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2/13/2007 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2007 FEBRUARY 13,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M -material 1.CALL TO ORDER V 2.O CANADA V 3.SPECIAL MUSICAL PRESENTATION -Westmount Public School V 4.APPROVAL OF AGENDA M 5.OFFICIAL RECORD 6.RECOGNITIONS 7.CONFLICTS OF INTEREST V 8.CHAIR'S ANNOUNCEMENTS V 9.DIRECTOR'S ANNOUNCEMENTS V 10.PRESENTATIONS a.Public Presenters: i.Lori Manicom,Canadian Parents for French (Thames Valley Chapter)M li.Steven PInnock,Best Buddies Canada M b.Trustee Orientation: i.Human Resource Services V il.Director's Services V 11.MINUTES OF THE 2007 JANUARY 23 BOARD MEETING M a.Confirmation of Minutes b.Business Arising from the Minutes i.Glencoe District High School -School Council Letter M 12.STUDENT TRUSTEES'UPDATE V 13.REPORTS FROM THE ADMINISTRATION a.School Valuation Framework M b.2007 -08 Draft School Year Calendar M 14.REPORTS OF COMMITTEES a.Special Education Advisory Committee,2007 January 09 M b.Policy Working Committee,2007 January 23 M c.SEAC Chair's Summary Report,2007 February 06 V d.Chairs'Committee,2007 February 07 M e.Committee of the Whole,In Camera,2007 February 13 V 15.COMMUNICATIONS a.Ontario Public School Boards'Association -Update V b.Bruce Davis,Chair,Etobicoke Lakeshore,Toronto District School Board M c.Canadian Parents for French (Ontario)& La Ribambelle M 16.NOTICE OF MOTION 17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN a.Trustee Stewart M 18.ADDITIONAL ITEMS 19.QUESTIONS/COMMENTS BY MEMBERS 20.ADJOURNMENT THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING,PUBLIC SESSION 2007 FEBRUARY 13 The Board met in regular session on 2007 February 13 inthe Board Room at the Education Centre,meeting in public session from 7:05 p.m. to 10:20 p.m.The following were in attendance: TRUSTEES P.Sattler (Chair) J.Bennett S.Doub F.Exiey T.Grant G.Hart M.Hendrick P.Jaffe J.Koscik K.North S.Peters 8.Polhlll T.Roberts J.Stewart R.Tisdale ADMINISTRATION AND OTHERS B.Bryce K.Havelka R.Princis L.Elliott B.Tucker J.Rake B.Greene B.Wagner J.Roth M.Sereda K.Button W.Scott J.Thorpe S.Christie B.Strong D.Blair C.Dennett K.Dalton P.Martin 1.CALL TO ORDER Board Chairperson P.Sattler called the meeting to order. 2./3.O CANADA AND MUSICAL PRESENTATION The appreciation of the Board was extended to the Westmount Public School (London)Chamber Orchestra,and Conductor Jennifer Martinfor leading in the singing of O'Canada and perfomnlngtwo musical selections. 4.APPROVAL OF AGENDA The agenda was approved on motion of T.Roberts,seconded by S.Polhlll. 5.OFFICIAL RECORD S.Christie,Supervisor -Corporate Services,read the following official record into the minutes: We regret to record the death of Nicole Mann, a fifteen-year-old student at Strathroy District Collegiate Institute,Strathroy.on 2006 February 10. 6.RECOGNITIONS -none 7.CONFLICTS OF INTEREST -No conflicts of interest were declared. 8.CHAIR'S ANNOUNCEMENTS Chair Sattler referred to recent articles contained in the 2007 Spring issue of Ontario Public School Boards'Association's (OPSBA)publication "Education Today in which included an article written by Trustee Peter Jaffe entitled,"Challenging the Proliferation of Media Violence:A Call to Action for Educators,Parents,Students and Communities"and former TVDSB Student Trustee Dan Moulton entitled "Student Voice". 2007 February 13...2 8.CHAIR'S ANNOUNCEMENTS-cont'd Chair Sattler reported that an Invitation was received for the Director,the Superintendent of Business, a Senior Supervisory Officer and herself to meet in Toronto on 2007 February 26 with Kathleen Wynne,Minister of Education,to discuss current education challenges and student achievement. She also reported that at the 2007 Public Education Symposium held in Toronto,Director Brycewon a $500 scholarship fromthe lawfirmof Shibley Righton,LLP,that will be used to recognize a TVDSB student.The criteria for selection will be determined by the Board. Chair Sattler advised that at the 2007 PublicEducation Symposium,Trustee Peter Jaffe was officially inducted as a winner of the Dinosaur award.The OPSBA award is presented to individuals who have served in the role of trustee for 25 or more years.Dr.Jaffe was recognized for his long and dedicated service to public education.Chair Sattler congratulated Trustee Jaffe on this achievement acknowledging the sense of humour,sage counsel and voice of reason he brings to the Board table. 9.DIRECTOR'S ANNOUNCEMENTS Director Bryce welcomed Laura Elliott to her first official Board meeting as Executive Superintendent of Program Services. He commented on the recent fire at Parkside Collegiate Institute, St.Thomas and recognized the outstanding leadership of Principal Martha Foster and Vice-Principal Linda Weir during the emergency.As well, he applauded the administration and school staff in addressing the many changes necessary during the clean-up and reconstruction of the damaged areas. Supt.K.Wilkinson provided an update on the first two days of reopening noting that the school staff was involved in timetabling students from a four to five-period day with two lunch hours until the cafeteria construction is completed.Appreciation was extended to C.Dennett,Public Affairs and Community Relations,and the media for their role in providing accurate information to the St.Thomas community. M.Sereda,Executive Superintendent,Human Resource Services,provided an update regarding the Parent Involvement Committee.A symposium,jointly sponsored by regional Directors and Superintendents,has been planned for 2007 February 22. As well,a parent forum is scheduled for 2007 February 21 at the Education Centre,Thames Room, with Dr.Joyce Epstein speaking about school and community partnerships for student success.He advised that Dr.Betty Boult,author of the book, 176 Ways to Involve Parents,Practical Strategies for Partnering withFamilies,will speak at a Thames Valley Parent Involvement Committee workshop on 2007 March 03. Appreciation was extended to Chair Arlene Morell and the committee for organizingthis half-day workshop. Itwas noted that the workshop is open to school staff and parents at no cost as a result of supporting Ministry funding. 10.PRESENTATIONS a.CANADIAN PARENTS FOR FRENCH (THAMES VALLEY CHAPTER) Lori Manlcom,President,Canadian Parents for French,Thames Valley Chapter,presented a proposal thata French Second Language (FSL)advisorycommittee be established as a standing committee of the Board.In accordance with the Ministry of Education Action Plan: Regular Programs and Additional Strategies on Minority Language Education and Second Official Language Instruction, the committee would act inan advisory capacity to ensure equal access to all programs including Core,Immersion and extended French to all students across the District.It would assist in promoting core French at the secondary level and encouraging more students to continue beyond the mandatory Grade 9 course credit.It is intended that the advisory committee would work in conjunction with universities to ensure Increasing numbers of French Language qualified teachers.Ms. Manicom noted that accountability is required to ensure funding is used appropriately for FSL programs and that long-term accommodation planning is carried out and clearly communicated to parents.She responded to trustees'questions. 