6/12/2007 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2007 JUNE 12,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -PORT STANLEY P.S.V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS
a.Lawson Literary Award V
b.Association for Bright Children -London Chapter -Essay Contest V
c.London Central S.S.-Reach For The Top V
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.PRESENTATIONS -none
11.MINUTES OF THE 2007 MAY 22 REGULAR BOARD MEETING AND 2007 MAY 29
SPECIAL BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from the Minutes
12.STUDENT TRUSTEES'UPDATE V
13.GLENDALE HIGH SCHOOL CONSTRUCTION PROJECT DEFERRED MOTION M
14.REPORTS FROM THE ADMINISTRATION
a.Best Start Program -Northbrae P.S.M
8:30 p.m.b.Proposed Southeast St.Thomas Elementary School M
c.Reorganization of Administration for Alternative Education M
15.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2007 May 07 M
b.Special Education Advisory Committee,2007 May 22 M
c.Policy Working Committee,2007 May 22 M
d.Budget Advisory Committee,2007 May 25 M
e.Long-term Community Partnerships Ad Hoc Committee Extension of Final
Report M
f.SEAC Chair's Report,2007 June 05 V
g.Chairs'Committee,2007 June 06 M
h.Committee of the Whole,In Camera,2007 June 12 V
16.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.West Elgin Citizen's Group for Rural Education re ARC membership M
c.Laidlaw Education Services re meeting with MPP Steve Peters M
d.People for Education re resource package M
e.Middlesex-London Health Unit re violence in Junior A Hockey M
f.School Councils for the Thames Valley French Immersion Public Schools re M
extending JK program
g.Bev Shipley,MP,Lambton-Kent-Middlesex M
17.NOTICE OF MOTION -none
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
a.Trustee Stewart M
19.ADDITIONAL ITEMS
20.QUESTIONS/COMMENTS BY MEMBERS
21.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2007 JUNE 12
The Board met inregular session on 2007 June 12 inthe Board Room at the Education Centre, meeting in
public session from 7:04 p.m. to 11:10 p.m. The following were in attendance:
TRUSTEES
J.Bennett IVl.Hendricl<J.Stewart
S.Doub S.Peters R.Tisdale
F. Exiey S.Poihill
T.Grant T.Roberts
G. Hart P.Sattler (Chair)
Regrets:P.Jaffe,K. North
ADMINISTRATION AND OTHERS
B. Bryce K.Haveika
L. Elliott S.Hughes
B.Greene L.Hutchlnson
M.Sereda B.Tucker
J.Thorpe B.Wagner
D.Blair K.Wilkinson
K.Dalton
K.Bushell
S.Christie
C.Dennett
J.Neville
J.Roth
G.Ball
1.CALL TO ORDER
Board Chairperson P.Sattler called the meeting to order at 7:04 p.m.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to the Port Stanley Public School (Port Stanley)
Intermediate Choirand Conductor Jodie Oliverfor leading Inthe singing of 0'Canada and performing
musical selections..
4.APPROVAL OF AGENDA
The agenda was approved on motion of J.Stewart,seconded byT. Grant.
5.OFFICIAL RECORD
S. Christie,Supervisor -Corporate Services,read the following official record Into the minutes:
"We regret to record the death ofRandy Cousins, a teacher at H.B.Seal S. S., London,on 2007
May 22."
6.RECOGNITIONS
a.LAWSON LITERARY AWARD
R. Prlncis,Co-ordlnator Development Officer, Public Affairs &Community Relations, provided
opening remarks regardingthe Lawson Literary Award competition.The following Grade 7 and
8 winners of the 2007 Lawson Literary Award were introduced by Ms: Prlncis. Colonel T.
Lawson,Chairperson P.Sattler and Directorof Education B. Bryce presented the awards.
ColonelLawson extended congratulations tothisyear's winnersfortheiroutstanding contribution.
The Director expressed appreciation to the Lawsonfamilyfor continuingto sponsor the award
that Inspires excellence by encouraging students to research and write about great Canadian
heroes as well as their personal perspectives on Canadian issues of interest
2007 June 12...2
6.RECOGNITIONS
a.LAWSON LITERARY AWARD -cont'd
Student:School:Family of Schools
Johnna Hackett-Bryson Mountsfield P.S.South S.S.
Amy Hanif White Oaks P.S.Westminster S.S.•
Clare Hinch Byron Somerset P.S.Saunders S.S.
Megan Hutchison Harris Heights P.S.Ingersoll District C.I.
Maria Iqbal Princess Anne F.l.P.S.Clarke Road S.S..
Diana Shishani Princess Anne F.l.P.S.Clarke Road S.S.
Kathryn Koivu Port Stanley P.S.Parkside C.l.
Rachel Lee Masonville P.S.A.B.Lucas S.S.
Shannon Lochead Lord Roberts FJ.P.S.London Central S.S.
Nicole Mannell Lester B.Pearson Oakridge S.S.
VIgnesh Markandu Huron Heights F.l.P.S.Montcalm S.S.
Nicholas McDaniel Eagle Heights Sir Frederick Banting S.S.
Kathryn N.Pierce North Meadows P.S.Strathroy District C.l.
Alexis Smith Kensal Park F.l.P.S.Sir Wilfrid Laurier S.S.
Danielle Whitfleld Oxbow P.S.Medway High School
Maggie Williamson Hillcrest P.S.(Woodstock)Huron Park C.l.
Andrew Wood Trafalgar P.S.H.B.Beal S.S:
b.ASSOCIATION FOR BRIGHT CHILDREN -LONDON CHAPTER
Christine Thammavongsa,London Chapter ofthe Association for BrightChildren,described the
first annual Association for Bright Children's Creative Writing Contest.The contest was run in
partnership withthe Thames ValleyDistrictSchool Board and the London DistrictCatholic School
Board with the active support offour local community newspapers,whose editors served as the
judges.These papers v^ll be publishing the first place entries and hosting all the winners on a
half day visit to learn about the newspaper business.
There were 97 participants with 6 winners from each Board selected-three winners from the
elementary panel and three fromthe secondary.The students were asked towriteon one offour
topics and were challenged to share how they wanted to affect the world around them.The
submissions were thoughtful,Inspiring and well written.
Chairperson Sattler and Director of Education B. Bryce assisted in recognizing and distributing
the awards to the winners.
Elementary Panel:
Third Place:
Second Place:
First Place:
Secondary Panel:
Third Place:
Second Place:
First Place:
Madeline Smart
Allka Kingsbury
Jonathan Lee
Azzura Lalani
Carmlna Ravanera
Jas Irwin
Grade 6
Grade 8
Grade 5
Grade 9
Grade 9
Grade 10
Westdale P.S.
Otterviile P.S.
Glen Cairn P.S.
London Central S.S.
A.B.Lucas S.S.
Oakridge S.S.
Ms.Thammavongsa thanked the local newspapers for their support and contributions to the
contest.She also thanked the TVDSB Board and Administration for the opportunity to recognize
these outstanding students.
2007 June12...3
6.RECOGNITIONS -cont'd
c.LONDON CENTRAL S.S.-REACH FOR THE TOP
ExecutiveSuperintendent M.Sereda congratulated and introduced Peter Burton,captain ofthe
senior Reach forthe Top nationalchampionship team fromCentral Secondary School InLondon.
