4/24/2007 - Regular Board Meetingr'THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2007 APRIL 24,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -Southwold P.S.,St.Thomas V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD
6.RECOGNITIONS -Vimy Ridge Student Correspondents V
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.MINUTES OF THE 2007 April 10 BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from the Minutes
11.STUDENT TRUSTEES'UPDATE
12.REPORTS FROM THE ADMINISTRATION
a.Budget Issue -Primary Class Size Reduction M
b.Monthly Financial Report M
c.Literacy Programs -2007-08 (to be di^ributed prior to meeting)M
d.Departmental Updates M
13.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2007 March 19 M
b.Audit Committee Feasibility Ad Hoc Committee,2007 March 22 M
c.Native Advisory Committee,2007 April 10 M
d.SEAC Chair's Report,2007 April 10 and 16 V
e.Chairs'Committee,2007 April 18 M
f.Budget Advisory Committee,2007 April 20 (to be faxed 2007 April 23)M
g.Long-term Community Partnerships Ad Hoc Committee M
h.Committee of the Whole,In Camera,2007 April 24 V
14.COMMUNICATIONS
a.Chair's Summary Update V
b.Ontario Public School Boards'Association -Update V
c.Appointment to Special Education Advisory Committee M
d.Chair's Letter to Minister of Finance James Flaherty and MPP Irene
Mathyssen's response re GST Rebate for Canadian School Boards M
e.MPP Steve Peters re Consortia of Transportation Providers and Cliair's ResponseM
f.Perth District Health Unit M
g.Chair's Response to Mayor of St.Thomas re Wellington Street P.S.French
Immersion Program M
15.NOTICE OF MOTION -none
16.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
a.Trustee Stewart M
17.ADDITIONAL ITEMS
18.QUESTIONS/COMMENTS BY MEMBERS
19.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2007 APRIL 24
The Board met in regular session on 2007 April 24 Inthe Board Room at the Education Centre, meeting in
public session from 7:06 p.m. to 10:50 p.m.The following were in attendance:
TRUSTEES
J.Bennett
8.Doub
F.Exiey
T.Grant
G.Hart
ADMINISTRATION AND OTHERS
B.Bryce
L.Elliott
B.Greene
M.Sereda
J.Thorpe
K.Dalton
L.Hutchlnson
M.Hendrick,
P.Jaffe
J.Kosclk (-9:30)
K. North (-9:15)
8.Peters
K.Bushell
S.Christie
C.Graves
B.Tucker
B.Wagner
K.Wilkinson
8.Killip
8.Polhill
T.Roberts
P.Sattler (Chair)
J.Stewart
R.Tisdale
B.Noble
J.Neville
J.Roth
W.Scott
1.CALL TO ORDER
Board Chairperson P.Sattler called the meeting to order at 7:06 p.m.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciation ofthe Boardwas extended tothe Southwold PublicSchool (St.Thomas)Bandand
Conductor Grant Thornton for leading in the singing of 0'Canada and performing two musical
selections.
4.APPROVAL OF AGENDA
The agenda was approved on motion of T.Roberts,seconded byS. Polhill.
5.OFFICIAL RECORD
S.Christie,Supervisor -Corporate Services,read the following official record Into the minutes;
We regret to record the death of James Carther,a 18-year-old student at H.B.Beal S.S.,London,
on 2007 April 20.
6.RECOGNITIONS
a.VIMY RIDGE STUDENT CORRESPONDENTS
Westminster S.S. (London)PrincipalPaul McKenzle,described thespecial student historicaltour
through England and France during 2007 April.The Alpha Press Corps,formed under the
supervision of Westminster S.S.History Teachers Andrew Smith and Stephen Caslick, Included
six student reporters:Zack Abdellatif,All Hassan,Damlen Lafleur, Kevin Malton,Shawn
Robertson and Josh Taylor as well as Delta Radio student reporters Meghann Booth-Hunter and
Kirsten Rimeikis.
Each of the students spoke about their experiences and Impressions during the tour describing
how they managed the dally flow of dispatches of the Vimy Ridge Anniversary Celebration
transmitted to the TVDSB as well as published in a special arrangement with The London Free
Press.It was noted that they were the only student team to win full media accreditation to the
90"*anniversarycelebrations and rededlcatlon ofthe Vimy Memorial.A full report oftheir findings
and reports is available on the TVDSB web site.
2007 April 24...2
6.RECOGNITIONS -cont'd
a.VIMY RIDGE STUDENT CORRESPONDENTS -cont'd
Director Bryce extended appreciation to the students forthe energy,compassion and sensitivity
demonstrated during the Vimy Memorial experience.He also extended appreciation to the
London Free Press for participating In this unique partnership with Thames Valley students that
proved to be beneficial in many ways and providing students with greater Insight Into the field of
journalism as a possible career path.
Greg Van Moorsel, CityEditor of the London Free Press,also extended his congratulations to the
Vimy Ridge student correspondents.He noted that whileediting their dispatches to be published
daily in the LFP, he appreciated the fresh perspective and observations contained in each of the
Alpha News Team communications.He also commended students on the degree of diligence
In reporting which was evident In their writing as they realized,on a first-hand,personal basis,the
historical role and military achievements of Canadians during the first and second world wars.
The Director presented each of the Westminister S.S.student correspondents with a framed
commemorative photograph.
7.CONFLICTS OF INTEREST
Trustee Roberts declared a conflict of Interest related to item 13.h.citing family employment.
8.CHAIR'S ANNOUNCEMENTS-none
9.DIRECTOR'S ANNOUNCEMENTS
Director Bryce announced that Principals Marlon Moynihan,Stoneybrook P.S.,and Paul Tufts,Beal
S.S.,(London)have been appointed to the position of Superintendent of Education effective 2007
August 01.Ms.Moynihan and Mr.Tufts were Introduced and congratulated on their promotions.
Director Bryce referred to a number of recent media reports regarding lead In the water in some areas
of London.Executive Superintendent B.Greene asked J. Neville,Manager,Facility Operations,to
provide information related to this health and safety Issue as It may Impact TVDSB students.
Mr.Neville focused on two areas related to.the water issue-lead piping and connection to City water
services.He advised that upon checking the records,it appears that school water services with lead
piping have been upgraded in accordance with regulatory service.Facility Services staff are ensuring
that all schools are safe and that there Is no contamination of the Board's water systems.Mr.Neville
described Facility Management System procedures in place regarding custodians flushing water at
all schools on Monday mornings.
Director Bryce reminded everyone that 2007 Education Week begins on Monday,April 30,with this
year's theme being "Achieving Together".As well,the 2007 Award of Distinction evening will be held
on 2007 May 03. C.Dennett,Manager,Public Affairs/Community Relations,advised that there are
many initiatives that will be underway during Education Week Including the publication of the Board's
"Links:A Report to Oi/rCommt/nrty"with 160,000 copies being sent to homes and secondary schools
as well as supplements in district newspapers.
Trustee Roberts thanked the Directorfor addressing the water issue ensuring the safety ofall Thames
Valley students.
10.a.CONFIRMATION OF MINUTES
The minutes ofthe 2007 April 10 were approved on motion ofS.Peters,seconded byJ.Bennett.
b.BUSINESS ARISING FROM MINUTES
Trustee TIsdale Inquired about the costfor non-permanent facilities under Item 13.a.Exec. Supt.
Greene will look at the matter.
/•
/
2007 April 24...3
11.STUDENT TRUSTEES'UPDATE
Student Trustee Koscikadvised that,together with Trustee Jaffe and TVDSC Chair Hopl<ins,he
attended the Violence inthe Media Coalition on 2007 April 1.A special discussion w^as held on the
private members bill.being proposed byLiberalMPBorys Wrzesnewskj seeking to add the condition
of gender to the Criminal Code regulation.Although the bill was defeated,the Coalition did write a
letterofsupport for Mr.Wrzesnewskj. Anupdate was providedonthe writing ofcurriculummaterials
for teachers to be completed by 2007 September.
Student Trustee Koscik also attended an OntarioStudent Trustees'Association Executive meeting
on Sunday April 22 in preparation for the Annual General Meeting. OSTA has been invited to
organize a Ministry meeting on Cyber-bullylng.He reminded Trustees of the Student Trustee
election to be held on April 27 at the Education Centre.
Student Trustee Northadvised that a Student AdvisoryCommittee meeting was held on 2007 April
19. Students from Central,Beal,Central Elgin,West Elgin and Lord DorchesterSecondary School
were in attendance as well as the Student Trustee candidates. Discussions included upcoming
elections,dance procedures,school updates and a drawfor a SMARTBOARD won by Beal S.S.
Student Trustee North is Involved withEducationWeek preparation and will be attending the launch
ceremony on April 30 as well as Student Trustee elections on April 27.
12.REPORTS FROM THE ADMINISTRATION
a.BUDGET ISSUE -PRIMARY CLASS SIZE REDUCTION
B.Greene,Executive Superintendent,BusinessServices,explainedthatcommunicationplanning
forthe 2007-08 Budget process Isdiscussed at each Budget Advisory Committeemeeting.
C.Dennett,Manager,PublicAffairsand CommunityRelations,presented a proposed internet tool
to be used to provide the public with information during the 2007-08 Budget process.He
reviewed the new template and identified witha bottlecap-styled logo that supports the budget
process and contains the basic information in an easily accessible and understood format. Mr.
Dennett advised that this Information has also been presented to the Thames Valley District
School Council.
Trustee Roberts cited the need for additional strategies for those that do not have Internet access.
It was noted that public Input presentations will assist inthis regard.He requested formal Board
approval to proceed with the new Budget website template communication plan. Itwas noted that
any new information will continue to flowthrough the Budget Advisory Committee and on to the
Board.Itwas suggested that website graphics be kept as simple as possible to ensure ItIseasily
downloaded and user friendly.
The following motion was moved byT. Roberts,seconded by F.Exiey and carried:
That the Board approve the proposed 2007-08 Budget website template.
Primary Class Size (PCS)
Executive Superintendent Greene described the Primary Class Size Reduction budgets.He
noted that, beginning In2007 September,school boards are expected to organize their primary
classes (Junior Kindergartento Grade 3)so that 90%will have 20 orfewer students.Upto 10%
of classes may have up to 23 students.No primary classes should have more than 23 students.
Ministryof Education memorandum 2007:B2 Education Funding for2007-08,dated 2007 March
19,provides the final allocation of funding for Primary Class Size.The TVDSB will receive $14.3M
for final implementation of this initiative. This will generate 185.7 FTE elementary teachers.
2007 April 24..A
12.REPORTS FROM THE ADMINISTRATION -cont'd
a.BUDGET ISSUE -PRIMARY CLASS SIZE REDUCTION -cont'd
Primary Class Size (PCS)-cont'd
Ministry memorandum 2007:B2 indicates that where a school board feels it may not be able to
meet this standard in 2007-08,the board may apply to the Ministry for transitional program
equivalency prior to submitting its final 2007-08 PCS plan in 2007 June.
In 2007-08,the Ministry will recognize situations where students may not be safely
accommodated in classrooms until capital projects are complete.The Ministrywill also consider
limited approvals (1)to support boards infully implementing PCS for programs,such as French
Immersion or other speciality programs,that require congregating students,in recognition of the
additional capital and transporiation elements that may need tobe reorganized;and (2)tosupport
boards that may,as a result of having a relatively large proportion of small elementary schools,
face difficulties in fully implementing the initiative in 2007-08 without undue or inappropriate
impact on students.The Ministry will review individual circumstances identified by school boards.
2006-07 Budget
During the 2006-07 budget process,Trustees approved additional primary class size teachers
as follows:
Sept.2007
FTE
Ministry funded allocation 135.53
Additional staffing to meet target of 75%of classes at or below 20:1 18.00
153.53
The additional 18.00 FTE teachers cost $1.4M, which is not funded by the PCS allocation.
