2/26/2008 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
J REGULAR BOARD MEETING,PUBLIC SESSION
2008 FEBRUARY 26,7:00 P.M.
BOARD ROOM, EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2. O CANADA V
3. SPECIAL MUSICAL PRESENTATION •Sparta Public School Actors'Club,Sparta V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD
6.RECOGNITIONS -none
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
.9.DIRECTOR'S ANNOUNCEMENTS V
10.MINUTES OF THE 2008 FEBRUARY 12 REGULAR BOARD MEETING
a.Confirmation of Minutes M
b.Business Arising from the Minutes
11.STUDENT TRUSTEES'UPDATE V
12.REPORTS FROM THE ADMINISTRATION
a.2008-09 Projected Enrolment and Preliminary Teacher Stafflng M
b.Draft 2008-09 Elementary and Secondary School Year Calendars M
c.Departmental Updates M
13.REPORTS OF COMMITTEES
a.SEAC Chair's Report of 2008 February 05 V
b.Native Advisory Committee,2008 February 12 M
c.Audit Committee,2008 February 19 M
d.Chairs'Committee,2008 February 20 M
e.Committee of the Whole,In Camera,2008 February 26 V
14.COMMUNICATIONS
a.Chair's Summary Report ,V
b.Ontario Public School Boards'Association -Update V
15.NOTICE OF MOTION
16.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
17.ADDITIONAL ITEMS
18.QUESTIONS/COMMENTS BY MEMBERS
19.ADJOURNMENT
I
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2008 FEBRUARY 26
The Board metin regular session on2008 February 26inthe Board Room atthe Education Centre,meeting
in public session at 7:00 p.m.to 8:30 p.m.The following were in attendance:
TRUSTEES
J.Bennett P.Jaffe .
F.Exiey K.Patterson
T.Grant S.Peters
G.Hart S.Polhill
ADMINISTRATION AND OTHERS
B.Tucker S.Hughes
L. Elliott V.Nielsen
B.Greene P.Tufts
M.Sereda M.Smith
K.Dalton B.Sonier
C.Bourbonnais-MacDonald B.Wagner
Regrets:P. Sattler, S. Doub
Absent:M.Hendrick
T.Roberts
J.Rowe
•J.Stewart(Chair)
R.Tisdale
K.Wilkinson
M.Moynihan
K.Bushel!
S.Christie
C.Dennett
K.Meeson
W.Scott
1.CALL TO ORDER.
Board Vice-Chairperson J.Stewart called the meeting to order at 7:00 p.m.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciation ofthe Board was extended to the Sparta PublicSchool Actors' Club and conductors
Angela Smith and Sarah Quartel for leading inthe singing of O'Canada and performing two musical
selections.
4.APPROVAL OF AGENDA
The agenda was approved on motion of F.ExIey,seconded by P. Jaffe.
5.OFFICIAL RECORD
S.Christie,Supervisor -Corporate Services,read the following official record into the minutes:
We regret to record the death of Peter OllnskI,an occasional teacher on 2008 February 04;and
Meagan Clark,a 15-year-old student at Lord Dorchester Secondary School,Dorchester,on 2008
February 16.
6.RECOiSNITIONS -none
7.CONFLICTS OF INTEREST - No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS-none
9.DIRECTOR'S ANNOUNCEMENTS
B.Tucker,Director of Education,advised that the Ministry of Education Operational Review was
conducted over a five-day period by a team from Price-Waterhouse-Cooper looking at system best
practices. Headvised that the Administration had an opportunity to meet with the ReviewTeam to
hear a highleveloverviewoftheirfindings. Itwas noted that it will be a number of months before a
formal report is received. DirectorTucker commented that a vast majorityof the legal practices
throughoutthe provincewere evident within Thames Valley'spoliciesand procedures.
2008 February 26...2
9.DIRECTOR'S ANNOUNCEMENTS,cont'd
He expressed appreciation to the superintendents and support staff for compiling the documentation
needed and for their assistance with the team throughout the process.
The Director reported that together with Exec.Supts.Sereda and Elliott,Supt..Bourbonnais-
MacDonald and Learning Supervisor 0.Graves he participated in a two-hour discussion with Dr.
Charles Pascal,Special Advisorto Premier McGuinty,on implementing fuil-day learning forfourand
five-year-old children.
10.MINUTES OF THE 2008 FEBRUARY 12 REGULAR BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the Regular Boar'd Meeting of 2008 February 12 were adopted on motion of T.
Grant,seconded by R.Tisdale.
b.BUSINESS ARISING FROM THE MINUTES -none
11.STUDENT TRUSTEES'UPDATE
Student Trustee K.Patterson reported that she attended the Ontario Student Trustee Association
(OSTA)Conference in Ottawa on 2008 February 15 and 16.She advised that it was a very
worthwhile experience which included excellent presentations and many opportunities for discussion
with other student trustees across the province.She advised that the next Student Advisory
Committee meeting is scheduled for 2008 April 01 from 4:30 to 6:30 p.m.
Student Trustee Rowe advised that he attended the Principals' meeting on 2008 February 26 to
promote attendance at the upcoming Student Trustee elections and the Student Advisory Committee
meetings. Healso spoke tothe Student Surveycurrentlyunderwayas part ofDirectorTucker's entry
plan.Trustee Rowe commented that secondary principals supported encouraging more student
involvement.
Trustee Hartnoted that many school boards are notsupportingthe OSTAand advised that he plans
to raise the issue again at OPSBA in order to re-emphasize,on a provinciallevel, the importance of
appropriate funding by school boards in support of Student Trustee professional development.
12.REPORTS FROM THE ADMINISTRATION
a.2008-09 PROJECTED ENROLMENT AND PRELIMINARY TEACHER STAFFING
Exec.Supt.K.Dalton introduced a report on enrolment projections for the 2008-09 and 2009-10
school year that outlined the preliminary elementary and secondary staffing and gave a brief
overview of the enrolment analysis data.She noted that the figures are required to begin the
in-school staffing process.
Ministryof Education memorandum 2007:SB33,2007 December 04,requires the submission
of enrolment projections for 2008-09 and future years by 2008 January 16.The Executive
Superintendent ofOperationsServices is responsibleforthe preparation ofenrolment projections
for submission to the Ministry of Education which are used for the 2008-09 Budget and
determining staffing levels.Preliminary staffing for special education has not been finalized and
is subject to determining the Ministry funding level for special education and the Special
Education Plan.
Manager K.Meeson reviewed the formulas forthe 2008-09 Preliminary Budgetfor elementary
and secondary teacher staffing as at 2008 February 25. Exec. Supt. B.Greene advised that
these staffing figures from last year are used as a starting pointfor this year's calculations.