The team defeated Kennebecasis Valley High School from Rothesay,New Brunswick, with a
score of 365 to 300 on May 28 in Edmonton.
To qualify forthe national championship,the team also had to havewonthe provincial title by
playing 12 games over,the course of three days at the provincial Reach for the Top at the
University ofTorontoearlier in May.CentralSS students emerged undefeated from that event
to take home the Ontario trophy and a varietyof prizes. The previous provincial win capped a
perfect season for the Central Reach for the Top team, whichwent unbeaten throughoutthe
2006/07 season.
Boththe juniorand senior teams wonthe TVDSB regionaltournament In April at the University
of Western Ontario. Fortyteams from across Ontario competed at the provincial championships.
Itisthe firsttime a TVDSB team has won the top honour since the early 1990s.Congratulations
was extended to Coach Mike PizzutI,Central English teacher,for his work over the past three
years to have the senior team winthe nationalchampionship. In addition totrophies,the senior
team members were each awarded a $1,500 scholarship.
Chairperson P.Sattler and DirectorBryce congratulated and presented awards to Captain Peter
Burton,Will van Hemessen,Will Nediger,Will Pazner,Ian Good, Luke Greidanus,MaxTrower
and Clara Milde.
7.CONFLICTS OF INTEREST -No conflicts of Interest were declared.
8.CHAIR'S ANNOUNCEMENTS
ChairSattleropened thefloortothe Trustees toofferquestions and comments onthe public Budget
input session held on 2007 June 11.^
Trustees offered their thanks to the families who participated and discussed personal challenges as
well as the support they receive from Special Services staff.
The Director Indicated that it Is difficultto find the balance between funding available and services
required noting the system oftenhas a need formore teachers and supportstaff. The objectiveisto
providethe best service possible with the limited amount offunds that are available.
Itwas requested that a reporton the formula used for the student/teacher ratiosbe preparedfor
trustees'information as well as an historical perspective over the last several years.Executive
Superintendent J.Thorpe Indicated thereisdata available indicating the ratios ofstudentstoteachers,
support workers and non-teaching staff.It was notedthat the Partnershipfor Excellence program
(PFE)was a funded program with a specific start date and a completion date and was able to be
sustained longerthananticipated.With the inception ofthe PFE,extra funding tosupport staffing was
availableand with the completionof the program, ItIsexpected that there will be a corresponding
decrease in staffing.
Trustee Robertsquestionedthe Implications of submitting a deficit budget. ExecutiveSuperintendent
B.Greene describedthe consequences of submitting a deficit budget noting tosubmita deficit budget
would delayreceiptofthe Initial Ministry grants. The Board would haveanother opportunity tosubmit
a balanced budget and ifthis was not completed,an investigative team from the Ministry would
Intervenetoreviewthe budgetand removeanyfurther opportunity forthe Boardto provide Input into
the budgetprocess. He stressed the importance of submitting a balanced budgetby2007June 29
to avoid delay In receiving the grants and the needfor Ministry intervention inthe budgetprocess.
2007 June 12...4
8.CHAIR'S ANNOUNCEMENTS,cont'd
The Administration was asked to include a letter with the 2007-08 Budget explaining the challenges
outside the Board's control, for example,the increase in the cost of utilitiesand lack of funding to
support the it as well as the increase Inthe number of special education students inthe secondary
panel.
9.DIRECTOR'S ANNOUNCEMENTS
Director Bryce referred to the Ministry of Education Memorandum dated 2007 June 7,regarding the
new provincial standards forflushing ofschool water systems notingthe memorandum was delivered
to all school boards including day nurseries and private schools.
J.Neville,Manager - Facility Services,described the testing procedures and compared it to the
current testing process.K.Bushell,Manger - FacilityServices -Projects &Maintenance,described
the increased costs noting an anticipated cost of over $50,000 to complete the testing plus the
necessary additional custodial hours. He noted the backlog of supplies as the suppliers were not
prepared for the new testing requirements across the province. Itis not known ifthe Ministry will
cover the testing costs as they are unbudgeted expenses.
Trustees were advised that,to date,there has not been an elevated level of lead in any of the
schools'drinkingwater. Director Bryce indicated that the antique brass fittingsthat are causing the
elevated levels of lead were not used in the schools and noted that the Administration is following the
government's directionto ensure the water at all Thames Valley schools is safe for students,staff and
visitors.
10.PRESENTATIONS -none
11.MINUTES OF THE 2007 MAY 22 REGULAR BOARD MEETING AND 2007 MAY 29 SPECIAL
BOARD MEETING ^
a.CONFIRMATION OF MINUTES
The minutes of the 2007 May 22 and 2007 May 29 Board meetings were approved on motion
of T.Roberts,seconded by F.Exiey.
b.BUSINESS ARISING FROM MINUTES -none
12.STUDENT TRUSTEES'UPDATE -none
13.GLENDALE HIGH SCHOOL CONSTRUCTION PROJECT DEFERRED MOTION
The following motion was deferred from the Board meeting of 2007 January 09. It was moved by
G.Hart,seconded by J.Stewart.
That the Board approve the proposed renovations and program enhancements to Glendale
High School to accommodate the Grade 9's from Annandale contingent upon approval of
funding from the Ministry of Education for the currently estimated $6.6M necessary for capital
renovations.This project is In the context of the overall Capital Plan and contingent upon
provincial funding.
It was reported that Glendale H.S.and Annandale S.are included in the Oxford 4 Accommodation
Review Committee.Trustee Hart Indicated that he anticipates that at the first meeting of the ARC,
the committee will consider the involvement of Annandale School and Glendale High School In the
discussions.The community will comment on the issue of the boundary review and Its Interest in
transferring students to Glendale should Nonvich District High School close.The project will
move forward ifthe ARC would like to see changes at Glendalego fon/^^.It will be considered a
program erih^ncement and renewal rather than an accommodation issue.If'theARC does not
support It,the project will be delayed.If the Board chooses to continue with the motion,the
schools should be removed from the ARC.
2007 June12...5
13.GLENDALE HIGH SCHOOL CONSTRUCTION PROJECT DEFERRED MOTION,cont'd
Exec. Supt. J. Thorpe Indicated that itIs not recommended that Annandale and Glendale be part
of the ARC In order to affect a boundary review. He noted that the Glendale project would wait
until the ARC has completed itsstudy or determines to withdrawthe schools from the ARC. The
Administration will bring a recommendation regarding the project. He suggested delaying a
decision until the ARC has considered the issue as the work of the ARC cannot be limited by
proceeding withthe renovation project as it will compromise the process by limiting what Itcan do
in its final report.
Trustee Stewart requested the Administration provide wording for the ARC'S consideration.Exec.
Supt.Thorpe indicated there Is no mechanism Inthe ARC process to do so; however, he felt the
ARC could recommend to change Its membership and request that the Board remove Annandale
and Glendale from the study.
A motion to amend the main motion was moved by G. Hart,seconded by J.Stewart deleting the
words "provincial funding"and adding "the support of the Oxford4 Accommodation Review
Committee."to read:
That the Board approve the proposed renovations and program enhancements to Glendale
High School to accommodate the Grade 9's from Annandale contingent upon approval of
fundingfrom the Ministry of Education forthe currently estimated $6.6M necessary for capital
renovations.This project is Inthe context of the overall Capital Plan and contingent upon the
support of the Oxford 4 Accommodation Review Committee.
