8/27/2007 - Special Board MeetingN
THAMES VALLEY DISTRICT SCHOOL BOARD
SPECIAL BOARD MEETING,PUBLIC SESSION
2007 AUGUST 27,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.APPROVAL OF AGENDA M
3.CONFLICTS OF INTEREST V
4.REPORTS OF COMMITTEES
a.Committee of the Whole,In Camera,2007 July 05 M
b.Committee of the Whole,In Camera,2007 August 27 V
5.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
SPECIAL BOARD MEETING,PUBLIC SESSION
2007 AUGUST 27
Aspecial Board meetingto select the executive search firm forthe Director of Education was heldon2007
August27 In the BoardRoomatthe Education Centre, meetingin public session from 7:00p.m.to8:20p.m.
The following were In attendance:
TRUSTEES
J.Bennett
F. Exley
T.Grant
P.Jaffe
Absent:8.Doub,G.Hart,^
M.Hendrick
ADMINISTRATION AND OTHERS
B.Bryce
L.Elliott
M.Sereda
J.Thorpe
K.Dalton
C.Bourbonnais-MacDonald
K.Patterson
S.Peters
S.Polhill
T.Roberts
J.Empringham
8.Hughes
M.Moynihan
V.Nielsen
B.Tucker
P.Tufts
J.Rowe
P.Sattler (Chair)
J.Stewart
R.Tisdale
B.Wagner
K.Wilkinson
K.Bushell
8.Christie
C.Dennett
A motion to move in-camera was moved byT.Roberts,seconded by F. Exleyand carried at 7:00 p.m. The
Board meeting reconvened at 8:00 p.m.
1.CALL TO ORDER
Board Chairperson P.Sattler called the meeting to order at 8:00 p.m.
2.APPROVAL OF AGENDA
The agenda was approved on motion of T.Roberts,seconded by J.Stewart.
3.CONFLICTS OF INTEREST -No conflicts of interest were declared.
4.REPORTS OF COMMITTEES
a.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2007 JULY 5
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.8tewart(Chair)P.Jaffe B.Bryce
J.Bennett S.Peters T.Levschuk
T.Grant S.Polhill P.Thorup
G.Hart T.Roberts -
M.Hendrick teleconference
P.Sattler
Regrets:8.Doub R.Tisdale
F.Exley
The Committee met In camera from 8:00 p.m.to 9:55 p.m.
2007 August 27...2
4.REPORTS OF COWIMITTEES,cont'd
a.REPORT OF THE 2007 JULY COMMITTEE OF THE WHOLE - IN CAMERA,cont'd
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3. A confidential personal matter was discussed.
4.RISE AND REPORT
A motion to rise and report was moved at 9:55p.m.and carried.
RECOMMENDATION:
That the recommendations related to a personal matter approved at the in-camera meeting of
July 5,2007,be approved.
JAMES STEWART
Chairperson
The recommendation was approved on motion of J.Stewart,seconded by T.Grant.
b.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2007 AUGUST 27
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Stewart(Chair)S.Peters B.Bryce M.Moynihan
J.Bennett S.Polhill L.Elliott V.Nielsen
F.Exiey T.Roberts M.Sereda W.Tucker
T.Grant J.Rowe J.Thorpe P.Tufts
P.Jaffe P.Sattler K.Dalton B.Wagner
K.Patterson R.Tisdale C.Bourbonnais-K.Wilkinson
MacDonald S.Christie
Absent:S.Doub J.Empringham K.Bushel!
G.Hart S.Hughes C.Dennett
M.Hendrick C.MacKenzie
The Committee met In camera from 7:05 p.m.to 8:00 p.m.
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -No conflicts of Interest were declared.
3.Confidential legal and personal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved at 8:00p.m.and carried.
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2007 August 27...3
4.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE 2007 AUGUST 27 COMMITTEE OF THE WHOLE • IN CAMERA,cont'd
RECOMMENDATIONS:
1.That approval be granted to award the contract for an Executive Search fimi to Laverne
Smith and Associates.
2.That the Chair of the Board contact Laverne Smith and Associates as soon as possible to
finalize a proposed work plan.
J.STEWART
Chairperson
The recommendations were approved on motion of J.Stewart,seconded by T.Grant.
Trustee Jaffe inquired if there had been any consideration of reducing the supervisory officer
compliment resulting from the resignation ofSupt. K.Havelka.Trustee Stewart advised him
that the compliment would remain status quo in view ofthe workload ofthe supervisory officers.
Trustee Jaffe noted that the Board Is under budget and that it has a higher SO:student ratio
than many other boards In the province Including the coterminous board.Director Bryce
confirmed that the Board Is approximately $70,000 under budget and supported the need to
hold the SO compliment at its current number.
Trustee Roberts inquired ifit was anticipated that the compliment would be reviewed inthe next
budget year and suggested that the budget process not be negated with decisions being made
outside of the process.It was noted that the issue may be brought to the Board again for
consideration following receipt of future supervisory officer retirements;however,the
recruitment process will be initiated to fill the current vacancy by January 1,2008.
5.ADJOURNMENT
The meeting adjourned at 8:20 p.m.on motion of J.Stewart,seconded by S.Peters.
The following recommendation of 2007 July 13 was approved by electronic vote as follows:
That the Board approve the Requirements,Fee Structures,Criteria and Weighting included in
the RFP -"Executive Search Firm"and approve the Issuance of the RFP as soon as possible.
YEAS:J.Bennett,F.Exiey,T.Grant,G. Hart, M.Hendrick,P.Jaffe,3.Peters,S.
Polhlll,T.Roberts,P.Sattler,J.Stewart,R.TIsdale
NAYS:None
ABSTENTIONS:None
CONFIRMED:
Chairperson
2007 August 27...4
SUMMARY OF APPROVED RECOMMENDATIONS OF 2007 AUGUST 27
That the recommendations related to a personal matter approved at the in-camera meeting ofJuly
5,2007,be approved.
That approval be granted to award the contract for an Executive Search firm to Laveme Smith and
Associates.
That the Chairofthe Board contact Laveme Smithand Associates as soon as possible to finalize a
proposed work plan.
That the Board approve the Requirements,Fee Structures,Criteria and Weighting included inthe
RFP - "Executive Search Firm"and approve the issuance of the RFP as soon as possible.
YEAS:J.Bennett,F.Exiey,T. Grant, G. Hart,M.Hendrick, P. Jaffe, S.Peters,S.
Polhill,T.Roberts,P.Sattler,J.Stewart,R.TIsdale
NAYS:None
ABSTENTIONS:None
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