5/22/2007 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2007 MAY 22,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3. SPECIAL MUSICAL PRESENTATION-J.P.Robarts Public School (London)V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS
a.AMERESCO CANADA V
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.MINUTES OF THE 2007 MAY 08 BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from the Minutes
11.STUDENT TRUSTEES'UPDATE V
12.DEFERRED MOTION FROM 2007 MAY 08 BOARD MEETING RE SECONDARY M
STAFFING
13.REPORTS FROM THE ADMINISTRATION
a.Budget Issue -Energy,Utility Costs,Student Transportation M
b.Monthly Financial Report M
c.Additional Secondary Special Education Lines M
d.Summer Approval Process M
e.Pupil Accommodation Planning Guiding Principles M
f.ARC Valuation Templates M
g.Rationales for Accommodation Review Committee Studies M
h.Departmental Updates M
14.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2007 April 10 M
b.Special Education Advisory Committee,2007 April 16 M
c.Interim Report of the Long-term Community Partnerships Ad Hoc Committee M
d.Budget Advisory Committee,2007 May 07 M
e.SEAC Chair's Report,2007 May 07 V
f.Native Advisory Committee,2007 May 08 M
g.Chairs'Committee,2007 May 16 M
h.Committee of the Whole,In Camera,2007 May 22 V
15.COMMUNICATIONS
a.Chair's Summary Update V
b.Ontario Public School Boards'Association -Update V
c.Letter from A.Forrester,Clerk-Treasurer,Township of South-West Oxford re
Sweaburg P;S.M
d.Letter from R.McNaughton,Chair Glencoe District High School Parent Council M
re staffing
e.Letters from H.K.MacLennan,re Ontario Religious discrimination M
f.Appointment to Special Education Advisory Committee M
16.NOTICE OF MOTION -none
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
a.Trustee Stewart M
18.ADDITIONAL ITEMS
19.QUESTIONS/COMMENTS BY MEMBERS
20.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2007 MAY 22
The Board met in regular session on 2007 May22 in the Board Room at the Education Centre,meeting in
public session from 7:00 p.m. to 11:28 p.m. The following were in attendance:
TRUSTEES
J.Bennett
S.Doub
F.Exiey
T.Grant
G. Hart (8:00)
ADMINISTRATION AND OTHERS
B.Bryce
L.Elliott
B.Greene
M.Sereda
J.Thorpe
D.Blair
K.Dalton
M.Hendrick,
P.Jaffe
K. North (-11:00)
8.Peters
S.Polhill
J.Empringham
K.Havelka
S.Hughes
L.Hutchinson
B.Tucker
B.Wagner
K.Wilkinson
T.Roberts
P.Battler (Chair)
J.Stewart
R.Tisdale
K.Bushell
S.Christie
8.Dawson
C.Graves
K.Meeson
J.Roth
W.Scott
1.CALL TO ORDER
Board Chairperson P.Sattler called the meeting to order at 7:00 p.m.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to the J. P.Robarts Public School (London)Primary
Choir,Conductor Carolyn Hoskin and accompanist Jocelyn Blackwell for leading in the singing of C
Canada and performing two musical selections.
4.APPROVAL OF AGENDA
The agenda was approved on motion of T.Grant,seconded by F.ExIey.
5.OFFICIAL RECORD
S.Christie,Supervisor -Corporate Services,read the following official record into the minutes:
We regret to record the death of:
James Markle,a custodian at Princess Elizabeth P.S.,Ingersoll,on 2007 May 08;
•Mairead Mullarkey,a 11 -year-old student at Ashley Oaks P.S.,London,on 2007 May 17 and
Evan Butchart,a custodian at Biddulph Central P.S.,Lucan,on 2007 May 21.
6.RECOGNITIONS
a.AMERESCO CANADA
B.Greene,Executive Superintendent,Business Services,provided opening remarks regarding
the Better Schools Project,an energy conservation partnership between the TVDSB and
Ameresco Canada.He introduced Peter Love,Ontario Chief Energy Conservation Officer,
Conservation Bureau and Tony Da Silva,Chief Operating Officer,Ameresco Canada Inc.,a
facility-renewal and asset-planning company.Mr. Love, on behalf of the Ontario Power
Authority,presented a Certificate of Recognition to the Board for its outstanding achievements
in reducing energy consumption.Mr.Da Silva and Mr.Love commented on the implementation
of creative,energy-based solutions that address renewal of ageing facilities,reduce energy costs
and GHG emissions resulting In efficient and cost-effective solutions being Implemented during
a time when energy costs continue to soar.Mr.DaSilva also acknowledged the significant
contribution of the Thames Valley Facility Services and Project Maintenance staff and in
particular, Kevin Bushell,Joe Attard,Ed Clarke and Nancy Hindmarsh.
2007 May 22...2
6.RECOGNITIONS -cont'd
a.AMERESCO CANADA -cont'd
Director Brycethanked Peter Love andthe Ontario Power Authority,Tony DaSilva and everyone
at Ameresco forthis special recognition.He noted the importance ofenergy conservation and
the pride that Thames Valley takes inchampioning this cause.
He stated that energy conservation Isnotonlyimportantinour homes,but inouroffices,schools,
and communities.TVDSB studentsandstaffhavea better sense ofthe importance of reducing
energyconsumptionand have accepted this responsibility with enthusiasm and creativity.Many
events and programs at Eco Schools and others across the Valley have identifiedand embraced
this cause and are teaching young people about the need to conserve.The students are
ambassadors forthe Thames Valley conservation programs andfuturegenerations can and must
depend on all ofus to demonstrate ourcare and concern forthe environmenttoday.
By looking forward to continued success inourclassrooms,schools, and offices,and working
co-operatively to ensure everyone is doing their part,will continually improve practices and
operations. The Directorsummarized that success ultimately depends on the guidance and
support ofour community partners including Ameresco Canadaandthe Ontario Power Authority.
He applauded all the stakeholders that help in our efforts to conserve.
7.CONFLICTS OF INTEREST -No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS
Chair Sattier announced that she has accepted the resignation of Student Trustee Jeff Koscik
effective immediately and advised that the student trustee position will not be filled for the remaining f
term of office.
Shenotedthatthe Board is celebrating a historic occasion as TVDSB has purchased property in Elgin
County for construction of Its first,new elementary school.The Board and County of Elgin Is looking
forwardto the school opening with ground breaking anticipated for the fall of 2007.
9.DIRECTOR'S ANNOUNCEMENTS
Director Bryce advised that a letter of resignation to retirement has been accepted from
Superintendent of Education Don Blair effective 2007 September 30.Mr.Bryce extended
appreciationto Supt.Blair for his long and dedicated service to Thames Valley and the London
Board of Education.
Supt.Blair responded thanking theteam of supervisory officers and professional/para professional
staff for their ongoing support during his 35 years as an educator.He extended best wishes to the
Board and its leadership team as Itfaces future decisions that impact student success.
DirectorBryceadvised that duringthe week of 2007 May14, the Ministry of Education announced
nextsteps regarding the Prohibitive to Repair process. Atemplate will be coming to expediteand
streamlinethe process.Exec.Supt.Greene commented onthe recent Ministry memorandum related
to Its commitment to Good Placesto Learn funding for Stage3. The Ministry will be undertaking a
review of facilities in order to finalize the allocations for school boards.During the consultation
process,the Ministry will look at all school board sites and gather school-based Information.It has
been indicatedthat a compreherisive business case will notbe required butrather additionaldata and
information supplied from school boards.The Ministry intends to make an announcement before
2007 September.
2007 May 22...3
9.DIRECTOR'S ANNOUNCEMENTS -cosnt'd
Director Bryce advised that on 2007 May 17, the Ministry of Education issued Policy/Program
Memorandum No.14 providing direction to school boards to support their use of applied behaviour
analysis (ABA)as an effective instructional approach In the education ofmany students with Autism
Spectrum Disorders (ASD).The memorandum Indicated that the Ministry will providing summer
training sessions with the expectation that school boards v/lll offer students with ASD special
education programs and services including,where appropriate,special education programs using
ABA methods.
10.a.CONFIRMATION OF MINUTES
The minutes of the 2007 May08 were approved on motion ofT.Roberts,seconded byR.Tisdale.
b.BUSINESS ARISING FROM MINUTES
Chair Sattler referred to Item 10.a."Thames Valley Education Foundation Presentation",noting
that copies of a follow-up letter from J. Hunter,President of the Foundation,have been
distributed.The following recommendations were moved by S.Peters,seconded by P. Jaffe:
1.That the Thames Valley District School Board approve the continuance of the current in-kind
support to the Thames Valley Education Foundation and its valuable partnership.
2.That the Thames Valley District School Board approve the request from the Thames Valley
Education Foundation for an increase in resources as proposed in Its five-year plan.
Recommendation 1 was adopted.The following motion was moved by S.Peters,seconded by
P.Jaffe and carried:
That the recommendation to increase TVEF resources be referred to the 2007-08 Budget
process.
Trustee Jaffe asked that background information related to how other school board foundations
are operating be provided at a subsequent meeting.Director Bryce commented that many
foundations are at different stages of growth and development.He requested that R.Princis,
Development Co-ordlnator,Investigate this matter and report back to the Board.
11.STUDENT TRUSTEES'UPDATE -none
12.DEFERRED MOTION FROM 2007 MAY 08 BOARD MEETING RE SECONDARY STAFFING
The following motion was moved by S.Peters,seconded by T.Grant:
That the Board put in the 2007-08 Budget up to five extra secondary staff for its five smallest,
composite,secondary schools.
Exec. Supt.Thorpe and Supt.Wilkinson commented on the timetabling at schools.Supt Wilkinson
presented Information regarding the additional,substantial number of lines being requested at A.B.
Lucas SS,Annandale School,and College Avenue SS as well as the kinds of courses not being
offered.
Trustees expressed concern that withoutpriorknowledge ofthe 2007-08 Budget itwould be unfair
to support a motion that endorses a decision for one group of schools.The following motionwas
moved byP. Jaffe,seconded byT. Roberts and defeated:
That the motion for up to up five additional secondary staff for the Board's five smallest
composite,secondary schools be referred to the 2007-08 Budget process.
Supt.Wilkinson reported on the total of 30 lines requested from the five schools: Glencoe D.H.S.,
Norwich DHS., North Middlesex DHS,West Elgin S.S.,and Woodstock Cl.,as well as and the
average class size for each of the schools.
2007 May 22...4
12.DEFERRED MOTION FROM 2007 MAY 08 BOARD MEETING RE SECONDARY STAFFING -
cont'd
The following motionwas moved by 8.Peters,seconded byT. Grant and defeated:
Thatthe motion be amended to up to sixextra secondary staff for six smallest composite
secondary schools.
The following amendmentwas moved byG.Hart and seconded byJ. Stewartand defeated:
Thatthe motion be amended to address the Board's three smallest,composite,secondary
schools (Glencoe,Norwich and North Middlesex).
The main motion was defeated on a Poll Vote as follows:
YEAS: S. Doub, F.Exiey,T. Grant, S.Peters
13.
NAY:J. Bennett. G.Hart,M.Hendrick,P. Jaffe, S.Polhill,T. Roberts, P. Sattler, J.
Stewart,R.Tisdale
ABSTENTION:Nil
Student Trustee North -yea
REPORTS FROM THE ADMINISTRATION
a.BUDGET ISSUE -ENERGY,UTILITY COSTS
B.Greene,Executive Superintendent,BusinessServices,explained that information related to
a major budget issueis being presented ateach regular Board meeting.The Budget Advisory
Committee,at its meeting of 2007 March 21 identified energy,utility costs and student
transportation.
Enerov.Utilitv Costs
The School Operations Allocation is used to heat,light,clean and undertake ongoing
maintenance of schools.A large portion ofthatcost is utilities.The following graph was
presented illustratingthe portionof the School Operations Allocationthat is utilities.