Following discussion,the motion was withdrawn.The following motion was moved byG. Hart,
seconded by J.Stewart and carried:
That the motion regarding proposed renovations and program enhancements to Glendale
High School be referred to the June 26, 2007, Board meeting for consideration.
14.REPORTS FROM THE ADMINISTRATION
a.BEST START PROGRAM -NORTHBRAE P.S.
Executive Superintendent B.Greene advised that the Board has been approached bythe City
of London to construct a Best Start HUB at Northbrae Public School as detailed in a letter
dated May 17,2007 and City Council Report dated May 28,2007.
The Board was previouslyInformedthat the followirig schools were nominated Best Start
locations within the City of London:
Ashley Oaks
Cleardale
Riverside
Sir John A MacDonald
White Oaks
Masonville
Westmount
The City of London proceeded with the development ofa Best Start Daycare Centre at White
Oaks PublicSchool which opened in September of2006 with26 spaces.The Boardis presently
tendering the workto enlarge the daycare this summer foran additional30 spaces forInfantsand
toddlers.This work Is expected to be completed by September of 2007.
2007 June 12...6
14.REPORTS FROM THE ADMINISTRATION,cont'd
a.BEST START PROGRAM -NORTHBRAE P.S.,cont'd -,
The Cityalso approved a Best Start Daycare Centre to be located at Sir John A MacDonald
PublicSchool for61 childcare spaces.Preliminarydesign workand estimates were completed
this past Winterand the cityhas decided to defer a decision on this centre until the design and
estimates have been completed for the Northbrae Best Start HUB.
In consultation with the Board the City has targeted the Northbrae area as a potential ideal
location for a Best Start HUBand has requested that this school be added to the listof potential
sites for this initiative.The attached report details the composition of the HUB as well as the
City'sdesire to enter intoappropriate agreements to develop, design and construct this facility.
Exec. Supt.Greene indicated that all costs will be covered by the City of London as per the
development agreement.Preliminary discussions will commence immediately with design and
construction to be completed by the summer of 2008.
b.PROPOSED SOUTH-EAST ST.THOMAS ELEMENTARY SCHOOL
Exec. Supt. B.Greene introduced a report regarding the proposed south-east St.Thomas elementary
school noting the Board approved Administration moving forward to plan for a new South-east St
Thomas elementary school and to report back to the Board with respect to detailed plans,funding,
estimated cost/budgets and schedule.
He updated the Board on the status of these Items,sought approval for the proposed plans and to
tender the project notingthe proposed date that the tender results and related recommendations will
be presented to the Board is September 11,2007.
Trustees were advised that after the Board approved to design the new Elementary Public School for ^
Southeast St Thomas,a School Design Committee was formed comprised of community
representation from NewSarum, Forest Park and Elgin Court PublicSchools, a Principal,the
Superintendent of Education for this area and the Manager of Projects and Maintenance.The
committee worked with Dickson Partnership Incorporated Architects to develop the proposed plan.
Duringthe past three months,design committee meetings were held to receive input and refine the
proposed design.The proposed design was presented to the community on June 6, 2007.The
reception from the school communities has been excellent The process to date has been very
beneficial and has resulted Ina plan that meets the needs of students,staff and the community.
A site for the new school has been obtained in a new subdivision as previously discussed with the
Board.This site will be available in the Fall to start the proposed construction.
The Board is presently reviewing the catchment area for this school through a Boundary Committee
made up of representatives from Elgin Court, New Sarum and Forest Park Public Schools.Itis
expected that the committee's recommendations will be forthcoming. Also the Board has approved
the establishment of a Naming Committee utilizingBoard Policy to give this new facilityits official
name.
OVERVIEW OF PROJECT
Project Synopsis
The objective of this project is to create a new JK-8 Elementary School to accommodate pupils inthe
Southeastern area of St.Thomas and to return students currently bused to New Sarum P.S.to their
home community.The Design Committee utilized program standards developed by Board
administration in the design.
The on the ground capacity (OTG)will be 470 with 30 special education spaces.This capacity
matclT"^tlTe enrollinent projection for the proposed area.
2007 June12...7
14.REPORTS FROM THE ADMINISTRATION,cont'd
b.PROPOSED SOUTH-EAST ST.THOMAS ELEMENTARY SCHOOL,cont'd
The proposed school wouldbe a twostorey facility ofapproximately50,000 sq ftand wouldInclude
16 classrooms,three JK/SK classrooms,a general arts room,gymnasium,stage and activityroom,
libraryresource centre, learning support room,developmentallychallenged suiteand administration
area.
Site development
The site will include 48 parking spaces,bus drop off area and asphalt and grass playing surfaces.
Discussions are ongoingwith the CityofSt.Thomas forthe development ofthe adjoiningparksite
for the development of recreational and athletic fields.
ESTIMATED COST/BUDGET
Design and Construction
Disbursements Including permits
Furniture and Equipment
TOTAL
$8,174,600
$100,000
$600,000
$8,874,600
Notes:
1.5%construction contingency allowance carried in estimated cost for design and
construction section.
2.All costs are net GST.
FUNDING
Unassigned Elementary Pupil Places
Primary Class Size Grant (New Sarum)
Accommodation Reserve Fund
TOTAL
$6,199,522
740,722
1.934.356
$8,874,600
SCHEDULE
Executive Council Review of Project and Board 2007 June 5
Report
Community Meeting 2007 June 6
Presentation to the Board 2007 June 12
Tender Period 2007 August
Board Approval to Award Construction Contract 2007 September,11
Construction to Commence 2007 September
Substantial Completion 2008 August
Commissioning of Project 2008 August
Set-up of School 2008 August
School Occupancy 2008 September 01
ExecutiveSuperintendent Thorpe introducedand welcomedSuperintendent K.Wilkinson and K.Bushell
"with"their'consultation team of CarolynWalker, Sheila Nesbitti Tiiri Bartha and Steve McCombe. Lance
Dickson,Architect,reviewed the plans of the proposed new school.
2007 June 12...8
14.REPORTS FROM THE ADMINISTRATION,cont'd
b.PROPOSED SOUTH-EAST ST.THOMAS ELEMENTARY SCHOOL,cont'd
RECOMMENDATIONS:
1.That the Boardapprove the attached plans, budget and schedule forthe proposed southeast St.
Thomas elementary school.
2.'That Administration proceed to tender the southeast St.Thomas elementary school.
The recommendations were adopted on motion of T. Grant,seconded by F.Exley.
c.REORGANIZATION OF ADMINISTRATION FOR ALTERNATIVE EDUCATION
Executive Superintendent J. Thorpe Introducedthe report on consolidating the administrative function
for Alternative Education by including Itinthe School of Adultand Continuing Education.
He advised that alternative education has grown substantially in recent years in the Thames Valley
DistrictSchool Board. As a number of Ministry initiatives have come to fruitionand as'the number of
alternative programs for students in Thames Valleyhas increased,responsibilityforadministrationofthe
program has been reviewed in recent months.
When this was a fledgling and small program, itwas fostered and encouraged bydirect involvementof
Superintendents of Educationthrough Operations Services.Nowthat the program has matured, itis no
longerfeasible or reasonable for It to be administered directlybya Superintendent of Education.Aswith
all other components ofoureducational program, itIsnowappropriate thatthis program be administered
bya Principal.It Is,therefore, proposed that the Boardauthorizethe change ofname above inorderto
ensure appropriate, ongoing administrativefunctionforthis important component for our students.