Special Education staffing numbers will begin in 2008 March and revisions will continue once the
formal announcement related toGrants for Student Needs (GSNs) figures are tobe received from
the Ministry In late 2008 March early April. •
2008 February 26...3
L
12 REPORTS FROM THE ADMINISTRATION-cont'd
a. 2008-09 PROJECTED ENROLMENT AND PRELIMINARY TEACHERSTAFFING - cont'd
Exec.Supt.Greene advised that preliminary staffing isa blueprint that will changeas GSN's are
known and will be used as trustees go through the budget process.
RECOMMENDATION:
Thatthe Board approvethe preliminary 2008-09 elementary andsecondary staffing reportforthe
purpose of beginning the In-school staffing process and inclusion in the 2008-09 preliminary
budget.
The recommendation was adopted on motion of T. Grant,seconded by F.Exiey.
Director Tucker commented that elementary and secondary staffing is inthe early stages and the
process of "holdbacks"used toadjustteacher staffing as unique circumstancesarise. Trustee
Peters asked ifitwas possible to lookback a fewyears to see if there are any trends Instaffing
projections vs actuals.Exec.Supt.K.Daiton and Supt.1<.Wilkinson advisedthatthereisa
three-year historical picture andthat Planning Officer G.Owenshas data ona school-by-school
actualization. Supt.Wilkinson explained some of the complexities encountered during the
staffing process (e.g.,timetabling,multi-level courses, etc.). Trustee Peters'requestwill betaken
under advisement.
b.DRAFT 2008-09 ELEMENTARY AND SECONDARY SCHOOL YEAR CALENDARS
Exec.Supt.Daiton introducedthe reportonthedraft2008-09Elementaryand Secondary School
^Calendars.Supt.M.E.Smith presented the report noting it was in compliance with Ministry
regulations in the development and approval ofthe 2008- 2009SchoolYearCalendars. The
report initiates the request to the Minister for approval.Copies of the proposed 2008-2009
Elementary,Secondary and SirGeorge Ross Secondary schoolyear calendars were provided.
The draft calendars were developed in consideration of the following priorities and In consultation
with Operations Council:
a)adherence to Ministry of Education guidelines for the 2008 - 2009 school year (i.e., 194
school days,including no more than six professional activity days between Labour Dayand
2009 June 30, two of which are specifically allocated to Ministry inltlatlves);and
b)maximizing transportation efficiencies.
Individualsand groups responded during the public input period between 2008 January 11 and
25.Consultation has occurred with the London District Catholic School Board and the French
First Language Board to maximize transportation efficiencies.
The greatest savingsareeffectedbya commoncalendar within TVDSB and with thecoterminous
boards.The deadllnefor submission of the modified calendar to the District Office of the Ministry
of Education is 2008 February 29.
RECOMMENDATION:
That the Board approve for referral to the Minister of Education the regular 2008 • 2009
ElementarySchoolYearCalendar, the regular2008-2009 Secondary School YearCalendar and
the modified 2008 -2009 School Year Calendar for Sir George Ross Secondary School.
The recommendation was adopted on motion of P.Jaffe,seconded by T.Roberts.
2008 February 26...4
12.REPORTS FROM THE ADMINISTRATION -cont'd
c.DEPARTMENTAL UPDATES
Director's Services
- DirectorofEducation Bill Tucker attended the following meetings/events:CouncilofDirectors'
of Education (CODE)Annual CEOConference;OPSBA Reception and Banquet;Student
Advisory Council Meeting;Thames Valley Education FoundationAnnualGeneral Meeting;
Medway Secondary School Construction Kick-Off;CEC Administrators* Retreat; MPP
Meeting;OSSTF Bishop Townshend Awards Ceremony;Dr. David Wolfe Presentation on
Teen Dating.Aggression,Violence and Gender Issues;Regional Education Council Meeting
withDirectors' of Education and Ontario Principals' Council Dinner Meeting;
- The Director continues to meet with trustees,Chief Executive Officers,employee groups,
managers,community representatives and staff as part of his Entry Plan consultation
process;
- Director Tucker met with Jane Fitzgerald, CEO ofthe Children's AidSociety, and Ross Fair,
General Manager of CommunityServices, to discuss possible workingpartnerships;
The Director hosted a meeting with a small group of teaching and support staff who
represented the Muslimcommunity to meet the members ofthe group and to leam about the
initiatives that the Muslim Educators'Council would liketo implement for the Muslim students
in Thames Valley schools;
DirectorTucker met with Ruth Mattingley from the Literacyand Numeracy Secretariat to
discuss the LNS Planning, Implementation and Monitoring System report for the Board;
Executive Superintendent Daltonand DirectorTucker attended The Canadian Express Gala
in support of the Fanshawe College Foundation;
Wilma de Rond, Director of Education for the London DistrictCatholic School Board,and
Julia O'SuIIivan,Dean of the Faculty of Education,met with Director Tucker to discuss
opportunities to enhance the current partnership between the three learning organizations;
- Staff Development update included:New Teacher Induction Program (NTIP)-The Effective
New Music Teacher Part IV - Planning and Assessment;Mentoring Phase II;NTIPMentor
Training Levels I,II and 111;Leadership:AdministrativeMentoring Program;The 7 Habits of
Highly Effective People;The 4 Roles of Leadership;The 8th Habit;Powerful Designs for
Professional Learning;Instructional Coaching;ProfessionalReading Program; Leadership
Strategic Plan;Teacher Learning and Leadership Program;Support Services session;and
2008 Leadership Conference.
Human Resource Services
-Disability Management staff are workingwith approximately 58 staff members intheir return
toworkprograms as a resultof non-occupational and occupationalillnesses and injuries;
Activities of the Thames Valley District School Council (TVDSC)during 2008 January
included:
-TVDSC Chairperson Hopkins continues tosend email communication toThames Valley
School Councils and to answer questions asked by school council members;•N
r
^.-2008 February26...5
12.REPORTS FROM THE ADMINISTRATION -cont'd
c.DEPARTMENTAL UPDATES -cont'd
Human Resource Services -cont'd
TVDSC 2008 January communication included:Email contact Information;Thames
Valley Parent Involvement Committee representative;Topics of discussion and
responsibilities for School Council -January &February;Parent Involvement Funds -
Base Mobilization Grant;Annual School Council Report and Presentation;TVDSB Safe
School Programs;Bill 212 -Changes to the Safe Schools Act;Avi/ard of Distinction
Nominations;Capital Advisory Committee Meeting; TVDSB Accommodation Review
Committees;DraftTVDSBPolicies and Procedures available for Input;Revised TVDSC
inserts to "School Council - A Guide for Members";
- TVDSC meetings are held at the Thames Valley Education Centre In the Oxford Room.
The TVDSC Executive Members are as follows:
Chairperson-Brenda Hopkins;
Vice-Chairperson -Arlene Morell
Secretary -Corlna Morrison;
Members-at-Large East - Randy Gordon &Shelley Shaln-Klassen;
Members-at-Large South - Carolyn Walker &vacant,
Members-at-Large Central (London)- Laura Morrish and Bev Boyd;
Members-at-Large Central (Middlesex)-James Osborne &vacant.