2007 February 13...3 10.PRESENTATIONS -cont'd b.BEST BUDDIES CANADA Steven Pinnock,Best Buddies Canada,and Michelle Palmer,Community Living London, presented information regarding the Best Buddies Canada program.Mr.Pinnock advised that Best Buddies is a national charity dedicated to enhancing the quality of lifefor individuals vi/ith and without intellectual disabilities.It creates opportunities for individuals with an intellectual disability to enjoy the same experiences most people take for granted such as going to a movie or out for coffee.There are 120 Best Buddies chapters throughout Canada with one chapter presently at Strathroy DCI.There are also two chapters at the University of Western Ontario and Brescia College which have served 100 volunteers and buddies for the past eight years. Ms.Palmer explained the role of Community Living in its partnership with Best Buddies toward improving the quality of life for Individuals with disabilities and building strong support within communities. Best Buddies requested an opportunity to expand its program to more secondary schools in order that students could experience,through structured activities and events,the value of volunteering to assist mentally challenged people as well as becoming familiar with the long-term goal of inclusion for all people with disabilities.The presenters responded to question of clarification. Chair Sattler extended appreciation to the presenters and explained that any action related to the presentations from Canadian Parents for French (Thames Valley Chapter)and Best Buddies Canada would occur at the 2007 Febaiary 27 Board meeting and would be conveyed to them. c.TRUSTEE ORIENTATION I.Human Resource Services Executive Superintendent Sereda introduced the presentation describing the function of Human Resource Services.He presented an organizational chart and explained the roles of the management team of B.Strong and P. Martin and Department Superintendents B. Wagner (secondary)and B.Tucker (elementary). Managers Martin and Strong described their portfolios.In his absence,Supt.Tucker explained Manager J.Cuddle's responsibilities that include elementary and occasional teacher staffing,labour relations supervision and benefits as well as working with the School Operations,Finance and Program Departments. Supt.Sereda explained the goals of Human Resource Services (HRS).They included the development of a comprehensive absence management program;providing administrators with a working knowledge of the HR's procedures and protocols;interaction between Board and union personnel operating at an improved level of professionalism.He noted that HRS promotes effective communication including departmental/Interdepartmental relationships with other areas.A system is being created to identify an Educational Assistant job classification for TVARRIS applications. He advised that Human Resource Services is responsible for the review and development of the 30 policies and procedures.He highlighted the following:Criminal Background Check,Harassment,Health &Safety,Home and School &Other Parent &Student Associations,Progressive Discipline of Employees,Promotional Practices,Supervision of Employees,Supports Staff and Teacher Hiring.Supt.Sereda also provided examples of some of the HRS memoranda. 2007 February 13...4 10.PRESENTATIONS -cont'd c.TRUSTEE ORIENTATION -cont'd i.Human Resource Services -cont'd Manager P.Martin explained the Priority Physio Program,a Health and Safety initiative available to employees w^ho have been injured at workor at home.The program began three years ago and provides assistance to employees within48 hours of an injury and includes physiotherapy assessment treatment and rehabilitation services.There is no cost to the employee and participation isvoluntary.There are presently two independent physiotherapy providers with offices throughout the Thames Valley region. Manager B.Strong explained that her area functions as a resource to supervisory staff and employees,as well as implementing more than 30 policies and procedures,negotiations and administration of seven collective agreements that cover more than 3,000 employees.The agreements are written in conjunction with20 pieces of legislation that apply to employer and employees relations (e.g..Health and Safety Act,Human Rights Act,etc.). ii.Director's Services DirectorBryce provided an overview of Director's Services.He stated that the department's mission statement Isto support the Improvement of student learning through the modelling of our system's Foundation Principles,providing exemplary service to all stakeholders, promoting the value of public education and working as an effective,dedicated and caring, learning team.He advised that it consists of a very diverse group of portfolios. The Directorintroduced staff members K.Button,Supervisor, System Staff Development; S. Christie,Supervisor,Corporate Services;R.Princis,Co-prdlnator,Development; C. Dennett, Manager, PublicAffairs &CommunityRelations; and J.Rake,Supervisor,Electronic Publishing and Graphics,who described their respective portfolios.The Director also mentioned that Attainment of Our Vision Supervisor P. McKenzie is part of the divisionand iswouldbe bringing the Vision AnnualReportto trustees In 2007 April with a component that will include the role of trustees. Svstem Staff Development K.Button, Supervisor, System Staff Development, explained the SSD logo of "Guiding Continuous Learning"focusing on five key words:Integrated,Inclusive, Intentional, Investment,and Impact. Ms.Buttonadvised that Staff Development works collaboratlvelywithemployee groups to develop and implement processes and standards that will ensure all professional learning initiatives are driven by planned,coherent actions which adhere to the TVDSB Staff Development Standards.To facilitate the snapshot of effective staff development,each Trustee received a copy of the standards,the norms, and a sample recognition certificate. To date more than 700 "Norms"signs are being used inthe system and 3,500 employees have requested TVDSB recognition bindersto hold theircertificatesof participation. The TVDSB website identifies where to find additional Information about the leadership courses which are accessed by approximately 900 registrants annually.Diverse program offerings address Identified needs ofaspiring and experienced leaders.The success ofthe leadership development program is a direct result of the contributions of 85 TVDSB experienced leaders and 30 mentors who voluntarilywork with System Staff Development to develop and facilitate these current,relevant modules. The Professional Reading Program is a model ofan inclusive program.Employees fromall roles have taken advantage of this self-directed Initiativeby accessing a resource from one of 55 titles, offered on scheduled,year-round rotations. Annually,approximately 250 staff choose to learn Independently through this vehicle.Concurrently,more than 75 schools have accessed this program for focused,site-based learning teams. 