In order to ensure that the programs of alternative education are available equitably and broadly, the
proposed configuration Is offered. Since continuing education already has a model of deliverywhich
ensures Board-wide access.ItIs appropriate that the alternative function be administered Ina similar
way.
It Is recognized that there has been an increase in workload related to the expansion of alternative
programs. To that end, the administrative position of Secondary Vice-Principal at Westminster
Secondary School, whichIsno longerwarranted due tothe enrolment inthat school,will be transferred
to the School of Adult and Continuing Education in order to provide for appropriate levels of
administration.Westminster Secondary School Vice-Principal Paula Jenkins will be taking a leave of
absence for the 2007-08 school year.Her position will be transferred to Wheable and filled by Acting
Vice-Principal Gary WImmer,currently on the staff of the G. A.Wheable Centre.
Ongoing administrative overview will be provided by Superintendent Scott Hughes who has had direct
responsibilityfor alternative education In recent years.He will carry administrative responsibility for the
School of Adult,Alternative and Continuing Education into his new portfolio in the next schoohyear.
Alternative education has grown substantially in recent years Inthe Thames ValleyDistrictSchool Board.
As a number of Ministry initiatives have come to fruitionand as the number of alternative programs for
students in Thames Valley has increased,responsibility for administration of the program has been
reviewed In recent months.
RECOMMENDATION:
That the school of Adult and Continuing Education be re-named "The School of Adult,Alternative and
Continuing Education".
The recommendation was adopted on motion 5yJ.Bennet,seconded by R.Tisdale.
2007 June12...9
15.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2007 MAY 7
7:10 p.m.-9:00 p.m.
Members
J. Bennett,Trustee (Chair)J.Gritzan,Thames Valley Children's Centre
T.Grant,Trustee B. Harvey,Epilepsy Support Centre
P.Sattler,Trustee B. Hoffman, Autism Ontario London
R.Tisdale,Trustee E.Karry,Children's Aid Society of London U
D.Almost,OAFCCD Middlesex
M.Barbeau,VOICE A.Loebus,London Down Syndrome Association
A.Craig,Learning Disabilities Association - G. McGahey,Chippew^as of the Thames First
London Region (LDA-LR)Nation Board of Education
D. Ensing,Association for BrightChildren A. Morse,Easter Seals Society
P.Glllis,Integration Actionfor inclusion London C. Walker,Thames ValleyDistrict School
Chapter (lAI)Council
S. Wilson,Community Living Education
Committee
Administration and Others
D. Blair,Superintendent of Education B. Noble,Special Education Learning
P.Cook,Elementary Principal Supervisor
L.Elliott,Executive Superintendent of Program V.Towell,Alt.Secondary School Vice-Principal
Services G. Ball,Corporate Services Assistant
Regrets:B.Montlminy,W.Rodlc.
Guests:R.Salazer;Learning Supervisor.
1.CALL TO ORDER
The meeting was called to order at 7:10 p.m. inthe London Room at the Education Centre.
2.CONFIRMATION OF AGENDA
The motion to approve the agenda was carried.
3.CONFLICTS OF INTEREST
No conflicts of interest were declared.
4.REPORT OF MEETING FROM 2007 APRIL 10
The motion to approve the minutes of the 2007 April 10 meeting was carried.
5.REPORT OF MEETING FROM 2007 APRIL 16
The motion to approve the minutes of the 2007 April 16 meeting was carried.
6.SPECIAL EDUCATION BUDGET -2007/08
Supt. D. Blair distributed the budget summary and gave a brief update from the 2007 April 10
meeting.
7.COMMITTEE UPDATES
7.1 Communications - A.Morse.
8.CORRESPONDENCE
8.1 Special Education Newsletter -2007 April
9.FORUM:ASSOCIATION UPDATES
2007 June12...10
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
10.FUTURE AGENDA ITEMS:
>•October Reports
>•Transition Planning - L.D.Secondary
> Future of the following programs: Early Literacy Programs; Reading Recovery; Literacy
Coaches,Keys to Literacy
>Special Education Transportation
>lEP Collaborative Review -2007 June
11.FUTURE MEETING DATES
2007 Tuesday,May 22,11:45 a.m. lunch, 12:15-3:00 p.m. meeting, Katherine HarleyRoom
2007Tuesday,June 5,11:45 a.m. lunch,12:15-3:00 p.m. meeting, London Room
12.ADJOURNMENT
A motion to adjourn at 9:00 p.m.was carried.
RECOMMENDATIONS:none
J.BENNETT,
Chairperson
b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2007 May 22
12:19 p.m.-2:15 p.m
Members
J. Bennett,Trustee (Chair)J. Gritzan,Thames ValleyChildren's Centre
T. Grant,Trustee B. Harvey,Epilepsy Support Centre
P.Sattler,Trustee (+i2:22p.m.)B. Hoffman, Autism Ontario London
R.Tisdale,Trustee S. Fox,Alt.Children's Aid Society of London &
M.Barbeaii,VOICE Middlesex
D. Ensing,Association for BrightChildrenA. Morse,Easter Seals Society
(+i2^4p.m.)C.Walker,Thames Valley District School Council
T. Fawdry, Alt.Learning Disabilities (+i2:36p.m.)
Association - London Region (LDA-LR)S. Wilson, Community Living Education Committee
P. Gillis,Integration Action for Inclusion
London Chapter (lAI)
Administration and Others
D.Blair,Superintendent of Education (-R.Salazer,Learning Supervisor
1:00p.m.)V.Towell, Alt.Secondary School Vice-Principal
P.Cook,Elementary Principal g.Ball,Corporate ServicesAssistant
B.Noble,Special Education Learning
Supervisor
Regrets:D.Almost,E. Karry.
Absent:A.Loebus,G.McGahey,B. Montlminy.
Guests:M.Masters,A. McKnight., C.Thammavongsa (+i2:32p.m.).
1.CALL TO ORDER
The meeting was called to order at 12:19 p.m. in the Katherine Harley Room at the Education
Centre.
2.CONFIRMATION OF AGENDA
Itwas agree_djhat Item5, "Special Education Plan"would be addressed after Item6,"Special
Education Budget Update".
The motion to approve the agenda,as amended,was carried.
2007 June12...11
15.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
3.CONFLICTS OF INTEREST
No conflicts of Interest were declared.
T. Fawdry, Alternate for the Learning Disabilities Association of Ontario-London Region,
introduced Andrea Mcknight,a placementstudent from the Faculty of Education at^Trent
University.
4.REPORT OF MEETING FROM 2007 MAY 7
The motion to approve the minutes of the 2007 May7 meeting was carried.
Copies of the Ministry of Education Memorandum on Applied Behaviour Analysis were
distributed. The training session for the TVDSBjurisdiction is 2007,Wednesday,June 6 at
the Best Western Lamplighter.
5.SPECIAL EDUCATION BUDGET UPDATE
Superintendent D.Blair reported on the Budget. He noted that the demographics for special
needs students are shifting from the elementary to secondary panel.The request for
additional staffing at the secondary level will be presented at the 2007 May22 Board meeting.
The predictionfor nextyear Isan increase ofspecial needs students In the secondary panel.