- The nextTVDSCExecutivemeeting ison 2008 February 19.The executive will engage
in dialogue and brainstorming pertaining to the direction and role of the TVDSC;
- Chair Hopkins and Vice-Chair Morell met with TVDSB Chair Sattler fora regularmeeting
held at various times throughout the year to ensure that regular communication Is
provided.
Information sessions have been held for elementary teaching staff affected by school
reorganizations. (WhiteOaks, Rick Hansen, AshleyOaks,Mitchell Hepbum, Homedale,
ForestPark.Elgin Court,New Sarum).Staffing Is being donetomeet the needs created by
March retirements;
-Applications for Elementary Occasional Teacher positions have continued tobe accepted.
An orientation session for 55 new teachers will be held on 2008 March 03;
Human Resource staff are working on second semester secondary teacher staffing needs
including the review of class size and teacher workload issues as per the collective
agreement;
- There are currently 985 secondary occasional teachers onthe listofwhichabout24 percent
(237)are retirees.
Operations Services
Most Accommodation Review Committees (ARCs)are completing their fourth public Input
meeting and preparing their final reports for public input.In Elgin,Area Review Committee
#1 (Elmdale,Myrtle St,EdwardSt,ScottStreet and PortStanleyPublicSchools)haveposted
their Draft Final Reporton theirwebsiteand are awaiting requests forfurther public inputto
be heard at their March 20th meeting.Following this public meeting and any edits to the
report, the final report will be fonwarded to the Senior Administrationfor a response.The
Senior Administrative response and the ARC Report will be received by the Board of
Trustees and voted on by the Board 60 days after its receipt;
2008 February 26...6
12.REPORTS FROM THE ADMINISTRATION -cont'd
0.DEPARTMENTAL UPDATES -cont'd
Operations Services -Safe Schools -cont'd
-Accommodation & Planning initiatives Included: EDULOG implementation of boundary
modification to Algonquin and Sprlngbank P.S.; potential revisions underway to the
Independent Procedure,Pupil Accommodation and FacilityOrganization; 2008-09 projections
in initial staffing and draft budget development forthe 2008>09 school year; and support data
provided to ARCs as part of the studies;
Safe Schools initiatives Included:
Violence Prevention Committee confinmed dates for the dramatic presentations and
speakers for semester two with all presentations occurring In 2008 April and the first
week of May;
Upcoming Safe Schools drama presentations include:"Forum Theatre";"Own It";
"Wheels on the Bus;"Douglas Dane's story";
Safe Schools Survey to being conducted between 2008 February 25 and March 07, with
all secondary students to be surveyed about Safe Schools issues.The first survey
completed in 2005 by all secondary students will be used to compare current results;
On 2008 February 04, 50 elementary teachers were trained In using the "Steps to
Respecf program and received kits to use as teaching resources in their classrooms.
The program for grades 3to5or4to 6isa curriculum-based skills development program /-^
that includes 11 skill-based lessons followed by an eight day novel study. Program
topics Include:making friends, recognizing and responding to bullying,conflictresolution
and healthy relationships;
On 2008 February 25 from 7:00-8:30 p.m.in the CEC Central Auditorium,Mike Neuts will
share his personal story with parents and community members about bullying and the
need for action.It has been 10 years since Mike lost his son through a bullying related
incident;
The Ontario Teachers'Federation (OTF)and Le Centre Ontarlen de Prevention des
Agressions (COPA)created an e-learning module to assist teachers in bullying
prevention. The Ministry of Education has release time for up to seven teachers
(depending on the school enrolment numbers)In each school to be trained in
understanding and Interpreting bullying,healthy communication, and mobilizing the
school.Schools must take advantage ofthis opportunity by 2008 June 01.Eachschool
that participates In the project will post their Safe Schools Action Plan on the website
viww.safeatschool.ca
Research SAssessmentundertook/completedthefollowIng majorproject components during
late 2008 January/early February:
Presented workshops on Action Research for school-based project teams;
Posted guide book, support materials for Action Research workshops;
- Analysis,reports for DRP Reading and Level Reading Assessments;
-Supported work on the Implementation of the School Effectiveness Framework;
Supported development of School Improvement Plans;
Continued development ofevaluation plans for new Lighthouse Projects;
Evaluated external research requests;
Worked with Privacy and Information Management Taskforce, and the Skopus data
system;
-Attended MISA London Region PNC Conference and Ontario Education Research
Conference;
r 2008 February 26...7
12.REPORTS FROM THE ADMINISTRATION -cont'd
c.DEPARTMENTAL UPDATES -cont'd
Operations Services -Researcii &Assessment update - cont'd
BudgettrackingforProjects to SupportStudents At Risk;Support for SBLI projects;
-Native Self-Identification Committee work;
Supported school-based projects-consultation on outcome measures and data;
Supportedschools with analysisand reportson school-basedsurveys;
Revised secondary school Student Safe School survey;
-Presented secondary school indicator report to Principals;
Tested preprint screen developed by ITfor OLSAT;
Math Coaches Project 2007-08 - reviewed status offall 2007 data collection;
Organized CAT4 presentation byCTCrepresentatives with school staff;
ReportCard Profile added to department's on-line profile reports as well as reportcard
marks and Junior DRA Total Score to the Class Assessment Profile;
Completed the EQAO data submission for upcoming assessments;the Skopus upload
of the most recent DRA results;a definition of DRA web parts for Skopus;
Developed an OnSIS project plan;
Conducted Secondary OnSIS workshops;
-Assisted Principal of Mitchell Hepburn P.S.with projections;
Developed draft report formfor School Effectiveness Framework Review;
Aligned TVDSB Expected Practices to School Effectiveness Framework indicators;
Developed electronic School Effectiveness Framework template;
Developed draft U-Turn evaluation framework,data collection requirements;
Graphic Novel Survey report;
[-Completed reports for Violence Prevention;
Analysis of Smarter Science evaluation data, and Action Research feedback;
Completed Summer Literacy Program Report '07;
- OPA wait list entries for 2008 January/February;
Designed electronic survey for Instructional Intelligence;
Completed SEAC reports -September,November,December,February.
