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9/11/2007 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2007 SEPTEMBER 11,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M -material 1.CALL TO ORDER V 2.O CANADA V 3.APPROVAL OF AGENDA M 4.OFFICIAL RECORD M 5.RECOGNITIONS a.Jump Rope for Heart Fundraising V 6.CONFLICTS OF INTEREST V 7.CHAIR'S ANNOUNCEMENTS V 8.DIRECTOR'S ANNOUNCEMENTS V 9.PRESENTATIONS -none 10.MINUTES OF THE 2007 JUNE 26 REGULAR BOARD MEETING AND 2007 AUGUST 27 SPECIAL BOARD MEETING M a.Confirmation of Minutes b.Business Arising from the Minutes 11.STUDENT TRUSTEES'UPDATE V 12.REPORTS FROM THE ADMINISTRATION a.Enhanced Funding Announcement Update V b.2007-08 Board Meeting Schedule M 13.REPORTS OF COMMITTEES a.Policy Working Committee,2007 June 26 M b.Chairs'Committee,2007 September 05 M c.Committee of the Whole,In Camera,2007 September 11 V 14.COMMUNICATIONS a.Ontario Public School Boards'Association -Update V b.Appointment to Special Education Advisory Committee M c.Minister of Finance re GST Rebate to School Boards M d.Trillium Lakelands District School Board re Feeding Kids -Communities that M Care Program e.Steve Peters,MPP,to Minister of Education re meeting with School Bus M Operators f.Assistant Deputy Minister,Ministry of Education re Prohibitive to Repair M Capital Program 15.NOTICE OF MOTION 16.MOTION -NOTICE OF WHICH HAS BEEN GIVEN a.Trustee Stewart M 17.ADDITIONAL ITEMS 18.QUESTIONS/COMMENTS BY MEMBERS 19.ADJOURNMENT THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING,PUBLIC SESSION 2007 SEPTEMBER 11 The Boardmetinregular session on2007 September 11 inthe Board Room atthe Education Centre,meeting in public session from7:08 p.m. to 8:30 p.m. The following were in attendance: TRUSTEES J.Bennett S.Doub F.Exiey T.Grant G.Hart M.Hendrick P.Jaffe K.Patterson S.Peters 8.Polhill T.Roberts Regrets: ADMINISTRATION AND OTHERS J.Thorpe 8.Hughes K.Dalton M.Moynihan L.Elliott V.Nielsen B.Greene B.Tucker M.Sereda P,Tufts C. Bourbonnals-MacDonald B.Wagner J.Emprlngham K. Wilkinson J.Rowe P.Sattler (Chair) J.Stewart R.Tisdale K.Bushell S.Christie C.Dennett J.Roth W.Scott 1.CALL TO ORDER Board Chairperson P. Sattlercalledthe meeting toorderat 7:08p.m. 2.O CANADA The meeting opened withthe singing of 0'Canada 3.APPROVAL OF AGENDA The agenda was approved on motion of F.Exley,seconded byS. Peters. 4.OFFICIAL RECORD S.Christie,Supervisor- Corporate Services, read the following official record Into the minutes: We regret to record the death of: Gerald Burns,a teacher at East Elgin Secondary School.Aylmer,on2007 July 13; Amanda MacDonald,a teacher at Woodstock Collegiate Institute,Woodstock,on 2007 August 12;and Brenda Clarke, an Educational Assistant at Chippewa Public School,London,on 2007 August 24. 5.RECOGNITIONS a.JUMP ROPE FOR HEART FUNDRAISING The Heart andStroke Foundation recently celebrated the 25"*anniversary of Its Jump Rope for Heartprogram. Coach RalphCoreyand three Jack Chambers P.S.,London,students from the precision skipping team demonstrated their exceptional jump-rope technicsthat resulted ina fundralsing total last year of $510,000 for heart research. Cheryl Curtis,Senior Area Manager andSharanne MacDonald,School Coordinator,Heart and Stroke Foundation,acknowledged the outstanding contribution of the Thames Valley District studentsas well as teachers,secretariesand principals In giving hundreds of hours of volunteer support to assist the foundation. 2007 September 11...2 5.RECOGNITIONS -cont'd a.JUMP ROPE FOR HEART FUNDRAISING -cont'd A number ofcommunity partnerships as well as several initiativesbeing funded bythe Heart and Stroke Foundation were highlighted(e.g.,scholarships,community grants,etc.). Ms.MacDonald distributed complimentary skipping ropes. The Board extended congratulations to the Jack Chambers P.S.students,staff and parents for theiroutstanding contribution to the Heart and Stroke Foundation.Director Thorpe acknowledged the significant efforts of the students and staff participating in this annual event that combines healthy exercise with giving back to the community. 6.CONFLICTS OF INTEREST -No conflicts of Interest were declared. 