11/27/2011 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
'2007 NOVEMBER 27,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -Lord Roberts French Immersion P.S.,
Chamber Choir V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS -none
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.VALEDICTORY ADDRESS V
11.MINUTES OF THE 2007 NOVEMBER 13 BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from the Minutes
12.STUDENT TRUSTEES'UPDATE V
13.REPORTS FROM THE ADMINISTRATION
a.Monthly Financial Reporting M
b.Annual Pupil Accommodation Report -Accommodation Review Committees -M
Phase Two
c.Departmental Updates M
14.REPORTS OF COMMITTEES
a.SEAC Chair's Report of 2007 November 06 V
b.Native Advisory Committee,2007 November 13 M
c.Budget Advisory Committee,2007 November 19 M
d.Audit Committee,2007 November 20 M
e.Chairs'Committee,2007 November 21 M
f.Committee of the Whole,In Camera,2007 November 27 V
15.COMMUNICATIONS
a.Chair's Summary Update V
b.Ontario Public School Boards'Association -Update V
c.Gary Schellenberger,MP M
16.NOTICE OF MOTION
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN M
Trustee Hart
18.ADDITIONAL ITEMS
19.QUESTIONS/COMMENTS BY MEMBERS
20.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
20Q7 NOVEMBER 2?
The Board met In regular session on 2007 November 27 In the Board Room at the Education Centre,meeting
In public session at 7:20 p.m. to 10:26 p.m.The following were in attendance:
TRUSTEES
J.Bennett
S.Doub
F.Exiey
T.Grant
G.Hart
ADMINISTRATION AND OTHERS
J.Thorpe
L.Elliott
B.Greene
M.Sereda
K.Daltcn
0.Bourbonnais-MacDonald
J.Empringham
Regrets:M.Hendrick
P.Jaffa (-8:50)
K.Patterson
S.Peters
S.Polhill (-9:05)
T.Roberts
J.Rowe
8.Hughes
M.Moynlhan
V.Nielsen
B.Tucker
P.Tufts
B.Wagner
K.Wilkinson
P.Battler (Chair)(5:25)
J.Stewart
R.Tisdale
K.Bushell
8.Christie
C.Dennett
J.Neville
K.Meeson
G.Owens
W.Scott
1.CALL TO ORDER.
Board Chairperson SaUler called the meeting to order at 7:20 p.m.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to the Lord Roberts French Immersion P.S.(London),
Chamber Choir and conductor Susan Whitehead for leading in the singing of O'Canada and
performing three musical selections.
4.APPROVAL OF AGENDA
The agenda was approved on motion of T.Roberts,seconded by S. Doub.
5.OFFICIAL RECORD
S.Christie,Supervisor -Corporate Services,read the following official record into the minutes:
We regret to record the death of Karen Quinn Molenaar,a teacher at Montcalm Secondary
School,London,on 2007 November 19.
6.RECOGNITIONS -none
7.CONFLICTS OF INTEREST -No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS -none
9.DIRECTOR'S ANNOUNCEMENTS
J. Thorpe, Director of Education, advised that Premier Dalton McGuinty has announced the
appointment ofDr.Charles Pascal as a special advisor tostudy how best toimplement Ministry plans
for full-day kindergarten.Director Thorpe noted that school boards across the province appreciate
the promptand timely manner in which the GovernmentofOntariois proceeding with funding and
accommodation grants for full-day learning opportunities for children.
2007 November 27...2
_/
9.DIRECTOR'S ANNOUNCEMENTS -cont'd
Director Thorpe Iniroduced the three,newly-appointed Supervisory Officers-Lynne Griffith-Jones,
Mary Ellen Smith and Barbara Sonier.He outlined the Family of Schools responsibilities for each of
the new Superintendents of Education.
Presently,Acting Manager of Human Resource Sen/Ices Lynne Griffith-Jones will assume the
portfolio of Human Resource Superintendent for elementary teaching succeeding Bill Tucker when
he assumes his position as Director of Education and Secretary of the Board.Ms.Griffith-Jones will
also assume Mr.Tucker's current school responsibilities for the Glendale/Annandale and Ingersoll
District families of schools.Although Ms.Griffith-Jones'S.O.appointment does not take effect until
2008 January 01,the transition of tasks will begin immediately to allow Mr.Tucker more time to
prepare for his duties as Director. Mary Ellen Smith will replace Jim Empringham with responsibility
for Huron Park SS,Woodstock 01,College Avenue SS and Nonvich District HS families of schools.
Barbara Sonier will assume responsibility for the Clarke Road SS and HB Beal SS families of schools.
Ms. Smith and Ms.Sonier will take over their new positions effective 2008 Febnjary 01 to coincide
with the secondary school semester change.Executive Superintendent of Operations Karen Dalton
will provide further updates on the organization ofall Supervisory Officerswhen plans are completed.
Director Thorpe asked Exec. Supt. Dalton to comment on scheduling changes to instructional days
as a result ofthe recent declaration ofthe FamilyDay statutory holidayon February 18 as announced.
by the Provincial govemment
Exec. Supt. Dalton advised that confirmation has been received from the Ministry of Education that
February 18 Is a statutory holiday.Therefore,for this school year, the instructional days decrease
by one to 193.She explained the formatfor semestered schools on a six-dayand five-day schedule (\
and non-semestered schools.Next year's schedule will revert back to 194 Instructional days withthe
February 18 statutory holidaytreated as any other. DirectorThorpe advised that this change will be
communicated to the system Immediately through Public Affairs and CommunityRelations.
Trustee Jaffe reinforced the Board'szero tolerance position on bullying and harassment noting that
Thames Valley was the first board in the province to address this concern.Trustee Jaffa's comments
were In reference to an Incident near Clara Brenton PS where a woman was harassed as she walked
her childto and fromschool. Headvised that although ItIsImpossibleto prevent every Incident from
happening,the Board must take appropriate actions in accordance with procedures to ensure the
safetyof children as well as community members. Supt.M.Moynihan advisedthat disciplinary action
was taken with the students thatwere directly Involved inthe Incident.Supts. Wagnerand Moynihan
will be meeting with Safe Schools staff,LondonPoliceand communitymembers to address concerns
raised and to ensure that allstudents are aware ofthe appropriate respect expected ofthem.
10.VALEDICTORY ADDRESS
Chair Sattler presented the following Valedictory Address:
It'shardto believethat a year has passed since manyofus tookour seats at this horseshoe for
the very first time.While It's had Its ups and downs (remember the provincial auditor's report our
very first meeting as a new board?)we have successfully managed to come together,and work
as a cohesiveboardof tnjstees.This isnottosay thatweagree onallthe Issues, because we
don't.But we all sharea commitment to focusing on what really matters -meeting theneedsof
students - whichIs,In theend, the reason allofus putournames forward toserve on the Board
in the first place.
1want to begin by thanking each of you for the support you have given me throughout my term
as Chair,and the tremendous leadership you have shown in moving our system forward.First,'
1want to recognize my colleagues on the Chair's Committee -Tnjstees Hart,Stewart and
Bennett,as well as Director Thorpe -for their experience,,good humour and sound advice.
2007 November 27...3
10.VALEDICTORY ADDRESS -cont'd
1want to thank Trustees Roberts,Hendrick,and Peters for chairing Board committees so capably
and so weii;Trustees Doub and Tisdale,and ail the other ARC chairs,for forging new ground in
the ARC process;and Trustees Exley and Grant for their remarkable efforts in rallying their
communities to build not one - but two -new schools inElgin. I'd like to thank Trustee Polhillfor
maintaining those criticallinesof communication withDistrictSchool Council,and T rustees Rowe
and Patterson for bringing the voice of students to the Board table.And finallyof course,I want
to thank Trustee Jaffe,my wise and experienced partner in London Wards 2,3,4,5,and 6, for
hisfriendship,counsel and assistance.1am indeed privilegedto serve with such a dedicated and
talented group of people.
It's been quite a ride since that first Tuesday we gathered here last November.Just reflect on
some of tlie highlights we have achieved:
We launched an extensive accommodation review process to engage our communities inan
open,honest,and sometimes difficult discussion about how best to accommodate students
-how to organize schools to maximize program opportunities for all students within the
resources available to the board.We are Indebted to Director Thorpe,Superintendent
Daiton,Manager Bushel!, Board Planner Owens and many others for the support they are
providing throughout the process.
•We are moving ahead to Implement voluntary self-identification for Aboriginal students,to
enable us to target resources to address the specific leaming needs of First Nations,M6tis
and inuit young people;and we are building new bridges with N'Amerind and our urban
Aboriginal community.
We addressed a $7 million budget shortfall without cutting staff -responding to the huge
outpouring of community support for the vital services provided by attendance counsellors
and school support counselors for kids and families.With the assistance of Superintendent
Greene,we are developing a new multi-year budget process to review expenditures,identify
efficiencies,and allocate resources wisely in the face of year-over-year declines In student
enrolment.
We managed to achieve total compliance with the primary class size cap - relatively
painlessly,I might add,thanks to the efforts of Superintendent Tufts and Daiton - which is
delivering significant benefits to students in the critical years from Kindergarten to Grade 3.
We implemented —under the Innovative leadership of Executive Superintendent Elliott- a
promising new model for literacy that will focus resources on our highest need schools,and
provide new opportunities for professional learning arid collaboration.We also appointed
Superintendent Bourbonnals-McDonald to lead the process of system-wide capacity building
In literacy and numeracy.
As Is clear from the departmental updates tonight,we are continuing to expand our programs in
violence prevention,character education,social justice,and environmental literacy,to raise
student awareness of their responsibilities toward each other,not only as members of a school
community,but as local and indeed global citizens.
Finally,and perhaps the most Important decision of all, we appointed Bill Tucker as our new
Director of Education.Working with Director Tucker,the govemance review we are undertaking
in the new year will define roles,clarify responsibilities,and strengthen our ability as a system to
enhance student leaming.
2007 November 27...4
10.VALEDICTORY ADDRESS -cont'd
As we enter into a new year and our tenth anniversary as a Board,I believe we are in an
excellent position to cement the gains we have made and become even more responsive to our
students and our communities.We have assembled an enormously talented administrative team
that is second to none -with a mix of new and seasoned Supervisor Officers who are highly
motivated,exceptionally skilled,and deeply committed to working in partnership with trustees,
and with each other,to put students first.
We will continue to advocate for full and flexible funding that allows us to meet student needs,
while supporting the unique priorities of the Thames Valleycommunity. As I complete this term
as Chair,I am full of enthusiasm for the year ahead and I couldn't be more proud to be a part of
this outstanding team.
Thank you.
The Chairperson's remarks were spread upon the minutes on a motion by G. Hart,seconded byT.
Grant and carried.