The Alternative to Suspension/Expulsion program is currently underway at the St.Leonard's
Centre on Dundas Street.As a result of the new program moving into the Dundas Centre,
the Alternative Classroom has moved to 455 Waterloo Street.It Is anticipated that the
Strathroy site will be open to students by the end of 2008 February;
New Administrators engaged in interactive sessions 2007 December 13 and 2008 January
10. During the December 13th,participants engaged in activities which increased their
knowledge in the areas of Business Services (Board and non-Board accounts,p-card usage,
student admissions,and enrolment funding).Freedom of Information and entry plan creation
exercises for elementary administrators ready for appointment on 2008 January 01;
On 2008 January 10 participants engaged in learning activities in the area of Human
Resource Services (collective agreements and staffing). A graduation exercise was held
marking the completion of the NewAdministrator Program for those who were appointed to
the role commencing 2007 January or September as well as entry plans offered for newly
appointed secondary administrators ready to assume their roles on 2008 February 01;
Professional learning for school administrators re Assessment for Learning continued
throughout 2008 January via our Community of Schools discussions as well as half day
sessions for all Administrators on 2008 January 17 and February 6.Community of Schools
r ^discussions focussed on consolidating ideas/answering questions onthe topics covered to
^date;valuable implementation strategies were shared;
2008 February 26...8
12.REPORTS FROM THE ADMINISTRATION -cont'd
c.DEPARTMENTAL UPDATES -cont'd
Operations Services -Research &Assessment update -cont'd
On 2008 January 17 Administrators participated In "virtual classroom walk-throughs"
sessions that links to personal School Improvement Plans.Administrators established
concrete plans on how to collaboratively create School Improvement Plans,celebrate
successes,and monitor areas for plan improvement;
On 2008 February 06 Administrators participated in a"Assessment for Learning:From Data
to Instruction"session re collectionand use of data to informoverall school practices as well
as using the data to inform instructional practices thus differentiating learning to meet student
needs.
- A partnership continues between the Ontario Principals' Council,Thames Valley District
School Board and the Ministry of Education to support teams of school Administrators
(PrincipalLearning Teams or PLTs)as they collaborate to improve student learning. Ourfirst
cohort of mentoring Administrators participated in their final mentoring/coaching training
sessions on 2008 January 28 and 29. Our second cohort of mentoring Administrators
participated In the second ofthree mentoring/coaching training sessions on February 19th.
This learning serves to assist in building staff capacity within each participating school and
is supporting our mentors intheir formal mentoring role of new Administrators.A breakfast
meeting is planned for all participants in each cohort in late February in order to consolidate
learninggoals,sustain thefocus,practicethe mentoring/coaching,and determine next steps.
Program Services
Math,Science,and Environmental Education update included:
Mathematics K-12 &Numeracv Coaching Project -Grades 1-6
Our two Numeracy Coaches continue to support Knollwood,Woodland Heights,
Northridge,and Maple Lane P.S.s,this year adding Hickson P.S.The coaches work
together,concentrating their support on grades 2-6, using a co-planning/co-teaching
model to engage and support teachers.The focus on helping teachers teach through
problem solving, inlinewiththe Ministryfocus of the Mathematics curriculum. Inaddition,
coaches foster the use of manipulatives,calculators and Understanding Mathsoftware.
Thisprojectismonitoredforits effectiveness with the PRIMEdiagnostictool,withtesting
of all students,occurring in the Fall and June each year.Results have indicated a
significant improvement inmath student achievement within coaching schools-compared
with other schools inthe project who are not receiving the same support;
Withthe support from OFIP funding,teachers in thesefive schools are currentlyreceiving
additionaltime forprofessional development to further support theirfocus on teaching
through problem solving,and on areas of content need as Identifiedthrough EQAOand
PRIME testing;
PRIME Training
Manyteachers.Including those within the Coaching Project, are taking advantage ofthe
two day training opportunityon the use of the PRIMEtools, a range of tests that can be
used to diagnose specific areas of student need/strength within the number/operations
aspects of math for Kindergarten to Grade 8 students.Use of this tool, and its
associated recommendations forhelping students atthe appropriate functioning levelis
proving successful in assisting teachers todifferentiatetheirmath Instructionfor students;
• -New Math Guides from the MInistrv
Primary teachers have recentlyreceived the last three of fivepart series ofguides from
the Ministry entitled:Guides to EffectiveInstruction inMath;Kindergarten to Grade 3 for
the strands of Measurement, Patterning and Algebra, and Data Management and
Probability.Workshops are being held for teachers at sites across TVDSB;
V
2008 February 26...9
12.REPORTS FROM THE ADMINISTRATION -cont'd
c.DEPARTMENTAL UPDATES -cont'd
Program Services -cont'd
Grade 12 Revised Math Curriculum
The new grade 12 Revised Mathematics Curriculum Is moving along in its
implementation stage thanks to the creativity and experience of secondary math
teachers.Board staff produced support documents over the past summer to help
teachers in their course planning and presentation;
Elementarv Science (1-8^.Secondarv Science.Curriculum Review Processes Grades
1-8.Grades 9 and 10.and Grades 11 and 12-
The Ministry'sfinalversion ofthe Revised Science S Technoiogy Grades 1-8 curriculum
has now been released.The mandatory implementation of this content is to begin in
2008 September.The secondary school courses will be released next year for
implementation in the Fallof 2009;
Grades 1-8 Revised S & T Curriculum Imoiementation
Over the next two months,elementary school principals will be part of a short workshop
to facilitate the implementation of the changes to the new curriculum.The Board's
Science Working Group and leaming coordinators are producing a DVD outlining the
changes,including teachers modeling lessons that exemplify the increased focus on
teaching science through inquiry,environmental education,and Its links to literacy and
numeracy.In the Spring of 2008, two teacher representatives from each school will
participate in Board sponsored workshops outliningthe changes;
-SMARTER Science
Thirty pilot schools across the District are being offered the opportunity to have Science
Family Nights held in their schools as a means of fostering student and parent interest
in science,along with the increased focus on inquiry work.Additionally,the second
stage of the SMARTER science project that began last year,iswell underway in the pilot
schools.As well,stage three is under development for next year;
Environmental Education -Environmental Advisorv Committee (EAC)
The EAC has been moving forward on many environmental issues important to TVDSB.
This multi-stakeholder group has been providing Input on day to day issues like
EcoSchool implementation,writing a set of schoolyard greening guidelines,and
organizing a "Lights Offl"campaign to raise energy conservation awareness.The group
has taken an enthusiastic approach to this work defining Its role in the Board;
EcoSchool Program
The EcoSchool program continues to move forward across the Board with more than 40
schools at some level of Ecoschool implementation.It is expected that the number of
certified schools will increase this year.With increased support EcoSchools has the
potential to help the Board reduce Its energy costs while demonstrating environmental
leadership;
Environmental Centres
In response to the recently released Revised Science and Technology curriculum Grades
1 - 8 the Board's three environmental centres (Vansittart Woods,Jaffa,and Westminister
Ponds)are working on revising all programs in order to closely align with curriculum
,>expectations.To assist teachers planning trips,program information, including
curriculum and assessment connections will be available on the TVDSB website.