Utilities
28.3%
Fees &
Contractual
Services
6.6%
Benefits
10.8%
Supplies &
Services,
Furniture &
Equipment
10.6%
Salaries
43.7%
2007 May 22...5
13.REPORTS FROM THE ADMINISTRATION -cont'd
a.BUDGET ISSUE -ENERGY,UTILITY COSTS -cont'd
2007-08 PRELIMINARY BUDGET
For the 2007-08 preliminary budget,the following assumptions have been used:
Heating
The heating budget for 2007-08 has been increased by $974,856.The natural gas portfolio
includes 73% locked In until October 2007 with 36% continuingto be locked in until March2008
and the remainder floating on index.Through consultation with Integris,Thames Valley's natural
gas consultant,additional purchases will be initiated once specific targets have been reached.
A blended rate of $0.32 per cubic metre for the commodity portion was used.The portionfor
delivery has been Increased by 2.5%.
Electricity
The electricity budget for 2007-08 has been increased by $1,741,022.The baseline annual
consumption amount (kWh)was determined byAmeresco,Thames Valley's energy management
partner.Adjustments to the baseline were made to incorporate properties sold (including
portapaks and portables),school additions,new portables and additional computers.
E2 Energy,Thames Valley's electricity consultant has indicated the 2007-08 Regulated Price
Plan (RPP)rate is estimated to be 6.4^per kWh if current trends continue.By 2008 April school
boards will no longer be entitled to the RPP rate and will be on the open market.Through
consultation with E2 Energy,Thames Valley has strategically taken 42 schools,comprising 35%
of Thames Valley's usage,off the RPP rate with anticipated savings In 2007-08 of $124,604.
These savings have been incorporated into the electricity budget.
The portion for transmission and delivery has been Increased by 3 percent.
Water and Sewace
The water and sewage budget for 2007-08 has been Increased by $418,194.Public utilities that
serve the board have indicated an Increase of approximately 12% in the 2007 calendar year.A
similar percentage has been applied for the 2008 portion.
The 2007-08 utility assumptions generate a budget as follows:
Heating - Admin.BIdg.$297 558
Heating -Cont.Ed 165 932
Heating -Elementary 4 620 017
Heating -Secondary 3 048 179
$ 8 131 686
Electricity- Admin Bldg.$ 349 426
Electricity -Cont.Ed 167 765
Electricity -Elementary 6 351 245
Electricity -Secondary 4 737 474
$11 605 910
Water &Sewage - Admin Bldg.$15 809
Water &Sewage -Cont.Ed 17 228
Water &Sewage -Elementary 895 898
Water &Sewage -Secondary 530 819
$ 1 459 754
$21 197 350
This represents an Increase of$3 134 072, whichis 17.4%over the 2006-07 approved budget.
2007 May 22...6
13.REPORTS FROM THE ADMINISTRATION -cont'd
a.BUDGET ISSUE -ENERGY,UTILITY COSTS -cont'd
The reason for such a large Increase Is a result of the utilities amount included In the 2006-07
approved budget.The GSN's provided a 2%increase for energy and utility costs for the 2006-07
budget,which generated $356 828.This amount was Insufficient to cover the estimated
increased cost ofutilitiesat $1 724 165 for 2006-07. As part ofthe 2006-07 budget process,the
utilities expenditure budget was increased only byan amount to match the GSN increase of2%.
Current projected expenditures inthis area Indicate an estimated over expenditure of$1 367 337.
The GSN increase for utilitiesfor the 2007-08 budget is 1%,generating approximately $180 634.
Ifwe were to budget for 2007-08 utilities the same as 2006-07,based only on the GSN increase,
itwouldleave a shortfallof $2 953 438. This would be a short term solution only,and would,
once again,cause a deficit In the actual results for 2007-08.It would cause the shortfall in the
2008-09 year to be In the $4.0M- $5.0M range.
Student Transportation
The Ministry Memorandum 2007:B2 outlined $18M to support student transportation in2007-08.
This increase covers a two percent increase In base funding for student transportation,which
represents $15M in additional funding,to help boards manage the increased busing costs
resulting from increases Infuel prices and other financial pressures.There is$3Mfor boards with
increased enrolment.The Ministry will also continue to provide transitional support for school
boards with declining enrolment -these boards will not see their funding reduced in 2007-08.
To provideongoing support for school bus safety, the government will continue to providethe
$1.5M allocated last year for school bus safety programming.This funding will allowboards to
continue to workwith operators and school bus driversto enhance the culture ofsafety that is
integral to the provision of student transportation.
2007-08 Preliminarv Budget
Projected Revenue
Ministry of Education Grant
Recoveries
Projected Expenditures
Contract Services
Salaries &Benefits
Administration
13%
207o
$28 164 123
2 937 545
$31 101 668
$ 3 ,687 700
382 073
95 019
$33 164 792
($ 2 063 124)
•ftegulor Transportation -587o
Q French Immersion -67®
• Line runs -Thames,Beal - 3%
•Special Education - 20%
•Special Education Wheelchair 13%
2007 May 22...7
13.REPORTS FROM THE ADMINISTRATION -cont'd
a.BUDGET ISSUE -STUDENT TRANSPORTATION -cont'd
Student Transportation Reforms
S.Dawson,Manager,Support Services advised that trustees received an overviev^of the Student
Transportation Reforms at the 2006 July 11 Board meeting.
The Ministry Memorandum 2006:B8 Student Transportation Reforms outlines the objectives to
build capacity to deliver safe,effective and efficient student transportation services,achieve
equity in funding allocations and reduce the administrative burden of delivering transportation,
thus allowing school boards to focus on student learning and achievement.The Ministry has
indicated that all school boards are to reach full consortium status by 2008 September.
Organization and Governance Structure
Consortium Is managed as a single entity (ie.-one,fully-integrated,centralized department)
Consortium has.a board of directors acting as a management committee which represents
each of the partner boards equally
Consortium has clearly defined dispute resolution mechanisms
Consortium has a documented human resource plan;and
There are written agreements outlining the consortium governance structure and policies
Operations
•Transportation is planned using:one planning software system;one transportation database;
and one digital map
Effectiveness and Efficlencv Reviews of Transportation Consortia
Once the Ministry is satisfied a site has achieved full consortia status,the consortium will be
contacted to arrange for an Effectiveness and Efficiency (E&E) review.The E&E reviews will
gather evidence to ensure that transportation is being administered,planned,and delivered
effectively and efficiently.The reviews will also facilitate an assessment of the transportation
needs of each consortium based on consistent reference standards.The findings of the E&E
reviews will provide information for future funding decisions.
In 2006-07,the Ministry will provide an additional $7.6Mthrough in-year adjustments to boards
that were included in the first phase of the Effectiveness and Efficiency (E&E) reviews. The
adjustments will be Included in these boards'base allocations for 2007-08 and future years.In
2007-08,the Ministrywill continue to conduct E&E reviews of established consortia and will make
funding adjustments based on the findings.
b.MONTHLY FINANCIAL REPORT
The month-end financial report as at 2007 April 30 was presented.The year-to-date activity,
revenue summary,expenditure summary and expenditure summary by area was provided.
c.ADDITIONAL SECONDARY SPECIAL EDUCATION LINES
L.Elliott,Executive Superintendent,Program Services,provided information regarding additional
secondary Special Education lines.She advised that the number of students recommended for
the self-contained classes in the secondary Developmentally Challenged programs has
significantly exceeded the number of places available in the current year.
At East Elgin Secondary School,the number has risen from 22 to 30.These class sizes are
capped by Ministry regulation to 10 students.Additionally,preparation time in some secondary
Developmentally Challenged classes,which was able to be covered through unique
arrangements in the current year,needs to be directly addressed by dedicated staffing.
2007 May 22...8
13.REPORTS FROM THE ADMINISTRATION -cont'd
c.ADDITIONAL SECONDARY SPECIAL EDUCATION LINES -cont'd
Specifically,the additional staff required Is as follows:
East Elgin S.S.1.33 (additional class and preparation time)
Strathroy District C.I.0.33 (preparation time)
College Avenue S.S.0.33 (preparation time)
ArthurVoaden S.S.0.33 (preparation time)
Central S.S.0.33 (preparation time)
The costs associated withhiringadditional teachers effective2007 September are estimated at
$231,497 (2.67 X $86,703).
RECOMMENDATION:
That 2.67 additional teachers be added to the special education secondary teaching allocation
to meet contractual obligations as the result ofthe increased number of exceptional students in
developmental programs.
The recommendation was adopted on motion of J. Bennett,seconded by G. Hart.
d.SUMMER APPROVAL PROCESS
M.Sereda,Executive Superintendent,HumanResources, advised trustees ofthe need toprovide
a process to approve personnel changes during the summer months when the Board does not
hold regular meetings.
During the summer months there may be a need to approve personnel changes which would
normallygo to the full Board for approval duringthe regular year. The proposed process has
been used bythe Board for a number of years.These personnel changes are usuallymutual
consent resignations in orderto hire replacement staff.Each summer Human Resource Services
receives a few requests fromstaff to resign at the end ofAugustwhich require mutual consent
approval beforestaffcan commence hiring forthe resultingvacancy. Itwas noted that anysuch
approvals wouldbe reported out at the firstregular meeting of the Board In2007 September.
RECOMMENDATION:
Thatthe Chairofthe Boardbe authorizedon behalfofthe Boardtoapprove personnel changes
as required during July and August,2007.
The recommendation was adopted on motionofS.Polhill,seconded byJ.Bennett.Trustee Doub
was absent during the vote.
e.PUPIL ACCOMMODATION PLANNING GUIDING PRINCIPLES
J.Thorpe,Executive Superintendent,Operation Services,Introduced recommendations that
responded to a Trustee request for amendments to the draft Pupil Accommodation Guiding
Principles. He noted that amendments to the original draft Guiding Principles were made
following Trustee Input.
RECOMMENDATION:
That the following Revised PupilAccommodation PlanningGuidingPrinciples be approved;
a.Accommodation planning will look at how best to meet the learning needs of the students
within the resources available to the Board.
b.In allsituations Involving pupil accommodation planning,attention will be givento improving
program excellence,enhancing program opportunities,and addressing school renewal
requirements.
2007 May 22...9
13.REPORTS FROM THE ADMINISTRATION -cont'd
e.PUPIL ACCOMMODATION PLANNING GUIDING PRINCIPLES -cont'd
Recommendations -cont'd
c.Closure,consolidation and conversion of use opportunities may be used to achieve principles
1 and 2.
d.The preferred models of school organization are JK-8 elementary,SK-8 French Immersion
elementary,and 9-12 secondary.The preferred models of French Immersion program
delivery are single-track for elementary and dual-track for secondary.Other models may be
considered as appropriate.
e. Inall situations involvingpupil accommodation planning,attention will be given to support for
and compliance with all legislated requirements and priorities,such as those of the Ontario
Disabilities Act, Daily Physical Activity,and Community Use,as may be instituted and
identified from time to time.
The recommendation was adopted on motion of T.Roberts,seconded by R.Tisdale.Trustee
Doub was absent during the vote.
f.ARC VALUATION TEMPLATES
Exec.Supt.Thorp presented a general overview of the Accommodation Review Committee
(ARC)Valuation Templates including its intended purpose and development.The draft Valuation
Templates have been prepared for both the Elementary and Secondary ARC'S as they organize
to undertake the reviews.He advised that the documents are spreadsheet driven and adhere to
the Ministryof Education direction and guidelines.The draft templates are structured based on
the Board's Independent procedure,"Pupil Accommodation and Facility Organization".Itfollows
four areas and the overall weighting approved by the Board as set out below:
Value to the Student 40%
Value to the School Board 20%
Value to the Community 30%
Value to the Local Economy 10%
Exec.Supt.Thorpe advised that by using this administrative tool,the ARCs will be able to review
step-by-step each category and may adjust weighting accordingly.The objective is a review of
the current perspective of schools and what could happen to the schools,ensuring that this
process is consistent across all ARCs allowing for a common starting point of accumulated data.
He noted that the template sections are marked "draft" to signal that input is welcome in areas
that may have been overlooked,or further clarification is required.The accumulated data is to
be available for the ARCs in the fall.