2007-08 Primary Class Size Plan
K.Dalton,Superintendent of Education,advised that principals have submitted their preliminary
School Organizations based on staffing allocations to individual schools.She noted that 154
elementary principals have followed Ministry guidelines regarding Primary Class Size and the
following is the status for the Thames Valley District School Board as of 2007 April 17:
93%of primary classes have 20 or fewer students;
All remaining classes,except for five JK/SK classes at 24,25,or 26 have between 21 and
23 students;
•The average class size ofall junior and intermediate classes across the system is 26.3 (Less
than our maximum allowable of 26.5);
• As agreed upon by the Elementary District Staffing Committee,a hold back of about 30 staff
has been reserved to address changes in registration patterns between Apriland September.
b.MONTHLY FINANCIAL REPORT
The month-end financial report as at 2007 March 31 was presented.The year-to-date activity
was provided.Manager Roth highlighted areas related to the summary of revenues,expenditures
by expenditure type,expenditures by area,and expenditure type.
Exec. Supt.Greene advised that projection shortfalls of $1.1M continue in grants for student
needs as well as the utilities showing a difference between Ministryfunding and actual of $1.4M.
Retirement gratuities are under review as wellto determine numbers related to this year's budget.
It was noted that salaries and benefit projections are 82%of the Budget.It was also noted that
transportation routes are operating that were not included In the Budget.
2007 April 24...5
12.REPORTS FROM THE ADMINISTRATION -cont'd
c.2007-08 LITERACY PROGRAMS
L.Elliott,Executive Superintendent,Program Services,provided Information regarding the review
of the Literacy Programs.She Introduced Learning Supervisors C.Graves,B.Noble,R.Salazer,
Learning Coordinator D. Fife and Research and Assessment Co-ordinator S.Kllllp.
Baci^around
The Ministry of Education has established a target of having 75% of 12-year-olds reach the
provincial standard on province wide testing in reading,writing,and mathematics by 2008.
School literacy programs InTVDSB schools are currently supported through funding from Local
Opportunities Grant (LOG),Special Education (through SEPPA),and the Literacyand Numeracy
Secretariat (LNS)through targeted grants.
The stated intent of the literacy portion of LOG Is to have boards focus resources on primary
students with the greatest need:students In grades 1-3 whose achievement levels are 1 and
lower,and students In Junior Kindergarten (JK)and Senior Kindergarten (SK)whose reading
readiness assessments show they need remedial help.
The access to assessment data that has not been available in the past,has provided an
opportunity to reexamlne the current model of literacy support for primary students.Currently,
the Partnerships for Excellence (PFE)program and the Keys To Literacy Teachers,and Literacy
Coaches provide the extra literacy support to schools.
Primary class size funding has allowed Thames Valley to add 179 more primary teachers to
schools.This has allowed teachers to provide more Individual attention to students.This
additional resource was recently added to schools (I.e.,following the implementation of the Keys
to Literacy program)through Ministrypolicy and subsequent funding.
Review of Current LIteracv Programs
The following literacy 'programs/initiatives'were reviewed by Program Services staff and
summaries of each provided:Reading Recovery, Literacy Teachers,Keys to Literacy, and
Literacy Coaches.
On 2007 March 09, a presentation was made to Program Services staff on the Keys to Literacy
program bytwo Keys to Literacy Teachers.The program Isa supplementary systematic phonics-
based reading program.In 2005-06,It served 1900 students in the Board.
On 2007 March 22,eight elementary Principals met with Program Services staff to discuss their
views on each 'program*. A summary of this discussion was provided.Principals stated that
their preference would be to reallocate resources to programs such as Literacy Coaches,Literacy
Teachers or Reading Recovery Teachers for 2007-08.They Indicated that they valued the
Reading Recovery program.Literacy Teachers,Literacy Coaches and School Support
Counsellors (although their work was not specifically targeted to the development of literacy
skills).Principals believe that the combination of a Reading Recovery teacher,together with a
Literacy Teacher and Literacy coach would have the greatest impact on student achievement.
Exec.Supt.Elliott advised that the Research and Assessment Department has accessed current
assessment data that in the past,was unavailable.Staff are able to rank schools based on these
seven assessments:EQAO (Grades 3 and 6 Reading and Writing - Levels 3/4),EDI,DRA and
phonological awareness.
In 2006-07,17.5 Reading Recovery Teachers,25.0 Literacy Teachers,12.0 Educational
Assistants,11.5 School Support Counsellors are funded through Partnerships for Excellence and
Student Literacy.The allocation of staff in Partnerships for Excellence was based solely on
census data (demographic data)and did not take into consideration assessment data.
2007 April 24...6
12.REPORTS FROM THE ADMINISTRATION -cont'd
c.2007-08 LITERACY PROGRAMS -cont'd
Review of Current Literacy Programs -cont'd
A variety of literacy programs exist across the province and boards are Investing scarce
resources to ensure that the Ministry's literacy target Is met by 2008.As an example,the York
Region DSB allocates Reading Recovery Teachers Inall schools but at varying levels depending
on needs.Inaddition,they have identified 26 elementary schools based on EQAO results and
SES data,and allocated school-based Literacy Teachers,and Curriculum Consultant time.They
also require Principals and Supervisory Officers to coordinate,track and monitor progress at each
school.
Research from the LNS supports the implementation of thirteen high yield strategies that make
a difference in terms of student achievement.Other researchers such as Hill and Crevola (2006)
identify six factors that impact achievement:prior achievement of students (collecting and using
achievement data),teaching (on-going professional development and focused teaching),
attentiveness or engaged learning time,gender of students,high expectations,and student
background factors.
During the past two weeks,reports have been presented to Operations Council,Executive
Council and Supervisory Officers' Council for discussion and decision.
The draft Budget will support the allocation of 38.0 teachers through LOG funds.
A New Model
The central goal of any literacy program must be to support student literacy that is focused,
measurable and Improves achievement (data driven).
Many school districts have moved to, or are moving to a model of intensive support for schools
requiring additional support.Results have indicated that there has been an Increase in
professional dialogue among teachers,opportunities for coaching and mentoring,an Increased
focus on data to diagnose and identify areas of need with targeted programming to meet
individual student needs,an Increase In student results,as well as greater alignment and support
from the board.
Reading Recovery
Reading Recovery provides the early intervention component to ensure that all children learn to
read.Reading Recovery is the preventative,pre-referral component ofa comprehensive early
literacy plan, which measures success not onlyby howwellthe average children are doing, but
by how wellthe system meets the needs ofthe lowest children. Reading Recovery Is a bridge
between classroom teaching on one hand, and special education provisions on the other. Itis
designed to be preventative and proactive. Afterthe Intervention,many childrenno longer need
Reading Recovery support and are able to profit from instruction provided by the regular
classroom teacher.
The Impact of Reading Recovery Is determined by reporting the student outcomes for the
Intervention for each student served,in order to record how many read and write at/above level
by the end of the grade one year.Reading Recovery provides between 30-50 hours of
instruction. By comparison,children receive between 970-1000 hours of grade 1 classroom
instruction.The ongoing progress ofthe student who has successfully completed the program
Is dependent upon subsequent classroom Instructionto ensure that gains are sustained and built
on.Reading Recovery has an excellent success rate.
Literacy Teachers
Partnerships for Excellence currently supports the role of the Literacy Teacher.However,in the
past,the role has varied from school to school.In the new model of literacy support,the role of
the Literacy Teacher portion of the combined teacher roie (see below)will be consistent and
focused with greater alignment across the system.
2007 April 24...7
12.REPORTS FROM THE ADMINISTRATION -cont'd
c.2007*08 LITERACY PROGRAMS -Literacy Teachers -cont'd
On 2007 April 17 a meeting was held with Program Services staff are to define the new role of
the Literacy Teacher. Representatives from the following groups attended this meeting:ETFO,
principals,vice-principals,Reading Recovery Teachers,Literacy Teachers, and Literacy
Coaches.A draft role description was developed for approval byOperations Councilon 2007
April 23.
Manager S.Killip explained the rationaleand method ofselecting the 28 highest needs schools
using range of assessment and needs.
Based on quantitative research data,qualitative anecdotal comments and observations from
Principals,and access to a varietyof assessment data, a new modelfor literacywas developed.
The new model replaces the Keysto Literacyprogram and Partnerships for Excellence with a
new model that isfocused on direct instructionof students through Reading Recovery, coupled
with a Literacy Teacher who will assist all teachers within the school on building the capacityfor
literacy programming.The addition of Literacy Coaches to support schools is a model that is
promoted bythe Ministry of Education and found extensively in many school districts inOntario.
The TVDSB modelis based on the Identification of28 schools that exhibit the highest need for
support based on seven assessments as Identified earlier inthis report.Specifically,It includes
the allocation of 1.0 PTE in each ofthe identified schools (0.5ReadingRecoveryand 0.5 Literacy
Teacher),as well as Literacy Coach support.
Principals received their elementary teacher staffingfor2007-08 on 2007 April 04 based on this
model.
It is anticipated that additional funds will become available through the Literacy Numeracy
Secretariat which would allow us to fund more Literacy Coaches to support more schools.
Furtherfundingcould increase thetotalnumber of schools supported through targeted resources.
It is an expectation that school teams which includethe Principaland Vice-Principal inaddition
to the Reading Recovery/Literacy Teacher,would be required to participate in professional
development activities led by Program Services staff.Supervisory Officers, through school visits
would provide support to these and all schools.Ongoing research led by the Research and
Assessment Department will collectand analyze data to driveaction and Improvement in these
and all schools.This model would be reviewed annually.
C.Graves commented that muchofthe improvementwith PartnershipsforExcellenceand Keys
to Literacy was relatedto having excellent Leaming Support Teachers.Thequalitiesgleaned by
the teachers fromthe Keys initiative will be incorporated intomoving ahead withthe new literacy
model.Ms.Graves explained that the support to teachers will provide focused,measurable and
improved student achievement.She cited as an example the new literacy approach withinsmall
groups,the whole classroom and individual instruction noting that contextualized leaming is
helpful for struggling students.Students leam to read through their own writing and the new
model for Kindergarten to grade 3 will promote intensive training to help students within
classrooms ina more contextualized wayworkingwithwords and text.Targeting JK/SKIntensive
support will reduce significantly the number ofchildren coming out of kindergarten not ready to
read.
Chair Sattler thanked the presenters for a comprehensive report.
e.DEPARTMENTAL UPDATE
Operation Services
On 2007 April 12 the Instructional Intelligence Co-ordinating Committee met to continue
planning for the involvement ofBarrie Bennett in support of Improving student leaming during
the 2007-08 school year;
2007 April 24...8
12.REPORTS FROM THE ADMINISTRATION -cont'd
e.DEPARTMENTAL UPDATE -Operation Services -cont'd
Elementary Staffing:
On 2007 April 04,Elementary Principals received their staffing allocations following a
presentation regarding the new literacy support model.Principals appreciated the clear
presentation and the fact that schools to receive literacy support throughout the next school
year were chosen based on literacy achievement data.Principals are working with their In-
school staffing committees to decide school organizations that will comply with Ministry
guidelines and maximize program opportunities for students.All budgeted staff has been
allocated except for the fall "holdback"that has been kept in reserve to address class size
pressures that evolve over the next five months;
-The New Administrators'sessions for this year will wrap up on 2007 April26 at Stoneridge
Inn.The session is entitled "Leadership Connections:From Site to System"which includes
Information on building capacity,impact on learning,capacity matrix, four quadrants of
Principals,benchmarks and strategies,staff generation gaps,delegating,pathfinding /
alignment,system alignment,standards,resources,department initiatives and priorities.
Karen Button will also lead the group in an in-basket activity on protocols with John
Clements.The participants will then be given their graduation certificates marking
completion of the New Administrator sessions;
Planning iswell undenvay forthe New Administrators'sessions fornext year, ledbythe chair,
Marion Moynihan.The first kick-off session will be on 2007 June 15 at the Officers'Mess.