2007 February 13...5 10.PRESENTATIONS -cont'd c.TRUSTEE ORIENTATION -cont'd il.Director's Services -System Staff Development -cont'd System Staff Development programs are Integrated or directly aligned with the goal of Improving student learning.The department Is committed to guiding staff toward this goal - staff learning =student learning. The Teacher Candidate InitiativeIs unique in the province.This year,a full-day program for The Effective New Occasional Teacher has been developed.As well,there is a Specialized . Instructional Coaching Program and a Leading Lesson Study session.In 2006-2007, application was made and significant dedicated Ministry of Education funds for the New Teacher Induction Program and Experienced Teachers Best Practices Initiative were accessed. This Investment In TVDSB staff pays dividends In results with our students when they consistently adhere to Staff Development Standards which require reflection,a commitment to next steps and immediate application of new learning. System Staff Development supports site-driven,professional learning Initiatives.Copies of a Vision notepad were distributed noting that more than 4,000 have been ordered from the Board's website.They are used to promote the common Foundations language and to keep the Foundation Principles visible. Corporate Services S.Christie,Supervisor,Corporate Services,advised that Corporate Services is responsible for the corporate administrative duties of the Board under the provisions of the Education Act and the Board's Bylaws,policies and procedures.The department of six. Is responsible for the operation of the Reception Centre and support to the Director's Office as required. A key function of the department Is to look after the Board's legal administrative tasks in compliance with several provincial Acts.As the Board's Freedom of Information Co ordinator,she receives and responds to FOI requested based predominantly on: the Municipal Freedom of Information and Protection of Privacy Act; Personal Health Information Protection Act; the Personal Information Protection and Electronic Documents Act; and the Education Act. The decisions to disclose must be carefully considered,balancing the individual's right to privacy with the public's right to know.In accordance with the legislation.The penalties for wrongful disclosure can be very high so the response must be carefully researched and considered. Work Is currently underway In developing the Board's Records Management program which Is the last program from the 1998 amalgamation to be addressed.Over the next year,the process of purging,Imaging and storing the system's OSR's will begin as space is a serious concern for storing In hard copy.The task Is very large and must meet the legislative requirements of the Municipal Freedom ofInformation and Protection of Privacy Act and the Education Act, to securely store and maintain these records for 55 years after the student leaves school. Ms. Christie explained that Corporate Services is best known for the support itoffers In co ordinating,recording and conducting the necessary follow-upof the Board's official meetings and its 11 statutory,standing and ad hoc committees.She noted that an accurate,detailed accounting is critical in meeting the Board's Integrity Foundation Principle.Integrity Is also a key component In guiding how meetings are run in accordance with Board B^aws and Robert's Rules of Order parliamentary procedure. 2007 February 13...6 10.PRESENTATIONS -cont'd c.TRUSTEE ORIENTATION -cont'd li.Director's Services •cont'd The Board MotionIndex has been developed to track all approved motions since the Board's Inception In 1998.This too!has proven to be invaluable when itis necessary to research past issues and initiatives. She advised that Corporate Sen/ices is also responsible for several recognition programs modeling the Board's "caring,teaming community".The Retirement Reception honours around 300 retirees annually,and the Service Award program recognizes approximately 1,500 staff per year,presenting them with a bronze,silver or gold service pin. Coinciding with the recognition program,the department is often approached to initiate or participate in special programs at the Education Centre (e.g..Annual United Way,Education Care Committee etc.).The newest is the Memorial Garden designed to honour staff who have passed away while working here at the Education Centre.A dedication service is planned for early May,recognizing the significant service of Georgina Ross and Mary Ellen Brown. In conclusion,the work of Corporate Services is interconnected with the work of Trustees in promoting the Board's Foundation Principles.Itis a role that is taken very seriously as staff support Trustees in modelling our caring,learning community. Public Affairs &Communitv Relations C.Dennett,Manager,Public Affairs&Community Relations (PACR),advised that the Board recognizes the importance of regular communication with the many public education stakeholders across the District. He explained that the PACR team consists of six people that work together to provide regular communications of the Board.The portfolio includes internal and extemal communication.School Councils and Home and School liaisons.Media Contact,Community Relations &Strategic Planning,Event Management and support services,crisis management and assistance to schools as well as Electronic Publishing and Graphics print and production support. Manager Dennett presented samples of the TVDSB website which is designed and maintained by PACR staff. He emphasized that to ensure that everyone receives timely, relevant information about the news events and issues at our many schools,PACR publishes a series of communications media in both print and electronic format.Publications include Media Links,an overview of events for the coming week;Links,News from Across the Valley, a summary of events and activities from the past month;and Links, A Report to Our Community, an annual overview of excellence across the system published during Education Week."Board Bulletin",a summary ofBoard meeting decisions,and media releases provide information to schools and community about recent initiatives. Electronic Publishing and Graphics handles all the electronic publishing and graphics.The major communication vehicles the TVDSB website is considered the crown jewel.It is updated and changed daily with the homepage being the tip of iceberg containing 40 directories linked to some 50,000 pieces of stored information. Public Affairs and Community Relations is a comprehensive tool bar producing posters, website,publications helping destination idea and final project flow out successfully.As well, the Board Store is a way to celebrate Thames Valley with unique and attractive gift ideas offering an extensive catalogue of promotional items that feature the Board's logo. 2007 February 13...7 10.PRESENTATIONS -cont'd c.TRUSTEE ORIENTATION -cont'd ii.Director's Services -cont'd R.Princis,Co-ordinator,Development,explained that TVDSB will once again be participating in the national program,"Take Our Kids to Work"to be held 2007 November 07.This will be the 13"^yearthat TVDSB grade 9 students havethe opportunity tospend the dayatworkjob shadowing a parent,relative or friend and experience firsthand the skills required in today's job market.The program is coordinated at the system level and a variety of resources are developed and distributed to our schools. Ms.Princis advised that as Education Week Chair,she and the committee continue to consider ideas that engage the whole system.She explained that the 2007 theme is "A Caring,Learning Community-Achieving Together".Every school and department and the Trustees were invited to participate and contribute to the Garden of Achievement.During