5/23/2006 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2006 MAY 23,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION -Byron Northview P.S.
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD
6.RECOGNITIONS
a.Home Builders'Project V
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.CONFIRMATION OF MINUTES
a.Regular Board Meeting,2006 April 25 M
b.Special Board Meeting,2006 May 09 M
c.Special Board Meeting,2006 May 16 M
11.REPORTS FROM THE ADMINISTRATION
a.Draft Capital Plan -Elgin County V
b.Additional Secondary Special Education Lines M
c.Temporary Accommodation Needs M
d.Special Education Plan 2006-2007 Amendments M
12.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2006 April 10 M
b.SEAC Chair's Summary,2006 May 02 -to be faxed M
c.Committee of the Whole,2006 May 09 M
d.Chairs'Committee,2006 May 17 M
1 e.Committee of the Whole,In Camera,2006 May 23 V
(
13.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
a.Trustee Anstead -Reconsideration of Accommodation
Studies from 2006 April 25 Board Meeting M
b.Trustee Cartier M
14.ADDITIONAL BUSINESS
15.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.Student Trustees'Update V
c.Premier D.McGuinty M
d.B.Shipley,MP M
e.Middlesex-London Health Unit M
16.NOTICE OF MOTION -none
17.QUESTIONS BY MEMBERS
18.GOOD NEWS ITEMS -"Did you know..."
19.ADJOURNMENT
r
V
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2006 MAY 23
The Board met inregular session on 2006 May23 inthe Board Room at the Education Centre, meeting in
public session at 7:06 p.m.The following were in attendance:
TRUSTEES J.Hunter
D.Anstead P.Jaffe
J.Bennett D.Moulton
A.Cartier D.Mugford
G. Hart,Chair S.Peters
ADMINISTRATION AND OTHERS
B. Bryce S.Hughes
B.Greene L.Hutchinson
C. Murphy B.Tucker
M.Sereda B.Wagner
J.Thorpe K.Wilkinson
D.Blair K.Bushell
K.Dalton
J.Emprlngham
Regrets:J.Henry
T.Roberts
P.Sattler
J.Stewart
L.Stevenson
M.van Gaalen
S.Christie
C.Dennett
J.Roth
W.Scott
1.CALL TO ORDER.
Board Chairperson Graham Hart called the meeting to order.
2.13.O CANADA AND MUSICAL PRESENTATION
The appreciation ofthe Board was extended tothe ByronNorthviewP.S. Band and conductor Michael
De Rita for leading inthe singing of O'Canada and performing two musical selections.
4.APPROVAL OF AGENDA
The agenda was approved on motion of L.Stevenson and J.Stewart.
5.OFFICIAL RECORD -none
6.RECOGNITIONS
7.
8.
a.HOME BUILDERS'PROJECT
The Board formally recognized its partnership with Reid's Heritage Homes through the
Community Home Buildproject. Jim Vanderhoeven,Operations Manager withReid's,accepted
a certificate on behalf of the Board.
In accepting the Board's certificate of appreciation,Mr.Vanderhoeven advised trustees that the
Community Home Build project has been underway since 2006 February.Fourteen construction
technology students have builttwo homes in the Killaly Glen subdivision located in the north-east
quadrant of the city of London.Student David Jackson narrated a slide presentation of the
project and Chris Tye,Department Head at Lucas S.S.,explained the importance of continuing
this Board-wide project during the coming years.
CONFLICTS OF INTEREST -No conflicts of interest were declared.
CHAIR'S ANNOUNCEMENTS
Chair Hart welcomed the two newly-elected Student Trustees Jeff Koscik of West Elgin S.S.and
Katie North of South S.S.to the meeting.Student Trustee Moulton introduced the students noting
they will be representing secondary school students at the Board table commencing 2006
September.
2006 May 23...2
8.CHAIR'S ANNOUNCEMENTS -cont'd
Chair Hart reminded Trustees thattfie Board's Retirement Recognition Reception will be held on 2006
June 05 in the Thames Room at the Education Centre beginning at 6:00 p.m.Trustees were asked
to contact Sue Pullam,Trustees'Office,to confirm their attendance.
Chair Hart explained the rationale for the draft Capital Plan recommendations being presented by
region beginning with Elgin County this evening,the City of London on 2006 June 06,iVIiddlesex
County on 2006 June 13 and Oxford County on 2006 June 27. He advised that the draft Capital Plan
has been submitted to the Ministryof Education for response.
9.DIRECTOR'S ANNOUNCEMENTS
Director Bryce reported that all boards across the province are waiting for the Ministry's release of the
2006-07 Grants for Student Needs and that itis anticipated that the announcement will be received
on 2006 May 30. He advised that,based on the late release of the grants,the Budget Advisory
Committee meeting scheduled for 2006 May29 and the Special Board meeting of 2006 May30 have
been cancelled.
The Director reported that he has received an email from the Ministry of Education advising that on
Thursday,2006 June 15,a meeting has been scheduled at Stoneridge Inn,London,to discuss the
draft Aboriginal policy framework.Thames Valley has been Invited to participate in the Ministry
consultation with representation to include trustees,supervisory officers,elementary/secondary
principals and teachers.He suggested that First Nations Trustee Henry may wish to attend and that
a second trustee who is interested should speak with Chair Hart as soon as possible.
The Director advised that the Ontario Principals'Council (OPC)announced the coming year's
executive and that Henry Mick, Principal, Wilfrid Jury P.S.has been appointed Vice-Presldent.
10.CONFIRMATION OF MINUTES
a.The minutes of the Regular Board Meeting,2006 April 25 were reviewed.A discussion was held
regarding the recommendation for the additional 18 teachers to primary classrooms in order to
support the maximum primary class size targets,at a cost of $1.4M.
In response to a question regarding the possibilityof the Ministry establishing scholarships for
student trustees,Director Bryce advised that the permissive capability is contingent on approval
of Bill 78
The minutes of the Regular Board Meeting of 2006 April 25 were adopted on motion of L.
Stevenson and P.Sattler.
b.The minutes ofthe Special Board Meetingof2006 May09 were adopted on motion ofT.Roberts
and J.Stewart.
c.The minutes of the Special Board Meeting of 2006 May 16 were adopted on motion of T.Roberts
and J.Stewart.
11.REPORTS FROM THE ADMINISTRATION
a.DRAFT CAPITAL PLAN -ELGIN COUNTY
J.Thorpe,Executive Superintendent,Operation Services,provided an overview of the
methodology used by the Capital Plan Co-ordinating Committee and the Board's supervisory
officers, by study area,which led to the specific recommendations in the draft Capital Plan
submission.He noted that the process parallels the Ministry's intentions province-wide in the
Good Places to Learn document.It is an attempt to bring coherence and commonality of
approach to the major planning issues whichall school boards face inlightofthe specific issues
each faces.
f
I
2006 May 23...3
11.REPORTS FROM THE ADMINISTRATION -cont'd
>a. DRAFT CAPITAL PLAN-ELGIN COUNTY -cont'd
Supt.Thorpe described the following rationalefor recommendations pertaining to Elgin County:
•The Administration reviewed demographic data lookingfor trends and Indications offuture
student populations whichwould be served inthe future. In response to overall declining
enrolment,areas were initially sought where,with or without the use of Capital Plan dollars
for additions, future student populations could be appropriately served infewer schools.
•Areas of growth where new schools could be justified based on forecasted future enrolment
were reviewed.
•Accommodation needs for French Immersion were reviewed on the basis of a Board-wide
common delivery model of single track,where feasible,to further equity of approach for all
students.
•Each school's current organization for program was reviewed to determine if changes could
be recommended in support of greater consistency and equity, if desirable and possible.
•Each school faciiitywas examined to seek opportunities for improvement and enhancements
of current school buildings,where possible,and cost effective based on its current state and
future renewal needs and the Board's ability to bring it up to the Ontario Disability Act
requirements.The various program and facility enhancements such as gymnasiums and arts
instruction areas,Primary Class Size and Community Use standards etc. required by the
Good Places to Learn process were considered.
•While the Administration did not undertake the specific and detailed review and study which
^wouid be required if recommendations were to proceed to the next stages,it did address
possible boundary changes and also review and attempt to minimize the impact on future
student transportation in the development of draft recommendations.
The same broad criteria was applied to each study area and every school in Thames Valley
to ensure that the results would be consistent,fair,equitable and objectively applied to every
area of the Board. Using this approach,trustees can be assured that similar situations will
be treated identically throughout the process.
The following overview of the Elgin County area was presented.
A detailed review led to the recommendations and a total request through the draft Capital Plan
of $44,748,000 which Includes an additional $510,000 from the total reported to trustees on
February 28 because of a refinement of the Primary Class Size needs in Elgin.
The following recommendations were included with the draft Capital Plan regarding ElginConty:
1.That a new school should be built in southeast St.Thomas to accommodate population
shifts, population grovirth and a reconfiguration ofthe adjacent schools,includingthe French
Immersion proposals.
2.That the Elmdale Public School be replaced with a new facility In a location which would
better accommodate current and future students.Elmdale is a very small building on a small
site and cannot be appropriately modified to meet future needs.The new school could also
accommodate students from the Lyndhurst area who are currently bused out of the Cityof
St.Thomas to Port Stanley and Southwold schools.
2006 l\/!av23...4
11.REPORTS FROM THE ADMINISTRATION -cont'd
a.DRAFT CAPITAL PLAN -ELGIN COUNTY -cont'd
RECOMMENDATIONS -cont'd
3. That South Dorchester P.S., be redeslgnated as a JK-8 school (it is currently JK-6) and
rebuilt in a location closer to Belmont so as to allow it also to accommodate students from
Westminster Centra! which is experiencing significant enrolment decline and would close.
4.Given future population decline in both school areas and that the total number of students
could be accommodated in one school,the JK-6 Port Burwell school would close with its
students largely accommodated at the Straffordville school where they are already
designated for grades seven and eight.
5.Because of shifting populations,declining enrolment and a reconfiguration of French
Immersion delivery from the current unique model in Elgin,three verychallengingschools
from a facility perspective are recommended for closure -Balaclava Street,Scott Street and
Wellington Street PS.
6. Following a boundary review which would involve the Locke's School as well, the future
students from the two closed English program schools would be accommodated there and
at a substantiallyupgraded Edward Street School.Following the closure of Wellington Street
School, Junior Kindergarten to Grade 6 (JK-6) French Immersion school, the Homedale
School would be reconfigured from its current unique use as a dual track grade 7-8 school
to a single track K-8 F.I. school with the necessary program renovations made to
accommodate,for example,a kindergarten program.
7. Program renovations are recommendedtothe East Elgin and Parkside secondaryschools
Science labs..Consistent with the overall plan for secondary schools, and to Southwold
Public School as required.Also,majorenhancements and additional program upgradesare
proposed to address thecurrent state ofWest Elgin Secondary School.West Elgin has been
identified as the current secondary school most in need of attention to the fabric of the
building.
Mr.Thorpe summarized hisreport noting thefirstdraft,five-year CapitalPlan recommendations
forthe Elgin area include threenew schools,one addition to an existing school,five program-
driven additions and renovations,one conversion of current use and four consolidations or
closures.
The Administration respondedtoquestionposed byTrustees. TrusteeJaffe requested thatthe
information presented be posted tothe TVDSB website as well as making it available to parents
and area MPPs.Chair Hart reiterated thatthe Board will notbe taking action regarding the
recommendations until the Ministry responds to the draft Capital Plan.
b.ADDITIONAL SECONDARY SPECIAL EDUCATION LINES
Supt.Thorpe Introduced a report requesting that 7.83 additional teachers be added to
appropriately staff congregated secondary special education classes.
The Ministry of Education granted all secondaryteachersa contract detailing the teaching of "6
outof 8"during the 2005-06 school year.Enough lines were provided lastyearto secondary
staffing through the provincial template to accommodate the change in practiceforteachers of
self-contained classrooms.Many ofthose additional lines havenotbeen factored in next year's
preliminary Special Education staffing report.As a result,the preliminary Special Education
staffing numbers are insufficient to meet contractual obligations.
RECOMMENDATION
That 7.83 additional teachers be added to the special education secondary teaching
allocation to meet preparation time contractual obligations.
The recommendation was adopted on motion of L.Stevenson and P.Sattler.
( *
2006 May 23...5
11.REPORTS FROM THE ADMINISTRATION -cont'd
c.TEMPORARY ACCOMMODATION NEEDS
B.Greene,Executive Superintendent,Business Services presented Information regarding
accommodation pressures at various schools as a result of the Ministry of Education's Primary
Class Size (PCS)Initiative and Increased enrolment at specific elementary and secondary
schools.
The proposed plan Included the purchase of 25 portables,the lease of 18 portables and the
relocation of surplus portables.The plan also included renovations to four schools to create six
additional Instructional spaces.
Because of the PCS initiative,the Board Is required to hire 136 additional teachers In elementary
schools over the nexttwo years.Although many ofThamesValleyschoois have excess capacity,
a large number will require additional Instructional space to accommodate this initiative.The plan
proposes the purchase of new portable classrooms and relocation of existing surplus portables
to schools which justify an additional classroom.The plan also proposes that the Board lease
portables for schools which require additional classrooms but which are designated for future
additions or consolidations In the draft Capital Plan.The plan also contemplates renovating four
existing schools to create six new instructional spaces.
