11/13/2011 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2007 NOVEMBER 13,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -Tecumseh P;S.Grades 3 to 6 Choir V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD
6.RECOGNITIONS
a.Educator of the Year for Special Olympics V
b. Thames Valley District School Council V
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.PRESENTATIONS -none
11.MINUTES OF THE 2007 OCTOBER 23 REGULAR BOARD MEETING AND 2007 M
NOVEMBER 06 SPECIAL BOARD MEETING
a.Confirmation of Minutes
b.Business Arising from the Minutes
12.STUDENT TRUSTEES'UPDATE V
13.REPORTS FROM THE ADMINISTRATION
a.Monthly Financial Reporting M
b.2007-08 Budget Enhanced Educational Funding M
14.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2007 October 01 M
b.Policy Working Committee,2007 October 23 M
c.Audit Committee,2007 October 23 M
d.Information Committee of the Whole,2007 November 06 M
e.Chairs'Committee,2007 November 06 M
f.Committee of the Whole,In Camera,2007 November 13 V
15.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
16.NOTICE OF MOTION
17.MOTION •NOTICE OF WHICH HAS BEEN GIVEN -none
18.ADDITIONAL ITEMS
19.QUESTIONS/COMMENTS BY MEMBERS
20.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2007 NOVEMBER 13
The Board met In regular session on 2007 November 13 In the Board Room at the Education Centre,meeting
in public session at 7:05 p.m. to 9:30 p.m.The following were in attendance:
TRUSTEES M.Hendrick
J.Bennett P.Jaffe
S.Doub K.Patterson
F.Exiey 8.Peters
T.Grant S.Polhlll
G.Hart
ADMINISTRATION AND OTHERS
J.Thorpe S.Hughes
K.Dalton M.Moynlhan
L.Elliott V.Nielsen
B.Greene B.Tucker
M.Sereda P.Tufts
J.Emprlngham B.Wagner
K.Wilkinson
T.Roberts
J.Rowe
P.Battler (Chair)
J.Stewart
R.Tisdale
S.Christie
C.Dennett
K.Meeson
W.Scott
1.CALL TO ORDER.
Board Chairperson Sattler called the meeting to order at 7:05 p.m.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to the Tecumseh P.S.Grades 3 to 6 Choir,Conductors
Janet Fleet and Angie Jewlal and Accompanist Catherine Mclnnes for leading In the singing of O'
Canada and performing three musical selections.
4.APPROVAL OF AGENDA
The agenda was approved on motion of T.Roberts,seconded by M.Hendrick.
5.OFFICIAL RECORD
8.Christie,Supervisor -Corporate Services,read the following official record Into the minutes:
We regret to record the death of John Alexander Long,an seventeen-year-old student at the
Adult,Alternative and Continuing Education Centre,St.Thomas,on 2007 November 11.
6.RECOGNITIONS
a.EDUCATOR OF THE YEAR FOR SPECIAL OLYMPICS
J.Verbakel,Learning Supervisor,presented opening remarks regarding the Educatorof the Year
for Special Olympics Award.The congratulations of the Board was extended to David Gosset,
Program Services Officer,Athletics,as the recipient of the 2007 Educator of the Year for Special
Olympics Award. It was noted that as Chair of the Thames Valley Special Olympics organizing
committee,Mr.Gosset has been Instrumental in the success of this event since its inception In
2002.
Anita Gilvesy,Executive Director,Investing In Children,explained that the award is presented
annually to a registered Special Olympics Ontario educator coach that has demonstrated-an
overall contribution to Special Olympics Ontario,displayed coaching effectiveness and personal
development as well as provided an excellent leadership model for the athletes.Itwas noted that
the most recent Special Olympics held at TD Waterhouse Stadium In 2007 May attracted 800
developmentally challenged athletes from 47 schools across Thames Valley.
2007 November 13...2
6.RECOGNITIONS -cont'd
b.THAMES VALLEY PARENT INVOLVEMENT COMMITTEE
Arlene Morell,Vice Chair;Brenda Hopkins,Chair,Thames Valley District School Council;and
Teresa Blum,President,Thames Valley Council of Home and School Associations,were
Introduced.
In 2006 April,the Ministry of Education's Parent Involvement Policy provided new funds for
Thames Valley schools specifically earmarked for the development and support of parent
sponsored initiatives. Ms. Morell explained the role of the Thames Valley Parent Involvement
Committee as a functioning,collaborative,respectful committee,a model for parent groups.
She reported that the Parental Involvement Committee has identified as Its resource the
publication entitled 176 Ways toInvolve Parents:Practical Strategies for Partnering with Families
by Dr. Betty Boult.It is a hands-on guide for those who recognize the need and benefit of
Involving parents in the education of children.Copies of the book were presented to all Trustees.
Ms. Morell expressed appreciation to Trustee Bennett and Exec.Supt.Sereda for sharing their
educational experience and expertise as members of the Parent Involvement Committee.She
advised that a boxofadditionalpublications purchased bythe Thames Valley Parent Involvement
Committee has been placed In.the Trustees'conference room as a library resource.
Chair Sattler thanked the Committee for its important role in engaging families in^supporting
student success.
7.CONFLICTS OF INTEREST •No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS
Chair Sattler requested that trustees indicate their availabilityfor the OPSBA governance session
scheduled for 2008 January.She will contact OPSBA to finalize the dates.
9.DIRECTOR'S ANNOUNCEMENTS -none
10.PRESENTATIONS -none
11.MINUTES OF THE 2007 OCTOBER 23 REGULAR BOARD MEETING AND 2007 NOVEMBER 06
SPECIAL BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting, 2007 October 23 were adopted on motion of T.
Roberts,seconded by G. Hart.
The minutes of the Special Board Meeting,2007 November 06 were adopted on motion of T.
Roberts,seconded by G.Hart.
b.BUSINESS ARISING FROM MINUTES -none
12.STUDENT TRUSTEES'UPDATE
Student Trustee Rowe reported that the firstmeeting of the Student AdvisoryCouncilwas held on
2007-November 12.He commented that a positive,energetic group of students attended and that
there was good exchange of ideas and indicated that the next SAC meeting Isplanned priorto the
Christmas holidays.