the week of 2007 April 30 to May 04,the Education Centre Atrium will display flowers that demonstrate how everyone is "achieving together"in the context of a caring,learning community.Education Week posters are designed and distributed each year to schools. The Student Awards and Scholarships continue to grow steadily.TVDSB and the Thames Valley Education Foundation have a student awards and scholarships portfolio currently valued at just more than $6M, the largest in Ontario. Last year, more than 1,200 students received awards and scholarship funds.Ms.Princis noted that there has also been an increase in the area of memorial donations.Staff are pleased to have the opportunity to work with and support families and friends in establishing an award or scholarship in the memory of a loved one.This is a very sensitive area and significant In the context of our caring,learning community. The Foundation is currently in Its sixth year and is preparing for its Annual General Meeting to be held on 2007 February 28.It was noted that it has its own independent Board of Directors which includes the Chair of the Board and three trustees.Staffing support for the Foundation comes through Director's Services.Since its inception,the Foundation has received more than 3.700 donations and grown to a $4Mentity. It has dispersed more than $1.4M for programs and student awards.The Foundation Board is committed to growingthis distinct entity as the "vehicle of choice"for donors wishing to support the TVDSB and public education. Director Bryce extended thanks to the presenters.Chair Sattler extended appreciation for the comprehensive update and overview 11.a.CONFIRMATION OF MINUTES The minutes of 2007 January 23 were approved on motion of F.Exiey,seconded by J.Stewart. b.BUSINESS ARISING FROM MINUTES 1 Glencoe District High School -School Council Letter Regarding a letter received from Robbie McNaughton,Chair,Glencoe District High School Parent Council,regarding maintaining the additional staffing allocation for 2007-08,the following motion was moved by S.Peters,seconded by T.Grant and carried: That the letter from the Glencoe DHS School Council of 2007 January 12,related to additional staffing be deferred to the 2007 March 20 Board meeting for consideration. 2007 February 13...8 11.a.CONFIRMATION OF MINUTES b.BUSINESS ARISING FROM MINUTES -cont'd In response to a question regarding the timing for secondary staffing,Superintendent Wilkinson advised that there are three key dates to keep in mind:2007 March 21 at which time the principals submit registration information advising numbers for2007 September;2007 October 31 - Full-time Equivalent projections are firmed;and,2007 April 05 when the staff allocation to schools are confirmed based on projected enrolment.Round one of regular teacher staffing begins on 2007 April 30. A full report ofstaffing isto be brought tothe Board in2007 Marchthat will provide a broad-based summary ofthe secondary staffing process.Trustee Hart asked that the report include the effect of the five extra teachers that were utilizedlast year.Supt. Thorpe explained that courses are based on variable school programs given the number of students and is a school-by-school decision. Since the spring of2006, the Administration has met with secondary school principalsto ensure course offerings are realistic and sufficient selections are available.Careful attention to the design of the course calendar Isgiven during staffing. It was noted that schools are required to provide compulsory courses (18)at various levels that must be chosen by students.Some ofthe requirements are necessary regardless oftheir career path beyond secondary school. Trustee Roberts suggested that an OurVisionin-service session for trustees be planned for2007 February at 5:00 p.m..In lieu of in-camera session rather than on 2007 March 06.It was also suggested that Vision Supervisor P.McKenzle be asked to discuss Trustee In-service at the 2007 April 03 Information Committee of the Whole meeting. 12.STUDENT TRUSTEES'UPDATE Student Trustees Koscik and North will be attending the OSTA-AECO Conference to be held in Ottawa on 2007 February 16 to 18 as approved bythe Chair's Committee. Areport ofthe conference will be provided at the next Board meeting. The Student Trustees have had discussion with Supt. Tucker regarding the next Student Advisory Committeemeeting to be held at John Paul 11 Secondary School In London on 2007 February28. The meeting will allowboththe TVDSB and the London District Catholic School Boardsecondary students to meet and consider fundraising suggestions as well as providinga broader contact base for school representation.A number offocus group topics are being considered forthe next Student AdvisoryCommittee such as smoking rules,summer school,dance policy,talent show, and antl- bullying. 13.REPORTS FROM THE ADMINISTRATION a.SCHOOL VALUATION FRAMEWORK Areport was presented fromthe Capital Planning Advisory Committee recommending the school valuationframeworkweightingsforinclusioninthe draftAccommodationand Facility organization independent procedure. On2007 February06the Committeemettoconsidertheschool valuation framework weightings forthe system In accordance withthe Ministry of Education Accommodation Review Guidelines. The framework isto assess the Individual school'svaluetothestudent,community,schoolboard, as part of school accommodation studies. The following weightings were developed by the Committee and received almost unanimous support from the members: Value to the,Student 40 Value to the Community 30 Value to the School board 20 Value to the Local economy 10 2007 February 13...9 13.REPORTS FROM THE ADMINISTRATION -cont'd a.SCHOOL VALUATION FRAMEWORK-cont'd RECOMMENDATION: That the CapitalPlanning Advisory Committeerecommendationrelatedtotheschoolvaluation framework weightings of: Value to the Student 40 Value to the Community 30 Value to the School board 20 Value to the Local economy 10 be included in the draft Accommodation and Facility Organization independent procedure. The Administration responded to question ofclarification.The recommendation was adopted on motion of T.Grant,seconded by F.Exiey. b.2007-08 DRAFT SCHOOL YEAR CALENDAR J. Thorpe, Executive Superintendent,Operation Services,presented a report to comply with Ministry regulations inthe development and approval ofthe 2007-08 School Year Calendars and to Initiate the request to the Minister for approval. Supt. Hughes advised that the calendars were developed In consideration of the following priorities and In consultation with Operations Council: •adherence to Ministry of Education guidelines for the 2007-08 school year (I.e.,194 school days,Including no more than six professional activity days between LabourDayand June 30, 2008); • an opportunity for one system-based professional activityday to address Program Services curriculum initiatives early in the school year;and, •maximizing transportation efficiencies. Individuals and groups responded during the public input period between 2007 January 16-31. Consultation has occurred with the London District Catholic School Board and the French First Language Boards to maximize transportation efficiencies.The greatest savings are effected by a common calendar within TVDSB and its coterminous boards. The deadline for submission of the modified calendar to the District Office of the Ministry of Education is 2007 March 01.The proposed 2007-08 Elementary,Secondary and Sir George Ross School Year Calendars were reviewed. RECOMMENDATION: That the Board approve for referral to the Minister of Education the regular 2007-08 elementary school year calendar, the regular 2007-08 secondary school year calendar and the modified 2007-08 school year calendar for Sir George Ross Secondary School. The recommendation was adopted on motion of G. Hart,seconded by T.Roberts. 