lengthy discussion,the following motion was moved by J. Hunter: That the Administration be directed to submit the Administrative report containing the draft Capital Plan to the Ministryof Education. During the discussion,concerns were expressed that the motion overrides the intent of the original motion of 2005 December 20 related to the submission of the draft five-year Capital Plan.She subsequently withdrew the motion assured that the December 20 motion was sufficiently clear to enable the Administration to submit the Plan to the Minister of Education for consideration. 8.SYSTEM ACCOMMODATION ISSUES J.Thorpe,Executive Superintendent,Operation Services,introduced the report on System Accommodation Issues.He explained that the report was being presented to seek Board approval for public consultation on White Oaks area accommodation issues,on the possibilityof re-designatlon of grade 9.students from Annandale School to Glendale High School and to create design committees and appoint architectural firms. The report indicated that the draft five-year Capital Plan process Identified Items about school organization which do not require Ministry approval to review and to proceed to implement change.Recommendations One and Two address re-designation of students to different schools in order to provide greater harmony of program delivery Board-wide.Itis In support of the Board's preferred current model of JK-8 and 9-12 delivery for elementary and secondary school pupils respectively.By proceeding to public consultation,the Board does not end or make final decisions.Following public consultation,recommendations would be developed for Trustee review. 2006 March 28...12 13.REPORTS OF COMMITTEES -cont'd 0.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 8.SYSTEM ACCOMMODATION ISSUES -cont'd The recommendations requested that approval be granted to commence design on various projects in order to meet schedules proposed In the draft Plan and to resolve urgent accommodation issues at sites as soon as possible.Implementation of Design Committees would allow sufficient time to design the additions or new schools using revised standards endorsed by Program.The anticipated time required to design and construct a school oran additionranges between 18 and 24 months. The proposed recommendations with respect to commencing the design on the noted projects would allow Administration to complete designs and have the projects ready for occupancy on schedule. It was proposed that Administration follow the process used in the past to design and construct these projects byimplementinga Design Committee comprised of Superintendents ofEducation,Principals,School Council representatives,teaching staff,Facility Services staff and an appointed architectural firm.All designs will be presented tothe Board forreviewand discussion prior to tendering the project. Itwas notedthatthere are minimal costs associated with Recommendations 1and 2. Supt. Greene notedthat in approving Recommendation3, there are a number ofexistingcapital funds available to the Board which can be used for construction of additions, new pupil places and renovations.The funds are included in Deferred l^evenues and Reserve Funds onthe auditedfinancial statements of2005 August 31.TheyInclude proceeds ofdisposition, unassigned',pupil places fromenrolment pressure funding,prohibitive to repairfunding,and other capita!reserve funds. The Boardcan proceed withprojects as long as Ithas existing capital funds for proposed projects.Any new funding will require Ministry of Education approval through the new Capital Planning process. K.Bushell,Manager,Facility Services, explainedthatthe estimated cost to designa project to the tendering stage is 75% of the architectural fee charged for a project which ranges between 5 - 7% of construction cost for each project. Supt. Thorpe advised that If public consultation Is approved, guidelines will be requested fromthe Trustees as to appropriate dates for public consultation.If Recommendation 3 Isapproved, the process would begin 2006 April. RECOMMENDATIONS: 1.That the Boardauthorize publicconsultation on the recommendation that grades 7 and 8 pupils be retained at Ashley Oaks and Rick Hansen Public Schools effective 2007 September for grade 7,and 2008 September for grade 8,rather than those students being designated to White Oaks Public School. 2. That the Board authorize public consultation on the recommendation that grade 9 students be reassigned to Glendale High School from Annandale School effective as soon as appropriate accommodation renovations and enhancements can be made to Glendale High School. 3. That the Board authorize the creation of design committees to prepare conceptual drawings and the appointment of architectural firms to design school additions for the following locations: -Glendale High School; -Medway High School; -Strathroy District Collegiate. 2006 March 28...13 13.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 8.SYSTEM ACCOMMODATION ISSUES -cont'd The Administration responded to questions posed by Trustees.Recommendation 1 was moved by D.Anstead and carried.Recommendation 2 was moved byJ.Stewart and carried. A motion by J.Hunter requesting that Glendaie High School be separated out from Recommendation 3 to become Recommendation 4 was approved. The amended Recommendation 3,as follows,was moved by J.Hunter and carried: That the Board authorize the creation of Design Committees and the appointment of architectural firms to design school additions for the following locations: -Medway High School; -Strathroy District Collegiate. Trustee Hunter moved Recommendation 4,below,which carried: That the Board authorize the creation of a Design Committee to prepare a conceptual drawing for Glendaie High School,and the appointment of an architectural firmto design the school addition. Trustee Cartier was absent during voting. 