13.REPORTS FROM THE ADMINISTRATION
a.MONTHLY FINANCIAL REPORTING
B.Greene,Executive Superintendent,Business Services,presented the month-end financial
report as at 2007 September 30. The update includedthe year-to-date activity,the summary of
revenues,expenditures by expenditure type,expenditures by area,and expenditure type.
2007 November 13...3
13.REPORTS FROM THE ADMINISTRATION -cont'd
a.MONTHLY FINANCIAL REPORTING -cont'd
Exec.Supt.Greene announced the appointment of Karen Meeson,Manager,Payroll Services,
to the position of Manager of Financial Services effective Immediately.He advised that Ms.
Meeson will continue to maintain responsibility for Payroll Services untila replacement has been
selected.Chair Sattler,on behalf of the Board,extended congratulations to Ms.Meeson on her
appointment.
b.2007-08 BUDGET ENHANCED EDUCATIONAL FUNDING
Exec.Supt.Greene presented the following 2007-08 Budget re Enhanced Education Funding:
Summarv of Funding Enhancement
2007 August 14 Ministry Announcement $ 8 602 770
Operating Grants (EFIS)f5 717 272)
Balance (Transportation)$ 2 885 498
It was noted that the operating grants of $5 717 272 are confirmed in the Education Finance
Information System (EFIS)and included in our monthly cash flow.The balance,related to
transportation,$2 885 498 has not been confirmed and is subject to the Ministry cost review.
Enhanced Funding Distribution
Operating Grants EFIS $5 717 272
Primary Class Size -Approved 2007 October 09 (752 095)
Estimated Surplus 2006-07 1 200 OOP
$6 165 177
The following proposed allocations were presented:
Administration Options -2007 October 09 Board Report
Utilities $2 953 438
Working Funds to Capital 1 709 647
Provisional Accounts 440 421
Program Enhancements 600 000
Trustee Issues Identified 2007 October 23 Board Report
Quality Leadership in Administration 200 000
Secondary Athletics 50 000
Mental Health Committee 200 000
Textbooks 75 000
Total Proposed Allocation $6 228 506
Total Proposed Allocation ($63 329)
The Senior Administration responded to trustees'questions.Exec.Supt.Greene advised that
the Board is required to submit revised estimates to the Ministry by 2007 November 30.The
Administration commented on process should the trustees decide that their issues,identified at
the 2007 October 23 Board meeting,should be referred to the 2008-09 Budget deliberations.
2007 November 13...4
13.REPORTS FROM THE ADMINISTRATION -cont'd
b.2007-08 BUDGET ENHANCED EDUCATIONAL FUNDING -cont'd
The following motions were moved by P.Jaffe and seconded by G. Hart:
1.That the following allocations be approved from the Enhanced Educational Funding:
Utilities $2 953 438
Working Funds to Capital $1 709 647
Provisional Accounts $440 421
Program Enhancements $ 600 000
And that the remaining surplus be allocated to a multi-purpose reserve.
2.That the following issues be referred to the 2008-09 Budget process:
Quality Leadership in Administration $200 000
Secondary Athletics $50 000
Mental Health Committee $200 000
Textbooks $75 000
The following amendment to Motion 1 was moved by T. Grant,seconded by R.Tisdale and
carried:
That the word "capital"in"Working Funds to Capital"be replaced to read to a "multi-purpose
reserve".
The main motion,as amended,was carried as follows:
That the following allocations be approved from the Enhanced Educational Funding:
Utilities $2 953 438
Working Funds to a multi-purpose reserve $1 709 647
Provisional Accounts $440 421
Program Enhancements $600 000
And that the remaining surplus be allocated to a multi-purpose Reserve.
Motion 2 was carried.
Director Thorpe commented that the change to the government's approach to the Capita! Plan
process cannot be completed with the money that is available currently,although some funds are
still forthcoming.In order for the Accommodation Review Committees (ARCs) to proceed as
outlined, funding streams musts be found within Board resources to follow up on proposed
projects.
Director Thorpe emphasized that the Board must earmark as many funds (savings)as possible
for Capital Reserves in order to complete the 15 projects of renewal.He stated that multi
purpose,working funds or capital still means that funds must be found for the capital planning
process beyond Ministry funding. He emphasized the need forthe Board to commit to investing
in its own infrastructure in a constructive manner to attract Ministryfunding.
2007 November 13...5
14.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2007 October 01
.7:00 p.m.-9:17 p.m.
Members
J.Bennett,Trustee (Chair)B.Hoffman,Autism Ontario London"
T.Grant,Trustee D.Lee,Learning Disabilities Association -London
R.Tisdale,Trustee .Region (LDA-LR)
M.Barbeau,VOICE for Hearing Impaired A.Morse,Easter Seals Society
Children C.Thammavongsa,Alt.Association for Bright Children
(.8:15 p.m.)S. Wilson,Community Living Education Committee
8.Fox, Alt.Children's Aid Society of
London &Middlesex
P. Gillis,Integration Action for Inclusion
London Chapter (lAI)
Administration and Others
S.Hughes Superintendent of Education R.Salazer,Learning Supervisor
P.Cook,Elementary Principal V.Towell,Alt.Secondary School Vice-
B.Noble,Special Education Learning Supervisor Principal
Regrets:D, Almost, D.Ensing,J. Gritzan, E.Hagar,E. Karry, C.Walker,P.Sattler,J.
VanBommel
Absent:B.Booking,B. Boyd, M.Franklin,B.Harvey,A.Loebus,G.McGahey,B. Montiminy,
W.Rodic
Guests:M.Masters,B. Hopkins,Thames Valley District School Council; V.Nielsen,
Superintendent of Education
1.CALL TO ORDER
The meeting was called to order at 7:00 p.m. in the London Room at the Education Centre.
2.CONFIRMATION OF AGENDA
Superintendent Hughes advised that the suspension/expulsion data related to identified
students would be brought to SEAC at a future meeting.
The motion to approve the agenda was carried.
3.CONFLICTS OF INTEREST
No conflicts of interest were declared.
4.REPORT OF MEETING FROM 2007 SEPTEMBER 10
The Motion to approve the report of the September 10,2007 meeting was carried.
5.SPECIAL EDUCATION FUNDING POSITION
Supt.Hughes will meet with Executive Superintendent Greene and Manager Roth to discuss
Special Education Funding. Itwas suggested thatTrustee Roberts and Exec.Supt.Greene
attend a future meeting to discuss the Budget.