The Board continues to require portable classrooms to accommodate enrolment pressure at
various schools and will continue to relocate surplus portables for this need.Presently,
superintendentshave Identified surplusportablesinthe system.Facility ServicesIs proposing
to retain 10 surplus portables to deal with emerging enrolment or program issues Inthe falland/or
deteriorating portable conditions that may arise throughout the year.
K.Bushell,Manager,Facility Services,explained that the draft Capital Plan has Included,under
the PCS initiative,the purchase of 32 portables and the lease of 17 portables for 2006-07 and
2007-08.It Is expected that the Ministry will review this portion of the draft Capital Plan in
advance of the whole Plan and may make available funding to purchase and/or lease these
portables.He advised that this announcement may not be In time to lease the additional
portables required for the Fall of 2006,and,therefore,the Board may need to lease these
portables without knowing how much the Ministrywillfund. ItIs proposed that the interim funding
for the lease of portables come from the Capital Reserve fund.
It Is also proposed that if and when the PCS funding Is available to purchase portables,the Board
use this funding to replace existing older portables that have been used to accommodate the
PCS initiative.
2005-06
Relocation of 19 surplus portables
Estimated cost for renovations to 3 schools
Total Estimated Cost of 2005-06 =
Temporary Accommodation Plan
$10,000 X19 portables =$190,000
$60,000
$250,000
2006 May 23...6
11.REPORTS FROM THE ADMINISTRATION -cont'd
c.TEMPORARY ACCOMMODATION NEEDS -cost/saving -cont'd
2006-07
Relocation of 9 surplus portables
Estimated cost of 25 new portables
Estimated cost to lease 18 portables
Estimated cost to renovate 1 school
Total Estimated Cost of 2006-07
Temporary Accommodation Plan
TOTAL COST 2005-06 -2006-07 =
$10,000 X9 portables =$90,000
$85,000 X25 portables =
$2,125,000
$8500/yearx 18 portables =
$153,000/year for 5 years
$10,000
$2,378,000
$2,475,000 with an annual lease
cost of $153,000
Estimated costs do not include Furniture and Equipment
Portables installed and renovations completed - Fall 2007
Delivery date for leased portables is 12 to 14 weel^s
RECOMMENDATION:
That the Board approve the temporary accommodation needs to create 49 additional
instructional spaces to accommodate Primary Class Size Initiative (PCS)and increased
enrolment in both elementary and secondary schools over the next two years.
The recommendation was adopted on motion of S.Peters and D.Anstead and carried.
d.SPECIAL EDUCATION PLAN 2006-2007 AMENDMENTS
Supt. B.Tucker updated trustees on the Board's 2006-2007 Special Education Plan and
requested that they review the draft Plan and provide input. He noted that, in accordance with
Ontario Regulation 306 -Special Education Programs and Services,sec.2(3)(4):
(3) "Every board shall ensure that the special education plan of the board is reviewed
annually bythe board and that the review is completed priorto July 31 ineach year."
(4)"Inany year where the special education plan is amended bythe board, the amendment
shall be submitted to the Minster for review on or before July 31 in that year."
The proposed amendments were appended to the report to the draft Special Education Plan
2006-2007.Supt.Tucker explained thatSection 2.11 (Special Education Staff) isstillincomplete
because of the delayed release of Ministry budget details.Itis anticipated that Section 2.11 will
be finalized intime for approval at the June 27 Board meeting.
Supt Tucker highlighted the following time lines associated with the review and submission of the
Plan:
Review of Plan
Ongoing during the 2005-2006 school year;
Revisions electronically distributed to SEAC for input -2006 April-2006 May;
SEAC meeting -2006 May 02;
SEAC meeting -2006 June 12.
2006 May 23...7
11.REPORTS FROM THE ADMINISTRATION -confd
d.SPECIAL EDUCATION PLAN 2006-2007 AMENDMENTS -confd
Submissions
Executive Council Report -2006 May 23;
Draft Plan to the Board -2006 May 23;
Final Draftto Board and Board Approval of Special Education Plan - 2006 June 27;
Submission to the Minister for review-prior to 2006 July 31.
Trustee Anstead extended congratulations to Supt.Tucker for his contribution towards
establishing new community partnerships that address Issues of students with mental health
disabilities.
12.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COM MITTEE 2006 April 10
5:15 p.m.-7:30 p.m.
Members
R.Tisdale,Thames Valley District School Council S.Wilson,Community Living London,Oxford,
(Chair)Elgin,Middlesex (R. Hurdle, Alt)
D.Anstead,Trustee B. Harvey,Epilepsy Support Centre
P.Sattler,Trustee P. Gillis,Integration Action for Inclusion London
B. Hoffman, Autism Society Ontario London and Chapter (lAI)
District (-<-5:38 )A. Craig,Learning Disabilities Association -
C.Thammavongsa,Association for Bright London Region (LDA-LR)
Children (Thames Valley)A.Loebus,London Down Syndrome Association
J.Laderoute,Children's Aid Society of London & B. Booking,Thames Valley Children's Centre
Middlesex J.Worthlngton,VOICE (+5;30)
Administration and Others
P. Cook, OPC -Elementary Principal B.Tucker,Superintendent of Education
V. Towell,OPC -Secondary Principal B. Noble,Learning Supervisor
M.Hubert,Corporate Services Assistant
Guests:B.Bialik
Regrets:L.Stevenson,D.Ensing,C.MacDonald
Absent:G.McGahey,A. Morse, B.Montmlny,C.DeKelver,R.Rowlands
1.CALL TO ORDER
The meeting was called to order at 5:15 p.m.in the London Room at the Education Centre.
2.CONFIRMATION OF AGENDA
The agenda was approved on a motion by D.Anstead.
3.CONFLICTS OF INTEREST
No conflicts of interest were declared.
4.REPORT OF MEETING FROM 2006 MARCH 07
Under Item 10.1 "Communication",it was noted that information regarding events or activities
should be forwarded by e-mail to i.Darker@tvdsb.on.ca.
The report of the 2006 March 07 meeting was approved as amended on a motion by B.
Bocking.
4.1 Alternative to Suspension Update
An outline to clarify the suspension codes reported on the Suspension Statistics inthe
October Report was provided.
2006 May 23...8
12.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE-cont'd
4.REPORT OF MEETING FROM 2006 MARCH 07 -cont'd
4.1 Alternative to Suspension Update - cont'd
The use of physical restraints,specifically prone restraints,to control aggressive
behaviour was discussed,it was noted that the Board's procedure,Management of
Aggressive Behaviour,states the following:
"The use of physical restraint is recommended onlywhen all less restrictive methods
of intervention have been exhausted and when the Individual presents a danger to
him/herself orothers. Evenwhen physical restraint Isemployed, the primaryobjective
Is to allow the person an opportunity to calm down at his or her own pace,and to
assist,as the Individual gains self control."
Superintendent Tucker stated that the use of prone restraints Is not included in the
Board's procedure and accordingly.Crisis Prevention intervention (CPI)trainers are
Instructed not to certify Thames Valley staff intheir use.
5.SPECIAL EDUCATION PLAN
Superintendent Tucker outlined proposed changes and additions to the Special Education
Plan Indicating that the Plan Is to be presented for approval at the 2006 June 27 Board
meeting and submitted tothe Ministry ofEducationin2006 July.The proposed changes were
discussed and It was decided that revised sections are to be e-mailed to the committee for
review as they are completed.
5.1 Special Education Staffing Update
SuperintendentTuckerstated that inthe absence ofbudget information,current planning
for Special Education staffing Is based on system needs with budget adjustments to be
made.If necessary,when budget Information Is received.It was agreed that SEAC
considers this approach appropriate under the circumstances.
5.2 Special Education Budget Update
The Ministry of Education has Indicated that budget Information is to be released In late
April.It is anticipated that the recently-appointed Minister of Education will follow the
same strategies as her predecessor.
5.3 Timing -Plan vs. Staffing
Atthe 2006 March28 Boardmeeting,a concern was expressed that staffing was outof
sync with the Special Education Plan publicconsultation process.Itwas noted that the
staffing processmustmeet criteria within contractual obligations and therefore precludes
these two processes fromoccurring In a natural sequence.
6.SEAC UPDATES
6.1 Focus Group Update
Afocus group formed toexaminethe mandate of SEAC and the perceived effectiveness of
the committee's work held its first meeting on 2006 April 06. Topics Included Budget,the
Special Education Plan,minority reports.Impact of accommodation studies,waystoshare the
Special Education Plan with School Councils,ways to gather Input from parents, and
challengesfornewmembers. The Research and Assessment Department Is developing a
questionnaire to assist with the evaluationofSEAC'sperformance.All questions refertothe
committee's legislated role.
The next group meetings will be held on 2006 April 20 and April 26.
2006 May 23...9
12.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE-cont'd
6.SEAC UPDATES -cont'd
6.2 Asuggestion to track students whohave left the school system was discussed. Data
collected would indicate where the individuals have gone,whether they have
stayed/succeeded In their original placementsand/orwhethergraduates are succeeding
inthe areas thattheychose. Itwas suggested thatthistypeof information couldbe used
for transition planning as well as to identify gaps inthe system.
Following a lengthy discussion, the following motion was moved by A.Loebus and
supported:
To monitor student success,SEAC recommends that the Board investigate the
research around the tracking of students after they have left secondary school.Such
a review shall take the form of a system committee.
6.3 Process for Placement in Gifted Classes
B.Noble,Learning Supervisor,outlined the process forplacement in a gifted class. She
indicatedthat an applicationformis being developed and will be available on the Board's
web-site when completed. Applicationsare to be filled out inconsultation with all involved
parties and accompanied by appropriate documentation.Applications are reviewed by
a screening team and placements are awarded based on availability of spaces and
appropriateness ofthe education needs ofthe student.There are currentlytwojuniorand
two Intermediate gifted classes.Students transitioning from junior to intermediate are
examined on an individual basis and do not need to re-apply.
6.4 CODE Project(s)Update
The Council of Directors of Education (CODE)will hold a one-day symposium at the Four
Points Sheraton,1150 Wellington Rd.,London,on Wednesday,2004 May24. Up to 19
school boards will be represented.Discussions will be around literacy, numeracy, and
implementation of the Education For All document.Additional fundingforprojects such
as this year's Numeracy,Inclusion,Literacyat Eastdale (NILE)project at Eastdale P.S.
is anticipated.
7.COMMITTEE UPDATES
7.1 Communications -none
8.CORRESPONDENCE
8.1 Special Education Newsletter - March 2006
The 2006 March edition of the Special Education Newsletter was received.
9.FORUM:ASSOCIATION UPDATES
Copies ofa Newsletter bv Partners in Emoiovment.London-Middlesexwere distributed.
Agencyrepresentatives will meet with localMP's, MPP's,community leaders and decision-
makers to advocate for more appropriate opportunities to Include people with disabilities in
employment and community life.
A. Loebus, London Down Syndrome Association,presented Superintendent Tucker with a
plaque on behalf of Down Syndrome Research Institute (DSRI)to thank him forhissupport
of the Summer Intensive Camp 2005, a summer school for students with Down Syndrome
which ran successfully in 2005 July.
Copiesofthe Spring edition of Inclusion Matters the Integration Action for Inclusion newsletter
were distributed.
P.Gillis,Integration Action for Inclusion,announced that Integration Action for Inclusion and
Family Alliance Ontario will hold theirjoint provincial annual family conferenceatthe Hampton
Inn and Suites,1840 Huron Church Rd.,Windsor from 2006 May 5-7.
2006 May 23...10
12.REPORTS OF COMWIITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE-cont'd
9.FORUM;ASSOCIATION UPDATES -cont'd
Updates regarding the activities of the Association for Bright Children were provided by C.
Thammavongsa.
B. Hoffman, Autism Society Ontario,announced the annual "Toonies for Autism"campaign.
Information and on-line registration is available at www.toQetherforautism.on.ca.
10.FUTURE AGENDA ITEMS
Partnerships for Excellence (PFE)
October Reports -lEPs
SEAC Focus Group
Destinations/Pathways
-FAS.T.
SEAC Meeting Times
lEP Sub-Committee
Reconnect Program
11.ADJOURNMENT
The meeting was adjourned at 7:30 p.m.on a motion by P. Gillis.
RECOMMENDATION
That the Board investigate the research around the tracking of students after they have left
secondary school to monitor student success.Such a review shall take the form ofa system
committee.
R.TISDALE,
Chairperson
The recommendation was moved by L.Stevenson and seconded by D.Anstead.After
discussion,the following motion was moved by D.Anstead and seconded by T.Roberts and
carried:
That the recommendation from SEAC related to the Board investigating the research around
the tracking of students after they have left secondary school to monitor student success be
referred back to SEAC for further clarification.
b. SPECIAL EDUCATION ADVISORY COMMITTEE CHAIR'S SUMMARY 2006 May02
The following are highlights of the Special Education Advisory Committee meeting held on 2006
May02. A full report will be presented to the Board at the 2006 June 27 meeting.
SPECIAL EDUCATION PLAN
B.Noble,Learning Supervisor,provided a synopsis of additions/changes to the Special Education
Plan to date.Indicating that the changes were mostly housekeeping and/or cosmetic.The
revisions were discussed and comments noted.
The issue of warrantees,service agreements and replacement costs for equipment purchased
under the Intensive Support Amount (ISA)agreement was discussed.It was requested that a fact
sheet outlining this information and including instructions for making claims be made available for
parents and principals.