7.CHAIR'S ANNOUNCEMENTS Chair Sattler noted that the meeting was the first Board meeting of the 2007-08 school year and welcomed newly-appointed Superintendents of Education C.Bourbonnals-Macdonald,M.Moynihan, V.Nielsen and P. Tufts.She also expressed appreciation to Supt.J.Empringham and Acting Director Thorpe for returning from retirement to continue serving the system during the period of transition.New Student Trustees Katie Patterson and Jacob Rowe were also welcomed to their first official Board meeting. Chair Sattler extended thanks to all the Thames Valley employees who worked over the summer months preparing schools for opening day.Appreciation was extended to K. Bushell,Manager, Projects and Maintenance and Facility Services staff for ensuring the safety of the schools'water supply. C. Dennett,Manager,Public Affairs and Community Relations,was recognized for the nationwide coverage featuring A. B.Lucas Secondary School students in a back-to-school article entitled,"Here I Come". 8.DIRECTOR'S ANNOUNCEMENTS Director Thorpe acknowledged the Important activities that occurred in order to facilitate a smooth opening day. He thanked Supt. Jim Empringham for returningfrom retirement to assume the roleof Superintendent of Education to assist during the transition period. He also thanked the Board, department staff who made significant preparation efforts during the summer and, in particular. Human Resource Services for ensuring that personnel were hired and in place for opening day. DirectorThorpe commented on the water Issue as well as noting that more than 500 projects of various levels and intensities were completed to equip schools forthe new year. He extended his personal thanks to former Director Bryce for ensuring him a smooth transition and thanked the trustees fortheir support Inappointinghim Acting Directorof Education as the process to hirea new Director of Education is put in place. Supt. S.Hughes,in his capacityas administrator responsible for alternative education,highlighted an assessment projectunder the leadership ofthe Ministry of Education and Ministry of Training, Collegesand Universities.He advisedthat the project,Involving all education organizations,has requestedthatthe Board'sSchoolof Adult,Altemative and Continuing Education takea leading role in this important initiative. 9.PRESENTATIONS -none 2007 September 11...3 10.MINUTES OF THE 2007 JUNE 26 REGULAR BOARD MEETING AND 2007AUGUST 27 SPECIAL BOARD MEETING a.CONFIRMATION OF MINUTES The minutes ofthe 2007 June 26 regular Board meeting were approved on motion of R.Tisdale, seconded by J.Bennett. The minutes of the 2007 August 27 special Board meeting were approved on motion of R. Tisdale,seconded by J.Bennett. b.BUSINESS ARISING FROM MINUTES 11.STUDENT TRUSTEES'UPDATE Student Trustee K.Patterson advised that she and Student Trustee Rowe are looking forward to the upcoming Board meetings and thanked the Trustees and Administrationfor the warm welcome extended to them.Trustee Patterson advised that their main goal will be to Increase communication among the general student body as well as Student Councils. Currently, they are drafting a letterto all Student Council presidents and working toward familiarizing themselves in their new role. 12.REPORTS FROM THE ADMINISTRATION a.ENHANCED FUNDING ANNOUNCEMENT UPDATE Executive Superintendent B.Greene advised that on 2007 August 14 a memorandum was received from Nancy Naylor,Assistant Deputy Minister,IVIinistry of Education,regarding funding enhancements targeted to help school boards address specific financial pressures that have been recognized as province-wide concerns.Thames Valley's total allocation,identified in the 2007-08 budget process,is $8.6M with the funding to flow to school boards during 2007 September. Exec.Supt.Greene reviewed the enhancement support areas noted In the memorandum.He advised that trustees are required to make timelyand effective use of this funding to respond to cost pressures,ensure a balanced budget and address other challenges identified in the 2007-08 budget process such as supporting education programs and services that meet student or local needs.He noted that there is fiexiblllty inallocating the $8.6Mwiththe exception of one funding restriction surrounding the Primary Class Size provision. Supt.Greene highlighted the 2008-09 Grant for Student Needs (GSN)enhancements for Thames Valley in the amount of$6M.The 2008-09 enhancements are intended to address benefit costs, new schools In growth areas,English as a Second Language,programs,administration, adult/continuing education,student transportation,school operations and special education.Mr. Greene spoke about the Ministry's student transportation reforms noting that Information about calculation and funding adjustments is to be Issued in the near future. The Administration is to prepare a report of preliminary options for presentation at the 2007 October 9 Board meeting. b.2007-08 BOARD MEETING SCHEDULE The draft schedule of 2007-08 Regular Board and Information Committee of the Whole meeting dates was presented.The following recommendation was approved on motion of R.Tisdale, seconded by F.Exley: That the followinglist of regularly-scheduled Board and Information Committee of the Whole meeting dates for the period 2007 September 01 to 2008 November 30 be approved. 