The "Making the Leap"session beginning at 9:00 a.m.will cover:Tips for Administrators
(John Thorpe),UniqueEntry Plans (Patty Thompson and Avril Saunders-Currie)and Lessons
fromAdministrative Roles. LunchwithDirectorBryceand the Superintendents will follow this
session;
Exec.Supt.Thorpe provided an update regarding Princess Anne/Princess Elizabeth French
Immersion registration and placement.He advised that as of 2007 April24,that 20 students
had been registered for the initial Senior Kindergarten class of French Immersion from the
new boundary area for attendance for 2007 September at Princess Elizabeth.Staffing and
resource planning is under way to ensure that this program will begin effectively in its new
home location;
Onlynine students made application forthe grade 1 and 14forthe grade 7 late entry classes.
These numbers are insufficient for those classes to be run at Princess Elizabeth.Plans are
in process to accommodate the latter groups at Princess Anne where the late entry numbers
are viable.Parents are being contacted and students would be transported with the students
who are already attending Princess Anne from the new area and are staying at Princess
Anne. This arrangement will accommodate students butnot increase Princess Anne's space
issues as the new program will reduce classes at Princess Anne by one;
The following projects were completed or major project components undertaken/completed
during late 2007 March eariy 2007 April by Research and Assessment Services staff:
Consultation with school teams and Principals regarding data use;
Budgettrackingof expenses for student literacy component ofLOG,ongoing support for
school-based projects,updated budget report completed;
Continued mapping secondary and French Immersion boundaries;
Support for schools using the EQAO Student Data Collection process;
Spring testing material for school-based assessments distributed;
Continued processing and approval of external research requests;
Survey design and analysis for school Initiatives;
Student thesis on TVNELP program completed;
Updates and posting to Research and Assessment web site;
Deaf and Hard of Hearing Review - final report preparation;
2007 April 24...9
12.REPORTS FROM THE ADMINISTRATION -cont'd
e.DEPARTMENTAL UPDATE -Operation Services -cont'd
Research and Assessment Services -cont'd
Staff Workload Survey for Joint Management/CUPE Committee -analysis completed;
Facilitated workshop with Psychology and Speech staff for CPA grant project;
Aggregating statistics for Reconnect (Semester 2 -2004/05 to Semester 1 -2006/07);
Completed design of student assessment profile extract for the portal;
CPA Assessment Project -summary and analysis of workshop information;
Instructional Intelligence Survey (analysis and report)- WD Sutton/Madeline Hardy;
Analysis of pretest data for A Prime Math research project;
Attended Action Research Workshop;
Presentation to teachers on action research and developing a research project;
Phonological Awareness -preparation of materials for spring assessment;
Development of a process for automating Ministryfollow-up reports;
Working on follow-upreport for Credit Recovery (2005/06 cohort);
Revised process for collecting data from Wl Coordinators re:experiential learning and
certifications;
Training session on electronic survey design and data capture for research staff;
Completed design of Developmental Reading Assessment (DRA)Interface for teachers;
Continued development of database for student achievement results;
Prepare databases and data collection process for Primary and Junior DRA;
GIS demonstration with EDl and DRA mapping for superintendents;
Completion of secondary regular classroom teacher staffing allocation;
Started on the verification of secondary classroom enrolments;
Design of Skopus Web components for Primary and Junior DRA;
Address OnSlS issues related to student level lEP information;
Analysis of EQAO Grade 3 and Grade 6 results by cohorts;
Detailed analysis of EQAO and EDl relationships.
Program Services
- An update of Special Education initiatives Included:
Council Ontario Directors of Education (CODE)Proiect
Training has taken place for all Elementary Self-contained Special Education teachers
in the use of the assessment tool,DRA.Another day was spent with these teachers,
using the DRA results from their students and planning using specific text for Shared
reading activities.They were also able to access supply teacher coverage so they could
spend a half day observing/coaching withthe Lead literacy teacher at their schools.In
addition,DRA kits were purchased for each elementary school which have a self-
contained special education classroom.Budget of $600.00 per teacher was made
available for them to purchase resources for shared and guided reading.DRA results will
now be expected from our self-contained special education classes using the same
schedule as our regular classes,In the fail and spring;
In the area of math assessment,this same group of teachers will receive two days of
training inApril making use of the Prime Math Assessment tool.They will be given a kit
for their school,as well as $500.00/teacher to purchase math manlpulatives and
resources;
We expanded our Pilot project Sound Field Systems in classrooms from two schools to
four;Glen Cairn,Ekcoe,Lord Elgin and Oliver Stephens.We will be examining the
impact on student learning in literacy and math with the use of the sound-field systems
in the classrooms;
2007 April 24...10
12.REPORTS FROM THE ADMINISTRATION -cont'd
e.DEPARTMENTAL UPDATE-cont'd
Program Services -Special Education -cont'd
An overview session for School Leaders on "Education for All,"will take place in June.
School administrators will be invitedto participate ina half day session,reflecting on how
effectively the practices specified in the document,are currently taking place in their
building and where more can be done to implement the best practices in teaching
pedagogy and assessment:
Gifted Itinerant Program
One hundred identified Gifted students in grades 5 and 6 in TVDSB are being provided
with the opportunity to participate in an Interactive learning opportunity at the Royal
Ontario Museum on 2007 May 04.Focus to Include two distinct themes:"Egyptology"
and "Outer Space";
Itinerant teachers continue to provide to teachers,principals,LSTs opportunities to
extend the curriculum and to access programming at the highschool level through Reach
Ahead.Teachers are incorporating more technology (Moviemaker,Flash,SmartBoard)
into students'final product options and Independent study projects as a result;
-NEXUS 2007:
The World Around Us Conference was a resounding success,with more than 260 Gifted
students fromTVDSBin grades 7 though 12 attending their choice offour workshops-
selecting from among 17 offered.Workshops were informative and thought provoking,
and included a wide range of speakers and topics (i.e.,CSI NEXUS Style with the
London Police,and Box On! with Jude Henry).Keynote speaker Leslie Andrews
encouraged students to see obstacles as challenges to be surmounted,and to find
creative.Innovative ways in which to do so.Students were motivated to see themselves
as contributing members of the world around them,and to find their own place within it;
There has been an introduction on the Gifted Students'Council at Oakridge and SDCl.
IDCI has created a gifted implementation plan which includes an In-depth review of
OSR's to look at how to specifically differentiate instruction for the students.WCI and
Saunders have received professional development in programming for the gifted student.
Self-contained Classes -Elementary
We are currently screening applications for the congregated classes for 2007
September.Offers of placement Inthe classes will be sent out shortly;
-SEAC
On Monday,April 16 the Implementation Team made a presentation to SEACsharing
the Implementation plan from the Gifted Review;
On February 23 more than 700 Thames Valley Educational and Instructional Assistants
participated inthis year's 'Making a Difference*conference at Clarke Road Secondary
School.Participants were treated to conference welcome comments from Laura Elliott,
Executive Superintendent -Program Services,Bev Noble,Learning Supervisor-Special
Education and outgoing Superintendent of Special Education,Bill Tucker and the
opportunityto attend a halfdayworkshop fromDr.Duncan McKinlay.Inadditionto these
event,participants were able to select from more than 30 different workshop offerings,
carefully selected by the event's organizing committee to meet the diverse needs of our
Educational Assistants and Instructional Assistants.Feedback for this event has been
extremely positive and plans are already underway for next year's conference;
2007 April 24...11
12.REPORTS FROM THE ADMINISTRATION -cont'd
e,DEPARTMENTAL UPDATE -cont'd
Program Services -Special Education -cont'd
Ad Hoc Committee on Inclusion
The Board's 'Ad Hoc Committee on Inclusion'continues to worl<on recommendations
geared toward enhancing inclusionary practice within TVDSB.The group,which is made
up of SEAC members,Special Education Learning Coordinators,parents,teachers and
administrators from both the elementary and secondary panel,is planning to complete
a report that outlines a short-term and long-range action plan by the end of the current
school year;
Deaf &Hard of Hearing Review
The Special Education Program Review of the Deaf and Hard of Hearing Program iswell
underway.Surveys to parents and teachers of children who are deaf/hard of hearing
have been collected and the data is currently being compiled.Also completed are the
Focus group discussions with the staff of self-contained classes at Fairmont P.S.,
Itinerant Hearing Resource staff and a representative group of parents of students that
are Deaf and Hard of Hearing.Observations Teams are scheduled to make visits during
the month of April to selected sites,for the purpose of gathering more data on specified
components of the programs being provided to our students who are Deaf and Hard of
Hearing throughout the TVDSB.By 2007 May the process will begin of examining the
data and generating recommendations to Improve the supports and services the Deaf
and Hard of Hearing Program offers in efforts to provide our students with the best
opportunity for success in school and beyond;
School and Community Services -Reading Recovery
General information sessions in nine locations across the Board were held during 2007
January and February for anyone Interested in learning about Reading Recovery,the training
course,and the procedure for applying for an available position.More than 50 interested
teachers took part in these sessions,and had the opportunity to ask their questions.Many
have since inquired about training as a Reading Recovery teacher next year;
Ready for School -Thames Valley Neighbourtiood Early Learning Program
The Cityof London recently provided Ready for School withan additional $50 000 to support
the purchase of materials,advertising, and funding for a workshop for school staff from both
participating Boards and community agencies that provide staffing to run this program.The
Cityof London has been a strong supporter of this initiativefrom the beginning. The money
received came from Best Start funds that are targeted at enhancing the transition to school
for at risk students.At the same time preliminary data is showing greater phonological
awareness skills in students who attended the Ready for School program compared to non-
attenders matched for demographic data,birthdate,and sex.For schools that have reported
their attendance numbers to date.Ready for School has shown a 23 percent Increase in
attendance;
Ontario Psychological Association Assessment Project
Psychological and Speech and Language Assessments were provided over the March Break.
These assessments were offered in order to reduce wait times for professional assessments.
Afull day workshop for Psychological and Speech and Language Services Departments was
held the end of March to develop additional plans to increase teacher capacity in relation to
at risk students referred for assessment.The plans include providing additional support to
the eariy identification process,involving classroom teachers in developing recommendations
for students referred for assessment,and developing strategies for teachers to use in the
classroom priorto assessment.The OPA Assessment Team has theirfirst Ministry feedback
session scheduled for April 23 to report on achievements to date;
2007 April 24...12
12.REPORTS FROM THE ADMINISTRATION -cont'd
e.DEPARTMENTAL UPDATE -cont'd
Program Services -School and Community Services - cont'd
Children and Youth Network for Best Start
School and Community Services will be the representative forTVDSBonthe CityofLondon's
Children and Youth Network. This phase of the Best Start plan involves a move toward
system integration to make the full visionof Best Start a reality. The key task for this group
isto develop a community planfor system integration in 2007-2008 and formulate strategies
for the long term vision of Best Start.The first meeting will take place on April 26.
Attendance and Social Work Services
Lisa Holmes,School Support Counsellor,has been selected as one of 15 OSSTF members
from across the province to participate in offering workshops on Bullying and Violence
Prevention to boards of education.These workshops have been developed by the provincial
Safe Schools Action Team;
Glenda Kerr, Cheryl Mines,and Suzanne Book,Attendance and Social Work Services,.are
involved ina collaborative project with the School of Social Work at Kings' University College
to investigate the impact of a group counselling program on adolescent students struggling
with anxiety and stress.The research will help inform future service delivery and support the
development of a web-based guide for social work research;
Attendance and Social Work Services will be hosting the annual Roofs of Empathy Baby
Celebration at Glen Cairn Public School in May.Parent and infant participants,teachers,
administrators and instructors will be attending.An invitation is extended to all trustees.
Confirmation of date and time will be available from Connie Dunn,School and Community
Services,the week of 2007 April 30;
Nancy Gooder,in partnership with representatives from Public Health, London Police
Services,and Western Area Youth Services organized a 2007 February workshop on
Resiliency:Tapping the Strengths of Children and Schools in Our Communities.More than
200 teachers,department staff,and community members attended;
On 2007 April 20 Attendance and Social Work Services hosted a regional meeting of the
Ontario Association of Counselling and Attendance Services at CEC South.The agenda
Includes a panel discussion with local OACAS representatives and Rita Waller,Provincial
School Attendance Counsellor regarding Bill 52 and the recent changes to compulsory
education.
