6/26/2007 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2007 JUNE 26,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.APPROVAL OF AGENDA M
4.OFFICIAL RECORD M
5.RECOGNITIONS
a.David Wang,A.B.Lucas S.S.,Top 20 Under 20 Award V
b.Student Trustee Katie North V
c.W.John Laughlin Staff Development &Leadership Award V
-Wendy Crocker,McGregor Public School
-Lynda Pressey,Southwold Public School
6.CONFLICTS OF INTEREST V
7.CHAIR'S ANNOUNCEMENTS V
8.DIRECTOR'S ANNOUNCEMENTS V
9.MINUTES OF THE 2007 JUNE 12 REGULAR BOARD MEETING AND 2007 JUNE 19
SPECIAL BOARD MEETING (to be faxed to Trustees)M
a.Confirmation of Minutes
b.Business Arising from the Minutes
10.STUDENT TRUSTEE UPDATE V
11.GLENDALE HIGH SCHOOL CONSTRUCTION PROJECT DEFERRED MOTION M
12.REPORTS FROM THE ADMINISTRATION
a.Approval of the 2007-08 Draft Budget M
b.Monthly Financial Report M
c.2007-08 Draft Special Education Plan M
d.Departmental Updates M
13.REPORTS OF COMMITTEES
a.Policy Working Committee Policy Approvals M
b.Chairs'Committee,2007 June 20 M
c.Committee of the Whole,In Camera,2007 June 26 V
14.COMMUNICATIONS
a.Chair's Summary Update V
b.Ontario Public School Boards'Association -Update V
c.St.Thomas Public Library Board Interim Report M
15.NOTICE OF MOTION
16.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
a.Trustee J.Stewart M
b.Trustee G.Hart M
17.ADDITIONAL ITEMS
18.QUESTIONS/COMMENTS BY MEMBERS
19.ADJOURNMENT
.J
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2007 JUNE 26
The Board metinregularsession on2007June 26 inthe Board Room at the Education Centre,meeting in
public session from 7:10p.m.to 10:50p.m. The following were In attendance:
TRUSTEES
J.Bennett M.Hendrick,
S.Doub P.Jaffe
F.Exiey K.North
T.Grant S.Peters
G. Hart (-10:20)S.Polhill
ADMINISTRATION AND OTHERS
B.Bryce K.Havelka
L. Elliott S.Hughes
B.Greene L.Hutchinson
M.Sereda B.Tucker
J.Thorpe B.Wagner
D.Blair K.Bushell
K.Dalton J.Neville
T.Roberts
P.Sattler (+9:27)
J.Stewart (Chair)
R.Tlsdale
S.Christie
S.Killlp
S.Macey
K.Meeson
J.Roth
W.Scott
S.Young
1.CALL TO ORDER
VIce-ChaIr of the Board J.Stewart called the meeting to order at 7:10 p.m.
2.O CANADA
The meeting opened with the singing of O'Canada.
3.APPROVAL OF AGENDA
The agenda was approved on motion of F.ExIey,seconded by G. Hart.
4.OFFICIAL RECORD
S.Christie,Supervisor -Corporate Services,read the following official record Into the minutes:
We regret to record the death of Sylvia Diamond, a custodian at H. B.Beal Secondary School,
London,on 2007 June 8,and Katie Hollingsworth,a 21-year old student at Clarke Road
Secondary School,London,on 2007 June 17.
5.RECOGNITIONS
a.TOP 20 UNDER 20 AWARD
The congratulations of the Board was extended to David Wang,a student at A. B. Lucas S.S.;
London,In recognition of his achievement as one of this year's Top 20 Under 20 Award
Recipients.
Exec.Supt.J.Thorpe introduced A. B.Lucas S.S.Principal L. Lewis and Science Teacher K.
Farrow.Ms.Farrow acknowledged David's accomplishments highlighting his transgenic plant
research vaccine project.It was noted that David has received many scientific accolades
including First Place In Botany in the 2006 Intel International Science and Engineering Fair
(ISEF);Second Place InMedicine and Health Sciences inthe 2007 Intel ISEF;and,six National
level awards in the Canada-Wide Science Fair and Sanofi-AventIs Biotech Challenge.When he
Is not in the laboratory,he can be found playing chess and is the three-time Canadian Youth
Chess Champion as well as a member of the Team Canada World Youth Chess Championship.
Ms.Farrow noted that David will begin his post secondary studies at Princeton University this
September.
2007 June 26...2
5.RECOGNITIONS -cont'd
a.TOP 20 UNDER 20 AWARD -cont'd
David thanked everyone for the recognition and commented on his research experiences.He
acknowledged the support and encouragement received from his mentor,the A. B.Lucas S.S.
staff as well as the University of Western Ontario that has provided summer employment during
the past two years enabling him to continue his research.
b.STUDENT TRUSTEES
Trustee Bennett expressed appreciation to outgoing Student Trustees Katie North and Jeff
Kosclk.Trustee Bennett noted Student Trustee Koscik's resignation early In May and advised
that the Chair will be preparing a letter of recognition from the Board.
Trustee Bennett thanked Ms. North for her contribution this year noting the manner in which she
quietly and respectfully went about her role as student trustee.Trustee Bennett highlighted
Katie's participation at the May 30 Canadian Hearing Society conference as well as her continued
involvement with the Society in helping to raise awareness with students and school staff.
Trustee Bennett noted Katie's maturity and self confidence and presented her with a
commemorative gift on behalf of the Board.
Student Trustee North responded with the following comments:
"Wow,what a year this has been for me.From hearing my vice-principal talk about this
opportunity on the morning announcements,to being chosen from my school,to the nerve-
racking election day and then stepping up to this position has been the best choice I've made
yet.
I will never forget going through the first Board package that was sent to me thinking,"oh my
god, how will 1ever understand allthis?" And,believe itor not -"What are Robert's Rules?".
But as the weeks carried on,things started getting clearer-even the budget,mostly with the
help of my mentor.Trustee Joyce Bennett.With her strength and faith In standing up for
what you believe in, I could not have asked for a better teacher.In fact,I've learned
something from all the trustees Inthis boardroom - all community members coming together
for one purpose:education,all working harmoniously with the members of the administration
toward a better tomorrow,never giving up on what is right for the Thames Valley District
School Board.Ithinkwe all define a caring,learning community.And though my co-student
trustee resigned a littlewhile ago,Ithink Jeff will become a life-long friend of mine,as I have
never met someone with such energy in reaching everyone on a special level.
As well,I thank the Board for supporting me In going to the Ontario Student Trustees'
Association conferences,as those memories I will never forget.It was so fulfilling to meet
kids who are just like me and who understand what a motion is -unlike my school friends who
I'm not sure still understand the full meaning of a student trustee.One thing that Is really'
cool, Iswalking intomy school in the moming thinking, 'Wow, I'mreally starting to understand
how allthis comes together,'and having a real pride In the fact that my school Isa part of the
TVDSB.Ijust wish all kids could come to a Board meeting thenthey could witness the hours
we spend on decisions such as where the parking lot on a new school should be located,or
how many children we can ,flt Into a kindergarten class,Students would then understand the
appreciation that they need to have for the Board's efforts on their behalf.