9.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING 2006 February 14 1:00 p.m.-2:35 p.m. Members J. Henry,Trustee (Chair)M. Elijah, OKT J.Bennett,Trustee S.Albert-Ninham,Chippewas of the Thames A.Cartier,Trustee G.McGahey,Chippewas of the Thames Administration and Others J.Antone,Native Counsellor M.Hubert,Corporate Services E.Good,Learning Coordinator B.Miskiman,Principal,Thames S.S. C.Graves,Learning Supervisor C. Murphy,Exec.Supt.Program Services V.Hopkins,Native Counsellor T.Sillaby-Ramsey,Native Counsellor P. Tufts,Principal,H.B.Beal S.S. Regrets:N.Jones Guests:C.Dolson,R.Doxtator,C.VanEvery-AIbert,S.Book,J.Pasierbek,L. Stevenson,C. Elijah, H.Doxtator,B.Sickles 1.CALL TO ORDER R. Miskiman, Principal of Thames S.S.,the host school,described the new layout and design of the school library, now known as the" Work Internship Information Centre".He explained that the students have undertaken extensive design,construction and art projects to create a resource centre which supports the various career programs offered at Thames in an appealing environment.A modified canoe houses Native cultural resource material purchased with the 2004/05 Cultural Fund surplus. 2006 March 28...14 13.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 9.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd 1.CALL TO ORDER-cont'd Students Brittany Sicl<les and Hailey Doxator opened the meeting with a Smudge. Smudging is a cieansing ceremony where sweet-grass is burned and the smol<e is waved over the face,mouth and head to cleanse and bring strength to the body, mind and spirit. The meeting came to order in the Work internship Information Centre at Thames S.S.at 1:20 p.m. 2.APPROVAL OF AGENDA "Additional Use ofFunds" and "Native Language Program"were added under Item6and "IVIarch Meeting Date"was added under Item9. The agenda was approved as amended on a motion by M. Eiijah. 3.CONFLICTS OF INTEREST No conflicts of interest were declared. 4.CONFIRMATION OF VOTING MEMBERS -Trustees J.Henry,J.Bennett,A.Cartier - O.K.T.Representatives M. Elijah -Chippewas of the Thames S. Albert-Nlnham, G. McGahey -Munsee-Oelaware Nation 5.WELCOME AND INTRODUCTIONS When all those present had introduced themselves.Chair HenryWelcomedthe following guests and observers to the meeting: Suzanne Book -Thames ValleyDistrictSchool Board Program Department; Carmen Dolson -Munsee-Delaware Nation; Hailey Doxtator -Student,Thames S.S.; Roanna Doxtator -OKT; Charlie Elijah -Student,Thames S.S.; Claudine VanEvery -Albert - OKT Director of Education; Brittany Sickles -Student,Thames S.S.; Linda Stevenson -Trustee. 6.REPORT OF MEETING-2006 January 10 In item 11 ofthe 2006 January 10 report,the reference to a "certified"NativeLanguage teacher was changed to indicate that the candidate is"fluent".The report was approved as amended on a motion by G.McGahey. Business Arising from the Minutes a.Additional Use of Funds The following requests for surplus funds remaining in the Cultural Fund were received.A subcommittee Is to determine where funds should be awarded. Thames S.S. Britanny Sickles outlined a proposal for three Thames S.S.students to travel to Thunder Bay,Ontario,to make a presentation at the Ontario Native Education Counselling Association (ONECA)Conference in 2006 May.The report indicated that half of the cost of the trip had been raised through family sponsorships and student contributions.The students requested $1500.00 from the Cultural Fund surplus to support the remaining cost. The report was received on a motion byJ. Bennett. 2006 March 28...15 L.13.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 9.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd Business Arising from the Minutes,a.Additional Use of Funds -cont'd Beal S.S. T.Sillaby-Ramsey,Counsellor,presented a request for support for a lacrosse team to be formed at Beal.Funds are required for the purchase of uniforms and equipment. Saunders S.S. J.Antone,Counsellor,indicated that the request from Saunders was not yet complete. A subcommittee including R.Miskiman,M. Elijah, V.Hopkins and Thames S.S.students R.Ireland,A.French and B.Sickles will discuss the proposals and send recommendations for allocating the funds to C.Graves.The Native Advisory Committee will receive a report at the 2006 March meeting.The funds must be used by 2006 March 31. b.Native Language Program Concern was expressed regarding the procedure for selecting and hiring Native Language teachers.A meeting is to be arranged with Superintendent Murphy and the First Nations representatives to discuss the issue. 7.CULTURAL FUND C.Graves,Learning Supervisor,presented a report of the Cultural Fund stating that because of certain accounting anomalies,some accounts appear to be overspent while others have balances remaining.An updated report is to be forwarded to the committee when the accounts have been corrected.Ms.Graves has requested that the Finance department adjust the accounting procedures to more accurately reflect the amount of spending per school. 