11.MINUTES OF THE 2007 NOVEMBER 13 BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting of 2007 November 13 were adopted on motion of
F.Exiey,seconded by S.Peters.
b.BUSINESS ARISING FROM THE MINUTES -none
12.STUDENT TRUSTEES'UPDATE
Student Trustee Rowe advised that the next Student Advisory Council meeting has been deferred to
2008 January in order to accommodate busy schedule before winter break.He indicated that a later
start time for the meeting is being proposed to compensate forrural students'travelling time. Various
forms of communication are being sent to parents,students and principals regarding information
about SAC.As well,the possibility of student survey being accessible on-line is being considered in
order to receive as many responses as possible.Trustees Patterson and Rowe continue to keep in
contact with student council presidents.
13.REPORTS FROM THE ADMINISTRATION
a.MONTHLY FINANCIAL REPORTING
B.Greene,Executive Superintendent,Business Services,presented the month-end financial
report as at 2007 October 31.The update included the year-to-date activity,the summary of
revenues,expenditures by expenditure type,expenditures by area,and expenditure type.
b.ANNUALPUPILACCOMMODATIONREPORT-ACCOMMODATIONREVIEWCOMMITTEES
(ARC) -PHASE TWO
Director Thorpe introduced the Annual Pupil Accommodation report regarding the next phase of
ARCS as recommended by the Capital Planning Coordinating Committee and Administrative
Council.He advised that the major factors and underpinnings of the 2006 February 28 report to
the Board "Good Places to Learn -Renewing Ontario's Schools"-Capital Plan for Trustees,still
confront trustees.
He noted that enrolment is declining and the Board has too many vacant pupil spaces.As
revenues are fixed by student numbers,the Board cannot responsibly continue to spend larger
shares of fixed dollars to maintain spaces not needed.It must respond to areas of new growth
and significant decline.Operating too many schools for the present and future population means
the Board cannot properly run and maintain them in the future. More importantly,he noted.It
cannot offer appropriate programs for all students when its resources are spread too thinly. Major
progress has been made in the last 21 months toward Board approved goals for the system.
2007 November 27...5
13.REPORTS FROM THE ADMINISTRATION
b.ANNUALPUPILACCOMMODATION REPORT-ACCOMMODATION REVIEW COMMITTEES
-PHASE TWO -Director's Remarks -cont'd
Exec.Supt.Dalton and the Capita!Planning Committee will review allof the variables identified
In the report.The process of consolidation,harmonization and revltalizatlon ofthis school system
has begun.To accomplish its goals,the Board must continue.Director Thorpe urged trustees
to support the recommendations for the next group of proposed Accommodation Review
Committees (ARCs) to the Capital Planning Advisory Committee process and Exec.Supt.Dalton
for community review and Input.
Exec.Supt.Dalton,acknowledged the contributions of Manager Bushell,Planning Officer Owens,
Exec.Supt.Greene,Director Thorpe and Director Designate Tucker as well as Administrative
Council in preparation of the following Annual-Pupil Accommodation Report.
Enrolment
The further decline of 1,035 students in 2007-08 supports the original long-term projections in
which the Board's student enrolment is expected to continue to decrease through to 2012-13.
Available Space
Adding to the Board's challenges are the approximately 2,000,000 square feet of empty space
which corresponds to 11,226 empty pupil places,and the fact that the empty spaces do not
coincide with our pressures in growth areas.During the past 22 months,to address growth
areas,we have added more than 100,000 square feet of additions and 24 new portables to
current buildings,with no reductions elsewhere In the Board,this report continues to
recommend consolidations,conversions and closures to decrease the surplus pupil spaces.
Funding
Since the Board's Foundation Grant is generated on a per pupil basis,declining enrolment will
produce less funding.The consolidation of school sites will assist in the reduction of costs and
will allow funds to be directed to other aspects of Board programs and priorities. Funds for
consolidations and conversions may come from a variety of sources Including:School Renewal,
Good Places to Learn,Prohibitive to Repair,and Primary Class Size.
School Orcanizatlon
The Administrative recommendations continue to work towards congregating students inJK - 8
and towards the JK - 8 structure.
French Immersion
Recommendations for French Immersion programming continue to be based on a model ofSK -
8, with late entry at grade 7, in single track elementary schools.Since 2006 February the Board
has consolidated French Immersion programming in CEC East into a single track program at
Tollgate Central Public School.To ease enrolment pressures,French Immersion programming
has commenced at Princess Elizabeth Public School InLondon,and grade 6 French Immersion
students have been moved from Wellington Street to Homedale Public School In St.Thomas.
Itis recognized that the dual track model provides quality program and is well received where it
Is in place,but where numbers warrant,single-track Is preferred.
Program Enhancements/Excellence
Underpinning the capital planning process,is the opportunity to enhance excellence in
programming for students through new initiatives and new standards which continue to
emphasize program harmonization.In support of Ministry expectations for student instruction In
dance,music and visual arts,the recommendations will support Board standards for elementary
school general arts rooms in new and renovated schools.In support of these goals,over the past
22 months,Board-approved capita!planning projects have enhanced elementary facilities at
Hickson Central,Clara Brenton and Mitchell Hepburn Public Schools.
2007 November 27...6
13.REPORTS FROM THE ADMINISTRATION
b.ANNUALPUPILACCOMMODATIONREPORT-ACCOMMODATIONREVIEWCOMMITTEES
-PHASE TWO -Program Enhancements/Excellence -cont'd
In areas under review,the "Learning to 18"focus of the Ministry and the Board will continue to
be supported by enhanced secondary technology facilities.The Board-approved an addition and
renovations at Strathroy District Collegiate Institute are on schedule,to be opened to students
as of 2008 February 01.
One of the Ministry's objectives of the "Good Places to Leam"initiative is to look at existing
facilities with respect to their suitability to offer quality programs.With this in mind, this second
phase of areas to review will continue to improve library,gymnasium,special education,art,
science and technology facilities.
School Renewal
The Board has combined School Renewal Grants,Energy Management Program,and Good
Places to Learn funding to have approximately $73,000,000 ofbuilding renewal.Moving intothe
second phase of Accommodation Review Studies will allow us to continue School Renewal and
maximize program opportunities for students.
Ministry Initiatives
The second phase of ARCs will continue to allow the Board Increased opportunities to comply
with the Ontario Disabilities Act (ODA),accommodate the increase space needed for the Primary
Class Size initiative,and offer facilities to enhance Daily Quality Physical Activity programming
as ail new and renovated schools will be designed to meet needs in these areas.
Opportunities to partner with Municipalities for Best Start child care and maximize Community
Use of Schools will continue to be taken into consideration.
RECOMMENDED ACCOMMODATION REVIEW COMMITTEES
The following Accommodation Review Committees are recommended by the Capital Plan
Coordinating Committee for establishment in 2008 following referral,review and recommendation
from the capital planning advisory process at meetings of the Capital Plan Advisory Committee
to be held 2007 December 6 and 2008 January 21.
Recommendations for the creation of ARCs are to be presented annually as part of an
accommodation update to the Board and have been developed using the Accommodation
Planning Guiding Principles approved by the Board at its 2007 May 22 meeting.
CEC CENTRAL -LONDON
1)Bishop Townshend,Lome Avenue and St.George's Public Schools
Projected future pupil enrolment and available capacity in these three JK-8 schools suggest
that a review is warranted.Administration recommends that the ARC would consider closing
Lome Avenue Public School and consolidating its current catchment area through boundary
changes to Bishop Townshend and St.George's Public Schools with an addition at Bishop
Townshend to accommodate additional students and enhance programs.
ii)F.D.Roosevelt,Prince Charles and Sir Winston Churchill Public Schools
Projected future pupil enrolment and available capacity in these three JK-8 schools suggest
that this review is warranted.Administration recommends that the ARC would consider
closing Sir Winston Churchill Public School and ccnsolidating Its current catchment area
through boundary changes to F.D.Roosevelt and Prince Charles Public Schools.
2007 November 27...7
13.REPORTS FROM THE ADMINISTRATION
b.ANNUALPUPILACCOMMODATIONREPORT-ACCOMMODATIONREVIEWCOMMITTEES
-PHASE TWO -CEC Central London -cont'd
iil)School ofAdult,Alternative &Continuing Education,Sir George Ross Secondary School and
Thames Secondary School
Program changes focusing on student literacy and numeracy in early grades,program
extension in areas outside the City of London and overall declining enrolment in the
secondary panel suggest that a review should be undertaken of the accommodation needs
for the programs offered at Sir George Ross and Thames Secondary Schools.
Administration recommends that the ARC consider consolidating the current Thames and Sir
George Ross Secondary School program at Sir George Ross and transferring the Adult,
Alternative and Continuing Education operation to the Thames site.The current facility for
the School of Adult,Alternative &Continuing Education would then close.
iv)Riverside and Westdale Public Schools
Consistent with the preferred model ofJK-8 for elementary school organization and projected
future pupil enrolment suggest that this review is warranted.Administration recommends that
the ARC would consider consolidating the two schools Into the Riverside site on a JK-8
model.Riverside would receive a program addition and Westdale would then close.
CEC CENTRAL -MIDDLESEX
1)East Williams Memorial,McGillivray Central,and Parkhill-West Williams Schools.
Projected future pupil enrolment and available capacity In these four JK-8 schools suggest
that this review is warranted.Administration recommends that the ARC would consider
closing McGillivray Central and consolidating their current catchment area through boundary
changes to East Williams Memorial,and Parkhill-West Williams Schools.
tl)Glencoe DistrictHighSchool,Strathroy DistrictCollegiate Institute and West ElginSecondary
School
Projected future pupil enrolment and available capacity in these three secondary schools
suggest that this review is warranted.Administration recommends that the ARC would
consider closing Glencoe District High School,consolidating its current catchment area
through boundary changes to West Elgin Secondary School and Strathroy District Collegiate
Institute with a major program enhancement addition and renovations for West Elgin.
CEC EAST
i)A.J.Baker,Thamesford and Zorra Highland Park Public Schools
Projected future pupil enrolment and available capacity at these three JK-8 schools suggest
that this review is warranted.Administration recommends that the ARC would consider
closing A.J.Baker Public School and consolidating its current catchment area through
boundary changes to Thamesford and Zorra Highland Park Public Schools with a program
addition for Thamesford.
ii)Beachville,Harris Heights,Princess Anne (JK-6),Princess Elizabeth (Ingersoll),Victory
Memorial and Westfield (JK-6)Public Schools
Facilitycondition, projected future pupil enrolment,current school organization models and
population shifts Inthe Ingersoll area suggest that this review Is essential.Administration
recommends that the ARC would consider closing Beachville,Princess Elizabeth,Victory
Memorial and Westfield Public Schools,providing additions to Harris Heights and Princess
Anne Public Schools to accommodate additional students and enhance programs,and
building a new school in north-west Ingersoll.