Now 1would like to quickly say something specifically about each trustee:
Trustee Stewart,1admire your logic;
Trustee Exiey,your humour;
Trustee Peters,your thoughtfulness;
Trustee Grant,for asking all the right questions;
Trustee Jaffe,for your wisdom;
Trustee TIsdale,for your dedication;
2007 June 26...3
5.RECOGNITIONS -cont'd
b.STUDENT TRUSTEES-cont'd
Trustee Hendrick, for your great kindness;
Trustee Hart, for always following up;
Trustee Polhill,for your enthusiasm,and for giving mea ride whenIneededone;
Trustee Roberts,for your involvement and introducing me into the Education Week
Committee;
Trustee Bennett,for listening tothe millions of question I've hadoverthe pastyear;
Trustee Doub,for your boldness In taking on university and becoming a Trustee,
characteristics that I really admire;
Mrs. Christie, for your organization and warmth;
Chair Sattler,for your time-management because you do what you doso well and
still seem to have time for everything else;and.
Director Bryce, for being a true leader.
Ona last note,thisyearhas taughtmeso much,and In the words of Nelson Mandela:
'Education isthe most powerful weapon which youcan use tochange the world.'
Thank you."
Vice Chairperson Stewart thanked Katie for her contributions.He also introduced next year's
Student Trustees Katie Patterson and Jacob Rowe.
c.W.JOHN LAUGHLIN STAFF DEVELOPMENT &LEADERSHIP AWARD
Trustee Roberts, on behalf of former Thames Valley Director of Education John Laughlln,
introduced Principals Wendy Crocker,McGregor P.S.,Aylmer,and Lynda Pressey,Southwold
P.S.,St.Thomas,the2007 recipients oftheW.John Laughlln StaffDevelopment and Leadership
Award.
Ms.Crockerand Ms.Pressey were recognized fortheir Individual leadership style In modeling
professionalism.Integrity,as well as displaying a thoughtful,caring approach with the staff,
students and community.Their ongoing commitment to making a difference In the lives of
students and the community was applauded. Ms.Crockerand Ms.Pressey were presented with
a commemorative gift and advised that their names have been added to the award plaque
displayed at the Education Centre.
6.CONFLICTS OF INTEREST -No conflicts of interest were declared.
7.CHAIR'S ANNOUNCEMENTS
Vice-ChairStewart explained that ChairSattler wouldbe arriving later inthe meeting as she was
attending herson's Grade8 Graduation'Ceremony.He announced that2007September 21 and22
have been confirmed as the dates for the Ontario Public School Boards'Association (OPSBA)
sessions regarding governance and trustee role description.Trustees were asked to contact S.
Pullam,Trustees'Office,to advise oftheir summer plans and provide a telephone number where, if
necessary,they may be reached.
8.DIRECTOR'S ANNOUNCEMENTS
DirectorBrycereported thata letter has been received fromW.Blackle,OntarioAssociationofSchool
Business Officials (OASBO),advising that J.Neville,Manager,Facility Operations,has been asked
to continue as a member of the OPSBA Board of Directors.The Director commented that TVDSB
iswell represented at OASBOwithtwo senior business officialsholdingofficenotingalso the recent
election of Exec.Supt.B.Greene as OASBO President.
2007 June 26...4
8.DIRECTOR'S ANNOUNCEMENTS -cont'd
The Director announced that tonight is the last meeting for retiring Executive Superintendent J.
Thorpe and Superintendents of Education L.Hutchinson,D.Biair and J.Empringham.The Director
recognized the individual accomplishments of each of the four,outstanding educators and applauded
them for their exemplary careers and contributions to Thames Valley students and staff as well as
their predecessor boards.
9.MINUTE OF THE 2007 JUNE 12 REGULAR BOARD MEETING AND 2007 JUNE 19 SPECIAL
BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes ofthe 2007 June 12and June 19 meetings were approved on motionofT. Roberts,
seconded by G. Hart.
b.BUSINESS ARISING FROM MINUTES -none
10.STUDENT TRUSTEES'UPDATE
Student Trustee K. North reported that,with the school year winding down, it was decided not to try
to organize one last Student Advisory Council meeting because of the time commitments of many of
the student membership.
11.GLENDALE HIGH SCHOOL CONSTRUCTION PROJECT DEFERRED MOTION
The followingmotion related tothe Glendale HighSchool Construction Project was moved byG. Hart,
seconded by P.Jaffe and carried:
That the motion related to proposed renovations and program enhancements to Glendale High
School be deferred to the 2008 April 08 meeting.
Trustee Polhill was absent for the voting.
12.REPORTS FROM THE ADMINISTRATION
a.APPROVAL OF THE 2007-08 DRAFT BUDGET
B.Greene,Executive Superintendent,Business Services,Introduced the 2007-08 draft Budget
as developed at the 2007 June 19 Special Board meeting when trustees considered submissions
from the Administration.The preliminary,draft Budget reflecting the approved motion for trustees'
approval was presented.
RECOMMENDATION:
That the 2007-08 balanced budget of $664160 971 revenue and expenditures,be approved for
submission to the Ministry of Education by 2007 June 29.
The recommendation was moved by P.Jaffe and seconded by G. Hart.
Exec.Supt.Greene advised that the Ministry of Education has,In the course of the year,
announced fundingfor other programs outside ofthe Grant For Student Needs.He reported that
during2007 June,the Ministry announced the OntarioFocused Intervention Partnership (OFIP)
funding, a restricted grant inthe amount of$1 034 922. The OFIP grant provides Thames Valley
withan opportunityto Increase literacyand numeracy teacher-coaches during 2007-08 to support
an additional 20 schools.Ontario school boards are required to submit a proposal of the 2007-08
OFIP expenditures to the Ministry before 2007 June 30.
Exec.Supt."Greene explained how the OFIP funding can be used to adjust the 20.5 FTE
allotment within the existing 2007-08 Budget resulting in a surplus amount of $736 000. In
response to a question by Trustee Jaffe regarding teacher staffing pressure points that presently
exist.DirectorBrycecommented onsix areas that couldbenefitfromadditional consideration by
Trustees.
2007 June 26-5
12.REPORTS FROM THE ADMINISTRATION -cont'd
a.APPROVAL OF THE 2007-08 DRAFT BUDGET -motions -cont'd
The following motion was moved by P.Jaffe,seconded by R.Tisdale and subsequently
withdrawn:
That the $736 664 surplus be directed to elementary and secondary teacher staffing
pressure pointsinthe 2007-08school year.
The following motion was moved byP.Jaffe, seconded byR.Tisdaleand caried:
That in response tothe additional funding provided bythe Ministry of Education through
OntarioFocused Intervention Partnership (OFIP),8 additional teacher-coaches be provided
from the 20.5 PTE allotment within the existing 2007-08 budget.