2006 May 23...11
12.REPORTS OF COMMITTEES -cont'd
b.SPECIAL EDUCATION ADVISORY COWIWIITTEE CHAIR'S SUMWIARY -cont'd
SuperintendentTuckerdiscussedthe anticipated timeline for approval ofthe2006Plan.Updated
sections will be e-mailed to committee members for review as completed.It was requested that
input besenttoJ. Parkerat i.Darker@tvdsb.on.ca as revisions are received.It is anticipated that
the revised Plan will be presented to SEACfor approval at the 2006 June 12 meeting.
SEAC UPDATES
CODE Project(s)Update
An updateontheprogress ofthe NILE Project(Numeracy Inclusion and Literacy at Eastdale)
was provided.Training plannedforthe month of2006 May includes a Blind and Low Vision
Workshop,a Hearing Impaired Workshop and training for Crisis Prevention Intervention (CPI)
staff. Itis expected that CODEfunding will continue for another year.
Dates/Times of Future Meetings -2006/2007
Atthe 2005 April 05 meeting, SEAC passed the following motion:
That for the twelve-month periodending in2006 June, the meeting schedule accommodate
three orfourevening meetings, the effectiveness ofwhich will be evaluated by2006 June 06.
Based on the evaluation, a recommendation will be made as to the time of the meetings for
the next three-year term effective 2007 January 01.
In keeping with that motion,several eveningmeetingswere heldbetween 2005 September and
2006Mayandtheevaluationsanalysed. Theresultsindicatedthathalfofthe committeepreferred
daytime and half preferred evening meetings.Further,ofthose that preferred evening meetings,
halfpreferred to start the meetings at 5:00 p.mand half preferred7:00 p.m.Following a lengthy
discussion,the final motion,as amended,was carried.
That SEAC meetings be 50 percent evening and 50 percent daytime beginning In 2006
September and for the entire three-year term of the new SEAC.
A schedule of tentative dates and times will be provided for discussion at the 2006 June 12
meeting.
Please note the 2006 June 06 SEAC meeting has been changed to 2006 June 12 at 7:00 p.m.
R.TISDALE,
SEAC Chair
c.REPORT OF THE COMMITTEE OF THE WHOLE 2006 May 09
7:30 p.m.-8:40 p.m.
MEMBERS
G.Hart,Chair
D.Anstead
J.Bennett
A.Cartier
J.Henry
J.Hunter
D.Moulton
S.Peters
T.Roberts
P.Sattler
L.Stevenson
J.Stewart
M.van Gaalen
Regrets:P. Jaffe, D. Mugford
Chair Hart welcomed everyone to the meeting.
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
M.Sereda
J.Thorpe
D.Blair
K.Dalton
J.Empringham
K.Havelka
S.Hughes
L.Hutchinson
B.Tucker
B.Wagner
K.Wilkinson
S.Christie
C.Dennett
J.Roth
W.Scott
2006 Mav23...12
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
1.APPROVAL OF AGENDA
The agenda was revised to add the "Budget Advisory Committee Report of 2006 May 08"as
item 8 and "Second Interim Report of the Bylaw Review Committee"as item 12 and
renumbered accordingly.The revised agenda was moved by S.Peters and carried.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.CHAIRPERSON'S ANNOUNCEMENTS
Chair Hart requested that Trustees attend a meeting In the Conference Room following
tonight's Special Board Meeting to discuss the process for the Capital Plan Advisory
Committee meeting of 2006 May 17.
4.DIRECTOR'S ANNOUNCEMENTS
Director Bryce reported that several trustees and members of the Administration were wearing
green ribbons in support of Childrens'Mental Health Week,in recognition of the many
challenges created by mental health issues.
He advised that in response to the Board's request for information regarding for regional areas
of the Capital Plan, Executive Superintendent Thorpe will provide high level presentations of
the issues at the following meetings:
2006 May 23 -Regular Board - Elgin County;
2006 June 06 - Information Committee of the Whole - City of London;
2006 June 13 -Committee of the Whole -Middlesex County;
2006 June 27 -Regular Board - Oxford County.
It was noted that the French Immersion component of the Capital Plan will be included with
each area presentation.
DirectorBryce announced and congratulated B.Greene,Executive Superintendent,Business
Services,on his recent appointment to the position of Vice-President of the Ontario
Association of School Business Officials (OASBO) effective immediately.
He also Introduced and welcomed Katie North as one of the two newly-elected Student
Trustees who will be representing Thames Valley secondary school students at the Board
table commencing in 2006 September.
5.MONTHLY FINANCIAL REPORTING
The month-end financial reportas at 2006 March 31was presented.Theyear-to-date activity
was provided and included a summary of revenues,expenditures by expenditure type,
expenditures by area,and expenditure tj^e.Supt.Greene advised that projections indicate
a small surplus at this point which will be confirmed when the final enrolment numbers are
available for 2006 March 31.
J. Roth,Manager,Financial Services,explained various transfers to reserves as well as funds
being carried forward.
2006 May 23...13
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING 2006 April 11
1:00 p.m.
MEMBERS PRESENT
J. Henry,Trustee (Chair)
J.Bennett,Trustee
ADMiNlSTRATION AND OTHERS
J.Antone,Native Counsellor
P.Cornelius,Native Counsellor
E.Good,Learning Coordinator
V. Hopkins, Native Counsellor
M.Hubert,Corporate Services
G.McGahey,Chippewas of the Thames
M. Elijah, OKT
S.Miller,Attendance Counsellor
B.Miskiman,Principal,Thames S.S.
C. Murphy, Exec. Supt.Program Services
D.Rajala,Principal,Saunders S.S.
P.Tufts,Principal, H.B.Beal S.S.
Guests:D.French,J.Pasierbek,S.Book
Regrets:C.Graves
Absent:A.Cartier,S.Albert-Ninham,R.Doxtator,C.VanEvery-Albert,C.Dolson
In accordance v\/ith Board By-law/11.6,the meeting was cancelled because of a lack of
quorum at 1:15 p.m.Those in attendance held an informal discussion.
1.CALL TO ORDER
2.APPROVAL OF AGENDA
3.CONFLICTS OF INTEREST
4.CONFIRMATION OF VOTING MEMBERS
5.WELCOME AND INTRODUCTIONS
6.REPORT OF MEETING -2006 March 28
Business Arising from the Minutes
7.PRINCIPALS'UPDATES
6.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING
8.ADDITIONAL ITEMS
9.ADJOURNMENT
J.HENRY.
Chairperson
Trustee Stevenson asked about any new initiatives related to the Board's program delivery
model of Aboriginal studies that are similar to those announced for Northern school boards.
Director Bryce advised that he was not aware of any specific initiatives but clearly, the
government has indicated the need for an infrastructure of strategies that builds on the
educational strengths and promotes success for all First Nations students.
Supt. Murphyadvised that a Thames Valleystudy group has been established to consider
strategies that facilitate English AsA Second Language and Native Language initiatives.She
has met with secondary school principalsregarding facilitating Native Studies and Language
courses for the upcoming year and after noting the number of students enrolled inFirst Nation
language courses,advised that, without the hiring of qualified teachers,these cannot be
offered.
2006 May 23...14
12.REPORTS OF COMMITTEES-cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
6.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
Trustee Stevenson referred to a Ministry Aboriginal strategy paper of provincial education
,initiatives that is to be sent to First NationsTrustee J.Henry.Trustee Henry will providethe
information when It is received.
7. REPORT OF THE BUDGET ADVISORY COMMITTEE 2006 April 24
11:05 a.m.-12:25 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T.Roberts,Chair B.Greene S.Christie
D.Anstead J.Roth C.Dennett
S.Peters S. Macey J.Berkin
1.APPROVAL OF AGENDA
The agenda was approved on motion of 3.Peters.Itwas noted that once the grants are
distributed,meeting dates will be confirmed or rescheduled as necessary.
2.CONFLICTS OF INTEREST -none declared
3.COMMUNICATIONS PLAN
Public Relations Manager Chris Dennettjoined the meeting to discuss a communication plan
related to the 2006-07 Budget information.Henoted that the Board's website didnot appear to
be well used by the public In the past and suggested that other forms of communication be
considered.
Chair Roberts Indicatedhe felt that publicinputis part ofthe budget process and suggested that
the Budget process including the minutes,schedule,assumptions and Issues be posted on the
web forpublicinformation. Itwas agreed that Executive Superintendent Greene will workwith Mr.
Dennett to proceed withposting the budget profile and will report at the next meeting.
4.BUDGET ISSUES
Supt.Greene described the following budget issues from the April 26 meeting:
PrimaryClass Size reduction • Henoted that itIsanticipated that the Ministry will announce
capital fundingfor JK-3 accommodation Issues separate from the Capital Plan.
Preparation time - Once teacher staffing and the supporting budget are determined,
Administration will be able to identify the preparation time needs.
• New initiatives - A list of requested new initiatives will be brought to the next meeting for
consideration.Administration is looking atproposed new Initiatives as well as those requested
for continuation.
Security:Safe Schools-The level ofsecurity In Thames Valley schools was discussed noting
the incident in a Torontoelementaryschool. Supt.Greene described measures In place in
both the elementary and secondary panels.Trustee Anstead questioned what additional
measures can be taken to provide for student safety.She moved the following motion which
carried:
Thatthe Safe Schools Committee be asked to Investigate and research methodology to
increase elementary school security and bring a report back to the Budget Advisory
Committee with any budget Implications.
2006 May 23-15
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
• Special Education-Mr.Greene noted that funding and staffing forspecial education is
tiedtothe Special Education Pian. Heand IVIanager Jane Roth wlii attend an upcoming
SEACmeeting,once the fundingis i<nown,to discuss any recommendations comingfrom
the committee.Chair Roberts wlii also attend the meeting.
•Utilities - Supt.Greene noted that hydro rates are increasing and it is hoped that the
government will recognize the increase incosts. The Utilities budget is being reviewed
w\ih Facilities staff.
• Transportation - Figures will be brought to the committee once they are available,
recognizing the increase in fuel prices. Chair Roberts questioned the impact of rising
costs on the Board as itis not involved in a consortium.Supt.Greene indicated that the
Ministry'sdefinitionofa consortium is not clear and implementation dates have not been
provided. He indicated that Thames Valley is involved in shared runs with the
coterminous board.He noted the different walking distances used by the two boards;
however,no Ministryfunding has been made available to lessen the distances.
Trustee Anstead questioned if Thames Valley provides transportation to special programs.
Supt.Greene confirmed that the Board spends over $1M inline runs.
Trustee S.Peters questioned if additional funds are available for French Immersion programs
as the Federal government is speal<ing of Increasing funds for the program.She asked that
information be sought inthis regard for discussion at a future meeting.Supt.Greene indicated
that it may be necessary to lobby the provincial government in this regard. The following
motion was moved by S.Peters and carried:
That Administration communicate with the local,Federal MPs to discuss the possibility of
an infusion of funds to the French Immersion program to assist with transportation costs.
D.Anstead questioned the process ofselling a closed school and if there is provision for itto
be used bythe community. Supt.Greene clarified that proceeds from the sale of buildings
come to the Board and are subject to a regulation to be used for capital purposes.Itis possible
to make the building available to the City for community use.He suggested that interested
purchasers would be well served to speak withtheirCity counselor regarding their Interest in
surplus Board property.
Trustee Peters requested that "Small, rural schools"be added as an issue forthe committee's
consideration.It was agreed that any additional issues will be added to the list as they are
identified noting many items are subject to available funding.
5.OTHER BUSINESS
Mr.Greene indicated that the Ottawa-Carlton DSBisanticipating an $18M deficitthis year. He
described their position paper on education finance articulating problems surrounding the
impact on declining enrolment, salary gaps,transportation, special education, ESL, school
operation gaps and fuel and utility cost increases.He noted that Thames Valley is also
experiencing similar concerns and has attempted to address them in a variety of ways. He
spoke of problems with the current funding formula.
Trustee Anstead suggested that Thames Valleydevelop a similar document to assist trustees
in providing a descriptionofBoardissues for use at upcomingCapitalPlan meetings.It was
suggested that a brochure be developed regardingongoingissues, e.g.declining enrolment,
special education,utility and transportation costs.
C.Dennettindicated planning issues were presented tothe provincial government in 2004. He
described appropriate strategies to address funding concerns, e.g. Boardwebsite, reports to
the Board on each issue as it arises,it was further suggested that a committee be established
to pursue the pubic relations document.
2006 May 23...16
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
7.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
5.OTHER BUSINESS -cont'd
Trustee Anstead suggested that trustees meet to identify the additional costs inherent in
the draft Bill 78.
6.NEXT I\/1EETING
The next meeting was scheduled for 2006 May 08 at 2:00 p.m.
7.ADJOURNMENT
A motion to adjourn was moved by Trustee Peters and carried at 12:25 p.m.
RECOMMENDATIONS:None
T.ROBERTS,
Chairperson
8.REPORT OF THE BUDGET ADVISORY COMMITTEE 2006 May 08
2:05 p.m.-3:15 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T.Roberts,Chair B.Greene S.Christie
D.Anstead J.Roth C.Dennett
S.Peters S.Macey J. Berkin
P.Hearse
1.APPROVAL OF AGENDA
The agenda was approved on motion of S.Peters.
2.CONFLICTS OF INTEREST -none declared
3.BUSINESS ARISING FROM THE MINUTES
The following issues arising from the April 24 meeting were discussed:
•School Security - Chair Roberts reported that he has spoken with Superintendent B.
Wagner who will bring a reporttothe committeeregarding research methodology to
increase elementary school security and any budget implications.