2007 November 27...8
13.REPORTS FROM THE ADMINISTi^ATION
b.ANNUALPUPILACCOMMODATIONREPORT-ACCOMMODATIONREVIEWCOMMITTEES
-PHASE TWO -CEC -East -cont'd
iii)Hlllcrest (Woodstock),D.M.Sutherland,Northdale (Woodstock)and Springbank Public
Schools
Projected future pupil enrolment and available capacity In these four JK-8 schools suggest
that a review Is warranted.Administration recommends that the ARC would consider closing
Hlllcrest Public School and consolidating its catchment areas through boundary changes to
D.M.Sutherland,Northdale and Springbank Public Schools.The Hillcrest site could then be
considered for use as the Continuing Education and CEC site,replacing current facilities at
Blossom Park and Woodstock Collegiate Institute.Classrooms would be added to Northdale
Public School to accommodate additional students,and program additions would be
proposed for D. M Sutherland and Springbank Public Schools.
CEC SOUTH
i) Arthur Voaden Secondary School,Central Elgin Collegiate Institute and Parkslde
Collegiate Institutes
The facilitycondition ofArthur Voaden Secondary School and projected future enrolment
in the City of St.Thomas suggest that this review is warranted.Administration
recommends that the ARC would consider building a new secondary school in north-east
St.Thomas and consolidating the current catchment areas ofArthur Voaden Secondary
School and Central Elgin Collegiate Institute through boundary changes to all three
current secondary schools.Following construction of a new consolidated school,the
current Arthur Voaden and Central Elgin buildings would close.
ii)Balaclava Street,Edward Street (JK-6) and Locke's Public Schools
Facility condition,projected future pupil enrolment and current school organization
models suggest that a review is warranted.Administration recommends that the ARC
would consider closing Balaclava Street Public School and consolidating its current
catchment area through boundary changes to Edward Street and Locke's Public Schools
with an addition to Edward Street to accommodate additional students,enhance
program,and the expansion to grade 8.
Savings will be realized in Facilities and Operational expenditures as schools are
consolidated.Expenditures will be necessary to build new and upgrade present facilities.
RECOMMENDATION
That the Board forward the following list of eleven recommended Accommodation Review
Committees (ARCS) to the Capital Planning Advisory Committee (CPAC), for consideration and
opportunity for Input to the Board,at its meetings of 2007 December 06 and 2008 January 21:
CEC Central -London
i) Bishop Townshend,Lome Avenue,St.George's Public Schools
ii) F.D.Roosevelt,Prince Charles,Sir Winston Churchill Public Schools
iii)School ofAdult,Alternative &Continuing Education,Sir George Ross Secondary School,
Thames Secondary School
iv)Riverside,Westdale Public Schools
CEC Central -Middlesex
i)East Williams Memorial,McGllllvray Central,Parkhill-West Williams Public Schools
11)Glencoe High School,Strathroy District Collegiate Institute,West Elgin Secondary
School
2007 November 27...9
13.REPORTS FROM THE ADMINISTRATION
b. ANNUAL PUPIL ACCOMMODATION REPORT -ACCOMMODATION REVIEW
COMMITTEES -PHASE TWO -Recommendation -cont'd
CEC East
i)AJ.Baker,Thamesford,Zorra Highland Park Public Schools
il)Beachville,Han"is Heigiits,Princess Anne,Princess Elizabeth,Victory Memorial,
Westfield Public Schools
iii)Hilicrest,D.M.Sutherland,Northdale,Springbank Public Schools
CEC South
1)ArthurVoaden Secondary School, Central Elgin Collegiate Institute,Parkslde Collegiate
Institute
ii)Balaclava Street,Edward Street,Locke's Public Schools
Exec. Supt. Dalton commented on a communication plan for notifying the community of the
process if the suggested ARC's are approved by trustees.
The recommendation was moved by J.Bennett and seconded by P.Jaffe.
The following motion was moved by S.Peters and seconded byT. Grant and rejected:
That the next phase of Accommodation Review Committees recommended by the Capital
Planning Coordinating Committee be postponed untilthe current ARCs have completed their
work.
The main recommendation was carried.
During the discussion regarding the 2007 December 06 CPAC meeting of the current round of
ARCs,Trustee Peters requested a report of the On-the-Ground (OTG)capacity and square
footage for all Thames Valley schools as well as the 36 named in the current and potential ARCs
to determine excess capacity.Manager Bushell advised that a theoretical calculation of OTG
and square footage with respect to each school can be estimated for the future before designs
are completed.
The following motion was moved by S.Peters,seconded by T.Grant and carried:
That the Senior Administration prepare a report detailing the facility capacity on a school-by-
school basis in advance of the 2008 January 21 Capital Planning Advisory Committee.
0.DEPARTMENTAL UPDATES
Operation Services
-Assessment and Evaluation continued to be the focus for Principals and Vice-Principals at
their November Community of Schools In-service sessions.School visits this month
focussed on the analysis of the EQAO data and the implications to teacher practice and
student learning. A joint meeting of ETFO, OSSTF, OPC and .Senior Administration
examined the implementation of CurriculumWalk Throughs that will support the goals of
each school's School Improvement Plan.All of these endeavour are pursued witha focus
on literacy,numeracy and student success;
The elementary2007October31system enrolmentis nowavailable.The 2007 October31
Full-time Equivalent (FTE)forthe system is47,756.00 which is 0.10 ofone percent lower
from the projected F.T.E.figure or 50.00 students.The decline year-to-year (2006 October
31 to2007October 31)is970.50 F.T.E.oran approximate two percent decline.The overall
elementary decline in enrolment from the 2000-01 school year is now 5,741.50 or
approximately 11 percent;
2007 November 27...10
13.REPORTS FROM THE ADMINISTRATION -cont'd
c.DEPARTMENTAL UPDATES -Operation Services -cont'd
Only the preliminary secondary figures are available.They indicate that the secondary FTE
will be above the projected based on the continuing strength of the number of returning grade
12 students.The grade 9 to 11 FTE is 18,181.08 which compares to the projected figure of
18,095.63 or 85.45 (0.4 percent)from projected.The grade 12 FTE Is approximately
8,505.33 or 156.50 FTE higher;
Preparation of the 2008-09 enrolment projections for the Ministryof Education as well as the
draft Board Budget has begun.Once the October 31 data for both elementary and secondary
is finalized,the projections will be completed;
Wori<has been completed in terms of the posting of the initial templates for all of the ten
ARC'S which represents 29 templates In total.The data collection as well as data entry is
currently under way for the post templates;a number of the post templates have been posted
on the Board web site.Work continues on the preparation of alternative boundary maps and
options for the ARC'S.Student scatter maps are being made available to the Committees
as required.
New Administrators (elementary and secondary)engaged in a full day interactive session on
2007 November 08.Facilitated by practising Administrators within our Board,the participants
learned of their role as school Administrators in ensuring the ongoing successful
implementation of Instructional Intelligence within schools.A portion of the day was
dedicated to dialogue specific to each school (i.e., an informal analysis of the use of
Instructional Intelligence strategies/tactics).Participants shared strategies for enhancing
implementation at the school level;
Professional learning for school Administrators on the topic of Assessment for Learning
continued throughout the month of November via our Community of Schools discussions as
well as half day sessions for all Administrators on November 26th.Community of Schools
discussions focussed on delivering effective feedback to students so as to enhance their
learning ("Feedback for Learning"). On November 26th,school Administrators participated
in a half day session focussed on the work of Rick Stigglns,a leader In assessment in the
field of education.All participants received a resource entitled "Classroom Assessment for
Student Learning:Doing It Right, Using It Well" which can,in turn,be used to positively
influence the assessment culture within our schools.
As previously described,a partnership continues between the Ontario Principals'Council,
Thames Valley District School Board and the Ministry of Education to support teams of
school administrators (Principal Learning Teams or PLTs)as they collaborate to improve
student learning.Our second cohort of mentoring administrators participated In the first of
three mentoring/coaching training sessions on November 22nd and 23rd.This learning
serves to assist inbuilding staff capacity within each participating school and is preparing our
mentors for their formal mentoring role ofour new administrators commencing in February
2008.
V
Safe Schools initiatives included:Ministry Administrator Workshop -Bill 212, S.A.V.E.
(Students Against Violence Everywhere)Conference - November 16 at Althouse College,
UWb;Drama presentations:Wheels on the Bus;Reaction;Own It;The Same Mistakes;A
Love that Kills and Douglas Dane's persona!story;
Research and Assessment Services undertaken/completed completed the following major
project components during late 2007 October and early November:
Phonological Awareness:System summaries completed and distributed;-
OLSAT data Analysis from October schools and administration preparation November
schools;
2007 November 27...11
13.REPORTS FROM THE ADMINISTRATION -cont'd
c.DEPARTMENTAL UPDATES -Operation Services -cont'd
Skopus:review components and attend workshops;
EQAO Grade 9 math data for data warehouse prepared;
grade 9 DRP Reading Assessment and Level Reading Assessments;
understanding Math project:analysis of attitudlnal data and presentation to Principals;
practice OSSLT and 2007 March results;summary of results prepared for schools;
entry and calculation of assessment wait time for OPA project;
ensure alignment between teacher allocations and Ministry reporting;
update loading of EQAO and DRA data Into Skopus;
cleaned fall 2007 DRA data In preparation for reports;
review and report on student suspension information for Ministry Lighthouse initiatives;
presented Grade 9 math and OSSLT elementary to secondary feeder reports;
presented mobility (transferred students)reports based on EQAO Grade 3/6 data;
preparation of maps for ARC study areas;
Geo-code student locations for ARC post validation templates;
update assessment data based on ARC study areas;
supported development of school improvement plans;
developed outline for evaluation of Targeted Interventions;
meeting and data exploration for Native Self-Identification project;
attended Secretariat conference on Effective Schools;
reviewed data components of United Way Literacy report;
facilitated City of London Vision survey;
attended information sessions on 2006 census data and Bill 212;
developed initial plans for monitoring of new Lighthouse projects;
updates to the Research and Assessment web site;
support for teachers using DRA data entry Interface pilot;
Ministry indicator reporting:data analysis and report writing;
evaluation of external research requests;
-worked with Privacy and Information Management Task Force;
presentation to Learning Supervisors on EQAO-based TVDSB reports;
presentation to Principals on analysis and process for determining graduation rates;
examination of the credit recording and tracking process in Trillium.
Program Services
Mathematics K-12 Math.Science,and Environmental Education
Two TVDSB Numeracy Coaches continue to work across the four schools (Knollwocd,
Northridge,Woodland Heights,and Maple Lane)supported last year as well as an additional
two schools elementary schools (Hickson and Locke's.)concentrating their support on
grades 2-6.The coaches continue to use a co-planning and co-teaching mode!to engage
and support teachers In developing their teaching through problem solving approach with
students,in line with the Ministry focus as well as fostering the use of manipulatives,
calculators and Understanding Math software.It was noted that the coaching support to the
four schools has had a positive effect on students'math achievement as measured by the
PRIME Operations tools across grades 1 to 6.