The following motion was moved byR.Tisdale,seconded byT. Robertsand carried:
That 4 teaching positions from the 12.5 unallocateci teaching positionsbe assigned tothe
Targeted Intervention Program Inthe 2007-08 Budget.
The following motion was moved byT. Roberts, seconded byS.Polhill and carried:
That the remaining8.5 teacher positionsbe convertedto a dollaramount of$730 320 and
added to the surplus from the 2007-08 Budget.
Exec. Supt.Greene commented on the nine administrative positionscited for reductionat an
approximate savings of $570 000,an amount that corresponds with the two percent declining
enrolment.Trustee Jaffe and Roberts requested that savings be found from the Administration
line through staffingreductions. The Director commented that further discussions regarding
overall staffing reductionsavings are to be held with the supervisory officers during early fall as
partofprocess toestablisha restructuring planfor completion byearly2007 November.It was
noted that the Budget process Isalso part ofthe governance review set with OPSBA.
The following motionwas moved byT.Roberts,seconded byJ. Bennett and carried:
That the Administration be directed to find $350 000 from the Administration line through staff
reductions In the 2007-08 Budget.
The following motionwas moved byS.Peters,seconded byG. Hartand rejected:
That the 12.0 FTE Educational Assistant positions be converted to a dollar amount of
$457 946 and added to the surplus from the 2007-08 Budget.
9:27 p.m. - Chair Battlerjoinedthe meeting.
The following motion was moved byT.Roberts,seconded by 8.Polhill and rejected ona tievote:
That the 13 Facility Services positions be deleted and the funds added to the surplus from
the 2007-08 Budget inthe amount of $707 421.
The following motionwas moved byS.Polhill,seconded byR. Tisdale:
That funds be returned to the Supplies &Services,Furniture &Equipment,Casual Salaries
andStaffDevelopment,budget line tomeeta5percentreduction In the amount of $960 393
from the 2006-07 Budget.
2007 June 26...6
12.REPORTS FROM THE ADMINISTRATION -cont'd
a.APPROVAL OF THE 2007-08 DRAFT BUDGET -motions -cont'd
The following amendment was moved by P.Jaffe,seconded by S.Peters and rejected:
That the reduction to Supplies &Services,Furniture &Equipment,Casual Salaries and Staff
Development,be reduced to 2.5 percent and maintained In a provisional account in the
amount of $480 197 in the 2007-08 Budget,
After a lengthy discussion,Trustee Hart asked that the question be called and the main motion
was approved on a Poll Vote as follows:
Thatfunds be retumedtothe Supplies &Services,Furniture &Equipment,Casual Salaries
and Staff Development,budget lineto meet a 5 percent reduction in the amount of $960 393
from the 2006-07 Budget.
Yeas:Bennett,Hart,Hendrick,Polhill,Roberts,Stewart,TIsdale
Nays:-Doub,Exiey,Grant,Jaffe,Peters,Sattler
Abstentions:none
Student Trustee North;yea
The following motion was moved by P.Jaffe,seconded by T.Grant and approved on a Poll Vote:
That $856 590 be directed to elementary and secondary teacher staffing pressure points in
the 2007-08 school year.
Yeas:Bennett,Doub,ExIey,Grant,Hendrick,Jaffe,Peters,Roberts,
Sattler,Stewart,TIsdale
Nays:Hart, Polhill
Abstentions;none
Student Trustee North:yea
Trustees requested that the $856 590 be spread evenly between the elementary and secondary
panel across the District and that a report be provided by the Administration of the designated
areas for disbursement of the funds.Exec.Supt.Thorpe noted that there are twice as many
students in the elementary panel as in the secondary panel and suggested that the most effective
manner to address recent requests would be based on priority.
The following recommendation was adopted on a PollVote,moved by P.Jaffe,seconded by G.
Hart:
That the 2007-08 balanced Budget of $664 160 971 revenue and expenditures,as set out
below,be approved for submission to the Ministryof Education by 2007 June 29.
Z'\
2007 June 26...7
12.REPORTS FROM THE ADMINISTRATION -cont'd
a.APPROVAL OF THE 2007-08 DRAFT BUDGET -2007-08 Budget -cont'd
2007-2008 BUDGET
Projected Revenue
Grants for Student Needs
Other Revenue
Working Fund Reserve Transfer 2005-06 Surplus
Ontario Focused Intervention Partnerships -Restricted Grant
Total Projected Revenue
Projected Expenditures
Preliminary Expenditure Budget
Special Education Staffing - 2.67 FTE
Special Education Adjustment - 5.41 FTE
Additions
Oxford Technical Training Centre
Records Management Plan
Elementary Secretarial Support
Capital Projects - 3.0 FTE
Ontario Focused Intervention Partnerships -Supplies &Services
Additional Elementary &Secondary Teachers
Reductions
Program Enhancements
Provisional Accounts
Initial Reduction (571 555)
Partial Reinstatement 131 134
5%Reduction -Supplies &Services,Furniture &
Equip.,Casual Salaries,Staff Development
Utilities (match grant)
Partnerships for Excellence -Supplies &Services
Administrative Staffing Reductions
Targeted Interventions -Teacher Staffing -8.5 FTE
Total Projected Expenditures
Net Projected Surplus (Deficit)
10 000
150 728
14 234
198 725
298 258
856 590
(600 000)
(440 421)
(960 393)
(2 953 438)
(300 000)
(350 000)
f730 320)
650 207 461
11 208 941
661 416 402
1 709 647
1 034 922
664160 971
668195 661
231 497
539 850
668 967 008
1 528 535
(6 334 572)
664160 971
Yeas:Bennett, Doub,Exiey,Grant, Hendrick,Jaffe,Peters,Polhill,
Roberts,Sattler,Stewart,Tisdale
Nay:Hart
Abstentions -none
Student Trustee North -yea
The following motionwas moved byG. Hart,seconded byS.Polhill and carried:
That the Ministry of Educationbe asked to reconcilethe numbers inthe Budget workbook
with the Thames ValleyDistrict School Board numbers.
The following motion was moved byS.Polhill,seconded by T. Grantand carried:
That the 12 Educational Assistant positions be reassigned to the Special Education.
2007 June 26...8
12.REPORTS FROM THE ADMINISTRATION -cont'd
b.MONTHLY FINANCIAL REPORT
The month-end financial report as at 2007 May31 was presented.The year-to-date activity,
summaryofrevenues, expendituresbyexpendituretype,expendituresbyarea, and expenditure
type,was provided. Exec. Supt.Greene advised that enrolment projectionscontinue to indicate
a small shortfall. He also commented on the preliminary enrolment numbers from2006 October
and 2007 March, utilities costs and retirement gratuities noting Itiscritical that the Board not carry
forward a deficit balance.
c.2007-08 DRAFT SPECIAL EDUCATION PLAN
Supt.D.Blair highlighted a numberof amendments tothe2007-08Special Education Plan noting
that a Minority Reporthas been submittedfromAutismOntario-Londonand Areaand Integration
Action for Inclusion in Education and Community (lAI).He advised that the 2007-08 Special
Education Plan is to be posted to the TVDSB website following approval.