The initial meeting of all members of the ARCs has been scheduled for 2007 May28 to respond
to ARC Chair questions and to provide information on the independent procedure and templates
that are to be used by the Individual ARCs.
Chair Sattler extended appreciation to everyone that contributed to the preparation of the draft
template.
g. RATIONALESFOR ACCOMMODATION REVIEW COMMITTEESTUDIES
Exec. Supt.Thorpe presented a report seeking approval and referral to Accommodation Review
Committees,consistent with section 2.2.1 (b) of the Pupil Accommodation Review Independent
Procedure that rationales for the authorization of a study by the Board must be developed and
provided to each ARC.
2007 May 22...10
13.REPORTS FROM THE ADMINISTRATION -cont'd
g.RATIONALES FOR ACCOMMODATION REVIEW COMMITTEE STUDIES -cont'd
Elgin Study Area 1:
(Elmdale,Myrtle St., Port Stanley, Scott St Public Schools)
The draft capital plan identified a number of accommodation issues in St.Thomas which merit
review.The current Elmdale PublicSchool building warrants consideration for replacement. It
ispossiblethat itwill attract prohibitive torepair funding from the Province,butsuch funding may
be sufficient onlyto replace the current school capacity. That would not best meet the needs of
the future populationofthe area.The ARCshould reviewthe potentialforthe consolidationand
creation of a larger school in south-west St.Thomas.In addition,the ARC should address the
feasibility of returning to a more convenient St. Thomas location the pupils who are currently
transported dailyto Port Stanley Public School. Consideration should be given to the creation
ofan approximately450 pupil newelementaryschool,onthesiteadjacenttoParkslde Collegiate
Institute,which could consolidate in a new facility up to three school populations currently
operating In schools in the City of St.Thomas.
Elgin Study Area 2:
(French Immersion forHomedale,Wellington Street, PublicSchools)
Thedraftcapital plan criteria Included efforts toaccommodatetheelementaryFrench Immersion
program on a common,Senior Kindergarten toGrade8 (SK-8)basis.In order properly to plan
forthe transition ofFrench Immersion from thecurrentWellington StreetSenior Kindergarten to
Grade-6 toa future Homedale single track SK-8 French Immersion elementary school,this study
Is being undertaken. The Wellington Street school would then close following transfer of its
students and program to the Homedale location.
LondonStudy Area1:^
(Huron Heights French Immersion School,Centennial Central,Northridge and Northdale Public
Schools,Stoney Creek HoldingZone)
The draft capital plan review criteria Identified several accommodation issues for this area of the
Board.This study offers the opportunity to review the construction ofa new school in the Stoney
Creek area which would necessitate the closure of Northdale Public School, a small Junior
Kindergarten to Grade 6school. Asignificant proportionof Northdale's students that reside north
of Fanshawe Park Road,are currently transported to Northdale andthen Northridge for grades
7 and 8,and would be accommodated In the new school in a more convenient location.The
enrolment at Northridge would be correspondingly reduced to a more manageable numberof
students relative to its capacity.
Future enrolment in the current Northdale area south of Fanshawe Park Road could be
accommodated at Northridge Public School wherethe Northdale students currently goforgrades
7 and 8. Northridgecould then receive an enhancement projectto accommodate its students.
In addition,this study would review the future ofthe current dual track French Immersion program
for the north-central partof Middlesex County.It is recommended that consideration be given to
relocating the current Huron Heights French Immersion Public School program to a renovated
and expanded Northdale Public School which could more satisfactorily serve the pupils of north
London and north-central Middlesex.
London Study Area 2:
(A.E.Duffield,M.B.McEachren PublicSchools)
The draft capital plan criteria included reviewing the current condition ofall school facilities as well
as seeking opportunities where future student enrolment could be accommodated In fewer
facilities.Given futureenrolment projections and the current state ofrepairof M.B.McEachren,/"
as well as the difficultyof renovating that school to current standard,this ARC should consider
consolidating thetwoschools into one with a major addition and enhancement tobe provided on
the A.E.Duffield site.
2007 May 22...11
13.REPORTS FROM THE ADMINISTRATION -cont'd
g.RATIONALES FOR ACCOMMODATION REVIEW COMMITTEE STUDIES -cont'd
London Study Area 3:
(Brick Street,Manor &Highland Park,Woodland Heights Public Schools)
The draft capital plan criteria included reviewing unique situations and programs as well as
identifying opportunities for consolidating future students into fewer facilities.Given the long
standing desire of the Brick Street APPLE program for expansion to grades 7 and 8,the very
small and declining enrolment of Manor &Highland Pari<,and the availability of space for pupil
consolidation at Woodland Heights,this ARC should consider recommendations to consolidate
student enrolment in fewer sites and to expand the APPLE program to grade 8.
Middlesex Study Area 1:
(Caradoc Central,Caradoc North,Caradoc South,Ekcoe Central,Metcalfe Central Public
Schools)
The draft capital plan review criteria included seeking opportunities for consolidation into fewer
schools future student populations currently served by schools with low and declining enrolment.
There are several small schools Inthis Middlesex County area.Given future enrolment forecasts
and limited funding, pupils in the future could be better accommodated and served in a larger,
consolidated school configuration.Consideration should be given by the ARCto closing Caradoc
South and Metcalfe Central Public Schools,and consolidating their catchment areas into Caradoc
Central,Caradoc North and Ekcoe Central Public Schools.This process would allow for a major
enhancement project and addition to Caradoc Central Public School.Approximately$3.2 million
is In hand for this area from prohibitive-to-repair funding from the Ministryof Education.
Middlesex Study Area 2:
(Biddulph Central,Lucan,Leesboro Central,Plover Mills,Prince Andrew Public Schools)
The draft capital plan review criteria included attempting,where possible,to come closer to a
standardized Junior Kindergarten to Grade 8 (JK-8)model of elementary program delivery.In this
area of Middlesex County,there are several models,including JK-8, JK-3 and Grade 4 to8
schools.The schools are for the most part small and in need of repair with particular attention
to the prohibitive to repair status of the Plover Mills and Lucan schools.Itis recommended that
the ARC review the possibilities offered by consolidating the population of Biddulph Central,
Lucan,Leesboro Central,Plover Mills and Prince Andrew Public Schools into two new JK-8
schools,one to be constructed in Lucan and the other in Thorndale.At the request of Trustees,
a review should occur of the present sites to determine if any of them would be appropriate for
the construction of a new school.
Oxford Study Area 1:
(East Oxford Central,Sweaburg Public Schools)
The draft capital plan criteria included reviewing unique situations and programs as well as
identifying opportunities for consolidating future students Intofewer facilities.It Is recommended
that the current Sweaburg Public School,operating only Junior Kindergarten to Grade 3 with
students currently attending East Oxford for Grades 4 to 8,be consolidated into the East Oxford
Central school,JK-8,and that the Sweaburg site be closed.
2007 May 22...12
13.REPORTS FROM THE ADMINISTRATION -cont'd
g.RATIONALES FOR ACCOMMODATION REVIEW COMMITTEE STUDIES -cont'd
Oxford Study Area 2:
(Drumbo Central,Princeton Central Public Schools)
The draft capital plan criteria allowed for a review of the present physical condition of each of
Thames Valley's schools.Given the prohibitive to repair potential and the present physical
condition of Drumbo Central and Princeton Central Public Schools,and future enrolment
projections suggesting that pupils could be accommodated in one school,Itis recommended that
consideration be given to a consolidation of these two schools into one new building to be
constructed on the Drumbo site which is municipally serviced.
Oxford Study Area 4:
(College Avenue Secondary School,Non/i/ich District High School.Annandale School,Glendale
High School)
The draft capital plan criteria included a review of the impact of future enrolment decline on
secondary schools.As declining enrolment already experienced in the elementary schools
reaches and affects the secondary schools of Thames Valley,it will be necessary to reviewthe
numbers of secondary schools operated in response to that decline. One possibility for
consideration by this ARC is the consolidation of Norwich District High School Into College
Avenue Secondary School, including the introduction of boundary adjustments to designate
students of the current Norwich District High School catchment area to College Avenue,
Annandale and Glendaleschools. Arecommended program enhancement projectforCollege
Avenue should be considered for recommendation as well.
RECOMMENDATION:
Thatthe rationales forAccommodationReviewCommitteeStudies as providedbe endorsed and
referred to each Accommodation Review Committee.
The recommendation was moved byT. Grant,seconded byS. Doub. The following amendment
was moved by G. Hart,seconded by S.Peters and carried:
That the words "endorsed and"be deleted from the recommendation related to ARC studies
rationale.
The following recommendation as amendedwasadoptedon motion ofT.Grant,seconded byS.
Doub.Trustees Tisdale and Stewart were absent during the vote.
That the Rationales forAccommodationReviewCommitteeStudies,as provided,be referred
to each Accommodation Review Committee.
h.DEPARTMENTAL UPDATES
•Program Services
Mathematics,Science and Environmental Education
Our two Numeracy Coaches continue to work across four schools In our Board.The
elementaryschools receiving thissupportare:Knollwood,Northrldge,Woodland Heights,
and Maple Lane. The coaches are working together in each of our targeted schools
concentratingtheirsupport on grades 1-6.Currently,the coaches are helping school
staffand students topreparefor EQAO and PRIME Diagnostic testingas theyear draws
to its close.Junior and Intermediate Math Challenges;
-The 22"''Annual Junior Math Challenge and the 2"^^Annual Intermediate Math Challenge
took place at the Faculty of Education, Althouse Building,UWO on March 28'"and 29*^.
Teams from more than 50 elementary schools were represented at these worthwhileand
exciting math events;
2007 May 22...13
13.REPORTS FROM THE ADMINISTRATION -cont'd
h.DEPARTMENTAL UPDATES-cont'd
Program Services -Math,Science,Environmental Education -cont'd
Two Math Task Forces have been re-established;the Primary/Junior Math Task Force
and the Intermediate/Senior Math Task Force.These two groups of teachers are led by
Board staff to help broaden the skills of the teachers,to enable them to explore areas of
specific interest in math,as well as to have leaders within our schools where we can
refer other teachers to visit. As math leaders in our system,we will also be able call
upon them to help present PD sessions as required;
Through funding from CODE and supported by the Special Education portfolio,a successful
partnership across the two portfolios led to the training of all teachers in special education
classes in elementary schools across our Board byour math learning coordinators.This two
day training has just been completed,and teachers were very positive about the course
content and the information the diagnostic testing gives teachers to enable greater precision
in meeting students'math needs more precisely within the curriculum.(PRIME Isa diagnostic
tool that gauges the developmental phase of math understanding of a student,then gives
teacher guidance for next steps to be taken with programming.);
Summer Inservice for several math professional development sessions are again being
offered for teachers during late August.In addition,the Literacy Numeracy Secretariat is
again sponsoring several two day sessions which our board staff will be presenting at the
same time as the Summer Inservice.These sessions will focus on Number Sense and
Numeration for Primary and Junior teachers,Geometry,and Teaching &Learning Through
Problem Solving;
A group of grade 12 teachers and math coordinators will attend a Ministry session next week
where the revised content of the grade 12 courses will be outlined.This is part of the five-
year cyclical curriculum review process.Board staff will then work with math heads and
grade 12 teachers to help begin the changes that are to be implemented starting September
2007;
The revised curriculum for Science &Technology Grades 1-8,and Science Grades 9-10 is
expected to be released by the Ministry soon for optional implementation in 2007 September
and mandatory implementation 2008 September;
The implementation of SMARTER Science continues across the Board.Developed by
TVSDB staff,the project incorporates unique science materials to teach important process
skills required for scientific literacy. This program has begun in about 30 schools with the
second stage of the project is being developed currently for implementation in the Fall. As
an adjunct to this project.Family Science Nights have been planned,developed and are
currently being presented in 18 of the project schools.Parents and students attend an
evening session of great science inquiry activities to be actively explored and solved together
proving to be fun and worthwhile sessions to promote science;
Environmental Education update included:several schools working to be recognized
provincially as a gold,silver or bronze level of eco school.These schools have a main group
of staff and teachers who lead their colleagues and students to become more environmentally
conscious and work towards a self identified goal for their school to achieve.About 18 more
schools have submitted applications for this recognition of the targets they have set for
themselves in the hope of being recognized by the end of this year,
The Upper Thames Conservation Authorityis sponsoring a week long Water Festival from
2007 May28 to June 01 to be held at Fanshawe Conservation Area.Teachers will bringtheir
classes to learn more about the importance of water inour lives,the need to conserve It,and
its recreational uses.Our Board is providing numerous high school student volunteers to
assist at events,and running some of the activity centres as well;
2007 May 22...14
13.REPORTS FROM tHE ADMINISTRATION -cont'd
h.DEPARTMENTAL UPDATES-cont'd
Program Services -cont'd
C.Graves,Learning Coordinator,commented on a Language and Social Science initiative
re membersliip of the Social Justice Task Force and a number of projects undertaken
including:
creating elementary shared reading lessons thattarget both critical literacyexpectations
and social activism;
• consolidating a listofsocial justice resources to share with the system;
developing workshops for both the summer institutes and the October Learning
Conference;
inservicing secondary social sciences teachers inlate May.