2007 September 11 ...4 13.REPORTS OF eOMMITTEES a.REPORT OF THE POLICY WORKING COMMITTEE 2007 June 26 2:10 p.m.-3:30 p.m. MEMBERS J.Bennett (Chair) P.Jaffe T.Roberts R.Tisdale ADMINISTRATION AND OTHERS B.Bryce L. Elliott S.Christie Trustee Visitors:T.Grant,F.Exiey,S.Peters 1.APPROVAL OF AGENDA -The agenda was approved on motion. 2.CONFLICTS OF INTEREST-none declared 3.COMMITTEEREPORTOF2007May22ANDTRACKINGSHEET-providedforInformation Chair Bennett noted that the amended Pediculosis procedure has been posted to the web. 4.INTRODUCTION OF DRAFT POLICY/PROCEDURE -none 5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT a.Advertising and Advocacy Policy Director Bryce advised the Committee that the report on Advertising and Advocacy will be taken to the 2007 June 26 Board meeting.There was no public input received on either policy.The Standing Committee on Public Accounts has directed that boards have their policies posted on their web sites by June 30.The policy has been posted as required. 6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION a.Healthy Schools Policy &Procedure Exec.Supt.L. Elliott described Input received on the Healthy Schools policy and procedure suggesting that the policy statement be broadened,the link between the healthy child and academic achievement be articulated,resources and supports to school staff to deliver the health curriculum be provided and the Board's commitment to supporting the healthy schools framework by incorporating the four foundations be delineated.The input suggested that direction for a more consistent approach be clarified,that the Ministryweb linkto the document entitled Six Steps Toward a Healthier School be Included,that any vague wording be eliminated and Ideas on how to achieve a healthy school be provided. Trustee Roberts suggested that the implementation process be incorporated into school growth plans.Exec.Supt.Elliott indicated that literacy and numeracy are the major focus of school growth plans although the statement Is made in the policy that it is expected that all schools will progress toward making their school a healthy school.Trustee Roberts asked that the optionalityofprovidinga healthy school environment be removed. Further amendments to the documents were suggested amending the wording to be more directive. N. 2007 September 11 ...5 13.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE POLICY WORKING COMMITTEE -cont'd 6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -cont'd a.Healthy Schools Policy &Procedure -cont'd The following motion was moved and carried: That the draft policy on Healthy Schools be forwarded to the 2007 September 11 Board meeting for approval and the procedure for information. 7.SUGGESTED POLICY/PROCEDURE REVISIONS Exec.Supt.M.Sereda attended to describe revisions to the following policies and procedures: a.Support Staff Hiring Independent Procedure The Ministry of Education has revoked Policy/Program Memorandum 77 which required that all prospective employees provide proof that they are free of tuberculosis.As a result,the Support Staff Hiring Independent procedure has been amended to remove this requirement and also confirm that the process is applicable to student hiring. Additional housekeeping changes were made. Trustee Roberts questioned if applicants receive a response to their application.It was noted that the volume of applications received prohibit this gesture. The following motion was moved and carried: That revisions to the independent procedure on Support Staff Hiring are posted to the Board's website for 60 days for public Input starting 2007 September 01.. b.Principal Input on System Support Staff Procedure The Principal Input on System Support Staff procedure Is used to assist In the performance appraisal of centrally supervised support staff who work predominantly in schools.In addition to rninimal housekeeping changes,the form to be completed by principals