•The motion from the last meeting regarding communicating with the local,Federal
MPs to discuss the possibility of an infusion of funds to the French Immersion
program to assist with transportation costs will be referred to the Chairs'Committee
for consideration.
•Communications Plan -Manager C.Dennett noted the Board's web site will be used
as the key"form of communication for the 2006-07 Budget.
4.BUDGET SCHEDULE
ExecutiveSuperintendentB.Greene describedtherevisedBudgetdevelopmentschedule
based on a late May release ofthe Grants for Student Needs. Itisanticipated that Board
approval ofthe 2006-07 Budget will be sought at a Special Board meeting on August 29.
2006 May 23...17
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
4.BUDGET SCHEDULE -cont'd
Trustee S.Peters moved the following motion which carried.
That the following revised Budgetdevelopmenttimetablebe approved:
2006-07 OPERATIN&BUDGET
REVISED BUDGET TIMETABLE
Based ona Late MayRelease of the
(Grants for Student Needs
ParticipontS's "ft''•
2006 April05
Budget Advisory Committee /1:00 P.M.-3:00 P.M.,Oxford Room 1
2006 April11
Committee of the Wliole </Report of Budget Advisory Committee |
/Motion pe:Assumptions |
/Timetable 1
2006 April 2-4 Budget Advisory Committee /11:00 A.M. -1:00 P.M.,Erie Room
2006 May08 Budget AdvisoryCommittee
Z 2:00 P.M.-4:00 P.M.,Middlesex Room 1
2006 May 19
Province of Ontario /Release of Board Funding i
2006 May 29
Budget AdvisoryCommittee /1:00 P.M.-3:00 P.M.,Middlesex Room j
2006 June 06 Info Committee of the Whole /Overview of 2006-07 Grants for Student Needs |
2006 June 12 Budget AdvisoryCommittee
/10:00 A.M.-Noon,Middlesex Room |
2006 June 13 Committee of the Whole ^Budget |
2006 June 20 SpecialBoard /Presentation of the 2006-07 Preliminary Budget |
2006 June 27 RegularBoard >/Budget 1
2006 August 22
Special Board Meeting /Budget 1
2006 August 29 Special BoardMeeting
Final Board Approval f
5.SPECIAL EDUCATION
Supt. B.Tucker joined the meeting to discuss the Special Education program notinghe
is waitingfor the 2006-07 fundingfigures to prepare the Special Education budget. A
preliminarybudget will be prepared and presented toSEAConce the figuresare received.
The Special Education Plan will be brought to the Board meeting in Mayfor approval In
June.
6.2006/07 BUDGET STATUS
Arevised Budget Issues sheet was distributed noting areas that will impact the 2006-07
Budget:
Primary Class Size;
Preparation Time;
Existing New Initiatives;
Proposed New Initiatives;
Special Education;
2006 May 23...18
12.REPORTS OF COMMITTEES -cont'd
0.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
8.BUDGET ADVISORY COMMITTEE -Revised Budget Timetable -cont'd
6.2006/07 BUDGET STATUS -cont'd
•Utilities;
•Transportation;
Small/Rural Schools.
Supt.Greene indicated existing new initiatives will be brought to the next meeting for
consideration.He described the above issues as they affect the 2006-07 Budget.He
distributed and commented on the 2006-07 Budget of the Ottawa-Carleton DSB prepared
in advance of receiving the funding indicating a funding shortfall of $17.8M.
7.OTHER BUSINESS
C.Dennett distributed copies of last year's Budget web page which included an
opportunity for public input.The site will be updated in preparation for the 2006-07
Budget.
He sought direction in drafting a communications plan while the Board awaits receipt of
the funding figures.He will include the time lines,assumptions and issues impacting the
Budget and will meet with Chair Roberts to draft the Chair's message.
8.NEXT MEETING
The next meeting was scheduled for May29 from 1:00-3:00 p.m. in the Middlesex Room.
9.ADJOURNMENT
A motion to adjourn was moved by Trustee Peters and carried at 3:15 p.m.
RECOMMENDATION:
That the following revised Budget development timetable be approved:
2006-07 OPERATING BUDGET
REVISED BUDGET TIMETABLE
Based ona Late MayRelease of the
Grants for Student Needs
from the Ministry of Education
.ke^Cwtes
2006 April05 Budget Advisory
Committee
/1:00 P.M.-3:00 P.M.,Oxford Room
2006 April11 Committee of the Whole / Reportof Budget Advisory Committee
/Motion re:Assumptions
Timetable
2006 April 24 Budget Advisory
Committee
/ 11:00 A.M.- 1:00 P.M.,Eric Room
2006 May 08 Budget Advisory
Committee
t/"2:00 P.M.-4:00 P.M.,Middlesex Room
2006 May 19 Province of Ontario /Releaseof Board Funding
2006 May 29 Budget Advisory
Committee
/ 1:00 P.M.-3:00 P.M.,Middlesex Room
2006 June 06 Info Committee of the
Whole
/Overview of 2006-07 Grants for Student
Needs
2006 May 23...19
2006 June 12 Budget Advisory
Committee
/10:00 A.M.- Noon,Middlesex Room
2006 June 13 Committee of the Whole / Budget
2006 June 20 Special Board
Presentation of the 2006-07 Preliminary
Budget
2006 June 27 Regular Board / Budget
2006 August 22
Special BoardMeeting / Budget
2006 August 29 Special BoardMeeting
/Final Board Approval
T.ROBERTS,
Chairperson
During a discussion regardingthe revised Budgettimetable,concerns were expressed over
the absence of a forum for public input into the 2006-07 preliminary budget. Chair Hart
requested thatthe Budget Advisory Committeeconsiderthe communication planas itrelates
to public input meetings.
The recommendation was moved byT.Roberts.
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE 2006 May 02
7:05 -9:55 p.m.
MEMBERS ADMINISTRATION AND OTHERS
D.Anstead
J.Bennett
A.Cartier
(7:15)
G. Hart (+9:35)
J.Henry
J.Hunter
P.Jaffe
D.Mugford
D.Moulton
8.Peters
T.Roberts
P.Sattler
L.Stevenson
J.Stewart
M.van
Gaalen
B.Bryce
B.Greene
C.Murphy
M.Sereda
J.Thorpe
D.Blair
K.Dalton
J.Emprlngham S.Christie
K.Havellca
S.Hughes
W.Tucker
B.Wagner
K.Wilkinson
K.Bushell
C.Dennett
J.Neviile
P.Robinson
J.Roth
W.Scott
1.APPROVAL OF AGENDA
The agenda was amended to add "OPSBA AGM Update"as item 10 and renumbered
accordingly. The amended agenda was approved on motion of J. Hunter.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.CHAIRPERSON'S ANNOUNCEMENTS -none
4.DIRECTOR'S ANNOUNCEMENTS
Director Bryce asked B.Greene,Executive Superintendent,Business Services,to
comment on the release of grants for student needs.Supt.Greene advised that, at a
recent Ontario Association of School Business Officials (OASBO)function,he spoke with
Ministry ofEducationrepresentatives who indicated that the release ofgrants would likely
occur after 2006 May 05. He commented that, given the possible delay, it may be
necessary toadjust the 2006-07 Operating Budgettimetable usingthe alternate schedule
for the budget process requiring the Board to meet during 2006 August. The Budget
AdvisoryCommittee will consider a new timetable should there be a late release ofthe
grants.
2006 May 23...20
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
4.DIRECTOR'S ANNOUNCEMENTS-cont'd
Director Bryce liighlighted events related to ttie first two days of 2006 Education Week.
He noted that school representatives and community partners joined students and Board
officials at an Education Week Kick-Off Breakfast on Monday,2006 May 01.The
celebration was held in the Thames Room at the Education Centre in London and
included musical performances,a cheerleading routine,and food prepared by students.
Mr.Bryce extended appreciation to the Education Week Planning Committee as well as
the many staff and students that contributed towards making the event a great success.
He advised that he,along with Chair Hart,Trustee Anstead and Student Trustee Moulton
attended an excellent Education Week presentation by Dr.Avis Glaze entitled "Character
Education"held at Huron Park Secondary School (Woodstock)on 2006 May 02.
5.PUBLIC PRESENTATIONS
London Secondary School Resource Officer Program
Director Bryce welcomed and introduced Murray Faulkner,Chief of the London Police
Service.
Chief Faulkner provided information regarding the London Secondary School Resource
Officer Program.He noted the Resource Officer Program is new to the City of London
Thames Valley secondary schools and is similar to the programs currently underway in
the communities of St.Thomas,Tillsonburg and Aylmer as well as across the province.
The role of Resource Officer provides support for schools and enhances school life by
connecting with students,assisting with athletic programs and becoming a regular and
useful part of the school community, reinforcing its caring, learning environment.
Chief Faulkner explained the background of the program emphasizing that the London
City Police have had a presence in the elementary school system for more than 40 years
through involvement in safety programs,presentations and promoting various initiatives,
for example,"Elmer the Safety Elephanf and more recently the "Children's Safety
Village". Itis intended that the London Secondary School Resource Officer Program will
provide a positive role model to students and demonstrate the work ofa police officer and
may serve to interest some students In pursuing a career in police work.
A discussion period followed.Trustee Bennett extended appreciation to Chief Faulkner
for his comprehensive presentation and applauded this new City of London initiative.
6.RECONNECT PROGRAM
S.Hughes,Superintendent of Education,introduced the "Reconnect to Your Future"
program.Reconnectteam members Counsellor W.Coombes and Teacher Scott Howard
as well as students S.Belanger and M.Brown were introduced.Ms.Coombes and Mr.
Howard provided an overview of the program criteria and Ms.Belanger and Ms. Brown
explained,on a personal note, howthe program has renewed their hope inobtaining their
secondary graduation diploma and provided direction by helping them reconnect to the
classroom.A video presentation entitled "Reconnect Voices"was viewed.Copies of
letters from parents and students expressing concerns regarding the possibility of
discontinuing the program were distributed.
Reconnect to Your Future is a joint program sponsored by the Thames Valley District
School Board and the Ministry of Education.The purpose of the program is to reduce the
drop-out rate and re-engage students who have left school without graduating.It gives
Thames Valley youth renewed hope for success when a student has dropped out of
school or has been removed from school because of poor attendance,personal Issues
or academic struggles.Reconnect identifies the options available to help them get back
on track.
2006 May 23...21
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE •cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
6.RECONNECT PROGRAM -cont'd
Ms.Coombes explainedthat certified teachers and counseiors assist in creating a plan
to ensure that students are aware of school and work options as well as the many
community supportservices available.Officers are located In areas thatoffera variety
of programs and services including credit recovery programs, literacyand numeracy
programs,outreach and referral services,resources and educationand career planning.
Other opportunities include school-work transition programs and the potential to obtain
industry-based certifications. Itwas noted that the Thames Valleyprogram began one
year ago under the leadership of Executive Superintendent Mike Sereda.
Mr.Howard advised that Reconnect counselors and local community partners may
providecounseling services such as anger management and crisis counseling.Access
to information about stress management and mental health Issues are also available to
assist students.
P.Robinson,Research and Assessment,advised that 733 students have attended,or
continue to attend,the Reconnect Program.She explained the movement of students
since 2004-05 as It relates to the first cohort returning to regular classes,alternative
education locations and the present cohort.
Executive Superintendent Greene reportedthatthe provinceprovided$236000 infunding
for the Reconnect program but has Indicated that it will no longer provide this funding.He
and Supt.Hughes will be preparing a report to fund the program as part of 2006-07
preliminary budget.Trustee Bennett extended appreciation to all participants In the
Reconnect Program presentation.
Trustee Stevenson acknowledged that the Reconnect program clearly has contributed to
student success and asked if the Minister and Deputy Minister of Education are aware of
these significant results and recognize the value of continuing to take ownership of this
program.Director Bryce advised that the opportunity to discuss Reconnect may arise
during Education Week as the Board celebrates a host of successes this week and
throughout the year.
7.THAMES VALLEY ECOSCHOOL PROGRAM
C. Murphy,Executive Superintendent,Program Services,introduced the presentation on
the EcoSchool Program.Jeff Major,Environmental Education/Management Co-ordlnator
and John Neville,Manager,Facility Operations,were introduced.Mr. Major and Mr.
Neville explained the background and rationale behind the EcoSchool Program,current
efforts underway Including integration with Facility Services and a description of next
year's projects.
EcoSchool is an environmental education program that addresses both how schools are
run and what students learn.The definition of the EcoSchool Program is "to understand
the Interconnections between human and natural systems empowering students to act in
ways that do not Interfere with nature's ability to support life".The EcoSchools program
Is being used to teach about climate change while addressing the need to reduce
escalating utility costs.Curriculum resources have been developed for Grades 1-12 and
comprehensive guides to reduce energy use,minimize waste production and design
environmentally-friendly school grounds provide opportunities for student participation.
Mr. Major advised that this initiative began with the Toronto District School Board. Last
year,Thames Valley launched the program partnerships sparked by the renowned,
award-winning environmentalist Dr. David Suzuki's recent presentation at Central S.S.
The partnership listiswidely accepted within Ontarioand Iscustomized tofiteach school
board.
2006 May 23...22
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
7.THAMES VALLEY ECOSCHOOL PROGRAM -cont'd
The program promotes ecological literacy for students,establishesenvironmentally sound
operational practices, develops a process for continual improvement In environmental
education and operational practices within each school, and incorporates an
environmental education component into the school planning and review process.Mr.
Major notedthatthere is possibly a national partner joining the program and emphasized
that the program resources are available without cost to the board.