Business Services
Facility Services Projects and Maintenance Capital Projects Initiatives included:Design
Committee for Southeast St.Thomas Elementary School,Additions at Strathroy D.C.I.,
Algonquin and Hickson Central Public Schools;Primary Class Size Additions at Chippewa,
Clara Brenton and Forest Park Public Schools,Kensal Park P.S.;Repairs at Parkside
Collegiate lnstitute(St.Thomas)as well as School Renewal and Good Places to Learn
Projects tendered and awarded for completion this summer as well as Installation and/or
relocation of 46 portable classrooms;
Support Services initiatives included:
Distribution Centre staff are assembling 500 plus Quality Daily Physical ActivityKits during
the summer months for distribution to the schools for September.For the first year,through
Mike Newman,Program Services,Smarter Science Kits will also be assembled and
distributed;
2007 April 24...13
12.REPORTS FROM THE ADMINISTRATION -cont'd
e.DEPARTMENTAL UPDATE-cont'd
Business Services -cont'd
S.Dawson,Manager,Support Services provided background Information related to the Duke
of Edinburgh Aw/ard established In1956 by Prince Philip,Duke of Edinburgh. In 1963 the
Duke of Edinburgh Young Canadians Challenge was established that Included a number of
student initiatives including the stocking libraries,building construction, etc. undertaken by
the students going to Kenya. Distribution Centre and Cataloguing Services are working
together to collect books for the "Duke of Edinburgh Young Canadians Challenge"library
project in Kenya;
The Distribution Centre processing school summer stock orders and has guaranteed delivery
bythe end of June for schools that have placed theirorders priorto 2007 April 13.
Purchasing Services Implemented a new process this year for ordering supplies related to
the Ministry Grants for Mathematics and Literacy.This process allows the schools to order
Items, pre approved by Program Services,fromelectronic catalogues loaded Intothe Board's
Web Store.Administrators enter their requests through the Web Store.By automating this
process,it eliminates the need for Program Services to send lists of products to each school,
manually input each school's requirements and calculate expenditures for each school;
TVDSB entered Intojoint contracts withthe ElginMiddlesexOxford Purchasing Co-operative
for printer cartridges,audiovisual lamps and bulbs.Also,there were a number of contracts
awarded this month which includes:music supplies and Instruments,band furniture, physical
education supplies,dailyphysical activitykits,grass cutting,classroom furniture and the pre
qualification of general contractors.
Director's Services
DirectorBryce along withExec. Supt.Elliott and R.Salazer met with representatives fromthe
Cityof London to continue discussions regarding the Child and Youth strategy and the Best
Start Program;
The following meetings and events were attended by the Director: Junior Math Challenge,
Directors'of Education Public Code Spring Meeting Supervisory Officer Planning Day,
Trustees'Professional Development Session,OSSTF Educational Team Social,Council of
Directors' of Education Labour Relations Fund Meeting,Garrison Community Council, MPP
Meeting,Thames Valley Education Foundation Meeting,Westminster Secondary School -
"Bom on the Battlefield")
The Director brought greetings and/or presented at the following events:2007 Leadership
Conference -'Problem Solving and Decision Mailing',Youth's Safe Schools Conference;
He attended the ETFO Thames Valley Local Professional Development event,"Celebrating
Learning in the Teaching Community".The keynote speaker was Irene Adanusa,General
Secretary of the Ghana National Association of Teachers;
Trustees and Supervisory Officers attended the High School Project production of Romeo
and Juliet at the Grand Theatre;
The Director was honoured to have been asked to participate in the London Western Reads
program organized by the University of Western Ontario (UWO).His partner is Paris
Meilleur, a graduate of Thames Valley and Minister of Education for the UWO student
government.Paris and Bill read "Race Against Time"by Stephen Lewis.The final debate for
their book took place on March 28 and the winning book from the entire program will be
announced on World Book Day,April 23;
2007 April 24...14
12.REPORTS FROM THE ADMINISTRATION-cont'd
e.DEPARTMENTAL UPDATE -cont'd
Director's Services -cont'd
The author will be Invited to visit the Wolf Performance Hall at the Central Library to read
from their novel and lead a discussion in May.The culminating event for this program was
to solicit support for their book from our community.Paris and Bill believe that this is an
outstanding book and greatly appreciated any support that their book could receive through
on-line voting that took place from March 21 to April 01;
Director Bryce,serving as a chaperone,accompanied Westminster Secondary School
students and staff on their pilgrimage to Remember Vimy Ridge-the 90*^anniversary.
Westminster was one of six Thames Valley schools-Banting,Clarke Road,Medway,
Oakridge and South were the others-which also visited French cemeteries where fallen
Canadian soldiers from both the first and second world wars were laid to rest,the Juneau
Beach Memorial Centre,Versailles where the treaty ending World War I was signed as well
as Winston Churchill's World War It cabinet meeting room and the British War museum.The
students gained a great deal of insight and appreciation into this important aspect of our
history.;
Staff Development Initiatives included:New Teacher Programs,New Teacher Mentors,
Specialized Instructional Coaching,Administrative Mentoring,Leadership Development
Program,Facilitating Effectively for Presenters,Trustees'Professional Development,New
Administrators'Leadership Connections,Professional Development for Experienced
Teachers,Professional Reading Program,Occasional Teachers Professional Development,
and 2007 Leadership Conference;
Public Affairs and Community Relations (PACR) Initiatives included:
2007 Education Week planning cpmpleted with the countdown beginning to Education
Week 2007 (April 30 to May4).This year's theme is"Achieving Together"celebrating the
many ways that schools,students and the community at large work together to build a
better public school system;
-The annual edition of Links, The Report tothe Community Is being distributed to homes
cross the District during Education Week activities.The 12-page newspaper features a
wide variety of news,information and success stories from across the Valley Including
updates on the school use of SMART boards,the involvement of high school students
inVimy celebrations,the introduction of police resource officers into London secondary
schools and a special report on the success of system literacy initiative;
Public Affairs provided day-to-day internet coverage to support the long journey back to
VimyRidge,France,made by students from Westminster SS.The news,digital pictures
and live video coverage was provided by the students themselves who made the journey
to the Worid War 1 site as part ofa major delegation of Thames Valley students from six
secondary schools.
Human Resource Services
Disability Management is working with 58 staff members Intheir return to work programs as
a result of non occupational and occupational illnesses and injuries;
2007 April activities of the Thames Valley District School Council (TVDSC) Included the
items listed below:
2007 April 24...15
12.REPORTS FROM THE ADMINISTRATION-cont'd
e.DEPARTMENTAL UPDATE-Human Resource Services - TVDSC update - cont'd
- The 4^^Annual Provincial School Council Symposium will be held 2007April 27 with more
than 40 Ontario School Boards registered forthe one-day Symposium being held at the
Ontario Ministry of Education office inToronto. The agenda for the day Includes
Ministerof Education, Kathleen Wynne,as keynote speaker and author Dr.Betty Boult.
TVDSC will be represented by organizing committee members and others;
On 2007 April 3 Chairperson Hopkins provided TVDSC's progress report as part ofthe
Annual Board-wide Vision presentation;
- 2007 April 10 TVDSC representatives Colleen Haskett,Brenda Hopkins, Arlene Morell
and CarolynWalker attended an Internet Safety Training Event facilitated bythe Ministry
of Education,the Ontario Provincial Police and OPHEA.The focus was on the launch
of the new Cyber-Cops Internet Safety Program -Air Dogs;
2007 April 11 Chair Hopkins attended the OPSBA Violence In Media Ad Hoc Committee
meeting In Toronto;
2007 April 12 Chairperson Hopkins and Vice-chairperson Morell met with TVDSB
Chairperson Peggy Sattler and TVDSB Vice-chairperson James Stewart.
2007 April 20 Chair Hopkins attended the Sustainable Strategies for Safe Schools
Provincial Advisory Committee meeting;
The TVDSC Is collecting input from Thames Valley School Councils on supervision in
school.The following question below has been emailed to all school council contacts:
Please provide your thoughts on supervisior}inyourschool. Have you experienced
any difficultiesin yourschool;what concerns doyou have forthe future;as a council,
have you addressed these concerns at your meetings;and how have you assisted
the principal and the school in dealing with any supervision needs?
The TVDSC has developed a brochure that Includes acronyms (shortforms)of common
education words and titlesthat are used within Thames Valley.All Thames ValleySchool
Council contacts have received this electronically and Itis posted on the web site.It is
planned that hard copies will be provided to the Thames Valley School Councils In the
Fall;
The TVDSC Chairperson emailed meeting notifications priorto the April 3 and 10 Board
meetings to all Thames Valley School Council contacts to communicate that there would
be discussion on the possible ARCs.Information about ARCs, whichwas providedby
the Board,was also emailed by the TVDSC Chairperson to the school councils that were
named in an ARC after the April 10 decisions were made;
TVDSC representatives continuetoparticipateon various TVDSB committee meetings.
These committees Include the Award of Distinction,Safe Schools,SEAC,Environmental
Advisory,Education Week, Communications,Pathways to Success,Parent Leaming
Forum,TOPIC and TEF.TVDSC executive members continue to attend the Board's
Policy Working Committee meetings and the Regular Board meetings;
Upcoming meeting dates included:2007 April 19 - TV Education Centre,Oxford Room
re: TVDSB 2007/08 budget,supervision and staffing,use of cell phones in school and
defibrillators Inschools; 2007 May7 -Secondary School Council, Ed Centre, 2007 May
9 -East Region School Council at Woodstock Collegiate Institute,2007 May23 -South
Region School Council at CEC South.2007 May 24 - Ed Centre,7:15 p.m.
Elementary Occasional Teachers (OTE) =1,603 (412 OTE are Retirees)Number of Long-
Term Occasional Assignments (LTO) =255 (7 filled by Retirees);
HR is reviewing staffing needs for next year and schools have received next year's
allocations and are identifyingtheir staffing requirements.An in-service was completed for
members from the In-School Staffing committees on critical dates and procedures to follow
for next year's staffing needs.The In-service was attended by about 64 staff and
administrators.;
There are currently 814 occasional teachers on the listofwhich about 34%(260)are retirees.
2007 April 24..:16
13.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2007 March 19
7;05 p.m.-9:20 p.m.
Members
J.Bennett,Trustee (Chair)P.Giilis,Integration Action for Inclusion London Chapter
T.Grant,Trustee (lAI)
R.TIsdale,Trustee J. Gritzan,Thames Valley Children's Centre
D.Almost,OAFCCD B.Hoffman,Autism Ontario London
M.Barbeau,VOICE A.Loebus,London Down Syndrome Association
A.Craig,Learning Disabilities A.Morsie,EasterSeals Society
Association - London Region (LDA-LR)C.Thammavongsa,Alt.Association for Bright Children
C.Walker,Thames Valley District School Council
Administration and Others
D.Blair,Superintendent of Education B. Noble.Learning Supervisor
P. Cook,Elementary Principal V.Towell,Alt.Secondary School Vice-Principal
L.Elliott,Executive Superintendent of G. Ball,Corporate Services Assistant
Program Services
Regrets:M. Franklin (AIL),E. Karry,G. McGahey, B.Montlminy,W. Rodic (Alt.),S. Wilson
Absent:B.Harvey
Guests;J. Roth, TVDSB Financial Services;M.Chambers,Student Pathways for Success
1.CALL TO ORDER
The meeting was called to order at 7:05 p.m. in the London Room at the Education Centre.
2.CONFIRMATION OF AGENDA
Superintendent Blair added "ASD-MinistryUpdate"as Item 8.2.
The motion to approve the agenda as amended was carried.
3.CONFLICTS OF INTEREST
No conflicts of Interest were declared.
Superintendent Blair welcomed and introduced Executive Superintendent of Program
Services,Laura Elliott.
4.REPORT OF MEETING FROM 2007 February 6
J. Gritzanindicatedthat she was present forthe entire meeting and that C.Thammavongsa
left at 2:40 p.m.