has been changed to a checklist format in order to make the completion less onerous for the principal and to reduce the length of time required to complete and submit the information. The following motion was moved and carried: That revisions to the procedure on Principal Input on System Support Staff be posted to the Board's website for 60 days for public input starting 2007 September 01. • c.Health and Safety Policy In response to Ministryof Labour orders,the Health and Safety policy must reflect that an annual review occurs.Currently,the two joint Health and Safety Committees review the process as part of a biannual meeting that includes both committees.The document was approved to inset the revised review date as it occurs each year. The following motion was moved and carried: That revisions to the policy on Health and Safety be posted to the Board's website for 60 days for public input starting 2007 September 01. 2007 September 11...6 13.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE POLICY WORKING COMMITTEE -cont'd 7.SUGGESTED POLICY/PROCEDURE REVISIONS -cont'd d.Lockout -Energy Isolation Procedure A Ministry of Labour order requires that the Board create and post a Board-wide procedure on Lockout procedures.While lockout training and procedures have been implemented for Custodial and Maintenance staff,the Ministry Inspector sited concerns with respect to technical teaching staff and equipment repairs. The following motion was moved and carried: That the Lock-out- Energy Isolation procedure be posted to the Board's website for 60 days for public Input starting 2007 September 01. e. Gifts to Schools Policy Executive Supt.J.Thorpe attended the meeting to discuss revisions to the Gifts to Schools policy. He noted that the Thames Valley Education Foundation recently finalizedits procedures for acceptance of donations and gifts. Itwas necessary toclarify the process of donations to the Foundation and the Board. A revised procedure will be brought to the Committee In September to allow the system to understand the different ways to approach the Board relative to donations and gifts and directing that only Operations will accept gifts of equipment.The Foundation Isnot able to accept gifts in kind. Exec.Supt.Thorpe will seek legal counsel about the appropriateness of the Board citinga procedure/policy or another organization, and the appropriateness of the public being able to access the Foundation's policy and procedures. He sought the committee's endorsement to seek publicInputfort60 days In order to have sufficient time to bring revisions to the procedure to the Committee.The following motion was moved and carried: That the policyon Gifts to Schools be posted to the Board's website for 60 days for public Input starting 2007 September 01. f.Political/Sectarian/Rellgious Advertising in Schools Policy Director Bryce advised that the Policy Working Committee requested that a review committee be struck to discuss the Political/Sectarian/Rellgious Advertising in Schools policy. He advised that in the 1998 amalgamation,the Advertising In School policy and procedure Included a section on the distribution of religious materials.The review committee recommended the consolidation of the two policies.Neither addressed the distribution of religious material. The review committee felt that a clear and explicit policy should be developed and felt It would be easier to explain why Gideon Bibles were not distributed rather than why they were distributed.Itfelt that a consistent approach should be taken across the system. It was questioned if the draft policywould restrict religious clubs meeting at lunch time. It was the feeling of the Policy Working Committee that such groups could continue to meet.Director Bryce will include clarification In the draft policy. He noted that he would not grant permission for requests to distribute religious material until such time as the draft policy has been approved. The followingwording was suggested for the Religious/Sectarian Materials/Advertising section of the draft policy: "While the Board celebrates diverse beliefs through school/community events and studies on world religion in a balanced manner,it is the policyof the Board..."Revisions will be considered at the September meeting.Approval was given to merge the two policies. 2007 September 11...7 13.