Supt.Hughes spoke about $1.1 million that was received fromthe Ministry late InAugust and
the option to use itto offset the Special Education deficit.
It was clarified that the funds were part of $8.6 million that was provided by the Ministryto
address issues that boards may have after their budget processes were completed.
2007 November 13...6
14.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
The committee discussed options for the $1.1 million. Itwas agreed to support the focus on
Assessment for Special Education, or to further Special Education initiatives/directions (eg.
Inclusion). It was agreed that it should not be applied to offset the deficit.
6.OCTOBER REPORTS (ONSIS)
Superintendent Nielsen, Information Technology,was introduced by Supt.Hughes.Ms.
Nielsen explained that ONSIS,Ontario School Information System,is intertwined with MISA,
Managing Information for Student Achievement.It is about data collection and data use in
an electronic web-based system to plan and find accurate information about students and
schools.She provided Information about the Board deadlines forfocus areas reporting to the
Ministry. Noting there has not been a request for Special Education data yet.
B.Noble informed the committee that the Ministry may only require Information on one main
exceptionality to be Identified.She asked if "multiple"will be an exceptionality?Supt.
Nielsen will report back at the next meeting.
Supt.Hughes stated that Bill 212,will have a large Impact on how schools and boards work
through the process of suspensions/expulsions with Identified and non-identified students.
^He will provide a copyof Memos PPM 140 and PPM 141 and hand-outs for Bill 212 and ask
Superintendent Wagner to attend a SEAC meeting in January to discuss the impact of the
legislation.
7.SEAC UPDATES
7.1 Update to CODE Information
B.Noble reported that the application for Thames Valley has been sent in and noted that
Information on the application Is generally,received by the end of October.She will
provide further information at the November meeting.
B. Noble advised that last year there was significant impact with respect to Special
Education teachers for LIteracy/Numeracy/DRA/resources In classrooms and Prime
Mathematics.She advised that she has received many positive responses from teachers
of self-contained special education classes.
7.2 lEP Engine Data Update
B.Noble advised that information may be unreliable due to the freezing of the data and
other technical difficulties.
7.3 Respite Care Transportation Guidelines
B.Noble indicated that there were 2-5 requests last year that did not meet the guidelines
for transportation.B.Hoffman moved that a sub committee be formed to review the
Respite Care Transportation Guidelines-and to review the parameters of the current
transportation guidelines with respect to transportation requests,issues and respite care.
B.Hoffman, S. Wilson,T. Grant, J.Bennett and,S.Edwards (Transportation department)
agreed to serve on the committee.
7.4 PPM 140 Update
Supt.Hughes reported that there Is a group of Learning Coordinators that are working
on a professional development package for Princlpals/EA's and LST's on PPM 140.
The EA's professional development will be ongoing through the Geneva Centre.The
LST's will receive half-day training on October 25'^and the Principals will receive their
inservlce on PPM 140 at Community of Schools meetings In October and November.B.
Noble stated that funding for professional development for classroom teachers has not
been received.
2007 November 13...7
14.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
7.0 SEAC UPDATES -cont'd
Itwas questioned if there has been any decision regarding a Board-wide communication
to assist parents to understand specifics about PPM 140.B.Noble reported that
information will be in the Special Education Newsletters.Principals can use the
information for school newsletters to inform all parents.^
8 COMMITTEE UPDATES
8.1 Communications
A.Morse provided information to send with the SEAC report from the York Region DSB
entitled "A Communication Guide for Parents and Students",A.Morse also reported
about an upcoming session that was mentioned in the webcast"Shared Solutions - A
Guide to Preventing and Resolving Conflicts Regarding Programs and Services for
Students with Special Education Needs".
The Regional Special Education Conference Is in Windsor on October 25 and 26.Supt.
Hughes will report to the committee In November about the conference.
R.Salazer will bring a report to the November meeting on the Ontario Psychological
Association funding project.
The "Education for AH"JK-6 document was discussed noting there is not a Grade 7-12
document.V. Towell advised that the JK-6 document could be used In its present
format and would be relevant to secondary schools as well. It was suggested that a
Special Education Planning Review Committee be formed and that the first priority be to
start with the Education for All document.The Committee could include SEAC members
and Board Administration.Trustees Bennett and Grant and V.Towell and P.Cook
agreed to sit on the committee.
Supt.Hughes advised that he will put out an invitation to SEAC members regarding the
committee when the date for the first meeting Is set.He will also ensure that there is
representation from the Program Department.
8.2 Special Education Newsletter
B.Noble reported that the October newsletter will be sent with the next agenda.
8.3 Coaching to Inclusion Conference Update
P. Gillls provided an update on the Coaching to Inclusion Conference scheduled for
November 14"^and 15'".
8.4 Mental Health Committee Update
Supt.Hughes reported that there is a need to resume the Mental Health Committee.He
will set up an initial meeting of the Mental Health Committee with internal staff.B. Noble
provided Information about the committee's work last year and will provide an update to
SEAC at the November meeting on the Report of the Symposium.
Trustee Grant moved to extend the meeting to 9:15 p.m.The motion was approved.
8.5 Inclusionary Committee Update
Supt.Hughes advised that he will be discussing the Inclusionary Committee and will
provide a report to SEAC at the November meeting.
9.CORRESPONDENCE -none
;10.FORUM:ASSOCIATION UPDATES
Trustee Grant advised that there is an excellent session on "FASD in our Schools"on
October 25/26th In Guelph.Anyone Interested can contact her for more information.
2007 November 13...8
14.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
11.FUTURE AGENDA ITEMS
B.Greene / J. Roth Budget Process Information -January meeting (8.Hughes
Facilitate process)- T.Roberts,Chair of Budget Committee -January meeting
PPM 140/PPM 141 /Bill 212-B.Wagner -December/January (Global overview
of new legislation)
12.FUTURE MEETING DATES
The following meetings were scheduled:
2007 Tuesday,Novembers,11:45 a.m.lunch,12:15-3:00 p.m.meeting,Katherine Harley
Room
2007 Tuesday,December 04,11:45 a.m.lunch,12:15-3:00 p.m.meeting,Katherine Harley
Room
13.ADJOURNMENT
A motion to adjourn at 9:18 p.m.was carried.
RECOMMENDATIONS:none
J.BENNETT,
Chairperson
b.REPORT OF THE POLICY WORKING COMMITTEE 2007 October 23
3:00 p.m.-4:15 p.m.