Recently a very successful HistoricalFair was held at Fanshawe Pioneer Village.In addition
to presenting their projects,students from several TVDSB schools participated in a variety
of pioneer games and activities;
2007 May saw the completion ofour PLC meetings withthe Literacy Numeracy Secretariat,
our 12 OFIP schools and the literacy coaches and learning coordinators assigned to those
schools. The foci for these PLCs has Included higher order thinking,strategies to help
students respond to open ended questions and the explicitInstructionof reading behaviours
and skills.Teachers and administrators have been asked tothinkabout possible PLCtopics
for the coming year as we enter year two of this initiative;
-All Grade 3 teachers recently participated Intheir firsttarget-setting workshop.Teachers
receiveda three-weekshared readingplantargetingthecomprehension skill of determining
Important information.Accompanying the plan were several resources to support the
Instruction ofreadingstrategies and behaviours.In theafternoon,teachers also explored the
use of mentor texts to support student writing;
Teachers fromSK-Gr. 6 are inthe midst ofcompleting theirspring DRA.Results will be sent
to Research and Assessment in early June for system analysis.Our portfolio has also
designed a number of summer Institutes to support ESL,French,social sciences and
language teachers from across the valley.Initial response has been very favourable with
many of the workshops already at half capacity.
Human Resource Services
The electronic version of the annual offence declaration is now available.All current
employees are requiredto providean offence declaration by2007 September 01;
Benefits staffare reviewing nextSeptember's premium renewal report as well as assisting
staff who are retiringat the end of the school year with retiree benefit enrollment;
Disability Management continues to assist employees intheirreturntoworkplans as a result
of illness/Injury.Weare assisting bothteachingpanels with medical placements as required
under the collective agreements;
Forthe month of May,the activities oftheThames Valley District School Council (TVDSC)
included:
The 4'^Annual Provincial School Council Symposium was held on 2007 April 27atthe
Ontario Ministryof Education office InToronto.TVDSB representation included:Director
Bryce,Supt.Tucker,TVDSC parent members Sherl Lawrence,Deanna Hatfield,Tammie
Ross;along withthe Symposium organizing team ofTVDSC Chair Hopkins, Vice-Chair
Morell,South Member-at-LargeC.Walker,Waterloo RegionDSBSupt. Gregg Bereznick
and TVDSB Trustee R.TIsdale.The symposium attendance exceeded 200
representatives from over 40 Ontario School Boards;
2007 May 22...15
13.REPORTS FROM THE ADMINISTRATION -cont'd
h.DEPARTMENTAL UPDATES-cont'd
Human Resource Services -TVDSC Update -cont'd
TVDSC Chair Hopl^ins and Vice-Chair Morell attended the 2007 May 03 Award of
Distinction presentation.TVDSC South Member-at-Large,Carolyn Walker,was a
recipient of the award;
TVDSC Chair Hopkins emailed a reminder communication to all TVDSC contacts
pertaining to the use of the Base Mobilization and Outreach Grant (Parent Involvement
Funds)before the 2007 August 31 deadline.As always, an offer of assistance to school
councils experiencing difficulties in completing this task was included in the
communication;
Chair Hopkins issued a reminder to submit the Annual School Council Report due 2007
June 15.Itis the hope that all 184 school councils will provide a completed report forthis
school year.Each and every report submitted is read by TVDSC executive during the
summer months.A presentation to the board on the information found in the reports will
again occur in the school year;
Chair Hopkins attended school council meetings across the Board to assist with various
school council items;
Vice-Chair Morell attended Regional School Council meetings providing further in-service
on the workshop based on Dr Betty Boult's book,"176 Ways to Involve Parents:Practical
Strategies for Partnering with Families",that was provided by the Thames Valley Parent
Involvement Committee (TVPIC)on March 3.The TVDSC has six representative spots
on the ten member TVPIC of which Arlene is the Chairperson.
TVDSC representatives continue to represent Council at various TVDSB committee
meetings.Executive members continue to attend the Board's Policy Working Committee
meetings and regular and special Board meetings.
The final TVDSC meeting for this school year is to be held 2007 May 24 starting at 7:15
p.m. in the Oxford Room,Education Centre.Agenda items include further discussion on
defibrillators in schools;supervision input;and an update on the TVDSC
recommendations to the Board included in the School Council Report presentation in
2007 January.
The elementary teachers internal posting process is currently underway.During the firsttwo
rounds,teachers apply to jobs within their entitlement.Round three Is reserved for part-time
teachers who wisli to increase their time.Following round three,jobs are advertised
externally;
Current elementary occasional teachers were to notify the Board by April 30 if they want to
remain on the list for the 2007-2008 school year.Following a review of the numbers for next
year,a decision Is to be made regarding recruitment needs for the next school year.There
are currently 1582 active Elementary Occasional Teachers (OTE)(plus 72 on leave,409
OTE's are Retirees).There are 271 Long-Term Occasional Assignments (seven filled by
Retirees);
HR staff are working on next year's allocations and assisting schools with teacher transfers,
headships,and surplus teacher issues as required under the collective agreement;
Currently there are 813 secondary occasional teachers on the listwith approximately 32%
(260)retirees.
Director's Services
The Director visited Zorra Highland Park Public School (Embro)and Glencoe District High
School and visited with staff,students and toured the schools.He also.attended United Way
lunches held at Straffordville and Oliver Stephens Public Schools (Woodstock).Lunches
were provided to staff to celebrate their participation inthis year's United Way campaign;
2007 May 22...16
13.REPORTS FROM THE ADMINISTRATION -cont'd
h.DEPARTMENTAL UPDATES-cont'd
Director'Services -cont'd
Director Bryce visited The Quest Centre,a Community Employment and Resource Centre
developed in partnership with Human Resources and Skills Development Canada and the
Board.It opened 1999 November and has become a vitalpart of the community by providing
resources and services which meet the varying needs of more than 10,000 residents in the
communities of Glencoe,Appin, Alviston and Bothwell;
The following meetings and events were attended by the Director: Provincial School Council
Symposium;PeerPowerCentre-16"^Year Anniversary Celebration;SLOME 2007-SKILLS
- London, Oxford, Middlesex, Elgin;Central S.S.Spring Concert;Thames ValleyEducation
Foundation Meeting;Consecration and Presentation of the London Police Services Colour
Parade and Formal Dinner; Public CODE Central Labour Relations Team Meeting;
The Director brought greetings and/or presented at the following events:OSSTF E. C.
McTavish Awards Ceremony; AAPSP Breakfast - Our Vision - A Focus on Mentoring;
Education Week Launch- Achieving Together;Thames ValleyMuseum School -Canadian
Challenge Finals;Awardof Distinction Celebration; Home and School Year-End Banquet;
and Work Internship Recognition Awards Dinner;
-Arlene Morell,Chair,Thames ValleyParent Involvement Committee,and Exec.Supt.Sereda
met with the Director to provide an update on Parent Involvement Committee matters;
Mr.Brycemet with Peter Aharan, ExecutiveDirectorofthe St. Leonard's Society, and toured
their new facility,applauded the partnership that the Society has with our Alternative
Education program and discussed the potential of enhancing the partnership;
Staff Development update included:New Teacher Program, New Teacher Spring
Conference,New Teacher Mentors,Specialized Instructional Coaching,Administrative
Mentoring,Leadership Development Program,Professional Reading Program,Trustees'
Professional Development,New Administrators'Leadership Connections:From Site to
System,Support Staff Training and Development,Professional Development for
Experienced Teachers,Occasional Teachers Professional Development,2007
Leadership Conference,Facilitating Effectively for Presenters;
Public Affairs and Community Relations update included:
2007 Education Week; Links: The Report to the Community again published and
distributed during Education Week;
-2007 Education Week "Achieving Together"also became the theme of a 30-minute
Education Week television program featuring news and special features shown on
Rogers TV cable stations across the Thames Valley;Director Bryce was interviewed as
were the student reporterswhowere inFrance forthe re-dedication ofthe VImy Ridge
Memorial.The pilot program idea will be evaluated within the Public Affairs Department
with a viewto building a moreregularcableprogramstarting In the2007-08schoolyear;
-Student Awards and Scholarships: The TVDSB and the Thames Valley Education
Foundation have a combined portfolio of over 600 awards.Over the next two months
decisions will be made to identify the most deserving students for these
awards/scholarships and to make the funds availablefor presentation to these many
students.
2007 May 22...17
13.REPORTS FROM THE ADMINISTRATION -cont'd
h.DEPARTMENTAL UPDATES -cont'd
Business Services
Facility Services Projects and Maintenance update included:Capital Projects:Southeast St.
Thomas Elementary School,Strathroy District Collegiate Institute Additions,HIckson Central
Public School Addition, Algonquin Public School Addition;Primary Class Size Additions
include Chippewa P.S.,Clara Brenton P.S.,Forest Park P.S.and Kensal Park P.S.,and
portable classrooms status;
Financial Services continues to be actively involved in the development of the 2007-08
budget,jointly working with several groups including the Budget Advisory Committee,
Executive Council and Payroll Services;
Financial Services assisted by Payroll Services completed the process of preparing the
annual "7 Month Report" which provides the 2007 March 3 financial information to the
Ministry of Education for the purpose of provincial consolidation.An audit of this report by
Deloltte and Touche was completed on 2007 April 26th.
Operations Services
Superintendents of Education have been actively involved in planning and consultation
regarding placements and transfers of elementary administrators for 2007 September.
Decisions are to be made public on 2007 May23 to allow for planned transitions.Planning
continues for the next phase of the Instructional Intelligence initiative.While Dr.Barrie
Bennett's direct involvement will continue and be significant next year,the emphasis'will
increasingly be on ensuring that the initiative Is self-sustaining and led-internally. Work is
progressing to ensure that the Accommodation Review Committee process unfolds smoothly
including plans for the whole group meeting on 2007 May 28;
Elementarv Staffing:
The preliminary Ministry Report on Primary Class Size has been completed by Nathan Luo.
At this time,there are 93.6 percent of Junior Kindergarten to Grade-3 classes at 20 or fewer
students,and 5 JK/SK classes with 24, 25,or 26 students.The Average Class Size for
Junior/Intermediate classes is 26.3 (under the maximum of 26.5).A holdback of staff will be
utilized in the fall of 2007 to ensure that the Board complies with Ministry Guidelines on
Primary Class Size.Any remaining staff will be utilized to ease concerns regarding large
junior and intermediate class sizes;
Draft Templates have been -prepared for both the Elementary and Secondary
Accommodation Review Committee's (ARC's)as they organize to undertake the reviews.
The Valuation Templates are based on the Ministry of Education direction and guidelines.