Supt. Blair presented a chart Indicating the breakdown of special education staffing in the
elementary panel noting that the levelof teaching staff and educational assistants will remain
constant from last year.Other staff positions under the PFE Initiative are still being reviewed.
A request forfurther clarificationofthe breakdown of special education funding allocation was
discussed.Further Information Is required by the committee to prioritize programs.The
example that was used Involvedthe exceptionality testing for every grade 4 student and how
this Is charged to the special education funding.
The overhead reflectingthe secondary panel was discussed.Per pupil fundingis less forthe
secondary student as compared to the elementary student. The decline In the student
enrolment and the increase In the special needs students In the secondary panel does not
allow for a positive funding allocation.
The overhead reflecting support staff allocation was discussed.The job descriptions of the
school support counsellor and the attendance counsellor were distributed. This Isto assist in
the clarification between the descriptions listed inthe Finance reports and the roles and duties
at the school level.
Discussion concluded that further clarification on how the special education programs are
beingfunded isrequired.There Isconcern regardingthe breakdown ofspecial education and
general fundingand the expenses related to them, I.e.,the support staffoverlap between the
special education and general students.
Itwas suggested that details ofthe fundingthat Isdirectlyallocated to the Special Education
budget and the expense items that are directlyrelated to the students be provided. B.Noble
will provide this Information at the next meeting.
6.SPECIAL EDUCATION PLAN
B. Noble reported that the sections to be reviewed for the plan are sections 2.11 - Special
Education Staff and section 2.12 -Staff Development.She also reported that there was a
proposal submitted tothe CouncilofDirectorsofEducation,CODE,specificallyforthefunding
of Itinerant teachers.Other funding is allocated for staff development and forthe new teacher
staff development
2007 June 12...12
15.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
B.Noble distributed the Identification,Placement and Review Process,IPRC,data sheet and
indicated that the program is limited indetailed data summaries.Atpresent, the data that is
available is"frozen data"as of 2007 May 16.The program does not allowfor data extraction
for a certain time frame.Data will be ejrtracted at certain time points,such as 2007 June 30.
It was suggested that parent engagement be included In the lEP Collaborative Review
scheduled for a future meeting.
There are technological issues connected withvarious programs tocollect data and this does
not allow for easy extrapolation.Ms.Noble isto meet with variousgroups and Isexpected to
have data available for the committee.
The Special EducationPlanistobesubmittedtothe June 26 Boardmeetingforapproval,then
sent to the Ministry of Education. The suggestion Is to review and modify the Plan as
necessary at the June 5 SEAC meeting, after the draft budget is released.
Ms. Nobleis to prepare Information to assist the committee with modifications to the Special
Education Plan and the budget process.SEAC is to meet on June 5 and the publicbudget
input meeting is June 11.
7.SEAC UPDATES
7.1 Applied.Behavioural Analysis (ABA)Training Session -June 6, 2007 P.Gillis and
Trustee Grant will attend.
8.COMMITTEE UPDATES
8.1 Communications -none
9.CORRESPONDENCE
9.1 SPECIAL EDUCATION NEWSLETTER - MAY 2007
B. Noble highlighted items within the newsletter.She reported that the monthly
newsletters have been well received and the anticipation is that this project will
continue.The distribution of the newsletter includes TVDSB website posting and
emails to Principals for distribution and posting withing their school communities.
Community partners can be included inthe mailinglist.
10.FORUM:ASSOCIATION UPDATES
A. Morse,Easter Seal Society,reported on behalf of D. Almost, the Ontario Association for
Families of Children with Communication Disorders,upcoming AGM on 2007 June 2.The
meeting will feature an update on new OAFCCD initiatives whichare joint projects withthe
Easter Seal Society.She also had available the OAFCCD newsletter,summer camp and
AGM Information.
T.Fawdry,The Learning Disabilities Association ofOntario-LondonRegion, reported on the
free summer camp inAugust, "Backto School Basics". Registration and informationis on the
website;www.ldalondon.ca.
M.Barbeau,VOICE,reported on the collection of a recent survey from parents,students,
teachers and learning support teachers.The data will be reviewed and summarized for
presentation In the fall.
J.Gritzan,Thames Valley Children's Centre,announced that the International Augmentative
and Alternative Communication Awareness Event on 2007 October 4 is lookingfor volunteers.
For further information,contact Janet Gritzan or visit the International Society for
Augmentative and Alternative CommunlcationTlSAAC, at www.ISAAC-onIine.org.
2007 June 12...13
15.REPORTS OF COMMITTEES,cont'd
b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
11.FUTURE AGENDA ITEMS:
>October Reports
>Transition Planning - L.D.Secondary
> Future of the following programs:Early Literacy Programs;Reading Recovery; Literacy
Coaches,Keys to Literacy
>-lEP Collaborative Review -2007 June
>Respite Care Transportation Guidelines Update
>School and Community Intervention Partnership (SCIP)
12.FUTURE MEETING DATES
The following meetings were scheduled:
2007 Tuesday,June 5,11:45 a.m. lunch,12:15-3:00 p.m. meeting, London Room
2007 Tuesday,September 4,11:45 a.m. lunch,12:15-3:00 p.m. meeting, London Room
2007 Monday,October 1,7:00-9:00 p.m.,London Room
2007Tuesday,Novembers,11:45 a.m. lunch,12:15-3:00 p.m. meeting, Katherlne Harley
Room
2007 Tuesday,December 4,11:45 a.m. lunch, 12:15 -3:00 p.m. meeting, Katherlne Harley
Room
13.ADJOURNMENT
A motion to adjourn at 2:15 p.m.was carried.
RECOMMENDATIONS:none
J.BENNETT,
Chair
c.REPORT OF THE POLICY WORKING COMMITTEE 2007 May 22
3:00-4:20 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair)T.Roberts B. Bryce L. Elliott
S.Doub R.Tisdale S.Christie C.Graves
P.Jaffe P.Sattler
Trustee Visitor:S.Peters,T.Grant,F.Exley B.Hopkins,A. Morell
1.APPROVAL OF AGENDA -The agenda was approved on motion.
2.CONFLICTS OF INTEREST-none declared
3.COMMITTEE REPORT OF AND TRACKING SHEET-provided for information
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE
a.Advertising and Advocacy
DirectorBryceadvised that the Ministry of Education has directed boards to prepare policies
on the use of corporate credit cards,travel,meals and hospitality, advertising and advocacy.
The MOEis to report to the government the names of boards who do not have such policies
In place by July 15,2007.—
2007 June 12...14
15.REPORTS OF COMMITTEES,cont'd
c.REPORT OF THE POLICY WORKING COMMITTEE,cont'd
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE -cont'd
a. Advertising and Advocacy - cont'd
Director Brycedescribed the draft policies on BoardAdvertisements and BoardAdvocacy
noting the other items are covered under the Board's Expense Reimbursement policy and
procedure.Itwas agreed toreferthe documents directly tothe Boardforapprovalinthatthey
are Ministry-directed while still seeking public input.The following motion was moved and
carried:
Notwithstanding the Committee practice of posting documents for 60 days to receive public
input,be itresolvedthat the draft policies on BoardAdvertisementsand BoardAdvocacybe
posted to the Board's website for30 days for publicinputand referred to the June 26, 2007,
Board meeting for approval.