Summer Mathematics Inservice sessions were again offered for teachers during late August
and were well attended.The Literacy Numeracy Secretariat sponsored several two day
sessions presented byTVDSB staff focusing on Number Sense and Numeration for Primary
and Junior teachers,Geometry,and Teaching &Learning Through Problem Solving and were
also well attended;
Agroup ofgrade 12 teachers and mathcoordinatorsspent part ofthe summer developing
course materials for the revised content of each of the grade 12 mathematics courses.As
there are notextbooks published yetfor these revised courses,the Boardproduced support
2007 November 27...12
13.REPORTS FROM THE ADMINISTRATION -cont'd
c.DEPARTMENTAL UPDATES -Program Services -cont'd
IVlathematics K-12 l\/lath,Science,and Environmental Education -cont'd
documents form a major role in supporting our teachers in their course planning and
presentation.These materials were used as part ofthe implementation process that started
in September this year.
-Elementary Science (1-8).Secondarv Science-Curriculum Review Processes Grades 1-8.
Grades 9 and 10.and Grades 11 and 12
The Ministry'sfinalversion of the revised curriculum for Science &Technology Grades 1-8
is expected to be released before the Christmas break.The mandatory implementation of
this content Is to begin in 2008 September.The revised secondary Science courses for
Grades 9-12 which were to be released by the Ministry this year have now been postponed
untilnext year, for mandatory implementation in 2009 September.This change will allow
Boards to better plan and Implement the changes over a two-year period instead of one,and
give publishers an opportunity to develop some new texts and support materials.
SMARTER Science
The implementation of SMARTER Science continues intoits second year of implementation
across our Board in the 30 pilot schools.Developed by our staff,the project incorporates
unique science materials to teach Important process skills required for scientific literacy.
The second stage of the project is being developed currently.There has been considerable
interest inthis project across the province as other boards recognize the quality and inquiry
based nature of the content that fits with the focus of the revised curriculum.
Environmental Education ,
All three environmental centres (Jaffa InAylmer,Vansittart Woods just outside Woodstock,
and Westminster Ponds in London)are booked well into the new year with their various
programs.Each of the programs offered by the Centres has been updated and aligned with
current curriculum expectations to help ensure consistency of programming with grade level
curriculum documents.
-Ontario Focused Intervention Partnership (OFIP)
The Literacy and Numeracy Secretariat (LNS)invested $25M provincially In 2006-07 to
provide supports for boards and schools.Including more Intense supports for schools that
have experienced particular difficulty in achieving continuous Improvement.Student
Achievement Officers work collaboratlvely with boards and schools to implement the OFIP
initiative.
The LNS has Identified schools within boards as being OFIP 1,2 or 3 based on their criteria
as follows:OFIP 1 -schools that have EQAO scores in Reading with less than 34%;OFIP
2 -schools that have EQAO scores In Reading between 35 -50%;OFIP 3 -schools that
have had static or declining scores In Reading over a three year period
For 2007-08,the LNS has identified 12 OFIP 1 schools,4 OFIP 2 schools and 22 OFIP 3
schools in Thames Valley DSB. Approximately $1.1 M was provided to Thames Valley to
support OFIP schools,ofwhich8 Literacy/Numeracy Coaches have been funded through this
budget.The remaining funds will be allocated to schools to support professional learning as
well as for the purchase of books and other resources to support literacy goals identified
through School Improvement Plans.
-Ontario Focused Intervention Partnership (OFIP)Tutorino Initiative
Last year,the Ministry Initiated the funding of OFIP Tutoring programs within school boards.
Once again the same leveloffundingin 2007-08 is being provided.The Board received $300
000 both last year and this year to support programs for students InJunior Kindergarten to
grade 6. The goal of this initiative Is to assist students beyond the regular school day to
strengthen their literacy and numeracy skills;
I
2007 November 27...13
13.REPORTS FROM THE ADMINISTRATION -cont'd
c.DEPARTMENTAL UPDATES -Program Services -cont'd
Funding is specifically directed to allow boards to initiate or expand programs in areas such
as:before or after school tutoring,homework support clubs in local arenas on weekends or
after school,partnerships with local community groups to provide tutoring or homework
support in concert with recreation programs,boys reading clubs,cultural programs that focus
on literacy and numeracy skill development,evening computer clubs to strengthen literacy
and numeracy skills,study and sports programs witha focus on academic skill development;
In 2006-07,Thames Valley DSB funded the following programs through OFIP Tutoring:
Investing in Children -organized IHomework Clubs and Family Literacy Nights;Smarter
Science Nights -TVDSB initiative in 30 elementary schools;Grade 1 Summer Literacy
Program;School-based tutoring initiatives -17 schools;YMCA Community School Programs
(Homework,Newspaper,Science Clubs);
Lancuaaes/Social Sciences
In mid September,1800 teachers,administrators,and superintendents received the
revised Balanced Literacy Primary Document.The junior document Is currently being
delivered to schools with the intermediate set for distribution in early January.These
resources provide strategies,suggestions,resources and lookfor to support the on-going
implementation of Balanced Literacy.
The Social Justice Task Force,formed 2007 January is comprised of fourteen K-12
cross-curricular educators and administrators.To-date,the team has developed and
delivered a wide range of resources and workshops for teachers and students.A brief
summary of the task force's work follows.
The following resources were distributed to all schools:resource Guide,shared Reading
Lessons for Primary,Junior and Intermediate teachers that target social justice themes;
extraction of curriculum expectations for K-12 Ontario curriculum that deal with social
justice/character with the aim of showing teachers that teaching social justice and
character Is not an add-on but rather embedded in the curriculum;several members of
the task force have been working with the Canadian International Development Agency,
University of Western Ontario and Free the Children to develop a Grade 6 resource
entitled "Active Citizens Today (ACT!):Global Citizenship for Local Schools"which was
recently presented to the Grade 6 teachers.The resource is available,free of charge,to
all Canadians at www.tvdsb.on.ca/act
Professional development for teachers was provided on how to pedagogically approach
effective teaching of current issues and good character.On 2007 May 29 a PD session
for 60 secondary teachers,representing all subject disciplines was delivered to address
"Teaching Current Issues,Citizenship &Character Across the Secondary Curriculum".
TAKE ACTION Leadership Conference for students was offered as an extension of the
Character Development Initiative.The TAKE ACTION Leadership Conference targeted
Gr.6-10,with the'aim of building awareness about global and local issues while
committing to a plan that will allow school teams to TAKE ACTION on one issue of
primary concern.
NOTE: This plan of social involvement,will take place over the duration of the school
year,incorporating the larger school population.
2007 November 27...14
13.REPORTS FROM THE ADMINISTRATION -cont'd
c.DEPARTMENTAL UPDATES -Program Services -cont'd
Languages/Social Sciences -cont'd
Conference dates:2007 October 22, 2008 January 11,January 14
Conference location:Board Office
Number of schools involved 104 (elementary &secondary)
Number of students involved:approximately 750 •
Speakers Involved:Free the Children, War Child Canada,UNICEF,LUSO,London
Humane Society, UnitedWay, Rightto Play, Upper Thames Conservation Authority,
World Wildlife Fund.
The projects/issues that school teams have already committed to include, but are notlimited
to:
-Starting a "Me to We" Club;
-Supporting Adopt-A-Vlllage programs through Free the Children;
-Raising funds and awareness for local/global poverty;
-Creating a "Green Club at school;
-Raising awareness and funds for children affected by War;
-Raising awareness and building peace and cultural tolerance at school.
Trustees were Invited to attend either of the 2008 January 11 or 14 full-day sessions,offered
in the Thames Room at the Education Centre.
Director's Services
Acting Director of Education John Thorpe attended the following meetings/events:London
Public Library Fifth AnniversaryOpen House Celebration; UnitedWay Union/Management
Breakfast;United Way Stair Climb;OSSTF Evening with Justin Trudeau;Orchestra London
"Scary Music"Concert;Administrators'Parent Involvement Session;CouncilofDirectors' of
Education Meeting;OlSE Centennial Celebration;Fanshawe College -Success '07
Anniversary Celebration;and the Thames ValleyEducation Foundation Meeting;
Mr.Thorpe brought greetings at the following events:Lord Roberts French Immersion Public
School New Playground Equipment Ribbon Cutting Ceremony;Maycourt Club of London
Volunteer Meeting;Take Our Kids to Work Day;Education Centre Remembrance Day
Ceremony;Parent Involvement Workshop;Education Centre Service Recognition Ceremony
and 25 Year Service Recognition Celebration;
Exec.Supt.L. Elliott and the Director met with Chester Langille,Executive Director of the
N'Amerind Friendship Centre,to discuss future directions;
Brenda Hopkins and ArleneMorell,School Council representatives,met with Exec.Supt.M.
Sereda and the Director to discuss upcoming initiatives.
Staff Development update Included:NTIP -The Effective New Teacher Part II -
Communicating with Parents and Reporting;NTIP- Fall Mentor/New Teacher Observation
Debrief;NTIP -The Effective New Teacher Part III -Instructional Strategies that Engage the
Brain by Dr. Marcia Tate;NTIP - Limited Funding for Eligible LT0;NT1P - Mentor Training
Part 1 Leadership:The TVDSB Picture;Leadership:Exploring the Responsibilities;
Leadership:Leading through Staff Development Leadership:Building Professional Learning
Communities;Leadership:Administrator InTraining;Winter Professional Reading Program;
2007 Learning Conference;2008 Leadership Conference;Thames Valley Parent Involvement
Committee (TVPIC);Experienced Teacher Self-directed P.p.
Public Affairs and Community Relations update included:2007 Parent Learning Forum;
Remembrance Day Ceremonies;Telephone System Update;Board Store;Take Our Kids
to Work and the Thames Valley Education Foundation special reception re the John
Miller Greenslade donation.
2007 November 27...15
13.REPORTS FROM THE ADMINISTRATION -cont'd
c.DEPARTMENTAL UPDATES -cont'd
Business Services
Facility Services and Projects and Maintenance updates included:Capital Projects at Mitchell
Hepburn P.S.,Strathroy District Collegiate" Institute;Additions/Renovations at Hickson
Central P.S.,Algonquin P.S.;Medway High School and portable classroom deliveries and
additional portables requirements;
Sir John A.MacDonald Public School Best Start Daycare to be tendered in 2007 December,
renovations to commence 2008 January.Proposed Best Start Daycare at Northbrae P,S.,
and Community Hub design underway,to be tendered in 2008 February and completed by
2008 September;
Maintenance vehicles (23)have been delivered and are being converted to natural gas;
Facility Services Operations is currently working with School Operations toresolve Ministry
of Labour orders pertaining to the operation of folding lunch room tables.Safety of the
worker has been identified as an issue related to the proper setup of such tables and the
requirement that it become a two person operation.This order has a direct effect on
approximately 34 elementary schools and 15 secondary schools within the District;
The Request for Proposal for Custodial chemicals and products is being developed.The
current supply contract expires in 2008 and the intent of this proposal would require potential
suppliers to provide a full range of "Green"certified products for an extended period of time
to properly test and assess effectiveness.John Neville,Manager of Facility Operations
advised that he Is directly involved with a Provincial Effectiveness and Efficiency (E&E)
initiative related to Green Cleaning and will be presenting to the Ministry In late November
the research and best practices findings;
Adjustments to custodial duties and schedules continue related to the impact of water
flushing.All Charge custodians have been instructed on the new regulation requirements.