The goal ofthe EcologicalLiteracyTeam consisting ofeight members istooffer teachers
a wayto address parts ofthe curriculum using examples that have an ecologicalfocus.
The operational side offers three guides looking at waste minimization,energy
conservation programs and changing occupant behaviour within a school.Presently,
there are 12 elementaryandthreesecondaryschools involved in the EcoSchoolProgram.
Manager Neville explained the Facility Services componentinthe EcoSchool Program
thatfocuses onseveralareas:specific custodial training (energymanagement),energy
management measurers,savings inoperatingcosts,barriers,as well as detailed training
to understand the systems.
A brief question-and-answer period followed. Chair Bennett extended thanks for an
informative presentation.
8.MONTHLY REPORT OF tHE CHAIR
As Chair Hartwas not present at the meeting, his report will be given at a later date.
9.DEPARTMENTAL UPDATES
The following departmental updates were discussed.
Program Services
Special Education -CODE Project
- Vision Resource Workshop is being offered to selected teachers in both the London
District Catholic Board and the Thames Valley District School Board in May.The
purpose oftheworkshopisa practical reviewofprogramming strategies and supports
tomeet theneeds ofstudents with low visionand multiple challenges.These students
may be inregular classrooms or ina self-contained setting.
-Additional CPI training has taken placeusingthe funds from the joint proposal.
-Eastdale-NILE (Numeracy &Literacy@ Eastdale)Adiagnostic observation visitis
scheduled for April 28. Thestaffhas participated in a varietyofinservice opportunities
and have worked collaboratively on a school improvement plan to address the
recommendations from the first diagnostic visit. Significant resources have been
purchased in the area ofassistive technology,big books for shared reading,levelled
books forguidedreadingand manipulative forboth literacyand numeracy.The Audit
team will be Interviewing the school team and the administrative team in Special
Education on May 9.
-Learning Coordinator-Special Education Selection Procedure
Learning Coordinator interviewstook place and six candidates have been selected.
Twenty-nine teachers applied for the position and fifteen were Interviewed.
-Special Education Plan Revision
The sub-committee from SEAChas met twiceto reviewthe Special Education planand
offer suggestions for revisions.SEAC will consider the recommended revisions at its
May meeting.
2006 May 23...23
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9.DEPARTMENTAL UPDATES -cont'd
Program Services -Special Education -cont'd
-Management of Aggressive Behaviour Policy
Information on the above policy has been presented to principals at the April or May
Community of Schools meetings. We are currently in the process of writing an
implementation planfor inservicing the policy to allappropriate staff inthe school year
2006-07.
-RSEC Symposium
As members of the planning committee for the RSEC Symposium,we are finalizing
plans to present up to eight different CODE projects from member boards of RSEC.
The Symposium will take place at the Four Points Sheraton in London.
-Hearing Impaired Review
The Committee has met monthly since December and is in the final stages of
approving surveys which we hope to send out in May.Observation teams will be
organized for next fall. Our next meeting will focus on the issue of FM Systems for
students with Central Auditory Processing challenges and will be prepared to give
recommendations.
-Gifted Class Application Procedure
An application procedure for entry into the Junior and Intermediate Gifted classes has
been finalized.The deadline for this is May 01.For the school year 2006-07-Junior
Classes will be offered at Northdale in Dorchester and University Heights.
Intermediate classes will continue to be offered at Mountsfield and Orchard Park.
-School and Community Services
May is Speech and Hearing Month.The Speech and Language Services department
is conducting a public education campaign in elementary schools to promote May Is
Speech and Hearing Month.Posters and public education material will be shared with
the schools,staff and public.Articles have been prepared to include in school
newsletters.From May22 - 31 there will be a display in the atrium with information on
communication disorders and the services offered by the Speech and Language
Department.
-Reading Recovery
As we near the end of the first year of Reading Recovery's implementation in Thames
Valley, we have reason to celebrate.Currently,there are 44 students receiving daily
lessons.Reading Recovery training has already begun to have benefits in the training
teachers'classrooms.They are able to use many of their new skills,and incorporate
some of the procedures learned into their classroom programs to help other struggling
students.
Classroom teachers are beginning to observe significant changes in the children
receiving Reading Recovery,and parents are commenting on the positive effects
Reading Recovery has had on their children.
Reading Recovery will continue to growin Thames Valleyduringthe 2006-2007 school
year. In addition to the current twelve schools,and the Lord Nelson training site,
Phase II expansion will place Reading Recovery In the following twenty-four schools:
Aberdeen,Adelalde-W.G.MacDonald,Aldborough,Arthur Stringer,Central,Eastdale,
Ekcoe Central,Elgin Court,John P.Robarts,Knollwood, Lord Elgin,Mosa Central,
Northbrae,Oliver Stephens,Prince Charles,Scott Street,Sir Georges Etienne Cartier,
Sir John A.MacDonald,Sir Winston Churchill,Straffordvllle,Summers Corners,
Victoria,Victory Memorial and Wilton Grove.
2006 IVIav23...24
12.REPORTS OF COWIIUIITTEES -cont'd
0.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9.DEPARTMENTAL UPDATES -cont'd
Program Services -Reading Recovery •cont'd
Eacli teacher will be providing Reading Recovery half-time and teaching in a primary
classroom or serving as a literacy teacher for the other half of the day.
While many of the current Literacy Teachers at the above named schools have chosen
to assume the role and commit to the training in Reading Recovery,there will be
opportunities for qualified teachers to apply for available postings through the transfer
process.
Genera!information sessions infour locations across the Board were held inAprilfor
anyone interested in learning about Reading Recovery,the training course,and the
procedure for applying for an available position.Anyinquiries or comments regarding
Reading Recovery may be directed to Trish Elcombe,Reading Recovery Teacher
Leader.(452-8068 ort.elcombe@tvdsb.on.ca)
-Ready for School -Thames Valley Neighbourhood Early Learning Program
A submission was recently made to the City of London Children Services Fund to help
support the Ready for School Program for the 2006-2007 school year.The City of
London has supported Ready for School inthe amount of $50,000 per year forthe last
two years.Additional funding for this school year has come from the Learning
Opportunity Grant for literacy and the Educational for All funding from CODE.
-Roots of Empathy
Attendance &Social Work Services staff are participating in facilitation training for
Roots of Empathy 2006 May 29 -31.The training will support an additional eight
school sites and support the continuation of the 18 programs currently being delivered
in elementary schools across the system.
Trustee Stevenson asked that the timelines for the Special Education Plan public input
be posted on the website.Supt.Tucker explained the funding and staffing changes
attached to the special education plan revisions.
Business Services
- Facility Services Projects and Maintenance updates included additions at Jack
Chambers P.S.Medway High School,Strathroy District Collegiate Institute;School
Renewal/Good Places to Learn project tenders,Portable classroom location review
and pre-qualification;
-Energy Managenient Programs,Interval Metering and Monitoring information was
provided;
Design Committee Annandale/Glendale requirements were provided;
-Financial Services continues developing the 2006-07 budget,jointly working with
several groups including the Budget Advisory Committee,Executive Council and
Payroll Services Financial Services and Payroll are completing the annual requirement
ofa "7 MonthReport"which provides the March 31 financial information tothe Ministry
of Education.An audit of this report by Deloitte and Touche began on April 21 and
should be completed by April 28;
-The new Bank of Montreal Purchasing Cards have been received and distributed with
a training plan for the reporting and transaction processing application to be
communicated shortly.
2006 May 23...25
12.REPORTS OF COMNIITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE •cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE •cont'd
9.DEPARTMENTAL UPDATES -cont'd
Director's Services
- During2006 April the Directorvisited Rolph Street and Parl^hili-West Williamsand Sir
John A.MacDonald Public Schools touring the schools and meeting with students,
staff and parent representatives;
-Director Bryce met Lieutenant Governor James Bartleman when he visited A. E.
Duffield Public School to hear an inspirational presentation outlining significant events
Inhis life and his current passion surrounding the importance of literacy,especially for
Native students living on isolated Northern Ontario reserves;
-The following meetings and events were attended by the Director: Ministry of
Education Best Start Moving Forward Information Session (Toronto); Violence
Prevention Program Meeting with Faculty of Education Staff;Garrison Community
Council;2006 Leadership Conference - Dr.MarciaTate Session;On Common Ground
-Richard Dufour Session;Centre for Research on Violence Against Women and
Children and London Police Services - follow-up to Jackson Katz Luncheon
Presentation;Investing in Children Partnership Meeting;MPP Meeting;Southwest
Economic Summit Meeting;Phi Delta Kappa Young Author's Conference;Regional
Best Start Meeting and Junior Achievement Strategic Planning Committee;
The Director brought greetings and/or presented at the following events:London and
District Science Fair,Leadership 2006 Conference -Mentoring Makes a Difference in
the Thames Valley District School Board,StudentTrustee Election,ETFO Professional
Development Evening,OSSTF - E.C.McTavish Awards Night;
-Staff Development initiatives Included: New Teacher Induction Program,Spring
Mentor/New Teacher Observation Debrief,Instructional Coaching,New Teacher
Mentor Committee,Administrative Mentoring Program,Facilitating Effectively,Meeting
Management,Individual White Board Sessions,2006 Learning Conference,2006 and
Leadership Conference;
-Public Affairs and Community Relations initiatives included Links, A Report to Our
Community that celebrates several stories focussing on District-wide excellence at
schools and providing the circulation numbers across the counties.Elementary Web
Site Survey to Investigate the current status of website presence In elementary
schools;E-Links is an electronic publication that provides a venue for schools and
communities to celebrate using photos and stories their excellent accomplishments;
-Our Vision
School and administrative staff,administrators,parent group and community
members,employee group representatives,partners and superintendents.Vision
Facilitator Paul McKenzie delivered the 2005 -2006 Our Vision Annual Report to
trustees at the April4 Information Committee of the Whole meeting.
Touching on the areas of communications,partnerships,instructional capacity,and
school improvement,the presentation placed high priority on translating the Boards'
Vision Initiative from theory into practice.This focus was supported by specific
examples from across the system of how various schools and departments have
developed programs that reflect Thames Valley's mission of Improving Student
Learning.Examples included efforts to update program websites with resources for
students,teachers,parents,and administrative staff;cooperation between the Board,
employee and parent groups, and community partners with the goal of providing
learning opportunities for students;and school-based initiativesthat support students
and increase instructional capacity.
2006 May 23...26
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9.DEPARTMENTAL UPDATES-cont'd
Director's Services -cont'd
Copies of the report and the presentation are avaiiabie on the TVDSB.website.
-Director Bryce reminded everyone that another feature of Education Week wiii be the
2006 May 04 Awards of Distinction program that recognizes the significant
contributions of Thames Valiey staff.
-Trustee Anstead provided information about the London and District Science Fair
activities.
Human Resource Services
- Disability Management is workingwith approximately 62 staff members intheir return
to work programs as a result of non-occupational and occupational illnesses and
injuries;
- Thames Valley District School Council (TVDSC)next meeting is2006 May 25 at 7:00
p.m.in the Oxford Room.
Duringthe month of April TVDSCactivitiesincluded the following:
The 3"^Annual School Council Symposium "How can school councils contribute
to improved studentlearningby supporting a professional learning community?"
will be held on Friday,April 28, 2006 at the Ministry of Education Office,Toronto.
Invitations were sent to all 72 school boards in Ontario for this exciting event
sponsored by TVDSB and many other educational stakeholders.TVDSC
representatives attended this event;
The TVDSC chairperson attended the CEC South Vice Principals' meeting on
Thursday,April 27'^to provide a presentation onthe roleofschool council at the
local,regional and district levels;
As part ofTVDSC's response tothe School CouncilAnnual Summary Report,the
newly revised School Council Report form has been sent to Thames Valley
schools.This document is also available electronically. Itis the hope ofTVDSC
that the newlyrevised form will be used and all Thames Valleyschool councils will
submit an annual report for this school year; .
TVDSC has submitted the names of the four members that will represent the
TVDSC on the Capital Plan Advisory Committee. The representatives were
chosen from the TVDSC executive.
-TVDSC e-mail communication to school councilsforthe monthof April included;
ideas and suggestions for safe school initiatives at School Open House/
Education Week Activities;
request from school council for assistance;
information about the Elementary Safe School Survey;
TVDSB Education Week web links;
new funding to TVDSB to support major initiatives;
local school council events.
- There are currently 1,448 (Including452 retirees)Elementary Occasional Teacher
(OTE)Employees.Todatethereare266 (including 23retirees)OTE Employees in
an Elementary Long Term Occasional (LTOE)Assignment.
2006 May 2Z...27
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9.DEPARTMENTAL UPDATES-cont'd
Director's Services -cont'd
Secondary Staffing process fornextyearisbeing reviewed.Schoolshave received
nextyear's allocations and are Identifying their staffing requirements. We completed
an In-service for members from the In-School Staffing committees on critical dates
and procedures to follow fornextyear's staffing process. The In-service was attended
by about 60 staff and administrators.
There are currently 790occasional teachers on the listofwhichabout34%(268)are
retirees.Currently,there are 110 LTD assignments withretirees filling 11 of those
assignments.