2008 February 26...10
12.REPORTS FROM THE ADMINISTRATION -cont'd
c.DEPARTMENTAL UPDATES -cont'd
Program Services -cont'd
Languages and Social Sciences updates included:
Enqiish as a Second Language
The IVIinistry has recently released a new ESL/ELD policy entitled,EnglishLanguage
Learners ESL and ELD Programs and Services,Policies and Procedures for Ontario
Elementaryand Secondary Sctiools,Kindergarten to Grade 12. This policy will require
some changes to the existing TVDSB procedure.In addition,an ESL/ELD secondary
reviewIsunderwaytodetermine howto best serve ELLs in light ofthe new policy.The
Ministry has also released a Kindergarten curriculum to support ELLs at the earliest
stages oflanguage acquisition.Thedocumentisnot inherently different from the existing
Kindergarten Program document but it specifically targets and reinforces the need for
orallanguage instruction tosupportthe developmentofsocialand academic language.
Aplaniscurrentlybeingdeveloped todetermine how best to support classroom teachers
and administrators.English as a Second Language (ESL),English Language Learners
(ELL)and English Language Development (ELD);
Take Action Conference
The schools commitment and response to the Take Action Conference has been
tremendous.Many schools are either finalizing or initiating their plans to take social
action. As well, the University of Western Ontario is keen to partner with TVDSB to
create anotlier grant proposal,this time to target the Grade 10 Civics course;
Fiesta Dav
Task forces are presently planning the third annual Fiesta Dayto celebrate and facilitate
the speaking of Spanish.Both student and professional performers will share songs,
poetryandSpanishdances. TheeventIsopentoallstudents currently studyingSpanish;
Part of the Restricted Grant for French Immersion allows for the development and
implementation of events and activities to celebrate both the French language and
culture. Atask forceis currently investigating a numberof possibilities Including cross
panel leadership opportunities;
Both ofthe Second Languageevents listedabove are scheduled forlatespringof2008.
Invitations to these events are enthusiastically extended to all trustees and staff;
Concours d'Art Oratoire,the French Oral Speaking Festival,is set for 2008 March 01.
This event Is open to both core and immersion students from Grades 4 to 12.One
representative from each category will compete at the provincial Canadian Parents For
French (CPF) Festival inToronto at Glendon College;
I
Program Servicesstaffare currently presenting a series of Literacy in Action workshops
forPrincipals inour OFIP and intensive support schools.The sessions have received an
enthusiastic response as administrators and superintendents have attended sessions on
all aspects of a balanced literacy program.Each session includes:
some theory;
hands on activities to practice the skills;
reflection and dialogue;
look fors to provide classroom support.
Once the OFIP schools have completed the sessions,the workshops will be offered to
the remaining elementary schools In the Thames Valley.
^2008 February 26...11
12.REPORTS FROM THE ADMINISTRATION -cont'd
c.DEPARTMENTAL UPDATES -cont'd
Business Services
Facility Services Projects and Maintenance update included the Capital Projects at:
Mitchell HepburnP.S.,and Medway High School;Pre-qualifications forgeneral,roofing,
services,civil and electrical contractors as part ofthe School Renewal/Good Places to
Learn Project;
Financial Services update included:
Enrolment projections for 2008-09 to 2011-12 were filed with the Ministry of
Education by the 2008 January 16th submission deadline;
In 2007 September an interimbudget of 60 percent was allocated to schools and
administrative departments for supplies/services,furniture/equipment and staff
development.These budgets have now been adjusted to include the 40 percent
holdback;
- The 2008-09 Budget Development process Isunderway. Financial Services staffis
working with the Budget Advisory Committee, Executive Council, Budget
Development Group and Payroll Services in its development;
Financial Services and Facilities Services staff worked together on the
documentation forthe Board's participation ina provincial permanent financing debt
Issue throughthe Ontario Financing Authority.Thames Valley's participation is$32
857 209 for various Good Places to Learn and Primary Class Size capital projects;
Staff In Financial Services participated in the Operational Review recently conducted
by the Ministry of Education;
Operations Services,Facilities Sen/Ices and Financial Services staff are inthe process
of completing a Capital Liquidity Template required by the Ministry of Education. This
template summarizes the Board's capital expenditure forecast and financing needs for
the next 25 years;
The 2007 August 31 Audited Financial Statements for the Thames Valley Education
Foundation were presented to the TVEF Board on February 6th;
T4A's have been issued to scholarship and award recipients for both the Board and the
Thames Valley Education Foundation.
13.REPORTS OF COMMITTEES
a.SEAC CHAIR'S REPORT OF 2008 FEBRUARY 05
J.Bennett,Chair,Special Education Advisory Committee,advised that at the 2008 February 05
meeting,Brenda Hoffman, Autism Ontario -London,was acclaimed Chair of the Special
Education Advisory Committee for 2008.
Supt.S.Hughes advised that he has several meetings set up regarding the Special Education
•budget over the next few weeks.Committee members raised the issue of the use of the "full cost
accounting approach"and the possibility of removing costs that are not purely special education
from the special education budget line.
The Special Education Plan Review Committee continues to meet.
*nrfc-p-•
2008 February 26...12
13.REPORTS OF COMMITTEES-cont'd
a.SEAC CHAIR'S REPORT OF 2008 FEBRUARY 05 -cont'd
The Mental Health and Wellness Committee is developing a proposal to hire a consultant for a
review of programs and services for students with mental health Issues.
J.Johnston,Learning Supervisor,reported that the Hearing Impaired Review has been
completed.The report will come to SEAC on 2008 March 03.Supt. B.Wagner provided the
Committee with an overview of the changes related to Bill 212.
b.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING 2007 February 12
1:38 p.m.-2:24 p.m.
Members
M.Hendrick,Trustee,Chair
J.Bennett,Trustee
T.Grant,Trustee
A.Collar,Munsee-Delaware
R.Doxtator,Oneida of the Thames
G.McGahey,Chippewas of the Thames
S.Albert-Ninham,Chippewas of the
Thames
Administration and Others
P.Cornelius,Native Counsellor,A.E.Duffield P.S.
S.McCombe,Principal,M.B.McEachren P.S.
B.Miskiman,Principal,Thames S.S.
T.Sillaby-Ramsey,Native Counsellor,Beal S.S.
V.Hopkins,Counsellor,Thames S.S.
Regrets:
L. Elliott,Executive Superintendent
C.Graves,Program Services
M. Elijah,Oneida of the Thames
T.Smith,Westminster Central P.S.
P.Sydor,Vice Principal,Saunders S.S.
B.Tichenoff,Principal A.E. Duffield P.S.
E.Good,Program Services
M.Henry,Corporate Services
Guests:
C. Langille,N'Amerind Friendship
Centre
T.Summers -Fanshawe Student
K.Hopkins,Oneida on The Thames
Absent:
J.Antone,Native Counsellor,Saunders S.S.
L Brown,V.P.,H.B.Beal S.S.