In accordance with Ontario Regulation 306 - Special Education Programs and Services,sec.
2(3)(4),"2(3)every boardshall ensure that the special education planofthe board is reviewed
annuallybythe board and that the reviewis completed prior to July31 ineach year",and "2(4)
Inanyyear wherethe specialeducationplanisamended bythe board,the amendment shallbe
submitted to the Minister for review on or before July 31 in that year."
The revised sections of the TVDSB Special Education Plan were provided and reflected input
from the Board'sSpecial Education Advisory Commitee (SEAC)andstaff. AttheSEACmeeting
held on 2007 June 05,the following recommendation was passed:
Whereas the number of students with special needs Is increasing as isthe complexityoftheir
needs,especially inthe areas ofautism and developmental disabilities,that SEACapprove
the 2007-08Special Education Plan with reservations due tothe proposed reduction inthe
educational assistants and school support counsellors within Partnerships for Excellence.
RECOMMENDATION:
That the Board approve the revised TVDSB Special Education Plan for 2007-2008.
The recommendation was adopted on motion of T. Grant,seconded by R.Tisdale.
d.DEPARTMENTAL UPDATES
Director's Services
-The DirectorvisitedStrathroy District High School touringthe Heritage Garden that officially
opened on 2007 May09. Healso attended a UnitedWay luncheon held at NorthMiddlesex
S. S.,Parkhlll,in celebration of the staffs outstanding participation In this year's United Way
campaign;
- The following meetings/events were attended bythe Director:London PoliceServices and
Centre for Research and Education Community Breakfast,United Way Literacy Meeting;
Universityof Western Ontario - Facultyof Education luncheon honouring retiringDean Al
Pearson;UnitedWay Account Visit;Education Centre Rebate Luncheon;Thames Valley
Education Foundation;2007 BEALART;Grand Theatre -Steppin Out with the Stars
Fundraising Event; Education Centre Memorial Garden Dedication and the Thames Valley
Secondary Administrators'Dinner;
The Director brought greetings and/or presented at the following events:Leadership in
Violence Prevention Awards Night;ETFO-Thames ValleyLocalAnnual Retirement Banquet;
Principals'and Managers'Meeting;St.Joseph's HealthCare Foundation-An Evening with
Al Gore Student Video Contest;TVDSB Retirement Dinner;Student Success Team
Symposium;London Municipal lODE -82"''Grade 8 History Awards Night;
r
2007 June 26...9
12. REPORTS FROMTHE ADMINISTRATION - cont'd
d.DEPARTMENTAL UPDATES -cont'd
Director's Services -cont'd
Financial Services PD Session,Keynote Address;Our Vision -A Focus on Mentoring and
Integrity;Thames Valley Teacher Library Association Annual Dinner;Education Centre Gift
Fund Luncheon;OSSTF Annual Retirement Banquet;Retirement Celebration for Don Blair,
Jim Emprlngham,Leo Hutchinson,John Thorpe;New Administrators'PD Session;Reading
Recovery Training Teacher Graduation;Lucas S.S.Commencement;
-The Director met with 2007-2008 Student Trustees Katie Patterson and Jacob Rowe
welcoming them to their new role and reviewing the Student Trustee on the Board Policy and
Procedure.
Staff Development update included:2006-07 New Teacher Induction Program,2007-
2008 New Teacher Induction Program;Specialized Instructional Coaching;Administrative
Mentoring Program;New Teacher Mentors;Leadership Development Program,Occasional
Teachers'P.D.;Professional Reading Program;Whole-Faculty Study Groups;Professional
Development for Experienced Teachers;2008 Leadership Conference and Facilitating
Effectively for Presenters.
-Public Affairs and Community Relations update included:Accommodation Review Committee
New Web Site supporting the ARC process;Thames Valley Web Usage,Media Links
expansionand the annual Lawson Literary Awards program.
Program Services
Applied Studies and the Arts
-The report Included information about a document outlining the expected practice for
assessment and evaluation of student learning in the elementary schools soon to be
completed and given to administrators before the next school year begins;
A new wind program received at Mosa Central P.S.,(Glencoe)as the Board attempts to
equip all elementary schools with instrumental music programs;
Ateam ofelementary teachers has produced a support document to address the critical
thinking expectations of the Visual Arts provincial curriculum with each school to receive
a kit ofposters ofartImagesand the documentinSeptember;
Students from the LucasS.S.,DECA chapter(an intemational organization focuslrig on
Marketing,Business and Entrepreneurship)recently competed at the intemational
competition in Oriando,Florida.More than 15,000 students from across North America
competed in various business related categories.Two Lucas students finished in the top
20 In the competition;
In response to feedback received from several new Experiential Learning teachers,in-
service was provided on April 27 and May 4 focussing on the creation of the PPLP
(Personalized Placement Learning Plan)for students participating in work placements
(Co-op and Work Internship).These hands-on sessions provided the opportunity for
participants to create a PPLP for a student currently enroled in an experiential learning
program at their school;
The Experiential Leaming Database Committee recently participated in a web conference
with the Secondary School Coordinator for Management Tool for Experiential Learning
(MTEL).MTEL isan on-line service that assists teachers In managing employer and
student information as well as facilitating the development ofthedocumentsneededfor
experiential learning programs.It Is anticipated that this service will be piloted In five
secondary schools during 2007 September and become available to all schools by 2008
February;
2007 June 26...10
11.REPORTS FROM THE ADMINISTRATION -cont'd
d.Departmental Updates -cont'd
Prograin Services -Applied Studies and the Arts - cont'd
- As part of the 2007 April Quality Daily Physical Activity (QDPA)Survey Report
elementary school principals and QDPA contacts were surveyed on attitudes and
practices with about QDPA.Surveys were returnedby 151 individuals;
Data indicates that95 percentof TVDSB schoolstaffshave a 'somewhat positive'and
a 'positive'attitude toward the implementation of QDPA intheirclassrooms. 92percent
ofrespondentsreportthat QDPA happenssometimesand always ondayswhen classes
are notscheduled inthe gymnasium.In spiteofthis,only15 percent reporta consistent
QDPA occuR-ence and only 13 percent of our schools have embraced the QDPA
program.This indicates more worl<to be doneandwas reflected in the65percentof
respondentswho indicated thatthey would like further QDPA inservice and support;
Ongoing QDPA initiatives include;the creation of a Mini-Kit and resource (to be
distributed to schools in the summer and early fall), primary, junior and intermediate
QDPA curriculum writing teams,secondary/elementary QDPA partnerships and QDPA
Fun-FitDemonstrations (schoolsign upinthe fall).Afree QDPAafterschool workshop
will be available on June 21^'(details to follow);
-The Grade 3 Swim to Survive program is wrapping up a successful first-time trial. A
2007-2008 application forcontinuedprogramsupport has been sent to the Life Saving
Society. The TVDSB has established 14 partnerships with community aquatic centres
and more than 5 000 students benefit from the program;
Atthe IS"^annual ProvincialSkillsCompetition 24 TVDSB contestants came away with
two silver and one bronze awards.The June 12 TVDSB Elementary Track and Field
Results maybe accessed viathe TVDSB web page (www.tvdsb.on.ca^.Regional and
Valley convenors madethiseventpossible with morethan 18,000 entries submitted for
the regional meetsandmorethan 12 000athletes participating.The Championships had
more than 2 500 entries and 2 000 athletes attending TD Waterhouse Stadium;
In Secondary Athletics,TVDSB schools were extremely successful InOFSAA soccer
competition thisspring. Ten schools were sent to provincial championshipsand came
home with four gold,two silver, two bronze and two fourth place finishes.Some 75
student athletes traveled to Ottawa to compete in the provincial track and field
championships. The success ofstudentathletesreflectsthecommitmentand dedication
of schools,coaches and students to the new motto "learning through school sporf.