MEMBER ADMINISTRATION AND OTHERS
J.Bennett R.Tisdale J.Thorpe L. Elliott
T.Roberts S.Christie S.Hughes
V.Nielsen
Regrets:P.Jaffe
Absent:8.Doub Visitors: A. Morell, B.Hopkins
Trustee Visitor:S.Peters,F.Exiey
1. APPROVAL OF AGENDA -The agenda was approved by motion.
2.CONFLICTS OF INTEREST-none declared
3. COMMITTEE REPORT OF ANDTRACKING SHEET-provided for Information
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE -none
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT
a.Procedure:Management of Aggressive Behaviour Procedure
Supt. S.Hughes attended the meeting to report on public input on the Management of
Aggressive Behaviour procedure.He reviewed the amendments to the document and
noted that no public input was received.The following motion was moved and carried:
That the amended Management of Aggressive Behaviour procedure be forwarded to
the 2007 November 13 Board meeting for tmstees'information.
2007 November 13...9
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE POLICY WORKING COMMITTEE
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT -cont'd
b.Procedure:Computer Security
Exec.Supt.L.Elliottjoined the meeting to report on public input on the Computer Security
procedure noting no public input was received.She advised that the issue of data security
and encryption on portable devices is being addressed.Further revisions will be brought
to the Committee for information in due course.
Exec.Supt.Elliott responded to trustees'questions and requested that the document be
forwarded to the November 13 Board meeting.The following motion was moved and
carried:
That the amended Computer Security procedure be forwarded to the November 13,
2007,Board meeting for trustees*Information.
6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
7.SUGGESTED POLICY/PROCEDURE REVISIONS
a.Procedure:Information and Records Management
Director Thorpe described amendments to the Information and Records Management
procedure.He advised the Committee that the revisions were required following a session
with the Board's solicitor related to staff responsibility for maintaining the Board's records,
clarification of the role of the Freedom of Information/Records Management Co-ordinator,
handling Board archives and electronic mail and records during a school closure and during
a potential lawsuit.
The Board's Retention Schedule was also updated following a review and confirmation by
the various departments and includes updated Records Classification Codes and Citation
Table listing the legislated retention periods where applicable.
It was agreed that,as the amendments are administrative,the document would be
forwarded directly to the November 13 Board meeting for trustees'information.The
following motion was moved and carried:
That the amended Information and Records Management procedure be fonwarded to
the November 13 Board meeting for trustees'information.
b.Procedure:Acceptance of Donations,Gifts and Equipment
Director Thorpe described the background of the Acceptance of Donations,Gifts and
Equipment policy noting the amendments arise from a review of Operations Services
policies and procedures.He advised that the Thames Valley Education Foundation has
developed a policy in conjunction with the Board's policy in this regard.Concern was
raised that the Foundation policies are not available to the public on the Board's website.
Exec. Supt. K. Dalton advised that the revised Board policy has been posted for public
input and will be brought to the November 27 meeting.She described amendments to the
procedure noting the word "Donation"and reference to the Foundation have been added.
The process of accepting funds through Operations Services and the Foundation was
clarified.It was noted that all donations that are to be receipted come through the
Administration Office.
The following motion was moved and carried:
That the amended procedure on Acceptance of Donations,Gifts and Equipment be
posted to the Board's website for 30 days for public input and returned to the
Committee with the Acceptance of Donations,Gifts and Equipment policy at Its
November 27 meeting.
2007 November 13...10
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE POLICY WORKING COMMITTEE
8.OTHER BUSINESS
Trustee Exiey reported on the process to name the new south-east St.Thomas elementary
school in accordance with the Naming of Schools policy. It was noted that revisions to the policy
were Identified following the naming process.They will be brought to the committee at its
November meeting.
In addressing potential conflicts of interest of selection committee members,Director Thorpe
noted that the Naming of Schools Committee is a committee of the Board and as such falls
under the operating protocols of the Board. Anyconflicts of interest should be declared priorto
any committee discussions.It was noted that students are welcome to provide input and itis
expected that their input will be encouraged in the naming of schools.
9.DATE AND TIME OF FUTURE MEETINGS
The following meetings were scheduled:
-2007 November 27 at 3:00 p.m. in the Oxford Room;
-2007 December 18 at 3:00 p.m.in the Governor Simcoe Room;
-2008 January 22 at 3:00 p.m. in the Oxford Room.
1d.ADJOURNMENT -The meeting adjourned at 4:05 p.m.by motion.
RECOMMENDATIONS:none
J.BENNETT,
Chairperson
0.REPORT OF THE AUDIT COMMITTEE 2007 October 23
2:05 p.m.-2:45 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T.Grant J.Thorpe (-2:20) S.Christie
J.Stewart (Chair)B.Greene D.Gurnham
R.TIsdale S.Lentz
Trustee Visitor:S.Peters
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.CRITERIA AND PROCESS FOR THE APPOINTMENT OF COMMUNITY MEMBERS
Executive Superintendent B.Greene distributed information on the role of the Audit
Committee describing preferred qualifications to be considered in the search for community
members.It was agreed to start with the area Chambers of Commerce with the overview of
the mandate of the committee and a posting to the Board's website.Failing that,
advertisements may be placed in local newspapers.It was suggested that a notice also be
included in corporate employee newsletters.It was agreed that the Chambers of Commerce
covering the three counties will be contacted.Exec.Supt.Greene will contact the Chair of
the London Chamber of Commerce for the mailing list.
A letter will be drafted from Chair Stewart seeking input and/or a nomination.The letter will
include the committee mandate and background resource material.Applications will be
forwarded to the Supervisor -Corporate Services for consideration at the November meeting.
2007 November 13...11
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE AUDIT COMMITTEE -cont'd
4.ISSUES FOR REVIEW BY AUDIT COMMITTEE 2007 NOVEMBER -2008 JUNE
The following Items will be addressed by the Committee over the school year:
•review of audited financial statements;
• review of accounting development,internal control procedures and Board
policies/procedures;
•categories of risk and mechanism to review.
At the next meeting,the internal Audit Plan 2005-08 and the 2007-08 audit schedule will be
reviewed and risks will be identified including those that are safeguarded by the audit
process,and those to be addressed.Items recommended for audit and the subsequent
reports will come to the committee for consideration as a standing agenda Item,e.g.school
audits,including the response and any follow-up.