Instructions have been provided related to the flushing requirements for Community Use of
Facilities,as well as the additional time to open a facility prior to an event;
- A new custodian employee training program is being reviewed with an emphasis on more
hands-on practical training and an expanded awareness of customer service requirements.
.Although most new custodial employees work afternoon or midnight shifts,an increased
exposure to the public through Community Use of Facilities has been realized.A stronger
understanding of customer service and maintaining cleaning standards Is required.
Human Resource Services
Retiree Benefit Plans are up for renewal 2008 January.HR staff are advising all retirees of
the new rates and are assisting them with their choices;
Disability Management is currently working with approximately 55 staff members in their
return to work programs as a result of non-occupational and occupational illnesses and
injuries;
For the months of 2007 October and November,the activities of the Thames Valley District
School Council (TVDSC)included the following:
• TVDSC continued to collect the School Council Annual Reports.Over the past months
TVDSC members began the task of reading the reports to prepare a summary that will
be reported to the TVDSC executive members before the presentation is made to
TVDSB Trustees In 2008 January.
2007 November 27...16
13.REPORTS FROM THE ADMINISTRATION -cont'd
c.DEPARTMENTAL UPDATES -Human Resource Services -TVDSC Update -cont'd
• TVDSC provides the opportunity for school council members to volunteer to be potential
TVDSC representatives on a TVDSB committee.The representatives that were chosen
will be providing committee reports to be attached to each TVDSC agenda.
Representatives continue to attend the many committee meetings on which TVDSC has
representation.
TVDSC Chairperson Brenda Hopkins continues to send email communication as well as
updating the contact list.The communications included:
•upcoming events open to school council attendance;
• draft TVDSB policies posted for public input;
school council contact information sheet;
•tips to assist In the role of a school council member.
TVDSC meetings are held at the Education Centre in the Oxford Room.The 2007
November 22 meeting has guest speaker.Principal Chris Friesen,presenting information
on the Character Development Initiative. Also on the agenda for this meeting;Secondary
Graduation Parties/Prom,Early Years'Scheduling,Book Borrowing Library,and TVDSC
Executive elections.
Four TVDSC representatives attended the Bill 212 Safe Schools Training session held
on 2007 November 05;.
•TVDSC representatives and their families attended the OSSTF Dinner at the London
Convention Centre on 2007 October 24;
TVDSC Chairperson,Brenda Hopkins and Vice-chairperson,Arlene Morell,met on 2007
October 23 with TVDSB Chairperson,Peggy Sattler and Vice-chairperson,James
Stewart to discuss concerns.
TVDSC had representation at the Parent Learning Forum held on 2007 October 20,and
the Thames Valley Parent Involvement Committee presentations on 2007 October 9 &
10;
TVDSC representatives attended the Character Development Kick-off event held during
the week of 2007 October 01;
TVDSC Chairperson Brenda Hopkins attended two school council meetings to provide
assistance to the councils.
About 350 teachers will have been added to the elementary occasional teacher complement
and we are processing their files and providing the necessary orientation.We currently have
1470 elementary occasional teachers on the list ofwhich about 26 percent (386)are retirees.
Currently,there are 237 LTO assignments.Retirees are fillingfour of those assignments
About 100 teachers were added to the secondary occasional teacher complement and their
files are being processed and the necessary orientation provided.Currently there are 992
secondary occasional teachers on the list of which about 26 percent (257)are retirees.
Currently,there are 224 LTO assignments.Retirees are filling 13 of those assignments:
A Joint Committee has been established with representatives from iboth the CUPE 4222A'
and the Board to review Issues related to contracted services.The committee has met on
two occasions and Is preparing terms of reference for the committee.A Joint Committee was
established with representatives of CUPE 4222B (Office and Clerical) to review workload
Issues.A survey of all CUPE 4222B staff was conducted with the assistance of Research
and Assessment staff and the results have been reviewed and issues have been identified
by CUPE.
A new Health and Safety web-site has been created which is accessible through the
Employee Portal.The site includes Information regarding Health and Safety Committees,
employee training and links to related web-sites.
2007 November 27...17
13.REPORTS FROM THE ADMINISTRATION -cont'd
c.DEPARTMENTAL UPDATES -Human Resource Services
As required by the CUPE 4222C collective agreement,internal postings have been issued
for 47 Educational Assistants and one Instructional Assistant.Transfers will occur in 2008
January for all schools except semestered schools.Transfers in secondary semestered
schools will occur at the commencement of the second semester.
14.REPORTS OF COMMITTEES
a.SEAC CHAIR'S REPORT OF 2007 NOVEMBER 06
Trustee J.Bennett,Special Education Advisory Committee Chair,presented a summary of the
2007 November 06 SEAC meeting.She advised that Exec. Supt.Greene joined the meeting to
discuss the upcoming budget process and provided a detailed review of the Special Education
2007-08 Budget.
Exec.Supt.Elliott provided an overview of the System Plans for Literacy/Numeracy and the
Expected Literacy,Numeracy and Student Pathways for Success Practices for TVDSB Schools.
Learning Supervisory B. Noble was recognized for her hard work and wished well in her
retirement.J.Johnston,Principal at J P.Robarts P.S.,will assume the role on 2008 January 01.
✓
Information regarding the number of Special Education students by exceptionality was provided.
It was suggested that this information should be provided to SEAC each month using the 2007
November date as the baseline for future information.
A four-person panel of secondary school staff provided Information on steps processes,
programs,etc.that are In place to support transition planning for secondary LD students.
Agencies that assist students with transitions at the end of secondary school were also identified.
b.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING 2007 November 13
1:30 p.m.-3:32 p.m.
Members
M.Hendrick,Trustee,Chair
J.Bennett,Trustee
T.Grant,Trustee
S.Albert-Nlnham,Chlppewas of the Thames
A.Collar,Munsee-Delawarec-t-ziSO)
Administration and Others
L. Elliott,Executive Superintendent,Prog.
Serv.(+2:05)
S.Book,Attendance &Social Work Services
J.Antone,Native Counsellor,Saunders S.S.
L.Brown,V.P.,H.B.Beal S.S.(+2:25)
P.Cornelius,Native Counsellor,A.E.Duffleld
P.S.
S.McCombe,Principal,M.B.McEachren P.S.
Regrets:S.Boddaert,E.Good,P.Sattler
Absent:P.Cornelius,C.Graves,V.Hopkins
R.Doxtator,Oneida of the Thames
M. Elijah,Oneida of the Thames
G.McGahey,Chippewas of the Thames
C.VanEvery-Albert,Oneida of the Thames
B. Misklman,Principal,Thames S.S.
T.Slllaby-Ramsey,Native Counsellor,H.B.
Beal S.S.
T.Smith,Westminster Central P.S.
P.Sydor,Vice Principal,Saunders S.S.
B.Tichenoff,Principal A.E. Duffield P.S.
G.Ball,Corporate Services
Guests:R.Hughes,Fourth R; Y.Antone,
N'AmerInd Friendship Centre;
2007 November 27...18
13.REPORTS FROM THE ADMINISTRATION -cont'd
b,REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
1.CALL TO ORDER
The meeting convened at 1;43 p.m. in the Council Chambers at Chlppewas of the Thames
First Nations Band office.G. IVIcGahey introduced IVIyeengun Henry,Chippewa Community
Member.M.Henry presented the history of the smudging ceremony and opened with prayer
in the traditional Ojibway language.He invited guests to participate in the smudging
ceremony.
2.APPROVAL OF AGENDA
A motion to approve the agenda was moved and carried.
3.CONFLICTS OF INTEREST
No conflicts of interest were declared.
4.CONFIRMATION OF VOTING MEMBERS
-Trustees (3)J.Bennett,T.Grant,M.Hendrick
-Oneida of the Thames (3) R.Doxtator,M.Elijah, C.VanEvery-Albert
-Chlppewas of the Thames (2)S.Albert-Nlnham,G.McGahey
-Munsee-Delaware Nation (1) A.Collar (+2:30)
5.WELCOME AND INTRODUCTIONS
Chair Hendricl<welcomed the participants.
6.FOURTH R-RAY HUGHES
Chair Hendrick introduced Ray Hughes,National Education Co-Ordlnator for the Fourth R
program.Mr.Hughes introduced Janet Antone and Charlene Camillo who are working with
the Aboriginal perspective of the Fourth R.
Mr.Hughes explained the Fourth R program as the underdeveloped "R"of relationships.The
Fourth R:Relationship-based Prevention of Violence and Other Adolescent Risk Behaviours
is a program dedicated to promoting healthy adolescent relationships and reducing risk
behaviours.It uses best practice approaches to target multiple forms of violence including
bullying,dating violence,peer violence,and group violence.Increasing youth relationships
skills and targeting risk behaviour witha harm reduction approach empowers adolescents to
make healthier decisions about relationships,substance use and sexual behaviour.The first
program was introduced for grade 9 students In the Health Education curriculum and had
three components:unhealthy sexual behaviours,substance abuse and violence.This core
program showed favourable results among students.The program had expanded to involve
concerns from the Aboriginal youth with the disproportionate levels of risk related to poverty,
substance abuse,school dropout,and violence.The Fourth R has expanded to 34 lessons
geared towards grade 8-12 students with a goal to have the Fourth R programs available
to all students from JK to grade 12 across Canada.
Ms.Antone was involved with the peer mentoring program when itfirst began.Grade 9
students team up with grade 12 mentors who encouraged comradery.She continues to
advocate for the Fourth R program and is involved with adapting the core programs into an
Aboriginal version.In 2005 and 2006,approximately 40 First Nations students from three
schools within the TVDBS community were involved in developing video resources.These
youth developed scenarios to highlight effective ways to resolve conflicts and made a video
depicting a range of communication and problem-solving skills.The videos are to be used
by Fourth R teachers across the country as an additional resource for the program.
2007 November 27...19
13.REPORTS FROM THE ADMINISTRATION -cont'd
b.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -Fourth R -cont'd
6.FOURTH R -RAY HUGHES -cont'd
Mr.Hughes explained that TVDSB has been a core partner for the program and offer
"stacked courses".Grade 9 students are offered a "GL"course which is stacked with the
grade 12 "Peer Support/Leadership"creditcourse. Thisisa pilot project running In Thames
S.S.and H.B.Beal S.S.during the first semester and second semester at Saunders S.S.
Ms.Camillo Is a firstyear university student and began this fall with Fourth R.She works
with students on relationships and problem solving using various methods such as role
playing.The Aboriginal students are encouraged to participatein cultural activities offered
at the schools such as smudging ceremony at H.B.Beal S.S..There isa Grade 8Transition
Conference for students entering high school.The goal of the transition conference is to
educate the students to understand the changes In grade 9 and the support services
available to them.
Mr.Hughes added that they were able to secure a grant to enhance the transition
conferences.Two conferences are planned with the one lookingat the options to take at high
school and the other focusing on adjustments from grade 8 to grade 9.One conference is to
be held on December 4 at the Hellenic Community Centre.