2007 February 13...10 14.REPORTS OF COMMITTEES a.REPORT OF THE SPECIAL EDUCATIONADVISORY COMMITTEE 2007 January 09 12:15 p.m.-3:08 p.m. Members J.Bennett,Trustee (Chair)J. Gritzan,Thames Valley Children's Centre T.Grant,Trustee B. Harvey,Epilepsy Support Centre R.Tisdale,Trustee E. Karry,Children's Aid Society of London & M.Barbeau,VOICE (+i;05p.m.)Middlesex A. Craig,Learning Disabilities Association - A.Loebus,London Down Syndrome Association London Region (LDA-LR)(+i:05p.m.) D.Ensing,Association for Bright Children (-B.Montmlny,Madame Vanier Children's Serylces 2:45p.m}A.Morse,Easter Seals Society P. Gillis,Integration Action for Inclusion C.Walker,Thames Valley District School Council London Chapter (lAl)S. Wilson, Community Living Education Committee Administration and Others D.Blair,Superintendent of Education C.Thammavongsa,Alt.Association for Bright P.Cook,OPC -Elementary Principal Children B. Noble,Learning Supervisor M.Masters,Alt.integration Action for Inclusion B.Tucker,Superintendent of London Chapter Education (-2:20p.m.)W.Rodic,Alt.Madame Vanier Children's Services J. VanBommel,Secondary Principal R. Teichrob,Alt.Easter Seals Society P.Sattler,Chairperson of the Board G. Ball,Corporate Services Assistant T.Roberts,Trustee (-2:55p.m.) Regrets:G.McGahey Absent:D.Almost Guests:R.Salazer,School and Community Services,C. DeDecker, Learning Coordinator - Special Education 1.CALL TO ORDER The meeting was called toorder at 12:15 p.m. Inthe Katherine HarleyRoom at the Education Centre by Superintendent B.Tucker. Superintendent Tucker announced with appreciation to the committee,that this would be the last SEAC meeting of which he would be directly Involved.Superintendent Don Blair, who is assuming supervisory official responsibility for SEAC,was introduced as his replacement. Meeting participants Introduced themselves and indicated their area of representation. 2.ELECTION OF CHAIR Superintendent Blair presided over the election of the 2007 SEAC Chair.Trustee Joyce Bennett was elected and assumed the Chair. 2.1 ELECTION OF VICE-CHAIR Chair Bennett presided over the election of the 2007 SEAC Vice-Chair.Alison Morse, Easter Seals Society,was elected. A motion to destroy all ballots was moved and carried. 3.CONFIRMATION OF AGENDA Item 8,SEAC Updates -"Orientation of New SEAC Members"is to include item 9.1, "Communication -Orientation Session for New SEAC Members Report".Item 8.4,Rosine Salazer's report from the Ontario Psychology Association was added.The agenda as amended was approved. 2007 February 13...11 14.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 4.CONFUCTS OF INTEREST No conflicts of interest were declared. 5.REPORT OF MEETING FORM 2006 NOVEMBER 7 The 2006 November 7 SEAC report was reviewed and approved.Item 5:Special Education Budget,was to be reviewed by the Committee and discussed at the 2006 December meeting.Because this meeting was cancelled,the Item is to be added to the February meeting agenda.Item 7:SEAC Updates -Ben Levin Memorandum.A letter was to be prepared by A.Morse and Chair R.Tisdale and sent directly to the Ministry. It was noted that the letter had not been completed and following a discussion,it was concluded that letters from other school boards addressed the issues and,therefore,no follow up was needed. Superintendent Tucker sent the section pertaining to IPRCs,contained in the Levin memorandum,to the principals and trustees. 6.2006 OCTOBER 25 SYMPOSIUM REPORT The 2006 October 25 Symposium report was reviewed by SEAC and a discussion held regarding its presentation to the Board.It was suggested to provide this document with a brief to the Trustees.There are key issues that require immediate action,for example,the concern over ongoing funding to ensure special needs students receive the support they require. B. Noble reinforced that immediate action should be taken as a grant announcement is expected in 2007 March from the Ministryof Education.She and Superintendent Blair are to prepare an executive summary of this report for the February SEAC meeting. Ms. Noble agreed to prepare an organizational chart of the TVDSB,the Learning Co ordinators and their areas of responsibility. 7.GUIDING PRINCIPLES Superintendent Blair distributed information on the "Special Education;Budget and Staffing Issues"and the memorandum from the Ministry of Education of 2006 November 30 in this regard. The discussion reinforced that the budget Is to be based on the needs of the students.The mission and vision of the Board are to be the foundation of the budget and a valid Implementation plan with cost-saving measures reviewed.It was emphasized that, ultimately,the highest priorityof the Board is in supporting the students'learning experience. 8.SEAC UPDATES Orientation of New SEAC Members It was agreed that new members will be matched with a mentor on the Committee.An orientation session will be added to the beginning of the 2007 February 6 meeting which will be held from 10:00-11:45 a.m.in the Katherine Harley Room.The regular SEAC meeting will begin with lunch available at 11:45 a.m.with the meeting beginning at 12:15 p.m. Because the 2006 December meeting was cancelled,a rescheduled date will be discussed at the meeting. 2007 February 13...12 14.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 8.1 Multi Disciplinary Team Update B.Noble advised that the tripto the Niagara District School Board on December 8 to view the MDT structure was cancelled because of the London snow storm.It has not yet been rescheduled. 8.2 New High Needs Data Sheet 0.DeDecker,Learning Co-ordinator,Special Education,presented the draft copies of the "High Needs Data Collection:Communication:PDD"and the "High Needs Data Collection:Behaviour".These documents address educational assistant staffing for high needs students. She advised that its purpose is to make informed,equitable decisions to allocate EAs based on the students'needs and is expected to be completed for each school year and is used for staffing and accountability.The Individual Education Plan (lEP)is the legal document that determines the real level of need for the student. 8.3 Ontario Psychology Association R.Salazer,School and Community Services,distributed CPA information regarding a Student Assessment Project.Funding has been provided in the amount of $580,000 until 2008 August.A plan to utilize the funds would include addressing the assessments presently on the list and reducing the waiting list time. 8.4 Deaf and Hard of Hearing Review B. Noble advised that finalization of criteria for FM systems for the Central Auditory Processing (CAP),renamed "Auditory Processing Disorder",has taken place.An extensive waiting list has developed after the decision to wait for the recommendation from the Deaf & Hard of Hearing Review over a year ago. 9.COMMITTEE UPDATES A.Morse willbring the SEAC evaluation from the last SEAC Committee meeting to the 2007 February meeting. 