J. Gritzan indicated that Initem 8.3,regarding M.Somerton's presentation the sentence,The
students continue to a community integration program at the Thames Valley Children's
Centre"was misleading.It was agreed that the sentence would be deleted.
The motion to approve the minutes of the 2007 February 6 meeting as amended was carried.
5.SPECIAL EDUCATION BUDGET
Supt. Blairintroduced J. Roth,Manager-Financial Services.Ms.Roth distributed the Special
Education Budget reviewing the 2006-07 year budget witha line-by-line explanation ofthe
revenues and expenditures.This Is a preliminary budget with further discussion and review
by administration.More Information Is forthcoming from departments as work continues on
the 2007-08 budget.
2007 April 24...17
13.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
5.SPECIAL EDUCATION BUDGET -cont'd
The presentation of last year's budget to the Board In 2007 January,highlightedspecial
education funding and indicated that the deficit was not because of the Special Education
program.It was suggested that special education costs would Increase In the 2007-08
budget.The rising high needs student population and the decline In overall enrolment
creates a funding concern as it Is expected that the Ministryof Education will provide the
same level of funds as last year for high needs students.ItIs not known what benchmark
will be used In calculating this figure.
6.MEETING DATE-ADDITIONALSEAC MEETING
The following SEAC meeting schedule has been confirmed:
2007 Monday, April2,postponed;
2007,Monday, April16,7:00 -9:00 p.m.. London Room -additional meeting;
2007,Monday, May 7,7:00 -9:00 p.m., London Room -as scheduled;
2007,Tuesday,May 22,11:45 a.m.-3:00 p.m.,Katherine Harley Room,reschedule
additional meeting from 2006 December.
7.STUDENT PATHWAYS FOR SUCCESS/DESTINATIONS
M.Chambers,Student Pathways for Success,was Introduced and welcomed to the
committee by B. Noble.She advised that this is the fourth year for the Pathways program
which started for the students at risk.The four pillars of education are focused to reach every
student:literacy,numeracy,pathways,and community, culture and caring.The focus for
Student Pathways Is to deal with the secondary to post secondary stream of students
between the ages of 16 and 18 who otherwise would have dropped out and reconnect them
to learning.Student Success Teachers (SST)are new this year.The two primary
responsibilities of the SST are to develop school procedures and models for the effective
delivery ofall student success Initiatives,and to track,co-ordinate,and share responsibility
for at-risk students.
The Student Pathways for Success program was discussed as well as the various tools used
to encourage students to stay on course or reconnect them to learning when needed.
8.SEAC UPDATES
8.1 Special Education Programs and Caseloads
B.Noble discussed the Items attached to the agenda:Itinerant Gifted Program;Itinerant
Hearing Program;Keys to Literacy -Itinerant Team;Itinerant PDD Program;and Steps
for Success Behaviour Resource Team.Handouts were distributed and discussion
followed regarding the data comparing the number of lEPs with exceptionalities.The raw
data of the lEP's does not always reflect case loads as some students on the Itinerant
Hearing,Vision and STEP'S are not on lEP's.Clarification was requested regarding
students with lEP without exceptionalities vs.lEP with exceptionalities or multiple
exceptionalities.
It was noted that quantifyingthe data to balance the staffing and program deliveryforall
students requires further research.
8.2 ASD Ministry Update: Supt.Blair
On 2003 February 23 the Ministerof Education announced Increased financial support
for students with Autism Spectrum Disorder.Training programs on Applied Behavioural
Analysis (ABA),not Intensive Behavioural Intervention (IBI)will be organized In the
spring for school teams In Regional meetings.
Included Inthe Policy Program Memorandum were items relatingto parental involvement
on interdisciplinary teams and the development of a web-site with relevant research
about autism.
2007 April 24...18
13.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
9.COMMITTEE UPDATES
9.1 Communications
At the meeting of 2007 February 6,Chair Bennett discussed the summary of the SEAC
Evaluationforms. A.Morse indicated that most Itemsthat were questioned on the forms
have been Implemented and that it is Important to continue to use them.
10.CORRESPONDENCE
10.1 Special Education Newsletter -February 2007
The theme of this month's Special Education newsletter Iswhy and when to conduct
Individual Education Plans (lEPs).Discussion arose on how available this
newsletter is to parents.It was suggested to have it posted to-the website and that
the Principals informfamilies that this is available on-line or In hard copy through the
schools.Supt.Blair has advised Principals that ItIs posted on the Board website,
under the Curriculum/Services tab.
11.FORUM:ASSOCIATION UPDATES
The Ontario Association for Families of Children with Communication Disorders 2007 March
Newsletter was made available by D.Almost.
Six associations are hosting a joint conference for SEAC representatives from 2007 June
2-3 in Toronto. It Is stlli In the preliminary stages of planning and A. Morse is lookingfor
suggestions for speakers.More details and the conference packages will be available as
soon as the details are confirmed.
P.Glllls Informed the committee of the Parents,Priorities and Planning:Better Futures for
HighSchool Students with Disabilities project.This Is a 2007 Project of Integration Action
for Inclusion In School and Community, funded by the Ontario Ministry of Education Parent
Engagement Office.The goal is to Improvethe learning and career choices of high school
students with disabilities through more effective Involvement of their parents In transition
planning.
C.Thammavongsa distributed the ABC Newsletter and Informed the committee of the
association's 2007 Annual Conference on April 13 and 14 inToronto.The guest speaker Is
Karen B.Rogers,Ph. D.,and author of Re-Forming Gifted Education;How Pamet and
Teacher Can Match the Program to the Child.
A.Cralg,The Learning Disabilities AssociationofOntario-LondonRegion, Isactivelyseeking
new board members. She requested that the information be shared with anyone whomay
be Interested in the position.
A.Loebus,London Down Syndrome Association,Informed the committee of the "Dance for
Downs"dance-a-thon evening at Sir George Ross S.S.on 2007,March 23 from 6:00 -9:00
p.m. This is a fund-raiser for the Down Syndrome Research Institute and Is promoting
"Together We Dance", the celebration of International Down Syndrome Day.
B. Hoffman, Autism Ontario &District,Informed the committee of the following upcoming
events:
1)IncomeTax Workshop, 2007 Wednesday,April 4, 7:00 - 8:30 p.m.
2) "A League ofOur Own"soccer league for special needs children,www.kensaloark.com
3) "Positive Intervention",a two-part presentation by Ed Mahony on Thursday March 22 &
29,6:30 -9:30 p.m.
4) "Introduction to Autism Interventions",a two-day presentation by Dr.Leslie Cohen and
Antoinette Faico on Friday,April 13, 6:30-9:30 p.m. and Saturday,April 14, 9:00 a.m.-
4:00 p.m.
2007 April 24...19
13.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
12.FUTURE AGENDA ITEMS:
>October Reports
>-Transition Planning L.D.Secondary
>•Implementation Plan for Gifted Students - April
> Future of the following programs:EarlyLiteracy Programs;Reading Recovery; Literacy
Coaches,Keys to Literacy
>Special Education Transportation
13.ADJOURNMENT
A motion to adjourn at 9:20 p.m.was carried.
Next meetings:
Cancelled -2007 Monday,April 2;
2007 Monday,April 16,7:00-9:00 p.m.,London Room;
2007 Monday,May 7,7:00-9:00 p.m.,London Room;
2007 Tuesday,May22,11:45 a.m.lunch,12:15-3:00 p.m.,meeting,Katherine Hariey Room;
2007 Tuesday,June 5,11:45 a.m.lunch,12:15-3:00 p.m.,meeting,London Room.
J.BENNETT,
Chair
RECOMMENDATIONS:none
b.REPORT OF THE AUDIT COMMITTEE FEASIBILITY AD HOC COMMITTEE
2007 March 22
3:00 p.m.-4:10 p.m.
MEMBERS ADMINISTRATION AND OTHERS
F.Exiey J.Stewart B.Greene Auditor D.Gurnham
G.Hart (Chair)R.Tisdale S.Christie
Executive Superintendent B.Greene called the meeting to order and presided over the meeting
pending the election of the Committee Chair.
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.ELECTION OF CHAIRPERSON
Trustee G. Hart was nominated and elected committee chairperson.
4.MANDATE OF AUDIT COMMITTEE FEASIBILITY AD HOC COMMITTEE
The committee mandate as approved the Board on February 13,2007,was distributed.
Exec.Supt.Greene indicated that Thames Valley originally had an internal auditor but the
position has since been vacated.Mr.Gurnham stressed the need for a multi-year term for
members of the committee to provide consistency and suggested that this issue be included
in the mandate.It was suggested that the committee operate on the Board's 4-year term.
2007 April 24...20
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE AUDIT COMMITTEE FEASIBILITY AD HOC COMMITTEE
5.PRESENTATION ON AUDIT COMMITTEES -0.GURNHAM,DELOITTE
Auditor D.Gurnham walked the committee through a description of Audit Committees.He
addressed the following areas:
•Role of an Audit Committee in Governance
a certified expect should be a member of an audit committee,either a staff or
external person.
•Profile of an Audit Committee
Committee members should be able to read a set of financial statements and
understand the financial issues affecting the Board;
members should be independent of management;
Committee Is generally are made up of three or more members.
Role of an Audit Committee
auditors would interact mainly with the Audit Committee;
oversee the work of the extemal and Internal auditors;
develop a written charter setting out mandates and responsibilities subject to Board
approval;
approve guidelines to be applied to the purchase of non-audit services from the
external auditor;
review the financial statements and any related communications prior to public
release and review the internal audit reports;
review control procedures around any other financial disclosures to ensure a
consistent and accurate message;
establish policies with respect to hiring either employees or partners of external
auditors
review and approve audit plans;
oversee integrity of Board's financial statements;
meet with management and auditor to discuss annual financial statements and other
nnancial information and reports
review any problems with the auditor.
Mr.Gurnham advised that from time to time Itmay be necessary to hold an in-camera
meeting with the auditor.He described various issues for consideration:
The Committee will:
provide a vehicle for a more in depth review and understanding of internal and
external audit;
provide a vehicle to enhance financial abilities of trustees ifitis possible to include
a financial expert
•reduce exposure to the auditor and the financial reporting process of trustees who
are not on the committee
•provide more opportunity for trustee input Into the audit plan
provide an opportunityfor the committee to review controls over financial reporting
not increase the ability to understand and question line Items.This Is a function of
the budget process;
require more meetings.Ifthe committee reviews the monthly financial data,then 12
meetings will be necessary.Ifit deals only with the external/internal audit,then Itis
likely that four meeting s will be required;
•increase the public perception that the committee has a detailed role;that there is
a group taking an in-depth look at the Board's financial processes.
2007 April 24...21
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE AUDIT COMMITTEE FEASIBILITY AD HOC COMMITTEE -cont'd
5.PRESENTATION ON AUDIT COMMITTEES - D.GURNHAM,DELOITTE -cont'd
It was noted that the role of the Audit Committee is very different from that of the Board's
Budget Committee.The mandate will detail the Audit Committee's role. Itis expected that
members of the public will also participate on the Committee.
6.ISSUES RELATED TO A PROPOSED AUDIT COMMITTEE
Exec.Supt.Greene reviewed the chronology of considering establishing an Audit Committee
as outlined in the 2005 November report to the Board,the anticipated process,and the
mandate and membership for the committee.He spoke of a need to move in-camera
periodically and stressed the need for members'continuity on the committee over a period
of years.
The feasibility of establishing the committee was discussed.It was noted that the committee
will provide transparency regarding the Board's financial operations to the public.The role
of the committee will ensure that there are appropriate accounting controls in place to meet
the Public Standard Accounting Principles.
7.AUDIT COMMITTEE COSTS
Exec.Supt.Greene recommended that a budget be developed to cover committee costs,e.g.
professional development,travel,presenter costs,training.Board auditor attendance fees,
etc.It is anticipated that the budget can be accommodated within existing budget lines.
8.NEXT STEPS
Membership on the committee was considered.The following was suggested:
3 trustees;
• 2 community members at large with business knowledge and an understanding of
accounting principles.