8.PROFESSIONAL DEVELOPMENT UPDATE E.Good,Learning Coordinator,indicated that Ms. L.Whiteye and Ms. D.Young of the Indigenous Education Committee are to be invited to speak at the March Native Advisory Committee meeting.Ms. I.Jacobs,Principal of Kawennl:io Mohawk and Cayuga Private Secondary School,will be approached to present at a future meeting. It was suggested that presenters be offered travel expenses and a small honorarium or donation from the Cultural Fund surplus. 9.ADDITIONAL ITEMS a.March Meeting Date The date of the March meeting was changed to 2006 March 28 at 3:00 p.m. b.Native Student Survey It was reported that questions regarding the Ontario Secondary School Literacy Test (OSSLT)and Community Service hours have been added to the Native Student Survey. The survey is to be reissued as requested by the Native Advisory Committee at the 2005 September 13 meeting. 10..ADJOURNMENT The meeting was adjourned at 2:30 p.m. on a motion by G.McGahey. J.HENRY, Chairperson 2006 March 28...16 13.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 10.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE 2006 March 07 The March 07 Information Committee of the Whole meeting was cancelled.The March departmental updates were distributed to Trustees on 2006 March 02. J.BENNETT, Chairperson Trustee Stevenson extended congratulations and highlighted the outstanding Visual Art submissions by Thames Valley students entitled "We All Count Exhibition of Student Art" held at Museum London. 11.REPORT OF THE POLICY WORKING COMMITTEE 2006 March 07 4:15 p.m.-5:00 p.m. MEMBERS ADMINISTRATION AND OTHERS J.Bennett (Chair) P.Jaffe B. Bryce P.Battler S.Christie Regrets:D.Mugford,T.Roberts 1.APPROVAL OF AGENDA -The agenda was approved on motion of P.Jaffe. 2.CONFLICTS OF INTEREST-none declared 3. COMMITTEE REPORT OF 2006 FEBRUARY7 ANDTRACKING SHEET-provided for information 4.INTRODUCTION OF DRAFT POLICY/PROCEDURE -none 5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT -none 6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none 7.SUGGESTED POLICY/PROCEDURE REVISIONS a.Provincial Report Card independent Procedure Learning Supervisor B. Noble presented revisions to the independent procedure "Provincial Report Card:Guidelines for Students with Special Learning Needs".She noted that the revisions are in response to changes in Ministry of Education directions to align with the Individual Education Program (lEP).Ms. Noble explained that the lEP box on the report card will be checked only if the student has received modifications to his/her program.It was agreed that an explanation regarding the revision will be included in the procedure. N 2006 March 28...17 13.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 11.REPORT OF THE POLICY WORKING COMMITTEE -cont'd 8.SUGGESTED POLICY/PROCEDURE REVISIONS -cont'd a.Provincial Report Card Independent Procedure The following motion was moved by P.Sattler and carried: That the revised Independent procedure "Provincial Report Card:Guidelines for Students with Special Learning Needs"be posted to the Board's website for public Input for 60 days. b.School Openings and Rededications Procedure Director Bryce advised that under the existing School Openings and Rededications procedure,general reference is made to the distribution of Invitations and establishing a budget when planning these events.The lack of specific direction in the procedure has caused confusion for school administrators as to their responsibilities in the planning process and how the events are funded. The revisions provide clarification by Identifying responsibility for assisting principals In planning events with Corporate Services and the process of establishing and maintaining a budget through the Executive Superintendent of Operations Services. The following motion was moved by P.Jaffe and carried:t That revisions to the procedure on School Openings and Rededications be posted to the Board's website for public Input for 60 days. c.School Attendance Areas Chair Bennett explained that,in view of the recent discussion at the Board level regarding implementation of the School Attendance Area policy and procedure,Itwill be necessary for any trustee who requests revisions to present the proposed amendments to the committee for consideration. 9.OTHER BUSINESS a.Student Trustee on the Board Director Bryce spoke to proposed amendments to the Education Act as they relate to student trustees and the Board's policy. b.Committee Quorum Trustee Jaffe indicated his regrets for the April 04 Committee meeting. 10.ADJOURNMENT -The meeting adjourned at 5:00 p.m.on motion of P.Jaffe. RECOMMENDATIONS:None J.BENNETT. Chairperson 2006 March 28...18 13.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 12.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2006 March 21 MEMBERS PRESENT ADMINISTRATION AND OTHERS P.Sattler (Chair) D.Anstead (5:20) J.Bennett A.Cartier G.Hart J.Henry J.Hunter D. Mugford 8.Peters (5:50) L.Stevenson J.Stewart B.Bryce B.Greene C.Murphy M.Sereda J.Thorpe D.Blair K.Dalton J.Empringham K.Havelka S.Hughes L.Hutchinson W.Tucker B.Wagner K.Wilkinson S.Christie C.Dennett Regrets:P.Jaffe,T.Roberts The Committee met in camera from 5:09 p.m.to 5:51 p.m. 1.APPROVAL OF AGENDA The agenda was approved on motion of J.Stewart. 2.CONFLICTS OF INTEREST -No conflicts of interest were declared. 3.Confidential negotiation,personal and property matters were discussed. 4.RISE AND REPORT .' A motion to rise and report was moved by J.Bennett at 5:51 p.m.and carried. RECOMMENDATIONS: 1.That the motions approved at the In-camera session of March 21,2006,related to property and personal matters be approved. 