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE POLICY WORKING COMMITTEE -cont'd 8.OTHER BUSINESS -none 9.DATES OF FUTURE MEETINGS 2007 September 25, Oxford Room, 3:00 p.m. October 23,Oxford Room,3:00 p.m. November 27 Oxford Room,3:00 p.m. 2008 January 29, Oxford Room,3:00 p.m. 10.ADJOURNMENT -The meeting adjourned at 3:30 p.m.by motion. RECOMMENDATION: That the draft policyon Healthy Schools be approved. J.BENNETT, Chairperson The recommendation was adopted on motion of J.Bennett,seconded by T.Roberts. b.REPORT OF THE CHAIRS'COMMITTEE 2007 September 05 9:10 a.m.-12:57 p.m. MEMBERS . ADMINISTRATION AND OTHERS J.Bennett P.Sattler (Chair)J.Thorpe K.Bushell G.Hart S.Christie C.Dennett Regrets:J.Stewart 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST -none declared 3.REVIEW OF 2007 SEPTEMBER 11 BOARD AGENDA The in-camera and public agendas for the 2007 September 11 Board meeting were discussed and updated.Director Thorpe will follow up with Exec. Supt. M.Sereda regarding the filling of long-term,occasional positions emanating from Trustee Hart's notice of motion which was withdrawn at the 2007 June 26 Board meeting. 4.CORRESPONDENCE The following correspondence was discussed and is available inthe Trustees'Information package: Ottawa-Carleton DSB to all provincial elected officials regarding its Multi-Year Budget Management Plan; H.MacLennan re Ontario religious discrimination. 2007 September 11 ...8 13.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE CHAIRS'COMMITTEE -cont'd 4.CORRESPONDENCE-cont'd The following correspondence was discussed and added to the 2007 September 11 Board agenda under "Communications": Minister of Finance re a GST rebate to school boards; Trillium Lakelands DSB re the Feeding Kids -Communities that Care Program; Steve Peters,MPP, to Minister Kathleen Wynne re meeting with school bus operators; Assistant Deputy Minister,Ministry of Education,re the Prohibitive to Repair Capital program. 5.RESULTS OF LEAD SAMPLING IN SCHOOLS Managers K.Bushell and C.Dennett joined the meeting to update the Committee on the results of the lead sampling in Thames Valley schools.Mr.Bushell advised that all schools are in accordance with the legislation,the Board of Health is satisfied with the process and results,and a clean sample from the main is being drawn.He noted the significant increased energy costs as a result of the daily system flushing. A protocol plan/binder is being developed to ensure that appropriate record keeping is maintained at each school for availability to the public. A Q&A sheet for parents' information will also be prepared for inclusion in the binders.Each school's test details will be provided to them next week. The 2007 Lead Sampling Results and Flush Times table,the flushing protocol and testing protocol will be posted to the Board's website and a media release will be issued. 6.N'AMERIND NATIVE IMMERSION SCHOOL PROPOSAL Chair Sattier updated the Committee on a proposal from N'Amerind to establish a Native Immersion school within a Best Start facility in London for First Nations and Status students.N'Amerind organizers have requested that a committee be established to research the proposal.Chair Sattier will respond and request that they advise her of their discussions with the Best Start program. 7.CAPITAL PLANNING ADVISORY COMMITTEE POSTING FOR NEW MEMBERS Chair Sattier indicated that an advertisement will be developed seeking new members for the Capital Planning Advisory Committee (CPAC)per the Board motion of.2007 March 27. Itis anticipated that the next CPAC meeting will be scheduled for 2008 January. Director Thorpe noted the need to defer the establishment of future Accommodation Review Committees pending conclusion of the current committees.He suggested that they be scheduled as soon as practical early in a calendar year which will provide a workable timeframe for the new committees.It was agreed to continue the discussion at the next meeting. 8.EXECUTIVE SEARCH RFP Through a conference call,discussion was held with Terry Lynch of Laverne Smith & Associates Inc.regarding the executive search RFP. Mr. Lynch described a proposed survey to be used in the search for the Director of Education and Secretary as well as the proposed newspaper advertisement.Proposed timelines were discussed for completing the candidate profile, receiving applications,screening and interview scheduling by November 3 in preparation for a special Board meeting by November 6 to recommend a candidate. 