After discussion,the following three motions were moved and carried:
1.That the Audit Committee be comprised of:
• 3 trustees;
• 2 community members at large with business knowledge and an understanding of
accounting principles.
2.That the following mandate of the Audit Committee be approved:
The Audit Committee will:
•recommend the appointment of extemal auditors and their compensation and
review their performance;
oversee the work of external auditors and internal auditors;
approve the guidelines to be applied to the purchase of non-audit services from
the external auditor;
review the financial statements and any related communications prior to public
release;
review control procedures around any other financial disclosures to ensure a
consistent and accurate message;
review and approve the Board's external and internal audit plans;
oversee the integrity of the Board's financial statements;
meet with management and auditor to discuss annual financial statements and
other financial information and reports;
review internal control and risks;
review accounting developments and policies;
2007 April 24...22
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE AUDIT COMMITTEE FEASIBILITY AD HOC COMMITTEE -cont'd
Mandate of the Audit Committee -cont'd
review with the auditor:
•any problems or difficulties encountered during the audit;
all critical accounting policies;
the Independence of the external auditor;
all changes to accounting policies;
management estimates;
unadjusted errors.
•recommend to the Board acceptance of annual financial statements.
Membership on the Committee will be consistent with the term of the Board.
3.That the Audit Committee Feasibility Ad Hoc Committee be disbanded.
9.OTHER BUSINESS -none
10.FUTURE MEETING DATES
It was agreed that the recommendations and final report of the Committee will be presented
to trustees at the April 24,2007,Board meeting.
11.ADJOURNMENT
The meeting adjoumed at 4:10 p.m.by motion.
RECOMMENDATIONS:
1.That the Audit Committee be comprised of:
3 trustees;
2 community members at large with business l<nowledge and an understanding of
accounting principles.
2.That the following mandate of the Audit Committee be approved:
The Audit Committee will:
recommend the appointment of external auditors and their compensation and review their
performance;
oversee the worl<of external auditors and internal auditors;
approve the guidelines to be applied to the purchase of non-audit services from the
external auditor;
review the financial statements and any related communications prior to public release;
review control procedures around any other financial disclosures to ensure a consistent
and accurate message;
review and approve the Board's external and internal audit plans;
oversee the Integrity of the Board's financial statements;
meet with management and auditor to discuss annual financial statements and other
financial information and reports;
eview internal control and risl<s;
eview accounting developments and policies;
eview with the auditor:
any problems or difficulties encountered during the audit;
all critical accounting policies;
the independence of the external auditor;
all changes to accounting policies;
management estimates;
unadjusted errors.
recommend to the Board acceptance of annual financial statements.
2007 April 24...23
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE AUDIT COMMITTEE FEASIBILITY AD HOC COMMITTEE -cont'd
RECOMMENDATIONS -cont'd
Membership on the Committee will be consistent with the term of the Board.
3.That the Audit Committee Feasibility Ad Hoc Committee be disbanded.
G.HART.
Chairperson
The recommendations were moved by G. Hart,seconded by J.Stewart.Trustee Roberts
questioned If a Board motion had been previously approved to establish an Audit Committee
Feasibility Ad Hoc Committee.Trustee Hart affirmed that a Board motion had been approved.
Trustee Hart thanked David Gurnhum,Deloltte,for attending the meeting.Mr.Gurnham responded
to questions of clarification.
The followingmotion was moved byT.Roberts,seconded byS.Peters and subsequently withdrawn:
That the recommendations of the Audit Committee Feasibility Ad Hoc Committee be deferred to
consider the Implication of the committee and be brought back to the Board by the end of 2007
June for decision.
Recommendations 1,2 and 3 were adopted on motion of G. Hart,seconded by J.Stewart.Trustees
Tisdale,Grant,Stewart and Peters expressed an Interest in serving on the Audit Committee.
c.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING 2007 April 10
1:35 p.m.-3:25 p.m.
Members
J.Bennett,Trustee
T.Grant,Trustee
M.Hendrick,Trustee,Chair
M. Elijah,Onelda of the Thames
Administration and Others
L. Elliott,Executive Superintendent,Prog.Sen/.
E.Good,Languages &Social Sciences
C.Graves,Languages &Social Sciences
J.Antone,Native Counsellor,Saunders S.S.
L Brown.VP.,H.B.Beal S.S.
P.Cornelius,Native Counsellor,A.E.Duffield
P.S.
S.McCombe,Principal,M.B.McEachren P.S.
B.Miskiman,Principal,Thames S.S.
Regrets:S. Book, R.Doxtator,V. Hopkins, G.
McGahey,S.Miller,P.Saltier,P.Sydor
Absent:S.Boddaert
C.VanEvery-Albert,Onelda of the Thames
S.Albert-Nlnham,Chippewas of the
Thames
C.Dolson,Munsee-Delaware
T.Sillaby-Ramsey,Native Counsellor,H.B.
Beal S.S.
T.Smith,Principal,Westminster Central
P.S.
B.Tichenoff,Principal,A.E. Duffield P.S.
P.Tufts,Principal,H.B.Beal S.S.(-2:iop.m.)
G. Ball,Corporate Services
Guests:C.Langille,Executive Director,
N'AmerInd Friendship Centre;R.Salazer,
Learning Supervisor.
2007 April 24...24
13.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
1.CALL TO ORDER
The meeting convened at 1:35 p.m.in the Career Centre of H.B.Seal S.S.
2.APPROVAL OF AGENDA
The following items were added to the agenda:
10.a.Board Presentations of the A.C.Askew Awards
b.Alternative Programming at Chippewa
c.Grant Proposal Update
d. Reviewing Job Descriptions at Onelda
e. Ministryof Education's Information about Secondary School Programs
A motion to accept the agenda,as amended,was carried.
3.CONFLICTS OF INTEREST
No conflicts of interest were declared.
4.CONFIRMATION OF VOTING MEMBERS
-Trustees (3)J.Bennett,T.Grant,M.Hendrick
-Onelda of the Thames (3)M. Elijah,C. VanEvery-Albert
-Chippewas of the Thames (2)S.Albert-Ninham
-Munsee-Deiaware Nation (1)C.Dolson
5.WELCOME AND INTRODUCTIONS
Chair Hendrick welcomed participants.
6.REPORT OF MEETING -2007 March 20
Item 4:Confirmation ofVoting Members -The spelling of R.Doxtator's name was corrected.
A motion to approve the report of 2007 March 20 as amended was carried.
7.LINKING SUCCESS TRANSITIONS AND DIVERSITY SYMPOSIUM FEEDBACK
E.Good,Languages &Social Sciences,attended the Linking Success Transitions and
Diversity Symposium and reported that it was successful.
Topics and discussion centred around how critical it is that the grade 9 program be
successful for continued success throughout high school.The transition from grade 8 to
grade 9 was highlighted as a critical stage in preparing students for the high school
environment.
Discussion touched on roadblocks for the success of Aboriginal students and how other
communities have similar roadblocks. The role ofcultural traditions and their importance to
students were also discussed.
The Self-Identification of Aboriginal Students policy Is operating in other boards across
Ontario.It was noted that successful implementation of this policy was based on building
trust with all people In the system to establish a strong partnership.
The final segment of the symposium was a panel discussion which included a variety of
different topics.
8.IMPLEMENTATION OF SELF-IDENTIFICATION
Executive Superintendent L.Elliott indicated the importance of implementing the Self-
Identification of Aboriginal Student policy.
2007 April 24...25
13.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
8.IMPLEIVIENTATION OF SELF-IDENTIFICATION 9.PRINCIPALS'UPDATE -cont'd
She updated the committee on the progress ofthe funding proposal sent to the Ministry last
month. After communicating with colleagues from various boards,it appears that the funds
for the staffing portion of the proposal is not an eligible component.The Ministry is looking
for a self-sustaining proposal and,therefore,the expectations would be a decrease in the
proposed funding amount for the two additional staff that were part of the proposal.
The committee broke out Into small groups to discuss the Self-Identification policy. Each
group shared ideas about concerns and benefits of the policy.
9.PRINCIPALS'UPDATE
B. Miskiman,Thames S.S.,reported that the school hosted the Vocational Principal
conference last month and it was a tremendous success.It was noted that the Aboriginal
students are taking advantage of vocational programs offered at high school.Registration
for September 2007 is significantlyhigher from previous years.There are 13 educational
pathways that are now closed to additional enrolment.At the end of May,Thames will host
17 students from the Aboriginal community and students from the school will be their mentors
for the day.Thames is proud to recognize Aboriginal student,Bourke Antone,as the Thames
S.S.recipient of the E.C.McTavish Award this year.
L. Brown, H.B.Beal S.S.,welcomed and thanked the committee for meeting at Beal.
Enrolment is up for September.The midterm report cards are to be sent home in a couple
of weeks.Parents with internet access are able to access the Parent Portal and review
attendance history and report cards on this site.T.Sillaby-Ramsey attended a social at
Fanshawe College. J. Antone, from Saunders,offered 13 students from Bealthe opportunity
to join him and Saunders students at a Detroit baseball game this coming weekend.
J.Antone,Saunders S.S.,sent regrets from P.Sydor.The big event for the Saunders
Aboriginal students is the Friday night baseball game in Detroit. It was reported that years
ago,there was a ball game dedicated to the Aboriginal community.It was discontinued,but
has not stopped the Saunders enthusiasm to continue the tradition.Beal students were
pleased to have the opportunity to join them this year.
S.McCombe,M.E.McEachren P.S.,was thrilled with how the Native students
enthusiastically decorated the new NSL room.There are various animals on the walls
including a bear,wolf and turtle.A tri-school event Including A.E. Duffield, M.B.McEachren
and Onedia will participate at the Six Nation Lacrosse demonstration.M.B.McEachren P.S.
now has three lacrosse teams.
T.Smith,Westminster Central P.S.,indicated that since returning from the March Break,
students have been very studious with the Smart Board projects.Westminster is in the
second stage of implementation of the Smart Boards and the demand is high for the program.
The next meeting of the Native Advisory Committee is at Westminster Central P.S.The
committee will have an opportunity to see how the Smart Board project is being used within
the school.Education Week is April 30-May 4 and there are many activities to support the
theme of Achieving Together.Activities include the Scholastic Book Fair,Jump Rope for
Heart,a music and drama presentation for the community.There will also be a
demonstration from the tumbling club, a spring talent show and one day will be dedicated for
the demonstration of the Smart Board.The Intermediate Division has prepared a multimedia
presentation of the 1812 War.The Education Week committee has worked hard at putting
together a fun-filled week for all to enjoy.
For the May meeting at Westminster Central,parking is limited.Members were asked not
park inthe school bus zones. The staff jDarking lotis on the west side ofthe building.
2007 April 24...26
13.REPORTS OF COMWIITTEES -cont'd
c.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
9.PRINCIPALS'UPDATE -cont'd
B. Tichenoff, A.E.Duffield P.S., reported that this Is the fourth year of being part of the tri-
school community with M.B.McEachren P.8.and Oneida. The basketball and volleyball
teams are proud to support at least five members ofthe Nativecommunity on each team and
tosupport the excellentinvolvementofthe Native students.S.Miller,Attendance Counsellor,
is working with both M.B.McEachren and A.E.Duffield schools to support a smooth
transition from grade 8 to grade 9 at Saunders S.S.These students will be going through the
high school program together.Support in grade 8 from the tri-school community will
encourage success Inthe students* high school careers.The NSL teacher Isworking on a
pilot project to expand the Native history within the history and co-operative learning
curriculum.
10.ADDITIONAL ITEMS
a. Board presentation ofthe A.C.Askew Award to the 2005 and 2006 recipients will be on
Tuesday,May22. C. VanEvery has corporate sponsorship to award allthe applicants
with an award.The students'names will need to be verified from two years ago to
ensure that the monetary award can be presented to them.