The initial ARC's meeting is scheduled for 2007 May 28;
The boundary review for the new Southeast St.Thomas school has been established with
the affected communities.The Committee will consider potential boundary options for the
new south-east St.Thomas school and report to the Board as soon as their study is
completed;
Research and Assessment staff undertook/completed the following major project during late
2007 April early 2007 May:
Presentation to Trustees on data use from graduation rates and lighthouse projects;
Consultation with school teams and principals regarding data use;
Budget tracking of expenses for student Literacy component of LOG,on-going support
for school-based projects,updated budget report completed;
2007 May 22...18
13.REPORTS FROM THE ADMINISTRATION -cont'd
h.DEPARTMENTAL UPDATES -cont'd
Operations Services -Research and Assessment -cont'd
Support for schools using the EQAO Student Data Collection process;
Processing results from end of year school-based assessments;
Continued processing and approval of external research requests;
Survey design and analysis for school initiatives;
Updates and posting to Research and Assessment web site;
Deaf and Hard of Hearing Review -report and committee work;
Pilot of student assessment profile extract for the portal;
Attended workshop on Evaluating Professional Development;
Phonological Awareness -materials for spring assessment distributed;
Development of DRA interface for teachers;
Continued development of database for student achievement results;
Verification of secondary classroom enrolments for Ministry reporting;
Detailed analysis and report preparation of EQAO and EDl relationships;
Committee work -Pathways;MISA research subcommittee;
School selection for new literacy initiative;
Draft model offocus on student achievement developed;
Literature search on school improvement,privacy/freedom of information;assessment
literacy;
OPA project - wait list management,consulting re:evaluation;
Development of draft survey for Work Internship (Wl)to collect data about certifications
offered at school level;
Development of supporting documentation for online Wl certification and experiential
learning checklist;
Designed school and system levelreports for students at-risk ofnot graduating;
Review/analysis ofSkopus DRA web components and DRAreports;
Prepare Skopus DRAweb components document for Merkerium;'
Documentation developed for Primary and Junior DRA data collection;
Shape File extraction project and Geocode student achievement data;
Skopus data validation for Primary and Junior DRA;
Support for teachers attending the action research workshop on their research
proposals;
Draft Assessment Literacy survey developed;
Finalizing 2007/08 PCS Plan;
-Addressing issues related tothe recording and reporting of Spec Edand lEP information;
Mobility Analysis report (grade 3 and grade 6 matched students).
Safe Schools initiatives included:Youth Safe SchoolsConference held on2007 April 20 in
partnership with the 4th R Project with the theme,"Making a Difference", Eva Olsson
Holocaust Survivor, The Fourth R - Grade 11 English,Grade 8 Aboriginal Conference,
Leadership inViolencePrevention Awards Night and Coaching Boys intoMen.
14.REPORTS OF COMMITTEES
a. REPORTOFTHE SPECIAL EDUCATION ADVISORY COMMITTEE 2007 April 10
11:00 a.m.-12:10 p.m.
Members
J. Bennett,Trustee P.Gillis,Integration Action for Inclusion London Chapter
T.Grant,Trustee A. Craig,Learning Disabilities Association - London
D.Ensing,Association for Bright Children Region
(Thames Valley)E. Hager, London Down Syndrome Association
S. Wilson, Community Living Education J. Gritzan,Thames ValleyChildren's Centre
Committee
B.Harvey,Epilepsy Support Centre
2007 May 22...19
14.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE-cont'd
Administration and Others
D.Blair,Superintendent of Education J.Van Bommel,Secondary Vice Principal
P.Cook,Elementary Principal J.Parker,Secretarial Assistant
B.Noble,Learning Supervisor
Regrets:A.Morse,D.Almost,M.Barbeau,C.Walker,E. Karry, M.Masters
Absent:R.Tisdale,G.McGahey,B.Montminy,B.Hoffman
Guests:0.Thammavongsa,R.Salazer
1.CALL TO ORDER
The meeting convened at 11:05 a.m.in the Elgin Room at the TVDSB Education Centre.
SEAC Chair Joyce Bennett welcomed everyone and thanked committee members for taking
the time to attend this meeting that had been convened on such short notice.
2.CONFIRMATION OF AGENDA
The agenda was confirmed as printed.
3.CONFLICTS OF INTEREST
No conflicts of interest were declared.
4.0 SPECIAL EDUCATION BUDGET IMPLICATIONS
Superintendent D. Blair thanked members for adjusting their schedules in order to attend this
meeting.He explained that the purpose of the meeting was to share information with
committee members as the budget process moves fonward and to seek Input from the
committee in regard to changes in program delivery models.
B.Noble,Special Education Learning Supervisor,reviewed the changes to self-contained
developmental class locations for 2007-08 as follows:
A.B.Lucas S.S.-Communication class closing -students are graduating this year;
Balaclava P.S.-class closing -students are graduating to secondary;
Arthur Voaden S.S.-increasing one class;
College Avenue S.S.-class closing -due to decreased student numbers;
Central S.S.Forest City Program -increasing one class -due to increase in students;
Glencoe DHS -closing one class and opening new class at Strathroy DCI;
Strathroy DCI -increasing new class to accommodate students who reside closer to the
Strathroy area and previously attended Glencoe DHS;
•Ingersoll DCI -increasing by one class.
These changes reflect an overall Increase of one secondary classroom and corresponding
decrease of one elementary classroom to meet the needs of students who are moving from
elementary schools to secondary schools as well as demands to meet needs of students
transferring from both the Catholic system and private schools.B.Noble confirmed that the
total number of self-contained developmental classes for 2006-2007 are 63 elementary and
61 secondary.
D.Ensing suggested that possibly SEAC needs to examine the Board's ability to deliver
differentiated curriculum in a fully inclusionary classroom and that the accommodations
required to ensure appropriate staff training is in place.The subjects of training on the lEP
engine and if secondary LSTs are being trained on how to modify curriculum were raised.
These topics will be Included in a future SEAC agenda item (June 2007)based on the lEP
Collaborative Review meetings held on March 22 and 23,2007.
2007 May 22...20
14.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE-cont'd
4.SPECIAL EDUCATION BUDGET IMPLICATIONS -cont'd
D.Blair referred SEAC members to a recent issue from the Association for Supervision and
Curriculum Development (ASCD)publication Educational Leadership.February2007 edition.
This month's issue specifically focuses on special education with a keynote article entitled
"Confronting Ableism"which was recommended to SEAC members for their information.
Additional details will be emailed to SEAC members to access of this article via the Internet.
D.Blairprovided a historicalreviewofthe development and growthof school literacy programs
currently operating In the Thames Valley District School Board noting the need to re-examine
the current model of literacy support for primary students.
He expanded on feedback received from principals as to how to best utilize resources to
support literacy programs.This feedback,combined withfunding pressures and assessment
data,provided the basis for the development of a new literacy model.The following is a
summary of this model:
eliminates Keys to Literacy program;
eliminates Partnerships for Excellence (In part,at this time);
identifies 28 schools that exhibit the highest need for support based on a variety of
assessment data;
allocation of 1.0 FTE in each of the identified schools (0.5 Reading Recovery and 0.5
Literacy Teacher)as well as Literacy Coach support;
Ifadditional funding becomes available through the Literacy Numeracy Secretariat,more
Literacy Coaches would be funded to support 20 more schools;
data would be reviewed every year to assess current level of needs at designated
schools.
SEAC members supported this initiativefeeling that the model contributed to building teacher
capacity which would ultimately benefit all students In the classroom.It was also noted that
Primary Class Size funding has allowed the TVDSBto assign 179 more Primary teachers to
meet the Ministry cap of20 students/primaryclass. Since the funding situation is currently
being reviewed In regard to educational assistants and school support counsellors,feedback
was requested fromSEAC as tohowto best utilize the services providedby these individuals.
Learning Supervisor R.Salazer added that schools place a high valueon the workdone by
School Support Counsellors by making connections between the family,school and
community agencies as well as the Invaluable service provided which prepares students for
learning.
D. Blair Indicated feedback received from SEAC at this meeting will be communicated to
Trustees atthe April 10^Board meeting and additional input from Trustees will beshared with
SEAC at the next meeting,Monday,April 16'''.
5.ADJOURNMENT
The meeting was adjourned at 12:10 p.m.by motion.
J.BENNETT,
Chairperson
2007 May 22...21
14.REPORTS OF COMMITTEES -cont'd
r ,b. REPORTOFTHE SPECIAL EDUCATION ADVISORY COMMITTEE 2007 April 16
7:10 p.m.-9:00 p.m.
Members
J.Bennett,Trustee (Chair)E. Kerry,Cliildren's Aid Society of London and
T.Grant,Trustee Middlesex (-8:20p.m.)
R.Tisdale,Trustee Masters,Alt.Integration Action for Inclusion
M.Barbeau,VOICE London Chapter (+8:55p.m.)
A.Craig,Learning Disabilities Association - A. Morse,Easter Seals Society
London Region (LDA-LR)W.Rodic,Alt.Madame Vanier Children's Services
D. Ensing,Association for BrightChildren (-(+8:i5p.m.)
8:50p.m.)C.Thammavongsa,Alt.Association for Bright
P. Gillis,Integration Action for Inclusion Children (+8:50p.m.)
London Chapter (lAI)(-8:55p.m.)C.Walker,Thames Valley District School Council
J.Gritzan,Thames Valley Children's Centre S. Wilson,Community Living Education Committee
B.Harvey,Epilepsy Support Centre
Administration and Others
D.Blair,Superintendent of Education V. Towell,Alternate Secondary School Vice-Principal
P.Cook,Elementary Principal G. Ball,Corporate Services Assistant
B.Noble,Special Education Learning
Supervisor
Regrets:D.Almost,G.McGahey.
Absent:B.Hoffman,A.Loebus.
^.Guests:R.Salazer;Learning Supervisor;Gifted Resource Team:M.Foss,Learning Co-Ordinator,
^.Special Education; D.deJonge Itinerant Gifted-Secondary;S. MacVoy, Itinerant Gifted,
Elementary;K.Schaus,Itinerant Gifted,Elementary;S.Tedesco,Intinerant Gifted Elementary.
1.CALL TO ORDER
The meeting was called to order at 7:10 p.m.in the London Room at the Education Centre.
2.CONFIRMATION OF AGENDA
The motion to approve the agenda was carried.
3.CONFLICTS OF INTEREST
No conflicts of interest were declared.
4.REPORT OF MEETING FROM 2007 MARCH 19
The motion to approve the minutes of the 2007 March 19 meeting was carried.
5.IMPLEMENTATION PLAN FOR GIFTED STUDENTS
B. Noble,Special Education Learning Supervisor,introduced the Gifted Itinerant Teacher
(GIT)Committee - Marilyn Foss,Learning Co-Ordinator Special Education;Dwayne
deJonge,Itinerant Gifted-Secondary;Sheila MacVoy,Itinerant Gifted-Elementary;
Catherine Schaus,Itinerant Gifted-Elementary;and Sue Tedesco,Itinerant Gifted-
Elementary.
M.Foss presented a Power Point presentation on the Gifted program which reviewed how
decisions were made and how recommendations are implemented.
S. MacVoy explained how the GIT committee supports teachers and students by
'!developing and providing itinerant resources.Teachers are encouraged to attend a three-
day cluster session to address deliveryof the itinerantprogram.
2007 May 22...22
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE-cont'd
5.IMPLEMENTATION PLAN FOR GIFTED STUDENTS -cont'd
D.deJonge focussed on the high school itinerant programming with emphasis on engaging
and motivating students.Students are offered opportunities to challenge themselves in
programs such as Reach Ahead which allows for grade 8 students to take selected grade 9
courses.Western's Initiativefor Scholarly Excellence program (WISE) allows high school
students to take selected university courses while completing the high school curriculum,
free tuition.The Intemationai Baccalaureate (IB)and the-Talented And Gifted
programs(TAG)are also options for Gifted students.
0.Schaus reported on the increased awareness of Gifted students and how to deal with
their needs by developing various workshops for the focussed audience of staff and
parents.Various methods were reviewed for disseminating the information to them.The
need to raise the profile of gifted students was addressed and avenues such as
professional development workshops,word of mouth,pamphlets for parents and videos
were discussed.