2007 September 11...9 13.REPORTS OF COMMITTEES-cont'd b.REPORT OF THE CHAIRS'COMMITTEE -cont'd 8.EXECUTIVE SEARCH RFP -cont'd Chair Sattler will discuss the advertisement costs with trustees following which she will confirm arrangements with Mr. Lynch.The ad will be fonwarded to Director Thorpe for distribution to the supervisory officers and to Chair Sattler for distribution to trustees.It will also be posted to the OPSOA and OPSBA websites. The approved Candidate Profile Development survey will be posted to the Board's website and an email sent to the system by Chair Sattler inviting responses online by September 17 and noting that ail submissions will be kept in confidence by the search firm. As well,interviews in this regard are being scheduled with trustees,the Senior Administration and the District School Council. 9.TRUSTEE WORKSHOP ON BUDGET DEVELOPMENT PROCESS A workshop on the role of trustees in the budget development process was suggested for September 21 at CEC South from 1:00-4:00 p.m. with lunch at 12:00.Chair Sattler will advise trustees of the September 22 cancellation and the workshop details. 10.STUDENT TRANSPORTATION FROM CHILD CARE PROVIDERS POLICY Trustee Hart noted concern over the Board's Transportation policy which restricts children from being picked up from their child care provider.He noted he has received several calls from parents in this regard.Director Thorpe described the need to maintain the practice and suggested that the matter be referred to the new Transportation Consortium for consideration. 11.FUTURE IN-CAMERA ITEMS Chair Sattler suggested inviting Solicitor Peter Thorup to the September 25 in-camera meeting to discuss contract details relevant to the hiring of the new Director of Education. Administrative personnel issues will also be discussed at that time. 12.COPYRIGHT ISSUE -deferred to next meeting 13.OTHER BUSINESS a. District School Council Annual Report -deferred to next meeting b.Defibrillator Update A report regarding the request for defibrillators in schools will be brought to a future Board meeting. 14.DATE AND TIME OF NEXT MEETING The next meeting was scheduled for 9:00 a.m.on Thursday,2007 September 20. 15.-ADJ0URNMENT The meeting adjourned at 12:57 p.m.by motion. RECOMMENDATIONS:none P.SATTLER, Chairperson Chair Sattler advised that the Trustee workshop on Budget Development scheduled for 2007 September 21 will go ahead as planned.The first part of the workshop will focus on Accommodation Review Committees and the second part on Budget. Director Thorpe clarified the process and timing for seeking new members for the Capital Planning Advisory Committee emphasizing the need to defer the establishment of future Accommodation Review Committees until the current committees have completed their work. 2007 September 11...10 13.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE CHAIRS'COMMITTEE -cont'd It was also noted thaf a Special Board meeting may be necessary on 2007 November 06 related to the executive search for the new Director. c.REPORT OF THE COMMITTEE OF THE WHOLE • IN CAMERA 2007 September 11 MEMBERS PRESENT J.Stewart(Chalr) J.Bennett" 8.Doub F.Exiey T.Grant G.Hart M.Hendrick P.Jaffe K.Patterson 8.Peters 8.Poihill T.Roberts J.Rowe P.Sattler R.Tlsdale ADMINISTRATION AND OTHERS J.Thorpe B.Greene K.Dalton 0.Murphy M.Sereda C.Bourbonnais- l\^acDonald J.Empringham 8.Hughes M.Moynihan V.Nielsen W.Tucker P.Tufts B.Wagner K.Wilkinson 8.Christie 0.Dennett The Committee met In camera from 5:05 p.m. to 6:25 p.m. 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST - No conflicts of interest were declared. 3.Confidential property,legaland personal matters were discussed. 4.RISE AND REPORT A motion to rise and report was moved at 6:25 p.m. and carried. RECOMMENDATIONS: 1. Thatthe motion approved atthe in-camera meeting of2007September 11 be approved. 2. That the tender received on 2007 Septernber 06 from D. Grant and Sons Limited for $7,392,000.00 excluding GST for the construction of the South-east 8t. Thomas elementary school be accepted,and that the Board enter Into a contract withD.Grant and Sons Limited to construct the project once ownership of the site has been transferred to the Thames Valley District School Board. 3.That the Board approve the transfer of $1,926,210.00 from the Pupil Accommodation Reserve Fund to fund a portion of the cost of the south-east St.Thomas elementary school project. J.STEWART, Chairperson The recommendations were adopted on motion of J.Stewart,seconded by T.Grant. 