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT
a.Self-Identification for Aboriginal Students
Executive Supt. L.Elliott advised that no public Input was received on the Self-
Identificationfor Aboriginal Students draft policynor was any input received from the
NativeAdvisoryCommittee. Cautionwas raised over publishing student test results.
It was confirmed that student test scores are protected under the Municipal Freedom
of Information and Protection of Privacy Act Exec. Supt.Elliott advised that $7Min
additionalfunding has been received and Is available to Native students as well as
other programs.
The following motion was moved and carried:
That the draft policyon Self-IdentificationforAboriginal Students be fonvarded to the
June 12 Board meeting for approval.
b.French as a Second Language:Immersion &Extended Elementary
Exec. Supt.Elliott advised that no responses were received when the procedure on
French as a Second Language was posted to the Board's website for public input.
Section 3.0 regarding FI registration for new entries was discussed.It was agreed to
amend Sections 3.3 and 3.4 establishing the minimum number of students to 20 to be
registered by April 15.
Trustee Jaffe questioned Section 4 related to consolidating classes because of declining
enrolment and the appropriateness of the Board being involved should It be necessary to
amend the structure of the program. He moved the following motion which carried:
That the last sentence of Section 4 be amended to read "A course of action...in
consultation with the school council and the Board."
The following motion was subsequently moved and carried:
That the amended independent procedure on French as a Second Language:
Immersion and Extended Elementary be forwarded to the June 12,2007,Board
meeting for Information.
c.First Nations Language Instruction
Exec.Supt Elliott advised that no public Input was received on the First Nation Language
Instruction independent procedure.
The following motion was moved and carried:
That the draft procedure on First Nations Language Instruction be forwarded to the
June 12 Board meeting for information.
2007 June12...15
15.REPORTS OF COMMITTEES,cont'd
c.REPORT OF THE POLICY WORKING COMMITTEE,cont'd
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT,cont'd
d.Emergency Procedures
Exec. Supt. J.Thorpe attended to describe amendments to the policyand procedure on
Emergency Procedures.He described comments received from ETFOand amendments
to the documents noting the inclusion of three groups to the committee structure and their
roies, i.e.Emergency Operations Controi Group, the Emergency Operations Committee
and the Emergency Response Team.
After discussion,the foiiowing motion was moved and carried:
That the amended policyon Emergency Procedures be forwarded to the June 12,
•2007,Board meeting for approval and the procedure for Information.
e.Pediculosis Control
Exec. Supt.Thorpe described amendments tothe Independent procedure on Pediculosis
Control. He advised that three items of input have been received from Plover Mills PS-
from two parents and from a school council repressentative.He noted that the issues
raised have been addressed in the amendments presented and discussed with the board
of health.
Changes have been made to the steps to be followed inSection 4.0 related to students'
return to school following an infestation.The readmlsslon form has also been amended
requiring that there be no evidence of lice prior to the student returning to school,as
recommended by the Committee.
The following motion was moved and carried:
That the amended independent procedure on Pediculosis Controlbeforwarded tothe
June 12,2007,Board meeting for information.
f.Public Input re Referring Material Directly to Board
Director Bryce advised the Committee that no public input was received on the
recommendation that minor amendments to policies,procedures and independent
procedures be referred directlytothe Boardwithoutthe publicinput process.The revised
process was approved.
6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
7.SUGGESTED POLICY/PROCEDURE REVISIONS
a.Student Trustees on the Board
DirectorBrycereported that nopublicinputwas received on proposed amendments tothe
policy andprocedureonStudentTrustees onthe Board.The following motion was moved
and carried:
That amendments to the policyon Student Trustees on the Board be forwarded to the
June 12,2007,Board meeting for approval and the procedure for information.
8.OTHER BUSINESS
Director Brycereportedon the sub committeeworkto consider amendments tothe Political,
Sectarian,ReligiousAdvertisingin Schools policy.He will bringa report tothe Committee on
June 26 including details on the survey of boards conducted.
9;"ADJOURNMENT -The meeting adjourned at 4:20 p.m. by motion.
2007 June12...16
15.REPORTS OF COMMITTEES,cont'd
c.REPORT OF THE POLICY WORKING COMMITTEE,cont'd
RECOMMENDATIONS:
1.That the draft policy on Self-Identification for Aboriginal Students be approved.
2.That the amended policyon Emergency Procedures be approved.
3.That amendments to the policyon Student Trustees on the Board be approved.
J.BENNETT.
Chairperson
The recommendations were adopted on motion of J. Bennett,seconded byT.Roberts.
Trustee Polhill vi/as absent for the vote.
d.REPORT OF THE BUDGET ADVISORY COMMITTEE 2007 May 25
12:08 p.m.-1:04 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T.Roberts (Chair)B.Greene
R.Tisdale J.Roth
F.Exiey C.Dennett
•W.Scott
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.2007-08 PRELIMINARY BUDGET UPDATE
Exec. Supt. B.Greene reviewed the items Business Services will be highlighting at the 2007
May29Special Boardmeetingwhichincludea detailed revenue and expenditure budget. The
Administration vAW focus specifically on school allocation,Special Education,Partnership for
Excellence,Grants for Student Needs,targeted intervention and proposed solutions to the
budget shortfall and major fiscal Issues facing TVDSB.The presentation will also include a
historical perspective on decliningenrolment as wellas Itsimpacton grants to 2010-11 before
stabilization occurs.
Mr.Greene commented on proposed staffing reductions as well as budget implications
regarding the new Literacy Program revisions. He noted that a communication plan is
undenvay In order to meet with employee groups regarding the proposed staff reductions
following the 2007-08 Budget presentation.
\
4.COMMUNICATIONS PLAN
C.Dennett,Manager,Public Affairs and Community Relations confirmed that the budget
document will be available on the TVDSB website the morning of 2007 May 30.He advised
that the Board will continue to seek public input through its new Budget website.He
distributed copies of the new Budget template explaining the direct links to Budget and
Financial Statements.Mr.Dennett confirmed that on 2007 May 30 and June 01 community
newspapers will run advertisements inviting public input into the Budget process.Trustee
Tisdale requested that a shorter web link route to last year's 2006-07 Budget be added.Mr.
Dennett will make any adjustments that may be necessary.Itis anticipated that the new
2007 June 12...17
15.REPORTS OF COMMITTEES,cont'd
d.REPORT OF THE BUDGET ADVISORY COMMITTEE,cont'd
4.COMMUNICATIONS PLAN-cont'd
template will create Interest Inthe Budget process notingthat there are more (10 to 15)days
for the publicto react and respond to the budget following the 2007 May29 presentation.
Trustees requested that copies of the Budget template be provided at the May 29
presentation.
5.MULTI-YEAR BUDGET PROCESS
Chair Roberts commented on a Business Services plan that will provide a three-year
perspective.The Committee discussed the importance of establishing a multi-year Budget
process v^ith the objective to achieve a long-term,sustainable,balanced budget that delivers
education toall students through the equitable use of resources using strategies that respond
to current and future fiscal Issues.Mr.Greene referred to other school boards (e.g.,Ottawa-
Carleton)that are proposing budget management plans and possible alternatives.
He used as an example, the Board's 2002-03 Deficit Budget Plan process as Itrelated to a
multi-year Budget plan. He noted that a similar process could be used next year and In
subsequentyearstoensurethatthe Budget Advisory Committee Is kept apprised of budget
Issues as they evolve. ItIsanticipated that the concept ofa multi-yearbudget process will
be presented on2007May29and, ifsupported, be putinplace following the end ofthisyear's
Budget approval process.