S.Tedesco reported on creating a comprehensive binder which focuses on understanding
the itinerant program and preparing resource material at the school and staff level. It was
suggested that a website be created to share information about the program with
stakeholders.
M.Ross described plans for next year.A question and comment session followed.
6.SPECIAL EDUCATION BUDGET -2007/08
Supt. D.Blair distributed the budget summary and gave a brief update from the 2007 April
10 meeting.He reviewed the 2007-08 budget summary and reiterated that enrolment Is
declining,congregated classes are increasing,the demand for special needs is at the
same level or increasing and funds for high needs students will not be reduced from
previous years.
He noted that the proposed budget reflects an anticipated $6.2 milliondeficit and will be
necessary to prioritize programs.Itis expected that Keys to Literacy and Partnerships for
Excellence programs will be offered In another format.
The Budget reflects that revenue has remained relatively stable over last year, however,
the expenses have increased significantly. Additional information was requested on the
Budget figures.
The Committee was advised that funding for the literacy teachers and coaches,Reading
Recovery teachers,educational assistants and learning support teachers is currently under
review.The wave of high needs students that are moving from the elementary to
secondary panel has created a decline of high needs students in the elementary schools.
At the high school level,there are new concerns related to congregated classes and the
element of inclusion.The topic of inclusion will be brought back to SEAC in the near
future.
Staffing concerns were raised.The Committee indicated the Importance of clarifyinghow
special education dollars are spent.
The Committee requested data on the ratio of students to support staff.
7.COMMITTEE UPDATES
7.1 Communications -none.
/-N
2007 May 22...23
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE-cont'd
8.CORRESPONDENCE
8.1 Special Education Newsletter -2007 March
Supt.Blair distributed Information of the 2007 l\/lay 23-27 "Come to Your Senses"
worl<shop and reminded the Committee to complete the evaluation forms.
9.FORUM:ASSOCIATION UPDATES
C.Thammavongsa informed the Committee that the TVO - Your Voice telecast about
gifted learners is scheduled for 2007 May 1 at 1:00 p.m.She will forward the website for
distribution.
Supt.Blair thanked P.Gillis for fonvarding the website linkto the Education Leadership
Journals.
10.FUTURE AGENDA ITEMS:
>October Reports
>Transition Planning • L.D.Secondary
>Future of the following programs:Early Literacy Programs;Reading Recovery;Literacy
Coaches,Keys to Literacy
>-Special Education Transportation
>Amendments to the Special Education Plan
11.FUTURE MEETING DATES
2007 Monday,May 07,7:00-9:00 p.m.,London Room
2007 Tuesday,May 22,11:45 a.m.lunch,12:15-3:00 p.m.meeting,Katherine Harley
Room
2007 Tuesday,June 5,11:45 a.m.lunch,12:15-3:00 p.m.meeting,London Room
12.ADJOURNMENT
A motion to adjourn at 9:00 p.m.was carried.
J.BENNETT,
Chairperson
RECOMMENDATIONS:none
0.INTERIM REPORT OF THE LONG-TERM COMMUNITY PARTNERSHIPS AD HOC
COMMITTEE
The interim report of the Long-term Community Partnerships Ad Hoc Committee was presented.
It indicated that the Committee met on two occasions to consider a process to enhance and
evaluate community and coterminous partnerships with the Board.The importance of making it
known that the Board is available for community partnerships was stressed.It was requested that
the Administration provide a list of current partnerships.
Itwas suggested that the committee focus on partnerships withhealth services,education sectors,
child and adolescent services,universities,and municipalities with the intent of Improving student
success.It was suggested that a meeting with partner representatives be scheduled.
It was further suggested that partnerships may be more successful ifthey emanated through the
trustees.It was noted that the Ministry of Education has requested the MPPs Identifythe type of
partnerships they are interested indeveloping.
2007 May 22...24
14.REPORTS OF COMMITTEES -cont'd
c.INTERIM REPORT OF THE LONG-TERM COMMUNITY PARTNERSHIPS AD HOC
COMMITTEE-cont'd
It was noted that not all schools are able to benefit equally from community partnerships and
suggested that children would be able to access community services more easily if they were
located in their schools rather than having to travel to them.It was further suggested that a central
department be entrusted to maintain a list of current partnerships.
At the initial meeting,the following next steps were suggested:
gathering information on current partnerships;
request of Chairs*Committee re adding item to MPP and MP meeting agendas re
establishing provincial and federal partnerships;
research potential new partnerships;
research potential partnerships that require political support;
discuss joint use of facilities;
establish potential date to meet with community organizations;
investigate French Immersion partnerships;
dialogue about what the Board has to offer to potential partnerships;
consider a process re establishing/maintaining partnerships.
was suggested that community services be expanded and available at Board facilities in
surplus space to facilitatea "one-stop shopping"concept.Partnerships withthe coterminous
board,the Ministry of Health, library boards,public utility commissions,municipalities, etc.
were cited to provide additional dollars for system programming.It was stressed that
community dollars should remain inthe community. The Board's position inmarketing itself,
e.g. for early learning,was discussed as well as a staff person to liaise withthe municipalities
to promote new partnerships.
Itwas suggested that one privateschool be identifiedtoinitiatethe partnership concept.Exec.
Supt.M.Sereda has been invitedto attend the next meeting to discuss the concept.
It was requested that an administrator be assigned to assist the committee in its worl^.
The following motion was moved by 8.Peters seconded by T.Grant and carried;
That the interim report of the Long-term Community Partnership Ad Hoc Committee be
referred to the Chairs'Committee for assistance as required.
Amotion to sit past 11:00 p.m to 11:30 p.m.was moved byJ.Stewart,seconded byT. Grant and
carried.
d.REPORT OF THE BUDGET ADVISORY COMMITTEE
MEMBERS PRESENT
T.Roberts (Chair)R.Tisdale (1:43)
F.Exiey
ADMINISTRATION AND OTHERS
Trustee Visitors:T.Grant,J.Bennett
B.Greene
J.Roth
R.Kamphuis
D.Blair
1.APPROVAL OF AGENDA
The agenda was approved by motion.
8.Macey
S.Christie
J.Antonlak
K..Wilkinson
2007 May
1:35 -3:30 p.m.
2007 May 22...25
14.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
2.CONFLICTS OF INTEREST -none declared
3.SECONDARY STAFFING PROCESS
Exec. Supt. B.Greene indicated that Supts.K.Wilkinson and D.Blair attended to speak tothe
secondary staffing process.He provided an historicaloverview of secondary staff notingthat
the MOE requires that preliminarystaffing projections In2006 for the 2007 year.
Supt.Wilkinson described how projections are developed based on actual registrations,
projected enrolment data,credit accumulation and retention rates.She advised that she has
canvassed the small secondary schools regarding required credit lines and all secondary
schools have requested additional lines. It was noted that there Is a secondary enrolment
decline of 384.6 students.Supt.Wilkinson will report on the Issues at the May 8 Board
meeting.
4.PUBLIC INPUT 2007 JUNE 11
Plans for the June 11 public Input session and strategies to receive the Input were discussed.
It was suggested that a revised Presenters'Package be developed to provide an opportunity
for presenter's to address their Budget issues.It was noted that presentations must be
consistent with budget issues.Other Issues will be directed to the appropriate
trustee/administrative member.A copy of the web notice will be available for trustees at the
May 8 Board meeting.
It was agreed that the following recommendation will be brought to the May8 Board meeting
under "Business Arisingfrom the 2007 April 24 Board Meeting":
That the time line for receipt of public Budget presentations be extended to 2007 June 8.
Advertisements will be sent to system school councils,home and school associations,
schools,and will be posted on the Board's website.
5.STATUS -PRELIMINARY BUDGET 2007-08
Exec.Supt.Greene described the preliminary budget to date noting increased utility costs and
a loss of$8.5Min grants as a result ofdecliningenrolment. Headvised that a long-termplan
will be developed to address future decline looking at areas that may be considered outside
of the classroom.
Time lines toprovide informationtothe Board's Special Education Advisory Committee were
discussed.
The following motion was moved:
That proposals for new initiativesor any aspect of Increasing the 2007-08 Budget also
include where funding could be derived.
6.OTHER BUSINESS
Budget reductions at other provincial boards were cited.It was noted that the retroactive
GST rebate is not available to Thames Valley as itis registered as a charity rather than as
a school authority.
7.FUTURE MEETINGS
The following committee meetings have been scheduled:
2007 Friday,May 25,11:00 a.m.Middlesex Room;
2007 Monday,June 11,1:30 p.m.Middlesex Room;
2007 Monday,June 25,1:30 p.m.Oxford Room.
It may be necessary to reschedule the May 25 committee meeting.
2007 May 22...26
14.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
8.ADJOURNMENT
The meeting adjourned at 3:30 p.m. by motion.
RECOMMENDATION:
That proposals for new initiativesor any aspect of increasing the 2007-08 Budget also
include where funding could be derived.
T.ROBERTS.
Chairperson
The recommendation was adopted on motion of T.Roberts,seconded by J.Stewart.
e.SEAC CHAIR'S REPORT,2007 MAY 07
J.Bennett,Chair of the Special Education Advisory Committee,advised that,at the meeting held
2007 May07,the Board's Special Education Plan to the Ministry was discussed.Concem was
expressed about the lack of time for public input. An update is to be brought to the 2007 May
22 meeting.
Trustee Roberts,Chair of the Budget Advisory Committee,attended the meeting and responded
to questions and comments regarding special education priorities noting the 2007-08 Budget
public input session is to be held on 2007 June 11.Supt.Blair updated the Committee on the
budget process.He advised that the level of Special Education teaching staff and educational
assistants remains unchanged from 2006-07.Other staff positions funded under the PFE
initiative are being reviewed.
The Committee expressed concern about whether the Special Education dollars cover all of the
costs for professional staff such as speech pathologists,psychologists and school support
workers or whether funds from other envelopes are used.
f.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING 2007 May 08
1:05 p.m.-3:05 p.m.
Members
J.Bennett,Trustee C.VanEvery-Albert,Oneida of the Thames
T.Grant,Trustee S.Albert-Nlnham,Chippewas of the
C.Doison,Munsee-Delaware,Vice-Chair Thames
M. Elijah,Oneida of the Thames G.McGahey,Chippewas of the Thames
R.Doxtator,Oneida of the Thames
Administration and Others
S.Boddaert,Learning Co-ordinator T.Sillaby-Ramsey,Native Counsellor,H.B.
L. Elliott,Executive Superintendent,Prog.Serv.Beal S.S.
E.Good,Languages &Social Sciences T.Smith,Principal,Westminster Central
S.Miller,Attendance &Social Work Services P.S.
L. Brown, V.P., H.B. Beal S.S.P.Sydor,Vice Principal,Saunders S.S.
G. Bali,Corporate Services
2007 May 22...27
14.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
P.Cornelius,Native Counsellor,A.E.Duffield P.S.
S.McCombe,Principal,M.B.McEachren P.S.
B.Miskiman,Principal,Thames S.S.
Regrets:J.Antone,M.Hendrick,V.Hopkins.Guests:Y.Antone,N'Amerind
Absent:B.Tichenoff.Friendship Centre;Angela Collar,
Munsee Delaware
1.SMART BOARD DEMONSTRATION
A Smart Board demonstration preceded the official Call to Order of the meeting.
T.Smith welcomed the committee to Westminster Central P.S.and Introduced the students
demonstrating the Smart Board.
Members were advised that the new technology of the Smart Boards transforms a modified
white board into a portable,touch-screen computer monitor the size of a small chalkboard.
The Smart Board is used by both teachers and students with positive outcomes from using
this technology.Staff and students are eager to incorporate daily classroom activities and
it has proven to be beneficial in the special education classroom.This chalk-less classroom
technology is available ina limited number of elementary classrooms across Thames Valley.
T.Smith thanked the students.The committee was presented with art work created by
Westminster Central P.S.students.
The Committee was impressed with the application and utilization of the Smart Boards.