At the December meeting,the following Issues will be discussed:
•draft 2006-07 Audited Financial Statements;
•materiality;
•review of accounting development.Internal control procedures and Board
policies/procedures;
•categories of risk and mechanism to review.
5.OTHER BUSINESS
It was noted that professional development opportunities for committee members will be
arranged.
6.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for 2007 Tuesday,November 20,3:00 p.m., in the Oxford
Room.
7.ADJOURNMENT
A motion to adjourn was approved at 2:45 p.m.
RECOMMENDATIONS:none
J.STEWART,
Chairperson
d.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE 2007 November 06
7:30 p.m.-8:45 p.m.
MEMBERS
J.Bennett
(Chair)
S.Doub
F.Exiey
T.Grant
G.Hart
M.Hendrick,
P.Jaffe
K.Patterson
S.Peters
S.Polhill
T.Roberts
J.Rowe
P.Sattler
J.Stewart
R.TIsdale
ADMINISTRATION AND OTHERS
J.Thorpe
K.Dalton
L.Elliott
B.Greene
M.Sereda
C.Bourbonnais-
MacDonald
J.Empringham
S.Hughes
M.Moynihan
V.Nielsen
W.Tucker
P.Tufts
B.Wagner
K.Wilkinson
K.Bushell
S.Christie
C.Dennett
K.Meeson
G.Owens
W.Scott
2007 November 13...12
14.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
1.APPROVAL OF AGENDA
The agenda was approved on motion of F.Exiey.
2.CONFLICTS OF INTEREST
No conflicts of interest were declared.
3.CHAIRPERSON'S ANNOUNCEMENTS -none
4.DIRECTOR'S ANNOUNCEMENTS-none
5.UPDATE -FRENCH IMMERSION PROGRAMMING
Director Thorpe presented a report on the status of French Immersion programming in Thames
Valley and implications of extending the French Immersion entry point to include Junior
Kindergarten (JK).
He advised that trustees received public input in 2007 September from a representative group
of parents of French Immersion pupils and advocates for French Immersion.At a subsequent
meeting of the Chairs'Committee,the Administration was asked to prepare a status report and
update on French Immersion.The report was prepared jointlyby members of Executive Council
and their staff.
At present,French Immersion is based on the models in place at the time of amalgamation.
These models were outlined by region as follows;
Elain-Region
French Immersion is currently delivered to 417 elementary pupils at Wellington St.{Senior
Kindergarten (SK) to Grade 5,single track)and Homedale (grades 6-8,dual track).
Planning Is underway to accommodate the whole Elgin SK-8 elementary French Immersion
program at Homedale on a single track basis following the opening of the new school in St.
Thomas
French Immersioh is currently delivered to 47 secondary students in grades 9 -11 at Parkside
Collegiate Institute.
London Region
French Immersion is delivered to 2,796 elementary pupils from SK to grade 8,at Huron Heights,
Jeanne Sauve,Kensal Park,Lord Roberts,Princess Anne,and Princess Elizabeth (SK only).
Presently the grade seven and eight extended program is offered at Jeanne Sauve,Kensal Park,
and Princess Anne.
Due to enrolment pressures at Princess Anne,French Immersion programming was initiated at
Princess Elizabeth 2007 September 01.The program has opened with 36 senior kindergarten
students.Princess Elizabeth is the only dual track school within the city of London.
Laurier Secondary School and Banting Secondary School provide programming from grade 9
to 12 for 611 students.
Middlesex Region
French Immersion Is currently delivered to 414 SK- 8 elementary pupils at Centennial Central
and Colborne St.schools.Both schools are dual track.
2007 November 13...13
14.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
5.UPDATE -FRENCH IMMERSION PROGRAMMING -cont'd
The Centennial Centra! program is currently part of an Accommodation Review Committee
(ARC)which is considering a proposal for an alternate location for the program ona single track
basis.
French Immersion is currently delivered to41 secondarystudents ingrades 9-12at Strathroy
District Collegiate Institute.
Oxford Region
French Immersion is currentlydelivered to 236 SK-7 pupils at Tollgate Central (singletrack).
This site is quicklyreaching itscapacity and planningIsunderway to address future needs.
Asecondary program will be required in 2009 September and its location will be determined
following the completion of the work of the Norwich Secondary School ARC.
Impact of Initiating French Immersion JK
The following sections address the potential impact of a JK entry pointfor French Immersion
and,where applicable,are based on the 2007-08 numbers of classes.
Facilities Implications
Centennial,Princess Anne,and Princess Elizabeth could all accommodate the expansion to JK
within the facilities currently on each site.
Colborne Street,Huron Heights, Kensal Park, Lord Roberts and Tollgate would all require
portables to accommodate the additional class(es)for a total offive additional portables.
Wellington StreetPublic School would require two additional classroom spaces,however thesite
is unable to accommodate additional portables and the current four portables located on the
property are occupied.Two rooms inthe basement could be renovated to providethe necessary
space.
Jeanne Sauve would require additional space.There Is no space within the school nor is there
roomonthe propertyto accommodate a portable. Thus,alternate placements wouldberequired
should an expansion to JK be approved.(E.g.,boundary adjustments,no extended French
program at this site,etc.)
Staffing Implications
Atthe present time,there are 30 SK classes In 10 school locations.This generates 15.0 FTE
teachers plus an additional 2.18 teachers for preparation time coverage bringingthe present SK
total to 17.18 teachers.If the program was extended to JK,assuming the same number of JK
classes as SK classes in the same number of schools,an additional 17.18 FTE staff would be
needed.Thus,availabilityof qualified French Immersion teachers becomes an issue.French
Immersion teachers for any grade are at a premium. Whilethe Board might consider additional
recruiting and advertising measures,the current practice of"pool hiring"for elementary French
Immersion teachers would continue to be a necessity.This would entail offering a contract with
the Board with a placement to be determined based on staffing procedures.
Transportation Implications
Assuming the JK student numbers would replicate the current SK student numbers,itwouldbe
necessary to add six bus runs to schools InOxford,Elgin and Middlesex and eight bus runs
within the city of London.
2007 November 13...14
14.REPORTS OF COMMITTEES-cont'd
d.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
5.UPDATE -FRENCH IMMERSION PROGRAMMING -cont'd
Financial Implications
The cost of an additional 17.18 teachers would be$1 373 507.This is based upon an average
salary and benefits of $79 948 for the 2007/08 budget year.