Chair Hendrick thanked Mr.Hughes,Ms.Antone and Ms.Camillo for their participation In the
meeting.
7.REPORT OF MEETING -2007 OCTOBER 9
Correction of Item 7,the Aboriginals settled in the Delaware Township area.A motion to
approve the report of 2007 October 9,as amended,was moved and carried.
8.NATIVE CULTURAL HERITAGE -CHIPPEWAS -OJIBWAY
G.McGahey,Chippewas of the Thames First Nation,welcomed the Native Advisory
Committee to the Chippewas of the Thames First Nation Band office.She explained that the
grade 7 students prepared the meal as a part of a fund raiser for participation in a YMCA
program.The Chlppewa cultural heritage was presented at the beginning of the meeting by
M. Henry noting that the Importance of passing their cultural heritage onto the younger
generations Is very strong within the First Nation communities.
M.Elijah,Oneida Nations ofthe Thames,providedthe website address,www.onelda.on.ca,
for further Information on the presentation of the Oneida Cultural report from the 2007
October 9 meeting.
9.MINISTRY PROJECT UPDATES-CODE
Exec. Supt.Elliott provided an update on the projects funded by the Council of Directors of
Education (CODE). Ata recent meeting, how to move forward withthe steering committee
for the firsttwo parts of the proposals and the twojob postings were discussed.Approval
was granted byCODEtoshiftdollarsbetween the posted positions. The steering committee
is made upa member fromeach Native community,N'AmerInd and E.Good. The principal
has notyet been selected. Ameeting Isscheduled for2007 November23 at 1:30p.m.to
review the applications.
The thirdpartofthe proposal focuses on the transitionperiods forthe grade 6and 7 transition
and the grade 8 and 9 transition. Each First Nations board Is to establish needs and
implementation planforthe programs. Exec:Supt.Elliott opened the floor fordiscussionon
moving forward with this project.
2007 November 27...20
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
10.SEAC ALTERNATE REPRESENTATIVE
Exec. Supt.Elliott requested that between the Onelda and Munsee-Delaware FirstNations,
a Special Education Advisory alternate representative be appointed. The name of this
person isto be submitted tothe Supervisor ofCorporate Services,S. Christie,then tothe
Board for approval. The alternate is to attend the SEAC meetings in lieu of the
representative,G.McGahey,and report back to the three First Nations.
11.LANGUAGE SUB-COMMITTEE
Chair Hendrick rescheduled the meeting.
12.CHIEFS OF ONTARIO EDUCATION CONFERENCE UPDATE
C.VanEvery-Albertreminded the committee ofthe Chiefs ofOntario Education Conference
to be held in Thunder Bay on 2007 November 20-22.
13.TUITION AGREEMENT UPDATE
C.VanEvery-Albertindicated that the tuition agreement isto expire in2008 for Oneida and
Munsee-Delaware.The Chippewa agreement expires in 2009.She inquired about the
procedure for discussion related to renewing the agreement.
Exec.Supt.Elliott indicated that separate meetings would occur to Identify areas that
require further discussion.Preliminary meetings are scheduled for 2008 November 23.
14.CIRCLE OF LIGHT UPDATE
C.VanEvery-Albert inquiredas towhowas representing the TVDSB at the Circleof Light
Conference.E.Good and Chair Hendrick will represent the Board.The First Nations were
requested to register themselves.The TVDSB will reimburse the traveling and hotel
expenses for one representative for each FirstNationcommunity.Members who have not
received confirmation of acceptance for the conference were asked to contact the Circle
of Light registrar directly.
15.PRINCIPALS'UP-DATE
T.Smith,Westminster Central P.S.reported on the level of participation in extra-curricular
activities and advised that graduate students from Westminster Central are coming back
to assist with these activities.Students from grade 3-8 participated In intramural cross
country.The country team had 16 members qualifyfor the TVDSB finals and one of the
members came in second.Following the regional meet,the coaches ran a special meet for
the grade 1 and 2 students.He noted that Itis difficultfor the Munsee-Delaware students
to participate inthe games because ofthe lack of after school transportation.The school
raised $275 for the Terry Fox Run.The DRA results will be reported later.The report
cards are to be sent home at the end of the month.
S.McCombe,M.B.McEachren P.S.,thanked M. Elijah for the Mason Irieland DVD. Mr.
Ireland is an Aboriginal who served in WW2 and prepared an interview at Oneida.The
DVD was made available to M.B.McEachren P.S.and was used for the Remembrance
Dayactivities.There is a conference scheduled in2008 February withA.E.Duffield,M.B.
McEachren and the grade 6 students from Standing Stone School on substance abuse and
culture awareness.
The TVDSB reading test from grade 6-8 indicated improvement in reading skills. M.B.
McEachren P.S. applied fora TD Canada Trust Lambeth Community grant and $5 000was
given to A.E.Duffield P.S. and M.B.McEachren P.S. for the after-school program.The
grant offset transportation costs for grade 9 Saunders students to attend the after-school
programat Duffield and M.B.McEachren ina mentoring role.Anew Initiative called"Come
Learn,Come Play"provides an opportunityforthe grade 7 and 8 students to get together
for fun,food and socialization.
2007 November 27...21
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
15.PRINCIPALS'UP-DATE -cont'd
B.Tichenoff,A.E.Duffield P.S.,reported another tri-school activity with M.B.McEachren
at the YMCA camp.IPRC meetings have been scheduled and parents are able to review
their child's program.The interim reports were sent home in late October.The report
cards will be mailed home.The Remembrance Day activities were positive.The fund
raiser forthe AboriginalToronto Dayat the Rogers Centre raised $365 through taco sales.
B.Miskiman,Thames S.S.,thanked G.McGahey for hosting the Native Advisory meeting
and for the gifts received.The First Nations students had a fund-raising event for the
Aboriginal Toronto Day also.Students are active with the athletics and Mr.Miskiman is
pleased with the athletic involvement at'Thames S.S.The work experience component of
the curriculum has been modified to correspond with the students'preparedness and the
timing with the employer to bring a student in.The peer mentoring and stacked course
program is progressing well.Various field trips have had positive reactions from the
students involved.The 13 Pathways wil!meet within their own Pathway with the Fourth R
mentors who will contribute to the program.The School Council is not represented with
First Nations parents.Mr.Miskiman asked the members to encourage the parents of their
communities to join the School Council as their input is valued.
P.Sydor,Saunders S.S.,distributed the school newspaper,The Growler,which was
written and produced by the students of Saunders S.S.The challenge has been presented
to the First Nations students to find ways to celebrate their cultural,heritage in a creative,
positive format.The Remembrance Day service Involved presentations and performances
from student groups.The athletic program is Infull swing with three Native students being
part of the football victory.Marks .will be sent home on November 19.The holiday
assembly will have First Nations representation.
L. Brown, H.B.Beal S.S.,reported that the midterm marks will be sent home early next
week.Parents are able to view report cards and attendance reports through the internet
Parent portal.The Fourth R stack courses are operating in the school and progressing
well.There is an area of the school allotted forthe daily smudging ceremony.The Fourth
R students are Involved with the stacked courses of leadership and mentoring.The
presentations of the Aboriginal post secondary school sessions have been well received.
16.ADDITIONAL ITEMS -none
17.FUTURE AGENDA ITEMS
-"First Nations Languages",M. Elijah
-Learning About First Nations Communities,Members
18.DATE. TIME LOCATION OF FUTURE MEETINGS
The following Committee meetings have been scheduled:
Tuesday,December 11,12:30 p.m.,OneidaoftheThames,Bear Den Room,Community
Centre
Tuesday,2008 January 15 1:30 p.m.,Saunders S.S.
Tuesday,2008 February 12,1:30 p.m.,Thames S.S.
Tuesday,2008 March 19,1:30 p.m., Duffield P.S.
Tuesday,2008 April 8,1:30 p.m.H. B.Beal S.S.
Tuesday,2008 May 13,1:30 p.m.,Westminster Central P.S.
Tuesday,2008 June 10,3:00 p.m., Elgin Room,Education Centre
19.ADJOURNMENT
A motion to adjourn the meeting at 3:32 p.m.was carried.
2007 November 27...22
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
RECOMMENDATIONS:None
M.HENDRICK,
Chairperson
c.REPORT OF THE BUDGET ADVISORY COMMITTEE 2007 November19
3:06 p.m.-3:30 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
R.TIsdale T.Roberts J.Thorpe (-3:15)8.Macey
B.Greene 8.Christie
K.Meeson C.Dennett
Regrets:F.Exley
Trustee Visitor:T.Grant
1.APPROVAL OF AGENDA
The agenda was approved by motion.
•2.CONFLICTS OF INTEREST -none declared
3.MANDATE -BUDGET ADVISORY COMMITTEE ,/-
The revised mandate of the committee was presented for members'information.'
4.BUDGET DEVELOPMENT GROUP
Executive Supt.B.Greene described the membership of the Budget Development Group.
A meeting will be called prior to the Christmas Break to develop a process to prepare the list
of issues for review.
It was noted that itis intended that "Budget"will be included as an item for discussion at the
trustee governance review retreat.If this is not possible,a special meeting of trustees to
discuss budget will be scheduled.Once the listof principals is available,Exec.Supt.Greene
will provide the Budget Development Group membership to the committee.Itis hoped that
it will be available for the next meeting.
5.BUDGET REVIEW SHEET
Exec.Supt.Greene described the form developed to facilitate the multi year budget review.
It was suggested that implementation strategies/costs also include costs relative to one-time
costs or a phased-in approach.
The process for consideration of Issues was discussed and agreed that identified Issues will
require Board approval to direct further investigation by the Budget Development Group for
the BudgetAdvisoryCommittee'sreviewand discussion.Itwas suggested that "Alternatives"
replace the second item of the Budget Review sheet.The revised Budget Review form is
attached.
6.BUDGET ADVISORY COMMITTEE MEETING WITH TRUSTEES -2008 JANUARY
Executive Supt.Greene will advise the committee of a proposed date for the Committee to
meet with the full Board in 2008 January.^
2007 November 27...23
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
7.OTHER BUSINESS
It was agreed that a communication will be prepared regarding the role of the Budget
Advisory Committee and the Budget Development Group.
Chair Roberts and the Committee were commended for their work in developing the 2007-08
Budget.
8.NEXT MEETING
The next meeting will be scheduled once the 2008 Committee has been struck.
9.ADJOURNMENT
A motion to adjourn was approved at 3:30 p.m.
RECOMMENDATIONS:None
T.ROBERTS.
Chairperson
The following motion was moved by T.Roberts,seconded by F.Exiey and carried:
That the Multi-Year Preliminary Budget Review form be adopted for use on a trial basis for
the next budget year.
d.REPORT OF THE AUDIT COMMITTEE
MEMBERS PRESENT
T.Grant R.Tisdale (3:10)
J.Stewart (Chair)
2007 November 20
3:00 p.m.-4:30 p.m.
ADMINISTRATION AND OTHERS
B.Greene
K.Meeson.