Operations Services
Attainmentofthe Vision - School Improvement Initiatives Included:
2006 April has been a busy and productive month In addressing Issues related to
Improving school performance consistent with the Board's Vision and Ministry
expectations.The Improving Instructional Intelligence initiative received much
attention as a half day planning meeting was held by Its Steering Committee to
conclude this year's program plan, and to prepare and develop budget requests to
propose forthe consolidation phase ofthis initiative.Attention to classroom practice
will continue to be a necessary priority as we strive to attain Ministry targets for
student achievement.The I.I.I.Co-Ordinating Committee also met in April to plan
wrap up activities and to Identifyon-going Issues.Ajoint meeting of representatives
of three Boards involved with Barrie Bennett's program -Peel,York Region and
Thames Valley -was held on April 28 in an attempt to learn from each other,to
reinforce successful practices Implemented to date,and to plan for the future.
On April25 and 26,Thames Valley hosted Richard and Rebecca Dufour at one-day
sessions for Thames Valley school administrators and visitors from several area
Boards.Their presentation was;"tiow Effective Leaders Build Professional Learning
Communities"an6 was extremely well received by those attending.The Dufours are
among the top current authorities addressing sustained school Improvement and
symbolize our commitment to the PLC concept.A common morning session was
followed by separate afternoon sessions for elementary and secondary
administrators,led by Rebecca Dufour and Richard Dufour respectively.Dr.Dufour
first presented on the topic In our Board at a Thames Valley-sponsored conference
in 2001 September.
-Secondary Staffing
April was the beginning of a busy staffing season.The process is proceeding well.
During the month of May,the following events will take place:
second posting of headships;
review of medical and administrative transfers,and surplus declarations;
declaration of vacant teaching positions by Principals;
commencement of teacher initiated transfers.
Elementary Staffing:
-All school organization sheets have been submitted electronically and reviewed
bythe DistrictStaffing Committee. Preliminary statistics regarding the number
of primary classes at or below20 have been collected. The process for adding
additional staff has been established for early years,primary and
junior/intermediate.Management and Federation personnel have worked
together to confirm the process for placing Tollgate English language staff;
several meetings have been held with the involvedstaff to assist them as they
acquire assignments Inother schools. The first round of postings for transfer
opportunities will commence the first of May.
2006 May 23...28
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9.DEPARTMENTAL UPDATES-cont'd
Operations Services -cont'd
Work continues on the fulfilment of the requirements of the Ministryof Education
related to the 'Long-Term Capital Plan.'Accommodation studies and boundary
adjustments are being reviewed with a recommendations to Trustees in future.
The New Administrators met on April 13th and Sharron Christie,Supervisor -
Corporate Services /Freedom of Information Co-ordinator,presented to the
group on various pieces of legislation regarding Freedom of Information and
Privacy,release of appropriate students'personal information,how the Freedom
of Information legislation affects school operations,how long student information
must be retained,and the balancing act between the individual's rightto privacy
and the public's right to know.
CarolynBlewettand Sandra Thornton, Office Supervisors,presented information
tothe new administrators on their roles and how they could assist administrators.
Carolyn and Sandra also discussed requirements of enrolment registers and their
relationship to Ministry funding,Ministry enrolment audits,the importance of the
community use of facilities,and Ministry October and March reports.
In June,the New Administrators will be reviewing and discussing case studies/
protocol procedures related to different scenarios that occur in day-to-day
activities at schools.
Projects completed or major project components undertaken/completed during
April 2006 by Research and Assessment Services staff:
-•Canadian Achievement Tests prepared and distributed to PFE schools for
administration to Grade 2 students;
Focus groups for the SEAC meeting project completed and analysis under way;
School level reports designed for the safe schools survey;
Elementary school Principals were sent three reports on the school level results
from the safe schools survey;
Template and analysis guidelines for the elementary safe schools survey
designed and distributed to Principals;
Data collection materials for DRA and phonological awareness prepared for
distribution;
Mapping software received.Installed,and initial parameters established and
school boundary input started;
-Support for May EQAO testing provided to school staff;
Analysis of pre-interventlon story retell data completed;
Analysis of EQAO data by gender completed and Board report prepared;
Log funding tracking and administration of LOG Web Store group ongoing;
Committee work -MISA,TVNELP,Pathways,Hearing Review, Profile Input,
Principal Self-Review;
Analysis and presentation of school culture data to a secondary school staff;
Attended a school readiness workshop;
Participation in development of Board Improvement Plan for Secretariat:
Prepared summary of high cost credit Information for secondary school budget
allocation;
Preparation of data for allocation of staff allocation for regular classrooms for
secondary school;
Development of template/process for elementary school organization projections
for 2006-07;
2006 May 23...29
12.REPORTS OF COMMITTEES -cont'd
0.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
9.DEPARTMENTAL UPDATES-cont'd
Program Services -Reading Recovery - cont'd
Distributionof test material for end of year school-based assessments;
Development of on-line survey for collection ofsafe school funding information;
Interim reports completed for Credit Recovery,Reconnectand Work Internship;
Tracking report completed for 2004-05 Reconnect cohort;
Developmentand distribution ofanecdotal reportingform forschool-based initiatives
In LOG and Pathways.
Safe Schools initiatives include: Leadership in Violence Prevention Awards Night
2006 May30, Holocaust Survivor EvaOlsson, The FourthR, Committeeto Review
the Environment of Safety In our Schools and the SAVE Conference resource
packages.
The Administration responded to questions posed by Trustees.Trustee Roberts, in his
capacityas Chairofthe 2006Budget Advisory Committee,requested thatSupt.Wagner
contact him ifthere are specific Safe Schools initiativesthat the Committee should be
considering during the 2006-07 Budget deliberation process.
Trustee Jaffe asked for clarification regarding the agenda and format for the upcoming
Capital Planning Advisory Committee meeting of 2006 May 17.Director Bryce referred
to the 10-step process of the Good Places to Learn initiative and requested direction
regarding the Board's expectations to assist the Administration in preparing for the
meeting.
Trustee Jaffe suggested that a clear understanding of the background of the Capital Plan
process be provided in context withhigh level information of issues under consideration.
This will enable the Board to discuss the different challenges {e.g.student population,
growth areas,demographics).
Director Bryce clarified that,contained In the Good Places to Learn 10-step process,Step
Two is the establishment ofa Trustee Capital Planning Advisory Committee.Steps One,
Three,Four and Five refer to program implications,demographic projections,etc.and
may be what the government Intends the Capital Planning Advisory Committee to
address.Trustee Anstead stated that a distinction between the draft Capital Plan process
and the CN Watson report should be made clear to the public.
It was requested that the Administration suggest parameters for the initial meeting of the
Committee.Chair Hart reported that,in consultation with the Chairs'Committee,a
proposed agenda for the May 17 meeting and a list of the community members selected
to serve on the Capital Planning Advisory Committee will be provided.
Trustee Bennett asked if there is a process in place that ensures that the feedback
received from the Student Trustee Election focus groups regarding safe schools is
incorporated into the Safe School program initiatives.Supt.Wagner advised there is a
reflection process that ensures Safe Schools programs are refined, modified or enhanced
during the review stage of the process.
10.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATE -Update
Trustee Stevenson presented the following information discussed at the recent OPSBA
Annual General Meeting:
AnEQAO Assessment presentation to be held on 2006 June 07 at the Toronto Airport
Bristol Place -Information is to be available in the Trustees'Conference Room;
2006 May 23...30
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
9.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
10.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -Update -cont'd
-A lengthy debate took place regarding the urgent issue for school boards where
there are highdensity rapid growth issues.The method for moving issues forward
wiil be discussed at the AGM;
-Bill 19 -currently under amendment regarding increasing the community
involvement volunteer hours for students.School boards are being asked to
consider the impact of increasing student volunteer hours and give Individual
presentations.
Trustee Stevenson advised that Trustee Sattler's motion related to child poverty will
be going to the AGM and may include some changes.Trustees Sattler and
Stevenson will meet to review this matter.She advised that OPSBA Is looking to
increase the First Nations representation.Trustee Henry was asked to speak with
her colleagues and advise Trustee Stevenson of the outcome.
Trustee Stevenson reported that a province-wide consultation regarding
Canada/Ontario Immigration Is coming to the London area and trustees may wish to
consider making a presentation.
Reference was made to Trustee Jaffe's Safe School motion noting significant action
is occurring within OPSBA and that Ray Hughes Is actively involved in the Initiative.
11.ADJOURNMENT
The meeting adjourned at 9:55 p.m.on motion P.Sattler.
J.BENNETT,
Chairperson
10.REPORT OF THE POLICY WORKING COMMITTEE 2006 May 02
5:07 p.m.-5:40 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair) T.Roberts B. Bryce B.Greene
D. Mugford P.Jaffe S.Christie J.Thorpe (5:15)
P.Sattler
Visitor: A. Morrell,Thames Valley District School Council
1.APPROVAL OF AGENDA -The agenda was approved on motion of P.Jaffe.
2.CONFLICTS OF INTEREST-none declared
3. COMMITTEE REPORT OF ANDTRACKING SHEET-provided for information
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE -none
2006 May 23...31
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT
a. Policy/Procedure - School Openings and Rededications
Director Bryce and S. Christie described public input received on proposed
amendments tothe policy and procedure onSchoolOpenings and Rededications.It
was noted that a committee of principals was invitedto offer their comments on the
event planning process based on their experiences.
The committee suggested that the procedure be amended to include area trustees
inthe platform party and that a Board flag be presented at each school rededication
or opening, the cost of whichwould be covered through the area superintendent's
operating account.
The principals'committee also recommended that the policyand procedure reflect
the need for planning an appropriate event inthe case ofa school closure.Itfeltthat,
as a school closure is a recognition of the school's history and service to students,
it should be included with the existing policy and procedure rather than highlighted as
a separate document.A reception planning guide has been developed to assist
school administrators in planning school rededication,opening or closing events.
An event planning guide to assist school administrators in planning school
rededication,opening and closure ceremonies was distributed.Itwas recommended
that the planning guide include the suggestion of making a child care area available
for parents at the events.The guide can be accessed through the Board's website
at www.tvdsb.on.ca/Board/Policies.Procedures,Independent Procedures/School
Rededications,Openings and Closures.
The following motion was moved by P.Jaffe and carried:
That the policy and procedure on School Rededication and Openings be renamed
"School Rededications,Openings and Closures"and forwarded to the May 23
Board meeting for approval and the procedure for information.
6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
7.SUGGESTED POLICY/PROCEDURE REVISIONS
a.Procedure -Attendance Areas for Students
Executive Superintendent J.Thorpe joined the meeting to describe proposed
amendments to the procedure on attendance areas for students.He noted nine
boards which follow practices very similar to Thames Valley with any exceptions
based on the status of the receiving school's enrolment,not the sending school's.
Supt.Thorpe described three amendments to the procedure,specifically Items 1.c.
regarding the March 01 date for application;Section 3 regarding out-of-area Grade
8 requests,and Section 4 regarding the relationship between portables on site and
the school's ability to accept out-of-area registrations.Mr.Thorpe Indicated that the
amendments reflect the current practice.
The concept of choosing students to attend out-of-area schools by lottery was
discussed,stressing that decisions should be made in the best interests of the
students,rather than randomly.The question ofallowing students to attend an out-of-
area school rather than the assigned holding zone school was raised.
2006 May 23...32
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
10.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
7.SUGGESTED POLICY/PROCEDURE REVISIONS -cont'd
a.Procedure •Attendance Areas for Students -cont'd
It was clarifiedthat students who are assigned to a holding zone school may make
application under this procedure to schools other than the holding zone school,but
may not be accepted in the school or schools adjacent to the holding zone as itis not
possible to accommodate all applicants within the holding zone in that adjacent school
or those adjacent schools.
The following motion was moved by D. Mugford and carried:
That proposed amendments to the procedure on Attendance Areas for Students
be posted to the Board's website for 60 days for public input.
8.OTHER BUSINESS -none
9.ADJOURNMENT -The meeting adjourned at 5:40 p.m.on motion of D.Mugford.
RECOMMENDATION:
That amendments to the policy on School Rededication and Openings be approved.
J.BENNETT
Chairperson
Following a discussion,the recommendation was moved by J.Bennett and carried.
11.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE
2006 May 08
3:45 pm -4:10 pm
MEMBERS ADMINISTRATION
S.Peters S.Pullam
T.Roberts
J.Stewart
1.APPROVAL OF AGENDA
The Agenda was approved on motion by T.Roberts.
2.P.D.SURVEY
A summary of the recent Professional Development Survey of Trustees was provided.
Ten responded to the survey and a list of the topics for proposed PD in order of interest
was prepared.There did not appear to be a strong consensus for particular PD sessions
at this time and there was discussion that some of the topics might be tied into other PD
opportunities.
Over half of the trustees expressed interest in the top two topics listed.The committee
suggested that the top five topics be used for future PD consideration.It was felt that after
the upcoming Municipal election,there may be topics which may be more pertinent.
2006 May 23...33
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE -cont'd
3.UPDATE ON UPCOMING TRUSTEE PD COMMITMENTS
After some discussion,the committee agreed to support the request of the current
Student Trustees for additional funds to assist in covering costs to the Ontario Student
Trustees'Association AGM in June.The request was made to assist withthe cost of
accommodation,travel and hotel expenses for the current student trustees and the two
newly elected student trustees should they be interested inattending.
The following recommendation was moved byT.Roberts and carried:
That $1500 from the Trustee PD account be made available for the Student Trustees
as requested to assist in covering costs to attend the Ontario Student Trustee's
Association AGM in June.
It was suggested that the Attainment of the Vision and its components be addressed in
relation to the Trustees.Chairperson Stewart will contact Director Bryce to assist in
contacting the appropriate facilitatorto discuss and investigate how to develop a process
for the trustees to be included in the Vision Report.