-Student Pathwavs for Success
-All 30 Lead Student Success Teachers participated in a Ministry Regional Dialogue
session on 2007 May29 with SSTs from other region boards.The focus forthe day was
to network and collaboratively problem solve around common issues encountered by
Student Success Teachers and Teams;
- The Ministry has engaged the Canadian Councilon Learning and Curricuium Services
Canada to conduct external evaluations of the Student Success/Learning to 16 Initiative
and various Lighthouse projects. Laura Elliott,Executive Superintendent,and Marie
Chambers,Student Success Leader,participated ina teleconference as part ofa review
of Student Success.Marie Chambers and Dan Grass,TOSA for Student Pathways for
Success,participatedinschoolvisitswithtwo members of Curriculum Services Canada.
This group interviewed staff and students who are a part of the following Lighthouse
projects:Work Intemstiip (Thames SS;Ingersoll DCI;CollegeAvenueSS, West Elgin
SS) and the Agricuitural EducationProject(West Elgin SS). In some cases community
members and trustees were part of these interviews as well. Final reports will be
presented to the Ministry of Education;
2007 June 26...11
11.REPORTS FROM THE ADMINISTRATION
d.Departmental Updates - cont'd
Program Services -Student Pathways toSuccess -cont'd
-.All TVDSB secondary schools Lead Student Success Teachers met 2007 June04to
-review the progress made in the first yearof implementation andto plan strategies and
priorities for next year.On 2007 May 29 a similar meeting was held for all Work
Internship Coordinators from 29 secondary schools;
A Board team of five individuals attended a Ministry symposium on Differentiated
Instruction/Assessment and Evaluation,Grade 7/8on 2007 May 15.This isa mandated
topicfor 2007-08.Student Success.Thesymposlum provided a common framework for
'applying differentiated instruction at board and school levels in support of professional
development in schools inthe fall;
T Board teams attended Ministry orientation sessions on 2007 May 30/31 to review
requirements forexpansion ofSpecialist High Skills Majors (SHSMs).Additional Ministry
training sessionsfor Board and school teams will occur throughout this next school year.
TVDSB hasexpanded from one SHSM offering (Construction atLucasSS)tosixfornext
year (Construction at Lucas SS and College Avenue SS;Manufacturing at College
AvenueSS and Beal SS;Agriculture at West Elgin SS and Norwich DNS);
ABoardteam attended the E-learning Ontario:BestPractices Symposiumon2007 May
27/28 to learn about strategies in the delivery of e-leaming,with opportunities for
educators from across the province to Identify barriers to e-!earning and present
solutions.Additional trainingforthe Ontario Educational Resource Bankv/W]occur inthe
summer and fall;
Several TVDSB teachers of Grades 7 and 8 received training on DRA on two different
occasions inJune,with very positive feedback. This will enable teachers tocontinuethe
use of DRA into the intermediate grades,where appropriate;
-Members of the Student Success Teams from each of the TVDSB secondary schools
met on 2007 June 05. Atthe year-end symposiumtheyexperienced a presentation by
Dr.BruceFerguson,from The Hospital forSick Children.In 2004-05,Dr.Fergusonled
a team whichcarried outthe Eariy School Leavers Study forthe Ministry of Education.
Currently,his team is beginning a study on the transition from Grade 8 to Grade 9.
Student Success Teams spent part of the day planningfor student success strategies
for next year;
- Marie Chambers,Student Success Leader,attended the provincial Student Success
Leadership Symposium on2007June 12-14.The Ministry outlined areas of focus for
the 2007-2008 Student Success/Learning to 18 Initiative as follows:
Acontinuedfocusonfour "pillars"(Literacy,Numeracy,Pathways,and Community,
Culture and Caring)- mathematicsand literacy professional development training
sessions by Ministry for teachers to occur in fall and spring;
Student Success Teachers and Teams -ongoing training by boards;
Grade 8 to Grade 9 Transition - ongoing supports for students at risk by boards;
-Specialist High Skills Majors and Dual Credits -expansion acrossthe province (153
projects for2007-08,compared to 27 in2006-07);
Expansion of Co-operative Education,experiential learning programs,and credit
recovery/rescue programs -Ministry webcasts forteachers inthe fall;
Lighthouse Projects -more focus on pilot projects for Grades 7/8 (TVDSB has
submitted six applications);
-School-College-Work Initiatives -regional forums and dual credit programs arethe
focus (TVDSB is working with Fanshawe College on regional forums;preliminary
discussions have occurred around dual credits);
2007 June 26..A2
11.REPORTS FROM THE ADMINISTRATION
d.Departmental Updates -cont'd
Program Services -Student Pathways to Success -cont'd
-Differentiated instruction/Assessment and Evaluation (focus on Grades 7/8) -
Additional Ministry training will be provided in2007 October and December;part of
student success funding must support Board training to followafter each Ministry
session;
- Aboriginal Education - Ministry symposium planned for 2007 November;
English Language Learners -Ministry symposium planned for 2007 October;
Crown Ward Education Initiative- Ministry meeting on 2007 June 20 for details on
application forfunding for local "Education Championship Teams";
-Character Development Initiative fitswithCommunity. Culture and Caring pillarand
is to be implemented in the 2007-08 school year;
Post secondary Education forFirst Generation Students (I.e.,those students whose
parents did not attend college, university or skills training) provincial marketing
campaign Is undenA/ay;
Programs and supports for students who are learning to age 18 (Bill 52) -Ministry
direction to follow regarding SALEP;
Programs for long-term suspended and expelled students,and alternatives to
suspension withan application process for funding to follow;
Provincial Skills Certificate (PSC)for students who are networking toward the OSSD
or who are at risk of leaving school without the OSSD Is under development;
Adult Learners -additional funding to be provided;
- Working on new approaches to Special Education funding and ongoing effective
practices;
E-Leaming Strategy - all Ontario teachers and students will have access to the
Ontario Educational Resource Banf<(OERB), an online library of curriculum
resources;
Curriculum Review and Renewal focusing on English,Mathematics,ESL,Science,
Arts and Technological Education for next year;
Managerial/Administrator Leadership -Ministry fall training for principals and vice-
principals on establishing positive school cultures and customized learning
opportunities for students.There was a great deal ofopportunity for cross-regional
dialogue and sharing of best practices at-thls symposium.It was noted that these
TVDSB initiatives are to be carried out In collaboration among all portfolios in
Program Services,and are not ispecific to Student Pathways for Success;
A group of Learning Coordinators met on 2007 June 19 to begin initial planning for
the 2007-08 Student Success Action Plan in the areas of literacy,numeracy,
pathways,and community,culture and caring.The focus ofthe session was on how
to best align in order to maximize the Impact of our efforts and funding to improve
student leaming,and work toward the provincial graduation target of 85%by 2010-
11.The Student Success Action Plan to be submitted to the Ministry In 2007
October will go to the Steering Committee and District-wide Advisory Committee,
Student Pathways for Success,for feedback In 2007 September.