P.Hearse
Trustee Visitor:8.Peters
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
S.Christie
D.Gumham
S.Lentz (-3:40)
3.2005-2008 INTERNAL AUDIT PLAN
Exec.Supt.B.Greene described the 2005-08 internal audit plan and the process to employ
Deloitte as the Board's internal auditor.David Gurnham,Deloitte,reviewed the process to
develop the initial single-year plan as well as the current three-year plan.
S.Lentz referred to a letter from Deloitte which proposes to complete the following projects
during the upcoming fiscal 2007-08 year:
Ameresco contract -review of generated savings;
Human Resources/Payroll Department -employee absenteeism review;
Information Technology - review of records management;
Information Technology -infrastructure security review;
Information Technology -application and network security administration;
annual school compliance reviews.
2007 November 27...24
14.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE AUDIT COMMITTEE -cont'd
3.2005-2008 INTERNAL AUDIT PLAN -cont'd
It was noted that the Ameresco review was deferred from last year.D.Gurnham noted three
secondary and five elementary schools are annually audited as identified by the Senior
Administration.He described the process of notification following a compliance review. It
was agreed that follow-up reports will be brought to the Committee in-camera for its
information and that the 2007-08 audit will proceed as developed.
Inthespring,the Committee will consider howtoproceed infuture,ifa newrisk assessment
should be done, and a new multi year plandeveloped. The following motionwas moved and
carried:
That the multi-year plancontinue in 2007-08 as prepared addressing the following issues:
Ameresco contract -review of generated savings;
Human Resources/Payroll Department -employee absenteeism review;
Information Technology - review of records management;
Information Technology -infrastructure security review;
Information Technology - application and network security administration;
annual school compliance reviews.
4.2006-2007 TRANSFERS TO AND FROM RESERVES
Exec. Supt. Greene advised that the transfers to reserves must be approved by Board in
order to file the audited financial statement with the Ministryof Education by December 14.
The audited financial report will be brought to the Committee at the next meeting and
recommended for approval at the 2008 January 22 Board meeting.Adraft will be fonwarded
to members with their meeting package.
It was agreed that detailed monthly financial reports will be brought to the Committee for
discussion.
P.Hearse described the 2006-07 Transfers to and from Reserves related to Deferred
Reserves -Externally Restricted Reserves,Reserve Funds - Internally Restricted Reserves
and Transfers to Reserves.'
The following motions were moved and carried:
That the externally restricted transfers to reserves In the amount of $3 131 162 be
approved.
That the internally restricted transfers to reserves in the amount of $5,498,203 be
approved.
That the balance of the 2006-07 operating surplus of $6 477 be transferred to Internally
Restricted Reserves for future use as approved by the Board.
That the internally restricted transfers from reserves is Inthe amount of $149 062 be
approved.
5.COMMUNITY MEMBERSHIP-UPDATE
Exec.Supt.Greene distributed a listof area Chambers of Commerce to which letters will be
sent seeking community representatives to sit on the Committee.As well, a notice will be
posted to the Board's website.Responses are to be forwarded to the Supervisor-Corporate
Services by2008 January 11.Atthe 2007 November27 Board meeting,potential community
representatives will be sought from trustees as well.
The process fordata back-upand disaster recoverywas described.
2007 November 27...25
14.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE AUDIT COMMITTEE -cont'd
6.OTHER BUSINESS -none
7.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for December 18 at 3:00 p.m. in the Middlesex Room.
8.ADJOURNMENT
A motion to adjourn was moved and carried at 4:30 p.m.
RECOMMENDATIONS:
1.That the multi-year plan continue in 2007-08 as prepared addressing the following issues:
Ameresco contract -review of generated savings;
Human Resources/Payroll Department -employee absenteeism review;
Information Technology •review of records management;
Information Technology -infrastructure security review;
Information Technology -application and network security administration;
annual school compliance reviews.
2.That the externally restricted transfers to reserves in the amount of $3131 162 be approved.
3.That the internally restricted transfers to reserves in the amount of $5 498 203 be approved.
4.That the balance of $6 477 of the 2006-07 operating surplus be transferred to Internally
Restricted Reserves for future use as approved by the Board.
5.That the internally restricted transfers from reserves inthe amount of $149 062 be approved.
J.STEWART.
Chairperson
The recommendations were adopted on motion J.Stewart,seconded by R.Tisdale
e.REPORT OF THE CHAIRS'COMMITTEE 2007 November 21
9:08 a.m.-11:10 a.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett P.Sattler (Chair) J.Thorpe S.Christie
G.Hart J.Stewart
1.APPROVAL OF AGENDA
The agenda was approved.
2.CONFLICTS OF INTEREST-none declared
3.REVIEW OF 2007 NOVEMBER 27.BOARD AGENDA
The agendas for the 2007 November 27 in-camera and public Board meetings were
discussed and updated.
2007 November 27...26
14.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE CHAIRS'COMMITTEE -cont'd
4.CORRESPONDENCE
A letter from MP Gary Schellehberger regarding proposed CBC Radio expansion was
added to the 2007 November 27 Board agenda under "Communications".
A letter from the Oxford County Deputy Clerk regarding Norwich DHS was emailed to all
trustees.Chair Sattler will respond to the letter on behalf of the Board.
5.2008 CPAC MEMBERSHIP
The membership for the 2008 Capital Planning Advisory Committee was considered.
Outstanding positions remain for an Oxford County community representative and student
representatives for Oxford and Middlesex Counties.Efforts will continue to be made to fill
these positions.The following motion was moved and carried:
That the attached list of members to serve on the 2008 Capital Planning Advisory
Committee be approved.
6.GOVERNANCE WORKSHOP
Chair Sattler reviewed dates for a trustee governance workshop.It was agreed to
schedule the workshop for February 29 and March 1 at CEC South.She will make the
necessary arrangements.
7.NEW SUPERVISORY OFFICERS -TRANSITION PLANNING
Director Thorpe updated the Committee on transition plans for the three new supervisory
officers who will assume their positions in 2008 January and February.
8.FUTURE MPP/MP MEETINGS
Dates for meetings with system MPPs and MPs were discussed.It was agreed to pursue
dates in February and May for the MPPs and an MP meeting in April.
9.TRUSTEE TECHNOLOGY NEEDS AD HOC COMMITTEE MEMBERSHIP
Trustees who indicated an interest in serving on the Trustee Technology Needs Ad Hoc
Committee were considered.The following motion was moved and carried:
That Trustees Stewart,Hendrick,Polhill and Roberts be appointed to the Trustee
Technology Needs Ad Hoc Committee with the trustees'assistant to serve as a
resource.
10.OTHER BUSINESS
a.2008 Committee Selection
Chair Sattler will ask trustees who have not submitted their requests for committee
membership to send them in to S.Christie as soon as possible.Trustees will meet to
consider the 2008 Committee appointments following the December 4 Board meeting.
Recommendations will be submitted to the Board for approval on December 11.
11.DATE AND TIME OF FUTURE MEETINGS
The following two meetings were scheduled for December 5 and 12 at 9:00 a.m.
12.ADJOURNMENT
The meeting adjourned at 11:10 a.m.by motion.
2007 November 27...27
14.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE CHAIRS'COMMITTEE -cont'd
RECOMMENDATIONS:
1. That the attached list of members to serve on the 2008 Capital Planning Advisory
Committee be approved.
CAPITAL PLANNING ADVISORY COMMITTEE MEMBERS BY REGION
2008
ELGIN OXFORD MIDDLESEX LONDON
TRUSTEES Frank Exiey,Chair
Tracy Grant
Graham Hart,
Chair
James Stewart
Sarah Doub
Sharon Peters,Chair
Monica Hendrick
Joyce Bennett
Monica Hendrick
Peter Jaffe
Sheri Polhili
Terry Roberts
Peggy Sattler,Chair
Ruth Tisdale
STUDENT
TRUSTEES
Jacob Rowe Jacob Rowe Jacob Rowe Katie Patterson
STUDENT REPS Jacob Rowe Katie Patterson
OPC-
ELEMENTARY
Jane Hanbuch Susan Davis Bill Tichenoff Jane Shewfelt
TVSSAC -Sec Larry Schneider Judy Thorner Chris Anger Tony Jones
DISTRICT SCHOOL
COUNCIL
Carolyn Walker
Deanna Guernsey
Brenda
Hopkins
Randy Gordon
Arlene Morell
James Osbome
Jeffrey Scott
Christopher Cassidy
Bev Boyd
DISTRICT HOME &
SCHOOL
N/A Brian Feeney Millar Nicol Lynda McCallum
ETFO Cindy Webb Michael
Thomas
Scott Weaver Phillip Mack
OSSTF Nancy McDougall Mary Lou Cunningham Colleen Canon Dave Russell
CUPE Gloria Scoyne Dino Fuschino Judy Callahan Angle Welch
MUNICIPAL Cliff Barwick
Bill Aarts
Heather Chapman
John Wilson
Alt.James
Mclntyre
Stephen
Molnar
Donald Doan
Joanne
Vanderheyden
Albert Bannister
Cheryl Miller
Roger Caranci
2007 November 27...28
COMMUNITY Dan McKillop Bob Ball Karen Aranha Mike Moffatt
Linda Stevenson Norma Wright Mary Wood
Aaron Le Due
Chester Langille
Community Resource:
Monika Ferenczy
STAFF RESOURCE John Thorpe,Director of Education
Karen Dalton,Executive Superintendent,Operations
Brian Greene,Executive Superintendent,Business
Laura Elliott,Executive Superintendent,Program
Mike Sereda,Executive Superintendent,Human Resources
Kevin Bushell,Manager,Facility Services
Gil Owens,Planning Officer
2.That Trustees Stewart,Hendrick,Polhill and Roberts be appointed to the Trustee
Technology Needs Ad Hoc Committee with the trustees'assistant to serve as a resource.
P.SATTLER,
Chairperson
The recommendations were adopted on motion of J.Bennett and seconded by F.Exiey.
f.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2007 November 27
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Bennett S.Peters J.Thorpe S.Hughes S.Christie
8.Doub S.Polhill K.Dalton M.Moynihan C.Dennett
F.ExIey T.Roberts L.Elliott V.Nielsen
T.Grant J.Rowe B.Greene B.Tucker
G.Hart P.Settler (5:25)M.Sereda P.Tufts
P.Jaffe J.Stewart C.Bourbonais-B.Wagner
K.Patterson R.Tisdale MacDonald K.Wilkinson
J.Empringham K.Bushell
Regrets:M.Hendrick
The Committee met in camera from 5:05 p.m.to 6:35 p.m.
1.APPROVAL OF AGENDA -The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.Confidential personal and legal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved at 6:35 p.m.and carried.
t V >• .
2007 November 27...29
14.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA -recommendations -cont'd
RECOMMENDATIONS:
1.That approval be granted to award the contract for physiotherapy assessment,treatment
and rehabilitation to Body Mechanics Physiotherapy and to Meridian Spine and Joint
Physiotherapy.