4.NEW BUSINESS-None
5.DATE AND TIME OF NEXT MEETING -To be determined
6.ADJOURNMENT
The meeting was adjourned at 4:10 pm on motion byS.Peters.
RECOMMENDATION:
That $1500 from the Trustee PD account be made available for the Student Trustees as
requested to assist in covering costs to attend the Ontario Student Trustee's Association
AGM in June.
The recommendation was moved by J.Stewart and carried.
The following are the results of a survey taken of trustees regarding professional development
topics.
Professional Development Survev of Trustees
Topics ranked in order of interest shown:
-Conducting an effective meeting (6)
Learn to listen:Better understanding &stronger communication (5)
- Building trust (4)
-Team building (4)
- Ministry of Education Guidelines &Policies (4)
-The power of persuasion (3)
- How to handle conflict &confrontation (3)
-Present with confidence (2)
-The art of being assertive (2)
Howto communicate effectively {1)
- Howto handle difficult people (1)
-The power of innovative thinking (1)
- Organized to be your best (1)
2006 May 23...34
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
11.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE -cont'd
Professional Development Survey of Trustees •cont'd
Other topics suggested:
-Robert's Rules
-Study Groups -Topics of mutuai concern
-Revitalizing the role of trustee
In response toa discussion related to Trustees activelyparticipatinginthe Board's Our Vision
initiative, it was suggested that the Trustee PD Committee consider the internalization
process and suggest workshops and in-service sessions that would be beneficial.The
matter was referred to the Trustee PD Committee.
12.SECOND INTERIM REPORT OF THE BYLAW REVIEW COMMITTEE
Trustee Anstead reported the results offurther discussions regarding the concepts of two
Board meetings per month.
At the April 11 Committee of the Whole meeting, the BylawReview Committee brought
forward the following recommendation:
That the Board schedule two regular Board meetings per month to be held the second and
fourth Tuesdays effective 2006 September.
At this meeting,some trustees raised a concern over the loss of the Information Committee
of the Whole meetings and potential time constraints if presentations were scheduled on
Board meeting agendas.Following further consideration at the April 23 Board meeting, the
Committee was asked to continue discussion ofits recommendation based on the following
issues raised. The Committee met again lastweek in orderto discuss and present the above
recommendations. The following solutionswere presented for trustees'consideration prior
to preparing its final report to the Board In June:
Public Presentations
The Committeefeltthat these presentations wouldbe better suited toa Boardmeeting where
more pertinent questions could be asked by Trustees and where action/no action could be
taken or indicated immediately.
Reflective time
The opportunityto have a motionreferred tothe next Board meeting would still exist but with
two Board meetings,the waiting time would be two weeks instead of the current four for
action to be taken on recommendations.
Staff Presentations
The Committee felt that staff presentations would be better served by being part of the
regularBoardagenda. Concernwas raised regardingboththe lackof attendance currently
for these presentations and also the cost factor to bring staff infor evening presentations.
The Committee was unanimous that staff needed a wider audience for their presentations
and despite PublicAffairs'best efforts, neither the media press nor the general publicare
currently attending.
The Chairs'Committee would prepare a Board meeting agenda template that includes both
public and staff presentations.A draft has been developed by the Bylaw Committee for its
consideration.
Information Committee of the Whole
The Committee agreed that although the Board did not need all 10 meetings of the
Information Committee ofthe Wholecurrentlyscheduled throughout a year, itwas imperative
that some meetings be scheduled during the year for Issues such as Budget,Our Vision,and
EQAO results.
2006 May 23...35
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE •cont'd
12.SECOND INTERIM REPORT OF THE BYLAW REVIEW COMMITTEE -cont'd
The Bylaw Committeeisalso committedto retaining the Chairof Information Committeeof
the Whole as a member of the Chairs'Committee.
Student Performances
With the information that there is often a waiting iist of schools wishing to perform at Board
meetings, the Committee agreed that there should be student performances at each ofthe
two reguiar Board meetings each month.
RECOMMENDATION:
That the Board meeting structure be amended totwoBoard meetings per month, held the
second and fourth Tuesday of each month other than July and August, effective 2006
September;and that publicand staff presentations be included on regular Board meeting
agendas,as appropriate,withInformation Committee ofthe Whole meetings called during
the school year by the Chairs' Committee in consultation with the Director, to hear
expanded presentations fromstaff, for example Our Vision,Budget, and EQAO results.
A lengthy discussion followed.Chair Hartvacated the chair to speak to the Bylaw Review
Committee report and recommendation.Vice-Chair Sattler assumed the chair.
Chair Hart expressed concern that the new Board meeting structure may not allow for
sufficient time to review and reflection on important issues before the decision-making process
occurs.He felt that by speeding up the process,it may complicate the public presentation
schedule for the Information Committee of the Whole meetings.He felt that when there are
sensitive issues being presented,a situation could arise that unintentionally results in
immediate Board action without providing the Administration the necessary time to accurately
respond/address the issue.He felt that the new meeting structure was not advantageous and
that the present system,using the provision of calling a Special Board meeting as required,
was adequate.
Several trustees reaffirmed their support of the two Board meetings per month structure
emphasizing that the process would ensure decisions are not unnecessarily delayed,as well
as provide a wider audience for staff and public presentations.It was noted that if the
recommendation is adopted,further amendments to the Bylaws will be necessary to
incorporate the change in meeting structure referenced in several sections.
The recommendation was moved by D.Anstead and carried.Trustee Hart returned to the
Chair.
13.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2006 May 09
MEMBERS PRESENT ADMINISTRATION AND OTHERS
P.Sattler (Chair)J.Hunter B.Bryce L.Hutchinson
D.Anstead S.Peters B.Greene W.Tucker
J.Bennett (5:11)T.Roberts C.Murphy B.Wagner
A.Cartler L.Stevenson M.Sereda K.Wilkinson
G.Hart J.Stewart J.Thorpe S.Christie
J.Henry D.Blair C.Dennett
K.Dalton B.Noble
K.Havelka B.Strong
S.Hughes P.Thorup
Regrets:P.Jaffe , D. Mugford
The Committee met in camera from 5:10 p.m. to 6:45 p.m.
2006 May 23...36
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE -cont'd
13.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA -cont'd
1.APPROVAL OF AGENDA
The agenda was approved on motion of J.Bennett.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential negotiation matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved by L.Stevenson at 6:45 p.m.and carried.
RECOMMENDATION:
That the motion passed at the 2006 May09 in-camera meeting regarding a negotiations
matter be approved.
P.SATTLER
Chairperson
The recommendation was moved by P.Sattler and carried.Trustee Cartier was absent during
voting.
14.ADJOURNMENT
The meeting adjourned at 8:40 p.m.on motion of T.Roberts.
G.HART,
Chairperson
RECOMMENDATIONS FROM THE 2006 MAY 09 COMMITTEE OF THE WHOLE MEETING
-That amendments to the policy on School Rededication and Openings be approved.
That $1 500 from the Trustee PD account be made available for the Student Trustees as
requested to assist in covering costs to attend the Ontario Student Trustee's Association AGM in
June.
That the Board meeting structure be amended to two Board meetings per month,held the second
and fourth Tuesday of each month other than July and August,effective 2006 September;and
that public and staff presentations be included on regular Board meeting agendas,as appropriate,
with Information Committee of the Whole meetings called during the school year by the Chairs'
Committee in consultation with the Director, to hear expanded presentations from staff, for
example Our Vision,Budget,and EQAO results.
That the motion passed at the 2006 May 09 In-camera meeting regarding a negotiations matter be
approved.
2006 May 23...37
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE •cont'd
RECOMMENDATIONS FROM THE 2006 MAY09 COMMITTEE OF THE WHOLE MEETING
cont'd
That the following revised Budget developnrient timetable be approved:
2006-07 OPERATINS BUbGET
REVISED BUDGET TIMETABLE
Based on a Late May Release of the
Grants for Student Needs
from the Ministryof Education
•Participants 1 "f .•!.-OCi"-'
2006 April05
Budget AdvisoryCommittee /1:00 P.M.-3:00 P.M.,Oxford Room
2006 AprW 11 Committee of the Whole /Reportof Budget Advisory Committee
/ Motionre:Assumptions
/Timetable
2006 April 24 Budget AdvisoryCommittee / 11:00 A.M. - 1:00 P.M.,Erie Room
2006 May 08 Budget Advisory Committee /2:00 P.M.-4:00 P.M..Middlesex Room
2006 May 19 Province of Ontario ✓Releaseof Board Funding
2006 May29 Budget AdvisoryCommittee
/1:00 P.M.-3:00 P.M.,Middlesex Room
2006 June 06 Info Committee of the
Whole
/Overview of 2006-07 Grants for Student
Needs
2006 June 12 Budget Advisory Committee /10:00 A.M.•Noon,Middlesex Room
2006 June 13 Committee of the Whole /Budget
2006 June 20 Special Board ^Presentation of the 2006-07 Preliminary
Budget
2006 June 27 Regular Board /Budget
2006 August 22 Special BoardMeeting /Budget
2006 August 29 Special Board Meeting /Final Board Approval
The recommendations were adopted on motion of Roberts and Stewart
d.REPORT OF THE CHAIRS'COMMITTEE 2006 May 17
9:36 a.m.-11:35 a.m.
MEMBERS
G. Hart (Chair)P.Sattler
J.Bennett J.Hunter
ADMINISTRATION AND OTHERS
B.Bryce
S.Christie
1.APPROVAL OF THE AGENDA
The agenda was approved on motion of J. Bennett.
2.CONFLICTS OF INTEREST -none declared
2006 May 23...38
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
3.AGENDA REVIEW
The agendas for the May 23,2006 In-camera and public Board Meeting were reviewed and
approved.
4.CORRESPONDENCE
The following correspondence was approved for inclusion in the May 23 Board agenda under
"Communications":
Premier Dalton McGuinty re Education Week;
MP Bev Shipley re the Early Learning and Childcare Program;
Middlesex-London Health Unit re smoking prevention.
A letter supporting the Reconnect program is available in the Trustee Conference Room for
trustees'information.
5.MOTION FOR CONSIDERATION
Trustee D.Anstead joined the meeting to discuss a potential motion regarding the Board's
accommodation studies for consideration at the May 23 Board meeting.It was agreed that
the motion will be Included with the motion for reconsideration of the accommodation studies.
6.BUDGET ADVISORY COMMITTEE REFERRAL FOR ACTION
The Budget Advisory Committee requested that the Chairs'Committee consider
communicating with the local,Federal MPs to discuss the possibility of an Infusion of funds
to the French Immersion program to assist with transportation costs.It was agreed that it
would be appropriate for the Budget Advisory Committee or a trustee to put a motion forward
at an upcoming Board meeting in this regard.
7.REQUEST FOR RECOMMENDATION FOR REPLACEMENT TO LIBRARY BOARD
The St.Thomas Public Library has notified the Board that the Thames Valley education
representative has vacated his seat.Arrangements are being made to Identifya replacement
for this position.
8.HEALTHY SCHOOLS STUDY GROUP
Trustee Bennett updated the Committee on the work of the Healthy Schools Study Group.
She noted that the group needs to be formalized as a committee of the Board to move its work
ahead and to receive administrative support.The following motion was moved by J. Hunter
and carried:
That a Healthy Schools ad hoc committee be established to identify areas to promote
a healthy school environment within Thames Valley schools and report to the Board
by November 30,2006.
9.W.JOHN LAUGHLIN STAFF DEVELOPMENT AND LEADERSHIP AWARD
Nominations for the annual W.John Laughlin Staff Development and Leadership Award were
considered.Following afull discussion and recognizing the significant leadership contributions
of the four candidates,P.Sattler moved the following recommendation which carried:
That Karen Button be selected as the 2006 recipient of the W.John Laughlin Staff
Development and Leadership Award.
Ms. Button will be Invited to attend the June 23 Board meeting to be formally recognized
and receive her award from Mr.Laughlin.
10.STUDENT TRUSTEES'REQUEST TO ATTEND CONFERENCE
A request from the current and incoming student trustees to attend the OSTA-AECO
conference in Toronto from June 8-11 was considered and approved.The following
motion was moved by P.Sattler and carried:
That the current and Incoming student trustees be approved to attend the OSTA-
AECO conference in Toronto from 2006 8-11.
2006 May 23...39
12.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
After discussion,the following motion was moved by P. Battler and carried:
That a letter be written to the Ministry of Education requesting that funds be made
available to support student trustees whosit on the Executiveof OSTA-AECO.
11.OTHER BUSINESS
a.Request to Reviewthe Political,Sectarian,Religious Advertising in Schools Policy
A request to review the Political,Sectarian,Religious Advertising in Schools policy
received from the Thames Valley District School Council and Student Trustee D.
Moulton was discussed.The letter will be included with the trustees'information
package.
b.Toilgate English Program Move to Hickson Central PS
Director Bryce advised that information regarding the move of the Toilgate Central
PS English program to Hickson Central PS in September,2006,will be presented
at the June 13 Committee of the Whole meeting.
c.Capital Planning Advisory Committee
Plans for the Capital Planning Advisory Committee meeting of May 17 were
discussed,it was agreed that three tables will be set up with trustee facilitators
rather than by the four regions.
12.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for June 21 at 1:30 p.m.
13.ADJOURNMENT
The meeting adjourned at 11:35 a.m.on motion of J.Bennett.