Operations Services
Final planning meetings have been held for the Instructional Intelligence Initiative for the
2007-08 school year.Leadership responsibilities are Inthe process of being assigned as
necessitated by retirements and changes of assignment for Superintendents.This program
addresses teacher classroom practice as supported by Dr. Barrie Bennett of the Ontario
Institute for Studies in Education and is entering its final year of his direct involvement.
2007 June 26...13
11.REPORTS FROM THE ADMINISTRATION
d.Departmental Updates - cont'd
Operations Services - cont'd
-Operations Services and Program Services are worl^ing co-operatively to maximize tiie
impact ofthis initiative on student learning;
Ateamof administrative and ETFO staff have successfully placed 91 surplus elementary
teachers.Round threevacancies have been posted and successful candidates notified.The
next step is to post vacant positions to the Apply to Teach service,allowing external
candidates to apply;
Planning is prioritizing work related to the new St.Thomas school and its boundaries,and
the processes and reporting /elated to and supporting the Accommodation Review
Committees;
- The first session forthe 2007-08 New Administrators'Insen/lce tookplaceon Friday,June
15th atthe Officers'Mess.Supt.Hughes started thesessionwith Welcome and Introductions
to the group.Patty Thompson,Principal,East Elgin S.S.,and Avril Saunders-Currie,
Principal,Summers'Corners P.S.,began the session with infonnation on unique entry plans.
Mike Moore,Vice Principal,East Elgin S.S.and Annie Tims,Vice Principal.Eastdale P.S.
provided "Lessons from Year One".John Thorpe,Executive Superintendent,Operations
Sen/ices,talked on "Seven Tips for a Successful Administrator."Bill Bryce,Director of
Education,welcomed the group to their new administrative role followed by closing
comments from Murray Macdonald,Principal,Medway High School;
- Thenext New Administrators'session isa two-day Summer Institute tobe held August 23and
24th.The participants will receive information on Entry Plan Reviews,Building Relationships
Between and Amongst All Stakeholders,Foundation Principles,Building Positive
Relationships:To Improve Student Learning,OPC Overview,Safe Schools,Special
Education,and Administrator Learning Plans;
-Research and Assessment Services staff undertook/completed major project components
during late 2007 May/2007 eariy June included:
Presentation on Provincial literacy test results to Trustees;
Analysis/report preparation forsystem level resultson provincial literacy tests;
Consultation with school teams and Principals regarding data use;
Budget tracking ofexpenses for student literacy component of LOG,ongoing support
for school-based projects, updated budget report completed;
Support forschools during Grade 3 and 6 EQAO assessments;
Processing results from the end ofyear school-based assessments;
- Continued processing and approvalofexternal research requests;
Survey design and analysis forschool Initiatives;
- Updatesand posting to Research andAssessment website;
Deaf and Hard of Hearing Review - final report and recommendations;
A facilitated discussion session at an MISA research conference;
Attended a conference on Program Evaluation in Education;
Phonological Awareness -results from spring assessment analyzed,reports created and
distnbuted;
Consultation on development of DRA interface for teachers;
Continueddevelopment of database forstudent achievement results;
-Analysis ofstudent information and tracking/monitoring for Reconnect,Specialized Coop,
and Work Internship;
Preparation of Ministry reports for Reconnect,Specialized Coop,and Work Intemship;
Detailedanalysis and reportpreparationof EQAO and DRA relationships;
-Committee work -Pathways;MISA research subcommittee;
2007 June 26...14
11.REPORTS FROM THE ADMINISTRATION
d.Departmental Updates -cont'd
Operations Services -cont'd
Preparation of summary report for research project for TVNELP;
CPA project-waitlist management,facilitated a workshopwith speech and psychology
staff:
Distributed school level reports for students at risk of not graduating;
Review/analysis of Skopus EQAOweb components and EQAO reports;
Initial processing of Primary and Junior DRA data;
Addressing issues related to the ONSIS data reporting;
-Addressing issues related to the recording and reporting of Spec Ed and lEP information.
- A Safe Schools update Included:Ventriloquist/puppeteer Yvette Locke, Kidson the Block,
Stand byMe,Steps toRespect, SAVEConference, TRIBES,Drama Presentations summary
for 2006-07 school year,Violence Prevention Speakers and The Fourth R Program
expansion.
Human Resources
Currently 7,600 permanent and temporaryemployees have completedthe annual Offence
Declaration canvas;
Benefits staff are reviewingnext September's premium renewal report,assisting retiringstaff
with benefit enrolment;
Disability Management continues to assisting employees withreturn toworkplans and both
teaching panels with medical placements as required under the collective agreements;
- The Thames Valley DistrictSchool Council (TVDSC)update included:
TVDSCChair B.Hopkinsand Vice-ChairA.Morell attended Parent LiaisonCertification
training held at San Diego State Universityon 2007 June 12 to 16;
TVDSC representatives attended a VolunteerAppreciationevent on 2007 June 13;
Chair Hopkins attended the OPSBAViolenceinMediaAd HocCommittee meeting on
June 18;met with Chairperson P.Sattler and Vice ChairJ.Stewart,and attended school
council meetings across the District;
- Vice Chair Morell brought greeting toWellington Street School Council Parents evening;
TVDSC representatives attended various TVDSB committee and Board meetings;
The Annual School Council Reports are due witha report to be prepared for presentation
to Trustees in the new school year;
Chairperson Hopkins communicated various topics including budget input process with
Council members through e-mail and corresponded with trustees to ensure the School
Council perspective was presented.
-There are 1,580 active Elementary Occasional Teachers,73 are on leave and 404 retirees
are filling long-term and part-time assignments;
HR has finished nextyear's secondaryteacher allocations and assisting schools with teacher
transfers,headships and surplus teacher issues;
Presently there are 810 secondary occasional teachers on the list,approximately 260 are
retirees.