2.That,in accordance with the Independent Procedure -Promotional Practices:Selection Procedures and Appointment of Principals and Vice-Principals,the following people be appointed to the pool of candidates ready for appointment to the position of Principal, Elementary Schools. Candidates Acton,Marti Biagden,Christine Blais,Sylvie Burns,Tom Cordes,Connie Deman,Michelle Jones,Pat Lamb,Rick Lawson,Barbara Martin,Ann Pettit,Leigh Pezzutto,MIcheal Turner,Elaine Wrack,Deborah Present Assignment Principal (Acting),Sparta PS Vice-Principal,White Oaks PS Vice-Principal,Wilfrid Jury PS Principal (Acting), Norwich PS Vice-Principal,Princess Anne French Immersion PS Vice-Principal,Eagle Heights PS Principal (Acting),Caradoc North PS Principal (Acting),Davenport PS Vice-Principal,John P.Robarts PS Vice-Principal,Bonaventure PS Vice-Principal,Davenport PS Vice-Principal,Chlppewa PS Principal (Temporary),Sir Isaac Brock PS Principal (Acting),Westdale PS P.SATTLER, Chairperson 2006 March 28...19 13.REPORTS OF COMMiTTEES -cont'd c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd 12.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA -cont'd The recommendations were moved by P.Sattler and carried. 13.ADJOURNMENT -The meeting adjourned at 9:20 p.m. on motion of J.Stewart. G.HART. Chairperson RECOMMENDATIONS FROM THE 2006 MARCH 21 COMMITTEE OF THE WHOLE MEETING That the Board adjust the secondary class size average of 21:1,established in the Education Act, such that It not exceed 22:1 for the 2006-07 school year. That the Board approve the preliminary 2006-07 elementary and secondary staffing report for the purpose of in-school staffing and inclusion in the 2006-07 preliminary budget. That the Board authorize public consultation on the recommendation that grades 7 and 8 pupils be retained at Ashley Oaks and Rick Hansen Public Schools effective 2007 September for grade 7, and 2008 September for grade 8,rather than those students being designated to White Oaks Public School. That the Board authorize public consultation on the recommendation that grade 9 students be reassigned to Glendale High School from Annandale School effective as soon as appropriate accommodation renovations and enhancements can be made to Glendale High School. That the Board authorize the creation of Design Committees and the appointment of architectural firms to design school additions for the following locations: -Medway High School; -Strathroy District Collegiate. That the Board authorize the creation of a Design Committee to prepare a conceptual drawing for Glendale High School,and the appointment of an architectural firmto design the school addition. That the motions approved at the in-camera session of 2006 March 21 related to property and personal matters be approved. That,In accordance with the Independent Procedure -Promotional Practices:Selection Procedures and Appointment of Principals and Vice-Principals, the following people be appointed to the pool of candidates ready for appointment to the position of Principal,Elementary Schools. Candidates Present Assignment Acton, Marti Principal (Acting),Sparta PS Blagden,Christine Vice-Principal,White Oaks PS Blais,Sylvie Vice-Principal,Wilfrid Jury PS Burns,Tom Principal (Acting),NonA/ich PS Cordes,Connie Vice-Principal,Princess Anne French Immersion PS Deman,Michelle Vice-Principal,Eagle Heights PS Jones,Pat Principal (Acting),Caradoc North PS Lamb,Rick Principal (Acting),Davenport PS Lawson,Barbara Vice-Principal,John P.Roberts PS Martin, Ann Vice-Principal,Bonaventure PS Pettit, Leigh Vice-Principal,Davenport PS Pezzutto,Micheal Vice-Principal,Chippewa PS Turner,Elaine Principal (Temporary),Sir Isaac Brock PS Wrack,Deborah Principal (Acting),Westdale PS 2006 March 28...20 13.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd The recommendations were adopted on motion of L.Stevenson and J.Bennett.Trustee Cartier was absent during voting. d.REPORT OF THE CHAIRS'COMMITTEE 2006 March 22 9:30 p.m.-12:00 p.m. MEMBERS ADMINISTRATION AND OTHERS G.Hart J.Hunter B.Bryce J.Bennett P.Sattler (9:42)S.Christie 1.APPROVAL OF AGENDA The agenda was approved on motion of J.Bennett. 2.CONFLICTS OF INTEREST -none 3.REVIEW OF MARCH 28.2006,BOARD AGENDA The agendas for the March 28,2006,in-camera and public Board meetings were discussed and updated. 4;CORRESPONDENCE .A letter received from the Oxford County Deputy Clerk regarding the Board's draft Capital I Plan will be added to the March 28 Board agenda under "Communications". 5.OPSBA REQUEST FOR POLICY RESOLUTIONS 'It was noted that the Ontario Public School Board's Association has requested that policy .resolutions be submitted byApril 7,2006,and possible constitutional amendments by March 31.It was agreed that Trustee Sattler will complete and submit the necessary form supporting Campaign 2000,a cross-Canada coalition working to increase public awareness on the impact of child poverty. 6.CAPITAL PLANNING ADVISORY COMMITTEE The Committee discussed the establishment of a Capital Planning Advisory Committee. Consideration was given to the mandate,membership,structure and reporting process.The following recommendation was moved by J.Hunter and carried: That the following draft mandate,structure and membership of the Capital Planning Advisory Committee be approved: CAPITAL PLANNING ADVISORY COMMITTEE Mandate The Capital Planning Advisory Committee is created In accordance with the Capital Planning process established in the Provincial Government's "Good Places to Learn" document. The Committee will seek feedback from the broader community on capital planning topics such as student program needs,provincial objectives and relevant provincial targets,demographic projections,facility needs and operational options that maximize facility usage,and potential costs reconciled against financial capacity. Structure and Reporting The Capital Planning Advisory Committee will be a Standing Committee of the Board comprised offour regional sub-committees representing Elgin County,Middlesex County, Oxford County and the City of London.Each will be chaired by a trustee determined by Board motion. 