The A.C.Askew Award subcommittee will meet on May 14 at 10:00 a.m.at Chippewa
to review the applicants and choose the recipient for this year's award.The recipient's
name Is required in the Public Affairs and Community Relations office by May 16.The
award Is to be presented to the student at their school's awards/graduation ceremony.
b. C.VanAvery is setting up a process to review the Alternative program at Chippewa and
would like the opportunity to review the data from TVDSB regarding the number of Native
students utilizing the alternative programs.Reports are put together by teachers and
attendance counsellors involving the whole program including SALEP.
Queries that have been brought to the First Nations include the admission criteria for
students to attend alternative programming and how this information Is being presented
to the parents.S.Miller Is involvedwith the process and itis suggested the C. VanAvery
follow up with her.
c. C.VanAvery thanked Exec.Supt.Elliott for the update regarding the grant proposal
submitted by TVDSB to the Ministry of Education under the new Native Policy. It was
questioned Iffunding Is not available for a staff position, is there another program which
may be put in place to ensure the grant Is not lost.
d. C.VanAvery would like to assess the process for reviewing the scheduling of EA's
covered under the Oneida tuition agreement by looking at how the EA's work with the
First Nation students.A sub-committee of G.McGahey,C.Dolson,M.Hendrick and C.
Langille will arrange to meet with B. Noble,Special Education Leaming Supervisor in
this regard.
R.Salazer,School and Community Services,discussed the TVDSB job description of
the Native Counsellor,noting the description is similar to the School Support Counsellor.
The Native Counsellors address barriers to learning which is specific to the First Nation
communities.It was noted that this information is valuable to G.McGahey to realign the
Band Native Counsellors job description.
There is a concern regarding the Native students who are not achieving their language
credits.Without adding the First Nations language courses,there are no language
substitutions that allow the students to complete the compulsory language credit.It was
noted that J.Antone is fluent in the Oneida language and students have been asking him
to teach it.
2007 April 24...27
13.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
10.ADDITIONAL ITEMS -cont'd
e.Exec.Supt.L. Elliott distributed the memorandum from the Ministry of Education
regarding Information about Secondary School Programs now online in 5 Aboriginal
Languages.
11.DATE,TIME LOCATION OF FUTURE MEETINGS
The following Committee meetings have been scheduled:
Tuesday,May 8,1:00 p.m.at Westminster Central P.S.;
Tuesday,June 12,3:00 p.m., Elgin Room at the TVDSB Education Centre.
12.ADJOURNMENT
A motion to adjourn the meeting at 3:25 p.m.was carried.
RECOMMENDATIONS:none
M.HENDRICK,
Chairperson
d.SEAC CHAIR'S REPORT,2007 APRIL 10 AND 16
2007 April 10 Report
Trustee Bennett advised that the Special Education Advisory Committee held an additional
meeting on 2007 April 10 to update members on Literacy program changes and the new Literacy
model.SEAC supported the initiative feeling that this model contributed to building teacher
capacity which ultimately would benefit students.
The changes to self-contained developmental class locations for 2007-08 were reviewed.There
wi!!be an overall Increase of one secondary classroom and a corresponding decrease of one
elementary classroom to meet the needs of students who are moving from elementary to
secondary as well as meeting the needs of students transferring from both the Catholic system
and private schools.
Information was shared about the budget process and timelines and the projected Special
Education deficit of $6.2M.
2007 April 16 Report
Trustee Bennett advised that the Gifted itinerant Teacher Committee made a presentation to
SEAC led by Marilyn Foss,Learning Coordinator,Special Education,who gave an overview of
the Gifted Review and the resulting recommendations.
The need to raise the profile of gifted students by developing various workshops,videos and
pamphlets for both staff and parents was encouraged.
There is an emphasis on engaging and motivating secondary gifted students.Offering them
opportunities to challenge themselves in programs such as Reach Ahead that allows Grade 8
students to take selected Grade 9 courses.The University of Western Ontario's Initiativefor
Scholarly Excellence (WISE) program allows secondary school students to take selected
university courses while completing the secondary school curriculum with free tuition for those
courses.
Discussion continued on the reduction of Keys to Literacy and Partnership for Excellence
programs.
More detail on the 2007-08 Budget was requested by SEAC as soon as itis available.
2007 April 24...28
13.REPORTS OF COMWinTEES -cont'd
e.REPORT OF THE CHAIRS'COMMITTEE
MEMBERS
J.Bennett P.Sattler (Chair) (-10:20, + 10:45)
G.Hart J.Stewart
2007 ApriMS
9:12 a.m.-12:30 p.m.
ADMINISTRATION AND OTHERS
B.Bryce
S.Christie
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF APRIL 24,2007,BOARD AGENDA
The In-camera and public agendas for the April 24,2007.Board meeting were discussed and
updated.
4.CORRESPONDENCE
The following con-espondence was added to the April 24, 2007, Board agenda under
"Communications":
MPP Flaherty and response from MPP Irene Mathyssen re GST Rebate;
Perth District Health Unitre ban on fightingin Junior A hockey/amateur hockey;
Steve Peters MPP re Ontario School Bus Association concerns and the Chair's
response.
5.TRUSTEE REPRESENTATION ON CITY OF LONDON ENVIRONMENTAL COMMITTEE
Trustee J. Bennett described the type of issues addressed bythe Cityof London Advisory
Committee on the Environment. Although many of the issues have no direct relevance to
Thames Valley, it was agreed that the trustee representative will continue to participate as
a resource in order to monitor and advise on issues that impact the TVDSB.
6.HUMAN RESOURCE MATTER
A trustee caucus will be held after the April 24,2007,In-camera meeting to discuss a human
resource matter.
7.MPP MEETING RESCHEDULE
Chair Sattler indicated that the MPP meeting scheduled for April 20,2007,has been
cancelled. Itwas agreed to reschedule themeetingas a jointmeeting with the MPsonMay
25 from 9:00-11:30 a.m. atthe Education Centre. Itisanticipatedthatthe meeting will begin
with Federal issues and Provincial issues discussed at 10:00 a.m.
8.LITERACY PROGRAMS
An administrative report on the Board's Literacy programs for 2007-08 will be added to the
April24,2007,Board meeting agenda.
9.TRUSTEE CAUCUS RE CAPITAL PLANNING ADVISORY COMMITTEE
itwas agreed to schedule a trustee caucus to discuss the Board's guidingprinciplesand the
ongoing role ofthe Capital Planning Advisory CommitteeonMay3 from 4:00-6:30p.m.prior
to the Award of Distinction reception.
r
2007 April 24...29
13.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE CHAIRS'COMMITTEE -cont'd
10.ARC PROCESS
Accommodation Review Committees (ARCs)Chairs were identified.The following motions
were moved and carried:
That the following trustees be appointed chairs of the community Accommodation
Review Committees approved on 2007 April 10:
Graham Hart Oxford Area 1,Oxford Area
James Stewart Oxford Area 4
Frank Exley Elgin Area 1
Tracy Grant Elgin Area 2
Sarah Doub Middlesex Area 1
Sharon Peters Middlesex Area 2
Joyce Bennett London Area 1
Terry Roberts London Area 2
Ruth Tisdale London Area 3
That the Board Chair designate alternate chairs of Accommodation Review Committees
as the need arises.
Qualifications of school council and community representatives were discussed.It was
agreed that representation is to be in accordance with the process outlined In the
independent procedure on Pupil Accommodation and Facility Organization.The ARC Chairs
will contact their municipalities to request a representative (or additional municipal
representatives where three or more schools are involved).Public notices will be prepared
to seek business representatives for each of the 10 ARCs.Chair Sattler willfollow up with
the Executive Superintendent of Operations Services on the selection of ARC members.
It was noted that all ARC appointments are to be referred to the Board for approval through
the Chairs'Committee.It is anticipated that the ARC members will be confirmed at the Board
meeting of May 22,2007.
Orientation meetings will be planned for the 10 ARCs to be held in their communities In June.
A central meeting for the ARCs will be planned for late May at the Education Centre.As well,
ajoint trustee/administration training session to review the process and template will be held
in early May.
11.STUDENT TRUSTEES REQUEST TO ATTEND CONFERENCE
A request from the student trustees to attend the OSTA-AECO Annual General meeting in
Toronto from May 24-26,2007,was approved.
12.OTHER BUSINESS
a.Private Members'Bill re Hate Crimes Legislation
Chair Sattler indicated that a Federal private member's bill regarding hate crimes
legislation will be presented on April 19.Information In this regard Is attached.
b. May 5 OPSBA Regional Meeting
It was noted that the next OPSBA regional meeting is proposed for Saturday,May 5,
from 9:00 a.m.to 12:00 noon in Mitchell,Ontario,to be followed by an event with Justin
Trudeau at Mitchell District High School from 12:30 to 4:00 p.m.called "Cultivating
Character".
2007 April 24...30
13.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE CHAIRS'COMMITTEE -cont'd
c.Trustee PD Day Dates
Director Bryce Indicated possible dates to hold the next Trustee PD session.Chair
Battler will seek trustees'availabilityfor June 14,15 or June 21, 22. It was questioned
If non-consecutive days could be scheduled.
13.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for 2007 May 02 at 9:00 a.m.
14.ADJOURNMENT
The meeting adjourned at 12:30 p.m.by motion.
RECOMMENDATIONS:
1.That the following trustees be appointed chairs of the community Accommodation Review
Committees approved on April 10,2007:
Graham Hart Oxford Area 1,Oxford Area 2
James Stewart Oxford Area 4
Frank ExIey Elgin Area 1
Tracy Grant Elgin Area 2
Sarah Doub Middlesex Area 1
Sharon Peters Middlesex Area 2
Joyce Bennett London Area 1
Terry Roberts London Area 2
Ruth TIsdale London Area 3
2.That the Board Chair designate altemate chairs of Accommodation Review Committees as
the need arises.
P.SATTLER,
Chairperson
Chair Sattler advised that public notices seeking Business representatives for each of the 10
Accommodation Review Committees have been prepared and submitted to area newspapers.
Letters are being prepared to be signed by each ARC Chair requesting representatives on each
of the ARCs.A central meeting for the ARCs has been planned for2007 May 28 at the Education
Centre at 7:00 p.m.
Recommendations 1 and 2 were moved by J.Bennett,seconded by J.Stewart and carried.
f.REPORT OF THE BUDGET ADVISORYCOMMITTEE 2007 April 20
11:00 a.m.-12:32 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T.Roberts (Chair)R.TIsdale B.Greene P.Hearse
F.Exiey J.Roth C.Dennett
R.Kamphuis J.Mackay
Trustee Visitors:T.Grant,J.Bennett
1.APPROVAL OF AGENDA
The agenda was approved on the motion of Trustee ExIey.
2.CONFLICTS OF INTEREST -None declared.
2007 April 24...31
13.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
3.2007-08 GRANTS FOR STUDENT NEEDS (GSN'S)
Executive Superintendent Brian Greene advised tfiat Financial Services has completed a
preliminary analysisofthe GSN's.The preliminary analysis indicates anincreaseof $19.2M.
The Board lost $8.9M because of declining enrolment.The enrolment projections indicate
a reduction of 1161.5 elementary students and 334.06 secondary students.A number of
areas will be affected by declining enrolment.B.Greene indicated trustees would be
provided with more detailed information at the time of the budget presentation.
Discussion took place on the impact decliningenrolment will have on teacher staffingand
students.In addition there was a general discussion on the proposed revision to the Literacy
Program delivery.
On behalf ofthe Budget Advisory Committee B.Greene presented an overviewofthe budget
process and timelines to the District School Council on Thursday,April 19,2007.
4.2007-08 BUDGET ISSUES -Update
The list of issues to be presented at each Board meeting were reviewed and discussed.The
new initiatives scheduled for May 8 will not be presented but continuing initiatives will be
presented at that Board meeting.The First Nations initiative will also be presented on May
8.
The Ministryof Education -Board Budget Workbook which had been scheduled for April 10
is still in a "draft"stage and has not been released to school boards in the Education Finance
Information System (EFIS).As soon as itis released,it will be presented to the Board as part
of the budget issues regular reports.
Possible budget solutions were discussed given the 2007-08 preliminary projected deficit.