9.1 Communications Orientation Session for New SEAC Members Report - A.Morse.This item was combined with item 8. 10.CORRESPONDENCE The following correspondence was received: Special Education Newsletter -2006 November Special Education Newsletter -2006 December Letter from the Huron-Superior Catholic DSB SEAC re:Special Education Funding - dated 2006 November 6 Letter from the Halton DSB SEAC re: Bullying -dated 2006 November 8 Letter from the Durham DSB SEAC re:Special Education Funding -dated 2006 November 20 Letter from the Toronto DSB SEAC re:Special Education Funding -dated 2006 November 14 Letter from the Near North DSB SEAC re:Special Education Funding dated 2006 November 20 Letter from Kathleen Wynne,Minister of Education -dated 2006 December 7 2007 February 13...13 14.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 11.FORUM:ASSOCIATION UPDATES A.Morse reported that the Ontario Association for Families of Children with Communication Disorders prepared a press release regarding a grant from the Ontario Trillium Foundation. This is a pilot project that Is receiving funding across the province. B.Noble and Superintendent Blair will represent the TVDSB at the Community Living London presentation on 2007 January 24. C.Thammavongsa has the ABC Newsletter available for pick up by SEAC members. The staff at the Education Centre have new telephone numbers and CEC South will be updated next weel<. Trustee Grant has been assigned to the Mental Health Committee and will keep the committee up-to-date on the financial status. D. LeConte will report back to SEAC regarding recommendations from the Incluslonary Practices Symposium.A.Morse and B. Noble will follow up for the next meeting. At the next meeting,B. Noble will present on the topic of Transition Planning"regarding special education students leaving high school for post-secondary or work.Other transition periods will be discussed at future meetings. 12.FUTURE AGENDA ITEMS The following items will be added to future meeting agendas: -October Reports -Destination/Pathways -Transition Planning 13.ADJOURNMENT The next meeting will be held on 2007 February 06.from 10:00 -11:45 a.m. The motion to adjourn was carried at 3:05 p.m. J.BENNETT. Chairperson b.REPORT OF THE POLICYWORKINGCOMMITTEE 2007 January 23 3:06 p.m.-5:06 p.m. MEMBERS ADMINISTRATION AND OTHERS J.Bennett (Chair)T.Roberts B.Bryce J.Verbakel S.Doub R.Tisdale S.Christie J.Pitman P.Jaffe P.SattIer(3:21)B.Noble Trustee Visitor:S.Peters,T.Grant 1.APPROVAL OF AGENDA - Items 8. b (Review of Political,Sectarian,Religious Advertising in Schools policy)and c. (Review of Public Input Step)were added to the agenda.The agenda as amended was approved by motion. 2007 February 13...14 14.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE POLICY WORKING COMMITTEE -Healthy Schools - Policy and Procedure cont'd 2.CONFLICTS OF INTEREST-none declared 3.COMMITTEE REPORT OF 2006 NOVEMBER 28 AND TRACKING SHEET -provided for information 4.INTRODUCTION OF DRAFT POLICY/PROCEDURE a.Healthy Schools -Policy and Procedure Executive Superintendents C. Murphy and J.Thorpe joined the meeting to present a draft policy and procedure on Healthy Schools.Exec.Supt.Murphy described the background to the development of the documents through a Board ad hoc committee noting the Ministries of Education and Healthy Promotion also introduced a new Initiative related to Ontario's Healthy Schools strategy -the Healthy Schools Recognition Program. She advised that the Foundations for a Healthy School chart from the Healthy Schools Recognition Program has been included with the draft procedure and identifies four components of a healthy schools framework as well as providing practical examples of activities that may make a school a healthier place to learn.Exec.Supt.Murphy noted the Ministry directive Indicates that schools will develop a program on healthy schools.Funding is provided for secondary school prograrhs. Exec.Supt.Thorpe advised that implementation of the program will be monitored by the area supervisory officers to ensure the guidelines are met and the required follow-up report is completed.-An orientation process including best practices will be developed for 2007 September 01 implementation. Amendments to the policy and procedure were suggested and approved.It was agreed to include a statement acknowledging that the Board had pursued the policy and procedure prior to introduction by the Ministries of Education and Healthy Promotion.After discussion, the following motion was moved and carried: That the draft policy and procedure on Healthy Schools be posted to the Board's website for 60 days for public input. 5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT a.Expense Reimbursement Procedure Exec.Supt.B.Greene and Manager J.Roth joined the meeting.Exec.Supt.Greene advised that the Ministry of Education issued memorandum 2006 B:15 covering school board expenditure guidelines for trustees and school board staff subsequent to the Administration considering amendments to the Expense Reimbursement procedure. He described the results of a survey of boards regarding reimbursement for alcohol expenses and providing alcohol at Board events,as well as a similar survey conducted by OPSBA.He further described amendments related to the per diem meal allowance, employee recognition and gift purchases,and authorization for reimbursement.He noted that the MOE guidelines related to use of corporate credit cards,travel,meals and hospitality expenditures have been reflected in the amendments.The MOE has directed that the policies/procedures are to be posted to Boards'websites by 2007 March 31. It was suggested and agreed that the Executive Superintendent of Business Services and Treasurer authorize expenses for the Chair of the Board and the trustees. 2007 February 13...15 14.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE POLICY WORKING COMMITTEE -cont'd 5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT -cont'd a.Expense Reimbursement Procedure,cont'd After discussion,the following motion was moved and carried: That the amended Expense Reimbursement procedure be posted to the Board's website for 60 days for public input. 6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none 7.SUGGESTED POLICY/PROCEDURE REVISIONS ExecutiveSupt.Murphy introducedLearning Supervisors J. Verbakel,B.NobleandJ. Pitman who spoke to suggested revisions to the following procedures. a.Transporting Students for Co-Instructional Activities J.Verbakel described amendments to the Independent procedure "Transporting Students for Co-Instructional Activities". He and Exec.Supt.Murphy responded to questions posed by committee members related to practices for transporting of students and students traveling independently to events. b.Educational Assistant Staffing Allocation B. Nobel described amendments to the Independent procedure "Educational Assistant Staffing Allocation".She noted that changes have been made to reflect and clarifycurrent practices.Additional wording amendments were suggested. c.Selection Procedures and Appointments for Learning Co-ordinators and Teachers on Special Assignment Exec.Supt.Murphy described amendments to the independent procedure "Selection Procedures and Appointments for Learning Co-ordinators and Teachers on Special Assignmenf noting the term is limited to four years. The document clarifies that a learning co-ordlnator may reappiy for an additional year for the newly-posted position at the end of the term.The concept was discussed Indetail noting the benefits and best Interests of the system. d.Calculators Independent Procedure J.Pitman described amendments to the Independent procedure "Calculators"advising that the procedure has been withdrawn as much of the information In the procedure is found within the Expert Panel Reports and Ministry Mathematics Curriculum Guidelines. The information will be reissued as a departmental memorandum. The following motion was moved and carried: That amendments to the following Program Independent procedures be posted to the Board's website for 60 days for public Input: Transporting Students for Co-Instructional Activities, Educational Assistant Staffing Allocation, Selection Procedures and Appointments for Learning Co-ordinators and Teachers on Special Assignment. 