2006 March 28...21 13.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE CHAIRS'COMMITTEE -cont'd 6.CAPITAL PLANNING ADVISORY COMMITTEE •cont'd The regional sub-committees will meet as required and report to the Board through the Committee of the Whole following each meeting.A Committee report will be submitted to the Board in June annually summarizing the Capital Planning process of the previous school year. Membership Representation on the four regional sub-committees will include the following members and willform the Capital Planning Advisory Committee: Trustees by region School Representatives by region -1 Elementary Principal -1 Secondary Principal -1 District School Council -1 District Home and School -1 each from ETFO,OSSTF,CUPE 2 Community/Public Representatives by region Municipal Representatives by region - 2 Mayors/Warden - 2 City of London Councillors Student Representatives Committee Resource Members will include: -Director of Education -Executive Superintendent of Operations Services -Executive Superintendent of Business Services -Executive Superintendent of Program Services -Executive Superintendent of Human Resource Services -Manager of Facility Services -Planning Officer 7.BOARD LEVEL PARENT INVOLVEMENT COMMITTEE Chair Hart indicated that confirmation has been received to add various school parent groups to the Parent Involvement Committee recommended by the Thames Valley District School Council.After consideration of the Issue,the followingmotion was moved by J.Bennett and carried: That a Parent Involvement Advisory Committee be established as an ad hoc committee to develop guidelines for the use and reporting of the recently-announced Parent Involvement Funding and report to the Board by the end of November,2006.Committee membership will include: •one elementary and one secondary administrator; •one trustee; one Executive Superintendent; one Public Affairs and Community Relations representative; •one Business Services representative; • six Thames Valley District School Council parent members; • up to two Thames Valley Council of Home and School parent members. 8.STUDENT TRUSTEE ELECTION Director Bryce indicated that the Minister of Education has directed school board to suspend the student trustee elections until Bill 278 is passed.It was agreed that Chair Hart will prepare a memo apprising secondary principals that the elections will be delayed.In the interim,topics for the election may be sent to Chair Hart for consideration once approval has been received to move forward. 2006 March 2B...22 13.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE CHAIRS'COMMITTEE -cont'd 9.OTHER BUSINESS a.March 21 Committee of the Whole Meeting Trustee Hunter commented on the discussion of the draft Capital Plan held at the March 21 Committee of the Whole meeting.It was suggested that information be distributed to schools and parents regarding the planning process.The following motion was moved by J.Bennett and carried: That a one-page overview of the Capital Plan development process be prepared and distributed to Thames Valley schools and that a letter to parents potentially affected by school consolidation,re-designation or closure also be distributed. b.Empty Bowls Fundraiser Trustee Sattler described the Empty Bowls fundraiser through the London Food Bank. She sought approval for a London high school to create pottery bowls for sale in support of the campaign.The Food Bank will be invited to submit a request to the Director for consideration. 10.DATE AND TIME OF NEXT MEETING The next meeting was scheduled for April19 at 9:30 a.m.in the Governor Simcoe Room. 11.ADJOURNMENT The meeting adjourned at 12:00 on motion of J.Bennett. RECOMMENDATIONS: 1.That the following draft mandate, structure and membership of the Capital Planning Advisory Committee be approved and include student representatives: CAPITAL PLANNING ADVISORY COMMITTEE Mandate The Capital Planning Advisory Committee is created in accordance with the Capital Planning process established in the Provincial Government's "Good Places to Learn"document. The Committee will seek feedback from the broader community on capita! planning topics such as student program needs,provincial objectives and relevant provincial targets, demographic projections,facility needs and operational options that maximize facility usage, and potential costs reconciled against financial capacity. Structure and Reporting The Capital Planning Advisory Committee will be a Standing Committee of the Board comprised offour regional sub-committees representing Elgin County, Middlesex County, Oxford County and the City of London. Each will be chaired by a trustee determined by Board motion. The regional sub-committees will meet as required and report to the Board through the Committee of the Whole following each meeting. A Committee report will be submitted to the Board In June annually summarizing the Capital Planning process of the previous school year. / "N 2006 March 28...23 13.REPORTS OF COMMITTEES -cont'd d,REPORT OF THE CHAIRS'COMMITTEE -cont'd RECOMMENDATIONS -cont'd 2. 