Trustee Roberts extended appreciation to Business Service staff for their response to the
Committee's many requests for additional budget information.
6.OTHER BOARDS
The following information was provided from other boards:
a.Waterloo Regions District School Board
b. Report of the Feasibility of the proposed Multi-year Budget Management Plan and
Possible Alternative for the Ottawa-Carlton DSB
c.2007-2008 Budget -Ottawa-Carleton DSB
7.OTHER BUSINESS -none
8.FUTURE MEETINGS
•The Committee was asked to consider whether a Special Board meeting may be required on
2007 June 19 for budget discussions following the 2007 June 11 publicinput session,it was
noted that 2007 June 26 Isa Regular Board meeting.The following committee meetings have
been scheduled:
2007 Monday,June 11,1:30 p.m. Middlesex Room;
2007 Monday,June 25,1:30 p.m. Oxford Room.
9.ADJOURNMENT
The.meeting adjourned at 1:04 p.m.by motion.
RECOMMENDATIONS -none
T.ROBERTS.
Chairperson
0.LONG-TERM COMMUNITY PARTNERSHIPS AD HOC COMMITTEE EXTENSION OF FINAL
REPORT
A report was presented seeking an extension of the final reporting date of the Long-term
Community Partnerships Ad Hoc Committee to June 30, 2008.
2007 June12...18
15.REPORTS OF COWIWIITTEES,cont'd
e.LONG-TERM COMMUNITY PARTNERSHIPS AD HOC COMMITTEE EXTENSION OF FINAL
REPORT.contM
At the 2006 October 24 meeting, the Board approved the establishment of the Long-term
Community Partnerships Ad Hoc Committee to Investigate innovative,long-term planning to
evaluate possible community and coterminouspartnershipsas optionsforfutureoperationsofthe
Board. The Committeepresented an Interim reportto the Boardon 2007 May22 and outlined
potential partnerships It is Investigating and requested administrative support to respond to
questions as theyarise.Director Brycehas agreed tojointhe committeeto provide this resource.
Partnerships have been categorized Into Coterminous,Municipal,Provincial,Federal, Agencies,
Post-Secondary,PrivateSchools,Business In orderforthecommitteetofocusItswork.Additional
groups will be added as Identified.
Because the committee has not had an opportunity to complete the following outstanding Items
fromthe interim report.Itis requested that the finalreportingdate be extended to June 30,2008,
with Interim reports submitted periodically throughout the year updating trustees on itsworkand
progress:
-research potential partnerships that require political support;
-discuss joint use of facilities;
-establish potential date to meet with community organizations;
-consider a process re establishing/maintaining partnerships;
-investigate integration with the community,surplus capacity,etc.;
-investigate French Immersion partnerships.
RECOMMENDATION:
That the Board approve an extension of the final reporting date of the Long-term Community
Partnerships Ad Hoc Committee to 2008 June 30.
The recommendation was adopted on the motion of S.Peters,seconded T.Grant.
f.SEAC CHAIR'S REPORT,2007 JUNE 05
Trustee J.Bennett reported the committee discussed the budget related to special Education
staffing elementary and secondary based on an over-head presentation bySupt.Blalr.J. Roth,
Manager - Financial Services,was also present to respond to questions.
B.Noble,Supervisor -Special Education,reviewedthe sections ofthe annual reporttothe Ministry
Including public consultation,staffing and staff development.
The committee reluctantly approved the planwith concern about staffing reductions and the ability
to meet student needs.Two minority reports will also be submitted.
g.REPORT OF THE CHAIRS'COMMITTEE 2007 June 06
9:10 a.m.-12:00 pm.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett P.Sattler (Chair)B. Bryce
G.Hart J.Stewart S.Christie
1.APPROVAL OF AGENDA
Items 10 a and b were added to the agenda.It was approved by motion as amended.
2.CONFLICTS OF INTEREST-none declared
2007 June 12...19
15.REPORTS OF COMMITTEES,cont'd
g.REPORT OF THE CHAIRS' COMMITTEE- cont'd
3.REVIEW OF 2007 JUNE 12 BOARD AGENDA
The in-camera and public agendas forthe June 12,2007,Board meeting were discussed and
updated.
4.CORRESPONDENCE
Trustee Bennett will speak to a letter from the Standing Committee on Public Accounts inher
report to the Board of the May22 PolicyWorking Committee meeting.
The following correspondence was added to the June 12 Board meeting agenda under
"Communications":
•West ElginCitizens' Group for Rural Education re ARC membership;
•Laidlaw Education Services;
•People for Education related to purchase of their resource package (The letter will be
referred to the Parent Involvement Committee.);
Middlesex-London Health Unitre violence in Junior A Hockey (Trustee Hart will take the
report to the next Ontario Public School Boards'Association meeting.)
5.2007 W.JOHN LAUGHLIN STAFF DEVELOPMENT &LEADERSHIP AWARD
itwas agreed to defer consideration ofthe nominations for the 2007 W. John Laughlin Staff
Development and Leadership Awardtothe next Chairs' Committee meeting.Presentation of
the award will be made at the June 26 Board meeting.Director Bryce will speak to the award
at the next Operations Council meeting.
6.2007-08 BUDGET
Chair Sattler will send a notice to the Board's employee group presidents reminding them that
they are welcome to provide input to the 2007-08 Budget at the June 11 input session.
The process of considering budget issues this year was discussed.It was requested that
trustees be apprised of any areas of reduction flexibility as well as protected areas in the
Budget for discussion at the upcoming June 11 focus group meeting. Chair Sattler will ask
that Trustees forward budget line questions to Manage J. Rothfor response at the focus group
meeting. Director Bryce will ask the supervisory officers to attend the meeting. It Is
anticipated that an additional focus group meeting will be scheduled.
7.WATER TESTING PROTOCOL
Manager K.Bushelljoined the meeting to discuss the processes Inplace to test school water
noting itreplicates a normalschool day. Hedescribed the Board's protocol testingfor lead
throughan accredited national firm and advised that a testing process has been undertaken
for representative samples in a pre and post flush test.
Mr.Bushell advised that the sampling protocol exceeds that of many other organizations as
well as the Ministry of the Environment's requirements to ensure student safety. It is
anticipatedthat the current testing will be completed by mid July2007.Mr.Bushell advised
that allwell sites have also come back without any elevated lead levels and that there are no
lead services in Thames Valley schools.
8.JK PROGRAM FOR TVDSB FRENCH IMMERSION SCHOOLS
Chair Sattler referred to an email from the School Councils for the Thames Valley French
Immersion Public Schools requesting that the French Immersion program be extended toJK
students throughoutthe system. She will schedule a meeting with the group and Board
representatives inthis regard. The Item was added to the June 12 Board agenda under
"Communications".
9.LEGAL ISSUE -IN-CAMERA
A legal'issue was discussed In-camera.".
2007 June 12...20
15.REPORTS OF COMMITTEES,cont'd
g.REPORT OF THE CHAIRS'COMMITTEE,cont'd
10.OTHER BUSINESS
a.Primary Class Size FlexibilityDefinition
Trustee Hart described a concern over primary class size numbers as a result of out-of-
area students elevating some class sizes.He questioned ifthere is any flexibility in
addressing the 20:1 Ministry ofEducation guidelines.Director Bryce will contact the MOE
in this regard.
b.Supply List
Trustee Hart raised a concern over supply liststaffing and suggested that first prioritybe
given to hiringnew teacher graduates when arranging supply assistance.