Business Services
Facility Services Projects and Maintenance updates included: Capital Projects at Southeast
St.Thomas,Hickson Central,Algonquin Public Schools and Strathroy DCl;Primary Class
Size Additions at Chippewa,Clara Brenton,Forest Park and Kensal Park Public Schools;
Additionof 14 new portables at designated schools as part of Primary Class Size initiatives
as well as 20 old units sold;
Support Services update included:Distribution Centre,Printing and Mail Services,
Transportation Services and Purchasing Services;
2007 June 26...15
11.REPORTS FROM THE ADMINISTRATION
d.Departmental Updates -cont'd
Business Services -cont'd
-K.Bushell,IVlanager,Facility Services,provided an update regarding the new provincial
standards for flushing ofschool water systems and testing procedures that began 2007 June
15toendofAugust.He commented that testing must foiiow specific protocois with 200 sites
being done in a month.The resuits are to be available by the first weel<of2007 July and a
compilation of Board of Health,Ministry of Health and board results will be made available
in fall.
13.REPORTS OF COMMITTEES
a.APPROVAL OF DRAFT POLICIES -BOARD ADVERTISEMENTS AND BOARD ADVOCACY
Trustee Bennett introduced a reporttoapprovethe draft policies on Board Advertisements and
Board Advocacy.On 2006 December 05the Ministry of Education sent expenditure guidelines
toallschoolboards shortly aftertherelease ofthe Auditor's report.Those guidelines addressed
the following four areas; the use of corporate credit cards,travel,meals and hospitality;
advertising,and advocacy.Policies complying with the guidelines weretobemade available on
each board'swebsite by2007 March 31.TheBoard's policies andprocedures governing theuse
of corporate credit cards,travel,meals and hospitality were updated and posted tothe web site
as directed.
The Standing Committee on Public Accounts believes that board policies in these areasmustbe
available for public scrutiny and requested thatthe Ministry of Education report by2007 July 15,
on boards that have not posted the appropriate policies.Draft policies on advertising and
advocacy werepresentedtothe Policy Working Committee on2007 May 22and subsequently
posted for public input for 30 days In order tomeetthe requested timelines.No public input was
received during thattime.It is,therefore,the recommendation ofthe Policy Working Committee
that the draft policies be approved forpostingtothe web by2007 June 30.
RECOMMENDATION:
That the draftpolicieson BoardAdvertisementsand BoardAdvocacybe approved.
The recommendation was adopted on motionofJ. Bennett,seconded by R. Tisdale.
b.REPORT OF THE CHAIRS'COMMITTEE 2007 June 20
9:10 a.m.-12:30 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett P.Sattler (Chair)B.Bryce
G.Hart S.Christie
Regrets:J.Stewart
1.APPROVAL OF AGENDA
The agenda was approved.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2007 JUNE 26 BOARD AGENDA
Thein-cameraand public agendas forthe2007June 26Board meeting werediscussed
and updated.
2007 June 26...16
13.REPORTS OF COWIWIITTEES-cont'd
b.REPORT OF THE CHAIRS'COMMITTEE -cont'd
4.CORRESPONDENCE
A letter from H.MacLennan regarding Ontario religious discrimination is available in the
Trustee Conference Room for trustees'information.
5.2007 W.JOHN LAUGHLIN STAFF DEVELOPMENT &LEADERSHIP AWARD
DirectorBrycedescribed comments fromthesupervisoryofficersregardingthe criteriaforthe
2007 W.John LaughlinStaff Development and Leadership Award noting It was suggested
that the concept ofleadership be niore strongly emphasized. It will be broughtback tothe
Chairs'Committee in September forreview. Itwas further suggested and agreed that a letter
from the Chair will be sent to nominees congratulating them on their nominations.
Following discussion,both candidates were selected for the 2007 award. Wendy Crocker,
Principal of McGregor Public School,and Lynda Pressey,Principal of Southwold Public
School will be invited to attend the June 26,2007,Board meeting to receive their awards
from Mr.Laughlin.
6.•ST.THOMAS PUBLIC LIBRARY REPORTS
Interim reports from the Thames Valley representatives on the St.Thomas Public Library
Board-MaryMacLachlanand Deborah Laverty- were received. They will be added to the
June 26 Board agenda under "Communications".
7.JUNIOR KINDERGARTEN FRENCH IMMERSION
Chair Sattler spoke toa follow-up request froma presenter atthe June 11 publicBudgetinput
session related to extending the French Immersion program to JK students.The presenter
sought advice on the next steps to proceed with her request and sought an opportunityto
meet withher. Chair Sattler will request that the individualbring copies ofthe case study she
refers to for discussion at their meeting.
8.OTHER BUSINESS
a.2007-08 Preliminary Budget
Supt. Karen Daltonjoined the meeting to discuss the time frame and a modelto deploy
the additional 20.5 elementary Reading Recovery teachers included Inthe draft 2007-08
Budget.The model will be discussed at Operations Council on June 25. The time lines
were approved for filling the positions.
It was noted that by depleting the provisional account in the 2007-08 Budget,there are
few funds remaining to furnish system renovations.It was agreed that it will be
necessary to discuss emerging issues from the Budget.A trustee caucus was scheduled
for Tuesday,June 26, from 4:00-5:00 p.m. prior to the in-camera session.The Policy
Working Committee was rescheduled from 2:00-4:00 p.m.
b.Accommodation Review Committees (ARC's)
Chair Sattler raised a concern over a requirement for ARCs to use the Board's
Presenters'Package when seeking public input.Supt.Dalton presented a draft form
suggesting that it be used to facilitate verbal presentations at Accommodation Review
Committee area study meetings.It was agreed that the concept of a Presenters'
Package is not required for ARCs'use and that the revised form will be used to schedule
presentations.
2007 June 26...17
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE CHAIRS'COMMITTEE -cont'd
8. OTHERBUSINESS, b. Accommodation ReviewCommittees (ARC's)- cont'd
TrusteeHartsuggested thateach ARC should determine the format thatbest facilitates
its worl<and questioned if the ARCs must follow a consistent process,itwas further
suggested that questions shouldcome through a committee member,the committee
assistant, or through the public input process at the ARC meetings.Supt.Dalton will
contact the Board's solicitor to discuss meeting process and format.
c.Audit Committee
Trustee Hart Indicated that itis necessary toprepare a callforbusiness representatives
forthe AuditCommittee. Itwas agreed thatthe three trustees onthe committee will meet
with Exec.Supt. Greene In orderto identify potential members.The appointment will
come throughthe Chairs' Committeeforrecommendationtothe Board.
d.Capital Planning Advisory Committee
The Committee discussed the role of the Capital Planning Advisory Committee and
agreed that it will reviewthe administrative pupil accommodationreportbroughtinthe
fall. A recommendation will be brought to the September 5 Chairs' meeting to amend
the mandate.
9.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for 2007 September 5 at 9:30 a.m.
10.ADJOURNMENT
The meeting adjourned at 12:30 p.m.