14.COMMUNICATIONS a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE Trustee Hart advised that an OPSBA Board of Directors meeting is scheduled for 2007 September 28 and 29 In Toronto.As a result of the resignation of Rick Johnson,President of the OPSBA,a selection process for a new president is underway.Chair Sattler referred to a recent email received from OPSBA indicating four possible options to fill the OPSBA Director •position. 2007 September 11...11 14.COMMUNICATIONS -cont'd b.APPOINTMENT TO SPECIAL EDUCATION ADVISORY COMMITTEE A letter from Tracy Fawdry, Executive Director, Learning Disabilities Association of Ontario- London Region, nominating Debbie Lee as the Association's representative on the Board's Special Education Advisory Committee has been received. The following motionwas moved by R.Tisdaie,seconded by J.Bennett and carried: And resolved that Debbie Lee be appointed the Learning Disabilities Association of Ontario -London Region representative on the Board's Special Education Advisory Committee. c.MINISTER OF FINANCE A letter from James Flaherty, Minister of Finance,in response to Chairperson Sattler's letter requesting that Ontario school boards receive a 100 percent rebate of the Goods and Services Tax (GST)was received. d.TRILLIUM LAKELANDS DISTRICT SCHOOL BOARD A letter from Catherine Shedden,Manager,Director's Office,Trillium Lakeland DSB regarding their Communities that Care Program was received. e.STEVE PETERS,MPP, A letter from Steve Peters,MPP,Elgin-Middlesex-London,to Minister Kathleen Wynne regarding a meeting with school bus operators was received. f.MINISTRY OF EDUCATION A letter from Nancy Naylor,Assistant Deputy Minister,Ministry of Education,regarding the Prohibitive to Repair (PTR)Capital program was received. 15.NOTICE OF MOTION -none 16.MOTION -NOTICE OF WHICH HAS BEEN GIVEN The following Notice of Motion from Trustee J.Stewart was deferred to the 2007 September 25 meeting for consideration: Whereas District School Boards and Per Pupil Funding were established by the Minister in 1998 to provide equal education resources to students across Ontario; Whereas Thames Valley District School Board predecessor boards were not uniform in revenues or expenditures per pupil; Whereas the need for equity in public education is paramount; Be It Resolved that the Staff produce a report that identifies grant revenues and money expenditures per ward for the Thames Valley District School Board. 17.ADDITIONAL ITEMS -none 18.QUESTIONS/COMMENTS BY MEMBERS Trustee Roberts requested clarification regarding out-of-area student enrolment in schools. Executive Supt. K. Dalton clarified that at the end of September,if there are still openings in schools (e.g., JK),consideration may be given to out-of-area student registration in exceptional circumstances.She emphasized that every situation Is considered on its own merit.The general rule will be not to accept out-of-area students;however,numbers may vary over the next six-week period resulting in some flexibility forspecial circumstances. 2007 September 11...12 18.QUESTIONS/COMMENTS BY MEMBERS -cont'd Trustee Polhill asked if,after the snapshot at the end of October, any primary classes would be split.Exec.Supt.Dalton advised that the intent ofthe Ministry guidelines on primary class sizes is to ensure that all Early Years children have an equal playing field and that splitting primary classes is dissuaded. Trustee Peters commented on the possibility of the Canadian Broadcasting Corporation establishing a full service radio station to serve the Southwestern Ontario region.After a discussion,the following motion was moved byS. Peters, seconded byS.Polhill and carried: That Chair of the Board be directed to write a letter on behalf of Thames Valley trustees supporting the establishment ofa Canadian Broadcasting Corporation station in the city of London. TrusteeTisdalerequested an updateonthe recommendation of2007June 26 requesting thatthe Ministry of Education be asked to reconcile the numbers in the Budget workbook with TVDSB numbers. Exec. Supt.Greene advised that he will take the matter under advisement. Trustee Roberts asked for clarification of the costs associated in the search for the new Director of Education.Chair Sattler advised this is a contractual matter and should be discussed in-camera. 