S.Boddaert
1.CALL TO ORDER
The meeting convened at 1:38 p.m. in the library at Thames S.S.Chair Hendrick thanked
everyone for coming and introduced Valerie Hopkins. Ms. Hopkins spoke of the sports
teams,mentoring programs,leadership stacked course and the First Nations courses that
the students are involved in.
Students Ashley Snake from Munsee/Delaware First Nations,Catrina Cornelius from Wolf
FirstNations,Jacy Doxtatorfromthe Oneida FirstNationsand BrittanySickles fromOneida
were introduced.
2.APPROVAL OF AGENDA
A motion to approve the agenda was moved and carried.
3.CONFLICTS OF INTEREST
No conflicts of interest were declared.
o 2008 February 26...13
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
4.CONFIRMATION OF VOTING MEMBERS
-Trustees (3)J.Bennett,T.Grant,M.Hendrick
-Oneida of the Thames (2)R.Doxtator,M. Elijah
-Chippewas of the Thames (2) S. Albert-Ninham, G.McGahey
-Munsee-Delaware Nation (1) A.Collar
5.WELCOME AND INTRODUCTIONS
Chair IHendrick welcomed the participants.
6.REPORT OF MEETING -2008 JANUARY 12
As there was no quorum at the January 12,2008,meeting,no report is available.
7.MINISTRY PROJECT UPDATES
- CODE PROJECT:Parent/Community Engagement Strategy
B.Tichenoff spoke on behalf of Exec.Supt.L.Elliottstating that the Code project was broken
into three parts.D. Young is responsible for the work done with this including all grades to
grade 12.Resources were used at both the elementary and secondary levels withthe hope
of having more use In the near future. Ideas for the best wayto reach students is still being
considered-to send information to parents or give itto the teachers for distribution. Input In
this regard should be forwarded to C.Graves or Exec. Supt. L.Elliott.C. Langille and M.
Elijah will assist in developing a PD session,perhaps in early May.
It was noted that there are a number of teachers interested in assisting witha system survey.
Resources and ideas are invited.Once the program decisions have been made,funding will
be distributed to the schools.T.Smith offered to assist withthe proposal.One proposal has
been received and others are invited.
8.TUITION AGREEMENT UPDATE
E.Goode asked representatives to contact E.Perry to set up a meeting date to discuss the
tuition agreements.There will be individual meetings for each First Nations band.
9.PRINCIPALS*UP-DATE
Thames S.S.- Bob Miskiman advised that students to participate inthe annual tripto Banff,
Alberta from April 12-19 are being selected.
Saunders S.S.- P.Sydor reported that report cards have been sent home.Registration is
on the way with Semester 2 in place.The grade 9 learning skills report will be available on
February 28. A Valentine's Day dance will be held on February 14.There is a semester
course of the Fourth R for the first time with teacher Timothy Cowel.
There is a strong peer mentoring program withinthe school and community. Meetings are
held in the morning prior to classes.There was a request to ask for money for the costs of
guest speakers who help the students learn. A total of $1,000.00 for the family has been
raised to assist a family who has experienced a recent tragedy.
Copiesoftheschool'sweekly minutes were distributed.G.McGahey and E.Goodwill meet
to determine how much money is available for the school.
H.B.BealS.S.- L.Brown reported that HB Beal is similar to Saunders regarding report card
distribution and noted that registration for the next semester Is starting.The Oneida
Language course is being offered. One website is being developed to assist with language
and to engage the students.-Ojibway Language instruction is a combined course for last
semester as well.
2008 February 26...14
13.REPORTS OF COMMITTEES-cont'd
b.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
7.MINISTRY PROJECT UPDATES -cont'd
A.E.Duffield P.S.- B.Tichenoff reported that the up and coming graduates have finished
their visits and course selections and a mid-winter conference is being set up. The
Homework club of the Dolphins Is going well.There Is a late bus for the students to attend
and complete theirhomework. Information has been mailed to parents includingfirstreport
cards which Increased parent Involvement.
Westminster Central P.S.- T. Smith reported that the elementary students have a dance
on February 15.Henoted that the leadership Isvery strong and many Native schools have
students participating. Lunch room helpers have two children from grade 4 helping with
the older grades.
Extracurricular activities such as basketball and volleyball are being enjoyed by the
students.Participation in the Tumbling Club house league for the primary grades Is
increasing.The Winter Carnival is scheduled for February 29 with an alternate date of
March 3. Report card Information was included in the January newsletter.Marks are
meeting provincial standard with 68%exceeding in reading.Discussion will continue as
to how to increase the achievement levels. A homework club for Munsee requires
assistance from other schools.
M.B.McEachren P.S.-S.McCombe commented thatthe track and field program will be
held at the University of Western Ontario.A total of $432.00 was raised and several
donations were providedto the family who experienced the recent tragedy.
The Mustangs Den has been established to assist students after school with their
homework.Onelda students are taking advantage of this program.Letters were mailed
directlyto the parents which resulted inmore participation.On February 22, story teller
Erin Bell will speak to the Grade 7/8 Sanding Stone students as wellas Manor Highland
Park students at the Lambeth CommunityCentre. An OPP officerIsdoing"Throughthe
Story of the Dnjm"-the story of a person who went down the wrong road of substance
abuse and discusses how to achieve your dreams.The students will make a dream catcher
to show how not to let anything get In the way of achieving your dreams.
10.ADDITIONAL ITEMS
It was agreed to pursue the following agenda items for future meetings:
•EQAO results for grade 9;
•Grade 10 Literacy;
•Self Identification process;
•Community hours required to graduate;
•Chlppewa homework program.
11.DATE,TIME LOCATION OF FUTURE MEETINGS
The following Committee meetings have been scheduled:
Tuesday,March 18,2008,1:30 p.m.,Duffield P.S.
Tuesday,April 8,2008,1:30 p.m.H. B.Seal S.S.
Tuesday,May 13,2008,1:30 p.m.,Westminster Central P.S.
Tuesday,June 10,2008,3:00 p.m.,Elgin Room,Education Centre
12.FIRST NATIONS LANGUAGE -none
13.LEARNING ABOUT FIRST NATIONS COMMUNITIES -none
2008 February 26...15
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
14.ADJOURNMENT
A motion to adjourn tine meeting at 2.24 p.m.was carried.
RECOMMENDATIONS:none
M.HENDRICK.
Chairperson
c.REPORT OF THE AUDIT COMMITTEE 2008 February 19
3:00 p.m.-4:25 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T.Grant .B.Greene K.Meeson
J.Stewart {+3:15 p.m.)B.Tucker J. Berkin
R.Tisdale (Acting Chair)
Trustee Visitors:J.Bennett,S.Peters
1.APPROVAL OF AGENDA -The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.COMMUNITY MEMBERSHIP -SUBMISSIONS
Exec.Supt.B.Greene distributed the two submissions for community representative on the
committee that have been received to date.The Committee agreed that the request for
submissions would have a closing date of 2008 February 29 and the TVDSB website would
be updated accordingly.