5.PUBLIC INPUT
In response to the motion from trustees to schedule publicinput the committee discussed and
approved the following recommendation:
That a special Board meeting for public input be scheduled for Monday,June 11,at 7:00
p.m.
The process for presenters will be determined at the next Budget Advisory Committee
meeting.Public input will also be solicited through the Board's website.
6.COMMUNICATIONS PLAN
Manager Chris Dennett discussed a number of comniunication strategies to provide 2007-08
budget information to the public.An overview of the proposed 2007-08 budget website will
be presented to the Board of Trustees on Tuesday,April24. If approved the information will
be posted for the public the following day.
7.OTHER BUSINESS
Manager Jane Roth distributed and discussed copies of three budget committee reports from
the Ottawa Carleton District School Board.
8.ADJOURNMENT
A motion to adjourn was moved and carried at 12:32 p.m.
9.FUTURE MEETING DATES
Committee meeting dates were scheduled as follows:
2007 Monday,May 7,1:30 p.m..Dining Room
2007 Friday, May 25,11:00 a.m.,Middlesex Room
2007 Monday,June 11,1:30 p.m.,Middlesex Room
2007 Monday,June 25,1:30 p.m., Oxford Room
2007 April 24...32
13.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
RECOMMENDATION:
That a special Board meeting to receive public input on the 2007>08 Budget be scheduled on
Monday,June 11 at 7:00 p.m.at the Education Centre.
T.ROBERTS.
Chairperson
The recommendation was adopted on motion of T.Roberts,seconded by T.Grant.
g.LONG-TERM COMMUNITY PARTNERSHIPS AD HOC COMMITTEE
A report was presented seeking an extension of the Interim reporting date for the Long-term
Community partnerships Ad Hoc Committee.
At the 2006 October 24 meeting the Board approved the establishment of the Long-term
Community Partnerships Ad Hoc Committee to investigate Innovative,long-term planning to
evaluate possible community and coterminous partnerships as options for future operations of
the Board.The Committee was to present an Interim report to the Board by the end of 2007
February and was granted an extension to April 30.
The Committee has met but has not yet completed Its work.It Is,therefore,requested that a
further extension of the Interim reporting date be granted to 2007 May 22.
RECOMMENDATION:
That the Board approve an extension of the Interim reporting date of the Long-term Community
Partnerships Ad Hoc Committee to 2007 May 22.
The recommendation was adopted on motion of S.Peters,seconded by J.Stewart.
h.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2007 April 24
MEMBERS PRESENT
J.Stewart(Chair)
J.Bennett
S.Doub
F.ExIey
T.Grant
G.Hart
M.Hendrick
P.Jaffe
S.Peters
S.Polhill
T.Roberts
P.Sattler
R.TIsdale
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
C.Murphy
M.Sereda
J.Thorpe
K.Dalton
L.Hutchlnson
W.Tucker
B.Wagner
K.Wilkinson
S.Christie
C.Dennett
The Committee met in camera from 5:15 p.m.to 6:30 p.m.
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST
A conflict of interest was declared by Trustee T.Roberts ci ting family employment related
to Item 7a.
3.Confidential personal,property and legal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved at 6:30 p.m.and carried.
2007 April 24...33
13.REPORTS OF COMMITTEES -cont'd
h.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA -cont'd
RECOMMENDATIONS:
1.That the Board approve the Parkside Collegiate site as a campus site for the new south-west
St.Thomas elementary school.
2. That the Board not sell a portion of the Leathorne site to the Southslde Group.
3.That the tender received on 2007 April 17 from Sierra Construction (Woodstock)Ltd. For
$1857,000 excluding GST for the addition and renovations at Algonquin Public School be
accepted and that the Board enter into a contract with Sierra Construction (Woodstock)Ltd.
to construct the project.
4.That the tender received on 2007 April 19 from Reid and Deleye Contractors Ltd. For
$1,863,099 excluding GST for the addition and renovations at Hickson Central Public School
be accepted and that the Board enter intoa contract with Reid and Deleye Contractors Ltd.
to construct the project.
5.That approval be granted to enter into a three-year contract with Rogers Business Solutions
to provide cellular phones and service.
6.That Marion Moynihan and Paul Tufts be appointed to the position of Superintendents of
Education with the Thames Valley District School Board effective 2007 August 01.
J.STEWART,
Chairperson
Recommendations 1, 2, 3, 4, 5, and 6 were adopted on motion of J.Stewart,seconded by S.
Polhill.
14.COMMUNICATIONS
a.CHAIR'S SUMMARY UPDATE
Chair Sattler reported that she chaired the publicinput meeting regarding the Reorganization of
Lord Elgin P.S.to a Junior Kindergarten to Grade 8 school and presented awards at the London
District Science and Technology Fair.She and Vice-Chair Stewart met with Thames Valley
District School Council representatives.As well,she attended the Student Success as well as
a OSSTF Wine and Cheese reception and the Northbrae P.S.forum on community safety with
Grade 5/6 class.
The Chair and Supervisory Officers participated ina ETFO -Thames ValleyLocal Professional
Development event with keynote speaker Irene Adahusa,Secretary of Ghana National
Association of Teachers.She enjoyed the Grand Theatre student presentation of Romeo and
Juliet. Later this week,she will participate in the McTavish Awards ceremony at Ross S.S.,
Student Trustee elections and the 2007-08 Education Week launch on 2007 April 30 at the
Education Centre.
b.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)-UPDATE
Trustee Hart reported that the OPSBA Board of Directors will be meeting on 2007 April27 and
28 in Toronto and that Trustee Doub and Sattler will be attending.Trustee Hart reminded
trustees of the OPSBA regional meeting to be held in Mitchell,Ontario on 2007 May05 followed
by an afternoon event with Justin Trudeau at Mitchell DHS called "Cultivating Character".The
OPSBA Annual General Meeting is to be held 2007 June 07-10 at the Deerhurst Resort and
Conference Centre In Huntsvllle.Trustees were reminded that registrations should be submitted
to S.Pullam,Trustees'Office,as soon as possible.
2007 April 24...34
14.COMMUNICATIONS-cont'd
c.APPOINTMENT TO SPECIAL EDUCATION ADVISORY COMMITTEE
A letter was received from Elizabeth Karry,Program Manager,Children's Aid Society (CAS),
requesting the appointment of Sandra Fox as the CAS alternate representative on the Board's
Special Education Advisory Committee.The followingmotion was moved byS.Peters,seconded
by J.Bennett and carried:
And resolved that Sandra Fox be appointed the alternate representative for the Children's Aid
Society on the Board's Special Education Advisory Committee.
d.CHAIR'S LETTER TO MINISTER OF FINANCE JAMES FLAHERTY AND MPP IRENE
MATHYSSEN'S RESPONSE
A letter from Chair Sattler to Minister of Finance,James Flaherty and MPP Irene Mathyssen's
response regarding the GST Rebate was included with the Board meeting package.
e.MPP STEVE PETERS RE CONSORTIA OF TRANSPORTATION PROVIDERS AND CHAIR'S
A letter from MPP Steve Peters regarding the Ontario School Bus Association concerns and
Chair Sattier's response was included with the Board meeting package.
f.PERTH DISTRICT HEALTH UNIT
A letter from Rosana Pellizzarl,Medical Officer of Health,Perth District Health Unit,regarding Its
resolution endorsing the banning of fighting In Junior A hockey was included with the Board
meeting package.
g.CHAIR'S RESPONSE TO MAYOR OF ST.THOMAS RE WELLINGTON STREET P.S.
FRENCH IMMERSION PROGRAM
A letter from Chairperson Sattler to Cliff Banwick,Mayor, St.Thomas,responding to concern
brought to St.Thomas City Council by the Wellington Street French Immersion parent delegation
was Included with the Board meeting package.
16.NOTICE OF MOTION -none
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
Trustee Stewart requested that his notice of motion, below,be deferred to the 2007 May10 Regular
Board meeting:
Whereas District School Boards and Per Pupil Funding were established by the Minister in 1998
to provide equal education resources to students across Ontario;
Whereas Thames Valley District School Board predecessor boards were not uniform in revenues
or expenditures per pupil;
Whereas the need for equity in public education is paramount;
Be It Resolved that the Staff produce a report that Identifies grant revenues and money
expenditures per ward for the Thames Valley District School Board.
18.ADDITIONAL ITEMS -none
19.QUESTIONS/COMMENTS BY MEMBERS
Trustee Polhill commented on a excellent presentation on gender violence prevention by Educator,
Author,and Filmmaker Jackson Katz's held at Guelph University on 2007 March 26.
Trustee Peters extended congratulationsto the Glencoe District High School Girl's Senior Volleyball
team as winners at Western Ontario Secondary School's Athletic Association.
2007 April 24...35
20.ADJOURNMENT
The meeting adjourned at 10:50 p.m. on motion of R. Tisdaie,seconded by P. Jaffe.
CONFIRMED:
Chairperson
2007 April 24...36
summary of approved recommendations of 2007 APRIL 24
That the Board approve the proposed 2007-08 Budget website template.'
That the Audit Committee be comprised of:
3 trustees;
2 community members at large with business knowledge and an understanding of accounting
principles.
That the following mandate of the Audit Committee be approved:
The Audit Committee will:
recommend the appointment of external auditors and their compensation and review their
performance:
oversee the work of extemal auditors and Internal auditors;
approve the guidelines to be applied to the purchase of non-audit services from the extemal
auditor;
review the financial statements and any related communications prior to public release;
review control procedures around any other financial disclosures to ensure a consistent and
accurate message;
review and approve the Board's extemal and internal audit plans;
oversee the integrity of the Board's financial statements;
meet with management and auditor to discuss annual financial statements and other financial
information and reports;
review intemal control and risks;
review accounting developments and policies;
review with the auditor:
any problems or difficulties encountered during the audit;
all critical accounting policies;
-the independence of the external auditor;^
all changes to accounting policies;
management estimates;
unadjusted errors.
recommend to the Board acceptance of annual financial statements.
Membership on the Committee will be consistent with the term of the Board.
That the Audit Committee Feasibility Ad Hoc Committee be disbanded.
That the following trustees be appointed chairs of the community Accommodation Review
Committees approved on April 10,2007:
Graham Hart Oxford Area 1,Oxford Area 2
James Stewart Oxford Area 4
Frank Exiey Elgin Area 1
Tracy Grant Elgin Area 2
Sarah Doub Middlesex Area 1
Sharon Peters Middlesex Area 2
Joyce Bennett London Area 1
Terry Roberts London Area 2
Ruth Tisdale London Area 3
That the Board Chair designate alternate chairs of Accommodation Review Committees as the
need arises.
2007 April 24...37
SUMMARY OF APPROVED RECOMMENDATIONS OF 2007 APRIL 24 -cont'd
That a Special Board meeting to receive public input on the 2007-08 Budget be scheduled for
Monday,June 11,at 7:00 p.m. at the Education Centre.
That the Board approve an extension of the interim reporting date of the Long-term Community
Partnerships Ad Hoc Committee to 2007 May 22.
That the Board approve the Parkside Collegiatesite as a campus site forthe new south-west St.
Thomas elementary school.
That the Board not sell a portion of the Leathorne site to the Southslde Group.
That the tender received on 2007 April 17 from Sierra Constmctlon (Woodstock)Ltd. For
$1,857,000 excluding GST for the addition and renovations at Algonquin Public School be
accepted and that the Boardenter Into a contract with Sierra Construction (Woodstock)Ltd.to
construct the project.
That the tender received on 2007 April 19 from Reid and Deleye Contractors Ltd.For$1,863,099
excluding GST for the additionand renovations at Hickson Central PublicSchool be accepted and
that the Board enter into a contract with Reid and Deleye Contractors Ltd. to construct the project.
That approval be granted to enter Intoa three-year contract with Rogers Business Solutions to
provide cellular phones and service.
That Marion Moynihan and Paul Tufts be appointed to the positionof Superintendents of
Education with the Thames Valley District School Board effective 2007 August 01.
And resolved that Sandra Fox be appointed the alternate representative for the Children's Aid
Society on the Board's Special Education Advisory Committee.