19.ADJOURNMENT The meetingadjournedat 8:30 p.m.,on motion ofJ. Stewart,seconded byP. Jaffe. CONFIRMED: Chairperson 2007 September 11...13 SUMMARY OF APPROVED RECOMMENDATIONS OF 2007 SEPTEMBER 11 That the attached list of regularly-scheduled Board and Information Committee of the Whole meeting dates for the period 2007 September 01 to 2008 November30 be approved. That the draft policy on Healthy Schools be approved. That the motion related to resignations and resignations for retirement approved at the in-camera meeting of 2007 September 11 be approved. That the tender received on 2007 September 06 from D.Grant and Sons Limited for $7,392,000.00 excluding GST for the construction of the South-east St.Thomas elementary school be accepted,and that the Board enter Into a contract with D.Grant and Sons Limited to construct the project once ov»/nership of the site has been transferred to the Thames Valley District School Board. That the Board approve the transfer of $1,926,210.00 from the Pupil Accommodation Reserve Fund to fund a portion of the cost of the south-east St.Thomas elementary school project. And resolved that Debbie Lee be appointed the Learning Disabilities Association of Ontario - London Region representative on the Board's Special Education Advisory Committee. That Chair of the Board be directed to write a letter on behalf of Thames Valley trustees supporting the establishment of a Canadian Broadcasting Corporation station in the city of London. beptemoer THAMES VALLEY DISTRICT SCHOOL BOARD Schedule of Regular Board and Information Committee of the Whole Meeting Dates 2007 September 01 to 2008 November 30 DATE TIME BOARD/COWIIVIITTEE 2007 SEPTEMBER 11 25 5:00 p.m.and 7:00 p.m. 5:00 p.m.and 7:00 p.m. In-camera and Regular Board In-camera and Regular Board OCTOBER 9 23 5:00 p.m.and 7:00 p.m.. 5:00 p.m.and 7:00 p.m. In-camera and Regular Board In-camera and Regular Board NOVEMBER 13 27 5:00 p.m.and 7:00 p.m. 5:00 p.m.and 7:00 p.m. In-camera and Regular Board In-camera and Regular Board DECEMBER 4 11 18 7:00 p.m. 7:00 p:m. 5:00 p.m.and 7:00 p.m. Special Board Meeting Inaugural Meeting In-camera and Regular Board 2008 JANUARY 8 22 5:00 p.m.and 7:00 p.m. 5:00 p.m.and 7:00 p.m. In-camera and Regular Board In-camera and Regular Board FEBRUARY 12 26 5:00 p.m.and 7:00 p.m. 5:00 p.m.and 7:00 p.m. In-camera and Regular Board In-camera and Regular Board MARCH 18 25 5:00 p.m.and 7:00 p.m. 5:00 p.m.and 7:00 p.m. In-camera and Regular Board In-camera and Regular Board APRIL 1 8 22 7:00 p.m. 5:00 p.m.and 7:00 p.m. 5:00 p.m.and 7:00 p.m. Information Cttee of the Whole In-camera and Regular Board In-camera and Regular Board MAY 13 27 5:00 p.m.and 7:00 p.m. 5:00 p.m.and 7:00 p.m. In-camera and Regular Board In-camera and Regular Board JUNE 3 10 24 7:00 p.m. 5:00 p.m.and 7:00 p.m. 5:00 p.m.and 7:00 p.m. Information Ctte of the Whole In-camera and Regular Board In-camera and Regular Board SEPTEMBER 9 23 5:00 p.m.and 7:00 p.m. 5:00 p.m.and 7:00 p.m. In-camera and Regular Board In-camera and Regular Board OCTOBER 14 28 5:00 p.m.and 7:00 p.m 5:00 p.m.and 7:00 p.m. In-camera and Regular Board In-camera and Regular Board NOVEMBER 11 25 5:00 p.m.and 7:00 p.m. 5:00 p.m.and 7:00 p.m. In-camera and Regular Board In-camera and Regular Board 2007 September 11...15 Thames Valley District School Board Title HEALTHY SCHOOLS Policy No.5010 Department Operations Services Program Services Reference(s)Procedure -Healthy Schools The Ontario Curriculum,Health and Physical Education Ministry of Education,Healthy Schools Recognition Program Ministry Document:Six Steps Toward a Healthier School httD://www.edu.aov.on.ca/ena/healthvschools/six Steos.html Effective Date 2007 Sept.11 It is the policy of the Board to continue to promote healthy schools through initiatives which include the Healthy Schools Recognition program of the Ministryof Education.The Ministry of Education defines the foundations of a healthy school as having high quality instruction and programs,a healthy physical environment,a supportive social environment,and community partnerships. Healthy Schools contribute to improved student learning and a focus on a caring and safe learning community. Our schools and their communities will be encouraged to share best practices,initiatives and successes with a focus on student leadership development.Staff,students and parents play an active role in promoting the physical,mental and social health of all. All schools shall make an ongoing commitment to keep their school a healthy school through collaborative and sustainable efforts. Administered By Operations Services Board Resolution No.13.a.6.8.1. Program Services Amendment Date(s)Amendment Resolution No.