2.CALL TO ORDER
The meeting convened at 1:30 p.m.at Westminster Central P.S.Vice-Chair Dolson
indicated that she would no longer be the Munsee-Delaware Nations representative on the
Native Advisory Committee.She introduced Angela Collar as the new representative,noting
that the official notice requesting the new representative has yet to be presented to the
Board.
3.APPROVAL OF AGENDA
The Principal's Update was added to the agenda as item 13. A motion to accept the
agenda,as amended,was carried.
4.CONFLICTS OF INTEREST -No conflicts of interest were declared.
5.CONFIRMATION OF VOTING MEMBERS
-Trustees (3)J.Bennett,T.Grant,
-Onelda of the Thames (3) M. Elijah, R.Doxtator,C.VanEvery-Albert
-Chippewas of the Thames (2) S.Albert-Ninham,G.McGahey
-Munsee-Delaware Nation (1)C.Dolson
6.WELCOME AND INTRODUCTIONS -Vice-Chair Dolson welcomed the participants.
7.REPORT OF MEETING -2007 April 10
Under item 10 d., G.McGahey was appointed to a subcommittee,in her absence.As the
Chippewas of the Thames do not have Educational Assistants under the Tuition Agreement
G.McGahey's name was withdrawn from the committee.
Under Item 10 b, c,and d,the spelling of C.VanEvery-Albert's name was corrected.
A motion to approve the report of 2007 April 10,as amended,was carried.
2007 May 22...28
14.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
8.A.C.ASKEW SUBMISSION OF CANDIDATES TO SUB-COMMITTEE
Itwas noted that secondary schools are to submit their A.C. Askew applications to R.
Princis,Coordinator Development,Public Affairs and Community Relations,no later than
May 16. The Native Advisory Sub-committee will meet on May 17^at 2:30 p.m.at the
Oneida Education office to select a recipient.
Presentation of the 2005 and 2006 A.C.Askew awards to the recipients will take place at
the 2007 May22 Board meeting. {Update- the presentation has been deferred to 2007
September.)
9.UPDATE:CODE PROJECT PROPOSAL
Executive Superintendent L.Elliott provided an update on the Council of Directors of
Education (CODE)proposal which was submitted at the end of 2007 March.The original
proposal requested more than $500,000.TVDSB will receive $200,000 intwo installments.
The Ministry has requested the proposal be re-written to reflect this amount.
The Ministry funded $4 Million for the project with the majority offunding being allocated to
northern Ontario communities.It was noted that TVDSB received the most funds of the
south-western Ontario boards.
The Native representatives requested the opportunity to provide input into the revised
proposal.Exec.Supt.Elliott has scheduled a meeting prior to the 2007 June deadline.
10.MINISTRY OF EDUCATION MEMORANDUM:SECONDARY SCHOOL PROGRAMS
AVAILABLE IN ABORIGINAL LANGUAGES
Exec.Supt.Elliott reflected on the Ministry of Education's memorandum which was
distributed at the 2007 April 16 meeting.The memorandum clarified that the information
about new programs are now available in five different Aboriginal languages,as well as
English,French and 24 other languages.This should not be confused with the teaching of
secondary school programs in five different Native languages.
Further information can be found on the MOE website.
11.NEW RESOURCES:
a.LAKEHEAD DISTRICT SCHOOL BOARD RESOURCE
Exec.Supt.Elliott commented on'the Ministryof Education's direction to school boards
to collaborate and share resources.The Lakehead school board has created a
resource entitled.Aboriginal Presence In Our Schools.The TVDSB has the opportunity
to review the material.
b.BUILDING BRIDGES TO SUCCESS RESOURCE
The "Building Bridges to Success for First Nations,Metis and Inuit Students"is a
document produced by the Ministry of Education that supports the rationale for the
Aboriginal Self-Identification policy.
Exec.Supt.Elliott announced thaton May4'''the Ministry ofEducationissued another
funding initiative for school boards to access.Ms. Elliott, In consultation with Ms. L.
White-Eye,Indigenous Education Coalition (lEC),will develop a proposal.
The Native Advisory members suggested that a sub-committee be established to further
discuss the Aboriginal Self-Identification policy.The volunteers were Identified as M.
Elijah, C.VanEvery-Albert,C.Dolson,G.McGaheyand C.Langllle.Mr.Langille'sname
was brought forward by his alternate,Y.Antone.
2007 May 22...29
14.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
12.LEARNING ABOUT FIRST NATIONS COMMUNITIES
Exec.Supt.Elliott suggested that members present their Native cultural heritage to the
Committee.This activity would be added to the 2007 September agenda.
13.PRINCIPALS'UPDATE
P.Sydor,Saunders S.S.,reported that Native Counsellor,James Antone,was hosting an
Introduction to Saunders session to grade 6 and 7 students planning to attend Saunders
S.S.Saunders students are in full swing with the Cancer campaign.The student elections
are underway and are to conclude on May 18.Revisions to the elections Include two co-
presidents to accommodate Saunders enrolment.The At-Risk Reports are to be sent to
students'homes on May 22.They identify students that are at-risk of not successfully
completing a credit.Major renovations to the building start in July and include a facelift to
the exterior of the building,a new atrium,new stairs and re-paving of the parking lot. On
Thursday,May 3,the Administration became aware of a threat to the school community.
Appropriate measures were taken by staff.The police were contacted and were on site on
Friday. A significant number of students did not attend classes on Friday. It was
determined that the threat was unfounded.
S.McCombe,M.E.McEachren P.S.,reported that an Accommodation Review Committee
(ARC)has been established to review M.E.McEachren P.S.(The Independent Procedure:
Pupil Accommodation and Facility Organization Is the document which contains the purpose
of the ARC).Mr.McCombe Indicated that It would be beneficial to have support from the
communities of M.E.McEachren P.S.,A.E.Duffield P.S.,a local business person and First
Nations at these discussions.The recent track-and-field day was a success with four
members of the Six Nations national lacrosse team in attendance.They encouraged the
students and highlighted the Importance of discipline and goal setting.On 2007 May 4,
students attended the Elder Day at Standing Stone School.The Aboriginal Conference Is
to be held on 2007 May 24 at the Hellenic Centre.
L.Brown, H.B.Beal S.S.,updated the Committee regarding the upcoming student elections
and advised that two Native students are candidates.Progress reports are to go home on
May 18.During the January open house at H.B. Beal S.S.,a number of students registered
for 2007 September.Ms. Brown asked members to remind their communities that this
registration does not guarantee the students'enrolment at the school.The students/parents
are required to contact the school guidance department as soon as possible to complete the
registration process.Ms. Brown will personally see the students that registered In January
and prioritize their enrolment application.T.Slllaby-Ramsey added that one Native student
is running as President of Student Council and the other Native student has secured the
Vice-president position by acclamation.H.B.Beal S.S.is hosting the Canadian Student
Leadership Conference on 2007 September 25-30.A pow-wow will be held on Thursday,
September 27,and the school's Pow-Wow Committee Is working diligently to prepare for
it.The Oneida representative,R.Doxtator,is working in the school's Peer Mentoring
Program in the 4""^Rfor Aboriginal students. There Isa FirstNationsstudent preparinga
Native page for the yearbook.The Native Counsellors at H.B. Beal are continuing to
encourage the students to complete the year.
B.Miskiman,Thames S.S.,reported that activities continue at Thames S.S.The transition
planning includes various events for grade 8 students.Grade 8 athletes will attend Thames
S.S.for a day. A barbeque will be held on June 4 for the grade 8 students and parents.
Work experience for other students Included a trip to Halifaxto experience working in a
different environment.Students put together a cooking show during Education Week and
Rogers Cable was present.
2007 May 22...30
14.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
13.PRINCIPALS'UPDATE -cont'd
On Thursday,May 10, the A-Channel Morning showwill be taping for the Friday, May 11,
on-aIr show.A major event for Thames S.S.Is the hosting of a Home &Garden show on
Saturday,May 12.There will be a Thames Business After Five on Thursday,May 24,and
338 community partners have been invited to an evening of networking and socializing.The
grade 9 enrolment Is greater than in previous years and the total enrolment has increased
from previous years.
T.Smith,Westminster Central P.S.,reported on the Education Week activities which
included a music celebration with vocal,instrumental and dance performances.
Superintendent B.Wagner was available for the Tumbling Clubactivity and the Smart Board
demonstration.He was instructed by a development challenged student on how to use the
board.The Early Years had an orientation for the senior kindergarten and grade 1 students
and parents.Westminster was the host of the Westminster Idols talent show.The Jump
Rope For Heartfund raiser raised $4,000 In one day. There were life-long literacysuccess
presentations to the junior and primary divisions from children's author David Carruthers,
Charge Through Life,and Toronto Argonauts football player,Jude St.John,on reading the
football play-book.The wrap-up for the week was the Primary division's presentation ofsix
versions/interpretations of one play.The highlight of the week was the interaction of the
students and how they were able to take charge of the programing and put together a fun-
filled week.The preparation for the EQAO testing Is underway.Participation in the slow
pitch team is strong.
Committee members asked to be included on the grade 8 graduation guest listnoting that
invitations can be forwarded tothe First Nations office.Itwas noted the Native Languages
and Native Studies courses at the high school level are not restricted to the Native students
and all students should be encouraged to enrol.
Exec.Supt.Elliott reported that a new funding proposal is to be brought to the Board
regarding class size.It is a challenge across the province to have a qualified Aboriginal
teacher to teach the Native Languages.Significant funds have been provided to TVDSB
for both elementary and secondary Native studies and languages.Ms. Elliott will provide
further details on this topic regarding the parameters offunding,as well as the sustainability
of the program.There is a public document available on the Ministry's website Inthe grant
document of GLG.
14.ADDITIONAL ITEMS
a. For a future agenda item,M.Elijah added "First Nations Languages".
b. On 2007 May 18,J. Antone and P. Cornelius will be at Sir Wilfrid Laurier S.S.to present
an Aboriginal Studies paper prepared by a grade 12 Sir Wilfrid Laurier S.S.student.
15.DATE,TIME LOCATION OF FUTURE MEETINGS
The following Committee meetings have been scheduled:
Tuesday,June 12,3:00 p.m.,Elgin Room at the London Education Centre'
Tuesday,September 11,3:00 p.m.,Elgin Room at the London Education Centre;
Tuesday,October 9,1:30 p.m.,M.E.McEachren P.S.;
Tuesday,November 13,1:30 p.m.Chippewas of the Thames;
Tuesday,December 11,1:30 p.m.,Oneida of the Thames .
16.ADJOURNMENT
A motion to adjourn the meeting at 3:05 p.m.was carried.
RECOMMENDATIONS:None
C.DOLSON,
Vice-Chairperson
2007 May 22...31
14.REPORTS OF COMMITTEES-cont'd
g.REPORT OF THE CHAIRS'COMMITTEE 2007 May 16
9:10 a.m.-1:15 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett P.Sattler (Chair) B. Bryce
G.Hart J.Stewart S.Christie
(via teleconference,-11:00)
1.APPROVAL OF THE AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.AGENDA REVIEW
The agendas for the in-camera and public 2007 May 22 Board Meeting were reviewed and
approved.
4. ACCOMMODATION REVIEW COMMITTEE (ARC) PLANNING
Executive Superintendent J.Thorpe attended the meeting to present and describe the report
to the May 22,2007 Board meeting entitled "Pupil Accommodation Planning Guiding
Principles".Suggested revisions to the report were offered.
He noted that,consistent with the independent procedure on Pupil Accommodation and
Facility Organization,a report will be brought to the May 22 Board meeting recommending
that the administrative rationales be referred to the appropriate ARCs at the May 28 ARC
Orientation meeting.
Exec.Supt.Thorpe described the draft elementary and secondary school valuation
templates designed to provide the data to be collected for each school involved in an ARC.
They are based on the assumption that the Administration will produce the information using
the same criteria for every school in the elementary and secondary ARCs.It includes all
required information as determined by the MOE.The focus will be on the summary and
analysis of objective data related to the school.Each ARC will review the draft weighting
in the template and consider adjusting weighting consistent with local priorities .The ARC
may weight any of the variables differently from the standard but the overall weighting for
each category must remain within the ranges as approved by the Board through the
independent procedure.