Facilities costs would include $50 000 to move five portables and $30 000 in renovations.The
addition of 14 bus runs to transport the JK pupils is estimated at $400 000.Operational costs
would include $32 500 in new classroom set up funding,and an additional $9 535 in Supplies
and Services school budgets to support the additional French Immersion pupils.
Presently,a JK student registered in an English JK program generates the student foundation
grant;however.Ifthe same JK student registered in French Immersion (s)he would also qualify
for the FSL funding grant.According to the funding formula allocation for French Language
programs,600 additional JK French Immersion students would generate $202 000 inadditional
funding,provided there is a minimum of 75 minutes of instruction In French per day.
Program Implications
Program Services was asked to review current French Immersion delivery models and research
related to any benefits and/or disadvantages of differingentry points. The following summary
of their findings was provided:
•research indicates that students who are in a French Immersion program and who have the
greatest number of hours in French Language instruction,have higher achievement:
•lags in mother tongue disappear by grades 4-5. This is corroborated by the Grade 6 EQAO
results whereby French Immersion students consistently score above provincial averages:
•there is no detrimental effect on intellectual development with early immersion.Students who
have learning difficulties need similar special education services within a French Immersion
program.Removing a student from a French Immersion program does not seem to have an
Impact on learning difficulties;
•the issue of when to start English instruction within a French Immersion program remains
unresolved.The general public believes that formal learning is best started In one's mother
tongue,yet there is no solid research to support this conclusion;
•Statistics Canada reports that 86% of Canada's population are supportive of French
Immersion programming and bllingualism.
School Boards across Ontario offer French Immersion at various entry points - JK, SK,grade
1 and other grade levels.A listing of boards which offer French Immersion at JK and SK was
provided.
Estimated costs of starting French Immersion Programming at JK were also provided.
Following the presentation,the Senior Administration responded to trustee questions.In
response to a question,Director Thorpe stated that staffing reductions may or may not mean
blending classes.Where possible,the blending ofjunior kindergarten and senior kindergarten
French Immersion classes is not recommended.He used as an example the primary focus of
JI^SK English classes notfocusing on language acquisition whilethe opposite istrue forJK/SK
French Immersion.Exec.Supt.Dalton confirmed that no discussions have occurred about
whether or not to blend JK/SK classes and cited the Princess Elizabeth P.S. (London) SK
French Immersion program as the best example of Early Years'enrolment and staffing.
Trustee Peters asked whether a JK French Immersion pilot project might assist the Board in
determining whether Itis beneficial,as well as Increase the numbers and longevity in French
Immersion programs.Director Thorpe advised that,theoretically,it is possible that enrolment
may increase with adding early entrance at the Junior Kindergarten level and that some parents
may wish to have their children attend a Thames Valley program rather than a coterminous
board.
2007 November 13...15 ^
14.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
5. UPDATE- FRENCH IMMERSION PROGRAMMING -Program Implications - cont'd
Heemphasizedthatitis only an assumptionthat changing the entry point toJKratherthan SK
may increase the numbers in French Immersion.He noted that Program Sen/ices, where
possible and practical,continues to provide entrypointsat SK,Grade 1 and Grade 7.
Trustee Tisdale inquired about any additional funding for the program. Exec. Supt. Greene
referred tothe fundingformulafor French Language Programs notingan additionalamount of
$202,000 forJK.Trustee Tisdale requested additionalfiguresrelated tothe Student Foundation
Grant. Exec. Supt.Greene will provide this information at a subsequent meeting.
Trustee Hart asked if data was available on the number of students who started in SK/Grade 1
French Immersion and did not continue to Grade 8. It was noted that applicants entering the SK
and Grade 1 French Immersion program are not screened and are accepted based on their
parents' decision to enrol their child.The roleof public education is to allow students every
possible opportunityto learn and expand bymaking itpossible for childrento move inand out
of programs. He was advised that any attempt at controlling access by parents would not be
advisable.
Exec.Supt.M.Sereda explainedthat the hiring of qualified French Immersion teachers is based
on supplyand demand.He noted that the recruiting and advertising process extends as faras
Ottawa where French programs are offered and that Thames Valley has a responsibility when
hiring teachers early to provide a position for them.
Trustee Hart commented that while many parents are supportive of French Immersion, itis the
opinionand perception of some English stream parents that this program may be considered
elitist,a preferred program offered to some students and not to all. As well,at School Council
meetings there is a concern that parents may be enrolling their children in Fi mainly because
transportation isprovided.Trustee Jaffe cautioned about usingwords such as "elitist"noting the
importance of Trustees focusingonfacts and numbers and notentering intoa debate abouthow
people perceive the program and validating accuracy or inaccuracy. He noted that as a French
Immersion parent forthe past 20 years,an awareness that many parents provide transportation
to ensure their children attend the FI program even when there is a neighbourhood school within
walking distance.Director Thorpe emphasized that French Immersion isa legitimate and valued
program supported at both the Federal and Provinciallevels.
Trustee Roberts requested clarification on the criteria for French Immersion programs at the
secondary level as it relates to expanding opportunities.H.Griffin,Learning Coordinator, French
Immersion,explained the French Immersion program and advised that secondary students earn
a FI certificate based on attaining 10 credits.The secondary program is a dual track with no
school offering a full program for a secondary diploma in French.A full program is difficult to
deliver because of population density variations that make accessibility difficult However,
wherever possible,French programs are offered. Exec. Supt. L.Elliott explained the process
for movingfrom elementary to secondary French Immersion.She advised that OPSBAhas
conducted a province-widesurveyondecliningenrolment inFrench Immersion.She will provide
the results at a subsequent meeting.
DirectorThorpe commented that there are broader issues around French Immersion within the
context of the Capital Planning process.He stated that the French Immersion report was
initiated based on a request bya group of FIparents and advocates inquiring about extending
the program entry options toJunior Kindergarten.Henotedthatthe information presentedwas
not intended to be a comprehensive report on French Immersion or of its future.
2007 November 13...16
14.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
5.UPDATE -FRENCH IMMERSION PROGRAMMING -Program Implications -cont'd
Chair Bennett advised that the Report of the Information Committee of the Whole will be
presented at the Regular Board meeting of 2007 November 13 and that any further direction
may be determined at that time.She extended appreciation to H. Griffin and C.Graves for
assisting with the presentation.