Discussion took place on the selection process.It was agreed that if there were more than
two submissions,the Audit Committee Chair would conduct an interview with the applicants
and bring a recommendation to the Committee.It agreed to meet prior to the next scheduled
meeting if an interview was required.
4.INTERNAL AUDIT -MULTI-YEAR PLAN
Exec.Supt.Greene distributed a copy of the current multi-year plan that expires this year and
provided background information on Deloitte taking over the function of internal audit. He
presented the following four options for a new multi-year internal audit plan:
Option 1
Option 1 involves the continuation of the existing structure of the external auditors providing
the internal audit services.
Option 2
Option 2 calls for the combination of Board staff and external auditors with school
compliance reviews being completed byan Internal Auditorto be hired and retained on staff.
. Option 3
Option 3 involves the developmentofa Request forProposal (RFP)and selectionofa firm
to performthe internal audits based on a completed risk assessment and reviewof the
number of school compliance reviews to take place.
2008 February 26...16
13.REPORTS OF COMMITTEES-cont'd
c.REPORT OF THE AUDIT COMMITTEE -cont'd
4.INTERNAL AUDIT -MULTI-YEAR PLAN -cont'd
Option 4
Option 4 details the establishment of an Internal Audit Department to perform all Internal
audits and requires a study to determine the number of staff needed to implement the internal
audit plan.
Discussion on the estimated costs of each plan followed.Concern for due diligence was
.noted with respect to the amount and frequency of reviews being performed.Committee
members commented on the value of having both an internal auditor familiar with the
organization and an external auditor providing a fresh set of eyes.
Director Tucker described a recent discussion with Auditor D.Gurnham of Deloltte in which
he recommended a combinationofBoardstaffand external auditors withBoardstaff having
responsibility for the school compliance audits and an external firm performing all other
audits.
The following motion was moved and carried:
That the continuance of the external auditor and the addition of an internal audit position,
for school compliance audits,be referred to the Budget Advisory Committee.
Exec.Supt.Greene will refer the matter to the Budget Advisory Committee for inclusion in
the 2008-09 deliberations.
5.FUTURE AGENDA ITEMS
The Committee discussed whether ornotan RFPforexternal auditors should be developed.
Exec.Supt.Greene noted that because of a number of unknown factors such as the
continuing implementation of PSAB requirements,the work involved would be difficultto
quantify.As such,the Committee agreed not to recommend an RFP at this time.
6.OTHER BUSINESS
a.LEGAL MATTER
The Committee moved in-camera by motion to discuss a legal matter at 3:59 p.m. It
reconvened at 4:24 p.m.to the public session.
7.NEXT MEETING
The next meeting was scheduled for 2008 March 18 at 3:00 p.m. in the Oxford Room. Inthe
event that more than two submissions for community membership are received,the
Committee will determine a date to meet prior to March 18 to consider them.
8.ADJOURNMENT
A motion to adjourn was moved and carried at 4:25 p.m.
RECOMMENDATIONS:none
J.STEWART,
Chairperson
,2008 February 26...17
13.REPORTS OF COMMITTEES-cont'd
d.REPORT OF THE CHAIRS'COMMITTEE 2008 February 20
9:07 a.m.-11:14 a.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett P.Sattler (Chair)B.Tucl<er 8.Christie
J.Stewart
Regrets:G. Hart
1.APPROVAL OF AGENDA
Items 6 a, b, c,and d were added to the agenda.It was approved by motion as amended.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2008 FEBRUARY 26 BOARD AGENDA
The agendas for the 2008 February 26 in-camera and public Board meetings were discussed
and updated.
4.CORRESPONDENCE
The following correspondence and responses will be included in the trustees*information
package:
-Kensal Park French Immersion School Council Chairperson to the Board Chair regarding
a property matter;
-Corporation of the Municipalityof Central Elginto the Director regarding the establishment
of an ARC.
5.GOVERNANCE WORKSHOP
The Committee discussed arrangements and agenda items for the trustee Governance
Workshop scheduled for April 17-18.Chair Sattler and Director Tucker will speak with the
meeting facilitator and report back to the Chairs'Committee.
6.OTHER BUSINESS
a.Director of Education Entry Plan Presentation
Director Tucker sought a date to present his entry plan to the trustees.It was agreed to
schedule the following Information Committeeof the Whole meetings and presentations:
April 1 -U-Turn and ELL (English Language Learners)(to be confirmed);
May 6 -2008-09 Budget;
June 3 -Director of Education Entry Plan.
A trustee PD session was scheduled for April 9 from 5:00-7:30 p.m.in the Governor
Simcoe Room on the Board's future direction.Chair Sattler will send a memo to trustees
in this regard.A meeting with trustees was also scheduled for April 23 from 7:00-8:30
p.m. to discuss the Director's entry plan.
b.Thames Valley District School Council Report
Chair Sattler indicated that a response to the Thames Valley District School Council
regarding its January 8 recommendation is required bythe end of May.Itwas agreed
that it will be discussed at a future Chairs'Committee meeting.
2008 February 26...18
13.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
6.OTHER BUSINESS -cont'd
c.Operational Review
Director Tucker reported on the operational review completed by the Ministry of
Education and described the very positive response received from the consultants.They
advised him that the vast majority of best practices they have seen across the province
are in place in Thames Valley and were very pleased with the direction the Board is
taking on governance.ItIs hoped that a preliminary,executive summary of the review
win be available in April.
d.Statutory Discipline Committee
The need to dissolve the current administrative Suspension/Expulsion Appeals
Committee and form a Discipline Committee,in accordance with the revised Safe
Schools Act.was discussed.The following motions were moved and carried:
That the administrative Suspension/Expulsion Appeals Committee be dissolved and
re-established as a statutory Discipline Committee in accordance with amendments
to the Safe Schools Act.
That Trustees P.Jaffe,8.Peters and T.Roberts be appointed to the Discipline
Committee for 2008 with ail trustees appointed as alternate members.
7.IN-CAMERA PERSONNEL MATTER
A motion to move In camera to discuss a personnel matter was moved and carried.The
Committee reconvened in public session at 10:45 a.m.by motion.
8.DATE AND TIME OF NEXT MEETING
The following future meetings were scheduled for 9:00 a.m.:
-March 5,19;
- April 2,16;
-May 7,21;
-June 4,18.
9.ADJOURNMENT
The meeting adjourned at 11:14 a.m.by motion.
RECOMMENDATIONS:
1.That the administrative Suspension/Expulsion Appeals Committee be dissolved and re
established as a statutory Discipline Committee in accordance with amendments to the Safe
Schools Act.