2007 February 13...16 14.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE POLICY WORKING COMMITTEE -cont'd 7.SUGGESTED POLICY/PROCEDURE REVISIONS -cont'd e.Pediculosis Control Independent Procedure Exec. Supt. J.Thorpe described amendments to the independent procedure on Pediculosis Control noting they are consistent with the local health unit practices and reflect the current practices in schools.He will follow upwiththe TVDSBCouncilofHome and School Associations regarding the amendments as the Association was instrumental in developing the original document. The following motion was moved and carried: That amendments to the independent procedure on Pediculosis Control be posted to the Board's website for 60 days for public input. 8.OTHER BUSINESS a.March Meeting Date Chair Bennett sought Committee support to hold the March meeting on March 20 at 3:30 p.m. rather than the 27'^to ensure there Isa quorum. b.Review of Public Input Step -deferred to next meeting c.Political/Sectarian/Rellgious Advertising In Schools A memo from the District School Council was discussed related to the procedure on Politlcal/Sectarian/Religious Advertising In School.Chair Bennett clarified that a verbal response was provided to the School Council when the matter was considered previously. It was agreed to continue discussion at the next meeting. 9.ADJOURNMENT -The meeting adjoumed at 5:06 p.m.by motion. RECOMMENDATIONS:none J.BENNETT. Chairperson c.SPECIAL EDUCATION ADVISORY COMMITTEE CHAIR'S SUMMARY 2007 February 06 The following highlights of the Special Education Advisory Committee meeting held on 2007 February 06 were provided. A full report will be presented to the Board at the 2007 March 20 meeting. Budoet Superintendent Blair talked about the budget timelines and the opportunities for SEAC input. Executive Superintendent Greene and Manager Roth will attend the 2007 March meeting to present a preliminary overview.The committee also requested a discussion of program implications In 2007 March. SEAC Forum 2006 October 25 Learning Supervisor B.Nobel presented a summary ofthe report.The current funding among all the agencies did not meet the needs of their clients.There are waiting lists in all agencies. Fundingformula changes fromyear-to-year cause difficulty interms of long-range planning. Evaluation Form The history of the SEAC meeting evaluation form was explained and discussed.The form will continue to be used. 2007 February 13...17 14.REPORTS OF COMMITTEES -cont'd c.SPECIAL EDUCATION ADVISORY COMMITTEE CHAIR'S SUMMARY -cont'd Transitions from School to Work or Post-Secondarv Planning Karen Gregory,Coordinator,Special education,explained the Ministry requirements for transition planning.Melissa Somerton,teacherofthe Developmental Classat Montcalm S.S. and Betty Giroux,Dept.Head,Special Education at Banting S.S.presented a very informative overviews of their transition planning activities. Student Data Tracking Laurie Baker, Community Living London,shared data from both school boards on graduating youth vi/lth intellectual disabilities who will requiresupport after graduation. d.REPORT OF THE CHAIRS'COMMITTEE 2007 February 07 9:05 p.m.-12:15 p.m. MEMBERS ADMINISTRATION AND OTHERS J.Bennett P.Sattler B.Bryce G.Hart J.Stewart S.Christie 1.APPROVAL OF AGENDA Items 14 a-f were added.The agenda,as amended,was approved. 2.CONFLICTS OF INTEREST -none declared 3.REVIEW OF 2007 FEBRUARY 13 BOARD AGENDA The agendas for the in-camera and public Board meetings of 2007 February 13 were discussed and updated. 4.CORRESPONDENCE A letter from Toronto DSB Trustee Bruce Davis providingan update on the GST Campaign was added to the February 13 Board agenda under "Communications". 5.AGENDA FOR MPP MEETING The draft agenda forthe February 12 MPPmeeting was distributed.Issues to be addressed by Individual trustees were determined. ChairSattler will contactthe trustees regarding their presentations and have the agenda fonwarded to the MPPs inadvance ofthe meeting. 6.MONTHLY FINANCIAL REPORTING -deferred to next meeting 7.SCHOOL STAFFING ISSUES It was suggested and agreed to planan in-camera session to discuss school staffing issues. 8.TRUSTEE "OUR VISION"P.D.IN-SERVICE SESSION Trustee Stewart requested that an in-service session be scheduled fortrustees on the Our Vision initiative.Itwas agreed to schedule the session on either March6 at 5:00 p.m. or prior to the April 3 Information Committee ofthe Whole meeting. 9.TRUSTEE RETREAT It was agreed to tentatively schedulea Trustee Retreatfor April 13 at CEC- South. 2007 February 13...18 14.REPORTS OF COMMITTEES-cont'd d.REPORT OF THE CHAIRS'COMMITTEE -cont'd 10.CITY OF LONDON REQUEST RE GRAFFITI IN THE COMMUNITY A letter from the City of London requesting that the Board advise the Community and Protective Services Committee as to potential programs they could participate in to engage students in eradicating graffiti in the community was discussed.Director Bryce will determine Ifa response has been sent to the Community and Protective Services Committee. 11.PROPOSAL FOR NEW SOUTHEAST ST.THOMAS SCHOOL A proposal from the Canadian Parents for French (Ontario) to Incorporate space fora French Language daycare and preschool inthe newschool In south-east St.Thomas was discussed. It was clarified that the school is designated as an English elementary school. -It was agreed that the Chair and Director will meet with the President of the organization In this regard and the proposal will be added to the February 13 Board agenda under "Communications". 12.STUDENT TRUSTEES'CONFERENCE TRAVEL REQUEST A request from the student trustees to attend the OSTA-AECO conference in Ottawa from February 16-18 was discussed.The following motion was approved: That Student Trustees Jeff Koscik and Katie North be approved to attend the OSTA-AECO conference In Ottawa from 2007 February 16-18. 13.REQUESTS TO PRESENT The following requests to present to the Board were considered and approved for presentation atx the 2007 February 13 Board meeting: •Canadian Parents for French,Thames Valley Chapter; •Best Buddies Canada. The following requests were scheduled for the March 20 Board meeting: •Wellington Street School Accommodation Committee; •N.Vandelaar. 