3. Membership Representation on the four regional sub-committees wiii include the following members and will form the Capital Planning Advisory Committee: Trustees by region School Representatives by region -1 Elementary Principal -1 Secondary Principal -1 District School Council -1 District Home and School -1 each from ETFO,OSSTF,CUPE 2 Community/Public Representatives by region Municipal Representatives by region - 2 Mayors/Warden - 2 City of London Councillors Student Representatives Committee Resource Members will include: -Director of Education -Executive Superintendent of Operations Services -Executive Superintendent of Business Services -Executive Superintendent of Program Services -Executive Superintendent of Human Resource Services -Manager of Facility Services -Planning Officer That a Parent Involvement Advisory Committee be established as an ad hoc committee to develop guidelines for the use and reporting of the recently-announced Parent Involvement Funding and report to the Board by the end of November,2006.Committee membership will include: •one elementary and one secondary administrator; •one trustee; •one Executive Superintendent; • six Thames Valley District School Council representatives; • up to two Thames Valley Council of Home and School representatives; •Public Affairs and Community Relations and Business representatives will serve as support to the committee. That a one-page overview of the Capital Plan development process be prepared and distributed to Thames Valley schools and that a letter to parents and community partners potentially affected by school consolidation,re-designation or closure also be distributed. G.HART Chairperson Discussion occurred regarding the Capital Planning Advisory Committee mandate,structure, reporting and membership.Director Bryce advised that the Ontario Government's Good Places To Learn initiative contained a 10-step framework of the Capital Plan process. The second step was the establishment of a Capital Planning Advisory Committee to seek feedback from the community on capital planning topics addressing issues including student program,needs,provincial objectives,demographic projections,facility needs and operational options that maximize facility usage.Director Bryce explained that the committee will Include representation for trustees,municipal,community and school representatives and will be a standing committee of the Board comprised of four regional sub-committees representing Elgin,Middlesex and Oxford counties and the Cityof London. 2006 March 28...24 13.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE CHAIRS'COMMITTEE -cont'd Trustee Battler suggested a friendly amendment to include student representation on the Capital Planning Advisory Committee.The amendment was endorsed. Recommendation 1 was adopted on motion of L.Stevenson and J.Bennett and carried. Discussions continued.The timeframe for the first meeting commencing as early as 2006 Mayor the fallof 2006 was considered.The followingmotion was moved by P.Jaffe and L. Stevenson: That the first meeting of the Capital Planning Advisory Committee be held 30 days following the Ministryof Education's response to the Board's five-year Capital Plan. The motion was defeated on a Poll Vote as follows: YEA:Cartier,Hunter,Jaffe,Peters,Stewart NAY:Bennett,Henry, Hart,Mugford,Sattier,Stevenson ABSTENTIONS:none Student Trustee Moulton:nay Student Trustee van Gaalan:nay Recommendation 2 was adopted on motion of L.Stevenson and J.Bennett and carried. Trustee Stevenson requested that the question be called.Recommendation 3 was adopted on motion of P.Sattier and P.Jaffe. e.REPORT OF THE COMMITTEE OF THE WHOLE-IN CAMERA 2006 March 28 MEMBERS PRESENT P.Sattier (Chair) J.Bennett A.Cartier G.Hart J. Henry (5:30) J.Hunter P.Jaffe D. Mugford S.Peters (5:40) J.Stewart ADMINISTRATION AND OTHERS B.Bryce B.Greene C.Murphy M.Sereda J.Thorpe D.Blair K.Dalton J.Empringham K.Havelka S.Hughes W.Tucker B.Wagner K.Wilkinson S.Christie C.Dennett Regrets:D.Anstead,T.Roberts,L.Stevenson The Committee met in camera from 5:09 p.m.to 5:56 p.m. 1.APPROVAL OF AGENDA The agenda was approved on motion of J.Hunter. 2.CONFLICTS OF INTEREST -No conflicts of interest were declared. 3.Confidential legal,negotiations and personal and matters were discussed. 4.RISE AND REPORT A motion to rise and report was moved by J.Stewart at 5:56 p.m.and carried. c 2006 March 28...25 13.REPORTS OF COMMITTEES -cont'd e.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA -cont'd RECOMMENDATIONS: 1.That the motion passed at the 2006 March 28 in-camera meeting related to a personal matter be approved. 2.That the tender received on 2006 March 21 from D.Grant &Sons Limited for $1,955,220, excluding GST,for the addition and renovations at Jack Chambers Public School be accepted, and that the Board enter into a contract with D.Grant &Sons Limited to construct the project. P.SATTLER, Chairperson The recommendations were adopted on motion of P.Sattler and J.Stewart and carried. 14.