The ARCs may weight any of the variables differently from the standard variables.To
ensure consistency,within each category,any changes must be for all schools in the study
and the total must be consistent with the overall valuation approved by the Board.The
Administration will prepare an outcome template once proposed changes are implemented.
The data collection will be done in advance of the ARCs commencing their work.A
definition of rural and urban will be Included in the template.
Exec.Supt.Thorpe indicated that the critical issue in the overall evaluation is the number
at the end of the comparative evaluation related to administrative,custodial and
transportation costs.Once Identified,the ARC will be able to compare figures related to
status quo,upgrading all schools,upgrading targeted schools and determining the cost to
do so,and what it can support.The ARC"report will be referred to the Administration for
response.
He stressed that there will be full and open identification of what numbers are being used
and on what basis to support what Items, and that It will be Identical for each school. The
information will be presented at the May22 Board meeting and finalized for the May28 ARC
orientation meeting.Mr.Thorpe and Chair Sattler will determine the agenda and format for
the May 28 meeting.
2007 May 22...32
14.REPORTS OF COMMITTEES -cont'd
g.REPORT OF THE CHAIRS'COMMITTEE -cont'd
5.CONFIRIVIATION OF ARC MEMBERS
The list of members for the 10 Accommodation Review Committees was presented.It was
noted that several business and municipal representatives have yet to be identified. A
report will be taken to a future Board meeting recommending approval of the ARC
memberships.Exec.Supt.Thorpe will follow up with the schools that have not responded
with the names of their representatives.
It was agreed to schedule a focus group meeting for trustees,supervisory officers and
principals of ARCs for June 5 at 4:00 p.m. in the London Room to discuss the valuation
template of the ARC process.
6.MEDICAL OFFICER OF HEALTH -FOI ISSUE
Director Bryce described a privacy issue related to sharing class lists with the local boards
of health.He advised that the Board does not have the legislative authority to provide class
lists under the Education Act or the Municipal Freedom of Information and Protection of
Privacy Act.Discussions are underway with the Board's solicitor and the board of health
solicitor to try to determine a workable solution consistent with the legislation governing
education and health.
7.CORRESPONDENCE
The following correspondence was added to the May 22,2007,Board meeting agenda
under "Communications":
two letters from H.MacLennan re Ontario religious discrimination;
Township of South-West Oxford re Sweaburg Central PS;
Glencoe DHS School Council Chair re staffing.
8.MP/MPP MEETING OF 2007 MAY 25
Chair Sattler reviewed the agendas for the MP and MPP meetings on May 25.She will
determine the trustees attending and ask them to speak to various agenda items.
9.FOLLOW-UP -ABC ESSAY WRITING CONTEST DETAILS
Information was provided regarding the format and scope ofthe ABC essay writing contest.
It was confirmed that the contest was available to all Thames Valley students.The request
to recognize the Thames Valleywinners at an upcoming Board meeting was approved.
10.AUDIT COMMITTEE
The following motion regarding membership on the new Audit Committee was moved and
approved:
That Trustees Tisdale,Grant and Stewart be appointed to the Board's Audit Committee.
11.RESPONSES TO INTERNET SAFETY LETTER
Trustee Bennett spoke to the two instances at secondary schools related to Internet safety
and raised a concern over the media's handling of the matter.She suggested an extension
to the Safe Schools program to increase student awareness and that the Director and Chair
meet with the media.Chair Sattler will speak to the Manager of Public Relations in this
regard.
12.PERSONNEL ISSUES (IN-CAMERA)
The meeting recessed to discuss personnel issues in-camera.
13.STUDENT TRUSTEE ELECTION
It was agreed to defer discussion on strategies to increase interest in the student trustee
position until September with the Incoming student trustees.The assignment of a trustee
as liaison person for the student trustees will also be considered.
2007 May 22...33
14.REPORTS OF COMMITTEES -cont'd
g.REPORT OF THE CHAIRS'COMMITTEE -cont'd
14.2007-08 BUDGET
Trustee T.Roberts as Chair of the Budget Advisory Committee and Exec.Supt.B.Greene
joined the meeting to respond to questions/suggestions related to the 2007-08 Budget
process.
Trustee Roberts clarified that any new budget Items proposed by trustees are to be coupled
with corresponding budget reductions.He noted that the 2008-09 Budget process will
commence in September,2007,and that a new approach to Budget development is
necessary to bring the budget expenditures in line with the rate of declining enrolment.
Exec. Supt.Greene advised that the Board Islosing $8.9M as a result ofdeclining enrolment
and it is anticipated that the loss will continue until 2011.Administrative solutions to the
2007-08 Budget shortfall will be presented on May29 along with a recommendation that a
multi-year plan be developed to address future budget issues.
An opportunity for the Board's Special Education Advisory Committee to comment on
potential Special Education budget reductions was requested.SEAC will have a formal
opportunity to provide Input at the June 11 Budget Input meeting.
It was suggested that non-classroom Board programs and services be prioritized according
to their impact on the classroom.It was further suggested that consideration be given to
looking at items that operate within ministry funding lines and those that run a deficit,
sometimes because they are required to by Board policy (e.g.transportation).
A copy of the recommendations of the Ministry supervisor related to the Ottawa DSB budget
deficit will be provided to the Budget Advisory Committee and trustees.
15.OTHER BUSINESS-none
16.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for June 6 at 9:00 a.m.
17.ADJOURNMENT
The meeting adjourned at 1:15 p.m.by motion.
RECOMMENDATION:
That Trustees TIsdale,Grant and Stewart be appointed to the Board's Audit Committee.
P.SATTLER,
Chairperson
The recommendation was adopted on motion of P.Jaffe,seconded by S.Polhill.
2007 May 22...34
14.REPORTS OF COMMITTEES -cont'd
h.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2007 May 22
MEMBERS PRESENT
J.Stewart(Chair)
J.Bennett
8.Doub
F.Exiey
T.Grant
Regrets:K. North
P.Jaffe
S.Peters
S.Polhlll
T.Roberts
P.Sattler
R.TIsdale
ADMINISTRATION AND OTHERS
B.Bryce
B.Greene
C. Murphy
M.Sereda
J.Thorpe
K.Daiton
J.Empringham
K.Havelka
S.Hughes
L Hutchinson
W.Tucker
B.Wagner
K.Wilkinson
S.Christie
C.Dennett
Absent:G.Hart,M.Hendrick
The Committee met in camera from 5:05 p.m.to 5:40 p.m.
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential Property and Personal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved at 5:40 p.m.and carried.
RECOMMENDATIONS:
1.That the motion approved at the In-camera session of 2007 May22 related to appointments
to permanent teaching status be approved.
2.That the resignation of Student Trustee Jeff Koscik be accepted.
J.STEWART.
Chairperson
The recommendations were adopted on motion of J.Stewart,seconded by R. TIsdale.
15.COMMUNICATIONS
a.CHAIR'S SUMMARY UPDATE
Chair Sattler reported that during 2007 May,she brought greetings at the Award of Distinction
ceremony held on 2007 May03,attended the OPSBA Western Region meeting on May05 and
the Ministry's Character Education Workshop on 2007 May 08.
She also attended the Impact of Violence on Children conference held on May09 with a special
opening address by Her Excellencyj The Right Honourable Michaelle Jean,Governor General
and Commander-ln-Chief of Canada.Chair Sattler met with the ETFO President and Vice
President on 2007 May 15.She also met with the parents of a child with special needs on May
22 re recommendations for Board.
She plans to attend the upcoming a MP/MPP meeting on 2007 May 25 and the ARC
organizational meeting on May 28.Chair Sattler will be bringing greetings at the Violence
Prevention Awards ceremony on May29 and the OSSTF Citizenship Awards ceremony on 2007
May 30.
2007 May 22...35
15.COMMUNICATIONS -cont'd
b. ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)-UPDATE -none
c.LETTER FROM A.FORRESTER,CLERK-TREASURER,TOWNSHIP OF SOUTH-WEST
OXFORD RE SWEABURG P.S.
A letter from A.Forrester,Clerk-treasurer,Township of South-west Oxford re Sweaburg P.S.,
has been received.
d.LETTER FROM R.MCNAUGHTON,CHAIR GLENCOE DISTRICT HIGH SCHOOL PARENT
A letter from R.McNaughton,Chair Glencoe District High School Parent Council has been
received.
e.LETTER FROM H. K.MACLENNAN,RE ONTARIO RELIGIOUS DISCRIMINATION
Two letters from H. K.MacLennan regarding Ontario Religious Discrimination has been
received.Director Bryce will respond to the letter advising that the Board chose to take no
action.
f.APPOINTMENT TO SPECIAL EDUCATION ADVISORY COMMITTEE
A letter from Mart!Lussier,President,Autism Ontario - London Chapter requesting the
appointment of Karen Smith as Autism Ontario's alternate representative on the Board's Special
Education Advisory Committee.The following motion was moved byJ.Stewart,seconded by
and carried:
And resolved that Karen Smith be appointed the alternate representative for Autism Ontario
on the Board's Special Education Advisory Committee.
16.NOTICE OF MOTION -none
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
Trustee Stewart requested that his notice of motion, below,be deferred to the 2007 June 12 Regular
Board meeting for consideration:
Whereas District School Boards and Per Pupil Funding were established by the Minister in 1998
to provide equal education resources to students across Ontario;
Whereas Thames Valley District School Board predecessor boards were not uniform in revenues
or expenditures per pupil;
Whereas the need for equity in public education is paramount;
Be It Resolved that the Staff produce a report that Identifies grant revenues and money
expenditures per ward for the Thames Valley District School Board.
18.ADDITIONAL ITEMS -none
19.QUESTIONS/COMMENTS BY MEMBERS -none
20.ADJOURNMENT
The meeting adjourned at 11:30 p.m. on motion of J.Stewart,seconded by R.Tisdale.
CONFIRMED:
Chairperson
2007 May 22...36
SUMMARY OF APPROVED RECOMMENDATIONS OF 2007 MAY 22
That the Thames ValleyDistrictSchool Board approve the continuance ofthe current in-kindsupport
to the Thames ValleyEducation Foundation and its valuable partnership.
That the recommendation to increase TVEF resources be referred to the 2007-08 Budget process.
That 2.67 additional teachers be added to the special education secondary teaching allocation to
meet contractual obligations as the result of the increased number of exceptional students in
developmental programs.
That the Chair of the Board be authorized on behalf of the Board to approve personnel changes as
required during July and August,2007.
That the following Revised Pupil Accommodation Planning Guiding Principles be approved:
-Accommodation planning willlook at how best to meet the learning needs of the students within
the resources available to the Board.
In all situations involving pupil accommodation planning,attention will be given to improving
program excellence,enhancing program opportunities,and addressing school renewal
requirements.
Closure,consolidation and conversion of use opportunities may be used to achieve principles
1 and 2.
-The preferred models of school organization are JK-8 elementary,SK-8 French Immersion
elementary,and 9-12 secondary.The preferred models of French Immersion program delivery
are single-track for elementary and dual-track for secondary.Other models may be considered
as appropriate.
In all situations Involvingpupil accommodation planning,attention will be given to support forand
compliance with all legislated requirements and priorities,such as those of the Ontario
DisabilitiesAct,DailyPhysical Activity,and Community Use,as may be instituted and Identified
from time to time.
That the Rationales for Accommodation Review Committee Studies as provided be referred to each
ARC.
That the interim report of the Long-term Community partnership ad Hoc Committee be referred to
the Chairs'Committee for assistance as required.
That proposals fornew initiativesorany aspect of increasing the 2007-08 Budget also includewhere
funding could be derived.
That Trustees Tisdale,Grant and Stewart be appointed to the Board's Audit Committee.
That the motion approved at the in-camera session of 2007 May 22 related to appointments to
permanent teaching status be approved.
That the resignation of Student Trustee Jeff Koscik be accepted.
And resolved that Karen Smith be appointed the alternate representative for Autism Ontario on the
Board's Special Education Advisory Committee.