Chair Bennett reminded trustees of the Parent Involvement Workshop with keynote speaker Dr.
Betty Boult to be held at Stoneridge Inn on Friday,November 09,and at the Education Centre
on Saturday,November 10.
6.ADJOURNMENT
The meeting adjourned at 8:45 p.m.on motion of J.Stewart.
J.BENNETT.
Chairperson
Trustees discussed the framework for implementing the proposed Junior Kindergarten entry Into French
Immersion.The following motion was moved by Trustee Grant,seconded by F.Exiey and carried:
That the Board support,in principle,the concept of Junior Kindergarten entry into French Immersion,
and direct Administration to prepare a report on how this could be implemented.
e.REPORT OF THE CHAIRS'COMMITTEE 2007 November 0 6
2:25 p.m.-4:50 pm.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (2:38)P.Sattler (Chair)J.Thorpe S.Christie
G.Hart J.Stewart
1.APPROVAL OF AGENDA
The agenda was approved.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2007 NOVEMBER 13 BOARD AGENDA
The agendas for the In-camera and public Board meetings of 2007 November 13 were
discussed and updated.
4.CORRESPONDENCE
A letter from the Chair of the Peterborough,Victoria,Northumberland and Clarlngton Catholic
DSB regarding OnSlS funding will be included in the trustee infprmation package.
5.CAPITAL PLANNING ADVISORY COMMITTEE (CPAC) MEMBERSHIP APPROVAL
Director Thorpe advised that a report regarding ARCs to be considered for review and input
in December,2007 and January,2008,will be brought to the November 27 Board meeting as
part of the annual Operations Services accommodation report.CPAC dates were tentatively
scheduled for December 6 and January 21,2008.
The list of CPAC membership for 2007-08 will be presented at the next Committee meeting
for approval.^
2007 November 13...17
14.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE CHAIRS'COMMITTEE -cont'd
6.REVISED BUDGET ADVISORY AND AUDIT COMMITTEE MANDATES
Revised mandates for the Budget Advisory and Audit Committees were discussed.The
following motion was moved and carried:
That the revised mandates for the Budget Advisory Committee and Audit Committee be
approved.
7.ENDORSEMENT OF CANDIDATES FOR OPSBA PRESIDENT
It was agreed to schedule a trustee caucus to discuss candidates for the appointment of
OPSBA President.
8..TRUSTEE HONORARIA 2008
Manager K.Meeson joined the meeting and distributed Information regarding trustee
honoraria adjustments for 2008based on 2006-07 enrolment.Amemo Iri this regard will be
provided to all trustees intheir information packages.
9.TVDSB 10^"ANNIVERSARY UPDATE
Manager C.Dennett and R.PrincIs joined the meeting to update the Committee on plans to
celebrate the Board's 10'^anniversary.Mr.Dennett presented several proposed logo
themes for consideration.It is anticipated that the Inaugural meeting will initiate the
celebration and conclude with Education Week 2008 focusing on a system-wide initiative
looking to capture a day in the lifeof Thames Valley.
R.Princis described plans for Education Week based on the theme "Celebrating 10 Years of
Achieving Together".
10.THAMES VALLEY EDUCATION FOUNDATION (TVEF)FOLLOW-UP
Chair Sattler led a discussion regarding strengthening and clarifying the relationship between
the Foundation and the Board.A meeting will be scheduled with the Board Chair and Senior
Administration to consider direction and fund raising initiatives for the TVEF as requested.
11.TECHNOLOGY NEEDS FOR TRUSTEES
Chair Sattler described technology requests of trustees.She suggested establishing an ad
hoc committee to review current use of technology for trustee communication and to make
recommendations as appropriate.
12.OTHER BUSINESS
a.,Accommodation Review Committee Binder
Trustee Hart described requests for the ARC binder. It was suggested that it be
downloaded to the website for public access.
13.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Wednesday,November 21,2007,at 9:00 a.m.
14.ADJOURNMENT
The meeting adjourned at 4:50 p.m.
RECOMMENDATION;
That the revised mandates for the Budget Advisory Committee and Audit Committee be
approved.
P.SATTLER
Chairperson
2007 November 13...18
14.REPORTS OF COMMITTEES-cont'd
e.REPORT OF THE CHAIRS'COMMITTEE -cont'd
Chair Battler referred to item 5 of the report noting that the Thames Room was not available on
2007 December 10 and that the Capital Planning Advisory Committee (CPAC)will now meet on
2007 December 6. It was also noted that the CPAC membership is to be announced at the 2007
November 27 Board meeting.
Chair Battler referred to Item 11 of the report and the need to upgrade the computer in the
Trustees'Conference Room as well as assess the present use of technology for trustee
communication (e.g. laptop computers,facsimile machines).
The following motion was moved by J. Bennett,seconded by F.Exiey and carried:
That an ad hoc committee of four trustees be established to review current use of technology
for trustee communication and to bring recommendations to the Board meeting of 2008
January 22.
Trustees Stewart,Hendrick, Polhlll and Roberts expressed an interest in serving on the ad hoc
committee.
Trustees discussed the complexity of having the contents of the Accommodation Review
Committee (ARC) binder downloaded to the website for public access.Director Thorpe stated
that the Capital Planning Co-ordinating Committee did not consider website access in developing
the binder noting it was prepared specifically for use by Committee members as a working group
resource.
The following motion was moved by T.Grant and seconded by J.Stewart and carried:
That the revised mandates for the Budget Advisory Committee and Audit Committee be
approved.
Trustee Hart requested that the Financial Services department provide a summary of the costs
associated with the Ontario School Information System (ONSIS)initiative.
f.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2007 November 13
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Stewart (Chair)
J.Bennett
S.Doub
F.Exiey
T.Grant
G.Hart (5:30)
Absent:M.Hendrick
P.Jaffe
B.Peters
S.Polhill
T.Roberts
P.Sattler
R.Tisdale
J.Thorpe
B.Greene
K.Dalton
C. Murphy
M.Sereda
J.Empringham
S.Hughes"
M.Moynihan
The Committee met in camera from 5:10 p.m.to 5:43 p.m.
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential personal matters were discussed.