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 15.ADDITIONAL BUSINESS -none 16.COMMUNICATIONS a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE Trustee Stevenson advised that the OPSBA Program Committee willnot be meeting until the end of 2006 April and requested that any Board policy resolutions be submitted directly to her. Trustee Bennett invited Trustees to attend the OPSBA Western Regional meeting to be held on 2006 April 22 in Stratford. b.STUDENT TRUSTEES'UPDATE Student Trustees M.van Gaalen reported that he and D.Moulton attended the English Public Board Council Conference,entitled "Taking Action in the Education Revolution"held in Ottawa on 2006 March 3 and 4. He advised that there was an opportunity to talk with keynote speakers,Paul Dewar,MPP and B.Hogarth,Director,York District School Board.Topics included diversity,and student trustees working effectively during the last few months of their term.The regional group discussed the role of the Student Advisory Committee as well as proposed Bill 78 which includes a section on student trustees.Overall,the conference was a positive experience that provided student trustees with an opportunity to participate in interesting discussions. On 2006 March 22 Trustees Moulton and van Gaalen attended the public Input session regarding the re-designation of Tollgate Central P.S.Trustee van Gaalen advised that the English Public Board Council has released a report related to bilingualism in Ontario Schools providing an overview of all types of French education in the province including the French Language boards and the French as a Second Language programs. c.OXFORD COUNTY DEPUTY CLERK Aletterfrom B.Tabor,DeputyClerk,Oxford County regarding County Council's recommendation that the Thames Valley District School Board consider establishing Advisory Councils within its jurisdiction with respect to the five-year Capital Plan process has been received. Trustee Peters requested that Chair Hartwritea letter ofclarificationtothe Oxford County Council advising that the TVDSB has not approved the draft five-year Capita! Plan. 2006 March 28...26 17.NOTICE OF MOTION The following notice of motion was presented by Trustee Cartier for consideration at the April 25,2006 Board meeting: That the Thames Valley District School Board Trustees and Administration tour the former Monsignor Feeney Building on Elmwood Avenue in London (previously the Education Centre for the Board of Education for the City of London and the London Normal School Teachers'College) to consider it as a future location for South Secondary School and/or the growing French Immersion accommodations. Trustee Cartier asked that trustees be advised that the building was carefully restored to its former elegance In 1987 as quoted in Reunion London '88,Heritage and Horizons. 18.QUESTIONS BY MEMBERS In response to a question by Trustee Stewart regarding the anticipated school closure guidelines, Director Bryce advised that,to date,nothing has been published by the Ministry of Education.He noted that the Lakehead District School Board in Thunder Bay is participating in development of an evaluation concept. Trustee Stewart stated that the rural/small school funding appears to be a work in progress and asked if the Board will be required to complete a rural,small school funding model.Supt.Greene reported that a finalized version of a rural or small school funding model has not been received. Trustee Jaffe asked if French Immersion decisions other than Tollgate Central PS are locked into the Capital Plan process.Supt.Thorpe confirmed that three recommendations could effect French Immersion within the first five years of the Capital Plan and that there is the potential for school closures depending on the infusion of dollars to allow for renovations of schools throughout the process. in response to a question regarding closing schools without the school closure guidelines being issued, Director Bryce advised that an Eastern Ontario school board has proceeded witha school closure and subsequently advised the Minister of Education.However,the Director noted that most school boards would require the Minister's funding to proceed with the closure process. Trustee Stewart asked whether or not the school closure guidelines have to be put into effect before closing a school.Director Bryce advised that there has been no amendment to the Education Act regarding school closures.Until such time as the Minister Issues changes to the Act or Regulations, the "Good Places to Learn"statement Issued from the Premier and Minister are indicative of their funding Intentions.Currently, no other documents have been published by the Ministry. Legal council makes a strong case that, until such time as direction regarding school closures is given,the practice should be the same as in the past in accordance with the Education Act. 19.GOOD NEWS ITEMS -"Did you know..." Trustee Sattler expressed her appreciation to the Administration and Principals for their support Inof the GULU Walk -Athletes for Africa, in liaison with the University of Western Ontario.On 2006 March 30,Grade 10 TVDSB students will demonstrate their social consciousness by participating In a walk through the university campus to simulate the 5km distance that Ugandan children make daily to attend school.Students will also participate In before-and-after classroom activities in order to raise their awareness of the devastating situations that exist in countries ravished by civil war. Trustee Stevenson referred to the Indigenous Education Coalition (lEC)that promotes quality second level education services to First Nation communities.Trustee Henry advised that Information regarding lEC was presented at the Native Advisory Committee and a brochure of coalition Initiatives will be available in the Trustees'Conference Room. 9 Trustee Sattler encouraged Trustees to attend a "town hall"meeting to raise educational Issues with the Federal MP for London-Fanshawe and other Provincial representatives being held at the East London Library on 2006 March 29 