2.That,in accordance with the independent procedure Promotional Practices:Selection
Procedures and Appointment of Principals and Vice-Principals,the following people be
appointed to the pool of candidates ready for appointment to the position of Vice-Principal,
Elementary Schools:
Candidates Present Assignment
Arndt,Jennifer Oxbow Public School
Campbell,Jody Vice-Principal (Acting), CC Carrothers P.S.
Christensen,Janine Wilfrid Jury Public School
'Duffy,Ron.External
Fleet,Lisa Vice-Principal (Acting),Ekcoe Central P.S.
Montgomery-Pumaren,Hilary Arthur Ford Public School
Oakley-Law,Rosemary Program Services
3.That,in accordance with the independent procedure Promotional Practices:Selection
Procedures and Appointment of Principals and Vice-Principals,the following people be
appointed to the pool of candidates ready for appointment to the position of Principal,
Secondary Schools:
Candidates Present Assignment
Greenberg,Paula Vice-Principal,A.B.Lucas S.S.
Khan,Saarah Vice-Principal,Glendale H.S
Molinaro,Dan Vice-Principal,East Elgin S.S.
Panayi,Paul Vice-Principal,College Avenue S.S.
Pincombe,Richard Vice-Principal,Ingersoll District C.I.
Weeden,Devon Vice-Principal,Arthur Voaden S.S.
4.That the motion approved at the in-camera session of 2007 November 27 related to a
resignation and retirement by mutual consent be approved.
J.STEWART.
Chairperson
The recommendations were adopted on motion of J.Stewart and seconded by T.Roberts.
15.COMMUNICATIONS
a.CHAIR'S SUMMARY UPDATE
Chair Sattler reported on meetings/events that she attended during 2007 November.She
formally announced the appointment of new Director of Education Bill Tucker,met with
Elementary Teachers'Federation of Ontario (ETFO)President and Vice President and
Ontario Secondary School Teachers'Federation (OSSTF)President She brought greetings
at the Clarke Road S.S.,commencement ceremony,the 25-Year Employee Recognition
Reception and the Thames Valley Education Foundation Donor Recognition reception for the
late John Miller Greenslade.She participated in the Environmental Advisory Committee
meeting, the Partnership Committee meeting and the Ministry's Circle of LightConference on
Aboriginal Education. Chair Sattler met withincoming Director Bill Tucker regarding his entry
plan and participated withher grade 9 son In Take YourKidsto Workday.
2007 November 27...30
15.COMMUNICATIONS-cont'd
b.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE
Trustee Hart reported that he and Chair Sattler will be attending the OPSBA Board of
Directors'meeting on 2007 November 30 and December 01.He advised that the OPSBA
agenda has been circulated and the meeting will include the election for the new OPSBA
president.He cited OPSBA's support in moving forward with Premier McGuinty's election
platform issue re the implementation of full-day every day Junior Kindergarten/Senior
Kindergarten.
Trustees were invited to submit any concerns/issues to Trustee Hart or Sattler for discussion
with OPSBA members.Chair Sattler referred to a letter released on 2007 October 03 signed
by 60 individuals and organizations urging the government to move forward to full-day Junior
Kindergarten and Senior Kindergarten program as a priority.She also commented on Dr.
Charles Pascal's appointment to study the full-day kindergarten initiative.
c.GARYSCHELLENBERGERMPP
A letter was received from Gary Schellenberger,MPP,advising that he has written to the
Director of Government Relations at the CBC regarding the Board's support of the CBC Radio
expansion.
16.NOTICE OF MOTION
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
The following motion was moved by Trustee Hart,seconded by Trustee Stewart;
That the present attendance rating for statutory committees (SALEP,SEAC)of 0 percent be
changed to 100 percent and that a procedure be developed for trustees who are eligible for ^
the attendance payment to apply for it through the monthly expense process effective 2007
December 01.
The motion was rejected.
18.ADDITIONAL ITEMS -none
19.QUESTIONS/COMMENTS BY MEMBERS
Trustee Bennett advised that the Thames Valley District School Council has updated its booklet,
School Council: A Guide for Members with copies distributed to each Superintendent of Education
as well as placing a copy in the Trustees'Conference Room and Trustees'Office.Trustee
Bennett extended thanks to TVDSC Chair Brenda Hopkins and her team for this resource
material.
20.ADJOURNMENT
The meeting adjourned at 10:25 p.m., on motion of T. Grant,seconded by J.Stewart.
CONFIRMED:^
Chairperson
2007 November 27...31
SUMMARY OF APPROVED RECOMMENDATIONS OF 2007 NOVEMBER 27
That the Board forward the following list of eleven recommended Accommodation Review
Committees (ARCS) to the Capital Planning Advisory Committee (CPAC), for consideration and
opportunity for input to the Board, at its meetings of 2007 December 06 and 2008 January 21:
CEC Central -London
1)Bishop Townshend,Lome Avenue,St.George's Public Schools
ii) F.D.Roosevelt,Prince Charles,Sir Winston Churchill Public Schools
iii)School of Adult,Alternative &Continuing Education,Sir George Ross Secondary
School,Thames Secondary School
iv)Riverside,Westdale Public Schools
CEC Central -Middlesex
1)East Williams Memorial,McGlllivray Central,Parkhill-West Williams Public Schools
ii)Glencoe High School,Strathroy District Collegiate Institute,West Elgin Secondary
School
CEC East
i)A.J.Baker,Thamesford,Zorra Highland Park Public Schools
ii)Beachville,Harris Heights,Princess Anne,Princess Elizabeth,Victory Memorial,
Westfield Public Schools
iii)Hillcrest, D.M.Sutherland,Northdale,Springbank Public Schools
CEC South
I)Arthur Voaden Secondary School,Central Elgin Collegiate Institute,Parkside
Collegiate Institute
ii)Balaclava Street,Edward Street,Locke's Public Schools
That the Senior Administration prepare a report detailing the facility capacity on a school-by-
school basis in advance of the 2008 January 21 Capital Planning Advisory Committee.
That the Multi-Year Preliminary Budget Review form be adopted for use on a trial basis for the
next budget year.
That the multi-year plan continue In 2007-08 as prepared addressing the following issues:
Ameresco contract -review of generated savings;
Human Resources/Payroll Department -employee absenteeism review;
Information Technology • review of records management;
Information Technology -infrastructure security review;
Information Technology -application and network security administration;
annual school compliance reviews.
That the externally restricted transfers to reserves inthe amount of$3 131 162 be approved.
That the internally restricted transfers to reserves inthe amount of $5 498 203 be approved.
That the balance of the of the 2006-07 operating surplus of $6 477 be transferred to Internally
Restricted Reserves for future use as approved by the Board.
That the internally restricted transfers from reserves inthe amount of $149 062 be approved.
2007 November 27...32
SUMMARY OF APPROVED RECOMMENDATIONS OF 2007 NOVEMBER 27 -cont'd
That the attached listofmembers to serve on the 2008 Capital Planning Advisory Committeebe
approved.
CAPITAL PLANNING ADVISORY COMMITTEE MEMBERS BY REGION
2008
ELGIN OXFORD MIDDLESEX LONDON
TRUSTEES Frank Exiey,Chair
Tracy Grant
Graham Hart,
Chair
James Stewart
Sarah Doub
Sharon Peters,
Chair
Monica Hendrick
Joyce Bennett
Monica Hendrick
Peter Jaffe
Sheri Polhill
Terry Roberts
Peggy Sattler,Chair
Ruth Tisdale
STUDENT
TRUSTEES
Jacob Rowe Jacob Rowe Jacob Rowe Katie Patterson
STUDENT REPS Jacob Rowe Katie Patterson
OPC-
ELEMENTARY
Jane Hanbuch Susan Davis Bill Tichenoff Jane Shewfelt
TVSSAC -Sec Larry Schneider Judy Thorner Chris Anger Tony Jones
DISTRICT
SCHOOL
COUNCIL
Carolyn Walker
Deanna Guernsey
Brenda Hopkins
Randy Gordon
Arlene Morell
James Osborne
Jeffrey Scott
Christopher Cassidy
Bev Boyd
DISTRICT
HOME&
SCHOOL
N/A Brian Feeney Millar Nicol Lynda McCallum
ETFO Cindy Webb Michael Thomas Scott Weaver Phillip Mack
OSSTF Nancy McDougall Mary Lou Cunningham Colleen Canon Dave Russell
CUPE Gloria Scoyne Dino Fuschino Judy Callahan Angie Welch
MUNICIPAL Cliff Barwick
Bill Aarts
Heather Chapman
John Wilson
Alt.James
Mclntyre
Stephen Molnar
Donald Doan
Joanne
Vanderheyden
Albert Bannister
Cheryl Miller
Roger Caranci
r
2007 November 27...33
r COMMUNITY Dan McKlllop
Linda Stevenson
Bob Ball Karen Aranha
Norma Wright
Mike Moffatt
Mary Wood
Aaron Le Due
Chester Langille
Community
Resource:
Monika Ferenczy
STAFF
RESOURCE
John Thorpe,Director of Education
Karen Dalton,Executive Superintendent,Operations
Brian Greene,Executive Superintendent,Business
Laura Elliott,Executive Superintendent,Program
Mike Sereda,Executive Superintendent,Human Resources
Kevin Bushell,Manager,Facility Services
Gil Owens,Planning Officer
That Trustees Stewart,Hendrick,Polhill and Roberts be appointed to the Trustee Technology
Needs Ad Hoc Committee with the trustees'assistant to sen/e as a resource.
That approval be granted to award the contract for physiotherapy assessment,treatment and
rehabilitation to Body Mechanics Physiotherapy and to Meridian Spine and Joint Physiotherapy.
That,In accordance with the Independent procedure Promotional Practices:Selection Procedures
and Appointment of Principals and Vice-Principals,the following people be appointed to the pool
of candidates ready for appointment to the position of Vice-Principal,Elementary Schools:
Candidates
Arndt,Jennifer
Campbell,Jody
Christensen,Janlne
Duffy,Ron.
Fleet,Lisa
Montgomery-Pumaren,Hilary
Oakley-Law,Rosemary
Present Assignment
Oxbow Public School
Vice-Principal (Acting), CC Carrothers P.S.
Wilfrid Jury Public School
External
Vice-Principal (Acting),Ekcoe Central P.S.
Arthur Ford Public School
Program Services
That,in accordance with the Independent procedure Promotional Practices:Selection Procedures
and Appointment of Principals and Vice-Principals,the following people be appointed to the pool
of candidates ready for appointment to the position of Principal,Secondary Schools:
Candidates
Greenberg,Paula
Khan,Saarah
Molinaro,Dan
Panayl,Paul
Pincombe,Richard
Weeden,Devon
Present Assignment
Vice-Principal,A.B.Lucas S.S.
Vice-Principal,Glendale H.S
Vice-Principal,East Elgin S.S.
Vice-Principal,College Avenue S.S.
Vice-Principal,Ingersoll District C.I.
Vice-Principal,Arthur Voaden S.S.
That the motion approved at the in-camera session of 2007 November 27 related to a resignation
and retirement by mutual consent be approved.