V.Nielsen
W.Tucker
P.Tufts
B.Wagner
K.Wilkinson
S.Christie
C.Dennett
2007 November 13...19
14.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA -cont'd
4.RISE AND REPORT
A motion to rise and report was moved at 5:43 p.m. and carried.
RECOMMENDATIONS:
1. And resolved that the motion approved at the in-camera session of 2007 November 13
related to resignations by mutual consent be approved.
2. That, effective 2008 January 01,the Board approve for the 2007-08 and 2008-09 school
years the appointment of a Superintendent of Education as the School Effectiveness
Framework Lead for the Literacy and Numeracy Secretariat initiative.
3. That Lynne Griffith-Jones,effective 2008 January 01,Mary Ellen Smith and Barb Sonler,
effective 2008 February 01,be appointed to the positions of Superintendent of Education
with the Thames Valley District School Board.
4.That,in accordance with the independent procedure Promotional Practices:Selection
Procedures and Appointment of Principals and Vice-Princioals.the following people be
appointed to the pool of candidates ready for appointment to the position of Principal,
Elementary Schools:
Candidates Present Assignment
Atkinson,Leslie Vice-Principal,Woodland Heights PS
Culhane,Riley Vice-Principal, Northridge PS
D'Ambrose,Lisa Vice-Principal,Davenport PS
Easton,Susan Extemal (on leave from TVDSB)
Knight-Smith, Christine Acting Principal,Metcalfe Central PS
Oliva-DI Carlo,Melina Vice-Principal,Wilfrid Jury PS
Shewfelt,Jane Vice-Principal,Bonaventure Meadows PS
Timewell,Steve Acting Principal,Zorra Highland Park PS
J.STEWART,
Chairperson
The recommendations were adopted on motion of J.Stewart,seconded by T.Roberts.
15.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION
Trustee Hart advised that the OPSBA Board of Directors*agenda for the 2007 November 30 and
December 01 meeting has not been received. He requested that any comments regarding the
election of the new OPSBA President be directed to Chair Sattler or himself.Chair Sattler
reminded trustees of the 2008 Public Education Symposium to be held on 2008 January 24 to
26.She commented on the valuable ideas and strategies offered at pre-conference sessions
and encouraged trustees to plan on attending if possible.
b. Director Thorpe announced the appointment of three supervisory officers to address the needs of
the system and to fill upcoming retirements. On 2008 January, Elementary Principal Lynne
Griffith-Jones will begin her duties succeeding Bill Tucker when he assumes his position as
Director of Education.Secondary Principals Barb Sonler and MaryEllen Smith will commence
their duties on 2008 February 01 to coincide with the secondary school semester change.
2007 November 13...20
16.NOTICE OF MOTION
The following Notice of Motion was presented by Trustee Hart for consideration at the 2007
November 27 Regular Board Meeting:
That the present attendance rating for statutory committees of 0 percent be changed to 100
percent and that a procedure be developed for trustees who are eligible for the attendance
payment to apply for it through the monthly expense process effective 2007 December 01.
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
18.ADDITIONAL ITEMS -none
19.QUESTIONS/COMMENTS BY MEMBERS
Trustee Roberts referred to the recent dedication of South S.S.'s new James A.Giffen Memorial
Field donated by South alumnus Matthew Giffen in memory of his father and noted that a further
donation in Mr.Giffen's memory to be used to extend the South S.S.track to 400 meters is
anticipated.He asked that the Administration investigate why this project has not moved forward.
Supt.Hughes reported that,after checking with the Corporation for the City of London, he was
advised that several mature trees would have to be removed to accommodate the new track and this
may be the reason for the caution.Director Thorpe advised that he will contact the school principal
regarding the matter.
Trustee Poihill extended appreciation for the educational opportunity to attend the recent Parent
involvement Committee Conference with guest presenter Dr. Betty Boult.Trustee Grant commented
that the PD session held at the Stoneridge Inn was a positive experience and well organized.
20.ADJOURNMENT
The meeting adjourned at 9:30 p.m.on motion of F.Exiey,seconded by J.Stewart.
CONFIRMED:
Chairperson
2007 November 13...21
SUMMARY OF APPROVED RECOMMENDATIONS OF 2007 NOVEMBER 13
That the following allocations be approved from the Enhanced Educational Funding:
Utilities $2 953 438
Working Funds to Multi-purpose Reserves $1 709 647
Provisional Accounts $440 421
Program Enhancements $ 600 000
and that the remaining surplus be allocated to a multi-purpose reserve.
That the following issues be referred to the Budget process for 2008-09:
Quality Leadership inAdministration $200 000
Secondary Athletics $ 50 000
Mental Health Committee $200 000
Textbooks $75 000
That the Board support,In principle,the concept of Junior Kindergarten entry into French Immersion,
and direct Administration to prepare a report on how this could be implemented.
That the revised mandates for the Budget Advisory Committee and Audit Committee be approved.
And resolved that the motion approved at the in-camera session of 2007 November 13 related to
resignations by mutual consent be approved.
That effective 2008 January 01,the Board approve for the 2007-08 and 2008-09 school years the
appointment of a Superintendent of Education as the School Effectiveness Framework Lead for the
Literacy and Numeracy Secretariat initiative.
That Lynne Griffith-Jones, effective 2008 January 01,Mary Ellen Smith and Barb Sonler,effective
2008 February 01, be appointed to the positions of Superintendent of Education with the Thames
Valley District School Board.
That,In accordance with the independent procedure Promotional Practices:Selection Procedures
and Appointment of Principals and Vice-PrinclDals.the following people be appointed to the pool of
candidates ready for appointment to the position of Principal,Elementary Schools:
Candidates Present Assignment
Atkinson,Leslie Vice-Principal,Woodland Heights PS
Culhane,Riley Vice-Principal,Northridge PS
D'Ambrose,Lisa Vice-Principal,Davenport PS
Easton,Susan External (on leave from TVDSB)
Knight-Smlth, Christine Acting Principal, Metcalfe Central PS
Ollva-DI Carlo,Mellna Vice-Principal,Wilfrid Jury PS
Shewfelt,Jane Vice-Principal,Bonaventure Meadows PS
Timewell,Steve Acting Principal,Zorra Highland Park PS
That an ad hoc committee of four trustees be established to review current use of technology for
trustee communication and to bring recommendations to the Board meeting of 2008 January 22.