from 7:00 -9:00 p.m. 2006 March 28...27 20.ADJOURNMENT The meeting adjourned at 9:20 p.m. on motion of J.Bennett and J.Stewart. CONFIRMED: ChairOerson 2006 March 28...28 SUMMARY OF APPROVED RECOMMENDATIONS OF 2006 MARCH 28 That Tollgate Cental Public School be re-designated as a single-tracl<,SK-8,French Immersion elementary school for the Oxford area,effective 2006 September 01. That the Administration conduct a formal boundary review of the current Tollgate Central Public School catchment area,including a survey of all parents of current English program students,and develop recommendations forfuture boundaries and placements forthe current English program students for 2006 September 01withthe Administration to report back to the Board by the end of 2006 May. That a transition team of Tollgate Central Public School and Hickson Central Public School parents, administrators,and trustees be established by the Superintendents of Education for both schools to facilitatethe relocationofthe TollgateCentralPublicSchool English students and toreport its findings and recommendations to the Board by the end of 2006 May. That the Board adjust the secondary class size average of 21:1,established in the Education Act,such that itnot exceed 22:1 for the 2006-07 school year. That the Board approve the preliminary2006-07 elementary and secondary staffing report for the purpose of in-school staffing and inclusion inthe 2006-07 preliminary budget. That the Board authorize public consultation on the recommendation that grades 7 and 8 pupils be retained at Ashley Oaks and Rick Hansen Public Schools effective 2007 September for grade 7, and 2008 September for grade 8,rather than those students being designated to White Oaks Public School. - ,That the Board authorize public consultation on the recommendation that grade 9 students be reassigned to Glendale High School from,Annandale School effective as soon as appropriate accommodation renovations and enhancements can be made to Glendale High School. That the Board authorize the creation of Design Committees and the appointment of architectural firms to design school additions for the following locations: -Medway High School; -Strathroy District Collegiate. That the Board authorize the creation of a Design Committee to prepare a conceptual drawing for Glendale High School,and the appointment of an architectural firmto design the school addition. That the motions approved at the in-camera session of 2006 March 21 related to property and personal matters be approved. That a Parent Involvement Advisory Committee be established as an ad hoc committee to develop guidelines forthe use and reporting ofthe recently-announced Parent Involvement Funding and report to the Board by the end of November,2006.Committee membership will include: •one elementary and one secondary administrator; •one trustee; •one Executive Superintendent; • six Thames Valley District School Council representatives; • up to two Thames Valley Council of Home and School representatives; • PublicAffairsand CommunityRelations and Business representatives will serve as support to the committee. •N 2006 March 28...29 SUMMARY OF APPROVED RECOMMENDATIONS OF 2008 MARCH 28 -cont'd That the following draft mandate,structure and membership of the Capital Planning Advisory Committee be approved: CAPITAL PLANNING ADVISORY COMMITTEE Mandate The CapitalPlanningAdvisoryCommittee Is created in accordance v/ilh the CapitalPlanning process established in the Provincial Government's "Good Places to Learn"document. The Committee will seek feedback from the broader communityon capital planningtopics such as student program needs,provincial objectivesand relevant provincial targets, demographic projections, facility needs and operational options that maximize facility usage,and potential costs reconciled against financial capacity. Stnjcture and Reporting The CapitalPlanningAdvisoryCommittee will be a StandingCommitteeofthe Boardcomprised offour regional sub-committees representing Elgin County,Middlesex County,Oxford Countyand the City of London. Each will be chaired bya trustee determined byBoard motion. The regional sub-committees will meet as required and report to the Board through the Committee of theWhole following each meeting. ACommitteereport will besubmittedtothe BoardinJune annually summarizing the Capital Planning process of the previous school year. Membership Representation on the four regional sub-committees will include the following members and will form the Capital Planning Advisory Committee: Trustees by region School Representatives by region -1 Elementary Principal -1 Secondary Principal -1 District School Council -1 District Home and School -1 each from ETFO,OSSTF,CUPE 2 Community/Public Representatives by region Municipal Representatives by region - 2 Mayors/Warden - 2 City of London Councillors Student Representatives Committee Resource Members will include: -Director of Education -Executive Superintendent of Operations Services >Executive Superintendent of Business Services -Executive Superintendent of Program Services -Executive Superintendent of Human Resource Services -Manager of Facility Services -Planning Officer That a one-page overview of the Capital Plan development process be prepared and distributed to Thames Valley schools and that a letter to parents and community partners potentially affected by school consolidation,re-deslgnation or closure also be distributed. That the motion passed at the 2006 March 28 in-camera meeting related to a personal matter be approved.