2.That Trustees P. Jaffe, S.Peters and T.Roberts be appointed to the Discipline Committee
for 2008 with all trustees appointed as alternate members.
P.SATTLER,
Chairperson
rRecommendations1 and 2 were adopted on motionofJ. Bennett,seconded byR.Tisdale.
V
2008 February 26...19
13.REPORTS OF COMWHTTEES -cont'd
e.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2008 February 26
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Stewart(Chair)
J.Bennett
Fi Exiey
T.Grant
G.Hart
P.Jaffa
K.Patterson
8.Peters
S.Polhill
T.Roberts
J.Rowe
R.Tisdale
Regrets:S. Doub, P.Sattler
Absent:M.Hendrick
B.Tucker
B.Greene
K.Dalton
M.Sereda
C.Bourbonnais-
MacDonald
L.Griffith-Jones
8.Hughes
M.Moynihan
V.Nielsen
M.E.Smith
B.8onier
P.Tufts
B.Wagner
K.Wilkinson
K.Bushel!
8.Christie
C.Dennett
The Committee met in camera from 5:00 p.m.to 5:47 p.m.
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -No conflicts of Interest were declared.
3.Confidential personal,property and legal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved at 5:47 p.m.and carried.
RECOMMENDATION:
That the motions approved at the in-camera session of 2008 Febaiary 26 related to negotiating
a cleaning contract,a resignation by mutual consent,a resignation to retirement by mutual
consent and a secondment to the Ministry of Education be approved.
J.STEWART,
Chairperson
The recommendation was adopted on motion of T. Grant,seconded by R.Tisdale.
14.COMMUNICATIONS
a.CHAIR'S SUMMARY REPORT
Vice Chair Stewart presented the Chair's Summary Report for the month of 2008 February.
Chair Sattler attended the following meetings and events:
-Annual General Meeting of the Thames Valley Education Foundation;
met with the Director to discuss his entry plan;
met with the Operational Review consultants to discuss govemance issues;
-attended meeting of the Environmental Advisory Committee;
-facilitated trustee inservice on ARCs;
2008 February 26...2Q
14.COMMUNICATIONS -cont'd
a.CHAIR'S SUMMARY REPORT -cont'd
chaired meeting with MPPs;
participated in a school field tripto the Jewish Community Centre for a presentation about
the holocaust,based on the book Hana's Suitcase:
met with the chair and vice-chair of the Thames Valley District School Council;
brought greetings from the trustees at the Bishop Townshend Awards Dinner.
b.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE
Trustee Hart advised that he and Trustee S. Doub will be attending the OPSBA Board of
Directors'meeting on 2008 February and March 01 at which time the OPSBA Board of Director's
will be reviewing the draftGood Governance document related to best practices.He will provide
an update to the next meeting.
OPSBA has established an ad hoc committee to lookat information technology classroom best
practices to be shared with variousschool boards across the province.OPSBA will be lobbying
the Ministry foradditional funding re technology.Trustee Hart advised that a joint statement on
physical punishment ofchildren and youth is inits preliminary form. He reminded trustees of the
OPSBA Annual meeting to be held In Niagara Falls on 2008.June 12 to 15.
15.NOTICE OF MOTION
Trustee Hart presented the following Notice of Motion for consideration at the 2008 March 18 Board
meeting:
Resolvedthatthe BoardofTrustees ask the Senior Administration torevisitthe current policy of
defibrillators in schools in response to recent legislative changes with the intentof allowing the
use in schools where there is local community support to provide an automated external
defibrillator.
16.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
17.ADDITIONAL ITEMS -none
18.QUESTIONS/COMMENTS BY MEMBERS
a.Trustee T. Grant requested clarification on top-upfunding.Facility Services Manager K.Bushell
explained that top-up funding pertains to School Accommodation and School Renewal Grants.
The Ministry will Increase funding at a schoolwhenthe enrolmentisless than the on-the-ground
(OTG)capacityto a maximum of20 percent oftheir OTG,upto a maximum of 100percent.
The following examples were presented:
I.Ifa school's enrolment is85 percent ofthe OTGcapacity, it will be topped up by15 percent;
II.If a school is at 50 percent of the OTG capacity,it will be topped up to 70 percent of the
capacity.
b.Trustee Hart encouraged trustees to attend the Oxford Study Area 2 Accommodation Review
Committee (ARC)publicInputmeeting on 2008 March04 at Princeton Central PublicSchool,
Princeton.
c. TrusteeP.Jaffe referred tothe Capital Planning and ARC reporting process andasked if any
considerationhad been givento purchasing landthat the Boardmay requireforfuture building
sites.Director Tucker advised that the Capital Plan Co-ordinating Committee has discussed this
matter;however,itis not possible to predetermine the outcomes of the ARCs recommendations
and Trustee decisions.Therefore,possible land purchases would be considered under broad-
based issues of the Capital Plan.
n 2008 February 26...21
18.QUESTIONS/COMMENTS BY MEMBERS -cont'd
d.Trustee S.Peters advised that she and Trustee Doub attended a special celebration to kick off
the construction project at Medway High School and to officially launch its renewal on 2008
February 13.Trustee Peters noted that the improvements and upgrades will be of tremendous
benefit to students and the community.Special guests were invited to leave their mark
commemorating the day by placing their hand prints In a block of wet concrete that will become
a permanent fixture of the renewed school.
e.Trustee Jaffe commented that members of the public have asked why a number of schools have
purchased Smartboards and others are fundralsing to purchase them.Director Tucker advised
that for some schools,Smartboards have been identified as a high priority by staff.He clarified
that there is not a Board mandate that every classroom must have a Smartboard,that the
purchases are made at the discretion of the principal in consultation with staff.
19.ADJOURNMENT
The meeting adjourned at 8:30 p.m.,on motion of S.Peters,seconded by P.Jaffe.
CONFIRMED:
Chairperson
2008 February 26...22
SUMMARY OF APPROVED RECOMMENDATIONS OF 2008 FEBRUARY 26
That the Board approve the preliminary 2008-09 elementary and secondary staffing report forthe
purpose of beginning the in-school staffing process and inclusion inthe 2008-09 preliminary
budget.
That the Board approve for referral to the Minister of Education the regular 2008 -2009
Elementary School Year Calendar,the regular 2008 -2009 Secondary School Year Calendar and
the modified 2008 -2009 School Year Calendar for Sir George Ross Secondary School.
That the administrative Suspension/Expulsion Appeals Committee be dissolved and re
established as a statutory Discipline Committee in accordance with amendments to the Safe
Schools Act.
. That Trustees P. Jaffe, S.Peters and T.Roberts be appointed to the Discipline Committee for
2008 with all trustees appointed as alternate members.
That the motions approved at the In-camera session of2008 February 26 related to negotiatinga
cleaning contract, a resignation by mutual consent, a resignation to retirement by mutual consent
and a secondment to the Ministry of Education be approved.