RECOMMENDATIONS:none
P.SATTLER,
Chairperson
Chair Sattler advised that a meeting has been arranged with one of the presenters for 2007
September 12 at 7:00 p.m.as a follow-upto the Budget Input session regarding next steps to
proceed with extending the French Immersion program to Junior Kindergarten students.
c.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2007 JUNE 26
MEMBERS PRESENT
J.Stewart(Chalr)
J.Bennett (5:10)
S.Doub
F.Exiey
T.Grant
G.Hart
M.Hendrick
P.Jaffe
S.Peters
S.Polhill (6:00)
T.Roberts
P.Sattler
R.Tisdale
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
C.Murphy
M.Sereda
J.Thorpe
K.Dalton
K.Havelka
S.Hughes
L.Hutchlnson
W.Tucker
B.Wagner
S.Christie
C.Dennett
The Committee met In camera from 5:06 p.m.to 6:30 p.m.
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential personal and negotiation matters were discussed.
2007 June 26...18
13.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA
4.RISE AND REPORT
Amotionto rise and report was moved byF.Exley at 6:30 p.m. and carried.
RECOMMENDATION:
That the motion related to an extension of the Bus Operators'Agreement be approved.
J.STEWART
Chairperson
The recommendation was adopted on motionofJ. Stewart,seconded byR. Tisdale.
14.COMMUNICATIONS
a.CHAIR'S SUMMARY UPDATE
ChairSattlerreportedthat during the month ofJuneshe attendedand/or brought greetingsatthe
following meetingsand events: Thames Valley Teacher Librarian Association Annual Banquet,
Ontario Secondary School Teachers'Federation Retiree Dinner,Alternative .Education
Graduation,TVDSB Retirement Reception and the 2007-08 Budget input Session.
Chair Sattler and Vice-Chair Stewart also met with the Chair and Vice-Chair of the Thames Valley
District School Council.
b. ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)-UPDATE
The report was deferred to a meeting in 2007 September.
c.ST.THOMAS PUBLIC LIBRARY BOARD INTERIM REPORT
An interim report was received from Mary MacLachlan and Deborah Laverty,TVDSB
representatives on the St.Thomas Public Library Board.
15.NOTICE OF MOTION -none
16.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
a. The following Noticeof Motion fromTrustee J. Stewart was deferred to the 2007 September 11
Board meeting for consideration:
Whereas District School Boards and Per Pupil Funding were established by the Ministerin
1998 to provide equal education resources to students across Ontario;
Whereas Thames Valley District School Board predecessor boards were not uniform in
revenues or expenditures per pupil;
Whereas the need for equity in public education Is paramount;
Be It Resolved that the Staff produce a report that identifies grant revenues and money
expenditures per ward for the Thames Valley District School Board.
f •
2Q07 June 26...19
16.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
b. The Notice of Motion from Trustee G. Hart to develop a policyregarding the fiiiing of supply
positions was withdrawn.
17.ADDITIONAL ITEMS -none
18.QUESTIONS/COMMENTS BY MEMBERS -none
19.ADJOURNMENT
The meeting adjourned at 10:50p.m.on motion ofT.Grant,seconded byF.Exiey.
CONFIRMED:
Chairperson
2007 June 26...20
SUMMARY OF APPROVED RECOMMENDATIONS OF 2007 JUNE 26
That the motion related to proposed renovations and program enhancements to Glendale High School
be deferred to the 2008 April 08 meeting.
That In response to the additionalfunding provided bythe Ministry of Education through Ontario
Focused Intervention Partnership (OFIP),8 additional teacher-coaches be provided from the 20.5
FTE allotment w^ithin the existing 2007-08 budget.
That 4 teaching positions from the 12.5 unallocated teaching positions be assigned to the Targeted
Intervention Program in the 2007-08 Budget.
That the remaining 8.5 teacher positions be converted to a dollar amount of $730 320 and added to
the surplus from the 2007-08 budget.
That the Administration be directed to find $350 000 from the Administration line through staff
reductions in the 2007-08 Budget.
That funds be returned to the Supplies &Services,Furniture &Equipment,Casual Salaries and Staff
Development,budget lineto meet a 5 percent reduction Inthe amount of $960 394 from the 2006-07
Budget.
Yeas:Bennett,Hart,Hendrick,Polhlll,Roberts,Stewart,TIsdale
Nays:Doub,Exley,Grant, Jaffe,Peters,Sattler
Abstentions:none
Student Trustee North:yea
That $856 590 be directed to elementary and secondary teacher staffing pressure points inthe 2007-
08 school year.
Yeas:Bennett,Doub, Exley,Grant,Hendrick,Jaffe,Peters,Roberts,Sattler,
Stewart,TIsdale
Nays:Hart,Polhlll
Abstentions:none
Student Trustee North:yea
That the 2007-08 balanced Budget of $664 160 971 revenue and expenditures,be approved for
submission to the Ministry of Education by 2007 June 29.
Yeas:Bennett,Doub,Exley,Grant,Hendrick,Jaffe,Peters,Polhlll,Roberts,
Sattler,Stewart,TIsdale
Nay:Hart
Abstentions -none
Student Trustee North -yea
That the Ministryof Education be asked to reconcile the numbers in the Budget workbook with the
Thames Valley District School Board numbers.
That the 12 Educational Assistant positions be reassigned to the Special Education.
That the Board approve the revised TVDSBSpecial Education Plan for 2007-2008.
That the draft policies on Board Advertisements and Board Advocacy be approved.
That the in-camera motion of June 26,2007,related to an extension of the Bus Operators'
Agreement be approved.
2007 June 26...21
Thames Valley District Scliool Board POLICY
Title BOARD ADVERTISEMENTS Policy No.2018
Department Director's Services
Reference(s)Ministry of Education Memorandum 2006:815 Effective Date 2007 June 26
It isthe policy ofthe Board that advertisements will be usedforthe purposeof informing and/or
educating the public,as well as creating public awareness of educational programs,services,
issues,events and community activities ofspecificinterestor benefitto students and families.
These advertisements may include,but are not limitedto:
School registration including kindergarten registration and French Immersion;
School and Program infomiation;
Extracurricular activities:
Board and Committee meetings;
Membership application for committees:
Public consultations;
Employment Opportunities;
Requests for tenders for Goods and Services;
Sale of Property
Other property issues (including such as may be required by government
authorities);
Accountability to the Public;
Special Events.
Administered By Director's Services Board Resolution No.13.a.
Amendment Date(s)Amendment Resolution No.
Page 21 of 22
2007 June 26...22
Thames Valley District Sciiool Board POLICY
Title BOARD ADVOCACY Policy No.2019
Department Director's Services
Reference(s)Ministryof Education Memorandum 2006:815 Effective Date 2007 June 26
It is the policyof the Board that itmay support advocacy through payment of membership fees
to appropriate organizations.Other advocacy initiatives, ifany,will be in accordance with
appropriate provincial requirements.
Administered By Director's Services Board Resolution No.13.a.
Amendment Date(s)Amendment Resolution No.
Page 22 of 22
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