RECOMMENDATIONS;
1.That a Healthy Schools ad hoc committee be established to identify areas to promote
a healthy school environment within Thames Valley schools and report to the Board
by November 30,2006.
2.That the current and incoming student trustees be approved to attend the OSTA-
AECO conference in Toronto from June 8-11,2006.
3.That a letter be written to the Ministry of Education requesting that funds be made
available to support student trustees who sit on the executive of OSTA-AECO.
G.HART,
Chairperson
Recommendation 3 was separated out.Recommendations 1 and 2 were adopted on
motion of J.Hunter and J.Bennett.
Recommendation 3 was moved by J.Stewart and S.Peters.Student Trustee Moulton
spoke to the rationale for sending a letter to the Ministry requesting funds to support
student trustees who sit on the Executive of OSTA-AECO.The motion was defeated.
The following motion was moved by L.Stevenson and J.Bennett and carried:
That the Healthy Schools ad hoc committee be composed of Trustees J.Bennett,
T.Roberts,L.Stevenson and S.Peters.
2006 May 23...40
12.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE COMMITTEE OF THE WHOLE, INCAMERA 2006 May 23
MEMBERS PRESENT ADMINISTRATION AND OTHERS
G.Hart(Chair)
D.Anstead
J.Bennett'
A.Cartier
J.Hunter
P.Jaffe
D. Mugford
8.Peters (6:15)
T.Roberts (5:08)
P.Settler (5:26)
L.Stevenson
J.Stewart (5:08)
Regrets:J. Henry
B.Bryce
B.Greene
0.Murphy
M.Sereda
J.Thorpe
D.Blair
K.Dalton
J.Emprlngham
S.Hughes
L.Hutchinson
W.Tucker
B.Wagner
K.Wilkinson
S.Christie
C.Dennett
B.Strong
P.Thorup
The Committee met in camera from 5:05 p.m. to 6:10 p.m. at which time it recessed and
reconvened at 10:00 p.m. It rose and reported at 11:12 p.m. Chair Hart called the meeting to
order and presided over the meeting untilit recessed at 6:10 p.m..Chair Sattler assumed the
chair when the meeting reconvened at 10:00 p.m.
1.APPROVAL OF AGENDA
The agenda was approved on motion of P.Jaffe.
2.CONFLICTS OF INTEREST -No conflicts of Interest were declared.
3.Confidential legal,negotiations and personal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved by J.Stewart at 11:12 p.m.and carried.
RECOMMENDATIONS:
1.That the motions approved at the in-camera session of May23, 2006, related to portable
classrooms,appointments to permanent contracts and a negotiations matter be approved:
2. That the Board approve the purchase of two passenger vans by West Elgin S.S.staff as
part of the Lighthouse Project.
3. Thatthe Thames Valley District School Boardenter intoa five-yearcontractforthe period
of2006 September 1to 2011 August31 with Ricoh Canada toprovide digital photocopiers
to all elementary schools within the Thames Valley District School Board.
4.That the following staff positions be approved effective 2006 September 01:
•1.0 Financial Analyst contract position forthe term 2006 September 01 to 2007 June 30,
•1.0 TOSA -Daily Physical Activity for the term 2006 September 01 to 2007 March 16,
• 1.0 MISA implementation Leader for the term 2006 September 01 to 2007 June 30,
2007.
P.SATTLER
Chairperson
The recommendations were adopted on motion of P.Sattler and J.Stewart.
2006 May 23...41
13.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
a. The following notice requesting reconsideration given atthe2006 April 25 Board meeting was
moved on motion of D.Anstead and J.Bennett:
That the following motions be reconsidered:
2004 April 27
That any decision with respect to the South-East Oxford Secondary School Area
Accommodation Study Committee be deferred until such time that the Provincial
Government releases its review of "School Closure Guidelines"and the 2004-2005
School Board Operating Grants;and thatthe Administration prepare a reportforthe
Board on the implications ofa provincial government review.
2004 June 22
That a decisionbe postponed on the LucasArea Accommodation Study pendingan
announcement from the Ministry ofEducationregardingnew funding commitmentsfor
school accommodation.
That a decision be postponed on the Town of Ingersoll Area Elementary School
Accommodation Study pending an announcement from the Ministry of Education
regarding new funding commitmentsforschool accommodation.
That a decision be postponed on the West Middlesex-West Elgin Secondary School
Area AccommodationStudypendingan announcement fromthe Ministry ofEducation
regarding newfundingcommitments forschool accommodation.
2004 November 23
That any decision with respect to the Elementary School French Immersion
Accommodation Review Plan be deferred until such time that the Long-Term
Accommodation Plan is presented to the Board.
2005 March 22
That the Caradoc South Elementary Area Accomrnodation Study Reports be deferred
until such time that the long-term accommodation study report has been received by
the Board.
That the Administrationbe directed to seek legal advice regarding the status ofthe Board's
accommodation studies listed below relative to the Ministryof Education's capital planning
process as outlined inthe Good Places to Learn - Improving Ontario Schools document:
Caradoc South Elementary Accommodation Study;
Lucas Area Accommodation Study;
South-east Oxford Secondary Accommodation Study;
Town of Ingersoll Accommodation Study;
West Middlesex-West Elgin Accommodation Study.
It was questioned as to why it was necessary to have a motion of reconsideration on the
school accommodation motions.The Supervisor-Corporate Services explained that ifthe
Board wished to deal with the six motions of deferral as a package,it was necessary to
bringthem forward for reconsideration as the conditions to bring some of them back for
discussion had not yet been met, e.g."South-East Oxford Secondary School Area
Accommodation Study Committee be deferred until such time that the Provincial
Government releases its review of School Closure Guidelines".The Guidelines have not
yet been received.
Itwas explained that, at this time, that motionis inactive and would require approvalto
reconsider it to move Itto active status,thus,as part of the package,all of the school
accommodation motions are inactive.Following discussion,the motion to reconsider was
subsequently defeated.
2006 May 23...42
13.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -cont'd
b.The following motion was moved by A.Cartier,seconded by T.Roberts and defeated:
That the Thames Valley District School Board,at its regular meeting on 2006 May 23,
discuss withthe Administration the feasibilityof the Monsignor Feeney building,formerly
occupied by the London District Catholic School Board,in relation to the current
accommodation study of the Board,noting the building is the property of the Ontario
Government and arrangements could be conveniently made by leasing or other means.
14.ADDITIONAL BUSINESS
15.COMMUNICATIONS
a. ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)-Update
Trustee Anstead advised that the OPSBA Annual General Meeting and Program is being held
2006 June 08 to 11 in Ottawa.She commented on the items being considered including
Trustee Sattler's motion related to child poverty,violence on television.As well,constitutional
motions are to be debated.
Trustee Stevenson advised that OPSBA is supporting childcare issues and thanked Director
Bryce for providing her with recent Board correspondence sent to the Ministry regarding this
matter.
b.STUDENT TRUSTEES'UPDATE
Student Trustee Moulton referred to the recent Student Trustee election process and the
situation where there was only one candidate for a region. He requested that the Policy
Working Committee discuss the matter and that the election process to address such a
situation in future be included in the Student Trustees On the Board procedure.
Trustee Moulton advised that he recently met with the College Avenue S.S.(Woodstock)
Student Council and discussed issues related to the draft Capital Plan process.He also
advised that as part of the recent 2006 Education Week celebrations the Ontario Student
Trustees'Association (OSTA)was asked to participate ina quiltingproject for presentation to
the Minister of Education.
Student Trustee van Gaalen reported that three of the four regional student trustee
representatives participated at the first meeting of the Capital Plan Advisory Committee held
on 2006 May 17.M.Van Gaalen advised that he is looking forward to attending the Retirement
Recognition Reception on 2006 June 05 and the OSTA-AECO Annual General Meeting on
2006 June 09 to 11.
Trustee Hunter thanked the student trustees for their update and announced that M. van
Gaalen has been awarded a $5,000 scholarships toward post secondary studies.
c.PREMIER D.MCGUINTY
A letter was received from Dalton McGuinty,Premier of Ontario,and Sandra Pupatello,Minister
of Education,in recognition of the 2006 Education Week celebrations and congratulating the
Thames Valley District School Board for further strengthening public education that assists
children to become responsible,well-rounded citizens.
d.B.SHIPLEY,MP
A letter was received from Bev Shipley, MP for Lambton,Kent and Middlesex,responding to
the Board's letter regarding support for the Early Learning and Childcare Program.
e.MIDDLESEX-LONDON HEALTH UNIT
A letter was received from Graham Pollett, MD,Middlesex-London Board of Health,enclosing
a copy of Report No.065-06 re Anti-Smoking Information.
r-
\
2006 May 23...43
16.NOTICE OF MOTION -none
17.QUESTIONS BY MEMBERS -none
18.GOOD NEWS ITEMS -"Did you know..."
Trustees Hunter and Stewart congratulated Student Trustees vanGaalen and Moulton on the
various scholarships each received towards their post secondary studies.
Trustee Peters advised and extended congratulations to the Giencoe District High School concert
band for winning the Gold Certificate at the Kiwanis Festival held on 2006 May 04.
Trustee Bennett advised that the Thames Valley Council of Home and School Associations held
its annual dinner and evening of celebration on 2006 May 15 noting that the event was very well
attended.
The meeting recessed at 9:47 p.m.on motion of J.Stewart and J.Hunter to move in-camera and reconvened
at 11:12 p.m.on motion of J.Stewart and D.Anstead.
19.ADJOURNMENT
The meeting adjourned at 11:13 p.m.,on motion of J.Stewart and T.Roberts.
CONFIRMED:
'/
Chairperson
2006 May 23>..44
SUMMARY OF APPROVED RECOMMENDATIONS OF 2006 MAY 23
That 7.83 additional teachers be added to the special education secondary teaching allocation to
meet preparation time contractual obligations.
That the Board approve the temporary accommodation needs to create 49 additional instructional
spaces to accommodate Primary Class Size Initiative (PCS)and increased enrolment in both
elementary and secondary schools over the next tv/o years.
That the recommendation from SEAC related to the Board investigating the research around the
tracking of students after they have left secondary school to monitor student success be referred
back to SEAC for further clarification.
That the following revised Budget development timetable be approved:
2006-07 OPERATENG BUDGET
REVISED BUDGET TIMETABLE
Based on a Late May Release of the
Grants for Student Needs
from the Ministryof Education
riiigBj jiril
2006 April 05 BudgetAdvisoryCommittee /1:00 P.M.- 3:00 P.M.,Oxford Room
2006 April 11 Committee of the Whole /Report of Budget Advisory Committee
/Motion re:Assumptions
/Timetable
2006 April 24 Budget AdvisoryCommittee /11:00 A.M.- 1:00 P.M.,Erie Room
2006 May08 Budget AdvisoryCommittee ^2:00 P.M.-4:00 P.M.,Middlesex Room
2006 May19 Province of Ontario y Relp.n55e of Board Funding
2006 May29 BudgetAdvisoryCommittee / 1:00 P.M.-3:00 P.M.,Middlesex Room
2006 June 06 Info Committee of the Whole /Overview of 2006-07 Grants for Student
Needs
2006 June 12 BudgetAdvisoryCommittee •/10:00 A.M.- Noon,Middlesex Room
2006 June 13 Committee of the Whole Budget
2006 June 20 Special Boord ^Presentation of the 2006-07 Preliminory
Budget
2006 June 27 Regular Board /Budget
2006 August 22 Special Board Meeting •/Budget
2006 August 29 Special Board Meeting y Finol Board Approve!
That amendments to the policy on School Rededication and Openings be approved.
That $1 500 from the Trustee PD account be made available for the Student Trustees as requested
to assist in covering costs to attend the Ontario Student Trustee's Association AGM in June.
r
2006 May 23...45
SUMMARY OF APPROVED RECOMMENDATIONS OF 2006 MAY 23 -cont'd
That the Board meeting structure be amended to two Board meetings per month,held the second
and fourth Tuesday of each month other than July and August,effective 2006 September;and that
public and staff presentations be included on regular Board meeting agendas,as appropriate,with
Information Committee of the Whole meetings called during the school year by the Chairs'
Committee In consultation withthe Director,to hear expanded presentations from staff, for example
Our Vision,Budget,and EQAO results.
That the motion passed at the 2006 May09 in-camera meeting regarding a negotiations matter be
approved.
That a Healthy Schools ad hoc committee be established to identify areas to promote a healthy
school environment within Thames Valley schools and report to the Board by 2006 November 30.
That the current and incoming student trustees be approved to attend the OSTA-AECO conference
in Toronto from 2006 June 8-11.
That the Healthy Schools ad hoc committee be composed of Trustees J.Bennett,T.Roberts,L.
Stevenson and S.Peters.
That the motions approved at the In-camera session of2006 May23 related to portable classrooms,
appointments to permanent contracts and a negotiations matter be approved.
That the Board approve the purchase of two passenger vans by West Elgin S.S.staff as part of the
Lighthouse Project.
That the Thames Valley District School Board enter into a five-year contract for the period of 2006
September 1 to 2011 August 31 with Ricoh Canada to provide digital photocopiers to all elementary
schools within the Thames Valley District School Board.
That the following staff positions be approved effective 2006 September 01:
1.0 Financial Analyst contract position for the term 2006 September 01 to 2007 June 30,
•1.0 TOSA -Dally Physical Activityfor the term 2006 September 01 to 2007 March 16,
•1.0 MISA Implementation Leader for the term 2006 September 01 to 2007 June 30,2007.