11.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for June 20 at 9:00 a.m.
12.ADJOURNMENT
The meeting adjourned at 12:00 p.m.
RECOMMENDATIONS:none
P.SATTLER,
Chairperson
It was noted that the Ministry of Education has requested boards to have 90 per cent of classes
at 20:1.The Ministry was requested to allow flexibility inthis regard;however, the request was
not supported.Ifout-of-area requests are granted, the Boardmust deal withthe outcome as there
is no flexibility to go beyond 20:1.
Trustee Hart suggested tracking students whoare out-of-countryand advise the Ministry of these
situations.
h.REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA
The report was deferred pending reconvening as the Committee of the Whole in-camera.
16.COMMUNICATIONS
a. ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)-UPDATE
Trustee Hart reported on recent elections at the OPSBA General Meeting. He advised that at the
General Meeting the motion to support the elimination of violence injunior hockey was defeated
as was the issue of establishing one public education system.It was suggested to ask the Ministry
of Education to convene a task force to address the Issue of declining enrolment.
b.WEST ELGIN CITIZEN'S GROUP FOR RURAL EDUCATION RE ARC MEMBERSHIP
A letter from the West Elgin Citizens'Group for Rural Education has been received regarding the
Board's Pupil Accommodation and Facility Organization procedure.
c.LAIDLAW EDUCATION SERVICES RE MEETING WITH PP STEVE PETERS
A letter has been received from Laidlaw Education Services to Steve Peters,MPP regarding the
Ontario School Bus Association.
d.PEOPLE FOR EDUCATION RE RESOURCE PACKAGE
A letter from the People for Education encouraging the purchase oftheir publication Annual Report {'
on Ontario's Public Schools has been received.
z'
2007 June 12...21
16.COMMUNICATIONS,cont'd
e.MIDDLESEX-LONDON HEALTH UNIT RE VIOLENCE IN JUNIOR A HOCKEY
A letter from Dr. G.Pollett of the Middlesex-London Health Unit supporting the Board's concern
over violence in society and in particular,Junlor A hockey,was received.
f.SCHOOL COUNCILS FOR THE THAMES VALLEY FRENCH IMMERSION PUBLIC SCHOOLS
RE EXTENDING JK PROGRAM
Chair Sattler has received a request to meet with representatives of the School Councils for the
Thames Valley French Immersion Pubic Schools requesting the opportunity to meet with her
regarding extending the program to JK students.Chair Sattler will convene a meeting withthe
groupand Trustees Peters, Grant and Tisdale. Other interested trustees are welcometo attend.
g. BEVSHIPLEY, MP,LAMBTON-KENT-MIDDLESEX
Aletter from MPBevShipley offeringhis regrets innot being able to attend the May25 MP/MPP
meeting with trustees and the Senior Administration was received.
17.NOTICE OF MOTION
The following noticeof motion was received fromTrustee G. Hartfor considerationat the June 26,
2007,Board meeting:
Be It Resolved that the Thames ValleyDistrict School Board approve a policyto prioritizethe use
of recent FacultyofEducation graduates inthe filling ofsupply positionsand further ask the Senior
Administration to develop procedures to have retired personnel to fill supply positions at a school
onlyafter approvalofthe Area Superintendent to confirm that a recent graduate with appropriate
qualifications isnot available.Useof retired personnelin temporary orsupply positions shouldbe
reported to the Trustees by school twice yearly.
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
The following Noticeof Motion from Trustee J. Stewart was deferred to the June 26, 2007, Board
meeting for consideration:
Whereas DistrictSchool Boards and Per Pupil Funding were established by the Ministerin 1998
to provideequal education resources to students across Ontario;
Whereas Thames ValleyDistrictSchool Board predecessor boards were not uniform in revenues
or expenditures per pupil;
Whereas the need for equity in public education is paramount;
Be It Resolved that the Staff produce a report that Identifies grant revenues and money
.expenditures per ward for the Thames Valley District School Board.
10:57 p.m.A motion tosit beyond 11:00 to 11:30 p.m.was moved byJ.Stewart,seconded byT.Grant and
carried.
19.ADDITIONAL ITEMS -none
20.QUESTIONS/COMMENTS BY MEMBERS
Trustee S.Peters sought information on an upcoming Transparency meeting.
TrusteeS.Doub questionedtheformatand administrative supportforthe upcoming ARC meetingsand
who will chairthe meetings.Exec.Supt.J. Thorpereportedthateach ARC has a Superintendent and
administrative assistant assigned to support the ARCs. The SOs will be inconsultation with the ARC
Chairtodetermine responsibility onthe agendas.Trustee Bennett indicated a trustee shouldchairthe
meetings with support from the superintendents!
2007 June12...22
20.QUESTIONS/COMMENTS BY MEMBERS -cont'd
11:03 p.m. A motion torecess and reconveneas the Committee ofthe Whole,In-Camera,was moved byJ.
Stewart,seconded byT. Grant and carried.
11:56 p.m.A motion to reconvene as the public Board was moved by J.Stewart,secondedbyS. Petersand
carried.
15.h.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2007 JUNE 12
21.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Stewart(Chair)
J.Bennett
S.Doub (5:10)
F.Exiey
T.Grant
G. Hart (5:20)
M.Hendrick (5:35)
Regrets:P.Jaffe,K.
North
S.Peters (5:10)
S. Polhill(5:16)
T.Roberts
P.Sattler
R.TIsdale
B.Bryce
B.Greene
C.Murphy
M.Sereda
J.Thorpe
K.Dalton
J.Empringham
K.Havelka
S.Hughes
L.Hutchinson
W.Tucker
B.Wagner
K.Wilkinson
S.Christie
C.Dennett
The Committee met in camera from 5:05 p.m. to 6:25 p.m.and from 11:05 p.m. to 11:56 p.m.
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3. Confidential personal,property and negotiation matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved byat 11:56 p.m. and carried.
RECOMMENDATION:
That the motionapproved at the in-camera session of June 12,2007,related to a retirement by
mutual consent be approved.
JAMES STEWART
Chairperson
ADJOURNMENT
The meeting adjourned at 11:59 p.m. on motion of J.Stewart,seconded by M. Hendrick .
CONFIRMED:
Chairperson
2007 June 12...23
SUMMARY OF APPROVED RECOMMENDATIONS OF 2007 JUNE 12
That the motion regarding proposed renovations and program enhancements to Glendale High School
be referred to the June 26,2007,Board meeting for consideration.
That the Board approve the attached plans,budget and schedule for the proposed southeast St.
Thomas elementary school.
That Administration proceed to tender the southeast St.Thomas elementary school.
That the school of Adult and Continuing Education be re-named "The School of Adult,Alternative and
Continuing Education".
That the Board approve an extension of the final reporting date of the Long-term Community
Partnerships Ad Hoc Committee to 2008 June 30.
That the motion approved at the in-camera session of June 12,2007,related to a retirement by mutual
consent be approved.
That the draft policy on Self-Identification for Aboriginal Students be approved.
That the amended policy on Emergency Procedures be approved.
That amendments to the policy on Student Trustees on the Board be approved.