14.OTHER BUSINESS a.Process for Notifying Schools About Board Agendas Chair Sattler suggested that a formalized process be put In place to notify schools about Board agenda Items that affect them.It was agreed to request that the authors of Board reports contact the appropriate principals and school council chairs on the Friday prior to the Board meeting where the issue will be considered,directing them to the material posted to the Board's website on the Monday before the meeting. b.Partnership List It was suggested that consideration be given to updating the list of community agencies that partner with schools.The matter will be referred to the Ad Hoc Committee on Community Partnerships for consideration. c.Restorative Justice Program -deferred to next meeting d.Information Committee of the Whole It was suggested that additional Information Committee of the Whole meetings be scheduled for the remainder of the school year and agreed to hold a meeting In May.Information x- Committee of the Whole meetings are currently planned for April 3 and June 5. 2007 February 13...19 14.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE CHAIRS'COMMITTEE -cont'd 14.OTHER BUSINESS -cont'd e.Public Input Session It was agreed that a public Input session will be scheduled related to the HomedaleA/Velllngton PS structure. f.February 8 Trustee Focus Group Meeting Chair Sattler described plans for the February 8 Focus Group meeting for trustees.The Issues for discussion were considered. 15.DATE AND TIME OF NEXT MEETING The following future meetings are scheduled and will commence at 9:30 a.m.: -February 21; -March 7,21; -April 4.18; -May 2.16; -June 6,20. 16.ADJOURNMENT The meeting adjourned at 12:15 p.m.by motion. RECOMMENDATION: That Student Trustees Jeff Kosclk and Katie North be approved to the attend the OSTA-AECO conference In Ottawa from 2007 February 16-18. P.SATTLER. Chairperson The recommendation was adopted on motion of J.Stewart,seconded by T.Grant. Trustee Roberts requested that the Trustee "Our Vision" PD In-servlce session (Item 8)be referred back to the Trustee PD Committee.Chair Sattler asked that Trustees submit agenda topics for the Trustee Retreat to be held on 2007 April 13 at CEC -South.Trustees ExIey,Grant,Kosclk and Sattler agreed to plan the agenda. e.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2007 February 13 MEMBERS PRESENT ADMINISTRATION AND OTHERS J.Stewart(Chalr) J.Bennett S.Doub F.ExIey T.Grant G.Hart (5:40) M.HendrIck P.Jaffe (5:20) S.Peters S.Polhill T.Roberts P.Sattler R.TIsdale B.Bryce B.Greene C.Murphy M.Sereda J.Thorpe K.Dalton K.Havelka The Committee met In camera from 5:00 p.m.to 6:45 p.m. 1.APPROVAL OF AGENDA The agenda was approved on motion of M.HendrIck. S.Hughes W.Tucker B.Wagner K.Wilkinson K.Bushell S.Christie C.Dennett P.Thorup 2.CONFLICTS OF INTEREST -No conflicts of interest were declared. 2007 February 13...20 14.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA -cont'd 3.Confidential Property and Personal matters were discussed. 4.RISE AND REPORT A motion to rise and report was moved by R.Tisdale at 6:45 p.m.and carried. RECOMMENDATION: That the motions approved at the in-camera session of 2007 February 13 related to property and personal matters be approved. J.STEWART. Chairperson The recommendation was adopted on motion of J.Stewart,seconded by R.Tisdale. 15.COMMUNICATIONS a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA) On 2007 February 23 and 24,Trustees Hart and Doub will attend the OPSBA Board of Directors meeting In Toronto.Trustee Hart requested that trustees attending the Public Education Symposium complete the evaluation form for a subsequent discussion. b.BRUCE DAVIS.CHAIR ETOBICOKE LAKESHORE,TORONTO DISTRICT SCHOOL BOARD Aletterwas received from Bruce Davis,Chair,Etobicoke Lakeshore,Toronto District School Board,"' providing an update on the Goods and Services Tax (GST)rebate campaign.-' The following motion was moved by G. Hart,seconded by S.Peters and carried: That a letter be sent to the Minister of Finance suggesting approval of the GST rebate with copies sent to the Board's area MPPs. c.CANADIAN PARENTS FOR FRENCH (ONTARIO) & LA RIBAMBELLE A proposal from the Canadian Parents for French (Ontario)was received asking that space be incorporated for a French Language daycare and preschool in the new school being built In south-east St.Thomas. 16.NOTICE OF MOTION -none 17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN The following motion was moved by J.Stewart,seconded by F.Exiey: That the Thames ValleyDistrictSchool Board establish a permanent Audit Committee and develop Audit Committee Bylaws. Following discussion.Trustee Stewart moved the following amendment,seconded by Trustee Exiey"...and establish an ad hoc committee to recommend to the Board the composition and mandate of the committee." Chair Sattler Indicated that the amendment was not appropriate as It altered the intent of the original motion. It was subsequently withdrawn. The following amended motion was moved byJ.Stewart,seconded by F. Exiey and carried: That the Board establish an ah hoc committee to study the feasibility,composition,and mandate '; of a proposed Audit Committee and report back to the Board no later than the end of 2007 May. 18.ADDITIONAL ITEMS •none 2007 February 13...21 19.QUESTIONS/COMMENTS BY MEMBERS Trustee Peters recognized Duncan Mclntyre, a past graduate of Glencoe District High School,Glencoe, as recipient of the Prime MinisterAward of Excellence.Mr.Mclntyreis presently teaching mathematics in a secondary school in Whitby,Ontario. Trustee Hart mentioned that Oxford Dairy Days was held during the week of2007 February 05 at the Oxford Auditoriumin Woodstock.Itis a partnership event that provides students withan opportunityto experience rural life. Trustee Grant advised that she attended the NativeAdvisoryCommittee meeting heldat Thames Secondary School and was invitedby Principal Bob Miskiman to tour the school on 2006 February 26. Trustee Peters asked that a copy ofTVDSB student Kyle Burnside's short story that appeared inthe Sentinel Review be included in the Trustees'packages.Kyleiswinner of the OSSTF Marion Drysdale Award and will be honoured at the Federation's Annual Assembly in 2007 March. 20.ADJOURNMENT The meeting adjourned at 10:20 p.m.on motion of S.Polhill,seconded by S.Peters. CONFIRMED: Chairperson 2007 February 13...22 SUMMARY OF APPROVED RECOMMENDATIONS OF 2007 FEBRUARY 13 That the letter from the Glencoe DHS School Council of 2007 January 12,related to additional staffing be deferred to the 2007 March 20 Board meeting for consideration. That the Capital Planning Advisory Committee recommendation related to the school valuation framework weightings of: Value to the Student 40 Value to the Community 30 Value to the School board 20 Value to the Local economy 10 That the Board approve for refen^al to the Minister of Education the regular 2007-08 elementary school year calendar,the regular 2007-08 secondary school year calendar and the modified 2007-08 school year calendar for Sir George Ross Secondary School. That Student Trustees Jeff Koscik and Katie North be approved to the attend the OSTA-AECO conference in Ottawa from 2007 February 16-18. That a letter be sent to the Minister of Finance suggesting approval of the GST rebate with copies sent to the Board's area MPPs. That the Board establish an ah hoc committee to study the feasibility,composition,and mandate of a proposed Audit Committee and report back to the Board no later than the end of 2007 May. That the motions approved at the in-camera session of 2007 February 13 related to property and personal matters be approved.